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HomeMy WebLinkAbout05151989 (3)Northwest Water & Sewer District Special Meeting, May 15, 1989 The Harnett County Board of Commissioners sitting as the governing body of Northwest Water and Sewer District of Harnett County met May 15, 1989, in the County Office Building, Lillington, North Carolina, with the following members present: Rudy Collins, Bill Shaw, Mack Reid Hudson, Mayo Smith, and Chairman Lloyd G. Stewart presiding. Others present were Dallas H. Pope, County Manager; Vanessa W. Young, Clerk to the Board; and Kay S. Blanchard, Re- cording Secretary. CALL TO ORDER Chairman Stewart called the meeting to order at 9:30 p.m. John M. Phelps, II, Public Utilities Attorney, briefed the Board concerning purpose of the meeting. Ralph Troutman, Engineer, Black & Veatch, Inc., presented and discussed bids received for contracts for Water Facilities Project. RESOLUTION RE: John M. Phelps, II, Public Utilities Attorney, presented resolution awarding AWARD CONTRACTS contracts for Water Facilities Project - Phase I. Commissioner Collins moved PHASE I. for the adoption of the resolution. Commissioner Hudson seconded the motion and it passed with a unanimous vote. The resolution is copied in full at the end of these minutes dated May 15, 1989, as document no. 1. PROJECT ORD. RESOLUTION RE: TANK SITE Vanessa W. Young, Clerk to the Board, presented a Project Ordinance to the Board. Commissioner Collins moved for the adoption of the Project Ordinance. Commissioner Smith seconded the motion and it passed with a unanimous vote. The Project Ordinance is copied in full at the end of these minutes dated May 15, 1989, as document no. 2. John M. Phelps, II, Public Utilities Attorney, presented a resolution re- garding purchase of tank site. Commissioner Hudson moved for the adoption of the resolution. Commissioner Smith seconded the motion and it passed with a unanimous vote. The resolution is copied in full at the end of these minutes dated May 15, 1989, as document no. 3. RESOLUTION RE: John M. Phelps, II, Public Utilities Attorney, presented a resolution re- MASTER METER SITE garding purchase of master meter site. Commissioner Smith moved for the adoption of the resolution. Commissioner Collins seconded the motion and it passed with a unanimous vote. The resolution is copied in full at the end of these minutes dated May 15, 1989, as document no. 4. ADJOURNMENT There being no further business, the Harnett County Board of Commissioners sitting as the governing body of Northwest Water and Sewer District of Harnett County duly adjourned at 9:50 p.m. L Stewart, Chairman Kay S[, Blanchard, Recording Sec. Vanessa W. Young, Cler / Board 381 DOCUMENT NO. 1. RESOLUTION AWARDING CONTRACTS FOR WATER FACILITIES PROJECT - PHASE I (NORTHWEST WATER AND SEWER DISTRICT OF HARNETT COUNTY) WHEREAS, the Harnett County Board of Commissioners, sitting as the governing body of the Northwest Water and Sewer District of Harnett County (hereinafter the "Board ") has received from the Consulting Engineers the results from the public bids on Contracts I through IV of the Phase I Water Facilities Project for the Northwest Water and Sewer District of Harnett County (hereinafter the "District "); and WHEREAS, the Engineers' Discussion of Bids has recommended award of the contracts to the lowest responsible bidders which have presented legally sufficient bids based on acceptance of the proposals that will result in the best pricing available to the District; and WHEREAS, the Board considers it in the best interest of the District to proceed with acceptance of the lowest contract proposals recommended by the Consulting Engineers, subject to final approval by the attorney for the District and the Farmers Home Administration, and desires to make provisions for the execution of contract documents and other related matters with respect thereto. NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners, sitting as the governing body of the Northwest Water and Sewer District of Harnett County, as follows: 1. That Contracts I through IV for the Phase I Water Facilities Project are hereby awarded to the following contractors at the amount shown, contingent upon approval by the Farmers Home Administration of the United States Department of Agriculture, and subject to the final approval by the attorney for the District: Contract I - Water Line Construction Award to: Shutt Hartman Construction Co., Inc. Route 2, Highway 150 Clemmons, N.C. 27012 For the unit price of $1,373,897.69, subject to adjustment as provided by the contract documents. Contract II - Water Line Construction Award to: Hawley Construction, Inc. Route 3, Box 214C Kenly, N.C. 27524 For the unit price of $1,110,881.40, subject to adjustment as provided by the contract documents. Contract III - Booster Pumping Stations Award to: Brown Utility Co. 202 Branchview Drive Concord, N.C. 28025 For the lump sum contract price of $359,000.00, subject to adjustment as provided by the contract documents. 