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Home My WebLink About060313a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 102 East Front Street Lillington, North Carolina Regular Meeting June 3, 2013 9:00am 1. Call to order -Chairman Jim Burgin 2. Pledge of Allegiance and Invocation-Commissioner Beatrice B. Hill 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Budget Amendments B. Tax refunds, rebates and releases C. Legal Services, on behalf of Planning Services, requests approval to enter into a contract to perform building inspection services for the Town of Angier. The proposed contract term is for three years with compensation for services at $25,000 per fiscal year. D. Harnett County Board of Health recommends approval ofthe NCTracks Resolution which appoints the local health director as the Office Administrator under the NCTracks System. The Board of Health also recommends establishing fees for Lead Testing at $16.00 and Chemical Cauterization at $30.00. E. Public Utilities requests approval to award chemical bids for FY 2013-2014 to the recommended companies provided. F. IT requests approval of the Capital Project Ordinance for the Radio Communications/ Automatic Vehicle Location Project 5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation 6. County Manager's report-Tommy Bums, County Manager 7. New Business 8. Closed Session 9. Adjourn Proposed Add-on: The Board of Education's request to release $243,133 for debt services Page 1 Agenda Item lf -A BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend the Planning Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7200-465.33-45 Contracted Services 21,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-322.72-01 Cell Tower Fees 21,000 EXPLANATION: Additional Cell Tower Applications received and projected. Request funds be moved from revenue received to expenditures in order to pay consultant analysis fees. APPRO~V~1Q,~// j/ . ' /' 5/16/13 Department Head (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of James A. Burgin, Chairman Harnett County Board of Commissioners 4l01 Agenda Item lf: -B Date : 06/03/2013 Approved By : TO : HARNETI COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES BASS, CARRIE MCLEAN City 0.00 Value Decrease POBOX 523 0000003627-2008-2008-000000 182.56 Refund LILLINGTON NC, 27546-County 182.56 0000 2 BASS, CARRIE MCLEAN City 0.00 Value Decrease PO BOX523 0000003627-2009-2009-000000 330.75 Refund LILLINGTON NC, 27546-County 330.75 0000 3 HAYES, PAULA B City 0.00 Value Decrease AKA, DAVIS PAULA 0000023448-2012-2012-000000 140.00 Refund 4353 WIRE ROAD County 140.00 LINDEN NC, 28356 4 KIPP, CARL LOGAN City 0.00 Military Exemption KIPP, TIFFANIE RAE 79 FIELDALE DR 0001876226-2010-2010-000000 44.78 Refund LILLINGTON, NC, 27546 -County 44.78 9382 5 KIPP, CARL LOGAN City 0.00 Military Exemption KIPP, TIFFANIE RAE 79 FIELDALE DR 0001876226-2011-2011-000000 37.36 Refund LILLINGTON, NC, 27546 -County 37.36 9382 6 KIPP, CARL LOGAN City 0.00 Military Exemption KIPP, TIFFANIE RAE 79 FIELDALE DR 0001876226-2012-2012-000000 74.26 Refund LILLINGTON, NC, 27546 -County 74.26 9382 7 KIPP, TIFFANIE RAE City 0.00 Military Exemption KIPP, CARL LOGAN 79 FIELDALE DR 0001682928-2009-2009-000000 41.30 Refund LILLINGTON, NC, 27546 -County 41.30 9382 8 KIPP, TIFFANIE RAE City 0.00 Military Exemption KIPP, CARL LOGAN 79 FIELDALE DR 0001682928-2010-2010-000000 40.59 Refund LILLINGTON, NC, 27546 -County 40.59 9382 9 KIPP, TIFFANIE RAE City 0.00 Military Exemption KIPP, CARL LOGAN 79 FIELDALE DR 0001682928-2011-2011-000000 40.26 Refund LILLINGTON, NC, 27546-County 40.26 9382 10 KIPP, TIFFANIE RAE City 0.00 Military Exemption KIPP, CARL LOGAN 79 FIELDALE DR 0001682928-2012-2012-000000 72.75 Refund LILLINGTON, NC, 27546 -County 72.75 9382 11 PENDERGRASS, DAVIA A City 0.00 Military Exemption PENDERGRASS, JEROME K 0001861117-2011-2011-000000 91.08 Refund 64 WOLFPACK LN County 91.08 CAMERON, NC, 28326 -6283 12 PENDERGRASS, JEROME K City 0.00 Military Exemption 64 WOLDPACK LANE 0001896359-2011-2011-000000 39.02 Refund CAMERON, NC 28326 County 39.02 CAMERON, NC, 28326 13 PENDERGRASS, JEROME 0001901960-2011-2011-000000 City 0.00 33.33 Refund Military Exemption KENYATTE 64 WOLFPACK LN County 33.33 CAMERON, NC 283266283 CAMERON, NC, 28326-6283 14 PENDERGRASS, JEROME City 0.00 Military Exemption KENYATTE 64 WOLFPACK LN 0001901960-2012-2012-000000 