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Home My WebLink About07061992 1 673 HARNETT COUNTY BOARD OF CO~1MISSIONERS REGULAR MEETING, JULY 6, 1992 CONSENT AGENDA MINUTES BUDGET AMENDMENTS DOT INFORMAL COMMENTS FROM CITIZENS The Harnett County Board of Commissioners met in regular session on Monday, July 6, 1992, in the Commissioners Meeting Room, County Office Building, Lillington, North Carolina, with the following members present: Beatrice Bailey Hill, Walt Titchener, Bill Shaw, and Chairman Lloyd G. Stewart presiding. Commissioner Mack Reid Hudson was absent. Others present were Dallas H. Pope, County Manager; W. Glenn Johnson, County Attorney; Vanessa W. Young, Finance Officer and Clerk to the Board; and Kay S. Blanchard, Recording Secretary. Chairman Stewart called the meeting to order at 9 a.m. and Commissioner Shaw offered the invocation. Commissioner Titchener moved that two items be deleted from the agenda and that the period for informal comments from the public be moved up on the agenda. Commissioner Hill seconded the motion and it passed with a unanimous vote. Upon motion made by Commissioner Hill and seconded by Commissioner Shaw, the Board voted unanimously to approve the following items from the Consent Agenda: MINUTES: regular meeting, June 15, 1992 special meeting, June 29, 1992 special meeting, June 30, 1992 1992 Board of E & R meetings BUDGET AMENDMENTS: Solid Waste Code 10-6600-073 Capi tal Outlay-. other improvements Lease Payment 3,500. decrease 3,500. increase 10-6600-075 West Central Phase II Opera~ing (Enterprise Fund) Code 35-9004-1580 Interfund Transfer to WCII 40,000. increase Revenue: 35-3990-004 Unappropriated Fund Balance 40,000. increase South East Water & Sewer District (Capital Project) Code 66-9013-020 Legal/Admin. 15,000. increase 66-9013-080 Contingency 15,000. decrease Northeast Metro (Capital Project) Code 67-3771-000 Advance from HCPU-NE 11,041. increase 67-3970-000 Interfund Transfer NE Metro 11,041. decrease Buies Creek-Coats Water & Sewer (Enterprise Fund) Code 33-9002-016 Maintenance & Repair 26,500. increase Revenue: 33-3990-002 Fund Balance 26,500. increase Anderson Creek Senior Center (Capital Project) Code 61-9050-001 Construction 61-3000-001 Mid-Carolina COG 4,577. increase 4,577. increase Ray Stone, Highway Maintenance Engineer, North Carolina Department of Transportation, appeared before the Board to discuss road matters and situations in Harnett County. Inforffial comments were pTovided to the Board from the following citizens: 1. Floyd Hein, Spring Lake area - concerns regarding property tax evaluations 2. Sol Kozma, Dunn - concerns regarding Public Utilities and the Tax department RESOLUTION TO APPROVE Jack Bryan, Chairman, Transportation Advisory Board, presented for the 4-YEAR TDP Board's consideration a proposed resolution to approve the four year Harnett County Transportation Development Plan. Commissioner Hill moved for adoption of the resolution. Commissioner Titchener seconded the motion and it passed with a unanimous vote. The resolution is copied in full at the end of these minutes as Attachment 1. RENEWAL OF LEASE AGREEMENT FOR BUNN- LEVEL WASTE CONTAINER SITE Tony Wilder, Assistant County Manager, presented for the Board's consideration a proposed renewal of lease agreement for the Bunnlevel solid waste container site. Commissioner Hill moved for approval of the lease agreement renewal. Commissioner Shaw seconded the motion and it passed with a unanimous vo~e. BRIEFING ON NEW LIBRARyMelanie Collins, Library DirectoT, briefed the Board on the new OUTREACH SCHEDULE Library Outreach S~:;.,vices schec",t:.le. 674 BRIEFING ON REQUIREW::NT James Currin, Chairman, Board of Elections, briefed the Board on FOR VOTING HACHINES requiremen.t by the Board of Elections for voting machines. HILLCREST YOUTH SHELTER RESOLUTION RE: REVOLVING LOAN FUND PROGRA~1 REVISED FIRE INSP. FEE SCHEDULE FOR RESTAURANTS ORD INANCE Al'1ENDMENT RE: INCREASE IN NON-O~~ER DEPOSITS BRIEFING ON PROPOSED ACQUSITION OF METRO WATER SYSTEM CO~1MISSIONER SHAW EXCUSED FROM MEETING REQUEST FROM FLATWOODS FIRE DEPT, CONCERNING PURCHASE OF FIRE TRUCKS Dallas H. Pope, County Manager, briefed the Board on request from the Youth Planning Board for additional funding support for procuring three beds in the Hillcrest Youth Shelter facility located in Lee County for use associated with Child Protective Services. Commissioner Hill moved that an agreement