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Home My WebLink About072009mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting July 20, 2009 The Harnett County Board of Commissioners met in regular session on Monday, July 20, 2009, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Timothy B. McNeill, Chairman Beatrice B. Hill, Vice -Chairman Dan B. Andrews Gary House Jim Burgin Staff present: Scott Sauer, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Sylvia Blinson, Finance Officer Gina Daniel, Acting Clerk Chairman Timothy B. McNeill called the meeting to order at 7:00 pm. Commissioner Dan Andrews led the pledge of allegiance and invocation Chairman McNeill called for additions and deletions to the published agenda. Chairman McNeill, with consensus of the Board, added a Resolution of Commendation to Amber Reynolds and Nichol O'Malley to the agenda as Agenda Item 7c. Commissioner Burgin asked to remove Item 4-A Minutes from the agenda as there were no attached minutes to approve. Commissioner Burgin also asked that both Items 4G Workplace Violence Prevention Policy and 4J Purchasing Policy be removed from the consent agenda and listed separately for discussion. Chairman McNeill announced that Agenda Item 10 had been removed from the agenda and there would not be a public hearing regarding the request to rezone from Conservation to RA-20M. Scott Sauer asked for a deferment for Agenda Item I - Early Retirement Incentive Program — until the August 3, 2009 Board of Commissioners meeting. Commissioner Andrews moved to approve the agenda as amended. Commissioner Burgin seconded the motion and it passed unanimously. Commissioner House moved to approve items on the amended consent agenda. Vice -Chairman Hill seconded the motion. Commissioner Burgin asked Mrs. Blinson for clarification on encumbrances included in the budget amendments. The motion passed unanimously. 1. Budget amendments: 20 Governing Body Code 110-4100-410.30-13 BRAC Relocation 110-4100-410.60-53 Dues & Subscriptions 110-0000-399.00-00 Fund Balance Appropriated 28,856 increase 25,217 increase 54,073 increase 19 E911 - Emergency Telephone System Code 240-5900-420.30-04 Professional Services 240-5900-420.33-45 Contracted Services 240-5900-420.41-11 Telephone & Postage 240-5900-420.43-16 Maintenance & Repair — Equipment 240-5900-420.44-21 Building & Equipment rent 240-5900-420.58-01 Training & Meetings 240-5900-420.58-14 Travel Admin 240-5900-420.60-33 Materials & Supplies 240-5900-420.60-53 Dues & Subscriptions 240-5900-420.60-57 Miscellaneous Expense 240-0000-399.00-00 Fund Balance Appropriated 1,667 increase 98,271 increase 990 increase 833 increase 934 increase 1,500 increase 500 increase 1,250 increase 85 increase 85 increase 106,115 increase 18 Emergency Services Code 110-5302-420.35-24 Homeland Security 2008 Exercise 1724 increase 110-0000-331.53-10 Homeland Security 2008 Exercise 1724 increase 17 EMS Department Code 110-5400-420.60-46 Medical Supplies 7,784 increase 110-5401-420.60-46 Medical Supplies 3,336 increase 110-5400-420.74-74 Capital Outlay 50,000 increase 110-0000-399.00-00 Fund Balance Appropriated 61,120 increase 16 EMS Department Code 110-5400-420.60-33 110-5400-420.60-36 110-0000-353.54-04 15 Library Code 110-8100-450.60-33 110-0000-331.81-02 110-0000-353.81-05 13 Health Department Code 110-7600-441.33-45 110-0000-399.00-00 Materials & Supplies 1,340 increase Uniforms 9,322 increase Contributions — ASPR/SMAT 10,662 increase Materials & Supplies 21,810 increase EZ LSTA Grant/Library 18,808 increase The Friends of Harnett County Library (match) 