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05041992 624 HARNETT COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, MAY 4, 1992 The Harnett County Board of Commissioners met in regular session on Monday, May 4, 1992, in the Commissioners Meeting Room, County Office Building, Lillington, North Carolina, with the following members present: Mack Reid Hudson, Walt Titchener, Bill Shaw, and Chairman Lloyd G. Stewart presiding. Commissioner Beatrice Bailey Hill was absent due to a death in the family. Others present were Dallas H. Pope, County Manager; W. Glenn Johnson, County Attorney; Vanessa W. Young, Finance Officer and Clerk to the Board; and Kay S. Blanchard, Recording Secretary. Chairman Stewart called the meeting to order at 9 a.m. and Commissioner Hudson offered the invocation. Commissioner Titchener moved that in the interest of time, the period allowed for informal comments be deleted from the agenda. Commissioner Shaw seconded the motion and it passed with a unanimous vote. INFORMAL CO~~ENTS Com~issioner Titc~ener moved that the period for informal comments be added back to the a;anda. Commissioner Hudson seconded the motion and it passed with a unanimous vote. The following citizens provided comments to the Board: 1. Floyd Hein, Spring Lake, concerns regarding property tax evaluations. 2. David Hardison, Spring Lake, concerns regarding property tax evaluations. 3. Charles Mays, Spring Lake, concerns regarding property tax evaluation. 4. Leonore Tuck, Buies Creek, requested to speak after briefing on the Town of Angier's wastewater project. Upon motion made by Commissioner Hudson and seconded by Commissioner CONSENT AGENDA APPROVED Shaw, the Board voted unanimously to approve the following items from Consent Agenda: Minutes from regular meeting, April, 20, 1992, and special meetings, April 28 and 29, 1992. BUDGET AMENDMENTS Budget Amendments: Health Department Code 10-7600-025 10-7600-033 10-7600-046 10-7600-058 10-7600-074 Revenue: 10-3480-015 10-3480-016 10-3480-027 Books & Publications Materials & Supplies Medical Supplies & Drugs Clinical Fees-General Capital Outlay-Equipment Family Planning Child Health Environmental Health Tax Department Code 10-4500-003 10-4500-005 10-4500-045 Salaries & Wages, part-time FICA Tax Expense Contracted Services Department of Human Resources Code 10-7400-002 Salaries & Wages 10-7400-003 Salaries & Wages, part-time 10-7400-005 FICA Tax Expense 10-7400-007 Retirement Expense 10-7400-008 Workmen's Compensation 10-7400-011 Telephone & Postage 10-7400-016 Maintenance & Repair-Equip. 10-7400-038 SYP 10-7400-045 Contracted Services 10-7400-072 Support Services 10-7400-074 Capital Outlay-Equip. Revenue: 10-3480-060 Manpower Program 300. 1,470. 4,733. 6,700. 9,174. 4,393. 16,464. 1,520. increase increase increase increase increase increase increase increase 6,000. increase 459. increase 6,459. decrease 416. 48,104. 5,065. 20. 1,500. 519. 200. l,813. 7,000. 7,000. 1,150. 54,749. increase increase increase increase decrease decrease increase increase increase decrease increase increase I LETTER CONCERNING TOWN OF ANGIER'S WASTEWATER PROJECT BRIEFING ON CAROLINA ACCESS BRIEFING ON HOME & COMMUNITY CARE BLOCK GRANT FOR OLDER ADULTS ROAD NAME CHANGE HUGH A, ROSSER RESOLUTION AWARDING ENGINEERING CONTRACT RE: WATER TREATMENT PLANT STUDY PROJECT AGREEMENT WITH O'BRIEN ATKINS RE: SPACE ANALYSIS & MASTER PLAN FOR PROPOSED GOVERNMENTAL COMPLEX PROJECT COMMISSIONER SHAW EXCUSED FROM MEETING RESOLUTION RE: PUBLIC ENERGY COSTS FOR SCHOOLS RESOLUTION FROM EMER, SERVo COUNCIL RE: E-911 AMBULANCE SERVICES ORDINANCE 625 Dallas H. Pope, County Manager, presented a proposal by the Town of Angier requesting that the Harnett County Board of Commissioners provide a letter to the Town of Angier indicating that their wastewater project was consistent with the County's long range comprehensive wastewater planning. The Chairman recognized Ms. Leonore Tuck and she stated that she did not consider the proposed Angier wastewater project as being consistent with the County's comprehensive wastewater plan or the proposed Cape Fear Regional Wastewater Project. Commissioner Hudson moved that the Chairman be authorized to execute a letter to the Town of Angier concerning Angier's wastewater project which advises that the referenced project is consistent with the County's long range comprehensive planning. Commissioner