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HomeMy WebLinkAbout111912a Agenda packageHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 102 East Front Street Lillington, North Carolina Regular Meeting November 19, 2012 7:00 pm 1. Call to order — Chairman Timothy B. McNeill 2. Pledge of Allegiance and Invocation — Vice Chaiiinan Beatrice B. Hill 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Minutes B. Budget Amendments C. Tax refunds, rebates and releases D. Resolution Approving Conveyance of Property to A Nonprofit Organization Pursuant to G. S. 160A -279 E. Resolution Opposing the Tolling of I -95 through North Carolina F. Resolution Approving Exception of Daily Deposit Requirement for Anderson Creek Public Library G. Public Utilities requests approval of write -offs in the amount of $12,865.90 for third quarter 2012. H. Sheriff's Department requests approval of contract with Advanced Imaging Systems for the on -line gun permit applications. This will require the Sheriff's Office to begin accepting credit card payments. There will be no up -front cost for the County to join however the County will be responsible for the credit card fees on the collected revenue. I. Airport Administrator requests approval of a resolution to request the NC Department of Transportation (DOT) to provide and oversee safety improvements on the operational surfaces of Harnett Regional Jetport. Any repair initiated by NCDOT /DOA is funded through NC DOT with no matching funds required. J. Community Development Administrator requests approval of renewal of its Language Access Plan (LAP) as required to access federally - funded activities such as CDBG grants undertaken by the County of Harnett. K. Finance Officer requests approval of the Highland Middle School Project Ordinance for the amount of $30,540,000 5. Period of up to 30 minutes for infoinial comments allowing 3 minutes for each Presentation 6. Appointments 7. Presentation of the Comprehensive Annual Financial Report (CAFR) for the fiscal year ending June 20, 2012, Paula Hodges, CPA, Martin Starnes & Associates, CPAs, P.A. Page 1 8. Consider Order to close approximately 300 feet of the eastern portion of McKay Street (undeveloped right of way) and SR 1570 (Hartwell Circle) in Buies Creek, NC; as requested by S.H.C. Holdings, Inc., Jennifer J. Slusser, Senior County Staff Attorney 9. County Attorney requests approval of the Board of Commissioners of the County of Harnett, North Carolina, Sitting as the Governing Body of the South Central Water and Sewer District of Harnett County, on the Settlement of 12 CVS 00127, South Central Water and Sewer District of Harnett County vs. Joe Marvin Denning and wife, Vickie Jane West; and Branch Banking and Trust Company 10. Brightwater Science and Technology Campus Phase 1 Infrastructure Close -out, Amanda Bader, County Engineer a. Final decreasing change order in the amount of $23,879.01 for Fred Smith Co. b. Supplemental Agreement with NC DOT 11. Brightwater Science and Technology Campus Phase 2 Infrastructure Update, Phyllis Owens, Economic Development Director a. Planning and Design b. Amendment to Professional Services Agreement with Withers & Ravenel, Inc. c. Budget Amendment #166 to fund amendment for engineering services, and wetland restoration for Phase II of Brightwater project 12. Solid Waste Project Update: a. County Engineer requests approval to award construction contract in the amount of $583,153.50 to low bidder Temple Grading and Construction Company for Project 1 of the Dunn -Erwin Corrective Action Project. b. County Engineer requests approval to award construction contract in the amount of $722,876 to low bidder WECC, Inc. for Construction Company for Project 2 of the Dunn -Erwin Corrective Action Project. c. Banking RFP Results, Ted Cole, Davenport and Co. d. Findings Resolution 13. Public Hearing: Proposed Unified Development Ordinance (UDO) Text Amendment Applicant: Fuquay -Varina Futbal Club 14. Public Hearing: Proposed Zoning Change and Outline Development Plan — Harnett Forward Together Committee, Harnett Health Investors, and Harnett Health System, Inc., 15. County Manager's report — Scott T. Sauer, County Manager - October 2012 Depai tment of Public Health 16. Closed Session 17. New Business 18. Adjourn Page 2 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting November 5, 2012 The Harnett County Board of Commissioners met in regular session on Monday, November 5, 2012, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Timothy B. McNeill, Chairman Beatrice B. Hill, Vice Chairman Dan B. Andrews, Commissioner Jim Burgin, Commissioner Gary House, Commissioner Scott Sauer, County Manager Tony Wilder, Deputy County Manager Dwight Snow, Staff Attorney Sylvia Blinson, Finance Officer Margaret Regina Wheeler, Clerk to the Board Chairman McNeill called the meeting to order at 9:00 am. Commissioner House led the pledge of allegiance and invocation. Chairman McNeill called for additions and deletions to the published agenda. Commissioner Burgin moved to approve the agenda as presented. Vice Chairman Hill seconded the motion which passed unanimously. Commissioner House moved to approve the items on the consent agenda. Commissioner Andrews seconded the motion and the Board unanimously approved the following items on the consent agenda: 1. Minutes: October 23, 2012 Special Session October 15, 2012 Regular Meeting October 4, 2010 Regular Meeting September 20, 2010 Regular Meeting May 3, 2010 Regular Meeting April 19, 2010 Regular Meeting April 5, 2010 Regular Meeting 2. Budget Amendments: 122 Teen Court at Risk Youth Code 110 -5899- 420.35 -59 Teen Court 110 -5899- 420.35 -25 Court Psychology 110- 0000 - 399.00 -00 Fund Balance Appropriated 1,575 decrease 1,733 increase 158 increase Harnett County Board of Commissioners November 5, 2012 Regular Meeting Minutes Page 1 of 9 123 Law Enforcement Expansion Project (CP0401) Code 313 - 8300 - 410.46 -01 Residual Equity Transfer 313 - 8300 - 410.45 -01 Construction 313- 8300 - 410.45 -80 Contingency 313- 0000 - 361.10 -00 Interest Earned at NCCMT During Construction 313 - 0000 - 361.90 -01 Interest Earned at Regions Bank During Construction 124 JCPC Administrative Funds Code 110 -5899- 420.32 -82 Return of unspent Grant Funds 110 -0000- 399.00 -00 Fund Balance Appropriated 125 WIA Youth Program Code 234 - 7406 - 465.35 -26 234 - 7406 - 465.33 -45 234 -7406- 465.58 -14 234 - 7408 - 465.35 -26 234 - 7408 - 465.33 -45 234 - 7408 - 465.58 -14 234 - 0000 - 331.74 -06 234 - 0000 - 331.74 -08 Participants Cost Contracted Services Travel Participants Cost Contracted Services Travel Sampson In school Sampson Out School 127 Edward Byrne Justice Assistance Grant Code 110 -5103- 420.35 -46 110 -5103- 420.35 -45 110 -5100- 420.60 -57 110- 0000 - 331.51 -26 110- 0000 - 331 -51.25 Edward Byrne 2011- DH- BX2947 Edward Byrne 2011 DJ -BX -2007 Miscellaneous Expense 2011 Edward Byrne 2011 -DH -2947 2011 Edward Byrne 2011 -DJ -BX -2007 128 Sheriff's Office Code 110 -5100- 420.43 -21 Maintenance & Repair -Auto 110- 0000 - 356.30 -00 Insurance Claims 133 Social Services 110- 7700 - 441.12 -00 110- 7700 - 441.22 -00 110- 7700 - 441.26 -08 110- 0000 - 330 -77.01 110- 0000 - 399.00 -00 Salaries & Wages Part Time FICA Worker's Compensation Social Services Administration Fund Balance Appropriated 134 Board of Elections Code 110- 4300 - 410.11 -06 Salaries & Wages — Comp Time Payout 110 - 4300 - 410.22 -00 FICA 110 -4300- 410.23 -00 Retirement 429,647 increase 285,703 decrease 48,387 decrease 94,391 increase 1,166 increase 11 increase 11 increase 1,500 increase 5,015 increase 1,000 increase 1,500 increase 5,015 increase 970 increase 7,515 increase 7,485 increase 202 increase 2,184 increase 199 decrease 202 increase 1,985 increase 2,007 increase 2,007 increase 41,400 increase 3,167 increase 243 increase 22,405 increase 22,405 increase 4,000 increase 306 increase 270 increase Harnett County Board of Commissioners November 5, 2012 Regular Meeting Minutes Page 2 of 9 134 Board of Elections continued Code 110- 4300 - 410.26 -08 Worker's Compensation 110- 0000 - 399.00 -00 Fund Balance Appropriated 135 Emergency Medical Services Code 110 -5401- 420.12 -00 Salaries & Wages - Part Time 110 -5401- 420.26 -08 Worker's Compensation 110 -5401- 420.22 -00 FICA 110 -5401- 420.23 -00 Retirement 110 -0000- 399.00 -00 Fund Balance Appropriated 136 Library Code 110- 8100- 450.11 -00 110- 8100- 450.21 -00 110- 8100- 450.21 -04 110- 8100 - 450.21 -05 110 -8100- 450.22 -00 110 -8100- 450.23 -00 110 -8100- 450.26 -08 110- 0000 - 399.00 -00 137 Public Buildings Code 110- 4700 - 410.11 -00 110- 4700 - 410.21 -00 110- 4700 - 410.22 -00 110- 4700 -41 0.23 -00 110- 4700 - 410.26 -08 110- 0000 - 399.00 -00 138 Administration Code 110- 4150 - 410.11 -00 110- 4150- 410.21 -00 110- 4150- 410.22 -00 110- 4150- 410.23 -00 110 -4150- 410.26 -08 110- 4150- 410.30 -22 110- 0000 - 399.00 -00 139 Health Department Code 110- 7600 - 441.11 -00 110- 7600 - 441.21 -00 110- 7600 - 441.21 -05 110- 7600 - 441.22 -00 110- 7600 - 441.23 -00 110- 7600 - 441.26 -08 Salaries & Wages Group Insurance Expense Group Insurance - HAS Group Insurance - Employee Clinic FICA Retirement Worker's Compensation Fund Balance Appropriated Salaries & Wages Group Insurance Expense FICA Retirement Worker's Compensation Fund Balance Appropriated Salaries & Wages Group Insurance Expense FICA Retirement Worker's Compensation Indirect Cost Fund Balance Appropriated Salaries & Wages Group Insurance Clinic FICA Retirement Worker's Comp 60 increase 4,636 increase 33,228 increase 1,539 increase 2,542 increase 2,240 increase 39,549 increase 16,056 increase 2,509 increase 528 increase 348 increase 1,228 increase 1,082 increase 94 increase 21,845 increase 2,814 increase 6 increase 215 increase 190 increase 210 increase 3,435 increase 4,944 increase 9 increase 378 increase 333 increase 190 increase 2,927 decrease 2,927 increase 2,200 increase 420 increase 25 increase 180 increase 160 increase 15 increase Harnett County Board of Commissioners November 5, 2012 Regular Meeting Minutes Page 3 of 9 139 Health Department continued Code 110- 7600 - 441.55 -12 110- 7600 - 441.58 -01 110- 7600 - 441.58 -14 110- 7600 - 441.60 -33 110- 7600 - 441.60 -46 110- 7600 - 441.60 -47 110- 0000 - 331.76 -06 Printing & Binding Training Travel Materials & Supplies Medical Supplies Food & Provisions BT Preparedness 140 General Services Code 110- 4600 - 410.60 -31 Gas, Oil, Supplies 110- 0000 - 399.00 -00 Fund Balance Appropriated 141 Cooperative Extension Code 110- 7301 - 465.11 -00 110 -7301 - 465.21 -00 110 -7301- 465.21 -04 110-7301-465.22-00 110- 7301 - 465.23 -00 110 -7301 - 465.26 -08 110 -7301 - 465.21 -05 110 -0000- 334.73 -01 Salaries & Wages Group Insurance Group Insurance /HAS FICA Regular Retirement Worker's Compensation Employee Clinic CCR &R Child Care Services 142 Public Utilities Capital Project PU1002 SCWW 1B -2 Code 574- 9100 - 431.45 -80 Contingency 574- 9100 - 431.45 -33 Materials & Supplies 143 Public Utilities Capital Project PU1001 SCWW 1B -1 Code 573- 9100- 431.45 -01 Park Construction 573 -9100- 431.45 -80 Contingency 144 Public Utilities Ft Bragg W &WW PU0704 Code 568 -9100- 431.46 -03 Peters and White Construction 568- 9100 - 431.45 -80 Contingency 145 Health Department, Aging Code 110 - 7600 - 441.33 -45 Contracts 110- 0000 - 399.00 -00 Fund Balance Appropriated 146 Health Department, Aging Code 110 -7600- 441.41 -11 Telecommunications & Postage 110 - 7600 - 441.58 -01 Training 110- 7600 - 441.58 -18 Contract Travel 110 -00- 331.76 -01 WIC 2,500 increase 500 increase 200 increase 8,500 increase 5,258 increase 600 increase 20,558 increase 2,400 increase 2,400 increase 28,046 increase 3,673 increase 1,036 increase 2,116 increase 1,915 increase 292 increase 233 increase 37,311 increase 15,000 decrease 15,000 increase 18,408 increase 18,408 decrease 71,779 increase 71,779 decrease 106,642 increase 106,642 increase 100 decrease 100 decrease 285 decrease 485 decrease Harnett County Board of Commissioners November 5, 2012 Regular Meeting Minutes Page 4 of 9 3. Tax refunds, rebates and releases (Attachment 1) 4. Resolution Opposing North Carolina Coastal Wind Projects in Low -Level Military Flight Training Areas (Attachment 2) 5. Resolution to Honor Jerry T. Blanchard who is retiring. (Attachment 3) 6. Emergency Services requested the Harnett County EMS QRV Paramedic at Boone Trail Emergency Services be moved to the Boone Trail Emergency Services district ambulance. The Boone Trail Emergency Services Board approved this request at their October 8, 2012. No additional County funds are required. 7. Emergency Services requested to add an additional ambulance to the Harnett County EMS Transport Division due to the increase in transport call volume upon the opening of new Harnett Health System Hospital in Lillington January 2013. Emergency Services also requested approval to increase their part-time employees by 20 positions to staff the transport ambulance in order to save money. The cost to staff the transport ambulance with part-time employees will be $66,456.62 for a year and $33,228.31 for 6 months. 8. Emergency Services requested for the County to contribute to the Local Government Employees Retirement System for part-time employees working a 1,000 hours or more per year. It is a requirement by the NC Department of State Treasurer Retirement Systems Division that for each employee in a budgeted position, working a minimum of 1,000 hours per year be enrolled in the Local Government Employees Retirement System. Employees contribute, through payroll deductions, 6% of their gross salary each month to the system. The county contributes an actuarially determined percentage of the gross payroll to the system, which at this time is 6.74 %. The estimated cost of the County's contribution for Emergency Service part-time employees working 1,000 hours or more per year is $4,913. No additional County funds required at this time due to savings by eliminating the 15 minute shift change. 9. Emergency Services requested to reclassify six current Paramedic employees to six new Field Training Officer (FTO) positions. If FTO positions are approved the three Senior Paramedics salaries will need to be adjusted by 5% as they will be supervising the FTOs. The six Field Training Officers positions are needed to help the organization prepare new employees to function as EMS personnel in the field. There will be two per shift and there are three shifts. In the past few years, staff has witnessed a change in the personnel being hired not having any experience in the EMS field. This is also due to a decrease in volunteerism throughout the nation and a shortage of qualified Paramedics. The Field Training Officers positions will be responsible for orienting and training new personnel to the standards of Harnett County EMS. This position will also be utilized to remediate personnel who are in need of further training to treat patients properly. Staff will advertise the six new FTO positions within the department for the reclassification of six current employees. Harnett County Board of Commissioners November 5, 2012 Regular Meeting Minutes Page 5 of 9 Cost for six FTOs who are currently Paramedic employees with a 5% increase will be $14,419.00 for a year and $7,210.00 for six months. Cost for three current Senior Paramedics salary adjustment of 5% increase will be $7,536.00 for a year and $3,768.00 for six months. No additional County funds required due to eliminating the 15 minute shift change. 10. Social Services requested approval and funding to hire three full time limited service employees at $11.50 per hour to assist with conversion to the NC Fast Program. 11. Human Resources requested pelinission to upgrade their position of Human Resources Administrative Assistant (grade 64) to Human Resources Development Specialist (grade 67) for an additional cost of $2,450. 12. Human Resources, on behalf of General Services, requested approval of the following: County Engineer to assume responsibility for Solid Waste, Facilities Management and Fleet Management with a 10% increase of $9,988; Facility Maintenance Manager to assume responsibility for facilities and vehicles with a 10% increase of $5,629; and the Director of General Services being responsible for Transportation, Animal Control and Youth Services and being reclassification to Grade 76 with a cost savings of $23,314. 13. Human Resources, on behalf of the Harnett County Library, requested approval and funding to add and hire an Administrative Assistant position at the Harnett County Library for a salary of $43,269 with the cost being $21,845 for the remainder of the fiscal year. This position is needed in order to establish a separation of administrative duties for the Library Director. 14. Cooperative Extension requested permission to increase the budget for the Child Care Resource & Referral, Child Care Develop program in the amount of $38,531 based on receipt of contract from child care services of North Carolina Division of Child Care Development. 15. Public Utilities requested approval of a change order for Park Construction in the amount of $18,408. This work is associated with the South Central Wastewater Phase 1 B 1 Project. The cost will be paid for from project contingency. 16. Public Utilities requested approval of a change order for Peters & White Construction in the amount of $71,778.99. The work is associated with the Fort Bragg Wastewater Supply Project. The cost will be paid for from project contingency. 17. Request by Maria Jeffries to waive the fees associated with the use of the commons area meeting room. Mrs. Jeffries is using the room for a nonprofit training session to the employees of assisted living facilities throughout the county on proper administration of medications to the residents that live there. The training is required by the state of North Carolina through the Depaitnient of Social Services. Harnett County Board of Commissioners November 5, 2012 Regular Meeting Minutes Page 6 of 9 18. Finance Officer requested approval to extend the contract for the audit film of Martin Starnes & Associates, CPA to audit the County's accounts for a three year period beginning July 1, 2012 and ending June 30, 2015. The fee for the services will be $67,000 for 2013, $68,500 for 2014 and $70,000 for 2015. Chaiiman McNeill opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. Charles Perry, Anthony Hendrick and Tom Brooks shared their concerns and frustrations regarding deer hunting with dogs. They gentlemen made suggestions and asked for help in finding ways to regulate hunting with dogs and giving land owners "some level of authority over their own property" in this regard. Chairman McNeill noted the Board had formed a Hunting Committee years earlier because of this issue. The Committee was composed of dog hunters, still hunters and land owners. Chairman McNeill reported that the Committee came up with recommendations which were endorsed by the Board and sent to Raleigh as such needs to be supported by your local legislators and approved by the Legislature. Chairman McNeill said the Board would encourage the Committee to meet again but stressed that pressure has to be placed on local state legislators who must adopt and push the recommendations through to the Wildlife Resources Commission. Commissioner Andrews moved to approve the appointments listed below. Vice Chairman Hill seconded the motion which passed unanimously. HARNETT COUNTY PLANNING BOARD Rachel Ray -Webb (nominated by Vice Chairman Hill) was reappointed as an alternate member to this Board for a term of 3 years expiring September 30, 2015. Carnell Robinson (nominated by Commissioner Andrews) was reappointed to serve on this Board for a term of 3 years expiring October 31, 2015. REGIONAL LAND USE ADVISORY COMMISSION Mark Locklear (nominated by Commissioner House) was appointed to replace Joseph Jeffries as a voting member on the RLUAC Board of Directors. Jennifer J. Slusser, Senior County Staff Attorney, petitioned the Board for a public hearing on the Intent to close public road or easement to determine whether closing approximately 300 feet of the eastern portion of McKay Street (undeveloped right of way) and SR 1570 (Hartwell Circle) in Buies Creek, NC; as requested by S.H.C. Holdings, Inc., would be detrimental to the public interest or to any individual property rights; and requested approval of the proposed Order to close approximately 300 feet of the eastern portion of McKay Street (undeveloped right of way) and SR 1570 (Hartwell Circle) in Buies Creek, NC. Mrs. Slusser noted that Campbell Harnett County Board of Commissioners November 5, 2012 Regular Meeting Minutes Page 7 of 9 University, Inc. is not opposed to the request. Mrs. Slusser explained the proper procedure followed regarding this request which included posting the public hearing in The Daily Record October 5th, 12th and 19th. Chairman McNeill called to order a public hearing on the matter and opened the meeting for comments from the public. Bobby Crabtree of 5528 Stickleback Drive in Fuquay -Varina said he was against the road closure. Mr. Crabtree said he owns numerous rental properties in Buies Creek; one being beside the property being discussed, and he is concerned about how the property could be developed. James Kiser of McKay Street in Buies Creek, said he was not clear on what portion of the road is proposed to be closed. Mrs. Slusser clarified that the proposed closure would be from the tennis court up about 300 feet. Mr. Kiser said that would not affect his "coming and goings" but he does worry about the end result of the closing. - An unidentified man spoke on behalf of his mother, who was present, only saying that she wants it closed. Seeing no one else move, Chairman McNeill closed the public hearing. Mrs. Slusser said her contact regarding this project was Bradley Stancil with Stancil & Associates and confirmed that the applicant wants the closure for development. Mrs. Slusser was uncertain of the zoning for the property. Commissioner Andrews moved to table consideration of the Order to close approximately 300 feet of the eastern portion of McKay Street (undeveloped right of way) and SR 1570 (Hartwell Circle) in Buies Creek, NC., until the regular meeting on November 19, 2012, when they would receive more information. Vice Chairman Hill seconded the motion which passed unanimously. Mr. Sauer presented the following report: - September 2012 Department of Public Health Activities Summary - October 2012 Veteran Affairs Activities Reporting - September 2012 Landfill Billing Mr. Sauer recognized the Harnett County Finance Office staff for receiving the Certificate of Achievement for Excellence in Financial Reporting for its comprehensive annual financial report for the fiscal year ended June 30, 2011. Mr. Sauer noted that this is the twentieth year in a row that the Harnett County Finance Office has received this award. Ted Cole, Davenport & Company, briefed the Board on efforts to sale qualified school construction bonds. Mr. Cole distributed a transaction summary to the Board. Mr. Cole reported the sale of two series of bonds with a total par amount of $30,592,208.80. The bonds sold were limited obligation bonds which are tax exempt with a total of $1,1 57,208.80 and limited obligation bonds which are taxable QSCB with a total of $29,435,000. The bonds are scheduled to close on November 15, 2012 and the interest rates are locked in with a term set for 23 years. Harnett County Board of Commissioners November 5, 2012 Regular Meeting Minutes Page 8 of 9 Mr. Cole explained the QSCB Net Interest Rate Calculation based on US treasury rate was .2888% yielding interest rate 4.6380 %. With a subsidy rate from the federal government of - 4.23 Mr. Cole reported the net interest rate on $29,435,000 is 0.4080 %. Mr. Cole also discussed the updated debt affordability analysis which is a capital planning model with estimated incremental tax equivalent of 5.5 cents. Mr. Cole reiterated that the financial modeling was done very conservatively and does not include a tax increase. Mr. Sauer noted that Davenport and Company would join the Board on November 13, 2012, to discuss the solid waste fund. Mr. Sauer recognized Mr. Marty Clayton with Progress Energy, who was present in the audience. No closed session was needed. Chairman McNeill called for any new business. Commissioner Burgin asked Mr. Sauer to check on the employee health clinic as he is hearing complaints that county employees having to wait for long periods of time. Commissioner Burgin asked about the back -log of meeting minutes. Mrs. Wheeler responded that all of the regular meeting minutes were up to date and she is currently working on the back- log of special /work session minutes. Commissioner Burgin inquired about the status of the Harnett County Endowment Fund. Mrs. Slusser responded that research has been done but the fund has not been set up yet. Mrs. Slusser said the fund must be setup through a non - profit which would need to be a separate independent foundation. Chairman McNeill suggested staff check in to the Harnett County Foundation which is a nonprofit. Commissioner Burgin made a motion to pass a resolution to object to the tolling of I -95. Commissioner House seconded the motion which passed 4 to 1 with Commissioner Andrews opposing. Vice Chairman Hill moved to adjourn the meeting at 9:59 am. Commissioner Burgin seconded the motion which passed unanimously. Timothy B. McNeill, Chairman Margaret Regina Wheeler, Clerk Harnett County Board of Commissioners November 5, 2012 Regular Meeting Minutes Page 9 of 9 'ATTACHMENT 1 Approved by the Harnett :; ounty Board of Commissioner Date : 11/05/2012 TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES 1 ARTIS, ERNEST W ARTIS, G 105 VENUS DR DUNN NC, 28334 - 0000 2 HUTTON, BRAN MICHAEL HUTTON, JESSICA BROY 62 GALLERY DR UNIT 102 SPRING LAKE, NC, 28390 - 7153 3 HUTTON, JESSICA BROY 62 GALLERY DR UNIT 102 SPRING LAKE, NC, 28390 - 7153 4 MAYNARD, DEBRA ANN 152 PITT RD ERWIN NC, 28339 - 0000 5 MAYNARD, DEBRA ANN 152 PITT RD ERWIN NC, 28339 - 0000 6 MAYNARD, DEBRA ANN 152 PITT RD ERWIN NC, 28339 - 0000 7 STAFFORD, BRIAN 2411 MCNEILL RD BROADWAY NC, 27505 - 0000 8 STAFFORD, BRAN 2411 MCNEILL RD BROADWAY NC, 27505 - 0000 9 TAYLOR, TIMOTHY 158 TROPIC LANE CAMERON NC 28326 CAMERON NC, 28326 10 TAYLOR, TIMOTHY 158 TROPIC LANE CAMERON NC 28326 CAMERON NC, 28326 WM, A. TONY WILDER Revenue Administrator CC: WM. A. TONY WILDER 0000001767 -2012- 2012 - 000000 0001989266- 2012- 2012- 000000 0001978415- 2011- 2011- 000000 0001092155- 2009 -2009- 000000 0001092155- 2010- 2010- 000000 0001092155- 2011- 2011- 000000 0000050083- 2009 -2009- 000000 0000050083- 2010- 2010- 000000 0000053214- 2010- 2010- 000000 0000053214- 2011- 2011- 000000 City(CI05) 3.89 County 6.60 City 0.00 County 291.78 City 0.00 County 272.93 City 0.00 County 45.00 City 0.00 County 45.00 City County City County City County City County City County 0.00 50.00 0.00 26.85 0.00 15.42 0.00 245.63 0.00 219.92 City Total County Total Total to be Refunded 10.49 Refund 291.78 Refund 272.93 Refund 45.00 Refund 45.00 Refund Value Decrease Military Exemption Military Exemption Solid Waste Fee; - Only 1 home on property. Solid Waste Fee; - Only 1 home on property. Solid Waste Fee; - Only 1 home on 50.00 Refund property. 