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HomeMy WebLinkAbout111813a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 102 East Front Street Lillington, North Carolina Regular Meeting November 18, 2013 7:00pm 1. Call to order -Chairman Jim Burgin 2. Pledge of Allegiance and Invocation-Commissioner Beatrice B. Hill 3. Appointment of Finance Officer 4. Consider additions and deletions to the published agenda 5. Consent Agenda A. Minutes B. Mid-Carolina RPO requests approval of the 2013 Locally Coordinated Human Service Transportation Plan C. Public Utilities requests approval of a utility easement on existing Harnett County property located on Alpine Drive in Barbeque Township .to the Central Electric Membership Corporation. D. Public Utilities requests approval ofwrite-offs for the third quarter of2013 in the amount of $25,939.17. E. Proclamation Proclaiming November 2013 Family Caregiver Month F. Planning Services requests approval of a contract agreement with TRS Range Services to provide evaluation and consultation services related to firing range regulations. This requests also asks for funding approval in the amount of $3,000 to perform such services. G. Legal Services requests public disclosure per NCGS 143-318.11(a)(3) of the worker's compensation claim of Donna Renee Collins. A copy of the Order approving the final settlement of $10,000 is provided. H. Legal Services requests public disclosure per NCGS 143-318.11(a)(3) of the worker's compensation claim of Ashley Rosser. A copy of the Order approving the final settlement of $70,000 is provided. I. IT requests approval to purchase (7) Motorola MCC 7500 Consoles direct from the Manufacturer-Motorola at cost of$459,786 using the sole source purchasing option. This is part ofthe overall Radio Communications Project and is a 911 eligible expense and will be paid out of the Emergency Telephone System Fund Balance (Fund 240) 6. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation 7. Appointments Page 1 8. Public Hearing -General Services/Transportation requests a public hearing to allow citizens an opportunity to comment on the proposed Fiscal Year 2014/2015 Community Transportation Program Application. The Community Transportation Program provides assistance to coordinate existing transportation programs operating in Harnett County as well as provide transportation options and services for the communities within the service area. These services are currently provided using demand response and subscription routes. Serves are rendered by center aisle, lift equipped, minivans and light transit vehicles. The estimated amount requested is $640,108 with the County's estimated contribution of $74,967. 9. Public Hearing-General Services/Animal Services requests a public hearing and approval of proposed amendments to the Municipalities Animal Control Ordinance (Town of Angier, Coats, Erwin and Lillington) regarding the keeping of chickens. 10. County Manager's report-Tommy Burns, County Manager Planning Services Report October 2013 Veteran Affairs Activities Report October 2013 11. New Business Community Development Monthly Performance Status Report Oct. 2013 Inter-Departmental Budget Ordinance Amendments/change orders 12. Closed Session 13. Adjourn Add-on: Proclamation-National Hospice Palliative Care Month November 2013 Page2 Harnett COUNTY ' ' I'". Agenda Item .3 OATH OF OFFICE Finance Officer Kimberly A. Honeycutt I, Kimberly A. Honeycutt, do solemnly swear (or affirm) that I will support and maintain the Constitution and laws of the United States, and the Constitution and laws ofNorth Carolina not inconsistent therewith, and that I will faithfully discharge the duties of my office of Finance Officer of Harnett County, North Carolina, and that I will not allow my actions as Finance Officer to be influenced by personal or political friendships or obligations, so help me God. This 18th day ofNovember, 2013. Subscribed before me this 18th day of, 2013 Jim Burgin, Chairman Kimberly A. Honeycutt Harnett County Finance Officer Harnett County Board of Commissioners strong roots · new growth VYlfYVY,IIPI lt'-'Lt.Org Agenda Item 5 -A HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting October 21, 2013 The Harnett County Board of Commissioners met in regular session on Monday, October 21, 2013, in the Commissioners Meeting Room, County Administration Building, 1 02 East Front Street, Lillington, North Carolina. Members present: Staff present: Jim Burgin, Chairman Gary House, Vice Chairman Beatrice B. Hill, Commissioner Joe Miller, Commissioner C. Gordon Springle, Commissioner Tommy Bums, County Manager Joseph Jeffries, Deputy County Manager Tony Wilder, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Interim Finance Officer Margaret Regina Wheeler, Clerk to the Board Chairman Burgin called the meeting to order at 7:00pm. Commissioner Miller led the pledge of allegiance and invocation. Chairman Burgin called for additions and deletions to the published agenda. Mr. Bums requested the following additions for consideration: 1) Harnett County Sheriff's Office request for approval to utilize the County owned property (located in the 2000 block of Ashe Avenue in Dunn) which consist of83.45 acres ofland, to construct the Harnett County Sheriff's Office Training Facility. Sheriff's Office also requests waiver of permitting charges and all Harnett County fees associated with this project, to include water lines/taps/tum on. 2) Harnett County Sheriff's Office request for approval of the Capital Project Ordinance for the Sheriff's Office Training Facility. 3) Administration's request for approval to reclassify a Senior Planner position (salary grade 73) to an EDC Planner position (salary grade 83). 4) Resolution ofthe Harnett County Board of Commissioners to place any proceeds from the :4 cents sales tax into a School Capital Fund. Vice Chairman House moved to approve the agenda as amended. Commissioner Hill seconded the motion which passed unanimously. Vice Chairman House moved to approve the items listed on the revised consent agenda. Commissioner Miller seconded the motion which passed unanimously. 1. Minutes: October 7, 2013 Regular Meeting October 21,2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 10 2. Budget Amendments: 85 Think Smart "Link to Success" Code 110-5899-420.31-26 Think Smart 110-0000-331.41-17 Think Smart 88 General Services/Youth Services Code 110-7930-441.11-00 Human Services/Salaries & Wages 110-7930-441.32-38 Special Accounts/Restitution Services 110-7930-441.41-11 Telephone & Postage 110-7930-441.55-12 Printing & Binding 110-7930-441.58-01 Training & Meetings 110-7930-441.60-31 Gas, Oil, & Auto Supplies 110-7930-441.60-36 Uniforms 110-7930-441.60-47 Food & Provisions 110-7930-441.12-00 Human Services/Salary & Wages-PT 110-0000-399.00-00 Fund Balance Appropriated 90 Health Department/ Aging Code 110-0000-331.75-52 HCCBG/Nutrition 110-0000-331.75-53 USDA/Nutrition 92 Cooperative Extension Code 110-7324-465.11-00 Salaries&Wages 110-7324-465.60-47 Food & Provisions 110-7324-465.58-01 Training & Meetings 110-7324-465.60-33 Materials & Supplies 110-7324-465.58-14 Travel Administration 110-0000-334.73-24 Revenue-4-H Teen Court at Risk Youth Development 94 General Services/Transportation Code 110-4650-410.55-12 Printing & Binding 110-4650-410.60-33 Materials & Supplies 110-4650-410.60-57 Miscellaneous Expense 110-0000-334.55-02 EDTAP Transportation Plan 110-0000-334.55-05 Transportation RGP 96 Sheriffs Office Code 251-5100-420.90-10 Interfund Transfer-General Fund 251-0000-336.16-00 Asset Forfeiture (Equitable Share) 4,707 increase 4,707 increase 1,218 increase 800 increase 400 increase 200 increase 50 increase 500 increase 200 increase 1 00 increase 7,500 decrease 4,032 decrease 9,283 decrease 9,283 increase 1 ,011 increase 3,089 increase 8,625 increase 885 increase 2,500 increase 16,11 0 increase 1 00 decrease 200 decrease 1 06 decrease 22,586 decrease 22,180 increase 950 increase 950 increase October 21, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 10 98 Cooperative Extension Code 110-7327-465.11-00 Salaries&Wages 110-7327-465.21-00 Group Insurance 110-7327-465.22-00 FICA 110-7327-465.23-00 Regular Retirement 110-7327-465.25-10 Unemployment Benefits 110-7327-465.26-08 Workman's Compensation 110-0000-353.73-27 Betsy Johnson Hospital (Adolescent Parenting Program) 99 Sherif:f s Office Code 110-5100-420.32-27 Drug Fund 110-0000-389.43-22 Interfund Transfer-Asset Forfeiture 101 Health Department Code 110-7600-441.11-00 Salaries&Wages 11 0-7 600-441.21-00 Group Insurance 11 0-7 600-441.22-00 FICA 110-7600-441.23-00 Retirement 110-0000-331.76-01 WIC Program-Breastfeeding Peer 1 02 Health Department Code 110-7600-441.32-26 Incentives 110-7600-441.33-45 Contracted Services 110-7600-441.54-26 Advertising 110-7600-441.58-01 Training 110-7600-441.58-14 Travel-Employee 110-7600-441.60-33 Materials & Supplies 110-7600-441.60-47 Food & Provisions 110-7600-441.64-25 Books & Publications 110-0000-334.76-16 Diabetes 110-0000-345.19-00 Miscellaneous Fees 103 General Services/Youth Services Code 110-7930-441.12-00 Human Services/Salaries & Wages-PT 110-7930-441.22-00 Human Services/FICA Tax Expense 110-7930-441.26-08 Human Services/Worker's Compensation 110-0000-331.77-02 Human Services/CBA/Juvenile Restitution 104 Sherif:f s Office 19,581 increase 2,230 increase 1,477 increase 1 ,3 77 increase 175 increase 160 increase 25,000 increase 950 increase 950 increase 1,835 decrease 312 decrease 128 decrease 119 decrease 2,394 decrease 800 decrease 300 decrease 700 decrease 1 00 decrease 250 decrease 325 decrease 500 decrease 575 decrease 2,500 decrease 1 ,050 decrease 5, 704 increase 389 increase 154 increase 6,24 7 increase Code 251-5100-420.90-03 Interfund Transfer-Capital Project 251-0000-336.16-00 Asset Forfeiture (Equitable Share) 209,000 increase 209,000 increase October 21,2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 10 105 Sheriffs Office Code 251-5100-420.90-10 Interfund Transfer-General Fund 251-0000-336.16-00 Asset Forfeiture (Equitable Share) 105 Sheriffs Office Code 110-5100-420.60-33 Materials & Supplies 110-0000-389.43-22 Interfund Transfer-Asset Forfeiture 1 08 Sheriffs Office Code 110-5100-420.60-33 Materials & Supplies 110-0000-389.43-22 Interfund Transfer-Asset Forfeiture 109 Sheriffs Office Code 251-5100-420.90-10 Interfund Transfer-General Fund 251-0000-336.16-00 Asset Forfeiture (Equitable Share) 111 Health Department, Aging Code 110-7500-441.33-45 Contracts 110-7500-441.60-49 Materials & Supplies Ramps 110-7552-441.33-45 Contracts 110-7552-441.58-18 Travel Contract Employees 110-0000-331.77-03 HCCBG/Aging 110-0000-331.75-52 HCCBG/Nutrition 110-0000-331.75-53 USDA/Nutrition 112 Harnett Memorial Code 215-8406-410.90-30 Interfund Transfer-Public Utilities 215-0000-399.00-00 Fund Balance Appropriated 113 Public Utilities 163,257 decrease 163,257 decrease 163,257 decrease 163,257 decrease 2,475 decrease 2,475 decrease 2,475 decrease 2,475 decrease 9,462 decrease 645 decrease 8,440 decrease 1 ,900 increase 1 0,1 07 decrease 8,440 decrease 1 ,900 increase 2,030 increase 2,030 increase Code 531-0000-3 8 9. 4 3-24 Interfund Transfer -Harnett Memorial Fund 2, 03 0 increase 531-0000-399.00-00 Fund Balance Appropriated 2,030 decrease 114 Emergency Medical Services Code 110-5400-420.35-73 ASPR/SMAT (Wake Med) 55,500 increase 110-0000-353.54-04 Contributions-ASPR/SMAT (Wake Med) 55,500 increase 110-4900-410.35-81 Emergency Telephone System Code 110-4900-410.35-81 Lillington Tech Upgrade 110-0000-353.49-01 Lillington Tech Upgrade 117 Transportation Code 110-4650-410.32-70 Operating-Special Accounts/Capital Assistance-TDP 110-0000-334.55-07 Transportation/NC Transp. CTP20 13 15,000 increase 15,000 increase 65,164 increase 65,164 increase October 21,2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 10 3. Tax refunds, rebates and releases (Attachment 1) 4. General Services/ Airport requested approval of the 2014-2020 Transportation Improvement Program (TIP). The TIP establishes the Board's request schedule for obligating funds to improve infrastructure needs for 2014-2020. Request is forwarded to NC DOT/DOA. Total amount requested is $25,689,615. 5. General Services/Airport requested approval of revised project ordinance previously approved on October 7, 2013, that allocates necessary funds to pay for the upgrade of the Automated Weather Observation Systems (AWOS) at the Harnett County Jetport. Revisions are due to correcting wording in the expenditure and revenue portions of the ordinance. 6. Emergency Services requested authorization to accept the Emergency Management Performance Grant Award administered by North Carolina Public Safety Division of Emergency Management in the amount of$35,000. This is the first of two awards. This total reflects a universal amount that the county is eligible to receive provided all universal activities are completed ad documentation is approved by the State before September 30, 2014. The second award will reflect six optional activities that Harnett County Emergency Management has completed. This is a federal grant administered by the State that is available to local governments to assist in the cost of developing and maintaining a comprehensive emergency management program. These are funds that are received annually and are included as part of our operating budget. 7. Emergency Services requested authorization to submit an application and receive funds for the FY13 ASPR Hospital Preparedness Program Grant administered through the WakeMed Health and Hospital CAPRAC (Capital Regional Advisory Committee) for the purchase and installation of VIPER Mobile Radios; and to purchase medication and supplies for the Harnett County SMAT III program. Total amount of grant is $55,500. 8. Harnett County LT. requested approval of proposal to provide technology upgrade to the Town ofLillington. 9. Harnett County LT. requested approval of revised LT. Fee Schedule in order to extend additional services to the Towns and HPE to include network storage fees, VoiP/FoiP lines and Internet connections. 10. Sheriff's Office requested approval to accept a grant from the Office of Justice Program under the FY13 Edward Byrne Memorial Justice Assistance Grant Program. The grant amount is for $16,280. The funds will be used to purchase software to increase the sign-on security on computers used by deputies in the field. This software meets the new requirements for secure sign-on by the FBI. There is no local match required. October 21, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of 10 11. Proclamation honoring the late Eddie Thomas "E.T." Moore 12. Harnett County Board of Education requested permission to transfer funds from the fund balance oftheir Current Expense Budget to their Capital Outlay Budget in the amount of$1,600,000. 13. Administration requested approval to reclassify a Senior Planner position (salary grade 73) to an EDC Planner position (salary grade 83). Chairman Burgin opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. -Paul Long of601 Old Buies Creek Road in Lillington asked for an update on the financial situation at Good Hope. Mr. Long said he understands Good Hope received certification and some reimbursement for the funds they extended to patients prior to getting certified. He said if they are not bringing in money then all they can rely on is the money from the County to pay their annual loan payment to USDA. He said the citizens need to know what this is going to cost our County. -Joe Langley of298 Kirk Adams Road in Angier requested that another public hearing be held, including having the developers promoting this state their case, before anything comes off the table related to recreation fees. -Catherine Jones of 47 Sunrise Court in Cameron said the way ofthe future is to recycle and not to build new landfills. Mrs. Jones listed the problems she believes would occur from a landfill. She said when all is said and done there would be humongous pile of garbage there for eternity with the company leaving with all the profits while citizen's property values go down and who knows how everyone's health might have been affected. Commissioner Hill moved to approve the appointments listed below. Commissioner Springle seconded the motion which passed unanimously. BOARD OF ADJUSTMENT Andrew Ruhland (nominated by Vice Chairman House) was reappointed to serve on this board for a term of3 years expiring November 30,2013. DANGEROUS DOG COMMITTEE Dr. Janet Batker (nominated by Commissioner Springle) was reappointed to serve on this committee for a term of three years expiring July 31, 2013. Vann Stephens (nominated by Commissioner Springle) was reappointed to serve as an alternate on this committee for a term ofthree years expiring August 31,2013. Ms. Wheeler clarified that the vacancy on the Dangerous Dog Committee is not required to be filled by an attorney as previously reported. October 21, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of 10 Mr. Jeffries petitioned the Board for a public hearing and consider approval of order to close a 0.23 acre portion of Parrish Street located in Buies Creek, North Carolina, which is undeveloped and unopened. The road closure is requested by Reedy Creek Firm, LLC. Campbell University does not object to the proposed road closure. Mr. Jeffries noted Reedy Creek Finn, LLC plans to develop the property. Chairman Burgin called to order a public hearing on the matter and opened the meeting for comments from the public. Seeing no one else move, Chairman Burgin closed the public hearing. Commissioner Springle moved to approve the order authorizing the road close of 0.23 acres of Parrish Street located in Buies Creek, North Carolina. Commissioner Hill seconded the motion which passed unanimously. Randy Baker, Senior Zoning Inspector, petitioned the Board for a public hearing on proposed text amendments requested by: Harnett County Planning Services, Unified Development Ordinance: Article V-Use Regulations: Section 1.0-Table of Uses, 1.2 Types and Regulations Section 7.0-Commercial Uses, 7.5.6 Firing Range Section 11.0-0ther Uses, 11.3, Firearm Certification, 11.4 Gunsmithing Article XIV -Definitions and Certifications Section 2.0-General Definitions & Acronyms', 2.2 General Definitions Reason for the requested change: -re-classify the term shooting range to firing range in order to coincide with terminology currently utilized by industry professionals. -include gunsmithing, firearm certification and governmental training facilities into the category of other uses to address the current demands and trends related to such facilities. -clarify the requirements surrounding the use of private, supervised and instructional firing ranges. -introduction of language to address the increasing demand of firearm related facilities that are not currently specified within the UDO. -insert definitions to verify proper meaning and intent of terms and words. Mr. Baker said these amendments are proposed due to the increase in public demand and interest in the activities and facilities that have been brought before the Planning Department surrounding certain issues. Some of these activities or facilities have a direct association with firearms while some are directed toward instruction, training and certification in specialized areas that deal with the public service and protection. Mr. Baker said over the past several months the Harnett County Board of Adjustments has been petitioned on multiple occasions to grant conditional use activities that would have be classified as trades rather than specific classifications found in the ordinance. These proposed amendments are directed toward bringing clarification to these types of request and placing baseline requirements for such uses. Mr. Baker reported the Planning Board considered and unanimously approved the proposed Text Amendments at their October 7, 2013, meeting. October 21, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 7 of 10 Mr. Baker walked through the proposed text amendments. Commissioner Miller and Commissioner Springle both serve on the ad hoc committee set-up to help with this amendment. Mr. Baker noted the Planning Department, along with the committee, are currently working on language that would address "firing ranges" and directing guidelines toward firing ranges which would be a proposed amendment at a later date. Mr. Baker stress the importance of the amendment being site specific. Chairman Burgin asked staff to share this language with the towns as most contain gunsmithing operations. Chairman Burgin called to order a public hearing on the matter and opened the meeting for comments from the public. The following citizens spoke: -Max Matthews Jr. of 1778 Clay Hole Road in Coats said he believes staff is headed in the right direction but made several points regarding the proposed amendment. Mr. Matthew said current training standards recommend 1 to 6 instructor/student ratio; the required length of range measured from the firing range to the backstop is longer for private protective services training; the handicap accessible restroom and parking facilities requirement is very cost prohibitive, annual inspections should be included to maintain compliance with the regulations; and only those facilities in compliance with these regulations should be on the Sheriffs approved list for conducting these types of training. Mr. Matthews asked Commissioners to table the vote on thel1.3 Section pending referral back to the Planning Board. -Rick Foster, of529 Ridge View Drive in Cameron and a member ofthe Harnett County Board of Adjustments, said the proposed text amendment would greatly assist the Board of Adjustments in assessing the potential impact on surrounding property owners, conditional use permits, and believes these will be good changes. He said the proposed amendment recognizes that not all ranges are the same and adds clarity to the ordinance. He believes staff has done a great job laying the foundation for a proposed firing range ordinance. -Paul Long, 601 Old Buies Creek Road, said we shouldn't put an undue burden on small business owners while being safe for the citizens. -Rob Gilmore of 1 04 Season Drive in Cameron said he is concerned about berm heights and safety issues and wants to make sure that these ordinances are written with a lot of safety in mind. -Kent Jeffries of747 Purfoy Road in Chalybeate Springs commended staff for working on improving firing ranges in Harnett County. Mr. Jeffries said he lives in a community severely impacted by an unregulated shooting range. He asked if there is an intention to require all for-profit shooting ranges currently in operation in Harnett County to obtain a conditional use permit whether the range is considered to be the primary or ancillary use of the property. Mr. Jeffries encouraged commissioners and staff to take the necessary action to address issues in his part of the county. Seeing no one else move, Chairman Burgin closed the public hearing. Commissioners and staff discussed some of the issues raised by Mr. Matthews and possible changes to the proposed amendments. Commissioner Miller moved to approve the text amendments as presented. Commissioner Springle seconded the motion which passed unanimously with commissioners asking staff to look at the points made by Mr. Matthew. (Attachment 2) October 21, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 8 of 10 Harnett County Sheriff Larry Rollins requested approval to utilize the County owned property (located in the 2000 block of Ashe Avenue in Dunn) which consist of83.45 acres ofland, to construct the Harnett County Sheriff's Office Training Facility. This land was previously used as a Harnett County landfill. Sheriff's Office also requests waiver of permitting charges and all Harnett County fees associated with this project, to include water lines/taps/tum on. Sheriff Rollins said they had met with the State who were pleased to see an old landfill being used. Financing with seized drug asset money. Commissioner House asked Sheriff Rollins if he foresaw any problems with noise. Sheriff Rollins said there will be noise but the use of the range would be for law enforcement purposes only and he will limit the use of the range as much as possible. Sheriff Rollins said this would not be a public range. Mr. Snow asked if the Sheriff intended to have the land surveyed which at this time he does not. Vice Chairman House moved to approve use of the County owned property (located in the 2000 block of Ashe A venue in Dunn) which consist of 83.45 acres of land, to construct the Harnett County Sheriff's Office Training Facility and waiver of County fees and costs associated with the project. Commissioner Hill seconded the motion which passed unanimously. Sheriff Rollins requested approval of the Capital Project Ordinance for the Sheriff's Office Training Facility. Commissioner Miller moved to approve the ordinance as presented. Commissioner Springle seconded the motion which passed unanimously. Vice Chairman House presented a resolution to place any proceeds from the ~ cent sales tax into a school capital fund. Vice Chairman House said it is the commissioners' intent to use that money for construction, renovation and improvements to schools. Vice Chairman House moved to approve the resolution as presented. Commissioner Miller seconded the motion which passed unanimously. (Attachment 3) Mr. Burns presented the following reports: DSS-Local Impact from the Federal Shutdown Public Health Activities Summary September 2013 Planning Services Report September 2013 Community Development Monthly Performance Status Report Sept. 2013 Inter-Departmental Budget Ordinance Amendments Mr. Burns said staff still doesn't know what the lapse will be in getting our reimbursements back for some of our federal funded programs within Social Services. Mr. Burns reminded commissioners of their upcoming October 29th joint meeting with Board of Education where they will discuss the ~ cent sales tax referendum and share the debt affordability analysis prepared by Davenport and Co. October 21, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 9 of 10 Chairman Burgin called for any new business. Chairman Burgin asked that S.A.F.E. be invited to an upcoming work session to discuss their funding needs. Commissioners discussed funding nonprofits. Chairman Burgin also shared an invitation with commissioners to have supper with the CCCC Board of Trustees on October 23rct. Commissioner Springle asked that members make sure to attend the TIP and transportation meetings to ensure the 401 project is included. Mr. Bums noted Lee County is asking to have the 421 widening project put back on their TIP list. Commissioner Hill moved that the Board go into closed session to 1) discuss matters relating to the location or expansion of industries or other businesses in Harnett County; and 2) to discuss certain personnel matters. This motion is made pursuant to N.C. General Statute Section 143- 318.11 (a)(4)&(6). Commissioner House seconded the motion which passed unanimously. Commissioner Hill moved that the Board come out of closed session. Commissioner House seconded the motion which passed unanimously. Commissioner Hill moved to amend the closed session motion to include 3) to discuss a certain claim involving Harnett County and to preserve the attorney-client privilege concerning the same. Vice Chairman House seconded the amendment which passed unanimously. Commissioner Springle moved to adjourn the meeting at 9:28 pm. Commissioner Miller seconded the motion which passed unanimously. Jim Burgin, Chairman Margaret Regina Wheeler, Clerk October 21, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page10of10 November 4, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 4 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting November 4, 2013 The Harnett County Board of Commissioners met in regular session on Monday, November 4, 2013, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Jim Burgin, Chairman Gary House, Vice Chairman Beatrice B. Hill, Commissioner Joe Miller, Commissioner C. Gordon Springle, Commissioner Staff present: Tommy Burns, County Manager Joseph Jeffries, Deputy County Manager Tony Wilder, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Interim Finance Officer Margaret Regina Wheeler, Clerk to the Board Chairman Burgin called the meeting to order at 9:00 am. Vice Chairman House led the pledge of allegiance and invocation. Chairman Burgin called for additions and deletions to the published agenda. Mr. Burns requested removal of the October 21, 2013 Regular Meeting minutes as they were posted incomplete. Commissioner Hill moved to approve the agenda as amended. Commissioner Miller seconded the motion which passed unanimously. Vice Chairman House moved to approve the items listed on the revised consent agenda. Commissioner Springle seconded the motion which passed unanimously. 