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HomeMy WebLinkAbout060611mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting June 6, 2011 The Harnett County Board of Commissioners met in regular session on Monday, June 6, 2011, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Timothy B. McNeill, Chairman Beatrice B. Hill, Vice Chai��uan Dan B. Andrews, Commissioner Gary House, Commissioner Jim Burgin, Commissioner Scott Sauer, County Manager Tony Wilder, Deputy County Manager Dwight Snow, Staff Attorney Sylvia Blinson, Finance Officer Margaret Regina Wheeler, Clerk to the Board Chairman McNeill called the meeting to order at 9:00 a.m. Commissioner Andrews led the pledge of allegiance and invocation. Chairman McNeill called for additions and deletions to the published agenda. Chairman McNeill requested the addition of Public Utilities' requests for approval of a final adjusting change order for Ouuond Utilities, LLC, in the amount of $249. Commissioner House requested the removal from the consent agenda for discussion purposes Public Utilities' request to enter into a grant agreement with the North Carolina Clean Water Management Trust Fund in the amount of $300,000 to help fund the Erwin Wastewater Project. Vice Chairman Hill moved to approve the agenda as amended. Commissioner Andrews seconded the motion which passed unanimously. Upon motion by Commissioner House and seconded by Commissioner Andrews, the Board unanimously approved the following items on the revised consent agenda: 1. Minutes: May 16, 2011 Regular Meeting Minutes May 24, 2011 Special Session Minutes 2. Budget Amendments: 388 General Services Code 110- 4600 - 410.43 -21 Maintenance/Repair Vehicles 110- 0000 - 356.30 -00 Insurance Proceeds 2,900 increase 2,900 increase Harnett County Board of Commissioners June 6, 2011 Regular Meeting Minutes Page 1 of 7 Budget Amendments continued: 389 General Services Code 110- 4600 - 410.43 -21 Maintenance/Repair Vehicles 110- 0000 - 356 -30 -00 Insurance Proceeds 1,912 increase 1,912 increase 390 Sheriff's Office Code 110 -5100- 420.74 -74 Capital Outlay 14,840 increase 110 -5100- 420.73 -01 Capital Outlay — Equipment not Capitalized 5,800 decrease 110- 5100 - 420.60 -36 Uniforms 5,000 decrease 110 -5100- 420.60 -33 Materials & Supplies 4,040 decrease 392 Sheriff's Office Code 110 -5100- 420.32 -53 Concealed Carry fees 243 - 0000 - 322.43 -00 Concealed Weapon Fund 2,875 increase 2,875 increase 398 Public Utilities Department, Capital Project Fund PU0704 Ft Braff W &WW Code 568 -9100- 431.45 -59 Engineer Observation/Mgmt 8 increase 568 -9100- 431.45 -80 contingency 8 decrease 400 Re -Entry Healthy Choice Code 110 -5899- 420.32 -64 Re -Entry Healthy Choice 110- 0000 - 334.41 -08 Re -Entry Healthy Choice 406 Harnett Sanford Housing Authority Code 110- 7099 - 465.35 -15 Sanford -Harnett County Housing 110- 0000 - 331.70 -01 Sanford -Harnett County Housing 403 WIA Youth Program Code 247 - 7408 - 465.35 -26 Participant Cost 247 -7408- 465.12 -02 Wages — Participants 3. Tax refunds, rebates and releases (Attachment 1) 7,792 increase 7,792 increase 120,436 increase 120,436 increase 7,255 decrease 7,255 increase 4. The Tax Administrator requested approval of the Interlocal Cooperative Agreement for the Collection of Taxes between Harnett County and the City of Dunn. The Dunn City Council approved this agreement during their meeting on May 10, 2011. 5. Emergency Services Director, on behalf of the Coats -Grove Fire & Rescue, Inc Board of Directors, requested approval to change one of the Local Firemen's Relief Fund Trustees removing Graymon Powell (deceased) and replacing with Todd Pope. Mr. Todd Pope will be one of two trustees for this department; the other being Trustee Jay Smith. 