3,002 increase Contracted Services 15,510 increase Fund Balance Appropriated 15,510 increase 12 Finance Department Code 110-4400-410.33-45 Contracted Services 1,015 increase 110-0000-399.00-00 Fund Balance Appropriated 1,015 increase 11 Public Utilities Code 531-9000-431.30-04 Professional Services 9,206 increase 531-9015-431.30-04 Professional Services 12,329 increase 531-9020-431.30-04 Professional Services 4,111 increase 531-9025-431.30-04 Professional Services 24,658 increase 531-9030-431.30-04 Professional Services 4,111 increase 531-9000-431.74-74 Capital Outlay 6,200 increase 531-0000-399.00-00 Fund Balance Appropriated 60,615 increase 10 Planning Department Code 110-7100-465.60-53 Dues & Subscription 10,013 increase 110-0000-399.00-00 Fund Balance Appropriated 10,013 increase 9 Parks and Recreation Department Code 110-8200-450.12-00 Salaries & Wages Part-time 5,835 increase 110-8200-450.74-74 Capital Outlay— Equipment 5,835 decrease 8 Tax Department Code 110-4500-410.33-45 Contracted Services 5,850 increase 110-0000-399.00-00 Fund Balance Appropriated 5,850 increase 7 Governing Bod Code 110-4100-410.74-71 Capital Outlay —Land 32,650 increase 110-0000-399.00-00 Fund Balance Appropriated 32,650 increase 6 General Services — Transportation Facilit�Capital Project Code 312-8300-410.45-01 Construction 315,000 increase 312-0000-334.83-01 Grant— Transportation Facility 315,000 increase 5 General Services — Solid Waste Code 580-6600-461.33-45 Contracted Services 20,000 increase 580-0000-341.12-00 User Fees — Household 20,000 increase 4 Airport Code 389-8360-465.45-80 Contingency 1,100 decrease 389-8360-465.45-30 Engineering 1,100 increase 2. Tax refunds and releases (Attachment 1) 3. Tax rebates (Attachment 2) 4. Resolution recognizing Eagle Scout Steven J. Turnage (Attachment 3) 5. The Harnett County Public Library applied for and has received notification of award for the Library Services and Technology Act (LSTA) EZ Basic Equipment Grant in the amount of $18,808. The local match of $3,002 will be made by The Friends of the Harnett County Public Library, a 501(c)(3) organization. The Harnett County Public Library requests authorization from the Board of Commissioners to approve and accept the local match and the grant. 6. Agreement for Building Inspection Services between Town of Erwin and County of Harnett. Contract term is July 1, 2009 — June 30, 2010 with either party able to terminate the agreement with sixty (60) days prior notice. The county shall be entitled to receive seventy-five percent (75%) of fees collected pursuant to the schedule of fees for Building Inspection Services for Town and one hundred percent (100%) of fees collected for any and all re -inspections. 7. Approval to allow our Legal Department and Sheriff's Office staff to negotiate terms and conditions of a Food Services Proposal for Inmate Food Service with ABL Management, Inc. Informal Comment David and Karen Rogers of Coats both complained about the Harnett Forward Together Committee, the tax re-evaluation as well as special meeting pay for commissioners. Commissioner Burgin moved to adopt the following resolutions: 1- A resolution congratulating the 10 and under Harnett County Hot Shots on their recent state championship. (Attachment 4) 2 - A resolution congratulating the 12 and under Harnett County Hot Shots on their recent state runners up. (Attachment 5) 3 - A resolution of commendation to Amber Reynolds and Nichol O'Malley. (Attachment 6) Commissioner Andrews seconded the motion and it passed unanimously. Commissioner House presented the resolutions to both