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HomeMy WebLinkAbout080513a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 102 East Front Street Lillington, North Carolina Regular Meeting August 5, 2013 9:00am 1. Call to order -Chairman Jim Burgin 2. Pledge of Allegiance and Invocation-Commissioner Joe Miller 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Minutes B. Budget Amendments C. Tax refunds, rebates and releases D. Administration requests approval of Resolution to place the Article 46 1;4 Cent Local Option Sales Tax Voter Referendum on the November 5, 2013 Ballot E. Senior Staff Attorney requests approval of resolution regarding public notice calling the question whether to adopt a resolution directing the Board of Elections to hold elections concerning the "on-premises" and "off premises" sale of malt beverages and unfortified wine the Grove Township. F. Senior Staff Attorney requests approval of resolution declaring intent to close public road or easement and to call a public hearing on the question. Campbell University, Inc., does not object to the request. G. Director of Human Resources requests approval of Resolution Authorizing County of Harnett Early Retirement Incentive Program and approval of the Harnett County Early Retirement Incentive Plan. H. The Tax Administrator has submitted a sworn report of the total unpaid taxes, as of June 30, 2013, constituting liens on real property and a total of unpaid taxes on personal property no constituting liens on real property and make settlement for 2012/2013 taxes. The total amount of unpaid county taxes for 2012 is $1,150,087.96. Ofthis amount, the real property and non-DMV (all property, except licensed motor vehicles) total is $545,507.44. The DMV (licensed motor vehicles) amount is $604,580.52. I. In Accordance with NC G.S. 105-321(b), the Harnett County Board of Commissioners authorizes, empowers and commands Tax Administrator Tony Wilder to collect the taxes of the 2013-2014 tax levy. J. Administration requests approval of the 2014 Holiday Schedule K. Cooperative Extension requests permission to receive the Race to the Top Grant from Child Care Networks, Inc. for the 2013-2014 fiscal year in the amount of$12,237 for delivery of services. Page 1 L. Cooperative Extension requests permission to accept the Race to the Top Grant from Child Care Networks, Inc. for the 2013-2014 fiscal year in the amount of$9,619 for delivery of services. M. Cooperative Extension requests permission to receive a grant from the Harnett County Partnership for Children in the amount of$77,668 to fund the Parents As Teachers Program. This allocation is 50% of the awarded grant. N. Emergency Services requests authorization to accept the proposal from Chowder Gulf (debris management and removal). There are no initial funds required. The cost begins once the county activates this contract during a disaster event. 0. General Services requests approval of an additional fee for Spay/Neuter of$70. This fee will be used to provide an adoptee with a $70 voucher for Spay/Neuter services with local veterinarians. P. Airport Administrator requests approval of the 5 year hangar lease agreement with Lomax Aviation. 5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation 6. Appointments 7. Public Hearing concerning a proposed agreement to extend economic incentives to Rooms To Go Distribution Company, LLC (Rooms To Go) which intends to purchase real property in the City of Dunn area of Harnett County for the construction and operation of an approximate 1.1 million square foot regional furniture warehouse and distribution center. 8. County Manager's report-Tommy Bums, County Manager Public Health Activities Summary June 2013 9. New Business 10. Closed Session 11. Adjourn Page2 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Special Session June 27, 2013 The Harnett County Board of Commissioners met in special session on Thursday, June 27, 2013, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Jim Burgin, Chairman Gary House, Vice Chairman Beatrice B. Hill, Commissioner Joe Miller, Commissioner C. Gordon Springle, Commissioner Tommy Bums, County Manager Joseph Jeffries, Deputy County Manager Tony Wilder, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Interim Finance Officer Margaret Regina Wheeler, Clerk to the Board Chairman Burgin called the meeting to order at 7:00pm. Commissioner Springle led the pledge of allegiance and invocation. Chairman Burgin called for additions and deletions to the published agenda. Mr. Bums requested the addition of the Airport Administrator's request for approval of the Barnhill Construction Contract for the Runway Rehabilitation Project at the Harnett Regional Jetport. Mr. Bums also requested the addition of Emergency Service's request for approval of the Harnett County Fire Protection Service District Service Providers and Property Tax Rates. Commissioner Springle moved to approve the agenda as amended. Commissioner Miller seconded the motion which passed unanimously. Vice Chairman House moved to approve the items listed on the revised consent agenda. Commissioner Springle seconded the motion which passed unanimously. 1. Budget Amendments: 538 Dunn Erwin Corrective Project Fund-SW1301 Code 583-8300-461.45-74 Capital Outlay 583-0000-370.82-13 Special Obligation Bonds 539 General Fund Code 110-8702-470.86-25 2012B QSCB 110-8702-470.86-26 2012A LOB/Limited Obligation 110-0000-356.80-05 Federal Reimb-2012 QSCB Debt 110-0000-399.00-00 Fund Balance Appropriated 30,000 increase 30,000 increase 629,507 increase 12,750 increase 525,907 increase 116,350 increase June 27, 2013 Special Session Minutes Harnett County Board of Commissioners Page 1 of5 542 Airport Over Lay Zoning District CP1004 Code 398-8360-465.45-20 Legal 398-8360-465.45-30 Engineering 398-8360-465.46-01 Residual Equity 398-8360-465.45-01 Construction 398-8360-465.74-71 Capital Outlay 548 Employee Clinic Fund Code 904-9802-410.33-50 Contracted Services-Miscellaneous- Employee Clinic 904-0000-353.98-05 Employee Clinic 549 Group Insurance Fund Code 902-9802-410.21-05 902-9802-410.21-02 902-9802-410.21-04 902-0000-353.98-05 902-0000-353.98-02 902-0000-353.98-03 902-0000-3 51.00-00 551 Social Services Code 110-7710-441.80-25 110-7710-441.89-50 110-7710-441.80-65 110-7710-441.80-70 110-7710-441.80-85 110-0000-330.77-08 110-0000-353.06-00 110-0000-330.77-01 110-0000-330.77-03 110-0000-334.77-02 110-00-399.00-0 Employee Clinic HRA HAS Employee Clinic Group Insurance HRA Miscellaneous Expense Medical Transportation Elderly Assistance Donations Title IV -E Foster Care State Foster Care R & B Progress Energy Neighbors Medical Transportation Social Services Donations Social Services Administration Foster Care IV-E Foster Care SFHF Fund Balance Appropriated 2,172 increase 107,700 increase 5 decrease 34,370 decrease 75,497 decrease 225,000 increase 225,000 increase 225,036 decrease 18,797 increase 12 7, 140 increase 265,036 decrease 20,037 increase 165,262 increase 638 increase 50,000 increase 2 72 increase 24,800 increase 30,000 increase 683 increase 50,000 increase 272 increase 683 increase 20,336 increase 15,000 increase 19,464 increase 2. Airport Administrator requested approval of the Block Grant 36237.25.14.1 funding agreement with the NC Department of Transportation/Division of Aviation for the Runway, Apron & Taxiway Rehabilitation Project at Harnett Regional Jetport. 3. Cooperative Extension requested approval of a time extension of current contract with the Pesticide Container Recycling Program scheduled to end June 30, 2013. The Amendment will allow our Pesticide Container Recycling program to continue until August 31, 2013 in order to spend remainder of funds to purchase paint to be applied to the deck, framing, doors and metal siding attached to the rear side of the Pesticide Container Unit. June 27, 2013 Special Session Minutes Harnett County Board of Commissioners Page 2 of5 4. Finance Officer requested approval of a lease purchase agreement with US Bank in the amount of $73 9, 7 63 for the purchase of a wheel loader and compactor for the landfill. Chairman Burgin opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. Amy Hunnington requested that the Harnett County Board of Commissioners support a Harnett County Veteran's Court. Mr. Hunnington said the Veteran's Court would provide treatment instead of jail time for our veterans who find themselves in our court system charged for misdemeanors. She said veterans would be able to get comprehensive help for those who have been diagnosed or treated for any mental health or substance abuse issues. Ms. Hunnington said veterans are unique and want this court. She noted that Amy Noel with the Veteran's Council was present and could verifY that veterans want this court. Paul Long of 601 Old Buies Creek Road in Lillington said he heard the presentation for the Veteran's Court at a recent work session. He said it was a great presentation and they need seed money for a pending grant application. Mr. Long spoke in support of the Veteran's Court saying it was a small amount of money to help folks in need. John Finger with the Disabled American Veterans Chapter 74 said we really have to have this Veteran's Court. He said there are over 12,500 veterans in Harnett County and we need to take care of them for insuring our freedom. Chairman Burgin called to order a public hearing on the FY 2013-2014 Proposed Budget Plan and opened the meeting for comments from the public. Paul Long of 601 Old Buies Creek Road shared his concerns regarding the proposed budget including the need for economic development in the County, reducing the number of cars the Sheriff's Office is requesting, the use of General Fund balance and Public Utilities Fund balance to balance the budget and funding for Good Hope. He said there is no contingency fund, capital reserve or money to build schools included in the budget which he said would only take a $.02 increase in sales tax. Jaysen Yochim of 50 Ticonderoga Road, who said his daughter now has to ride an hour to school, spoke about the growth issues in the western part ofthe county. Mr. Yochim said he wanted to set the record straight that the Department of Education is responsible for federal impact aid and that it's the responsibility of this Board of Commissioners to provide funding for schools, not the Department of Defense, and when the Department of Defense does get supplemental funding this body must provide them information. Joe Langley of298 Kirk Adams Road in Angier asked if the audited annual report, according to MOU with Good Hope, was provided for the current fmancial year. Christine Perry of 130 Pine Street West in Lillington asked the Board to approve the Animal Control position that was previously requested. Seeing no one else move, Chairman Burgin closed the public hearing. Commissioner Miller said he could not support the proposed budget which doesn't include money to build schools. Commissioner Miller spoke about the growth in the County and the need to provide education for each child. Chairman Burgin said he would support a Y4 cent sales tax increase which he feels is the fairest tax. June 27, 2013 Special Session Minutes Harnett County Board of Commissioners Page 3 of5 Commissioner Springle said he supports the proposed budget. He said you do a budget trying to get a road map of where you want to go but you may deviated and adapt to situations as they come along. Commissioner Springle said we are trying to change how we operate as a county and need to have conversations with the School Board and Administration about where we are and where we need to go with a lot of options that need to be discussed. Vice Chairman House spoke of the overcrowding in schools and his idea to start a capital reserve fund for school construction, renovations and repairs that would be funded by the money departments turn back in at the end of each fiscal year which could be as high as $2 million. Vice Chairman House said he has some serious issues with school funding and wants to know that the School Board has gone in and made some of the same cuts as the County and that they have really studied year round schools, charter schools and other options and suggestions. Vice Chairman House also said he thinks we have an engineer in the County capable of overseeing enterprise funds. He said he could not vote to spend County money on a lawsuit that has false allegations all over it and asked to vote on the Public Utilities budget separately. Commissioner Hill said she could not vote on this budget and asked how did Harnett County get where it is today without some increases in tax and how is it going to continue without some slight increase in tax. Commissioner Hill said there are over $2 Million tax dollars out there now that has not been collected. She also said she is concerned that a Board member insures five fire departments and she feels a Board member should not be involved with fire departments that are getting tax dollars. Chairman Burgin mentioned the recent Rooms To Go announcement which would create close to 400 jobs in Harnett County. He said the County is putting more emphasis on economic development today than ever. Chairman Burgin said we need to be able to keep our tax rate the same or lower, sales tax is the fairer tax, and we need to be competitive to bring more development to the county. He noted the General Fund balance is close to $15 Million today which we don't plan on spending. He feels they have done a good job on the budget and the county has a fantastic management team with the County well suited to grow and prosper. Vice Chairman House moved to accept the proposed budget as presented with the modification of adding a Capital Reserve Fund to be funded with the excess revenues over expenditures, and pulling out the Public Utilities Fund to vote on separately. Commissioner Springle seconded the motion which passed 3 to 2 with Commissioners Miller and Hill opposing. Commissioner Springle moved to adopt the Public Utilities budget as presented. Commissioner Miller seconded the motion which passed 4 to 1 with Vice Chairman House opposing. Commissioner Miller noted staff had put together a budget under extreme circumstances. He said this had been a great learning experience for him and thanked the staff. Vice Chairman House and Commissioner Hill said we need the community's help, particularly the military, to get the word out and contact people in Washington that can help us. Staff Attorney Jennifer Slusser requested to withdraw Emergency Service's request for approval of the Harnett County Fire Protection Service District Service Providers and Property Tax Rates given the fact that the FY 2013-2014 Budget passed which included setting the tax rates. June 27, 2013 Special Session Minutes Harnett County Board of Commissioners Page 4 of5 Mr. Bums reminded the group of the following upcoming meetings: July 151 regular meeting of the Board of Commissioners was cancelled Special Session at 9:00 am on July 9th Regular meeting of the Board of Commissioners at 7:00pm on July 151h Special Session with the Board of Education at 9:00am on July 23rd Mr. Bums also told commissioners that Mr. Jim Roberts with Campbell University had extended an invitation for them to meet at and tour the new Osteopathic Medical School. Mr. Burns said the Rooms To Go project was a collaborated effort by a lot of people. He noted an upcoming meeting with Research Triangle Partnership to reestablish that relationship which he feels is a vital link for our region for economic development. Mr. Burns agreed that the budget is a road map that will need to be adjusted throughout the year. He assured the Board and the citizens that department heads are very conscious of the budget which is reflected every year-end. Mr. Burns said he was proud that the Board had talked through about 18 key points to take to the School Board which are viable opportunities for new construction and renovations projects. Mr. Burns thanked the Board, on behalf of the staff, for working with them through this budget. Chairman Burgin called for any new business. Chairman Burgin moved to ask the County Manager and Interim Finance Officer to look at bringing in a CPA or team to audit the County's contracts to make sure we were charged properly. Chairman Burgin said the County doesn't pay this group; they only get paid a portion of what they find which the contractors would have to pay back. The motion was seconded by Commissioner Springle. Vice Chairman House requested to amend the motion to include asking the Board of Education to do the same thing. Both Chairman Burgin and Commissioner Springle supported the amendment and the motion passed unanimously. There was no need for closed session. The meeting was adjourned at 8:11pm. Jim Burgin, Chairman Margaret Regina Wheeler, Clerk June 27, 2013 Special Session Minutes Harnett County Board of Commissioners Page 5 of5 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Special Session July 9, 2013 The Harnett County Board of Commissioners met in special session on Tuesday, July 9, 2013, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Member absent: Staff present: Jim Burgin, Chairman Gary House, Vice Chairman Beatrice B. Hill, Commissioner C. Gordon Springle, Commissioner Joe Miller, Commissioner Tommy Bums, County Manager Joseph Jeffries, Deputy County Manager Tony Wilder, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Interim Finance Officer Margaret Regina Wheeler, Clerk to the Board Chairman Burgin called the meeting to order at 9:00 am. Commissioner Springle led the pledge of allegiance and invocation. The following agenda was before commissioners: 1. Request for Road Closure-portion of Parrish Street in Buies Creek, Jennifer Slusser 2. Alcohol Sales Proposition-Grove Township, Jennifer Slusser 3. Summerville Bunnlevel Fire & Rescue's Request to purchase a 1998 American LaF:rance/Gene:ral Pumper Tanker with equipment for $90,000, Gary Pope 4. Recreation Fee Text Amendment, Mark Locklear 5. Finance Officer's Report, Kimberly Honeycutt 6. County Manager's Report, Tommy Burns Senior Staff Attorney Jennifer Slusser introduced Ms. Kelly Stewart, a student from UNC Chapel Hill, who is working for the County as an intern this summer funded through a SECU grant. July 9, 2013 Special Session Minutes Harnett County Board of Commissioners Page I of6 Mrs. Slusser presented a request for road closure of a portion of Parrish Street in Buies Creek. Mrs. Slusser noted this is an undeveloped unopened .2 acre section of road. She noted Mr. Stancil was present, representing SHC Holdings, Inc., who are attempting to do some type of multi-family development. Mrs. Slusser reported that Campbell University is in agreement with the proposed road closure. Mrs. Slusser sought direction from the Board, noting if they wished to proceed, direct mail notices would need to be mailed to any adjourning property owners with Campbell University and SHC Holdings owning everything except for one small parcel. Commissioners would also need to have a public hearing and adopt a resolution. Mark Locklear, Interim Director for Planning Services, stated the request was okay from a planning perspective. It was the consensus of the Board to move forward with this request as presented. Mrs. Slusser presented a request for an alcohol sales election in the Grove Township. She noted Harnett County Board of Election's Director Claire Jones and Mr. Lane Gregory were present. Mr. Gregory contacted the County due to business owners in that area being interested in proceeding with the sale of beer and wine to be more competitive in the Grove Township. Mrs. Slusser said the Board of Commissioners can call for an election for alcohol sales if they choose to. Staff believes the November election would be the most appropriate time to do this, if the Board so chooses, given the Town of Coats will already be having municipal elections. Mrs. Jones said adding this to the ballot would increase costs a couple of thousands of dollars for additional ballots and polling workers to cover the whole Coats Precinct. Mrs. Slusser said it is required that the population voting on this be comprised of more than 20% of the total County population to move forward and in this particular situation it is at 20.338%. If commissioners wish to proceed they would need to approve a resolution to put this on the ballot and then that election would be held in conjunction with the November elections. Mrs. Slusser said a public hearing is not required by statute but has typically been held. Previously the Town of Coats failed liquor by the drink and mixed beverage but do allow the sale of beer and wine. Mr. Gregory addressed the Board, saying his business is on the edge of the Barnett/Johnston county line surrounded by businesses who legally sale beer and wine. Mr. Gregory told the Board that Mrs. Slusser has been great to work with. It was the consensus of Board to move forward with this request as presented. Chairman Burgin asked Mrs. Jones what the cost would be to add the 1;4 cent sales tax referendum to the ballots in the upcoming November election. Mrs. Jones said it would cost approximately $36,000 given each polling location would need to be open. Mrs. Jones said that decision would need to be made 60 