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HomeMy WebLinkAbout11151999 677 HARNE 11 COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting November 15, 1999 The Harnett County Board of Commissioners met in regular session on Monday, November 15, 1999, in the County Administration Building, 102 East Front Street, Lillington, North Carolina. . Members present: Dan B. Andrews, Chairman Beatrice Bailey Hill, Vice Chairman Joseph T. Bowden Teddy 1. Byrd Walt Titchener Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Kay S. Blanchard, Clerk to the Board Chairman Andrews called the meeting to order at 7:00 p.m. and Commissioner Bowden led the pledge of allegiance and prayer. Commissioner Hill moved to approve the agenda as published. Commissioner Bowden seconded the motion and it passed unanimously. Upon motion by Commissioner Titchener and seconded by Commissioner Hill, the Board unanimously approved the following items on the consent agenda: 1. Minutes: Regular Meeting, November 1, 1999 . 2. Budget Amendments: 101 Sheriff (Fund 11 O-General) Code 110-0000-356.30-00 Reimbursement-Ins. Claim 5,670. increase 110-5100-420.43-21 Maintenance & Repair-Auto 5,670. increase 102 Librarv (Fund 11 O-General) Code 110-0000-331.81-02 EZ LSTA Equipment Grant 45,498. increase 110-8100-450.74-74 Capital Outlay Equipment 45,498. increase 103 Governimz Bodv (Fund 11 O-General) Code 110-4100-410.54-26 Advertising 20,000. increase 110-0000-3990.00-00 Fund Balance Appropriated 20,000. increase 104 Tax Deoartment (Fund 110-General) Code 110-4500-410.74-74 Capital Outlay-Equipment 3,003. increase 110-0000-3990.00-00 Fund Balance Appropriated 3,003. increase 106 Public Utilities (Fund 542-Water Pilot Proiect (Pilot) Code 542-9101-431.45-35 Analysis 1,200. increase . 542-0000-389.50-00 Advance from Pub. Utilities 1,200. increase 107 Public Utilities (Fund 531-Public Utilities) Code 531-9000-4319.90-54 Interfund Transfer-Water Pilot 1,200. increase 531-000-3990.00-00 Fund Balance Appropriated 1,200. increase 108 Patterson/Bailev Revitalization Proiect 98 CDBG Code 363-8363-465.85-01 Rehab of Privately Owned-CDBG 900. increase 363-0000-353.30-00 Owner's Contribution 900. increase 109 Social Services (Fund 11 O-General) Code 110-0000-353.80-99 United Way-Hurricane Floyd 38,065. increase 110-7710-441.31-52 United Way-Hurricane Floyd 38,065. increase .-_.~ - "-r--- ~~ ~ '678 110 Youth Services (Fund 11 O-General) Code 110-0000-331.41-02 Court Psychologist 16,620. increase 110-7930-441.30-04 Professional Fees 16,620. increase ROADS ADDED TO 3. Two resolutions adding roads to the State System (Attachment 1) STATE SYSTEM TAX REFUNDS 4. Tax refunds and releases (Attachment 2) TITAN/CDBG PROJ. 5. Professional services agreement for Titan/CDBG project (scope of services and . administrative payment schedule - Attachment 3) INFORMAL COMMENTS Informal comments were provided by the following citizens: 1. Wilton Lee, Spring Lake - comments regarding request for sewer and about a junkyard that is in his neighborhood. 