Harnett County Hot Shot teams. Chairman McNeill thanked the teams for being wonderful ambassadors for Harnett County. Keith Faulkner, Chief Tax Appraiser, updated the Board of Commissioners regarding the current tax re-evaluation. Mr. Faulkner reported that they originally received approximately 8,300 appeals. After reviewing the appeals and responding back to the tax payer they received approximately 1,600 appeals. The tax office is reviewing appeals again and will contact the tax payer if they find there is any adjustment they can offer but otherwise will send out notices of set hearings with the Board of Equalization and Adjustment for appeals. The Tax Department is anticipating that it will take approximately 14 weeks for all of the appeals to be heard by the Board of Equalization and Adjustment which may necessitate a budget adjustment to pay board members for additional meetings. Mr. Faulkner said once the county's budget is set they will go ahead and process bills. Commissioner Burgin asked that the Board of Equalization and Adjustment consider evening meetings to accommodate tax payer's schedules. He also asked Mr. Faulkner how many of the appealed re-evaluations received increases after review. Mr. Faulkner said that upon further review there was an increase in a small amount of cases. Jennifer Slusser reported that formalizing our current Workplace Violence Prevention Policy made us compliant with current state legislation. Commissioner Burgin asked that staff check in to the possibility of having the policy circulated and signed electronically. Commissioner Andrews moved to adopt the Workplace Violence Prevention Policy as presented. The motion was seconded by Vice -Chairman Hill and passed unanimously. Commissioner Burgin voiced concern that the Purchasing Policy would add to the "bureaucracy" to purchase supplies. Sylvia Blinson explained that the only change from our current policy was the $500 threshold. Commissioner Andrews moved to adopt the Purchasing Policy as presented. The motion was seconded by Vice -Chairman Hill and passed 4 to 1 with Commissioner Burgin opposing. Mr. Ralph Thurman addressed the Board regarding the Proposed Rural Operating Assistance (ROAP) Application. Mr. Thurman stated that a public hearing is required when receiving grant funds from the state. He reported that Harnett County would received all local funds used as a match back from citizens that use the service. Chairman McNeill called to order a public hearing on the Proposed Rural Operating Assistance (ROAP) Application and opened the meeting for comments from the public. There being no comment, Chairman McNeill closed the public hearing. Commissioner Burgin asked Mr. Thurman how many drivers the HARTS program currently has for the 44 vehicles they are shown to have. Mr. Thurman said they have 23 drivers but the program does not have 44 vehicles. Commissioner Burgin asked staff to work on the inventory and believes there is a potential to save money regarding insurance on the 44 verses 29 vehicles and also asked for the number of individuals that use the HARTS Transportation. Commissioner Burgin nominated Commissioner Andrews to be the voting delegate for Harnett County at the upcoming NCACC Annual Conference August 27 — 30 in Catawba County. Vice - Chairman Hill seconded the motion which passed unanimously. County Manager Scott Sauer presented the monthly activity reports for Animal Control, Public Health and a Mid -Carolina Workforce Development Board Summary. Commissioner House asked Attorney Slusser where the County currently is in regards to an