days prior to the election. July 9, 2013 Special Session Minutes Harnett County Board of Commissioners Page 2 of6 Vice Chairman House said he thinks we need to wait until we have a regular election given we have already paid $40,000 for this once before. Commissioner Hill also said she believes we need to wait. Commissioners requested clarification if this vote could be held during a primary election or general election. Mrs. Jones noted the Y4 cents sales tax referendum was previously on the ballots in 2007, 2009 and 2010. Commissioner Springle said he thinks we need to get this money as soon as possible. He noted the Board is meeting with the School Board soon and a better job needs to be done promoting the sales tax increase. Chairman Burgin mentioned discussions he has being having with Board of Education Chairman Chuck Levorse. Chairman Burgin said he feels like the sales tax increase failed in the past because citizens were afraid they would also increase property taxes. Gary Pope, Director of Emergency Services, presented Summerville Bunnlevel Fire & Rescue's request to purchase a 1998 American LaFrance/General Pumper Tanker with equipment for $90,000. President Leo McDonald, ChiefMelvin Yow, Treasurer Robert West and Fire Marshal Jimmy Riddle were present. Mr. McDonald addressed the Board regarding this request. He said the used truck meets qualifications and noted a new truck would cost $450,000. Chief Yow said the truck, capable of hauling 6 men and being used as a mutual aid truck, should work for them for 10 to 12 years. Mr. Pope also noted this equipment would help with their ISO rating and they would be getting rid of some older equipment. It was the consensus of Board to put this request on the consent agenda for their upcoming meeting. Mr. Locklear presented a recreation fee text amendment for discussion. Mr. Locklear reported staff was asked to put together a text amendment that would allow developers to receive credit for recreational amenities they chose to put in their developments. He noted we currently charge $500 recreation fee per lot in Harnett County for all the subdivisions that came into existence after this was put in place. NC General Statute permits the County to collect the recreational fees which can only be used to purchase land. Mr. Locklear said this seems like a simple text amendment on the surface but is very complicated. The proposed amendment was denied by the Planning Board the previous week. In the proposed text amendment, developers must enter into a written agreement with the County and submit a certified cost estimate for the proposed or existing recreational amenity to receive credit against the recreation fee. Mr. Locklear reported that the proposed text amendment would also give credit to existing developments who had already installed recreation amenities. The proposed text amendment also states developers would only receive 50% credit for amenities if they were not open to the public however if they are open to the public and membership is July 9, 2013 Special Session Minutes Harnett County Board of Commissioners Page 3 of6 required it shall be at a fair market prices and in no case shall it be greater than 50% of the fee that is paid by the development's residents. Mr. Locklear and Mrs. Slusser talked about the process staff might use to administer this program. The proposed amendment also states "All amenities must meet the definition of Recreational Open Space, be permanently maintained by owners of the amenity and/or Home Owner's Association, and be approved by the Zoning Administrator prior to receiving credit. If the amenity is eliminated, removed, or closed to the public then the developer must repay the credited amount." Mr. Locklear said no credit will be given for open space as developers are already given credit when we they are given "higher density". Mr. Locklear said active recreational amenities are defined in the Unified Development Ordinance. Mr. Snow suggested staff further define active recreation verses common area or open space. Mr. Jeffries said it would require special legislation to change how the recreational fees collected can be used. He believe the original intent of the statute was to encourage developers to build recreational amenities. Mr. Jeffries noted the lease for the West Park is paid out of the Anderson Creek and Johnsonville Recreational Funds which these credits would impact. It was the consensus of the Board to consider giving credit for recreational amenities from this point forward but not going back to existing developments who had already installed recreation amenities. Commissioners pointed out that any recreational fees collected were spent on recreation. Staff will take the revised text amendment back to the Planning Board for consideration. Mr. Jeffries reported that Planning Services have preliminary approved 1000 new lots on top of everything else. He said there are 800 to 900 homes built in Harnett County per year. Chairman Burgin asked if we could request that developers show us how they plan on taking care of the additional students before approving any additional lots. Mr. Locklear said they could require a school impact analysis or include this in the approval process however Mr. Jeffries shared concerns regarding adequate public facilities ordinances and the reversals Durham County are currently dealing with. The group discussed the pending settlement agreement with Mr. David Levinson, which states he has to pay recreational fees according to the 2007 standards, and believes he will seek an amendment to his settlement agreement if this amendment passes. July 9, 2013 Special Session Minutes Harnett County Board of Commissioners Page 4 of6 Chairman Burgin said he was appalled by recent comments made by a Planning Board member during a Planning Board meeting and apologized to Mr. Locklear for those comments. Chairman Burgin asked the County Attorney to look into the process of having a Planning Board member removed. Mrs. Honeycutt will provide commissioners with updated budget books and a copy of the fixed asset audit report. Mrs. Honeycutt noted she is working on finalizing the bank proposal to be put out around September and is starting to work on the proposal for the upcoming contract audit. She and Mrs. Slusser requested clarification regarding the contract audit, which will include construction contracts. Staff explained the internal review process currently in place for contracts which will soon be done electronically as well as working toward being able to accept and put out electronic signatures. Chairman Burgin asked about the status of the lockboxes and the need for central mail processing within the County. He asked that all county contracts be put on-line for review. Mr. Burns said staff is very concerned about the tropical storm that could be headed this way. He said the biggest concern is wind damage given the land is so saturated. He noted Gary Pope would be meeting with the Chiefs Association the following day to prepare for any issues. Mr. Burns reviewed the draft agenda for the upcoming July 15, 2013, regular board meeting. He shared an invitation with the Board for the Town of Coat's Open House for their new town hall on Thursday, July 11th from 6:00pm until 7:30pm. Mr. Bums reminded the Board oftheir upcoming joint meeting with the Harnett County School Board at 9:00 am on Tuesday, July 23, 2013, including lunch around 11:30 am. Commissioners are also invited to attend Duke Energy's presentation ofthe Duke Site Readiness Plan at 3:00pm on July 18, 2013, in the Board of Commissioners meeting room. Mr. Burns notified commissioners of an upcoming meeting with Johnson County Industries (JCI) who currently occupy the HPE Building. Mr. Burns said staff is trying to work out a compromise with JCI and CCCC to better utilize that facility and help the programs run better. Mr. Bums noted at one time both programs were housed at the HPE facility and CCCC has the support of ARC. Mr. Jeffries spoke with Victoria Whitt, Sandhills Center LME, who requested application to get someone else to run that program if JCI were to leave. Sandhills currently administers some of the funding for that program. July 9, 2013 Special Session Minutes Harnett County Board of Commissioners Page 5 of6 Mr. Burns also noted he recently met with Amy Hunnington regarding the proposed Veteran's Court and offered our support even though we can't commit any funding at this time. Chairman Burgin asked everyone to start thinking about what can be done about the drug problems in Harnett County. He said he would visit with the Sheriff soon to discuss this. Mr. Burns noted the Sheriff met recently with Cumberland County and Spring Lake to talk about drug trafficking problems. The group continued to discuss the prescription drug epidemic currently affecting young people. Chairman Burgin distributed a list of school needs previously discussed. He asked commissioners to send any other issues to Mr. Burns as staff prepares for the July 23rd joint meeting with the Harnett County Board of Education. Chairman Burgin said he has requested a meeting with the U.S. Department of Education via Renee Ellmer's office. Commissioner Springle said he attends the BRAC meeting and confirmed with Mr. Greg Taylor that there was never any federal money promised for schools. He said Congressman Bob Etheridge included $50 million in a budget bill once which was later removed. Commissioner Springle said the problem is the way the impact money is funded with Harnett County getting 19% of the funding they should. Commissioners agreed to invite Mr. Taylor to the July 23rd meeting. Mr. Springle, who serves on the Board for Johnston-Lee-Harnett Community Action, said they have an $18 Million budget and do a tremendous job providing numerous services to the three counties. He noted they are an extremely transparent organization with all of their financial information on-line. Commissioner Springle moved to adjourn the meeting at 10:54 am. Commissioner Hill seconded the motion which passed 4-0. Jim Burgin, Chairman Margaret Regina Wheeler, Clerk July 9, 2013 Special Session Minutes Harnett County Board of Commissioners Page 6 of6 Agenda Item J..f. -/3 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30,2013: Section 1. To amend the General Fund, ReEntry Healthy Choice Family Enrichment, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 1 1 0-5899-420-35.51 Re-Entry Health}'" Choice -Family Enrichment $10,383 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 1 1 0-0000-334-58-04 Re-Entry Healthy_ Choice -Family Enrichment $10,383 EXPlANATION: To budget actual funds from the Department of Juvenile Justice and Delinquancy Prevention, for the JCPC Level II Dispositional Alternatives Project. The ten percent required match will be on in-kind provided by the Re-Entry program. This is only a portion of the FY 13-14 budget we are waiting for the agreement to be signed by State. APPROVAlS: Cathy Ryals 7-22-13 Projects/Grants Finance & Accounting Specialist Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted ____________________________________ _ Margaret Regina Gerrie+: /;Jhee f e. 'r Clerk to the Board Jim Burgin, Chairman Harnett County Board of Comm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carol ina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30~ 2014: Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE P:>21...., 4LJ; 11-00 Salary & Wages 9,778 21-05 Employee Clinic 75 22-00 FICA 766 23-00 Regular Retirement 658 25-10 Unemployment Benefits 54 26-08 Worker's Compensation 221 41-11 Telephone & Postage 288 58-01 Training & Meetings 1,750 58-14 Travel Administration 950 60-33 Materials & Supplies 1,900 60-53 Dues & Subscriptions 150 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-334 7".J'U .,Race to the Top 16,590 Early Learning Challenge Grant EXPLANATION: APPROV : lo bu.,c.:\qe:\ -<Vu\ .,~,~ { (!,(\(,,.. \,, · \\ c-0\.J , ?fme Head (dati'~~] F:~nce icer (da {)1./ l3. H-~ 7 /3/(f!J Section 2. Copies of this budget amendment shall be furnistd to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7301-465-11-00 Salary & Wages 10,095 110-7301-465-21-00 Group Insurance 1,918 110-7301-465-21-04 HSA 343 110-7301-465-21-05 Employee Clinic 99 110-7301-465-22-00 FICA Tax 798 110-7301-465-23-00 Retirement 809 110-7301-465-25-10 Unemployment Benefits 137 110-7301-465-2 6-08 Workers Comp 931 110-7301-465-41-11 Telecommunications & Postage 100 110-7301-465-58-14 Travel Administration 800 110-7301-465-58-01 Training & Meetings 500 110-7301-465-60-33 Materials & Supplies ·400-C#9 110-7301-465-60-47 Food & Provisions 273 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE /10-0DOD-3:J4 -13-0 ~ f:'-< v'l{.n~ { -Cn1·' cl-Lo..rt-w ~~ouru.__ I ~1 IOI ~ UAArv.rtlA EXPLANATION: APPROVALS: Budget cannot exceed the amount of the grant award of $33,673 for fiscal year 2013-2014. #- D0 Head (~ate)~ Finance Offi '?i:;l! County anager(date] 7 ht (tJ Section 2. cop1es or this budget amendment shall tie turn~ed to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be change·d as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7300-465-35-74 4-H ATV {All Terrain Vehicle) Safety Grant 2,630 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-353-73-05 4-H ATV (All Terrain Vehicle) Safety Grant 1,315 110-0000-399-00-00 A_ •-n II -r_ ,,.. £ ,.. 1,315 ... ~ y, '~' ''-''-JoJY '-L: '-''Y"l h'ln._c\.. '&.Dcw,,r; J.. ·Aonrrf.), ;rc~l\ ·I \ EXPLANATION: Budgeting for the remainder of 4-H ATV (All Terrain Vehicle) Safety grant funds to be received for the 2014 fiscal year as approved by the Board of Commissioners on April15, 2013. Also, requesting approval to appropriate funds from fund balance for grant funds received in fiscal year 2012-2013. fun:!.s ~\le~ 4}'V{..-[1/D 13-bu.J'Oe-t C\.VV\e~IM~i' ~P~ f::, lta /.2.01 3 . . . 7/31!/3 Section 2. Cop1es of th1s budget amendment shall be furn1shed to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Timothy B. McNeill, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7300-465-32-31 4-H & Youth 937 110-7300-465-12-00 Part time Salaries & Wages 865 110-7300-465-26-08 Workman's Comp 13 110-7300-465-22-00 FICA 50 110-7300-465-25-10 Unemployment 9 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: APPROVAlS: To increase budget for part-time 4-H summer employee. ;§;m ead (dat~~ ~ance icer (dat ) / / ~~e) i I 7 3/ I.J {)'Coup+ M 1 31 /3 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to th Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners \ \b BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as follows: Ot-- EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7310-465.11-00 Salaries & Wages 98,053 110-7310-465.12-00 Salaries & Wages, Part-time 21,766 110-7310-465.21-00 Group Insurance 27,766 110-7310-465.21-04 Group lnsurance-HSA 7,500 110-7310-465.21-05 Group Insurance Employee Clinic 1,237 110-7310-465.22-00 FICA 9,166 110-7310-465.23-00 Regular Retirement 8,670 110-7310-465.25-10 Unemployment Benefits 1,724 110-7310-465.26-08 Worker's Compensation 5,360 110-7310-465.58-01 Trainings & Meetings 100 110-7310-465.41-11 Telecommunications & Postage 70 110-7310-465.44-21 Building & Equipment Rent 360 110-7310-465.58-14 Travel 805 110-7310-465.60-33 Materials & Supplies 575 110-7310-465.60-47 Food & Provisions 150 110-7310-465.60-53 Dues & Subscriptions 937 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-334-73-10 Parents as Teachers 180,615 EXPLANATION: APPROVALS: To decrease the Parents as Teachers county budget to match the Harnett County Partnership for Children's (grantor) award of 50% (77,668) of FY 2013-2014 approved budget of 155,336. Award letter forwarded to legal for request to accept. Contract for the initial 50% has been signed by County Extension Director and forwarded to County Manager's office for first signature, will need to also be signed by County Attorney & Cou ty F nee Director. tf~ f0>/J ~~~date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Solid Waste Budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 580-6600-461-43-1 5 Maintenance/Repair BL:Jilding $ 11,965.00 580-6600-46 1-43-1 5 Maintenance/Repair Building $ 15,131.00 580-6600-461-7 4-7 4 Capital Outlay Equipment $ 29,284.00 . -- REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 580-0000-399-00-00 Fund Balance $ 56,380.00 Explanation: To increase fund balance appropriated for last fiscal year for paving of Bunnlevel Container Site - $11,965, Johnsonville Container Site -$15,131 and for compactor purchased for Anderson Creek Landfill but not installed in FY 2012/13-$29,284. Finance Of icer (dateJ7le» /1.3 "11'; \\ ~ 3 anager (date) I . '~ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted __________________________________ __ Margaret Regina Wheeler, Clerk to the Board Jim Burgin, Chairman Harnett County Board of Comm BUDGET ORDINANCE BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be Section 1. To amend the Sheriff's Department, the appropriations are to be changed as follows: EXPENDITURE CODE AMOUNT AMOUNT NUMBER DESCRIPTION OF CODE INCREASE DECREASE 251-5100-420.90-10 lnterfund Transfer-General Fund $ 193,257 AMOUNT AMOUNT REVENUE CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 251-0000-336.16-00 Asset Forfeiture (Equitable Share) $ 193,257 251-0000-336.16-01 Drug Seizures-County $ - EXPLANATION: To budget the transfer of funds to the General Fund. APPROVALS: Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the budget Officer and Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE BE IT ORDAINED by the Governing Board of the County of Harnett,:JiN-f.h Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 20t3: Section 1. To amend the Sheriff's Department, the appropriations are to be changed as follows: EXPENDITURE CODE AMOUNT NUMBER DESCRIPTION OF CODE INCREASE 110-5100-420.7 4-7 4 Capital Outlay $ 30,000 110-5100-420-60-33 Materials & Supplies 163,257 AMOUNT REVENUE CODE NUMBER DESCRIPTION OF CODE INCREASE 110-0000-389.43-22 lnterfund Transfer-Asset Forfeiture $ 193,257 EXPLANATION: To budget the transfer of funds from the Asset Forfeiture Fund. Rollover from 2012-2013 budget into 2013-2014 budget for the purchase of vehicles and LEO equipment. APPROVALS: AMOUNT DECREASE AMOUNT DECREASE Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners l'?b BUDGET ORDINANCE BE IT ORDAINED by the Governing Board ofthe County of Harnett, North Carolina, that the following amendment be Section 1. To amend the Sheriff's Department, the appropriations are to be changed as follows: EXPENDITURE CODE AMOUNT AMOUNT NUMBER DESCRIPTION OF CODE INCREASE DECREASE 251-5100-420.90-10 lnterfund Transfer-General Fund $ 2A75 AMOUNT AMOUNT REVENUE CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 251 0000-336.16-00 Asset Forfeiture (Equitable Share) $ -~,q:;z~ 251-0000-336.16-01 Drug Seizures-County $ 2JD5- EXPLANATION: To budget the transfer of funds to the General Fund. APPROVALS: Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the budget Officer and Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners l~b BUDGET ORDINANCE BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend the Sheriff's Department, the appropriations are to be changed as follows: EXPENDITURE CODE AMOUNT AMOUNT NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5100-420.60-33 <Materials and Supplies $ 2,475 AMOUNT AMOUNT REVENUE CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-3 8 9.43-22 lnterfund Transfer-Asset Forfeiture $ 2,475 EXPLANATION: To budget the transfer of funds from the Asset Forfeiture Fund. Rollover from 2012-2013 budget into 2013-2014 budget for the purchase of LEO equipment. APPROVALS: ounty Manag; I ~ \ It~ ce Officer ll11>)P Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners l'1b BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend the Aging-Retired Seniors Volunteer Program (RSVP) Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7510-441.32-13 RSVP-Special Projects $2,452 110-4400-410.55-12 Finance-Group Insurance Expense $2,452 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds to RSVP Special Projects. These funds were reduced during the budget review but the revenue was not. The department will need use of the full $3,500 to operate their program for the year. APPROVALS: Department Head (date) Finance fficer (datt) / Coun Manager (date) 7/~ j [ H Section 2. Copies of this budget amendment shall b~ ~u~~~s~~d to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7300-465-32-39 Pesticide Recycling 223 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-334-73-19 Revenue-Pesticide 223 EXPLANATION: APPROVALS: To put remainder of Pesticide Recycling budget in the new operating year to comP,Iete expenditure spending. "?t5fr~ ment Head (d te) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners 2Db BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Work Force Development, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7 405-46 1-11-00 Salaries & Waqes $3,415 234-7405-461-21-00 Group Insurance $776 234-7 405-461-21-05 Employee Clinic 33 234-7 405-46 1-22-00 FICA 261 234-7 405-46 1-23-00 Retirement 184 234-7 405-46 1-25-10 Unemployment Benefits 234 234-7405-461-26-08 Worker's Comp 358 234-7 405-461-60-33 Materials & SuQQiies 11 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-0000-331-7 4-05 WIA Youth Program (In School Harnett) $5,250 EXPlANATION: To increase budget to actual award, and to budget new accounting tech position for the Harnett In School Program. APPROVAlS: DepartmentHead(Date) . 