No preview available
HomeMy WebLinkAbout020314mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting February 3, 2014 The Harnett County Board of Commissioners met in regular session on Monday, February 3, 2014, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Joe Miller, Chairman Gary House, Vice Chairman Jim Burgin, Commissioner Beatrice B. Hill, Commissioner Member absent: Gordon Springle, Commissioner Staff present: Tommy Burns, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk to the Board Chairman Miller called the meeting to order at 9:00 am. Commissioner Hill led the pledge of allegiance and invocation. Chairman Miller called for additions and deletions to the published agenda. Vice Chairman House moved to approve the agenda as published. Commissioner Burgin seconded the motion which passed 4 - 0. Prior to considering the consent agenda, Chairman Miller noted appraisal cards for the proposed lots to be conveyed to Habitat for Humanity had been shared with board members for their information. Vice Chaiinian House moved to approve the items listed on the consent agenda. Commissioner Burgin seconded the motion which passed 4 - 0. 1. Minutes: January 21, 2014 Regular Meeting 2. Budget Amendments: Cooperative Extension Code 110-7300-465.60-39 Other Materials (Better Kid Care) 110-0000-331-73-05 Better Kid Care Training 3. Tax refunds, rebates and release (Attachment 1) 4. Resolution to add roads to state system (Attachment 2) 2,520 increase 2,520 increase February 3, 2014 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 4 5. Emergency Services requested acceptance of the interlocal agreements for debris removal for the Towns of Angier, Coats, Dunn, Erwin, Lillington and Harnett County Board of Education between Harnett and CrowderGulf, LLC. The towns and the Board of Education wish to enter into is interlocal agreement with the County in order to provide for the town's participation under the County's Debris Removal Agreement in the event of a disaster occurrence. 6. Public Utilities requested reauthorization of the CWMTF grant for the Erwin Wastewater Improvements Project. The grant agreement needs to be reauthorized now due to HCDPU wanting to use the grant funds to pay down the State Revolving Fund Loan which was the primary funding source for the project. 7. Staff Attorney requested public disclosure per NCGS 143-318.11(a)(3) of the worker's compensation claim of Stephen Holland, IC 408846, final settlement of $55,000. 8. Cooperative Extension requested permission to receive funds from the United Way of Harnett County during the FY 2013-2014 in the amount of $800 contingent upon available funding for delivery of services. 9. Resolution to Convey County Owned Real Property to Habitat for Humanity of Harnett County, Inc. (Attachment 3) Chairman Miller opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. - David Hodges, Executive Director of United Way of Harnett County, asked commissioners to consider funding United Way as they continue to consider funding nonprofits. Mr. Hodges noted United Way of Harnett County currently receives 100% of its funding from the private sector which is now suffering due to the low economy and unemployment. He reported they have previously launched a major homeless campaign and have partnered with Good Hope Hospital, Beacon Rescue Mission and S.A.F.E. of Harnett County. He distributed a United Way pamphlet to the group. Chairman Miller noted nonprofits must provide fmancial statements when requesting funding from the County. Commissioner Hill said it was her understanding that the Chairman is supposed to adjourn a meeting which she said did not happen at the last special meeting where she feels she was disrespected as Commissioner Springle moved to adjourn the meeting while Commissioner Hill and Vice Chairman House were discussing S.A.F.E. February 3, 2014 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 4 Vice Chairman House moved to approve the appointments listed below. Commissioner Hill seconded the motion which passed 4 - 0. Transportation Advisory Committee Carl Davis, Lisa Guy, Terri Strickland, Mary Jane Sauls, Gary Pope, Johanna Barker, Betty Lou Darroch, John Finger, Kittrane Sanders, Eric Truesdale, John Rouse, Patrick Fitzgerald and Barry Blevins were reappointed for a term of one year expiring December 31, 2014. Joseph Jeffries was appointed to serve on this Board for a term of one year expiring December 31, 2014. Mr. Burns presented the following reports: - Community Development Monthly Performance Status Report - Sandhills Center Quarterly Fiscal Report for period ending December 31, 2013 Mr. Burns noted that staff is finalizing the budget calendar for this year and is currently coordinating a couple of dates with the Board of Education. Mr. Burns also clarified, according to Robert's Rules of Order, a motion to adjourn can be made by any member of the Board which then takes precedence over any motion on the floor and must be recognized by the Charman and handled at that point. Mr. Burns also noted a final report on the employee biometric screenings is forthcoming and believes over 500 employees participated in the screening. Commissioner Hill moved that the Board go into closed session for the following purposes: 1) to consult with the