29.29 Refund CAMERON, NC 283266283 County 29.29 CAMERON, NC, 28326-6283 15 TOYOTA LEASE TRUST City() 201.77 Situs Correction 260 INTRSTE N CIR NW 12TH 0001975754-2012-2012-000001 163.93 Refund ATLANTA, GA, 30339 County 0.00 WM. A. TONY WILDER City Total 201.77 Revenue Administrator County 1,197.33 Total Total to be 1,399.10 Refunded CC: WM. A. TONY WILDER Agenda Item 'f -C Board Meeting Agenda Item MEETING DATE: June 3, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Building Inspection Services Contract with Town of Angier REQUESTED BY: Jennifer Slusser on behalf of Planning Services REQUEST: Request approval to enter into a contract to perform building inspection services for the Town of Angier. The proposed contract term is for three years with compensation for services at $25,000.00 per fiscal year. Building Inspection services includes review of building plans, issuing or denying permits, making necessary inspections including those involving condemnation, issuing or denying certificates of compliance, issuing orders to correct voilations, and ensuring that records are kept, all according to the Applicable Codes and NC General Statutes. The proposed contract can be terminated by either party for any reason with 60 days notice. Request further approval for Legal Services to finalize the contract consistent with these material terms to be signed by the Chairman after final legal and finance review. COUNTY MANAGER'S RECOMMENDATION: http://www.harnett. org/boc/downloads/agendaform20 13 .doc 1 of 1 Page Agenda Item J.f -Q Board Meeting Agenda Item MEETING DATE: June 3, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS REQUEST: On May 16,2013 the Harnett County Board ofHealth approved to recommend the NCTracks Resolution for adoption to the Harnett County Board of Commissioners. This resolution appoints the local health director as the Office Administrator under the NCTracks System. Also, the Harnett County Board Health approved to recommend establishing fees for two services. 1. 83655 Lead Testing -recommended fee $16.00 2. 17250 Chemical Cauterization -recommended fee $30 We appreciate your consideration in establishing these fees and adopting the NCTracks Resolution. COUNTY MANAGER'S RECOMMENDATION: U :\my documents\]-Winword\BOC Mtg Request\agendaform20 13 .doc 1 ofl Page RESOLUTION BY THE HARNETT COUNTY BOARD OF COMMISSIONERS DESIGNATING THE LOCAL HEALTH DIRECTOR AS THE OFFICE ADMINISTRATOR FOR THE LOCAL HEALTH DEPARTMENT UNDER NCTRACKS SYSTEM WHEREAS, on July 1, 2013 CSC, the new fiscal agent for the NC Department of Health and Human Services (DHHS), will implement a new, entirely electronic, multi-payer processing system for the Division of Medical Assistance, the Division of Mental Health, Developmental Disabilities and Substance Abuse Services, the Division of Public Health, and the Office of Rural Health and Community Care referred to as NCTracks system; and WHEREAS, the Harnett County Health Department is a currently enrolled provider for one of more of these divisions, and must complete registration in the NCTracks system in order to submit claims for payment of services provided through DHHS; and WHEREAS, every provider is required to designate an Office Administrator who will assign security roles for the provider entity and is required to be an owner or some other individual who has managing authority for the provider entity; and WHEREAS, the role of Office Administrator is required for accessing the new system's Provider portal, which allows providers to access eligibility information, inquire on claim status, submit claims, and obtain remittance advices; and WHEREAS, pursuant to North Carolina General Statute 130A-41, the local health director is the administrative head of the local health department and is responsible for administrating the day to day operations of the local health department; and WHEREAS, the Harnett County Board of Commissioners, upon recommendation of the Harnett County Board of Health, desires to appoint the local health director as the Office Administrator under the NCTracks System. NOW THEREFORE, the Harnett County Board of Commissioners hereby appoints John Rouse, local health director, as the Office Administrator under the NCTracks System. This the __ day of June, 2013. JAMES A. BURGIN, CHAIRMAN MARGARET REGINA WHEELER, CLERK P 0. Box 300020 Raleigh, NC 