Titchener seconded the motion and it passed with a unanimous vote. Jack Bryan, Social Services Director, Ms. Denise Levis, Carolina Access Program, and Dr. John Briggs, Medical Society of Harnett County, briefed the Board on Carolina Access, a program to assist in more efficient arrangements for delivering and coordinating health care for Medicaid recipients. A proposed resolution regarding approval of the Carolina Access program for Harnett County will be considered by the Board at the next regular Board meeting. Mr. Ken Nye and Mr. Richard Warren, Colonial Life and Accident Insurance Company, briefed the Board on life and accident insurance available for county employees. Dallas H. Pope, County Manager, briefed the Board on the Home and Community Care Block Grant for Older Adults ~ Harnett County Funding Plan and stated that there would be a public hearing concerning this matter at the May 18, 1992, regular Board meeting. George Jackson, Planning Director, presented a road name change application for Hugh A. Rosser which was tabled at the last Board meeting involving road with current name of Seawell Road and requested name, Seawell-Rosser Road. Commissioner Shaw moved for approval of the road name change application. Commissioner Hudson seconded the motion and it passed with a unanimous vote. John M. Phelps, Public Utilities Attorney, presented for the Board's consideration, a proposed resolution awarding an engineering contract for the water treatment plant study project and noted that an engineering firm was not designated in the proposed resolution. Commissioner Hudson moved for approval of the resolution, with the engineering firm of Piedmont Olsen Hensley, Inc. designated to perform the engineering services for the water treatment plant study project. Commissioner Shaw seconded the motion and it passed with a unanimous vote. The resolution is copied in full at the end of these minutes as Attachment No.1. Tony Wilder, Assistant County Manager, presented for the Board's consideration, a proposed agreement with the architectural firm of O'Brien Atkins Associates, P.A. for professional services involving space analysis and master plan for the proposed Harnett County Governmental Complex Project. Commissioner Titchener moved for approval of the agreement with O'Brien Atkins Associates, P.A. Commissioner Hudson seconded the motion and it passed with a unanimous vote. At 10:50, Commissioner Shaw requested to be excused from the meeting. Commissioner Titchener moved that Commissioner Shaw be excused. Commissioner Hudson seconded the motion and it passed with a unanimous vote. Tony Wilder, Assistant County Manager, presented for the Board's consideration a proposed resolution requesting that public energy costs again be treated as a state financial responsibility. Commissioner Titchener moved for adoption of the resolution. Commissioner Hudson seconded the motion and it passed with a unanimous vote. The resolution is copied in full at the end of these minutes as Attachment 2. Tony Wilder, Assistant County Manager, presented a resolution adopted by the Harnett County Emergency Services Council encouraging the Harnett County Board of Commissioners to allow a feasibility study concerning the establishment of an Enhanced 911 emergency response system to serve Harnett County and that the County of Harnett proceed forthwith to implement a $1.00 per line, per month, charge allowed by North Carolina General Statutes 62-A. The resolution states that the Emergency Services Council encourages the Board of Commissioners to use a target date of July 1, 1993, for implementation. Dan Gardner, Emergency Medical Services Director, presented for the Board's consideration a proposed Ambulance Service Ordinance. Commissioner Hudson moved for adoption of the Ambulance Service Ordinance as presented. Commissioner Titchener seconded the motion and it passed with a unanimous vote. The Ambulance Service Ordinance is copied in full in the Harnett County Ordinance Book 1, page 370. 