1. Budget Amendments: 118 Sheriff’s Office Code 110-5120-420.32-48 Safe Keepers 50,000 decrease 110-5120-420.32-49 Youth Offenders 50,000 increase 119 Asset Forfeiture Fund Code 251-0000-336.16-00 Asset Forfeiture 209,000 decrease 251-0000-399.00-00 Fund Balance Appropriated 209,000 increase November 4, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 4 121 Sheriff’s Office Code 110-5100-420.43-21 Maintenance & Repairs – Auto 4,569 increase 110-0000-356.30-00 Insurance Claim 4,569 increase 122 Health Department Code 110-7600-441.11-00 Salaries & Wages 1,116 increase 110-7600-441.22-00 FICA 86 increase 110-7600-441.23-00 Retirement 100 increase 110-7600-441.32-26 Incentives 1,100 increase 110-7600-441.60-47 Food & Provisions 628 increase 110-7600-441.64-25 Books & Publications 964 increase 110-0000-334.76-23 Healthy Communities 3,994 increase 124 Cooperative Extension Code 110- -465.60-33 Materials & Supplies 850 increase 110- -465.58-14 Travel 150 increase 110-0000- 1,000 increase 127 Teen Court at Risk Youth Code 110-5899-420.32-82 Return of Unspent Grant Funds 7,924 increase 110-0000-399.00-00 Fund Balance Appropriated 7,924 increase 129 JCPC Court Psychologist & Hill Crest Youth Shelter Code 110-5899-420.32-82 Return of Unspent Grant Funds 317 increase 110-0000-399.00-00 Fund Balance Appropriated 317 increase 132 JCPC Administrative Funds Code 110-5899-420.32-82 Return of Unspent Grant Funds 61 increase 110-0000-399.00-00 Fund Balance Appropriated 61 increase 134 Re-Entry Healthy Choice Family Enrichment Code 110-5899-420.35-51 Re-Entry Healthy Choice-Family Enr. 15,837 increase 110-0000-334.58-04 Re-Entry Healthy Choice – Family Enr 15,837 increase 2. Tax refunds, rebates and release (Attachment 1) 3. Resolution to add roads to state system (Attachment 2) 4. Harnett County IT requested approval of reorganization of the I.T. Department based on recommendations by The MAPS Group. Funding can be absorbed within the current IT budget. 5. General Services/Transportation requested adoption of the Community Transportation Program Resolution. This resolution will allow the County of Harnett to enter into an November 4, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 4 agreement with the NC Department of Transportation, providing the necessary assurances, certifications and local match for fiscal year 2015. (Attachment 3) 6. County Engineer requested approval of an easement to allow Duke Energy Progress to install power for HVAC improvements at Shawtown. 7. Harnett County I.T, Sheriff’s Office and Emergency Services requested approval of the revised Capital Project Ordinance for the Radio Upgrade Project. 8. Cooperative Extension requested permission to accept $1,000 from the NCSU Family and Consumer Science Foundation for the purpose of funding the kindergarten readiness education efforts of the Parents As Teachers Program. 9. General Services requested approval to reclassify the Finance Technician Grade 63 to Administrative Assistant Grade 64 due to an increase and change in duties. 10. Health Department requested approval to reclassify a Public Health Educator III Grade 71 to a local Health Administrator 1 Grade 73. The office of State Personnel has approved this request. The WIC Program, the accreditation program and Communications/PIO role for this department will be under this position. 11. Administration requested approval of the Brightwater Cross Access Easement and Road Maintenance Agreement. 12. Resolution canceling the November 26, 2013 Special Session of the Harnett County Board of Commissioners. (Attachment 4) Chairman Burgin opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. - Paul Long of 601 Old Buies Creek Road asked about the status of a financial update from Good Hope. Mr. Long referenced the Sandhills Center Quarterly Fiscal Report provided in the board package. He also asked for a report on economic development in the County. Commissioner Hill moved to approve the appointments listed below. Commissioner Springle seconded the motion which passed unanimously. DANGEROUS DOG COMMITTEE Anthony Holland (nominated by Vice Chairman House) was appointed to serve on this committee. HARNETT COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES Mr. Roderick Hosking (nominated by Vice Chairman House) was appointed as an at-large member on this board. November 4, 2013 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 4 Mr. Burns presented the following report: - Sandhills Center Quarterly Fiscal Report Mr. Burns noted, with the Boards consensus, staff would like to move forward with scheduling interviews for the Finance Officer. Mr. Burns also noted staff hoped to interview for the Economic Development Planner in the next few weeks. There was no new business. There was no need for closed session. Commissioner Miller moved to adjourn the meeting at 9:08 am. Commissioner Springle seconded the motion which passed unanimously. ___________________________________ ____________________________________ Jim Burgin, Chairman Margaret Regina Wheeler, Clerk Locally Coordinated Human Service Transportation Plan 2013 2 TABLE OF CONTENTS I. Background ………………………………………………………………………………………3 II. Survey ……………………………………………………………………………………………5 III. Bladen County ………………………………………………………………………………….7 IV. Cumberland County …………………………………………………………………………...18 V. Harnett County …………………………………………………………………………………32 VI. Sampson County ……………………………………………………………………………….43 VII. Appendix – Glossary ………………………………………………………………………….55 3 I. Background Public Transportation in North Carolina The provision of public transportation in the State of North Carolina began with the establishment of the Mass Transit Division of the Department of Transportation in 1974. The Division’s mission was to “foster the development of intercity, intracity and rural public transportation in the state and administer federal and state transit grant programs.”1 In 1979 the Mass Transit Division’s name was changed to the Public Transportation Division, which currently administers nearly $30 million in transit funding each year to more than 120 public transportation systems across the State. There are four principal types of public transportation options offered in the State of North Carolina. They are: Human Service Transportation, Community Transportation, Urban Transit, and Regional Transit. Other transportation service options include Intercity Bus Services, Van/Car Pools, Amtrak Train Services and State-owned intercity passenger trains and State-operated passenger ferries.2  Human Service Transportation Systems work with local human service agencies to transport clients for medical, educational, employment, or recreational needs. Eligible riders must be referred by a human service agency.  Community Transportation Systems also provide transportation for human service clients, but due to federal funding regulations, must also offer services to the general public as well. Transportation types include; subscription rides, dial-a-ride and deviated fixed route services. Seventy-eight community transportation systems are operated in North Carolina.  Urban Transit Systems in the State typically provides fixed route and dial-a-ride transportation services to the general public. These services must meet ADA requirements and sometimes include a van-pool service. The State supports 17 urban transit systems, four of which either have or is in the process of consolidating their urban and rural transportation systems.  Regional Transit Systems are less common in the State. These operations offer fixed-route bus systems, commuter services and connect to surrounding counties and other transit systems. They also receive dedicated funding from sales and rental car taxes. North Carolina’s public transportation systems receive funding from Federal, State and local (match and fares) sources. The most prominent rural public transportation grants include the Federal TEA-21 Section 5310 and Section 5311 programs, which are incorporated into the NC Community Transportation Program (CTP), the Rural Operating Assistance Program (ROAP), and the Rural Capital Program. Federal and State funding sources are used to subsidize public transportation services.3 Call for Projects Beginning in 2009, the Public Transportation Division of the North Carolina Department of Transportation solicited applications for US Department of Transportation Federal Transit Administration funds and state funds available through Section 5310, 5316, and 5317. All projects funded under the three programs have to be derived from a locally developed coordinated public transit-human service transportation planning process and included in an approved plan. Applicants must execute federal and state certifications and assurances, and successful applicants will enter into contract with the department to implement the project. With the changes in the new Map-21 Legislation, Section 5316 will be consolidated into Section 5311 and Section 5317 will be consolidated into 5310.  Federal Section 5310 – Elderly and Disabled Persons Program 1 NC DOT Transitnet: http://www.ncdot.org/transit/transitnet/PublicInfo/AboutUs.html 2 Regionalizing Public Transportation Services, Project 2002 -11, NC DOT October 2002 3 Regionalizing Public Transportation Services, Project 2002 -11, NC DOT October 2002 4 The objective of these funds is to provide transportation services that meet the special needs of elderly persons and persons with disabilities for whom mass transportation services are unavailable, insufficient or inappropriate. Special efforts shall be made in the planning and design of transportation facilities and services to assure elderly persons and persons with disabilities the availability of transportation that they can effectively utilize. The Public Transportation Division, through the Section 5310 Program, provides grants to nonprofit corporations and associations and public bodies approved by the state to coordinate services for elderly persons and persons with disabilities, or public bodies that certify to the Governor that no nonprofit corporation or association is readily available in an area to provide the service. Funds are available for the purchase of vehicles and related capital equipment and for operating expenses.  Federal Section 5316 – Job Access and Reverse Commute (JARC) Program The purpose of the JARC grant program is to assist in developing new or expanded transportation services such as shuttles, vanpools, guaranteed rides home or connector/feeder services that connect employees to jobs and other employee-related services. Job Access projects are targeted at developing new or expanded transportation services for welfare recipients and/or low-income persons. Reverse commute projects can provide transportation services to suburban or rural employment locations for all populations. Funds are available for capital, planning and operating expenses that support the development and maintenance of transportation services designed to meet the intent of the program.  Federal Section 5317 – New Freedom Program The purpose of this program is to encourage services and facility improvements to address the transportation needs of persons with disabilities to go beyond those required by the Americans with Disabilities Act (ADA). New Freedom grants are intended to provide additional tools to overcome existing barriers facing persons with disabilities who are seeking integration into the work force and full participation in society. For the purpose of the New Freedom Program, “new” service is any service or activity that was not operational on August 10, 2005, and did not have an identified funding source as of August 10, 2005. Funds are available to support the capital and operating costs of new public transportation service targeted toward people with disabilities or public transportation alternatives that go beyond those required by the ADA. Plan Approach Individual workshops to solicit input on Human Service Transportation needs were held in each of the four Mid-Carolina RPO counties in 2013. Letters and emails were sent out to interested parties announcing the workshops and advertisements were also placed in each county’s local newspaper to encourage public participation. As a part of the workshops, each attendee was asked to complete the attached survey to better understand the needs of each county. The survey is shown in Section II of this document. Furthermore, each workshop included a time of group discussion and sharing on what additional needs that the group felt were unmet in their respective county. The needs were then recorded for everyone to see and the opportunity for each individual to vote on the most important needs was given. From there, the group discussed potential strategies for satisfying the needs that they decided upon. This document is separated by counties. For each county, you will first see the Workshop Advertisement that was included in the local newspapers. After that is the summary of that counties’ workshop to include the attendance, ranking of needs, strategies, and the survey results. After that is a brief description of the most up-to-date public transportation services which that county currently provides, which has been updated to reflect 2012-2013 information. 5 II. Survey The following survey was distributed to all workshop participants in each county. ________________________________________________________________________ Coordinated Human Services Public Transportation Planning A survey of community transportation needs The Mid-Carolina Rural Transportation Planning Organization in coordination with the NCDOT has begun the effort to identify specific mobility needs of the various target populations and to better understand the need for special transportation services in the county. We intend to discuss how those needs are currently met or unmet and identify opportunities for improvement, along with assessing the capacity of human service agencies to coordinate transportation services. The goal of this workshop is to bring together local transportation providers, agencies, customers and other stakeholders and provide the opportunity for participation & involvement and to facilitate an exchange of ideas to be used during the planning of future transit needs of the county. In order to quickly prioritize the transportation issues that need to be addressed in your community – a common list of problems has been assembled from other ‘plans’ developed throughout the country. Please mark all those that apply to your experience. Prioritize each survey statement in accordance to level of importance using the following rankings: 4 – High Importance 2 – Low Importance 3 – Medium Importance 1 – No Importance SERVICE RELATED There is not enough public transportation service available. There needs to be extended service hours There needs to be extended weekend and night service There needs to be extended service focusing on employment type trips There is a need to increase service to fill gaps in underserved areas There is a need for coordination between transportation providers to provide cross-county trips There is a need for coordination between transportation providers to provide inter-county trips There is a need for a public transportation service to focus specifically on providing employment trips There is a need for a public transportation service to focus specifically on providing shopping and recreation trips Too much advance planning is required in order to get transportation There is a need for increased/improved door to door service for the elderly and disabled population EDUCATION & MARKETING/CUSTOMER SERVICE There is a need for education on available services, programs and eligibility requirements There are communication issues i.e. language barriers, non existent web-site or difficult to find/use, inconsistent information provided There needs to be advertising of the various services to the elderly, low income, and general public There is a need to market/increase participation on the Transportation Advisory Board (TAB) 6 AGENCY RELATED There is a need for sustained support for coordinated transportation planning among elected officials, agency administrators, transportation providers and other community leaders Service providers need to be more “consumer friendly” There is a need for users to have the option to make reservations for service after business hours Agency staffing is too small to handle the number and complexity of issues that arise Below you may add any additional comments or problems and list any known locations/agencies/times or places the problems occur. What do you hope the Coordinated Human Service Transportation Plan will produce? Name of your human service agency or advocacy group (if applicable): _____________________________________________________________________ Name of person completing form _________________________________________ Telephone________________________Email_______________________________ 7 III. Bladen County _______________________________________________________________________ PUBLIC WORKSHOP TO DISCUSS AND IDENTIFY PUBLIC TRANSPORTATION NEEDS IN BLADEN COUNTY The public is invited to attend a Bladen County workshop to address transportation needs for the transportation disadvantaged. This workshop will help identify the specific transportation needs for individuals with disabilities, older adults and persons with low incomes in order to improve the coordination of transportation services and increase the efficient use of public resources. The findings will be developed into a “Locally Coordinated Human Services Transportation Plan” for the four counties in the Mid -Carolina Transportation Planning Organization area (Bla den, Cumberland, Harnett and Sampson Counties). DATE: Thursday, May 16, 2013 TIME: 2:00 p.m. PLACE: Bladen County Public Library 111 N. Cypress Street Elizabethtown, NC This workshop is being hosted by the Mid -Carolina Rural Transportation Planning Organization, in cooperation with Bladen County and the North Carolina Department of Transportation Public Transportation Division. For additional information, contact Joel Strickland at the Mid-Carolina Council of Governments at jstrickland@mccog.org or (910) 323-4191 extension 34. 8 BLADEN COUNTY WORKSHOP ATTENDANCE Joan Allen, Bladen County Division of Aging Ken Baker, NCDOT Public Transportation Greg Elkins, Bladen County Planning Mark Gillespie, Bladen County Commissioner Sonia Johnson Hopkins, Bladen County Department of Social Services Bryan Martin, Elizabethtown Planning Department Lisa Nance, Bladen County Department of Social Services Jim Orgel, Bladen County Transportation Advisory Board Kent Porter, Bladen Area Rural Transportation System Wayne Stewart, Bladen County Human Services Paula Warwick, Bladen County Division on Aging Romall Watson, BCHH Michelle Wright, Bladen County Department of Social Services BLADEN COUNTY HUMAN SERVICE TRANSPORTATION NEEDS The priority levels below are based on the amount of votes each need received at the workshop. The vote total is listed beside need in parenthesis. High Priority Needs: More service to underserved areas; mainly located east of the Cape Fear River (10) Funding for more vehicles and staff - system expansion (8) Medium Priority Needs: Funding for employment transportation and employment related activities (5) Coordination with adjoining counties (4) Transportation for situations of crisis (4) Low Priority Needs: Older adults need more transportation options (2) Assistance for elderly and disabled riders on and off vehicles and in and out of buildings (2) Extended service schedule (2) Areas of Kelly and Tobermory need more service (1) There is a need for a centralized Call Center that would coordinate transportation services between the five counties in Region N (Robeson, Richmond, Scotland, Hoke, and Bladen). The coordinated services of the Call Center will increase and enhance the availability of transportation of the targeted population by providing more options, opportunities and time-frames available for travel to medical appointments to Duke Medical Center, UNC Chapel Hill Medical Center and other major medical centers, errands and outings. (1) BLADEN COUNTY HUMAN SERVICE TRANSPORTATION POTENTIAL STRATEGIES OF IMPROVEMENT 1. Create an extended route to the outlying areas of the county 2. Use more advertising 3. Create community forum opportunities 4. Establish a new JARC route 5. Hire an ADA Bus Assistant 6. Extend service hours BLADEN COUNTY HUMAN SERVICE TRANSPORTATION SURVEY RESULTS A total of eleven (11) persons participated in the survey. The score for each survey topic is listed to the right of the topic in red. The highest score possible was 44. 9 Service Related Topics: There is not enough public transportation service available (33) There needs to be extended service hours (32) There needs to be extended weekend and night service (26) There needs to be extended serviced focusing on employment type trips (28) There is a need to increase service to fill gaps in underserved area (36) There is a need for coordination between transportation providers to provide cross-county trips (31) There is a need for coordination between transportation providers to provide inter-county trips (30) There is a need for a public transportation service to focus specifically on providing employment trips (26) There is a need for a public transportation service to focus specifically on providing shopping and recreation trips (23) Too much advance planning is required in order to get transportation (24) There is a need for increased/improved door to door service for the elderly and disabled population (35) Education & Marketing/Customer Service: There is a need for education on available services, programs and eligibility requirements (36) There are communication issues I.e. language barriers, non existent web-site or difficult to find/use, inconsistent information provided (27) There needs to be advertising of the various services to the elderly, low income and general public (35) There is a need to market/increase participation on the Transportation Advisory Board (TAB) (28) Agency Related: There is a need for sustained support for coordinated transportation planning among elected officials, agency administrators, transportation providers and other community leaders (31) Service providers need to be more "consumer friendly" (30) There is a need for users to have the option to make reservations for service after business hours (28) Agency staffing is too small to handle the number and complexity of issues that arise (22) Other Comments:  BCDSS (Bladen County Department of Social Services) - Consumers try to coordinate appointments at the appropriate date and time. Agency would like consumer to change their appointments to the days BART’s travels to those cities or counties Desired Results from the Plan:  An easier method for the community to access transportation services.  