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HomeMy WebLinkAbout012114mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting January 21, 2014 The Harnett County Board of Commissioners met in regular session on Tuesday, January 21, 2014, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Joe Miller, Chairman Gary House, Vice Chaimian Jim Burgin, Commissioner Beatrice B. Hill, Commissioner Gordon Springle, Commissioner Tommy Burns, County Manager Joseph Jeffries, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk to the Board Chairman Miller called the meeting to order at 7:00 pm. Vice Chairman House led the pledge of allegiance and invocation. Chairman Miller called for additions and deletions to the published agenda. Vice Chairman House moved to approve the agenda as published. Commissioner Hill seconded the motion which passed unanimously. Vice Chairman House moved to approve the items listed on the consent agenda. Commissioner Springle seconded the motion which passed unanimously. 1. Minutes: - December 16, 2013 Regular Meeting Minutes - January 6, 2014 Regular Meeting Minutes 2. Budget Amendments: 186 Social Services Department Code 110-7710-441.88-65 SHIIP Medicare Outreach 110-0000-331.77-14 SHIIP Medicare Outreach 189 Cooperative Extension Code 110-7300-465.60-39 Other Materials (Better Kid Care) 110-0000-399.00-00 Appropriated funds (Better Kid Care Program) 4,000 increase 4,000 increase 2,479 increase 2,479 increase January 21, 2014 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 4 3. Tax refunds, rebates and release (Attachment 1) 4. Resolutions to add roads to state system (Attachment 2 & 3) 5. Public Library requested permission to apply for the Coretta Scott King Book Awards Donation Grant. This grant provides child -serving agencies with different books, including award winning titles by African American Authors and Illustrators. Library staff believes this grant will help us build and diversify our book collection with no expense to the county. 6. Public Library requested permission to apply for the LSTA NC Cardinal Grant from the NC State Library. This grant enables eligible public libraries to join the NC Cardinal consortium, a public library shared catalog and statewide library card project. This grant is not for a monetary amount, but rather covers the expense of having our current system migrated to NC Cardinal. Staff believes the net result will be a more user friendly, cost efficient system with access to a collection many times larger than our current offerings. 7. Parks and Recreation requested approval of Change Order 1 for the Anderson Creek Park Site Improvement project (CP1203). The change order increases the contract with Compendium Contracting by $6,110 which is still within the project budget. The increase is due to the need to demolish an existing structure at the site that could cause liability issues due to disrepair and the construction of a bridge leading to the playground area. 8. Social Services requested approval for the acceptance of $4,000 in grant funding through the Seniors Health Insurance Information Program. Not matching funds are required. The grant will be to provide counseling activities and services through a contract provider to inform senior citizens of medical assistance benefits. Services include counseling Medicare beneficiaries and caregivers about Medicare, Medicare supplements, Medicare Advantage, Medicare Part D, and long-term care insurance. Staff believes these efforts will make it possible to inform a greater percentage of the senor population potentially eligible for benefits. 9. Finance Officer requested approval of recommended changes to the Personnel Ordinance Article VI, § 20, regarding Petty Leave. The recommended changes include 1) Grant full use of the 14 hours on January 1St of each year instead of prorating the leave over the calendar year, 2) Allow petty leave to be combined with other types of leave; and 3) change the expiration of unused petty leave from December 31st to November 30th. Chairman Miller opened the floor for infoirnal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. - Katherine Schoenlein of 47 Sunrise Court in Cameron said she was happy to hear they are getting a Walmart on Hwy 87. Mrs. Schoenlein said she understands there are January 21, 2014 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 