26.85 Refund 15.42 Refund 245.63 Refund 219.92 Refund 3.89 1,219.13 1,223.02 Value Decrease Value Decrease Double- Listed Double- Listed ATTACHMENT 2 Harnett COUNTY RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMILSSIONERS OPPOSING NORTH CAROLINA COASTAL WIND PROJECTS IN LOW -LEVEL MILITARY FLIGHT TRAINING AREAS WHEREAS, the Governor's Land Compatibility Task Force Report of May 2012 states: The United States military maintains combat readiness through intensive training on the ground and in the air. Incompatible land uses in areas used by the military limits the time that training ranges are available and the types of training conducted, thereby negatively impacting military readiness by restricting the military's ability to "train as they would fight." In addition to bases and training ranges, areas of concern include off -base air and land corridors that connect military bases and airfields with remote training ranges and /or key air training areas and routes; and WHEREAS, a wind energy project is planned for coastal North Carolina, which would involve the construction of 49 wind turbines at a height of 505 feet above the ground; and WHEREAS, wind turbines create noise and strobe effects on neighboring properties and can be detrimental to the environmental integrity; wildlife, such as bald eagles and migrating tundra swans, in our area; agriculture; livestock and pets; and WHEREAS, the proposed wind energy project is directly in the most frequently used low -level (500 feet training required syllabus) training route used by Seymour Johnson Air Force Base F -15E aircrew en route to the Dare County Bombing Range. The training route is the only F -15E Strike Eagle training route in the nation, making Seymour Johnson Air Force Base home to the only two Strike Eagle aviator training programs in the county. No other area in the nation and no other military aircraft have this highly - critical mission capability: low- altitude training using unique terrain- following technique at only 500 feet of altitude. Frequent use of the Dare County Bombing Range and specific air training routes and operating areas over North Carolina is critical to accomplishing the mission of Seymour Johnson Air Force Base. To continue to be useful for training purposes, these areas must allow realistic combat oriented flying and training, including low -level and nighttime operations; and WHEREAS, the wind turbine structures and rotating blades have a negative effect on both the F- 15E's main radar and its terrain following radar system and both medium and low altitude flight levels, thereby compromising the training mission of Seymour Johnson Air Force Base and other neighboring Department of Defense military installations. The turbines would be located in the final segment of the route leading directly into the Dare County Bombing Range; and WHEREAS, the training route consists of all airspace five miles north and five miles south of the route's centerline. The proposed turbines happen to cover the entire area north of the route's center line. The Air Force is unable to use the airspace south of the centerline because the area is designated Bird /Aircraft Strike Hazard (BHASH) zone where Air Force safety prevents any flights lower than 3,000 feet; and 1 strong roots ® new growth www.harnett.org WHEREAS, Since 1957, the United States Marine Corps has lost approximately 85 percent flight training airspace in eastern North Carolina due to encroachment: and WHEREAS, the wind energy projects in general could pose a serious night time flight risk for both rotary-wing and fixed -wing air operations routinely conducted out of Simmons Army Airfield and Pope Army Airfield; and WHEREAS, any encroachment issues are problematic to low -level military flight training areas in eastern North Carolina and would pose serious future Base Realignment and Closure (BRAG) Commission issues concerning potential closure of military installations in North Carolina; and WHEREAS, Seymour Johnson Air Force Base plays a vital role in the economic stability of Wayne County and the surrounding region with approximately 5,200 active duty military and 1,100 reservist personnel. In fiscal year 2011, the total economic impact of Seymour Johnson Air Force Base was over $534 million with these dollars turning over four times before leaving the area; and WHEREAS, military spending is critical to the economy of not only eastern North Carolina, but to the entire State of North Carolina as evidenced by the following: ® Department of Defense spending exceeded $4.07 billion in federal fiscal year 2011 — an increase of 13 percent and $471 million over procurement in the state in 2010 Businesses in 87 of North Carolina's 100 counties performed defense - related prime related work, twelve of these received over $40 million in defense - related work. The military has a $26 billion total annual impact on the state economy • More than 416,000 individuals, or eight percent of total state employment, or eight directly employed by the military or Coast Guard, or have jobs with the organizations and companies producing products and providing services that support the military in North Carolina WHEREAS, the Fort Bragg Regional Alliance Board of Directors does recognize that military installations are embedded within local communities, and that engagement with those communities is important for sustaining the military's ability to fulfill its mission; and VVHEREAS, the Fort Bragg Regional Alliance Board of Directors does further recognize strong military and community leadership will be a requirement to overcome obstacles to military installations and their missions and to provide the impetus and resources to ensure successful collaborative processes that support installation mission readiness needs. NOW, THEREFORE BE IT FURTHER RESOLVED that the Fort Bragg Regional Alliance Board of Directors hereby: • Calls for implementation of stricter permitting and public input processes for wind and solar generation • Calls for full property appraisal assessment and potential effect of properties within or near wind energy project • Calls on the North Carolina General Assembly to pass state legislation blocking all encroachment or impairments to military training routes without state approval 2 wnww.harnett.org Calls on the North Carolina General Assembly to provide communities in North Carolina's military region additional guidance or assistance from state agencies or regional planning bodies to enable them to make infrastructure decisions and develop plans to ensure new growth is not at odds with sustaining the military mission in North Carolina. NOW, THEREFORE BE IT FURTHER RESOLVED that the Fort Bragg Regional Alliance Board of Directors called upon all counties and municipalities, elected official and leaders in North Carolina to oppose the construction of wind energy projects or such project within the military low -level flying routes or training areas in North Carolina. NOW, THEREFORE BE IT FURTHER RESOLVED that the Harnett County Board of Commissioners does hereby oppose the planned energy projects in eastern North Carolina, which we believe will harm the training missions of Seymour Johnson Air Force Base and other Department of Defense users of the airspace near the planned projects and calls upon the North Carolina General Assembly and all of the citizens in North Carolina to oppose such energy projects in eastern North Carolina. Attest: Adopted this 5th day of November, 2012 et Regina I eeler, Clerk to the Board 3 www.harnetf.org Al Timothy : cNeill, Chairman Harnett County Board of Commissioners ATTACHMENT 3 Harnett COUNTY R? A (1:_`;A A RESOLUTION TO HONOR JERRY T. BLANCHA www.harnett.org THAT WHEREAS, Jerry T. Blanchard first became employed with Harnett County as Transportation Supervisor on February 1, 1985; that as a new County employee exhibited attributes of trustworthiness, innovation, leadership and an exceptional work ethic; and quickly gained the confidence of county management and governing body. WHEREAS, because of his experience and level- headed, efficient and progressive manner of performing his duties, he was given increasing responsibilities over the years and was conferred the title of General Services Director in 2005. WHEREAS, Jerry T. Blanchard has devoted himself to improving all the various departments under his direction and caring out the projects entrusted to him in order to better serve the citizens of Harnett County. Some of those are vehicle fleet management, establishment of the first central purchasing /procurement system for Harnett County, Youth Services /One -on- One /Restitution programs, HARTS Transportation, Solid Waste Department, Public Buildings, and Animal Control. WHEREAS, Jerry T. Blanchard during his nearly twenty -eight year tenure with Harnett County, provided leadership and service through an era of tremendous growth and development in Harnett County; that he always performed his duties with integrity and professionalism while exhibiting tact, courtesy and fairness to citizens and to co- workers. He earned the admiration and respect of others, demonstrated by low turnover and loyalty of the many long -time employees in his departments. NOW THEREFORE BE IT RESOLVED, by the Harnett County Commissioners that Jerry T. Blanchard is hereby commended and honored on behalf of the citizens of Harnett County for his exemplary service and contributions to the development of Harnett County as General Services Director. The Board does hereby express its heartfelt appreciation to Jerry T. Blanchard for his dedication and superb work, and it further gives its best wishes to Jerry and his family in his retirement from government service. Duly Adopted this the 5th day of November, 2012. HARNETT COUNTY BOARD �OF�CCOMMISSIONERS 1/1" , Timo B. McNeill, Chairman eatrice B. Hill, Vice Chairman 8. Dan B. Andrews strong roots new growth BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013; a.14-11) Section 1. To amend the General Fund, A ng Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110 - 7600 - 441.60 -46 Medical Supplies $ 11,371.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110 - 0000 - 331.76 -12 Family Planning $ 11,371.00 EXPLANATION: APPROVALS: \fin Department Head (date) To reduce State funds budgeted that will not be received. Finance Officer (Date) j,• sS- -JL County Manager (Date) Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of ,2012 Margaret Regina Wheeler, Timothy B. McNeill, Chairman Clerk to the Board Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013; Section 1. To amend the General Fund, A 'ng Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE 110 -7600- 441.60 -46 Medical Supplies INCREASE $ 7,539.00 DECREASE REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE IAP INCREASE $ 7,539.00 DECREASE 110 - 0000 - 331.76 -11 EXPLANATION: APPROVALS: 9). To budget additional funds received from the State. Department Head (date) le County Manager (Date) Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of ,2012 Margaret Regina Wheeler, Timothy B. McNeill, Chairman Clerk to the Board Harnett County Board of Commissioners 59 b BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend the Planning Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110 - 7200 - 465.33 -45 Contracted Services 24,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110 - 0000 - 322.72 -01 Cell Tower Fees 24,000 EXPLANATION: Additional Cell Tower Applications received. Request funds be moved from revenue received to expenditures in order to pay consultant analysis fees. APPROVALS: Depait/m -nt Head (date) 11812 ance 0 icer (date)//-43-72._ ( • Sh.t..•••■•• t (• r y. r 1 County Manager (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Timothy B. McNeill, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend the General Fund, Sheriff's Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER 110 - 5100 - 420 -74 -74 DESCRIPTION OF CODE Capital Outlay INCREASE 15,709 DECREASE REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE _ INCREASE DECREASE 11.0-0000-356-30-00 Insurance claims 15,709 EXPLANATION: To transfer $ 10,929.31 received for an accident on 09/07/12 and $ 4,780.05 received for an accident on 10/17/12 into the Sheriff's Capital Outlay expenditure line. APPROVALS: Department Head (date) ance Officer (date) tr./J-71_ County Manager (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Daniel, , 2012. Timothy B. McNeill, Chairman Interim Clerk to the Board Harnett County Board of Commissioners 1(03L Mail to: OneBeacons, 1 N S U R A N C E 188 INVERNESS DRIVE WEST SUITE 600 ENGLEWOOD CO 80112 HARNE1 I COUNTY P.O. BOX 778 ATTN: MELINDA BETHUNE Lillington NC 27546 Q00 OneBeacom I N S U R A N C E PLEASE FORWARD ALL CORRESPONDENCE TO: OneBeacon Insurance Group 188 INVERNESS DRIVE WEST SUITE 600 ENGLEWOOD CO 80112 866 - 725 -5171 PAY TO: HARNETT COUNTY AGENT: Suny Insurance Agency & Realt PO BOX 128 DOBSON NC 27017 EXPLANATION OF PAYMENT IN PAYMENT OF: TOTAL LOSS SE I 1 LEMENT LESS $1000 DEDUCTIBLE ., G5898 0308 OneBeacon. I N S U R A N C E DATE ISSUED: CHECK AMT: INSURED: POLICY NO.: DATE/LOSS: CLAIM NO.: CLAIM TYPE: CLAIMANT: ADJUSTER: 10/29/2012 $10,929.31 HARNETT COUNTY 7910005590000 09/07/2012 OAA- 964540 -01 -01 COLLISION (NC) HARNETT COUNTY JJ89 - JACK YOUNG DETACH AND RETAIN THIS PORTION FOR YOUR RECORDS THE FACE OF THIS DOCUMENT HAS A COLORED BACKGROUND • NOT A WHITE BACKGROUND PAY TO THE HARNETT COUNTY ORDER OF: IN PAYMENT OF: TOTAL LOSS SETTLEMENT LESS $1000 DEDUCTIBLE Ten thousand nine hundred twenty nine and 31/100 Dollars INSURED: HARNE I I COUNTY POLICY NO: 7910005590000 CLAIM NO: OAA- 964540 -01 -01 CLAIMANT: HARNETT COUNTY ADJUSTER: JACK YOUNG LOSS DATE: 09/07/2012 CLM TYPE: COLLISION -NC 11' 1 180 7 4 7 9 2611' 1:0 1 1900 4 4 51: 10/29/2012 AUTHORIZED SIGNATURE TH47926 -2 TH47926 -2 51-44 119 CT ALL PAYEES MUST ENDORSE ANK OF AMERICA NOT VALID AFTER 90 DAYS FROM ISSUE 00000000 4 2 5 311' DATE: HARNETT COUNTY FINANCE DEPARTMENT CASH PO T FORM DEPARTMENT: CASH: COINS: CHECKS: SUBMITTED BY: SIGNATURE RECEIVED BY: l FINANCE IGN DATE: -I' WHITE- FINANCE DEPT. CANARY - DEPARTMENT COPY URE Check Covers Items Indicated Below- Detach Stub Before Cashing and Keep for Your Records Check # 0061 070 Full /Partial Payment(circle one) Side 1 Amount Side 2 Full /Partial Payment (circle one) Bodily Injury Side 1 Amount Side 2 Auto Comprehensive Personal Injury Collision Medical Payments Personal Injury Protection /MP Lost Wages Uninsured /Underinsured Minus Offsets Towing and Labor Total Homeowner or Business Amount Amount Personal Property, Contents, Jewelry if Medical Provider is payee Real Property, Home, Business Minus offset /usual and customary Total Advance Pay Minus deductible /offsets Services rendered to: Total Date(s) of service: Exp. of reimbursement to follow Police Report Additional Information • A- 7500 -25 -81 Nationwide ® RO 1 ({ e Des Moines Claims Services Nationwide Moines, IA 03 t 1 -2054 Insurance Policy Number 13 787691 Loss Date 0/17/2012 If you have any questions, please call me at )1 Fold 'lop :'down io' dashed Ilhe Check No: 5s -1544 441 Date of Issue: October 22, 2012 Vold If Not Cashed Wlthin180 days Name of insured nders. Wayne Delbert Claim Number 737691 PAY Four thousand seven hundred eighty and 05/100 dollars EXACTLY: PAY TO THE ORDER OF Harnett County Sheriff PO 130X 778 Lillineton, NC 27546 JPMorgan Chase Bank, N.A. Columbus. OH 0006 10 703090 1:0441 54431: DOLLARS $$4350.05 AMOUNT 6 14008 2 250 HARNETT COUNTY FINANCE DEPARTMENT C: S REPORT FORM DATE: ` I3�GRIF? DEPARTMENT: NT: NUMBER OLUNT CASH: COINS: CHECKS: SUBMITTED BY SIGNATURE RECEIVED BY: DATE: TOTAL FINANCE IGNATURE WHITE- FINANCE DEPT. CANARY - DEPARTMENT COPY BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend the General Fund, Social Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE _ DECREASE 110- 7710 - 441.80 -60 Day Care Smart Start 487,500 _ 110 - 7710 - 441.88 -20 Work First Transportation 15,739 110 - 7710 - 441.80 -92 LIEAP 2,739 110 -7710- 441.80 -85 Progress Energy Neighbor 60,816 9,205 110- 7710 - 441.89 -30 _ Fuel Fund Donation 392 110- 7710 - 441.89 -40 General Agency Donation 314 110 -7710- 441.89 -50 Elderly Assistance Donation 2,983 110- 7710 - 441.89 -60 Foster Care Donation 100 110 - 7710 - 441.89 -70 Christmas Cheer 322 110 - 7710 - 441.88 -15 Special Needs Adoptions 56,705 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110 - 0000 - 330.77 -05 Day Care -Smart Start 487,500 _110 -0000- 334.77 -04 Work First Transportation 15,739 110 -0000- 330.77 -01 Social Services Administration 11,944 110 - 0000 - 399.00 -00 Fund Balance Appropriated 60,816 EXPLANATION: To budget funding allocated by the State for the Low Income Home Energy Assistance Program, Progress Energy Neighbor and Work First Transportation programs. To budget and roll forward donations and adoption funding received in the prior year to assist the elderly, disabled and foster children of Harnett County. APPROVALS: 11 U-7771 11-'4.0- 4 �... De artment Head (date) Fiance Officer (date) 11_7S -74 County Manager (date) It rs •1t Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler, Clerk to the Board 2 Timothy B. McNeill, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend the General Fund, Social Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110 - 7710 - 441.88 -65 SHIIP MEDICARE OUTREACH & ENROLLMENT 10,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110 - 0000 - 331.77 4f SHIIP MEDICARE OUTREACH & ENROLLMENT 10,000 EXPLANATION: To budget funding provided by the NC Department of Insurance's Seniors' Health Insurance Information Program (SHIIP) in an effort to provide increased one -on -one counseling and enrollment assistance through DSS for Medicare beneficiaries and caregivers. APPROVALS: Department Head (date) 0-73-1)- 1 4L 144,4.41/1114--' nce Officer (date) //7 f-7L { (f County Manager (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of 2 Margaret Regina Wheeler, Timothy B. McNeill, Chairman Clerk to the Board Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year endingJune 30, 2011: Section 1. To amend the WIA Youth Program Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234 - 7407 - 465.22 -01 FICA 200 234 - 7407 - 465.26 -08 Worker Comp. 480 234 - 7407 - 465.26 -09 Participants Worker Comp. 125 234 - 7407 - 465.21 -05 Employee Clinic 195 234 - 7407- 465.32 -73 Training Vouchers 4000 234 - 7405 - 465.32 -73 Training Voucher 1000 234 -7405- 465.58 -19 Travel (Participants) 1000 REVENUE AMOUNT AMOUNT CODE NUMBER 234 -0000- 331 -74 -07 234 -0000- 331 -74 -05 DESCRIPTION OF CODE I.4ar7e /-) V9r>l T-t - P n INCREASE DECREASE 5000 2000 EXPLANATION: To cover expenditure In the above line items. APPROVALS: 4.61-4414 ij Department Head (date) 1/— �i. sw...,. rr. -r z. icer (date) /l ,S /Z County Manager (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler Clerk to the Board Timothy B. McNeill, Chairman Harnett County Board of Commissioners �7 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: follows: Section 1. To amend the Electronics Management Fund, the appropriations are to be changed as EXPENDITURE AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE AMOUNT DECREASE 250-6600-461.35-56 Electronics Management $8,961 REVENUE AMOUNT CODE NUMBER 250-0000-399.00-00 DESCRIPTION OF CODE INCREASE AMOUNT DECREASE Fund Balance Appropriated $8,961. EXPLANATION: To increase Fund Balance Appropriated to budget prior year unspent funds. APPROVALS: Department Head (date) '41111":.1 ance 0 icer (date) //.../r7z_ -5 , „4-- 0 / County Manager (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler Timothy B. McNeill, Chairman Clerk to the Board Harnett County Board of Commissioners Board Repo Date : 11/19/2012 TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR Approved By : 1 CAMPBELL, DEWEY R CAMPBELL, I PO BOX 103 BUNNLEVEL NC, 28323 - 0103 2 CAMPBELL, DEWEY R CAMPBELL, 1 PO BOX 103 BUNNLEVEL NC, 28323 - 0103 3 CAMPBELL, IRENE D PO BOX 103 BUNNLEVEL NC, 28323 4 CAMPBELL, IRENE D PO BOX 103 BUNNLEVEL NC, 28323 5 CHAPMAN, CHARLENE D AKA, MCNEIL CHARLENE PO BOX 308 ERWIN NC, 28339 - 0000 6 CHAPMAN, CHARLENE D AKA, MCNEIL CHARLENE PO BOX 308 ERWIN NC, 28339 - 0000 7 CHAPMAN, CHARLENE D AKA, MCNEIL CHARLENE PO BOX 308 ERWIN NC, 28339 - 0000 8 CHAPMAN, CHARLENE D AKA, MCNEIL CHARLENE PO BOX 308 ERWIN NC, 28339 - 0000 9 CHAPMAN, CHARLENE D AKA, MCNEIL CHARLENE PO BOX 308 ERWIN NC, 28339 - 0000 10 EMBREY, BEAU SCOTT 171 GOLF DR SANFORD, NC, 27332 - 0627 11 JOHNSON, REBECCA C 975 CYPRESS CHURCH ROAD CAMERON NC, 28326 - 0000 12 JOHNSON, REBECCA C 975 CYPRESS CHURCH ROAD CAMERON NC, 28326 - 0000 13 MCMILLAN, ALFRED MCMILLAN, AMY 306 SKYCROFT DRIVE SANFORD NC, 27332 14 ORE, WILLIAM P 700 S COURTHOUSE RD APT 507 ALL MUNICIPALITIES 0000009121- 2010- 2010- 000000 0.00 County 230.22 City 0.00 0000009121 - 2011- 2011- 000000 County 234.83 Value 230.22 Refund Decrease Value 234.83 Refund Decrease City 0.00 0000009122- 2010- 2010- 000000 282.36 Refund County 282.36 City 0.00 0000009122- 2011- 2011- 000000 281.04 Refund County 281.04 City 0.00 0001092624- 2007- 2007- 000000 251.93 Refund County 251.93 City 0.00 0001092624- 2008- 2008- 000000 248.21 Refund County 248.21 City 0.00 0001092624- 2009- 2009- 000000 229.01 Refund County 229.01 City 0.00 0001092624- 2010- 2010- 000000 231.79 Refund County 231.79 City 0.00 0001092624- 2011- 2011- 000000 227.33 Refund County 227.33 Value Decrease Value Decrease Value Decrease Value Decrease Value Decrease Value Decrease Value Decrease City 0.00 Military 0001986216- 2012- 2012- 000000 160.13 Refund Exemption County 160.13 City 0.00 0000027805- 2010- 2010- 000000 85.50 Refund County 85.50 City 0.00 0000027805- 2011- 2011- 000000 90.50 Refund County 90.50 City 0.00 0001591083- 2012- 2012- 000000 115.58 Refund County 115.58 Value Decrease Value Decrease Value Decrease 0000040411- 2011- 2011- 000000 City 0.00 361.42 Refund Rebilled to remove Elderly ARLINGTON VA, 22204 - 2148 15 RELLICK, MICHAEL S RELLICK, SONIA CASTILLO 24 EDGEMONT TER SANFORD, NC, 27332 - 6695 16 SHARPE, BRANDY LYNN 121 LINDLEY CT CAMERON, NC, 28326 - 6172 17 WEST, MACK WEST, VALLIE 7209 OVERHILLS ROAD SPRING LAKE NC, 28390 - 0000 WM. A. TONY WILDER Revenue Administrator CC: WM. A. TONY WILDER 0001992669 -2012- 2012 - 000000 0001892315 -2011- 2011 - 000000 0001728429- 2012 -2012- 000000 County 270.77 City 0.00 County 166.73 City 0.00 County 417.95 City Total County Total Total to be Refunded Exemption status Military 270.77 Refund Exemption Military 166.73 Refund Exemption Elderly 417.95 Refund Exemption 0.00 3,885.30 3,885.30 Date : 11/19/2012 TO : HARNETT COUNTY BOARD OF COMMISSIONERS Approved By: RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES AAA 41.4 1 AAAANIit 'AAA — BETHUNE PROPERTIES LLC 1107 FRIENDLY RD DUNN NC, 28334 - 2932 2 MOORE, JAMES W 802 S POWELL STREET DUNN NC, 28334 - 0000 WM. A. TONY WILDER Revenue Administrator CC: WM. A. TONY WILDER ,!+14,00,044,00,4444,,,,A40#4,;,, t,44,00,„s„,360,4AtwoRphom. Pletwoctor.04401440.1,tpoostoototo4Atiotow■ owevAtioosootowyspn olvivaros4,:‘,0044.0y, 04; VoVt14.44****04,0„, 04p .,30440toktiNom*To- opylicmovaNclopootogo,,,, thk „„ 0000004628- 2012- 2012- 000000 0000038174- 2011- 2011- 000000 City(C102) 478.32 County 792.22 City(C105) 1,318.82 County 2,389.25 City Total County Total Total to be Refunded 1,270.54 Refund 3,708.07 Refund 1,797.14 3,181.47 4,978.61 Value Decrease Elderly Exemption Agenda Item 4 -D Board Meeting Agenda Item MEETING DATE: November 19, 2012 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Conveyance or Property to Shawtown High School Alumni Assoc., Inc. REQUESTED BY: Scott T. Sauer, County Manager REQUEST: County Manager respectfully requests approval of resolution approving conveyance of property to a nonprofit organization pursuant to G.S. 160A -279. The land donation to Shawtown High School Alumni Assoc., was discussed during two previous special sessions. COUNTY MANAGER'S RECOMMENDATION: http: / /www.harnett.org/boc /downloads /agendaform2012.doc Page 1 of 1 Resolution Approving Conveyance of Property to A Nonprofit Organization Pursuant to G.S. 160A -279 WHEREAS, the County of Harnett owns all that 21.94 tract or parcel of land situated, lying and being in Lillington Township, Harnett County, North Carolina, known as "County of Harnett Shawtown School Site" and being that same tract shown on that certain survey and map made by Bennett Surveys, Inc., and duly recorded in the Office of Register of Deeds of Harnett County, N.C., Map Book 2004, at Slide 301, to which map reference is hereby made for a more complete and adequate description. The property hereinabove described is that property acquired by County of Harnett ( "Harnett County ") by special warranty deed in Book 1925, Pages 743 -746, Harnett County Registry. WHEREAS, North Carolina General Statute § 160A -279 authorizes a county to convey real property to a nonprofit corporation if the county is authorized by law to appropriate money to the corporation; and WHEREAS, North Carolina General Statute § 153A -437 authorizes a county to provide assistance to historical organizations to preserve historic areas and establish historical museums; and WHEREAS, North Carolina General Statute § 160A -492 authorizes a county to undertake and support human relations and community action programs to promote equality of opportunity for all citizens, promote understanding, respect and goodwill among all citizens and provide channels of communication among the races; and WHEREAS, the County of Harnett has negotiated with Shawtown High School Alumni Assoc., Inc. (hereafter "Association ") to convey a 10.30 portion of that 21.94 acre tract described above and more specifically shown as Tract 1 on certain survey and map made by Streamline Land Surveying, Inc. dated November 1, 2012 attached hereto as Exhibit A in order that the Association preserve the historical significance of the area to the African American community and to improve the property to construct a community center to honor the significant contributions of the educators and students of Shawtown High School, and to operate human relations and community action programs for the purpose of promoting the equality of opportunity for all citizens, promoting understanding, respect and goodwill among all citizens and provide channels of communication among the races; and WHEREAS, the preservation of the historical significance of the area, along with the construction of the community center will assist County of Harnett in preserving the historical significance of the area and in promoting human relations and community action programs for all of its citizens. NOW THEREFORE, THE HARNETT COUNTY BOARD OF COMMISSIONERS RESOLVES THAT: 1. The chaiiinan of the Harnett County Board of Commissioners is authorized to execute all documents necessary to convey fee simple defeasible title to a 10.30 portion of that 21.94 acre tract described above and more specifically shown as Tract 1 on certain survey and map made by Streamline Land Surveying, Inc. dated November 1, 2012 attached hereto as Exhibit A. 2. The consideration for the conveyance is the following set of conditions, covenants, and restrictions, which shall be incorporated in the deed given by the county to Association: a. Association will construct a community center on the property and provide areas in the community center which honor the significant contributions of the educators and students of Shawtown High School. The community center shall be constructed by December 1, 2032. b. Once the construction project is complete, Association will operate a community center in the building, offering programs for the benefit all citizens which promote the equality of opportunity for all citizens, promote understanding, respect and goodwill among all citizens and provide channels of communication among the races in the county. c. Association shall submit an annual report to the county summarizing the programs that it offers at the center. d. The deed given by the county to the 10.30 acre tract of land shall convey a title in fee simple deteuniinable. The fee simple interest of Association in the property shall terminate if at any time Association shall cease to use the property to preserve the historical significance of the area and ceases to operate a community center for the benefit of all citizens. 