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Home My WebLink About12181996 .,..... "..... f- .""'/ .....) -;.~"'....! i."--._",. I...,,,, HARNETT COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, NOVEMBER 18, 1996 The Harnett County Board of Commissioners met in regular session on Monday, November 18, 1996, in the Commissioners Meeting Room, County Office Building, Lillington, North Carolina. Members present: H. L. Sorrell, Jr., Chairman . Beatrice Bailey Hill, Vice Chairman Dan B. Andrews Joseph T. Bowden Walt Titchener Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Vanessa W. Young, Finance Officer Kay S. Blanchard, Clerk to the Board Chairman Sorrell called the meeting to order at 7 p.m. Commissioner Bowden led the pledge of allegiance and prayer. Commissioner Titchener moved to add the following items to the agenda: Public Utilities plumbing contract, grant agreement regarding Crossroads Church property, resolution on road sign moratorium, wrecked vehicle to be declared surplus property, and scheduling of a public hearing on CDBG funding. Commissioner Andrews seconded the motion and it passed with a unanimous vote. Commissioner Hill moved to approve the agenda as published with additions noted above. Commissioner Andrews seconded the motion and it passed with a unanimous vote. CONSENT AGENDA Upon motion by Commissioner Andrews and seconded by Commissioner Bowden, the Board unanimously approved the following items on the consent agenda: . 1. Minutes: Regular Meeting, November 4, 1996 2. Budget Amendments: 583 Clerk of Court (Fund 10-General Fund) Code 10-4900-0160 Maint. & Repair-Equip. 390. increase 10-3990-0000 Fund Balance Appro. 390. increase 596 Planning & Inspections (Fund 10-Gen.Fund) Code 10-7200-0030 Salaries & Wages 1,000. decrease 10-7200-0450 Contracted Services 1,000. increase 597 Governinq Body (Fund 10-Gen. Fund) Code 10-4100-1511 Rape Crisis Pass I Through Grant 1~,404. increase 10-3480-0790 Rape Crisis Pass Through Grant 5,861. increase 10-3480-0800 VOCA Pass Through Grant 5,543. increase 598 Public Utilities (Fund 79-South Central Phase III) Code 79-9025-0200 Legal/Admin. SCIII 12,500. increase 79-9025-0800 Contingency 12,500. decrease 599 Governinq Body (Fund 10-Gen. Fund) Code 10-4100-0040 Professional Services 25,000. increase 10-3990-0000 Fund Balance 25,000. increase 600 Public Buildings (Fund 10-Gen. Fund) . Code lO-5000-0150 Maintenance & Repair 50,000. increase 10-3990-0000 Fund Balance 50,000. increase 601 Public Utilities (Fund 76-Water Plant Expansion) Code 76-9026-0091 ABC Plumbing 63,470. increase 76-9026-0800 Contingency 63,470. decrease I 603 Public Utilities fFund 37-Southwest Water &/ Sewer Dist.) Code 37-9006-2024 Debt Service-Prin-94 ! COPS 28,733. decrease 37-3990-0000 Fund Balance-Appro. 28,733. decrease 37-9006-1200 Capital Reserve 48,145. decrease 37-9006-1561 Interfund Trans. SW Regional 48,145. increase .- .~---- -~-~~- "-----,..~.-~ ,_...._-.~---'--~.-~_..~-.--._--~---~~~--~._~._._--- - - "--~'---~'" -- .-------,------ - -~_..- r=:;')~ v ,'-. '"'' 604 Public utilities (Fund 77-Southwest Reqional Project) Code 77-9028-0700 Interest during const. 48,145. increase 77-3970-0020 Interfund Trans. SW Operating 48,145. increase 605 Public utilities (Fund 32-Northeast Metro Water Dist.t Code 32-9001-2011 Debt Serv~ce Prin-COPS 116,900. increase 32-9001-1200 Capital Reserve 14,147. decrease 32-9001-1201 Water Plant Reserve 67,904. decrease 32-3990-0000 Fund Balance-Appro. 34,849. increase 606 Public Utilities (Fund 76-Water Plant Expansion) Code 76-9026-0740 Capital Outlay 11,813. increase 76-9026-0800 Contingency 11,813. decrease . 607 Public Utilities (fu~d_7~-South Central Phase III) Code 79-9025-0740 Capita! uut!ay 11,000. increase 79-9025-0800 Contingency 11,000. decrease 608 Administration (Fund 10-Gen. Fund) Code 10-4200-0740 Capital Outlay 1,750. increase 10-4200-0450 Contracted Services 1,750. decrease SUBDIVISION PLAT 3. Final Subdivision Plat for Heritage Village, Ph VI, Block F, HERITAGE VILLAGE Section III, 25 lots, owner: Kilarnold Corp., NC 24, Johnsonville Township, unzoned, 21.36 acres LIBRARY GRANT 4. Receipt of $1,600 NC State Library grant award for Library Readers Advisory Project 5. Change Order G-2, Sigma Construction: additional $2,545.24 CHANGE ORDER: for exterior signage and other miscellaneous work at new DSS/ SIGMA CONSTRUCTION Health facility ADD ROAD TO SYS. 6. Resolution adding roads to State System (Attachment 1) PRINTER RECOMEND. 