and budget amendment be prepared in support of this request. The motion received no second. The matter will be addressed again at the next regular Board meeting. Tom Meece, Industrial Development Director, presented for the Board's consideration a proposed resolution to approve Harnett County Revolving Loan Fund Program. Commissioner Shaw moved for adoption of the resolution. Commissioner Hill seconded the motion and it passed with a unanimous vote. The resolution is copied in full at the end of these minutes as Attachment 2. Lee Sudia, Fire Marshal, presented for the Board's consideration the following proposed revised fire inspection fee schedule for restaurants: Class I 100 or more people or provide dancing or entertainment $100.00 Class II Restaurants with seating that includes drive-in windows 75.00 Class III 50 people or less in seated restaurant 50.00 Class IV No seating 25.00 Drive-in type Commissioner Hill moved for approval of the above fire inspection fee schedule. Commissioner Shaw seconded the motion and it passed with the following vote: Ayes: 3, Noes: 1, Absent: 1 John M. Phelps, II, Public Utilities Attorney, presented for the Board's consideration a resolution amending an ordinance regulating the use of water and sewer facilities operated by the County of Harnett fixing rents, rates fees and other charges and providing for collection of same (increase in non-owner deposits). Commissioner Shaw moved for adoption of the resolution. The motion received no second. The matter will be address3d again at the next regular Board meeting. John M. Phei~s, II, Public ~:ilities Attorney, presented for the Board's considerdtion a resolution amending ordinance regulating sanita=y sewer system operated by the County of Harnett (increase in non-owner deposits). Commissioner Shaw moved for adoption of the resolutio~. The motion received no second. The matter will be addressed again at the next regular Board meeting. John M. Phelps, II, Public Utilities Attorney, presented for the Board's consideration a resolution amending ordinance ~egulating sanitary sewer system policies, rules, regulations and rates, Bunnlevel-Riverside wastewater facilities (increase in non-resident landowner deposits). There was no motion. The matter will be addressed again at the next regular Board meeting. John M. Phelps, II, Public Utilities Attorney, presented a briefing only to the Board on proposal for County acquisition of Metro Water System. Commissioner Titchener moved to table any consideration of the matter. Commissioner Hill seconded the motion and it passed with a unanimous vote. The report as presented by Mr. Phelps is copied in full at the end of these minutes as Attachment 3. COIl'.missioner Titchener moved to approue Commissioner Shaw's request to be excused from the meeting. Commissioner Hill se~onded the motion and it passed with a unanimous vote. 1 ~avic Brown, Flatwoods F~re Department, presented a request from the Flatwoods Fire Dep~rtment for approval by the Board of Commissioners for the fire department to purchase two fire trucks. No action was taken by the Board at this meeting. The matter will be addressed at the special Board of Commissioners meeting on July 13, 1992. RESOLUTION RE: Bobby L. Wicker, Tax Administrator, presented for the Board's APPLICATION FOR MATCHING consideration a proposed resolution to approve the Harnett County FUNDS FOR LRMP application for matching funds and technical assistance under the North Carolina Land Records Management Program. No action was taken concerning the proposed resolution. 1 RESOLUTION RE: SECONDARY ROAD PROGRAM FOR F,Y, 92-93 TAX ADMINISTRATOR APPOINTMENT TABLED REQUEST FROM UNC TO USE HARNETT COUNTY FLAG AGREEMENT WITH DMG RE: INDIRECT COST STUDY REQUEST FROM ROBERT BOWERS DURING LEAVE WITHOUT PAY REPORTS TAX REFUNDS AGREEMENT WITH TOWN OF LILLINGTON RE: FIRE INSPECTION SER- VICES EXHIBIT B TO AGREE, WITH LESTER PHILLIPS EXECUTIVE SESSION PUBLIC UTILITIES PERSONNEL ACTIONS 675 Dallas H. Pope, County Manager, presented for the Board's consideration a proposed resolution concerning N.C. Department of Transportation Secondary Road Program for F.Y. 92-93. Commissioner Titchener moved for adoption of the resolution. Commissioner Hill seconded the motion and it passed with a unanimous vote. The resolution is copied in full at the end of these minutes as Attachment 4. The Board tabled the agenda item regarding appointment and oath of