1 { t; I (. Wt ~ r (date) unty anager [date) 1 \11 l J3 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted __________________________________ __ Margaret Regina Daniel, Clerk to the Board Jim Burgin, Chairman Harnett County Board of Comm ~\b BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Harnett County WIA Dislocated Program Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7411-465.11-00 Salaries & Wages 5767 234-7411-465.21-00 Group Insurance 1190 234-7411-465.21-05 Employee Clinic 51 234-7411-465.22-00 FICA 442 234-7411-465.25-10 Unemployment Benefits 344 234-7411-465.26-08 Worker Camp. 2190 234-7411-465.32-26 Incentives 2000 234-7411-465.32-72 Support Services 3000 234-7411-465.32-73 Training Vouchers 65,071 234-7411-465.33-45 Contracted Services 1000 234-7411-465.35-26 Participant Cost 3500 234-7411-465.41-11 Telecom & Postage 1188 234-7411-465.41-13 Utilities 1000 234-7411-465.58-19 Participant Travel 22,603 234-7411.465.60-33 Materials & Supplies 1500 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-0000-331-74-11 WIA Harnett County Dislocated Worker Program 110,846 EXPLANATION: To increase budget to actual award am ~JJJz~-31-13 Department Head {date) Finance Of 1 er {qate) 8(1!8 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Sampson WIA Adults Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7412-465.11-00 Salaries & Wages (part-time) 5460 234-7412-465.22-00 FICA 969 234-7412-465.23-00 Regular Retirement 618 234-7412-465.41-11 Telecom & Postage 160 234-7412-465.44-22 Building & Equipment 1300 234-7412-465.58-01 Training & Meetings 2234 2 34-7 412-465.58-02 Training 163 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-0000-331-7 4-12 WIA Sampson County Adults Program 10904 EXPLANATION: To Decrease Award to actual amount for F¥2013-2014. APPROVALS: ~haaLJkOOdJ 7j31/t3 Department Head (date) r(date) <a/Itt~ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of ) ) Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend the Sampson WIA Dislocated Program Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7413-465.11-00 Salaries & Wages 2986 2 34-7 413-465.12-00 Part-Time (Salaries & Wages) 5460 234-7413-465.21-00 Group Insurance 2816 234-7413-465.21-05 Employee Clinic 22 234-7413-465.22-00 FICA 341 2 34-7 413-465.23-00 Regular Retirement 568 234-7413-465.25-10 Unemployment Benefits 33 234-7413-465.26-08 Worker's Compensation 398 234-7413-465.32-72 Training Voucher 164 234-7413-465.33-45 Contracted Services 96 234-7413-465.58-14 Travel Admin. 300 234-7413-465.60-33 Materials & Supplies 181 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-0000-331-7 4-13 WIA Sampson County Dislocated Worker Program 255 EXPLANATION: To increase budget to actual award, and to cover expenditure in the above line items. APPROVALS: Department Head (date) e OffiCJef (date) Slt l:=, ~te~s-t-13 Co nty Manager (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the WIA Youth Program Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7407-465.11-00 Salaries & Wages 2250 / - REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 2 31-0000-3 31-7 4-0 7 WIA Youth Program (Out -of-School) 2250 EXPLANATION: To increase budget to actual award amount to cover expenditure in the above line items. APPROVALS: {kdJY~'1/3!JIJ b 12 ~ <$-/-, Department Head (date) Finance Offc r (date) ~g~7{da'te) Section 2. Copies of this budget amendment sha~l~ ~J~ished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board ofthe County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Harnett County WIA Adult Program Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7410-465.11-00 Salaries & Wages 5767 234-7410-465.21-00 Group Insurance 1190 234-7410-465.22-00 FICA 442 234-7410-465.23-00 Regular Retirement 325 234-7410-465.25-10 Unemployment Benefits 344 234-7410-465.32-73 Training Vouchers 25,000 234-7410-465.33-45 Contracted Services 300 234-7410-465.35-26 Participant Cost 3000 234-7410-465.35-27 Childcare 1121 234-7410-465.41-11 Telecom & Postage 1500 234-7410-465.41-13 Utilities 1500 234-7410-465.41-13 Trainings & Meetings 1204 234-7410-465.58-19 Travel 16,400 234-7410-465.32-72 Supportive Service 2000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-0000-331-74-10 WIA Harnett County Adult Program 60,093 EXPLANATION: To increase budget to act al award amo nt to cover expenditure in the above line items. ClWJhwJ31-13 ~ f2_ ~1-1-1 Department Head (date) i8Uli~ ~~.:ri{fatej Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners Board Report Agenda Item L/ -C Date: 08/05/2013 Appro vee TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENAL TIES FOR ALL MUNICIPALITIES GIBSON, TROY BENJAMIN City 0.00 Value Decrease GIBSON, SHAVONNE 0001783987-2012-2012-Refund TIFFANY NICOLE 57.98 127 JUMPMASTER DR 000000 County 57.98 BROADWAY, NC, 27505-8181 2 KTL MCDONALD'S LLC #2550 0000029801-2011-2011-City(CI05) 138.37 Value Decrease 1213 WELLSTONE CIR 373.32 Refund APEX NC, 27502 000000 County 234.95 3 KTL MCDONALD'S LLC #2550 0000029801-2012-2012-City(CI05) 129.71 Value Decrease 1213 WELLSTONE CIR 349.95 Refund APEX NC, 27502 000000 County 220.24 4 KTL MCDONALD'S LLC City(CI01) 2.64 Value Decrease LILLINGTON OFFICE 0001279533-2012-2012-6.33 Refund 1213 WELLSTONE CIR 000000 County 3.69 APEX NC, 27502 5 LAGMAN, ILJAY SWAIN 0001860637-2010-2010-City 0.00 Military Exemption 148 JUMPMASTER DR 119.85 Refund BROADWAY, NC, 27505-8180 000000 County 119.85 6 LAGMAN, ILJAY SWAIN 0001974121-2011-2011-City 0.00 Military Exemption 148 JUMPMASTER DR 215.22 Refund BROADWAY, NC, 27505-8180 000000 County 215.22 7 MUNDY, MARY COLEEN City 0.00 Value Decrease M 0001736557-2010-2010-118.05 Refund 110 GILCHRIST RD 000000 County 118.05 CAMERON NC, 28326-0000 8 MUNDY, MARY COLEEN City 0.00 Value Decrease M 0001736557-2011-2011-118.93 Refund 110 GILCHRIST RD 000000 County 118.93 CAMERON NC, 28326 -0000 9 MUNDY, MARY COLEEN City 0.00 Value Decrease M 0001736557-2012-2012-118.05 Refund 110 GILCHRIST RD 000000 County 118.05 CAMERON NC, 28326 -0000 10 OCHS, MELISSA RAE City 0.00 Value Decrease 520 COKESBURY PARK LN 0002074644-2012-2012-42.34 Refund FUQUAY VARINA, NC, 27526-000000 County 42.34 4458 11 REARDON, TABITHA RENEE 0001764927-2012-2012-City(CI05) 1.77 Value Decrease 1604 S ELM AVE 4.77 Refund DUNN, NC, 28334-8467 000000 County 3.00 12 WELLBAUM, BRANDON City 0.00 Military Exemption ROBERT 0001896943-2011-2011-179.31 Refund 1175 FARRAR DAIRY RD 000000 County 179.31 LILLINGTON, NC, 27546-7227 13 WELLBAUM, BRANDON City(CI01) 17.43 Military Exemption ROBERT 0002088708-2013-2013-77 SUMMERSEAT WAY 000000 34.76 Refund BUNNLEVEL, NC, 28323 -County 17.33 9174 14 WOODELL, T ANNY JOE 0001406825-2013-2012-City() 31.32 Situs Correction 761 ALPHIN RD 31.91 Refund DUNN, NC, 28334-6073 000000 County 0.59 15 WOODELL, TANNY JOE 0002094762-2013-2013-City() 14.46 Situs Correction 761 ALPHIN RD 14.46 Refund DUNN, NC, 28334-6073 000001 County 0.00 WM. A. TONY WILDER City Total 335.70 Revenue Administrator County 1,449.53 Total Total to be 1,785.23 Refunded Board Report Date : 08/05/2013 Approved By=-------- TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES 1 KTL MCDONALD"S LLC #17689 City(CI04) 1,379.61 Value Decrease 1213 WELLSTONE CR 0000029802-2011-2011-000000 3,449.04 Refund APEX NC, 27502 County 2,069.43 2 KTL MCDONALDS LLC #10721 City(CI01) 218.97 Value Decrease 1213 WELLSTONE CIR 0000029803-2012-2012-000000 524.26 Refund APEX NC, 27502 County 305.29 3 KTL MCDONALD'S LLC #17689 City(CI04) 1,287.40 Value Decrease 1213 WELLSTONE CR 0000029802-2012-2012-000000 3,218.49 Refund APEX NC, 27502 County 1,931.09 WM. A. TONY WILDER City Total 2,885.98 Revenue Administrator County Total 4,305.81 Total to be 7,191.79 Refunded CC: WM. A. TONY WILDER Agenda Item __!:f_::_ D RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS TO PLACE THE ARTICLE 46 )4 CENT LOCAL OPTION SALES TAX VOTER REFERENDUM ON THE NOVEMBER 5, 2013 BALLOT www.harnett.org WHEREAS, the Harnett County Board of Commissioners has a record of responsiveness to the capital needs of the public school system in providing adequate facilities; and WHEREAS, Harnett County is facing unprecedented growth pressures as indicated by the 2010 census and State projections indicate these trends will continue for the next two decades as the third fast growing County in North Carolina; and WHEREAS, the County's fiscal condition is stressed with a significant debt load, depleted fund balance reserves, and a structural budget deficit; and WHEREAS, the governing body is actively working to analyze its fiscal position and is taking steps to correct the County's fiscal weaknesses; and WHEREAS, there exists immediate need for new construction of a new Harnett Central Elementary School and a new Highland Middle School; and WHEREAS, there are projected short term capital needs for school construction of new Western Harnett and Southwest Harnett Elementary Schools; and WHEREAS, there is a projected long term capital need for a new Highland High School, and the sum of these capital needs is in excess of $146 million dollars; and WHEREAS, this burden should not be placed solely on the land owners, and property taxpayers of Harnett County citizens, working families, and retirees; and NOW, THEREFORE BE IT RESOLVED, that the Harnett County Board of Commissioners hereby request the Harnett County Board of Elections to place the Article 46 Y4 cent local option sales tax voter referendum on the November 5, 2013, ballot. Adopted this 5th day of August 2013. HARNETT COUNTY BOARD OF COMMISSIONERS Attest: Jim Burgin, Chairman Margaret Regina Wheeler, Clerk strong roots • new growth Board Meeting Agenda Item Agenda Item .!:l::_E MEETING DATE: August 5, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Propositions Concerning the "On-Premises" and "Off Premises" Sale of Malt Beverages and Unfortified Wine in the Grove Township REQUESTED BY: Jennifer Slusser, Senior County Staff Attorney REQUEST: Approve the attached resolution regarding public notice calling the question whether to adopt a resolution directing the Board of Elections to hold elections concerning the 'on-premises" and "off premises" sale of malt beverages and unfortified wine in the Grove Township. COUNTY MANAGER'S RECOMMENDATION: u C:\Users\gwheeler\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\Z5TP9EAN\13 08 04 Agenda Grove Township.doc Page 1 of2 Harnett COUNTY ' ' '· RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS CALLING A PUBLIC HEARING ON THE QUESTION www.harnett.org OF WHETHER TO ADOPT THE PROPOSED RESOLUTION BY THE HARNETT COUNTY BOARD OF COMMISSIONERS REQUESTING THAT THE HARNETT COUNTY BOARD OF ELECTIONS HOLD ELECTIONS IN THE GROVE TOWNSHIP ON TW() PROPOSITIONS CONCERNING THE "ON-PREMISES" AND "OFF PREMISES" SALE OF MALT BEVERGES AND UNFORTIFIED WINE Whereas, the Harnett County Board of Commissioners has been asked to adopt a resolution requesting that the Harnett County Board of Elections hold elections in the Grove Township of Harnett County on two propositions concerning the "on-premises" and "off premises" sale of malt beverages and unfortified wine; and Whereas, although not required by law, the Harnett County Board of Commissioners would like to call a public hearing on the question and to hear all interested persons who appear with respect to whether the Board of Commissioners should adopt a resolution requesting that the Harnett County Board of Elections hold elections in the Grove Township on two propositions concerning the "on- premises" and "offpremises" sale of malt beverages and unfortified wine. NOW, THEREFORE, be it resolved by the Harnett County Board of Commissioners as follows: A public hearing on the proposed resolution shall be conducted by the Harnett County Board of Commissioners at 7:00 p.m. on the 19th day of August, 2013, at which time said Board shall hear all interested persons who appear with respect to whether the Board of Commissioners should adopt a resolution requesting that the Harnett County Board of Elections hold elections in the Grove Township on two propositions concerning the "on-premises" and "off premises" sale of malt beverages and unfortified wine. Said public hearing shall be conducted in the assembly room of the Harnett County Office Building, 102 E. Front Street, Lillington, North Carolina 27546. Duly adopted by the Harnett County Board of Commissioners this 5th day of August, 2013. HARNETT COUNTY BOARD OF COMMISSIONERS By: ____________________________________ _ Jim Burgin, Chairman Attest: Margaret Regina Wheeler, Clerk strong roots • new growth Board Meeting Agenda Item Agenda Ite:rn I./ -f= MEETING DATE: August 5, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Request by Reedy Creek Firm, LLC for Road Closure for Parrish Street in Buies Creek REQUESTED BY: Jennifer J. Slusser, Senior County Staff Attorney REQUEST: Approve resolution declaring intent to close public road or easement and to call a public hearing on the question. Campbell University, Inc. does not object to the request. This request was previously reviewed by the Board of Commissioners in a work session and staff was instructed to proceed with the road closure process. COUNTY MANAGER'S RECOMMENDATION: C:\Users\gwheeler\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\Z5TP9EAN\13 08 05 Agenda Request Parrish Street.doc Page 1 of2 RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS DECLARING ITS INTENT TO CLOSE PUBLIC ROAD OR EASEMENT AND CALLING A PUBLIC HEARING ON THE QUESTION www.harnett.org Whereas, the Harnett County Board of Commissioners has been asked to close the below referenced public road or easement by Reedy Creek Firm, LLC; and Whereas, the provisions of North Carolina law require that a resolution be adopted by the Board of Commissioners declaring the intent of said board to close such public road or easement; and Whereas, said Board is required by North Carolina law to call a public hearing on the question and to hear all interested persons who appear with respect to whether the closing would be detrimental to the public interest or to any individual property rights. NOW, THEREFORE, be it resolved by the Harnett County Board of Commissioners as follows: Attest: I. It is declared to be the intent of the Harnett County Board of Commissioners to close the public road or easement which has hereto served as a portion of Parrish Street as herein described. The public road or easement to be closed is 0.230 acres of Parrish Street located in Buies Creek, North Carolina which is undeveloped and unopened and is more specifically shown on the attached Exhibit A. 2. A public hearing on the proposed closing of said public road or easement shall be conducted by the Harnett County Board of Commissioners at 9:00 a.m. on the 3rd day of September, 2013, at which time said Board shall hear all interested persons who appear with respect to whether the closing would be detrimental to the public interest or to any individual property rights. Said public hearing shall be conducted in the assembly room of the Harnett County Office Building, 102 E. Front Street, Lillington, North Carolina 27546. 3. Notice of said public hearing shall be given as provided in North Carolina General Statute 153A-241. Duly adopted by the Harnett County Board of Commissioners this 5th day of August, 2013. HARNETT COUNTY BOARD OF COMMISSIONERS By: __________________ _ Jim Burgin, Chairman Margaret Regina Wheeler, Clerk strong roots • new growth Board Meeting Agenda Item Agenda Item 4-G- MEETING DATE: August 5, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Harnett County Early Retirement Incentive Program REQUESTED BY: John Rankins, Director of Human Resources and Risk Management' REQUEST: Approval of the Harnett County Early Retirement Incentive Plan. See Resolution and Plan attached. Eligible employees approved under the plan receive as follows: 1. If retiring prior to December 1, 2013, the participating employee will receive on or before November 30, 2013, an amount equivalent to the payment oflongevity which would have been paid on November 30,2013. 2. A lump sum payment equal to two (2) times the amount oflongevity. The lump sum payment will be made within thirty (30) days following the effective date of the RELEASE AGREEMENT and will be subject to the normal statutory deductions and withholdings. In no event will payment be made later than March 15,2014. 3. A lump sum payment equal to the participating employee's accumulated but unused vacation leave, up to 240 hours. Vacation leave in excess of 240 hours will be converted to sick leave. Remaining sick leave will be used to increase the participating employee's creditable service in accordance with LGERS. In no event will payment be made later than March 15, 2014. 4. Retiree health insurance benefits based on length of service as outlined below, and subject to any and all applicable policies and other governing provisions that are applicable to covered employees and retirees of the County: D For less than 20 years of creditable service: retiree health insurance at the 25 year percentage; D For 20 but less than 25 years of creditable service: retiree health insurance at the 30 year percentage; D For 25 or more years of creditable service: retiree health insurance at the 30 year C:\Users\gwheeler\AppData\Local\M icrosoft\ Windows\ Temporary Internet Files\Content.Outlook\ZSTP9EAN\13 08 04 Agenda.doc Page I of2 COUNTY MANAGER'S RECOMMENDATION: Under the program, vacated positions will be frozen not less than six months. C:\Users\gwheeler\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\Z5TP9EAN\13 08 04 Agenda.doc Page 2 of2 Harnett COUNTY RESOLUTION AUTHORIZING COUNTY OF HARNETT EARLY RETIREMENT INCENTIVE PROGRAM www.harnett.org THAT, WHEREAS, the Harnett County Board of Commissioners desires to ensure that the County's budget for FY 2013-2014 is balanced in a manner that carefully balances the rights of residents and business to government services and the interest of County employees who provide those services; and WHEREAS, the County Manager has recommended an Early Retirement Incentive Program as a cost savings measure that will provide the opportunity to realign staffing levels and redirect financial resources; WHEREAS, the Harnett County Board of Commissioners desires to implement the Early Retirement Incentive Program (hereinafter referred to as "Program"), attached hereto as Exhibit A, under which eligible employees may elect to retire early and to accept benefits in exchange for the signing and execution of a General Release Agreement and Waiver of Claims relating to various terms and conditions; and follows: NOW THEREFORE, BE IT RESOLVED, by the Harnett County Board of Commissioners as 1. That the Employee Retirement Incentive Program, attached hereto as Exhibit A, be hereby ADOPTED; and 2. Any position vacated due to acceptance ofthe Program will be placed in a job freeze and be subject to the following cost reduction reviews and actions: a. The vacated position or an alternate comparable position or positions, whose substitution shall be first approved by the County Manager shall remain frozen for a minimum of six (6) months pending review and recommendation by the County Manager and approval by the Board of Commissioners. b. For any position vacated by a Department Director, the position may only be filled by a current county employee to serve as an Interim Director for a period of not less than six (6) months. As a result, the position vacated by the Interim Director shall remain frozen for a period of not less than six (6) months. c. The County Manager is authorized to work with departments for other cost reduction plans and can make substitutions to ensure that all regulatory staffing is maintained in those areas that are required to work in ratio. d. Should an elected official decide to accept this plan, the elected official's position will be filled in accordance with the North Carolina General Statutes. This the 5th day of August, 2013. Jim Burgin, Chairman ATTEST: Margaret Regina Wheeler, Clerk strong roots • new growth Harnett COUNTY NORTH CAROLINA Human Resource Department www.harnett.org PO Box 778 Lillington, NC 27546 Ph: 910-893-7567 Fax: 910-814-0350 EARLY RETIREMENT INCENTIVE PROGRAM DESCRIPTION The COUNTY OF HARNETT (the "COUNTY") has developed an Early Retirement Incentive Program ("PROGRAM") under which eligible employees may elect to retire early and to accept benefits in exchange for the signing and execution of a General Release Agreement and Waiver of Claims ("RELEASE AGREEMENT") relating to various terms and conditions. This document will provide employees with information regarding: (1) the class, unit and/or groups of individuals covered by the PROGRAM; (2) the eligibility factors for the PROGRAM; (3) the time limits applicable to the PROGRAM; and (4) the benefits offered under the PROGRAM. The PROGRAM will provide opportunities to realign staffing levels and redirect financial resources. The PROGRAM is voluntary. Any employee who believes that he or she is being coerced or pressured to retire should report to the Human Resources Director. This is a one-time PROGRAM offering that may not be repeated. EMPLOYEESCOVEREDBYTHEPROGRAM: All general county employees are covered under the PROGRAM, but only those employees who satisfy all Eligibility Factors and other Requirements of the PROGRAM will be eligible to apply for early retirement under the PROGRAM. ELIGIBILITY FACTORS: To apply for Early Retirement under the PROGRAM, you must be a covered employee as described above, and you must: 1. For employees within departments under the authority and control of the County Manager, you must: a. occupy a position the County Manager, in consultation with the Department Director, determines could be left vacant, or filled internally and another position left unfilled; and b. be approved for early retirement under the PROGRAM by the County Manager; 2. For employees within a department not under the authority and control of the County Manager, such as those with appointed boards or elected officials: a. You must occupy a position the Departmental Board and Departmental Director, or the Elected Official, determines could be left vacant, or filled internally and another position left unfilled; and b. the employee's Departmental Board and Department Director or the Elected Official must determine and agree in writing that once the employee has retired, the incumbent's former position shall be subject to the requirements described in the Resolution Authorizing County of Harnett Early Retirement Incentive Program; and c. you must be approved for early retirement under the PROGRAM by the Departmental Board and Departmental Director or the Elected Official. 