382 DOCUMENT NO. 2. Contract IV - 500,000 Gallon Elevated Storage Tank Award to: Caldwell Tanks, Inc. 4000 Tower Road Louisville, Kentucky 40219 For the lump sum contract price of $378,000.00, subject to adjustment as provided by the contract documents. 2. That after the approvals as stated above have been obtained, the Chairman of the Board and the Clerk to the Board are authorized to execute the contract documents pertaining to the above made contract awards. 3. That upon completion of the proper execution of said contract documents, and upon further authorization by the Farmers Home Administration of the United States Department of Agriculture, Dallas H. Pope, Harnett County Manager, is hereby authorized to issue Notices to Proceed so as to cause the construction of the aforementioned Project to commence. 4. 'That, Dallas H. Pope is hereby authorized to execute such other documents and take such actions as are necessary to implement the directions of this Resolution. Duly adopted this 15th Commissioner Hudson Ayes 5 Collins day of May, 1989, upon motion made by , seconded by Commissioner and passed by the following vote: Noes 0 Absent 0 Abstained 0 HARNETT COUNTY BOARD OF COMMISSIONERS sitting as the governing body of the Northwest Water and Sewer District of Harnett County .NORTHWEST WATER AND SEWER DISTRICT PROJECT ORDINANCE BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina sitting as the governing board for Northwest Water and Sewer District: Section 1. The Northwest Phase I project consists of Hectors Creek and Buckhorn Townships. The present population within the district is approximately 3,288 based on 2.74 persons per household. There are over 1,200 potential connections along the proposed line of Phase I. There are presently over 850 connections that have committed to take water upon completion of the project. It is estimated that with the completion of Phase I of this district, the total customer count will be 1,000. The project will mainly consist of 72 miles of water mains in sizes of 2" throuth 12 ", fire hydrants, one master meter vault, one booster pumping station, one 500,000 elevated storage tank and approximately 850 individual meter services. Water for this Phase will be purchased from the Northeast Metropolitan Water District at the connection point located at the intersection of SR 1403 and Hwy 210. The district will contract with the County utility department to manage and operate the system. The district will be regulated by the Northwest Water and Sewer District Board of Advisors and the Harnett County Board of Commissioners. Section 2. The following amounts are hereby appropriated in the Northwest Phase I Water and District for the construction of this project: Construction $ 3,221,779. Engineering Fees 272,395. Land and Right -of -Ways 10,000. Legal and Administration 30,000. Meters 26,000. Telemetry 88,000. Interest 200,000. Contingency 242,119. TOTAL $ 4,090,293. Section 3. It is estimated that the following revenues will be available in the Northwest Phase I Water and Sewer District: Farmers Home Administration Loan $ 1,604,000. Farmers Home Administration Grant 1,674,000. Tap -On -Fees 40,000. Fuquay- Varina 772,293. TOTAL $ 4,090,293. Sewer DOCUMENT NO. 3. RESOLUTION REGARDING PURCHASE OF TANK SITE (NORTHWEST WATER AND SEWER DISTRICT OF HARNETT COUNTY) WHEREAS, pursuant to a resolution entitled "Resolution Regarding Option to Purchase Tank Site" adopted by the Harnett County Board of Commissioners sitting as the governing body of the Northwest Water and Sewer District of Harnett County (hereinafter the "Board ") at its meeting on November 7, 1988, the Northwest Water and Sewer District of Harnett County (hereinafter "District ") entered into an Option to Purchase Real Estate from L. W. Bennett, Jr., Trustee, as provided in that Deed recorded at Book 537, Page 211, Harnett County Registry; and WHEREAS, said Option to Purchase Real Estate provides the District with the exclusive right and option to purchase a .240 acre tract of real estate located along S.R. #1407 in Buckhorn Township, Harnett County, North Carolina; and WHEREAS, said Option further provides that the consideration paid therefor, which is the amount of $100.00, shall be applied to the purchase price of said tract, which purchase price is $6,000.00; and WHEREAS, the term of said Option, which originally expired on April 3, 1989, was extended pursuant to an Option Extension dated March 27, 1989 until the 5th day of July, 1989; and WHEREAS, the consideration paid for said Option Extension, which was the sum of $25.00, by its terms, shall also be applied to the purchase price of the property, along with the original option money; and 384 WHEREAS, the