Agenda 06-29-2022 SpecialUCITY OF
DUNN
I`ts0Rf Fl C AR(DI_Ih1A
V&r^e communibi begins!
Call to Order — Mayor William P. Elmore, Jr.
Invocation
Pledge of Allegiance
Dunn City Council
Special Called Meeting
Wednesday, June 29, 2022
6:00 p.m., Dunn Municipal Building
ITEMS FOR DISCUSSION AND/OR DECISION
1) Adjustment on Fee Schedule for Additional Receptacle for Garbage, Yard Waste & Recycling
2) Budget Amendments
3) Closed Session - If called, the General Statute(s) allowing the Closed Session will be cited in
the motion
ADJOURNMENT
"This institution is an equal opportunity provider and employer"
REQUEST FOR SPECIAL MEETING OF THE DUNN CITY COUNCIL
In accordance with N. C. G. S. 160A-71 and 143-318.12 et. seq., the undersigned hereby
requests a special meeting of the Dunn City Council to be held on Wednesday, June 29, 2022
at 6:00 p. rn. at the Dunn Municipal Building, 401 E. Broad Street, Dunn, NC.
The purpose of the meeting is:
Consider Adjustment on Fee Schedule for Additional Receptacle for Garbage, Yard
Waste & Recycling Pickup
Budget Amendments
Closed Session - If called, the General Statute(s) allowing the Closed Session will be
cited in the motion.
William P. Elmore, Jr.
Mayor
Hand Delivered Date:
Posted on Principal Bulletin Board at City Hall: ✓ !
r�
Posted on City of Dunn Website: Ci
4
WRITTEN WAIVER OF NOTICE IF UNABLE TO ATTEND
I, Council Member of the Dunn City Council,
do hereby give notice to the Dunn City Council that I am unable to attend the called meeting
of the Council on June 29, 2022 at 6:00 p. m. Pursuant to North Carolina General Statute
§160A- 71(b) (2), I am hereby submitting written waiver of notice.
This the day of 2022.
Council Member
Attest:
City Cleric
CY ()F
DUNN
N0131 H C A O, I NI A City Council Agenda Ite
Meeting Date: June 29, 2022
Adjustment on Fee Schedule for Additional Receptacle for
Garbage, Yard Waste & Recycling Pickup
CitV Manager Neuschafer
PURPOSE:
To correct error on the FY2022-2023 Fee Schedule related to Additional Receptacle for Garbage, yard debris
and Recycling Cans.
BACKGROUND:
Current rate schedule with only extra trash receptacle:
The current additional receptacle rates are:
Garbage.... $17.20 Proposed Rate $18.00
Recycle.... $3.85 $4.00
Yard Debris $3.20 $4.00
BUDGET IMPACT:
Negligible increase in revenue
to adopt the Change to the FY 2022-2023 Fee Schedule as presented.
I4'i OF
DUNN
f• 0P € H CAROLH1A City Council Agenda Ite
Meeting Date: June 29, 2022
Budget Amendments
Jim Roberts/Finance I
Budget Amendments
N/A
PURPOSE: The attached budget amendments are provided to correct approved spending in both the
General Fund and the Water Sewer Fund. Major expenditure items such as water tank maintenance,
chemicals, materials and meters, Infiltration and collection repairs increased during the year after the
budgeting process. Capital outlay items have been adjusted within the funds across department lines.
Within the General Fund, we need to increase the Rooms -To -Go (RTG) economic incentive line due to
increases in actual taxes received and the increase cost of paving and resurfacing for the major project
undertaken this year exceeded our initial estimates.
BACKGROUND: When the budget was approved in June of 2021, estimates were used for numerous
areas across both the Water Sewer Fund and the General Fund. The areas in the Water Sewer Fund that
have been affected due to major increases in actual costs include: meters and materials, repairs to the
infiltration and collection system, Department of Environmental Quality penalties, software replacements,
chemicals, maintenance and equipment repair, and contracted services. The General Fund pays RTG 80%
of their taxes back, and due to increased taxes received, the City did not have enough budgeted to cover
our required funding. The paving project of Bay and Watauga was more expensive than expected, so we
need to increase the budget to cover the expenses. Funds are available in our Powell Bill account to cover
this expense. Capital outlay items for vehicles and equipment were slowed due to a lag in deliveries and
this carried over from the 2021 year into the 2022 year. We will have the funds to pay for these through
USDA funding when all vehicles have been received. These will carry over into 2023 as well but we need
to increase the budget to cover the current amount expended in 2022.
BUDGET IMPACT: We will increase the insurance proceeds line to cover vehicle repairs for Police
($6,000). We will use General Fund, Fund Balance to cover the increases in Rooms -To -Go incentive and
the paving and resurfacing project ($55,000). There will be in increase in installment financing to cover the
capital outlay in the General Fund ($194,000). Water Sewer funds will be transferred between departments
to cover equipment repairs, chemicals, contract services, and dues and subscription lines. Capital outlay
items will be adjusted using other capital outlay lines within the Water Sewer Fund. All other Water Sewer
Expenses will be covered from engineering line items where funds are available due to engineering
expenses being allowed to be paid out of project costs. No funds will be expensed from the Water Sewer
fund balance.
RECOMMENDED Motion to approve the attached budget amendments providing funding
MOTIONIACTION adjustments for the 2022 budget year.
REQUESTED OF
COUNCIL
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(Specify one or more of the following permitted reasons for closed sessions)
Move that we go into closed session in accordance with:
[N.C.G.S. 143-318.11(a)(1)]
Prevent the disclosure of privileged information
Under the North Carolina General Statutes or regulations.
Under the regulations or laws of the United States.
[N.C.G.S. 143-318.11(a)(2)]
Prevent the premature disclosure of an honorary award or scholarship
[N.C.G.S. 143-318.11(a)(3)]
Consult with the Attorney
i To protect the attorney -client privilege.
1 To consider and give instructions concerning a potential or actual claim,
administrative procedure, or judicial action.
i To consider and give instructions concerning a judicial action titled
vs
[N.C.G.S. 143-318.11(a)(4)]
To discuss matters relating to the location or expansion of business in the
area served by this body.
[N.C.G.S. 143-318.11(a)(5)]
To establish or instruct the staff or agent concerning the negotiation of the
price and terms of a contract concerning the acquisition of real property
located at
(OR)
To establish or instruct the staff or agent concerning the negotiations of
the amount of compensation or other terms of an employment contract.
[N.C.G.S. 143-318.11(a)(6)]
To consider the qualifications, competence, performance, condition of
appointment of a public officer or employee or prospective public officer or
employee.
(OR)
To hear or investigate a complaint, charge, or grievance by or against a
public officer or employee.
[N.C.G.S. 143-318.11(a)(7)]
To plan, conduct, or hear reports concerning investigations of alleged
criminal conduct.
School violence 143-318.11(a)(8) and terrorist activity (9).