3. Be eligible for retirement through the NORTH CAROLINA LOCAL GOVERNMENTAL EMPLOYEE'S RETIREMENT SYSTEM ("LGERS") as of December 1, 2013; 4. Elect to retire through the LGERS; 5. Submit no later than the election date (September 20, 2013) a completed application and all required forms to LGERS for retirement. The LGERS application must be attached to the employee's Program application. The employee's retirement date shall be no later than December 1, 2013; 6. Fully complete, execute at the appropriate time and deliver to John Rankins in the COUNTY'S Human Resources Department all necessary PROGRAM forms and other required documents, including but not limited to a signed and notarized RELEASE AGREEMENT (the "PROGRAM Package"). Prior to signing the RELEASE AGREEMENT, eligible employees will be provided information concerning the group of employees covered by the PROGRAM, the job titles and ages of individuals eligible for the Program and the ages of all individuals in the same job classification or unit who are not eligible for the Program. This information will be delivered after eligibility determinations are made. Thereafter, employees will be allowed forty-five (45) days to consider the RELEASE AGREEMENT and eligibility information. The Release Agreement may be executed prior to the conclusion of this 45 day period at the employee's option, but not before the conclusion of the employee's final day of employment with the COUNTY. [The RELEASE AGREEMENT must be signed and acknowledged before a notary public and must be delivered to John Rankins in the County's Human Resources Department at the appropriate time. The RELEASE AGREEMENT provides to the COUNTY a written release and waiver of all claims against the COUNTY, its officers, agents and/or employees, including without limitation to claims of race, sex, ethnicity, color, religious or other discrimination under state or federal law; age discrimination under the Age Discrimination in Employment Act (29 U.S.C. §§621-634) and state law; disability discrimination under the Americans with Disabilities Act and state law; and that provides that the employee agrees not to seek reemployment in the future with the COUNTY without the consent of the COUNTY. An employee who is forty (40) years old or older has seven (7) days following execution of the Release Agreement to revoke the RELEASE AGREEMENT in writing. The RELEASE AGREEMENT must not be executed prior to the conclusion of your last date of employment with Harnett County.]; 7. Not revoke the RELEASE AGREEMENT; 8. Not revoke your election to retire through the LGERS; and 9. Perform your duties satisfactorily and complete your employment with the County through your retirement date. Compliance with all of the requirements set forth above is required for participation in the PROGRAM. Any employee who elects to participate in the PROGRAM who fails to timely and properly comply with the foregoing requirements will not be eligible for participation in the PROGRAM or receive any of the benefits provided by or pursuant to the PROGRAM. TIME LIMITS APPLICABLE TO THE PROGRAM: All PROGRAM Packages, which will include a copy of the RELEASE AGREEMENT, will be distributed in August 2013. Eligible employees who elect voluntarily to participate in the 2 PROGRAM must make their elections to participate in the PROGRAM no later than September 20, 2013. An election is made by submitting the fully completed Application to Human Resources. Eligibility determinations will be made by the County after receipt of election Applications. Employee elections are not final at this time and may be revoked. Elections for eligible employees become final the 81h day after employees execute the RELEASE AGREEMENT if the employee has not revoked the RELEASE AGREEMENT. Employees who elect early retirement through the PROGRAM and are determined eligible will be provided an Eligibility Chart showing the job titles and ages of all individuals eligible for the PROGRAM and the ages of all individuals in the same job classification or unit who are not eligible for the PROGRAM. At the same time, employees will be provided another complete copy of the RELEASE AGREEMENT. Employees will have at least forty-five days to consider the Eligibility Chart and the RELEASE AGREEMENT prior to the deadline for signing the RELEASE AGREEMENT. In no event, however, may the RELEASE AGREEMENT be executed prior to the conclusion of the employee's final day of employment. Following completion of the employee's final day of employment with the COUNTY the employee must execute and deliver the notarized RELEASE AGREEMENT to John Rankins in the COUNTY'S Human Resources Department. If, on the final date of employment, forty-five (45) days has lapsed since receipt of the Eligibility Chart, the employee must deliver the signed and notarized RELEASE AGREEMENT no later than the next business day following his or her final date of employment. If, on the final date of employment, forty-five (45) days have not lapsed since receipt of the Eligibility Chart, the employee must deliver the signed and notarized RELEASE AGREEMENT no later than the 46 1h day after receipt of the Eligibility Chart. No RELEASE AGREEMENTS executed prior to the conclusion of the employee's final date of employment will be accepted. An employee who is forty (40) years old or older has seven (7) days following execution and delivery of the RELEASE AGREEMENT to revoke the RELEASE AGREEMENT in writing. If the employee so elects to revoke the RELEASE AGREEMENT, the employee will not be eligible to participate in the PROGRAM or receive any benefits provided by or pursuant to the PROGRAM. If the employee does not revoke the RELEASE AGREEMENT, the RELEASE AGREEMENT will be effective immediately following the seventh day after the employee executes and delivers the RELEASE AGREEMENT to the COUNTY. BENEFITS AVAILABLE UNDER THE PROGRAM: Eligible employees who (a) elect to participate in the PROGRAM, (b) timely comply with and continue to comply with all requirements of the PROGRAM (including but not limited to timely execution, delivery and non-revocation of the required RELEASE AGREEMENT), (c) are approved for early retirement under the PROGRAM, and (d) remain eligible for participation in the PROGRAM through their final date of employment, will receive the following benefits from the COUNTY: 1. If retiring prior to December 1, 2013, the participating employee will receive on or before November 30, 2013, an amount equivalent to the payment of longevity which would have been paid on November 30, 2013. 2. A lump sum payment equal to two (2) times the amount of longevity. The lump sum payment will be made within thirty (30) days following the effective date of the RELEASE 3 AGREEMENT and will be subject to the normal statutory deductions and withholdings. In no event will payment be made later than March 15, 2014. 3. A lump sum payment equal to the participating employee's accumulated but unused vacation leave, up to 240 hours. Vacation leave in excess of 240 hours will be converted to sick leave. Remaining sick leave will be used to increase the participating employee's creditable service in accordance with LGERS. In no event will payment be made later than March 15, 2014. 4. Retiree health insurance benefits based on length of service as outlined below, and subject to any and all applicable policies and other governing provisions that are applicable to covered employees and retirees of the County: • For less than 20 years of creditable service: retiree health insurance at the 25 year percentage; • For 20 but less than 25 years of creditable service: retiree health insurance at the 30 year percentage; • For 25 or more years of creditable service: retiree health insurance at the 30 year percentage. MISCONDUCT/PERFORMANCE FAILURE Employees who elect to participate in the PROGRAM are still obliged to adhere to COUNTY and department policies and procedures. Neither the election nor the approval of such election excuses an employee from complying with the COUNTY'S rules or its disciplinary policies and procedures. Any employee who has elected to participate in the PROGRAM and who engages in conduct that results in a formal disciplinary action prior to the separation date will be disqualified from participating in the PROGRAM. In the event a grievance is filed and the disciplinary action is not upheld, the employee's eligibility status will continue to be governed by the Program requirements. REEMPLOYMENT Any employee participating in the PROGRAM will not be eligible for reemployment with the COUNTY in any and all capacities including those on contract basis, unless approved by the Board of Commissioners. RETIREMENT APPLICATION PROCESS Employees who are considering whether to participate in the PROGRAM should first obtain information about their retirement benefits from the LGERS. Employees who decide to participate in the PROGRAM should submit their applications for retirement to the LGERS as soon as possible, but no later than the date an employee elects to participate in the PROGRAM. Eligible employees may also contact the Human Resources Department for additional information. 4 THRU: THRU: TO: FROM: Harnett COUNTY NORTH CAROLINA Human Resource Department HARNETT COUNTY EARLY RETIREMENT INCENTIVE PROGRAM APPLICATION FOR PARTICIPATION Department Director John Rankins Human Resources & Risk Management Director Tommy Burns County Manager (Employee Name) www.harnett.org PO Box 778 Lillington, NC 27546 Ph: 910-893-7567 Fax: 910-814-0350 SUBJECT: Request to Participate in Harnett County Early Retirement Incentive Program 1. My position is in the Department. I request to participate in the Harnett County Early Retirement Program ("Program") and to have my position evaluated for that purpose. I also have applied for retirement under the North Carolina Local Governmental Employee's Retirement System ("LGERS"). My LGERS application is attached. 2. If approved to participate in the Program, I understand that I will retire from Harnett County and my employment will end. I understand that my retirement date will be no later than December 1, 2013. 3. I have received a copy of the Harnett County Early Retirement Incentive Program Description and the entire Program Package and have carefully reviewed it. The Program Package included the General Release Agreement and Waiver of Claims ("Release Agreement") that I will be required to sign in order to participate in and receive benefits under the Program. 4. I understand that if approved for participation in the Program, I will be required to execute the General Release Agreement and Waiver of Claims following my final date of employment and deliver it to John Rankins in the Human Resources Department. If I do not, or if I revoke the Release Agreement within seven (7) days of execution, I will no longer be eligible for participation in the Program, and I will not receive any benefits under or pursuant to the Program. 5. No Harnett County representative or employee has made any representation or promise to me about the terms and conditions of the Program other than those contained in the written Program Description and Program Package. 6. My election to participate in the Program has not been coerced in any way and my decision to participate in the Program is totally voluntary. Harnett COUNTY NORTH CAROLINA Human Resource Department www.harnett.org PO Box 778 Lillington, NC 27546 Ph: 910-893-7567 Fax: 910-814-0350 7. I understand and agree that my election to participate in the Program is subject to Harnett County's final approval and to the eligibility factors and requirements of the Program. 1 must continue to meet the eligibility factors and other Program Requirements through my final date of employment in order to participate in and receive benefits under the Program. Employee Signature Date County Manager Approval I have reviewed and approve the request for participation in the Early Retirement Incentive Program, subject to the employee's continued satisfaction of the eligibility and other requirements of the Program. County Manager Signature Date ATTACHMENT A Harnett COUNTY ~ORTH CAROliNA HARNETT COUNTY EARLY RETIREMENT INCENTIVE PROGRAM GENERAL RELEASE AGREEMENT AND WAIVER OF CLAIMS This General Release Agreement and Waiver of Claims ("AGREEMENT") by and between ----------("EMPLOYEE") and the COUNTY OF HARNETT ("COUNTY"), and effective as of the date specified herein. RECITALS A. Due to economic reasons, COUNTY has decided to save funds by offering "early retirement" through the Harnett County Early Retirement Incentive Program ("PROGRAM") to eligible employees as determined by the COUNTY; and B. EMPLOYEE has voluntarily chosen to accept such early retirement. NOW, THEREFORE in consideration of the mutual promises set forth here, the parties agree as follows: 1. RESIGNATION/RETIREMENT a) EMPLOYEE has confirmed eligibility to retire under the NORTH CAROLINA LOCAL GOVERNMENTAL EMPLOYEE'S RETIREMENT SYSTEM ("LGERS") on, or before December 1, 2013 and has elected to retire through LGERS. b) EMPLOYEE has, prior to executing this Agreement, irrevocably and voluntarily resigned/retired from COUNTY employment. 2. BENEFIT TO EMPLOYEE Based on and in consideration of EMPLOYEE'S election of early retirement and satisfaction of all PROGRAM requirements: a) COUNTY shall pay EMPLOYEE an incentive amount as follows: i) Incentive amount is a lump sum payment of$ The lump sum payment will be made within thirty (30) days following the EFFECTIVE DATE of this Agreement, provided that EMPLOYEE does not revoke this Agreement, and will be subject to the normal statutory deductions and withholdings. In no event will payment be made later than March 15, 2014. b) COUNTY shall pay EMPLOYEE a lump sum payment of$ representing the EMPLOYEE'S hours of accumulated but unused vacation leave. (Max. 240 hours) c) In addition, based on EMPLOYEE'S # __ years service, EMPLOYEE will be offered retiree health benefits as outlined in Article VII, Employee Benefits Section 1, of the Harnett County Personnel Ordinance as outlined below: i) For less than 20 years of creditable service: retiree health insurance at the 25 year percentage; ii) For 20 but less than 25 years of creditable service: retiree health insurance at the 30 year percentage; iii) For 25 or more years of creditable service: retiree health insurance at the 30 year percentage. iv) Except for the additional years of creditable service referred to herein, EMPLOYEE remains subject to all the terms and conditions applicable to COUNTY employees and retirees with respect to health benefits. 3. EMPLOYEE RELEASE a) EMPLOYEE hereby releases, waives, and forever discharges the COUNTY, its elected or appointed officials, attorneys, volunteers, agents, employees, benefit plans, plan administrators, ------EMPLOYEE INITIALS and assigns (hereinafter "the Releasees") from any and all liability, actions, charges, causes of action, demands, damages, attorneys fees, or claims for relief or remuneration of any kind whatsoever, whether known or unknown at this time, to the fullest extent permitted by law. These include, but are not limited to, any claim (including related attorneys fees and costs) under the Age Discrimination in Employment Act, Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act, the Worker's Adjustment and Retraining Notification Act, the Equal Pay Act, the Post Civil War Civil Rights Act, The Family and Medical Leave Act, the United States Constitution, the North Carolina Constitution, the Retaliatory Employment Discrimination Act, and any other federal, state, or local law or ordinance, and any claim for benefits or other claims, except those claims which relate to the payment of vested retirement benefits, if any, which EMPLOYEE is entitled to receive. This waiver, release and discharge also includes without limitation, any wrongful or unlawful discharge claims, discipline or retaliation claims, any claims relating to any contract of employment, whether express or implied, any claims related to promotions or demotions, any claims for or relating to relocation, compensation including vacation, bonus and commissions, short term or long term incentives, retirement plans and the management thereof, any claims for defamation, slander, libel, invasion of privacy, misrepresentation, fraud, infliction of emotional distress, any claims based on stress to the extent permitted by law, any claims for breach of any covenant of good faith and fair dealing, and any other claims relating to the EMPLOYEE'S employment with the COUNTY and separation there from. This AGREEMENT does not apply to any claims or rights that may arise under the Age Discrimination in Employment Act after the date that this Agreement is signed. EMPLOYEE expressly waives all claims, including those which he or she does not know or suspect to exist in his or her favor as of the date of this AGREEMENT. As used herein, the parties understand the word "claims" to include all actions, claims, and grievances, whether actual or potential, known or unknown, and specifically but not exclusively including all claims against the COUNTY and the Releasees arising from or relating to EMPLOYEE'S employment with the COUNTY, the termination thereof or any other conduct by the COUNTY or the Releasees occurring on or prior to the date EMPLOYEE signs this AGREEMENT except those relating to vested retirement benefits. All such claims are forever barred by this AGREEMENT whether they arise in contract or tort or under a statute or any other law. EMPLOYEE also understands and agrees that this release extinguishes all claims, whether known or unknown, foreseen or unforeseen. It is expressly understood and agreed by the parties that this AGREEMENT is in full accord, satisfaction and discharge of any and all doubtful and/or disputed claims by EMPLOYEE against the COUNTY and the Releasees, and that this AGREEMENT has been signed with the express intent of extinguishing all claims, obligations, actions or causes of action as herein described. b) Notwithstanding Section 3 (a) and (b), EMPLOYEE retains the right to bring an action or claim against COUNTY for failure of COUNTY to make any payment required under Section 2. c) EMPLOYEE understands and acknowledges that, except for the consideration referenced in this Agreement, he or she has received all compensations and benefits owed to EMPLOYEE by COUNTY, and acknowledges that no other wages, compensation, remuneration, monies or payments of any kind are due to EMPLOYEE except the benefits identified herein, any vested retirement benefits to which EMPLOYEE might be entitled, and those that might be provided upon ------EMPLOYEE INITIALS 2 resignation or retirement under applicable COUNTY rules or plans. EMPLOYEE will otherwise receive no other or further payments from COUNTY. d) In executing this AGREEMENT, EMPLOYEE warrants and represents that none of the rights, claims, actions, damages or liabilities released by EMPLOYEE hereunder have been previously assigned, conveyed or transferred in any fashion to any other person and/or entity. The rights and obligations conferred by this AGREEMENT may not be assigned without the prior written consent of both EMPLOYEE and the COUNTY. 