7. Printer recommendation for County Manager's Office TAX REFUNDS 8. Tax Refunds (Attachment 2) APPOINTMENTS Commissioner Hill moved to appoint three alternate members to the Board of Adjustment for 3-year terms which will expire 11/30/99: - Kenneth Lee from District 2 . - Thomas G. Stephens, Sr. from District 3 - Olan Fuquay from District 4 Commissioner Bowden seconded the motion and it passed with a unanimous vote. Chairman Sorrell asked if there was a motion to revive ANIMAL CONTROL consideration of the proposed amended Animal Control Ordinance ORD. which was tabled at the November 4th Board meeting. No motion was offered and the matter remained tabled. SCHEDULE OF VALUES Michael Stewart, Chief Appraiser, Tax Department, presented for the Board's consideration the proposed 1997 Schedule of Values. ADOPTED Commissioner Titchener moved for adoption of the Schedule of Values as presented. Commissioner Andrews seconded the motion and it passed with a unanimous vote. PERMITS FOR "FRAN" George Jackson, Planning Director, reported on the following REPAIR number of permits issued for the repair of damage caused by Hurricane Fran as of October 31, 1996: Electrical Permits 60 Building Permits 7 Mobile Home Set-up Permits 3 These permits were issued without charge. Commissioner Andrews moved to extend issuance of permits without charge until December . 31, 1996. Commissioner Hill seconded the motion and it passed with a unanimous vote. Jack Bryan, Director, Department of Social Services, provided CHILD DAY CARE background information concerning funding for Child Day Care Services. Wilma McGregory, DSS staff member, gave an overview of the Day Care Program in Harnett County and presented a request for additional personnel. Commissioner Hill moved to proceed with advertising, but that the Board would consider positions and funding at a future meeting. Commissioner Bowden seconded the motion and it passed with a unanimous vote. OPEN HOUSE AND In the County Manger's Report, Mr. Emory reminded everyone that RIBBON CUTTING the Open House and Reception for the new Health, DSS, and Aging 'L_~__~_~___._ _~#,~~_ ..._~._,_--'.~_.~ _..~ __. e: #) 7 ; ,.~"" ,/ ........- ~- -.. ,; facility at the Governmental Complex will be Sunday, December 1, 1996, 2:00 - 4:00. PLUMBING CONTRACT Dan Boone, The Wooten Company, reported to the Board on a Public WATER TREATMENT Utilities plumbing contract that was rebid. At this time the PLANT PROJ. recommendation is to accept the negotiated price for Contract II, Plumbing for the Water Treatment Plant project. The proposed contract is with ABC Plumbing Company, Inc. The price proposed is $63,470. Commissioner Bowden moved for approval of the contract. Commissioner Andrews seconded the motion and it passed with a unanimous vote. . CROSSROADS BAPT. In order to close out the property acquisition for Crossroads CHURCH Baptist Church Property, State regulations require Board adoption of a grant agreement prior to the award of grant funds. Commissioner Titchener moved for adoption of the resolution and grant agreement regarding this matter. Commissioner Andrews seconded the motion and it passed with a unanimous vote. (Attachment 3) RESOLUTION RE: Commissioner Titchener moved for adoption of a resolution to MORATORIUM ON establish a moratorium of all road naming and renaming petitions ROADNAMING until E-911 addressing is completed. Commissioner Bowden seconded the motion and it passed with a unanimous vote. (Attachment 4) VEHICLE DECLARED Commissioner Bowden moved to declare the below listed wrecked SURPLUS county vehicle surplus in order for the title to be transferred to the salvage company. Commissioner Hill seconded the motion and it passed with a unanimous vote. 1991 Ford LTD Crown VIN #2FACP72GOMX176538 Commissioner Titchener moved to schedule a public hearing for the SCHED. PUBLIC Small Cities CDBG Program on December 2, 1996. Commissioner HEARING CDBG Bowden seconded the motion and it passed with a unanimous vote. CLOSED SESSION Commissioner Hill moved that the Board go into closed session for the purpose