County's legal staff in order to preserve the attorney-client privilege concerning the handling of certain claims and legal actions including that case entitled, "Randy D. Rogers vs. County of Harnett and the Harnett County Department of Public Utilities" Harnett County Superior Court File No. 14 CVS 167; and 2) to discuss certain personnel matters. This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(3)&(6). Vice Chairman House seconded the motion which passed 4 — 0. Commissioner Burgin moved that the Board come out of closed session. Commissioner Hill seconded the motion which passed 4 -0. Commissioner Hill moved to amended her original motion to include "Jeffrey Kimmons vs. Harnett County" Harnett County File No. 13 CVS 01786. Vice Chairman House seconded the amendment which passed 4 — 0. Chairman Miller called for any new business. Vice Chairman House said on June 27, 2013, when the Board approved the general fund budget they also voted to put the excess revenues over expenditures for the 2012/2013 budget year into a capital reserve fund capital for the construction, repair and renovation of our schools. Vice Chairman House went over figures and made a motion to put $2.2 Million into that newly created capital reserve fund. Mrs. Honeycutt gave an overview of the general fund, subtracting out additional appropriations including $2.39 Million for the VIPER System, which she said left our unassigned balance at 13.06 %. Mrs. February 3, 2014 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 4 Honeycutt said the specific dollar amount must be designated each year to put into the capital reserve fund. Discussions regarding the capital reserve fund, the County's audit, the unassigned balance and the Board's policy continued. Vice Chairman House's motion died due to the lack of a second. Vice Chairman House pointed out that the Board approved moving the excess revenues over expenditures into the capital reserve fund prior to approving the funding for the new VIPER system. Commissioner Burgin said it was not a good motion and the Board should not have voted to put "excess" in the capital reserve fund. He said we have got to try to maintain that 15% balance according to policy. Commissioner Burgin said we need to meet with the School Board and see what they are willing to do. He said the School Board has not done a lot and he doesn't think putting money aside and jeopardizing our credit standing is wise until the two Boards sit down together and come up with a formal comprehensive long-term plan. The Board will meet jointly with the Board of Education on March 11, 2014. Mr. Burns said if we follow the motion strictly by the way it is written you are never going to grow your fund balance. Vice Chairman House said it was just for one year and was meant as a compromise in an attempt to satisfy a split board. He said we would get to the 15% balance in five years as planned. Chairman Miller asked Mrs. Honeycutt to come up with a dollar amount that could be transferred into the capital reserve fund, as promised, without detriment to the County. Mrs. Honeycutt noted the VIPER equipment has started coming in and she doesn't know how that cost will impact the general fund but she will provide the Board with the requested information. It was noted that revenues over expenditures amount vary from year to year and is nounally rolled back into the general fund. Vice Chairman House moved to adjourn the meeting at 9:54 am. Commissioner Hill seconded the motion which passed unanimously. `.% 0*,COMM�S; ,,� aO• • s:".." Joe it er, Chai • an et Regina eeler, Clerk February 3, 2014 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 4 ATTACHMENT X __- - 'Xprovedbythe Harnett nounty Board of Commisioner$ Date : 02/03/2014 TO : HARNETT COUNTY BOARD OF COMMISSJONERS Approved By : �» 8 RE: OF REFUND FOR TAXESINTEREST AND PENAL11ES FOR ALL MUNICIPALITIES 1 oOm8Dew.JOSEPH T BOWDEN, BARBARA M 2 CARRASCO, HEATHER MICHELLE CARRASCO, JARED BRADLEY 3 CARRASCO, HEATHER MICHELLE CARRASCO, JARED BRADLEY 4 CLARK, PHYLLIS MCAULEY 5 smwa.GARY L 6 ENN|G.GARY L 7 sww|8.GARY L 8 sNw|s.GARY L 9 swN/G.GARY L 10 sww|O.GARY L 11 sww|S.GARY L 12 smw|s.GARY L 13 GONZALEZ, LUIS ALBERTO 14 HARRINGTON, DANIEL M 15 JONES, RICKIE 0000005640- 2012- 2012- 000000 0001777016- 2010- 2010- 000000 0001777016-2011'2011'000000 0000011143-2O13-2813'000000 0000016718- 2012- 2012- 000000 0000016718- 2013- 2013- 000000 0000016719- 2012- 2012- 000000 0000016719- 2013- 2013- 000000 0000016720- 2012- 2012- 000000 0000016720- 2013- 2013- 000000 0000016721- 2012- 2012- 000000 0000016721- 2013- 2013- 000000 0001887768- 2012- 2012- 000000 0000022800- 2013- 2013- 000000 0000036704- 2012- 2012- 000000 City 0.00 County 497.52 City 0.00 County 84.35 City 0.00 County 02.59 City 0.00 County 189.84 City 0.00 County 32.20 City 0.00 County 32.60 City 0.00 County 32.20 City 0.00 County 82.80 City 0.00 County 05.86 City 0.00 County 65.86 City 0.00 County 403.15 City 0.00 County 403.15 City 0.00 County 64.52 City 0.00 County 1*0.00 City 0.00 County 454.50 Value Decrease 497.52 Refund 84.35 Refund 82.59 Refund 189.84 Refund 32.20 Refund 32.80 Refund 32.20 Refund 32.60 Refund 65.86 Refund 65.86 Refund *03.15 Refund 403.15 Refund e4.52 Refund Military Exemption Military Exemption Value Decrease Land