6. Health Director requested permission to apply for the NC Diabetes Education Recognition Program which assists local health departments to help implement a diabetes self - management program that is accredited by the American Diabetes Association Harnett County Board of Commissioners June 6, 2011 Regular Meeting Minutes Page 2 of 7 (ADA). This accreditation allows the local health department to bill for the service. Program staff/curriculum training would be in June; site visit would be July and August; data collection begins September 1, 2011; ADA application data collection period January 2 — April 3, 2012; and ADA application to be submitted April 16, 2012. The Board of Health approved this request on May 19, 2011. 7. Health Director requested permission to submit a letter of intent due by July 25, 2011 to apply for the Avon Foundation Breast Health Outreach Program. The Avon Foundation Breast Health Outreach Program supports community -based organizations to provide outreach and breast health education, and to connect women and men to screening services and follow -up care in partnership with a local medical provider. If invited to submit a full proposal it would be due August 22, 2011. No matching county funds for this one year only grant. The Board of Health approved the request on May 19, 2011. 8. Health Director requested permission to establish Medical Nutrition Therapy fees for registered dietitian's services as follows: - 97802 Medical nutrition therapy; initial assessment and Intervention, individual, face -to -face with the patient, each 15 minutes $37.00 - 97803 re- assessment and intervention, individual, face -to -face with the patient, each 15 minutes $37.00 - 97804 group (2 or more individual(s)), each 30 minutes $23.00 The Board of Health approved the request on May 19, 2011. 9. Health Director requested permission to establish fees for Pregnancy Medical Home Global Billing: Medicaid is changing the way health department bills for prenatal patients: 59425 Antepartum care 4 -6 visits $651.00 - 59426 Antepartum care 7 + visits $1,202.00 - 59430 Postpartum Care only $183.00 The Board of Health approved the request on May 19, 2011. 10. Social Service's Director requested approval for participation in the Job Boost II Program through the Department of Health and Human Services. This program is grant funded and will assist in placing eligible participants in jobs through helping to subsidize the job placement for a maximum of twenty weeks. This subsidy will be in the amount of 75% of the hourly rate of pay up to a maximum of $10.00 perr hour. 11. Staff Attorney Jennifer Slusser, on behalf of Emergency Services Director Gary Pope, requested approval of Resolution Designation of Applicant's Agent, authorizing Gary Pope, Primary Agent, and Beverly Williams, Secondary Agenda, to execute and file applications for federal and/or state assistance on behalf of the County of Harnett for the purpose of obtaining certain state and federal financial assistance under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, or as otherwise available, and to represent and act for County of Harnett in all dealings with the State of North Carolina Harnett County Board of Commissioners June 6, 2011 Regular Meeting Minutes Page 3 of 7 and the Federal Emergency Management Agency for all matters pertaining to such disaster assistance required by grant agreements and assurances. (Attachment 2) 12. Public Utilities requested approval of a final reducing change order of $249. This reducing change order brings the total contract amount down to $2,269,412.95 from the current amount of $2,269,662.85. This reduction is due to a slight overestimation of bid quantities in the project. Chairman McNeill opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. - Walt Stilwell spoke on behalf of the North Harnett Seniors Club. Mr. Stilwell thanked the Commissioners for their past support noting it is the only opportunity some low income citizens have to get out and enjoy educational and social opportunities. He suggested the commissioners consider funding a portion if not all of the $8,000 normally given to the senior centers. - Anne Howard of Lillington and a member of the Prime Time Club echoed Mr. Stilwell and urged that the commissioners to help in any way they deemed possible. - William P. "Abe" Elmore of Dunn, President of Triangle South Enterprise, requested up to $30,000 funding for Triangle South Enterprise