of discussing matters relating to the location or . expansion of industry or other business in the County in accordance with N.C.G.S. 143-318.11(a)(4). Commissioner Titchener seconded the motion and it passed with a unanimous vote. Commissioner Hill moved that the Board come out of closed session. Commissioner Andrews seconded the motion and it passed with a unanimous vote. ADJOURNMENT There being no further business, Commissioner Bowden moved that the meeting adjourn. Commissioner Hill seconded the motion and it passed with a unanimous vote. The Harnett County Board of Commissioners Meeting, November 18, 1996, duly adjourned at 8:30 p.m. ~L~{ A~/ ~ dJl~ Kay SJBlanchard, Clerk to the Board . ~----.-'~------~-~.- -_.._~.-~ -~---~-'-~---<".~~-----""-------"~---~--~~- ----~--_.~._-------~.--~------.-.. -.- ,---. ~----~-.,.,--- C'^Q ~/ '\ ~, L ;~:"d' ATTACHMENT 1. RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners do hereby, by proper execution of this document, . request that the North Carolina Department of Transportation add to the State's Secondary Road System for maintenance, the below listed streets: The Township Subdivision Chinaberry Lane Gaston Court Adopted this 18th day of November, 1996. HARNETT COUNTY BOARD OF COMMISSIONERS //~L ATTEST: / H. L. - sorre~ Jr., Chairman J.~4. &lgA'-~ ay : Blanchard Clerk to the ,Board . ATTACHMENT 2. . ;",,'.. ""C:.~:',: ~'.':' ~:v: &.. ~~.-:~~~~.. C:::_.:~,~' ::C'.....: ~.;: C.:.:;r~.?:;:::"i~n':r,J 0:":';;_"- IJ - 9 h REFUND REPORT FOR OCTOBER, 1996 k.b J J 2-Nov-96 BILL NUMBER NAME REASON AMOUNT YEAR MONTH 96-532351 JERRY M DMV ERROR COUNTYWIDE - 9810 X .70 = 68.67 1996 OCT BRADLEY NOR HARN FI - 9810 X .09 = 8.83 JANE S BRADLEY NOR HARN RE- 9810 X .07 = 6.87 RT 1 BOX 93 B TOTAL - 84.37 FUQUAY VARINA, NC 27526 96-513720 ROGER D SOLD VEHICLE, COUNTYWIDE - 5333 X .70 = 37.33 1996 oa CARTER TURNED IN PLATE BUIES CR FIR - 5333 X .10'" 5.33 JANE H CARTER TOTAL - 42.66 #G ROUTE 1 BOX 239 L1LLINGTON, NC 27546 95-26787 THOMAS & 1990 CHEV DOUBLE COUNTYWIDE - 11570 X .70 = 80.99 1995 OCT SANDRA LISTED WITH DMV. BLACK RlV RE - 11570 X .05 = MCLEOD 1984 CONNER MH 5.79 RT 1 BOX 310 PICKED UP AS REAL TOTAL - 86.78 ERWIN. NC ESTATE 28339-9701 f") \c.~ ; "-- ... 96-502524 BRIAN SCOTI SOLD VEHICLE, COUNTYWIDE - 4833 X .70 = 33.83 1996 OCT JOHNSON TURNED IN PLATE AVE FIRE - 4833 X .04 = 1.93 RT 3 BOX 58 A AVE RESC 4833 X .045 = 2.17 DUNN, NC 28334 AVE SCHOOL - 4833 X .02 = .97 TOTAL - 38.90 95-612199 JOHN M SOLD VEHICLE, COUNTYWIDE - 2562 X .70 = 17.93 1995 OCT MOSELEY TURNED IN PLATE SP SPR FIRE - 2562 X .10 = 2.56 BRIANA BENH RESC - 2562 X .025= .64 MOSELEY TOTAL - 21.13 . 115 LAKERlDGE DR CAMERON, NC 28326 96-520648 VERSIA C SOLD VEHICLE, COUNTYWIDE - 1230 X .70 = 8.61 1996 OCT PARKER TURNED IN PLATE CITY/COATS - 1230 X .71 = 8.73 708 S ORANGE ST GROVE FIRE - 1230 X .08 = .98 PO BOX 224 GROVE RES - 1230 X .06 = .74 COATS, NC 27521 TOTAL - 19.06 96-525020 BURGESS VEHICLE COUNTYWIDE - 250 X .70 = 1.75 1996 OCT PICKNEY TRANSFERRED,TAGS BUlES CR FIR - 250 X.10 = .25 . MARSHBANKS, TURNED IN TOTAL - 2.00 JR 215 MARSHBANKS ST BOX 1136 BUlES CREEK, NC 27506 95-564073 KENNETH DALE TAXPAYER DOES NOT COUNTYWIDE - 3237 X .70 = 22.66 1995 OCT THOMAS RESIDE IN THE TOWN BUlES CR FIR - 3237 X .10 = 3.24 VICKI LYNNE OF TOTAL - 25.90 ROYCE THOMAS L1LLINGTON, DMV HAD 610 MAIN ST WRONG ADDRESS PO BOX 658 . BUIES CREEK, NC 27506 96-533343 EDSEL GUY SOLD VEHICLE, COUNTYWIDE - 1190 X .70 = 8.33 1996 OCT SMITH TURNED IN PLATES N HARN FIRE - 1190 X .09 = 1.07 RT 2, BOX 224 A N HARN RES - 1190 X .07 = .83 FUQUAY TOTAL TO REFUND =10.23 VARINA, NC 27526 96-54410 I VICKIE SOLD VEHICLE, COUNTYWIDE - 3996 X .70 = 27.97 1996 OCT WALLACE TURNED IN TAGS BENHA V. FIRE - 3996 X .08 = 3.20 HICKMAN BENHA V. RES - 3996 X .025 = 1.00 RT 1 MCNEIL RD TOTAL - 32.17 PO BOX 716 BROADWAY, NC 27505 ATTACHMENT 3. . GRANT AGREEMFNT . STATE AID TO AIRPORTS AIRPORT: HARNETT COUNTY BETWEEN THE N. C. DEPARTMENT OF TRANSPORTATION, AN AGENCY OF THE STATE OF NORTH CAROLINA AND PROJECT NO: 9.9945961 HARNETT COUNTY This Agreement made and entered into this the 'fltl; day of l.!ovof.obtb~r . 19 qlo . by and between the NORTH CAROLINA DEPARTMENT OF TRANSPORTATION (hereinafter referred to as "Department") and the HARNm COUNTY (herei nafter referred to as "Sponsor"). ------~.