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PUBLIC UTILITIES STAFF REPORT
Harnett County, North Carolina
Planning Department
108 E. Front Street, Lillington, NC 27546
Phone: (910) 893-7525 Fax: (910) 893-2793
Development Name: Ballard Woods Phase 4B – Final Plat
Property Description
PIN(s): 0651-39-0029.000 & 0651-39- Acreage: 25.00 acres
5994.000
Address/SR No.: Ballard Road (SR 1437)
Water
Public water is available for this development (via Harnett County)
Water capacity is available for this development
Nearest water line location (Road name & SR#): Joseph Alexander Drive
Nearest water line size: 6”
Fire flow is available for this development
Lines permitted under DENR Permit: 06-01818 (DEH Serial Number)
Sewer
Public sewer is available for this development (via Harnett County)
Sewer capacity is available for this development
Nearest sewer line location (Road name & SR#): 48” Wastewater Interceptor
Lines permitted under DENR Permit: WQ0030976 (DWQ Serial Number)
NOTE: Sanitary sewer lines have been installed inside this subdivision, but the sanitary sewer
outfall line has not been installed and connected to the county’s existing sewer system.
Although sewer capacity is available to serve this development, the sanitary sewer system
cannot be placed into service and the temporary septic tanks that are proposed for the 21 lots
in Phase 4B must be approved by the Harnett County Environmental Health Department. Once
the connection has been made to the county’s existing sanitary sewer system, the developer
must be responsible to remove the septic tanks and associated drain fields from service and
provide the homeowners with the plumbing services to connect their houses to the sanitary
sewer system. This requirement will apply to both Phases 4A & 4B once this final plat for
Phase 4B has been recorded with the Harnett County Register of Deeds.
Additional Requirements
As-Built Record Drawings Yes No N/A
Cost Statement for water improvements Yes No N/A
Cost Statement for sewer improvements Yes No N/A
Professional Engineer’s Certifications for water/sewer extension Yes No
N/A
Final Plat & As-Built Record Drawings are identical Yes No N/A
DOT Encroachment Agreement Yes No N/A
Distance to nearest water/sewer lines noted (Site Plan Only) Yes No N/A
Master Plan submitted for additional phases if intended Yes No N/A
Ballot
REVIEWER: Tim Payseur Date: February 25, 2009
VOTE: Conditionally Approve
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CONDITIONS:
SHORT TERM:
The sewer outfall line for Phases 4 and 5 was not installed between Phase 4 and the 48” HC-FV
WW Interceptor. The sewer outfall line should be installed, inspected and certified for
operation before the final plat for Phase 5 (or any portion of Phase 5) may be approved. This
condition will not pertain to the final plat for Phase 4B, but it is being included with this staff
report to provide the information to the developer.
Note: The developer must follow the required procedure to obtain the necessary easements for
the sewer outfall line as outlined below in Section 30.2 Acquisition of Easements For Developers In
County Participation Projects of the Harnett County Water and Sewer Ordinance.
Section 30.2 Acquisition of Easements For Developers In County Participation Projects
Should a developer encounter problems acquiring utility right-of-way across private property for a
project, he may request a meeting with the HCDPU Director, or his designee, to discuss gaining
assistance from the County . For eligibility of participation by the County, the subject water or sewer
line must serve a public purpose or benefit as defined in the County’s case as providing a minimum
value of $250,000 tax base per lot and a minimum number of 50 lots. The Director will review and make
a determination as to possible eligibility for participation If the Director determines there is a valid
basis for participation, the process will be explained to the developer. Agreement to participate by the
developer will result in a letter of recommendation to the Legal Services Department and the County
Manager. If the Legal Services Department agrees that participation is warranted then they shall notify
the developer in writing and then in conjunction with HCDPU meet with the developer to review his
obligations. All property maps and descriptions will need to be approved by the County and need to
comply with these standards and procedures.
(a) One (1) copy of blueprint of each map with a copy of the descriptions of the taking shall be
submitted by the developer’s engineering firm/surveyor for review. The map and descriptions need to
be sealed by a professional surveyor.
(b) Legal will contact the developer’s engineering firm/surveyor after review is completed so that
review comments can be addressed.
(c) The developer’s engineering firm/surveyor will have to re-submit a copy of blueprint of the
corrected plans and a copy of the corrected descriptions, together with all the copies marked with
corrections requests.