for the FY 2011 -2012 for the purpose of further renovations and general repairs to the center. Mr. Elmore distributed a letter to commissioners and announced Triangle South Enterprises would be celebrating their 25th anniversary in 2012 and have helped create over 3,500 jobs in Harnett County. He noted they serve as a small business center for CCCC in Harnett County and CCCC offers educational courses at this facility. He said the center is also used for a meeting place for city and governmental agencies, health agencies, civic organizations and more. - Mr. Elmore, on behalf of Harnett Regional Theatre, requested county funding for the theatre noting it is used 47 weeks during the year. Mr. Elmore also said he has reviewed the Davenport Report on the county website and it disturbs him greatly saying people cannot stand any more taxes. Rebecca McLean, Director for Coats Senior Center, asked commissioners to continue to fund the Coats Senior Center. She talked about the ways the senior center benefits the seniors as well as the community. Keith Goretzka, President of Habitat for Humanity of Harnett County, asked the commissioners to please remember Habitat for Humanity and the work they do during the budget process. In regards to funding the senior centers, Vice Chairman Hill said she feels like there are some programs that you cannot cut because cutting them will hurt people physically and mentally. Commissioner Burgin said commissioners had only been made aware of the proposed cuts the week earlier but he believes there are enough votes to restore these funds during the upcoming budget discussions. Chairman McNeill said commissioners have serious deliberations for the budget as there are lots of needs. Harnett County Board of Commissioners June 6, 2011 Regular Meeting Minutes Page 4 of 7 Commissioner Andrews moved to approve the appointments listed below. Commissioner House seconded the motion which passed unanimously. CITY OF DUNN — BOARD OF ADJUSTMENT Gary Beasley of 567 Ammons Road in Dunn (nominated by Commissioner House) was appointed to serve on this board for a teini of 3 years expiring June 30, 2014_ HISTORIC PROPERTIES COMMISSION Donna Johnson (nominated by Commissioner Andrews) was reappointed to serve on this commission for a temu of 3 years ending January 31, 2015. Gary Pierce (nominated by Commissioner Andrews) was reappointed to serve on this commission for a term of 3 years ending June 1, 2014. Suzanne Prince (nominated by Commissioner Andrews) was appointed to serve as a member on this commission for a teiiu of 3 years expiring June 30, 2014. Commissioners also approved a letter to be mailed out to all churches within the county, as well as Campbell University and CCCC, attempting to find citizens willing and able to serve on the Adult Care Home Community Advisory Committee, Harnett Nursing Home Community Advisory Committee, and Mid - Carolina Aging Advisory Committee. Public Utilities requested approval to enter into a grant agreement with the North Carolina Clean Water Management Trust Fund. The grant totals $300,000 and will be used to help fund the Erwin Wastewater Project. Commissioner House noted the agreement states these funds are not allowed to be used to fund growth and questioned Mr. Steve Ward, Director of Public Utilities, regarding the development of Blackberry Manor. Mr. Ward responded that he was not aware of Blackberry Manor or its location but confirmed that this grant would be used toward closing the Erwin WWTP and transferring that flow to the North Harnett Wastewater Treatment Plant. Mr. Ward reported this grant was in conjunction with a project previously approved by Board. Mr. Ward said the total project would be approximately $8 Million and would be funded through a Wastewater State Revolving Loan awaiting approval by the Local Government Commission. Commissioner Andrews moved to approve this agreement. The motion was seconded by Commissioner Burgin and passed unanimously. Melinda Bethune, Harnett County Human Resources, submitted for approval Berkley Mid Atlantic as the FY 2011/2012 Property and Liability