Use Land Use Land Use Land Use Land Use Land Use Land Use Land Use Military Exemption No Dwelling on Property 140.00 Refund 454.50 Refund Value Decrease 16 SEDER, JACOB SEDER, HEATHER PILAR 17 SMITH, JASON CHARLES 18 SMITH, JASON CHARLES 19 VAUL TRUST 20 WAGNER, BRIAN ERIC Keith Faulkner Acting Tax Administrator 0002081113-2012-2012-000000 0002082770- 2013- 2011- 110000 0002082770- 2013- 2012- 110000 0002101535- 2013- 2013- 000000 0002109039- 2013- 2013- 000000 City 0.00 County 208.73 City 0.00 County 13.18 City 0.00 County 11.16 City(C102) 111.43 County 179.59 City 0.00 County 76.48 City Total County Total Total to be Refunded 208.73 Refund Military Exemption 13.18 Refund 11.16 Refund 291.02 Refund 76.48 Refund 111.43 3,070.08 3,181.51 Double -Listed Double -Listed Situs Correction Military Exemption fApproved by t?ie Harnett t.'oqnty Board of Co missioneri Date 02/03/2014 TO : HARNETT COUNTY BOARD OF COMMISSIONERS' RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES No.,NameW-.Tak',Paydffiio*V tvP 1 ENNIS, GARY L /1 : Approved By : (i') ( 2 ENNIS, GARY L Keith Faulkner Acting Tax Administrator 0001694204- 2012- 2012- 000000 City 0.00 County 2,238.03 City 0.00 0001694204- 2013- 2013- 000000 County 2,264.96 City Total County Total Total to be Refunded 2,238.03 Refund 2,264.96 Refund 0.00 4,502.99 4,502.99 Reason Property in Land Use Property in Land Use ATTACHMENT 2 Harnett COUNTY RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, requests that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. Johnsonville Township Cabin Creek Lane Duly adopted this 3rd day of February, 2014. k4.0 ` ©M 44/,� itis Q. • : HARNETT COUNTY BOARD OF COMMISSIONERS ATTEST') Marg: ret Regin. eeler Cler to the Board strong roots • new growth Joe Miller, Chairman www•harnett.org ATTACHMENT 3 RESOLUTION BY THE HARNETT COUNTY BOARD OF COMMISSIONERS TO CONVEY COUNTY OWNED REAL PROPERTY TO HABITAT FOR HUMANITY OF HARNETT COUNTY, INC. www.harnett.org THAT WHEREAS, HABITAT FOR HUMANITY OF HARNETT COUNTY, INC. is a non- profit corporation created under the laws of North Carolina whose purpose is to create and provide at a reasonable cost safe and habitable single family residential housing to low income and needy citizens of Harnett County; and WHEREAS, Harnett County has gained full or partial ownership of various real property tracts throughout Harnett County through statutory foreclosure for owners' non-payment of County ad valorem taxes; that two of these properties that Harnett County currently owns are identified as follows: Lot No. 1: A full ownership interest in that 65 foot x 150 foot vacant lot located on West "F" Street in Erwin, N.C. 28339 which is more particularly described in that deed recorded in Book 734, Page 741, Harnett County Registry; Parcel ID No. 06059714070027 Lot No. 2: A '/z undivided interest (other Y2 interest owned by the City of Dunn) in that 90 foot x 50 foot vacant lot located at 402 W. Cole Street, Dunn, N.C. 28334 which is more particularly described in that deed recorded in Book 1090, Page 65, Harnett County Registry; Parcel ID No. 02151608330005; and WHEREAS, Habitat for Humanity of Harnett County, Inc. has made a request to the Harnett County Board of Commissioners for assistance in fulfilling its charitable work for the citizens of Harnett County; that the County Board of Commissioners recognizes Habitat for Humanity's long and distinguished service in obtaining real property lots, identifying qualified applicants, constructing quality single family homes, conveying said homes to needy individuals at affordable terms, and reinstating properties at enhanced values back on the County ad valorem tax rolls; and WHEREAS, the Harnett County Board of Commissioners has made the determination pursuant to the provisions of N.C. General Statute § 160A-279 and § 160A-267 to donate and convey the County's title interest in the above described real property lots as an appropriation to Habitat For Humanity of Harnett County, Inc. for carrying out its public purpose. NOW, THEREFORE, the Harnett County Board of Commissioners hereby resolves the following: 1. That the Harnett County Board of Commissioners hereby recognizes and determines that Habitat for Humanity of Harnett County, Inc., a N.C. non-profit corporation, carries out a public purpose and is a viable and deserving private entity to which the County is authorized to appropriate the transfer of real property. 2. That the Chairman of the Harnett County Board of Commissioners is hereby authorized to convey by Special Warranty Deed to Habitat for Humanity of Harnett County, Inc., a N.C. non-profit corporation, Harnett County's title interest in those two vacant real property lots previously described in this Resolution in exchange for no monetary consideration. 3. That pursuant to N.C. General Statutes §160A-279 and §160A-267, a notice summarizing the contents of this Resolution shall be published once with the conveyance to be consummated no sooner than 10 days after the notice publication date. strong roots p new growth This Resolution is duly adopted at the regular meeting for the Harnett County Board of Commissioners on Monday February 3, 2014. Attested: HARNETT COUNTY BOARD OF COMNIISSIONERS ina Cou eeler Board Cler www.harnett.org oe Miller, C airman