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Home My WebLink About020711mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting February 7, 2011 The Harnett County Board of Commissioners met in regular session on Monday, February 7, 2011, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Timothy B. McNeill, Chairman Beatrice B. Hill, Vice Chairman Dan B. Andrews, Commissioner Gary House, Commissioner Jim Burgin, Commissioner Scott Sauer, County Manager Tony Wilder, Deputy County Manager Dwight Snow, County Attorney Sylvia Blinson, Finance Office Gina Wheeler, Clerk Chairman McNeill called the meeting to order at 9:00 a.m. Vice Chaiituan Hill led the pledge and invocation. Chairman McNeill called for additions and deletions to the published agenda. Commissioner House asked to remove Budget Amendments 189B Public Utilities and 220B Administration from the consent agenda for discussion. Vice Chairman Hill asked to remove both requests from Human Resources regarding Social Services positions unfilled by Early Retirement Incentive Program from the consent agenda for discussion. Commissioner House moved to approve the agenda as amended. Vice Chairman Hill seconded the motion which passed unanimously. Commissioner Burgin moved to approve the following items on the amended consent agenda. Commissioner House seconded the motion which passed unanimously. 1. Budget Amendments 189B Public Utilities Department Capital Proiect PU 1002 SCWW 1B -2 Code 574- 9100- 431.45 -80 Contingency $21,201 decrease 574- 9100- 431.45 -30 Engineering/Technical $21,201 increase Harnett County Board of Commissioners February 7, 2011 Regular Meeting Minutes Page 1 of 6 220B Adminstration and Environmental Safety Budgets Code 110- 4150 410.11 -00 Salary 110- 4150- 410.20 -00 FICA 110- 4150- 410.26 -08 Workers Compensation 110- 4150- 410.23 -00 Retirement 110- 6999 429.35 -36 Riverside Drainage Phase 1 212 Health Department Code 110- 7600 441.54 -26 110- 7600 441.55 -12 110- 7600 441.60 -33 110- 7600 441.60 -46 110- 7600 441.64 -25 110- 7600 441.74 -74 214 Health Department Code 110- 7600 441.11 -00 110- 7600 441.21 -00 110- 7600 441.22 -00 110- 7600 441.23 -00 110- 7600 441.26 -08 110- 0000 331.76 -22 Advertising Printing Materials Supplies Medical Supplies Books Publications Capital Outlay Salary Group Insurance FICA Retirement Worker's Comp H1N1 Emergency Planning #848 2. Tax refunds, rebates and releases (Attachment 1) 3,792 increase 223 increase 7 increase 175 increase 4,197 decrease 3,200 increase 1,000 increase 14,000 increase 15,000 increase 800 increase 30,000 increase 12,000 increase 2,069 increase 918 increase 773 increase 240 increase 16,000 increase 3. The Tax Department presented a request from Mr. Charles Mitchell Oxendine that a 2002 tax bill be released on a vehicle he sold. Mr. Wilder, Tax Administrator, noted he had reviewed the NC Machinery Act and found no means to do so and therefore recommended denial. 4. The Library requested approval to apply for the Library Services and Technology Act (LSTA) Technology Project Grant for 2011 -2012. The Library received permission in October 2010 to submit a Letter of Intent application for a LSTA grant for a PC Reservation/Print Management System which has been approved. This application for a LSTA grant is for the 2011 -2012 year /grant/cycle and will require a 25% match. Projected costs for this system are $26,850 with a local match of $8,950 of which the Friends of the Harnett County Library have committed $3000 with the remaining coming from the library's budget. After the grant is completed there will be an annual $3,787.90 maintenance cost. 5. The Library requested permission to donate withdrawn library materials to the Friends of the Library for their book sale. Periodically the Friends of the Harnett County Public Library hold book sales of items donated to the library that the library cannot use. Harnett County Board of Commissioners February 7, 2011 Regular Meeting Minutes Page 2 of 6 6. Human Resources, on behalf of Cooperative Extension, requested to reinstate the position of Family Resource Program Supervisor (Grade: 69/Hiring Range: $38,482 $46,178) within Cooperative Extension which was vacated October 1, 2010 by a recipient of the Early Retirement Incentive Program. The department wishes to begin advertisement for the position but will not fill the position until April 1, 2011. 7. Emergency Services requested approval of an amendment to contract services to support the design, delivery and evaluation of one Tabletop and one Full -Scale Homeland Security Exercise Evaluation Program exercises. The amended contract is between Jim Groves and County of Harnett in which Jim Groves has formed HomeRun Consulting, LLC thus resulting in a name change to the contract. The contract is funded through a homeland security grant in the amount of $37,620 which was previously approved on September 7, 2010. 