4 fiber -optics and natural gas in Spring Lake and Sanford and asked who is responsible for getting those in-between in Harnett County. Chairman Miller responded that this is in the process of being worked on. Jaysen Yochim of 50 Ticonderoga Road in Cameron asked if there had been any update on the school situation; particularly if they had been able to find a location for a school in the southwest area, Spout Springs. Mr. Yochim also asked where the grocery store would be located in their area and noted he is not in favor of waiving the $500 rec fee if it comes back up. Commissioner Hill moved to approve the appointments listed below. Commissioner Springle seconded the motion which passed unanimously. TOWN OF ANGIER PLANNING BOARD — ETJ MEMBER Danny Honeycutt of 31 Chasewood Drive (nominated by Commissioner Hill) was appointed as a member of the Town of Angier Planning Board and an alternate of the Town of Angier Board of Adjustment for a term of two years expiring December 31, 2015. JUVENILE CRIME PREVENTION COUNCIL Police Chief Frankie Powers (nominated by Commissioner Springle) was appointed to serve on this council in the position of Police Chief which is required by NCGA 143B- 543 for a term of two years expiring January 31, 2016. Mr. Burns presented the following reports: - Public Health Activities Summary - December 2013 - Planning Services Report — December 2013 - Interdepartmental Budget Amendments/Changer Orders Mr. Burns reported the Board would hold their annual planning retreat on February 25, 2014, at Campbell University from 9:00 am until 4:00 pm. Mr. Burns noted some of our departments will join the group for part of the upcoming retreat and staff is already working on the 2014/2015 budget. Mr. Bums also noted the County will operate on a 2 hour delay the following day. Mr. Burns mentioned future discussions regarding the recent school trip taken by several members of the Board of Education and Board of Commissioners. Mr. Burns said at that time we may have some more information from Fort Bragg on the school site as well as the Fort Bragg Garrison Commander has requested an acknowledgement letter one way or the other regarding the Hairfield Farm Tract. Mr. Burns said the committee is still discussing if they will be able to use the Hairfield Farm Tract or not. Chairman Miller called for any new business. Vice Chairman House said he made a motion at the June 27, 2013, board meeting to accept the proposed general fund budget as presented with the modification of adding a capital reserve fund to be funded with the excess revenues over expenditures. He said to his knowledge that fund has not been set up yet. Vice Chairman House went over some figures that he believes leaves approximately $2.2 Million available to go in the January 21, 2014 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 4 capital reserve fund which he said would drop the County's unassigned balance to 14.3%. Vice Chairman House noted the Board had previously set a five year goal to bring that percentage up to 15% and made it in less than 2 years. He said it is real important that we start funding our construction and capital needs of the school system and said he would like staff to prepare a budget amendment for the next meeting to vote on to put the money in the capital reserve fund. Vice Chairman House said we have some desperate needs, schools are busting at the seam and we have given the School Board a lot of options which he doesn't think they have really seriously looked at. Vice Chairman House asked Mr. Bums to gather information on a bond referendum for the Board to discuss possibly having on the ballot in May or November of this year. Vice Chairman House said he, along with Chairman Miller and Mr. Burns, recently attended a School of Government training where he asked other participants if their chairman rotated each year which 12 or 14 said they did. Vice Chairman House said they have discussed chair rotation in the past and asked Mr. Burns to work on some wording for their Rules of Procedure for the Board to discuss regarding rotation of the chairman each year. Chairman Miller asked Mrs. Honeycutt to get the Board some figures on the money the County did have at the end of this past fiscal year, money we have to pay back to the general fund and what money we have