3. The county clerk shall publish a notice summarizing the contents of this resolution, and the property may be conveyed at any time after 10 days after publication of the notice. Adopted this the 19th day of November, 2012. Timothy B. McNeill, Chairman Margaret Regina Wheeler, Clerk LILLINGTON ti NC 27 T(•37 VICINITY MAP (Not to scale) — LINE TABLE COURSE BEARING DISTANCE 1 -1 L-2 L -3 L -5 L -5 L -7 L -8 L -9 L-9 L-10 1-11 L -12 L -13 L -15 1-15 L -I6 LEGEND: 5 bled Boundory (Lines Surveyed) - --°7 — linos Not SYurveyed C/L Pro(O,98,I,,,, R/W Ri917 of Way Linos - -- — — Stream or watercourse Overhead Electric Lines - - • 1461 Minimum Building Setback Lines EIP /EIS Existing Iron Plpe or Stoke RCP Reinforced Concrete Pipe ECM Existing Concrete Monument PP Power Pole EPK Exalting P.K. Nap TP Telephone Pedestal ECIP Existing Crimped iron Pipe Trans. Electric Transformer IDE IroExisting Cotton Spindle (spike) W14 Water Meier O Calculated Point PH Fire Hydrant Ac. l. Ao,a, r Feet D,B, Deed Book .f 71 United Stoles Survey Feel PIN Parcel iIdentifier Number Ewe!. Easement 01 83 North Amerlcon Datum of 19831 Drop Intel N,C,G.S, North Corolino Geodetic Survey GENERAL SURVEY NOTES: Iron Slakes set at all properly corners unless noted otherwise. • Mog. Na ls set al oil points In asphalt road surfaces, less noted otherwise. • All owners and parcel Information token from County GI5. • Ail distances/dimensions US Survey eel unless otherwise indicated rid distances In e Areas determined by coordinate method. e Na allomtpl was made to locale any undorgroond t all /Illos. Prior y excavoll n caul 811, ' A complete title search woe not provided nor performed during this survey. A licensed attorney should be consulted regaurding correct ownership. the existence of any easements, cemeteries or u other restrictions and a by anc e a not she on mops n and deeds referenced ed her No environmenlolfeatures were located during this survey. Wetlands, pod beams and other spacial 100410rmsr may be located within Ihv boundaries surveyed, Narlh Carolina HarnaII County I, Robert Edward Godwin, Jr., certify Mal MN plot was drown under (dY pervislon Iram 1401 rvay madeP' der my s pervlslon eed tlescoIpollon r e,rtloa In ho °k gg ), frol Iho boundaries not surveyed are shown o broken Ilnos plotted from of precision found in references It pawn hereon; Ihol the tulip 01 70 ,1,1plat wu calculated Is I: 10,000 +; p s my °donee with G. S. 47 -30 as amended. Witness y riginal signolure, registration number and 0,01 Ih1, Ihs day of , A.D. 2012. I further cwrily that this s ,, CAR0,e44 of anthei colegery, auah as Bps is !. ilS. •'r00 /o .t /2''_ gammon otn n.va ,I:,,' pme.ed {" other exception the definition al subdivision, Robert E, Godwin, Regielrnllon Number: N I13'53'19 "E 77.81' N 17'29'06 "E 53.47' N 16'53'19 "E 200.85' N 17'50'20 "E 40,77' N 18'08'43 "E 37.85' N 18'38'55 "1 36.89' N 19'51'36 "5 34,46' N 21'23'06 "E 33,94' N 23.24'34 "E 35.16' N 25'40'59 "E 36.10' N 28'05'36 "E 34,53' N 30'25'22 "E 33.16' N 33'00'33 "E 106.36' N 35'17'58 "E 67.36' N 36'20'20 "5 75.32' N 35'47'02 "E 218,42' Property regulated by Harnett County's Water Supply Watershed managements and Protection ordinance: Town of Lillington Planning Dept• FEMA FLOOD HAZARD STATEMENT Lots shown on this plat are not located within the FEMA 100 year Flood Hazard Area os shown on FEMA mop 80.3720054800! Ellecl4, dale; October 3, 2006 HARNETT COUNTY. N,C. HEED DATE TIME,,, MAP NUMBER ey REGISTER Or DEEDS KIMBERLY 5, HARGROVE (0epuly) Ragiel,r 0, Ko,d, Harnett County Map Number EPK C/1- intersection / /EPK S- a-\ Certificate of Ownership and Dedication / hereby certify Mot I om the owner of the properly shown and described hereon, which Is located in the subdivision Jurisdiction of the Town of Dllinglon and that I hereby adopt Ibis plan of subdivision with my free consent end establish minimum building setback tines os noted, Owner Ch, Dale O 71Pnye vN,% 649 OO "N0 cTSSeet ts °ts 12\ � W r yIS e a \ o ° 0° tat` 3) 'h °O/ O .5eP ° QK° ;ts 000 i 56'i nA 6T oi0.` U 11.64 Acres Residual Harnett County D.B. 1925, Pg. 743 1, Map # 2004 -301 PIN 0559 -14- 0951.000 Cate / AD °V oFF l ae ^'a h h Field ly / ry0 / a e I55 E' 0Sr 10.30 Acres Total 0.07 Ac. in SR 1135 R/W 1.00 Ac. in Easement 9,23 Ac. Net PP and guy w.res properly TIM exempt raga naund Article from 2, Section ir2-2, lat Paregrap rind 233 a(i) of Iho Lillington Zoning Subdivision °rdinonce. HCSR I /3S r tey'FJ Z \_ 60 r DATE Slate of North Carolina County of Harnett , Review Officer o 1 Co, aartily Onoo, 1'e mop or plat to which Nionois ffixed a 011 slotulory requirements hiforc reco'rdiing. Revisions: .t E15 -0•5' Wes/ of tin N 26'01'44 "E 0 ry 080, / 0� / \ 22.03' Q0 n D '-- O /IS C ''-/ / v //r;;.7 a. /o A► + ill, .. -R ............ � /.te t /- ',',41,°/ >, or;� eti/a °ee 0j 3 °, Me 7S haAe \\ iW c Mop/ ?° /o awe a. W cp d15 C • �2 e4o 5 O - /i ra/ /ECM \ 7001,433e) P9. a Ch /Y 4 P / 3 /u / i 9h^la/ wllnesa11 lS' 499 7 / , o, Ac above ground a 50 0 100 Horizontal scale Map For: Harnett County EIP 1->.` ground ground N N REFERENCE: D.R. 1925, Pg. 743 Map R 2004 -301 STREAMLINE LAND SURVEYING, Inc. NC FIRM C -1896 P. 0. Box 759, Lillington, NC 27546 Ph870 NC 55 W, Coats, N.C. 27521 Phone: 910 -897 -7715 Fax: 910 - 897 -7284 COUNTY: Harnett Town of Lillington ETJ TOWNSHIP: Lillington STATE: NORTH CAROLINA ZONE: R -20 Pprcel Number: P1D 100559 9007 NC PIN 0559 -14- 0951,000 FILE: DATA \0559\ 21101 HC 121101HC G:\ 0559\ 121101HC \1211OIHC_INAL,PLAT•dep, 11/7/2012 12140:39 PM, 11100. PREUMINARY PLOT by: Streamline Lond Sury ying - Coale NC. 910 -997 -7715 DATE: 11 -1 -2012 SURVEYED BY: R.E.G. FIELD BOOK SEE FILE SCALE: 1" = 100' DRAWN BY: REG /MGG DRAWING FILE N0. Harnett C ©U N T Y Agenda Item Resolution Opposing the Tolling of I -95 through North Carolina WHEREAS, the Harnett County Board of Commissioners supports the need for improvements and maintenance of I -95 from the Virginia State Line to the South Carolina State Line: and WHEREAS, the Board understands the financial challenges of adding lanes, repairing and maintaining this vital transportation corridor; and WHEREAS, the effect of a toll on visitors traveling into our state has not been studied or considered as a significant factor in the decision to tax travelers to generate funds to pay for maintenance and improvements; and WHEREAS, it is our opinion that the impact on existing industries, businesses and economic development retention and recruitment along the I -95 corridor as well as Eastern North Carolina's tourism industry should be evaluated and considered before moving forward with consideration of instituting tolls on I -95; and WHEREAS, the toll would create an unfair hardship on local citizens who travel I -95 to and from work each day within the state and across state borders; THEREFORE, BE IT RESOLVED that the Harnett County Board of Commissioners hereby respectfully asks that the General Assembly not authorize a North Carolina Toll Road and Bridge Authority to Toll I -95, unless and until a study of the economic impact of a tolling system for I- 95 on tourism, economic development, and local citizens of Eastern North Carolina, has been completed. ADOPTED by the Harnett County Board of Commissioners on this 19t day of November, 2012. Timothy B. McNeill, Chairman Harnett County Board of Commissioners Attest: Margaret Regina Wheeler, Clerk to the Board strong roots • new growth www,harnett.org Agenda Item T - F-- Board Meeting Agenda Item MEETING DATE: November 19, 2012 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Resolution approving exception of daily deposit requirement for Anderson Creek Public Library REQUESTED BY: Jackie Frye, Harnett County Library REQUEST: Approval of a resolution for an exception requiring daily deposits for Anderson Creek Public Library. The Library requests that deposits to be made when the amount reaches $100.00 and a deposit is required on the last day of the month even if $100.00 has not been collected for Anderson Creek Public Library. Currently these daily deposits costs the county more in salary and mileage than the amount of revenue deposited. Anderson Creek Public Library rarely receives funds for fines and small amounts of change for copies; many days zero. Average revenue is less than $5 weekly. The operating hours makes it difficult for staff to drive to Lillington during banking hours. COUNTY MANAGER'S RECOMMENDATION: C:\Documents and Settings \gwheeler\Local Settings \Temporary Internet Files\ Content. Outlook\ X5535JMM\ agendaform2012ResolutionDepositsAC (2).doc 1 of 1 Page Harnett COUNTY Resolution of the County of Harnett, North Carolina to Make an Exception of the Daily Deposit Requirement for the Anderson Creek Public Library. WHEREAS, the County of Harnett, North Carolina (the "County ") is a validly existing political subdivision of the State of North Carolina (the "State "), existing as such under and by virtue of the Constitution, statues and laws of the State; and WHEREAS, the County pursuant to N.C.G.S. § 159 -32 has the authority to make an exception to the daily deposit requirements; and WHEREAS, the County has determined it is not cost effective for the Anderson Creek Public Library of the Harnett County Public Library to drive from Bunnlevel, North Carolina, to Lillington, North Carolina, to make a daily deposit or create another bank account for the small amount collected by the Anderson Creek Public Library; NOW, THEREFORE, RE IT RESOLVED by the Harnett County Board of Commissioners that the Anderson Creek Public Library need make deposits only when the moneys on hand amount to one hundred dollars ($100.00) or more, but in any event a deposit shall be made not later than the last business day of each month. EFFECTIVE this 19th day of November, 2012. Timothy B. McNeill, Chaiinuan Margaret Regina Wheeler, Clerk of the Board strong roots • new growth www,harnett.org Agenda Item Board Meeting Agenda Item MEETING DATE: November 19, 2012 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Public Utilities Writeoffs for 3rd Qtr 2012 REQUESTED BY: Steve Ward, HCDPU REQUEST: Enclosed are the delinquent accounts determined to be at write -off status for the third quarter of 2012. All of these accounts have been delinquent for more than three years and total $12,865.90. The facilitation of these write -offs is an important step in a continuing effort to effectively manage our collections and bad debt. HCDPU is currently using the Local Government Debt Setoff Program and On -Line Collections, Inc. to help collect our delinquent accounts. We are happy to report that we have recovered over $405,000 in bad debt previously written off through the Debt Setoff Program. Please place this request on the consent agenda at the next available meeting. COUNTY MANAGER'S RECOMMENDATION: \\hcfile1\Puusers \sward\My Documents \collections \writeoffs 3rd -qtr 2012.doc 1 of 1 Page HARNETT COUNTY DEPT OF PUBLIC UTILITIES QUARTERLY DELINQUENT WRITE OFFS SEPT 2009 NAME ACCOUNT # BALANCE TO NOTES WRITE-OFF /\DAyN8.AM(3G 139817-3847 $58.00 - ADDISON, RAYMOND 97669-42187 $79.46 AGLIANO, DEVIN " . 137921-5449 $49.33 AGU|LERA. ROBERT J 138833-7527 RET BILL $31.47 ALVAREZ, DANIEL 119081-65129 RETB|LL $45.06 ANDERSON, ZACHARY PN 123515-5000 $108.28 ASKILDSON, ALYSSA 139840-74918 RET BILL $28.70 BEDFORD, ROBERT A 117341-6043 RET BILL $51.96 BILLER, LISA . - 143487-84556 $51.50 BLACKBURN, ERNEST . ! 136103-71080 RET - $42.53 BOSTIC, DAVID . 141407-54106 --- - $11.95 BREAKEY, HENRY 137659-57488 $290.64 142439-51380 $18.14 BUCKWELL, WILLIAM - 132737-68274 RET ---------- $81.41 BYRD, CHRIS . - 138645-72776 ----' - $54.48 CANADAY, GLORIA . 72945-2975 / �*o-�u/n $256.30 CANNON, MARY . _ 114913-35810 -- �51.95 CARAVVAY.TOyWK4Y Y _ n RET BILL 22O0731G6-- -'-------- -- 22097-3165 $98.90 $423.39 ---- $27.01 CARTER, WILLIAM . CHICK, CRAIG 130557-24785 CLARK, . 143 2 / �-o�000 ---- �§2/U CLEMENS, CLINTON ' 129621-21405 ---- s724.91 C{}ATE8.ANG|EG 119215-35026 RETB|LL --$48.26 CONEJO, URIEL HERNANDEZ 137353-43141 RET BILL $53.50 CORL|8S.DAV/D 139815-5159 94.19 CDTTON, SHAQUAN 14073748012 $132.24 CREEL, KIMBERLY A 101609-48999 - /'-$+82.93 DANCY, PATRICIA �E . 79885-23669 --+- - $15.38 DAVIS R. GERRY 14219 $49.00 DELESTON, JO'RELLE . _ 110673-76287 RET ----- $13.08 DEVORE, KATHERINE 138023-15415 RET BILL $83.21 DOUGLAS, BAKHIYA 132407-71836 RET BILL J--$76.63 | $41.88 $115.38 OUNCAN. RANDY KYLE 115673-5413 13G945725G--'- ' 9 DUNCAN, TWILA . ELARIO, FLYNN C 131183-51302 RET BILL $49.99 ELLIOTT III, MILTON . - 100541-52747 RETB|LL $21.93 ELLIOTT, BRIAN 138855-43088 ---$2O.OD EQUIA, ELIASHAR . _ 141359-748 RETB|LL - $111.49 ESPITIA, MAURICIO . - 141351-3068 RET $40.09 FAMILY ENRICHMENT CNTR 141655-84820 RET BILL $138.99 FERRIN JR, THOMAS E 84189-81006 $120.17 FEWING, KENNY D 122141-9155 BANKRUPT $482.50 FLEMING, TONYA Y 138415-5344 RET BILL $52.02 GAMBRELL, NATASHA . 140091-46018 $76.80 GILCHRIST, ANGELA � 132639-4453 $94.04 GODWIN, CASEY 142213-5758 $138.03 GOINS, MANKIA 138355'76085 ---1 $38.24 $6886 $18.87 GRAHAM, STEVEN 89548-71714 I CRAY, RICHARD M 137375-88140 RET BILL Page 1 HARNETT COUNTY DEPT OF PUBLIC UTILITIES QUARTERLY DELINQUENT WRITE OFFS SEPT 2009 NAME ACCOUNT # BALANCE TO NOTES WRITE-OFF GROSS, MADELYN 52229-5104 $251.16 GUEVERMONT, CAROL 82067-51077 RET BILL $50.54 HAA8E DANIELLE . - 139327-67462 RETB|LL $120.87 HAIR, MICHELE 138507-8696 RET BILL $15.60 HALL, OSCAR ' 138357-4483 $23.52 HARRIS ESTATE, FLORA 37685-58984 $398.51 HAYES, GLORIA 78457-24729 RET8|LL $28.21 HENDERSON, MARCUS 127337-48263 $81.65 HIGGINS, DUSTIN . - 136895-72356 $103.22 HOWARD, JUSTIN . - 128589-51376 $9.38 JACKSON, ERNESTINE K 85157-76896 $25.00 JEFFERSON, (�EONAHDA . - 133GO3 5O4D '-- $45.37 JONES JR VINCENT . - 96799-81821 $150.50 JONES, MARY 14155Q-431O7 RET BILL $48.83 JONES, TAWANDA . 100039-48194 RET _ $21.90 KING JR SAMUEL . - 138413-16355 RET $54.63 KIRKMAN, GLEN . - 1�D4�1 8��4 RET '---- - $25.51 KOLB, TODD W 98467-3896 [ $49.48 LANE, CECIL . - 139753-17539 $37.12 LANGLEY, JUSTIN 128169-77601 ------------ $131.66 LAVVS0N. PAMELA L0U|SE 88865-31522 $157.14 LOCKAMY, JANE . 137337-42159 -- ��4OQ yNANGUPN.GLENOAA 50373-76318 DECEASED t99.54 MARRIOTT, CHRIS 35043-74067 .. [NATTHEVV8 BOBBY �_ GLEN 53483-54112 $36.50 MCCOTTER, JIMMY K 36151-33969 $40.00 MCCRAY, MARY . 111197-84714 111197-84714 DECEASED - ---- $54.18 MCLEAN, ANGELA . 136001-66231 $42.81 MCLUCAS, MARY JANE 137357-3857 RET BILL '---- $96.53 MCMILLIAN, FRANKLIN . 138487-20552 - $90.99 MCNEILL, EDWARD . - 49535-76179 ----- $287.50 MELLENTHIN, CHRISTOPHER R 110089-37515 $223.23 MELTON, DONNA 138801-67182 $80.65 MOORE, CRYSTAL 133461-77704 $33.40 MOORE, WILLIAM 0 140087-80789 RET BILL $38.66 K8DRR|G.BRAND|PWAR|E 82067-50376 � $73.07 MORRISON, DAVID 117743-23468 | $151.14 MUHAMMED, �HAHNAVVA�- . _ 119369-74995 ' $125.00 ' NORRIS JR JAMES . 128829-41638 $296.66 NORRIS, ELIZABETH 47087-43751 $40.00 OLGUIN, MARICELA B 116285-70030 RET BILL $49.96 OLIVE, LINDA 60147-20325 $17.50 ORESHACK, DAVID 141337-10847 RET BILL $g5� 05 PARKER, LAKISCHA 141403-4194 RET BILL $54.24 PASCUAL, BERTHA 139459'5800 4 | RET BILL $55.52 PETTY, MICHAEL 100473~65122 $20.00 PHILLIPS, KAREN 142857-42409 $89.84 -- P1P0M.LARHONDAS 20881-4335 RET BILL $34.36 PRINCE, SHARON 65857-44912 m39.34 REID JR, ANTHONY 136587-47126 $36.92 Page 2 HARNETT COUNTY DEPT OF PUBLIC UTILITES QUARTERLY DELINQUENT WRITE OFFS 8EPT2OUQ NAME ACCOUNT # BALANCE TO NOTES WRITE-OFF REND{}KLANORESPW 93001-72827 RET BILL $83.10 RESTO, DARLAINO . 139567-70789 RET $205.87 RICE, DIAMOND 143657-3860 $47.59 R|VERA.DEK8ETR|O 117739-31290 $60.35 ROBERSON, CURTIS S 104709-27328 $68.48 G/ATMOFF.JOSHUA 67653-24458 $113.85 SANDERS, SHEILA . _ 1321 1797 ---- $57.50 QANDO\V\L.NANC| 90353-76281 $41.33 SAWYER, ANTHONY R 88785-23591 RET BILL $195.75 G{�HVVARZ CHRISTOPHER . 96629-46559 ' 1 $2SOOO � SERENITY BUILT HOMES 125279-86414 s17.50 8H}PMAN AMBER . 64813-66149 $130.18 SMITH, BEATRICE 46895-60291 SMITH, JOEL L 130315-84887 -7- $48.64 - SPEARS, BELTON JAM �8 85547-5S138 4 $154.86 bp|VEY.CamL 137069-48184 RETB|LL --------'- $27.83 STONE, BOBBY . 38929-40181 -- $235.00 STREET ESTATE, RUBIE M . 42333-45883 �-- $46.69 SUTTON, JEAN 78029-11766 | __ $33.82 TALBERT, SHAUN . - 118223-67458 T-- $96.71 TART, JEREMY 05403-37644 BANKRUPT $51.21 THOMAS, KYLE M 126263-5005 RET BILL -r $53.12 ----- $137.12 $9383-- THOMAS, THURLEEN . | /�//*�-oo//u - TH{JK�PS{�N.TERESA � 127373-76694 GGQ4 RETB|LL TIBBETTS, BOBBY 65055-23110 $158.52 VAUGHT, EVELYN . - 111143-84716 RE�B|LL ---- | $112.83 VVAOD LL.DONAW1AR|E 24531-10830 / $57.59 WEST, CHRISTOPHER M 129579-28900 $55.00 WHOIE, SAMANTHA . 69431-25694 $95.05 WILLIAMS, MICHAEL 125043-46018 $16.32 WORTHINGTON, JENNIFER . - 142555-7440 $69.25 ZARATE, EVERT RET BILL $139.25 ZUNIGA, ALINA 140173-43670 $19.33 TOTALS: $12.865.80 Page 3 Agenda Item Board Meeting Agenda Item MEETING DATE: November 19, 2012 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Advanced Imaging Systems online gun permit application system REQUESTED BY: Sheriff Rollins REQUEST: To contract with Advanced Imaging Systems for the online gun permits applications. This will require the Sheriffs Office to begin accepting credit card payments. Applicants will be charged a $ 3.00 processing fee by Advanced Imaging per application (not per permit). There will be no up -front cost for the County to join. However the County will be resposible for the credit card fees on the collected revenue. The Sheriffs Office feels this program will be benifical to both the citizens of Harnett County and the Sheriffs Office staff handling the gun permit applications. COUNTY MANAGER'S RECOMMENDATION: C: \Documents and Settings \mhairr \Desktop \2012 2013\Agendas \State Farm LIFE Grant.doc 1 of 1 Page Advanced Imaging Systems powered by Permitium Automation of the Gun Permit Request and Payment Process Software and Services There is no cost to Harnett County Sheriff's Office for PermitDirector software, configuration services or ongoing email and phone support. The Sheriff's office will be responsible for the Credit Card fees associated with each transaction. These fees are approximately 2% of transaction depending on quantity of permit apps and are automatically deducted monthly from the generated revenue. Permitium Software charges a convenience fee of $3.00 to the requestor for the convenience of ordering a Gun Permit online. Termination of the Agreement Either party can terminate this agreement with a 30 -day written cancellation notice. Project Authorization Proposal contingent on Harnett County Sheriff's Office reviewing and agreeing to technical documentation and data hosting specs (to be provided in separate document). The configuration time is three (3) business days once all the information is collected. The proposed go live date is December ft, 2012. Authorization to proceed: Date THIS INSTRUMENT HAS BEEN PREAUDITED IN THE MANNER REQUIRED BY THE LOCAL GOVERNMENT BUDGET AND FISCAL CONT'OLACT 4. 44 ;y NETT COUNTY FINANCE DIRECTOR • 10617 Southern Loop, Pineville, NC 28134 (704) 525 -4392 (800) 365 -1038 Fax: (704) 525 -4393 www.aisimc.com 10/11/2012 Advanced Imaging Systems powered by Permitium Automation of the Gun Permit Request and Payment Process Permitium Benefits "liAN4V*41.144 la Solution Components 71girktaff Vri#OST "Irreorvego$* L. 44410A4A0 ed Permitium Configuration Steps 1. Configure, brand and activate the Online Request Forms — Pricing, Email, Messages and Launch Page instructions 2. Configure and Activate Permit Management Dashboard 3. Test request and notification workflows 4. Support a 1-day "sandbox" training period 5. Provide ongoing technical support, hosting and management of the Permitium platform 10617 Southern Loop, Pineville, NC 28134 (704) 525-4392 (800) 365-1038 Fax: (704) 525-4393 www.aisimc.com 10/11/2012 ADVANCED IMAGING SYSTEMS An t format ion Managcn wo COMNIlk Advanced Imaging Systems Proposal Powered by Permitium Permit. Director r Automation of Gun Permit Request and Payment Process Prepared for: Harnett County Sheriff's Office Account Manager: Matthew Hanks, Advanced Imaging Systems 704-525-4392 Implementation: Paul Blake, Partner, Permitium Software paul.blake@permitium.com 949 584-5766 Date: Proposal #: 10/11/2012 1 Jose h A. Coupee From: Sent: To: Subject: Attachments: Matthew Hanks [MatthewH @aisimc.com] Friday, October 19, 2012 2:56 PM Joseph A. Coupee RE: PermitDirector - Online permit requests Gun Permit Proposal and Signoff Document - Harnett - 20121011172942.pdf.pdf SGT Coupee- I don't know if 1 shared this with you yet... this is the roll out schedule of which sheriff's have already scheduled to go live and when. This may be helpful to you. 1 am looking forward to adding Harnett to December on this list but 1 need the attached form from you first. Fax 704 -461 -4017 Thanks and have a great weekend! NC Sheriff's Depts Placeholder PermitDirector: Automated Permit Process PHASE ONE - HANDGUNS August 2012: 1. Mecklenburg Sheriff's Office — Chipp Bailey 2. Brunswick Sheriff's Office —John Ingram September 2012: 3. Moore Sheriff's Office — Lane Carter 4. Jones Sheriff's Office — Danny Heath October 2012: 5. Union Sheriff's Office — Eddie Cathey 6. Hoke Sheriff's Office — Hubert Peterkin November 2012: 7. 8. Iredell Sheriff's Office — Phil Redmond December 2012: 9. Lincoln Sheriff's Office - David M. Carpenter 1 10. January 2013: 11. Guilford Sheriff's Office - B.J. Barnes / Capt. Ken Whitesell 12. Rowan Sheriff's Office — Kevin Auten 13. Sampson Sheriff's Office —Jimmy Thornton February 2013: 1. Robeson Sheriff's Office — Kenneth Sealer 2. Catawba Sheriff — Lynn Baker /Coy Reid Awaiting signoff (February +) Franklin Sheriff's Office — Jerry W Jones Nash Sheriff's Office — Dick Jenkins Wake Sheriff's Office— Donnie Harrison Chatham Sheriff's Office — Richard Webster Forsyth Sheriff's Dept — Sheriff Schatzmann Rockingham Sheriff's Dept — Sheriff Page Matthew Hanks Account Manager Direct 704 - 860 -8480 eFax 704- 461 -4017 MatthewH @AISIMC.com Advanced Imaging Systems An Information Management Company Watch our NEW Intro to AIS video by clicking here! ADVANCED IMAGING SYSTEMS nformotion \Managesnirnt Comp -any Agenda Item 14 -I Board Meeting Agenda Item MEETING DATE: November 19, 2012 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: NCDOT /DOA & County of Harnett Agreement for Airport Safety /Maintenance Project (Five Year Term) REQUESTED BY: Joseph Jeffries � Qiah�` hq 2P ar4 —yrt ev1,'- REQUEST: Airport Administrator requests the Board of Commissioners consider and approve a resolution to request the North Carolina Department of Transportation to provide and oversee safety improvements on the operational surfaces of Harnett Regional Jetport. This is a continuation of a proactive surface maintenance program focusing on publicly owned airports to ensure safety related repairs are initiated and completed on a timely basis. Any repair initiated by NCDOT /DOA is funded through NCDOT with no matching funds required of the County of Harnett. COUNTY MANAGER'S RECOMMENDATION: http: / /www.harnett.org /boc /downloads /agendaform2012.doc Page 1 of 1 BEVERLY EAVES PERDUE GOVERNOR STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION November 2, 2012 EUGENE A. CONTI, JR. SECRETARY Re: NCDOT - Division of Aviation Airport Safety /Maintenance Program Agreement Dear Airport Sponsor: Several years ago, the Division of Aviation created the Airport Safety /Maintenance Program to assist publicly owned and operated airports with airfield safety related improvements at 100% state funding. This program has been a huge success and has been well received by many airports across our state. It is now time to renew the Program Agreement. In order for the Division of Aviation to continue to fund projects at your airport under the this program, we request that you review the enclosed "Agreement for Airport Safety /Maintenance Projects," complete two copies, and return both signed and sealed copies to our office as soon as possible. We will then return a final Department signed and sealed copy to you for your records. Also note that this agreement has a five -year term to reduce the administrative costs of the program and improve the timeliness of project commencement. Having this agreement executed does not commit the Division to a particular project, but allows us to expeditiously complete a project once a project has been identified and selected for completion. Thank you for your cooperation in this process and please contact me or your Airport Project Manager if you have any questions or comments regarding the Airport Safety /Maintenance Program. Sincerely, Bobby Walst6n, P.E. Manager of Statewide PIans and Programs cc: Phil Lanier, Airport Development Engineer DOA — Airport Project Managers MAILING ADDRESS: NC DEPARTMENT OF TRANSPORTATION DIVISION OF AVIATION 1560 MAIL SERVICE CENTER RALEIGH NC 27699 -1560 TELEPHONE: 919- 840 -0112 FAX: 919 -840 -9267 J1' BSI7E: WI IV NCDOEONG LOCATION: RDU AOR 1050 MERIDIAN IRP DRIVE T RDU NC 27623 AGREEMENT FOR AIRPORT SAFETY /MAINTENANCE PROJECTS (FIVE YEAR TERM) By and Between the North Carolina Department of Transportation (Division of Aviation) and the County of Harnett (Airport Owner) For the Harnett Regional Jetport (Official Airport Naine) THIS AGREEMENT, made this the day of , 2012 by and between the North Carolina Department of Transportation (Division of Aviation), an agency of the State of North Carolina (hereinafter referred to as "Department ") and the County of Harnett (hereinafter referred to as "Sponsor "). (Airport Owner) WITNESSETH WHEREAS, the Department and the Sponsor are concerned with maintaining the facilities of the Harnett Regional Jetport the traveling public and flight operations, and to enhance the safety of WHEREAS, the Department and the Sponsor may determine that certain paved surfaces and adjacent areas on the airport have aged and deteriorated and are in need of maintenance, and WHEREAS, pursuant to Article 7 of North Carolina General Statute 63, the Department is authorized to undertake safety improvements of these areas, on publicly owned and operated airports, and WHEREAS, the Department and the Sponsor desire that the needed improvements be undertaken by the Department in conformance with the provision of North Carolina General Statute 63. NOW THEREFORE, the Department and the Sponsor do hereby mutually agree as follows: 1. The Department, using NCDOT state forces and /or under a Purchase Order Contract, shall perform improvements to the Sponsor's airport. This work may include, but not be limited to, any of the following: Joint and Crack Sealing Pavement Repairs and Patching Surface Treatments Maintenance Overlays Drainage Improvements Pavement Markings Page 1 of 5 2. The Department will notify the Sponsor prior to any work being performed. 3. The Sponsor hereby assures the Department that the title to the pavement and adjacent areas are vested under the Sponsor and hereby authorizes the Department and authorized Contractor(s) to enter onto the premises of the Sponsor and accomplish any of the work items as described in Paragraph 1 above. 4. The Sponsor agrees to provide a duly authorized representative who will be present and /or available at all times work is in progress to monitor project operations and assist the Department's representative. 5. The Sponsor agrees to provide a duly qualified operator who will monitor the airport's UNICOM radio transceiver at all times work is in progress and issue airport advisories as necessary on the UNICOM radio transceiver. 6. The Sponsor agrees, when needed, to formally close any runway, taxiway, or apron at all times work is in progress on that pavement and to take appropriate steps to prohibit use of such areas by aircraft and /or ground vehicles. 7. The Sponsor agrees to issue and keep current the necessary Notices to Airmen (NOTAMS) through the Federal Aviation Administration (FAA) until all work is completed and the Department's representative notifies the Sponsor's representative that the affected areas may be returned to service. 8. The Department may, in its sole discretion, determine the design, scope of work, materials to be used, and methods of accomplishing this safety improvement project. 9. To the maximum extent allowed by law, the Sponsor shall indemnify and hold harmless the Department and its officers and employees from all suits, actions, or claims of any character because of injury or damage received or sustained by any person, persons, or property resulting from work performed under this Agreement or on account of, or in consequence of any negligence in safeguarding the performance of said work. 10. At its sole and unlimited discretion, the Department shall have the right to terminate this Agreement and immediately stop all work being performed pursuant to this Agreement. 11. The Sponsor must be in good standing on all State and Federal Grant Requirements and Assurances before any project shall be perfolined under this agreement. 