8. General Services requested permission to enter into a Memorandum of Understanding with NC DOT regarding the HARTS program Asset Work Vehicle Maintenance Software Project 9. Adoption of Resolution of Appreciation and Commendation to the Harnett County Board of Elections and its Staff (Attachment 2) Chairman McNeill presented the Board of Elections Chairman Walter Massey and Director Sherre Toler with a Resolution of Appreciation and Commendation to the Harnett County Board of Elections and its Staff. Board of Election members Jim Currin and Louise Taylor were unable to attend. Ms. Toler thanked the Board of Commissioners for their support and budget flexibility and recognized Walt Temple and Greg Jackson with the Harnett County Information Technology for their assistance. Mr. Massey thanked the Board for their support and recognized the Board of Elections staff Sherre Toler, Claudette Willliams, Claire Jones and Donna Gallion. Chairman McNeill opened the floor for infon ial comments by the public, allowing 3 minutes for each presentation up to 30 minutes. There were no informal comments. Commissioner Andrews moved to approve the appointments listed below. Vice Chairman Hill seconded the motion which passed unanimously. Airport Committee L.E. Batten, E. Cecil Edgerton III, Scott Murchison and Gale Tart (nominated by Commissioner Andrews) were reappointed for a four year term expiring December 31, 2014. Harnett County Board of Commissioners February 7, 2011 Regular Meeting Minutes Page 3 of 6 Juvenile Crime Prevention Council Jerry Blanchard, Cindy Milton, Vera Jones, Gary McNeill, Avis Smith and Tony Wilder (Nominated by Chairman McNeill) were reappointed for a two year term expiring January 31, 2013. Mrs. Victoria Whitt, Chief Executive Officer of Sandhills Center, presented annual and quarterly reports for Sandhills Center. Mrs. Whitt thanked the Board for their support and recognized Commissioner House for his participation on their Board of Directors. Mrs. Whitt noted that the 2009 -2010 Fiscal Year was characterized by unprecedented reductions in state funding and the introduction of further statewide reforms intended to reshape and improve the quality and delivery of services for the public. She noted continuing reforms related to the future size, nature, expertise and accountability of a new classifications of "comprehensive providers" to be known as "CABHAS Harnett County currently has eleven CABHAS providers. Commissioner House requested a list of these providers. Mrs. Whitt reported the state had return the previously cut $40 million in the 2011/2012 budget previously cut. Mrs. Whitt noted that Dorothea Dix Hospital had stopped taking admissions as of December 6, 2010 and admissions in need of evaluation are now taken to a facility in Butner, NC. The Board discussed Budget Amendment 189B Public Utilities Department Capital Proiect PU 1002 SCWW 1B -2 totaling $21.201. This budget amendment was needed to correct the engineering/technical line from the budget ordinance to equal the contract. Commissioner House stated he could not vote in affirmable for anything for Marziano and McGougan. Chairman McNeill noted the budget amendment was addressed in the work session and explained to be a technical correction. Commissioner Burgin said he would like to see our engineering costs compared to other counties. Chairman McNeill moved to approve the budget amendment as presented. Commissioner Andrews seconded the motion which passed 4 to 1 with Commissioner House opposing. The Board discussed Budget Amendment 220B Administration totaling $4,197. Commissioner House noted this budget amendment was to increase salary for one individual and he did not feel it was fair given employees had not received a COLA in three years. Chairman McNeill clarified that this was a commitment made to the County Manager during his review a year ago. Vice Chairman Hill recalled the County Manager passed the increase up for a year due to the economy and moved to approve the budget amendment as presented. Commissioner Andrews seconded the motion. Commissioner Burgin requested to see the commitment for increase in writing and questioned if an offer was declined previously could someone come back at a later date and pick the offer back up. Commissioner Burgin moved to table the request. The motion was seconded by Commission House who said he had been very disappointed with the County Manager's performance. The motion failed 3 to 2. The original motion to approve the budget amendment passed 3 to 2. Harnett County Board of Commissioners February 7, 2011 Regular Meeting Minutes Page 4 