I hope this will enlighten elected officials on the barriers with the system due to limited resources.  More coverage  More freely available transportation for Bladen County for medical, shopping, job  Transportation with fewer restrictions. 10 CURRENT BLADEN COUNTY SYSTEM Bladen County: BARTS Bladen Area Rural Transportation System SUBSCRIPTION ROUTES Service Routes 5 days a week – Monday through Friday Weekend Trips on Request Operating Hours: between 8 a.m. to 2 p.m. FARE ROUTE NAME & DESCRIPTION $3.00 DFR Deviated Route – Bladenboro (Monday thru Friday) $3.00 DFR Deviated Route – Clarkton (Monday thru Friday) $3.00 Smith Pond – White Lake (Mondays, Wednesdays & Fridays) $3.00 Kelly – Kelly (2nd Tuesday and 3rd Thursday) $3.00 Northwest Bladen – Tar Heel (Mondays, Tuesdays & Thursdays) $3.00 White Lake (Mondays, Wednesdays, and Fridays) $3.00 Northwest Bladen – White Oak (Tuesdays & Thursdays) $3.00 Elizabethtown – Elizabethtown (Monday thru Friday) Dialysis Routes Monday through Friday Operating Hours: 0 a.m. to 5:00 p.m. Services are provided to subscriptions route patrons Dialysis routes are funded through Social Services. Passengers are not charged individual fares. Nutrition Routes 5 days a week – Monday through Friday Operating Hours: 7:45 a.m. to 3:30 p.m. FARE ROUTE NAME & DESCRIPTION * Elizabethtown * Bladenboro * Kelly * East Arcadia * Baltimore *Nutrition Routes are funded through the Home and Community Care Block Grant Mental Health Routes 5 days a week – Monday through Friday Operating Hours: 6:30 a.m. to 4 p.m. Demand Response – Services contracted to Bladen Opportunity Unlimited (BOU) Mental Health Routes are funded by agencies involved and the ROAP Grant. Medical Routes 1 to 2 days a week Operating Hours: 9 a.m. to 3 p.m. FARE ROUTE NAME & DESCRIPTION $4.00 Lumberton (Mondays & Wednesdays) $12.00 Duke/Chapel Hill (2nd & 4th Tuesdays) $4.00 Whiteville (1st & 3rd Tuesdays) $8.00 Fayetteville (2nd & 4th Tuesdays) $10.00 Wilmington (Thursdays) 11 Fleet Description (Types of Vehicles, Capacity and Special Accessories): The County’s 9-vehicle fleet includes:  One (1) 24-Passenger Bus  Three (3) Lift Vans with 2 Wheelchair Stations – 8 Seat Capacity  Five (5) High Top Passenger Vans – 12 Seat Capacity Overall Hours of Operation: 7:30 a.m. to 5:00 p.m. Monday through Friday Contact Information: Bladen Area Rural Transportation System (BARTS) P.O. Box 520 Elizabethtown, NC 28337-2102 Telephone: (910) 862-6930; Fax: (910) 862-6913 TTY Technologies: 1-800-799-4889 Email – doa@bladenco.org or kporter@bladenco.org 2010 Census Characteristics: Population: 35,190 Persons per Square Mile: 40.2 Land Area: 875 square miles Rural: 31,607 or 90%* Urban: 3,583 or 10%* * Based on 2000 Census Estimates 12 13 14 15 16 17 18 IV. Cumberland County ________________________________________________________________________ PUBLIC WORKSHOP TO DISCUSS AND IDENTIFY PUBLIC TRANSPORTATION NEEDS IN CUMBERLAND COUNTY The public is invited to attend a Cumberland County workshop to address transportation needs for the transportation disadvantaged. This workshop will help identify the specific transportation needs for individuals with disabilities, older adults and persons with low incomes in order to improve the coordination of transportation services and increase the efficient use of public resources. The findings will be develo ped into a “Locally Coordinated Human Services Transportation Plan” for the four counties in the Mid -Carolina Transportation Planning Organization area (Bladen, Cumberland, Harnett and Sampson Counties). DATE: Thursday, April 18, 2013 TIME: 2:00 p.m. PLACE: Cumberland County Department of Social Services Meeting Room C 1225 Ramsey Street Fayetteville, NC This workshop is being hosted by the Mid-Carolina Rural Transportation Planning Organization, in cooperation with the Cumberland County Community Transportation Program, and the North Carolina Department of Transportation Public Transportation Division. For additional information, contact Joel Strickland at the Mid-Carolina Council of Governments at jstrickland@mccog.org or (910) 323-4191 extension 34. 19 CUMBERLAND COUNTY WORKSHOP ATTENDANCE K. Barnes, Grays Creek Baptist Church Gloria Bradley, Citizen Makkita Brown, Cumberland County Department of Social Services Maurizia Chapman, Fayetteville Area Metropolitan Planning Organization Alma Davis, Citizen Mary J. Dixon, Citizen Glenda Dye, Mid-Carolina Area Agency on Aging Ken Dye, Council on Older Adults Ifetayo Farrakhan, Department of Social Services Phillip Hart, City of Fayetteville Traffic Randy Hume, Fayetteville Area System of Transit Lee Jernigan, City of Fayetteville Terri Martin, Cumberland County Rudy McMillan, Majestic Mobility Anne Morrison, Citizen Pam Presser, Fayetteville Area Metropolitan Planning Organization Citizens Advisory Committee Mark Rowden, Savannah Baptist Church Gilian Smith, Citizen Kristine Wagner, Cumberland County Community Transportation Program Vince Wagner, Cumberland County Mental Health Dionne White, Harnett County Transit CUMBERLAND COUNTY HUMAN SERVICE TRANSPORTATION NEEDS The priority levels below are based on the amount of votes each need received at the workshop. The vote total is listed beside need in parenthesis. High Priority Needs: Bus routes in the Cedar Creek part of the County (8) Creation of more regional transportation connections (8) More bus service in Hope Mills and Grays Creek (7) Cross-county employment transportation options (5) More weekend service for the elderly and disabled clients (5) More non-medical service for the elderly and disabled (5) Medium Priority Needs: More door to door service for the elderly and disabled (4) Extended services on weekends (4) More employment transportation from rural areas to the FAST Transfer Center (4) More funding and staff for transportation services (4) Elderly transportation to nutrition sites and recreation (4) Route pickups and drop-offs at key destinations (4) Low Priority Needs: More sidewalks connecting to bus stops (3) Central call station for all services (1) Increased education for riders (1) Improved service to the 28312 and 28391 zip codes (Cedar Creek and Stedman areas) for low-income populations and seniors (1) Student and worker transportation needs throughout the day (1) Sensitivity training for operators, drivers and dispatchers (1) Customer service training program for companies providing transportation (1) A one-stop facility to pick-up riders and drop them off at multiple locations (1) The ability to add additional trips to requested trips as needed (1) 20 Fixed route service needs to be destination based (specific site to specific site) (1) Service after 7 pm transporting to and from municipal meetings (1) Active duty military transportation service (0) Communication and coordination on services between providers and health agencies (0) Increased diversity and representation on the Transportation Advisory Board (0) Reduced costs of transit passes for low-income individuals (0) More bike paths to transportation sites (0) Veteran’s dependency on children (0) Ability for students to get to night classes or training (0) Transportation for recreational opportunities (0) Improved safety and security on busses and at stops (0) Transportation statewide connecting the VA Hospitals (0) Para-transit to and on the military base (0) ADA Compliance and infrastructure (0) Pedestrian bridges (0) Connecting with Harnett County (0) Straight line bus connecting Ramsey St, Raeford Rd, and Skibo Rd (0) Advertising and outreach (0) Coordinated services for veterans (0) Extended hours of service (0) CUMBERLAND COUNTY HUMAN SERVICE TRANSPORTATION POTENTIAL STRATEGIES OF IMPROVEMENT 1. Implement a regional transportation system 2. Connect transportation providers with Fort Bragg 3. Expand the homemaker program 4. Mobile advertising on buses 5. More staffing for providers 6. Improve pedestrian access to transit 7. More education via presentations and workshops 8. Create a call center where citizens can find out which organizations can provide them service based upon their needs 9. Maintain and expand existing non-medical transportation for elderly and disabled clients CUMBERLAND COUNTY HUMAN SERVICE TRANSPORTATION SURVEY RESULTS A total of twenty-five (30) persons participated in the survey. The score for each survey topic is listed to the right of the topic in red. The highest score possible was 120. Service Related: There is not enough public transportation service available (111) There needs to be extended service hours (97) There needs to be extended weekend and night service (97) There needs to be extended serviced focusing on employment type trips (104) There is a need to increase service to fill gaps in underserved area (104) There is a need for coordination between transportation providers to provide cross-county trips (92) There is a need for coordination between transportation providers to provide inter-county trips (95) There is a need for a public transportation service to focus specifically on providing employment trips (94) There is a need for a public transportation service to focus specifically on providing 21 shopping and recreation trips (81) Too much advance planning is required in order to get transportation (71) There is a need for increased/improved door to door service for the elderly and disabled population (103) Education & Marketing/Customer Service: There is a need for education on available services, programs and eligibility requirements (92) There are communication issues I.e. language barriers, non existent web-site or difficult to find/use, inconsistent information provided (76) There needs to be advertising of the various services to the elderly, low income and general public (94) There is a need to market/increase participation on the Transportation Advisory Board (TAB) (79) Agency Related: There is a need for sustained support for coordinated transportation planning among elected officials, agency administrators, transportation providers and other community leaders (104) Service providers need to be more "consumer friendly" (92) There is a need for users to have the option to make reservations for service after business hours (75) Agency staffing is too small to handle the number and complexity of issues that arise (85) Other Comments:  I am not aware of too many problems. I’ve only heard that ADA service is not easy to obtain and more vans are needed.  Would like to address transportation needs and concerns for seniors living in the Eagles Nest assisted living complex on Indian Creek Rd. Pick up point is far away from the complex on Sloan St approx. ½ mile away  Need to increase office staff to help coordinate and manage program. Way too much work and responsibility for current staffing pattern. Degree of complexity of work should be evaluated and jobs appropriately leveled and compensated Increase support staff.  Better transportation for disability personnel. Personnel with vehicles such as handicap vans are paid a fee worthwhile for transporting clients to appointments.  More expanded rural transportation. A transportation authority. More transportation to the disabled. Transportation to Duke & Chapel Hill for non DSS Client.  More service/less lip service. More money for transportation.  I would like to see a system of transportation comparable to those existing in major cities such as New York City.  Expanded transportation that riders can rely on and make appointments, get to jobs and necessary shopping and medical appointments. Target those that don't meet Medicaid eligibility - those that fall through the cracks and those that have scheduling issues. Safety, reliability and dependability are always an issue.  Assistance to elderly & handicapped (disabled).On time service. One Stop shop concept.  Safe, effective, efficient transportation options for citizens served.  Transportation for all may it be city or county. Cumberland Co. is a big county with a lot of older persons without transportation. I receive calls every day from persons living in Hope Mills, Stedman, and Cedar Creek trying to find a way to town. 22  The people in Fayetteville & Cumberland County who need transportation services will be fully informed as to what services are provided for them & how to access and utilize these services.  Additional types of trips for elderly/disabled within community  Safer transportation for elderly and disabled…I can't count the number of times I've seen a person in a wheelchair on a street without sidewalks.  More public knowledge of services provided. More flexibility in problem solving available to specific organizations and locations. This work shop is excellent and a great benefit for operation level personnel.  Advice and ways we can improve our transportation policies to accommodate the underserved clients in Hope Mills/Cumberland County.  Coordinated services garage of fast implementation. Also a steering committee and Desired Results from the Plan:  Extended service to key locations throughout the county while serving the needs of the community with service provided by the CTP. This service includes medical, pharmacy, school (Miller Motte, FTCC, FSU) Library, shopping for food and more volunteer services to hospitals, clinics, and museums.  A better understanding of the various transportation needs and challenges we now face and also what we will now do to address funding concerns.  I hope a program that will provide more education about services available. Maybe some type of program that would help the homeless.  Realization of scope of task and appropriate utilization of resources. Must be based on need, not political influence and pet projects.  Make it where the public will know how important it is to have transportation services and how important it is to keep transportation in the county and not outsource transportation services.  Establish bus service through rural Cedar Creek in Fayetteville to serve ALL citizens in the community.  A place that will allow all service providers the chance to offer our clients a variety of transportation options  Moving toward the forever, pain stakingly one stop shop – one phone number, one place regardless of which funding you face.  Formation of a regional Transit Authority  More opportunities for residents that live outside the city limits, more transportation.  Focus on most pressing transportation gaps and issues. More interagency cooperation/coordination.  Services provided to more citizens outside the ¾ mile of fixed route services.  Quality Transit systems for current residents in our County, City and Towns plus for our grandchildren and visitors for years to come into the future. By tying this effort to the 2030 Transportation Improvement Plan (TIP) and also using Transit Oriented Development (TOD) techniques during planed housing and business development, this will ensure inter-connectivity and mobility of services. This directly supports a changing demographic in our County, City and Town’s Wounded Warriors, Veterans and Exceptional Family Members with Disabilities and all other ADA requirements.  One of my biggest problems is the County Transit running out of money and having to limit their clients’ trips. This is when they will call Transit trying to get onto the ADA service we provide. Even if they do qualify, we would not be able to go to their home address if it is out of the ADA services area.  Attention to our needs to show under these current financial constraints, we have needs that are being overlooked to provide adequate service. The need of the county and its 23 citizens to be able to travel from one side of town in a reasonable time is great. On average it takes either too many buses to cross the city or one and half hours. If the CHSTP can see our needs, maybe we can be granted the funding to acquire more vehicles and personnel.  I hope that this team will be able to provide more transportation services for a wide variety of clients. Especially for clients who need to get to and from medical appointments. I also hope that if services begin to have to charge the people that it’s affordable for all who are in need of service.  I would like to see better cooperation and coordination among human service agencies; especially those with an interest in serving the aging population. Transportation is a key factor in helping older adults maintain independence and as the population continues to grow older, so the need/demand for transportation services will continue to increase. Funding for increased capacity will always be an issue, so we must work together to get the biggest bang for the buck and to think creatively about how we can implement workable solutions beyond present funding levels.  More efficient transportation services that will allow clients a wider range of opportunity to meet their community, employment, and mental health needs. Our clients here at C.R.E.S.T. have a severe need for ongoing transportation services in order to meet their particular service needs and due to the budget cuts and reduction of services and grants to support transportation programs they have suffered from the cutbacks as well.  An agreement with transport providers that would allow some service alternatives when the county/state funds are limited and only allow certain number of day transport for working disabled. We must allow them to work as we would any other individual. 24 Current Cumberland County System Cumberland County Community Transportation Program ROUTE INFORMATION Nutrition Routes 3 days a week – Monday through Friday Participants travel in prearranged groups. Operating Hours: between 8 a.m. and 5 p.m. Spring Lake Blue Street Downing Road Hope Mills Sunshine Center Nutrition Routes are funded by Mid Carolina Area Agency on Aging (AAA). Passengers are not charged individual fares; however, participation in the cost share program is encouraged but not required. Services are provided by B & W Transportation. Dialysis Transportation 5 days a week – Monday through Friday Normally operates between 5 a.m. and 5 p.m. but can begin earlier if clients’ schedules require Demand Response – Service Area: Cumberland County Dialysis routes are funded by the Rural Operating Assistance Program (ROAP) Grant through NC DOT and the Mid Carolina AAA Block Grant. Passengers are not charged individual fares, however, those transported with Mid Carolina Block Grant funds are encouraged but not required to participate in the cost share program. Services provided under the ROAP Grant are funded by the Elderly and Disabled Transportation Assistance Program (EDTAP) portion. The contracted vendors are FAMIKS, Inc. and B & W Transportation. Medical trips are funded by the ROAP Grant through NC DOT and the Mid Carolina AAA Block Grant. Passengers are not charged individual fares; however, those transported with Mid Carolina Block Grant funds are encouraged to participate in the cost share program. Services provided under the ROAP Grant are funded by the Elderly and Disabled Transportation Assistance Program (EDTAP) portion. The contracted vendors are FAMIKS, Inc and B & W Transportation. RGP Routes are available for Medical, Grocery, School, and Work trips for rural residents. The service is $2.25 per one way trip and is supplied by B & W Transportation. Employment Transportation is provided for individuals going to Work or School and do not have access to Transit Services. The trips are $2.25 per one way trip and are supplied by Majestic Mobility. Medical Transportation 5 days a week – Monday through Friday Operating Hours: between 8 a.m. and 5 p.m. Demand Response – Service area: Cumberland County Rural General Public 5 days a week – Monday through Friday Operating Hours: between 5 a.m. and 8 p.m. Employment Transportation 5 days a week – Monday through Friday Operating Hours: between 5 a.m. and 8 p.m. 25 Elderly and Disabled Services are provided for non-medical trips also at a rate of $2.25 per one way trip. This includes Grocery Shopping, Work, and School trips and is supplied by FAMIKS, Inc and B & W Transportation. Fleet Description (Types of Vehicles, Capacity and Special Accessories): The Cumberland County Community Transportation Program provides services that are contracted. All vehicles meet ADA requirements. Overall Hours of Operation: 5:00 am to 8:00 pm, Monday through Friday Contact Information: Rural Services: Kristine Wagner Transportation Program Coordinator Cumberland County Community Transportation Program 130 Gillespie Street Fayetteville, NC 28301 910-678-7619 Fayetteville Services: Fayetteville Area System of Transit (FAST) Information Center 147 Old Wilmington Road Fayetteville, NC 28301 (910) 433-1747 2010 Census Characteristics: Population: 319,431 Persons Per Square Mile: 489.2 Land Area: 653 square miles Rural: 41,526 or 13%* Urban: 277,905 or 87%* *Based on 2000 Census Estimates Elderly and Disabled Services 5 days a week – Monday through Friday Operating Hours: between 5 a.m. and 8 p.m. 26 27 28 29 30 31 32 V. Harnett County _________________________________________________________________________ PUBLIC WORKSHOP TO DISCUSS AND IDENTIFY PUBLIC TRANSPORTATION NEEDS IN HARNETT COUNTY The public is invited to attend a Harnett County workshop to address transportation needs for the transportation disadvantaged. This workshop will help identify the specific transportation needs for individuals with disabilities, older adults and persons with low incomes in order to improve the coordination of transportation services and increase the efficient use of public resources. The findings will be developed into a “Locally Coordinated Human Services Transportation Plan” for the four counties in the Mid -Carolina Transportation Planning Organization area (Bladen, Cumberland, Harnett and Sampson Counties). DATE: Tuesday, May 7, 2013 TIME: 10:00 a.m. PLACE: Harnett County Complex Commons Room 250 Alexander Drive Lillington, NC This workshop is being hosted by the Mid -Carolina Rural Transportation Planning Organization, in cooperation with Harnett County and the North Carolina Department of Transportation Public Transportation Division. For additional information, contact Joel Strickland at the Mid-Carolina Council of Governments at jstrickland@mccog.org or (910) 323-4191 extension 34. 