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Home My WebLink About050613mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting May 6, 2013 The Harnett County Board of Commissioners met in regular session on Monday, May 6, 2013, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Jim Burgin, Chaimian Beatrice B. Hill, Commissioner Joe Miller, Commissioner C. Gordon Springle, Commissioner Member absent: Gary House, Vice Chairman Staff present: Tommy Burns, County Manager Joseph Jeffries, Deputy County Manager Tony Wilder, Deputy County Manager Jennifer Slusser, Staff Attorney Sylvia Blinson, Finance Officer Margaret Regina Wheeler, Clerk to the Board Chairman Burgin called the meeting to order at 9:00 am. Chaiuuan Burgin led the pledge of allegiance and invocation. Chairman Burgin called for additions and deletions to the published agenda. Mr. Jeffries requested the addition of a Solid Waste Fund Budget Ordinance Amendment in the amount of $739,763 to purchase a new compactor and wheel loader with lease revenue. Mr. Jeffries also requested removal for discussion at an upcoming special session the North Harnett Property Rights Association's request that the County absorb the costs of providing the hearing transcripts. Commissioner Hill moved to approve the agenda as amended. Commissioner Miller seconded the motion which passed 4 to 0. Commissioner Miller moved to approve the items listed on the consent agenda. Commissioner Springle seconded the motion which passed 4 -0. 1. Minutes: April 15, 2013, Regular Meeting 2. Budget Amendments: 372 Tax Department Code 110- 4500- 410.33 -45 Contracted Services 110- 0000 - 311.10 -00 Ad Valorem Taxes 64,162 increase 64,162 increase May 6, 2013, Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 12 373 Highland Middle School Project CP1301 Fund 331 Code 331 - 8300 - 480.90 -10 General Fund 331- 0000 - 314.50 -00 Sales Tax 20,000 increase 20,000 increase 375 Good Hope Mental Health Renovation Project CP1 005 Code 323 -8300- 441.90 -10 Other Financing — General Fund 166,470 increase 323 -0000- 356.76 -90 Reimbursement /Good Hope - Engineering166,314 increase 323 - 0000 - 361.10 -00 Interest Earned 156 increase 376 Transportation Facility Design Project CP0306 Code 312 - 8300 - 410.46 -01 Residual Equity Transfer 312- 0000 - 314.50 -00 Sales Tax 377 Airport Overlay Zoning District CP1004 Code 398 - 8360 - 465.46 -01 Residual Equity 398 - 0000 - 361.10 -00 Interest 378 CAMPO Project CP1006 Code 324 - 8300 - 465.46 -01 Residual Equity Transfer 324-0000-361.10-00 Interest 5,172 increase 5,172 increase 30 increase 30 increase 30 increase 30 increase 379 State Aid to Airports for Storm Water Pollution and Spill Prevention 2011 CP1202 Code 359- 8300 - 465.46 -01 Residual Equity 2 increase 359- 0000 - 361.10 -00 Interest 2 increase 382 Regional Jetport 2011 Vision 100 Hanger Development CP1201 Code 358- 8300 - 465.46 -01 Residual Equity Transfer 358- 0000 - 361.10 -00 Interest Earned 1 increase 1 increase 383 Public Utilities Buffalo Lakes Road & Wild Horse WW Ext Project PU0802 Code 571- 9100- 431.46 -01 Residual Equity 19,147 increase 571- 0000 - 361.10 -00 Interest 967 increase 571- 0000 - 314.30 -00 Sales Tax 18,180 increase 384 Public Utilities East Central Water Improvements PU0703 Code 567 -9100- 431.45 -70 Interest During Construction 567- 0000 - 314.50 -00 Sales Tax 567- 0000 - 361.10 -00 Interest 385 Public Utilities South Central WW Project PU1001 Code 573- 9100- 431.45 -22 Issuance 573- 0000 - 314.50 -00 Sales Tax 573-0000-361.10-00 Interest 114,913 increase 113,866 increase 1,047 increase 60,325 increase 59,096 increase 1,229 increase May 6, 2013, Regular Meeting Minutes Harnett County Board of Commissioners Page 2of12 386 Public Utilities Erwin WW Improvements PU0604 Code 564 -9100- 431.45 -70 Interest During Construction 564- 0000 - 314.50 -00 Sales Tax 564-0000-361.10-00 Interest 389 Public Utilities Fund PU0704 Ft Bragg WS &WW Project Code 568 -9100- 431.33 -48 American Water 568 -9100- 431.46 -01 Residual Equity 568- 0000 - 314.50 -00 Sales Tax 568- 0000 - 356.90 -02 Miscellaneous 568-0000-361.10-00 Interest 390 Public Utilities Brightwater Infrastructure Project PU1003 Code 575 -9100- 431.45 -80 Contingency 575-0000-361.10-00 Interest 575- 0000 - 314.50 -00 Sales Tax 391 Public Utilities South Central WW Project PU1002 Code 574- 9100 - 431.45 -22 Issuance Cost 574- 0000 - 314.50 -00 Sales Tax 574-0000-361.10-00 Interest 392 Public Utilities South Central WW Phase 1C -1 Project PU1005 Code 577 - 9100 - 431.45 -22 Issuance Cost 577- 0000 - 314.50 -00 Sales Tax 577-0000-361.10-00 Interest 398 WIA Youth Program Code 234 - 7406 - 465.58 -14 234 -7406- 465.35 -26 234 - 7408 - 465.35 -26 234 - 7408 - 465.58 -14 234 - 0000 - 331.74 -06 234 - 0000 - 331.74 -08 399 WIA Youth Program Code 234 - 7405- 465.32 -26 234 - 7407 - 465.12 -02 234 - 7407 - 465.32 -26 234 - 0000 - 331.74 -07 234 - 0000 - 331.74 -05 400 Library Code 110- 8100 - 450.32 -78 110- 0000 - 353.81 -05 Staff Travel Other Participant Cost Other Participant Cost Staff Travel Sampson In- School Sampson Out - School Participant Wages Incentives Sampson In- School Sampson Out - School Special Programs Library / Friends of the Library 195,059 increase 