of 6 The Board discussed the request by Human Resources, on behalf of Social Services, to reinstate positions within Social Services that were vacated by participants of the Early Retirement Incentive Program October 1, 2010. The two positions, are Income Maintenance Caseworker II (Grade: 63/Pay Range: $29,892- 35,870) and Human Resources Placement Specialist (Grade: 63/Pay Range: 29,892- 35,870). The department wishes to begin advertisement for the position but will not fill the position until April 1, 2011. Vice Chairman Hill moved to approve this request. Commissioner Andrews seconded the motion which passed unanimously. The Board discussed the request by Human Resources, on behalf of Social Services, for approval to re- employ Betty Stewart, who retired January 1, 2010, under the Early Retirement Incentive Program. Cindy Milton, Director of Social Services, believes Mrs. Stewart's knowledge of the Adult Medicaid Division and her experience would be a great asset to the Department. Vice Chairman Hill said she did not feel like the Board should allow this given Mrs Stewart had already taken advantage of the early retirement benefits. Commissioner Burgin moved to table the request. Commissioner Andrews seconded the motion which passed unanimously. Vice Chairman Hill raised concern regarding the dynamics of employees of Harnett County Social Services and asked for a review of education requirements for Social Services positions. Mr. Sauer was asked to facilitate a work session with the Social Services Board. Mr. Sauer presented the following report: Veterans Affairs Activities Report January 2011 Landfill Billing January 2011 Mr. Sauer also reminded the Board of their upcoming Planning Session scheduled for February 10 11, 2011 at Raven Rock State Park. Commissioner House moved that the board go into closed session to discuss certain personnel matters. Vice Chairman Hill seconded the motion which passed unanimously. Vice Chairman Hill moved that the Board come out of closed session. Commissioner Andrews seconded the motion which passed unanimously. Commissioner Burgin asked the Tax Administrator to review the process of refunding unearned vehicle taxes for vehicles not own a full year paid. Commissioner Burgin asked about progress in decreasing the number of Public Utilities vehicles driven home by employees. Commissioner Burgin asked for an update regarding Drakes Landing and reported that he is continuing to receive complaints. He also asked how many cases uncollected cases Attorney Billy Godwin is currently handling. In regards to the Randy Rogers personnel issue and recent articles in the Daily Record; Commissioner Burgin moved that the County turn all evidence relating to the issue over to the District Attorney to investigate. Commissioner House seconded the motion. Chairman McNeill Harnett County Board of Commissioners February 7, 2011 Regular Meeting Minutes Page 5 of 6 said he felt the County should complete the process they had started and at that time could turn everything over to the District Attorney. Commissioner House questioned who had listened to the recordings made by Mr. Rogers and why they had not been shared with him at which point Chairman McNeill disclosed that Commissioner House was implicated in the recordings. The motion failed 3 to 2. Commissioner Andrews moved to adjourn the meeting at 10:02 a.m. Vice Chairman Hill seconded the motion which passed unanimously. cNeill, Chairman v Marg fret Regin eeler, Clerk Harnett County Board of Commissioners February 7, 2011 Regular Meeting Minutes Page 6 of 6 Attachment 1 Board eport Date 02/07/2011 TO HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES 1 A& D DEVELOPERS LLC 5340 ROCK SERVICE STATION RD RALEIGH NC, 27603 0000 2 BAILEY, LILLIE MAE 978 JOEL JOHNSON ROAD LILLINGTON NC 275460000 LILLINGTON NC, 27546 3 BYRD, DOROTHY M 112 CHADBURY DRIVE DUNN NC 283340000 DUNN NC, 28334 0000 4 HARTLEY, WILLIE L 203 MAPLE DR ERWIN NC 283390000 ERWIN NC, 28339 5 KELLY, RONALD N 1248 HOLDER ROAD LILLINGTON NC 275460000 LILLINGTON NC, 27546 6 MCGUIRE, GARY D JR 9522 MCDOUGALD ROAD BROADWAY NC, 27505 0000 7 VANN, SEXTON MALCOLM JR 144 RED HILL CHURCH RD DUNN NC 283340000 DUNN NC, 28334 0000 8 WICKER, MARK PO BOX 1 BROADWAY NC, 27505 0000 WM. A. TONY WILDER Revenue Administrator CC: WM. A. TONY WILDER 0000000015- 2009- 2009- 000000 0000061976- 2009- 2009- 000000 0000045342- 2010- 2010- 000000 0000023071- 2010- 2010- 000000 0000029064- 2010- 2010- 000000 0000047364- 2010- 2010- 000000 0000055785- 2010- 2010- 000000 0000059186 2010 -2010- 000000 Approved b,• 1St Harnett C'o:mty Board of Commissioners City County City County City County City County City County City County City County City County Approved By City Total County Total Total to be