27622-8020 CSC, Fiscal Agent for the NC Department of Health and Human Services NOTICE TO CURRENTLY ENROLLED PROVIDERS Registration for the NCTracks System Mar-07-2013 HARNETT COlJNTY HEALTH DEPT Attn: Chief Financial Officer 307 W CORNELIUS HARNETT BLVD LILLINGTON, NC 27546 Last Five Digits ofNPI: XXXXX48459 Authorization Code: 00305981 Dear Provider: This July, CSC, the new fiscal agent for the NC Department of Health and Human Services (DHHS), will implement a new multi-payer processing system for the Division of Medical Assistance, the Division of Mental Health, Developmental Disabilities and Substance Abuse Services, the Division of Public Health, and the Office of Rural Health and Community Care. As a currently enrolled provider for one or more of these divisions, we request you take just a few moments and complete a briefNCTracks Registration process. The NCTracks Registration will provide the new system with important information needed before go-live: I) your Office Administrator (OA); 2) the bank account number for Electronic Funds Transfer (EFT) payments; and 3) your intended method of submitting claims. Providers should register with information that will be in effect on July 1, 2013. Office Administrator -Every provider needs to designate an Office Administrator. The OA is the person who will assign security roles for your provider entity (the gatekeeper for your access to our system). State Policy requires the OA be an owner or some other individual who has managing authority for the provider or provider entity. An OA is required for accessing the new system's Provider portal. The portal allows providers to access eligibility information, inquire on claim status, submit claims, and obtain their remittance advices . . Banking Information-The NCTracks system pays providers by EFT. Each provider must provide their bank account number and routing number to be used for your EFT payments. Failure to provide a valid bank account means your claims will suspend beginning July 1. Claims Submission-Ifyou intend to submit HIPAA 5010 X12 transactions to our system, you need to designate your billing agent or trading partner. We need this information to ensure those vendors have been contacted for the HIP AA certification process necessary to submit the X12 transactions to our new system. To complete the Currently Enrolled Provider NCTracks Registration process, please follow these steps: 1. Ensure that the individual who will be named as the Office Administrator has an NCID (North Carolina Management Identifier). If an NCID is needed, visit the NCID Website at https://ncid.nc.gov/login/ and establish an NCID. esc EVC Operations Center I P.O. Box 300020 I Raleigh, NC 27622-8020 p + 1.866.844.1113 1 f + 1.866.844.13821 www.nctracks.nc.gov CSC EVC Operations Center (NCTracks Registration Letter) Page 1 2. Navigate to the NCTracks EVC Website at http://www.nctracks.nc.gov. Click on the Provider Services link in the upper-left corner, and then click on the Provider Enrollment link in the upper-left comer. Scroll down to the section on the page labeled "Currently Enrolled Provider NCTracks Registration." 3. Follow the instructions on the Website and complete the registration. The Website will initially require you to enter the Authorization Code from the top of this letter as well as the full National Provider Identifier (NPI) or Atypical ID. Only a portion of your NPI or Atypical ID is printed above. Providers are responsible for notifying the CSC EVC Operations Center when information related to their business or practice changes. All changes in address, ownership, business name, tax information, and percentage of controlling interest must be reported timely. Some changes may require completion of additional documents and/or require the completion of a new application. Failure to report changes in a timely manner may affect your ability to be promptly reimbursed for services rendered. Please refer to your N.C. DHHS Provider Participation Agreement and download the Medicaid Provider Change Form at http://www.nctracks.nc.gov/provider/cis.html for details on reporting requirements. To view the NPI and site location associated with your Medicaid Provider Number, visit the NPI and Address database at http://www .ncdhhs. gov I dma/WebNPI/ defaul t.htm. If you have any questions about the process outlined in this