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090605m HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting September 6, 2005 The Harnett County Board of Commissioners met in regular session on Monday, September 6, 2005, in Courtroom 6, Harnett County Courthouse, 301 West Cornelius Harnett Boulevard, Lillington, North Carolina. Members present: Teddy J. Byrd, Chairman Beatrice B. Hill, Vice Chairman Dan B. Andrews Walt Titchener Tim McNeill Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Vanessa W. Young, Finance Officer Kay S. Blanchard, Clerk to the Board Chairman Byrd called the meeting to order at 9:00 a.m. and Vice Chairman Hill led the pledge of allegiance and prayer. Commissioner Titchener moved to approve the agenda as published with one addition to the consent agenda, award bid for cabling for the Agriculture Center facility. Commissioner Andrews seconded the motion and it passed unanimously. Upon motion by Commissioner McNeill and seconded by Commissioner McNeill, the Board unanimously approved the following items on the consent agenda: 1. Minutes: Regular Meeting, August 15, 2005 2. Budget amendments: 49 Sheriff’s Department Grant (Fund 110-General) Code 110-0000-331.51-08 Mobile Data Terminals 65,138 increase 110-0000-399.00-00 Fund Balance Appropriated 21,712. increase 110-5103-420.74-80 Capital Outlay-Mobile Data Terminals 86,850. increase 53 Information Technology-Communication Tower (Fund 110-General) Code 110-4930-410.33-45 Contracted Services 44,250. increase 110-4930-410.60-33 Materials & Supplies 43,716. increase 110-4930-410.74-74 Capital Outlay 198,034. increase 110-0000-331.49-22 Western Communication Towers 286,000. increase 57 Emergency Response Planning (Fund 263-Emergency Response Planning) Code 263-5251-420.60-33 Materials & Supplies 5,602. increase 263-0000-399.00-00 Fund Balance Appropriated 5,602. increase 61 Lee-Harnett Criminal Justice Alliance (Fund 110-General) Code 110-5102-420.33-45 Contracted Services 6,151. increase 110-5102-420.41-11 Telephone & Postage 1,600. increase 110-0000-334.51-02 Lee Harnett CJPP 7,751. increase 62 Transportation (Fund 110-General) Code 110-4650-410.32-70 Capital Assistance TDP 59,400. increase 110-0000-334.55-03 Transportation Assistance TDP 53,460. increase 110-0000-399.00-00 Fund Balance Appropriated 5,940. increase 63 Emergency Service Grant (Fund 110-General) Code 110-5302-420.31-97 Homeland Security 2004 70,000. decrease 110-0000-399.00-00 Fund Balance Appropriated 70,000. decrease 64 Public Utilities (Fund 531-HCDPU) Code 531-9000-431.43-15 Maintenance & Repair-Building 1,300. increase 531-0000-389-10-00 Interfund Transfer-Building 1,300. increase 65 Public Utilities (Fund 110-General) Code 110-8701-490.90-30 Interfund Transfer-Public Utilities 1,300. increase 110-0000-399.00-00 Fund Balance Appropriated 1,300. increase 66 Public Safety Appropriations (Fund 110-General) Code 110-5899-420.32.89 Northwest Harnett Fire 130,316. increase 110-0000-353.41-52 Northern Harnett Rescue 130,316. increase 67 Automation Enhancement Fund (Fund 230-Automation Enhancement) Code 230-4800-410.33-45 Contracted Services 3,000. increase 230-0000-399.00-00 Fund Balance Appropriated 3,000. increase 68 Health (Fund 110-General) Code 110-7600-441.32-26 Incentives 722. increase 110-7600-441.60-33 Materials & Supplies 108. increase 110-0000-331.76-18 Summer Food Service 830. increase 69 Sheriff (Fund 110-General) Code 110-0000-356.30-00 Insurance Reimbursement 6,210. increase 110-5100-420.43-21 Maintenance & Repair-Auto 6,210. increase 70 Automation Enhancement (Fund 230-Automation Enhancement) Code 230-4800-410.74-74 Capital Outlay 23,050. increase 230-0000-399-00-00 Fund Balance Appropriated 23,050. increase 71 Planning (Fund 110-General) Code 110-0000-399.00-00 Fund Balance Appropriated 5,560. decrease 110-7200-465.33-45 Contracted 5,560. decrease 72 EMS Transport (Fund 110-General) Code 