~~-- -"'-~~'-' -'--"--'-'~--~ 1.::"00 ~ -<i..,. 'u:i 1\ }I . ' .. .........., '. ~lIHfSSflli WHEREAS, Chapter 63 of the North Carolina General Statutes authorizes the Department. subject to limitations and conditions stated therein. to provide State Aid in the forms of loans and grants to cities. counties. and public airport authorities of North Carolina for the purpose of planning, acquiring. and improving municipal, county. and other publicly-owned or publicly controlled airport facilities. and to authorize related programs of . aviation safety, education. promotion and long-range planning: and WHEREAS, the Sponsor has made a formal application dated the 10th day of October, 1996. to the Department for State Financial Aid for the Harnett County Airport: and WHEREAS. a grant in the amount of $1?-5.301 (not to exceed 90 percent of the non-federal share of the final, eligible project costs) has been approved subject to the conditions and limitations herein: and WHEREAS. the Grant of State Airport Aid funds will be used for the following approved Project (if a federal aid project. this scope shall also include any modifications thereto by the Federal Aviation Administration): "LAND ACQUISITION - CROSSROADS BAPTIST CHURCH" NOW THEREFORE. the Sponsor and Department do mutually hereby agree as follows: 1) That the Sponsor shall promptly underta~e the Project and . complete all work on the Project prior to the 1st day of Januarv. 1998. unless a written extension of time is granted by the Department. 2) Work performed under this Agreement shall conform to the approved project description. Any amendments to, or modification of, the scope and terms of this Agreement shall be in the form of a Modified Agreement mutually executed by the Sponsor and the Department. except that an extension of time may be granted by the Department by written notice to the Sponsor. 3) The Sponsor certifies that it has adhered to all applicable laws. regulations. and procedures in the application for and Sponsor's approval of the Grant. 4) For a material breach of this Agreement or the Sponsor's Assurances. the Sponsor shall be liable to the Department for the return of all grant monies received. . 5) The Sponsor agrees to adhere to the standards and procedures contained in the State Aid to Airoorts Proaram Guidance Handbook (second edition. dated January, 1990). unless the Department issues a written waiver. 6) The Sponsor agrees to comply with the "Sponsor's Assurances" contained as a part of this Agreement. "- . ..-- ,-'... -- .~,. - '1 :b'~?f '-"'-'.:'" '+ <.. ...~.;."'" IN WITNES~ ..rlEREOF. THE PARTIES HERETO. HAVE. ...J(ECUTED THIS GRANT AGREEMENT THE DAY AND YEAR FIRST WRITIEN ABOVE: NORTH CAROLINA DEPARTMENT OF TRANSPORTATION BY: Deputy Secretary of Transportation NCDOT SEAL . ATTEST: SPONSOR: H~ty /' Slgned. .V-. ,'" . nL# " ~ .- . Title: ./r ho..il"~4.n I 'R,J,,~ eOIo.oMo\.i~'\;lll e,..~ Attest: ~ .J. iU~ SPONSOR SEAL ----------------------------------------------------------------------------- RESOLUTION A motion was made by C.~""l'':b. i ,s i h n e.... W4...\ t ~ e.~ (Name and Title) and seconded by -.C.A~W'd\s.riI'l~4r t)~'f\ B. Ift..J..~w.$ for the adoption of the (Name and Title) following Resolution. and upon being put to a vote was duly accepted: . WHEREAS. a grant in the amount of $125.301 has been approved by the Department based on a total estimated cost of $139.224 and WHEREAS. an amount equal to or greater than 10% of the total project cost has been appropriated by the Sponsor for this Project. NOW THEREFORE. BE AND IT IS RESOLVED THAT THE c.. h a.. \ Y'hl4. M. (Title) of the Sponsor be and he hereby is authorized and empowered to enter into a Grant Agreement with the Department. thereby binding the Sponsor to the .fulfillment of its obligation incurred under this Grant Agreement or any mutually agreed upon modification thereof. ----------------------------------------------------------------------------- 1. K Q.. \J S . 13\0..'1'\ e.\"d . Co. \e.l'\c. 11> 'fi... BDtl.Y"d of . , (Name and Title) the ~ .r~r-1).r. 'h.,. \1eH do hereby (Sponsor certify that the above is a true and correct copy of an excerpt from the . minutes of the J:lll.\"'Ot.tt ('j)l..Lnty Bor..",.f o.