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081505m HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting August 15, 2005 The Harnett County Board of Commissioners met August 15, 2005, in regular session in Courtroom 6, Harnett County Courthouse, 301 West Cornelius Harnett Boulevard, Lillington, North Carolina. Members present: Teddy J. Byrd, Chairman Beatrice B. Hill, Vice Chairman Dan B. Andrews Walt Titchener Tim McNeill Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Kay S. Blanchard, Clerk to the Board Chairman Byrd called the meeting to order at 7:00 p.m. and Commissioner Titchener led the pledge of allegiance and invocation. Commissioner Titchener moved to approve the agenda as published with the addition of a resolution encouraging growing of beards for the Sesquicentennial Celebration. Commissioner Andrews seconded the motion and it passed unanimously. Upon motion by Commissioner McNeill and seconded by Commissioner Hill, the Board unanimously approved the following items on the consent agenda: 1. Minutes: Special Meeting, July 29, 2005 Regular Meeting, August 1, 2005 Reconvened Meeting, August 4, 2005 2. Budget amendments: 39 Parents As Teachers (Fund 110-General) Code 110-7310-465.11-00 Salaries & Wages 29,040. decrease 110-7310-465.21-00 Group Insurance Expense 4,600. decrease 110-7310-465.22-00 FICA Tax Expense 2,222. decrease 110-7310-465.23-00 Retirement 1,419. decrease 110-7310-465.23-01 Supplemental Retirement 576. decrease 110-7310-465.26-08 Worker’s Compensation 435. decrease 110-7310-465.60-33 Materials & Supplies 5,685. increase 110-7310-465.58-14 Travel Administration 8,946. increase 110-7310-465.41-11 Telecommunications & Postage 2,462. increase 110-7310-465.41-13 Utilities 1,440. increase 110-7310-465.43-15 Maintenance & Repair-Building 932. increase 110-7310-465.60-47 Food & Provisions 450. increase 110-7310-465.58-01 Training & Meetings 930. increase 110-7310-465.44-21 Building & Equipment Rent 8,951. increase 110-7310-465.60-53 Dues & Subscriptions 488. increase 110-7310-465.52-54 Insurance & Bonds 227. increase 110-7310-465.64-25 Books & Publications 187. increase 110-0000-334.73-10 Parents As Teachers 7,594. decrease 40 Family Child Home Care Licensure (Fund 110-General) Code 110-7312-465.11-00 Salaries & Wages 4,241. decrease 110-7312-465.21-00 Group Insurance Expense 1,000. decrease 110-7312-465.22-00 FICA Tax Expense 323. decrease 110-7312-465.23-00 Retirement 207. decrease 110-7312-465.23-01 Supplemental Retirement 85. decrease 110-7312-465.26-08 Worker’s Compensation 63. decrease 110-7312.465.64-25 Books & Publications 135. increase 110-7312.465.32-81 Mini Family Child Care 3,375. increase 110-7312.465.41-11 Telecommunications & Postage 900. increase 110-7312-465.44-21 Building & Equipment Rent 2,520. increase 110-7312-465.54-26 Advertising 900. increase 110-7312-465.58-01 Training & Meetings 225. increase 110-7312-465.58-14 Travel 600. increase 110-7312-465.60-33 Materials & Supplies 3,000. increase 110-7312-465.60-47 Food & Provisions 750. increase 110-7312-465.60-53 Dues & Subscriptions 225. increase 110-0000-334.73-04 Family Home Care Licensure 6,711. increase 41 Top Notch Teachers (Fund 110-General) Code 110-7317-465.12-00 Salaries & Wages, p.t. 2,535. decrease 110-7317-465.22-00 FICA Tax Expense 194. decrease 110-7317-465.26-08 Worker’s Compensation 37. decrease 110-7317-465.35-01 Stipends/Bonuses 22,500. increase 110-7317-465.41-11 Telecommunications & Postage 338. increase 110-7317-465.58-01 Training & Meetings 150. increase 110-7317-465.58-14 Travel 336. increase 110-7317-465.60-33 Materials & Supplies 225. increase 110-7317-465.60-47 Food & Provisions 150. increase 110-0000-334.73-17 Top Notch Teachers 20,933. increase 42 Child Care Resource & Referral (Fund 110-General) Code 110-7301-465.11-00 Salaries & Wages 8,943. increase 110-7301-465.12-00 Salaries & Wages, p.t. 6,760. increase 110-7301-465.21-00 Group Insurance Expense 1,002. increase 110-7301-465.22-00 FICA Tax Expense 1,204. increase 110-7301-465.23-01 Supplemental Retirement 180. increase 110-7301-465.26-08 Worker’s Compensation 237. increase 110-7301-465.30-04 Professional Services 480. increase 110-7301-465.41-11 Telecommunications & Postage 2,970. increase 110-7301-465.41-13 Utilities 750. increase 110-7301-465.44-21 Building & Equipment Rent 3,193. increase 110-7301-465.58-01 Training & Meetings 300. increase 110-7301-465.58-14 Travel 1,011. increase 110-7301-465.60-33 Materials & Supplies 1,400. increase 110-7301-465.60-47 Food & Provisions 400. increase 110-0000-334.73-01 Child Care Resource & Referral 29,268. increase 45 Interfund Transfer (Fund 110-General) Code 110-8701-490.90-12 Dunn-Erwin Trail Project 14,000. increase 110-0000-399.00-00 Fund Balance Appropriated 14,000. increase 