193,044 increase 2,015 increase 446,088 increase 709,276 increase 1,147,599 increase 1,165 increase 6,600 increase 22,925 increase 1,150 increase 21,775 increase 21,400 increase 21,200 increase 200 increase 9,293 increase 9,273 increase 20 increase 750 increase 1,750 increase 1,750 increase 750 increase 2,500 increase 2,500 increase 400 increase 3,100 increase 500 increase 3,600 increase 400 increase 325 increase 325 increase May 6, 2013, Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 12 402 Emergency Services Building Renovation Project CP1001 Code 396 - 8300 - 420.46 -01 Residual Equity 396 - 8300 - 420.45 -20 Legal 396- 8300 - 420.45 -33 Materials & Supplies 396 -0000- 314.50 -00 Sales Tax 396-0000-361.10-00 Interest 403 Solid Waste Code 580- 6600 - 461.74 -74 Capital Outlay Equipment 580 -0000- 354.01 -00 Sale of Other Assets 5 increase 1 decrease 1 decrease 1 increase 2 increase 30,000 increase 30,000 increase 404 Cooperative Extension Code 110- 7399 - 465.32 -32 Community Rural Development 3,365 decrease 110- 0000 - 344.13 -00 Community Rural Development - Revenue 3,365 decrease 408 Emergency Telephone System Code 240 -5900- 420.74 -74 Capital Outlay - Equipment 240 -5900- 420.30 -04 Professional Services 240 -5900- 420.33 -45 Contracted Services 240 -5900- 420.41 -11 Telecommunication & Postage 240 -5900- 420.43 -16 Maintenance & Repair 240 -5900- 420.58 -01 Training & Meetings 240 -5900- 420.58 -14 Travel Administration 240 -5900- 420.60 -33 Materials & Supplies 409 Johnsonville Elementary School CP0907 Code 321- 8300 - 480.45 -25 321- 8300 - 480.45 -30 321- 8300 - 480.45 -33 321- 8300 - 480.45 -20 321- 8300 - 480.46 -01 321 -8300- 480.90 -10 321- 0000 - 314.50 -00 321 - 0000 - 361.10 -00 321 -0000- 361.50 -00 Sewer Engineering Materials & Supplies Architect Fees Residual Equity General Fund Sales Tax Interest First Citizen 90,000 increase 3,000 decrease 17,000 decrease 25,000 decrease 20,000 decrease 9,000 decrease 5,000 decrease 11,000 decrease 75,526 decrease 28,839 decrease 24,926 decrease 1 decrease 51,721 increase 109,293 increase 16,133 increase 45 increase 15,544 increase 410 Johnsonville Elementary School Project CP0906lementary School Project Code 110- 0000 - 378.00 -00 Residual Equity 51,721 increase 110 -0000- 399.00 -00 Fund Balance 51,721 decrease 411 Harnett Central High School Project CP0906 Code 320 - 8300 - 480.45 -21 Architect Fees 1,500 increase 320 -8300- 480.45 -40 Engineering 1,500 decrease 320 - 8300 - 480.90 -10 General Fund 52,454 increase 320 - 8300 - 480.45 -01 Construction 1 decrease May 6, 2013, Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 12 411 Harnett Central High School Project CP0906 continued Code 320 -8300- 480.45 -20 Legal 320 - 0000 - 314.50 -00 Sales Tax 320-0000-361.10-00 Interest 320 - 0000 - 361.50 -00 US Bank (FC) Interest 412 General Fund Code 110 -0000- 378.00 -00 Residual Equity 110- 0000 - 399.00 -00 Fund Balance 413 Planning Services Code 110- 7200 - 465.33 -45 Contracted Services 110- 0000 - 322.72 -01 Cell Tower Fees 415 Administration Code 110- 4150- 410.11 -00 110- 4150- 410.11 -11 110- 4150- 410.21 -00 110- 4150- 410.22 -00 110- 4150- 410.23 -00 110- 7200 - 465.11 -00 110- 7200 - 465.21 -00 110- 7200 - 465.22 -00 110- 7200 - 410.23 -00 110 -7200- 465.26 -08 110- 0000 - 399.00 -00 Salaries & Wages Car Allowance Group Insurance FICA Tax Expense Retirement Salaries & Wages Group Insurance FICA Tax Expense Retirement Worker's Compensation Fund Balance Appropriated 417 Public Utilities South Central WW Phase 1C -2 Project PU1005 Code 578 -9100- 431.45 -22 Issuance Cost 578- 9100 - 431.45 -70 Interest During Construction 578- 0000 - 314.50 -00 Sales Tax 578- 0000 - 361.10 -00 Interest 578- 0000 - 361.90 -03 NC Cash Management 3. Tax refunds, rebates and releases (Attachment 1) 1 decrease 12,806 increase 80 increase 39,566 increase 52,454 increase 52,454 decrease 18,000 increase 18,000 increase 108,725 increase 4,000 increase 3,500 increase 4,640 increase 7,034 increase 50,000 decrease 3,000 decrease 10,000 decrease 8,000 decrease 1,000 decrease 55,899 increase 2,020 increase 9,065 increase 9,500 increase 30 increase 1,560 increase 4. IT Department, E -911 Division, requested permission to purchase Dispatch Console Workstations from Russ Bassett for $61,829.55 using sole source. This purchase will replace 4 consoles that were purchased in 1998 and is needed because some of the consoles are broken and not functioning properly. Currently there are 2 Russ Bassett consoles in our center, this purchase will make all consoles the same. This is a 911 eligible expense and will be paid out of the Emergency Telephone System Budget. 5. IT Department, E -911 Division, requested permission to purchase an Alpha- Numeric Paging System from Amerizon Wireless for $71,822.86 using sole source. Amerizon May 6, 2013, Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of 12 Wireless is the vendor handling our current Paging System Upgrade Project. Purchasing the Alpha- Numeric Paging System will give us a paging backup plus it will give us additional credit during Fire Departments ISO Ratings. This is a 911 eligible expense and will be paid out of the Emergency Telephone System Budget. 