(d) When Legal is satisfied that all changes have been made, the developer’s engineering firm/surveyor
will be contacted and asked of submission of the following items:
The original mylar of the plans, signed, sealed and dated by a professional surveyor.
A copy of the legal description, signed, sealed, and dated by a professional surveyor.
A dxf of dwg drawing file submitted on 3.5” diskette or through email, for all computer-generated
with the drawings. This file should be on project coordinated (I.e. NAD83 coordinates). Also an ASCII
points file, with the point number, coordinates, and descriptor of each point.
(e) The developer’s attorney will need to prepare the required deeds and contact the County’s Legal
Department for the approval of the deeds.
(f) The developer or his attorney will furnish the Legal Department with a copy of the deeds after they
have been recorded in the Office of the Register of Deeds of Harnett County, NC.
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(g) In lieu or preparing property maps, legal descriptions, deeds and deeds of assignment, the
developer may choose to have his surveyor prepare a plat of recordation. The Legal Department will
still review the plats. Once the maps have been finalized they will need to be submitted to the Planning
Department for their review. The developer may then have the owners sign dedications statements on
the plat.
(h) In the event that the property owner denies the developer’s surveyor access to the property, the
surveyor shall compile the maps needed for the easements from publicly available sources and use
these documents to estimate the easement square footages required. The estimated value of the
easements, per square footage, based on the independent appraisal shall be multiplied by the estimated
required square footage of the easement as a basis of offer.
This offer may be considered as sufficient proof that a good-faith effort was made. Final settlement
value will be contingent upon a survey meeting the County’s requirements as stated above.
The Developer shall send letters to the property owners requesting permission of site access and
HCDPU will initiate contact with the affected property owners to alert them to the activity. Based on
the approved drawings and descriptions, the Developer commissions an independent appraisal of the
properties. An offer shall be in writing to the property owner and sent via certified mail, return receipt
requested. Upon refusal of the offer, as detailed above:
(i) The County will schedule a meeting with the developer and the affected property owner(s) to;
discuss the situation, explain the necessity for the project (e.g. public good, public necessity,
coordination with the long-term infrastructure development of the County), and ascertain that an offer
has been made and effused. Furnish Legal Department copies of correspondence as written
documentation.
(j) If condemnation proceedings are the only option left to obtain the necessary easements, a Board of
Commissioner Agenda item from the Harnett County Department of Public Utilities Director to the
County Manager must be prepared and sent and copied to the Legal Department.
(k) Legal Department will notify the developer and the affected property owners as to the date, which
the Board of Commissioners will consider the request.
(l) Board of Commissioners will decide as to whether or not to direct Legal to initiate the
condemnation process of the property in question. Condemnation under this Policy shall be subject to
the Board of Commissioners findings of public purpose, public necessity, and approval of exercise of
eminent domain.
(m) Upon the Board of Commissioners approval and prior to County staff starting action, the
developer to deposit with the County twice the amount of the estimated cost of the right-of-way.
The Developer will have the right to have his attorney participate in the process in conjunction with the
County attorneys. If the Developer elects not to, he shall furnish a waiver to the County to that effect.
Upon obtaining the right-of-way, the County shall refund to the developer all funds (item m) over and
above those required to obtain the right-of-way. In the event that condemnation becomes and is
approved by County Commissioners, the developer shall write a letter to the County stating that he will
be fully responsible for any and all cost and expenses awarded by the court in the condemnation case.
For County projects, that letter will be written to County Planning. At the option of the County, the
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developer may be required to deposit additional funds up to five times the amount of the estimated
right-of-way value. The County will retain these funds until completion of the judgment, at which time
any remaining monies will be returned to the developer. The money on deposit with the County will
bear no interest.
LONG RANGE:
Please visit www.harnett.org/utilities for more information on the approval process.
The Professional Engineer should provide HCDPU the final PE Certifications and the associated
As-Built Record Drawings on the sewer outfall line once it has been constructed in accordance
with the approved plans. These documents must be submitted to Harnett County Department
of Public Utilities for the final plat approval.
The developer must provide HCDPU a one (1) year warranty on the water and sewer lines
installed to serve this development.
Page 4 of 4 PUBLIC UTILITIES STAFF REPORT