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HomeMy WebLinkAbout062713ssm - 2013/2014 budget adoptionHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Special Session June 27, 2013 The Harnett County Board of Commissioners met in special session on Thursday, June 27, 2013, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Jim Burgin, Chairman Gary House, Vice Chairman Beatrice B. Hill, Commissioner Joe Miller, Commissioner C. Gordon Springle, Commissioner Tommy Bums, County Manager Joseph Jeffries, Deputy County Manager Tony Wilder, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Interim Finance Officer Margaret Regina Wheeler, Clerk to the Board Chairman Burgin called the meeting to order at 7:00 pm. Commissioner Springle led the pledge of allegiance and invocation. Chairman Burgin called for additions and deletions to the published agenda. Mr. Burns requested the addition of the Airport Administrator's request for approval of the Barnhill Construction Contract for the Runway Rehabilitation Project at the Harnett Regional Jetport. Mr. Burns also requested the addition of Emergency Service's request for approval of the Harnett County Fire Protection Service District Service Providers and Property Tax Rates. Commissioner Springle moved to approve the agenda as amended. Commissioner Miller seconded the motion which passed unanimously. Vice Chairman House moved to approve the items listed on the revised consent agenda. Commissioner Springle seconded the motion which passed unanimously. 1. Budget Amendments: 538 Dunn Erwin Corrective Project Fund — SW1301 Code 583-8300-461.45-74 Capital Outlay 583-0000-370.82-13 Special Obligation Bonds 539 General Fund Code 110-8702-470.86-25 110-8702-470.86-26 110-0000-356.80-05 110-0000-399,00-00 2012B QSCB 2012A LOB/Limited Obligation Federal Reimb-2012 QSCB Debt Fund Balance Appropriated 30,000 increase 30,000 increase 629,507 increase 12,750 increase 525,907 increase 116,350 increase June 27, 2013 Special Session Minutes Harnett County Board of Commissioners Page 1 of 5 542 Airport Over Lay Zoning District CP 1004 Code 398-8360-465.45-20 Legal 398-8360-465.45-30 Engineering 398-8360-465.46-01 Residual Equity 398-8360-465.45-01 Construction 398-8360-465.74-71 Capital Outlay 2,172 increase 107,700 increase 5 decrease 34,370 decrease 75,497 decrease 548 Employee Clinic Fund Code 904-9802-410.33-50 Contracted Services — Miscellaneous - 225,000 increase Employee Clinic 904-0000-353.98-05 Employee Clinic 225,000 increase 549 Group Insurance Fund Code 902-9802-410.21-05 902-9802-410.21-02 902-9802-410.21-04 902-0000-353.98-05 902-0000-353.98-02 902-0000-353.98-03 902-0000-351.00-00 551 Social Services Code 110-7710-441.80-25 110-7710-441.89-50 110-7710-441.80-65 110-7710-441.80-70 110-7710-441.80-85 110-0000-330.77-08 110-0000-353.06-00 110-0000-330.77-01 Employee Clinic HRA HAS Employee Clinic Group Insurance HRA Miscellaneous Expense Medical Transportation Elderly Assistance Donations Title IV -E Foster Care State Foster Care R & B Progress Energy Neighbors Medical Transportation Social Services Donations Social Services Administration 110-0000-330.77-03 Foster Care IV -E 110-0000-334.77-02 Foster Care SFHF 110-00-399.00-0 Fund Balance Appropriated 225,036 decrease 18,797 increase 127,140 increase 265,036 decrease 20,037 increase 165,262 increase 638 increase 50,000 increase 272 increase 24,800 increase 30,000 increase 683 increase 50,000 increase 272 increase 683 increase 20,336 increase 15,000 increase 19,464 increase 2. Airport Administrator requested approval of the Block Grant 36237.25.14.1 funding agreement with the NC Department of Transportation/Division of Aviation for the Runway, Apron & Taxiway Rehabilitation Project at Harnett Regional Jetport. 3. Cooperative Extension requested approval of a time extension of current contract with the Pesticide Container Recycling Program scheduled to end June 30, 2013. The Amendment will allow our Pesticide Container Recycling program to continue until August 31, 2013 in order to spend remainder of funds to purchase paint to be applied to the deck, framing, doors and metal siding attached to the rear side of the Pesticide Container Unit. June 27, 2013 Special Session Minutes Harnett County Board of Commissioners Page 2 of 5 4. Finance Officer requested approval of a lease purchase agreement with US Bank in the amount of $739,763 for the purchase of a wheel loader and compactor for the landfill. Chairman Burgin opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. Amy Hunnington requested that the Harnett County Board of Commissioners