office for Tax Administrator. Commissioner Hill moved to approve a request from The University of North Carolina at Chapel Hill for use of our Harnett County flag to fly as a part of their Bicentennial Observance. Commissioner Titchener seconded the motion and it passed with a unanimous vote. Commissioner Titchener moved to approve an agreement with David M. Griffith, LTD. to provide professional accounting services associated with F.Y. 92-93 Harnett County Indirect Cost Study. Commissioner Hill seconded the motion and it passed with a unanimous vote. Commissioner Titchener moved to approve a request from Robert Bowers, Jr., County Associate Agricultural Extension Agent, for Mr. Bowers to be allowed to pay all individual and County retirement payments while he is on Leave Without Pay status during his educational study leave. Commissioner Hill seconded the motion and it passed with a unanimous vote. Reports for the month of June were filed with the Board from the Industrial Development Departmen~, Emergency Medical Services, Veteran's Affairs, Sheriff's Depa~tment, and Tax Department. The Tax Attorney's Report was also filed with the Board and is copied in full at the end of these minutes as Attachment 5. Bobby Wicker, Tax Administrator, presented the following proposed tax refunds for the Board's consideration: 1. Robert & B. Collins, Dunn (1991) $ 101. 73 (1991) 131.11 (1990) 131.11 (1989) 131.11 (1990) 9.60 (1991) 38.47 (1989) 67.60 (1990) 58.25 (1991) 51. 39 (1991)' 4.03 2. Frank G. Stump, III, Lillington 3. Hughley Spruill, Linden 4. World Omni Leasing-Les: Terri McGowen 5. Charles L. Clack, Lillington 6. I. B. Dorman, Erwin Commissioner Hill moved for approval of the above listed tax refunds. Commissioner Titchener seconded the motion and it passed with a unanimous vote. Comrr,issioner Hill moved for approval of an agreement between the County and the Town of Lillington concerning fire inspection services in accordance with the North Carolina Fire Prevention Code. Commissioner Titchener seconded the motion and it passed with a unanimous vote. Commissioner Titchener moved for approval of Exhibit B for inclusion with the agreement between Harnett County and Lester Phillips, Inc. dated February 1, 1991, concerning solid waste services, with effective date of July 1, 1992. Commissioner Hill seconded the motion and it passed with a unanimous vote. Commissioner Hill made a motion for the Board to go into executive session. Commissioner Titchener seconded the motion and it passed with a unanimous vote. Commissioner Titchener made a motion for the Board to come out of executive session. Commissioner Hill seconded the motion and it passed with a unanimous vote. Commissioner Hill moved that the following personnel actions be approved for the Public Utilities Department effective July 6, 1992: 1. Reclassify the position titled Chief, Water Plant from its present classification of 69 to a new classification of 72. 676 REGISTER OF DEEDS PERSONNEL ACTION ADJOURNMENT ATTACHMENT 1. 2. Establish 3 new positions with the following position titles and classifications: A. Maintenance Foreman with classification 63 B~ Secretary V with classification 61 'c. Distribution Technician I with classification 58 Commissioner Titchener seconded the motion and it passed with a unanimous vote. Commissioner Hill moved that the Register of Deeds personnel position titled Deputy, Vital stat with classification of 60 be deleted and a new position titled Assistant, vital supervisor be established with classification of 63, with an effective date of July 1, 1992. Commissioner Titchener seconded the motion and it passed with a unanimous vote. There being no further business, the Harnett County Board of Commissioners regular meeting July 6, 1992, duly adjourned at 1:30 p.m. ~fli~ oy G, Stewart, Chairman ~~ Vanessa W. Ka~'~BrLch~1~O~g Sec. HARNETT COUNTY NORTH CAROLINA RESOLUTION THAT, WHEREAS, the County of Harnett has updated its Transportation Development Plan as required by the North Carolina Department of Transportation; and WHEREAS, the Harnett County Transportation Development Plan now includes all phasing necessary to meet the County of Harnett's transportation needs for the next four years. NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners, that the Harnett County Transportation Development Plan 1992 Update is approved and that the Plan will be forwarded to the North Carolina Department of Transportation for final approval. Duly adopted this 6th day of July, 1992. HARNETT COUNTY BOARD OF COMMISSIONERS :z;4lg~ . L oya G. Stewart, Chal.rman ATTEST: -V::d~ '-(,0 :v~ Vanessa W. You , CI rk 1 ATTACHMENT 2, ATTACI-lJI1ENT 3. 