110-0000-370.20-00 Loan Proceeds-Capital Lease 630. increase 110-5401-420.74-75 Lease Expense 630. increase 76 Airport Site Prep Air 21 (Fund 371-“CP0502”) Code 371-8360-465.45-01 Construction 76,000. increase 371-8360-465.45-20 Legal & Administrative 1,000. decrease 371-8360-465.45-30 Technical 75,000. decrease 77 Workforce Development/JobLink (Fund 110-General) Code 110-7404-465.11-00 Salaries & Wages 23,000. decrease 110-7404-465.23-00 Retirement 1,000. decrease 110-7404-465.23-01 Supplemental Retirement 968. decrease 110-7404-465.32-72 Support Services 25,100. decrease 110-7404-465.33-45 Contracted Services 1,529. decrease 110-7404-465.54-26 Advertising 2,450. decrease 110-7404-465.55-12 Printing & Binding 2,000. decrease 110-7404-465.58-01 Training & Meetings 1,250. decrease 110-7404-465.58-14 Travel Admin. 1,625. decrease 110-7404-465.60-31 Gas, Oil & Auto Supplies 500. decrease 110-7404-465.60-33 Materials & Supplies 5,000. decrease 110-0000-331.74-04 WIA Grant Funds 64,422. decrease 78 Sheriff’s Department Grants (Fund 110-General) Code 110-0000-331.51-13 E. Byrne Justice Assistance Grant 45,120. increase 110-0000-399.00-00 Fund Balance Appropriated 5,103. increase 110-5103-420.74-83 E. Byrne Justice-Capital Outlay 50,223. increase 79 Cooperative Extension (Fund 110-General) Code 110-0000-399.00-00 Fund Balance Appropriated 2,817. increase 110-7300-465.32-32 Special Programs 2,817. increase 80 Village Kids (Fund 110-General) Code 110-0000-399.00-00 Fund Balance Appropriated 13,683. increase 110-7305-465.43-15 Maintenance & Repair Building 13,683. increase 3. Tax refunds (Attachment 1) 4. Authorization for Cooperative Extension to submit a grant request in the amount of $10,000 from Southern Region Sustainable Agriculture Research and Education (SARE) Program for building a network of agriculture-related entrepreneurs. 5. Authorization for Sheriff’s Department to accept an Edward Byrne Justice Assistance Grant. The grant will be used to continue replacement of 800 MHz radios. Grant award: $51,034.00 Local match: $5,103.00. 6. Project ordinance for Airport project for Runway and Taxi Extension-Paving and Lighting. (Attachment 2) 7. Creation of one detective position, pay grade 69, for Special Victim’s Unit in the Sheriff’s Department. 8. Resolution to declare items surplus for the County’s annual auction sale (Attachment 3) 9. Authorization for the following uses of the sole source purchasing option: A. Public Utilities – five particle counters and four turbidimeters from the Hach Company. The Hach Company provides all of the laboratory analysis equipment for the county’s water system. B. Sheriff’s Department – upgrade of radio equipment from Communications International, Inc. (CII) for Spout Springs Tower extension project. C. Register of Deeds - upgrade and conversion of software from Hart Intercivic. Hart Intercivic has provided all current software and has worked with the Register of Deeds for the last 5 years regarding its software needs. 10. Awarded bid for category 6 structured cabling system for the new Agriculture Center facility to AFL Network Services, LLC, in the amount of $59,343.13. RFPs were sent to 6 companies. One other bid was received, Day One Communications in the amount of $61,108.06. The cabling system is part of the overall construction project and funding will come from that budget. Informal comments were provided by the citizens listed below who voiced their objection of the Harnett Health System non-profit hospital proposal and their support of the Good Hope–Triad for-profit hospital proposal. 