support a Harnett County Veteran's Court. Mr. Hunnington said the Veteran's Court would provide treatment instead of jail time for our veterans who find themselves in our court system charged for misdemeanors. She said veterans would be able to get comprehensive help for those who have been diagnosed or treated for any mental health or substance abuse issues. Ms. Hunnington said veterans are unique and want this court. She noted that Amy Noel with the Veteran's Council was present and could verify that veterans want this court. Paul Long of 601 Old Buies Creek Road in Lillington said he heard the presentation for the Veteran's Court at a recent work session. He said it was a great presentation and they need seed money for a pending grant application. Mr. Long spoke in support of the Veteran's Court saying it was a small amount of money to help folks in need. John Finger with the Disabled American Veterans Chapter 74 said we really have to have this Veteran's Court. He said there are over 12,500 veterans in Harnett County and we need to take care of them for insuring our freedom. Chairman Burgin called to order a public hearing on the FY 2013-2014 Proposed Budget Plan and opened the meeting for comments from the public. Paul Long of 601 Old Buies Creek Road shared his concerns regarding the proposed budget including the need for economic development in the County, reducing the number of cars the Sheriffs Office is requesting, the use of General Fund balance and Public Utilities Fund balance to balance the budget and funding for Good Hope. He said there is no contingency fund, capital reserve or money to build schools included in the budget which he said would only take a $.02 increase in sales tax. Jaysen Yochim of 50 Ticonderoga Road, who said his daughter now has to ride an hour to school, spoke about the growth issues in the western part of the county. Mr. Yochim said he wanted to set the record straight that the Department of Education is responsible for federal impact aid and that it's the responsibility of this Board of Commissioners to provide funding for schools, not the Department of Defense, and when the Department of Defense does get supplemental funding this body must provide them information. Joe Langley of 298 Kirk Adams Road in Angier asked if the audited annual report, according to MOU with Good Hope, was provided for the current financial year. Christine Perry of 130 Pine Street West in Lillington asked the Board to approve the Animal Control position that was previously requested. Seeing no one else move, Chairman Burgin closed the public hearing. Commissioner Miller said he could not support the proposed budget which doesn't include money to build schools. Commissioner Miller spoke about the growth in the County and the need to provide education for each child. Chairman Burgin said he would support a 1/4 cent sales tax increase which he feels is the fairest tax. June 27, 2013 Special Session Minutes Harnett County Board of Commissioners Page 3 of 5 Commissioner Springle said he supports the proposed budget. He said you do a budget trying to get a road map of where you want to go but you may deviated and adapt to situations as they come along. Commissioner Springle said we are trying to change how we operate as a county and need to have conversations with the School Board and Administration about where we are and where we need to go with a lot of options that need to be discussed. Vice Chairman House spoke of the overcrowding in schools and his idea to start a capital reserve fund for school construction, renovations and repairs that would be funded by the money departments turn back in at the end of each fiscal year which could be as high as $2 million. Vice Chairman House said he has some serious issues with school funding and wants to know that the School Board has gone in and made some of the same cuts as the County and that they have really studied year round schools, charter schools and other options and suggestions. Vice Chairman House also said he thinks we have an engineer in the County capable of overseeing enterprise funds. He said he could not vote to spend County money on a lawsuit that has false allegations all over it and asked to vote on the Public Utilities budget separately. Commissioner Hill said she could not vote on this budget and asked how did Harnett County get where it is today without some increases in tax and how is it going to continue without some slight increase in tax. Commissioner Hill said there are over $2 Million tax dollars out there now that has not been collected. She