33 HARNETT COUNTY ATTENDANCE Osman A, Peoples Choice Healthcare Ken Baker, NCDOT Public Transportation Johanna Barker, HP Enterprises Barry A. Blevins, Harnett County John L. Finger, Veterans Affairs Patricia Little, JC Industries Michael Mandeville, Fayetteville Area Metropolitan Planning Organization Carolyn McDoyel, Citizen Mike Rutan, Fayetteville Area Metropolitan Planning Organization Gordon Springle, Harnett County Commissioners Kristine Wagner, Cumberland County Community Transportation Program Dionne White, Harnett Area Rural Transit System HARNETT COUNTY HUMAN SERVICE TRANSPORTATION NEEDS The priority levels below are based on the amount of votes each need received at the workshop. The vote total is listed beside need in parenthesis. High Priority Needs: Need for increased funding (8) Handicap accessible vans (4) Technology and infrastructure improvements (4) Additional transportation for disabled clients (4) Medium Priority Needs: Fixed route services are needed to address increasing demand (3) More trips are needed to urban counties (3) Employment transportation to and from work (3) Low Priority Needs: Nights and weekend service (1) Regional coordination efforts (1) More vans to serve increase in demand (1) Increased trips to local colleges (0) Extended operating hours on weekends (0) Cap service (hour/schedule based) (0) HARNETT COUNTY HUMAN SERVICE TRANSPORTATION POTENTIAL STRATEGIES OF IMPROVEMENT 1. Increased funding 2. Cooperation in transferring clients from one county to another (systems share resources) 3. More vehicles – system expansion 4. Establish a new route connecting to Central Carolina Community College and Employment centers (JARC) HARNETT COUNTY HUMAN SERVICE TRANSPORTATION SURVEY RESULTS A total of six (6) persons participated in the survey. The score for each survey topic is listed to the right of the topic in red. The highest score possible was 24. Service Related: There is not enough public transportation service available (20) There needs to be extended service hours (20) 34 There needs to be extended weekend and night service (20) There needs to be extended serviced focusing on employment type trips (23) There is a need to increase service to fill gaps in underserved area (23) There is a need for coordination between transportation providers to provide cross-county trips (21) There is a need for coordination between transportation providers to provide inter-county trips (20) There is a need for a public transportation service to focus specifically on providing employment trips (22) There is a need for a public transportation service to focus specifically on providing shopping and recreation trips (15) Too much advance planning is required in order to get transportation (15) There is a need for increased/improved door to door service for the elderly and disabled population (23) Education & Marketing/Customer Service: There is a need for education on available services, programs and eligibility requirements (19) There are communication issues I.e. language barriers, non existent web-site or difficult to find/use, inconsistent information provided (20) There needs to be advertising of the various services to the elderly, low income, and general public (20) There is a need to market/increase participation on the Transportation Advisory Board (TAB) (19) Agency Related: There is a need for sustained support for coordinated transportation planning among elected officials, agency administrators, transportation providers and other community leaders (21) Service providers need to be more "consumer friendly" (23) There is a need for users to have the option to make reservations for service after business hours (22) Agency staffing is too small to handle the number and complexity of issues that arise (14) Other Comments:  Employment Transportation is very important, but not available. There is a need for additional vans for areas of the county with high and growing populations (Dunn & Western Harnett)  Needs adequate infrastructure (technology & software) to manage system & control billing. More funds need to be secured so county costs are reduced. Employment services needed to be offered throughout the county as well as nights and weekends and Saturday and Sunday Desired Results from the Plan:  NONE LISTED 35 CURRENT HARNETT COUNTY SYSTEM Harnett County: HARTS Harnett Area Rural Transportation System SUBSCRIPTION ROUTES Service Routes 5 days a week – Monday through Friday Operating Hours: 6:30 a.m. to 6 p.m. FARE ROUTE NAME & DESCRIPTION * Route 1 – Dunn * Route 2 – Dunn * Route 3 – Dunn/Erwin * Route 4 – Western Harnett/Johnsonville/Cameron * Route 5 – Lillington/Angier * Route 6 – Coats/Lillington * Route 7 – Erwin/Bunnlevel/Anderson Creek * Route 8 – Lillington/Mamers/Broadway * Route 9 – Buies Creek/Coats/Angier *The servicing agency reimburses for some designated passenger fares while other fares are funded by the local government. Dialysis 5 days a week – Monday through Friday Operating Hours: 4 a.m. to 6 p.m. FARE DESCRIPTION Dialysis for Dunn, Sanford, Lillington & Angier Kidney Centers * Dunn Dialysis – Dunn/Erwin/Coats * Sanford Dialysis – Johnsonville/Western Harnett/Cameron * Lillington Dialysis – Lillington/Bunnlevel/Anderson Creek * Angier Dialysis – Angier/Fuquay Varina *Dialysis routes are funded through Social Services Medicaid, Council on Aging Medical & EDTAP funds. Nutrition Routes Routes are run during midday Monday – Friday for some Centers and only three days for others. Johnsonville: Monday – Friday Erwin Site: Monday – Friday Anderson Creek: Tuesday – Thursday Dunn: Monday – Friday Shawtown: Monday - Friday Mental Health Routes 2 to 3 days a week Operating Hours: 6:30 a.m. to 4 p.m. FARE ROUTE NAME & DESCRIPTION * Route 11 – Dunn/Erwin & Coats (Monday, Wednesday & Friday) * Route 14 – Lillington/Bunnlevel & Broadway (Tuesday & Thursday) * Route 15 Lillington/Erwin (Thursday) *Routes are funded through Social Services. Passengers are not charged individual fares. 36 Demand Response Routes Routes by Demand only, 5 days a week Primarily Serve Human Resource Agencies, i.e., Health Department & Social Services. Passenger’s Fare for agencies are $1.10 per vehicle mile Deviated Fixed-Route and Dial a Ride (DaR) Routes Red Route – Deviated Fixed Route operate on the eastern side of the county and passengers must be at the designated stop and pay $2.00 fare for a one-way trip. Route circulates from Lillington, Angier, Coats, Erwin, and Dunn DaR Services Provided based upon Availability. In county trips are $3.00 and out-of-county trips are $5.00. Fleet Description (Types of Vehicles, Capacity and Special Accessories): The County’s 16-vehicle fleet includes:  Two Cut-a-ways (24-Passenger Buses and One 18-Passenger Bus) Lift Equipped  14 Center Isle Vans (14 Passenger)  4 Mini Vans (7 Passenger) Overall Hours of Operation: 4:00 a.m. to 6:00 p.m. Monday through Saturday Contact Information: Dionne White Harnett Area Rural Transit System (HARTS) P.O. Box 940 Lillington, NC 27546-0940 Tel. (910) 814-4018 or 814-4019; fax (910) 814-4020 TTY: 1-800-799-4889 Email – dwhite@harnett.org 2010 Census Characteristics: Population: 114,678 Persons per Square Mile: 192.7 Land Area: 595 square miles Rural: 76,834 or 67%* Urban: 37,844 or 33%* *Based on 2000 Census Estimates 37 38 39 40 41 42 43 VI. Sampson County _________________________________________________________________________ PUBLIC WORKSHOP TO DISCUSS AND IDENTIFY PUBLIC TRANSPORTATION NEEDS IN SAMPSON COUNTY The public is invited to attend a Sampson County workshop to address transportation needs for the transportation disadvantaged. This workshop will help identify the specific transportation needs for individuals with disabilities, older adults and persons with low incomes in order to improve the coordination of transportation services and increase the efficient use of public resources. The findings will be developed into a “Locally Coordinated Human Services Transportation Plan” for the four counties in the Mid -Carolina Transportation Planning Organization area (Bladen, Cumberland, Harnett and Sampson Counties). DATE: Monday, April 29, 2013 TIME: 9:00 a.m. PLACE: Sampson County Health Department 360 County Complex Road Clinton, NC This workshop is being hosted by the Mid -Carolina Rural Transportation Planning Organization, in cooperation with the Sampson County Department of Aging, and the North Carolina Department of Transportation Public Transportation Division. For additional information, contact Joel Strickland at the Mid-Carolina Council of Governments at jstrickland@mccog.org or (910) 323-4191 extension 34. 44 SAMPSON COUNTY WORKSHOP ATTENDANCE Jonathan Allen, Clinton Parks and Recreation Linda Armwood, Sampson County Department of Aging Ken Baker, NCDOT Public Transportation Todd Daughty, Sampson Area Transportation Marie Faircloth, Sampson County Department of Aging Linda Greene, Sampson County Department of Social Services Youlanda Hall, CCAP Aspire Barbara Leach, TCSC Inc. Cheryl Norris, Sampson County Health Department Becky Oates, U Care, Inc. Lin Reynolds, NCDOT Division 3 Patrick Riddle, NCDOT Division 3 Raquel Rosario, CCAP Aspire Mary Rose, Sampson County-Clinton Planning Department Rhonda Smith, Sampson County Department of Aging Lorie Sutton, Sampson County Department of Aging SAMPSON COUNTY HUMAN SERVICE TRANSPORTATION NEEDS The priority levels below are based on the amount of votes each need received at the workshop. The vote total is listed beside need in parenthesis. High Priority Needs: Services after 5 pm and weekends for shopping, employment, dialysis and medical trips (11) System expansion; more vehicles (9) Serving limited service areas in North and Northwestern Sampson County (8) More resources for kidney dialysis patients (6) Medium Priority Needs: Weekend service (4) Outreach to the public, specifically Hispanics and the Elderly (4) Increased Veteran awareness of out-of-county medical services (4) Volunteer coordinators needed (3) More flexibility with senior services (3) Low Priority Needs: Business assistance in outreach and cost sharing (2) ADA/Paratransit assistants (2) Better coordination between transportation providers and medical services (1) Staffing to assist Hispanic populations (1) Education to service providers regarding diverse cultures that may need service (1) Coordination of services with Harnett County (0) SAMPSON COUNTY HUMAN SERVICE TRANSPORTATION POTENTIAL STRATEGIES OF IMPROVEMENT 1. Have a volunteer or staff person make reminder calls for appointments 2. Use 5310 funds to hire an additional ADA/Paratransit staff person 3. Market directly to eligible clients near existing routes 4. Increased marketing tools and items 5. Work with private providers to extend service past SATs operating hours 6. CTSP Plan to expand service to North and Northwestern Sampson County 45 SAMPSON COUNTY HUMAN SERVICE TRANSPORTATION SURVEY RESULTS A total of fourteen (14) persons participated in the survey. The score for each survey topic is listed to the right of the topic in red. The highest score possible was 56. Service Related: There is not enough public transportation service available (53) There needs to be extended service hours (50) There needs to be extended weekend and night service (46) There needs to be extended serviced focusing on employment type trips (43) There is a need to increase service to fill gaps in underserved area (51) There is a need for coordination between transportation providers to provide cross-county trips (46) There is a need for coordination between transportation providers to provide inter-county trips (49) There is a need for a public transportation service to focus specifically on providing employment trips (41) There is a need for a public transportation service to focus specifically on providing shopping and recreation trips (35) Too much advance planning is required in order to get transportation (31) There is a need for increased/improved door to door service for the elderly and disabled population (49) Education & Marketing/Customer Service: There is a need for education on available services, programs and eligibility requirements (42) There are communication issues I.e. language barriers, non existent web-site or difficult to find/use, inconsistent information provided (48) There needs to be advertising of the various services to the elderly, low income and general public (45) There is a need to market/increase participation on the Transportation Advisory Board (TAB) (43) Agency Related: There is a need for sustained support for coordinated transportation planning among elected officials, agency administrators, transportation providers and other community leaders (50) Service providers need to be more "consumer friendly" (41) There is a need for users to have the option to make reservations for service after business hours (39) Agency staffing is too small to handle the number and complexity of issues that arise (48) Other Comments:  I worked with the Service Center in the county. I see many needs for transportation in the rural areas. I would like to see transportation provided or extended all over the county. The needs are there. It would be great to have a “floating” driver that could be available to pick up and transport as needed overnight and extended day trips, educational or recreation would be a plus – at the Garland Center we have a van housed there, but its only 4 hours per day – a driver on hand could take care of this issue.  There are issues in providing transportation to the extreme northern end of the County. Transportation is not being provided to all senior / nutrition sites throughout the county. Seniors would like to take long distance trips; some possibly overnight but can’t do so due to restrictions in place. People are not added 46 on during the course of the day due to the inability to provide additional routes or the shortage of drivers/vans to accomplish other needs. I feel their needs to be a floater employee for each end of the county to take care of emergency needs or provide services that other providers can’t fulfill.  Funding need for everything. Established pick up and take home times.  Northern part of county is hard to serve – no established routes. Funding a problem. Kidney dialysis is a huge need – takes a lot of staff, funding and time.  There is a need for elderly/disabled populations to be transported to out of county emergency medical needs. Desired Results from the Plan:  A wide and open eye for all areas of the county – Seniors, persons with severe disabilities, low income - is my passion  I hope that it will produce transportation capabilities to cover the entire county, not part of it. I would like to see extended service hours & some weekend support systems in place.  Increasing trips to the northern part of county; helping those who need it most.  A better coordination b/w city, & community groups & county in regards to meeting transportation needs.  More funding to allow SAT to cover the unmet needs in Sampson County.  More consistent services for our disabled & elderly population in Sampson County. We need to focus on chronic needs of individuals living at the furthest points in our county. In example a person living in Newton Grove should be able to receive a ride to dialysis just as a person living in the city of Clinton.  To help establish a uniform plan that helps meet the gaps in the elderly/disabled transportation needs, also to help with employment/training transportation needs for low income families that do not have transportation.  I hope that the transportation system will run every hour on the hour for people to be able to get around and have stable/reliable transportation to work, appointments and for personal trips.  I hope that the final product will be reliable transportation system that will accommodate the needs of the community.  More transportation services for Sampson County. After hours transportation (after 5PM)  The needed transportation services for county residence that are in need and depend on this service. 47 Current Sampson County System Sampson Area Transportation Routes are $2.00 with an additional $1.00 per extra stop unless otherwise noted. One child can ride with a paying adult and caretakers/personal assistants can also ride for free with a paying rider. SUBSCRIPTION ROUTES Dialysis Routes 5 days a week – Monday through Friday Operating Hours: 9 a.m. to 4 p.m. FARE ROUTE NAME & DESCRIPTION $2.00 Routes 71,72,73,74,75,76,77,78,79,80,81,82,83,84,85,86,87,88 Nutrition Routes 4 to 5 days a week Operating Hours: 8 a.m. to 12 p.m. FARE ROUTE NAME & DESCRIPTION * Route 202, 203 & 221 - Garland * Route 200,201 & 222 – Clement * Route 208, 209 &223 – Westbrook * Route 206, 207 & 225 – Roseboro * Route 210 & 211 – Harrells * Route 204, 205 & 227 – Clinton * Route 212 & 213 – Coharie Intra Tribal Area *Route fares are based on the percentage of income per rider. Mental Health Routes 5 days a week - Monday thru Friday Operating Hours: 6:30 a.m. to 4 p.m. FARE ROUTE NAME & DESCRIPTION $2.00 Route 5002, 5003, 5004, 5005, 5006, 5007, 5008, 5009 (Opportunities Unlimited) $2.00 Route 5010, 5011 & 5020 – Mayflower House Adult Day Health Care Routes 5 days a week - Monday thru Friday Operating Hours: 8 a.m. to 3 p.m. FARE ROUTE NAME & DESCRIPTION $2.00 Route 51, 52, 53, 54, 55 & 56 (Serves Adult Day Health Care Clients) $2.00 Route 5010, 5011 & 5020 – Mayflower House 48 Fleet Description (Types of Vehicles, Capacity and Special Accessories): The County’s fleet includes:  One (1) 22 foot Light Transit Vehicle with Wheelchair Lift  Three (3) 20 foot Light Transit Vehicles with Wheelchair Lifts  Three (3) Lift Equipped Vans  Two (2) Conversion Vans (no lifts)  One (1) Mini-Van (no lift)  Three (3) Center-Aisle Vans (no lifts) Overall Hours of Operation: 5:00 a.m. to 5:00 p.m. Monday through Friday Contact Information: Sampson Area Transportation (SAT) 311 County Complex Road Clinton, NC 28328 Tel. (910) 299-0127; fax (910) 299-0973 Email – satcoord@intrstar.net 2010 Census Characteristics: Population: 63,431 Persons per Square Mile: 63.6 Land Area: 945 square miles Rural: 53,916 or 85%* Urban: 9,515 or 15%* *Based on 2000 Census Estimates Dial & Ride Routes For use by the General Public, 5 days a week Services generally provided between the hours of 9 a.m. and 1 p.m. 49 50 51 52 53 54 55 VII. Appendix Glossary The following glossary provides definitions of public transportation-related terms, phrases and acronyms used throughout this report. 4 Carpool – An arrangement by which two or more people share the use and cost of privately owned automobiles in traveling to and from pre-arranged destinations together. Generally, carpooling agreements are not arranged by contract, whereas vanpool and buspool agreements are contractually binding. Community Transportation – The efficient and effective utilization of all available resources in the provision of safe and reliable public transportation services for all citizens. Commuter Bus Service – Fixed-route bus characterized by service predominantly in one direction during peak periods, limited stops, use of multi-ride tickets and routes of extended length, usually between the central business district and outlying suburbs. Commuter bus service also may include other service, characterized by a limited route structure, limited stops and a coordinated relationship with another mode of transportation. Dial-a-ride – Another name for "demand responsive." Demand Responsive – 1. Non-fixed-route service utilizing vans or buses with passengers boarding and alighting at pre-arranged times at any location within the system's service area. Also called "dial -a-ride." 2. Passenger cars, vans or motor buses operating in response to calls from passengers or their agents to the transit operator, who then dispatches a vehicle to pick up the passengers and transport them to their destinations. A demand -response operation is characterized by the following: firstly, the vehicles do not operate over a fixed route or on a fixed schedule except, perhaps, on a temporary basis to satisfy a specific need; and secondly, the vehicle typically may be dispatched to pick up several passengers at different pick-up points before taking them to their respective destinations and may even be interrupted en route to these destinations to pick up other passengers. 3. Personal transit service operated on roadways to provide service on demand. Vehicles normally are dispatched and used exclusively for this service. Fare – The required payment for a ride on a public transportation vehicle. It must be paid by an acceptable means, for example, using cash, token, ticket, transfer, farecard, voucher, pass or user's fee. Fixed Route – Service provided on a repetitive, fixed-schedule basis along a specific route with vehicles stopping to pick up and deliver passengers to specific locations; each fixed -route trip serves the same origins and destinations, unlike demand-response and taxicab services. Human Service Transportation System – Transportation systems which provide service exclusively to clients of human-service agencies. In North Carolina, there are three types of human-service transit systems: 1) those that are consolidated and provide their own services; 2) those that are consolidated and contract for transportation services; and 3) those that are coordinated. Intercity Bus Transportation – Establishments primarily engaged in furnishing bus transportation, over regular routes and on regular schedules, the operations of which are principally outside a single municipality and its suburban areas. Paratransit – Comparable transportation service required by the Americans with Disabilities Act for people with disabilities who are unable to use fixed-route transportation systems. Passenger Trips – Number of passengers who board operational revenue vehicles. Passengers are counted each time they board vehicles no matter how many vehicles they use to travel from their origin to their destination. Trips are counted regardless of whether an individual fare is collected for each leg of travel. It includes passenger trips on volunteer, other CT system, and other provider vehicles." Public Transit – 1. (Or public transportation) Passenger transportation services, local, metropolitan or regional in scope, that are available to any person who pays a prescribed fare. 2. Transportation by bus, rail or other conveyance, either publicly or privately owned, which is provided to the public or specialty service on a regular and continuing basis. Also known as "mass transit," "mass transportation," "public transportation" and "transit." 4 NC DOT Transitnet: http://www.ncdot.org/transit/transitnet/Glossary/A.html 56 Public Transit Agency – A public entity responsible for administering and managing transit activities and services. Public transit agencies can directly operate transit service or contract out for all or part of the total transit service provided. Public Transit System – An organization that provides transportation services owned, operated or subsidized by any municipality, county, regional authority, state or other governmental agency, including those operated or managed by a private management firm under contract to the government agency owner. Ridership – 1. The number of rides taken by people using a public transportation system during a given time period. 2. Refers to the number of people using a particular transit system on a regular basis. Rural – 1. Usually refers to areas with populations less than 5,000. 2. Areas outside the limits of any incorporated or unincorporated city, town, village, hamlet or any other designated residential or commercial area such as a subdivision, business or shopping center or community development. 3. Includes all areas of a state that are outside the Federal Highway Administration approved and adjusted census boundaries of small urban and urbanized areas. Rural General Public Transit System – Transit systems in rural areas (areas with less than 5,000 population) tha t provide transportation services to clients of human-service agencies and the general public. Federal Section 18 funds are used to assist in the administration and operating expenses of these systems. Subscription Bus – A commuter bus express service operated for a guaranteed number of patrons from a given area on a prepaid, reserved basis. Subscription Service – Any public transportation service operated for a guaranteed number of patrons on a prepaid, reserved basis. Transit (or Public Transit) – Another name for "public transportation," generally used in contexts that do not include carpools or vanpools. Transit System – An organization (public or private) providing local or regional multi-occupancy-vehicle passenger services. Organizations that provide services under contract to another agency generally are not counted a separate systems from the contracting agency. Urban – 1. Usually refers to areas with populations of 5,000 or more. 2. Describes any area that includes a municipality or other built-up place which is appropriate in the judgment of the U.S. Secretary of Transportation, for a public transportation system to serve commuters or others in the locality taking into consideration the local patterns and trends of urban growth. Vanpool – 1. A voluntary commuter ridesharing arrangement, using vans with a seating capacity greater than seven persons (including the driver) or buses, which provides transportation to a group of people traveling directly from their homes (or a pre-arranged meeting place, such as a park-and-ride lot) to their regular places of work within the same geographical area, and in which the commuter/driver does not receive compensation beyond reimbursement for his or her costs of providing the service. 2. An arrangement in which a group of passengers share the use and cost of a van in traveling to and from pre-arranged destinations together. 3. Vans and/or Class C motor buses operating as a voluntary commuter ride-sharing arrangement, which provides transportation to a group of individuals traveling directly between their homes (or a prearranged meeting place, such as a park-and-ride lot) and their regular places of work within the same geographical area. The vans should have a seating capacity greater than seven p eople, including the driver. 4. A public-sponsored commuter service operating under prearranged schedules for previously formed groups of riders in eight to 18-seat vehicles. Drivers also are commuters who may receive little or no compensation besides free transportation and use of the vehicle during "off" hours. Generally, carpooling agreements are not arranged by contract, whereas vanpool and buspool agreements are contractually binding. Vehicles in Total Fleet – All revenue vehicles held at the end of the fiscal year, including those in storage, emergency contingency and awaiting sale. Wheelchair-Accessible Vehicle – A vehicle that a person using a wheelchair may enter either via an on -board retractable lift or ramp; or directly from a station platform that is accessible by elevator or a ramp that is either level w ith the vehicle floor or can be raised to floor level. Board Meeting Agenda Item Agenda Item 5 -C MEETING DATE: November 18, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Central Electric Membership Corporation Easement Request REQUESTED BY: Steve Ward, HCDPU Director REQUEST: This is a formal request for the Board to grant an utility easement on existing Harnett County property located on Alpine Drive in Barbeque Township to the Central Electric Membership Corporation. Details of the easement are included for your review. Please place this item on the consent agenda at the next available meeting. COUNTY MANAGER'S RECOMMENDATION: \\hcfile I \Puusers\sward\My Documents\Central Electric Membership Corporation\easement agenda request on Alpine drive at SW Booster Station #4.doc Page I of 1 ELECTRIC LINE RIGHT-OF-WAY EASEMENT STATE OF NORTH CAROLINA COUJ\TY OF HAR!