12. This Agreement shall not be binding upon the Department and the Sponsor, nor any work performed by the Department, until this Agreement has been fully executed by both the Department and the Sponsor. Page 2 of 5 13. Subject to the provisions of paragraph 10 above, this Agreement will expire five years. Subject to the provisions of paragraph 10 above, this agreement may be telliinated by either the Department or the Sponsor by providing written notification of teiinination. The effective date of termination pursuant to this paragraph shall be the date of receipt of the notice of written termination by the non- terminating party. Page 3 of 5 IN WITNESS WHEREOF, the Department and the Sponsor have executed this Agreement on the date first written on Page 1 of this. FOR THE NORTH CAROLINA DEPARTMENT OF TRANSPORTATION Signed: Title: Attest: SEAL OF THE DEPARTMENT OF TRANSPORTATION FOR THE LOCAL AIRPORT SPONSORING AGENCY Signed: Title: Official Sponsor: Attest: THIS INSTRLikk. °, T HAS P FN PRE u ':s:. . THE MS-' RECL:RED b'v THE LOCAL GCVE NMENT BUDGET AND FrSCALCONT,ROL.ACT NETT C•UNTY FINANCE DIRECTOR SEAL OF THE SPONSOR Page 4 of 5 A motion was made by Resolution of the Sponsor (Name and title) and seconded by (Name and title) for the adoption of the following resolution, upon being put to a vote it was duly adopted: THAT WHEREAS County of Harnett (Airport Owner) (hereinafter referred to as "Sponsor ") has requested the North Carolina Department of Transportation (hereinafter referred to as "Department ") to provide and oversee safety improvements on the operational surfaces of the Harnett Regional Jetport ; and WHEREAS, the Department has agreed to provide safety improvement services as defined in Paragraph 1 of this Agreement in accordance with the provisions of North Carolina General Statute 63. NOW THEREFORE, BE IT AND IS HEREBY RESOLVED, that the (Title of Official) of the Sponsor be and he is hereby authorized and empowered to enter into an Agreement with the Department, thereby binding the Sponsor to fulfillment of its obligation as incurred under this resolution and its Agreement with the Department. *********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * ** * * ** 1, , of the (Name and title) (Name of Sponsoring Agency) is a true and correct copy of the minutes of , do hereby certify that the above held on (Name of Authorizing Board of the Sponsoring Agency) (Date of Meeting) WITNESS my hand and the official seal of the Sponsor. This the day of , 2012. Signed: SEAL Page 5 of 5 Agenda Item Board Meeting Agenda Item MEETING DATE: November 19, 2012 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: County of Harnett Language Access Plan (CDBG) REQUESTED BY: Joseph Jeffries, Planning Department REQUEST: Community Development administrator requests the Board of Commissioners consider and approve the renewal of its Language Access Plan (LAP) as required to access federally - funded activities such as CDBG grants undertaken by the County of Harnett. The board last considered and approved a LAP for the 2008 Scattered Site Housing CDBG grant in March 2008. There were no changes added to this renewal. Additionally, the NC Department of Commerce, Division of Community Assistance requires a board approved LAP as a condition of receiving all CDBG funding. COUNTY MANAGER'S RECOMMENDATION: C:\Documents and Settings \gwheeler \Local Settings \Temporary Internet Files\ Content. Outlook\X5535JMM \agendaform2012 LAP Plan 22 Nov 12.docx 1 of I Page Language Access Plan County of Harnett September, 2012 The purpose of this Policy and Plan is to ensure compliance with Title VI of the Civil Rights Act of 1964, and other applicable federal and state laws and their implementing regulations with respect to persons with limited English proficiency (LEP). Title VI of the Civil Rights Act of 1964 prohibits discrimination based on the ground of race, color or national origin by any entity receiving federal financial assistance. Administrative methods or procedures, which have the effect of subjecting individuals to discrimination or defeating the objectives of these regulations, are prohibited. In order to avoid discrimination on the grounds of national origin, all programs or activities administered by the Board of Commissioners must take adequate steps to ensure that their policies and procedures do not deny or have the effect of denying LEP individuals with equal access to benefits and services for which such persons qualify. This Policy defines the responsibilities the agency has to ensure LEP individuals can communicate effectively. This policy and plan is effective September 30, 2012 for a period of two (2) years. Scope of Policy These requirements will apply to all partially or wholly federally - funded activities undertaken by the County of Harnett (herein referred to as "the agency ") including subcontractors, vendors, and sub - recipients. The agency will ensure that LEP individuals are provided meaningful access to benefits and services provided through contractors or service providers receiving sub - grants from the agency. II. Definitions A. DOJ: North Carolina Depaitnient of Justice B. HUD: United States Department of Housing and Urban Development C. LEP: Limited English Proficient individual of prospective, potential, or actual recipient of benefits or services from the agency who cannot speak, read, write or understand the English language at a level that pennits them to interact effectively with health care providers and social service agencies. D. Vital Documents — These forms include, but are not limited to, applications, consent forms, all compliance plans, bid documents, fair housing infoiniation, citizen participation plan, letters containing important infoimation regarding participation in a program; notices pertaining to the reduction, denial, or termination of services or benefits, including the right to appeal such actions, or County of Harnett, NC Page 1 Language Access Policy g that require a response from beneficiary notices advising LEP persons of the availability of free language assistance, LEP outreach materials, and any other documents determined by agency to be vital documents. E. Title VI Compliance Officer: The person or persons responsible for compliance with the Title VI LEP policies. F. Substantial number of LEP: 5% or 1,000 people, whichever is smaller, are potential applicants or recipients of the agency and speak a primary language other than English and have limited English proficiency. III. Providing Notice to LEP Individuals A. The agency will take appropriate steps to infolui all applicants, recipients, community organizations, and other interested persons, including those whose primary language is other than English, of the provisions of this policy. Such notification will also identify the name, office telephone number, and office address of the Title VI compliance officer(s). List the current name, office telephone number and office address of the Title VI compliance officers: Joseph Jeffries Planning Director PO Box 65 Lillington, NC 27546 (910) 893-7525 (Note: The agency must notify the interested State/ Federal Agencies compliance office immediately of changes in name or contact information for the Title VI compliance officer.) The agency will post and maintain signs in regularly encountered languages other than English in waiting rooms, reception areas and other initial points of contact. These signs will infonu applicants and beneficiaries of their right to free language assistance services and invite them to identify themselves as persons needing such services. Identify areas within the agency where these signs will be posted: Signs will be posted in the Planning Department, Public Utilities Department, and the Administration Building, all of which are highly visible to the public. County of Harnett, NC Page 2 Language Access Policy g B. The agency will include statements of the right to free language assistance in Spanish and other significant languages in all outreach material that is routinely disseminated to the public (including electronic text). C. The agency will also disseminate infounation in the following manner: The County of Harnett will use posters and pamphlets to disseminate information about the rights listed in this policy. IV. Provision of Services to LEP Applicants /Recipients A. Assessing Linguistic Needs of Potential Applicants and Recipients 1. The agency will assess the language needs of the population to be served, by identifying: a. The language needs of each LEP applicant /recipient b. The points of contact where language assistance is needed; and c. The resources needed to provide effective language assistance including location, availability and arrangements necessary for timely use. 2. Deteuuining the Language Needs of the Population to be Served The agency is responsible for assessing the needs of the population to be served. Such assessment will include, but not be limited to the following: a. The non - English languages that are likely to be encountered in its program will be identified. b. An estimate of the number of people in the community for whom English is not the primary language used for communication will be completed and updated annually. To identify the languages and number of LEP individuals local entities should review: i. census data ii. school system data iii. reports from federal, state, and local governments iv. community agencies' information, and v. data from client files c. The points of contact in the program or activity where language assistance is likely to be needed will be identified. 3. Determining the Language Needs of Each Applicant /Recipient County of Harnett, NC Page 3 Language Access Policy The agency will determine the language needs of each applicant /recipient. Such assessment will include, but not be limited to the following: a. At the first point of contact, each applicant /recipient will be assessed to deteimine the individual's primary language. Check all methods that will be used: Multi- language identification cards, a poster -size language list, or the use of "I speak" peel -off language identification cards for indicating preferred languages ❑ English proficiency assessment tools, provided they can be administered in a manner that is sensitive to and respectful of individual dignity and privacy b. If the LEP person does not speak or read any of these languages, the agency will use a telephone interpreting service to identify the client's primary language. c. Staff will not solely rely on their own assessment of the applicant or recipient's English proficiency in determining the need for an interpreter. If an individual requests an interpreter, an interpreter will be provided free of charge. A declaration of the client will be used to establish the client's primary language. d. When staff place or receive a telephone call and cannot determine what language the other person on the line is speaking, a telephone interpreting service will be utilized in making the determination. e. If any applicant /recipient is assessed as LEP, they will be informed of the availability of free language interpretative services. When there is a direct (face -to -face) contact with a person assessed as LEP and whose primary language is one of the ones identified in Section IV.C. below, a written notice of the availability of free language interpretative services will be provided. County of Harnett, NC Page 4 Language Access Policy g B. Provision of Bilingual /Interpretive Services 1. The agency will ensure that effective bilingual /interpretive services are provided to serve the needs of the non - English speaking population. The provision of bilingual /interpretive services will be prompt without undue delays. In most circumstances, this requires language services to be available during all operating hours. The County of Harnett has three full -time employees that are classified as Foreign Interpreters. These interpreters are available to the Planning Department and will be utilized as needed. A telephone interpreter service will only be used when necessary. 2. The agency will provide language assistance at all level of interaction with LEP individuals, including telephone interactions. Describe how this requirement will be met: The County of Harnett will use its full -time interpreters and will employ the use of a telephone interpreter service only when necessary. 3. Interpreter Standards a. Those providing bilingual /interpretive services will meet the linguistic and cultural competency standards set forth below. The agency will ensure that interpreters and self - identified bilingual staff, have first been screened to ensure that the following standards are met before being used for interpreter services: i. Can fluently and effectively communicate in both English and the primary language of the LEP individual ii. Can accurately and impartially interpret to and from such languages and English iii. Has a basic knowledge of specialized terms and concepts used frequently in the provision of the agency's services iv. Demonstrates cultural competency v. Understands the obligation to maintain confidentiality vi. Understands the roles of interpreters and the ethics associated with being an interpreter Describe how the agency ensures the competency of bilingual staff and interpreters: The agency will ensure the competency of bilingual and interpreters through personal interviews that address certain identified standards. Interpreters employed by the County are County of Harnett, NC Page 5 Language Access Policy g required to have at least one (1) year of experience in interpreting and translating English and the required foreign language in a setting that requires knowledge of the programs or services. b. When staff members have reason to believe that an interpreter is not qualified or properly trained to serve as an interpreter, the staff member will request another interpreter. 4. Using Family Members or Friends as Interpreters a. The agency will first inform an LEP person, in the primary language of the LEP person, of the right to free interpreter services and the potential problems for ineffective communication. If the LEP person declines such services and requests the use of a family member or friend, the agency may utilize the family member or friend to interpret only if the use of such person would not compromise the effectiveness or services or violate the LEP person's confidentiality. The agency will monitor these interactions and again offer interpreter services, if it appears there are problems with this arrangement. b. The agency will indicate in the LEP individual's file that an offer of interpreter services was made and rejected; that the individual was informed of potential problems associated with using friends or family members and the name of the person serving as an interpreter at the LEP individual's request. c. Only under extenuating circumstances shall the agency allow a minor (under the age of 18 years) to temporarily act as an interpreter. The agency will keep a written record of when it has used a minor as an interpreter, and this information will be shared with the interested State /Federal Agencies upon request. 5. The agency will not require the applicant /recipient to pay for bilingual /interpretive services. C. Provision of Written Translations The agency must provide written materials in languages other than English where a substantial number or percentage of the population eligible to be served or likely to be directly affected by the program needs services or information in a language other than English to communicate effectively. 2. Translation of Vital Documents County of Harnett, NC Page 6 Language Access Policy g a. The agency will ensure that vital documents for locally designed programs are translated at minimum into Spanish, b. When interested State /Federal Agencies' foiiiis and other written material contain spaces in which the local entity is to insert information, this inserted infoouation will also be in the individual's primary language. When such forms are completed by applicants /recipients in their primary language, the information must be accepted. c. If, as a result of the local language assessment, it appears there are a substantial number of potential applicants or recipients of the agency (defined as 5% or 1,000 people whichever is less) who are LEP and speak a language other than Spanish, the agency will translate and provide vital documents in the appropriate language. d. The agency will keep a record of all vital documents translated, and will submit this infoiniation to interested State /Federal Agencies at their request. 3. If the primary language of an LEP applicant or recipient is a language other than Spanish and the language does not meet the threshold for translation as defined in the preceding paragraph, the LEP individual who requests a translation will be informed in their own language of the right to oral translation of written notices. The notification will include, in the primary language of the applicant /recipient, the following language: IMPORTANT: IF YOU NEED HELP IN READING THIS, ASK THE AGENCY FOR AN INTERPRETER TO HELP. AN INTERPRETER IS AVAILABLE FREE OF CHARGE. D. Documentation of Applicant /Recipient Case Records 1. The agency will maintain case record documentation in sufficient detail to permit a reviewer to determine the agency's compliance with this policy. 2. The agency will ensure that case record documentation, including computerized records if appropriate, identifies the applicants /recipient's ethnic origin and primary language. In those cases where the applicant /recipient is non - English speaking, the agency will: a. Document the individual's acceptance or refusal of forms or other written materials offered in the individual's primary language. b. Document the method used to provide bilingual services, e.g., assigned worker is bilingual, other bilingual employee acted as County of Harnett, NC Page 7 Language Access Policy g interpreter, volunteer interpreter was used, or client provided interpreter. When a minor is used as interpreter, the agency will document the circumstances requiring temporary use of a minor and will provide this information to interested State /Federal Agencies upon request. 3. Consent for the release of information will be obtained from applicants /recipients when individuals other than agency employees are used as interpreters and the case record will be so documented. E. Staff Development and Training 1. The agency will provide staff training at new employee orientation and continuing training programs. The training will include, but not be limited to: a. Language assistance policies and procedures, resources available to support such procedures, methods of effective use of interpreters, and familiarization with the discrimination complaint process. b. Cultural awareness information, including specific cultural characteristics of the groups served by the agency to provide a better understanding of and sensitivity to, the various cultural groups to ensure equal delivery of services. 2. The agency will provide or ensure training is provided for bilingual staff and interpreters employed or utilized by the agency. This includes the ethics of interpreting, including confidentiality; methods of interpreting; orientation to the organization; specialized terminology used by the agency; and cultural competency. 3. The agency will ensure that applicable grantees, contractors, cooperative agreement recipients and other entities receiving state or federal dollars are trained in the requirements of this policy. Describe how this provision will be met: A copy of this policy will be provided to all sub - recipients /agencies and management contractors who participate in federally - funded programs managed by the agency. 4. The agency will collect and maintain the following information about training provided to staff: the date(s) of such training, the content of such training, the number and types of credit hours awarded; and the names and identifying information of each attendee at the training. The agency will ensure that grantees, contractors, cooperative agreement recipients and County of Harnett, NC Page 8 Language Access Policy other applicable funded entities collect and maintain such information as well. V. Compliance Procedures, Reporting and Monitoring A. Reporting 1. The agency will complete an annual compliance report and send this report to interested State /Federal Agencies. B. Monitoring 1. The agency will complete a self - monitoring report on a quarterly basis, using a standardized reporting system provided by the interested State /Federal Agencies. These reports will be maintained and stored by the Title VI compliance officer and will be provided to the interested State /Federal Agencies upon request. 2. The agency will cooperate, when requested, with special review by the interested State /Federal Agencies. VI. Applicant /Recipient Complaints of Discriminatory Treatment A. Complaints The agency will provide assistance to LEP individuals who do not speak or write in English if they indicate that they would like to file a complaint. A complaint will be filed in writing, contain the name and address of the person filing it or his/her designee and briefly describe the alleged violation of this policy. 2. The agency will maintain records of any complaints filed, the date of filing, actions taken and resolution. 3. The agency will notify the appropriate agency or Division within interested State /Federal Agencies of complaints filed the date of filing, actions taken and resolution. This information will be provided within 30 days of resolution. B. Investigation The state and federal agency's Compliance Office will conduct an investigation of the allegations of the complaint. The investigation will afford all interested persons and their representatives, if any, an opportunity to submit evidence relevant to the complaint. County of Harnett, NC Page 9 Language Access Policy 2. The investigation will not exceed 30 days, absent a 15 -day extension for extenuating circumstances. C. Resolution of Matters If the investigation indicates a failure to comply with the Act, the local unit of government, agency Director or his/her designee will so infoiui the recipient and the matter will be resolved by informal means whenever possible within 60 days. 2. If the matter cannot be resolved by informal means, then the individual will be informed of his or her right to appeal further to the Department of Justice. This notice will be provided in the primary language of the individual with Limited English Proficiency and the complaint will be forwarded to DOJ, HUD Field Office, or other appropriate DOJ contact. SUBMITTED AND APPROVED BY: Timothy B. McNeill, Chairman Signature of Chaiiivan of Board Date THIS INSTRUMENT HAS BEEN PREAUDlTED iN THE MANNER REQUIRED BY THE LOCAL GOVERNMENT BUDGET AND FISCAL CO !. ROLACT Aeol NETT COUNTY FINANCE DIRECTOR County of Harnett, NC Page 10 Language Access Policy g Agenda Item 14 — k HIGHLAND MIDDLE SCHOOL PROJECT ORDINANCE BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as the governing board for Harnett County. Section 1. This project will consist of the construction, furnishing and equipping of a new middle school to be known as Highland Middle. Section 2. This portion of the project will be funded with Qualified School Construction Bond funds and installment purchase loans. Section 3. The following amounts are hereby appropriated for this project: Construction $ 21,954,588 Engineer /Architectural 1,298,000 Land & Right of Way 893,139 Issuance Cost 591,898 Furniture & Equipment 3,013,389 Capital Outlay — Buses 1,160,000 Contingency 1,628,986 Total $ 30,540,000 Section 4. The following revenues are anticipated to be available to complete this design phase: QSCB — Taxable Limited Obligation Bonds $ 29,435,000 Limited Obligation Bonds 1,105,000 Total $ 30,540,000 Section 5. The Finance Officer is hereby directed to maintain within the Highland School Project Fund, sufficient specific detailed accounting records. Section 6. Funds may not be advanced from the General Fund for the purpose of making payments as due. Section 7. The Finance Officer is directed to report, on a quarterly basis, on the financial status of each project element in Section 3. Section 8. The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this capital project in every budget submission made to this Board. Section 9. Copies of this capital project ordinance shall be furnished to the Clerk to the Governing Board, and to the Budget Officer and the Finance Officer for direction in carrying out this project. Duly adopted this 19th day of November, 2012. Timothy B. McNeill, Chairman Harnett County Board of Commissioners ATTEST: Gina Wheeler, Clerk to the Board Harnett County Board of Commissioners Agenda Item 6 November 19, 2012 APPOINTMENTS NEEDED DANGEROUS DOG COMMITTEE We have a vacancy on this committee that will need to be filled by an attorney in the county. This vacancy was posted in the Dunn Daily Record on February 24, 2012. HARNETT COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES Jerry Ennis has expressed interest in being appointed to serve on this board. We have two vacancies for at -large members on this board. HARNETT NURSING HOME COMMUNITY ADVISORY COMMITTEE We need members on this committee. Members do receive mileage reimbursement as claimed. HISTORIC PROPERTIES COMMISSION We currently have a vacancy for a regular member in District 5. MID - CAROLINA AGING ADVISORY COMMITTEE We have three vacancies on this committee. Members do receive mileage reimbursement as claimed. Page 1 - Appointments APPLICATION TO SERVE ON A BOARD APPOINTED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS BOARD: 02.. NAME: CJ,3-r,.7 . —J.►,S ADDRESS: 1Pb lj VOTING DISTRICT: (Please check district number in District 1, Commissioner Hill's District 2, Commissioner House's District 3, Commissioner Burgin's TELEPHONE: (HOME) f(3 - `f et ,vim 2.7.S /L h you live): District 4, Commissioner Hllrrw ' District 5, Commissioner McNeill's PRESENT OCCUPATION: V' (WORK) A.) /fr YEARS OF FORMAL EDUCATION: / + CIVIC AND FRATERNAL ORGANIZATIONS IN WHICH YOU HAVE PARTICIPATED: ►^-/�I�- l L .h t ✓ •i. r 1 , 1 wJC i'*+: l r .�i i � .Yj 7"i"/ /)1 4- ItiL%) y .St,�� /,�rJ f. Ch.rr& r44 . Go-T-(1 Mop_ PLEASE TELL WHY YOU WOULD LIKE (PI TO SERVE ON THE ABOVE LI %STED BOARD: r r h/ l r?s �!