also said she is concerned that a Board member insures five fire departments and she feels a Board member should not be involved with fire departments that are getting tax dollars. Chairman Burgin mentioned the recent Rooms To Go announcement which would create close to 400 jobs in Harnett County. He said the County is putting more emphasis on economic development today than ever. Chairman Burgin said we need to be able to keep our tax rate the same or lower, sales tax is the fairer tax, and we need to be competitive to bring more development to the county. He noted the General Fund balance is close to $15 Million today which we don't plan on spending. He feels they have done a good job on the budget and the county has a fantastic management team with the County well suited to grow and prosper. Vice Chairman House moved to accept the proposed budget as presented with the modification of adding a Capital Reserve Fund to be funded with the excess revenues over expenditures, and pulling out the Public Utilities Fund to vote on separately. Commissioner Springle seconded the motion which passed 3 to 2 with Commissioners Miller and Hill opposing. Commissioner Springle moved to adopt the Public Utilities budget as presented. Commissioner Miller seconded the motion which passed 4 to 1 with Vice Chairman House opposing. Commissioner Miller noted staff had put together a budget under extreme circumstances. He said this had been a great learning experience for him and thanked the staff. Vice Chairman House and Commissioner Hill said we need the community's help, particularly the military, to get the word out and contact people in Washington that can help us. Staff Attorney Jennifer Slusser requested to withdraw Emergency Service's request for approval of the Harnett County Fire Protection Service District Service Providers and Property Tax Rates given the fact that the FY 2013-2014 Budget passed which included setting the tax rates. June 27, 2013 Special Session Minutes Harnett County Board of Commissioners Page 4 of 5 Mr. Burns reminded the group of the following upcoming meetings: July 1' regular meeting of the Board of Commissioners was cancelled Special Session at 9:00 am on July 9th Regular meeting of the Board of Commissioners at 7:00 pm on July 15th Special Session with the Board of Education at 9:00 am on July 23rd Mr. Burns also told commissioners that Mr. Jim Roberts with Campbell University had extended an invitation for them to meet at and tour the new Osteopathic Medical School. Mr. Bums said the Rooms To Go project was a collaborated effort by a lot of people. He noted an upcoming meeting with Research Triangle Partnership to reestablish that relationship which he feels is a vital link for our region for economic development. Mr. Burns agreed that the budget is a road map that will need to be adjusted throughout the year. He assured the Board and the citizens that department heads are very conscious of the budget which is reflected every year-end. Mr. Burns said he was proud that the Board had talked through about 18 key points to take to the School Board which are viable opportunities for new construction and renovations projects. Mr. Bums thanked the Board, on behalf of the staff, for working with them through this budget. Chairman Burgin called for any new business. Chairman Burgin moved to ask the County Manager and Interim Finance Officer to look at bringing in a CPA or team to audit the County's contracts to make sure we were charged properly. Chairman Burgin said the County doesn't pay this group; they only get paid a portion of what they find which the contractors would have to pay back. The motion was seconded by Commissioner Springle. Vice Chairman House requested to amend the motion to include asking the Board of Education to do the same thing. Both Chairman Burgin and Commissioner Springle supported the amendment and the motion passed unanimously. There was no need for closed session. The meeting was adjourned at 8:11 pry. 11 4.. eeler, Clerk June 27, 2013 Special Session Minutes Harnett County Board of Commissioners Page 5 of 5 Harnett COUNTY r+t 6LFE;A BUDGET ORDINANCE FOR FISCAL YEAR 2013 - 2014 BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, in accordance with G.S. 159-13 of the North Carolina General Statutes, that: SECTION 1 The following amounts are hereby appropriated in the General Fund for the operation of the county government and its activities for the fiscal year beginning July 1, 2013, and ending June 30, 2014, in accordance with the chart of accounts heretofore established for the County: Expenditures General Fund: Governing Body $ 180,524 Administration 288,657 Legal Services 110,034 Engineering 0 Human Resources 269,691 Board of Elections 390,189 Finance 844,315 Clerk of Court - Facilities Fees 84,124 Tax 1,777,745 General Services 443,491 Transportation 1,100,038 Transportation - Administration 219,109 Public Buildings 3,650,583 Register of Deeds 808,328 Information Technology 1,312,631 GIS 440,076 Sheriff 10,555,506 Sheriff - Campbell Deputies 471,357 Page 1 of 1.6 Sheriff - Harnett Criminal Justice Partnership Program 100,029 Sheriff - Sheriff's Department Grants 0 Child Support Enforcement 76,872 Governor's Highway Safety 0 Sheriff - Communications 1,335,844 Sheriff - Jail 4,666,795 Emergency Services 756,903 Emergency Services Grant 46,000 Emergency Medical Service 7,389,591 Emergency Medical Service Transport 1,399,917 Animal Control 444,687 Medical Examiner 50,000 Public Safety Appropriations 64,767 Emergency Telephone System 280,815 Emergency Telephone System Radio System 405,500 Harnett Regional Jetport 173,221 Soil & Water 127,688 Environmental Protection Appropriations 14,000 Forestry Program 114,849 Economic & Physical Development Appropriations 470,500 Industrial Development 753,609 Planning & Inspections 1,394,065 Community Development 2,050 Cooperative Extension 416,748 Cooperative Extension - Child Care Resource & Referral 47,774 After School Programs - CCR&R - United Way 2,800 Cooperative Extension - Parents as Teachers 258,283 Cooperative Extension - Adolescent Parenting 59,095 Cooperative Extension - CCR&R Smart Start 0 Cooperative Extension - 4-H Teen Court & At Risk 35,935 Cooperative Extension - Child Care Youth Training 0 Aging 311,543 Family Caregiver Support 62,446 Aging - Retired Seniors Volunteer Program 72,569 Page 2 of 16 Aging - Community Alternatives Program 351,417 Aging - Volunteer Center 0 Aging - Nutrition For Elderly 439,163 Health 6,915,997 Mental Health 605,679 Social Services 10,134,132 Social Services - Public Assistance 8,617,114 Veterans Services 180,562 Youth Services - Restitution 113,802 Human Services Appropriations 129,635 Library 1,053,285 Cultural & Recreational Appropriations 100,000 Parks & Recreation 392,427 Education 21,451,411 Interfund Transfers 36,667 Debt Service 15,434,888 Capital Reserve 0 Contingency 0 Total General Fund $ 110,237,472 Special Revenue Funds: Harnett County Memorial Fund $ Automation Enhancement Fund 75,000 Employment Transportation Fund - Work First Development (WIA) - Youth Program 311,843 Work First Development (WIA) - Adult 379,302 Work First Development (WIA) - Dislocated Worker 398,684 Green Jobs - Emergency Telephone 911 Fund 725229 Page 3 of 16 Special Districts Fund: Special School District 269,368 Anderson Creek Fire District 999,483 Angier/Blackriver Fire District 616,411 Averasboro Fire District 911,069 Benhaven Fire District 585,932 Benson Banner Fire District 35,096 Boone Trail Fire District 290,944 Buies Creek Fire 361,938 Grove Fire District 384,918 Crains Creek Volunteer Fire 38,443 Circle V Fire District (Cypress Creek) 34,261 Erwin Fire Department 170,811 Flat Branch Fire Department 333,751 Flatwoods Fire Department 119,896 Godwin -Falcon Fire Department 3,333 Northwest Harnett Fire District 425,852 Spout Springs Fire Department 1,287,965 Summerville/Bunnlevel Fire District 371,525 West Area Fire District 24,185 Subtotal Special Districts 7,265,181 Concealed Weapon Permit Fund 100,000 Abandoned Manufactured Mobile Home Fund 44,715 American Recovery ARRA Emergency Response Planning Fund 122,703 Total Special Revenue Funds 9,422,657 Public Utilities Fund Administration/CSR & Meter Services 12,862,488 Water Treatment 4,363,981 Wastewater treatment 2,322,760 South Harnett Wastewater Treatment 2,220,983 Distribution 4,176,329 Collections 2,856,474 Subtotal Public Utilities Fund 28,803,015 Page 4 of 16 Northeast Metro Water & Sewer District 493,958 Buies Creek Water & Sewer District South Central Water & Sewer District 1,054,408 West Central Water & Sewer District 165,928 Northwest Water & Sewer District 194,395 Southwest Water & Sewer District 648,513 Bunnlevel Riverside Water & Sewer District 9,732 Southeast Water & Sewer District 91,069 East Central Water & Sewer District 231,794 Riverside Water & Sewer District 69,131 Solid Waste 5,329,390 Worker's Compensation Internal Service Fund 1,000,000 Group Insurance Internal Service Fund 956,638 Fleet Management Internal Service Fund 576,773 Employee Clinic Internal Service Fund 265,036 Total Expenditures - All Funds $ 159,549,909 Revenues General Fund Current Year's Property