\ETT KNOW ALL MEN BY THESE PRESEJ\:TS, That we, the undersigned (whether one or more) Cou.nt~ of Ya.t(lt,if for good and va able cons1derat10n, the rece1pt of wh1ch IS hereby acknowledged, do herby grant unto Central Electnc Membership Corporation (hereinafter called the "Cooperative), whose post office address is Sanford, North Carolina, and to its successors, lessees, licensees or assigns, the right to enter upon the lands of the undersigned, situated in the County of ,Han.neJ-t . State ofl\:orth Carolina and more particularly described as follows: SEE ATTACHED EXHIBITS "A" Al\D "B" to construct, reconstruct, rephrase, repair, operate and maintain on and/or under the above described lands and/or in under or upon all streets, roads or highways abutting said lands, an electric distribution line or system, in a proper manner, with underground cables, manholes, duct bank, and all necessary apparatus and appliances, and electric distribution system, for the purpose of distribution electricity by one or more circuits, as shown on and located by a certain map or drawing thereof, included herein labeled exhibit "B". Thereon, to enter upon said land at anytime and location for the purpose of inspection, to cut, trim and control the growth , by chemical means, machinery or otherwise, of trees and shrubbery that may interfere with or threaten to endanger the operation and maintenance of said line or system, including the right to cut down from time to time all dead, weak, leaning or dangerous trees: and to license, permit or otherwise agree to the joint use of occupancy of the line, system or easement by any other person, association or corporation for electrification, telephone or other purposes. The undersigned agree that all poles, wires and other facilities, including any main service entrance equipment installed on the above described lands at the Cooperative's expense, shall remain the property of the Cooperative, removable at the option of the Cooperative upon termination of service to or on said lands. The undersigned covenant that they are the owners of the above described lands and that the said lands are free and clear of encumbrances and liens of whatsoever character except those held by the following persons: IN WITNESS WHEREOF, The undersigned have set their hands and seals this __________ day of -----------' 20 __ . ________________________ (SEAL) _____________________ (SEAL) --------------------(SEAL) ___________________ (SEAL) STATE OF ___________ _ COUTY OF ___________ _ I,--------------------------' a Notary Public within and for-------- County, State of , do hereby certify that ------------- Personally appeared before me this day and acknowledged the due execution of the foregoing instrument. Witness my hand and notarial seal, this ___________ day of ____________ , 20 __ . 1\:otary Public My Commission Expires:------------------ HOO' 5028' ROUND TO 50' 251-1' ------------1 ROUNDT025 1 1 --i------- TOTAL AREA· 508.1• &; Fl SCALE· 1"= 6' VICINITY MAP N.T.S. I CERTifY THAT THIS MAP WAS DRAWN UNDER MY SUPERVISION FROM AN ACTUAL SURVEY MADE UNDER MY SUPERVISION; THAT ANY BOUNDARIES NOT SUR\It'f"ED ARE INDICATED AS DRAWN FROM INFORMATION IN THE REF"ERENCES SHOWN: THAT THE RATIO or PRECISION IS 1:32,000+; AND THAT THIS MAP WAS PREPARED IN ACCORDANCE 'N11l-l G.S. -47-30 AS AMMENOED AND lroiEETS THE REOUIRENENTS OF THE STANDARDS Of PRACTICE FOR LAND SURVEYING IN NORTH CAROLINA (21 NCAC 561600} NOTES: 1 All. DISTANCES NC GRID UNL£SS OTHERWISE NOTED. 2. THIS PROPERlY IS SUBJECT TO ANY AND All. EASEMENTS, COVENANTS, RES1RICTlONS, RIGHT-OF-WAYS OF RECORD, GOVERNMENTAL ORDINANCES AND/OR REQUIREMENTS ~ICH MAY EXIST AND LIMIT Tl-tE USE OF n-tiS PROPERlY, 3. n-tiS SURVEY DOES NOT CERTIFY LEGAL TlTL£ TO THE LAND ITSELF. OR TO Tl-tE BOUNDARIES SHOI'iN. USERS Of THIS PLAT SHOULD OBTAIN AN ACCURATE lEGAL OPINION AS TO OWNERSHIP OF THE BOUNDARIES SHO'nN ON THIS PLAT. 4 AU. AREAS COMPUTED BY COORDINATE COMPUTATION ~E"THOO 5 COMBINED FACTOR .. 999858039 6 Tl-tE INTENT OF THIS DRAWING IS TO ASSIST IN CONVt:'T'lNG AN E.L.ECTRIC UTlUT'f EASMENT ACROSS THE INDICATED PROPERlY AND SHOULD NOT BE USED FOR BOUNDARY RETRACEMENT 7 All F1ELD SURVE'I'S FROM A VERIFIED CLOSED TRAVERSE. RADIUS 2151.35 2151.35' LEGE=ND'==~- --~-- CURVE TABLE LENGTH DELTA 50.00 m19 ss· 15.73 00"2508 BEARING ' CHORD N Bti".l-4 ~9 'WI 50.00' N anao W· 15.73' NOWOO~Y COUNTY Of HARNETI 9586-99-6085 D.B. 1078, PG. 161 P.C. 1/f, SLIDE 352B l ALPINE DRIVE (S.R. 1141) 80' R/W WATER~ VN. V[ MONUMENT I SURVEYED JULY, 2013 10 NOW CA fORMERLY ANTHONY J. GABALDON & 1>1FE, JEN~IFER A. GABALDON 9586-98-7867 I I D.B 2553, PG. 236 ~ I I GRAPHIC SCALE 1" ~ 1D' 0 10 EXHIBIT "8" 20 I CALC. POINT, NOT MONUMENTEO CENTRAL ELECTRIC MEMBERSHIP CORPORATION SANFORD, NORTH CAROLINA This Document originally r----:;;::~:::~==~~:_::.:,::::;:::::,: _____ _J CONCREIT I.IONUME.NT F"OUND IRON PIPE OR BAR fOUND WAl"ER VALVE PROPOSED UECTRIC UTlUTY EASEMENT APPARENT PROPERTY UNE APPARENT HIGHWAY RIGtiT-Of-WA.Y ASPHALT DRIVE issued ond sealed by PROPOSED ELECTRIC UnUTY EASEMENT ACROSS Martin C. Wachtel, PLS COUNTY OF HARNETT PLS L-5065, on BARBECUE TOWNSHIP, HARNETT COUNTY, NORTH CAROUNA ~:l~:~;~:~:~~~~~:~~a{~-DO.~WN~,~~;,;MM,:;c;w~"~~'~B~_ .. :;o~":.~?},t~~~h&~,::; .. ~,~A~.::_~~~~~~-p<?~"~;~c~-~~-~':~.~!~.~~!:.~.~..!·~· .~~~":~:.!!c~,~;1~.S0"7;!!'"-'~~~~~~~j DRA..,NG DATE' 09/06/13 PLOT DATE' 09/10/13 nLE NAME: 544-7317P-COUNTYOFHARNETI-9586-99-6085 Central Electric Membership Corporation SPECIAl RIGHT-OF-WAY CONDITIONS Date: 10/21/2013 Name 910-893-7575 ____ Telephone -----·----- _700 Mcl5]nQc=Y_P.C!r~way -------~ _ City/Town _Lilling~()n _ ---------------Street Address State NC _______________ ~ 27546 County Harnett Township PIN No. Deed Book/Page Barbecue ------Map Book/Page DB 1078 PG 161 Acreage ~C:#F,slige ~~2-~ 2.259 ac Grantor shall have the right to clear and keep clear all trees, undergrowth and other obstructions from the right-of- way herein granted, and Grantee agrees not to build, construct or create, nor permit others to build, construct or · create any buildings or other structures on the right-of-way granted that will interfere with the normal operation and maintenance of the said line or Jines, appurtenant utility facilities and equipment necessary or convenient thereto. Grantee does hereby grant, bargain, sell, transfer and convey unto Grantor, its successors and assigns, a temporary and permanent easement as shown herein, with the right to erect, construct, install, maintain and repair pipeline or . pipelines and appurtenances for the collection and transmission of water which can be transported through pipelines, and mains for any other general utility purpose, together with the right of ingress and egress to and from the same, over and under, through and across the land which is situated in Barbecue Township, Harnett County, North Carolina, '---------~----------- Comments: Signatures CENTRAL EMC ------------------------------- PROPERTY OWNER(S). I _j Board Meeting Agenda Item Agenda Item 5-D MEETING DATE: November 18,2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Public Utilities Writeoffs for 3rd Quarter 2013 REQUESTED BY: Steve Ward, HCDPU Director REQUEST: Enclosed are the delinquent accounts determined to be at write-off status for the third quarter of2013. All of these accounts have been delinquent for more than three years and total $25,939.17. The facilitation of these write-offs is an important step in a continuing effort to effectively manage our collections and bad debt. HCDPU is currently using the Local Government Debt Setoff Program and On-Line Collections, Inc. to help collect our delinquent accounts. We are happy to report that we have recovered over $463,000 in bad debt previously written off through the Debt Setoff Program. Please place this request on the consent agenda at the next available meeting. COUNTY MANAGER'S RECOMMENDATION: \\hcfile 1 \Puusers\sward\My Docurnents\collections\writeoffs 3rd-qtr 20 13.doc I of! Page HARNETT COUNTY DEPT OF PUBLIC UTILITIES QUARTERLY DELINQUENT WRITE OFFS SEPT 2010 BALANCE TO NAME ACCOUNT# NOTES WRITE-OFF ALMANZA, OLIVA 151963-5359 RET BILL $95.56 ANDERSON, MISTY 148381-51099 $50.60 ATKINS, DANIEL 143419-7 4604 $54.70 AVERY, GLORIA 118921-36543 $92.87 BAILEY, MYRTLE 69669-6633 7 $722.86 BAKER, JERRY J 1 0039-39095 $185.80 BAKER, JERRY J 10041-39096 $185.80 BALL, ALANSON 114081-80932 $768.00 BARBEE, AMY D 14 7369-35417 RET BILL $152.40 BARE, MARl 146987-51333 RET BILL $58.54 BARNES, CHRISTOPHER 124077-51139 $497.50 BATTS, RICKEY 145505-33978 $72.70 BAUTISTA, ANDREINA 145281-73440 RET BILL $11.76 BEL TON, YVETTE 151835-74392 RET BILL $168.23 BENNETT, ELIZABETH 148507-6002 $20.00 BIROTTE, BENJAMIN H 139401-733 $33.15 BLACK SR, RICHARD H 125063-30899 RET BILL $85.00 BLACK, WILLIAM J 32755-26086 FORECLOSE $1,056.50 BLACKMAN, TONIA 145179-52845 $21.54 BLAYNE, CHRISTOPHER 132605-51272 RET BILL $33.24 BOYKIN, YVONNE 14 7949-41569 RET BILL $36.57 BREWINGTON, HUGHIE 73067-84806 $142.20 BRIAN JOHNSON BLDRS 69165-88967 $20.14 BRINKMAN, D MICHAEL 113473-80331 $159.55 BROWN, CINDY 141313-31330 $20.00 BRYANT, LEBYRON 137073-3446 RET BILL $108.93 BURGESS, CHISON 139145-76846 $2.50 BUUS,MARK 15315-1062 FORECLOSE $819.00 CAROLINA BLUE NOTES 147933-8172 $17.50 CARTER, CHELSEA S 144627-2469 $105.95 CHENEY, PAUL 149795-21786 $17.71 CHRIVIA, CHAD LOUIS 14604 7-5490 RET BILL $78.24 COATS JR, RAYMOND E 209-42986 RET BILL $626.18 COATS, DANNY WADE 135415-49672 $552.00 COLLINS, DEBRA 147713-5174 $71.60 COOPER, LADASHA 151545-71386 $20.14 COX, TRACY 151 033-30898 $38.11 CRISPIN, KARINA 126173-67480 $136.44 CUMMINGS, SCOTT 127457-22196 $33.13 DAMIAN, CLAUDIA 7691-60714 $53.07 DAYTON, RONALD 128925-67479 $33.75 DIX, EMILY 145869-46021 RET BILL $44.99 DOLBEARE, JOHN 147231-25591 RET BILL $53.06 DRIGGERS, SUSAN 122127-79494 $80.00 DUKES, ERIC 1254 71-83757 $61.77 ELLIS, DONALD M 147295-8022 RET BILL $15.33 ELLIS, NICOLE 152653-51191 $59.05 EVERETT, MARK 53439-53724 $63.05 FAIRCLOTH JR, DONALD 149223-84626 RET BILL $237.59 Page 1 HARNETT COUNTY DEPT OF PUBLIC UTILITIES QUARTERLY DELINQUENT WRITE OFFS SEPT 2010 BALANCE TO NAME ACCOUNT# NOTES WRITE-OFF FAUCETTE, LARRY K 138427-78709 $39.46 FAUCETTE, STEVE 77259-76016 RET BILL $55.77 FERRELL, APRIL 118607-17630 $57.50 FITTS, CARMEN 133327-72850 $8.55 FLINN, REBECCA 93231-8373 $27.18 FLOWERS, WILLIAM 146469-37667 $25.88 FORD, THOMAS M 140955-4990 $67.00 FORREST, JAMIE 145745-63875 RET BILL $59.90 FOSTER, CANDICE 148777-4482 $116.74 FRAZEE, ROBERT 141737-68454 RET BILL $201.53 GAMBLE, WILLIE J 127 449-48965 RET BILL $90.95 GARCIA, JUANA M COLLAZO 144369-43058 RET BILL $28.37 GERBER, BRYAN 143117-8540 $42.79 GODWIN, JAMES C 35469-18605 $141.00 GOLDSTON, YOLANDA 138835-24853 $10.92 GREGORY, ANDREA 117683-3793 FORECLOSED $552.50 GREGORY, MATTHEW 98575-24216 $19.44 GUNN, ELJAC 93345-61557 LEAKS $387.58 HALL, JEFFREY 137747-51412 $38.96 HALL, JOSEPH 152357-60772 RET BILL $76.53 HALL, ROBERT 145701-75676 $35.36 HALL, CAROLYN RENEE 138249-50371 RET BILL $78.19 HANKS, BETHANIE A 138939-68129 RET BILL $46.90 HARTLEY, JOSHUA 151027-76011 RET BILL $38.36 HARWARD, LACY 138523-25022 $211.00 HICKS, VIVIAN 37717-59573 $35.00 HOCKADAY, TERESA 77789-43673 $38.68 HOLDREITH, WILLIAM 148091-27724 LEAKS $1,067.94 HOUT, ANDREA 151127-51286 RET BILL $84.64 INMAN, LATISHA 138873-57146 LEAKS $644.09 JACKSON, EBONY 147413-3688 RET BILL $20.00 JACKSON, FRED 136211-51233 RET BILL $60.40 JEFFCOAT, ANGELIQUE 146107-23106 RET BILL $55.71 JOHNSON EST, MYRTLE 5535-38374 $55.38 JOHNSON, LEIF 126055-5091 $11.76 JOHNSON, MRS LEO 34497-9036 RET BILL $57.64 JUDD, JERMAINE 143789-32373 $171.64 JUDE, PATTY 9047-6517 $88.79 KEITH, JOSHUA 124721-74798 $60.47 KELLY, RONALD 107263-6588 RET BILL $61.28 KENNEDY, TERRY 148409-72988 RET BILL $64.92 KNIGHT, ANGELA 87411-16612 RET BILL $19.80 KNIGHT, DONALD D 114239-8855 $479.00 KNIGHT, PHILLIP 12975-61410 RET BILL $111.51 KRAMARZ, STEPHEN 147193-3386 RET BILL $98.05 LATINO, STEVEN 137157-51027 BANKRUPT $225.27 LEACH, KIMBERLY A 141845-43350 RET BILL $89.11 LEE, LANDIS SHAUN 147303-16472 $33.89 LONG, SHEILJA COTTLE 19753-37651 $62.05 LUCAS, LORIE W 1411 09-34923 RET BILL $51.81 Page 2 HARNETT COUNTY DEPT OF PUBLIC UTILITIES QUARTERLY DELINQUENT WRITE OFFS SEPT 2010 BALANCE TO NAME ACCOUNT# NOTES WRITE-OFF LYNCH, NEIL 146743-5539 $75.72 LYONS, JASON 95017-81488 RET BILL $54.15 MAPLES, ELIZABETH 1423-68271 $15.40 MARES, MARIA D RAMIREZ 134519-27039 $38.66 MARTINEX, EFREN R 59949-55597 $84.49 MASON, MARCIA 143269-36681 $136.55 MATTHEWS, DORIS P 41193-74742 $394.90 MAYA, EVELYN GARCIA 151755-33986 $64.12 MCALLISTER, FREDDIE F 146003-5352 $30.00 MCBRYDE ESTATE, VIRGINIA 11 0689-36053 RET BILL $422.84 MCDOUGAL, JOYCE ARTIS 41891-1671 $103.51 MCDOUGALD, CHRISTOPHER 128499-59438 $116.63 MCKINNEY, MICHELLE 67025-8156 RET BILL $25.88 MCLEAN, STEPHANIE 69717-47444 $29.14 MCPHATTER, JAMES 1 021 05-39643 $260.20 MEDINA, KARLA 142529-50752 RET BILL $20.00 MENCL, JOSHUA 147203-51189 $33.56 MOORE JR, SAMUEL E 146511-61011 $55.00 MULLER, CHARLES 39403-59376 $300.32 NARANJO, JOSE ESCOBEDO 116757-70307 RET BILL $90.96 OVERMAN, AMY 142657-39443 RET BILL $29.15 PENNINGTON, TERRY 120205-51316 $692.50 PETTY, JEFFREY 15399-71531 $402.50 PLACENCIA, TERESA 124545-1662 $10.36 POOLE, GREGORY K 138737-26539 RET BILL $42.52 POPPERWILL,SHARON 141315-71741 $82.25 PRUITT, PAULL 23991-73789 $16.46 PRYOR, CORRAINE 130277-23671 $8.65 QUINERL Y, JOHNNY 149911-5128 $24.68 RAINES, DOLLY 71993-52824 $90.50 RAYNOR, JAMEL 131571-23559 $899.76 REBIERO, PENNY 20637-28515 RET BILL $52.16 ROBBINS, JUSTIN M 147489-74401 $60.37 ROGERS, MILTON G 60057-41645 $621.50 ROLLINS, BRENT A 126729-51374 $45.46 SAXTON, BRYCE 143511-2395 RET BILL $72.88 SCHOLZ, MARY 145891-73094 $25.54 SCHUCK, PAULA 144 799-84545 $55.57 SCRIVEN, LONELL 69309-23583 $242.99 SENTER HOLDING LLC 111101-45985 $480.31 SHAFFER, WILLIAM 143523-84269 $23.23 SIBER, MEGAN 140651-70788 RET BILL $96.78 SIMPSON, MARY 78541-23975 $63.06 SIZEMORE, BOYCE J 148403-1052 $185.68 SLOAN, MARILYN D 144975-4333 RET BILL $80.09 SMITH, JAMES A 130437-33064 $121.59 SMITH, JILLIAN NICHOL 123009-85409 $510.26 SMITH, RUSSELL 99947-78385 $352.51 SNIPES, CRYSTAL 149339-49022 $14.16 SPER, ARMANDO 126867-42324 $12.50 Page 3 HARNETT COUNTY DEPT OF PUBLIC UTILITIES QUARTERLY DELINQUENT WRITE OFFS SEPT 2010 NAME STEIDLE, BRIAN WAYNE STRICKLAND, HOLLY SUMMERS, JOSEPH L TART, RAY THE GOLF CART PLACE TRAINER, WESLEY TRYON, TIMOTHY VANDERGRIFF, GLENDA A VAZQUEZ, BRIDGET WASHINGTON, ROBERT WEAVER, STACY WHITE, DONALD A WHITT, CANDACE M WILLIAMS, AL YSE WILSON BUlL T HOMES WILSON BUILT HOMES WILSON BUlL THOMES WINGFIELD, TIMOTHY WITHEY, CRISTINA WOLBECK, DANA WOLFE, JOSHUA WOODARD, CHARLES YAWN, BRAD ACCOUNT# 75305-72706 97003-38026 139653-39165 146141-66225 127361-36058 145957-4601 148537-65603 145167-56607 148223-36531 94035-33387 150875-8461 56943-58722 144829-25312 120863-56243 1 0954 7-88538 109547-88540 1 0954 7-88757 117719-24941 35887-24312 28381-62631 148953-25596 148367-71548 150169-5237 Page4 NOTES BANKRUPT RET BILL RET BILL FORECLOSE FORECLOSE FORECLOSE RET BILL RET BILL TOTALS: BALANCE TO WRITE-OFF $643.59 $225.16 $20.23 $46.38 $41.10 $1,203.51 $141.38 $60.72 $100.40 $88.03 $110.04 $224.51 $463.14 $115.76 $35.00 $35.00 $35.00 $40.00 $18.65 $21.55 $23.14 $106.81 $90.58 . $25,939.17 Agenda Item 5-£ PROCLAMATION Family Caregiver Month 2013 WHEREAS, the Harnett County Board of Commissioners is joining the State ofNorth Carolina and the Nation in declaring November as Family Caregiver Month 2013 to honor and support the tremendous contributions family caregivers make every day to spotlight the fact that most people who need care rely on family and friends for their support; and WHEREAS, many businesses are realizing the value in providing support to employees who are family caregivers because family care giving often comes with great personal sacrifice in terms of job and financial security, social life, and physical, mental and emotional health; and WHEREAS, the North Carolina Division of Aging and Adult Services, Harnett County Department on Aging, the area agencies on aging, and many other human service agencies are committed to increasing the awareness of caregivers' needs and continue to work to meet these needs. NOW, THEREFORE, THE HARNETT COUNTY BOARD OF COMMISSIONERS does hereby proclaim the month ofNovernber, 2013, to be "Family Caregiver Month" in Harnett County and urges all its citizens to acknowledge and support family, friends, and neighbors who are helping our older and disabled citizens. Adopted this 18th day ofNovember, 2013. HARNETT COUNTY BOARD OF COMMISSIONERS Jim Burgin, Chairman Gary House, Vice Chairman Gordon Springle Joe Miller Beatrice B. Hill strong roots • new growth www.narnen.org ·~taft nf ~nrf4 Qlarnlina PAT McCRORY GOVERNOR FAMILY CAREGIVER MONTH 2013 BY THE GOVERNOR OF THE STATE OF NORm CAROLINA A PROCLAMATION WHEREAS, the State of North Carolina is joining the nation in declaring November as Family Caregiver Month 2013 to honor and support the tremendous contributions family caregivers make each day, and to spotlight the fact that most people who need care rely on family and :friends for their support; and WHEREAS, each year, almost one quarter of North Carolinians report providing regular care and assistance to a family member or :friend, and the number of older adults who will need assistance with daily activities is expected to grow substantially during the next decades; and WHEREAS, North Carolina's caregivers are diverse in their characteristics and circumstances, but share the common goal of enabling their family member or :friend to remain active in the community whenever possible; and they should be able to enter into their caregiving role with the knowledge and assurance that they can call upon the business, faith, medical and human service communities to assist with information, counseling, respite and formal service, when needed; and WHEREAS, businesses are realizing the value in providing support to employees who are family caregivers because caregiving often comes with great personal sacrifice in terms of financial security, social supports, and physical and emotional health; and WHEREAS, the North Carolina Division of Aging and Adult Services, the Area Agencies on Aging, and many other organizations are committed to increasing awareness of caregivers' needs; and WHEREAS, the State of North Carolina acknowledges and supports family, :friends, and neighbors who are helping those who are in need; support of family caregivers is not only the right thing to do, but also an essential investment for the future of North Carolina's long-term care system; NOW, THEREFORE, I, PAT McCRORY, Governor of the State ofNorth Carolina, do hereby proclaim November 2013 as "FAMILY CAREGIVER MONTH'' in North Carolina and commend its observance to all citizens. lN WITNESS WHEREOF, I have hereunto set my hand and affixed the Great Seal of the State ofNorth Carolina at the Capitol in Raleigh this twenty-first day of October in the year of our Lord two thousand and thirteen, and of the Independence of the United States of America the two hundred and thirty-eighth. ~~ Governor Board Meeting Agenda Item Agenda Item 5-£ MEETING DATE: November 18,2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Professional Services Contract Agreement & Funding Approval REQUESTED BY: Mark Locklear, Planning Services Director REQUEST: Planning Services request the approval of a contract agreement with TRS Range Services to provide evaluation and consultation services related to firing range regulations. This request also asks for funding approval in the amount of $3,000.00 to perform such services. This item was brought before the Board of Commissioners at an earlier work session with consent granted to pursue advisory services related to this topic. A presentation of proposed services from TRS Range Services were presented to the Board of Commissioners at the November 12, 2013 Special Session. A review committee formed to assist in the development of potential text amendments related to this topic, feels that this professional assistance will be helpful in drafting new regulations surrounding firearm related land development. COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content. Outlook\Z5TP9EAN\agendaform20 13 .doc Page 1 of 1 September 4, 2013 Randy Baker Senior Zoning Inspector Harnett County Planning Services 108 East Front Street PO Box 65 Lillington, NC 27546 Delivered via e-mail to: rbaker@harnett.org Re: Site Evaluation of Existing Ranges in Harnett County, NC & Consultation on Guidelines for Range Construction and Management Proposal #QR13-041 Dear Mr. Harnett, TRS RANGE SERVICES (TRS) is pleased to present this proposal to provide site evaluations for two (2) ranges in Harnett County, NC. Additionally, TRS will provide consultation to the county with regard to the proper construction and operation of shooting ranges. The range evaluation and consultation will include the following: • A site visit to the two (2) range sites of interest by a qualified Range Design expert to evaluate existing range conditions. The site visit will include discussions with range staff to determine any existing concerns at the ranges. • A written report detailing existing range conditions and an outline of any potential improvements that may be recommended to increase site safety or functionality. • The TRS Range Design Expert will also consult with the County staff to provide insights and guidelines on the development of a county ordinance for shooting ranges. Comments can be oral or written depending on the needs. Cost TRS proposes to provide the above services for a lump sum amount of $3,000.00 Exclusions & Assumptions TRS' proposal specifically excludes the following items: • Any boundary survey or construction layout/staking. Site geotechnical studies are also excluded from this proposal. • Recommendations for range improvements will be conceptual in nature. No engineered designs will be provided • No cost estimates have been included as part of the scope of services. • No permitting or permit fees have been included. TRS RANGE SERVICES, LLC 11 i 7 N. Eagle Road Eagle, Idaho 83616 • 208-938-2891 • 208-938-2892 fax 1739 Maybank Hwy, Ste B Box 326 Charleston, South Carolina 29412 • 843-795-3860 • 843-795-2144 fax www.trsrangeservices.com I will be your primary contact for this work (951 )314-3121 or feel free to contact Brandt Elwell at (208)938-2891 if you have any questions. Best Regards, c5 Kerry O'Neal TRS RANGE SERVICES Attachments: TRS SOQ Authorization to Proceed Signing and dating below to authorize TRS to proceed with the proposed work: Signature Date Printed Name Title Agency Page 2 of2 Compa Information • Certified 8(a) Small Disadvantaged Business -2006 • Founded in 2005 by Owner/Operators Kerry O'Neal Noreen Powers Corporate n'l'tii.,..lfl!>< e__,n.,..~~<mnn 1117 N. Eagle Rd. Eagle, Idaho 83616 Office No.: (208) 938-2891 Fax No.: (208) 938-2892 POC: Kerry O'Neal East Office Location 1739 Maybank Hwy, Ste. B Box 326 Charleston, South Carolina 29412 Office No.: (843) 795-3860 Fax No.: (843) 795-2144 POC: Noreen Powers Sman Business Representative Mr. Larry Demirelli Office No.: (208) 334-9004 ext. 349 Email: larry.demirelli@sba.gov L.fSH Design-Build TIN: 20-2540708 Duns No.: 192271448 Cage No.: 38MF7 Website: www.trsrangeservices.com Email: NPowers@trsrangeservices.com Company Services Services • Small Arms Range Design-Build • Live Fire Shoot House (LSFH) Design-Build • Range Evaluations • Indoor-Outdoor Bullet Containment • Overhead Baffle Systems • Safety Walls and Ceilings • Sound Studies • Lead Screening and Recycling • Best Management Plans I NAICS 238990 Specialty Trade Contractor Secondary 236220 & 238910 Site Construction 453998 Preparedness (Training) 541 Surveying Mapping 541620 Environmental Consulting 541330 Engineering 562910 Remediation Services Representative Clients • Federal Investigation -Los Angeles, CA -New Orleans, .. USArmy -Fort Lee, -Corps of Engineers NE US MATOC .. US Department of Justice, DC • Idaho National Guard, .. Idaho Fish and Game, • Ohio Department of Natural Resources, OH • Falls Police Department, ID .. Hampton Police Department, VA • VC Summer Nuclear Station, SC • Boise Police Department, ID • Meridian Police Department, ID • Shawnee County Sheriff, KS • Ada County Sheriff, ID ,,...,..~.......,-ll> ... ---~-~ .. --~~-en,.l'lf"'f"'4\>oM~..,._.""'>~~W!!oo ~"'>~ fro=J~;!kb.b'&C!'P'I ...... -f',...,"""""FI"'"""""" -..:ll!l-~~~~""""""fJJI"';F""'l--tG"'' Agenda Item 5-(; Board Meeting Agenda Item MEETING DATE: November 18, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Workers' Compensation Claim of Donna Renee Collins, IC-X16718 REQUESTED BY: Jennifer J. Slusser, Senior County Staff Attorney REQUEST: Public disclosure per NCGS 143-318.ll(a)(3) of the workers' compensation claim of Donna Renee Collins. A copy of the Order approving the final settlement of$10,000.00 is attached. COUNTY MANAGER'S RECOMMENDATION: C:\Users\jslusser\Desktop\agendaform20 13.doc Page I of! NC Industrial Comm 9/30/2013 2:56:53 PM PAGE 2/003 Fax server NORTH CAROLINA INDUSTRIAL COMMISSION I.C. File No. Xl6718, DONNA RENEE COLLINS, Employee, Plaintiff v. HARNETT COUNTY, Employer, SELF-INSURED, Defendant. ORDER APPROVING COMPROMISE SETTLEMENT AGREEMENT By Deputy Commissioner Mary C. VUas Fn..ED: September 30. 