4. PERIOD FOR CONSIDERATION OF AGREEMENT/RIGHT TO REVOKE a) EMPLOYEE confirms that he/she was provided forty-five (45) days in which to consider this AGREEMENT and the terms of the Harnett County Early Retirement Incentive Program. b) If EMPLOYEE is forty (40) years old or older, EMPLOYEE may revoke this AGREEMENT within seven (7) days of signing it. Any revocation must be in writing and delivered to John Rankins in the Human Resources Department on or before the end of the seven day period. Any timely revocation shall make this AGREEMENT void and unenforceable and EMPLOYEE therefore shall not receive any payment set forth in Section 2 or any rights or benefits under or pursuant to the Harnett County Early Retirement Incentive Program. c) This AGREEMENT shall be final and effective on the eighth day after EMPLOYEE signs it (the "EFFECTIVE DATE") unless revoked as set forth in Section 4 (b). In no event shall the AGREEMENT be effective before the conclusion of the revocation period. 5. EMPLOYEE ACKNOWLEDGMENT a) EMPLOYEE ACKNOWLEDGES THAT HE/SHE HAS BEEN ADVISED TO SEEK LEGAL AND FINANCIAL ADVICE REGARDING THIS AGREEMENT PRIOR TO SIGNING IT. b) EMPLOYEE ACKNOWLEDGES THAT HE/SHE IS EXECUTING THIS AGREEMENT FREELY. KNOWINGLY, AND VOLUNTARILY AND IS FULLY AWARE OF THE CONTENTS AND EFFECTS THEREOF, AND THAT HIS/HER EXECUTION OF THIS AGREEMENT IS NOT THE RESULT OF ANY FRAUD, DURESS, MISTAKE OR UNDUE INFLUENCE WHATSOEVER. IN EXECUTING THIS AGREEMENT, EMPLOYEE DOES NOT RELY ON ANY INDUCEMENTS, PROMISES, OR REPRESENTATIONS BY COUNTY AS TO THE TERMS AND CONDITIONS OF THIS AGREEMENT OTHER THAN AS SET OUT HEREIN. c) EMPLOYEE UNDERSTANDS THAT IN SIGNING THIS AGREEMENT, HE/SHE IS WAIVING AND RELEASING ALL CLAIMS EMPLOYEES HAS AGAINST COUNTY AND THE RELEASEES WHICH HAVE ARISEN UP TO AND INCLUDING THE DATE THIS DOCUMENT IS EXECUTED, INCLUDING WITHOUT LIMITATION, THOSE ARISING UNDER THE AGE DISCRIMINATION IN EMPLOYMENT ACT OF 1967, AS AMENDED. d) EMPLOYEE HAS BEEN GIVEN THE OPPORTUNITY TO TAKE AT LEAST 45 DAYS FROM THE DATE HE OR SHE RECEIVED THIS DOCUMENT TO CONSIDER THE TERMS OF THE AGREEMENT AND THE BENEFITS BEING OFFERED UNDER THE HARNETT COUNTY EARLY RETIREMENT INCENTIVE PROGRAM. e) THE BENEFITS OFFERED TO EMPLOYEE UNDER THE HARNETI COUNTY EARLY RETIREMENT INCENTIVE PROGRAM ARE IN EXCESS OF ANY BENEFITS TO WHICH EMPLOYEE IS OTHERWISE ENTITLED. f) EMPLOYEE further acknowledges that: i) The amounts to be paid under this AGREEMENT may be taxable as income. COUNTY offers no income tax advice and urges EMPLOYEE to seek advice from an attorney or accountant. ii) This AGREEMENT is not intended to and does not create any sort of COUNTY or other retirement plan and is not executed as a result of liability of either party. ------EMPLOYEE INITIALS 3 iii) On the date EMPLOYEE received a copy of this AGREEMENT, he or she also received a description of: 1. The class, unit, or group of individuals who have been offered benefits under the Harnett County Early Retirement Incentive Program, the eligibility factors for this PROGRAM, and any time limits applicable to the PROGRAM and 2. The job titles and ages of all individuals eligible for the PROGRAM and the ages of all individuals in the same job classification or organizational unit who are not eligible. 6. REEMPLOYMENT RIGHTS COUNTY states and EMPLOYEE acknowledges that the possibility exists that the position held by EMPLOYEE may or may not remain vacant and may or may not be refilled at the sole discretion of COUNTY. In the event the position is refilled by COUNTY, EMPLOYEE understands and agrees that by executing this AGREEMENT, EMPLOYEE waives any and all rights he/she may have to reemployment by COUNTY in any position and promises not to apply for reemployment by COUNTY in any position. 7. MISCELLANEOUS a) This AGREEMENT supersedes any and all prior agreements or understandings between the parties, written or oral. b) This AGREEMENT and the rights and obligations hereunder shall be governed by, and construed and interpreted, in all respects in accordance with the laws of the State of North Carolina. c) If any of the provisions contained in these seven (7) numbered Sections are found null, void or inoperative, for any reason, the remaining provisions shall remain in full force and effect. (Signature) Must be notarized below STATE OF NORTH CAROLINA COUNTY OF HARNETT Date Before me, the undersigned authority on this day personally appeared , known to me to be the person whose name subscribed to the foregoing instrument, and acknowledged to me that he or she executed the same for the purposes and consideration therein expressed. SUBSCRIBED AND SWORN to before me this day of , 20_, to certify which witness my hand and seal of office. Notary Public in and for the State of North Carolina My Commission Expires:----------- Accepted by County of Harnett: By:, ___________ _ Title: Date ------EMPLOYEE INITIALS 4 Harnett Agenda Item L/. -H COUNTY July 18, 2013 Mr. Tommy Burns, Harnett County Manager Mr. Jim Burgin, Chairman, Harnett County Board of Commissioners Harnett County Board of Commissioners 1 02 East Front Street P.O. Box 759 Lillington, NC 27546 Dear Mr. Bums, Mr. Burgin and Board of Commissioners: rax Department WWW.harnett.org Harnett County Government Complex 305 West Cornelius Harnett Boulevard Suite 101 Lillington, NC 27546 ph: 910-893-7520 fax: 910-814-4017 In accordance with General Statute, 105-373(a), I, William A. (Tony) Wilder, Tax Administrator for the County ofHarnett, make a sworn report of the total of unpaid taxes, as of June 30, 2013, constituting liens on real property and a total of unpaid taxes on personal property not constituting liens on real property and make settlement for 2012/2013 taxes. The total amount ofunpaid county taxes for 2012 is $1,150,087.96. Of this amount, the real property and non-DMV (all property, except licensed motor vehicles) total is $545,507.44. The DMV (licensed motor vehicles) amount is $604,580.52. Attached, you will find reports showing these amounts. These totals are from the Accounts Receivable Report. Sincerely, ~A(J, ;;J/~ William A. (Tony) W~ Deputy County Manager/Tax Administrator Subscribed and sworn to before me My Commission Expires: 11/21/2016 Enclosures strong roots • new growth Ha r n e t t Co u n t y Ta x Co l l e c t i o n s AC C O U N T RE C E I V A B L E RE P O R T FR O M 01 / 0 1 / 2 0 1 0 T O 07 / 1 2 / 2 0 1 3 T A X Y E A R : 20 1 2 A B S T R A C T T Y P E : RE P P Ch a r g e Op e n i n g Le v y Re g u l a r Le v y De f L e v y Re b a t e s Re l e a s e s Co l l e c t e d In t e r e s t Total Closing Levy %Levy Co d e s Du e Bi l l e d Bi l l e d Le v y Co l l e c t i o n s Due Collected CT Y 0. 0 0 48 , 8 4 9 , 1 0 6 . 8 9 36 , 9 3 9 . 0 6 54 6 , 7 2 9 . 6 7 1, 7 7 4 . 8 4 47 , 8 1 1 , 5 8 6 . 1 3 13 3 , 1 4 4 . 8 1 47 , 9 4 4 , 7 3 0 . 9 4 542,730.05 98.92% C T Y L L 0. 0 0 86 , 1 2 7 . 3 5 0. 0 0 9, 9 5 1 . 6 2 34 . 1 1 73 , 3 6 4 . 2 3 31 3 . 8 9 73 , 6 7 8 . 1 2 2,777.39 96.78% AD V 0. 0 0 24 , 7 9 0 . 0 0 0. 0 0 5. 0 0 0. 0 0 19 , 4 3 9 . 0 7 0. 0 0 19 , 4 3 9 . 0 7 5,215.93 78.44% CO S T 0. 0 0 44 , 9 4 3 . 8 2 0. 0 0 0. 0 0 0. 0 0 31 , 3 8 9 . 3 0 0. 0 0 31 , 3 8 9 . 3 0 6,443.56 69.84% RE C Y C L E 0. 0 0 3, 3 2 4 , 0 8 5 . 0 0 0. 0 0 81 , 5 8 5 . 0 0 0. 0 0 3, 1 9 6 , 1 0 9 . 6 8 0. 0 0 3, 19 6 , 1 0 9 . 6 8 46,390.32 98.60% To t a l s 0. 0 0 52 , 2 4 2 , 9 2 5 . 7 1 36 , 9 3 9 . 0 6 62 8 , 3 1 9 . 6 7 1, 7 7 4 . 8 4 51 , 0 5 8 , 5 2 4 . 1 8 13 3 , 1 4 4 . 8 1 51 , 1 9 1 , 6 6 8 . 9 9 600,779.86 98.87% 0. 0 0 86 , 1 2 7 . 3 5 0. 0 0 9, 9 5 1 . 6 2 34 . 1 1 73 , 3 6 4 . 2 3 31 3 . 8 9 73 , 6 7 8 . 1 2 2,777.39 96.78% H a r n e t t Co u n t y Ta x Co l l e c t i o n s AC C O U N T RE C E I V A B L E RE P O R T FR O M 01 / 0 1 / 2 0 1 0 T O 07 / 1 2 / 2 0 1 3 TA X YE A R : 20 1 2 AB S T R A C T TY P E : DM V Ch a r g e Op e n i n g Le v y Re g u l a r Le v y De f L e v y Re b a t e s Co d e s Du e Bi l l e d Bi l l e d CT Y 0. 0 0 6, 2 4 7 , 9 2 9 . 3 7 0. 0 0 94 3 , 1 2 7 . 8 7 CO S T 0. 0 0 13 8 , 9 2 2 . 7 3 0. 0 0 30 . 0 0 To t a l s 0. 0 0 6, 3 8 6 , 8 5 2 . 1 0 0. 0 0 94 3 , 1 5 7 . 8 7 0. 0 0 0. 0 0 0. 0 0 0. 0 0 Re l e a s e s 8, 9 7 5 . 4 0 0. 0 0 8, 9 7 5 . 4 0 0. 0 0 Co l l e c t e d In t e r e s t Total Closing Levy %Levy Le v y Co l l e c t i o n s Due Collected 4, 6 9 1 , 2 4 5 . 5 8 45 , 6 7 9 . 7 9 4, 73 6 , 9 2 5 . 3 7 604,580.52 90.32% 89 , 8 1 4 . 6 3 0. 0 0 89 , 8 1 4 . 6 3 28,047.07 64.66% 4, 7 8 1 , 0 6 0 . 2 1 45 , 6 7 9 . 7 9 4, 8 2 6 , 7 4 0 . 0 0 632,627.59 89.77% 0. 0 0 0. 0 0 0.00 0.00 0.00% State ofNorth Carolina County of Harnett Agenda Item L/-Z To the Tax Administrator of the County of Harnett: )f Commissioners www.harnett.org Jim Burgin, Chairman Gary A. House, Vice Chairman Beatrice B. Hill Joe Miller C. Gordon Springle Gina Wheeler, Clerk to the Board PO Box 759 102 E. Front Street Lillington, NC 27546 ph: 910-893-7555 fax: 910-814-2662 You are hereby authorized, empowered, and commanded to collect the taxes set forth in the tax records filed in the office of Harnett County and in the tax receipts herewith delivered to you, in the amounts and from the taxpayers likewise therein set forth. Such taxes are hereby declared to be a first lien upon all real property of the respective taxpayers in the County of Harnett, and this order shall be a full and sufficient authority to direct, require, and enable you to levy on and sell any real or personal property of such taxpayers, for and on account thereof, in accordance with law. Witness my hand and official seal, this 5th day of August, 2013. ____________ (Seal) Jim Burgin, Chairman Board of Commissioners of Harnett County Attest: Margaret Regina Wheeler, Clerk of Board of Commissioners of Harnett County strong roots • new growth Agenda Item .!J.:: ::r NEW YEAR'S DAY HARNETT COUNTY 2014 HOLIDAY SCHEDULE JANUARY 1, 2014 MARTIN LUTHER KING, JR. DAY JANUARY 20, 2014 GOOD FRIDAY APRIL 18, 2014 MEMORIAL DAY MAY26,2014 INDEPENDENCE DAY JULY 4, 2014 LABOR DAY SEPTEMBER 1, 2014 VETERANS DAY NOVEMBER 11, 2014 THANKSGIVING NOVEMBER 27, 2014 NOVEMBER 28, 2014 CHRISTMAS DECEMBER 24, 2014 DECEMBER 25, 2014 DECEMBER 26, 2014 WEDNESDAY MONDAY FRIDAY MONDAY FRIDAY MONDAY TUESDAY THURSDAY FRIDAY WEDNESDAY THURSDAY FRIDAY Board Meeting Agenda Item Agenda Item~/( . c5 zol~ ~"~k I MEETING DATE: July»~ / TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Permission to Receive Grant ;j!Ji REQUESTED BY: Tyrone L Fisher, County Extension Directoo,f" REQUEST: Harnett County Cooperative Extension request permission to receive the Race to the Top Grant from Child Care N etworks,Inc. for the 2013-2014 fiscal year in the amount of $12,23 7 for delivery of services. -------------------------------------------------------,----------· COUNTY MANAGER'S RECOMMENDATION: C:\Users\swilliams\Desktop\County forms\agendaform20 12-2013 .doc 1 of 1 Page \ - I June 28, 2013 HILD C \ ET a child care resource & referral agency ......... Tyrone L. Fisher, County Extension Director Harnett County 126 Alexander Drive, Suite 300 Lillington, NC 27546 Dear Mr. Fisher: PO Box 1531 117 E. Salisbury St. Pittsboro, NC 27312 (919) 542-6644 FAX (919) 542-0902 I am writing this letter to state our intent to enter into contract with Harnett County for services under the federal Race to the Top Early Learning Challenge grant. Child Care Networks has already executed its contract for this grant with Child Care Resources, Inc., which received the grant funds from the NC Division of Child Development and Early Education. As soon as we receive the templates that we must use for contracts with subgrantees, we will issue a contract to Harnett County for the Race to the Top grant. We expect that this will occur within the next two weeks. The Race to the Top contract effective dates are January 1, 2013 to September 30, 2015, with a budget year matching the calendar year. The amounts that Child Care Networks will grant to Harnett County per year are: 2013--$9,619 2014--$12,237 2015--$12,237 All grant amounts are subject to availability of funds. Expenses incurred under this grant will be reimbursable back to January 1, 2013. If you have any questions, please contact Marie Gaster, Director of Business and Finance, as I will be out of the office July 1-4. You can reach her at 919-542-6644 ext. 17 or marie@childcarenetworks.org. Sincerely, /l .~· I I \...., ~ ! /) (/ V'- Erin Suwattana Executive Director 919-542-6644 ext. 14 I T nitC'tl" :n ol j Ch:Hh;uu C~nnt;. Agenda Item 4 -L Board Meeting Agenda Item MEETING DATE: July 15,2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Permission to Receive Grant REQUESTED BY: Tyrone L F1sher, County Extension Directo~ REQUEST: u•r .A Harnett County Cooperative Extension request permission to recd\re the Race to the Top Grant from Child Care Networks,Inc. for the 2013-2014 fiscal year in the amount of$9,619 for delivery of services. COUNTY MANAGER'S RECOMMENDATION: C:\Users\swilliams\Desktop\County forms\agendaform20 12-2013 .doc 1 of 1 Page - I \ June 28, 2013 Tyrone L. Fisher, County Extension Director Harnett County 126 Alexander Drive, Suite 300 Lillington, NC 27546 Dear Mr. Fisher: PO Box 1531 117 E. Salisbury St. Pittsboro, NC 27312 (919) 542-6644 FAX (919) 542-0902 I am writing this letter to state our intent to enter into contract with Harnett County for services under the federal Race to the Top Early Learning Challenge grant. Child Care Networks has already executed its contract for this grant with Child Care Resources, Inc., which received the grant funds from the NC Division of Child Development and Early Education. As soon as we receive the templates that we must use for contracts with subgrantees, we will issue a contract to Harnett County for the Race to the Top grant. We expect that this will occur within the next two weeks. The Race to the Top contract effective dates are January 1, 2013 to September 30, 2015, with a budget year matching the calendar year. The amounts that Child Care Networks will grant to Harnett County per year are: 2013--$9,619 2014--$12,237 2015--$12,237 All grant amounts are subject to availability of funds. Expenses incurred under this grant will be reimbursable back to January 1, 2013. If you have any questions, please contact Marie Gaster, Director of Business and Finance, as I will be out of the office July 1-4. You can reach her at 919-542-6644 ext. 17 or marie@childcarenetworks.org. Erin Suwattana Executive Director 919-542-6644 ext. 14 Board Meeting Agenda Item Agenda Item !l.=_fv1 MEETING DATE: August 5, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Permission to Receive Grant REQUESTED BY: Tyrone L Fisher, County Extension Directo~ REQUEST: Harnett County Cooperative Extension request permission to receive a grant from the Harnett County Partnership for Children in the amount of $77,668 to fund the Parents As Teachers Program. This allocation is 50% of the awarded grant. ----------------------------------------------------------------------- COUNTY MANAGER'S RECOMMENDATION: C :\Users\swilliams\Desktop\County forms\agendaform20 12-2013 .doc 1 of 1 Page Smart\ (jii ITlij Harnett Coun0' Partnership forChildren July 18, 2013 Tyrone Fisher, County Extension Director County of Harnett PO Box 1089 Lillington, NC 27546 Dear Mr. Fisher: 1901-G N Main Street, PO Box 70, Lillington, NC 27546 Phone (910) 893-2344 Fax (910) 893-2387 www. harnettsmartstart. o rg Enclosed are two (2) originals of your Organization's initial contract for the Parent as Teachers activity for the 2013-2014 fiscal year. We have been authorized by the North Carolina Partnership for Children to approve 50% of your requested funding in this contract. The remaining funds that you requested will be amended to your contract as soon as they become available. As required by contract FY 13-14-202 and prior to disbursement of funds, the contractor shall submit to the partnership a notarized policy addressing acknowledgement of conflict of interest for each fiscal year. Please review this contract thoroughly, paying close attention to the activity description, budget, cost principles and conflict of interest policy in the contract attachments. If everything is correct, please sign, date, and notarize if applicable, and return to me. Upon receipt of both originals, I will complete the contract process at HCPC. You will receive an original contract for your files upon final execution. If you have any questions, please call me at 910-893-2344. Thank you for expediting this matter. Enclosures (6) The mission of the Harnett County Partnership for Children is to improve the quality of life for young children and families in Harnett County through community-based programs focusing on health, education, and family support. FINANCIAL ASSISTANCE CONTRACT (13-14-202) Between HARNETT COUNTY PARTNERSHIP FOR CHILDREN, INC. And COUNTY OF HARNETT FEDERAL TAXID #56-6000306 1. Parties to the Contract: This Contract is hereby entered into by and between the Harnett County Partnership for Children, Inc., (the "Local Partnership") and the County of Harnett, Parents As Teachers, (the "Contractor") (referred to collectively as the "Parties"). 2. Effective Period: This Contract shall be effective on July 1, 2013 and shall terminate on June 30, 2014. 3. Independent Contractor: The Contractor is and shall be deemed to be an independent contractor in the performance of this Contract and as such shall be wholly responsible for the work to be performed and for the supervision of its employees. The Contractor represents that it has, or shall secure at its own expense, all personnel required in performing the services under this Contract. Such employees shall not be employees of, or have any individual contractual relationship with, the Local Partnership. 4. Subcontracting: The Contractor shall not subcontract any of the work contemplated under this Contract without prior written approval from the Local Partnership. Any approved subcontract shall be subject to all conditions of this Contract. The Local Partnership shall not be obligated to pay for work performed by any unapproved subcontractor. The Contractor shall be responsible for the performance of all of its subcontractors. 5. Assignment: No assignment of the Contractor's obligations or the Contractor's right to receive payment hereunder shall be permitted. 6. Beneficiaries: Except as herein specifically provided otherwise, this Contract shall inure to the benefit of and be binding upon the Parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Contract, and all rights of action relating to such enforcement, shall be strictly reserved to the Local Partnership and the named Contractor. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the express intention of the Local Partnership and Contractor that any such person or entity, other than the Local Partnership or the Contractor, receiving services or benefits under this Contract shall be deemed an incidental beneficiary only. 0 I _FinAsstContractTemplate Revised JWJe 2013 Page 1 of 11 7. Key Personnel: The Contractor shall not replace any of the key personnel assigned to the performance of this Contract without written approval of the Local Partnership. The individuals designated as "key personnel" for purposes of this Contract are those specified as County Extension Director, FCS Extension Agent, and Parents as Teachers Coordinator. 8. Indemnification: The Contractor agrees to indemnify and hold harmless the State of North Carolina (the "State"), the Division of Child Development and Early Education ofthe North Carolina Department of Health and Human Services (the "Division"), The North Carolina Partnership for Children, Inc. ("NCPC"), the Local Partnership and any oftheir officers, agents and employees, from any claims of third parties arising out of any act or omission of the Contractor in connection with the performance of this Contract. This Section shall not apply to state agencies. 9. Contract Administrators: All notices permitted or required to be given by one Party to the other and all questions about the Contract from one Party to the other shall be addressed and delivered to the other Party's Contract Administrator. The name, post office address, street address, telephone number, fax number, and email address ofthe Parties' respective initial Contract Administrators are set out below. Either Party may change the name, post office address, street address, telephone number, fax number, or email address of its Contract Administrator by giving timely written notice to the other Party. For the Local Partnership: Audrey Lopez, Finance Manager Harnett County Partnership for Children, Inc. 1901-G North Main Street Post Office Box 70 Lillington, NC 27546 Telephone: 910-893-2344 Fax: 910-893-2387 Email: audrey.lopez@harnettsmartstart.org 10. Choice of Law: For the Contractor: Tyrone Fisher, County Executive Director County of Harnett Post Office Box 1089 Lillington, NC 27549 Telephone: 910-893-7530 Fax: 910-893-7539 Email: tfisher@harnett.org The validity of this Contract and any of its terms or provisions, as well as the rights and duties of the Parties to this Contract, are governed by the laws of North Carolina. The Contractor, by signing this Contract, agrees and submits, solely for matters concerning this Contract, to the exclusive jurisdiction of the courts of North Carolina and agrees, solely for such purpose, that the exclusive venue for any legal proceedings shall be Harnett County, North Carolina. The place of this Contract, and all transactions and agreements relating to it, and their situs and forum, shall be Harnett County, North Carolina, where all matters, whether sounding in contract or tort, relating to the validity, construction, interpretation, and enforcement shall be determined. 