Insurance Carrier. Mrs. Bethune did note that the numbers had decreased slightly since first presented to Commissioners with an overall reduction in premiums around $2,000. Mrs. Bethune stated Berkley had offered a two contract at these premiums if: 1) the County agreed to not accept bids for this service in 2012 -2013, and 2) the loss rate remained below 35% which she reported the County is currently at 35% excluding all emergency services. Commissioner Burgin questioned if the county could negotiate an additional 5% discount if the loss rate stayed under 30% which he then made into a motion. The motion was seconded by Commissioner House and approved unanimously. Harnett County Board of Commissioners June 6, 2011 Regular Meeting Minutes Page 5 of 7 Mr. Sauer presented the proposed FY 2011/2012 budget. Mr. Sauer reported that the Davenport Report really set the stage for the upcoming budget which was the most difficult budget he had prepare in his 25 years of administration. He noted the biggest challenges were revenue. Mr. Sauer said in order to protect tax payer for several years the county has kept the tax rate low by using its reserves. The Local Government Commission has alerted the county it is time to end this process and find a better means to operate. Mr. Sauer said he does not believe we can cut enough expenses to get out of this situation and views cutting positions to save money as setting our operations back many years. He said, in this budget preparation, he is looking forward two years to try to build the fund balance as well as find money for capital projects such as school needs, critical airport repairs, construction of the CCCC Allied Health Building, and operating expenses for the Good Hope Inpatient Psychiatric Facility. Mr. Sauer said it was not all doom and gloom in Harnett County with very positive things happening as we have seen earth moving for construction of the new hospital in Lillington, the upcoming ground- breaking for new First Choice building, discussions regarding the new medical school at Campbell, project development along the I -95 corridor and hopes for commercial development in western Harnett. Mr. Sauer; recognizing the burden a tax increase could have on our senior citizens who own property, noted the increase could be offset with deferment for land use and forestry programs. Mr. Sauer distributed fee schedules for county departments and proposed tax rates for EMS and fire departments. Chairman McNeill asked to revisit proposed layoffs and potential staff furloughs during the upcoming budget discussions. Mr. Tom Frye, Interim Superintendent of Harnett County School, gave an overview of school needs and explained impacts of the state budget cuts. Mr. Frye reported the most significant impact schools are facing from the state budget is from an additional $1.7 Million in discretionary funds reverting back to the state. Mr. Frye explained the state funds the schools up front and then the schools must determine where to make cuts and return that money. He reported having to mitigate an additional $1 7 million would be the equivalent of 114 teaching positions or 255 teacher assistant positions. In addition to assisting teachers in the classrooms, teacher assistants perform other during including driving buses. Mr. Frye reported the Board Education identified 115 positions to cut in their preliminary budget discussions of which 17 positions were from central services. He noted another action taken by the board was to only allow teacher assistants to work 185, only when the students were in school, which would save 22 jobs. Mr. Frye reported the state budget also mandates reducing class sizes in grades kindergarten through third to a ratio of one teacher for every 17 students. Mr. Frye noted other cuts ordered by the state budget include a 16.12 percent reduction in central office staff, 18.8 percent cuts to assistant principals, cutting transportation by 2.47 percent while adding five days to the calendar year, reducing non - instructional support positions by 15 percent and driver's education by 16.34 percent