6. IT Department, E -911 Division, requested permission to purchase a Trimble GPS unit from Duncan - Parnell for $12,386.00. This unit will replace our current GPS unit that is outdated and not working properly. The GPS unit is primarily used in 911 Addressing to map road centerlines and address points. The GPS is a 911 eligible expense and will be paid out of the Emergency Telephone System Budget. 7. Director of the Harnett County Libraries requested peuuission to change the hours of the Anderson Creek Library from 12 hours a week to 20 hours a week from June 17 to August 17 to allow for day time hours and summer programming. This request was approved by the Library Board of Trustees and the Principal of Anderson Creek Primary School. The Library will be open Monday and Tuesday 3 pm to 7 pm, and Wednesday, Thursday, and Saturday from 10 am to 2 pm. 8. Administration requested approval of the quote and recommendations, provided by the IT Department as requested, for equipment to video and upload the Board of Commissioners meetings to the internet. 9. Sheriffs Office requested permission to submit an application to the U.S. Department of Justice for the Bulletproof Vest Partnership Grant. This grant will provide funds for the Sheriffs Office to receive reimbursement for fifty percent of the cost of bulletproof vests purchased for the next three years. 10. Sheriffs Office requested permission to submit an application to the State Criminal Alien Assistance Program. This program provides funds to partially reimburse localities for the costs of incarcerating certain criminal aliens during a one year period. 11. Sheriff's Office requested approval of resolution authorizing disposition of personal property to allow them to transfer six (6) county owned vehicles to Central Carolina Community College for training purposes. (Attachment 2) 12. Cooperative Extension requested adoption of the Resolution in Support of the Sale of the assets of Townsend /Omtron to a Bidder Interested in Operating the Facility. (Attachment 3) 13. Cooperative Extension requested peimission to accept grant funding from the Harnett Juvenile Crime Prevention Council in the amount of $33,662. This funding will provide salary and benefit for a 4 -H Program Assistant to coordinate the 4 -H Teen Court and At -Risk Youth Development Program. The grant requires a 10% match and will be met with in -kind contributions. May 6, 2013, Regular Meeting Minutes Harnett County Board of Commissioners Page 6of12 14. JobLink requested approval of Contract Amendment No. 2 for services provided for Youth Programs under Title 1 of the Workforce Investment Act which will allow them to receive an additional $9,000 from Triangle South Workforce Development; $4,000 for the Harnett County Youth Program and $5,000 for Sampson County Youth Program. 15. Public Utilities requested approval of the West Central Transmission Project Ordinance in the amount of $4,983,435 and Resolution to exempt project from the requirements of North Carolina General Statute 143 - 64.31. This project consists of the construction of approximately 58,000 linear feet of 16 inch ductile iron water transmission line on US Hwy 421 from Lillington to Seminole. It also consists of the construction of a new water booster station on US Hwy 421. This project is needed to improve the hydraulic ability to move water to this area of the County and will be financed through a Drinking Water State Revolving Fund administered by NC DENR and also partially funded through HDDPU reserves. (Attachment 4) 16. Public Utilities requested approval of an engineering services agreement for Marziano & McGougan PA in the amount of $350,000. This agreement is for the West Central Transmission Project. This agreement calls for the engineering firm to provide design, bidding, construction administration and observation services. Also per Agreement and Release between Harnett County and M & M dated July 12, 2012. 17. Approval of Resolution Adopting an Agreement with Harnett County for the Sanford Housing Authority to Manage and Control of all Operations of the County Section 8 Housing Program in Harnett County (Attachment 5) 18. County Engineer requested approval of the Scape Tire Recycling and Disposal Contract with Central Carolina Holdings, LLC. 19. Solid Waste requested approval of budget ordinance amendment in the amount of $739,763 to purchase a new compactor and wheel loader with lease revenue. 419 Solid Waste Fund Code 580- 6600 - 461.74 -76 Capital Outlay — Lease $739,763 increase 580- 0000 - 370.20 -00 Capital Lease Revenue $739,763 increase Chairman Burgin opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. Cecil McNeill of 165 Mema's Lane in Lillington submitted a petition and letters to commissioners asking them to allow the tax payers to decide on the merger being discussed between the Harnett County Fire Marshall's Office and the Flatwoods Community Volunteer Fire Department. Mr. McNeill said he believes the petition is a good cross - section of taxpayers in the district and they contest the merger with the Town May 6, 2013, Regular Meeting Minutes Harnett County Board of Commissioners Page 7 of 12 of Lillington Fire Department that was approved by the majority of and Flatwoods Fire Department