/ />; of►�c, ' ,•+�, DATE: 11/7//L SIGNATURE: ********* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** FOR OFFICE USE ONLY: DA I'E RECEIVED: 1 — ,C)/p) DATE FORWARDED TO COUNTY COMMISSIONERS: Board Meeting Agenda Item Agenda Item 'IP MEETING DAT ovembe TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Request by S.H.C. Holdings, Inc. for Road Closure for a portion of McKay Street/Hartwell Circle in Buies Creek REQUESTED BY: Jennifer J. Slusser, Senior County Staff Attorney REQUEST: 1. Hold public hearing on intent to close public road or easement to determine whether closing approximately 300 feet of the eastern portion of McKay Street (undeveloped right of way) and SR 1570 (Hartwell Circle) in Buies Creek, NC would be detrimental to the public interest or to any individual property rights; and 2. Consider approving the proposed Order (attached hereto) to close approximately 300 feet of the eastern portion of McKay Street (undeveloped right of way) and SR 1570 (Hartwell Circle) in Buies Creek, NC. The Board approved a resolution declaring its intent to close this portion of McKay Street /Hartwell Circle at its board meeting on October 1, 2012. Campbell University, Inc. is not opposed to the request. hoL IS frop&r4y Zoh L° d ? COUNTY MANAGER'S RECOMMENDATION: S: \Planning \Hartwell Street Closing \agendaform2012 order.doc Page 1 of 1 BEFORE THE HARNETT COUNTY BOARD OF COMMISSIONERS IN RE CLOSURE OF SR 1570 (HARTWELL CIRCLE) ) (MCKAY STREET) ) ORDER WHEREAS, the Harnett County Board of Commissioners has been asked by S.H.C. Holdings, Inc. to close approximately 300 feett of the eastern portion of McKay Street (undeveloped right of way) and SR 1570 (Hartwell Circle); WHEREAS, the eastern portion of McKay Street (undeveloped right of way) and SR 1570 (Hartwell Circle) was never developed and has been abandoned from the state maintenance system by the North Carolina Department of Transportation; WHEREAS, on October 1, 2012, a Resolution of the Harnett County Board of Commissioners Declaring Its Intent To Close Public Road or Easement And Calling A Public Hearing On The Question ( "Resolution ") was adopted; WHEREAS, notice of said public hearing was provided as required by N.C. Gen. Stat. §153A -241, with said notice being published in the Dunn Daily Record on Friday, October 5, 2012, Friday, October 12, 2012, and Friday, October 19, 2012; WHEREAS, a copy of the Resolution was sent by certified mail return receipt requested to each owner as shown on the county tax records of property 1 adjoining McKay Street (undeveloped right of way) and SR 1570 (Hartwell Circle) who did not join in the request to have a portion of the road closed; WHEREAS, notice of the closing and public hearing was posted in two places along the portion of McKay Street (undeveloped right of way) and SR 1570 (Hartwell Circle) to be closed; WHEREAS, a public hearing was held by the Harnett County Board of Commissioners at 9:00 a.m. on November 5, 2012, and all interested persons were given an opportunity to be heard as to whether the closing would be detrimental to the public interest or to any individual property rights; WHEREAS, the Harnett County Board of Commissioners determined that the closing would not be contrary to the public interest and no individual owning property in the vicinity of McKay Street (undeveloped right of way) and SR 1570 (Hartwell Circle) would be deprived of reasonable means of ingress and egress to his or her property by the closing of said 300' eastern portion of McKay Street (undeveloped right of way) and SR 1570 (Hartwell Circle); NOW, THEREFORE, BE IT ORDERED by the Harnett County Board of Commissioners that the Board hereby adopts this order pursuant to N.C. Gen. Stat. §153A -241, permanently closing the 300' foot eastern portion of McKay Street (undeveloped right of way) and SR 1570 (Hartwell Circle) located in Buies Creek, North Carolina which is undeveloped and dead ends into Campbell University, Inc.'s tennis complex and is more particularly described in Exhibit A attached hereto and incorporated as if fully set forth herein, with all right, title, and interest in the right -of -way being vested in those persons owning lots or parcels of land adjacent to the road or easement, and the title of each adjoining landowner, for the width of his abutting land, extending to the center line of the public road or easement, subject to the reservation of a blanket easement for public utilities and public storm drainage facilities. 2 This the 19th day of November, 2012 HARNETT COUNTY BOARD OF COMMISSIONERS By: Timothy B. McNeill, Chairman Attest: Margaret Regina Wheeler, Clerk C41, LEGAL DESCRIPTION Petition for Road Closure for Undeveloped Section of McKay Street All that tract or parcel of land lying or being in the Buies Creek, Neill 's Creek Township, Harnett County North Carolina and being more particularly described as follows: Beginning at a point on the southern margin of McKay Street a 30' undeveloped right-of-way, said point being located North 66 degrees 00 minutes 00 seconds West for a distance of 7.77 feet from the northeast corner of Lot 24 of Hartwell Campbell Property Division and the intersection of the western margin of Hartwell Circle and McKay Street as described in Map Book 6, Page 12, Harnett County Registry as well as the northeast corner of SHC Holdings, Inc. as described in Tract Three of Deed Book 2536, Page 224, Harnett County Registry and runs thence with the southern margin of said McKay Street (undeveloped) and the northern line of said SHC Holdings, Inc. North 66 degrees 00 minutes 00 seconds West for a distance of 296.23 feet to a point, said point being the northwest corner of Lot 52 of said Hartwell Campbell Division and said SHC Holdings, Inc. in the eastern line of Campbell University as described in Deed Book 487, Page 190, also being the former eastern margin of Parrish Street which is now closed; THENCE with the eastern line of said Campbell University and the former eastern margin of Parrish Street North 16 degrees 50 minutes 00 seconds East for a distance of 30.24 feet to a point in the northern margin of said McKay Street (undeveloped), said point also being the southwest corner of Lot 1 of the Ben F. Mcleod Division as described in Map Book 8, Page 37 and R.L. Pryor and wife Jean N. Pryor as described in Deed Book 876, Page 525, both in the Harnett County Registry; THENCE with the northern margin of said McKay Street (undeveloped) and the southern line of said Pryor and SHC Holdings, Inc. South 66 degrees 00 minutes 00 seconds East for a distance of 300.00 feet to a point, said point being the southeast corner of Lot 6 of said Ben F. McLeod Division and SHC Holdings, Inc. as described in Tract One of Deed Book 2536, Page 224, Harnett County Registry and the southwest corner of Robert H. Crabtree and as described in Deed Book 1138, Page 938, Harnett County Registry; THENCE a computed line South 24 degrees 00 minutes 00 seconds West for a distance of 30.00 feet to The Point and Place of BEGINNING; Said property contains 0.205 acres more or less. The foregoing description was prepared by: Stancil & Associates Professional Land Surveyors, P.A. C -0831 98 East Depot Street P. 4. Box 730, Angier, N.C. 27501 Phone: 919- 639 -2133 Fax: 919- 639 -2602 \DATA \LHNC 1065 \ROADCLOSURE.DOC CUO.of Road U Cd w2 / tJ s on i ap yu ) 2JZ2 1,59 2 . 5®k :. A 0 3 r STATE OF NORTH CAROLINA COUNTY OF HARNETT SOUTH CENTRAL WATER AND SEWER DISTRICT OF HARNETT COUNTY, Plaintiff, vs. JOE MARVIN DENNING and wife, VICKIE JANE WEST; and BRANCH BANKING AND TRUST COMPANY Defendants. Agenda Item q IN THE GENERAL COURT OF JUSTICE SUPERIOR COURT DIVISION FILE NO.: 12 CVS 00127 CONSENT JUDGMENT THIS CAUSE coming on to be heard and being heard before the Honorable C. Winston Gilchrist, Resident Superior Court Judge, by consent of the parties, and it appearing to the Court and the Court finding, by consent of the parties, the facts as follows: 1. That this public utilities condemnation action was duly instituted on the 23rd day of January, 2012, by the issuance of Summons, filing of Complaint, and a Declaration of Taking. 2. That herein was filed with the Harnett County Clerk of Superior Court an initial deposit of FIVE THOUSAND NINE HUNDRED AND FIVE DOLLARS ($5,905.00) which was the amount of the damages estimated by Plaintiff for the taking. 3. That Summons was duly served upon the Defendants together with a copy of the Complaint and Declaration of Taking and Notice of Deposit. 4. That the Defendants named in the caption of this suit who were duly served are the only individuals and entity which have, or claim to have, an interest in the property described in the Complaint and Declaration of Taking, and the title to the property is not in dispute. 5. That the Defendants Joe Marvin Denning and Vickie Jane West are represented by Attorney Wiley Pope. The Defendant Branch Banking and Trust Company (BB &T) is not represented by counsel. b. The parties were notified by the Court to participate in Court ordered mediation; that the mediation took place on November 7, 2012 before Retired Superior Court Judge J. B. Allen, Jr. and the parties settled this case as hereinafter set forth. 7. That the property described in the Complaint and Declaration of Taking is subject to that mortgage lien or encumbrance for the benefit of the Defendant, BB &T as set forth in Exhibit "E" of the Complaint and the Declaration of Taking. 8. That all parties who are necessary to the determination of this action are properly before the Court. 9. That the initial deposit of FIVE THOUSAND NINE HUNDRED AND FIVE DOLLARS ($5,905.00) which was transferred to the Harnett County Clerk of Superior Court on January 23, 2012 still remains with the Clerk, and no application for disbursement of Deposit has been made by the Defendants. 10. That now, through Court ordered mediation, the Plaintiff has agreed to pay and the Defendants have agreed to accept the total sum of TWENTY THOUSAND ($20,000.00) which includes the original deposit of FIVE THOUSAND NINE HUNDRED AND FIVE DOLLARS ($5,905.00) plus an additional FOURTEEN THOUSAND AND NINEY FIVE DOLLARS ($14,095.00) which includes any claim for interest, as full and just compensation for the appropriation of the interest and area as set forth in the Complaint and the Declaration of Taking; and for the past and future use thereof by the Plaintiff, its successors and assigns, for all purposes for which the County is authorized by law to subject the same. 11. That the parties agree that the total condemnation settlement funds of TWENTY THOUSAND DOLLARS ($20,000.00) should be disbursed to the Defendants, Joe Marvin Denning and Vickie Jane West. 12. The parties further agree that when the construction of the sewer line on the Defendants' real property is completed and the Plaintiff reseeds the repaired easement area, the Plaintiff agrees that it will use a State approved mix of grass seed which does NOT include sericea lespedeza grass. BASED UPON THE FOREGOING STIPULATED FINDINGS OF FACT THE COURT CONCLUDES AS A MATTER OF LAW THE FOLLOWING: A. The Plaintiff was entitled to acquire and did acquire on January 23, 2012 the real property of the Defendants as previously described in the Complaint. 2 B. These proceedings as appears from the pleadings are regular in every respect and no just cause has been shown against granting the real property contained in the Complaint, Declaration and Notice. C. Except as expressly set forth and stipulated by the parties herein, the Defendants are not entitled to any further relief from the PIaintiff as a result of the taking. NOW, THEREFORE, IT IS ORDERED, ADJUDGED AND DECREED AS FOLLOWS: 1. The Plaintiff on January 23, 2012 by the filing of the Complaint, Declaration of Taking and Notice of Deposit, has condemned and shall be permanently vested with the property described as follows: PERMANENT EASEMENT: Being all of that twenty foot (20') permanent access and sewer line easement, containing 0.858 acre, as shown upon that plat and survey entitled, "Easement Survey South Central Water & Sewer District of Harnett County," being surveyed by David Ward Surveying, said plat being recorded on the 16th day of March, 2010 in Map #2010 -166, Harnett County Registry. TEMPORARY CONSTRUCTION EASEMENT: And also, being all of that twenty foot (20') temporary construction access and sewer line easement, containing 0.850 acre, as shown upon that plat and survey entitled, "Easement Survey South Central Water & Sewer District of Harnett County," being surveyed by David Ward Surveying, said plat being recorded on the 16`h day of March, 2010 in Map #2010 -166, Harnett County Registry. The temporary construction easement shall terminate upon completion of the South Central Waste Water Project. 2. That the interest or estate acquired in the hereinabove described property of Defendant is: That permanent access and sewer line easement and that temporary construction access and sewer line easement described in paragraph 1 above. 3. (a) That if the Defendants, Joe Marvin Denning and wife, Vickie Jane West, have not taken the initial deposit, then the Harnett County Clerk of Superior Court is hereby ordered to release and transfer the deposit of FIVE THOUSAND NINE HUNDRED AND FIVE DOLLARS ($5,905.00) to the Defendants at their address of 253 George West Lane, Spring Lake, NC 28390. (b) That the Plaintiff is hereby ordered to pay to Joe Marvin Denning and Vickie Jane West the sum of FOURTEEN THOUSAND AND NINETY FIVE DOLLARS ($14,095.00). 3 4. That the total sum of TWENTY THOUSAND DOLLARS ($20,000.00), including interest, is the full, fair and adequate value of and represents just compensation for the taking of the hereinabove described real property taken by the Plaintiff. 5. When the construction of the sewer line on the Defendants' real property is completed and the Plaintiff has the easement repair area reseeded with grass, the Plaintiff shall use a State approved mix of grass seed which does NOT include sericea lespedeza grass. 6. That a copy of this Consent Judgment be certified by the Clerk of Superior Court of Harnett County to the Register of Deeds of Harnett County, who shall record the same among the land records of said County. 7. That the Plaintiff and Defendants pay their own costs, including one -half each of the mediation fee of $562.50 to the designated mediator, J. B. Allen, Jr. This the day of November, 2012. C. Winston Gilchrist Resident Superior Court Judge 4 Consent Judgment - 12 CVS 127 APPROVED AND CONSENTED TO: Dwight W. Snow Attorney for Plaintiff NCSB No. 10046 P. 0. Box 397 Dunn, NC 28335 910 - 892 -8199 SOUTH CENTRAL WATER AND SEWER DISTRICT OF HARNETT COUNTY, Plaintiff By: 5 Timothy B. McNeill, Chairman Consent Judgment - 12 CVS 127 APPROVED AND CONSENTED TO: Wiley J. Pope Pope Law Group, P.A. Attorneys for Defendants Denning and West P. O. Box 928 Dunn, NC 28335 910- 892 -4029 6 DEFENDANTS: Joe Marvin Denning Vickie Jane West Consent Judgment - 12 CVS 127 APPROVED AND CONSENTED TO: DEFENDANT: BRANCH BANKING AND TRUST COMPANY By: 7 Agenda Item /0 a- Board Meeting Agenda Item MEETING DATE: November 19, 2012 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Brightwater Science and Technology Campus Phase 1 Infrastructure REQUESTED BY: Amanda Bader, County Engineer REQUEST: Request approval of the final adjusting change order for the Brightwater Science and Techcnology Campus Phase 1 Infrastructure. Change order decreases the contract price by $23,879.01. COUNTY MANAGER'S RECOMMENDATION: C:\ Users \bblinson\AppData \Local\Microsoft \Windows \Temporary Internet Files \Content.Outlook\1EAS44IB\2 - agendaform2012adjusting co.doc Page 1 of 1 Change Order No.: 9- Final CHANGE ORDER Date: 11.13.12 Agreement Date: August 5, 2011 NAME OF PROJECT: Brightwater Science and Technology Campus Phase 1 Infrastructure OWNER: County of Harnett/Harnett Forward Together Committee CONTRACTOR: FSC 1I, LLC, dba Fred Smith Company The following changes are hereby made to the CONTRACT DOCUMENTS: Convert 2 sediment basins to BMPs, and adjust final quantities per actual installed amounts. Justification: Final quantity adjustment to contract to balance additions and deletions during the project. Time was adjusted to allow for coordination of the final overlay to occur after the hospital and Health Science Building paving and NCDOT work at tie -in. Two of the sediment basins had to be converted to permanent BMPs to comply with completed work ans NCDENR requirements. CHANGE TO DATE TO CONTRACT PRICE INCLUDING THIS CHANGE ORDER: = $349 967.70 Original CONTRACT PRICE: $2,238,248.45 Current CONTRACT PRICE adjusted by previous CHANGE ORDER: $2,612,095.16 The CONTRACT PRICE due to this CHANGE ORDER will be ineFeased decreased by - $23,879.01. The new CONTRACT PRICE including this CHANGE ORDER: $2,588,216.15. CHANGE to CONTRACT TIME: 10 days Original CONTRACT TIME: 210 Consecutive calendar days Current CONTRACT TIME Changed by previous Change Orders: 240 Consecutive calendar days The CONTRACT TIME will be increased (decreased) by 10 calendar days. The NEW CONTRACT TIME including this Change Order: 240 calendar days The date for completion of all work will be: November 19. 2012 Approvals Required: To be effective this Order must be approved by EDA if it changes the scope or objective of the PROJECT, or as may be otherwise required by the SUPPLEMENTAL GENERAL CONDITIONS. Requested by: Harnett County, HFTC & FSC Withers & Ravenel by: Andy J hnson Fred Smith Co. by: Harnett County by: EDA Approval by: THIS 1NS'RU EN'T ,JAS BEEN PREAUDI T ED ■", THE MANNER REQUIRED BY THE LOCAL GCVERNMENT BUDGET AND F.SC AL C9NTRO CT NETT CCU` "Y F NANCE DIRECTOR I Brightwater Balanc ng Change Order - Final - _ 33,05.12 ITEM* (01 ITEM DESCRIPTION Mobilization Qty. Unit Unit Pilo. Total $ Bid 0 Act Q Total $ Act Qty Diff Total $ DIN 1.00 LS 17,500.00 17,500.00 ` 1.00 17,500.00 1.00 102 Allowance En Monument"BWD 1.00 LS 5,000.00 t 00 03 104 Allowance Entry Monument CI Asphalt Escalation 0.00 LS 5,000.00 5,000.00 0.00 - 1 0 o .0o - (0 0o) (5.000.00) 0.00 105 Undercut Excavation 1 LS 25 000.00 25,000.00 - - 739.97 0.00 4 ' 11,000,00 CY 6.75 74,250.00 11,000.00 32,050.01 0.00 (fi,251.85) (42,299,99) (42,199.99) 4,748,15 106 Storm Drainage 15" RCP 107 18" RCP 628.00 LF 22,00 13,816.00 = 628,00 742.00 16,324.00 ' 108 24" RCP 676.00 LF 23.00 15,548.00 '.u: 676.00 492,00 11,316.00 114,00 2,508,00 709 15" Flared End Section 238.00 LF 31,00 7,378.00 `• 238.00 146,00 4,526.00 : 184.00 ( '_ ) {4,232.00)' 110 18" Flared 3,00 EA 600.00 1,800.00 ? 3.00 3,00 <* (92.00) '^ (2,852.00) End Section 1.00 EA 650.00 650,00 ,, 1,800 00 111 112 24" Flared End Section French Drain 3.00 800.00 2,400.00 1.00 3.00 2.00 1,500.00 1.00 (1.00) , (1 00) (600,00) (800.00) 113 Curb Inlets FG &H 0.00 LF LF 20.00 0.00 8.00 114 w/ Twin 72" RCP Head 18.00 EA 1,940.00 34,920.00 '- 18,00 18.00 3d,920.00 0,00 115 w( wails Convert BMP #1 1.00 LS 65,000.00 65,000.00 1.00 1.00 65,000.00 0,00 116 Convert BMP#2 1.00 EA 525,000.00 25,000.00 ^? 0.00 1.00 25,000.00 5Y 0.00 ,_ 117 Convert BMP #3 0.00 EA $0.00 0.00 0.00 1,00 25,000,00 118 Convert BMP#4 1.00 EA $26,000.00 26,000,00 0,00 1.00 - 26,000 00 0.00 0.00 EA $0.00 0.00 0.00 1.00 26,000 00 Streets- - 0.00 119 Brightwater Dr. 2,0" 59.56 Brightwater 120 4 "119 Binder Brightwater 8,057.00 SY 9,00 72,513,00 8,057.00 7,72167 69,513,03 (4,999.97) 8,057.00 SY 15,00 120,855.00 (333,33) 121 122 8.0" ABC Br' htwater � 30" C &G Br(9htwater 8,057.00 SY 8.60 70,901.60 8,057,00 8,057,00 7,723.67 8,057.00 115,855,05 70 901.60 (330.03) r (4,999,95) 123 18" Median Curb 2,521,00 LF 14,00 35,294,00 - =' 2,521.00 2,521.00 35,294.00 0.00 124 Bri htwater g Earthwork Brightwater 1,126.00 LF 12.00 20.772.00 1726.00 1,726.E 20,712.00 0,00 x 125 Striping & Signage Brlghlwater 1,00 LS 95,000.00 95,000.00 1.00 1.00 95,000.00 0,00 126 12" Conc Apron Brightwater 1.00 LS 8,500.00 8,500.00 1.00 1,00 8,500.00 v 0,00 127 5" Mono Conc Island 331.00 SY 45.00 14,895.00 331.00 331.00 14,895,00 ,. 0.00 128 Brightwate 5' Conc Sidewalk 191.00 SY 45,00 8,595,00 191,00 158.00 7,110.00 0.00 Fh 129 Bri htwaler 9 Wheel Chair Ramp 1,931.00 LF 14.00 27,034.00 `• 1,991.00 t,931.00 27,034.00 33.0a ( ) (1,485.00) 130 Brightwater Street Trees Brightwater 8.00 EA 850,00 6,890.00 - 8.00 6.00 5,100.00 0.00 131 Ducibank Brightwater 18,00 EA 360,00 6,480.00 18.00 78.00 6,480.00 (2,00) (1,700,00) 0.00 LF 40.00 0.00 0.00 0.00 Streets 0.00 132 - Crested Iris Dr. 2.0" S9.5B Crested 133 Iris 2.5" 119 Binder 0.00 SY 9.00 0.00 ;. 0.00 134 Crested Iris 8,0" ABC Crested 0,00 SY 11,00 000 0.00 - 0.00 136 Iris 30" C &G Crested 0.00 SY 8.80 0.00 `i 0,00 0 00 136 Iris Earthwork Crested 0.00 LF 14,00 0.00 -` 0.00 0.00 0.00 137 Iris Striping & Signage LDD LS 25,000.00 25,000.00 1,00 1.00 25 000,00 ��;; 138 Crested In 5' Conc Sidewalk 0.00 LS 1,500.00 0.00 -. 0,00 0.00 139 Crested Iris Wheel Char Ramp Crested 0.00 LF 14,00 0.00 - 0.00 140 Street Iris Trees Trees 0.00 EA 8517,00 0,00 0.00 0,00 0.00 • 141 Penn, 142 Ductbank Crested Iris 0,00 A 360.00 0.00 - 0.00 3,120.00 0.00 200 Ti 72 Culvert Crested Iris 38,00 SY 12.00 456.00 30,00 260,00 0.00 LF 40.00 000 =� 0.00 -.-_. M ' 220.00 2,664,00 0.00 _.._ - Streets - Amber Leaf TraiI _ Qty. Unit Unit Price ` Total $ Bid Q Act Q Totals Act 143 144 2.0" S9.5B Amber Leaf 2.5.'119 1,752.00 SY 9.00 15,768.00 =" 1,752.00 1 15,788.00 Qty Diff, ", Total $ DUf 145 Binder Amber Leaf 8.0" ABC Amber 1,752.00 SY 11_0o /9,272.00 ' " =- 1,752.00 ,752.00 1,752.00 19,272.00 . 0.00 0,00 146 Leaf 30" C &G Amber 1.752.00 SY 8,80 15,417 60 1,752.00 1,752.00 15,417.60 "_" 0 00 147 148 Lea( Earthwork Amber Leaf 1,238.00 LF 14.00 17,332.00 1,238.00 1,148.00 16,072,00 .' (90.00 Striping & Slgnage 1.00 LS 25,000.00 25,000 00 1.00 1.00 25.000.00 (1,260.00) 149 Amber leaf Street Trees 1.00 LS 1,100.00 1,100,00 `;' 1.00 1.00 1,100,00 :; 0.00 000 150 Ductbank Amber Leaf 2.00 EA 350,00 720.00 ¢ ^' 2.00 2,00 720.00 0.00 0.00 LF 40.00 0.00 "" 0.00 - 0.00 Streets Matthews 151 . Road Widening 1.5" S9.58 Matthews 0.00 SY 17.00 0 .00 0.00 0.00 152 153 4.0"119 Binder Matthews 10.0" ABC Matthews 0.00 SY � 18.00 0.00 0.00 - 154 1.5" 59.58 0.04 SY 13.00 O.pO 0.00 0.00 155 Overt Matthews aY Earthwork Matthews 0.00 SY 6.00 0.00 0.00 0 00 0,00 0.00 LS 25,000.00 0.00 ""= 0.00 0.00 - 156 Striping & Signage Matthews 000 LS 6,500.00 0.00 s O.pO . Streets 0.00 201 - Created Iris Dr. 2,0" S9,58 202 CI 23 +30 -End 2.5 1198 691.00 SY 10.00 6,910.00 691.00 691.00 8,910.00 0.00 203 23 +30 -End 8.0" ABC 691.00 SY 10.00 5,910.00 .e 691.00 764.00 7,640.00 " 73.00 204 23 +30 -End 30" C &G 691.00 SY 9.00 6,219.00 >" 691.00 764.00 6,876.00 a 73.00 730.00 205 23 +30 -End Earthwork 490.00 LF 14.00 6,860.00 490.00 550.00 7,700.00 60.00 657.00 208 23 +30 -End Striping & 1.00 LS 12,000.00 12,000,00 1.00 1.00 12,000.00 0.00 840,00 207 Signage 23 +30 -End 5' Conc 1.00 LS 550.00 550.00 1.00 1.00 550.00 0,00 208 Sidewalk 23 +30 -End Ductbank 255.00 LF 14.00 3,570 00 255,00 316.00 4,424.00 61.00 23 +30 -End 0.00 LF 40.00 0 00 =;, 0.00 - v 0.00 854,00 Division 301 111 General 302 Mobilization Construction 1.00 LS 18,000.00 18,000.00 1,00 1.00 18,000.00 0.00 303 Entrance Clearing 2.00 EA 3,000.00 6,000 00 " 2.00 2,00 6,000,00 0.00 - 304 & Grubbing Seeding 16.50 AC 8,000.00 132,00000 16.50 16.50 132,000,00 0,00 305 Temp 13.00 AC 1,300.00 16,900.00 `;: 13.00 19.30 25,090.00 U 6.30 306 Sed Basin A Temp 1.00 EA 10,000.00 10,000.00 " 1.00 1.00 10,000,00 ;a 0.00 8,190.00 Sed Basin 8 1.00 EA 10,000,00 10,000,00 1.00 1 00 10,000.00 "` 0.00 0.00 307 Temp Sed Basin C Temp Sed Basin D 1.00 EA 10,000.00 10,000 00 1 1.00 1.00 10,000.00 308 309 Temp Sed 1.00 EA 16,000.00 16,000.00 ;z 1.00 1.00 16,000.00 0.00 310 Basin E Temp 1.00 EA 2.000,00 2.000.00 1.00 1.00 2,000,00 0.00 311 Sed Basin F Temp Diversion 1.00 EA 1,500.00 1,500.00 ", >i 1.00 1.D0 1,500,00 0.00 312 Ditch Rip 2,588.00 LF 4.00 10,352.00 r,! 2,588,00 3,110.50 12,442.00 *° 522.50 313 Rap Dissapaters CL1 Check 200.00 SY 65.00 13,000.00 _; 200.00 203.50 13,227.50 = 3.50 2,090.00 314 Dams 16.00 EA 300.00 4,800.00 r., 16.00 24.00 7,200.00 8.00 227.50 315 Silt Fence 9,940,00 LF 2.00 19,880.00 ": 9,940.00 8,405.00 18,810.00 2,400.00 316 Tree Protection Fence Combo 927.00 LF 2.00 1,854,00 927.00 996.00 1.992.00 (1,535.00) 69.00 (3.070,00) 138 Fence 1,442.00 LF 2.50 3,605,00 ^. 1,442.00 928.00 2,320.00 514,00 { ) " 00 (1,000.00) 317 Inlet 318 Protection Erosion 18,00 EA 250.00 4,500.00 -„ 18.00 22.00 5,500.p0 Control Maintenance 1.00 LS 75,000.00 75,000 00 1.00 1.00 75,000.00 4.00 °" 0.00 1,000.00 j - 319 Di Ision II Water Water qty. Unit Unit Price Total i Bid Q r Qty Dili Tote($ QM 32 0 c . r , ,, 91.00 ,. 1,620.00 ., 60.00 91.00 • ' .. ,, BO 00 322 t. „ 00 4,892.00 4,892,00 , , (65.00) 0} (2,015 00) 323 • • .r .r t, .t 5.00 0,00 8" Plug 5.00 500.00 r 5.00 6,500,00 0,00 324 325 12" Gate Valve w/ Box 12" Plug 16,40 2,500 ,00 40,000.00 5.00 18.00 4.00 16,00 2,000.00 40,000,00 (.00 (500.00) 328 12 "x8" Tea 3.00 500.00 „ - 3.00 3,00 1,500.00 0.00 327 328 12 "xe" Cross 2,00 EA 1,000.00 2,000.00 2.00 3.00 3,000.00 0.00 0,00 12 "x12 "Tee 1.00 1,200.00 �'t 5.00 5.00 8,000.00 1,000.00 329 12 6' Reducer 5.00 EA .00 .. 8,000 .00 0.00 0,00 8.000.00 = 0,00 O.DO 600.00 t .. `k 0,00 0,00 330 331 11.25 Degree Elbow (12 ") 22.5 Degree Elbow ") 1,00 EA M0,00 t. ., 0.00 0.00 1,00 2,00 1,400,00 332 (12 45 Degree Elbow ") 3.00 t 0' 00 3,00 2.00 4,200.00 .li; 1,00 333 (12 12" Blow Off Assembly 1.00 800 ,, :,. ,. " 1.00 2.00 1,000.00 3.00 100.00 2,800.00 334 3.00 ,,, „ 27,000.00 3.00 2.00 . 1.00 (1.00) 800.00 (9,000.00) 335 Tesf & Clean 8" waiedina Test & Clean 12" 91.00 91.00 26.00 18,020,50 106.00 336 waterline 6" Tap Sleeve & Valve 4,892.00 , • " � � 4,892.00 4,892.00 26,906.00 (80.00) {308,75)- 337 Bore under Matthews 0.00 EA 5,000 .. 0.00 0.00 1.00 5,000.00 0.00 338 for Water Non -bore l8" 0.00 EA 6.000.00 . ,. - 0.00 1,00 6,000.00 1.00 5,000.00 339 casing pipe Non -bore 8" Carrier 0.00 LF 75.00 .„ 0.00 0,00 1,00 6,000.00 340 Pipe Pe Non -bore 20" 120.00 • . t 040.00 t 120.00 160.00 6,]60.00 3,00 " _ 341 casing pipe Non -bore 12" Carrier Pipe 0.00 LF 75.00 0,00 0.00 0.00 40,00 1,720 00 342 P Air Release Valve in 196.00 40.00 7,920,00 198.00 162,00 7,000.00 8.00 343 MH FH Assembly 2.00 EA 3,500.00 7,000.00 = 2.00 2.40 7,000.00 (30.00) (1,520.00) 344 (6" valve & hyd) Tie to existing 2" W� 10.00 EA 4,200.00 42,000.00 10.00 10,00 42,000.00 0,20 345 g Stability Stone 1,00 •, • 00 1,000 00 1.00 1.00 1,000.00 0,00 346 12" Pressure Reducing 0.00 F 2 50 0.00 0.00 0,00 0 0 Valve 1.00 25,000 r, ' t � � i - 1.00 1.00 25,000.00 0.00 Common 0,00 370 Santtary Sewer 8" PVC San Sewer 371 (6 -8') 8" PVC San Sewer 143,00 LF 22.00 3, 46.00 "° 143.00 256.00 5,632.00 372 (8 -10') 8" DIP San Sewer 517.00 LF 23.00 11,891.00 - 517,00 399.00 9,177.00 113 00 2,486.00 373 (8 -10') 12' PVC San 108.00 „ 108.00 110,00 3,748.84 118.00 ( } {2,776,84) 374 Sewer (6 -8') 12" PVC 35.00 LF 29.00 1,015.00 35,00 0.00 5.00 76,84 (8,345.00} 8,345.00 375 San Sewer 8 -10' ( ) 379.00 t 00 3M.00 379.00 590.50 . 17,715.00 (35.00) 211,50 12" PVC San Sewer (10 -12') 243.00 LF 33.00 376 377 12" DIP San Sewer (10-12') 12" DIP San Sewer 81,00 . ,.� 8,019.00 ' • .. 243.00 205.00 0 00 6,765.00 (81 00) (1,269.00) 378 (12 -14') 12" PVC San 142.00 , , 242,00 = 142.00 142.00 513.50 26,188.50 {81.00) {3,969,00} 379 Sewer (12.14) 4' Dia, Manhole 36,00 LF 36.00 1,296.00 36.00 284.50 10,242.00 371.50 18,946,50 380 6 -8' 4' Dia. Manhoe 2'00 2,070.00 „ ' " - 2.00 0.00 248 00 4,140.00 381 8 -10 4' Dla, Manhole 7.00 EA 2.660.00 18,620 t. 7.00 9.00 23,940.00 (2.00) (4,140.00) 382 10 -12' 5' Dia. Manhole 2.00 EA 3,070.00 8,140.00 2.00 2.00 6,140.00 2.00 = 5,320.00 383 12 -14' Inside Drop 1.00 ..... � 4,000.00 100 3.00 12,020.00 2.00 394 20" Steel Casing Pipe 1 .00 EA 2,010.00 2 010,00 1.00 1.00 2,010.00 �• 2.00 - r 6,000.00 385 12" DIP Carrier Field 40.00 F :4 t. : r, „ °> 40.00 40,00 3,600.00 0.00 386 w! Lok Connect to 40.00 r 41 00 40.00 1,200.00 0 00 _ existing manhole 9 1 t ... t . , . „ 1.00 1,00 - 10,200.00 0.00 0.00 3018 Sanitary Sewer - Option 8 8" PVC Qty, Unit Unit Price Total $ Bid Q Act Q Total $ Act Qty Difl 3025 San Sewer (6 -8') 8" 95.00 IF 22.00 2,090.00 95.00 92.00 2,024.00 Total $ Dlfl DIP San Sewer 12 -14 { 7 53.00 LF 39.00 2,067.00 ,' 53,00 49.44 1,911.00 °.__ (3.00) (66.00) (156.00) 303B 3040 12" PVC San Sewer (0-6') 12" PVC 36.00 LF 29.00 1,044,00 - 36.00 0,00 (4.00) 3058 San Sewer (6 -8') 12" 156,00 LF 30.00 4,680.00 158.00 3,504.00 (36.00) (186.00) ) (4,040.00) (2,060.00) 3068 PVC San Sewer 8 -10' ( ) 12" PVC 200.00 LF 31.00 6,200.00 :. 200.00 114,00 3078 San Sewer(10 -12') 12" DIP San 212.00 LF 34.00 7,208.00. 212.00 420.00 14,280.00 , (ae.00) (2,686.00) 3088 Sewer(0 -6') 12" DIP San 123.00 LF 45.00 5,535.00 123.00 - , 208.00 7.072,00 3090 Sewer (8-8') 12" DIP San Sewer 133.00 LF 46.00 6,118,00 133.00 (123,00) (5,535.00) 3108 (8-10') ( ') 12" DIP San 45,40 LF 48.00 2,160.00 45.00 250.00 12,000.00 (133.00) (6,118.00) 311B Sewer (10 -12') 12" DIP San Sewer 72.00 LF 50.00 3,600,00 72.00 0.00 - 205.00 9,840.00 94000 312E (12 -14') 12" DIP 820.00 LF 56.00 45,920.00 820.00 0.00 - (20.00) (5,620.00) 3138 San Sewer (14 -16') 12" DIP 1,043.00 LF 96.04 100,128.00 :; 1,043.00 1,299.00 124,704.00 - (256.00) 256.00 (24,576,00) 3140 San Sewer(16 -18') 12" DIP 395.00 LF 150.00 59,250.00 395.00 219.00 32,850.00 24,576,00 3158 San Sewer(18 -20') 185.00 LF 70.00 12,950,00 = 185,00 485.50 33,985,00 (176.00) 300.50 (26,400.00) 3168 12" DIP San Sewer (20 -22') Dia. 80.00 LF 80.00 6,400.00 80 00 220,00 17,600.00 140.00 21,035,00 3178 4' Manhole 0-6' 1.00 EA 1,800.00 1,800.00 1.00 0.00 1.00 11,200,00 3185 4' Dia. Manhole 8 -10' 2,00 EA 2,700,00 5,400.00 2 00 4.00 10,600.00 { } 2.00 (1,800.00) 3198 4' Dia. Manhole 10 -12' 5' Dia. 3.00 EA 3,100,00 9,300.00 3,00 1.00 3,100.00 - -= 2.00 5,400.00 3208 Manhole 12 -14' 5' Dia. 9.00 EA 4,100,00 36,900.00 ,: 3.00 5.00 20,500,00 ( ) (6,200.00) 3218 Manhole 14-16' 5' Dia. Manhole 3.00 EA 4,600.00 93,800.00 3.00 5.00 23,000,00 .F -r (4.00) (16,400.00) 3228 16-18' 5' Dia. 1,00 EA 5,100.00 5,100.00 - 1.00 2.00 10,200,00 2.00 9,200,00 3238 Manhole 18-20' Bore & 2.00 EA 5,600.00 11,200.00 - 2.00 2.00 11,200.00 -: ? 1.00 0.00 5,100.00 3248 Jack under Matthews Rd Bor & Jack 1.00 EA 40,000.00 40,000,00 ' 1.00 1 40,000.00 ;' 0,00 under Railroad 1.00 EA 90,000.00 90,000.00 = 1.00 .00 1.00 90,000.00 ;. 