however school systems would be given the option of charging students $45 to participate in drivers education. Other cuts include 47.8 percent reduction for instructional Harnett County Board of Commissioners June 6, 2011 Regular Meeting Minutes Page 6 of 7 supplies, 80.28 percent reduction for textbooks and completely cutting out funding for teaching mentors and school technology. School bus funding will remain the same. Mr. Frye said additional cuts in county funding would make it extremely difficult to provide a good and safe learning environment; noting Harnett County is 99th in per pupil expenditures from local funds out of 115 LEAs across the state. Mr. Frye said the school system funding was cut by the county $414,000 in the current school year while student membership increased by 340 students with and an additional 370 students expected in the upcoming school year. Mr. Billy Tart, Chairman of the Board of Education, said it is a real challenge to try to save jobs. He said it's not percentages we are talking about; its people's lives. Mr. Sauer presented the following reports: - Landfill Billing Report April 2011 - Veteran Affairs Activities Report April 2011 Vice Chairman Hill moved that the Board go into closed session to discuss certain personnel matters. This motion is made pursuant to N.C. General Statute Section 143- 318.11(a)(6). Commissioner House seconded the motion which passed unanimously. Vice Chairman Hill moved that the Board come out of closed session. Commissioner Andrews seconded the motion which passed unanimously Chairman McNeill called for any new business. Commissioner Burgin asked that the county manager's performance review be scheduled following completion of the budget process. He also requested the county manager to schedule performance reviews with all department heads upon budget completion. Commissioner House questioned why the proposed budget did not include salaries. Mr. Sauer responded department heads were given reduction goals and came up with proposed cuts but positions slated for cuts were not identified. Vice Chairman Hill asked to know the names of employees slated to be cut. Commissioner Burgin requested a list of actual expenditures for FY 2009/2010 and FY 2010/2011. It was noted the potential savings from health insurance benefits were not taken into account in the proposed budget. Chairman McNeill asked commissioners to review all of the information they had been provided, asking questions along the way, in order to prepare for upcoming budget discussions. At 10:40 am Commissioner Burgin moved to adjourn the meeting. Commissioner Andrews seconded the motion which passed unanimously. cNeill, Chairman: 1-) a Wu. et Regina %heeler, Clerk Harnett County Board of Commissioners June 6, 2011 Regular Meeting Minutes Page 7 of 7 ATTACHMENT 1 r Approved by the Ham =" County 20 rd of • Cd:nr;,issioner$ • -/ t Date : 06/06/2011 Approved By :10C. -6 '1/ TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES No. Name of Tax Payer 1 CAMERON, VINSON NEVILLE PO BOX 1341 BROADWAY, NC, 27505 - 1341 2 JONES, TASHA NICOLE 12 TURNBRIDGE WAY SPRING LAKE, NC 283909241 SPRING LAKE, NC, 28390 - 9241 3 LUCERO, TIMOTHY LEE 36 EDGEMONT TER SANFORD NC 27332 SANFORD NC, 27332 4 MCKEE, TROY ALLEN 68 SUNRIDGE DR CAMERON, NC, 28326 - 6363 5 PINTO, MARCUS BRADWELL 716 HIGHLAND DR LEAVENWORTH, KS, 66048 - 4876 6 WALKER, JUDY Y 810 N MCKAY AVENUE DUNN NC, 28334 - 0000 7 WATSON, KENNETH D 960 CAROLINA WAY SANFORD, NC 273326613 SANFORD, NC, 27332 - 6613 8 WATSON, KENNETH D 960 CAROLINA WAY SANFORD, NC, 27332 - 6613 9 WATSON, KENNETH DOUGLAS 960 CAROLINA WAY SANFORD, NC 273326613 SANFORD, NC, 27332 - 6613 10 WATSON, KENNETH DOUGLAS 960 CAROLINA WAY SANFORD, NC 273326613 SANFORD, NC, 27332 - 6613 11 WATSON, KENNETH DOUGLAS 960 CAROLINA WAY SANFORD, NC 273326613 SANFORD, NC, 27332 - 6613 12 WATSON, KENNETH DOUGLAS 960 CAROLINA WAY SANFORD, NC 273326613 SANFORD, NC, 27332 - 6613 13 WATSON, KENNETH DOUGLAS 960 CAROLINA WAY SANFORD, NC 273326613 SANFORD, NC, 27332 - 6613 14 WATSON, KENNETH DOUGLAS 960 CAROLINA WAY BiII # 0001782452- 