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HomeMy WebLinkAbout2011/05/16 Personnel Text Amendment Art III Sec 19, Art VI Sec 29Approted by the Harnett Agenda ItemC County Coard of Com Siissloners Board Meeting X12 ends Item MEETING DATE: May 16, 2011 ( %er Q14 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Amendments to Personnel Ordinance; Article III- Section 19 and Article VI- Section 29. REQUESTED BY: Trinity J. Faucett; Human Resources & Risk Management Director The Human Resources Department requests approval to make amendments to the Personnel Ordinance in reference to Emergency Operations Center compensation. It is requested that Article III Section 19 and Article VI Section 29 be amended as outlined in the attachments to this request and that they are retroactive to January 1, 2011. COUNTY MANAGER'S RECOMMENDATION: C:\ Users \nrice\Appllata \Local\Microsoft\Windows \Temporary Internet Files\ Content.Outlook\RNI9CVLU\Agenda Request- Amendment to the Personnel Ordinance (EOC Compensation) 5 -1 Ldoc Page 1 of 2 Harnett County Personnel Ordinance Proposed Amendment May 16, 2011 ARTICLE III. THE PAY PLAN Section 19. Emergency Operations Compensation A. In the event of a major emergency or disaster, employees may be required to carry out normal job duties or pre- assigned emergency response tasks. Employees, who work under the direction of the Emergency Operation Center Director or his/her designee, during an emergency or disaster will be compensated in accordance to this policy. B. If the emergency or disaster requires the activation of the Emergency Operations Center and County offices are open as regularly scheduled, employees required to work during this period will compensated as described below: (1) Nonexempt employees will be paid 1 and 1/2 times their regular hourly rate of pay in accordance with the Fair Labor Standards Act (FLSA). (Actual hours worked beyond regular work time.) (2) Exempt employees (including department heads) will be paid 1 times their regular hourly rate of pay for hours worked over 40 in a workweek under these conditions. (3) In the event a holiday occurs within the activation period, both non - exempt and exempt employees will be paid 1 and 1/2 times their hourly rate for that day for each hour worked in addition to the normal holiday time. C. If the emergency or disaster requires the activation of the Emergency Operations Center and County offices are not opened as regularly scheduled, employees required to work during this period will paid will compensated as described below: (1) Nonexempt employees will be paid 1 and 1/2 times their regular hourly rate of pay for each hour they work under these circumstances. This compensation will be in addition to any other compensation they are entitled to during that administrative work week. (2) Exempt employees (including department heads) will be paid 1 times their regular hourly rate of pay for hours worked over 40 in a workweek under these conditions. (3) In the event a holiday occurs within the activation period, both non - exempt and exempt employees will be paid 1 and 1/2 times their hourly rate for that day for each hour worked in addition to the normal holiday time. D. In the event employees are required to work long and continuous hours, the County Manager may grant time off with pay /administrative leave for rest and recuperation to ensure safe working conditions. Harnett County Personnel Ordinance Proposed Amendment May 16, 2011 ARTICLE VI. LEAVES OF ABSENCE Section 29. Administrative Leave /Adverse Weather General Provisions A. Administrative leave because of adverse weather may be granted when the County Manager exercises his discretion to administratively excuse (no charge to leave) nonessential employees early because of severe weather developing during normal operating hours, or when there is a delayed opening because of severe weather developing during non -duty hours. B. All employees are to presume, unless otherwise notified, that their activity will be open regardless of any weather or other emergency conditions, which may develop; and they are expected to report for work. C. Designation of Essential Employees. Essential county services must be maintained regardless of weather conditions. Department Heads are responsible for determining which of their employees are essential to the accomplishment of their department's mission. Essential employees, as directed by their department head, are required to report to, or remain at work during adverse weather conditions. Those essential employees who cannot report to work because of driving conditions will make every effort to contact their supervisor or another management official so that county transportation can be dispatched to pick them up. When county transportation is provided or offered and refused by the employee, administrative leave will not be granted and the employee will be charged absence without approved leave. D. Notification Requirements. Employees who have been designated as essential must be notified in writing of the designation and are required to acknowledge this notification in writing. Department Heads will notify employees if they will be serving in a position that has been designated essential. E. There are no provisions to allow essential employees to take a day off at such future time to compensate for working during an emergency. Compensation for working during a disaster or emergency event will be governed by the Emergency Operations Compensation policy under Article III. F. Employees will not be charged any other type leave for a time period when Administrative Leave has been granted if employee was available for work. The County Manager will make a determination in questionable situations. G. Administrative Leave will be granted to employees in the amount of hours the employee is scheduled to work. (1) Example: If an employee normally works a 10 hour day, the employee will receive 10 hours. (2) If an employee would not normally be scheduled to work on a day Administrative Leave is granted, the employee will not be given Administrative Leave. H. Temporary part time intermittent employees who are not scheduled to work are not entitled to administrative leave. I. Liberal use of annual leave during adverse weather periods for nonessential employees is Harnett County's standing policy.