(! Cb'nl.rMis."iDh.tJ~ of a meeting (Sponsor) duly and regularly held on the ~~tl day of N()ve.ht~s,r . 19.1L. This. the I ~ 'H.. day of ~ e.nt.b.PA'. . 19.H... SPONSOR SEAL Signed: -K~ ,4 - ~a.ruJ Title: .c.le.~k. ~ 'H... Jj"a..,.,j Of The: l-\;a.rne..lt~. ~ o~ ('bhtVki.p IbAt:....T t;'l? SECT! ON A ~I;l"~ \~...! ._~" . SPONSOR'S ASSURANCES: GENERAL CONDITIONS A-I. The Sponsor certifies that it holds fee simple title to the property on which this project is to be constructed. In the event any work is proposed on property which has an easement or lease in the Sponsor's name. the Sponsor agrees that it will comply with the Department's conditions and receive written approval prior to any construction on such lease or easements. This condition does not apply to planning projects. A-2. The Sponsor agrees to operate the Airport for the use and benefit . of the general public and shall not deny reasonable access to public facilities by the general public. A-3. The Sponsor agrees to operate. maintain. and control the Airport in a safe and serviceable condition for a minimum of twenty (20) years following the date of this Agreement and shall immediately undertake. or cause to be undertaken. such action to correct safety deficiencies as may be brought to its attention by the Department. A-4. The Sponsor agrees that any land purchased. facilities constructed. or equipment acquired under this Agreement shall not be sold. swapped. leased or otherwise transferred from the control of the Sponsor without written concurrence of the Department. A-5. The Sponsor agrees that the state share of any land purchased. facilities.constructed. or equipment acquired under this Agreement shall be credited to the Department in a manner acceptable to the Department in the . event such land. facilities or equipment are subsequently disposed of through sale or lease. A-6. Insofar as it is within its power and reasonable. the Sponsor shall. either by the acquisition and retention of property interest. in fee or easement. or by appropriate local zoning action. prevent the construction of any object which may constitute an obstruction to air navigation under the appropriate category of Federal Air Regulation Part 77. 14 CFR 77. A-7. Insofar as. . c is within its power and reasol,...Dle. the Sponsor shall. either by acquisition and the retention of property interest. in fee or easement. .or by appropriate local zoning action. restrict the use of land in the airport's environs to actiyities and purposes which are compatible with normal airport operations including landing and takeoff of aircraft and the noise produced by such operations. A-8. Terminal building spaces constructed under this Grant Agreement shall be for the use of the general public. The Sponsor agrees that it will not use any space so constructed for private use. or charge fees for the use . of such space. without the written approval of the Department. SECTION B SPONSOR'S ASSURANCES: PROJECT ADMINISTRATION B-I. The Airport shall comply with all requirements of the State Aid to Airoorts Proaram Guidance Handbook (second edition. January. 1990). "..--- ~ ?~ ~--~) B-2. The Sponsor shall submit draft plans and specifications. or . approved alternate. for the project for review by the Department prior to advertising for bids on the Project. Should bi~s not be required on the project. the Sponsor shall submit a detailed worK scope and estimated costs prior to requesting "Project Concurrence" to undertaKing the project. All plans Cand alternate) shall be supported by engineer's report. B-3. Bids will be taKen in accordance with N. C. General Statute . 143-129. Following bid opening or final contract negotiations. the Sponsor shall submit the "Project Concurrence" request along with the bid tabulations to the Department for review. The Department will take action on the request including the approval or disapproval of the Sponsor's Employment of specific contractors within ten (10) davs of receipt. B-4. All contractorCs) who bid or submit proposals for contracts in connection with this project must submit a statement of non-collusion to the Sponsor. B-5. The Sponsor shall not commence construction ur award construction contracts on the project until a written "Project Concurrence" is co-signed by the Sponsor's Representative