1. Mary Jane Marshbanks, Buies Creek 2. Gary House, Dunn 3. Marshall Page, Lillington 4. Earl Jones, Coats 5. Mary B. Johnson, Buies Creek 6. Mary Ann Stump, Lillington 7. Robert Winston, Wrightsville Beach 8. Preston Bloom, Erwin Chairman Byrd asked for nominations for the Nominating Committee which will recommend individuals to the Board of Commissioners for its consideration of appointees to the Harnett Health System Board. Commissioner Titchener nominated Beatrice B. Hill, Lillington, Commissioner McNeill nominated Robert Doberstein, Cameron, and Chairman Byrd nominated Howard Penny, Jr., Coats. Commissioner McNeill moved to appoint these 3 members to the Nominating Committee. This motion includes directing Neil Emory, County Manager, to serve as a staff member to this nominating committee and to assist the committee in carrying out its duties as specified in the Memorandum of Understanding previously entered into by Betsy Johnson Regional Hospital, Harnett County, the City of Dunn and WakeMed. Commissioner Andrews seconded the motion and it passed unanimously. The Board of Commissioners will appoint a fourth member soon. Steve Ward, Assistant Director, Public Utilities, presented a proposed resolution approving an installment financing contract for the acquisition of property. Chairman Byrd called to order a public hearing regarding the matter and opened the meeting for comments from the public. The following citizens provided comments regarding use of the property: 1. Gayle W. Spears, Coats 2. Marshall Page, Lillington 3. Mary B. Johnson, Buies Creek There being no further comments, Chairman Byrd closed the public hearing. Commissioner McNeill moved to adopt the resolution as presented by Mr. Ward. Commissioner Andrews seconded the motion and it passed unanimously. (Attachment 4) Michael Watson, CEO, Sandhills Mental Health Center, presented an update on the Lee-Harnett Mental Health merger with Sandhills Center. Mr. Watson noted improvement of services for Harnett County residents and discussed the State’s two and three year process of mental health reform. Chris Wilson, USDA Wildlife Specialist, presented a report on the Beaver Management Assistance Program in Harnett County. Departmental reports were filed with the Board from Emergency Medical Services, Sheriff’s Department, and a Report of Changes in the Fund Balance. (Attachment 5) Mr. Emory noted that Campbell University had requested formal endorsement of the Board of Commissioners for abandonment of a public right-of-way of T.T. Lanier Street allowing it to revert to a private street that is owned and maintained by Campbell University. Commissioner Titchener moved to adopt a resolution of intent to close the road and to schedule a public hearing on the matter. Commissioner Andrews seconded the motion and it passed unanimously. (Attachment 6) Mr. Emory announced that the Department of Transportation’s Fall 2005 “Litter Sweep” Roadside Cleanup is scheduled for September 17 – October 1. Mr. Emory noted that a joint meeting with the Social Services Board is tentatively th scheduled on October 17, prior to the Board of Commissioners’ regular meeting. Commissioner McNeill moved for the Board to go into closed session to consult with the County staff regarding the proposed settlement of a claim; namely the worker’s compensation claim of Terry McKay. This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(3). Commissioner Andrews seconded the motion and it passed unanimously. Commissioner McNeill moved for the Board to come out of closed session, and to amend his previous motion to go into closed session to include discussing a personnel matter pursuant to N.C. General Statute Section 143-318.11(a)(6). Commissioner Titchener seconded the motion and it passed unanimously. There being no further business, Vice Chairman Hill moved to adjourn. Commissioner Titchener seconded the motion and it passed unanimously. The Harnett County Board of Commissioners regular meeting, September 6, 2005, adjourned at 10:40 a.m. _______________________________ Teddy J. Byrd, Chairman _______________________________ Kay S. Blanchard, Clerk to the Board Attachment 1. Attachment 2. Attachment 3. Attachment 4. Attachment 5. Attachment 6.