addendum to the agreement with Campbell University regarding the Convocation Center after the seven years. Commissioner House asked Mr. Sauer for clarification as to who guaranteed the 50 jobs on the recent grant awarded, Harnett Health System or the Harnett Forward Together Committee. Commissioner Burgin moved to adjourn the meeting, Commissioner Andrews seconded the motion and the meeting adjourned 7:53 pm. eill, Chairman Attachment I County Board of Cornmissioner! Date: 07/20/2009 Approved By: TO: HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES No Name of Tax Payer ay Bill Tax. Interest and,,, Total Request Status,' Penalties Refund 1 BEACH, CHRISTOPHER BRIAN city 0.00 Military Exemption BEACH, ROBIN BROCK 161 CANYON CT 0001281653- 2008- 2008- 000000 81.37 Refund SANFORD, NC, 27332 - 1331 County 81.37 2 DOVE, GERETA WHITT city 0.00 Situs Correction DOVE, MOSE JAMES-DOUGLAS JR 0001654661- 2009- 2008- 000000 1.43 Refund 146 COOL SPRINGS RD County 1.43 LILLINGTON, NC, 27546 - 7413 3 DOVE, MOSE JAMES-DOUGLAS city 0.00 Situs Correction JR DOVE, GERETA WHITT 0001402658- 2009- 2007- 000000 9.48 Refund 146 COOL SPRINGS RD County 9.48 LILLINGTON, NC, 27546 - 7413 4 ENNIS, CARLETTA IVEY City() 103.64 Situs Correction 106 TROLLY LANE 0001203089- 2009- 2008- 000000 103.64 Refund COATS, NC, 27521 County 0.00 5 ENNIS, DONALD RAY city() 136.69 Situs Correction 106 TROLLY LANE 0001147415- 2009- 2008- 000000 136.69 Refund COATS, NC, 27521 County 0.00 6 EPSTEIN, HOWARD CHARLES City() 24.50 Situs Correction 150 STRATFORD DR 0001570459- 2009- 2008- 000000 23.00 Refund DUNN, NC, 28334 - 8773 County 0.00 7 HOLDER, DANIEL L 11 city 0.00 Value Decrease HOLDER, SARAH M 655 MCLEOD RD 0000024540- 40.25 Refund BROADWAY NC, 27505 - 0000 County 40.25 8 HOLDER, DANIEL L 11 city 0.00 Value Decrease HOLDER, SARAH M 655 MCLEOD RD 0000024540- 2005- 2005- 000000 40.25 Refund BROADWAY NC, 27505 - 0000 County 40.25 9 HOLDER, DANIEL L 11 city 0.00 Value Decrease HOLDER, SARAH M 655 MCLEOD RD 0000024540-2006-2006-000000 40.25 Refund BROADWAY NC, 27505 - 0000 County 40.25 10 HOLDER, DANIEL L 11 city 0.00 Value Decrease HOLDER, SARAH M 655 MCLEOD RD 0000024540- 2007- 2007- 000000 40.25 Refund BROADWAY NC, 27505 - 0000 County 40.25 11 HOLDER, DANIEL L 11 city 0.00 Value Decrease HOLDER, SARAH M 655 MCLEOD RD 0000024540- 2008- 2008- 000000 41.06 Refund BROADWAY NC, 27505 - 0000 County 41.06 12 LOCKHART, CHRISTINA GAYLE city 0.00 Value Decrease LOCKHART, DANIEL STERLING 61 PARKTON CT E 0001276418-2005-2005-000000 20.07 Refund SANFORD NC, 27332 - 1712 County 20.07 13 LOCKHART, DANIEL STERLING city 0.00 Military Exemption 61 PARKTON CT SANFORD NC 27332 0001292142- 2006- 2005- 000000 177.02 Refund SANFORD NC, 27332 County 177.02 14 LOCKHART, DANIEL STERLING city 0.00 Military Exemption 61 PARKTON CT SANFORD NC 27332 0001387835-2006-2006-000000 150.00 Refund SANFORD NC, 27332 County 149.05 15 LOCKHART, DANIEL STERLING 61 PARKTON CT City 0.00 Military Exemption SANFORD NC 27332 0001387835- 2007- 2007- 000000 120.57 Refund SANFORD NC, 27332 County 120.57 16 LOCKHART, DANIEL STERLING 61 PARKTON CT City 0.00 Military Exemption SANFORD NC 27332 0001387835- 2008- 2008- 000000 105.63 Refund SANFORD NC, 27332 County 105.63 17 MCNEARY, ANTOINETTE MARIE 228 VALLEY VIEW CT City 0.00 Military Exemption SANFORD, NC 273322349 - 00016591$42008- 2008- 000000 272 74 Refund SANFORD, NC, 27332 - 2349 County 272.74 18 MONTGOMERY, BOBBY SHERRILL PO BOX 1521 City() 19.07 Situs Correction 0001564941- 2009- 2007- 000000 19.48 Refund ANGIER NC, 27501-1521 County 0.41 19 MONTGOMERY, BOBBY SHERRILL City() 