010323 m HARNETT COUNTY BOARD OF COMMISSIONERS
Regular Meeting Minutes
January 3, 2023
The Harnett County Board of Commissioners met in regular session on Tuesday, January 3, 2023
at 9:00 am, in the Commissioners Meeting Room, Harnett County Resource Center and Library,
455 McKinney Parkway, Lillington,North Carolina.
Members present: Matthew B. Nicol, Chairman
William Morris, Vice Chairman
Barbara McKoy, Commissioner
W. Brooks Matthews, Commissioner
Lewis W. Weatherspoon, Commissioner
Staff present: Brent Trout, County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Melissa Capps, Clerk
Chairman Nicol called the meeting to order at 9:00 am.
Commissioner McKoy led the Pledge of Allegiance and provided the invocation.
Chairman Nicol called for any additions or deletions to the published agenda. Commissioner
Matthews made a motion to approve the agenda as published.Vice Chairman Morris seconded the
motion. The motion carried unanimously.
Commissioner McKoy made a motion to approve the consent agenda. Vice Chairman Morris
seconded the motion. The motion passed unanimously. The items on the consent agenda were as
follows:
A. Minutes
i. Regular Meeting Minutes of December 19, 2022
Chairman Nicol opened the meeting for informal comments by the public,allowing up to 3 minutes
for each presentation up to 30 minutes. The following people provided comments:
1. Alan Longman of 234 Hamilton Road, Bunnlevel,NC.
2. Elizabeth Longman of 234 Hamilton Road, Bunnlevel,NC.
3. Linda Sunderman of 25 Spruce Lane, Lillington, NC.
No one else spoke. The public comment period was closed.
Brent Trout, County Manager, read a statement regarding recent comments made about Claire
Jones, Elections Director.
Harnett County Board of Commissioners
January 3,2023 Regular Meeting Minutes
Page 1 of 3
Mr. Trout shared an RFP was distributed in November, 2022 for the compensation study and
four(4)proposals were received. The selection team reviewed all proposals received and a
vendor was selected, Pontifex Consulting Group. Discussion included the length of time to
complete the study and how the budget process may be effected. The study may take 4 to 5
months. A contingency amount for the implementation of the compensation study will be placed
in the budget.
Vice Chairman Morris made a motion to approve the budget amendments as requested by the
Finance Director. The motion was seconded by Commissioner McKoy and carried unanimously.
(Attachment 1)
Commissioner Matthews made a motion to adopt the tax rebates, refunds and releases as
requested by the Tax Administrator. The motion was seconded by Vice Chairman Morris and
carried unanimously. (Attachment 2)
Mr. Trout reviewed a request from Harnett County Emergency Services seeking Board approval
to accept the RFP Bid from Lee Hartmann& Sons (Winston Salem) for the upgrade of the EOC
audio visual equipment. The bid is $76,379 the total grant funding available for the project is
$90,633.61. This grant funding(CBCG previously approved by Board) is a zero county match,
NCEM reimbursable grant. This project will enhance our response and recovery operations for
the future and replace rapidly aging equipment. Commissioner Matthews made a motion to
approve the acceptance of the bid from Lee Hartmann & Sons (Winston Salem) for the upgrade
of the EOC audio visual equipment in the amount of$76,379. The motion was seconded by
Vice Chairman Morris and carried unanimously.
Mr. Trout also reviewed a request from Workforce Development regarding the contract for the
performance periods of January 1, 2023 -June 30, 2023 and July 1, 2023 - June 30, 2024 with
the Mid-Carolina Regional Council to provide Workforce Innovation and Opportunities Act
(WIOA) grant services. The WIOA grant is a federal grant administered by the Mid-Carolina
Regional Council. WIOA grant funding will enable the Workforce Development Department to
provide employment and training services to the citizens of Harnett County enrolled in the
WIOA Youth, Adult, and Dislocated Worker Programs. Vice Chairman Morris moved to
approve the contract for the performance periods of January 1, 2023 - June 30, 2023 and July 1,
2023 - June 30, 2024 with the Mid-Carolina Regional Council to provide Workforce Innovation
and Opportunities Act (WIOA) grant services. The motion was seconded by Commissioner
Weatherspoon and carried unanimously.
Vice Chairman Morris shared he would like to inform the Board that he had spoken with Mr.
Trout and asked that staff look at the feasibility of the extension of water services to Old
Hamilton Road and look at repairs needed in the Erwin area.