Board of Directors. - Sonya Holmes of 305 Page Road thanked the commissioners for adopting the Resolution in Support of the Sale of the assets of Townsend /Omtron to a Bidder Interested in Operating the Facility. Ms. Holmes shared a copy of a similar resolution she said had been adopted by Chatham County. Ms. Holmes noted the total economic impact for Harnett County is $64.2 million per year and requested that commissioners support anyone willing to operate the facility. Kent Jeffries of Chalybeate Springs requested the commissioners' help addressing shooting ranges which he said is an on -going issue that is a danger to residents and property owners in communities throughout the county. Mr. Jeffries reported that two homes were recently struck by bullets from the Anderson Creek Hunting Preserve and distributed an incident /investigation report from the Harnett County Sheriffs Office. Mr. Jeffries said the Anderson Creek Hunting Preserve uses the agritourism exemption to excuse itself from the conditional use process. Mr. Jeffries asked the Board of Commissioners to absorb the cost of providing the written transcript required by the appeal. Mr. Jeffries also asked that the Board to direct county legal staff to discontinue its defense of the Zoning Administrator's ruling as he believes the continued defense is at odds with the Board's official position regarding shooting ranges as an agritourism activity. - James Brumley, 129 Mossburg Court in Bunnlevel, said his house was recently struck by a bullet. Mr. Brumley, who has lived in his home for 3 years and wasn't aware the shooting range was near when he purchased it, said he can't let his kids play outside when the shooting range is active. His family is looking to relocate due to this incident and asked the County to consider these issues and regulate this going forward. - Drew Byrd of 707 West Ivey Street and Assistant Chief of Flatwoods Fire Department asked commissioners to consider giving the fire department, who has been operating for 48 years, one year to get the fire department where it needs to be with a six month evaluation. - Joe Langley, 298 Kirk Adams Road in Angier, distributed a handout to commissioners and requested clarification related to the pending application for the Anderson Creek Charter School. Mr. Langley discussed a letter sent from an individual commissioner supporting the application for the charter school. Mr. Langley noted another commissioner had expressed concern that the applicant for the charter school was delinquent in payment of Harnett County property taxes in the amount of $211,796.87. He noted the taxes are currently under protest by the applicant. Commissioner Hill said this Board has never discussed charter schools and asked if there were any minutes to show that the Board supported charter school. Chairman Burgin said the Board has discussed charter schools at many work sessions. Mr. Wilder confirmed that the applicant has appealed their property taxes to the Property Tax Commission based on qualifying for exemptions which will be heard in September. Mr. Wilder said some of the taxes due are from 2009 and interest is being earned. - Howard Penny of 1500 Old Stage Road spoke in support of the resolution commissioners adopted supporting the poultry processing plant. May 6, 2013, Regular Meeting Minutes Harnett County Board of Commissioners Page 8of12 David Brown of 55 Flatwoods Lane in Lillington and Chief of the Flatwoods Fire Department said he believes there is some confusion. He said he spoke to their Corporate Attorney and confirmed that the Flatwoods Fire Department cannot merge with the Town of Lillington however the County can issue the Town of Lillington a contract to run the fire department and district and collect the taxes and service their area for them. Mr. Brown said if they had decided to go with Summerville Fire Department he understands they would have had to merge. Mr. Brown said if they get some growth in the area and five or ten years down the road they would like to open their own fire department back up it would be a whole lot simpler to come to the Board and ask to reinstate their contract and reorganize their fire department than it would be getting out of a merger and reorganizing. Mr. Brown said a merger is like a marriage. Commissioner Hill told Mr. Brown said she believes what they feel is best should be done because they operate that station. Commissioner Hill noted that Chaiiman Burgin carries insurance on five fire departments in the County. Chaiinian Burgin noted he disclosed this infoiuiation at a previous meeting. Frank Stump, 4757 Ross Road, said he obtained a copy of both proposals submitted by the Town of Lillington and Summerville. Mr. Ross said he read the proposals carefully and came to the opinion that the Town of Lillington Fire Department had the edge for fire protection for several reasons including the fact they are already providing day time coverage during the week in the Flatwoods Fire District. Mr. Stump asked commissioners to support the Flatwoods Fire Department's Board of Directors decision. Dave Earp, 155 Troy Eason Fain! Lane, said he is for freedom and Flatwoods can take care of themselves. Tommy McNeill of 46 Flatwoods Baptist Lane said he believes in less government and the Flatwoods area is capable of running their own fire department and just need a little time to resolve some personnel and attitude problems. Chairman Burgin moved to approve the appointment listed below. Commissioner Hill seconded the motion which passed unanimously. BOARD OF HEALTH Lynda Miller (nominated by Chairman Burgin) was reappointed to serve on this Board for a term of 3 years expiring March 31. 