2. Linwood Turner, Anderson Creek Township - comments regarding rules and regulations of South Central Water & Sewer District. Commissioner Byrd moved for the reappointments listed below. Commissioner Bowden seconded the motion and it passed unanimously. APPOINTMENTS Board of Health Jimmy Austin Allen, for a 3-year term to expire 12/31/02 John A. Wolf, Jr., for a 3-year term to expire 12/31/02 Reports were filed with the Board from Emergency Medical Services, Housing, Health Department, Veteran's Service, Economic Development, Sheriffs Department, and Intra-Departmental Budget Amendments (Attachment 4). COMMUTER RAIL Neil Emory, County Manager, reported to the Board that the North Carolina Department of Transportation has long range plans for a commuter rail from Raleigh . to Fayetteville. The Board will ask that Harnett County be included in the planning for the rail system. WATER PURCHASE Mr. Emory also noted that the County will apply for a grant for water system AGREEMENT WITH improvements to extend a 20" waterline to the Moore County line. Commissioner MOORE COUNTY Titchener made a motion that the Chairman be authorized to sign a water purchase agreement with Moore County after it has been presented to individual Board members and approved by the Public Utilities attorney. Commissioner Bowden seconded the motion and it passed unanimously. CLOSED SESSION Commissioner Hill moved that the Board go into closed session for the following purpose: (1) to consider and discuss a personnel matter (2) to instruct the County staff concerning the position to be taken by the county in negotiating terms of a proposed lease of real property. This motion is made pursuant to N.C. General Statute section 143-318.11(a)(6) and N.C. General Statute 143-318.11(a)(5). Commissioner Titchener seconded the motion and it passed unanimously. Commissioner Hill moved for the Board to come out of closed session. Commissioner . Bowden seconded the motion and it passed unanimously. There being no further business, Commissioner Hill moved for adjournment. Commissioner Byrd seconded the motion and it passed unanimously. The Harnett ADJOURNMENT County Board of Commissioners' regular meeting, November 15, 1999, duly adjourned at 9:00 p.m. .6J~ 8, /2L~ y~ 4. ~~ Dan B. Andrews, Chairman Kay S Blanchard, Clerk to the Board 679 Attachment 1. RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, request that the North Carolina . Department of Transportation add to the State's Secondary Road System the below listed streets. Carolina HillrSubdivision Deer View Stone Hill Ridge Haven Bone Oak Quiet Cove Tulip Tree Fair View Fox Wood Drive Brent Wood Farm Wood Adopted this 15th day of November, 1999. HARNETT COUNTY BOARD OF COMMISSIONERS A~ /J d.I~~ Dan B. Andrews. Chairman ATTEST: . J<~+} .f {'liCtA1f.l\t.l.'1A "Ka S. Blanchard Clerk to the Board RESOLUTION BE IT RESOL VED that the Harnett County Board of Commissioners does hereby, by proper execution of this document, request that the North Carolina Department of Transportation add to the State's Secondary Road System the below listed streets. River Bluffs Subdivision Riverwalk Drive Ridge Run Riverview Place . Adopted this 15th day of November, 1999. HARNETT COUNTY BOARD OF COMMISSIONERS 1Ja- 13 L/~ Dan B. Andrews, Chairman A TIEST: -\~ ;I. &~~/~~ fL'l rJ a S. Blanchard Clerk to the Board 680 Attachment 2. ....