0.00 - 400001 Change Orders Extra 401002 Depth 12" WL Easement Delete 1.00 LS 3,788.00 3,788.00 = 1.00 1,00 3.788.00 r 0.00 402CO3 Basin 0 add sed trap Matthews 1.00 LS 15,249.22 15,249.22 1.00 1,00 15,249.22 0.00 Rd Widening 1.00 LS 85,616.00 85,616.00 1.00 1.00 85,616.00 ,403C04 404005 Matthews Rd Addt1 bore/tap 1,00 LS 4,357,00 4,357.00 , 1.00 1.00 4,357.00 0.00 0.00 405006 Outside Drop Additional 1.00 LS 7,484.49 7,484.49 1.00 1,00 7,484,49 0.00 406007 Waterline on Crested Iris Dr 1 00 LS 46,852.50 46,852 50 1.00 1,00 46,852,50 .. L. 0,00 407008 30" RCP Crested Iris 1,00 LS 3,944.00 3,944.00 .< 1.00 1.00 3,944.00 , 0.00 408C09 Water Service to Health Science Park 1,00 LS 6,556.00 6,556.00 '- 1.00 1.00 8,556.00 . t 0,00 408C09 2.0" S9.55 Crested Iris 3734.00 SY 9.00 33,606.00 :+ 3,734.00 3,802.00 34,218.00 68.00 408009 2.5"119.0 Binder Crested iris 3734.00 SY 11.00 41,074.00 .3 3,734,00 3,802.00 41.822,00 .$ 68.00 612.00 408C09 8.0" CABC Crested Iris 3734.00 SY 8.80 32,859.20 3,734,00 3,802.00 33,457,60 68,00 748.00 408009 30" Standard Concrete Curb & Gutter CI 2581.00 SY 14.00 36,134.00 _+ 2,581.00 2,581,00 36,134.00 0.00 596.40 408009 Striping & Signage Crested Iris 5' 1.00 LS 1,500.00 1,500,00 1.00 1.00 1,500.00 0.00 408C09 Concrete Sidewalk 1261.00 LF 14.00 17,654.00 1,261.00 1,225.00 17,150.00 408009 Wheel Chair Ramp Crested Iris 5.00 EA 850,00 4,250.00 5.00 3.00 2,550.00 .-u'. ;_ (36,00) (504.00) (1,700.00) 408009 Street Trees Crested his 11,00 EA 360.00 3,960.00 -, 11.00 10.00 3,600.00 (2.00) 408009 Asphalt tie- Matthews RD ROW Temp 1.00 LS 4,915.00 4,915.00 = 1.00 1,00 4,915,00 ' (1.00) 0,00 (360,00) 408009 3/4" Wow of( Crested Iris 3.00 EA 658.00 1,974,00 3.00 3.00 1,974.00 r 0.00 15" RCP Crested Iris 15" FES 320.00 LF 22.00 7,040,00 `+ 320.00 320.00 7,040.00 0.00 408C09 408009 Crested Iris Curb Inlets 2.00 EA 800,00 1,600.00 2.00 2.00 ,:` 1,600.00 408C09 w/ FG &H Crested Iris Clearing Crested Iris 8,00 EA 1,940.00 11,640,00 = 6.00 6.00 . 11,640,00 0.00 1.00 EA 1,793,80 1,793.80 1.00 1.00 1,793.80 � 0,00 0.00 _ Brightwater Drive pavement change credit Total Change 1.00 LS (13,620.56) (13,620,56) 4.00 1.00 (13,620,58) (14,226.16) Orders to Rate: $ 360,226.65 ' (13,620.56) .e 359,621.05 -, 1.00 Total: $ 2,649,475,10 $ 2,588,216,65 - = $ (23, 879.01) Agenda Item /0 b Board Meeting Agenda Item MEETING DATE: November 19, 2012 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Brightwater Science and Technology Campus Phase 1 Infrastructure REQUESTED BY: Amanda Bader, County Engineer REQUEST: Request approval of the attached Supplemental Agreement with NC DOT. The Supplemental Agreement will require DOT to complete the connection with Brightwater Drive to US 401 and includes an estimated construction cost of $10,882. The work was originally included in the Brightwater Science and Technology Campus Phase 1 Infrastructure project awarded to The Fred Smith Company. With the current schedule, it has become more pracitical for NC DOT to complete the work to avoid remobilization charges with the Fred Smith Company, to facilitate survey control, and to avoid an extra pavement joint. The deletion of these quantities are included in the final adjusting change order for The Fred Smith Company. COUNTY MANAGER'S RECOMMENDATION: C:\ Users\ bblinson\AppData \Local\Microsoft\Windows \Temporary Internet Files \Content. Outlook \1EAS44IB \3 - agendaform2012 DOT agreement.doc Page 1 of 1 NORTH CAROLINA HARNETT COUNTY NORTH CAROLINA DEPARTMENT OF TRANSPORTATION SUPPLEMENTAL AGREEMENT DATE: 10/18/2012 TIP #: R -5185 AND WBS ELEMENT: 45222.3.1 HARNETT COUNTY CFDA #: 20.205 TOTAL SUPPLEMENTAL FUNDS [NCDOT PARTICIPATION] $0 THIS AGREEMENT is made and entered into on the last date executed below, by and between the North Carolina Department of Transportation, an agency of the State of North Carolina, hereinafter referred to as the "Department ", and the Harnett County, hereinafter referred to as the "County. WITNESS ET H: WHEREAS, the Department and the County, on 8/31/2011, entered into a certain Locally Administered Project Agreement for the original scope: construction of improvements along US 401 from NC 210 to north of SR 1436 (Matthews Road) in Harnett County, programmed under Project R -5185; and, WHEREAS the County has requested that the Department do additional work to connect the newly constructed Brightwater Drive to US 401 (under construction); NOW THEREFORE, the parties wish to supplement the aforementioned Agreement whereby the following provisions are amended: SCOPE 1. This scope change is to include additional work, requested by the County, to create an acceptable entrance from US 401 to Brightwater Drive (the access road to Central Harnett Hospital). The work will include curb and gutter, grading, sidewalks, and paving along Brightwater Drive for approximately 40 feet beyond the existing right of way of US 401 to properly tie Brightwater Drive to US 401. Agreement ID # 3703 1 FUNDING 6. The additional work will be coordinated with the Highway widening project. The estimated cost is $10,882. The County shall reimburse the Department one hundred percent (100 %) of the actual cost of all additional work performed by the Department as described under the Scope of Project. Based on estimated costs, the County shall submit a check for $10,822 to the Department's Division Engineer upon execution of this Agreement by the County. Upon completion of the project, if actual costs exceed the amount of payment, the County shall reimburse the Department any underpayment within sixty (60) days of invoicing by the Department. If the actual cost of the work is less than $10,822, the Department shall reimburse the County any overpayment. The Department shall charge a late payment penalty and interest on any unpaid balance due in accordance with G.S. 147 - 86.23. TITLE VI The County shall comply with Title VI of the Civil Rights Act of 1964 (Title 49 CFR, Subtitle A, Part 21). Title VI prohibits discrimination on the basis of race, color, national origin, disability, gender, and age in all programs and activities of any recipient of Federal assistance. Except as hereinabove provided, the Agreement heretofore executed by the North Carolina Department of Transportation and Harnett County on 8/31/2011, is ratified and affirmed as therein provided. Agreement ID # 3703 2 IN WITNESS WHEREOF, this Agreement has been executed, in duplicate, the day and year heretofore set out, on the part of the North Carolina Department of Transportation and the County by authority duly given. ATTEST: HARNETT COUNTY BY: BY: TITLE: TITLE: DATE: DATE: NCGS 133 -32 and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of any response in this procurement, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of your organization. Approved by (Governing Board) of the Harnett County as attested to by the signature of , Clerk of the (Governing Board) on (Date) This instrument has been pre- audited in the manner required by the Local Government Budget and Fiscal Control Act. (SEAL) (FINANCE OFFICER) Federal Tax Identification Number Remittance Address: Harnett County DEPARTMENT OF TRANSPORTATION BY: DATE: (CHIEF ENGINEER) APPROVED BY BOARD OF TRANSPORTATION ITEM 0: (Date) Agreement ID # 3703 3 Agenda Item 1/ A. The Brightwater Science & Technology Campus is doing what we had hoped, getting a lot of attention. Currently we have a several clients looking at parcels and discussion /design work is under way. We have one large customer negotiating on tracts in the park that generates the opportunity to enhance infrastructure and thereby open more of the Campus parcels for immediate development. By persuading them to move to the last parcel at the eastern edge of the park we can get grants to assist in installing infrastructure to this site and open up a larger area for development for future tenants thereby gaining new tenants at a faster pace. The opportunity is great and a few steps will get it under construction sooner and bring new tax base to the county's revenue stream and 100 new jobs for residents. To facilitate this opportunity now we need to do two things: 1. Pay the stream impact fees of approximately $77,280. 2. Design Brightwater Drive from the hospital's entrance to the final cul -de -sac on the eastern edge of the property (see map). Cost is $119,000. We would like to handle these two items with existing funds earmarked for the Campus' development. By paying the fees now and designing the road now we use existing funds, we can immediately market additional properties as ready for site work and construction because the infrastructure is available and we grow the tax base quicker. The funds we have earmarked to cover the expenses noted above are cost savings from construction in the Brightwater Business Park and the Campus. Costs in installing water lines in the Business Park came in under budget due to competitive bidding for the water main and partnering with the Town of Lillington to take advantage of grant money associated with job creation from First Choice. These funds amount to approximately $95,700. There were quantity underruns for the Campus side and the project contingency was not used. These dollars will complete the amount needed, approximately $94,188. Agenda Itern Board Meeting Agenda Item MEETING DATE: November 19, 2012 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Brightwater Science and Technology Campus Phase 2 Infrastructure REQUESTED BY: Phyllis Owens, Economic Development Director REQUEST: Request approval of the attached professional services agreement amendment with Withers & Ravenel, Inc. These services include planning, design, and construction administration services for Brightwater Science and Technology Phase 2 Infrastructure. These services include the design and construction management of Brightwater Drive, water and sewer extensions,and a creek crossing. Request approval of budget amendments for payment of impact fees to the NCEEP In -Lieu Fee Program and for the Withers and Ravenel, Inc. professional services amendment. COUNTY MANAGER'S RECOMMENDATION: C:\ Users\ bblinson\AppData \Local\Microsoft\Windows \Temporary Internet Files \Content.Outlook \1EAS44IB \I - agendaform2012withers.doc Page 1 of 1 AGREEMENT AMENDMENT FOR ENGINEERING SERVICES FOR BRIGHTWATER SCIENCE & TECHNOLOGY CAMPUS PHASE 2 This Agreement For Engineering Services ( "Agreement "), dated , 2012, is an Amendment to the original Agreement dated March 1, 2010, and is made and entered by and between County of Harnett ( "OWNER" or "COUNTY "), and Withers & Ravenel, Inc. ( "WR" or "ENGINEER ") for professional engineering services to be rendered in connection with the Brightwater Science & Technology Campus: Phase 2, Brightwater Drive Extension, hereinafter sometimes referred to as the PROJECT. This Amendment establishes the scope of the Engineering Services to be performed by the ENGINEER and the associated engineering fees to be paid by the OWNER. The ENGINEER shall provide professional services for the design of the extension of Brightwater Drive with storm drainage and utilities related to the roadway extension for approximately 2,300 linear feet starting at STA 22 +75. A. BASIC SERVICES of the ENGINEER TASK 7 Design Surveying Services Perform field topography surveys in the areas of one proposed stormwater management device and the extension of Brightwater Drive. TASK 8 Road Design Services - Perform design and prepare construction drawings as described above for Phase 2 Project infrastructure. This work will include plan, profile and pavement marking drawings for Brightwater Drive extension for approximately 2300 linear feet terminating at the eastern property line and will include one roundabout, sanitary sewer lines, one perpendicular waterline extension to River Rock Lane, one 500 linear foot waterline extension, one creek crossing with modular block retaining walls, storm drainage and erosion control. - Prepare stormwater management analysis and design of one best management practice device for associated. This device shall be located in the 8.7 acre park area as shown on the master plan. WR Proposal November 2012 1 of 7 AGREEMENT AMENDMENT FOR ENGINEERING SERVICES FOR BRIGHTWATER SCIENCE & TECHNOLOGY CAMPUS. PHASE 2 - Perform drainage basin study with headwater calculations for NCDOT review of the proposed creek crossing. - Upon approval by the COUNTY, submit final plans and specifications as required to the appropriate regulatory agencies for review, approval and permitting. As necessary, Engineer will submit for revisions to existing permits. Prepare and submit applications to NCDOT for review of road design and encroachments required within proposed NCDOT right-of-way. Submit erosion control plans to NCDENR for pursuit of grading permit, submit sanitary sewer and waterline plans and permit applications to NCDENR in pursuit of permits to construct, and submit the stormwater management device plans and calculations to NCDENR in pursuit of approval to construct. The COUNTY will pay all permit and review / submittal fees. - Coordinate with local utility providers for electric, telephone and gas services and provide Phase 2 project design plans for their use. Subsequent work with these companies such as design revisions, exhibits and easement agreements shall be done as part of the Construction Administration task outlined below on an hourly basis. TASK 9 Construction Administration Upon approval by the COUNTY of the work performed in Task 13, described above, and upon receipt of written authorization from the COUNTY, the ENGINEER will perform the Bidding Phase Services, consisting generally of the following sub-tasks: - Bid Documents: Assemble bid documents with information provided by the COUNTY (General conditions, supplemental conditions, technical specifications and geotechnical investigation). - Distribution of Bidding Documents: Submit Bidding and Construction Drawings and Documents to Plan Rooms: the AGC and McGraw Hill Dodge Plan Rooms in Raleigh, NC, and other locations as deemed appropriate. Furnish copies of Construction Drawings and Bidding Documents to all interested bidders and material suppliers. - Pre-Bid Meeting: Upon request of COUNTY, attend Pre-Bid Meeting with COUNTY representatives and with prospective bidders and material suppliers. - Bid Opening: Attend bid opening, receive and tabulate all bids received, evaluate all bids received and issue recommendation to the COUNTY for the award of the contract. This shall include screening of the low bidder as to experience and capability. - Cost Opinion: Prepare and submit to the COUNTY a final opinion of probable cost for the PROJECT based on final plans and specifications. - Provide construction administration services as requested for the administration of the WR Proposal November 2012 2 of 7 AGREEMENT AMENDMENT FOR ENGINEERING SERVICES FOR BRIGHTWATER SCIENCE & TECHNOLOGY CAMPUS PHASE 2 construction contract. These services would include items such as review of shop drawings, payment requests, change order requests and requests for information. - Carry out the duties and responsibilities of the ENGINEER as stated in the General Conditions and Supplemental conditions of the construction contract. On behalf of the COUNTY, ENGINEER shall administer the construction contract, respond to CONTRACTOR correspondence, issue instructions from the COUNTY, and maintain a complete document file for the PROJECT. Documents to be maintained include, but are not limited to: correspondence, quality control procedures, inspection records, shop drawing schedule, change orders, scheduling, PROJECT meetings, costs and disbursement data, progress reports and all other documents pertaining to the construction contract. ENGINEER will supervise and manage the work performed by the Resident Project Representative (RPR) during construction. TASK 10 Construction Observation During the estimated twenty (20) week construction period, the RPR will hold monthly progress meetings from the issuance of the notice -to- proceed through substantial completion of the PROJECT. In these meetings, the COUNTY, ENGINEER, and CONTRACTOR will address such items including but not limited to: schedules, coordination problems, design issues, pending change orders, outstanding shop drawings, procurement delays, material or construction problems, and any other issues related to completion of the PROJECT. On the basis of on -site observations by the ENGINEER and RPR, keep the COUNTY informed of the progress of the work and may recommend to the COUNTY to disapprove or reject work failing to conform to the contract documents. The ENGINEER has assumed that part-time inspection will be required during critical stages of construction and periodic inspection will be required during other stages of construction. Critical stages of construction include installation of utilities, road subgrades and proof rolls. Non - critical stages of construction include activities such as clearing, stripping, erosion and sediment control, miscellaneous grading, and seeding. In preparing the estimate for RPR hours, the ENGINEER's approach is based on experience with similar projects. As stated above, the ENGINEER estimates the PROJECT will require a twenty (20) week construction contract between the COUNTY and CONTRACTOR, assuming the CONTRACTOR is allowed to work 8 -hours per day, Monday through Friday. The ENGINEER understands that the CONTRACTOR may desire to work more than forty (40) hours per week, such as on Saturdays. Utilizing the assumptions discussed above, the ENGINEER has estimated that approximately 400 RPR hours (20 hours per week for 20 weeks, respectively) will be required. The ENGINEER will be paid for the actual number of RPR hours worked at an hourly fee of $90.00 /hour, which includes all expenses incurred by the RPR in the WR Proposal November 2012 3 of 7 AGREEMENT AMENDMENT FOR ENGINEERING SERVICES FOR BRIGHTWATER SCIENCE & TECHNOLOGY CAMPUS PHASE 2 performance of his duties on the PROJECT. The ENGINEER has no control over inclement weather, the sequence, productivity, and, most importantly, the intensity with which the Contractor will complete the work, and thus the number of field inspection hours may be more or less than the 400 hours estimate. The ENGINEER will only be paid for the actual number of RPR hours worked. If conditions of the Agreement or the scope of the work defined in the Agreement between the CONTRACTOR and the COUNTY is modified, such that the contract time is extended, then the ENGINEER reserves the right to negotiate an increase in the budget for Task 15. TASK 11 Record Surveyina Services Perform field surveys of project improvements including sanitary sewer, waterlines (existing and proposed) and stormwater management device; prepare record drawings of these improvements. B. ADDITIONAL SERVICES OF THE ENGINEER: The ENGINEER shall undertake additional services only upon receipt of written authorization from the COUNTY. Upon receipt of written authorization from the COUNTY, the ENGINEER will provide additional services not considered normal or customary Basic Services. Such additional services may include, but not be limited to, any of the following: 1. Revisions to previously approved drawings and specifications to accomplish changes ordered by the COUNTY or NCDENR. 2. Preparing drawings and specifications for alternate bids when so directed by the COUNTY for work that is not executed. 3. Providing services of special consultants other than the required normal civil and surveying services, and the other special services as specifically described under Section A entitled "Basic Services of the Engineer." 4. Serving as an expert witness for the COUNTY in any litigation involving the PROJECT. 5. Providing Pre - Construction, Construction Phase and Post Construction Phase Services such as performing additional design surveys, construction staking, surveying and field verification for preparing record, as -built drawings if those tasks listed above are not entered into this agreement. 6. Preparing contract documents other than approved drawings. All specifications including general conditions, supplemental conditions, technical specifications and bid forms shall be provided by the COUNTY. WR Proposal November 2012 4 of 7 AGREEMENT AMENDMENT FOR ENGINEERING SERVICES FOR BRIGHTWATER SCIENCE & TECHNOLOGY CAMPUS PHASE 2 7. Grant administration and any work related to PROJECT grants. 8. NPDES inspections and Turbidity monitoring (if required by NCDENR). D. THE OWNER'S RESPONSIBILITIES During the performance of the ENGINEER'S services under this AGREEMENT, the OWNER will: 1. Provide full information as to the COUNTY requirements for the PROJECT. 2. Assist the ENGINEER by placing at his disposal all available information pertinent to the PROJECT, including previous inspection data and reports, maps, old drawings, maintenance records and any other data relative to design and construction of the PROJ ECT. 3. Examine all studies, reports, sketches, estimates, specifications, drawings, proposals and other documents presented by the ENGINEER and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of the ENGINEER. 4. Give prompt written notice to the ENGINEER whenever the COUNTY observes or otherwise becomes aware of any defect in the PROJECT. 5. Acquire all required land and easements acquisitions outside NCDOT right -of -way. 6. Pay all permit fees and expenses. 7. Advertise the PROJECT for bid. 8. Provide construction administration and inspection services required for PROJECT not contracted to ENGINEER. WR Proposal November 2012 5 of 7 AGREEMENT AMENDMENT FOR ENGINEERING SERVICES FOR BRIGHTWATER SCIENCE & TECHNOLOGY CAMPUS PHASE 2 F. PAYMENTS TO THE ENGINEER 1. Basic Services of the Engineer The ENGINEER will perform the "Basic Services of the Engineer ", as outlined in SECTION A, Tasks 7, 8 and 11 of this Agreement for a lump sum fee of Sixty Two Thousand Five Hundred Dollars ($62,500.00). For Tasks 9 and 10 listed below as "Hourly Fee with Budget', the rates to be charged will be in accordance with the rate schedule attached hereto as Exhibit 2 and hereby incorporated herein. The ENGINEER will endeavor to complete these tasks for fees not to exceed the estimated amounts set forth below. Should it appear that the total cost of each of these individual tasks might exceed the estimated amount, The ENGINEER will obtain written approval from COUNTY prior to incurring any additional costs. Fees shall be allocated for the various tasks of the work as indicated in the following table: Description Fee Allocation Task 7 Design Surveying Services $ 6,000.00 Task 8 Road Design Services $ 48,500.00 Task 9 Construction Management (Hourly Fee with Budget) $ 18,000.00 Task 10 Construction Observation (Hourly Fee with Budget) $ 36,000.00 Task 11 Record Surveying Services $ 8,000.00 Reimbursable Expenses $ 2,500.00 TOTAL FEE $ 119,000.00 2. Other Payment Provisions Payment shall become due and payable monthly upon receipt of the ENGINEER'S itemized invoice. COUNTY shall have the right to verify that the percentage of work being billed for is completed. WR Proposal November 2012 6 of 7 AGREEMENT AMENDMENT FOR ENGINEERING SERVICES FOR BRIGHTWATER SCIENCE & TECHNOLOGY CAMPUS PHASE 2 The COUNTY will pay all permit application, impact fees and expenses. Monthly invoices shall be cumulative and shall indicate the total charges incurred through the billing period. 3. Schedule of Deliverables: Start survey within 30 days of the execution of this agreement or as agreed to by mutual consent of both parties. Construction schedule will be determined by the Owner as determined upon funding of the construction. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on this day of , 2012. ATTEST: COUNTY OF HARNETT (OWNER): By: Title: Scott T. Sauer, County Manager ATTEST: ,7 WITHERS & RAVENEL, INC Margaret Regina Wheeler, Clerk -- SEAL -- By: Title: Cameron Patterson, PE, Vice President Title: Loftee Smith, PE,Vice President WR Proposal 7 of 7 November 2012 Agenda Item 1 / `. BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend the PU 1003 Brightwater Inf'structure, 575 Accounts Balance, Pudic Utilities Department, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER DESCRIPTION OF CODE AMOUNT INCREASE AMOUNT DECREASE 575 - 9100 - 431 -45 -30 Engineering /Technical $119,000.00 575 - 9100 - 431 -45 -20 Legal and Admin $60,000.00 575 - 9100 - 431 -45 -63 NCDOT Improvements $10,888.00 575- 9100 - 431 -45 -55 Town of Lillington $40,000.00 575 - 9100 - 431 -45 -80 Contingency $94,188.00 REVENUE CODE NUMBER DESCRIPTION OF CODE AMOUNT INCREASE AMOUNT DECREASE 575-0000-Meta Town of Lillington Grant Reimbursement $55,700.00 EXPLANATION: To fund agreement amendment for engineering services, and wetland restoration for phase II of Brightwater project. APPROVALS: 4/2 Department Head (date) 11/06/12 Finance Officer (date) 1 /. /5-iL 1(•(ai•(1,. County Manager (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of , 2012. Margaret Regina Wheeler, Timothy B. McNeill, Chairman Clerk to the Board Harnett County Board of Commissioners Harnett C O U N T Y 1 - !,.r,'. Date: November 5, 2012 TO: Mr. Bill Summers, Town Manager Town of Lillington Post Office Box 296 Lillington, North Carolina 27546 Opality On Tap! AW WA INVOICE RE: Water Infrastructure for the Brightwater Business Park NR Public Utilities Department www.harnett.org FO Box 1119 308 West Duncan Street L Ington, NC 27546 -1119 ph' 910- 893 -7575 fax -910- 893 -6643 The total costs for the Water Infrastructure for the Brightwater Business Park is $114,026.00. As per our Agreement dated August 16, 2011, the Harnett County contribution (local cost) for the construction of Water Infrastructure is $58,326.00. The portion of the Water Infrastructure construction costs that is eligible for grant reimbursement is $55,700.00. Attachment A includes the detailed as- constructed costs for the Water Infrastructure. TOTAL INVOICE AMOUNT DUE: $55,700.00 Please remit to: County of Harnett Post Office Box 1119 Lillington, North Carolina 27546 Attn: Steve Ward, Director Remittance Copy strong roots • new growth Agenda Item Board Meeting Agenda Item MEETING DATE: November 19, 2012 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Dunn -Erwin Corrective Action Project 1 REQUESTED BY: Amanda Bader, County Engineer REQUEST: County Engineer requests approval to award construction contract in the amount of $583,153.50 to low bidder Temple Grading and Construction Company for Project 1 of the Dunn -Erwin Correction Action Project. Certified Bid Tabulation attached. COUNTY MANAGER'S RECOMMENDATION: http: / /www.harnett.org/boc /downloads /agendaform2012.doc Page 1 of 1 November 14, 2012 Amanda L. Bader, PE, LEED® AP Harnett County 102 East Front Street PO Box 759 Lillington, NC 27546 Clayton, Sr., P,E,„ Inc. Civil & Environmental Engineering RE: Recommendation of Award Dunn-Erwin Landfill Corrective Action Projects Dear Amanda: P.N. 03002B After careful review of the bids received October 12, 2012 and October 30, 2012, the subsequent bid clarification & retraction documents, we recommend that the contracts be awarded to the low bidders as follows: Project 1 — Sanitary Sewer Pump Station, Force Main, & Groundwater Extraction S.ystg__n: Low Bidder -- Temple Grading and Construction Company Base Bid Amount - $583,153.50 Project 2 — Convenience Center & Transfer Station Improvements: Low Bidder — WECC, Inc. Base Bid plus Alternates 1 & 2 Amount - $722,876.00 Attached you will find certified bid tabulation sheets for your records. Please give me a call if you have questions. Very truly yours, Tyrus Clayton, Jr., PE /attachments 46 W. Washington Street Coats, NC 27521 Phoqe 910 897 7070 Fax 910 897 6767 Office!, located in CoaLs and Nev. Bern North Carolina bcense No 02570 www acioyton cop) CERTIFIED BID TABULATION DUNN ERWIN LANDFILL CORRECTIVE ACTION PROJECT, PROJECT 1 Project Number: 030026 Bids opened 2:00 p.m. October 12, 2012 Temple Grading and Construction Utilities Plus, Inc. Bid Bond R. D. Braswell Construction Co. Addenda Acknowled ed Sanford Contractors, Inc. T. A. Loving Company Division 1.1 Division 1.2 Total $342,915.00 $240,238.50 $583,153.50 $376,528.05 $284,549.01 $661,077.06 $356,304.00 $356,941.10 $713,245.10 This is to certify that the bids tabulated herein were publicly opened and read aloud at 2:00 p.m. on the twelfth day of October, 2012, at the Hamett County Public Utilities Business Center in Lillington, N. C., and that said blds were accompanied by acceptable certified checks or bid bonds in the amount of 5% of the bids. $434,122.00 $368,213.60 $802,335.60 on, Sr., „E, 1,7c, civil& Environmental Engineering 46 West Washington Street - Coats, North Carolina 27521 Phone: 910-897-7070-Fax: 910-897-6767— www,ctclayton,com Offices located In Coats and New Bern, North Carolina License No. C-2570 $442,497.00 $359,985.00 $802,482.00 T. A. Loving Company ) CERTIFIED BID TABULATION DUNN ERWIN LANDFILL CORRECTIVE ACTION PROJECT, PROJECT 2 Project Number: 03002B Bids opened 2:00 p.m. October 30, 2012 License Number Addenda Acknowled WECC, Inc. YES R.D. Braswell Construction Co. YES Progressive Contracting Co., Inc. YES D. S. Simmons, Inc. ed Division 2.1 Division 2.1 Alt 1 Division 2.2 Division 2.2 Alt 2 Division 2.2 Alt 3 Division 2.2 Alt 4 Division 2.2 Alt 5 Signature MBE Information Bid Secu i Total Base Bid YES YES Y-ES YES YES $190,612.00 $96,328.00 $131,788.00 $173,166-.37 $66,086.00 $64T269,86 $249,898.00 $271,191.00 $347,158.15 $186,038.00 $335,103.00 $39T6,90-.