46 Aging (Fund 110-General) Code 110-0000-331.77-03 Title III-Home & Community Care 2,425. decrease 110-0000-399.00-00 Fund Balance Appropriated 2,425. increase 47 General Services (Fund 110-General) Code 110-4600-410.43-21 Maintenance & Repair Auto 1,739. decrease 110-4600-410.74-74 Capital Outlay 1,739. increase 48 Aging (Fund 110-General) Code 110-7500-441.60-39 Other Materials 499. increase 110-0000-399.00-00 Fund Balance Appropriated 499. increase 50 Public Utilities (Fund 531-HCDPU) Code 531-0000-399.00-00 Fund Balance Appropriated 11,051. decrease 531-9000-431.74-74 Capital Outlay 11,051. decrease 51 Information Technology (Fund 110-General) Code 110-0000-399.00-00 Fund Balance Appropriated 1,971. decrease 110-4900-410.74-74 Capital Outlay 1,971. decrease 52 Family Caregiver Support (Fund 110-General) Code 110-0000-331.75-01 Family Caregiver Support 3,346. increase 110-7501-441.12-00 Salaries & Wages, p.t. 1,320. increase 110-7501-441.22-00 FICA Tax Expense 101. increase 110-7501-441.26-08 Worker’s Compensation 20. increase 110-7501-441.58-14 Travel 1,500. increase 110-7501-441.60-33 Materials & Supplies 300. increase 110-7501-441.41-11 Telecommunications & Postage 105. increase 54 Emergency Telephone System (Fund 240-E911) Code 240-0000-370.20-00 Loan Proceeds-Capital Lease 14,229. increase 240-5900-420.74-76 Lease-Other Financing Uses 14,229. increase 55 Retired Seniors Volunteer Program (Fund 110-General) Code 110-0000-334.75-03 Medicare Counseling 1,000. increase 110-7510-441.32-01 Medicare Counseling 1,000. increase 56 Retired Seniors Volunteer Program (Fund 110-General) Code 110-0000-331.75-02 Medicare D Outreach LIS 15,000. increase 110-7510-441.31-31 Medicare D Outreach LIS 10,000. increase 110-7510-441.12-00 Salaries & Wages, p.t. 4,550. increase 110-7510-441.22-00 FICA Tax Expense 382. increase 110-7510-441.26-08 Worker’s Compensation 68. increase 58 Governor’s Highway Safety Program (Fund 110-General) Code 110-0000-399.00-00 Fund Balance Appropriated 24,416. increase 110-0000-331.51-12 Traffic Safety Program 165,554. increase 110-5107-420.11-00 Salaries & Wages 69,150. increase 110-5107-420.21-00 Group Insurance 10,400. increase 110-5107-420.22-00 FICA Tax Expense 5,300. increase 110-5107-420.23-02 Retirement-Law Enforcement 3,306. increase 110-5107-420.23-05 Supplemental Retirement-Law Enforcement 3,458. increase 110-5107-420.26-08 Worker’s Compensation 692. increase 110-5107-420.60-33 Materials & Supplies 6,582. increase 110-5107-420.74-74 Capital Outlay-Equipment 90,082. increase 110-5107-420.58-14 Travel 1,000. increase 3. Tax refunds (Attachment 1) 4. Project ordinance for Rail Trails project (Attachment 2) 5. Resolution authorizing cooperative purchasing agreement with the City of Jacksonville which will allow the County to purchase from Jacksonville’s convenience contract with Cisco Systems. The term of the convenience contract is 2 years beginning 8-31-04. Using this contract will allow a discount of 36% off the list price of Cisco equipment and products and a discount of 25% off the price of maintenance contracts. The Finance Officer and the County Attorney have reviewed the purchasing agreement and contract and have recommended moving forward. (Attachment 3) 6. Authorized increase in Cell Tower Fees: Concealed attached wireless communications facility - $4,250.00 Co-located or combined wireless communications facility - $4,500.00 Freestanding concealed wireless communications facility - $5,000.00 Non-concealed freestanding wireless communications facility - $6,000.00 7. Contract with The Wooten Company for administrative services for the 2005 Scattered Site Housing Grant – This grant which is non-competitive, pays for housing rehabilitation of owner occupied dwellings. Owners must meet income qualifications which are established by the State Division of Community Assistance. Proposals were received from The Wooten Company, Raleigh, and Parker Management Group, Fayetteville. Independent evaluations of both proposals were conducted by the Assistant County Manager and the Planning Director. Both evaluators recommended The Wooten Company be awarded the contract for administrative services for the 2005 Scattered Site Housing Grant. This project involves no County funds since all expenditures are funded by the grant. 