1 677 RESOLUTION By the Harnett County Board of Commissioners APPROVAL OF THE HARNETT COUNTY REVOLVING LOAN FUND PROGRAM WHEREAS, the County of Harnett received a grant from the North Carolina Department of Economic and Community Development's Community Development Block Grant Program, and; WHEREAS, the funds were used for the purpose of assisting an local industry create new and save jobs, and; WHEREAS, the funds being repaid by the existing industry must be used for other economic development projects, and; WHEREAS, the State of North Carolina requires that the County of Harnett create a Revolving Loan Fund Program. NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners that. The Harnett County Board of Commissioners authorizes the formation of the Harnett County Revolving Loan Fund Program with the approval of the program guidelines contained herein. Duly adopted this 6th day of July, 1992. By.~)J ~ Lloy G. Stewart, Chairman Harnett County Board of Commissioners ATTEST. ~ 'fjJ ~/ Vanessa W. Young, Clerk to the Board REPORT ON PROPOSAL REGARDING HARNETT COUNTY'S ACQUISITION OF NORTHEAST METRO WATER SYSTEM A proposal was brought before the Board of Commissioners of Harnett County several months ago regarding the County's acquisition of the assets of the Northeast Metropolitan Water A summary of the District of Harnett County (the "District"). proposal follows. On May 30, 1980 the District leased all of its water production and distribution facilities to the County. The lease contains a provision granting the County the exclusive option to purchase the leased facilities. The purchase price for the facilities is the amount of $1.00, plus a sum of money that is sufficient to enable the District to pay the outstanding bonded indebtedness of the District. Currently, the District's outstanding bonded indebtedness consists of the following issuances: a. A General Obligation Water Refunding Bond issued in June of 1988, which currer.tly has a balance due of $1,857,200. 678 The rate of interest is a variable rate subject to a maximum rate of 10.5% and a minimum rate of 6.5% per annum; and b. General Obligation Water Bond Anticipation Notes dated April 22, 1992 and maturing on October 21, 1992. The principal amount of these notes is $1,080,000. In the current period of more favorable interest rates it was suggested that the County could obtain financing for the purchase at interest rates which would result in overall savings. This suggestion was found to be true when Savings Reports were prepared by the financial consulting firm of J. Lee Peeler and Company, Inc. Under one Savings Report, annual savings in debt service cost would approximate $68,000. Under the proposal, the County would obtain its funds for purchase pursuant to an Installment Contract as authorized under N.C.Gen.Stat.S160A-20. The funds obtained would include sufficient monies to pay for the costs of issuing the debt. The purchase monies paid to the District would be used to retire all of the existing debt of the District. All assets of the District would be conveyed to the County. Funds to pay the annual debt service on the County's financing would come from user revenues. The County would not incur any general obligation debt. The taxing authority would not be pledged. Upon hearing the proposal, the Board of Commissioners indicated interest, but wanted to obtain input from the governing body of the District prior to any action being taken. In accordance with the request of the Board of Commissioners, the proposal was brought before the District Board of Northeast Metropolitan Water District of Harnett County, (the "District Board") the governing body of the District. The matter was discussed at District Board meetings held on March 23, 1992 and April 15, 1992. A meeting of the District Board was held on June 16, 1992 and members of the Town Boards of the towns located within the District were invited to attend. At that meeting the proposal was discussed and questions regarding the same were answered. Members of the Angier Town Board, the Lillington Town Board and the Coats Town Board attended. A request was made at the meeting that a comparison be made of a refinancing the District could