Refunded 0.00 2,632.35 0.00 819.50 0.00 1,212.33 0.00 871.36 0.00 674.32 0.00 1,725.16 0.00 844.97 0.00 564.68 2,632.35 Refund 819.50 Refund 1,212.33 Refund Elderly 871.36 Refund Exemption 674.32 Refund 1,725.16 Refund Veterans 844.97 Refund Exemption 564.68 Refund 0.00 9,344.67 9,344.67 Value Decrease Elderly Exemption Veterans Exemption Land Use Applied Value Decrease Board Report Date 02/07/2011 Approved By TO HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES 1 BAILEY, LILLIE MAE City 978 JOEL JOHNSON ROAD 0000002453- 2005- 2005- LILLINGTON NC, 27546 0000 000000 9 BASSE'TT, MATTHEW VANBUREN JR 45 GOLF DR SANFORD, NC, 27332 0151 0.00 County 180.72 2 BAILEY, LILLIE MAE City 0.00 978 JOEL JOHNSON ROAD 0000002453- 2007- 2007- LILLINGTON NC, 27546 0000 000000 County 176.89 3 BAILEY, LILLIE MAE City 0.00 978 JOEL JOHNSON ROAD 0000002453- 2008- 2008- LILLINGTON NC, 27546 0000 000000 County 187.17 4 BAILEY, LILLIE MAE City 0.00 978 JOEL JOHNSON ROAD 0000002454- 2005- 2005- LILLINGTON NC, 27546 0000 000000 County 331.88 5 BAILEY, LILLIE MAE City 0.00 978 JOEL JOHNSON ROAD 0000002454- 2006- 2006- LILLINGTON NC, 27546 0000 000000 County 341.01 6 BAILEY, LILLIE MAE City 0.00 978 JOEL JOHNSON ROAD 0000002454- 2007- 2007- LILLINGTON NC, 27546 0000 000000 County 338.60 7 BAILEY, LILLIE MAE City 0.00 978 JOEL JOHNSON ROAD 0000002454- 2008- 2008- LILLINGTON NC, 27546 0000 000000 County 338.52 8 BAILEY, LILLIE MAE City 0.00 978 JOEL JOHNSON ROAD 0000002454- 2009- 2009- LILLINGTON NC, 27546 0000 000000 County 395.94 City 0.00 0001398701- 2010- 2010- 000000 County 59.40 Approved by the Herne* County Board of Commiss:onets fl 4 it 4.0 AP t ilk 180.72 Refund 176.89 Refund 187.17 Refund 331.88 Refund 341.01 Refund 338.60 Refund 338.52 Refund 395.94 Refund 59.40 Refund Reason Value Decrease Value Decrease Value Decrease Value Decrease Value Decrease Value Decrease Value Decrease Value Decrease Military Exemption 10 BASSETT, W BURE MATTHE C;ty 0.00 Military Exemption VANBUREN JR 0001568518- 2010- 2010- 45 GOLF DR 000000 10.56 Refund SANFORD, NC 273320151 SANFORD, NC, 27332 0151 County 10.56 11 BASSETT, MATTHEW City 0.00 Military Exemption VANBUREN JR GOLF 001674 0496- 2010- 2010- 45 GOLF DR 000000 90.59 Refund SANFORD, NC 273320151 SANFORD, NC, 27332 0151 County 90.59 12 BROWN, JAMES B JR City 0.00 Value Decrease P 0 BOX 243 0000044636- 2010- 2010 LILLINGTON NC, 27546 0000 000000 335.89 Refund County 335.89 13 CIRCOSTA, MATTHEW CIRCOSTA, ANNE 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A. TONY WILDER Revenue Administrator CC: WM. A. TONY WILDER County 90.00 City Total 0.00 County Total 15,693.69 Total to be 15,693.69 Refunded Attachment 2 THAT WHEREAS, the Harnett County Board of Elections exists pursuant to the provisions of N.C. General Statutes Chapter 163, Article 4 and is composed of three members namely Walter A. Massey, James H. Currin and Louise T. Taylor; and WHEREAS, the Harnett County Board of Elections is entrusted to conduct all elections in Harnett County in a fair and impartial manner, to fulfill its administrative duties in the efficient operation of an elections office, and to make policy and quasi-judicial decisions regarding election issues; that the Board of Elections is ably assisted in performing its functions by the staff of the Harnett County Elections office which is headed by Director Sherre Toler; and WHEREAS, the Harnett County Board of Elections members have distinguished themselves as an excellent and cooperative working Elections Board as they have striven to make the election process in Harnett County open, nonbiased, free and unencumbered for its citizens; that the Elections Office Director and fulltime staff have worked tirelessly together with part time elections employees, precinct judges and volunteers in insuring that federal and state election laws are fairly and uniformly administered and that each qualified citizen's right to vote is fully protected. NOW, THEREFORE, BE IT RESOLVED, by the Harnett County Board of Commissioners that the Harnett County Board of Elections and the County Elections Office Director and staff are hereby commended and honored on behalf of the citizens of Harnett County for their dedicated and exemplary work in fulfilling their duties in insuring that elections and their results in Harnett County are fair and unquestioned. The Board of Commissioners does hereby express its appreciation to the Board of Elections, its Director and staff for their commendable service both now and in the future. Duly adopted this the 7 day of February 2011. J Beatrice B. Hill, Vice Chair 7 Gary `Ilouse A RESOLUTION OF APPRECIATION AND COMMENDATION TO THE HARNETT COUNTY BOARD OF ELECTIONS AND ITS STAFF HARNETT COUNTY BOARD OF COMMISSIONERS Dan B. Andrews Jim Burg}