8. Resolution approving an agreement for a five-year Safety Preservation Program created by the Division of Aviation to assist publicly owned and operated airports with safety related improvements with 100% State funding. This agreement will allow the State to make improvements to the Harnett County Airport without the requirement of a new agreement each time. It will also allow the State to bid projects together in order to receive more competitive proposals. (Attachment 4) 9. Resolution approving a block grant agreement to include “in-kind” contribution to be used as the local match. NCDOT project #36237.25.7.1 -- Runway and Taxiway Extension, Paving and Lighting, Rehabilitation of MIRL/MITL (Attachment 5) 10. Resolution to authorize staff to negotiate an installment financing contract and submit an application to the Local Government Commission for the purchase of real property. The resolution also directs that a public hearing regarding the matter be held September 6, 2005. (Attachment 6) 11. Resolution encouraging growing of beards for Sesquicentennial Celebration (Attachment 7) In the informal comments portion of the meeting, the following citizens spoke: 1. Paula Pearson Hinton, 41 Pearson Road, Buies Creek, asked questions regarding Harnett Health System. 2. Gail Gray, 326 Roy Adams Road, Angier, discussed fox issue in her neighborhood. 3. Ted Gardner, 3130 Ross Road, Lillington, who does wildlife damage control, discussed North Carolina Wildlife regulations. Commissioner McNeill moved for the appointments listed below. Commissioner Andrews seconded the motion and it passed unanimously. Adult Care Home Community Advisory Committee Elizabeth Murchison and Kim Kolosky for 1-year terms to expire 8-31-06 nominated by Commissioner Hill Harnett County Council for Women Grace McLean Watts for a 3-year term to expire 8-31-08 nominated by Commissioner Andrews Mid-Carolina Workforce Development Board Sheley Eldridge reappointed for a 2-year term to expire 8-31-07 nominated by Commissioner Hill Mark Locklear, Senior Planner, presented a zoning change request from George Family Trust/Lloyd E. George, 2.46 acre tract located on US Hwy 401 South, Lillington Township, from RA20R to Industrial zoning district. Although the proposed zoning is not consistent with the Harnett County Land Use Plan, staff believes that the proposal does enhance the public health, safety, and general welfare. The industrial zoning classification for this area would be compatible with the surrounding neighborhood and would allow the current illegal use of an auto storage lot to come into compliance and recommends the request be approved. The Planning Board voted unanimously to approve the request. Chairman Byrd called to order a public hearing on the zoning change request and opened the floor for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Commissioner Titchener moved to approve the zoning change request as presented. Commissioner McNeill seconded the motion and it passed unanimously. Mark Locklear, Senior Planner, presented a zoning change request from William Hessian, 9.92 acre tact on Old Stage Road, Neill’s Creek Township, from Industrial to RA-30 zoning district. The proposed zoning is consistent with the Land Use Plan and staff believes a residential zoning classification for this area would be compatible with the surrounding neighborhood and recommends that the request be approved. The Planning Board voted unanimously to approve the request. Chairman Byrd called to order a public hearing on the zoning change request and opened the floor for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Commissioner McNeill moved to approve the zoning change request as presented. Commissioner Andrews seconded the motion and it passed unanimously. Mark Locklear, Senior Planner, presented a zoning change request from Calvin R. Hardee, Jr., 1.40 acre tract on Barbecue Church Road, Barbecue Township, from RA- 20R to Commercial. Staff believes that the proposal does enhance the public health, safety and general welfare. The commercial zoning classification for this area would be compatible with the surrounding neighborhood and staff recommends that the request be approved. The Planning Board voted unanimously to approve the request. Chairman Byrd called to order a public hearing on the zoning change request and opened the floor for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Commissioner McNeill moved to approve the zoning change request as presented. Commissioner Hill seconded the motion and it passed unanimously. Mark Locklear, Senior Planner, presented a zoning change request from Edward Douglas Parks/Allan G. Casavant, 8.23 acre tract on Hwy 24, Johnsonville Township, from RA-20R to Commercial. The predominant land use in the area is mixed. The Harnett County Land Use Plan indicates that this area be used as compact mixed use. Staff believes that the proposed request does enhance the public health, safety and general welfare. A commercial zoning classification for this area would be compatible with the surrounding neighborhood. There was an issue of spot zoning, however the Planning Board determined it to be reasonable due to the lot size. Staff concludes that the request does conform to the Harnett