tract of real estate described in said Option to Purchase Real Estate is of sufficient size to accommodate a water storage tank and is physically located at a point which is hydraulically suitable for such use; and WHEREAS, the Board finds that within the next sixty days construction of the water distribution system in the District should commence and that the real estate described will be needed in connection therewith; and WHEREAS, the Board further finds that it is in the best interest of the District to exercise the District's option to purchase the referenced real estate, and to thereafter purchase the same; NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners, sitting as the governing body of the Northwest Water and Sewer District of Harnett County that: 1. The District is hereby authorized to exercise its rights under the Option to Purchase Real Estate and Option Extension described above, and to thereafter purchase for the sum of $6,000.00 (including the option monies previously paid) the real estate described. 2. The appropriate officers and agents of the governing body of the District, are hereby directed and authorized to take any and all such further action and to execute and deliver such documents as may be necessary or advisable to carry out the intent of this resolution and to effect the purchase of the described real property. Duly adopted this 15th day of May, 1989, . upon motion made by Commissioner Hudson , seconded by Commissioner Smith and adopted by the following vote: Ayes 5 Noes 0 • Absent 0 Abstained 0 HARNETT COUNTY BOARD OF COMMISSIONERS, sitting as the governing body of the Northwest Water and Sewer District of Harnett County 385 DOCUMENT NO. 4. RESOLUTION REGARDING PURCHASE OF MASTER METER SITE (NORTHWEST WATER AND SEWER DISTRICT OF HARNETT COUNTY) WHEREAS, pursuant to a resolution entitled "Resolution Regarding Option to Purchase Master Meter Site" adopted by the Harnett County Board of Commissioners sitting as the governing body of the Northwest Water and Sewer District of Harnett County (hereinafter the "Board ") at its meeting on November 7, 1988, the Northwest Water and Sewer District of Harnett County (hereinafter "District ") entered into an Option to Purchase Real Estate from Mary Sue Cotton Eason and husband, John D. Eason, and Richard Lewis Cotton and wife, Doris S. Cotton; and WHEREAS, said Option to Purchase Real Estate provides the District with the exclusive right and option to purchase a .166 acre tract of real estate located along S.R. #1403 in Hector's Creek Township, Harnett County, North Carolina; and WHEREAS, said Option further provides that the consideration paid therefor, which is the amount of $100.00, shall be applied to the purchase price of said tract, which purchase price is $500.00; and WHEREAS, the term of said Option, which originally expired on April 3, 1989, was extended pursuant to an Option Extension dated March 27, 1989 until the 5th day of July, 1989; and WHEREAS, the consideration paid for said Option Extension, which was the sum of $25.00, by its terms, shall also be applied to the purchase price of the property, along with the original option money; and WHEREAS, the tract of real estate described in said Option to Purchase Real Estate is of sufficient size to accommodate a master meter facility and is physically located at a point which is hydraulically suitable for such use; and WHEREAS, the Board finds that within the next sixty days construction of the water distribution system in the District should commence and that the real estate described will be needed in connection therewith; and WHEREAS, the Board further finds that it is in the best interest of the District to exercise the District's option to purchase the referenced real estate, and to thereafter purchase the same; NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners, sitting as the governing body of the Northwest Water and Sewer District of Harnett County that: 1. The District is hereby authorized to exercise its rights under the Option to Purchase Real Estate and Option Extension described above, and to thereafter purchase for the sum of $500.00 (including the option monies previously paid) the real estate described. 386 2. The appropriate officers and agents of the governing body of the District, are hereby directed and authorized to take any and all such further action and to execute and deliver such documents as may be necessary or advisable to carry out the intent of this resolution and to effect the purchase of the described real property. Duly adopted this 15th day of May, 1989, upon motion made by Commissioner Smith , seconded by Commissioner Collins and adopted by the following vote: Ayes 5 Noes 0 Absent 0 Abstained 0 HARNETT COUNTY BOARD OF COMMISSIONERS, sitting as the governing body of the Northwest Water and Sewer District of Harnett County