Commissioner McKoy asked if Diversity and Inclusion training for employees is still on the
agenda. Mr. Trout stated from my standpoint yes, it is still on my to do list.
Harnett County Board of Commissioners
January 3, 2023 Regular Meeting Minutes
Page 2 of 3
I
Commissioner Matthews made a motion to adjourn at 9:24 am. The motion was seconded by
Vice Chairman Morris and carried unanimously.
Matthew B. Nicol, Chairman MelisgeW. Capps, Clerk
Harnett County Board of Commissioners
January 3, 2023 Regular Meeting Minutes
Page 3 of 3
COUNTY OF HARNETT ATTACHMENT 1
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett,North Carolina,that the following amendment be made to the annual budget
ordinance for the fiscal year ending June 30,2023.
• Section 1. To amend the Library department of the General fund.
The appropriations are to be changed as follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
1106170 528010 LSTA ATHLETIC&PROGRAM SUPPLIES $16,800
REVENUE AMOUNT
ORG I OBJECT I PROJECT I TASK I SUB-TASK I JOB DESCRIPTION OF CODE INCREASE I DECREASE
1106170 330210 LSTA RESTRICTED-FEDERAL $16,800
EXPLANATION:
The State Library of NC has awarded a$16,800 grant to purchase items needed to support a food literacy and progamming
11 initiative. Funds will be used to purchase an all-inclusive mobile kitchen, food literacy curriculum, utensils and other
supplies.
APPROVALS: 1- .--t-
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Dept Head(. j ---. Finan iIcer date) County Manager(date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board,and to the Budget Officer and the Finance
Officer for their direction.
Adopted this 3 day o at-04. ,20 113
Melissa Capps hairman
Clerk to the Board Board of Commissioners
..Ari .'1} 8 V•l►CZ 1
P,:pa,ed by. alcoab �(//'��/ Dale Do:caw 5,2022
vsa.iw, `
(5 1 E i/4) e
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual
budget ordinance for the fiscal year ending June 30,2023.
Section 1. To amend the Transportation department of the General fund.
The appropriations are to be changed as follows:
EXPENDITURE AMOUNT
ORG I OBJECT I PROJECT I TASK I SUB-TASK I JOB DESCRIPTION OF CODE INCREASE I DECREASE
1104630 549085 CTPAD INDIRECT COST $19,085
REVENUE AMOUNT
ORG I OBJECT I PROJECT 1 TASK SUB-TASK 1 JOB DESCRIPTION OF CODE INCREASE 1 DECREASE
1104630 330210 CTPAD RESTRICTED-FEDERAL $15,268
1104630 330310 CTPAD RESTRICTED-STATE $954
1103900 390990 FUND BALANCE $2,863
EXPLANATION:
To align the County's indirect cost budget with the amount awarded on the NCDOT's Community Transportation Program
Administrative Grant for FY23.
APPROVALS: ���
�lZ�G� Fluyu� lj� ` ?022.- v 4r /i "'...o cllz 'lz
Dept Head(date)
Fi ce Officer cer(d. > County Manager(date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board,and to the Budget Officer and the Finance
Officer for their direction. `` ?,
Adopted this 3 day oIV C?.I.��IC.-rt ,20 23.
Melissa Carps 1 I•,•' Matthew B.Nicol,Chairman
Clerk to the Board Board of Commissioners
Date: December 13,2022
Prepared by. apale
Page 1 oft ` H
1 YY
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual
budget ordinance for the fiscal year ending June 30,2023.
Section 1. To amend the Harnett Regional Water department of the HRW fund.
The appropriations are to be changed as follows:
EXPENDITURE _ AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
6107111 552000 CAPITAL OUTLAY- $75,000
6107115 525020 EQUIPMENT SUPPLIES-FUEL $15,000
6107113 524060 M&R SUPPLIES-WATER PLANT $60,000
REVENUE AMOUNT
ORG OBJECT I PROJECT I TASK I SUB-TASK I JOB DESCRIPTION OF CODE INCREASE I DECREASE
EXPLANATION:
Add funds for LP gas and chemical feed pumps fro WTP.
APPROV LS:
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Dep Head(date) Finan. icer(date) 4 County Manager(date)
)-Sec12. i 4. ail )2)---
Section
tion 2. Copies of this budget amendment shall be furnished to the Clerk to the Board,and to the Budget Officer and the Finance
Officer for their direction.