626 PROCLAMATION RE: CLERKS TO THE BOARD WEEK :'APPROV AL OF FUNDS FOR ACTIVITY BUS FOR DUNN AREA SCHOOLS ADDITIONAL OFFICE SPACE FOR LEE-HARNETT MENTAL HEALTH ADDITION ON PUBLIC BUILDINGS FACILITY REPORTS TAX REFUNDS ADJOURNMENT Dallas H. Pope, County Manager, presented for the Board's consideration, a proclamation concerning Clerks to the Board of Commissioners' Week. Commissioner Titchener moved for adoption of the proclamation. Commissioner Hudson seconded the motion and it passed with a unanimous vote. The proclamation is copied in full at the end of these minutes as Attachment 3. Commissioner Titchener moved for approval of a request from Harnett County Schools for funding of an activity bus for the Dunn School area in the amount of $25,117.50, which 1S one half the cost of the activity bus. Commissioner Hudson seconded the motion and it passed with a unanimous vote. Commissioner Titchener moved for approval of a request from Lee-Harnett Mental Health for additional funds in the amount of $8,100 for F.Y. 92-93, to lease approximately 1,200 square feet of office space in the Town of Coats. Commissioner Hudson seconded the motion and it passed with a unanimous vote. Commissioner Hudson made a motion to approve an addition to the Public Buildings facility for storage space. Commissioner Titchener seconded the motion and it passed with a unanimous vote. Reports for the month of April were filed with the Board from the Tax Department, Tax Releases, Veterans Affairs, Emergency Medical Services, and Economic Development. Commissioner Hudson moved for approval of the following tax refunds: 1. Stewart and Hayes, P.A., Dunn, NC 2. Grover D. & D. Ellis, Rt. 6, Sanford, NC Grover D. & D. Ellis 3. Grover D. & D. Ellis Grover D. & D. Ellis 4. Grover D. & Darlene Ellis Grover D. & Darlene Ellis 5. Dallas A. Matthews, Rt. 1, Coats, NC 6. Margaret Covert McNeill, Sanford, NC 7. Michael Odell & Deborah Wade c/o Tax Dept. 8. Frank Cardona, Spring Lake, NC 9. James H. & Ann P. Little, Rt. 1, Coats, NC 10. Charles & A. Baker, Rt. 1, Fuquay-Varina, NC 11. P.J. & Jeanette Johnson, Rt. 3, Dunn, NC P.J. & Jeanette Johnson P.J. & Jeanette Johnson (1991) (1990) (1989) (1990) (1989) (1990) (1989) (1991) (1989) (1991) (1991) (1991) (1988) (1987) (1988) (1989) $ 86.19 246.21 246.21 32.94 32.94 84.10 84.10 4.68 69.41 118.99 6.34 105.70 10.05 115.62 305.33 335.43 Commissioner Titchener seconded the motion and it passed with a unanimous vote. There being no further business, the Harnett County Board of Commissioners' regular meeting, May'4, 1992, duly adjourned at 11:30 a.m. Ka~t1'Bl~~ha~= Sec, I 627 ATTACHMENT 1. RESOLUTION AWARDING ENGINEERING SERVICES CONTRACT (WATER TREATMENT PLANT STUDY PROJECT) THAT WHEREAS, the Board of Commissioners of the County of Harnett (hereinafter sometimes referred to as the "Board") has previously indicated its desire to cause a study to be conducted relative to the expected water treatment plant capacity required for a twenty (20) year planning period and regarding recommendation for potential upgrades to meet projected capacity and regulatory requirements; and WHEREAS, pursuant to resolution'adopted January 6, 1992 the Board declared the above described Project exempt from the provisions of Article 3D of Chapter 143 of the General Statutes of North Carolina and instructed the appropriate representatives of the County to proceed with the selection process; and WHEREAS, the Harnett County Department of Public Utilities has requested proposals from engineering firms relative to the Project, and the suitability of such firms to provide the services required to complete the work desired; and WHEREAS, the results of the submissions made by the various engineering firms responding to said request for proposals have been reported to the Board; and WHEREAS, the Board now desires to select the firm of Piedmont Olsen Hensley, Inc., to perform the engineering services related to the aforementioned Project. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Harnett County that: 1. The firm of Piedmont Olsen Hensley, Inc., is hereby selected and shall be employed to provide the engineering services associated witW the Water Treatment Plant Study Project. 2. The fee to be paid to said firm shall be in an amount not to exceed the sum of $20,000.00. 