-- .. ,.. tt "~n'''''u f\"".'(".- ..( .,'r. .... .... I \ . '....:.' '.. '-.0)1.: 1;::;'.::cn1t'fl '. . - 5' - 'l ~ .. '< . MONTHLY REFUND REPORT t;.HJ $:...1 . , ~, 1 ~,J.IJ/fr1 J 05-Nov-99 u...1A... h K.L AI>JILA<I BILL NUMBER NAME REASON AMOUNT YEAR MONTH TO. 1998686202 AMERICAN HONDA MOTOR VEHICLE SOLD COUNTYWIDE - 1,275 X .68 = 8.67 1998 11/99 FINANCE CORP SPOUT SPRINGS FIRE - 1,275 X .09 = 8505 FREcrVAT PKWY 1.14 SUITE 625 BENHAVEN RESCUE -1,275 X .025 = .31 IRVING, TX 75063-2549 TOTAL - 10.12 1998952182 BLEVINS, JERRY H MOTOR VEHICLE SOLD COUNTYWIDE - 943 X .68 = 6.42 1998 11/99 P.O. BOX 689 BOONE TRAIL FIRE - 943 X .085 = .81 HWY 421 TOTAL -7.23 MAMERS, NC 27552 1998935211 DUBOIS. MICHAEL L MILITARY EXEMPT COUNTYWIDE - 13,630 X .68 = 92.68 1998 11/99 939 RIM ROAD AND CRK FIRE - 13,630 X .12 = 16.36 FA"!::! J.eVILLE, NC TOTAL-109.04 28390 199914714 EVANS, RUSSELL &. NO HOME ON PARCEL SOLID WASTE - 37.50 1999 11/99 VIRGINIA TOTAL - 37.50 292 DOCS ROAD LILLlNGTON, NC 27546 1999514001 FORTUNE, DALE PERSONAL VALUE COUNTYWIDE - 4.271 X .68 = 29.04 1999 11/99 ROBERT CORRECTION SUMMERVILLE FIRE - 4.271 X .07 = 2.99 P.O. BOX 217 TOTAL - 32.03 LlLLlNGTON, NC 27546 1998662432 HANDY, SHERRlE LYNN VEHICLEWRECKED COUNTYWIDE - 5,713 X .68 = 38.84 1998 11/99 . 350 SIERRA TRAIL AND. CRK FIRE - 5,713 X .12 .. 6.85 SPRING LAKE, NC 28390 TOTAL - 45.69 1999801130 MCCORMICK, MARY D Mv I VA VEHICLE SOLD COUNTYWIDE - 4,827 X ,68 = 32.83 1999 11/99 5181 OLD STAGE RD, N BLACK RIVER FIRE - 4,827 X .07 = 3.38 ANGIER, NC 27501 BLACK RIVER RESCUE - 4,827 X .05 .. 2,42 TOTAL - 38.63 1999502913 MCLEAN, BRENDA M. VEHICLE WRECKED COUNTYWIDE - 2.718 X ,68 = 18.48 1999 11/99 105 PEGGY STREET AND. CRK FIRE - 2,718 X .12" 3.26 SPRING LAKE, NC 28390 TOTAL-21.74 1998951047 SMITH, JR EDWIN L MOTOR VEHICLE SOLD COUNTYWIDE - 2,303 X .68 = 15.66 1998 11/99 ERWIN 402 S 8TH STREET TOWN OF ERWIN - 2,303 X .48 = 11.05 ERWIN, NC 28339 ERWIN FIRE - 2,303 X .09 = 2.07 TOTAL- 28.78 1998933765 STArrvN>, BRIAN MOTOR VEHICLE SOLD COUNTYWIDE - 492 X .68 = 3.34 1998 11/99 KEITH BENHA VEN FIRE - 492 X .02 = .09 2469 MCNEILL ROAD BENHA YEN RESCUE - 492 X .025 .. .12 BROADWAY, NC 27505 TOTAL-3.SS 1999516234 THOMAS, RANDY PERSONAL VALUE COUNTYWIDE - 8.514 X .68" 57.90 1999 11/99 KRUSE CORRECTION BENHA YEN FIRE - 8,514 X .07 = 5.96 2910 MCNEIL ROAD BENHAVEN RESCUE - 8,514 X .025 = SANFORD, NC 27330 2.13 TOTAL-6S.99 1999512770 TROGDON, JOE V PERSONAL VALUE COUNTYWIDE - 1.875 X .68 = 12.75 1999 11/99 ANGIE. P.O. BOX 686 CORRECTION TOWN OF ANGIER, 1,875 X .47 = 8.82 ANGIER, NC 27501 BLACK RIVER FIRE. 1,875 X .07 .. 