letter, please contact the EVC Operations Center at 1.866.844.1113, Option 4. Thank you for completing this process. Sincerely, CSC EVC Operations Center Board Meeting Agenda Item Agenda Item tf-E MEETING DATE: June 3, 2013 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Chemical Bid Award Recommendations for FY 2013-14 REQUESTED BY: Steve Ward, HCDPU REQUEST: This is a formal request for the Board to award chemical bids for FY 2013-14 to the companies listed on the attached recommendation sheets. Bid tabulations are also attached for your review. This process was managed by the the purchasing officer in the Harnett County Finance Department and has been review by the legal staff. Please place this item on the consent agenda at the next available Board meeting. COUNTY MANAGER'S RECOMMENDATION: \\hcfile I \Puusers\sward\My Documents\Chemicals\Chemical Bid Recommendations FY 13-14 Agenda Request.doc Page I of I Harnett C 0 U N T Y •\\ lluali!Y ~~ Public Utilities Department ~~:-::-::-:-~-------_ .. \\,_ ~OnTap!-~.n..------.:.__--NORTH CAROLINA AWWA 8 1fD. I.'C'.'OJ:ll WWW.harnett.org May 16,2013 Steve, PO BOX 1119 700 McK1nney Parkway Lillmgto'l, NC 27546 ph: 910-893-7575 fax: 910-893-6643 I would like to make the following recommendations for chemical vendors for the Harnett County Regional Water Treatment Plant for the fiscal year July 1, 2013 to June 30, 2014 to be presented to the Board of Commissioners for their approval. Chemical Name Shipment Method Supplier Price ltem#1 Fluorosilicic Acid Tanker Truck Load Key Chemical $1.125/ dry lb. ltem#2 Aluminum Sulfate Tanker Truck load C & S Chemicals $208.00/ dry ton ltem#3 Sodium Hypochlorite Tanker Truck Load WaterGuard Inc. $0.568/ lb avail. Cl2 ltem#4 Sodium Chlorite Tanker Truck load SMS Enterprises $0.57 I wet lb. ltem#5 Chlorine Gas 150 lb Cl2 Cylinders Amerochem Corp. $0.675/ lb. Item #6 Caustic Soda 50% Tanker Truck Load Brenntag Mid-South $532.85/ dry ton ltem#7 93% Sulfuric Acid Tanker Truck load Southern States Chemical $0.072/ wet lb. Jtem#7 93% Sulfuric Acid less Than Truck Load Southern States Chemical $0.092/ wet lb. Item #8 Aqueous Ammonia Tanker Truck load Univar USA Inc. $0.562/ dry lb. Item #9 Copper Sulfate 50 lb bags Brenntag Mid-South $1.85/ lb. Item# 10 PAC Slurry Tanker Truck Load Brenntag Mid-South $0.169/ wet lb. Item# 12 Captor By 330 gal. Tote Tank Water Guard, Inc $3.30/ gal. All above are the lowest bids. Aqua Mag is current corrosion inhibitor and bid was conducted by Informal Bid Process. North Carolina Aqua Mag suppliers were solicited for bids and Amerochem was lowest at $0.595/ wet pound. The lime Slurry supplier is to remain the same as last year (Polytec Inc.) through a contract extension being handled by the Legal Department. The Water and Wastewater Department are exercising last year's bid package option due to the pumping equipment and material handling containers logistics problems and chemical feed disruptions that would be encountered by switchover to new vendor. Polytec has agreed to hold the price the same as last year at $0.055/ wet lb. Thanks, Allan O'Briant strong roots· new growth Harnett :-~J:-:~::-:::T:-~-:U:-::-:.,_-:::~-::-:--:~:-,,Y:-_----------t.~o-~B~j~~-~---P_u_b_li_c_U_t_ili_ti_e_s_D..:.e~pa:.:r_tm_e_n_t_ www.harnett.org PO Bcx '119 700 Mct<1nney Par"'-'vay u 1i"gton, NC 27546 May 17,2012 Steve Ward Utility Director Harnett County Subject: Chemical Bid Award Recommendation Mr. Ward, As you are aware, we recently completed the bid process wastewater chemicals for fiscal year 2012-2013. The closure of both the Swift and Erwin facilities has eliminated the need for Caustic, Bleach and Sodium Bisulfite for the coming fiscal year. This leaves only Calcium Nitrate used for collection system odor control. I have thoroughly reviewed each bid and am pleased to recommend that we award as follows. Chemical Calcium Nitrate Explanation of Awards- Vendor Cape Fear Water Solutions Price/Gallon $ 1.89 1) In an effort to rein in costs, we dropped the service aspect of the bid solicitation and we be performing all system testing in house. This has allowed for a savings of roughly 33% compared to the winning bid from fiscal 2012-2013. Respectfully, Kenneth W. Fail Wastewater Manager Harnett County Public Utilities 910.893.2424 Cc: Glenn Mcfadden Vicky Payseur strong roots • new growth ph 910-893-7575 :ax 9~ 0-893-6643 Bid Tabulation-Chemical Water & Wastewa t e r Bi d s April 24, 2013 PUWW04242013 1::uaMag Informal Bid TIL (per wet lb.) I .