-42 $85,000.00 $192,900.47 $105,516.93 $519,460.75 $188,823.00 $351,281.00 $18,938.00 $28,582.00 $361,855.28 $85,000.00 $29,377.20 $51,000.00 5,039.00 $33,530.00 $31,180.84 $51,000.00 YES YES YES YES YES Y-ES YES YES Y-ES YES YES YES YES YES $137,786.00 $80,923.50 $675,079.00 $0.00 $17,000.00 -$272,000.00 $0,00 YES YES YES $812,865.00 $893,788.50 Base Bid Plus Alternates 1 & 2 $440,510.00 $722,876.00 $402,979,00 1 $804,168.00 $4207324,52 $62472-7-4410 $712,361.22 This is to certify that the bids tabulated herein were publicly opened and read aloud at 2:00 p.m. on the thirtieth day of October, 2012, at the Harnett County Public Utilities Business Center in Lillington, N. C., and that said bids were accompanied by acceptable certified checks or bid bonds in the amount of 5% of the bids. * Bid Retracted $902,878.15 Clayton, Sr., P- E, Inc. civil& Environmental Engineering 46 West Washington Street - Coats, North Carolina 275Z1 Phone: 910-897 7070 - Fax: 910 897-6767 — www.ctclay-ton.corn Offices located in Coats and New Bern, North Carolina License No. C2570 1 orr:7;q% Agenda Item 1. b Board Meeting Agenda Item MEETING DATE: November 19, 2012 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Dunn -Erwin Corrective Action Project 2 REQUESTED BY: Amanda Bader, County Engineer REQUEST: County Engineer requests approval to award construction contract in the amount of $722,876 to low bidder WECC, Inc. for Project 2 of the Dunn -Erwin Corrective Action Project. Certified Bid Tabulation attached. COUNTY MANAGER'S RECOMMENDATION: http: / /www.harnett.org/boc /downloads /agendafonn2012.doc Page 1 of 1 (Cf> yton, Sr., P.E., Inc. Civil & Environmental Engineering November 14, 2012 P.N. 03002B Amanda L. Bader, PE, LEEDS' AP Harnett County 102 East Front Street PO Box 759 Lillington, NC 27546 RE: Recommendation of Award Dunn -Erwin Landfill Corrective Action Projects Dear Amanda: After careful review of the bids received October 12, 2012 and October 30, 2012, the subsequent bid clarification & retraction documents, we recommend that the contracts be awarded to the low bidders as follows: Project 1 — Sanitary Sewer Pump Station, Force Main & Groundwater Extraction System: Low Bidder — Temple Grading and Construction Company Base Bid Amount - $583,153.50 Project 2 — Convenience Center & Transfer Station Improvements: Low Bidder — WECC, Inc. Base Bid plus Alternates 1 & 2 Amount - $722,876.00 Attached you will find certified bid tabulation sheets for your records. Please give me a call if you have questions. Very truly yours, Tyrus Clayton, Jr., PE /attachments 46 W. Washington Street Coats, NC 27521 Phone: 910 -897 7070. Fax: 910- 897 -6767 Offices located in Coots and New Bern, North Carolina License No C2570 • www.ctcloyton cam Sanford Contractors, I Inc. CERTIFIED BID TABULATION DUNN ERWIN LANDFILL CORRECTIVE ACTION PROJECT, PROJECT 1 Project Number: 03002B Bids opened 2:00 p.m. October 12, 2012 Bid Bond Addenda Acknowledged ITemple Grading and Construction YES YES Division 1.1 $342,915.00 Division 1.2 $240,238.50 Total $583,153.50 Utilities Plus, Inc. YES YES $376,528.05 $284,549.01 $661,077.06 R. D. Braswell Construction Co. YES YES $356,304.00 $356,941.10 $713,245.10 This is to certify that the bids tabulated herein were publicly opened and read aloud at 2:00 p.m. on the twelfth day of October, 2012, at the Harnett County Public Utilities Business Center in Lillington, N. C., and that said bids were accompanied by acceptable certified checks or bid bonds in the amount of 5% of the bids. C yton, Sr, P.E. Inc. civil& Environmental Engineering 46 West Washington Street - Coats, North Carolina 27521 Phone: 910-897-7070 - Fax: 910-897-6767 — www,ctcrayton.com Offices located In Coats and New Bern, North Carolina License No. C-2570 YES YES $434,122.00 $368,213.60 $802,335.60 T. A. Loving Company YES YES $442,497.00 $359,985.00 $802,482.00 N. CLA 011,11itst% 10'15°20 17% CERTIFIED BID TABULATION DUNN ERWIN LANDFILL CORRECTIVE ACTION PROJECT, PROJECT 2 Project Number: 03002B Bids opened 2:00 p.m. October 30, 2012 WECC, Inc. R.D. Braswell Construction Co. License Number Addenda Acknowledged YES YES * Progressive Contracting Co., Inc. YES D. S. Simmons, Inc. YES T. A. Loving Company YES YES YES YES YES YES Division 2.1 $190,612.00 $131,788.00 Division 2.1 Alt 1 $96,328.00 $66,086.00 $173,166.37 Division 2.2 $249,898.00 $271,191.00 Division 2.2 Alt 2 $186,038.00 $335,103.00 $61,269.86 $317,158.15 $397680:42 $192,900.47 $137,786.00 $105,516.93 $80,923.50 $519,460.75 Division 2.2 Alt 3 $188,823.00 $351,281.00 Division 2.2 Alt 4 $18,938.00 $28,582.00 $36-2& $29,377.20 Division 2.2 Alt 5 $15,039.00 $33,530.00 $31,180.81 Signature YES YES YES $675,079.00 $85,000.00 $0.00 $85,000.00 $17,000.00 $51,000.00 - $272,000.00 $51,000.00 MBE Information YES YES YES YES YES $0.00 YES Bid Security Total Base Bid Base Bid Plus Alternates 1 & 2 YES $440,510.00 $722,876.00 YES $402,979.00 $804,168.00 YES $629,24.52 $624,274-30 YES $712,361.22 $902,878.15 This is to certify that the bids tabulated herein were publicly opened and read aloud at 2:00 p.m. on the thirtieth day of October, 2012, at the Harnett County Public Utilities Business Center in Llllington, N. C., and that said bids were accompanied by acceptable certified checks or bid bonds In the amount of 5% of the bids. * Bid Retracted C axyton, Sr,, P.E, Inc. Civil & Environmental Engineering 46 West Washington Street - Coats, North Carolina 27521 Phone: 910 - 897 -7070 - Fax: 910 - 897 -6767 — www.ctclayton.com Offices located in Coats and New Bern, North Carolina License No. C -2570 YES YES $812,865.00 $893,788.50 Agenda Item 1./ d ..rker Poe EXTRACTS FROM MINUTES OF BOARD OF COMMISSIONERS A regular meeting of the Board of Commissioners of the County of Harnett, North Carolina (the "County ") was held in the Commissioners' Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina, at 7:00 p.m. on November 19, 2012, after proper notice, and was called to order by Chairman Timothy B. McNeill, and upon the roll being called, the following members of the Board answered present: The following members of the Board were absent: Also present: Commissioner introduced the following resolution, a summary of which had been provided to each Commissioner, a copy of which was available with the Clerk to the Board and which was read by title: RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT, NORTH CAROLINA, DIRECTING THE APPLICATION TO THE LOCAL GOVERNMENT COMMISSION FOR APPROVAL OF A SPECIAL OBLIGATION BOND; REQUESTING LOCAL GOVERNMENT COMMISSION APPROVAL OF THE COUNTY'S SPECIAL OBLIGATION BOND AND CERTAIN RELATED MATTERS WHEREAS, the Board of Commissioners (the "Board") of the County of Harnett, North Carolina (the "County ") hereby determines that it is necessary to make certain improvements to the County's Dunn Erwin Landfill facility, including (1) the acquisition, construction and installation of a leachate collection system and (2) improvements to the facility's convenience center and transfer station (collectively, the "Projects "); WHEREAS, the Board is considering the issuance of the County's Special Obligation Bond, Series 2012 (the "2012 Bond") in an aggregate principal amount not to exceed $1,750,000 (1) to finance all or a portion of the costs of the Projects and (2) to pay the costs of issuing the 2012 Bond; WHEREAS, in connection with the issuance of the 2012 Bond, the County has retained Parker Poe Adams & Bernstein LLP, as bond counsel, and Davenport & Company LLC, as financial advisor (collectively, the "Financing Team "); and WHEREAS, the Board desires that the County Manager and the Finance Officer of the County (1) file with the Local Government Commission of North Carolina (the "Commission ") an application for its approval of the 2012 Bond on a form prescribed by the Commission, (2) request in such application that the Commission approve (a) the negotiation of the sale of the 2012 Bond to a financial institution to be determined (the "Purchaser ") through a private placement and (b) the County's use of the Financing Team in connection with the issuance of the 2012 Bond, (3) state in such application such facts and attach to such application such exhibits in regard to the 2012 Bond and to the County and its financial condition as may be required by the Commission and (4) take all other action necessary for the issuance of the 2012 Bond; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT, NORTH CAROLINA, AS FOLLOWS: PPAB 2021743v2 Section 1. The 2012 Bond is to be issued by the County for the purpose of providing funds (1) to finance all or a portion of the costs of the Projects and (2) to pay the costs of issuing the 2012 Bond, all as set out fully in the document attached to the County's application to the Commission. The Projects are necessary in order to comply with state and federal rules and regulations applicable to the Dunn Erwin Landfill facility. Section 2. The County Manager and the Finance Officer of the County are hereby authorized, directed and designated, individually and collectively, (1) to file an application with the Commission for its approval of the issuance of the 2012 Bond, (2) to request bids from financial institutions for the purchase of the 2012 Bond and (3) to designate, with advice from bond counsel and the County's financial advisor, the Purchaser of the 2012 Bond. The Finance Officer or her designee is authorized and directed to file all notices required in connection with the issuance of the 2012 Bond. All actions taken by the County Manager and the Finance Officer or any of their respective designees in furtherance of this Resolution are hereby ratified and approved. Section 3. The Board finds and determines, and asks the Commission to find and deteiuiine from the County's application and supporting documentation, as follows: (a) the issuance of the 2012 Bond is necessary; (b) the not to exceed stated principal amount of the 2012 Bond will be sufficient (but not excessive), when added to other money available for such purposes, for the financing of the Projects; (c) the Projects are feasible; (d) the County's debt management procedures and policies are good; and (e) the 2012 Bond can be marketed at reasonable rates of interest. Section 4. The Chairman of the Board, the County Manager, the Finance Officer and the Clerk to the Board are hereby authorized to do any and all other things necessary to complete the steps necessary for the issuance of the 2012 Bond. Section 5. The Board requests that the Commission sell the 2012 Bond through a private placement to the Purchaser on such terms as may be agreed upon, but at a true interest cost not to exceed 5.50 %. Section 6. This Resolution is effective on the date of its adoption. On motion of Commissioner seconded by Commissioner , the foregoing resolution entitled "RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT, NORTH CAROLINA, DIRECTING THE APPLICATION TO THE LOCAL GOVERNMENT COMMISSION FOR APPROVAL OF A SPECIAL OBLIGATION BOND; REQUESTING LOCAL GOVERNMENT COMMISSION APPROVAL OF THE COUNTY'S SPECIAL OBLIGATION BOND AND CERTAIN RELATED MATTERS" was duly adopted by the following vote: AYES: NAYS: PPAB 2021743v2 STATE OF NORTH CAROLINA SS: COUNTY OF HARNETT I, Margaret Regina Wheeler, Clerk to the Board of Commissioners of the County of Harnett, North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a resolution entitled "RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT, NORTH CAROLINA, DIRECTING THE APPLICATION TO THE LOCAL GOVERNMENT COMMISSION FOR APPROVAL OF A SPECIAL OBLIGATION BOND; REQUESTING LOCAL GOVERNMENT COMMISSION APPROVAL OF THE COUNTY'S SPECIAL OBLIGATION BOND AND CERTAIN RELATED MATTERS" adopted by the Board of Commissioners of the County of Harnett, North Carolina, at a meeting held on the 19th day of November, 2012. WITNESS my hand and the corporate seal of the County of Harnett, North Carolina, this the 19`h day of November, 2012. Margaret Regina Wheeler Clerk to the Board County of Harnett, North Carolina PPAB 2021743v2 Agenda Item 3 Board Meeting Agenda Item MEETING DATE: November 19, 2012 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Proposed UDO Text Amendments REQUESTED BY: Joseph Jeffries REQUEST: Proposed Text Amendment: Applicant: Fuquay -Varina Futbol Club Harnett County UDO: Article V. Use Regulations, Section 7.5 Recreational Facilities & Uses, Section 7.5.1 Recreational Facility Section 7.5.2 Athletic Fields, Private Article VII. Development Design Guidelines, Section 3.0 Parking & Off - Street Loading Requirements Section 3.1.8 Parking Surface Areas Planning Staff recommended approval of the proposed amendments. The Planning Board reviewed all proposed text amendments. A unanimous vote was taken at the November 5, 2012 Planning Board meeting to recommend approval of the proposed amendments as presented. COUNTY MANAGER'S RECOMMENDATION: S:\Planning and Inspections Files\AMENDMENTS\2012 Text Amendments \CC Agenda Form - Text Amendment.doc Page 1 of 1 HARNETT COUNTY NORTH CAROLINA A RESOLUTION AMENDING THE HARNETT COUNTY UNIFIED DEVELOPMENT ORDINANCE WHEREAS, the Board of Commissioners of Harnett County adopted the UDO on November 19, 2012 for the purpose of promoting the health, safety, and general welfare of the county residents; and WHEREAS, this ordinance was adopted under authority granted by the General Assembly of the State of North Carolina, particularly G.S. 153A -340; and WHEREAS, the UDO contains provisions for amending said ordinance and those provisions have been followed; and WHEREAS, the Harnett County Planning Board has reviewed the amendment to the articles of the UDO as listed below and recommends the adoption of the following amendment. NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF HARNETT COUNTY, NORTH CAROLINA Article V, Section 7.5.1. and 7.5.2; Article VII, Section 3.1.8, of the UDO shall be amended to read as indicated in "Attachments land 2 ". "Attachment" is filed with the Unified Development Ordinance in the Clerk to the Board's Office. Duly adopted this 19th day of November, 2012 and effective upon adoption. HARNETT COUNTY BOARD OF COMMISSIONERS Timothy B. McNeill, Chaimian ATTEST: Margaret Regina Wheeler, Clerk to the Board ARTICLE V. USE REGULATIONS SECTION 7.5 RECREATIONAL FACILITIES & USES 7.1 Recreational Facilities & Uses 7.5.1 Recreational Facility A. Adequate, handicap accessible restroom and parking facilities shall be provided B. When outdoor fields are proposed with a Recreational Facility, the use regulations for "Athletic Fields" shall be applicable, unless otherwise approved by the Board of Adjustment. 7.5.2 _,1thletic Fields, Private In cases where the requirements listed herein cannot be met, the applicant(s) may apply for a conditional use permit. A. Total project acreage shall not exceed 12 acres. B. Hours of operation are permitted as follows: 1. Monday through Friday hours are limited to 3:O0PM to dusk. 2. Saturday hours are limited to 9:OOAM to dusk. 3. Facility shall not be in operation on Sunday. C. No intercom, loudspeaker, or other similar items shall be permitted. D. No lighting shall be permitted. E. Adequate parking shall be provided so as not to interfere with the surrounding properties. 1. This shall hereby prohibit the use of public right(s) -of -way for overflow parking. 2. Parking areas shall be graded and surfaced with crushed stone, gravel, or other suitable material with a minimum depth of six inches (6 "). 3. All handicapped accessible parking shall be paved. 4. No parking signs shall be posted along property line(s) adjacent to the public right(s) -of- way in accordance with NCDOT standards and shall be shown on the required site plan. 5. Parking spaces shall be a minimum of 50 feet from all residential structures. F. All unpaved areas shall be maintained in a manner that prevents dust from adversely impacting adjoining properties and right(s) -of -way. G. No outdoor recreational facilities, including fields, shall be permitted in required setback. H. Adequate, handicap accessible restroom facilities shall be provided. ARTICLE VII. DEVELOPMENT DESIGN GUIDELINES SECTION 3.0 PARKING & OFF - STREET LOADING REQUIREMENTS 3.1.8 Parking Sup face Areas A. All parking surface areas that contain one (1) of the following scenarios shall be graded and surfaced with asphalt and /or concrete, unless stated otherwise within this Ordinance. In designated watershed areas, alternative pervious or porous materials may be utilized, as approved by the Administrator. 1. Access drives with lanes for drive -in windows; or 2. 15 or more parking spaces; or 3. That are used at least five (5) days per week. Harnett C O U N T Y APPLICATION FOR TEXT AMENDMENT Planning Department 108 E. Front Street P.O. Box 65, Lillington, NC 27546 Phone: (910) 893 -7525 Fax: (910) 893 -2793 Total Fee: Receipt: Permit: Hearing Date: a.bD i a -L-fOg Applicant Information Applicant: Name: Fuquay - Varina Futbol Club Address: 4804 Durgancroft Place City /State /Zip: Fuquay - Varina, NC 27526 E -mail: rsedivy@ nc. rr.com Phone: 919 -906- 6412 Fax: 919 -557- 6873 Type of Change ❑ New Addition 4 Revision Ordinance: Harnett County UDO Article: V V 11 7.5 Section: 7.52, Current Text: (Attach additional sheets if necessary) Current requirement is for a paved parking area. Proposed Text: (Attach additional sheets if necessary) Request parking requirement be changed to gravel per Attachment 1. Reason for Requested Change: (Attach additional sheets if necessary) The site will be used for a youth recreational soccer complex with game and practice fields. Paving the parking area would be prohibitively expensive and would not allow use of the location. Page 1 of 2 APPLICATION FOR TEXT AMENDMENT ATTACHMENT 1 Re: To clarify the use regulations and approval processes as associated with athletic fields. ARTICLE V. USE REGULATIONS SECTION 7.5 RECREATIONAL FACILITIES & USES 7.1 Recreational Facilities & Uses 7.5.1 Recreational Facility A. Adequate, handicap accessible restroom and parking facilities shall be provided B. a hen outdoor fields are srososed with a Recreational Facili "Athletic Fields" shall be licable ess otherwise a owed b e use re u ations for the Bo do d`ustment. 7.5.2 Athletic Fields, Private In cases where the requirements listed herein cannot be met, the applicant(s) may apply for a conditional use permit CC 99 A. Total project acreage shall not exceed 12 acres. B. Hours of operation are permitted as follows: 1. Monday through Friday hours are limited to 3:00PM to dusk. 2. Saturday hours are limited to 9:OOAM to dusk. 3. Facility shall not be in operation on Sunday. C. No intercom, loudspeaker, or other similar items shall be permitted. D. No lighting shall be permitted. E. Adequate parking shall be provided so as not to interfere with the surrounding properties. 1. This shall hereby prohibit the use of public right(s) -of -way for overflow parking. 2. Parkin_ areas shall be ! aded and surfaced with crushed stone avel or other suitable material with a minimum depth of six inches (6 "). 3. All handicapped accessible parking shall be paved. 4. No parking signs shall be posted along property line(s) adjacent to the public right(s) -of- way in accordance with NCDOT standards and shall be shown on the required site plan. 5. Parking spaces shall be a minimum of 50 feet from all residential structures. F. All unpaved areas shall be maintained in a manner that prevents dust from adversely impacting adjoining properties and right(s) -of -way. G. No outdoor recreational facilities, including fields, shall be permitted in required setback. H. Adequate, handicap accessible restroom facilities shall be provided. ATTACHMENT 2 ARTICLE VII. DEVELOPMENT DESIGN GUIDELINES SECTION 3.0 PARKING & OFF- STREET LOADING REQUIREMENTS 3.1.8 Parking Sur/ace Areas A. All parking surface areas that contain one (1) of the following scenarios shall be graded and surfaced with asphalt and /or concrete, unless stated otherwise within this Ordinance. In designated watershed areas, alternative pervious or porous materials may be utilized, as approved by the Administrator. 1. Access drives with lanes for drive -in windows; or 2. 15 or more parking spaces; or 3. That are used at least five (5) days per week. Agenda Item_ Board Meeting Agenda Item MEETING DATE: November 19, 2012 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Proposed Zoning Change - Harnett Forward Together, Harnett Health Investors, Harnett Health System, Inc. REQUESTED BY: Joseph Jeffries REQUEST: PUBLIC HEARING: Zoning Change Request and Outline Development Plan Harnett Forward Together Committee: 0650 -79- 1646.000 52.33 acres 0651 -50- 8188.000 4.52 acres 0651 -60- 8297.000 6.39 acres Harnett Health Systems, Inc., 0651 -70- 1090.000 19.39 acres Harnett Health Investors LLC; 0651 -60- 1083.000 6.49 acres Total 89.12 acres Applicant: Phyllis Owens, Economic Development Director, From Industrial to Office & Institutional Zoning, 5 tracts = 89.12 +/- acres, Hwy 401N & SR1436 - Matthews Rd., Neill's Creek Township Planning staff recommended approval of the request. The Planning Board unanimously recommends approval of the rezoning request and the Outline Development Plan based on favorable findings of facts for Small Scale Rezoning and Standards of Review. COUNTY MANAGER'S RECOMMENDATION: S:\Planning and Inspections Files\Planning Board\Planning BD 2012\11- November\RZ- 12- 414_BRIGHTWATER- HFTC\CC agenda Form.doc Page 1 of 2 Harnett C O U N T Y NORTH CAROLINA REZONING STAFF REPORT Case: 12 -414 Teresa Byrd, Planner I tbyrc harnett.org Mark Locklear, Manager of Planning Services mlocklear(aharnett.orq Phone: (910) 893 -7525 Fax: (910) 893 -2793 Planning Board: Nov. 5, 2012 County Commissioners: Nov. 19, 2012 Requesting a rezoning from Industrial to 0 & I (Office and Institutional) Applicant Information Owner of Record: Applicant: Name: Harnett Forward Together Committee; Name: Harnett County Economic Development Harnett Health Systems, Inc. and Harnett Health Investors, LLC Address: PO Box 1270 Address: PO Box 1270 City /State /Zip: Lillington, NC 27546 City /State /Zip: Lillington, NC 27546 Property Description 5 parcels PIN(s) : 0650 -79- 1646.000; 0651 -50- 8188.000; 0651 -60- 1083.000; 0651 -60- 8297.000; 0651 -70- 1090.000 Address /SR No.: Hwy 401 N & SR 1436 (Matthews Road) Acreage: 89.12 acres Township: ❑ (01) Anderson Creek ❑ (02) Averasboro ❑ (03) Barbecue ❑ (04) Black River ❑ (05) Buckhorn ❑ (06) Duke ❑ (07) Grove El (08) Hectors Creek ❑ (09) Johnsonville ❑ (10) Lillington (11) Neill's Creek ❑ (12) Stewart's Creek ❑ (13) Upper Little River Vicinity Map Vicinity Map Page 1 of 8 STAFF REPORT Physical Characteristics Aerial Photograph Site Description: This site is the new Brightwater Campus and the five parcels included in this rezoning will be occupied by Central Carolina Community College, several technology based businesses, skilled nursing facility, medical offices, retail facilities as well as the new Harnett Health Hospital. Surrounding Land Uses: surrounding and uses consist of single family dwellings, First Choice Medical Facility, Harnett County Court House, Harnett County Governmental Complex as well as vacant land. Services Available Water: Public (Harnett County) (� Private (Well) T Other: Unverified Sewer: B Public (Harnett County) C Private (Septic Tank) ❑ Other: unverified Transportation: Annual Daily Traffic Count: 10,000 Trips per day Site Distances: Good Zoning District Compatibility Page 2 of 8 Zoning Map / The following is a summary list of general uses, for actual permitted uses refer to the Zoning Ordinance. CURRENT REQUESTED IND Parks & Rec X X Natural Preserves X X Bona Fide Farms X Single Family Two - Family Manufactured Homes, Multi- section Manufactured Homes, Design Regulated Manufactured Homes Multi - Family X Institutional X X Commercial Services X X Retail X Wholesale X Industrial X Manufacturing X STAFF REPORT Land Use Classification Com Land Use Map ZONING LAND USE IND MG Parks & Rec X X Natural Preserves X X Bona Fide Farms Single Family Two - Family Manufactured Homes, Multi - section Manufactured Homes, Design Regulated Manufactured Homes X Multi - Family X X Institutional X X Commercial Services X X Retail X Wholesale Industrial Manufacturing Evaluation Yes T No Yes Yes (— Yes r The IMPACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. REASONING: The impact to the surrounding community is reasonable and beneficial. The nature of the subject property will be mainly medical related uses, along with some educational uses. The anticipated continual growth along Hwy 401 N warrants the need for a zoning district that will benefit the Brightwater Campus as well as the community. No The requested zoning district is COMPATIBLE with the existing Land Use Classification. REASONING: The existing land use classification, Municipal Growth, calls for community focused development. The type of development in the Brightwater Campus is permitted in the Office & Institutional Zoning District and would be beneficial to the campus as well as future development and the community. No The proposal does ENHANCE or maintain the public health, safety and general welfare. REASONING: The public health, safety, and general welfare will be greatly enhanced by the proposed zoning classification, which will provide for more cohesive, pedestrian friendly development. In addition, the Development Plan will aid the Planning Department and other County departments in preparing for anticipated future growth of the Brightwater Campus. No The request is for a SMALL SCALE REZONING and should be evaluated for reasonableness REASONING: The five parcels in this rezoning are not adjacent to any 0 & I zoned property and therefore would have to be considered as a small scale rezoning. Suggested Statement-of-Consistency (Staff concludes that...) The requested rezoning to Office and Institutional is compatible with all Harnett County regulatory documents and would not have an impact on the surrounding community and will enhance the public health, safety and general welfare for the reasons stated in the evaluation. It is recommended that this rezoning request be APPROVED. Page 3 of 8 STAFF REPORT Site Photographs F p • Subject Property Subject Property Subject Property Subject Property Page 4 of 8 Subject Property Subject Property STAFF REPORT Subject Property Subject Property Hwy 401 North Matthews Road Page 5 of 8 Hwy 401 North (opposite direction) Matthews Road toward Hwy 401 N STAFF REPORT Surrounding Property Surrounding Property Surrounding Property Page 6 of 8 STAFF REPORT Standards of Review and Worksheet SMALL SCALE REZONING Small scale zoning is permissible in North Carolina if it is reasonable. The courts have set out the following four factors to be used in a case -by -case analysis to determine if a particular zoning is reasonable. RESONABLENESS FINDINGS OF FACT ❑ Yes ❑ No A. SIZE OF THE TRACT The overall size of the tract of land proposed for rezoning is reasonable when compared to the size of the zoning district in which the subject property is located. ❑ Yes ❑ No B. COMPATIBILITY WITH A COMPREHENSIVE PLAN The proposed rezoning is consistent with any comprehensive plan, plan or elements thereof. ❑ Yes ❑ No C. IMPACT The impact to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. ❑ Yes ❑ No D. COMPARISON OF USES The allowed