do on its own, as opposed to the County financing. In efforts to supply the requested comparison, J.Lee Peeler and Company, Inc. prepared a Savings Report reflecting the savings the District could obtain pursuant to its own refinancing. The report indicated a cumulative savings of slightly over $72,000, or a yearly savings of approximately $4,000. This Savings Report was presented to the District Board at a meeting held on June 24, 1992. Members of the Angier, Coats, and Lillington Town Boards were also present. A representative of J. Lee Peeler and Company, Inc. was also present to answer questions. At the conclusion of the District Board's session on June 24, the Board determined that it would adjourn its meeting until June 25, 1992 at which time it would take action regarding the proposal. 1 679 At its June 25 session, the following members of the District Board were present: Robert Surles, Halford Coleman, Leonore Tuck and Marcelle Brown. The following members of the Board were absent: Tim McKinnie and John Moore. The following motion was made by Board MeIT~er Tuck: The District Board of Northeast Metropolitan Water District of Harnett County shall allow the County of Harnett to acquire the assets of Northeast Metropolitan Water District of Harnett County by the County exercising its option under the existing lease provided that: 1. The existing District Board remain organized under the applicable general statutes for the purpose of advising the County Board of Commissioners with regard to the rate structure effecting the citizens of the District, the budget making process of the water enterprise fund and the general policies and procedures of County Water Utilities; and 2. The District Board shall exist and continue as described until such time as a County wide utility advisory board is created. The motion was seconded by Board Member Brown and unanimously adopted. Having now received the input of the District Board, the County Board of Commissioners is requested to take action with regard to whether or not it desires to proceed further with this matter. A TT ACHl1ENT 4, HARNETT COUNTY NORTH CAROLINA RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners does hereby approve the F.Y. 92-93 Secondary Road Construction Program for Harnett County as presented by the North Carolina Department of Transportation on June 15, 1992. Duly adopted this 6th day of July, 1992. HARNETT COUNTY BOARD OF COMMISSIONERS ATTEST: rG~ lei 0}k"- . Vanessa W. Young, erk .Y 680 ATTAcrn,1ENT 5, FROM: E. Marshall Woodall, County Tax Attorney RE: MONTHLY REPORT TO COMMISSIONERS AND STATEMENT OF FEES AND CHARGES FOR THE MONTHS OF JUNE, 1992 1, Tax Suits Dismissed: NAME SUIT NO. *AMOUNT COL. **COURT COSTS ATTORNEY FEES Anderson Creek Township McNeill, Willie 91-CvD-1466 Stewart's Creek Township Elliott, Leroy 92-CvD-0421 Sander, William 89-CvD-I084 Grove Township Byrd, Willis Waldon, Joseph 91-CvD-0472 Lillinqton Township McKay, Waymon 91-CvD-0514 Buckhorn Township Sealey, Jack 91-CvD-0621 Averasboro Township Guin, Arthur 91-CvD-0619 Barbecue Township Anderson, Sherry 91-CvD-1504 Averasboro Township Spears, Vincent 91-CvD-1096 Subtotal 1,938.15 231. 62 175.00 200.00 350.00 175.00 200.00 225.00 225.00 175.00 175.00 1,218.84 227.14 2,651.83 1,900.00 18,196.65 Township 3. New Suits Started during the month of June, 1992 File # 1,674.39 966.88 227.01 433.50 1,197.85 1,364.20 226.00 230.00 NOTE: * ** Total collected includes taxes, interest and Court costs. Court costs includes attorney fees allowed by Court. Additional Attorney's Fees: None TOTAL ATTORNEY'S FEES 2. Advanced DATE 6-15-92 Costs: EXPLANATION Wake County Sheriff- Terry Conyers Johnny Griffin 6-23-92 Lillington Post Office 6-23-92 Wake County Sheriff- Joseph Waldon 6-29-92 Lillington Post Office TOTAL ADVANCED COSTS Anderson Creek Township Barnette, Bert Buckhorn Township Griffin, Johnny Horton Developers Hectors Creek Township Conyers, Jerry Johnsonville Township Gusson, Randy Stewart's Creek Township Jones, Jack Vernon walden, Darrlyn J. 1,445.37 255.05 1,885.05 307.37 5,644.93 289.14 860.99 225.00 92-CvD-745 92-CvD-707 92-CvD-765 92-CvD-708 92-CvD-706 92-CvD-709 92-CvD-766 SUMMARY OF CHARGES & FEES Attorney's fees - Tax Suits Advanced Costs BALANCE DUE /' UI~alj/a.[(pj~ry)Ckl< E. Marshall Woodall Post Office Box 39 Li1lington, NC 27546 Telephone: (919) 893-5191 $1,900.00 CHARGE 15.00 10.00 9.58 5.00 2.52 $ 42.10 1,900.00 42.10 1,942.10