- . c : a o c 11 u < t : u• d < uu ~ 15 a 0 1 0 ta o U J a t l o n Q! ! J } : . N O nn a l de c i s i o n s w i l l be ma d e un t i l re v i e w e d an d aw a r d e d by th e Ha r n e t t Co u n t y Bo a r d o f Co m m i s s i o n e r s ~A~~r o c h e m $0 . 5 9 5 1 [ Ca r u s $0 . 6 4 1 Wa t e r Tr e a t m e n t Ch e m i c a l Ch e m i c a l Agenda Item Lf ... F COUNTY OF HARNETI CAPITAL PROJECT ORDINANCE RADIO COMMUNICATIONS/ AUTOMATIC VEHICLE LOCATION PROJECT BE IT ORDAINED by the Board of Commissioners of the County of Harnett, North Carolina, sitting as the governing board of Harnett County that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted: Section 1. The project authorized is the upgrade of the radio communications system in Harnett County to Project 25 (P25) compliance. The project includes replacement of all radios and upgrades or replacements to tower and 911 Center equipment. Since 1999, Harnett County has operated an 800Mhz radio system for communications between emergency services and law enforcement agencies. This system is facing technology issues, service issues and replacement parts issues. This project proposes decommissioning our current system and migrating to the North Carolina Highway Patrol VIPER Radio System for P25 compliance and interoperability with other agencies. Counties surrounding Harnett that have joined or are in the process of joining VIPER include Wake, Cumberland, Sampson, Moore and Durham. The proposal also includes estimates on adding Automatic Vehicle Location (AVL) to Harnett County Sheriff and EMS units to reduce response times to emergency calls. Some of the eligible 911 expenditures will be funded through the 911 surcharge but are included as part of the total project. Section 2. The officers of this unit are hereby directed to proceed with the capital project within the terms of the grant documents, loan documents, and the budget contained herein. Section 3. $7,266;734 has been appropriated for the project. For internal reporting the following breakdown is proposed. Radios for EM, EMS, FM and Fire Radios for Sheriff, Towns and Public Utilities Additional Channels, Engineering, & Technical Services Towers and equipment for tower sites AVL Equipment for Sheriff & EMS Subtotal (taxes not included) Harnett County 911 Center Equipment (paid by HC 911 funds) Dunn 911 Center Equipment (paid by Dunn's 911 funds) Grand Total of Project $2,150,665 $2,360,376 $1,164,000 $1,250,000 341,693 $7,266,734 $ 838,347 s 487,078 $8,592,159 In accordance with section 4 of the County Budget Ordinance, the Finance Officer and County Manager is hereby authorized to approve the transfer of appropriations between expenditure line items in the project with exceptions that change orders affecting engineering and construction may not exceed 5% (cumulative) of the project total without prior approval ofthe Board. Change orders within the 5% limitation will be presented to the Board at the next regular meeting of the Board of Commissioners as in accordance with G.S. 159-15. Section 4. The following revenues are anticipated to be available to complete this project. The Communications Committee will further investigate along with the Finance Officer whether to rent or purchase the necessary equipment. lnterfund Transfer from General Fund-Radio User Fees ($200,000 per year for 7 years) $1,400,000 Trade-in Value of Old Radios (first year only) lnterfund Transfer from E911 Dunn 911 Funds Loan Proceeds Total $ 500,000 $ 838,347 $ 487,078 $5,366,734 $8,592,159 Section 5. The Finance Officer is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfy the requirements of the grantor agency, the grant agreements, and federal regulations. Section 6. Funds may be advanced from the General Fund for the purpose of making payments as due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. The Finance Officer is directed to report, on a quarterly basis, on the financial status of each project element in Section 3 and on the total grand revenues received or claimed. Section 8. The Budget Officer is directed to include a detailed analysis of past and future cost and revenues on this capital project in every budget submission made to this Board. Section 9. Copies of this capital project