Tax $ 52,672,479 Prior Year's Taxes 1,080,000 Tax Penalties & Interest 565,000 Other Revenues 53,519,993 Fund Balance Appropriated 2,400,000 Total General Fund 110,237,472 Harnett County Memorial Fund Automation Enhancement Fund 75,000 Employment Transportation Fund Work First Development 1,089,829 Green Jobs Emergency Telephone 911 Fund 725,229 Special Districts Fund 7,265,181 Page 5 of 16 Concealed Weapon Permit Fund 100,000 Abandoned Manufactured Mobile Home Fund 44,715 American Recovery ARRA American Recovery ARRA - Health - Emergency Response Planning Fund 122,703 Public Utilities 28,803,015 Northeast Metro Water & Sewer District 493,958 Buies Creek Water & Sewer District South Central Water & Sewer District 1,054,408 West Central Water & Sewer District 165,928 Northwest Water & Sewer District 194,395 Southwest Water & Sewer District 648,513 Bun nlevel Riverside Water & Sewer District 9,732 Southeast Water & Sewer District 91,069 East Central Water & Sewer District 231,794 Riverside Water & Sewer District 69,131 Solid Waste 5,329,390 Worker's Compensation Internal Service Fund 1,000,000 Group Insurance Internal Service Fund 956,638 Fleet Management Internal Service Fund 576,773 Employee Clinic Internal Service Fund 265,036 Total Revenues - All Funds $ 159,549,909 SECTION 2 Board of Commissioners The following is the salary schedule for the Harnett County Board of Commissioners for the fiscal year beginning July 1, 2013 and ending June 20, 2013 as in accordance with G.S. 153A-28 and G.S. 153A-92: Chairman $ 8,994 per year $410 per month (Travel) Vice Chairman $ 8,359 per year $410 per month (Travel) Commissioner $ 7,728 per year $410 per month (Travel) In addition, the Board shall receive $35 per special meeting as defined in the Board's Rules of Procedures. Page 6 of 16 SECTION 3 Tax Levy There is hereby levied a tax at the rate of seventy-two and one-half cents (.725) per one hundred dollars ($100) valuation of property listed as of January 1, 2013, for the purpose of raising revenue listed as Ad Valorem Tax — Current Year in the Harnett County General fund in Section 1 of this ordinance. The rate of tax, for the purpose of taxation is based upon an estimated total valuation of property $7,462,937,353, a projected levy of $54,106,296. The estimated collection rate of 97.35 percent will produce $52,672,479 for budgeted Ad Valorem taxes . The Tax Collector of Harnett County is hereby authorized, empowered, and commanded to collect the taxes set forth in the tax records filed in the office of the Harnett County Tax Department in the amounts and from the taxpayers likewise therein set forth. Such taxes are hereby declared to be a first lien upon all real property of the respective taxpayers in the County of Harnett, and this order shall be a full and sufficient authority to direct, require, and enable the Tax Collector to levy on and sell any real or personal property of such taxpayers, for and on account thereof, in accordance with law, Special Averasboro School District There is hereby levied a tax at the rate of two cents (.02) per one hundred dollars ($100) valuation of property listed for taxes as of January 1, 2013 located within the Special Averasboro School District for the raising of revenue for said Special School District. This rate of tax, for the purpose of taxation, is based upon an estimated total valuation of property of $1,177,236,696 a projected levy of $235,447 and an estimated collection rate of approximately 97.35 percent. There is appropriated to the Special Averasboro School District the sum of $269,368 to be used by the Special School District in such manner and for such expenditures as permitted by law from the proceeds of this tax and any other revenue otherwise accruing to said Special School District. The actual net proceeds from the taxes (current and prior years) shall constitute the appropriation from said tax levy. Page 7 of 16 Special Fire District Tax Levy There is hereby levied the following tax rates per hundred dollars ($100) valuation of property listed for taxes as of January 1, 2013, located within the Special Districts indicated below for the purpose of providing revenue for said Fire Districts. The actual net proceeds from the tax shall constitute the appropriation from the said tax levy. All net taxes including sales tax shall be distributed to the appropriate unit. Anderson Creek Fire District Angier/Blackriver Fire District Averasboro Fire District Benhaven Fire District Benson Banner Fire District Boone Trail Fire District Buies Creek Fire Coats - Grove Fire District Crains Creek