3. The appropriate representatives of the County are hereby authorized and directed to make provisions for the preparation of the necessary documentation to effect the said employment and upon the completion thereof the Chairman of and Clerk to the Board are hereby authorized to execute the same for and in behalf of the County and to thereupon authorize commencement of the work. Duly adopted this 4th day of May, 1992 upon motion made by Commissioner Hudson, seconded by Commissioner Shaw and adopted by the following vote: Ayes 4 Noes 0 Absent 1 Board of Commissioners of the County of Harnett BY:~ /7 ~ L Y G. Stewart, Chalrman of the Board Att.e&t: / I ( ~ 'tl) ''1' Vanessa W. Young to the Board 628 ATTACHMENT 2, ATTACI1\1ENT 3. RESOLUTION REQUESTING THAT PUBLIC ENERGY COSTS AGAIN BE TREATED AS A STATE FINANCIAL RESPONSIBILITY WHEREAS, the 1991 North Carolina General Assembly began the phase-out of state funding for Public School Energy Costs; and WHEREAS, this action by the State of North Carolina places a new financial responsibility of $382,600 on Harnett County local government and $35,984,481 in all 100 counties; and WHEREAS, sufficient notice was simply not provided to counties to prepare for this new financial burden; and WHEREAS, the primary responsibility of financing Public School Energy Costs has historically been provided by the State of North Carolina; and WHEREAS, the North Carolina General Statutes do not specify Public School Energy Costs as a local responsibility; and WHEREAS, the Harnett County Board of Education concurs with this Resolution and believes that Public School Energy Costs should be state financed. NOW, THEREFORE, BE IT RESOLVED that the Harnett County Board of Commissioners requests that the North Carolina General Assembly assume financial responsibility for Public School Energy Cost. BE IT FURTHER RESOLVED, that this Board requests the assistance of the North Carolina Association of County Commissioners, the North Carolina School Board Association and all 100 counties in this effort. Adopted this the twentieth day of April, 1992. ~."4h /d ';4,.J. ,,/uz.cK _z~ /!:.a..a.['L-. Mack Reid Hudson Bill Shaw, Vice Chairman LJal-t-r-kt~~ Walt Titchener Beatrice Bailey Hill North Carolina Association of County Clerks To The Boards of County Commissioners PROCLAMATION I CLERKS TO THE BOARDS OF COUNTY COMMISSIONERS' WEEK May 3 through May 9, 1992 MffEREAS: it is imperative to the democratic process that a well informed citizenry participate in the operation of their local government; and MffEREAS: the office of the Clerk to the Board provides the communication link between the citizens, the local government legislative body and administrative departments, and agencies of government at other levels; and 629 WHEREAS: the County Clerks serve as the information center on the functions of their local government by making available the records of local government, distribution of published materials and reports, and answering questions on the government activities and programs; and WHEREAS: the Clerks to the Boards have upon their own initiative participated in education programs, seminars, workshops and the annual meetings of their state and national organizations which not only improve the operation of their office but through their achievements and awards have brought favorable publicity to the county that they serve. NOW, THEREFORE, the Harnett County Board of Commissioners, do recognize the week of May 3, through May 9, 1992, as Clerks to the Boards of County Commissioners' Week, and extend our appreciation to our Clerk to the Board, Vanessa W. Younl!: and to all County Clerks for the vital services they perform and their exemplary dedication to the county they represent. Dated this 4th day of May , 1992. '11 uL1 '-iF . ATTEST: {-I..rv~' \... L .{.'''''1 Clerk ~~AL~ Chairman HARNETT COUNTY BOARD OF COMMISSIONERS SPECIAL MEETING, MAY 5, 1992 WORK SESSION RE: DRAFT BUDGET ITEMS ADJOURNMENT The Harnett County Board of Commissioners met in special session on Tuesday, May 5, 1992, in the Commissioners Meeting Room, County Office Building, Lillington, North Carolina, with the following members present: Mack Reid Hudson, Walt Titchener, and Chairman Lloyd G. stewart presiding. Commissioner Beatrice Bailey Hill and Commissioner Bill Shaw were absent. Others present were Dallas H. Pope, County Manager; Tony Wilder, Assistant County Manager; and Vanessa W. Young, Finance Officer. Chairman stewart called the meeting to order at 10:20 a.m. Dallas H. Pope, County Manager was recognized and stated that the purpose of the special meeting was to review draft budget items for the F.Y. 92-93 budget. Items were reviewed in a work session format. There being no further business, the Harnett County Board of Commissioners' special meeting, May 5, 1992, duly adjourned at 2:30 p.m.