ordinance shall be furnished to the Clerk to the Board of Commissioners, and to the Budget Officer and the Finance Officer for direction in carrying out this project. Adopted this __ day of ___ _~ 2013. ATIEST Margaret Regina Wheeler Clerk to the Board Jim Burgin, Chairman Harnett County Board of Commissioners Agenda Item 6 JUNE 3, 2013 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. BOARD OF ADJUSTMENT We have two vacancies for alternate members on this board for District 1 and District 4 DANGEROUS DOG COMMITTEE We have a vacancy on this committee that will need to be filled by an attorney in the county. This vacancy was posted in the Dunn Daily Record on February 24, 2012. HARNETT COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES We have a vacancy for an at-large member on this board. HARNETT NURSING HOME COMMUNITY ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. HISTORIC PROPERTIES COMMISSION We currently have a vacancy for a regular member in District 5. MID-CAROLINA AGING ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. PLANNING BOARD Peggy McDougald's term as an alternate member of the Planning Board expires July 31,2013. Staff would like to encourage commissioners to appoint someone else from this district. Staff has found it difficult to get a response from Mrs. McDougald when called upon to serve due to her health. Page 1 -Appointments APPLICATION PUBLIC SCHOOL BUILDING CAPITAL FUND ADM (Corporate Tax) Fund County: HARNETT Address: PO BOX 760, LILLINGTON, NC 27546 School Admin. Unit: HARNETT COUNTY SCHOOLS Project Title: HIGHLAND ELEMENTARY SCHOOL 4--B- Approved: _____ _ Date: Contact Person: TOMMY BURNS Title: COUNTY MANAGER Phone: ( 91 o) 893-7555 Location: 1915 BUFFALO LAKE ROAD, SANFORD, NC 27332 Type of Facility: K-5 ELEMENTARY SCHOOL G.S. 115C-546.2(b) "Counties shall use monies in the Fund for capital outlay projects including the planning, construction, reconstruction, enlargement, improvement, repair, or renovation of public school buildings and for the purchase of land for public school buildings; for equipment to implement a local school technology plan that is approved pursuant to G.S. 115C-1 02.6C; or for both. Monies used to implement a local school technology plan shall be transferred to the State School Technology Fund and allocated by that Fund to the local school administrative unit for equipment. As used in this section, 'public school buildings' only includes facilities for individual schools that are used for instructional and related purposes and does not include centralized administration, maintenance, or other facilities." Applications must be submitted no later than one year after the final payment to the Contractor or Vendor. Short Description of Construction Project:------------------------- Estimated Costs: Purchase of Land Planning Construction Renovation Enlargement Repair School Technology Debt Service/Bond Payment Total State $ _____ _ $ $. _____ _ $ $ ______ _ $ $ _____ _ $ $ ______ _ $ $ ______ _ $ $---~:-::-::---=-=----$ 243,433.00 ~ $ $ 243,433.00 $ Local Total ~ 0.00 ~ 0.00 ~ 0.00 ~ 0.00 ~ 0.00 ~ 0.00 N/A ~ 0 81,145.00 ~ 324,578.00 81,145.00 ~ 324,578.00 Bid DatesNendors: __:_:n:...:/a::..._ ____________________________ _ Contracts signed/Dates: ..:.n:..::./-=a-=-------:-:--:::-:::-:-::::-------------------- Estimated date of beginning of construction: _J:....;u..:..:.ly"--2_0_1_2 __________________ _ Estimated date of completion: ..:.J::.:u:..:.n.:.::e:....:2=.:0:....:1..::3:.__ _____________________ _ Match: The matching funds of one dollar of local funds for every three dollars of state funds are from (source): County of Harnett $ 81,145.00 of the matching funds have been expended for/date/description: __ _ Debt Service Reporting requirements: We, the undersigned, agree to submit a report of state/local amounts expended for this project within 60 days after completion of the project, or 60 days after receiving state funding, whichever is later. The County Commissioners and the Board of Education do hereby jointly request approval of the above project and request release of$ 243,133.00 from the Public School Building Capital Fund. We certify that the project herein described is within the parameters of 115C-546.2(b) and that all of the required local funding is available and designated as match for this project. issioners) Form date: 1/25/2010