Volunteer Fire Circle V Fire District (Cypress Creek) Erwin Fire Department Flat Branch Fire Department Flatwoods Fire Department Godwin -Falcon Fire Department Northwest Harnett Fire District Spout Springs Fire Department Summerville/Bunnlevel Fire District West Area Fire District Page 8 of 16 0.11 0.07 0.07 0.09 0.07 0,07 0.10 0.09 0.10 0.085 0.07 0,12 0.12 0.10 0.08 0.10 0.08 0.10 SECTION 4 Transfer of Appropriations The designated department or agency Budget Managers as specified in Section 12 of this Ordinance may transfer line item appropriations between cost centers under their jurisdiction with the approval of the County Manager, and the County Manager is hereby authorized to approve such transfers. The Finance Officer is hereby authorized to approve the transfer of appropriations between line items in cost centers with the exception that transfers may be made from capital outlay or salary and wage accounts only with the approval of the County Manager. These changes should not result in the increase of salary obligations. Appropriations from Contingency or between funds require the specific approval of the Board of Commissioners. In the event of a disaster, the Budget Officer (County Manager) may transfer appropriations between cost centers in a fund as long as such transfers do not change total fund appropriations. AU budget transfers as referenced herein above will be reported at the next regular meeting of the Board of Commissioners as in accordance with G.S. 159-15. SECTION 5 Board of Education A. Current Expense and Capital Outlay; The appropriations to the Board of Education shall be made from any funds which are dedicated to the use of the schools from general County revenues to the extent necessary, Projects utilizing county funds shall be approved by the Harnett County Board of Commissioners, B. School Debt: Funds to continue to retire the debt for our public schools have been included. The amounts are as follows: COPS 2002 COPS 2007 1,441,332 COPS 2007 (2000) Refunding 238,250 COPS 2009 2,387,850 COPS 2010 (COPS 2000 & Angier Elementary) 2,840,466 QZA B's 238,330 COPS 2011 (COPS 2002 Refunding) 2,980,972 20126 Qualified School Construction Bonds 2,822,229 2012A Limited Obligation Bonds 27,650 Total School Debt Payments $ 12,977,079 Page 9 of 16 SECTION 6 Periodic Financial Reports A report comparing budgeted and actual revenues and expenses by line item account shall be presented to the County Finance Officer for each agency or department funded by the County where accounting is not done by the County (i.e. Harnett County School System, Central Carolina Community College, Health Department by program). The County Finance Officer shall be notified of any changes in the budget presented to the Board of Commissioners immediately or within thirty days of the change by any agency having authority to change its line items. Approved payments may be delayed pending receipt of timely financial information. The report shall be made monthly, except under special circumstances, the report may be quarterly. No expense report to a State or Federal agency is to be released until it is reconciled with the official records of accounting which are those of the Finance Officer. The Finance Officer shall provide monthly expense and revenue reports to all departments and agencies for which it does their accounting. SECTION 7 Mileage Reimbursement Reimbursement for use of privately awned vehicles by County employees for official County business will be made in accordance with the latest Standard Mileage Rate as set forth by the Internal Revenue Service. For the fiscal year beginning July 1, 2013 and ending June 30, 2014, mileage will be reimbursed at a rate of fifty-six and one-half cents (.565) per mile - the rate may change in January of each year according to the Internal Revenue Service approved rate. SECTION 8 Fees The Board of Commissioners hereby declare that all fees that the County has authority to charge on July 1, 2013 to be in effect during Fiscal Year 2013-- 2014 as set forth in Attachment A. Ambulance fees may change during the year to match the current Medicare and Medicaid reimbursement schedule. Page 10 of 16 SECTION 9 Authorized Positions The Board of Commissioners has authorized the following number of full-time positions budgeted by department. Governing Body Legal Services Human Resources Finance General Services Transportation - Admin Register of Deeds GIS Campbell Deputies Child Support Enforcement Communications Emergency Services EMS -Transport Emergency Telephone Industrial Development Cooperative Extension