11. Precedence Among Contract Documents: This Contract and any documents incorporated herein by reference represent the entire agreement between the Parties and supersede all prior oral or written statements or agreements. In the event of a conflict between or among the terms in the Contract Documents, the terms in the Contract Document with the highest relative precedence shall prevail. The Contract Documents include this Contract, any amendments thereto, and the Attachments. The Contract Documents have the highest precedence, followed by the Contractor's proposal. If there are multiple Contract 0 l_FinAsstContractTemplate Revised June 2013 Page 2 of 11 Amendments, the most recent amendment shall have the highest precedence and the oldest amendment shall have the lowest precedence. 12. Survival ofPromises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained herein shall survive the Contract expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable federal or State statutes of limitation. 13. Availability of Funds: The Parties to this Contract agree and understand that the payment of the sums specified in this Contract is dependent and contingent upon and subject to the Local Partnership board-approved activities appropriation, allocation, and availability of funds for this purpose to the Local Partnership. In the event funds are unavailable, the Local Partnership may terminate this Contract by giving written notice to the Contractor specifying the effective date of termination. 14. Authorized Use of Funds: The Contractor shall use or expend the funds provided by this Contract only for the purposes for which they were appropriated by the North Carolina General Assembly and as defined in the Early Childhood legislation. Further, the funds provided by the Local Partnership shall be used by the Contractor only for the purposes and activities specified in Attachment I, which is attached hereto; any amendments or additions to Attachment I; and the Contractor's proposal, which is incorporated by reference as if fully set forth herein. 15. Responsibilities of the Local Partnership: The Local Partnership shall perform the following: A. Reimburse the Contractor for its allowable costs of services incurred in providing the activities described in Attachment I in accordance with the approved budget in Attachment II and subsequent amendments to these Attachments; B. Perform on-site fmancial and programmatic monitoring of the Contractor for compliance with the terms of this Contract; and C. Specify reports and other deliverables required from the Contractor. 16. Responsibilities ofthe Contractor: The Contractor shall perform the following: A. Provide the services described in Attachment I in accordance with the terms of this Contract and in accordance with the approved budget in Attachment II; and in compliance with the Smart Start Cost Principles in Attachment III; and subsequent amendments to the Attachments and in the activity proposal submitted by the Contractor which is incorporated herein by reference as if fully set forth herein. Any portion of payment under this Contract not used for these purposes must revert to the Local Partnership and thereafter to the funding source as appropriate. Any condition or purpose set forth in this Contract shall take precedence over any conflicting provision in the proposal submitted by the Contractor. 0 l_FinAsstContractTemplate Revised June 2013 Page 3 of 11 B. Receive approval from the Local Partnership of any activity changes by the Contractor prior to implementation. Budget amendments must also receive advance approval from the Local Partnership. C. Report all expenditures on the cash basis of accounting. The Contractor will submit to the Local Partnership, in such form and by such date as specified by the Local Partnership, a fmancial status report for each activity in order to claim reimbursement for allowable costs incurred under the Contract. The certified expenditure report must be submitted no less frequently than monthly to the Local Partnership. D. Make available all records, including general and subsidiary ledgers, reports, vouchers, books, program documentation, correspondence, or other documentation or evidence at reasonable times for review, inspection or audit by duly authorized officials of the Local Partnership, NCPC, the Division, or the North Carolina Office of State Auditor or applicable federal agencies. The Contractor agrees that the Local Partnership or its agent has the right to audit the records of the Contractor pertaining to this Contract both during performance and after completion. E. Submit to the Local Partnership any other plans, reports, documents or other products that the Local Partnership may require in the form specified by the Local Partnership. F. Attend scheduled meetings with the Local Partnership and/or NCPC as requested. G. Use Program Income earned under this Contract, with written permission of the Local Partnership, only to enhance the activities performed under this Contract or to decrease the cost to the Local Partnership of performing those activities. Program income includes, but is not limited to, income from services rendered, the use or rental of personal property acquired with State funds, sales of commodities acquired with State funds, and interest earnings on State-funded deposits. H. Submit to the Local Partnership with the fmal report of expenditures, in such form as specified by the Local Partnership, an accounting of all program income earned and expended. I. Publicize the activities performed under this Contract as being funded by the Local Partnership and Smart Start. J. Obtain or supply program match cash and in-kind (volunteers, goods, services, facilities) contributions of 13 percentage of the Contract amount; retain written documentation of program match cash and in-kind contributions, and quantify and report to the Local Partnership on a monthly basis these contributions and any other direct or indirect funding the Local Partnership funds have leveraged. K. Report suspected child abuse, neglect, or dependency as defmed in N.C.G.S. §7B-101. L. Ensure that no funds from this Contract will be used to carry on propaganda or otherwise to attempt to influence legislation, to influence the outcome of any public election, or to carry on directly or indirectly any voter registration drive. M. Ensure adherence to N.C.G.S. §143B-168.10.-143B-168.16. and as modified by applicable Session Law. 0 l_FinAsstContractTernplate Revised June 2013 Page 4 of 11 N. Participate in the Local Partnership's evaluation process and develop measurable outcomes for evaluating funded activities. 0. Ensure that this Contract and all referenced attachments and subsequent amendments thereto have been reviewed. 17. Compliance with Cost Principles: The Contractor will not be reimbursed for expenditures incurred under this Contract that do not comply with the Smart Start Cost Principles, which are incorporated herein as Attachment Ill, and North Carolina State cost principles, as applicable. 18. Amount of Reimbursement: The Local Partnership shall reimburse the Contractor in the manner and in the amount specified in the Contract Documents. The amount paid by the Local Partnership for provision of services under the Contract shall not exceed $77,668.00. 19. Payment Provisions: A. Payment Procedure: 1. Monthly reimbursements shall be made for actual expenditures made in accordance with the approved budget on file with both Parties and reported in the monthly expenditure report submitted by the Contractor. 2. In June 2014 the Contractor may receive an advance for the final reimbursement under the Contract. B. Withholding of Payment: The Local Partnership has the authority to withhold payment if the Contractor fails to make significant progress toward achieving outcomes as defmed in the activity proposal as approved by the Local Partnership, or if the quality of services provided fails to meet Local Partnership standards and expectations for any reason, or if the Contractor fails to submit required reports. C. Reimbursements: Reimbursements for expenditures under this Contract will not occur subsequent to June 30, 2014. 20. Reversion of Unexpended Funds: Any unexpended funds held by the Contractor upon termination or completion of the Contract shall be reported and reverted to the Local Partnership with the fmal report of expenditures. 21. Reporting and Audit Requirements: The Contractor shall comply with all rules and reporting requirements established by statute or administrative rules. NCAC Title 09 NCAC 03M, "Uniform Administration of State Grants," establishes reporting thresholds and requirements for nongovernmental grantees and sub grantees of State funds. The three reporting thresholds are: 01 _FinAsstContractTemplate Revised June 2013 Page 5 of 11 A. A grantee that receives, uses, or expends State funds in an amount less than $25,000 within its fiscal year must, within six months after the end of its fiscal year, submit to the Local Partnership: 1) A certification completed by the grantee Board and management stating that the State funds were received, used, or expended for the purposes for which they were granted; and 2) An accounting of the State funds received, used, or expended. B. A grantee that receives, uses, or expends State funds in an amount of at least $25,000 and up to and including $500,000 within its fiscal year must, within six months after the end of its fiscal year, submit to the Local Partnership: 1) A certification completed by the grantee Board and management stating that the State funds were received, used, or expended for the purposes for which they were granted; 2) An accounting of the State funds received, used, or expended; and 3) A description of activities and accomplishments undertaken by the grantee with the State funds. C. A grantee that receives, uses, or expends State funds in the amount greater than $500,000 within its fiscal year must, within nine months after the end of its fiscal year, submit to the Local Partnership: 1) A certification completed by the grantee Board and management stating that the State funds were received, used, or expended for the purposes for which they were granted; 2) An audit prepared and completed by a licensed Certified Public Accountant; and 3) A description of activities and accomplishments undertaken by the grantee with the State funds. The Contractor shall use the forms specified by the Local Partnership in making reports to the Local Partnership. The Contractor's fiscal year runs from July 1 to June 30. 22. Subgrantees: The Contractor has the responsibility to ensure that all sub grantees, if any, provide all information necessary to permit the Contractor to comply with the standards set forth in this Contract. 23. Sales/Use Tax Refunds: If eligible, the Contractor and all subgrantees shall (a) ask the North Carolina Department of Revenue for a refund of all sales and use taxes paid by them in the performance of this Contract, pursuantto N.C.G.S. §105-164.14; and (b) exclude all refundable sales and use taxes from all reportable expenditures before the expenses are entered in the reimbursement reports. 24. Care of Property: The Contractor agrees that it shall be responsible for the proper custody and care of any property furnished to it for use in connection with the performance of this Contract and will reimburse the Local Partnership for loss of, or damage to, such property. When the property provided or purchased is no longer needed or used for the performance of services under this Contract, or at the termination of this Contract, the Contractor shall contact the Local Partnership for instructions as to the disposition of such property and shall comply with these instructions. 0 l_FinAsstContractTemplate Revised June 2013 Page 6 of 11 For personal property costing in excess of $500 per item, controls and procedures shall include at a minimum the following: A. Detailed asset records that accurately include description and location of the asset, acquisition date, cost, and serial number, if applicable. B. A control system shall be in place to ensure adequate safeguards to prevent loss, damage, or theft of personal property. C. Adequate maintenance procedures to ensure that property is maintained in good condition. 25. Access to Persons and Records: The State Auditor shall have access to persons and records as a result of this Contract in accordance with N.C.G.S. §147-64.7. Additionally, as funding authorities, the State, the Division, NCPC, and the Local Partnership shall have access to persons and records as a result of this Contract. The Office of State Auditor has audit oversight for all organizations that receive, use or expend State funds. The Contractor shall, upon request, furnish to the Office of State Auditor, the Division, the Local Partnership, and NCPC all fmancial books, records, and other information requested by them to provide full accountability for the use and expenditure of State funds. In addition, the Office of State Auditor, the Division, NCPC, and the Local Partnership shall have access to the working papers of the Contractor's independent auditor for review as considered necessary. 26. Records Retention: The State's basic records retention policy requires all grant records to be retained for a minimum of five years following completion or termination of the Contract or until all audit exceptions have been resolved, whichever is longer. If any litigation, claim, negotiation, audit, disallowance action, or other action involving this Contract has been started before expiration of the five-year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. If the Contractor becomes unable to maintain these records for the period described above, the Contractor must provide the records to the Local Partnership. 27. Conflict of Interest Policy: The Contractor expressly asserts that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Contract. The Contractor shall not employ any person having such interest during the performance of this Contract. The Contractor further agrees to notifY the Local Partnership in writing of any instances that might have the appearance of a conflict of interest. The Local Partnership shall not be required to make any payments until it has received a notarized copy of the Contractor's policy addressing conflict of interest. The policy shall address situations in which the Contractor's employees and the members of its board of directors or other governing body may directly or indirectly benefit from the Contractor's disbursing of funds under 0 l_FinAsstContractTemplate Revised June 2013 Page 7 of 11 this Contract and shall include actions to be taken by the Contractor or the individual, or both, to avoid conflicts of interest and the appearance of impropriety. 28. Insurance: Providing and maintaining adequate insurance coverage is a material obligation of the Contractor and is ofthe essence ofthis Contract. All such insurance shall meet all laws of the State ofNorth Carolina. Such insurance coverage shall be obtained from companies that are authorized to provide such coverage and that are authorized by the Commissioner of Insurance to do business in North Carolina. The Contractor shall at all times comply with the terms of such insurance policies, and all requirements of the insurer under any such insurance policies, except as they may conflict with existing North Carolina laws or this Contract. The limits of coverage under each insurance policy maintained by the Contractor shall not be interpreted as limiting the Contractor's liability and obligations under the Contract. During the term of this Contract, the Contractor shall provide commercial insurance of such type and with such terms and limits as may be reasonably associated with the Contract. At a minimum, the Contractor shall provide and maintain Workers' Compensation, Commercial General Liability, and Automobile Liability Insurance covering all owned, hired and non-owned vehicles used in the performance of the Contract as required to protect the State, the Division, NCPC, and the Local Partnership against claims that may arise from the Contractor's performance. 29. Confidentiality: Any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Contractor under this Contract shall be kept as confidential and not divulged or made available to any individual or organization without the prior written approval of the Local Partnership. The Contractor acknowledges that in receiving, storing, processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Contract. 30. Copyrights and Ownership of Deliverables: All deliverable items produced pursuant to this Contract are the exclusive property of the Local Partnership. The Contractor shall not assert a claim of copyright or other property interest in such deliverables. 31. Equal Employment Opportunity: The Contractor shall comply with all federal and State laws relating to equal employment opportunity. 32. Compliance with Laws: The Contractor shall comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of federal, State, and local agencies having jurisdiction and/or authority. 33. Advertising: The Contractor shall not use the award of this Contract as a part of any news release or commercial advertising. 0 l_FinAsstContractTemplate Revised June 2013 Page 8 ofll 34. Statement of No Overdue Tax Debts: The Contractor certifies that it does not have any overdue tax debts, as defmed by N.C.G.S. § 105- 243.1, at the federal, State, or local level. The Contractor understands that any person who makes a false statement in violation ofN.C.G.S. § 143C-6-23(c) is guilty of a criminal offense punishable as provided by N.C.G.S. §143C-10-l. 35. Supplementation of Expenditure of Public Funds: The Contractor assures that funds received pursuant to this Contract shall be used only to supplement, not supplant, the total amount of federal, State, and local public funds that the Contractor otherwise expends for services on behalf of young children and their families. Funds received pursuant to this Contract shall be used to provide additional public funding for such services; the funds shall not be used to reduce the Contractor's total expenditure of other public funds for such services. In the event of supplantation, the Local Partnership may immediately reduce or terminate funding under this Contract. 36. Disbursements: As a condition of this Contract, the Contractor acknowledges and agrees to make disbursements in accordance with the following requirements: A. Implement adequate internal controls over disbursements; B. Pre-audit all vouchers presented for payment to determine: 1) Validity and accuracy of payment 2) Payment due date 3) Adequacy of documentation supporting payment 4) Legality of disbursement; C. Assure adequate control of signature stamps/plates; D. Assure that an individual does not sign a check payable to himself/herself or to an organization for which there is a real or perceived conflict of interest; and, E. Implement accounting procedures to ensure that expenditures incurred under this Contract may be readily identified and reported. 37. Health Insurance Portability and Accountability Act (HIPAA): The Contractor agrees that, ifthe Local Partnership determines that some or all of the activities within the scope of this Contract are subject to the Health Insurance Portability and Accountability Act of 1996, P .L. 104-191, as amended ("lllP AA''), or its implementing regulations, it will comply with the lllP AA requirements and will execute such agreements and practices as the Local Partnership may require to ensure compliance. 38. Amendment: This Contract may not be amended orally or by performance. Any amendment must be made in written form and executed by duly authorized representatives of the Local Partnership and the Contractor. 39. Force Majeure: 0 l_FinAsstContractTemplate Revised June 2013 Page 9 of 11 Neither Party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event or act of God. 40. Suspension: This Contract may be suspended in whole or in part upon 10 days written notice, to the Contract Administrator noted in Section 9, by the Local Partnership if the Contractor has materially failed to comply with the terms and conditions of the Contract, including all attachments and amendments thereto. Suspension shall remain in effect until: A. the Contractor has taken corrective action as approved by the Local Partnership; or B. the Contractor has given written assurances satisfactory to the Local Partnership that corrective action will be taken; or C. the Contract is terminated by either Party or by mutual consent of both Parties. 