County Land Use Plan and recommends approval. The Planning Board voted unanimously to approve the request. Chairman Byrd called to order a public hearing on the zoning change request and opened the floor for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Commissioner Andrews moved to approve the zoning change request as presented. Commissioner McNeill seconded the motion and it passed unanimously. Mark Locklear, Senior Planner, presented a proposed Zoning Ordinance text amendment. The Planning Department requests the change to the Industrial Section of the Zoning Ordinance. Article VI, Section 1.1L. Currently colleges, universities and trade schools are not allowed within our industrial zoning district. The change would allow these uses to locate within our industrial parks. The planning Board voted unanimously to approve the proposed text amendment. Chairman Byrd called to order a public hearing on the proposed text amendment and opened the floor for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Commissioner Titchener moved to adopt the resolution amending the Zoning Ordinance as presented. Commissioner Hill seconded the motion and it passed unanimously. (Attachment 8) Major Gary McNeill, Sheriff’s Department, presented for the Board’s consideration, a request for authorization to use the sole source purchasing option to upgrade the Lillington communications tower paging system. The overriding consideration for this exception to the bidding process is due to standardization and compatibility with the current infrastructure. The Sheriff’s Department purchases most of its communications equipment from Communications International, Inc. This upgrade will enhance the paging system for emergency response personnel throughout the County. The total cost of the project is $84,266.28 and will be funded through the 2004 Homeland Security Program. Commissioner Andrews moved to approve the request as presented. Commissioner McNeill seconded the motion and it passed unanimously. Pat Cameron, Department of Social Services Director, introduced Joe Monk and Kelly Blankenship to present a report on the World Changers’ projects this summer. Church youth groups from across the South spend a week of their summer volunteering labor for home renovation projects for low-income county residents. The county budgeted $20,000 for materials this year and an additional $35,000 was raised through grants and private contributions. In all, 392 youth completed 28 projects in Harnett County this summer. Commissioner Titchener moved to waive landfill charges for debris from the World Changers’ projects. Commissioner McNeill seconded the motion and it passed unanimously. Chairman Byrd called to order a public hearing on an installment financing contract and deed of trust regarding financing for the renovation, refurbishment and furnishing of improvements to 13 existing school facilities. This Qualified Zone Academy Bonds (QZAB) project is in the amount of $789,500. No comments were offered and Chairman Byrd closed the public hearing. Commissioner Titchener moved to adopt a resolution approving an installment financing contract and a deed of trust, an agency agreement, a lease agreement, a forward delivery agreement and a tax compliance agreement with respect thereto and the execution and delivery thereof, and providing for certain other related matters. Commissioner Andrews seconded the motion and it passed unanimously. (Attachment 9) Departmental reports were filed with the Board from Animal Control and Veterans Affairs. The report showing a list of unpaid taxes, as of June 30, 2005 was filed with the Board. (Attachment 10) Commissioner McNeill moved for the Board to go into closed session for the following purposes: a) To consult with the County staff regarding the proposed settlement of a claim; namely the worker’s compensation claim of Terry McKay; and b) To instruct the County staff in negotiating the terms on a contract for the acquisition of real property. This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(3)&(5). Commissioner Andrews seconded the motion and it passed unanimously. Commissioner McNeill moved for the Board to come out of closed session. Commissioner Andrews seconded the motion and it passed unanimously. There being no further business, Commissioner Andrews moved to adjourn. Vice Chairman Hill seconded the motion and it passed unanimously. The Harnett County Board of Commissioners regular meeting, August 15, 2005, adjourned at 8:35 p.m. __________________________________ Teddy J. Byrd, Chairman __________________________________ Kay S. Blanchard, Clerk to the Board Attachment 1. Attachment 2. Attachment 3. Attachment 4. Attachment 5. Attachment 6. Attachment 7. Attachment 8. Attachment 9. Attachment 10.