2013 A duly executed compromise settlement agreement bas been submitted by the parties for the Commission • s consideration. PJaintiff: Defendant APPEARANCES Brent Adams and Associates, Attorneys at I.aw,·Raleigh. North Carolina; Sheila W. Chavis of record. (fta 919--57l·2SSS) Prather Law Fum. Attomey at law, Raleigh, North Carolina; J.D. Prather of record. ({ta 919-m-0682) ************* After giving due consideration to all matters involved in this case in accordance with Chapter 97, G.S. 97-17 as amended June 2001, and Commission Rules, and upon the parties stated or implied represl.'llltation that copies of all available medical reports have been submitted with the agreement to the Commission as required by Rule 502(3)(a), the compromise settlement agreement is deemed by the Commission to be fair and just. and in the best interests of all parties. Furthermore, the interests of all parties and of any person, including any health benefit plan. who paid medical expenses of the plaintiff bave been considered and it further apprars that the positions of the parties to the agreement are reasonable as to the payment of medical expenses. In reaching the determination of whether the positions of the parties to the agreement are reasonable as to the payment of medical expenses. the Industrial Commission has considered (1) that defendant admitted plaintiff's claim for compensation, (2) the amount of all the known medical expenses of plaintiff related to the injury to the date of the settlement agreement, including medical expenses that defendant dispute, and (3) the need for finality in the litigation. The agreement is incorporated herein by reference and is approved in the amount of $10,000.00. Compliance with the terms of the agreement shall discbarge defendant from further liability under theW orkers • Compensation Act by reason of the injury(ies) giving rise to this claim. An attomey•s fee of $"2.500.0() is approved for plaintiff's counsel of record. This amount s1Wl be deducted from the sum due plaintiff and paid directly to plaintiff's counsel. It is to be noted, however, that this Order does not purport to approve, resolve or address my issue or matter over which the Industrial Commission has no jurisdiction, whether or not such issue or matter is referred to in the compromise settlement agreement executed by the parties in this action. Defendant shall pay the costs. ~a&J Maty C. v· as Deputy Commissioner Agenda Item 5-H Board Meeting Agenda Item MEETING DATE: November 18, 2013 TO: HARNETI COUNTY BOARD OF COMMISSIONERS SUBJECT: Workers' Compensation Claim of Ashley Rosser, IC W72544 REQUESTED BY: Jennifer J. Slusser, Senior County Staff Attorney REQUEST: Public disclosure per NCGS 143·318.11(a)(3) of the workers' compensation claim of Ashley Rosser. A copy of the Order approving the final settlement of$70,000.00 is attached. COUNTY MANAGER'S RECOMMENDATION: C:\Users\islusser\Desktop\agendaform2013.doc Page I of I . 0.3/19/2013 16:111) NCIC ~ 99197720682 N0.747 CIB01 NORTH CAROLINA INDUSTRIAL COMMISSION LC. FILE NO.: W72544, ASHLEY ROSSER, Employee, Plaintiffv. HARNETT COUNTY, Employer, SELF-INSURED (Key Risk.ManagemePt Services, Servicing Agenth Defendant. MEREDITH R. HENDERSON Order Approving Compromise Settlement Agreement by -executive Secretaty FILED: SEP 19 2013 A duly executed <:ompromise settlement agreement has been submitted by the parties for the Commission ~s consideration. Plaintiff: Defendant: APPEAB,ANCE_,S Lucas, Denning & Ellerbe, P.A., Attoll\eys at Law. Sebna, North Carolina; Sarah Bllerbe of record. Facsimile (919) 96S·330J Prather Law Finn, J?.C., Attorney, Raleigh. North Carolina; J. D. Prather of record. Facsimile (919) 772-0682 .............. After-giving due consideration to all matters involved in this case in accordance with Cbapter 97, G.S. 97-17 as amended June 20()1, and Commission Rules, and upon the parties stated or implied representation that copies of all available medical reports have been submitted with the agreement to the Commission as required l7y Rule 502(3Xa), the <:ompromise settlement agreement is deemed by the Commission to be fiUr and just, and in the best interests of all parties. Furthermore. the interests of all parties and of any person, including arl.Y health benefit plan, who paid medical expenses of the plaintiff have been considered and it further appears that the pOSitions of the parties to the agreement are reasonable as to the payment of medical expenses. In reaching the detennination of whether the positions of the parties to the agreement are reasonable as to the payment of medical expenses. the Industrial Commission has considered (l)that defendant admitted plaintiff's claim for compensation, (2) the amount of all the known medical expenses of plaintiff related to the injury to the date of the settlement agreement, including medical expenses that defendant dispute, and (3) the need for finality in the . JitigatiOl'l. The agreement is incorporated herein by reference and is approved in the amount of $70,000.00. Compliance with the terms of the agreement snail discharge defendant from further liability under the Workers• Compensation Act l7y ~n of the injwy(ies) giving rise to this claim. An attomey's fee of$ I '1t ,-w . e is approved for plaintiffs counsel of record. This amount shall be deducted from the sum due plaintiff and paid directly to plaintiff's counsel. It is to be noted, however. that this Order does not purport to approve, resolve or address any issue or matter over which the Industrial Commission has no jurisdiction, whether or not such issue or matter is referred to in the compromise settlement agreement executed byttte parties in this action. Defendant shall pay the costs. Defend$nts Shan FUe a Fcrm 2SC Report t.lt>o:"'! Rer.:er:,tt of tn~ Order Board Meeting Agenda Item Agenda Item .!5 ... .I MEETING DATE: November 18, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Motorola MCC 7500 Console System REQUESTED BY: IT Department (E-911 Division) REQUEST: As part of the overall Radio Communications Project, we request approval to purchase (7) Motorola MCC 7500 Consoles direct from the Manufacturer-Motorola-at a cost of$459,786 using the sole source purchasing option. This is a 911 eligible expense and will be paid out of the Emergency Telephone System Fund Balance (Fund 240). COUNTY MANAGER'S RECOMMENDATION: C:\Users\pstewart\AppData\Local\Microsoft\ Windows\ Temporary Internet Files\Content.Outlook\IUHRBL Y8\agendaform2013-l 104-Radio-Consoles (2).doc 1 of 1 Page Paula Stewart From: Sent: To: Subject: Gary McNeill Tuesday, October 29, 2013 9:57 AM Paula Stewart Fwd: Permission to Disclose Motorola Proposal Gary McNeill Sent from my Verizon Wireless 4G LTE DROID --------Original Message -------- Subject: Permission to Disclose Motorola Proposal From: Brancale Rich-CRB032 <Rich.Brancale@motorolasolutions.com> To: Gary McNeill <gmcneill@hamett.org> CC: Hurt Scott-C16858 <Scott.Hurt.II@motorolasolutions.com> Major McNeill, It has been brought to my attention that the County has requested permission to disclose certain information contained in the proposal submitted by Motorola on September 23, 2013. Please accept this email as express, written permission to disclose any information as required for the County's legitimate business purposes. Thank you. Sincerely, Richard Brancale Richard K Brancale Commercial Counsel Motorola Law Department One Motorola Plaza Holtsville, New York 11742 tel.: 631-738-3173 cell: 201-403-3365 fax: 631-738-3498 1 PROPOSAL TO HARNETT COUNTY SHERIFF'S DEPARTMENT SECTION 6 MCC 7500 CONSOLE SYSTEM MOTOROLA The design, technical, and cost information furnished with this proposal is proprietary information of Motorola Solutions, Inc. (Motorola). Such information is submitted with the restriction that it is to be used only for the evaluation of the proposal, and is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the proposal, without the express written permission of Motorola Solutions, Inc. MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. SYMBOL is a trademark owned by Symbol Technologies, Inc., which is a wholly owned subsidiary of Motorola Solutions, Inc. All other trademarks are the property of their respective owners.© 2012 Motorola Solutions, Inc. All rights reserved. TABLE OF CONTENTS Section 6 Pricing ............................................................................................................................................. 6-1 6.1 Summary ......................................................................................................................... 6-1 6.2 Payment Terms ............................................................................................................... 6-1 6.3 Warranty and Service ...................................................................................................... 6-2 Harnett County Sheriff's Department MCC 7500 Console System Motorola Solutions Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the cover page. Table of Contents i SECTION 6 6.1 SUMMARY Motorola is pleased to provide the following equipment and services to Harnett County Sheriffs Department: Engineering, Installation, Optimization, Training and one year warranty included Tax not included Console System Cost Motorola New User Incentive Total Console Investment Pricing Valid Through Dec 15, 2013 6.2 PAYMENT TERMS $486,786 (-27,000) $459,786 Except for a payment that is due on the Effective Date, Customer will make payments to Motorola within thirty (30) days after the date of each invoice. Customer will make payments when due in the form of a check, cashier's check, or wire transfer drawn on a U.S. financial institution and in accordance with the following milestones. 1) 30% of Contract Value upon Contract Execution 2) 60% of Contract Value upon Shipment ofEquipment 3) 5% of Contract Value upon Installation of Equipment 4) 5% of Contract Value upon System Acceptance Harnett County Sheriff's Department MCC 7500 Console System 0 Motorola Solutions Confidential Restricted Use or disclosure of this proposal is subject to the restrictions on the cover page. Pricing 6-1 2 Harnett County Sheriff's Department MCC 7500 Console System DS1101378 DSTSJ100BT DSTSJADP "' Motorola Solutions Confidential Restricted RACK MT ADAPTER PLATE, 19 IN FOR DSOP820B, DSOP820B2 & DSNSOP820B SPD, RJ-48 CONNECTED FOR T1/E1, 10/100BT PROTECTS/PASSES ON ALL 8 PIN MOUNT GROUND BAR, 19 IN FOR TSJ AND WPH SERIES DATA SPDS 7 Use or disclosure of this proposal is subject to the restrictions on the cover page. Pricing 6-3 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Emergency Telephone System Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 240-5900-420.74-74 Capital Outlay-Equipment $459,786 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 240-0000-399.00-00 Fund Balance Appropriated $459,786 EXPLANATION: Increase Fund Balance Appropriated to purchase (7) Motorola MCC 7500 Consoles as part of the Radio Communications/ Automatic Vehicle Location Project. APPROVALS: Finance Officer (date) County Manager (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler, Acting Clerk to the Board 12013. Jim Burgin, Chairman Harnett County Board of Commissioners Agenda Item 7 November 18, 2013 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. AGRICULTURAL ADVISORY BOARD We have a vacancy for on this board for District 4. BOARD OF ADJUSTMENT We have a vacancy for an alternate member on this board for District 1. HARNETT COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES The Town of Coats Board of Commissioners respectfully requests appointment ofMrs. Margaret House to serve as a member on this board. HARNETT NURSING HOME COMMUNITY ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. HISTORIC PROPERTIES COMMISSION We currently have a vacancy for a regular member in District 3. Bryan Avery recently resigned recently. We currently have a vacancy for a regular member in District 5. JUVENILE CRIME PREVENTION COUNCIL JCPC respectfully requests the appointment of Chris Carr to serve on this counciL MID-CAROLINA AGING ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. PLANNING BOARD Staff needed to make the Board aware that Mr. Timothy Hart, who was appointed as an alternate Planning Board Member on June 17, 2013, has not responded to any correspondence we have sent him. This alternate is an at-large member as there are only two alternates appointed to the Planning Board. Page 1 -Appointments Wendy H. Butcher 311 Cornelius Harnett Blvd. Lillington, North Carolina 27546 November 5, 2013 Jim Burgin Chairman County Commissioners PO Box 759 Lillington, NC 27546 Dear Chairman: DEPARTMENT 0-F PUBUC SAFETY f>R:£VDf'l'. f'ROTECT. PR£PARt!. The Harnett County Juvenile Crime Prevention Council is requesting that Chris Carr be appointed to serve on the council in one of the seven county commissioner appointee positions. He is very familiar with the council and has served previously on the council as the juvenile defense attorney. The council would like to recommend Chris Carr be appointed to the Harnett County Juvenile Crime Prevention Council. Sincerely, v~~ .. !J~ ~endy~· JCPC Chair MANAGEMENT Town Manager, Kenneth C. Cole Town Attorney, Alton Bain Chief of Police, Matthew Hall Public Works Director, Gary Denton Town Clerk, Cortney Kerns Recreation Director, Mike Collins November 4, 2013 Mr. Tommy Burns, County Manager PO Box 759 Lillington, NC 27546 Ref: Harnett County Library Board of Trustees Dear Mr. Bums, GOVERNING BOARD Mayor Walter Weeks Mayor Pro Tern Dr. Linda Robinson Commissioner JC Allen Commissioner Jerry Beasley Commissioner Allen Mosby Commissioner Don Pleasant The Town of Coats recently advertised for applicants for the vacancy on the Harnett County Library Board ofTrustees. On October 10,2013, the Town of Coats Board of Commissioners approved the enclosed application of Mrs. Margaret House. This application is submitted to you for the Harnett County Commissioners' consideration. If you have any questions, please contact me at 910-897-5183 ext-24. Post Office Box 675 • Coats, North Carolina 27521 (910) 897-5183 voice • (910) 897-2662 fax "The Town of Coats is an Equal Employment Opportunity Employer." APPLICATION TO SERVE ON A BOARD APPOINTED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS BOARD: ------------------------------------------------------------ NAME: f?1{VLtjt{/;~/ !d·~ ADDRESS: J.lf E: p~ ~;(;: dt-d;u, ?f (!', ,;; '? 5~ / ) VOTING DISTRICT: (Please check district number in which you live): D District 1, Commissioner Hill's D District 4, Commissioner Andrews' D District 2, Commissioner House's D District 5, Commissioner McNeill's 00 District 3, Commissioner Burgin's TELEPHONE: (H01tiE) f'! 0 · 'i 'J~ ';' ( f5 (WORK) -t.;y--+-1-"-/J-'------- PRESENTOCCUPATION: -.~~7~~~~=·=J?~-----------------------------------­ YEARSOFFORMALEDUCATION: /Jtj<fv _.):eid'?JL (!v?b ~ _AMf.U.fJ,__J/ f!~. (?_~ CIVIC AND FRATERNAL ORGANIZATIO~ IN WHICH YOU HAVE PARTI~ PLEASE TELL WHY YOU WOULD LIKE TO SERVE ON THE ABOVE LISTED BOARD: **************************************** FOR OFFICE USE ONLY: DATE RECEIVED: ----------------------------------------------------- DATE FORWARDED TO COUNTY COMMISSIONERS: --------------------------- Board Meeting Agenda Item Agenda Item ___,8""'--_ MEETING DATE: November 18, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Public Hearing REQUESTED BY: Barry Blevins, General Services Director REQUEST: General Services/Transportation requests a public hearing to allow citizens an opportunity to comment on the proposed Fiscal Year 2014/2015 Community Transportation Program Application. The Community Transportation Program provides assistance to coordinate existing transportation programs operating in County of Harnett as well as provide transportation options and services for the communities within this service area. These services are currently provided using demand response and subscription routes. Services are rendered by center aisle, lift equipped, minivans, and light transit vehicles. The estimated amount requested is $640,108 with the County's estimated contribution of $74,967.00. ----------------------------------------------------------------------- COUNTY MANAGER'S RECOMMENDATION: C:\Users\bblinson\AppData\Locai\Microsoft\ Windows\Temporary Internet Files\Content.Outlook\I EAS44IB\agendaform20 I 3 (2).doc Page I of I Voluntary Title VI Public Involvement Title VI of the Civil Right's Act of 1964 requires North Carolina Department of Transportation to gather statistical data on participants and beneficiaries of the agency's federal-aid highway programs and activities. The North Carolina Department of Transportation collects information on race, color, national origin and gender of the attendees to this public meeting to ensure the inclusion of all segments of the population affected by a proposed project. The North Carolina Department of Transportation wishes to clarify that this infonnation gathering process is completely voluntary and that you are not required to disclose the statistical data requested in order to participate in this meeting. This form is a public document. The completed forms will be held on file at the North Carolina Department of Transportation. For Further information regarding this process please contact Sharon Lipscomb, the Title VI Manager at telephone number 919.508.1808 or email at slipscomb@ncdot.gov. Project Name: I Date: Meeting Location: Name (please print) Gender: 0 Male D Female General ethnic identification categories (check one) 0 Caucasian I 0 Hispanic American 0 American Indian/ Alaskan Native 0 African American I D Asian/Pacific Islander Other: Color: National Origin: After you complete this form, please fold it and place it inside the designated box on the registration table. Thank you for your cooperation. Important-A public hearing MUST be conducted whether or not requested by the Public. PUBLIC HEARING RECORD APPLICANT: County of Harnett DATE: November 18, 2013 PLACE: Administration Building, 102 E. Front St, Lillington NC 27546 TIME: 7:00 p.m. How many BOARD MEMBERS attended the public hearing? How many members of the PUBLIC attended the public hearing? Public Attendance Surveys D (Attached) D (Offered at Public Hearing but none completed) I, the undersigned, representing (Legal Name of Applicant) County of Harnett do hereby certify to the North Carolina Department of Transportation, that a Public Hearing was held as indicated above and During the Public Hearing D (NO public comments) D (Public Comments were made and meeting minutes will be submitted after board approval) The estimated date for board approval of meeting minutes is: ___________ _ Signature or Clerk to the Board Margaret Regina Wheeler Printed Name and Title Date . . .................................................................................................. : r¥i~1ht~l?Yn ~.,.llffi~j:ll)·; · ri~~:~~;) .. aids' ofSeiVices under the Ain ans with [)isa guage translator should contact Didnne C. White:9r1 or 15th~261Baitelephone numb.er (910) 814~1!-:9t1~ v',lpwhite'(@:hamC?ttorg .. . ;~l~~!~,~t·~J1Xili?ry t (}\ri>f>..) dr a:jan- Nqy~ljl1ber nfa'il at fne Community Transportation Program provides ~~~~~t~J8~i;ro'boprdinate 3existil1g transpo~ation programs bperating in Co~gl¥;,c;if2.ljlfir.n.fi!tt as,,YJ.ell.as provides transportation options and services.for the;cbrom.~Qiti?~ ..v\thin this service area. These services· are. currently provided using demand re- spoll~.e af)d subscription routes. Servic€Js ana rendered by center ~isle, lift eq!Jipped, minivans, and light transit vehicles,. . The G()frJrpunity Tr,<j!.P.l!P()r:tc!ti(lf' f';r:qgram ap requeste<:l for the. (?erio(:j July t, 2Q14 throug Pro fed Administrative Total Amount $219,108 Capital (Vehicles & Other)$ 421,000 Local Share $32,867 (15%) $42,100 (10%) Operating (Small fixed-route, regi()J1.al, a:nd consolidated urb~o"rural syst!:)m5 only) · ... , $ . . $ *(50%) or more *Nofe: ~mall Fixed Route system~rrn:~st contribute more than 50% TOTAL PRO~t;CT $ 64o,1o8 $74,967 Total Funcjing f:lequest Total Local Share This ~pplication may be ins~ect~~ at Harnett Area Rural Transit System, 250 Alexander Drive, Lillington NC 27546 from 8:00am-4:00pm. Written com- ments should be directed to Dionne C. White before November 18th, 2013 11/8, 2013 Agenda Item _ q Board Meeting Agenda Item 1\/~ember-IY. aol3 ' MEETING DATE: OdeheP 7, l9t.3 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Amendment to Municipality Ordinance REQUESTED BY: Barry Blevins REQUEST: General Services/Animal Services request the board consider and approve amendment(s) to the Municipalities (Town of Angier, Coats, Erwin, and Lillington) Ordinances concerning Town residence owning hens. The towns listed have approved the amendment and are attached for review. COUNTY MANAGER'S RECOMMENDATION: \\hcfile1 \GSUsers\apeele\My Documents \Animal Control\Forms\agendaform2013 -AS9313.doc I of 1 Page n'anC:es mav:ble::re!vie·welc:t\'a·t'.tll<e:)Ciffice ofithe+!C:Ierk~ ofComrTiissioners, 102 E. FrontSf., Lillington, NC during regular hours of 8:00am-5:00pm Monday through Friday. · 11/8, 2013 MUNICIPAL ANIMAL CONTROL ORDINANCE FOR THE TOWNS OF ANGIER, COATS, ERWIN and LILLINGTON Originally adopted January 08, 2008 -1 - SECTION XX SECTION XXI SECTION XXII SECTION XXIII SECTION XXIV SECTION XXV SECTION XXVI SECTION XXVII SECTION XXVIII SECTION XXIX SECTION XXX SECTION XXXI SECTION XXXII SECTION XXXIII CONTENTS GENERAL PROVISIONS Purpose and Intent of Chapter Establishment of Bird Sanctuary Hunting and Killing of Animals Keeping Livestock within the Town I City Limits Number of Chickens Permitted Number of Dogs Permitted Number of Cats Permitted Confinement and Running at Large Possession of Animals and Strays Impoundment and Reclaiming of Captured Animals Potentially Dangerous and Dangerous Dogs Inherently Dangerous Exotic Animals Enforcement, Penalties and Remedies Ordinance in Conflict -2- SECTION XX Purpose of Chapter The purpose ofthis chapter is to provide and define authority of the Harnett County Animal Control department within the towns of Angier, Coats, Erwin and Lillington. Harnett County Animal Control now has charge of protecting the citizens of these towns from rabies transmitted by unconfined, uncontrolled or un-irnrnunized animals, to regulate animals that may be a nuisance, to insure that all animals are treated in a humane manner and in the promotion of responsible pet ownership and animal welfare. Harnett County Animal Control in cooperation with the towns of Angier, Coats, Erwin and Lillington are hereby charged with the responsibility of Animal Control in conjunction within these town's jurisdictions. This ordinance will supersede all town Animal Control ordinances and shall pertain to the towns of Angier, Erwin, Coats and Lillington only. The most current Harnett County Animal Control ordinance shall also pertain to the Towns in agreement ofthis ordinance. SECTION XXI Establishment of Bird Sanctuary (A) The area embraced within the corporate limits ofthe Town and all land owned or leased by the Town outside the corporate limits is hereby designated as a bird sanctuary. (B) It shall be unlawful to intentionally trap, hunt, shoot, or otherwise kill, within a sanctuary hereby established, any native wild bird. It shall be lawful to trap birds or fowl specifically declared a nuisance by the Town board when such birds or fowl are found to be congregating in such number in a particular locality that they constitute a nuisance or a menace to health or property. (C) The bird clubs of the Town are hereby granted permission to erect artistic signs, giving notice of the regulations therein provided, at such places and of such design as may be approved by the Town Board. State Law Reference: Bird Sanctuary establishment, G.S. 160A-188 SECTION XXII Hunting, Killing, and Trapping of Animals It shall be unlawful for any person to hunt or kill any animal within the territorial limits ofthe Towns. Trapping may be done with permission from the Harnett County Animal Control Department. This section does not apply to the Police Departments or Harnett County Animal Control, or duly authorized agents when enforcing the provisions provided in this Ordinance. -3- SECTION XXIll Keeping Livestock and Fowl No person may keep within the Town any Livestock and/or Fowl except in accordance with this section. (A) It shall be unlawful for any person to maintain, keep, house or stable any: horse, mule, pony, cow, sheep, goat, swine or any other livestock including ducks, geese, turkeys, guineas within the corporate limits ofthe Town (B) It shall be unlawful for any person to maintain, keep or house any cattle, goat, horse, swine, ducks, geese, turkeys, guineas or any other Livestock on a fenced lot with in the corporate limits ofT own. (C) Any chickens kept within the corporate limits of the Town must be contained by a fence, building or other enclosure that will ensure that the chickens will not run at large. (See Section XXIV) (D) Any Fowl found running at large may be taken into possession and/or destroyed by Harnett County Animal Control anywhere within the corporate limits of the town. SECTION XXIV Keeping Chickens (Hens) (A) A maximum of six (6) hens (Gallus gallus domesticus) will be allowed per household. (B) NO Roosters or other poultry breeds will be permitted. (C) No free-ranging permitted, hens must be kept in a chicken coop or enclosed runs at all times and are not permitted to roam freely on the Owner's lot. (D) The location ofthe coop and enclosed run must be in the rear of the Owner's lot as determined by the line projected along the rear of the dwelling to each sideline and be 20 feet away from the adjoining Lots. (E) The coop and enclosed run must be a minimum of ten feet (1 0') in length and ten feet (1 0') in width -and a maximum of sixteen feet (16') in length and sixteen feet (16') in width. (F) Coop design should provide ample ventilation to avoid odors and be made predator proof. (G) All manure and wood shavings from the coop must be disposed of properly by removing off-site by the owner or professional removal service. -4- (H) Prior to beginning coop and enclosure construction, a Land Use application shall be submitted and approved by the Zoning Administrator, for all coop and run designs. (I) The Code Enforcement officer, and its designees, has the right to enter onto a property for the purpose of