2016. Mr. Burns announced and introduced Claire Jones as the new Director of the Harnett County Board of Elections. Chairman Burgin recognition Kimberly A. Honeycutt's achievement of becoming a Certified Local Government Finance Officer. Buren Fulmer, Harnett County Ranger, delivered the 2012 Summary of Accomplishments in Harnett County. Mr. Fulmer reported forest management and reforestation activities added nearly $2.4 Million dollars to the Harnett County economy during 2012. He said these efforts also provided seasonal work for site preparation contractors, logging crews, planting crews and May 6, 2013, Regular Meeting Minutes Harnett County Board of Commissioners Page 9of12 pre - commercial thinning crews. Mr. Fulmer stated continued management of reforested areas should result in estimated future economic benefits of nearly 2.2 million dollars. Mr. Fulmer reported in 2012, 170 landowners were assisted by the N.C. Forest Service and 130 Forest Management Plans were prepared, placing an additional 5,629 acres under active forest management. Based on Forest Service recommendations 761 acres were planted with trees and 1,337 acres of timber were harvested on NCFS projects. Mr. Fulmer also reported in 2012 the NCFS in Harnett County responded to 90 wildfires that burned 334 acres. Thirty five warning tickets were issued to burning offenders, along with 1 court case. Mr. Fulmer also reported that 103 Harnett County landowners have planted 1348 acres of longleaf pine trees through the Conservation Reserve Program and the 2012 annual rental payment is $78,925. Mr. Fulmer discussed problems with the Red Bay Ambrosia Beetle and Cogan Grass which has been found in Pender County. He mentioned special projects of NCFS in 2012 included their upcoming 6th Annual Harnett County Environmental Field Day for over 350 fifth graders, Fire Wise Community USA at Carolina Lakes, Harnett County Forestry Association, West Area Park Fuel Mitigation Grant Burn, assisting Harnett County Fire Marshall with searches, and Longleaf Pine Landowner Workshop. Mr. Fulmer reported the N.C. Forest Service's 2013 budget request from Harnett County is $114,849 which is an increase of $1,514 which reflects the 1.2% pay increase for the 2012 -2013 fiscal year and the 1% potential projected for this year. This request also includes county contribution toward the purchase of a new truck. Victoria Whitt, Chief Executive Officer, presented a program update and county general budget request for Sandhills Center in the amount of $199,679. Mrs. Whitt noted that the Center was not requesting an increase in funding from Harnett County and had not requested an increase in the past nine years. Mrs. Whitt reminded the group that all funding the county gives remains in the county for services for the county. Sandhills Center devotes its entire County General funding allocation to the support of our County Walk - In/Crisis Unit. Mrs. Whitt reported two state initiatives have been completed and have been successful which included the return of management of Medicaid dollars to the local communities LME, and the merger with Guilford County. Chaiiiiian Burgin noted that Harnett County falls next to last in county general per capita contribution and believes they should discuss raising that amount in upcoming budget discussions. Mr. Lee "Richie" Hines, Jr., P.E., NC Department of Transportation (DOT), presented for approval by resolution the proposed 2012 -2013 Secondary Roads Improvement Program for Harnett County. Also present from NC DOT were: Division Maintenance Engineer Ken Murphy, Assistant District Engineer Troy Baker and Harnett County Maintenance Engineer Keith Anderson, May 6, 2013, Regular Meeting Minutes Harnett County Board of Commissioners Page 10 of 12 Mr. Hines explained the emphasis this year, a one -time directive, to do a statewide priority rating for all the roadways in the state. Mr. Hines said no dirt roads were improved this fiscal year. Out of a total allocation of $919,727.89, Mr. Hines reported $500,000 was used for spot improvements which included crack sealing, short pavement overlays, and pipe replacements. He reported $321,081 was used to cover overruns in previously approved projects with the remainder of the funds going into the Contingency Reserve which is used for unpaved road surveying and right of way acquisition, unpaved road additions, property owner participation, paving driveways of rural fire or rescue departments, and overdrafts. Mr. Hines said there are approximately 21 miles of unpaved roads in Harnett County with 11 of those miles on the right -of -way hold list which meant they are waiting for right -of -way donation by landowners. Mr. Hines also explained the road rating system used every four years to