and the Department or alternate written approval is provided by the Department. B-6. The Sponsor shall submit Quarterlv status reports to the Department. unless otherwise instructed. and will immediately notify the Department of any significant problems which are encountered in the completion of the project. . B-7. The Sponsor shall notify the Department of any significant meetings or inspections involving the Sponsor. his contractorCs), consultantCs). and/or federal funding agencies concerning Project. B-8. The Sponsor shall provide the Department with such interim plans. specifications. reports. and other studies as may be produced under the Project prior to the acceptance of such Document by the Sponsor. Further. the Sponsor shall provide the Department with a final copy of such documents following their approval and acceptance by the Sponsor. B~9. The Sponsor shall notify the Department within thirtv (30) days of completion of all worK performed under this agreement for the purpose of final acceptance inspection and completion of audit requirements by the Department. B-IO. The Sponsor has full responsibility for assuring the completed Project meets the requirements of the Department and appropriate federal . funding agencies. The Sponsor further certifies that all local. state. and federal requirements for the conduct of this Project shall be met. B-11. It is the policy of the Department not to award contracts to contractors who have been removed from the.Department's list of pre-qualified bidders without subsequent reinstatemnent. Therefore. no State funds will be provided for any worK performed by the contractorCs). or sub-contractorCs) which had been removed from the Department's list of pre-qualified bidders without subsequent reinstatement as of the date of the signing of the construction contract.' It shall be the responsibility of Sponsor to insure that only properly qualified contractors are given construction contracts for work. __c.__n ~_____ ___,____ ___n__,. ~--,-_.--~--~, ~-"'-~~--. -~-~.--- -- -~~~Ll ...."..l \,~,) r SECTION C SPONSOR'S ASSURANCES: PROJECT ACCOUNTING AND PAYMENT C-1. The Sponsor shall record all funds received under this Agreement and shall keep the same in an identifiable Project account. The Sponsor. and his contractorCs) and/or consultantCs). shall maintain adequate records and documentation to support all Project costs incurred under this Grant. . All records and documentation in support of the Project costs must be identifiable as relating to the Project and must be acceptable costs only. Acceptable costs are defined as those costs which are acceptable under "Federal Acquisition Regulations 1-31.6. 48 CFR COMC Circular A-8?) " . Acceptable items of work are those referenced in the State Aid to Airoorts Proaram Guidance Handbook and North Carolina General Statutes. The Sponsor's accounting procedures which were established for work as set out in this Agreement must be reviewed and accepted by the Department prior to the final execution of this Agreement and payment of State funds. except for Sponsor reporting under OMS Circular A-128. C-2. The Sponsor and his contractorCs) and/or consultantCs) shall 'permit free access to its accounts and records by official representatives of the State of North Carolina. Furthermore. the Sponsor and contractorCs) and/or consultantCs) shall maintain all pertinent records and documentation for a period of not less than three (3) years following the final audit by the Department. C-3. In accordance with the State's Single Audit Act CHouse Bill 1036 . dated June 4. 1987). the Sponsor agrees to comply with the audit requirements of G.S. 159.34 of the "Local Government Budget and Fiscal Control Act". This statute states that all local governments and publiC authorities which receive $25.000 or more in combined Federal and State funds will have a Single Audit of their records performed and will submit a copy of the audit report to the State's agencyCs) providing the funding. This report will replace the site final audit of the individual grant which formerly was performed by the Department's External Audit Branch. A fi na 1 audit will still be conducted by the Department where funding is less than $25.000 if the Sponsor fails to comply with the