inspecting coop and run to ensure compliance with these requirements. The home owner will be notified no less than three days prior to the inspection date and has the right to be present during the inspection (J) Owners who are determined to be in violation may be allowed to correct the violation(s) and/or be subject to a fine, as per the Town's code. Daily penalties will be assessed in the event that the violation(s) continue. The Town may revoke this privilege if an Owner has had three or more violations during one calendar year. SECTION XXV Number of Dogs It shall be unlawful for any person to keep on any lot or premises within the corporate limits more than three (3) dogs. This limitation shall not apply to dogs less than four (4) months of age. Any person wanting to keep more than three (3) dogs will apply to the Town for a license to operate a dog kennel. Prior to the issuing of such license it shall be determined that the kennel would be in compliance with all Town and State regulations. SECTION XXVI Number of Cats It shall be unlawful for any person to keep on any lot or premises within the corporate limits more than four ( 4) cats. This limitation shall not apply to cats less than four ( 4) months of age. SECTION XXVII Confinement and Running at Large (A) No person owning or having possession, charge, custody or control of any animal may cause, permit or allow the animal to stray or in any manner to run at large upon any public street, sidewalk or other public property or to stray, run at large or otherwise trespass upon the private property of another. (B) It shall be unlawful for the owner of any animal to allow such animal to be at large on any Town property. -5- (C) It shall be unlawful for any person owning, harboring, keeping or in charge of any animal to fail or refuse to remove feces deposited by the animal on any street, sidewalk, park or other publicly owned property. (D) It shall be unlawful for the o-vvner of any animal to fail or refuse to remove feces deposited by the animal on any private property. SECTION XXVIII Possession of Animals and Strays (A) It shall be unlawful for any person in the town knowingly and intentionally, unless with consent of the owner, to harbor, feed and keep in their possession by confinement or otherwise allow to remain on their property any animal which does not belong to them unless they notify Harnett County Animal Control within forty-eight ( 48) hours from the time such animal came into his possession. (B) Any person who feeds a stray animal and/or allows the animal to stay on their property for at least two (2) days will be considered the legally responsible for such animal and any violations caused by the animal. (C) It shall be unlawful for any person to refuse to surrender any such stray animal to the Police Department or Harnett County Animal Control or person duly authorized upon demand. (D) The purpose of this section is to aid in rabies control and to prevent the intentional or unintentional possession of pets belonging to other persons. SECTION XXIX Impoundment and Reclaiming of Captured Animals (A) Any animal within the Town without an owner, any animal running at large within the Town, or any animal whose owner fails to have the animal vaccinated in accordance with the laws of the State, or an animal appearing within the Town without a rabies vaccination tag shall be taken by Harnett County Animal Control and confined for a period of time until reclaimed by the owner with a pre-paid rabies voucher, adopted with a pre-paid rabies voucher or euthanized by the Harnett County Animal Control Department. (B) If any animal is not redeemed by the owner within three (3) days from the time Animal -6- Control takes possession of the animal, the animal shall be put up for adoption or disposed of under the regulations set forth by the Harnett County Animal Control Ordinance and the North Carolina General Statutes. (C) In order for the owner to redeem an animal, such owner must first show that the rabies vaccination tag has been procured. In addition the owner shall pay a penalty of fifty (50) dollars for allowing the animal to run at large. The fee may be adjusted in the new fiscal years in the Harnett County Animal fees. The owner must pay daily expenses for boarding and caring for the animal. SECTION XXX Potentially Dangerous and Dangerous Dogs (A) It shall be unlawful for a citizen to keep a dog within the corporate limits of the Town a dog that has been deemed potentially dangerous or Dangerous by Harnett County Animal Control. (B) Any owner found in violation of this section will be required to release the dog to the Harnett County Animal Control Department for euthanasia and will face a civil fine of $400.00. SECTION XXXI Inherently Dangerous Exotic Animals Shall be in accordance with the Harnett County Animal Control Ordinance SECTION XXXII Enforcement, Penalties and Remedies Enforcement Administration Primary responsibility for enforcing the provisions of this chapter is assigned to the Harnett County Animal Control Department. Municipal Police Departments will assist when needed. Penalties and Remedies Penalties and remedies shall be in accordance with the Harnett County Animal Control Ordinance. SECTION XXXIII Ordinance in Conflict All ordinances in conflict with the provisions of this Ordinance are repealed to the extent of such conflict. -7- Ordinance Adoption This Ordinance shall become effective upon adoption. Adopted this the 8' day of AuQ.U.:s\: 2013 by the Town of ATTEST: 0 ~~~~~--------- &~~· j, ~ Town Clerk ____ ___::::::::===:=:=7L---=-----=:::_ Adopted this the ___ day of _____ 2013 by the Town of ___ ~------- ATTEST: Town Clerk Mayor Adopted this the ___ day of _____ 2013 by the Town of _________ _ ATTEST: Town Clerk Mayor Adoptedthisthe ___ dayof ______ 2013bytheTownof~·---------- ATTEST: Town Clerk Mayor Ordinance Adoption This Ordinance shall become effective upon its adoption. Adopted this the ___ day of _____ 2013. ATTEST: Clerk to the Board -8 - Chairman, Harnett County Board Of Commissioners Adopted this the ___ day of ______ 2013 by the Town of ATTEST: ------------------- Town Clerk Mayor Adopted this the ___ day of ______ 2013 by the Town of __________ _ ATTEST: Town Clerk Mayor Adopted this the ___ day of ______ 2013 by the Town of __________ _ ATTEST: Town Clerk Mayor Ordinance Adoption This Ordinance shall become effective upon its adoption. Adopted this the ___ day of ______ 2013. ATTEST: Clerk to the Board -8 - Chairman, Harnett County Board Of Commissioners This Ordinance shall become effective upon adoption. Adopted this the j/-\+-day of :\uJ q 2013 by the Town of £/1 N f h ~TTEST: \ \.~DkbxsGk< ~ fY\,~ ~Town Clerk 2J Mayor Adopted this the ___ day of ______ 2013 by the Town of __________ _ ATTEST: Town Clerk Mayor Adopted this the ___ day of ______ 2013 by the Town of __________ _ ATTEST: Town Clerk Mayor Adopted this the ___ day of ______ 2013 by the Town of __________ _ ATTEST: Town Clerk Mayor Ordinance Adoption This Ordinance shall become effective upon its adoption. Adopted this the ___ day of ______ 2013. ATTEST: Clerk to the Board -8 - Chairman, Harnett County Board Of Commissioners Mayor Adopted this the ___ day of ______ 2013 by the Town of __________ _ ATTEST: Town Clerk Mayor Adopted this the ___ day of ______ 2013 by the Town of __________ _ ATTEST: Town Clerk Mayor Adopted this the ___ day of ______ 2013 by the Town of __________ _ ATTEST: Town Clerk Mayor Ordinance Adoption This Ordinance shall become effective upon its adoption. Adopted this the ___ day of ______ 2013. ATTEST: Clerk to the Board -8 - Chairman, Harnett County Board Of Commissioners PLANNING SERVICES REPORT October 2013 Monthly Status Report For Planning, Inspections & Central Permitting Fiscal Year 2013-2014 2 Table of Contents I. Revenue Breakdown Inspections: Inspection Revenue…………………………………………………………………….….3 Planning: Activity Report…………………………….……………………………………….………..4 NCDOT Division 6 Project Update………………………………………………………..9 Planning Revenue…………………………….……………………………….……….…13 Cell Tower Revenue…………………………………………………………….…….…..14 Recreational Fees……………………………………………………………….…….…..15 A.M.P.I. ……………………………………………………………………………….….....16 Environmental Health: E-Health Revenue…………………………………………………………………….…..17 Food & Lodging Revenue………………………………………………………………...18 Public Utilities: Public Utilities Revenue……………………………………………………………..…….19 Fire Marshall: Fire Marshall Revenue……………………………..………………………………….…..20 II. Applications & Permits Permits: Permits Issued By Month………………….…….…………………………………..…....21 Valuations: Permit Valuations……………………………….…………………………….….…….….22 III. Township Information: Recreational Fee ……………………………………………………………………………..…....23 Lots…………………………………….….……………………………………………………..…..24 Applications………………….……….………………………………………………………..…...25 3 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $137,669 $116,790 $65,855 $80,112 $70,145 $82,664 $64,481 $88,041 $89,842 $96,144 $111,329 $116,899 $1,119,971 FY 08-09 $100,391 $57,218 $60,319 $46,249 $51,961 $30,566 $33,723 $58,632 $99,530 $98,338 $73,324 $67,868 $778,119 FY 09-10 $86,771 $66,489 $93,014 $81,537 $61,148 $92,292 $81,129 $67,281 $103,548 $100,216 $79,804 $69,365 $982,594 FY 10-11 $87,913 $76,715 $58,124 $88,071 $101,297 $74,283 $71,218 $84,997 $80,399 $95,521 $187,293 $93,581 $1,099,412 FY 11-12 $80,637 $118,971 $122,574 $81,479 $85,075 $56,285 $71,908 $91,662 $83,841 $84,000 $113,049 $106,431 $1,095,912 FY 12-13 $125,159 $96,940 $79,878 $96,342 $92,119 $81,678 $130,365 $124,565 $82,768 $118,398 $111,644 $104,006 $1,243,862 FY 13-14 $127,150 $112,368 $61,868 $78,174 $- $- $- $- $- $- $- $- $379,560 Inspection Revenue FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 4 Planning Activity Report For October 2013 Board Of Adjustments Appeal Cell Tower Swmh / Dwmh PUD Commercial Variance Total Monthly 2 2 Year To Date 0 1 2 0 8 0 11 Recreational Fees For Major Subdivisions Townships Total For Month Year To Date Total (since f.y. 06) Anderson Creek $ - $ - $ 937,000.00 Averasboro $ - $ - $ 6,500.00 Barbecue $ - $ 73,000.00 $ 323,000.00 Black River $ - $ - $ 29,500.00 Buckhorn $ - $ - $ - Duke $ - $ - $ - Grove $ - $ - $ - Hectors Creek $ - $ - $ 58,500.00 Johnsonville $ - $ - $ 191,500.00 Lillington $ - $ - $ - Neills Creek $ - $ - $ - Stewarts Creek $ - $ - $ 77,500.00 Upper Little River $ - $ - $ 49,000.00 Totals - $ 73,000.00 $ 1,672,500.00 Preliminary Major Subdivisions Townships Number Of Subdivisions By Month Number of Lots By Month YTD Anderson Creek Approved 186 Reviewed & Placed On Hold 0 Averasboro Approved 0 Reviewed & Placed On Hold 0 Barbecue Approved 0 Reviewed & Placed On Hold 0 Black River Approved 0 Reviewed & Placed On Hold 0 Buckhorn Approved 0 Reviewed & Placed On Hold 0 Duke Approved 0 Reviewed & Placed On Hold 0 Grove Approved 0 Reviewed & Placed On Hold 0 Hectors Creek Approved 16 Reviewed & Placed On Hold 0 Johnsonville Approved 0 Reviewed & Placed On Hold 0 Lillington Approved 0 Reviewed & Placed On Hold 0 Neills Creek Approved 0 Reviewed & Placed On Hold 0 Stewarts Creek Approved 0 Reviewed & Placed On Hold 0 Upper Little River Approved 0 Reviewed & Placed On Hold 0 Preliminary Major Subdivision Totals Monthly Number Of Subdivisions Number Of Lots Approved 0 0 Reviewed & Placed On Hold 0 0 Year To Date Number Of Subdivisions Number Of Lots Approved 2 202 Reviewed & Placed On Hold 0 0 5 Final Major Subdivisions Townships Number Of Subdivisions Number of Lots By Month YTD Anderson Creek Approved 1 2 39 Reviewed & Placed On Hold 0 Averasboro Approved 0 Reviewed & Placed On Hold 0 Barbecue Approved 88 Reviewed & Placed On Hold 0 Black River Approved 0 Reviewed & Placed On Hold 0 Buckhorn Approved 0 Reviewed & Placed On Hold 0 Duke Approved 0 Reviewed & Placed On Hold 0 Grove Approved 0 Reviewed & Placed On Hold 0 Hectors Creek Approved 0 Reviewed & Placed On Hold 0 Johnsonville Approved 0 Reviewed & Placed On Hold 0 Lillington Approved 0 Reviewed & Placed On Hold 0 Neills Creek Approved 0 Reviewed & Placed On Hold 0 Stewarts Creek Approved 7 Reviewed & Placed On Hold 0 Upper Little River Approved 0 Reviewed & Placed On Hold 0 Final Major Subdivision Totals Monthly Number Of Subdivisions Number Of Lots Approved 1 2 Reviewed & Placed On Hold 0 0 Year To Date Number Of Subdivisions Number Of Lots Approved 7 134 Reviewed & Placed On Hold 0 0 Minor Subdivisions Monthly Number Of Subdivisions Number Of Lots Approved 9 13 Year To Date Number Of Subdivisions Number Of Lots Approved 23 30 Exempt Subdivisions Monthly Number Of Subdivisions Number Of Lots Approved 10 14 Year To Date Number Of Subdivisions Number Of Lots Approved 45 79 6 Flood Zone Permits Issued Monthly 0 Year To Date 1 Zoning Inspections Monthly 37 Year To Date 116 Manufactured Home Park License Issued Monthly Number Of Parks Number Of Lots Approved 11 278 Year To Date Number Of Parks Number Of Lots Approved 34 574 Manufactured Home Park Inspections Monthly Number Of Inspections 23 Year To Date Number of Inspections 64 Rezoning Requests Monthly Type Of Request P.B. Action C.C. Action NONE Approved Approved Denied Denied Tabled Tabled Removed Removed Year To Date Total Number Of Requests P.B. Action C.C. Action 1 1 Approved Approved 1 Denied Denied Tabled Tabled Removed Removed Text Amendments Monthly 1 Year To Date 4 Violations Monthly Complaints Resolved Pending 12 6 6 Year To Date Complaints Resolved Pending 26 15 11 Commercial Site Plan Reviews Monthly 0 Year To Date 9 Abandoned Mobile Home Project Initiative (A.M.P.I) Monthly S.W.M.H. D.W.M.H. TOTALS Contracts 0 0 0 Removed 0 0 0 Year To Date S.W.M.H. D.W.M.H. TOTALS Contracts 0 0 0 Removed 0 0 0 7 Special Project Activity October 2013 New Mark Locklear has been named the Chairman of the RPO (Rural Planning Organization) RTCC Board. See attached the Division 6 Project Update- Mid Carolina RPO. Staff took text amendments on Firing Ranges, Firearm Certification and Gunsmithing to the Planning Board and County Commissioners, which were approved unanimously by both boards. Ongoing Staff has completed a draft version of a Firearms Discharge Ordinance. Staff is currently participating in a Fort Bragg Regional Alliance Growth Management Committee. Staff continues to attend the Sustainable Growth Management Strategy Meeting at the Spring Lake Family Resource Center in Fayetteville. Staff Reviewing Commercial Site Plans for: New 1. Auto Zone (Hwy 87) 2. NW Harnett Volunteer Fire Dept. Ongoing 3. Soccer Complex (Oakridge River Road) 4. Army Medical Building (Hwy 87) Hold Neill’s Creek Land Use Plan. (See Above) Continued development of the Countywide Land Use Plan rewrite with Western Harnett Small Area Plan. Development of the Problem Properties Task Force (No funding approved for FY:2013) 8 Upcoming Harnett County Planning Board Meeting: Tuesday, November 4, 2013 No Meeting Harnett County Board Of Adjustment Meeting: Tuesday, November 12, 2013 Conditional Use 1. BA-CU-31-13. Mayer, Daniel & Barbara / Kenneth Terrell. A Boat Repair Shop in an RA-20M Zoning District; Johnsonville Township; Pin # 9575-44-9978.000; SR # 1154 (Mayer Road). 2. BA-CU-32-13. Hodges Chapel Church / Vernon Blackmon & Tim Tart. A Turkey Shoot in an RA-40 Zoning District; Averasboro Township; Pin # 1529-53-9210; SR 1709 (Hodges Chapel Road). 3. BA-CU-33-13. Wallace, Otis & Glenn / American Towers, LLC C/O Thomas Johnson; A Cellular Tower in an RA-40 Zoning District; Neill’s Creek Township; Pin # 0682-60-3009.000; SR # 1532 (Oak Grove Church Road). 4. BA-CU-34-13. Austin, Thomas Billy / American Towers, LLC C/O Thomas Johnson; A Cellular Tower in an RA-20M & RA-40 Zoning District; Buckhorn Township; Pin # 0625-57-4779.000; NC Hwy 42. 5. BA-CU-35-13. Sears, Charles & Linda / American Towers, LLC C/O Thomas Johnson; A Cellular Tower in an RA-30 Zoning District; Hector’s Creek Township; Pin # 0634-60-0332.000; SR # 1421 (Smith Prince Road). 6. BA-CU-36-13. Harrington, Harry & T. / American Towers, LLC C/O Thomas Johnson; A Cellular Tower in an RA-20R Zoning District; Barbecue Township; Pin # 9589-94-2129.000; SR # 1226 (McFarland Road). 9 10 11 12 13 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $14,950 $24,040 $7,240 $13,055 $7,175 $12,020 $10,440 $28,745 $11,240 $12,815 $11,840 $18,230 $171,790 FY 08-09 $12,870 $10,532 $8,367 $16,615 $7,130 $4,317 $3,690 $12,170 $10,095 $9,875 $6,743 $6,790 $109,194 FY 09-10 $14,052 $8,355 $7,438 $11,755 $10,365 $8,095 $6,350 $9,575 $10,285 $12,455 $9,250 $8,370 $116,345 FY 10-11 $12,540 $7,980 $7,960 $12,205 $9,430 $7,230 $11,445 $7,850 $12,160 $9,880 $8,985 $8,860 $116,525 FY 11-12 $6,189 $35,772 $7,930 $9,305 $7,904 $7,745 $7,854 $12,517 $8,788 $10,035 $8,262 $13,917 $136,218 FY 12-13 $10,322 $10,414 $11,068 $10,615 $8,635 $7,243 $10,521 $10,539 $13,451 $16,832 $12,750 $7,033 $129,423 FY 13-14 $4,934 $5,470 $11,157 $7,156 $- $- $- $- $- $- $- $- $28,717 Planning Fees FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 14 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $- $- $- $- $- $- $18,000 $- $- $4,500 $- $22,500 FY 08-09 $8,750 $- $- $- $6,000 $- $- $- $- $4,500 $4,500 $- $23,750 FY 09-10 $- $- $- $- $- $4,300 $- $4,500 $49,500 $- $- $4,250 $62,550 FY 10-11 $4,500 $- $- $- $- $- $4,500 $- $- $- $- $- $9,000 FY 11-12 $- $15,000 $- $- $5,000 $- $- $- $- $4,500 $4,500 $- $24,500 FY 12-13 $13,500 $4,500 $- $4,500 $40,000 $20,000 $18,500 $10,000 $5,000 $28,000 $20,000 $- $164,00 FY 13-14 $11,500 $1,000 $28,000 $6,500 $- $- $- $- $- $- $- $- $47,000 Cell Tower Fees No cell tower fees were tracked prior to February of 02-03 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 15 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $75,000 $- $86,000 $9,500 $67,000 $15,000 $56,500 $81,000 $11,000 $- $25,000 $74,500 $500,500 FY 08-09 $- $18,500 $- $- $5,500 $- $- $40,000 $- $71,000 $10,500 $57,500 $203,000 FY 09-10 $- $96,500 $15,000 $- $500 $- $15,000 $- $30,500 $- $9,500 $17,000 $184,000 FY 10-11 $- $20,000 $49,500 $- $5,500 $- $- $15,500 $23,000 $21,500 $- $13,000 $148,000 FY 11-12 $35,500 $- $- $35,000 $16,000 $- $92,000 $21,000 $129,000 $13,500 $500 $19,500 $362,000 FY 12-13 $- $55,000 $30,500 $3,500 $67,500 $11,000 $4,500 $- $- $15,000 $28,000 $- $215,000 FY 13-14 $7,500 $6,500 $59,000 $- $- $- $- $- $- $- $- $- $73,000 Recreational Fees FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 16 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $2,000 $4,000 $6,000 $8,000 $10,000 $12,000 $14,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $1,200 $530 $904 $1,325 $952 $1,859 $500 $509 $996 $32 $272 $9,078 FY 08-09 $500 $810 $500 $1,979 $1,578 $1,972 $1,023 $648 $666 $1,303 $2,299 $668 $13,946 FY 09-10 $1,666 $561 $740 $1,964 $350 $- $868 $- $1,885 $1,600 $616 $- $10,249 FY 10-11 $1,359 $696 $1,050 $1,468 $1,035 $451 $958 $700 $584 $595 $721 $578 $10,195 FY 11-12 $- $250 $287 $- $- $- $- $- $350 $- $1,250 $- $2,137 FY 12-13 $1,576 $2,110 $52 $152 $1,022 $2,366 $2,071 $215 $- $- $70 $- $9,634 FY 13-14 $- $- $- $- $- $- $- $- $- $- $- $- $- Abandoned Manufactured Home Planning Initiative Fees No A.M.P.I. fees were tracked prior to November of FY 05-06 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 17 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $21,975 $19,050 $16,075 $17,800 $16,050 $11,575 $22,500 $17,225 $17,775 $21,950 $18,700 $16,600 $217,275 FY 08-09 $16,450 $14,475 $23,825 $9,750 $8,950 $6,925 $8,450 $10,175 $20,750 $12,775 $17,225 $15,650 $165,400 FY 09-10 $14,600 $14,900 $13,175 $10,600 $13,000 $9,600 $11,975 $18,375 $13,225 $16,975 $15,950 $13,875 $166,250 FY 10-11 $18,225 $11,075 $10,800 $7,000 $11,800 $5,300 $10,750 $11,675 $13,450 $10,400 $10,750 $16,100 $137,325 FY 11-12 $15,275 $22,525 $21,425 $26,650 $23,025 $11,175 $39,175 $21,550 $29,675 $23,700 $21,200 $32,150 $287,525 FY 12-13 $17,000 $31,250 $33,525 $18,450 $21,900 $19,450 $18,650 $58,425 $35,400 $30,150 $26,100 $22,075 $332,375 FY 13-14 $26,600 $30,775 $27,050 $22,750 $- $- $- $- $- $- $- $- $107,175 Enviromental Health Revenue Based upon fees received & processed through Central Permitting FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 18 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 $8,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $- $700 $600 $400 $700 $600 $800 $600 $600 $1,400 $200 $1,000 $7,600 FY 08-09 $600 $800 $800 $400 $800 $800 $400 $200 $1,000 $600 $600 $200 $7,200 FY 09-10 $800 $1,100 $200 $400 $- $400 $600 $200 $- $200 $400 $400 $4,700 FY 10-11 $600 $400 $1,000 $300 $400 $- $400 $400 $700 $300 $400 $700 $5,600 FY 11-12 $200 $800 $400 $400 $400 $200 $300 $- $500 $- $200 $- $3,400 FY 12-13 $400 $400 $- $800 $- $- $200 $400 $200 $400 $500 $200 $3,500 FY 13-14 $200 $200 $200 $- $- $- $- $- $- $- $- $- $600 Food & Lodging Revenue Based upon fees received & processed through Central Permitting No food & lodging fees were tracked prior to August FY 07-08 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 19 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $49,465 $115,689 $63,470 $85,155 $52,725 $51,470 $53,715 $32,620 $51,035 $43,855 $54,795 $52,125 $706,119 FY 08-09 $76,555 $33,430 $41,130 $50,815 $23,300 $27,385 $21,160 $33,840 $24,585 $31,190 $39,955 $47,210 $450,555 FY 09-10 $48,335 $57,700 $40,520 $50,505 $50,905 $20,420 $51,285 $31,880 $54,305 $67,815 $24,445 $68,095 $566,210 FY 10-11 $35,200 $55,910 $38,055 $27,785 $34,900 $39,370 $18,270 $26,620 $63,290 $49,315 $51,650 $42,925 $483,290 FY 11-12 $47,475 $54,145 $54,300 $54,385 $43,490 $36,430 $33,255 $44,425 $32,040 $30,275 $39,815 $35,445 $505,480 FY 12-13 $34,995 $28,260 $39,940 $43,990 $33,320 $24,520 $27,515 $36,535 $48,965 $22,640 $44,285 $28,060 $413,025 FY 13-14 $25,085 $35,825 $36,690 $43,500 $- $- $- $- $- $- $- $- $141,100 Public Utilities Fees Based upon fees received & processed through Central Permitting Includes water, sewer, sprinkler taps & water meters FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 20 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $5,000 $10,000 $15,000 $20,000 $25,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $1,425 $1,365 $1,210 $2,045 $855 $835 $1,075 $1,660 $1,465 $1,370 $1,350 $1,835 $16,490 FY 08-09 $1,180 $1,160 $1,095 $1,285 $1,065 $380 $915 $940 $770 $1,155 $395 $725 $11,065 FY 09-10 $1,030 $1,455 $864 $2,118 $1,879 $2,508 $763 $897 $1,007 $2,313 $660 $1,949 $17,443 FY 10-11 $703 $1,106 $1,080 $1,346 $1,949 $2,461 $1,364 $1,907 $940 $1,059 $1,715 $542 $16,172 FY 11-12 $660 $2,181 $1,043 $615 $3,133 $4,235 $1,196 $1,407 $2,436 $581 $2,106 $1,337 $20,930 FY 12-13 $1,675 $1,534 $1,100 $835 $539 $702 $3,138 $693 $825 $1,193 $5,021 $1,279 $18,534 FY 13-14 $2,530 $1,594 $3,289 $1,722 $- $- $- $- $- $- $- $- Fire Marshall Fees Based upon fees received & processed through Central Permitting FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 21 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY12-13 FY 13-14 0 500 1,000 1,500 2,000 2,500 3,000 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 285 305 216 299 192 250 208 251 223 273 318 285 3,105 FY 08-09 339 219 225 198 175 139 134 154 172 218 218 222 2,413 FY 09-10 242 219 274 305 188 209 218 200 231 290 290 234 2,900 FY 10-11 250 245 198 285 276 240 225 236 250 242 318 320 3,085 FY 11-12 192 250 207 197 223 160 172 222 218 219 222 275 2,557 FY12-13 265 241 219 210 199 182 254 251 201 267 259 235 2,783 FY 13-14 263 248 174 211 0 0 0 0 0 0 0 0 896 Permits Issued By Month Includes Building, Electrical, Plumbing, Mechanical, Insulation, Manufactured Homes & Single Family Dwellings FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY12-13 FY 13-14 22 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $50,000,000 $100,000,000 $150,000,000 $200,000,000 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $9,523,208 $15,974,931 $10,566,088 $12,474,891 $11,435,765 $8,608,283 $10,833,271 $7,458,094 $14,023,150 $13,569,455 $14,860,887 $12,131,716 $141,459,739 FY 08-09 $12,691,631 $8,776,508 $5,220,612 $4,920,978 $5,369,579 $3,450,528 $5,649,131 $7,522,965 $9,077,151 $7,856,281 $8,725,777 $7,417,729 $86,678,870 FY 09-10 $11,379,224 $10,362,784 $10,638,492 $7,230,957 $9,428,102 $9,361,441 $8,443,143 $9,086,404 $8,810,094 $12,441,314 $9,830,598 $9,402,588 $116,415,141 FY 10-11 $11,252,733 $7,950,958 $8,345,311 $11,182,071 $10,872,478 $11,426,556 $8,228,678 $11,513,785 $14,305,568 $13,132,419 $13,407,863 $1,403,883 $123,022,303 FY 11-12 $11,473,930 $273,697 $9,121,214 $10,094,638 $8,891,826 $4,212,104 $7,595,696 $10,643,099 $7,896,499 $8,047,635 $15,469,436 $12,968,827 $106,688,601 FY 12-13 $6,648,277 $11,216,486 $8,186,483 $9,713,654 $8,884,669 $8,409,146 $14,682,203 $12,334,320 $12,393,618 $11,295,201 $9,394,109 $10,291,523 $123,449,689 FY 13-14 $13,270,018 $10,211,222 $5,736,233 $9,105,513 $- $- $- $- $- $- $- $- $38,322,986 Residential Application Valuation By Month FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 23 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 Anderson Creek Averasboro Barbecue Black River Buckhorn Duke Grove Hectors Creek Johnsonville Lillington Neills Creek Stewarts Creek Upper Little River Fees $937,000 $6,500 $323,000 $29,500 $0 $0 $0 $58,500 $191,500 $0 $0 $77,500 $49,000 Recreation Fees By Township (TOTALS SINCE 10/1/06) No recreational fees were tracked prior to October of FY 06-07 24 0 200 400 600 800 1000 1200 1400 1600 1800 2000 Anderson Creek Averasboro Barbecue Black River Buckhorn Duke Grove Hectors Creek Johnsonvill e Lillington Neills Creek Stewarts Creek Upper Little River Lots 1874 13 646 59 0 0 0 118 383 0 0 155 98 Lots By Township (TOTALS SINCE 10/1/06) No lots were tracked prior to October of FY 06-07 25 0 100 200 300 400 500 600 700 800 900 1000 Township Applications YTD 13-14 Demolition - Add/Alter Residential - Add/Alter Non-Residential - Stores & Other Customer Service - Office/Bank Plaza - Hospitals, Institutions & Schools - Commercial Activities - Industrial, Public Works & Utilities - Church or other Religious - Amusement, Social or Recreational - Hotels/Motels - Munufactored Homes - Multiple family Dwellings - Duplex Dwellings - Single family Dwellinngs - Other Non-residential - NC D V A - 2 Re v . 