1.32 BLACK RIVER RESCUE - 1,875 X .05 .. .94 TOTAL - 23.83 681 \" ._l. Attachment 3. Application/ Planning Services Agreement EXHIBIT - A . CONSTRUCTION MANAG~M~NT SERVICES - ADMINISTRATION Scone of Services I. GENERAL PROJECT ADMINISTRATION a. Setup and maintain project files. b. Review, recommend and prepare payment requisitions. c. Implement fair housing activities. d. Prepare reports. e. Prepare close-out documents. II. CONSTRUCTION MANAGEMENT a. Construction management and file documentation to include: i. Project management overview ii. Procurement, approved AlE agreement iii. Evidence that land requirements have been secured iv. Evidence of bonding v. Evidence that "Special Conditions" have been met vi. AlE provided copies of Exhibits to be included with contracts vii. Documentation of: I. approval by state and federal agencies 2. wage determination . 3. advertised for construction bids & submitted "Certificate of Publication" 4. notified date, time and place of bid opening 5. official minutes of bid opening and statement certifying all bids were received, sealed and opened in the presence of Grantee representative 6. copies of documents required to obtain approval of the proposed contract award 7. contract award 8. Notice to Proceed 9. list of subcontractors 10. bound executed contract documents II. preconstruction conference and minutes 12. evidence that Grantee is covered by Builder's Risk Insurance either through the Contractor or Grantee's efforts CONSTRUCTION MANAGEMENT SERVICES - ADMINISTRATION, Scone of Services viii. Reoetitive actions durin!! constnlctioll: 1. AlE provides sufficient inspection . 2. AlE and Grantee certify for the partial payments to Contractors 3. contractor, subcontractor, must maintain weekly payrolls (for 3 years) 4. accounting records to permit audit 5. disbursement from project 6. all construction contract change orders must be identified by identified agencies 7. final acceptance inspection 8. AlE provides "as-built" drawings to Grantee - -~ 682 Application/ Planning Services Agreement EXHIBIT - B . ADMINISTRATIVE PAYMENT SCHEDULE Lump sum payment of $34,000. Project schedule: Project begins: 02123/98 Project ends: 02123/2000 25% of the lump sum payment will be paid as 24 equal payments. 70% of the lump sum payment will be paid based on the percent of the total public construction costs that have been completed. 5% of the lump' sum payment will be paid when the Client receives notification that the project has been closed-out. - Attachment 4. INTRA-DEPARTMENTAL BUDGET AMENDMENTS . FOR ID.J!. PERIOD OCTOJ)I!.A I, 1999 - NOVEMBER 15,19" . ....... ".I'~'if;[;'t~~.~ r~~~.\WIt!:;, :....~. Date I -'- No.' Department ,-""~,,,;',.r..,~.CQdi H"'_',1l'~,>''''r;;'~"'':DesCrij)tion.'''",, ---- (D.. 'Je) '. . '~: ,,':"_""""'~'.',;':.': ' .' ."'''':~::'.. "',.J\~"','-'. '>.:.;:,'.,....'~ ..'......'..' ..,' .. "..'~ .'"." ' .. 0011 -.lQIl}/99 87 Health 110-7600441.60-45 Drugs $71;543.00 110-7600-441.60-46 Medical Supplies &. Drugs ($71,543.00) l 10/18/99 92 EMS 110-5400-420.60-46 Medical Supplies &. Drugs ($l,()()OIl(I) 110-5400-420.54-26 Advertising $1,000.00 I 10/29/99 99 General Services 1104650-410.60-31 Automotive Supplies ($1.50(),1l0) I 110-4650-410.43-16 MainteDallce & Repair - Equip. $1,500.00 j 10/29/99 100 Human Resources 110-7401-420.60-60 Safety Equipment ($I.OOO.()O) I !11O-7401-420.60-36 Unifonns $1.000.00 I , I I 113/99 105 Public Utilities 531-9000-431.33-45 Contracted Services $4.000.00 531-9000-431.30-23 I Capital Reserve ($4.000.00) - i i .