Act. or when the Department deems a final audit to be appropriate. " " . . C-4. Payment o~ ~ne funds obligated under this Glunt Agreement shall be made in accordance with the following schedule. unless otherwise authoried ", by the Department: A. Upon final execution of the Grant Agreement and Project Concurrence by . the Department. the Department will issue its voucher for ten oercent (10%) of the Agreement Amount. B, Subsequent payments will be made on the basis of progress payments which may be requested by the Sponsor as costs are incurred. but not more frequently than monthly. Progress payments will be made provided the following requirements have been met. (1) The Grant Agreement has been executed and a Project Concurrence issued. (2) The Project has received an appropriate environmental finding. ~ n ;~'"- ~-1~, ~ ""~ ~, '~:;1" ""_,,....! ~;.,.,../~; (3) The Sponsor has submitted a Proposed Project Budget Form AC-6 accurately reflecting the 'costs to date. (4) The Sponsor has submitted an executed Interim Payment Request Form AC-7 accurately reflecting the costs incurred to date. (5) The Sponsor has complied with all applicable conditions of the State Aid to Airoorts Proaram Guidance Handbook . (second edition. dated January 1990). C. The submission of progress payments is expected to parallel the value of work actually completed and costs incurred. At such point the Sponsor has requested payments equalling 100% of the State Grant. it is expected that the approved Project will be 100% complete. D. Upon receipt of 100% of the State Grant. the Sponsor will promptly complete Project acceptance and submit the Project Completion Certification Form AC-8 and Final Cost Information Form AC-9. C-5. If after the acceptance of the Pro~ect by the Department. the final State share of approved eligible items is less than the amount of State funds actually disbursed for the Project. the Sponsor shall reimburse the Department in an amount equal to the difference between the amount of State funds actually disbursed and the final State share of the final. audited. approved eligible Project costs within.thirty (30) days of notification by the Department of the amount due. C-6. If after t!._ acceptance of the Project by tl,,-, Department. the final . State share of approyed eligible Project costs shall be more than the amount of State funds obligated for the Project. the Sponsor may make application to the Department for a corresponding increase which will be considered for funding in accordance with their relative priority versus other applications for available State funds. C-7. Under certain conditions. projects originally involving only State and local funds may subsequently be eligible for reimbursement from federal funding agencies. In such cases. the Sponsor shall notify the Department of its intent to apply for federal reimbursement and shall keep the Department informed of the status of such application. In the event federal funds are obtained for all or a portion of the Project. the Sponsor shall refund to the Department an amount equal to the difference between State funds originally disbursed for the work item(s) subsequently receiving federal funds and the final State share of the costs of the affected item(s) of , work. Reimbursement will be made within ninety (90) days of the date of the final execution of the FAA Grant Agreement affecting the work elements in the approved Project. . c-a. For the purpose of calculating the State share of the Project~ federal funds are defined as funds provided by an agency of the federal government for the specific purpose of undertaking the Project. including Block Grant funds administered by the Department. SECn ON D SPONSOR'S ASSURANCES: REAL PROPERTY ACQUISITION -- ,--,-.- --------.---- "'---~ ______ -T---___~ ,-_____~_~______ ,_-_ _.._,~ -"~ 5~6 " '.~ 'c, 0-1. The acquisition of land. buildings. and other ~eal property involving the use of State Airport Aid funds shall be in compliance.with the provisions of this Section. 0-2. The Sponsor shall depict each parcel to be acquired on an airport property map containing the identity of. the parcel and its meets and bounds. 