17.47 Situs Correction PO BOX 1521 0001564941- 2009- 2008- 000000 17.70 Refund ANGIER NC, 27501 - 1521 County 0.23 20 MONTGOMERY, BOBBY SHERRILL City() 23.83 Situs Correction PO BOX 1521 0001566596- 2009- 2008- 000000 24.38 Refund ANGIER, NC, 27501 - 1521 County 0.55 21 MONTGOMERY, BOBBY SHERRILL City() 9.56 Situs Correction PO BOX 1521 0001576161- 2009- 2008- 000000 9.30 Refund ANGIER, NC, 27501-1521 County 0.00 22 PERRY, ANN GARRISON 150 STRATFORD DR City() 48.47 Situs Correction 0001572592- 2009- 2008- 000000 49.19 Refund DUNN, NC, 28334 - 8773 County 0.72 23 TART, MARVIN JR TART, REBECCA ANN City 0.00 Value Decrease 353 WILLIE TART LANE 0000052795- 2007- 2007- 000000 62.43 Refund DUNN NC, 28334 County 62.43 24 TART, MARVIN JR TART, REBECCA ANN City 0.00 Value Decrease 353 WILLIE TART LANE 0000052795- 2008- 2008- 000000 60.65 Refund DUNN NC, 28334 County 60.65 WM. A. 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O rn o 0 — co N tD 'a O 3 rn 0) N m O p p 3 W I � k / w k 0 � § 00 � d / # Ok k o§ o0) o o coR o% m SA Sd S S m o mRE - e/ oK)m o-m o= ew-00 o00 eC * e� > o A a 2 ] n a ak 0/ G m CD 17 N S N( ClE S g E Q E a m § m m o / & a FKq \ / / / m CD \ \ m m m \ 9 0 0 0 � 2 § E E 2 S \ g m m m 2 2 2 � Cl) n o n > , 0 � 0 k 0 0 � \ 7 E > > » mk k k o/ 0§m E E E � / m m m m \ 0 w o 0 0 z 0 0 o I % m z z z « \ z z z 0 < m m m m $ 8 G 8 C 2 § k \ \ 0 < 0 § 0 0 E / \ \ @ 0 P « E � f ƒ m E ? G ¢ \ § ] 0 . K m 0 n 0 0 E > O k Attachment 3 Harnett C 0 U N T Y Steven J. Turnage Board of Commissioners www.harnett.org Timothy B. McNeill, Chairman Beatrice B. Hill, Vice Chairman Dan B. Andrews Gary A. House Jim Burgin Kay S. Blanchard, Clerk to the Board PO Box 759 102 East Front Street Ldlington, NC 27546 ph: 910-893-7555 fax: 910-814-2662 THAT, WHEREAS, the Boy Scouts is an organization which has long helped shape the lives of young people across America; and WHEREAS, this organization is dedicated to developing the future leaders of our communities and our nation; and WHEREAS, the Boy Scouts recognize their highest achievers by recognizing them as an Eagle Scout; and WHEREAS, this award is only presented to those individuals who demonstrate a commitment to self-improvement as well as service to their community. NOW, THEREFORE, BE IT RESOLVED that the Harnett County Board of Commissioners does hereby recognize Steven J. Turnage and congratulate him for attaining Eagle Scout. Duly adopted this 20th day of July, 2009. HARNETT COUNTY BOARD OF COMMISSIONERS I il 7 ` e T' othy B. McNeill strong roots • new growth Attachment 4 Resolution Harnett County Hot Shots (10 and under) Whereas, the Harnett County Hot Shots (10 and under), a girls' travel fastpitch softball team whose home base is Harnett County, North Carolina has attained admirable success this year; and Whereas, their skills and exuberance have helped generate a new-found love for fastpitch softball in Harnett County; and Whereas, their dedication, talent, and competitive desire to win have made Harnett County known across North Carolina; and Whereas, the Harnett County Hot Shots (10 and under) used their enthusiasm and abilities to be crowned the 2009 United States Fastpitch Association (USFA) Girls' 10 and under STATE CHAMPIONS in Division II for the State of North Carolina. Now Therefore, Be It Resolved that the Harnett County Board of Commissioners does hereby recognize and commend the Harnett County Hot Shots (10 and under) girls' fastpitch softball team, as well as Coach Tracey Miller, Coach Richard Champion, Coach Walter Wade, Coach Stanley Armstrong and President Woody Lee for