left over that can be put in this capital reserve fund. Chairman Miller said the Board did pass a resolution that they were going to put money in that capital reserve fund and he thinks they need to make good on that. Vice Chairman House noted the 1/4 cent sales tax would start going into the fund starting April 1st. Commissioner Hill asked if the federal government is going to help us in that area. Mr. Burns reported that he had recently responded to the NCACC request for federal legislative priorities asking them to consider looking at per pupil funding for military students. There was no need for closed session. Commissioner Springle moved to adjourn the meeting at 7:16 pm. Commissioner Hill seconded the mo on which passed unanimously. 0,FA filler, Ch. firman A40111 I s,� 'War et Regina eeler, Clerk January 21, 2014 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 4 ATTACHMENT 1 wit ux��� 1 Board$ Report Date : 01/21/2014 Approvei by the7. ao•!.nty Board of Commission TO : HARNETT COUNTY BOARD OF COMMISSI RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES 1 BEALS, JESSICA LYNN BEALS, JEREMY SCOTT 2 COATS, MORRIS WAYNE 3 DEVAULT, CRYSTAL M SHELLE HOYT, JOHN THOMAS 4 LEAIRD, JESSIE VAN LEAIRD, LAURA B 5 LOGAN COURT DEVELOPMENT LLC 6 PARRISH, JOSEPH RONNIE B, PARRISH SUE 7 SCHEUNEMANN, THOMAS WAYNE 8 SEDER, JACOB SEDAR, HEATHER PILAR 9 SEDER, JACOB SEDAR, HEATHER PILAR 10 SEDER, JACOB 11 SEDER, JACOB 12 SEDER, JACOB SEDER, HEATHER PILAR 13 TAUL, CHRISTOPHER JAMES 14 WELLINGTON, REGE AJ 15 WEST, DOUGLAS H WM. A. TONY WILDER Revenue Administrator 0002097666- 2013- 2013- 000000 0001273855- 2013- 2013- 000000 0002109412- 2013- 2013- 000000 0000030664- 2010- 2010- 000000 0000031804- 2013- 2013- 000000 0000006497- 2013- 2013- 000000 0002076507- 2013- 2012- 110000 0001894405-2011-2011-000000 0001894405-2012-2012-000000 0001899111-2011-2011-000000 0001899111-2012-2012-000000 0002105764- 2013- 2013- 000000 0001896144-2013-2013-000000 0002078583- 2012- 2012- 000000 0000058339-2013-2013-000000 City 0.00 County 193.96 City(CI04) 0.53 County 0.79 City 0.00 County 122.60 City 0.00 County 37.14 City 193.96 Refund 1.32 Refund 122.60 Refund 37.14 Refund Military Exemption Double -Listed Military Exemption Value Decrease 0.00 Only 5 buildings on property; 210.00 Refund release 3 solid waste fees County 210.00 City 0.00 County 140.00 City 0.00 County 100.28 City 0.00 County 111.62 City 0.00 County 110.55 City 0.00 County 55.94 City 0.00 County 49.01 City 0.00 County 108.24 City 0.00 County 88.48 City 0.00 County 120.97 140.00 Refund 100.28 Refund 111.62 Refund 110.55 Refund 55.94 Refund 49.01 Refund 108.24 Refund 88.48 Refund 120.97 Refund No homes on property; release 2 solid waste fees Double -Listed Military Exemption Military Exemption Military Exemption Military Exemption Military Exemption Military Exemption Military Exemption City 0.00 Only 4 homes on property; County 70.00 City Total County Total Total to be Refunded 70.00 Refund 0.53 1,519.58 1,520.11 release 1 solid waste fee 4.pprov ci by the (la cleft .o,,.nty Board cif Comrniss;:,n Date : 01/21/2014 TO : HARNETT COUNTY BOARD OF COMMISSIONERS Approved By : -/t RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES 1 CHALMERS, JOHNNIE J PARTHUNIA, CHALMERS WM. A. TONY WILDER Revenue Administrator 0000010379- 2013- 2013- 000000 City 0.00 County 516.82 City Total County Total Total to be Refunded 516.82 0.00 516.82 516.82 Refund Veterans Exemption ATTACHMENT 2 Harnett COUNTY RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, requests that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. Persimmon Hill Subdivision Wellstone Drive Fair Barn Road Applecross Court Old Corral Avenue Old Field Loop Trail Rider Lane Duly adopted this 21' day of January, 2014. •N‘ G©MM►t'I►►f�r{ 'ra, •• HARNETT COUNTY BOARD OF COMMISSIONERS Q: do gym: ATTEST''` Marty. ret Regina C1e o the Boar eeler strong roots ® new growth Joe Mi r, Chain ian www.harnett.org ATTACHMENT 3 Harnett COUNTY RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, requests that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed street. Austin Farms Subdivision Two Fields Drive Duly adopted this 21st day of January, 2014. Md' •,!o � HARNETT COUNTY BOARD OF COMMISSIONERS • M. aret Regina Cl to the Boar eeler strong roots • new growth Joe Miller, Chaiiinan www.harnett.org