0-3. The acqui~.. _ i on cost of each parcel. bui 1 di 10::1. or other real .,. property acquired with State financial assistance shall be based on the fair market value of the property as determined by an appraisal process acceptable to the Department. 0-4. For each parcel or building with an estimated cost of $100.000 or less. fair market value shall be established by a single original appraisal and a review appraisal. For complex acquisitions. fair market value shall be established by two original appraisals and one review appraisal. 0-5. All original and review appraisals shall be conducted by qualified appraisers who have no financial or other interest in the property to be acquired. 0-6. The fair market value of a parcel will be established by the review appraiser based upon the information contained in the original appraisal or appraisals. 0-7. No negotiation for property acquisition shall be commenced between . the Sponsor and the property owner until the fair market value of the property has been established. Initial negotiations shall be based upon the fair market value. D-B. Negotiated values above the fair market value shall not be eligible for State funds unless. prior to the final agreement for acquisition. the Sponsor has received the concurrence of the Department for paying such negotiated values in lieu of the appraised fair market value. 0-9. Sponsors which adhere to the federal "Uniform Guidelines for the Acquisition of Property" shall be deemed to have conformed to the Department's guidelines. except that Paragraph B above shall also be applicable under such acquisitions, 0-10. In the event the Project is a low value. non-complex acquisition. the Department. at its option. may accept the original appraisal without the review appraisal. In such cases. all other provisions of this Section shall apply. . 0-11. Failure t~ .allow the requirements of this ~cction shall disqualify the property from State participation for any parcel which has not been \ acquired in accordance with such standards. .~~-_. --------........~ - -~~- --,. ._, -~- ~ ~ ._~~ r.;:;f:J7 ",,", ;,~ '<'.) Attachment 4. NORTH CAROUNA RESOLUTION'TO ESTABUSH MORATORIUM OF ALL ROAD NAMING AND RENAMING HARNETI COUNTY .t'lHIII0NS UNTll.. E-911 ADDRESSING IS COMPLEu~.1J THAT WHEREAS, the Harnett County Board of Commissioners have determined that . an Enhanced 911 (E-911) system would greatly benefit the citizens of Harnett County in the area of emergency response services; and WHEREAS, as a result of an invitation for bids to complete the E-911 Addressing and Mapping System, the County bas entered into a contract with Sprint Carolina Telephone/ American Geographic Data, Inc.; that plans have been completed for the address solicitation process which is scheduled to begin on November 18, 1996 which will entail the renaming of yarious roads throughout the County; and WHEREAS, it has been determined that the consideration of petitions from the public to name or rename roads pursuant to the provisions of the Harnett County Road Naming/Renaming Ordinance (last revised February 5, 1996) during the time that the E-911 Addressing and Mapping process is taking place would cause confusion and have a detrimental effect on the E-911 Addressing and Mapping process and the goals of that process; that based .' on these. factors the County has concluded that a moratorium should be established whereby the County Planning Department shall not accept any petitions from the public for the naming or renaming of any roads pursuant to the provisions of the County Road Naming/Renaming Ordinance during the time that the E-911 Addressing and Mapping process is taking place. . NOW, THEREFORE BE IT RESOLVED by the Harnett County Board of Commissioners upon motion duly made, recorded and adopted that a temporary moratorium is immediately effective whereby the Harnett County Planning Department shall Dot accept any petitions for the naming or renaming of roads in Harnett County under the provisions of the Harnett County Road Naming/Renaming Ordinance until such time that the E-911 Addressing and Mapping System has been completed or until the County Manager lifts said moratorium and instructs the Planning Department to accept road naming/renaming petitions which ever shall first occur. . This the 18th day of November, 1996. HARN~11 COUNTY BOARD OF COMMISSIONERS By: Chairman All~T: Clerk