Parents As Teachers Teen Court & At Risk Family Caregiver Support Aging - CAP Nutrition for Elderly Social Services Youth Services Restitution Parks & Recreation Abandoned Mfg Home Public utilities Fleet Management Total Positions Budgeted 5 Administration 3 Engineering 4 Elections 15 Tax 1,5 Transportation 3 Public Buildings 10 Information Technology 6 Sheriff 5 CJPP 1 Governor's Highway Safety 21 Jail 8.4 EMS 14.8 Animal Control 3,5 Soil & Water Q Planning & Inspections 2 CCR&R 5 Adolescent Parenting 1 Aging 1 RSVP 5 Aging Volunteer Center 1 Health 164 Veteran's Services 1.5 Library 2 Workforce Development 0.5 Emergency Response Planning 106 Solid Waste 2.65 Health Clinic 825 Page 11 of 15 3 0.4 3 22 2 12,9 11.5 129 1 0 63 44.8 7 2 18.5 1 1 1.65 1.05 0 75.55 3 11 3 0 14.05 0.75 SECTION 10 Personnel and Compensation The Board of Commissioners has authorized the Fiscal Year 2013 — 2014 Budget to include: A. County contribution of 5% of sworn law enforcement officers' salary, regardless of employee contribution, as required by G.S. 143-166.50(e). B. The County shall pay the individual cost of hospitalization insurance of all regular full-time active employees. The employee pays the cost of the family additions. The monthly rates for full time active employees are: Health Insurance Plan Total Cost County Share Employee Share Individual $ 445.05 $ 445.05 $ - Employee + 1 $ 622.56 $ 445.05 $ 177.51 Family $ 825.15 $ 445.05 $ 380.10 C. The County will transfer up to $1,000 to a Health Savings Account (HSA) for all eligible full-time employees on the County's Health Insurance plan. This account will be funded as follows: An initial transfer of $500 will be made in July, and then $250 in September and an additional $250 on January 2, 2014 upon the successful completion of a physical and a biometric screening. All requirements must be met by December 31, 2013 for employee eligibility. This plan follows the IRS guidelines and will be administered by Blue Cross Blue Shield of NC through Mellons Bank. Employees hired after July 15, 2013 will receive a prorated contribution for the initial transfer, physical and biometric screening based upon their month of employment. Employees with an "insurance effective date" after December 31, 2013 will not be eligible to receive benefits for the physical or biometric screening. D. The County will transfer to the Group Insurance Internal Service Fund — Health Reimbursement Account (HRA) - $1,000.00 for each eligible full-time employee and retiree with the County Health Insurance Plan that is not eligible for a Health Savings Account. The unspent funds will roll over into the next fiscal year as long as the employee is actively employed or on the retiree health plan. Employees eligible for the HRA plan hired after July 15, 2013 will be given a pro -rated amount of the annual $1,000 contribution. Employees eligible for an HRA have the option to participate in a Flexible Spending Account (FSA). The County does not contribute to the FSA. E. Dental insurance is available for eligible full-time employees to purchase as an elected deduction — the County is not participating in the cost. Page 12 of 16 F. The County will transfer $25.00 per employee per month to the Employee Clinic Internal Service Fund to fund the employee health clinic. The County will contract with a third party to provide the service for employees, their dependents, and retirees. The employees will not be required to use leave while receiving treatment at the clinic nor pay a co -pay for services. G. The Budget does not contain a Cost of Living Adjustment (COLA) for the 2013 - 2014 fiscal year. SECTION 11 Salary Grade Table The Board of Commissioners has authorized the Fiscal Year 2013 —2014 Salary Grade Table as set forth in Attachment C. SECTION 12 Budget Officer, Finance Officer and Budget Managers The County Manager is designated as the Budget Officer of the County. The following budget titles are designated department or agency Budget Managers for cost centers indicated: Budget Manager: County Manager Dept/Agency Responsibilities: Governing Body; Administration; and Capital Projects Budget Manager: Finance Officer Department/Agency Responsibilities: Finance; Debt Service; Debt Setoff; Internal Service Department Manager: Board of Elections Director Department/Agency Responsibilities: Board of Elections Department Manager: Deputy County Manager Department/Agency Responsibilities: Tax Administration; Revaluation; Tax Collection Department Manager: Register of Deeds Department/Agency Responsibilities: Register of Deeds Department