uses within the proposed zoning district are similar or comparable to uses permitted as currently zoned. It is at the discretion of the Board to carefully analyze the above criteria to determine if the proposed zoning change would be considered reasonable. ❑ GRANTING A SMALL SCALE REZONING Motion to grant the small scale rezoning upon finding that the request is reasonable considering one or more of the above findings of fact A -D being found in the affirmative ® DENYING A SMALL SCALE REZONING Motion to deny the rezoning upon finding that the proposed rezoning does not advance the public interest and is unreasonable due to the following: ❑ The size of the tract ❑ Incompatibility with the comprehensive plan ❑ Impact to surrounding community and immediate neighbors C Proposes uses are extremely dissimilar to those currently permitted STANDARDS OF REVIEW The Planning Board shall consider and make recommendations to the County Board of Commissioners concerning each proposed zoning district. The following policy guidelines shall be followed by the Planning Board concerning zoning districts and no proposed zoning district will receive favorable recommendation unless: ❑ Yes ❑ No A. The proposal will place all property similarly situated in the area in the same category, or in appropriate complementary categories. ❑ Yes ❑ No B. There is convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. ❑ Yes ❑ No C. There is convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) ❑ Yes ❑ No D. There is convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. ❑ Yes ❑ No E. The proposed change is in accordance with the comprehensive plan and sound planning practices. ❑ GRANTING THE REZONING REQUEST Page 7 of 8 STAFF REPORT BRIGHTWATER Application for Zoning Change r • • hie HAR ETT 907 South Main Street P.O. Box 1270 Lillington, NC 27546 ifiatil al q. :at�I:t•riis,Tlly ATI 21--v ? T.oitI ' Phone: 910.893.7524 Fax: 910.814.8298 Email: info @harnettforward.org AAA Summary Data Applicant: Engineer: AAA Harnett Forward Together Committee Johnson Tilghman, Chairman P.O. Box 1270 907 S. Main Street Lillington, NC 27546 Phone: (910) 893 -7524 Withers & Ravenel 111 MacKenan Drive Cary, NC 27511 AA AAA AA Agent /Contact: Phyllis Owens, Director Amanda Bader, PE Economic Development County Engineer 907 S Main Street 102 East Front Street P.O. Box 1270 P.O. Box 759 Lillington, NC 27546 Lillington, NC 27546 Parcel ID, Deed Reference: PIN: 0650 -79- 1646.000 52.33 acres located along US Hwy 401 N and within the Campus under development having Crested Iris and Brightwater drive. Bounded on the right by Lillington Town Limits or the western lots of Pine State Street. Deed Book: 02252 Page: 0911 Plat: 2010 Page: 82 PIN: 0651 -50- 8188.00 Lot 5R, 4.52 acres, located on the corner of Matthews Road and Crested Iris Drive within the Brightwater Campus. Future home of CCCC's Health Science training facility. Red Mulberry Way is the street between Lots 4 and 5. Deed Book: 02252 Page: 0911 Plat: 2012 Page: 34 PIN: 0651 -60- 1083.000 Lot 4R, 6.49 ACRES, located along Crested Iris between Lot 5 and Lot 3. Future home of a Nursing/ Rehabilitation Center. Deed Book: 02252 Page: 0911 Plat: 2012 Page: 365 PIN: 0651 -60- 8297.000 Lot 3R, 6.387 acres, located off Crested Iris to the east of Lot 4 and to the northwest of Central Harnett Hos- pital. Deed Book: 02252 Page: 0911 Plat: 2012 Page: 365 AAA A 11 Oki BRIGHTWATER 2 Summary Data (continued) PIN: 0651 -60- 1083.000 19.39 acres located along Amber Leaf and Brightwater. Harnett Health Central Campus. Deed Book: 02267 Page: 0888 Plat: 2008 Page: 913 Zoning Classification of Tract: Industrial Watershed District: Watershed Protection Overlay District WS -IV Land Use Classification: Municipal Growth Parcels identified for Zoning Change ,� yew, 5� `,e: rso-e 1 E3,' i,r:6 11Go- • taaes RN miss -1003 LRN 06503Nar$ 731 BRIGHTWATER 3 44 Background The Harnett Forward Together Committee, Inc. (HFTC), a non -profit North Carolina corporation, formed March 30, 1994, works to achieve smart economic growth within the County, which will lead to the creation of new jobs and an increase in the tax base. The Harnett County Board of Commissioners created HFTC to help support the Harnett County Economic Development Commission, a county level department established by the Commissioners. The Director of the Harnett County Economic Development Commission serves as an officer on the HFTC. The HFTC Board of Directors is made up of two representatives from each County Com- missioner's electoral district. HFTC Mission Statement: To attract the growth necessary to improve per capita income and quality of life in Harnett County. HFTC Goals and Objectives: • Promoting Harnett County as an excellent place to do business and to live. • Acquiring and holding real estate for the development of industrial sites. • Assisting in the construction and maintenance of buildings and facilities. • Assisting industry in efforts to locate to Harnett County and assisting existing industry within the county. • Advertising available Harnett County properties suitable for industrial and economic develop- ment. The Architectural Review Committee (ARC) consists of an architect, members of the Brightwater Board and County staff members. The ARC reviews all proposed developments and brings recommendations to the Brightwater Board and HFTC to ensure compliance with restrictive covenants to promote high quality devel- opment. BRIGHTWATER 4 Ok Discussion The original vision for the Brightwater Campus (Campus) was to recruit pharmaceutical companies doing re- search, development, and manufacturing. It was determined that Industrial Zoning would be appropriate for these types of companies. Since the economic downturn, there has been a reduction in these type compa- nies. With the addition of the hospital, the vision changed as to the types of companies who would be drawn to the Campus. The interest to date has been by companies who benefit from the proximity to the hospital, provide ancillary services or need a nearby space but perform much of their work at the hospital. It is becoming more and more apparent that the proposed uses and required setbacks are not consistent with industrial zoning. Our best option is to change the industrial zoning to Office and Institutional to allow for growth and develop- ment while protecting the larger community, nearby neighborhoods, and the environment from impacts ac- companying the major new development. Office and Institutional zoning has been established for large tracts of and where the predominate use is to be college, university hospital, clinics, public cultural facilities, offices for business and professional use light manufacturing, and related functions. These predominate uses are consistent with the master plan for the Campus. No zoning change is proposed for areas that are currently zoned as commercial. This development plan continues to evolve, but holds fast to the premise of responsible, sustainable devel- opment. The plan includes the identification of total infrastructures needs, such as water, sewer and streets for the Campus and also encompasses cumulative impacts such as the development of the 401 corridor. BRIGHTWATER 5 Campus Buildings The Development Plan depicts the construction of several technology -based businesses, skilled nursing facili- ties, office /medical office, and retail facilities in addition to the hospital. Two facilities are currently under construction with completion dates within the next 12 months. The hospi- tal is scheduled to be completed in January 2013. The Central Carolina Community College (CCCC) Health Sci- ences Building is scheduled for completion in July 2013. A nursing facility is currently under contract to be completed by August 2013. Site construction has just be- gun. Other new facilities included in the Development Plan are shown on Figure 1 and included in Table 1. 1 Table 1. Projected Building Data Description Parcel Acreage Building Area EDEN No. of Stories Technology T -1 11.2 AC 124,000 S.F. 2 T -2 6.8 AC 84,000 S.F. 2 T -3 20.5 AC 252,000 S.F. 2 Skilled Nursing Facility Harnett Health Investors, LLC 8.1 AC 0-1 5.2 AC 60,000 S.F. 2 0-2 2.0 AC 29,000 S.F. 2 0-3 10.6 AC 50,000 S.F. 2 Education CCCC Health Science Building 5.6 AC 36,000 S.F. 2 Retail R -1 7.6 AC R -2 5.8 AC 13,000 S.F. 4,500 S.F. R -3 4.4 AC 11,450 S.F. Hospital Central Harnett Hospital 20.1 AC 94,750 S.F. 2 3R1GHTWATER 6 I1 Figure 1 depicts an opinion of the projected schedule for development of the Campus. It is anticipated that areas designated as technology may develop later. We expect the areas along the 401 corridor and immedi- ately adjacent to the hospital will be developed earlier. Figure 1. Campus Building Map —r c 31 0 Legend Under Construction Near future (under 5 years) Greater than 5 years ILLUSTRATIVE MASTER PLAN B RIGHTWATER P..11,4" 644'027015 CAMPUSBUILDING MAP g BRIGHTWATER Transportation Management Vehicular Circulation The ongoing North Carolina Department of Transportation (DOT) TIP project R- 5185 was designed to accom- modate the traffic generated from the Campus. Project traffic counts are included as Figure 2. Currently there are plans to extend Brightwater Drive onto NC 210. This future connection would traverse property that is currently in the Town of Lillington planning jurisdiction. The DOT maintained roads in the Campus will be Brightwater Drive, Amber Leaf Drive, and Crested Iris Drive. DOT will provide limited access onto Brightwater Drive. The entrances to the Campus from 401 have been negotiated with DOT and are included in the TIP project. Red Mulberry is in a cross - access easement as well as the northern portion of Crested Iris beyond the inter- section of Crested Iris and Amber Leaf Drive. River Rock Lane is another road that will be constructed in a cross - access easement. There will be several cross - access easements that will be established as the park de- velopment progresses. These cross - access easements will be strategically located to provide interconnectiv- ity and circulation. The minimum design for the cross - access easements will provide a 24 foot travel way for two -way traffic. The pavement sections for these roads will be equivalent to 2 "S9.5B, 2.5 "110.0 Binder, 8" ABC. Minor deviations from this section may be approved by the ARC upon demonstration that the road will not be subject to truck traffic. All street and drainage improvements shall be designed in accordance with DOT standards. Pedestrian Circulation Pedestrian sidewalks are located along Brightwater, Autumn Fern, and Crested Iris. Sidewalks will be pro- vided in the development to provide access to these streets. Pedestrians must be able to safely walk to the businesses, parking areas, and streets. The ARC may require additional sidewalks depending on the specific development. Greenways will be encouraged in environmentally sensitive areas. BRIGHTWATER 8 Figure 2. DOT Traffic Forecast ROO 0$3 LEGEND rIP10 V'D—* E VE' ICLEE PER DAV 1-v P J Id.tY 1.1ID DHV SIGN 1OJ ELY GIs. ".!F KY: PECK PERK HC FJ DIRE.'.1Ax L 5pu I }7k; —4- GIREulOM [a- tr11} DUALS r.aT'a;Sty TRAFFIC FORECAST NCCM CAROLINA DEPRRTLENT 20D9 ESTIMATE DA,A DT ICoxte: 1ARNF1T OF IPARarOR'TATION {NO -BUILD) IJS 4D1 FROM NORTH OF IuN: r In} R.s1ss Fit:Wm DIMON OF HIGHWAYS SR 1436 (MATTHEWS ROAD) TO i '. PNQEDT DMORAENT AND NC MO WEE WEE ays22.T.c EIMMONLENTJL ANALY$159RANCH HARNETT COUNTY TIP PROJECT R-51&S Ltile: Mh3 Z 1i I Shaet 1 2 OP BRIGHTWATER OKCet 9 • • • • Figure 2. DOT Traffic Forecast LEGEND VPD—# OF VEHICLES PER DAY ADDITIONAL VPD—• DUE TO HEALTH CENTER CAMPUS DHV (d.t) ® D DHV DESIGN HOURLY VOLUME (%) D PEAK HOUR DIRECTIONAL SPUT (%) --01. DIRECTION OF D ( d, t) DUALS, TT-ST'S ( %) 758 1 300 700 ry X00 55 ■ 9 l 1l Al '7;:".1‘t 0 • o 2,882 0 TO HARNETT COUNTY HEALTH SYSTEM CAMPUS 1.700 4 700 198 "a - o 00 by �� • � e� `b �lo 0 0 3 o 1,700 792 12,600 1,978 1,980 u7 .° Ir. ^co O is \3+ - 4'4 _�o� eP IA 1.800 ) TRAFFIC FORECAST NORTH CAROLINA DEPARTMENT 2035 ESTIMATED AABT OF TRANSPORTATION (NO- BUILD) US 401 FROM NORTH OF DIVISION OF HIGHWAYS SR 1436 (MATTHEWS ROAD) TO PROJECT DEVELOPMENT AND ENVIRONMENTAL ANALYSIS BRANCH NC 210/US 421 HARNEIICOUNTY TIP PROJECT R -5185 I County: HARNETT 1 Div: 6 TTIP# R -51851 ' WBS: 45222.11 f Date: MAY 20101 Fiaure Sheet 2 of 2 • BRIGHTWATER 10 alt be Pa rking aat 1 ta Recent site improvements and building projects have added a significant number of parking spaces. Sharing of parking spaces among tenants will be allowed. The minimum amount of parking spaces will be 1 per 300 S.F. for office buildings. Parking for other buildings will be governed by the Harnett County Unified Develop- ment Ordinance (UDO) except: • There will be no maximum parking limit because of the concept of shared spaces. • The ARC can reduce the number of spaces by 10% to improve circulation. Parking standards, such as aisle width, landscaping, etc. will comply with the UDO. Routes that provide interconnectivity between street and major business centers in the Campus will be pro- tected with no parking allowed. Site Lighting Street lights are provided along Brightwater Drive, Autumn Fern Trail and Crested Iris Drive. Street lights are LED street lighting leased from Progress Energy. All proposed lighting for sites must be approved by the ARC. LED lighting is preferred for sites in the Brightwater Campus because of its energy efficiency, low mainte- nance, long life, improved visibility, instant on, minimal lumen depreciation and minimal wasted light. Metal halide lighting is an acceptable alternative. All site lighting must be approved by the ARC. tatt BRIGHTWATER tat bat 11 r Stormwater Management The project is located in the Watershed Protection Overlay District which is subject to the requirements of the UDO. In addition, the project is subject to state stormwater regulations because of stream impacts. These impacts required a 401 Water Quality Certification for the Campus. Compliance with the Campus's 401 Water Quality Permit requires a Stormwater Management Plan for all development in accordance with the state stormwater regulations. Each project must achieve a 70% maximum impervious area. Stormwater BMPs may be used in the calcula- tion of pervious area. BMPs will be required for each development. Multiple lots may use one BMP as long as they meet NC requirements. Open space will be recorded to offset the impervious areas generated by the street construction. For every acre of impervious area created by streets, 0.43 acres of open space will be recorded. The streams located on the property are intermittent according to the 2010 USGS quad map. Since the streams are intermittent and not perennial, 30 foot buffers are not mandated in accordance with the Water- shed Overlay District. However, the developer intends to preserve 30 foot buffers on these streams. Low - impact development practices such as pervious pavers, rainwater harvesting, xericscaping, and bioren- tion are encouraged. Some of these practices have been incorporated in the hospital design. ktt BRIGHTWATER 12 Perimeter Buffers and Landscaping Setbacks A 25 foot perimeter setback is required for the development, except a 50 foot buffer is required on the northern property boundary west of the stream adjacent to existing residential development. Internal set- backs will be dependent on the type of development and must be approved by the ARC. Landscaping A 30 foot streetscape buffer is required along 401. Trees are planted along Brightwater Drive, Autumn Fern Trail and Crested Iris Drive. UDO standards for landscaping inside the development will be required. A developer may request alterna- tive landscaping plan that may be approved by the ARC as long as the intent of the UDO requirements is up- held. The ARC may require additional landscaping beyond the minimum requirements depending on the spe- cific development. Old BRIGHT ATER git 13 Utilities 1 Water and sewer is available along Brightwater Drive, Autumn Fern Trail and Crested Iris Drive. A sewer ex- tension along Brightwater Drive is planned for Phase II. Water is already available along the proposed Bright - water Drive alignment. Piedmont Natural Gas installed a gas line that runs from 401 along Brightwater Drive to the hospital. A 12" water main runs along Brightwater Drive, Amber Leaf Trail, and Crested Iris Drive. The Brightwater Campus is served by two of the County's hydraulic gradients to maximize available flow and elevated water storage available. The pressure gradients are separated in the Campus by a check valve located near the in- tersection of 401 and Brightwater Drive and a pressure reducing valve on Amber Leaf Trail at the intersection of Brightwater Drive. Based on a fire flow test conducted on June 12, 2012, fire flow at the intersection of Crested Iris and Matthews was 1,060 gpm at 57 psi with a static pressure of 120 psi. The static pressure for this test is ele- vated because the pressure reducing valve is not activated until there is a demand on the downstream side. On June 12, 2012, the fire flow at the intersection of Brightwater Drive and Amber Leaf Trail was 1,210 gpm at 96 psi with a static pressure of 114 psi. The Campus is served by 12" gravity sewer along Brightwater Drive, Autumn Fern Trail, and Crested Iris Drive. The sewer capacity for the Campus is one million gallons per day. tbkf t4; BRIGHTWATER 14 APPENDICES 1. Recorded Final Plat 2. Approved Preliminary Plat 3. Conceptual Master Plan 4. Detailed Master Plan 5. Overall Utility Map 6. Name and Location of Adjacent Property Owners Wyy BRIGHTWATER 15 -T-- BRUCE JOHNSON RD 4- . SITE B VICINITY MAP (N LEGEND: 5 0Na1 o0rt4 5 *1,, Sunaa., - . 3" 0V.C,ll r ffsearaemd arse Rlpht of Way Uma - - - Overhead aaa.. Lines ¢M oS [ 0.1237 Wn P 4 G.B. 0.53 4440 n Conch. w nument KIP op Iron a f+IMf V crib) O Ploe PIN Poe1 ksnONURe h9uU bu ISSB a 154 9 CP O Re-bar Earsm.l Wy C eb C lrel (an C/ CJI•Hne n" Aa. Acres SRUOn {sal NAD as Nor. American Delum of 1901 US. Sum. Fee, N.C.G., Non. Cara. C... Survey GENERAL SURVEY NOTES: • Lon Stab. fat W all Properly comers unNn note. a.m... n Cows. • Alt dsfa ea+ /dlmemlan n Nodsn. Dreu Weans. In US Survey feel unless idkated. • Areas determ.ed by e mt.., ur1 p1M7Nfe. or nvim 1 was lade ll � �IO <ala ary donvound SITE NOTES; ylet/ • Iand, sham, and buffer farm Ora_ Map 82012 -14 • nincvlicn W.I. In the water +apply wahrsberl 5 4vms dw M mltin'el yTOOTnl x °er easemenie, de and w21 be ma Inbl efeld owners or rogMty owners a to I • Sys Mop 421311-32 for addillowl naly ° brmbay w al a r t nrt7lmNera Slots of North Caroms County al ebrnNl S�+i 102 k• &Ira! Rev, Officer of Harnett Co -. c NN that lM map m pk1 to Wirth 3:. cwn7katbn e affi and meets all statutory repuinmen4 fa ecord,ng. «,. orn<ar Da Call Table 0056 1436 R/W uro, Narita Mat.. OF pr 31.402'49' E TvRrnL,:ION OF OWNERSH3 811,r0, coNsFIr� xe� ewr 0 : w r o n46Rtr �q* v� .mow 47 eww.nl*ewatem , 4415 ,50* en PM, e,M +.NM n.a, •w lm. wn,n lny�y...-p �5 _.mlb 4!c`4i 440 CAIPFP O.., HARNETT FORWARD 70001NER COMMITTEE PO BOX '270 17WNGTON, NC 27546 CONTACT: N. JOHNSON'TILGHMAN, CHAIRMAN (910) 014 -1000 feu no m PropeM Me 5/31 B *9.20'35'6 753.47 4B b CIP 1:0 ey. 355.41lo LIP VARIABLE WM. CROSS ACCESS A U1M1NY EASEMENT hereby cep a MroHart hereon y adm f rbn °1161# In IM1e�07111 orNd�Dear �ura<F P1 /�,"4 Dule f ,Tat?; 11 11 5:2612 014 365.310 F1E1N.60 MI JSR FAROS LLC D.B. 2852, PG. 742 LOT #3 MAP #2009, PG. 536 PIN 0651 -60 -7636 e 46' 55* 14 occulter: umrp o 1,wnbl• woe rs (351.8 n 613) v cenvm. WO, OW. troutle. Sum., a (MS) Nese.. w.: anoI 0,a! oaalb.„ accuracy 10_I1 _. not denlea ittoutto ...woo ore 1n..Mke1 h. /7011W oscura. .i rM wo WON 25.1.7. .2 elmsflen Wrconsom, I< 0.020 II Someal - er b "'1 7.Dam*n 00 37 FENIA FLOOD HAZARD STATEMENT wurrn on vTEMA IOC 1 year 411 m 4N 008 CfOrrt. oats, OCT, s, 2006 NAIL 0.041 ACRE CR055 ACCESS AND UTILITY EASEMENT YAP 62013.32 (.42 ACR00 RECOMBINED AREA: HARNETT FORWARD TOGETHER COMMITTEE D.B. 2252. PG. 911 MAP # 2012 -34 PIN 0651 -50 -8188 0.447 ACRE CROSS ACCESS AND UTILITY EASEMENT -3 4a, mF'0044 A_ 6.387 ACRES TOTAL ETT FORWARD TOGETHER COMMITTEE D.B. 2252, PC. 911 MAP # 2012 -34 PIN 0651 -60 -8297 n a/rs -bar Mfr.. 0.031 ACRE CROSS ACCESS AND UTILITY EASEMENT MAP 53010 -844 STORM SEWER CASEMCNT 2ANn A70,2 -N ; ,r7:1 133 CROSS ACCESS AND UTILITY EASEMENT MAP 43010 -44 47010330 /2 6.49 ACRES TOTAL HARNETT FORWARD T00ETHER COMMITTEE. D.B. 2252, PG. 911 MAP # 2012 -34 PIN 0651 -60 -1083 Norm Caren. Harr. County I. Robert E. Gdwin, Jr. certify IMP Mir plat was drawn under my ....Man meaox ggal a fm 'n .. my eeparvr. an(e.ed e..<dpnon r.aa.aw •o sm ); u nr references net n: 1. on <eaor Ind cm.tl 01 drawn Item InlormWbn 0.06 . ot l Per ntr M+ ratio 1 a Ieulvlyd h 0, OOa;C Mae 1.5 Obbel Pm12Nnh0 SyeMm (0551 Mervalloni w7re ed b he ev e1" Pea Nang AaryraZ'a7ndarde, an •o'm . z e.nnmmr oorc raev sitio°IOnd(Itt wrn101denMi) uenB IM NC Ge del< Sum* Ira M. WNW Wilmer plot w a PMona.. a din d seal M MM aOS 7 -30 d. n.<+ mr alana dd seal MN ..app$ ear of °'yt[�_, xau. 11:.7 rrarea 5m:rA p N4;`P ia� UR +. •sat E Go8M0 nv egory a� �,ee retemOrnstion of west. Drum., a dB.. of be.. a cruel order. sow. or Our ercepflan . K_ 9 j. M240013 CO�UN�TY..N.C.�/',._ 1{'.07, TO PLED 021E 714 MAP NUMBER REG6TER OF DEEDS N172211,Y s. �- 0 By Harnett County Map Number fora= 3cAa_, SANITARY SEWER \ EASEMENT t . . Pe3010 •A63 ` STORM SEWER ....--/ {/ STORM SANITARY SEWER,, 0;513,11 EASEMENT - ua9 Nall In MdnaM I" ' • BOp7716tx r` \ '31RW! uAP 4M E: 30558OR•0AV •`V ?/• .∎ i ' ..1 4d El f.7 zo( see) 44 � `.� E: 168.05 (NANO x71 6 \2 j18 )v �`�..., �'°�- 60 �I, b;'3t `'gy tyneJ L °s2B.i1 RW3 s.o DTI N04 NCOS - 50113ICE' NC GRID-SAD 83!2007) �6 N1 706345.08 eF Er 1. .7,801(NAPO 78) Crest ed 1414.4200- 6/. - ' °'v.- HARNETT FORWARD TOGETHER COMMITTEE �` ---- "� D.B. 2252, PG. 911 L,MGq Nall In Id..elw MAP 02010 -575 085193.9 MAP 02010 -485 is 2055022.290 PIN 0650 -79 -1646 " .'STORM SEWER 4\4• / EASEMENT M40 51010 -Acs o� \ BAP MAINTENACE AND ACCESS \ i EASEMENT - MAP #3010 -425 [I: 180.x7 NA 0 8•) EI, ia9.33 WYO 37) RECOMBINATION SURVEY LOTS 3 & 4 BRIGHTWATER BIOTECHNOLOGY AND MEDICAL CENTER Property Of HARNETT FORWARD TOGETHER COMMITTEE Harnett County Minimum Building Setback Requirement. Indualrlal Zoning PRONT7 b' from 11/W REAR: 25' (50' 11 13)96* 10 beiden11,1 Zoning) S1DC: 25' (S0' If ..jaeon. ro RwN.61,1 zoning) Revisions: HARNETT HEALTH SYSTEMS D.B. 2567, P0. 866 TRACT #1 OWE J. WESTER HEIRS MAP #2008, PC. 913 PIN 0651 -70 -1090 Call Table Caws Access Easenwn1 D6 a 64440 E " 7 Eoar y0 Cd 5097 0l 471 0 3 40 LID 020 ' II 43 7 ug x 43'pT4(• _q 0 er _ CURVE TABLE: 4th .. }3 iR d45.09 ... chord 7. 7t N 3x 50' W N'2 11 60 27' TOWNSHIP: NEILLS CREEK COUNTY: HARNETT 50• 0 100 Horlmnkl Scale STATE: NORTH CAROLINA Parcel Number: 0651 -60 -1083 ZONE: IND WATERSHED DISTRICT: WS -IV endix 1. Final Plat. Note .tat has been recorded for Lots 3 4 and 5 onl . BRI HTWATER STREAMLINE LAND SURVEYING, Inc. NC FIRM C -1898 870 NC Si W, Coate, N.C. 27521 Phone: 910-897--7715 Fax: 910- 897 -7284 DATE: 6 -04 -20121 SURVEYED BY: REG FIELD FILE: 120501CT.00 SCALE: 1" = 100' DRAWN BY: REG 1- -- - --_..� 3 DRAWING 120604Hr,Asc FILE: FILE: \0650 \120501CT,IZORO4HF.OWG 12060411F _1 _ `\ , : 1 , 0 \i 1:d: Tie 33 ip{ - A-sE,3 r 44\ / N.ANS�rrid3uroU" marmot refra as.; 4.11 73. \sy' AE / . 6PE -- W . BUrF4n„A SITE DATA TABLE 65I6E 1 AREA/LOTS MASS 2 A 3 TOTAL ARWL0(S 10500150220 OR LEAF 0 AMER CRESTED UK CODE RIVER ROCK LAM 70.3 AC / 13 LOTS 23.3 AL / 5 LOTS 35.5 1C / 5 LOTS 120.1 k / 23 L073 3240 Li" 750 12 4510 LF N V ZO)AE COW & INO 1NAOm 1.01 4ZE 30.000 SF (00161 2014N0) 1.0 ACRE (110) 2011000) 1aR000 LOT WIDTH 100 FT (COMM 000330) 50 IH (NO 20(14110) SMACKS MKS A T33RW REM: 25' SOM: 0' (2R 6 AOMCEIR TO RE50R0ML MEMO Esoel REAR; 25' (56 c /MAWR TO RL40FHTM. NNW) SEC 25' (50' IF M11NiT TO RfSCDMV. Z0Y0) 4■2113) OF PRO.5CT RS105 Ewer \\ scx\ NOTES: . wAx 1.0& 0301* x03(0 TN: 9Aa. lxuaa*OAA.: us .o+. nwnnn t owls AC ""1'333 O011)0) 30 01` ALCM 00344009 200 NC MVO TM TCw11 *007 401 200=1 IIICSISOt WWII 1.0 wm5 0101 M.O. mama Ems m . 0400312/071 t.a ALSOS(as SSW. OE M . 41.10(1. x000 FAIN 3ReFOF..mOWAY 000.1 A 3x32 WOKS AL .R SM.. NOW SACS SOL 0/ 11wR�,nw CMG 71414 acaN11b LKS w..r te 00.1.1213 ..111.1 DIKLON100 Or r 001w.1w1. .Am AO WM. MS. nfr S776[1110ST O01103. FO, SAGS .06 W 1411.03 irt OF OS Aa3`Sl.[L1YAS. wrw Y St MUM= uSS MSS OU SC Re Oft 1 Tin An 35 10101010 0-01 01100000, Fen( 130 FRO.., ELMS 1.E-00) ROC ..1141050000 30 0204403 (1 1 0 0 30 0 1 0 03 1 0 0 0 11 0 . 0 30 0 1 3 00 0 0 7 0 - 0 ) 00 . A100 slow F Mass OS WAY A0 NC 01 M04 017304 00000 DLL 00/09/1100 300005. 0040( 30 13(000300 WA2 R 0010001 M M(A[i l3C 00 0 ) 030 w0.v0a A�AMx.WW� m 07 WS-N AMMO WS) lA2T -VFP. 140E KAMM FO41 (;aO >® MORI= 3, e0 Matt. 1 P 301- wa1100 L0. TO ecwm mamma FA CI-Do w me Iv& F30V.GT me% &uJ. MLL9[ TOTAL p1MC, OS 1030 M w0W07 w 3 00 MTAOF.. 11. DEM 112000E S.J. 0E NG1.AAWN d se OFT a moot wort or Wa. e y / 1�27tfJJ t05F // / or \\ \ \\ 1\ \) ) / w +� \ / j WRROJENO20 PER ///RW- 5105 1 • 202000: eOAa \ allI JIIi)F //! `x ,isansiesiGRAPHICSEALE // ! �\ ` 1 Inch -1306 • ��h_ �{, IIBRIGHTWATER I SCIENCE AND TECHNOLOGY CAMPUS INA ��Ili'^T7• A''endix 2. Final Plat. A. •roved Preliminar Plat BRI HTWA E HAR PRELIMINARY SUBDIVISION PLAN WITHERS & RAVEt1 L 1(" !rt.Rr..rmn .ANFAFnm. 1 of2 TYPICAL ROADWAY SECTION - 30 B-B CARMEyB�E�RpLEAF TNAR RNER ri IANEN TYPICAL ROADWAY SECTION - 66' B-8 WITH MEDIAN BRIGHTWATER DRIVE NR NOM 49 AND RAY DIMENSIONS VARY ON BRICHTWAIER DRIVE BETWEEN THE ROUNDABOUT AND LIS -401, TO ACCOMMODATE TURN (AMA BRIGHTWATER SCIENCE AND TECHNOLOGY CAMPUS A.•endix 2. Final Plat. A.. roved Preliminar Plat BRI HTWATE ARNE H_ TS_._. _... NORTH CAROLINA PRELIMINARY SUBDIVISION PLAN WITHERS Sr RAVENEL RO1RlllR I RLARRRRI Y IVY IVY ILLUSTRATIVE MASTER PLAN B RIGHTWATER WITHERS Appendix 3. Conceptual Master Plan RAVENEL_ SJRYLVCRE mt— mlTmrmmm 1 OIHHHHH RINfHHi{{ 11141__ 1111/1/111 111111 JRJJJT7TTClfifl_HMTIT 11111 I f 1 111 nnl'1. HHHHHIHHHHHI {}HIIIIIIIIHD OHHWHHpIII!INHfµpHHµlIH+Dj IIIL _ 1 II'111111111 ' I IUIIHHHHfD ■ >r. MILL :f1111111T1111111111T'IWll111Lf As.endix4. Detailed Master Plan BRIGHTWATER _ BRIGHTWATER aa4 Ca PRELIMINARY WORKING DRAWING WITHeRQ & RAV NEL ��l' BRIGHTWATER SCIENCE 3.0 �� [g!" ® ` AND TECHNOLOGY CAMPUS ,i PHASE I INFRASTRUCTURE EXISTING CONDITIONS As sendix 6. Name and Location of Ad'acent Pro•ert Owners BRIGHTWATER 2012 - June 30, 20 Harnett County Department of Public Health Activities Summary Jul A &r Oct Front Desk - Check-in Appointments 736 591 797 699 Front Desk - Check-in Walk-Ins Health Clinics Child Health - Well Clinic Fe_a t'ar Apr) 120 256 241 298 Child Health - Sick Clinic Child Service Coordination (CC4C) Family Planning 48 79 67 118 183 General Clinic -(BP, BS, Chol.,etc.) Immunizations 56 253 343 80 71 318 107 147 179 527 165 111 Maternity Care Coordination (OBCM) Maternity (Prenatal Clinic) TB Services STD Screenings HIV/AIDS Tests Total Services 169 322 393 279 OT! AVG. 164 208 244 227 ',133 137 135 130 130 62 65 99 96 843 290.75 210.75 532 322 133 80.5 37 63 69 74 24 50 45 54 10941 1662 2120 1651 Reportable Disease Cases Tuberculosis HIV AIDS STD's Other 243 73 60.75 43,25 0 0 1 0 6417 604.3 0 0 0 am— mi ...),11111 MEM Total Services 11 10 0 0 0 8.5 L borater:v WIC Active Participation Vital Statistics 298 3T--) 713 2830 483 830 2890 42 472 i 3 971 '1039 2895 1189 1846 3733 396.33 461.5 8615 2871.7 Births 69 54 49 55 227 56.75 Deaths _ . " — 50 43 62 35 190 47.5 nvironmen ea # of Improvement Apps Confirmed Number of Permits Issued Number of Completions 24 48 37 41 36 37 22 51 26 35 32 45 Number of Existing Permits Repair Permits Issued 18 14 13 13 150 37.6 146 36.5 138 34.5 58 14.5 5 5 3 3 Permits Denied 0 0 0 0 ■ 16 4 Food and Lodging Establishments Inspect'd/Reinspected Private Water Supplies 0 0 74 47 62 56 239 59.75 Applications Received 5 4 1 3 Home Health 13 3.25 Current Patient Caseload 229 248 248 247 Admissions 33 59 61 63 Discharges 32 30 41 52 972 243 216 54 Skilled Nursing Visits Made 458 431 422 569 ■•■ Home Health Aide Visits Made Speech Therapy Visits Made 93 86 146 90 155 38.75 1880 470 415 103.75 9 11 Physical Therapy Visits Made 89 312 360 413 ".• Occupational Therapy Visists Made 32 41 37 71 33 8.25 1174_ 293.5 181 45.25 updated 11/06/2012