Adopted this 3 day okickl..A.A..C...11i
,20
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Melissa Capps
Matthew B.Nicol,Chairman
Clerk to the Board Board of Commissioners
Prepared by: alcoats Date December 12,2022
b
Page 1a1
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett,North Carolina,that the following amendment be made to the annual budget
ordinance for the fiscal year ending June 30,2023.
Section I. To amend the Harnett Regional Water department of the HRW fund.
The appropriations are to be changed as follows:
EXPENDITURE AMOUNT
ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE
6107113 555000 CAPITAL OUTLAY-EQUIPMENT $203,296
6107113 535020 R&M-EQUIPMENT $203,296
REVENUE AMOUNT
ORG I OBJECT I PROJECT I TASK I SUB-TASK I JOB DESCRIPTION OF CODE INCREASE I DECREASE
EXPLANATION:
To move funds to change line on contract 20230477.
APP V ,
If, 3 67:), ►� , ;g. SeA4t- & !2 --27 -zz
pt Head(date) Financ=0 icer(date) County Manager(date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board,and to the Budget Officer and the Finance
Officer for their direction. I '��j
Adopted this` day ofb) .20 `!
Melissa Capps
Lewis W.Weatherspoon,Chairman
Clerk to the Board Board of Commissioners /\
Prepared by dcoau one. November 3,2022 1.0\1
Pap,<11
COUNTY OF HARNETT
BUDGET ORDINANCE AMENDMENT
BE IT ORDAINED by the Governing Board of the County of Harnett,North Carolina,that the following amendment be made to the annual budget
ordinance for the fiscal year ending June 30,2023.
Section 1. To amend the Cooperative Extension department of the General fund.
The appropriations are to be changed as follows:
EXPENDITURE AMOUNT
ORG I OBJECT I PROJECT I TASK I SUB-TASK I JOB DESCRIPTION OF CODE INCREASE I DECREASE
1104995 528010 CROPS ATHLETIC&PROGRAM SUPPLIES $800
CROPS/Livestock
REVENUE AMOUNT
ORG I OBJECT I PROJECT I TASK I SUB-TASK I JOB DESCRIPTION OF CODE INCREASE I DECREASE
1103900 390990 Appropriated funds $800
EXPLANATION:
To increase budget for upcoming trainings and events in Crops/Livestock program.
APPROVALS: , �9►aiii z.
/ '� - trT44 4.4k111° ► X1 _:I" etac9`4.-64 12 -tvZ-L
( //410
• pt Head(f: e) wrir Finance a�cerTat, County Manager(date)
Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board,and to the Budget Officer and the Finance
Officer for their direction.
Adopted this 3 day of ,20�3
Melissa Capps$ Lewis W.Weatherspoon,Chairman
Clerk to the Board Board of Commissioners
Date December 19,2022
Prepared by swillium /n/
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Neills Creek Park
CAPITAL PROJECT ORDINANCE
BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as the
governing board for Harnett County.
Section 1. This project consists of design and construction of a new Concession Stand, Restroom, and
Storage Facility at Neills Creek Park,adjacent to Harnett Central Middle School.
Section 2. The following expenditures are hereby appropriated for this project:
Original Amended
Ordinance Adjustment Ordinance
Engineering $ 109,225 $ - $ 109,225
Construction 335,000 - 335,000
Capital Outlay - - -
Continge ncy - - -
Total $ 444,225 $ - $ 444,225
Section 3. The following revenues are hereby appropriated for this project:
Original Amended
Ordinance Adjustment Ordinance
SCIF State Grant (12/22) $ 444,225 $ (444,225) $ -
Interfund Transfer(12/22) $0 444,225 $ 444,225
Total $ 444,225 $ - $ 444,225
Section 4. The original project ordinance,approved on May 16,2022, is being revised
due to project being funded by General Obligation Bond, Series 2021 instead of SCIF
funds.
---
Duly
Duly adopted this 3 day ofd 2023.
Matthew B.Nicol, Chairman
Harnett County Board of Commissioners
ATTEST: of(,-r1,�-trss
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tl�ya;y 9.ra X04;�,v
Mel sa Capps, Clerkard t
ATTACHMENT 2
Approved by the Harnett
D County of,Commiesioners
ate
Board Report _ b•
1/3/2023 Approved
To: Harnett County Board of Commissioners
Re:Consideration of Refund for Taxes, Interest and Penalities for all Muncipalities
Adjustment Reason Bill Number Type Received Amount Refund Amount Name
Full rebate 0002288530-2022-2022-0000-00 BUS $ 24.48 $ 24.48 LUMEN INC
Christine Wallace
Acting Tax Administrator