Manager: Clerk of Court Department/Agency Responsibilities: Courts Department Manager: Economic Developer Department/Agency Responsibilities: Economic Development Department Manager: Sheriff Department/Agency Responsibilities: Sheriff's Department; Detention Facility; Communications Department Manager: Health Director Page 13 of 16 Department/Agency Responsibilities: Health Programs; Aging Programs Department Manager: Planning & Development Services Director Department/Agency Responsibilities: Planning; Inspections; Zoning; CDBG; Central Permitting; AMPI, Airport Department Manager: Public Utilities Director Department/Agency Responsibilities: Public Utilities Department Manager: General Services Director Department/Agency Responsibilities: General Services; HARTS; Youth Services Restitution; Animal Control, Airport; CDBG Department Manager: Cooperative Extension Director Department/Agency Responsibilities: Cooperative Extension Programs Department Manager: Soil Conservation District Director Department/Agency Responsibilities: Soil & Water Department Manager: Library Director Department/Agency Responsibilities: Libraries Department Manager: Social Services Director Department/Agency Responsibilities: Social Services Programs, Public Assistance; Workforce Investment Youth Program Department Manager: Veterans Service Officer Department/Agency Responsibilities: Veterans Services Department Manager: Emergency Services Director Department/Agency Responsibilities: Fire Marshal/Emergency Management; Emergency Medical Services; Emergency Response Planning, Fire and Rescue liaison Department Manager: Parks and Recreation Director Department/Agency Responsibilities: Parks and Recreation Programs Department Manager: IT Director Department/Agency Responsibilities: Information Technology; GIS/Land Records; E-911 Addressing/Emergency Communications Department Manager: Senior Staff Attorney Department/Agency Responsibilities: Legal Department Manager: Human Resources Director Department/Agency Responsibilities: Human Resources and Risk Management Department Manager: County Engineer Department/Agency Responsibilities: Public Buildings, Solid Waste, Engineering, Fleet Maintenance Page 14 of 16 SECTION 13 Budget Policy It will be the policy of this Board that it shall not absorb any reduction in State and Federal funds/ that any increase shall be absorbed in the budget of the agency by either reducing personnel or program expenditures to stay with the County appropriation authorized. The policy is extended to any agency that is funded by the County and receives State or Federal funds. This shall remain in effect until otherwise changed or amended by the Board of Commissioners, The County Manager is hereby directed to indicate this to each of the agencies that may be involved. SECTION 14 Fiscal Control Act The County Manager and the Finance Officer are hereby directed to make any changes in the budget or fiscal practices that are required by the Local Government Budget and Fiscal Control Act. This shall extend to permitted consolidations of funds and "Single Tax Levies" permitted in the Fiscal Control Act. Any changes made by this authorization shall be reported to the Board of Commissioners as they are made and approved by the Board. The known changes that follow shall in no way be a limitation to the County Manager and Finance Officer in complying with said Act. Page 15 of 16 A. As provided by G.S. 159-25(b), the Board has authorized dual signatures for each check or draft that is made on County funds. The signatures of the County Manager or the Chairman of the Board of Commissioners and the Finance Officer following proof or warrant, shall be the authorized signatures of the County. B. Changes in this budget will be made by amendment only. C. The County Manager is authorized to execute on behalf of the Board of Commissioners any contract, change order, purchase order or other instrument incurring any obligation which is specifically approved by the Board of Commissioners. D. The County Manager may authorize payment in an amount not to exceed $5,000 in settlement of any liability claims against the County or against any of its officers or employees SECTION 15 Document Availability Copies of this Budget Ordinance shall be furnished to the Budget Officer, Clerk to the Board of Commissioners and to the Finance Officer to be kept on file by them for their direction in the disbursement of funds. Adopted this 27th day of June, 2013. ATTEST: argaret Regi: Wheeler, Clerk to the Board HARNETT COUNTY BOARD OF COMMISSIONERS an Page 16 of 16 Tommy R. Burns,