prioritize the paving of secondary roads. Commissioner Hill asked about the status of Ernest Lane. Mr. Hines responded that they had staked the road to show what the right -of -way would look like and provided residents with a cost estimate and had not heard back from them. Commissioner Springle moved to approve the resolution approving the proposed NC DOT 2012- 2013 Secondary Roads Improvement Program for Harnett. Commissioner Miller seconded the motion which passed unanimously. (Attachment 6) Mr. Hines responded that the he believes the bridge project is about 90 days out. Regarding a four -lane road from Harnett County into Wake County, Mr. Hines believes there is a conceptual plan but no funding and said if it is funded he believes it will go on the TIP and most likely be done in sections. Mr. Burns presented the following reports: - Public Health Activities Summary March 2013 - Veterans Affairs Activities Report April 2013 Mr. Burns reminded commissioners of upcoming meeting dates in May and June including County Assembly Day on May 22. Regarding a budget update, Mr. Burns said staff is assembling all of the requests and starting to attach revenues to those requests and should have a general idea soon of what direction we need to go as far as reducing those expenditure numbers. Chairman Burgin called for any new business. Commissioner Miller shared concerns regarding the funding of Good Hope Mental Hospital in Erwin and when or if they will be able to become self - sufficient. Chairman Burgin noted the County only approved operating money for the hospital, no loan or construction money. Mrs. Whitt confiiined that Sandhills Center gave Good Hope $96,000 for operating funds to match the County's $96,000 contribution. Mrs. Blinson confirmed Good Hope had reimbursed the County $197,000 for the design phase and estimated the County has contributed approximately $300,000 to Good Hope. May 6, 2013, Regular Meeting Minutes Harnett County Board of Commissioners Page 11 of 12 Mrs. Whitt said this area in considered an area in need of psychiatric services which is a good thing. She said she is not aware that Medicaid dollars will be cut for hospital stay as it is such a priority. She also said she understands that group is talking to the State about money diversion and those 3 -way dollar contracts are pretty secure and she doesn't believe will be cut. Good Hope has applied for accreditation but no one was aware of the status of their application. Commissioner Miller requested a balance sheet from Good Hope. Mrs. Blinson noted she had not been able to get a financial statement from them. Commissioner Miller also requested to know the average number of people they are servicing. Mrs. Whitt noted there are rules for retroactive payment for Medicaid or Medicare once the hospital is accredited but she is uncertain of how far back they would be able to go. Commissioner Springle said he attended the recent exercise at the Emergency Operation Center and it was awesome to see everybody working together and handling the program. He said he was very proud of staff and they should be too. Commissioner Hill said she is concerned about the fire departments. Mr. Burns explained the County prepare a service contracts for the rural fire districts. He reported Flatwoods contacted our folks to let them know they were discussing their operational capabilities. He said they have since sorted through some proposals, their Board voted on a proposal and at some point they will have to come to the County to work out the details of that. The County's service contract does not allow any subcontracting but Mr. Burns said we respect the decision their local board made. Mr. Burns said there will be fire protection in that district with the day -time protection already being provide by the Town of Lillington. There was no closed session. At 10:40 am Commissioner Miller moved to recess the meeting. Commissioner Hill seconded the motion which passed 4 -0. Burgin, Chai an et Regina eeler, Clerk May 6, 2013, Regular Meeting Minutes Harnett County Board of Commissioners Page 12 of 12 ATTACHMENT 1 , ipproveci by the Harnett Co*inty Board of Commissioner's s Board Repo Date : 05/06/2013 TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES Approved By : /{ C AO C 5 -C 1 BLUFF TRUST 25 E 94TH ST APT 5 NEW YORK NY, 10120 - 1905 2 BLUFF TRUST 25 E 94TH ST APT 5 NEW YORK NY, 10120 - 1905 3 BYRD FASTENERS & SUPPLY PO BOX 1783 DUNN, NC, 28335 - 1783 4 ELMORE, JAMES COLBY 40 FARMRIDGE CT ANGIER, NC, 27501 - 6473 5 ELMORE, JAMES COLBY 40 FARMRIDGE CT ANGIER, NC, 27501 - 6473 6 ELMORE, JAMES COLBY 40 FARMRIDGE CT ANGIER, NC, 27501 - 6473 7 ELMORE, JAMES COLBY ELMORE, KIMBERLY BECKER 40 FARMRIDGE CT ANGIER, NC, 27501 - 6473 8 ELMORE, JAMES COLBY ELMORE, KIMBERLY BECKER 40 FARMRIDGE CT ANGIER, NC, 27501 - 6473 9 ELMORE, JAMES COLBY ELMORE, KIMBERLY BECKER 40 FARMRIDGE CT ANGIER, NC, 27501 - 6473 10 ELMORE, JAMES COLBY 40 FARMRIDGE CT ANGIER, NC, 27501 - 6473 11 JOHNSON, WENDY 425 HIDDEN ACRE LANE LILLINGTON NC 275460000 LILLINGTON NC, 27546 - 0000 12 JOHNSON, WENDY 425 HIDDEN ACRE LANE LILLINGTON NC, 27546 - 0000 13 NEW VISIONS INC 109 S ELLIS AVENUE DUNN, NC 28334 DUNN, NC, 28334 14 TVRTKOVIC, ADNAN 292 REMINGTON