41. Default and Termination: A. The Parties may terminate this Contract by mutual consent with 1 0 days notice to the other Party. B. This Contract may be terminated in whole or in part by either Party, with 30 days written notice to the other Party's Contract Administrator as noted in Section 9, delivered by certified mail with return receipt requested, or in person. C. If, through any cause, the Contractor shall fail to fulfill its obligations under this Contract in a timely and proper manner, the Local Partnership shall have the right to terminate this Contract by giving written notice to the Contractor's Contract Administrator as noted in Section 9, delivered by certified mail with return receipt requested, or in person and specifying the effective date thereof. After receipt of a notice of termination and except as otherwise directed by the Local Partnership, the Contractor shall cease work under the Contract on the date and to the extent specified in the notice of termination. In the event of termination in part, both Parties shall continue the performance of this Contract to the extent not terminated. In that event, all finished or unfmished deliverable items prepared by the Contractor under this Contract shall, at the option of the Local Partnership, become its property, and the Contractor shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Contractor shall not be relieved of liability to the Local Partnership for damages sustained by the Local Partnership by virtue of the Contractor's breach ofthis agreement, and the Local Partnership may withhold any payment due the Contractor for the purpose of setoff until such time as the exact amount of damages due the Local Partnership from such breach can be determined. The filing of a petition for bankruptcy by the Contractor shall be an act of default under this Contract. D. The Local Partnership may terminate the Contract on any date specified by the Local Partnership if funds are no longer available. 0 1_ FinAsstContractTemplate Revised June 2013 Page 10 of 11 42. Waiver of Default: Waiver by the Local Partnership of any default or breach in compliance with the terms of this Contract by the Contractor shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification ofthe terms of this Contract unless stated to be such in writing, signed by an authorized representative of the Local Partnership and the Contractor and attached to the Contract. 43. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Contract violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Contract shall remain in full force and effect. 44. Time of the Essence: Time is of the essence in the performance ofthis Contract. 45. Signature Warranty: The undersigned represent and warrant that they are authorized to bind their principals to the terms ofthis Contract. In Witness Whereof, the Contractor and Local Partnership have executed this Contract in duplicate originals, with one original being retained by each Party. HARNETT COUNTY PARTNERSHIP FOR CHILDREN, INC. BY: Lisa Familo, Executive Director Date COUNTY OF HARNETT BY: BY: Tommy Burns, County Manager Date OI_FinAsstContractTemplate Page 11 of 11 Revised June 2013 Attachment I Contract Activity Description Parents as Teachers, Activity ID# 202 Attachment I 2013-2014 The PAT activity will include 1) weekly/bi-monthly/monthly personal in-home visits, based on needs of the family; 2) monthly group meetings; 3) annual developmental screenings and functional assessments; and 4) referrals to community resources on an as needed basis. PAT will serve families with children aged birth until their child enters kindergarten, and priority will be given to families with identified needs such as single parents, low income, limited English Proficiency families etc. Developmentally appropriate safety and educational materials may be provided to families who receive financial assistance. The parent educator will have a minimum of a bachelor's degree and will be certified by the National Parents As Teachers Center. The program will submit an annual report to North Carolina PAT as required by the National PAT office and will engage in PAT Standards self- assessment according to National PAT recommendations. Smart Start funds may support up to five Parents As Teachers staff. Fonn Approved (3,27,2003) Smart (:j fi r:iil i] North Carolma P.:utnership for Chddren Attachment II Local Partnership Name: Harnett County Partnership for Children, Inc. Fiscal Year: ..:FY_:_..:.13-:::._:1:...;4~-=--::-----------------------------~ Activity Title: Parents as Teachers Purpose/Service Code: .::5:.:50:.::.:9:.._ ___________________________ --:=-::=-c::--=--.......J APPROVED BUDGET BUDGET NARRATIVE Board Meeting Agenda Item Agenda I tern 4-N MEETING DATE: August 5, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: To award a debris removal contract for Harnett County for the period July 1, 2013-June 30, 2016 REQUESTED BY: Gary Pope, Emergency Services Director REQUEST: We are requesting authorization to accept the proposal from Crowder Gulf (debris management and removal). Our recommendation is based on their years of experience in the industry, their ability to work multiple disasters simultaneously, and their resouce inventory which allows them to handle large disasters. Their proposal included a large percentage of local contract hire to assist in the debris removal process. Throughout the years they have been awarded local and federal debris removal contracts with very positive ratings from their customers. The support staff of Crowder Gulf are seasoned veterans and this would also help us in the reimbursement process. There are no initial funds required. The cost begins once the county activates this contract during a disaster event. COUNTY MANAGER'S RECOMMENDATION: C:\Documents and Settings\jcsmith\Local Settings\ Temporary Internet Files\Content.Outlook\34ZMN31 G\agendaform20 13.doc Page I of I De b r i s M a n a g e m e n t Bi d Co m p a r i s o n 6 / 2 1 / 2 0 1 3 r· CO S T co : l __ _ _ _ _ 1 l o w e s t Co s t CO S T CE R E S I CO S T T A G I CR O W D E R PH I L : ; P 1S& I ) pe r IR O N M -- - - - - - · · - - · · · - - Mobiliza t i o n & . -~ Lu m p I 1 Su m $0 . 0 0 1 -- - - - ___ T ___ _ _ - - - - - - - - 1 Jm I public right of wa y an d -- - 1 - - - - - ~ - : - - - - - •----"--~L-_._ , _ _ , _ _ ,_~.. . . 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S + .S B 3 _ 0 -~Cer e s _ _ ··-· ~-..--_ 3~:60 mU = - ==-= r b i ~ Y o _ L _ _$ 7 : = 4 - _J: : : $8=0- - ~ - _ g l ~ S ( ) - - + - i l O ~ - = - - t - $8 . 2 5 +_ $9 20 _ - - t e r e s I i ' . I . !Stumps greater th a n 24 in c h [ I I diameter -Dir e c t Ha u l to Final Disposa l si t e fr o m public proper t y ri g h t of ! way (stump vol u m e sh a l l be 11 I \ l \ I 5 -1-.;~:::~=~~ : : ; : ~ • ) - ! ! _ _ _ _ _ _ _ _ i- l - - - - - + - - - - - - - - 1 - - - - - - - - - - - l - - - - - - - · __ t-·------0-1_5.9 _ _r : ) 1 i l e s __ _ _ _ jc_~:~ _ b ~ ~ Y Q _ L_j1 2 : ~ ~ - ---~ ---~ ~ .. ~ _j! ~ g - - - - ' I I j __ --+---~6-30:_9 mi l e s _ _ _ _ J_c:: u b i c _ ~ ~ f - - - - ~ 1 ~ : . 9 4 _ _ _ _ f- - J ? : ? Q _ _ l $1 6 . 0 0 I $2 4 , 0 0 _ _ $3 2 . 0 0 _ _ _ ~ : =--= _ 31:60 mi l e s =- - J : = u b i c \'~t= ~ $!~~~: : : : ~--- $8 , 0 ( ) -- + - i1 8 . 0 ' ! _ $2 6 : f J O Vegetative Di r e c t H a u l to Final Disposa l si t e fr o m __ 6---j'-p::;'~. ~ : ~ ~ ; ~ ~ : . ~ f + - - ~ - - - - - - - - 1 - - - - - - - t - - - - - -1 ____________ 0-1~.9 mi l e s --- + ~ u b i ~ 'J ' I ) _ t __ _ .$_~ . ~ 7 - - - ~ ' --~7 . 0 0 _ _ t_ ? _ l y _ Q _ _ __?~_ : S _ Q _ - - t _ $ _ ? : 3 ? . I 16-30.9 mi l e s i Cu b i c YO ! $7 . 3 9 $7 . 4 0 ! $7 . 5 0 $5 . 5 0 \ $7 . 7 5 . --1 ------ __ _ _ _ _ i_ _ _ _ _ _ _ _ _ .. . . . - - - - - - - - - - · · - -- - - - - + - - - - - - - - - -- - - - - - - f-_31-60 mi l e s __ --1 Cubjc Y D _ \ - - - - ~ ? · _ 5 ~ - - - - ~ - - $8 . 0 0 -+~8 . 2 5 _ __$6, S D _ ~ __ $8 _ , 2 _ S _ 1 -~ ~ ~ Q -r a g S1 Q , 4 5 f'- 8 _ _ __ - - - - , _ _ i - - - · - - - ~?~ 4 _ g __ _ ~D ~ C - - - < 1_ 8 , 3 0 rR C __ _ _ , $9 . 2 0 \O R C De b r i s Ma n a g e m e n t Bi d Co m p a r i s o n 6/ 2 1 / 2 0 1 3 ~ - ~ - - - - - - - ~ - - -- - 1 Disaster deposi t e d si l t , mu d I I 1 _1~ J Jl or sand, haule d fr o m th e I I I designated site to DM S o: r t ! 7 I final dispo s a l si t e : I ~--------t----- - - t - - - - - - - - ~ - - - -- - - - I ' - - - - - - - - - - _ _ _ _ _ , ---i 1_ --~-0-15.9 mi l e s - - ! Cu b i c Y D i __ _ _$ 9 . 4 9 __ ~--r - $ ~ . o o _ _ f ___ $7 , o o _ _ _ , s n o o _ } _ $ 1 0 . ( ) ( ) _ L J 8 . 4 0 __ ,C r o _ w d . c ' - _ ____ -, ____ 1~-}_9.9 ~iles _ _ ic _ u b i c vo j $9 . S 4 _ _ ~-$8 . S < J _; _ s a . o o - - f - _ $ 2 4 . 0 0 _ Gw oo _ l $ 9 , 3 _ 0 _j c r o 1 1 1 _ d e r _ _ ~--~-~-L _______ }1-60._ r n i l e ~ - - - - \ Cub~c YO ; _$ 9 . S 9 _ ! $ 9 0 0 _ t _ J 9 , 0 0 I $~690 I· $1 2 " 0 0 - + __ $1 0 _ 2 0 _ j _ T • e ~= -= !----+ -- ~~ --- T - - - - - - - - - - - - - - ~ - - - - - - - - - - - + - - t Re-Haul of C&D o r re d u c e d I I I veg~tative ma t e r i a l o f I \ I I I previously do c u m e n t e d 1 1 _B _j Debris :p:s~ ~ ~ o ::• 1 [~ - - _ _ __ J_ _ _ ~ L _ _$7 . ~ 0 _lC _ r : _ ~ w d _ ~ ~ - - 16-30.9 mil e s _ _ _ _ _ __lc~ b ~ YO : __ _?_4.~~- I __ $} _ : 5 0 _ _ _1_~_1 3 . 0 0 - t ' $S.~O_ _ j _ ~ ~ _ $ 4 ~ 9 -~- $8.~Q __ _l~roV\ I ~ ~ r _ _ _ I I 0 31-60.9 mi l e s _ _ ~ c_u_~i c _ _ Y D r i ---~ 5 . 1 9 _ _ J _____ _ ?~~ g _ J _ j _ ~ ~ __ $6.~0 . _ _ S~:Q O _ j _ _ S~:?O -F a & . _ _ _ I I I ---=:~:::~: :;111: : - - :: : : : : t _ ::: : \_ ::: : -t - ::·::~t : 1 8::~-r :::: : ± ::o 9:s~r;:, ·_ Cutting of sta n d i n g tr e e i L I \ determined by Ow n e r to be I \ 9 hazardous (C u t t i n g on l y ) 1: \ t -~ 2--~~ ~ ':~ ~tt:i~t 1 -i ; : : - t - - - ~~H: - t - s~iii.io -f ~~~:: [ i:s%~ ~ o H ~ ~ ~ - H~56 o -j~~-- - - - - - - - - - - - - - - - - . , De b r i s Ma n a g e m e n t Bi d Co m p a r i s o n 6/ 2 1 / 2 0 1 3 Cutting and/or re m o v a l o f j: , , - - - - - - - - - - - - - - - - - - - - Dangerous Ha z a r d o u s , Limbs from tre e (m u s t be I ) greater than 2 " to be I eligible)( cutt i n g on l y ) . i ( _ _ _ _ _ _ _ _ _ __ _ _ _ _ , __ _ _ _ _ _ _ _ _ _ _ _ _ Cutting falle n tr e e s on ~ -- - r - ---- - - - - + - - - - - - - - - - i ~ - - - - - + - public right o f wa y (i f I 1 extending fro m pr i v a t e I, r property, tree is cu t fr o m , Extraction. Ea c h st u m p to 1 I be measured 2 fe e t fr o m ' I mean ground le v e l . Th i s item is for ex t r a c t i o n fe e I only, for haulin g pu r p o s e s , I stumps will be co n v e r t e d to i 1 cubic yard me a s u r e m e n t and haul unde r ve g e t a t i v e 12 rate De b r i s Ma n a g e m e n t Bi d Co m p a r i s o n 6/ 2 1 / 2 0 1 3 Backfilling of st u m p ro o t I 'I I 1 >---13-~all holes :;::~ : t a b l e sm l i : - e a c h T = $1 5 . 9 4 ~~t ~ $0 . 0 0 ~ +$1 2 : 0 ~ _$ 3 2 5 0 T _$ 5 0 0 0 - j $~0~0 0 ~ i T a j l _ -~~~- r Collection, haul i n g a n d f i n a l r I disposition of el i g i b l e Wh i t e r · I I Goods includ i n g bu t no t I limited to ref r i g e r a t o r s , I . I I f-~~:--·t:::~e:~~;_:: , a : ; : . · , -t=c: ~ J $7 9 94 : : : _ i- = $4 2 oo -+-s~( ) j ) O I $ 1 0 0 J J J $ 5 ( ) . o o J sm o o ;T~ _ :: : : : : Staging colle c t i o n a n d I I hauling to own e r de s i g n a t e d \ solid waste fa c i l i t y of !' 1 . :~-frig~;~~:e; ~ : : ~ n t ~ - a - • d _ _ t o n -L~ _ _$ 9 s , o o _ _ _ ~-_$~ 0 oo _J?s ~ q o ~ l _$ 5 0 00 ~-~soq , ( ] O _ [ I _ J ~ f ? · O O J I T i e __ _ _ _ _ ----+---M-··::~ ; E : ~ ~ : : . · · : - 1 · ~ - ~ t - ~ - - - - ~ -r--- - - - ~ - - - -r-~ t - - ~----- - - - - · --- - - ·-- Includes. loadi n g o f de b r i s , j sorting, seg r e g a t i o n , I preparation fo r re~ h a u l an d I special equi p m e n t fo r I handling ma t e r i a l s . Includes ro a d w a y construction a t si t e , tr a f f i c ! l I control and in s p e c t i o n I I i _.16 -L _•·w:c::::. ~ ~ t i o : as- r ~~bic~ _ _ .. ? 9 J ' ! _ _ _ L_$1, D < J _ _ j _ $ 1 : ~ ~ _ j _ $ _ Q . ~ 6 - L _ S _ ~ : ~ . - l - i ~ ~ ? · 9 9 _[ [ ) _ R C I . , - - - De b r i s Ma n a g e m e n t Bi d Co m p a r i s o n 6/ 2 1 / 2 0 1 3 17 -- - - I reclamation an d re s t o r a t i o n Pe r 19 $1 o . o o I , 20 ' q De b r i s Ma n a g e m e n t Bi d Co m p a r i s o n 6/ 2 1 / 2 0 1 3 - - - - ~ - - - - - - ~ - - - __ 22 anim~l car c a s s e s . Pe r l_ _ b _ __ $ 2 . 9 0 _ _ L ___ j _ 0 . 7 _ ? _ Ls _ Q . S _ Q _ _ I_ S ! _ . Q _ O _ _ ~~:_0 ~ - - - _ ~_1?~ 4 _ 0 _,~a ~ - - - - - - _ final disposa l o f de a d I 1 I I ~~- j I I I I I I ·----+----------.-- -~ - - - - + - - - - - - - - - - - - - r- - - - - - r - - - ~ - - - - + - - - -- - - -- - - - - L Private prope r t y de b r i s 1 1 [ I 1 removal (righ t o f en t r y 1 work) upon pr i v a t e property, if au t h o r i z e d by FEMA as eligi b l e , wi l l be done according to th e ra t e s listed herein. Co n t r a c t o r shall engage in PP D R w o r k only with a wri t t e n ri g h t o f 1 entry document ex e c u t e d by ! ****** the private pro p e r t y ow n e r . : HO U R L Y I HO U R L Y I I PR I C E Ho u r l y 1 I I I PR I C E I HO U R l Y Cr o w d e r Pr i c e Ho u r l y Ho u r l y lo w e s t Co s t Pe r --~---------ITE!'J!_ ! > E S C ~ I - ~ T I ~ N _ _ _ _ _ _ _ _ ~~~ ~ ~ - + ! R I C ~ _ ! ~ _§~ I f ~R_ ~ _ !r~ ~ e - ~ ~ ~-~~i _ c ~ - ! ? ~ __ _ _ _ U~it _ _ _ ----------- ~---- - -- - ·--- - - - - - - - - - - - · · - - - - - - - t - - - - - - - + - - - - - - - 1 - - ~ - - - - - -- - - - - - - 1 = - - - - - - 1 - - - - - - - - - - - - - - - - JD 544 Wheel loade r wi t h de b r i s gr a p p l e 1 $9 4 . 4 4 ! $8 5 . 0 0 I $1 0 0 . 0 0 I $1 0 0 . 0 0 1 $1 0 5 . 0 0 t- -f~1 o o . o o Ta g Jo 644 Wh~el _l:oad_t! r _w i t h d-eb;; ~ ir,PP i ~ ~ ~ ~ - = = [ s i 9 S ~ f - s 9 ~ : o o I si 1 o J J D I sl 2 0 00 [s _ 1 1 s () ; , ,~ $loQo ~ { - - = -2~~ =-_ _ : Ex.tendaboom Fo_rkli f t wi t h de~~~ - ~ - r a p p l e i _$ 9 4 4 4 _ [ _ _ . . __ $8S:9_ o _ ~ _ j _ $ 6 S _ : < J O _ l $ 1 D O . o o ~_$1_~~: _ ( ) _ _ ~ _ l 1 _~1_09 _ : _ . o o ~ _ Cr o w d e r _ 75_~ Bobcat Ski_d ~teer Lo a d e r IIJi~ de l > r i s g!af> p 1 e p ~ : 9 4 _ ~ - - ~ S J J O . . j _ . } 6 D . O O ~~.0 0 I $850~ _s~oo. o o l _ _ _ ! a g _ _ _ i!-j :~~~:! ~~::-~~:: ~ ~ : : - ~ - : ~ - ~ ~ ! ~ ~t~:~ i ~ - - - - - - ~ _ S s 9 . 9 4 r _ $ 5 5 , o o ! ss o . o 1_$ 8 5 . o o \ $8 5 - ' - o o _?~oo- o o [ c r o w d e r _ _ sweeper - - - : _$_6 9 ~ 9 4 j _ _ _ $ 5 ( j , D O _$ 6 0 . 0 0 I $85" ' ( ) _ r $ 8 ~ . D O J _ $ _ 1 0 0 . 0 D J . _ _!~ g 3~-SOH Farm Tracto r wi t h bo x bl a d e or ra k e - l $ 6 4 . 9 4 ] _ _ $7 5 : 0 1 _ _ _ $ 4 5 . : . 0 0 $8 5 . 0 0 r6 5 . 0 0 t _ $ 1 ( ) 0 0 0 L Cr o " ' d e r 2_~_2 X cu. yd. Articu l a t e d load! : _ r _ ~ ! ~ ~~~ke ! __ _ j $1()4. 9 ~ L ~75DO L $ _ 9 0 , 0 0 ~165, 0 0 I $_10_5. ~ 0 I $l o o , o o + _ Ta g _ 3 _-:=4 cu. yd. Articula t e d Lo· · · ader _ w i t ~ buc~ ~ t __ _ _ +?19 ~ - · ~ ~ ~--~ 8 __ ~_:()_( ) _ _ ~ _ ? 1 ( ) _ 0 _ : _ 0 0 ~_$_1_ ? 5 . 0 0 J$1~ ~ · 9 . 9 ~ [ ~ ~ - 9 : _ 9 0 _L __ _ _ _ T~g __ _ _ ~- JD 648E Log_Skidder or ~gu i v a l ~ n _ ! -~5 9 : ~ 4 - l - ~ 1 ~ ~ - 0 0 J _ $7 5 . 0 0 I ~l65. ~ _ < : l __ l_?~ ? ? ~ ~ 9 - __ $1?0 ~ ~ _ < : 1 - L ~ _c~ ~ s __ _ _ CAT 04 [)ozer _____ _ --- - - - - - - - - - - - - - ~ - - ~ 8 - ~ . ~ 4 LS~! 9 E ( ) _ _ \ _ § 6 o . ~ o Ts~oo _ . o o _ l __ _1>95.~ _ < : l _ -~13 _ 5 p g ~ - - - c ~ ~ w ~ ~ r ___ _ CAT DS Dozer r $9 7 . 9 4 j $1 3 5 . 0 0 $7 5 . 0 0 1 $1 2 0 . 0 0 - t $1 0 5 . 0 0 $1 2 5 . 0 0 t Ce r e s -.... ---· -- - - - - - - - ~- - - - - - - - - - - - + - - - - - - - - ~-.- - - - - - - - - -- +- - - - - - - - - - - -- - ~ ~ - - - -- - - - · -- - -- - - --~- - -- - - - - - -- - -- - - - 1 ', ! ~:i ~~ ~~~:~ ----~_ -- . . ;:_-~~~:: r _ ~:~_~:~ ~ + - $ ~ : _ ~::f,_ ::~~:~~ t~{;~~~ ~ - -~~_:-;:~ ; ~-~~:::_~_ ~ -_- ----------~ - -- - ~ - - - - - - - - - - - - - - - - - ~ - - + - - - -- -- ~r - - - - - - - - r - - - - - - - - - - -· - -- - - - - ~ -- - - - - t· - - · · - - --- -- --· - CAT 08 Dozer ; $1 5 9 . 9 4 ! $2 0 0 . 0 0 L_ 1 > 1 2 5 . o o 1 $1 8 0 . 0 0 $1 2 0 . 0 0 I $1 5 5 . 0 0 P& J CAT 12s -140 H~-M-o t < ? _ r ~~~ d . ~ ~ - = - = - . -- - J -$~~ j ~ J ?~i~ o ~ o o L $ 9 - o . o ~ - - ~ 1 - ~ ~ ~ o J _ _ i ~ s j o l 1 ~ ~ ~ ~ 9 - _ ~ = ~ - ~ e r ~ ~ - = - ~ ~ ~ ~:~ ~;:~~~:: ::l~ ~~~~~ t g : ~ ~ ~ e ~ ~ ~ b _ - ~~~j ii~:~i : l !~~~~ ~ + !~~ ~~ I !~~:~ ~ H~;~~ ~ ~ t l ~ ~ - ~ ~ ~ i ~ ~ ~ ~:--~ Rubber Tired Excava t o r wi t h de b r i s gr a p p l e I $1 2 9 . 9 4 ~~ $8 5 . 0 0 1 $1 0 5 . 0 0 i, $1 5 0 . 0 0 $1 2 0 . 0 0 $1 0 0 . 0 0 T Ta g JD 310 Rubber Tired Ba c k h o e w i t h bu c k e t an d I j I i hoe _ _ __ _ __ $_?9_ _ : 9 ~ I _$~5 : ~ ~ 1 _ _$69 . 0 9 ~ ~ ~ 9 . ~ 9 L ~~0 ~ ~ 9 L ?_1_ ~ 0 · ~ 9 l - - ~ ~ o ~ d e r _ Rubber Tired Excava t o r wi t h de b r i s gr a p p l e 1 $ 1 2 9 . 9 4 ; $8 5 . 0 0 l $1 0 5 . 0 0 : $1 0 0 . 0 0 1 $1 2 0 . 0 0 i $1 0 0 . 0 0 1 Ta g 210 Prentiss Knuckle b o o m wi t h d e b n s g r a p : - l e _ ~~ ~129! 4 [ $95 oa[:~o c o J ~ ~ s : : a l $~~oo i lDOO:l - : ~ ~ d ~ r - _ • ~~~:~~::~:b~i~t~i: ~ ~ ~ E e ' .... ~ __ -l ~i~::~ G:~~~ i t ~ : i : ~ - W ~ ; ~ ~ ~ t ,;~s~~ ~ i~i:,: ~=c~' - 300-400 HP b Gr i n d e r i, $3 9 4 . 9 4 I $3 5 0 . 0 0 1 $3 5 0 . 0 0 ± $ 3 0 0 . 0 0 $3 0 0 . 0 0 $5 0 0 . 0 0 Ti e _8~~ -)~oo HP_fub -G~ i ~ d ~ ~ - - - - ; s~24 . ~ ~ T ~~~; . o o 1 s~o-o. . . : ~ ( ) -~o o ~ o T $ 4 ~ g : ~ ~ - 1 __ $55 ~ ~ ~ -=_ j i ~ ~ ~ ~ - 30 Ton Crane . _ $_1~~ 9 4 · $_~7? . . . : 9 0 t j ~ ~ . o o _ l ~ 3 _ 9 ~ . o ~ 1 $_3~0_ : 0 _ 9 _ l ?-~~~ : ~ o --~ro. _ w : ~ _ e ! __ _ _ __ __ __ _ _ _ _ __ $~4 . ~ 4 -~- 2 ? 0 . 0 0 S~? O . o ~ - 0 4 0 0 . 0 0 I j5 6 0 _ _ : o q _ I $2 2 5 . 0 0 Cr o w d e r m} 1 1 $4 9 4 . 9 4 ; $1 , o o o . o o I $2~~ . o o I $6~o . ~ o j _ ~~9.. . : 9 o _ 1 - - - - - - - - - - . - - - - - - - - r - - - - - - - - · - j - - - - - 1 -+ 40-60' Bu~ket !ruck _ _ __ _ _ _ _ __ _ __ _ _ i ~~~ ~ . 9 4 : $1_3 ? ~ 0 ~ ~ _ _j 9 0 . o _ q _ l $12 5 . ~ ~ ~ - - ? ~ 0 . 0 _ 9 t 1_ ~1~ ~ . 0 0 -~-- - - ~ r o ~ d e _ r _ _ _ Greater than ~0' Bu c k e t Tr u c k ;_ $_1~ ~ . 9 ~ t-__ $ ~ _ ? 5 : 0 ~ i j1~ 5 . 0 ~ $ 1 5 0 : _ _ ~ ~ ~ - ~ ~ ? ~ · 9 g .?~_ 7 _ 0 _ . 9 ~ - + - - - -~& ~ _ _ _ _ Fuel/ Servic~ Truck __ _ _ _ _ _ _ I ~?:t: · . ~ ~ - l - - ? ~ 5 . o o t l _j 5 0 _ . 9 o r _$_8_ ? · 0 ~ ? 8 _ ~ . : . 9 ~ _ l 1 1 ~ ~ · - o ~ _ l _ _ _ T~~ - Water Truck I $7 4 . 9 4 ! $6 5 . 0 0 . $6 0 . 0 0 $8 5 . 0 0 i $8 0 . 0 0 r $8 5 . 0 0 Cr o w d e r Porta b-i~ ~igh·t-Pia nt __ _ _ -- :=-~~ = ~ = - - - = - - - ~ - r $12.94 } ~ $4 0 : o o f $14:~ 2 ~ : ~ 0 [S l s : O ( ) - ~$~S:o o . ~_c;~;d e f _ ~ Lowboy Trailer with Tra c t o ~ _ $9~ · - ~ L - ~ 1 2 _ - ? · ~ g ~ _ $ _ _ 9 0 . 0 0 ~~5g . : 9 ~ ~ - - ~ ~ 2 ~ . ~ ~ - ?14 9 ~ 9 +-- ~ r 9 . ~ d e r _ ~;:~~~; ~ ~~~~ (un;,a ~ ne d ) . : : : : : r3~~ ~ ~ ~ j ~:~:~~ - :;~; L ~:~~~ $~~~ ; 1= - c:: ; , - = - S~If-Loadir~_~_Dump Tr u c k with~ e ~ r i s g!~p p l e _ j $13494 [ _ . $ 1 ~ o o _ l . J 1 2 S . o ~ ~ $ 2 S _ O l ) O l . s 1 7 S Q O ~ $10 0 : 0 0 j l ___ D&J_~ ~~n;~:::~~~u~~:~ ~ ~ ~ ~ , ~~~ ~~ ~~~-\fd ===J - i : ~ ; ~ : ~~{~: ' ~ l ::~~ t ~ ~ ~ j J i ~ ; ~ l~~~~ r - ~ : ~ : ~ : : = ~:~~:: ~::: ~~:~ t~:~ ~-~ =~ci ~~~~~ : - - - -t ~:~~~ t-i~~ : : J ~ ~ : ~ · ~ ~ $~::::~ ~ - { ; ; · . ~ ~ - --}~i~. ~ ; + --~~:~:: ~ - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - r - - - - - - - - - - - - - , - - - - - - - -- - - - t - - · - -- - - - - - - ~ - - - - · - - - - - - - - - - -- - - -- - - - r - - - - - ---- - - - - - - - - - Tandem Axle Dump Tr u c k , 5 1 - 80 cu . yd . 1 $9 9 . 9 4 \ $9 5 . 0 0 \ $1 0 0 . 0 0 1 $1 5 0 . 0 0 $1 0 5 . 0 0 1 $1 5 0 . 0 0 Ta g =~~~i~:c~:~3evor L}!:: ~ ~ H - ~ ~ ; ~ ~ F 1 : ~ ' - ~ ~ t s~~~ Z ~ ~ : ~ ~ } H ~ ; : ~ ~ ~ 1 - - -~:~: : - - chainSav.~ JWithOut CJPer~ t o r C = _ - - : - _ - - = ~ ~-== [ ~L94 T- _ s 1 2 . 0 0 - / _ - _ $ a , O O t s 0 o t=16: S O l J 1 o : O . O + - - _ ~ ~ , ~ ~ = Ai~ ~u!tain lnci~era_t 9 r , se l f - c o n t a i n e d __ _ _ _ _ _ _ _ l_ $ 8 4 . 9 4 +- $1 3 5 oo j __ $4 ( ) 0 0 i $1 2 5 0 0 - f - - s. s s o o j _ $ 2 7 5 () O [ c r o w d e r _ Temporary Office Tr a i l e r I $4 4 . 9 4 i $1 1 5 . 0 0 1 $4 o . o o T $ 1 s o . o o : $3 o . o o ! $4 s . o o j P& J ---. ·-·· . - - . r- - . -- r - - -- - - - - r- - - - · - · · t - - - - - t - - - - - - -- - - · - - - ·- · - - - - - - - -- - - - 1 , • I Mobile Com_m~ nd <l_ nd C() f 1 1 rr J U n_ i c a t i o n s Tr a i l e r I ~49.441 _$ 2 S O J l { J l _s~o.oo I $3 0 0 : o o l _ i 6 0 : 0 ( ) G s ' - o o __ _ ce r e s __ La_b()'~'!. wi!h smaHh a n d to o l s - [ $ 3 2 9 4 f _ S • s o o t $2 8 . 0 ( ] T $3 7 oo_ I ~ S 3 G o o s•so o _ f ~ c _ r ~ ~ d ~ ~ - - AIC~qwp;;,ent-;.~tesi;;~ i ~ d e th e eoSt-~fth ; ; ~ P e r . i O ; , fu e l l ~-- - [ --= r . , -= - - - i 1 - and mamtenance. I 1 I , ---·--·------·····--··- · · -- - - - - - - - - - - - - - - · · · - - - - - - - - - - - - - ~ - - - - - - - r - - - - - - - - + - r - - - - - - - r - - - - + - - - \ - ~ - - - - - - - - - All labor rates include th e co s t o f pe r s o n a l pr o t e c t i v e j I equipment, including bu t no t li m i t e d to : ha r d h a t , tr a f f i c safety vest, steel-toed sh o e s , gl o v e s , le g g i n g s an d / · protective eyewear. ! I Board Meeting Agenda Item Agenda Item J../-0 MEETING DATE: August 5, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Spay and Neuter Fees for Animal Services REQUESTED BY: Barry Blevins REQUEST: General Services Director request the board consider and approve an additional fee for Spay/Neuter of$70. This fee will be used to provide an adoptee with a $70 voucher for Spay/Neuter services with local veterinarians. During budget Director requested Spay/Neuter fee and revenue line item, but the fee was not added to the Fee Schedule for Board approval. COUNTY MANAGER'S RECOMMENDATION: http:/ /www.harnett.org/boc/ downloads/agendaform20 13 .doc 1 of I Page ar C 0 U l\~ T Y - - TY P E OF FE E An i m a l pi c k - u p (i f an i m a l is re c l a i m e d ) An i m a l bo a r d i n g , pe r da y (i f an i m a l is re c l a i m e d } Ad o p t i o n Fe e + Va c c i n a t i o n Sp a y / N e u t e r Ci v i l Su m m o n s - Fi r s t Of f e n s e Ci v i l su m m o n s - Se c o n d Of f e n s e Ci v i l Su m m o n s - Th i r d Of f e n s e Cu r r e n t Qu a r a n t i n e : If th e an i m a l is pi c k e d up If an i m a l is br o u g h t in (N e w ) Va c c i n a t i o n HA R N E T I CO U N T Y AN I M A l CO N T R O l FE E SC H E D U L E 2 0 1 1 - 2 0 1 2 $ 25 7 25 10 0 20 0 40 0 95 70 · · - · 20 1 2 ~ 2 0 1 3 $ 25 7 25 10 0 20 0 40 0 95 70 - - Attachment A 20 1 3 ~2 0 1 4 2013-2014 RE Q U E S T E D APPROVED $ 25 $ -7 -30 -70 100 -200 -400 -95 -I 70 -I · . . 