2010- 2010- 000001 0001568068- 2010- 2010- 000000 0001786643- 2010- 2010- 000000 0001858045- 2010- 2010- 000000 0001552121- 2010- 2010- 000000 0000056461- 2010- 2010- 000000 0001653182- 2008- 2008- 000000 0001653182- 2009- 2009- 000000 0001425696- 2007- 2007- 000000 0001425696- 2008- 2008- 000000 0001425696- 2009- 2009- 000000 0001580134 - 2008 -2008- 000000 0001580134- 2009- 2009- 000000 0001784323- 2010- 2010- 000000 Tax, Interest Total Request and Penalties Refund Status City 0.00 County 2.99 City 0.00 County 44.42 City 0.00 County 171.34 City 0.00 County 38.38 City 0.00 County 77.30 City 0.00 County 24.86 City 0.00 County 64.24 City 0.00 County 55.97 City 0.00 County 65.29 City 0.00 County 59.65 City 0.00 County 51.04 City 0.00 County 151.82 City 0.00 County 134.36 City 0.00 2.99 Refund 44.42 Refund 171.34 Refund 38.38 Refund 77.30 Refund 24.86 Refund 64.24 Refund 55.97 Refund 65.29 Refund 59.65 Refund 51.04 Refund 151.82 Refund 134.36 Refund 169.18 Refund Reason Situs Correction Military Exemption Military Exemption Military Exemption Military Exemption Value Decrease Military Exemption Military Exemption Military Exemption Military Exemption Military Exemption Military Exemption Military Exemption Military Exemption SANFORD, NC 273326613 SANFORD, NC, 27332 - 6613 15 WATSON, KENNETH DOUGLAS 960 CAROLINA WAY SANFORD, NC 273326613 SANFORD, NC, 27332 - 6613 WM. A. TONY WILDER Revenue Administrator CC: WM. A. TONY WILDER 0001786777- 2010- 2010- 000000 County 169.18 City 0.00 County 151.24 City Total County Total Total to be Refunded 151.24 Refund 0.00 1,262.08 1,262.08 Military Exemption ATTACHMENT 2 RESOLUTION DESIGNATION OF ANPLICAN'I''S ACI N'1' North Carolina Division of Erntr ci cv Mantweinunt LOrg haii n Name (h9reader n d Or nixatinnj Ding Tv �'i Y'/ a 4 r n e 7L / to Applicant's star, Cognii1nl Agency or Single Au it purposes (If Cogni2ant Agency is not assigned, please indicate); Applicants Fiscal Year(I'Y) Sinai Month: y/r / Day: / Applicant's Federal Employer's Identification Number zpa;31 Cn Applicant's Federal Inlbrnatinn Processing :standards (t'IPS) Number Agent's Name PRIMARY AGENT (1— Ax PAP( Organization 1 G y �Q n A eIL L" eb an ?)r tmer? arts/ . Y t1 Uflaca t I.r trnn t..re R Matting Ad:iress t SECONDARY AGENT Agent's tt-utta 4t.(t li�IYLS �tiU1/ Organ ii/tim) 1 f. �}+..,y�/��///���.J \•' /) ✓J >vie :Kit / /riat jGlt f. icf Mailing ddroee.11 / i J Rd ;t: .3.X) t:H.y ,.Sits tc. Zip , �r t)uytime. T 51fitial Pot(m pPen( 3763 City,Stute, Grp G /A 'Ali Z \ NC. ,A-7.3—.6 Dnyti me Tel cphonc 9(6 X93 76-g6 1 acsirnila umber Pager or Coll nlnr Number 9/� 9�31- 9t), I nc>itnik Pager or /0 ;.7.5-1f1(7) i t 8'93 .. --. cliutar Num{,cr �1v�r' ,fie BE If RESOLVE)) BY thy ys3w.nring hudy of the Organization (a public entity duly organized under die laws or die State afNoNT Cerolina) that tho niwvp- numcal Primary and Secondary Agrntr mire lwn by sudwri'.v l to ■xeru(u and rile: npptica1ivne for federal iunUa' Math; arUislunne un behalf of the Organization for the panpomic of ubinininG ocrtain stnii mui futon) fmanein1 amiuictmtuo under the Robert T Statl'ord Dingo, Regal: . n.) tmcrgeney Assistance Act (Public I.mvtt3- 2t1Iuxemended) tnotherwiseuvaitnhh ,Het•rR:Itt'tLI R13J'OLV81)thatthenbove•nrnned agents arc 'fathomed to rt••prWent and act liar the Organiaatioat ill a4 dealinitx with the State urNixth Cxmlina and the lrcdernt Emerge uy Management Agency fora mitten pertaining to nude disaster aaui+Lmac (=Mil ul by tin: owlny%umcnty rout tbe• au tartness printed on the t•evcrno iildv I urvut'. RE IT FINALLY )U i.);(>i.Vi l )MAT dhu utxm named agents arc authorized to not evvan)1y. PASSED ANi) APPROVE:II thud dot' of .2u . CERTIFYLNG OFFICIAL Natnea title /��} bat nnf.e. Cou.Vcr, y 15oatr4 D z Hama and Title l�YY(Y��( (SS 1 ©"G ;12'1`1t� Ai'[ON 1• CW t ubee ie (NM ) d ly ,c i nkl and of the (governing rat ly, do hereby e c ifv tha the a}iovo is a true arid correct copy of a resolution passed n l a r vcd by the Govua'rtiag 13udy of t17- /4 G ✓Ave F '-' (Organization) on the . _ IMany e ,206H. (8 k critic) Date: Rev. Ofu(02 Signature: q' ?•