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Pr e p a r e d By : En d o r s e d By : Bo a r d or Co u n c i l Up d a t e : To m m y Bu m s - Ti t l e : Co u n t y Ma n a g e r Pa t t C r i s s m : ~ Ti t l e : Pr o j e c t Ma n a g e r , TW C To m m y B u ~ Da t e : No v e m b e r 18 , 2 0 1 3 Pe r f o r m a n c e Sc h e d u l e (B a s e d on Pe r f o r m a n c e Ba s e d Co n t r a c t ) On / O f f Sc h e d u l e Re m e d y to get back on Schedule (I f Off Schedule) - - ~ ~~- (C i z v ! C o u n t y Manager or Clerk) •!• O. f f P e r f o r m a n c e Sc h e d u l e : Pr o v i d e cu r r e n t pe r f o r m a n c e st a t u s an d re m e d y to ge t ba c k on sc h e d u l e an d su b m i t report •!• • On Pe r f o r m a n c e Sc h e d u l e : St o p an d su b m i t re p o r t , no cu r r e n t pe r f o r m a n c e st a t u s or re m e d y to ge t ba c k on schedule is required DC A Mo n t h l y Pe r f o r m a n c e Re p o r t v. 1/ 2 0 1 3 J: tD ::s c. QJ ;:; tD 3 -0 Agenda Item J D BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend Capital Project Fund PU0704 Ft Bragg W&WW, Public Utilities Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 568-9100-431-46-03 Peters and White Contract $132,500.00 568-9100-431-45-80 Contingency $132,500.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Final increasing change order. APPRO~ 10/16/13 Department Head (date) Co y Manager (date) t;l3o{ f3 Section 2. Copies of this budget amendment shall be furnished to the lerk to the Board, and to {he Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler, Clerk to the Board J 2013. Jim Burgin, Chairman Harnett County Board of Commissioners CAPITAL PROJECT ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the PU0901 SWEST NTA/Cameron Hill Capital Project Ordinance, the appropriations are to be changed as follows: EXPENDITURE AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE 572-9100-431-45-20 Legal and Administrative 572-9100-431-45-33 Materials and Supplies 572-9100-431-45-40 Land and ROW $10,100.00 REVENUE AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE EXPLANATION: Increase Land and ROW for easement payment to Department of Army. APPROVALS: AMOUNT DECREASE $5,100.00 $5,000.00 AMOUNT DECREASE Depart Co ty Manager (date) / fu/3()!/3 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this_ day of _____ 2013 Margaret Regina Wheeler, Clerk to the Board Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the WIA Youth Program Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7405-465.32-73 Training Vouchers 10000.00 234-7407-465.25-10 Unemployment Benefits 300.00 234-7407-465.32-73 Training Vouchers 5000.00 234-7407-465.35-01 Stipends/Bonuses 2000.00 234-7407-465.58-19 Travel Participant 2700.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To cover expenditure in the above line items. APPROVALS: c.l-vll f'.Lf£e.&dJ !0{7-Jf=-6 ~~~....~=-,.,.._,......._...., --.\...~~~~ Department Head (date) C nty Manager (date) /o/37/3 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners \ ! ' BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER 110-7510-441.44-21 110-7510-441.58-14 REVENUE CODE NUMBER EXPLANATION: AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Equipment Rental $ 87.00 Travel $ 87.00 AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Budget Amendment to move funds from Travel to Computer rentals to cover cost of lease for the RSVP program for the remainder of the year. Manager (Date} !o/sCJ/13 Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2012 Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend Capital Project Fund PU0704 Ft Bragg W&WW, Public Utilities Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 568-9100-431-45-33 Materials and Supplies $1,000.00 568-9100-431-45-20 Legal and Admin $1,000.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Increase legal and admin for Nexsen Pruett invoice. y Manager (date/) ;o :;f)/)s Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler, Clerk to the Board 12013. Jim Burgin, Chairman Harnett County Board of Commissioners /2~ BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend the Solid Waster Dunn Erwin Corrective Project Fund 583 SW 1301 ,Public Utilities Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 583-8300-46 1-45-02 Construction WECC $7,260 583-8300-46 1-45-80 Contingency $7,260 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE Explanation: To reverse budget amendment 566i dated 6-28-2013 for WECC Change Order# 4. This Change Order was included in a revised Change Order Dated 8-22-2013 and signed off on 10-16-2013. A budget was prepared for the revision BPI97i dated 10-15-2013. APPROVALS: County Manager (date) to(s;:J /13 section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted __________________________________ __ Margaret Regina Daniel, Clerk to the Board Jim Burgin, Chairman Harnett County Board of Comm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend the PU 531 Accounts Balance, Public Utilities Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 531-9021-431-34-02 SHWWTP Treatment Costs/Chemicals $30,000.00 531-9021-431-33-50 SHWWTP Contracted Services (mise) $30,000.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To increase Contracted Services for Sludge Disposal at the SHWWTP Adopted this day of Margaret Regina Wheeler, Clerk to the Board J 2013. Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Cooperative Extension Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4600-410.43-21 Maintenance & Repair Auto $1,500 110-7300-465.43-21 Maintenance & Repair Auto $500 110-7300-465.60-31 Gas, Oil & Auto Supplies $1,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds from General Services to Cooperative Extension to cover gas, maintenance and repairs for the year. APPROVALS: --· Department Head (date) anager (date) J J II If /3 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER 110-7500-441.41-11 110-7500-441.58-14 REVENUE CODE NUMBER EXPLANATION: AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Telephone and Postage $ 700.00 Travel $ 700.00 AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Budget Amendment to move funds from Travel to Telephone & Postage in order to pay for the Air Card that goes with Cell Phone in Aging. Finance Officer (Da Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Fin a nee Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2012 Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the WIA Adults Program Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7412-465.58-02 Training (OJT) 5000.00 234-7412-465.58-19 Travel Participant 5000.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To cover expenditure in the above line items. APPROVALS: e!taJJII; /Jg;t/10/28/13 ~ Department Head (date) inance 0 icer (date) . / . Cou anager (date) . II t}J-o•?:, !J/$1/;.:J Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Airport, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-6500-406.33-45 Jetport-Contracted Services $3,000 110-6500-406.43-15 Operating-Repair & Maint-Building $1,000 110-6500-406.43-16 Operating-Repair & Maint-Equipment $2,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Reallocate money to fund repairs needed for equipment and building at the Harnett County Jetport. APPROVALS: Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board ofthe County of Harnett North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Tax Department the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4500-410.22-00 FICA Tax Expense 1760.00 110-4500-410.35-79 Interest on Disputed Property 1760.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To refund overpayment of property taxes after the NC Property Tax Commission ordered that county tax officials adjust the valuation on a parcel. APPROVALS: ~ Department Head {date) Coun Manager (date) 11/<;/13 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler, Clerk to the Board ,2013. Jim Burgin, Chairman Harnett County Board of Commissioners ! 3r1' . ~ll BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Soil and Water Conservation Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-6700-429-60-57 Miscellaneous Expense 300 110-6700-429-58-01 Training and Meetings 300 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To increase the trainings and meetings line to reflect current staff development needs. APPROVALS: Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners \ 4\ BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30,2014: Section 1. To amend the Solid Waste Budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 903-46 1 0-4 1 0-43-1 6 Maintenance & Repair to Equipment $ 347.00 903-461 0-41 0-44-21 Bldg. & Equipment Rent $ 347.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To increase line item to pay for computer rent that was not budgeted. Adopted ____________________________________ _ Margaret Regina Wheeler, Clerk to the Boord ~073 Jim Burgin, Chairman Harnett County Board of Comm 1A2 I RECEIVED BY LEGAL SERVICES DATE: \9-:ZJ -20l_5 __ BY: 6J/V(b= COUNTY DOCUMENT REVIEW COVER SHEET .J, This Block ONLY to be completed by Department .J, Vendor Legal Name: Peters and White Type of Contract: c New o Renewal o Amendment o Services o Goods o Consulting o Construction o Lease !!II Other: Change Order 3 Description/Scope of Work: Final adjusting change order Funding Source: o County o State Grant o Federal Grant c Local Grant o To Be Financed o Other Expenditure/Revenue Code(s) (all 14 digits required) Department: HCDPU fjf/ Project Code: PU0704 Ft Bragg Water & WW 568-91 00-431-46-03 ' ..::;;;r- Annual Contract Amount: NA Budget Amendment MUST be attached if needed Dept. Contact: Steve Ward ,,1 Contract Period (dates): NA Date Needed/Board Review: NA L.. S"lu~ Q.;Jcontact Telephone: 910-814-3042 Department Head Signature: -n Date: 10/16/13 Department H/ad has reviewed attached and is satisfied with material terms INFORMATION TECHNOlOGY DIRECTOR (Applicable only for hardware/software purchased or related technology services} This contract has been reviewed and approved by the IT Director as to technical content and network compatibility. IT Director's Signature: Date: Comments: IJirrpCMJW.t~ ~AFFATTORNEY ·~ /\j 11 A Signature: /fi!./;)M..-1-{/ . Mtu\SJI/\ Date: I a · c?l3 .; <:, v RISK MANAGEMENT Risk Management has received a copy of the Certificate of Insurance. Yes __ No __ Signature: Date: FINANCE -or! •_-'•l ,.-.r· .-..-. ...... -...-. !"' ·'"" • "'.-........ . ' --·-.. ~-.·.:: -.• .. ...- Comments: ,· / /"' Signature: }< ! > t '2 \· r-> .. . VTl\'t\(.'1 ,:.{...}. .1 )) '\(. r::t,:,_ '\ ' Date: I('~ /:Y~:; (13 / Signature: ~?__ & ~7 COUNTY MANAGER . r-r fot /.1-Date: /o/3()/;3 ClERK TO THE BOARD OF COMMISSIONERS (Agenda Request form must be attached) Comments: Signature: Date: CONTRACT ADMINISTRATION Date Provided to Clerk for Board Packet: Final Contract Distribution Date: Contract Control Number: /.S { 4 -c2 t± o Scanned o Original/Copy to Dept. o Original to Clerk o To Dept for vendor sig. Rev.OS/2012 To: Tommy Burns, County Manager From: Janet Smith, Staff Attorney Re: Change Order for Peters and White Cc: Steve Ward, Glenn McFadden Date: September 6, 2013 This pertains to the Harnett County Wastewater Service to Fort Bragg Contract-the Pump station located on Manchester Road. Peters & White (hereinafter, "P& W") was awarded this contract in 2011. By letter dated January 17, 2012, P & W requested additional compensation of because it encountered "hard material' in its excavation of the pump station site. A detailed demand letter was sent to M&M dated April25, 2012 which requested compensation and additional time computed as a total of 102 days and cost of $268,555.51. A letter dated May 2, 2013 increased the demand to cost of$272,736.59 plus profit and overhead of$40,910.49 for a total of $313,647.08. Pursuant to the contract "General Conditions," the letter was addressed to the Project Engineer, Joe McGougan, who denied the monetary claim by letter dated April 8, 2013 citing lack of proper notice, and that P & W chose to expend time, money and energy to use certain techniques to get through the hard material prior to alerting the County of the problem. Joe McGougan, Steve Ward and Glenn McFadden met with P&W officials in early spring 2013, but the issue was not resolved. P&W then requested mediation, also pursuant to the contract documents. Mediation was held on August 29,2013 in Raleigh. P&W's attorney argued that because his client encountered "hard material" in its excavation of the pump station property, it was unable to drive the sheeting to the depth necessary to shore the dig site. The sheeting was left standing 15 feet in the air. At that time, P&W tried three (3) different methods of digging past the "hard material" before notifying the Engineer, Marziano and McGougan, by written letter on January 17, 2012. The same letter states that "additional time and money has been expended in excess of what was bid on, to install the shoring system" and that they had" ... exhausted all standard means of installing the shoring system." Finally, P&W argued that it had not known of the hard material at 17' until that time and that the material would not accept the sheeting, causing additional problems with the excavation. The County's argument was that P&W signed a contract in which it took responsibility for all means, methods, and techniques of constructions "expressly required by the bidding documents." Secondly, the excavation was bid as "unclassified" meaning that the Contractor, through its bid, assumed responsibility for any material it encountered, including the cost of removal. In addition, P&W had a boring sample taken prior to construction which report stated that " ... very hard clays located below a depth of approximately 17 feet are expected to cause extremely difficult driving conditions. It may be necessary to use a drilling system to install the shoring system to the necessary depth." Thirdly, the County already excused 160 days payment for liquidated damages at the cost of$88,000.00. Lastly, modifications to the construction of the pump station were made to accommodate the fact that P&W was unable to excavate to the final proper depth, at the Engineer's cost. 1 Mediation lasted all day. Finally a break-through occurred and a "settlement" was reached for $132,500.00. A copy of the signed "outline of the terms" is attached. The County mediation participants agreed to these terms by weighing the merits of going forward with a lawsuit. The participants believed that a complaint would be filed in Federal Court. It was not clear whether the County's insurance would pay for representation. While confident in its arguments, the County participants recognized that prior decisions by courts regarding notice and the precedence of the contract documents are varied. Apparently, P&W felt the same as it came down $180,000.00 in its claim. The payment is being requested by Public Utilities and Legal because it is less than 5% of the total contract amount which can be approved by the County Manager pursuant to the Board of Commissioner's Capital Projects Policy. If you have any questions, please do not hesitate to contact me. 2 !!1 i'i I! ------11! 'I ------------p----------···· ----. -. ----. --. . -.. . . . ---· .. ---·-----·--- ------li-::n ... __ ~ ... tc"l ~ HMndf:-~_'3'_-4..,-_,._ P J_Q_~-jr:~-__ _ _ _ _ . _, 1 /.i"-l"~ .• <, P"L _f, __ tt£.$d.~r& _ ~~-~s+"-"d .. 'n 'j-e.~--Cb~>.c:o.r.n :.0 ':t _ . _ __ __ ~~--tlt.e. _J::££-c.c:-;, ')-s-.f-e._eoadlf '"""""-_g./..;:....,._o-.c....r:.n•~-_ _ _ _ ·p-· __ -------,:i£><Cto<VA±t~n '!b_h<>or:J.H,;f.,_;, + tfrj ~ /'t~~ ~~x:-z:ld-1f -· ___ -----+Q"-"'-J/-~ttf.c'"'~5h·P.d'15~o __ ~:1};o.t..-!S.t:L:n --~~--_ __ _ -UI\lj_JJ_o/t6L: _ . . ---.. -11 ( /_3_;l _,_5ao _) __ , _--p~ '-"' _ O<Jl:-.~:b, "'J_;tt ~-r: e.±a ;:-,o. 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I . ! --~ -_ -~-_-_:r-~ . -~~ -~J;NiJh~_ ~ -. ~---z.;,~td:"~ktt-:c~~:_~ --=~~--_ _ __ __ __l:L _ _ _ _ ffw '2;.2~ _f.:lc..,z:,:e_U_ Dl ( "-«.t""-r-_ . ___ _ .'1 _____ .. --·~~----. -· .-----~-~ --.. -. ---ft?.e.s.srf.-e.~--... {?e.(.f!iYV;.rf:_[AJ.~ke-_ ____ ~--· ~-______ -·---------__ 4flor.liej-,--~'9flS_§_wJtd--e--------. i I --··· -·-------------------·· -------··-------~--·-·-----· -. --. .. -;-i i ---·-1 ~ --· ----------·----------· i --. . --. -· ~ f . -. -------. ------··----. ----- ------_____ ;:\ . i =~~~=u--. ~ , I :I ----. ___ .. , , I -------:;j ~.I Framework for Best Management Practices for Capital Projects Change Orders 1. Standardization of contract documents. 2. Change Orders and Claims shall be handled in accordance with the Contract Documents. 3. Where contractor delays will not result, the cost for a contract change order shall be negotiated prior to authorization to do the work. The itemized cost proposa I will be reviewed by the originating department, legal, finance, and administration prior to final approval. 4. Work change directives will be used where work must be done on an emergency basis or when contractor delays through no fault of the contractor will result. 5. There should be consideration for exemptions in cases of special emergency involving the health and safety of the citizens and their property. 6. The County Manager shall have the authority to execute. and approve change orders and the associated budget amendment up to five percent 5% of the contract amount. This specifically includes the transfer of contingency funds. Notification of such actions will be provided to Board of Commissioners via the County Manager's Report. 7. The estimated quantities of items of unit price work are not guaranteed and are solely for the purpose of comparison of bids and determine an initial contract price. Determinations of the actual quantities and classification of unit price work performed by contractor will be made by Engineer and reconciled in the final adjusting change order. Adopted by the Harnett County Board of Commissioners on the 22"d of January, 2013. ~ .' - f .. < :. ,· .:~ I USDA-FmHA Form FMHA 1924-7 (Rev. 2/87) CONTRACT CHANGE ORDER CONTRACTOR FOR Harnett County Wastewater SeJVice to Fort Bragg -Contract 1 OWNER Harnett County Department of Public Utilities Peters and White Construction Contractor FORM APPROVED OMB NO. 0575-0042 ORDER NO. 3 DATE 9/25/2013 STATE North Carolina COUNTY I Harnett You are hereby requested to comply with the following changes from the contracr plans and specifications: Description of Changes DECREASE INCREASE (Supplemental Plans and Specifications Attached) in Contract Price in Contract Price Additional compensation for subsurface materials encountered during construction. $132,500.00 ' TOTALS $132,500.00 NET CHANGE IN CONTRACT PRICE $132,500.00 JUSTIFICATION Peters and White encountered subsurface materials during the construtcion of the pump station that increased the work, equipment, and materials required to safely shore the excavation and construct the pump station. Total change is approximately 0.21% of bid price. The Contract amount, $3,653,315.10 will be Increased by the sum of: Dollars $132,500.00 The Contract Total Including this and previous Change Orders Will Be: Dollars $3,785,815.10 The Contract Period Provided for Completion Will Be Increased: The document will become a supplement to the contract and all provisions will apply hereto. R~u~t~ ~~ Date Reoommood~~ ~ =c~oUEo{ooOc Accepted _( ~-~ Contractor '2.-S.: :Xf l2 Date Date I I USDA-FmHA Form FMHA 1924-7 (Rev. 2/87) CONTRACT CHANGE ORDER CONTRACTOR FOR Harnett County Wastewater Service to Fort Bragg -Contract 1 OWNER Harnett County Department of Public Utilities Peters and White Construction -----------------------------------------------------Contractor FORM APPROVED OMS NO. 0575-0042 ORDER NO. 3 DATE 9/25/2013 STATE North Carolina COUNTY I Harnett You are hereby requested to comply with the following changes from the contracr plans and specifications: Description of Changes DECREASE INCREASE (Supplemental Plans and Specifications Attached) in Contract Price in Contract Price Additional compensation for subsurface materials encountered during construction. $132,500.00 TOTALS $132,500.00 NET CHANGE IN CONTRACT PRICE $132,500.00 JUSTIFICATION Peters and White encountered subsurface materials during the construtcion of the pump station that increased the work, equipment, and materials required to safely shore the excavation and construct the pump station. Total change is approximately 0.21% of bid price. The Contract amount, $3,653,315.10 will be Increased by the sum of: Dollars $132,500.00 The Contract Total Including this and previous Change Orders Will Be: Dollars $3,785,815.10 The Contract Period Provided for Completion Will Be Increased: The document will become a supplement to the contract and all provisions will apply hereto. Requ.,t<d ~ ~~ T ~ner Recommeoded~ ~ ~eoUEo~;, Accepted _ ~- s () CJc:f-( 3 Date Contractor Date I USDA-FmHA FORM APPROVED OMS NO. 0575-0042 Form FMHA 1924-7 (Rev. 2/87) CONTRACT CHANGE ORDER ORDER NO. 3 DATE 9/25/2013 STATE North Carolina CONTRACTOR FOR Harnett County Wastewater SeNice to Fort Bragg -Contract 1 COUNTY I Harnett OWNER Harnett County Department of Public Utilities Peters and White Construction Contractor You are hereby requested to comply with the following changes from the contracr plans and specifications: Description of Changes DECREASE INCREASE (Supplemental Plans and Specifications Attached) in Contract Price in Contract Price Additional compensation for subsurface materials encountered during construction. $132,500.00 ' TOTALS $132,500.00 r NET CHANGE IN CONTRACT PRICE $132,500.00 JUSTIFICATION Peters and White encountered subsurface materials during the construtcion of the pump station that increased the work, equipment, and materials required to safely shore the excavation and construct the pump station. Total change is approximately 0.21% of bid price. The Contract amount, $3,653,315.10 will be Increased by the sum of: Dollars $132,500.00 The Contract Total Including this and previous Change Orders Will Be: Dollars $3,785,815.10 The Contract Period Provided for Completion Will Be Increased: The document will become a supplement to the contract and all provisions will apply hereto. Roqu<'red ~ ~ Owner "30 Ocf-/ 3 Date Accepted Contractor Date This information will be used a I BUDGET ORDINANCE AMENDMENT . , 'I I '\ ~: L/ BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following). \ )~ amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: ./ Section 1. To amend Capital Project Fund PU0704 Ft Bragg W&WW, Public Utilities Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT ' CODE NUMBER ! DESCRIPTION OF CODE INCREASE DECREASE 1568-9100-431-46-03 ! Peters and White Contract $132,500.00 i 568-9100-431-45-80 Contingency $132,500.00 l REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE l -- EXPLANATION: Final increasing change order. APPR0"7/ 10/16/13 Department Head (date) Co Y Manager (date) t;l3o( t3 Section 2. Copies of this budget amendment shall be furnished to the lerk to the Board, and to ~he · Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler, Clerk to the Board 12013. Jim Burgin, Chairman Harnett County Board of Commissioners Harnett COUNTY 1' ~ t y • :_.. :: ~ ~ • '\ :, PROCLAMATION ~ational Hospice Palliative Care Month November 2013 d WHEREAS, hospice and palliative care empower people to live as fully as possible, surrounded and supported by family and loved ones, despite serious and life-limiting illness; - WHEREAS, hospice and palliative care bring patients and family caregivers the highest quality care delivered by an interdisciplinary team of skilled professionals that includes physicians, nurses, social workers, therapists, counselors, health aides, spiritual care providers and others who make the wishes of each patient and family a priority; WHEREAS, through pain management and symptom control, caregiver training and assistance, and emotional and spiritual support, allowing patients to live fully up until the final moments, surrounded and supported by the faces of loved ones, friends, and committed caregivers; WHEREAS, Each year, hospice saves Medicare more than $2 billion by providing solutions for physicians, care to patients and comfort to families anywhere, at any time. WHEREAS, every year more than 1.65 million Americans living with life-limiting illness, and their families, received care from the nation's hospice programs in communities throughout the United States; WHEREAS, more than 450,000 trained volunteers contribute 21 million hours of service to hospice program annually; WHEREAS, hospice and palliative care providers encourage all people to learn more about options of care and to share their wishes with family, loved ones, and their healthcare professionals; NOW, THEREFORE, THE HARNETT COUNTY BOARD OF COMMISSIONERS does hereby proclaim November 2013 as National Hospice Palliative Care Month and encourage citizens to increase their understanding and awareness of care at the end of life and to observe this month with appropriate activities and programs. Adopted this 18th day ofNovember, 2013. HARNETT COUNTY BOARD OF COMMISSIONERS Jim Burgin, Chairman Gary House, Vice Chairman Gordon Springle Joe Miller Beatrice B. Hill strong roots • new growth