5 -,_ I - · · - '\ Board Meeting Agenda Item Agenda Item ll-P MEETING DATE: August 5, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Lomax Special Aviation Service Organization(SASO) Lease Agreement for the Harnett County Jetport REQUESTED BY: Barry Blevins REQUEST: General Services Director request the board consider and approve the 5 year hangar lease agreement with Lomax Aviation. On February 18,2013 agenda item 4-E the Board approved to waive the $900 hangar fee for one year. COUNTY MANAGER'S RECOMMENDATION: \\hcfilel\GSUsers\apeele\My Documents\Animal Control\Budget FY1314\August 5-Lomax Lease Agreement Agenda Request.doc Page 1 of2 harmless the Owner from any such taxes or assessments. Operator agrees that all Aircraft will be based out of Harnett County Regional Jetport and will be listed with the County of Harnett Tax Department. 8. Insurance: The Operator shall maintain a Special Aviation Service Organization airport liability insurance policy in limits of One Million dollars ($1 ,000,000) bodily injury and One Million dollars ($1 ,000,000) property damage, and $1 ,000,000 General Liability and $2,000,000 Aggregate. Operator shall indemnify and hold harmless the Owner, its employees, elected officials, volunteers, officers, and agents from and against all loss, cost, damage, expense and liability caused by accident or other occurrence resulting in bodily injury, including death and disease to any person or damage or destruction to property, real or personal arising directly or indirectly from operations, products, or services rendered under this Agreement. To the extent permitted by law, Operator shall also indemnify the Owner, its employees, elected officials, volunteers, officers, and agents against any and all claims brought against Operator and/or Owner for bodily injury and property damage or death claims arising out of any automobile accident. The Operator shall file a copy of this policy with the Owner or shall provide Owner with a current and valid Certificate oflnsurance and add Owner, and Owner's employees, as additional insureds, upon execution of this agreement. Owner shall maintain necessary fire, theft, and comprehensive insurance to cover its own fixed assets. Property owned by Operator shall be insured by it and Owner shall have no responsibility for loss to any such property. 9. Term: This agreement shall commence on ______ 2013 and expire five 10. Other Special Aviation Service Organizations: The terms and conditions of this agreement shall not prevent the Owner from executing agreements with other Special Aviation 4 Service Organizations as well as the United States Army, United States Air Force, United States Navy, or other federal agencies pertaining to governmental use of the Harnett County Jetport. 11. Force Majeure: If during this agreement, the United States Government or any governmental agency acquires possession of the premises herein leased by virtue of any laws now in effect or which may become effective during the term of this agreement, then this agreement, at the option of the Operator, may be terminated or may be suspended for the period the Operator is deprived of the premises; and, thereafter, the Operator may resume his tenancy and the agreement shall continue until the full term thereof has been enjoyed by the Operator. 12. Alteration, Additions, or Improvements: Operator must first obtain the approval of the Owner before making any alterations, additions, or improvements to or on the leased premises. 13. Effect of Other Agencies: Operator shall not enter into any transaction which would deprive the Owner of any of the rights and powers necessary to perform any covenants of the grant agreements or other obligations under various type agreements now or hereafter in effect. It is understood by the Operator that this agreement is subordinate to the terms and conditions of all deeds and agreements between the Owner and the United States relative to operations, maintenance, and control of the Jetport. 14. Assignment and Subletting: This agreement may not be assigned or sublet by the Operator without the prior written consent of the Owner. 15. Breach: Should either party violate any term or provision of this agreement, the party not in default may immediately terminate the agreement, as provided for in Paragraph 19. 16. Lease Payments: The Operator requested and was granted from the Board of Commissioners a waiver of the SASO fee of Nine Hundred and no/1 00 dollars (USD) ($900.00) for the first year beginning ______ 20 13. The Operator agrees to pay Nine Hundred and 5 no I 00 dollars (USD) ($900.00) per year thereafter, to be paid quarterly. The first quarterly payment of Two Hundred Twenty-Five and noll 00 dollars ($225.00) will be due upon the anniversary date of the execution of the agreement. 17. Discrimination Prohibited: The Operator for itself, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree that it will not discriminate upon the grounds of race, color, national origin, sex, religion, age or disability in employment or the provision of services. That in the event of a breach of any of the above nondiscrimination covenant, Owner shall have the right to immediately terminate this agreement. Upon termination of the agreement, the Operator agrees to immediately vacate said premises. 18. Owner I Jetport Committee I County Manager I Operator Relationships: Owner has a duly appointed Jetport committee and a county manager. Operator agrees to deal with the Owner concerning daily operations through the Jetport Administrator. Alterations, additions, or improvement recommendations to the Jetport should go through the following channels: first, through the Jetport Committee when practicable; second, through the Jetport Administrator, the County Manager's representative, and third, through the Harnett County Board of Commissioners. All alterations, additions, or improvement recommendations are subject to the limitations and provisions made in the budget ordinance for the County of Harnett, and shall be subject to specific approval by the County Manager. 19. Termination: For any violation of the provisions of Paragraph 15, this agreement shall terminate as provided for therein; otherwise, this agreement shall terminate upon breach of any other condition of this agreement by either party which remains uncured for more than thirty (30) days after written notification ofbreach is given by the party not in default,or immediately upon bankruptcy of the Operator, or upon expiration, whichever first occurs. Provided, however, 6 this agreement shall terminate immediately upon more than one breach of the same conditions in this agreement during any 12 month period. Upon termination of the agreement, the Operator agrees to immediately vacate said premises. 20. Notices: Notices required or provided for under this agreement shall be sufficient if sent by certified mail, return receipt requested or via facsimile to such addresses as the parties may designate from time to time in writing. At the time of the execution of this agreement, the addresses of the parties are as follows: Owner: Harnett County Jetport: Attn: Barry Blevins, Jetport Administrator County of Harnett Harnett Regional Jetport PO Box 65 Lillington, NC 27546 Fax: 910-893-2793 Operator: Dave Lomax, Owner 599 Airport Road Erwin, NC 28339 21. Integration of Understandings: This contract is intended as the complete integration of all understandings between the parties. No prior or contemporaneous additions, deletions, subsequent renewal, deletion, or other amendment hereto shall have any force or affect unless embodied herein in writing signed by both parties. 22. Controlling Law: This contract shall be governed by and construed in accordance with the laws of the State ofNorth Carolina. 23. Mediation: Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to the institution of legal or equitable proceedings by either party. The Parties agree that the mediation will be conducted 7 and governed by the North Carolina Rules Implementing Statewide Mediated Settlement Conferences in Superior Court Civil Actions and the North Carolina General Statutes. The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in Harnett County, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof.. 24. Severance Clause: in the event any provision of this Agreement is adjudged to be unenforceable or found invalid, such provision shall be stricken and the remaining provisions shall be valid and enforceable. EXECUTED, this the __ day of ___ , 2013. ATTEST: Margaret Wheeler, Clerk to the Board (SEAL) STATE OF NORTH CAROLINA CITY/COUNTY OF _____ _ COUNTY OF HARNETT James A. Burgin Harnett County Board of Commissioners DAVID LOMAX ft~~(SEAL) I, Margaret Wheeler, a Notary Public of the County and State aforesaid, do hereby certify that James A. Burgin, personally appeared before me this day and acknowledged that he is Chair ofHarnett County Board of Commissioners, and that by authority duly given and as an act of the Harnett County Board of Commissioners, the foregoing instrument was signed by its Chair. Witness my hand and official stamp or seal, this __ day of _______ _ 2013. My Commission Expires: ____ _ 8 [SEAL] STATE OF NORTH C:fJ~qLINA 1~-· CITY/COUNTY OF .::jJ_ ({(j( ·rrc I, Lt1( IU1, \:J.f~V(f)l~otary Public of the County and State aforesaid, do hereby certify that DA ID LOMAX, personally appeared before me this day and acknowledged the due execution of the foregoing instrument. Witness my hand and official stamp or seal, this '25 day of q 1 ( fjJ , 2013. Dttc t(), ki{Jat YJ[)jf)U Notary Public My Commission Expires: j {·/0 · J YJ [SEA~---- DONNA F JC,, ~\"·.1 ;'--: NOTARY,-: ;r~ ~ c HARNETT COL\T'r', NC 9 -~® DATE(MMUD'YYYY) ACORD CERTIFICATE OF AVIATION LIABILITY INSURANCE 0710212013 ~- THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTlFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND ORALTERTHE COVERAGE AFFORDED BY THE POLICIES BE LOIN. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER{S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer righ1s to the certificate holder in lieu of such endorsement(s). C(NTACT PROOUCER NAME: NATIONAIRAVIATION INSURANCE ~~ Exll I FAX (NC.No): NATIONAIR INSURANCE AGENCIES, INC. DBA 200 AIRPORT DRIVE EAST E-MAIL ADDRESS: SEBASTIAN, FL 32958 RODUCER CUSTOMERIDNo. INSURED INSURER(S) AFFORDING COVERAGE % NAIC No. LOMAX AVIATION; DAVID LOMAX DBA 599 AIRPORT ROAD iNSURERA: U.S. SPECIALTY INSURANCE COMPANY 100% ERWIN, NC 28339 INSURERS: INSURERC: INSURERD: INSURERE: INSURERF: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHERDOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND·CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS; AIRPORT & FBO LIABILITY COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: iNSURER LETTER I POLICY NUMBER UA00164538-04 COVERAGE PREMISIS lJABIUTY PREMISES MEDICAL PAYMENT PROOUCTS LIABILITY COMPLETED OPERAllONS LIABILITY HANGERKEEPERS LEGAL LIABILITY ARE LEGAL LIABILITY PERSONAL INJURY LIABILITY ADVERllSING LIABILITY CONTRACTUAL LIABJJLITY COVERAGE CODE DESCRIPllON X f-- X f-- X f-- X f-- X X EXTENDED EXTENDED I EFFECllVE DATE T o211312o13 I OPTIONS u u u INCLUDING TAXI u IN FUGl-fT INCLUDED EXCLUDED OPTIONS EXPIRATION DATE 02/13/2014 LIMIT $ $ 1,000,000 $ $ 100,000 $ 500,000 $ 100,000 $ 500,000 $ 50,000 $ $ 1,000,000 $ 1,000,000 LIMIT $ ADDillONAL rr::;uRED? (Y 1 NJ I SUBROGATION WAIVED? (Y I NJ N APPLIES TO LIMIT APPLIES TO Bl EAPER $ PO EAOCC $ 2,000,000 AGGR EAPER $ EAOCC BIEAPER $ 500,000 AGGR EAOCC BIEAPER $ 500,000 AGGR EAOCC EAAIRCRAFT $ 100,000 EAOCC ANYONE FIRE EAOCC $ 1,000,000 AGGR EAOCC $ 1,000,000 AGGR APPLIES TO LIMIT APPLIES TO $ DESCRIPTION OF OPERATIONS I REMARKS (Attach ACORD 101, Additional Remarks Schedule, if more space is reQuired) Certificate Holder is included as an Additional Insured. CERTIFICATE HOLDER WARREN OIL COMPANY, INC. P.O. BOX 1507 DUNN, NC 28335 1\.'ANCELLATION jsHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE !EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN !AccORDANCE WITH THE POLICY PROVISIONS. © 2009 ACORD CORPORATION. All nghts reserved. The ACORD name and logo are registered marks of ACORD ACORD 20 (2009/12} Agenda Item 6 AUGUST 5, 2013 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. BOARD OF ADJUSTMENT We have two vacancies for alternate members on this board for District 1 and District 4 DANGEROUS DOG COMMITTEE We have a vacancy on this committee that will need to be filled by an attorney in the County. HARNETT COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES We have a vacancy for an at-large member on this board. HARNETT NURSING HOME COMMUNITY ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. HISTORIC PROPERTIES COMMISSION We currently have a vacancy for a regular member in District 5. MID-CAROLINA AGING ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. RESEARCH TRIANGLE REGIONAL PARTNERSHIP Frankie Lewis has expressed interest in being reappointed to serve on this committee. TRIANGLE SOUTH DEVELOPMENT WORKFORCE BOARD Scott Daniel has expressed interest in being reappointed to serve on this Board. Ms. Cross, Director of Workforce Development and WIA with TSWFDB at CCCC, said he has represent the Board well. Page 1 -Appointments TRIANGLE SOUTH DEVELOPMENT WORKFORCE BOARD Joseph Jeffries is interested in being appointed to serve on this Board in the Economic Development Category. Carolyn Blue, Work First Employment Social Worker, is interested in being appointed to serve on this Board representing Harnett County Department of Social Services in the Public Assistance Category. Cindy Milton and Paul Polinski recommended Mrs. Blue's for appointment to this Board. Page 2 -Appointments NOMINATION FORM-TRIANGLE SOUTH WORKFORCE DEVELOPMENT BOARD Serving the North Carolina Counties of Chatham, Harnett, Lee aud Sampson Name: Address: P.O.Box 205 Linden N.C. 28356 County of Residence: Chatham Harnett Lee Sampson Telephone: (w) 910 814-6650 (c) ~9"'--'10,_8"'"'9'-"0'-'-2,__4,_,8'-"4------"Email: cblue@hamett.org Present Occupation/Job Title: Work First Employment Social Worker 11 Employer: Harnett County DSS Years with current employer: __,8'-y,_,e=ar=s,__ ________ _ Years offorrnal education: """1-"-8-J..:!.ea,r,.,s ___________________________ _ Workforce Development Board Composition Requirements: + Majority (51%) private employers + Chair must be private sector member + Education (secondary and post-secondary) + Labor (plus Community-Based Organizations must equall5%) + Rehabilitation Services (Voc. Rehab. or another rehabilitation service agency) + Economic Development + Employment Service (Employment Security Commission, also a one-stop partner) + Public Assistance (Department of Social Services) + Community Based Organizations (CBO) + JobLink (One-Stop) Career Center Partners Sector of Representation (Please circle and list): Labor or Union Representative-nominated by local labor federation or employees of federation Employment Service/Agency-Harnett County Dept. of Social Services Private Sector-Medical Manufacturing-Small-Medium-Large Construction Retail Other-list Community Based Organization -includes organizations that serve individuals with disabilities, veterans, youth, literacy and community action agencies. Education- Public Assistance -Harnett County DSS Workfirst Employment Service Social Worker Rehabilitation Services - Economic Development- Employment Service- Community, Civic and Professional organizations in which you have participated: National Association of Social Workers SISTA Advisory Board Harnett County Health Dept. Sister's United of Jordan Temple Board of Trustee of Jordan Temple Please describe briefly why you would like to serve on the Workforce Development Board. My past and current work experiences at CCCC, Lee/Hamett Mental Health and Social Service have allotted me the opportunity to work closely with different agencies. This has help broaden my knowledge and awareness of what is available in the county as well as surrounding counties. Being partners with other agency allows me to better serve our stakeholders and help assist with employment, training and education for them. Date: ~ 31, 2013 , Please send nomination form and letters to: Rosalind M. Cross, Director of Workforce Development and WIA 1105 Kelly Drive Sanford, NC 27330 (919) 777-7795 rcross@cccc.edu The Director will forward nomination forms to respective County Commissioners for consideration and appointment to the Workforce Development Board. Wo r k f o r c e De v e l o p m e n t Bo a r d Me m b e r s h i p L i s t i n g - Ha r n e t t Co u n t y Me m b e r ' s I Em p l o y e r / A g e n c y (i f I Ca t e g o r y I Te r m I County Na m e an d Ti t l e ap p l i c a b l e ) Re p r e s e n t e d (b e g i n an d en d da t e s ) Ma i l i n g Ad d r e s s & Te l e p h o n e Bo a r d Ch a i r Ru s s e l l Hi e b Ma n a g e m e n t I Pr i v a t e I 0 7 / 1 1 - 0 6 / 1 5 I Ha r n e t t Ru s s e l l Hi e b Co n s u l t a n t Ma n a g e m e n t Co n s u l t a n t 39 6 Gr e e n Fo r e s t Ci r c l e rn c h i e b @ e m b a r q m a i l . c o m Du n n , NC 28 3 3 4 91 9 82 0 - 1 8 0 3 Sc o t t M. Da n i e l No r t h Ca r o l i n a Di v i s i o n o f He a l t h I Vo c a t i o n a l 1 o5 1 1 o - 61 1 3 I Ha r n e t t Un i t Ma n a g e r an d Hu m a n Se r v i c e s Di v i s i o n o f Re h a b i l i t a t i o n Vo c a t i o n a l Re h a b i l i t a t i o n sc o t t . d a n i e l i { I } , d h h s . n c . g o v 99 Me l v i n Da n i e l Ro a d Du n n , NC 28 3 3 4 91 0 89 2 - 7 0 4 0 Pa u l Po l i n s k i Ha r n e t t Co DS S I Pu b l i c As s i s t a n c e 1 05 1 1 0 - 6 1 1 3 I Ha r n e t t Se n i o r Ca s e Ma n a g e r 56 2 0 El l i o t t Br i d g e Rd Li n d e n , NC pp o l i n s k i @ h a r n e t t . o r g 91 0 - 8 1 4 - 6 6 3 7 (w o r k ) Ja m e s (J i m ) 0 . Ro b e r t s Ca m p b e l l Un i v e r s i t y Ed u c a t i o n 0 7 / 1 1 - 0 6 / 1 5 I Ha r n e t t Vi c e Pr e s i d e n t fo r Bu s i n e s s & 13 3 Sp r i n g La n e Tr e a s u r e r Li l l i n g t o n , NC 27 5 4 6 91 0 - 8 9 3 - 1 2 4 0 ro b e r t s ( ( / ' c a m be l l . e d u Na n c y Ja c k s o n Za x b y ' s & Ja c k s o n He w i t t Ta x Pr i v a t e 71 1 1 - 6 / 1 5 I Ha r n e t t Bu s i n e s s Ow n e r Se r v i c e 30 9 St . Ma t t h e w Ro a d ta x w o m a n 1 07 0 ( i y m s n . c o m Er w i n , NC 28 3 3 9 Va c a n t Ec o n o m i c 01 / 0 9 - 0 6 / 1 3 I Ha r n e t t De v e l o p m e n t Tr i a n g l e So u t h Wo r l i f o r c e De v e l o p m e n t Bo a r d 7. 2 4 . 1 3 Agenda Item _ 7 Page 16 -The Daily Record. Dunn. N.C .. Wednesday. July 24. 2013 OF PUBLIC HEARING ,·:·<;\,' ,/:'~{ " ,:~~'f{\, '~: ,; ' ' ' ' ' ', ' ih~lfl ... ~:~tt1County B~(ird1of Commissioners will hold a public hearing' cbti· cerqftfg'a propo!!~diagreement to extend ecOn()mic incentives to Rooms To G& Distribution Company, LLC (Rooms !o Go') which intends to purchase re(ll property in the City of Dunn area of. Harnett County for the construction and operation of an approximate 1.1 million square foot regional furniture warehouse and distribution center. Said public hearing shall take place on Monday, August 5, 2013 at 9:00 o'clock AM during the regular meeting of the Board of Commissioners at the County Commissioner's Me13ting Room in the Harnett County Administration Building, located at 102 E. Front Street, Lillington, NC 27546. At that time, any person who wishes to be heard concerning the appropriation of the economic incentives may appear before the Board. The proposed economic incentive package will include a monetary incentive to be paid to Rooms To Go in the form of a refund of previously paid County ad valorem taxes based upon the company's in- vestment in real property (approximate 116 acre site), constructed ware- bouse and distribution center facility and business operating equipment listed for Harnett County taxes. This facility project site will include a capital investm~nt of appro1<imately $40 million. 240 direct jobs and the production of 100 additional jol:ls through independent trucking company contracts will be created as a result of the operation of this distribution center facility. Subject to any information received at the public hearing, it is the intention of the Harnett County Board of Commissioners to approve the incentive appropriation and agreement subject to various restrictions and conditions mandated by N.C. General Statutes §158-7.1. This the 15th day ofJuly, 2013. Jim Burgin, Chairman Harnett County Board of Commissioners 7/24,2013 updated 7/16/2013 Harnett County Department of Public Health Activities Summary Agenda Item ----=8:=:----