their accomplishments during the 2009 girls' fastpitch softball season. Be It Further Resolved that the Board expresses its appreciation and thanks to the team for the recognition it has brought to Harnett County statewide. Duly adopted this 20th day of July, 2009. HARNETT COUNTY BOARD OF COMMISSIONERS 'd, Ak�z Timot y . McNeill, Chairman L Beatrice B. Hill, Vice Chairman Jim urgin Dan B. Andrews Attachment 5 Resolution Harnett County Hot Shots (12 and under) Whereas, the Harnett County Hot Shots (12 and under), a girls' travel fastpitch softball team whose home base is Harnett County, North Carolina has attained admirable success this year; and Whereas, their skills and exuberance have helped generate a new-found love for fastpitch softball in Harnett County; and Whereas, their dedication, talent, and competitive desire to win have made Harnett County known across North Carolina; and Whereas, the Harnett County Hot Shots (12 and under) used their enthusiasm and abilities to be crowned the 2009 United States Fastpitch Association (USFA) Girls' 12 and under STATE RUNNERS-UP in Division III for the State of North Carolina. Now Therefore, Be It Resolved that the Harnett County Board of Commissioners does hereby recognize and commend the Harnett County Hot Shots (12 and under) girls' fastpitch softball team, as well as Coach Johnny Hayes, Coach Clifton Jackson, Coach Danny Dorman, and President Woody Lee for their accomplishments during the 2009 girls' fastpitch softball season. Be It Further Resolved that the Board expresses its appreciation and thanks to the team for the recognition it has brought to Harnett County statewide. Duly adopted this 20th day of July, 2009. HARNETT COUNTY BOARD OF COMMISSIONERS /_ /f� oe/4, //V Timo y B. McNeill, Chairman Beatrice B. Hill, Vice Chairman Jim Bur 4, /�K� 4, Dan B. Andrews HouseGary Attachment 6 A RESOLUTION OF COMMENDATION TO AMBER REYNOLDS AND NICOLE O'MALLEY THAT WHEREAS, on May 28, 2009 at the Carolina Lakes Subdivision in western Harnett County a birthday party for children was being conducted at a small beach next to the lake at 26 Oak Landing; and WHEREAS, during the party a three year old boy named Giovanni May was observed in the water as a potential drowning victim; that Amber Reynolds alertly and bravely went to the child's rescue and pulled him from the lake; that nurse Nicole O'Malley who was attending the party noted the potentially fatal condition of the child and immediately performed CPR on him thereby reviving said child; that Giovanni May was subsequently transported to the Cape Fear Valley Medical Center where he made a full recovery partly due to the administration of CPR on him by Nurse O'Malley; and WHEREAS, both Amber Reynolds and Nicole O'Malley exhibited great attributes of quick decisive action, calm demeanor, courage and skill in dealing with this emergency situation and their heroic efforts should be recognized. NOW, THEREFORE, BE IT RESOLVED, by the Harnett County Board of Commissioners that Amber Reynolds and Nicole O'Malley are hereby commended and honored on behalf of the citizens of Harnett County for their observant prowess and emergency action skills in rescuing Giovanni May from a potentially fatal drowning. The Board does hereby express its heartfelt appreciation to Ms. Reynolds and Ms. O'Malley for their fearless and unselfish actions in preserving a young life. Duly adopted this the 20th day of July, 2009. HARNETT COUNTY BOARD OF COMMISSIONERS eatrice B. Hill, Vice Chairman 40-� - Gary House el . e , ��7 Timot} y . McNeill, Chairman ��- 13. Dan B. Andrews Jim Burgin