HL BUNNLEVEL, NC, 28323 - 9147 0000053489- 2009- 2009- 000000 0000053489- 2010- 2010- 000000 0001585571 - 2012 -2012- 000001 0001138457- 2012- 2010- 000000 0001656900- 2012 -2010- 000000 0001656900- 2012- 2011- 000000 0001773692- 2012- 2010- 000000 0001773692- 2012- 2011- 000000 0001773692 - 2012 -2012- 000001 0001858183- 2012- 2010- 000000 0000027878- 2010- 2010- 000000 0000027878- 2012- 2012- 000000 0000039410- 2012- 2012- 110000 0002007817- 2012- 2012- 000000 City County City County City() County City() County City() County City() County City() County City() County City() County City() County City 0.00 415.55 0.00 415.55 24.13 0.07 34.84 0.00 30.76 0.00 30.55 0.00 32.83 0.00 29.06 0.00 26.15 0.00 35.16 0.00 0.00 County 260.64 City 415.55 Refund 415.55 Refund 24.20 Refund 34.84 Refund 30.76 Refund 30.55 Refund 32.83 Refund 29.06 Refund 26.15 Refund 35.16 Refund 260.64 Refund Value Decrease Value Decrease Situs Change Situs Change Situs Change Situs Change Situs Change Situs Change Situs Change Situs Change Refunded in order to correct billing. Removed one solid waste fee Refunded in order to correct 0.00 billing. Removed 70.00 Refund one solid waste fee County 70.00 City(CI05) 1.91 County 3.21 City 0.00 County 193.91 5.12 Refund 193.91 Refund Business Closed Military Exemption 15 1VRTKOVIC, ADNAN 292 REMINGTON HL BUNNLEVEL, NC, 28323 - 9147 16 WHEELER, WADE ANTHONY 63 COLONIST PL CAMERON, NC 283264023 CAMERON, NC, 28326 - 4023 WM. A. TONY WILDER Revenue Administrator CC: WM. A. TONY WILDER City 0.00 0002081185- 2012- 2012- 000000 County 132.75 City 0.00 0002074224- 2012 - 2012- 000000 County 230.84 132.75 Refund 230.84 Refund City Total 245.39 County 1,722.52 Total Total to be 1,967.91 Refunded Military Exemption Military Exemption Approved by the Harnett • fTo ^'nty Board of Commissioners Date : 05/06/2013 TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES Approved By : M 0_ (j . - 4 BLUFF TRUST 25 E 94TH ST APT 5 NEW YORK NY, 10120 - 1905 2 BLUFF TRUST 25 E 94TH ST APT 5 NEW YORK NY, 10120 - 1905 3 BLUFF TRUST 25 E 94TH ST APT 5 NEW YORK NY, 10120 - 1905 WM. A. TONY WILDER Revenue Administrator CC: WM. A. TONY WILDER 0000053489- 2008- 2008- 000000 0000053489- 2011- 2011- 000000 0000053489- 2012- 2012- 000000 City 0.00 County 522.52 City 0.00 County 533.32 City 0.00 County 514.90 City Total County Total Total to be Refunded 522.52 Refund 533.32 Refund 514.90 Refund 0.00 1,570.74 1,570.74 Value Decrease Value Decrease Value Decrease ATTACHMENT 2 STATE OF NORTH CAROLINA RESOLUTION AUTHORIZING DISPOSITION OF PERSONAL PROPERTY COUNTY OF HARNETT WHEREAS, County of Harnett (the "County ") owns the following motor vehicles, utilized by the Harnett County Sheriff's Department in connection with its public safety function: YEAR MAKE VIN 1999 Ford 2FAFP71W5XX202836 2000 Ford 2FAFP71W2YX156156 2000 Ford 2FAP71W4YX1739173976 2006 Ford 2FAFP71 W66X 122492 2005 Ford 2FAFP71W85X158327 2002 Chev 2G 1 WF55K229309132 WHEREAS, such vehicles are now obsolete and surplus to the needs of the County; WHEREAS, said vehicles have little, if any, value on the open and public market; WHEREAS, Central Carolina Community College ( "CCCC "), located in Lee County, could utilize such vehicles for training purposes at its Emergency Services Training Center, said Center is often used by the various local government jurisdictions within Harnett County for training purposes; WHEREAS, the transfer of such vehicles to CCCC would provide for and promote the safety and welfare of the citizens of Harnett County by affording County law enforcement personnel and other local government jurisdiction law enforcement personnel equipment to be used for training purposes. NOW, THEREFORE, BE IT RESOLVED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS, that the Harnett County Sheriff shall be and is hereby authorized and directed to take any such action as might be necessary and advisable to transfer the above - referenced vehicles to Central Carolina Community College, without consideration, pursuant to the provisions of North Carolina General Statute § 153 -176. Duly adopted this the 6"' day of May, 2013. ATTEST: 4C County of Harnett By: es A. Burgin, Chaifnfa arnetti pfunty Board of Commissioners 411, r; 4 et Regina 4 heeler, Clerk ATTACHMENT 3 Harnett COUNTY www.harnett.org RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS IN SUPPORT OF THE SALE OF THE ASSETS OF TOWNSEND /OMTRON TO A BIDDER INTERESTED IN OPERATING THE FACILITY WHEREAS, at the time that Omtron purchased the Townsend assets out of bankruptcy in February 2011, the company had processing plants in Siler City and Pittsboro, two feed mills and a hatchery, with a labor force of over 1,300; and WHEREAS, estimated 18 contract growers' farms were in Harnett County as well; and WHEREAS, Townsend - Omtron owns over 300,000 square feet of buildings on over 750 acres of land in Chatham County with an assessed value of over $10 million; and WHEREAS, Townsend - Omtron also owns equipment valued at over $14 million; and WHEREAS, loss of income would be over 10,000 per house per year of net profit; farm average about four houses per farm; income loss per year is over $7.2 million; and WHEREAS, all of the 1,300 jobs have been lost after Omtron ceased operations in September 2011 and the contract growers have lost their income stream; and WHEREAS, total economic impact for Harnett County is $64.2 million per year; and WHEREAS, the closure of the Siler City plant resulted in the loss of approximately 30 percent of the town's enterprise fund revenue base, leading the town to have to revise its water rate structure such that the typical customer experienced a 30 percent increase; and WHEREAS, bankruptcy proceedings in the United States District Court for the Middle District of North Carolina appear to be moving toward an auction; NOW, THEREFORE, be it resolved by the Board of Commissioners of Harnett County that the bankruptcy court be encouraged to look favorably on any reasonable bid from an entity proposing to restart the poultry operation. Attest: Adopted the 6th day of May, 2013. 4,A 7.ZA:F) ,./1.(-6 A Margaret Regina Wji eler, Clerk strong roots • new growth ATTACHMENT 4 H arnett C O U NTY RESOLUTION TO EXEMPT PROJECT FROM THE REQUIREMENTS OF NORTH CAROLINA GENERAL STATUTE 143 -64.31 www.harnett.org WHEREAS, North Carolina General Statute 143 -64.31 requires the initial selection of firms to perform architectural, engineering, and surveying services without regard to fee; WHEREAS, County of Harnett proposes to enter into one or more contracts for such services for work on the West Central Transmission Project; WHEREAS, the Harnett County Board of Commissioners desires to exempt this project from the requirements of NCGS 143 -64.31 in order to effectively and efficiently complete the project; NOW, THEREFORE, BE IT RESOLVED THAT THE HARNETT COUNTY BOARD OF COMMISSIONERS hereby exempts itself from the provisions of NCGS 143- 64.31. Adopted this the 6th day of May, 2013. tt!rirrr, Jim S 1 gin, Chairm. H. County Boar• of Commissioners ATTEST: filCu Margar t Regina WhOler, Clerk strong roots • new growth ATTACHMENT 5 RESOLUTION RESOLUTION OPTING AN AGREEMENT WITH HARNETT COUNTY FOR THE SANFORD HOUSING AUTHORITY TO MANAGE AND CONTROL OF ALL OPE ' ° TIONS OF THE COUNTY SECTION 8 HOUSING PROGRAM IN HARNETT COUNTY WHEREAS, the Authority currently manages and controls the Housing Choice Voucher Program owned by Harnett County pursuant to the Harnett County Department of Housing Services Contract. WHEREAS, the Authority has the infrastructure in place to successfully assume complete control of the administration of all projects and operations of the Harnett County Section 8 Housing Program in compliance with the U.S. Department of Housing and Urban Development. WHEREAS, the Board and Harnett County agree that all monies paid by the U.S. Department of Housing and Urban Development to be used in the administration of the Section 8 Housing Prograrn will be deposited directly into accounts of the Authority. NOW THEREFORE BE IT RESOVLED BY THE BOARD OF COMMISSIONERS OF THE AUTHORITY THAT: The Sanford Housing Authority hereby assumes complete control and management of the operations of the Section 8 Housing Program for Harnett County. Pi The above Resolution was introduced by oc er�CDj, ` r e ead in full and considered: Commissioner o �. T)1;) I p I,.. moved the forgoing Resolution be adopted as in introduced and read which motion was seconded by CommissionerC: rd �, and upon roll call, the "Ayes: and "Nays" were as follows: AYES L SENT During a Regular Meeting, on this, the NAYS 0 ay ;of ct y , 2013. ATTACHMENT 6 Harnett COUNTY www,harnett.org Resolution Approving FY 2012 -2013 Secondary Road Program BE IT RESOLVED that the Harnett County Board of Commissioners does hereby approve the FY 2012 -2013 Secondary Road Program for Harnett County as presented by the North Carolina Department of Transportation. The Program is attached to this resolution as "Attachment A ". Duly adopted this 6th day of May, 2013. HARNETT COUNTY BOARD OF COMMISSIONERS ATTEST: Marg et Regina 1 eeler, Clerk Actin Clerk to th Board strong roots • new growth Attachment A FY 2013 (July 1, 2012 — June 30, 2013) North Carolina Department of Transportation Proposed Secondary Road Construction Program Harnett County Allocation and Funding Highway Fund Trust Fund Total Allocation $ 395,293.41 $ 524,434.48 $ 919,727.89 Funds to Cover Overruns in Previously Approved Projects $ 321,081.00 Total Funding Available $ 598,646.89 Paving Program $ 0.00 Funds used to build and pave unpaved roads in priority order from the Rural and Residential /Subdivision List There are no unpaved roads scheduled for improvement and paving in this Program due to the Statewide Priority Rating for this Fiscal Year. Spot Improvements $ 500,000 Funds used to supplement secondary road maintenance operations such as unpaved road stabilization with stone or local materials, shoulder repair, widening of paved secondary roads, drainage improvements, and safety projects Map Number Road Name Description Length (mi.) Estimate Of Cost N/A Various Routes Crack Sealing, Short Pavement Overlays, and Pipe Replacements N/A $ 500,000 Contingency Reserve $ 98,646.89 Funds used for unpaved road surveying and right of way acquisition, unpaved road additions, property owner participation, paving driveways of rural fire or rescue departments, and overdrafts Summary Grand Total $ 919,727.89