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Agenda 02-08-2022C!'3`G of Dunn City Council DUNNRegular Meeting iN () i H C A R 0 L I N A Tuesday, February 8, 2022 lNere communi� k9ins! 7:00 p.m., Dunn Municipal Building Call to Order — Mayor William P. Elmore, Jr. Invocation — Rev. Jason Williams, Hood Memorial Christian Church Pledge of Allegiance 1) Adjustment and Approval of the February 8, 2022 meeting agenda PRESENTATIONS 2) School Bus Appreciation Week Proclamation Presentation 3) Black History Month Proclamation Reading PUBLIC COMMENT PERIOD 4) Each Speaker should limit comments to 3 minutes and must sign up on sheet available on the podium within the Council Chambers prior to the start of the meeting. Total comment period limited to 30 minutes. CONSENT ITEMS 5) Resolution Declaring Property Surplus and Authorizing Disposition ITEMS FOR DISCUSSION AND/OR DECISION 6) FY 2020/2021 Audit Presentation Report 7) Resolution approving Vacuum Truck Financing 8) Resolution Requesting Planning and Development Authority from Harnett County — Wellons Property 9) Consider Construction Contract Award — S Elm and E Bay Waterline Replacement 10) Council Goals/Reports 11) Administrative Reports a) City Manager's Report b) Financial Report/Assessment Update c) Department Reports Communications/Public Information Parks & Recreation/Library 12) Announcements 13) Information Public Works/Public Utilities Planning & Inspections/Police 14) Closed Session to be called to instruct the staff concerning the negotiation of the price and terms of a contract concerning the acquisition of real property in accordance with [N.C.G.S. 143-318.11(a)(5)]. ADJOURNMENT "This institution is an equal opportunity provider and employer" 11111 win,39T,s= Recommendation: Motion to adopt the February 8, 2022 meeting agenda as presented Or Motion to adopt the February 8, 2022 meeting agenda as presented with the following changes: Additions: (Assign Number on the Agenda such as 14a) Removal of the following item(s): Move Item of Business from one section to another section (such as moving Item from Consent Items to Items for Discussion and/or Decision) CITY Or DUNN V410 ?H Ct',sROLINA Meeting Date: February 8, 2022 SU13JECT TITLE I School Bus Driver Appreciation Week 2022 PURPOSE: To recognize school bus drivers who safely transport our students to school each day at Harnett Primary, Wayne Avenue, Dunn Middle and Triton High School. Harnett County Schools will recognize School Bus Driver Appreciation Week February 14-18, 2022. BACKGROUND: CITY OF DUNN Schoo(Bus 1DriverAppreciation Week2O22 WHEREAS, School Bus Drivers for the Harnett County Schools are a vital part of our public school system, with buses traveling more than 67,000 miles each week in our county; and WHEREAS, without school buses and school bus drivers, many public school students would not have safe, reliable transportation to and from school, and traffic congestion at schools would be greatly increased, with an additional 9,000 cars transporting students just in Harnett County in a normal year; and WHEREAS, school bus drivers in Harnett County travel thousands of miles each school year, navigating many rural roads, neighborhood streets and multi -lane highways; carrying out their duties as they face the unique challenges created by weather, road conditions, student passengers, and other motorists; and WHEREAS, the American School Bus Council launched the "Love the Bus" celebration in 2007 and School Bus Driver Appreciation Week is celebrated in North Carolina the week of Valentine's Day; and WHEREAS, the City of Dunn wishes to express our sincere appreciation to the school bus drivers at Harnett Primary School, Wayne Avenue School, Dunn Middle School and Triton High School, for the significant and invaluable contribution they make to public education and to student safety. NOW THEREFORE BE IT RESOLVED, I, William P. Elmore, Jr., Mayor of Dunn, North Carolina, and on behalf of the City Council and residents of the City of Dunn, do hereby proclaim the week of February 14-18, 2022 as School Bus Driver Appreciation Week in the City of Dunn and encourage all our residents to join us in expressing appreciation to Harnett County's school bus drivers for what they do for our students. 9his the 8'h fay ofTe6ruary, 2022. ATTEST: Tammy Williams, CMC City Cleric William P. Elmore Jr. Mayor 'Mere aOPV)mtini� 6!qins! C;1 1'Y OF NN DU6 C)R9 H Meeting Date: February 8, 2022 SUBJECT TITLE I Black History Month 2022 PURPOSE: To recognize the month of February as Black History Month. BACKGROUND: Cis Y OF v. DUNN NORTH CAROLINA BCackyfistory 9Yonth 2022 WHEREAS, in observance of Black History Month, we recognize African Americans for helping to shape our nation's identity and strengthen our country, through high moral values and resolute commitment to family, faith, service and perseverance; and WHEREAS, the City of Dunn takes great pride in the members of our Black community, and honors organizations, families, and individuals of African American descent and their invaluable contributions in many professions and fields including education, law, government, business, science, sports, the arts, and brave service in the United States Armed Forces, that continue to enrich the history and culture of our city, while continuing to unite and sustain us as a community; and WHEREAS, in 1926, Dr. Carter G. Woodson initiated the celebration of Negro History Week which was expanded in 1976 to include the entire month of February; and WHEREAS, Black History Month is a time for all Americans to remember the stories and teachings of those African Americans, who helped build our nation, took a stance against prejudice to build lives of dignity and opportunity, while working to advance the cause of civil rights; and WHEREAS, during Black History Month all Americans are encouraged to reflect on the many past successes as well as the many social and economic pressures African Americans have had to endure and overcome. This year's theme, "Black Health and Wellness" pays homage to medical scholars and health care providers, which is very timely as we enter the third year of the COVID-19 pandemic. NOW THEREFORE BE IT RESOLVED, I, William P. Elmore, Jr., Mayor of Dunn, North Carolina, and on behalf of the City Council do hereby proclaim the month of February as Black History Month in the City of Dunn and encourage all citizens of our community to give full regard to the past and continuing service of African Americans in our City, our State and our Nation. Adopted this the 8°f, day of Tebruaty, 2022 ATTEST: Tammy Williams, CMC City Clerk William P. Elmore Jr. Mayor W6ere eoYY{YV uni� 6!�ins! Adopted 8-4-05 CITY OF DUNN CITY COUNCIL PUBLIC COMMENT POLICY The City Council for the City of Dunn does hereby adopt a Public Comment Policy to provide at least one period for public comment per month at a regular meeting of the City Council. This policy shall remain in effect until such time that it is altered, modified, or rescinded by the City Council. All continents received by the City Council during the Public Comment Period shall be subject to the following procedures and rules: 1. Anyone desiring to address the City Council must sign up and register on a sign- up sheet available on the podium within the City Council chambers prior to the Mayor calling the meeting to order. The sign-up sheet shall be available thirty (30) minutes prior the beginning of the City Council meeting in the City Council Chambers. Once the Mayor has called the meeting to order, the City Clerk shall collect the sign-up sheet and deliver it to the Mayor. The speaker shall indicate on the sign-up sheet his or her name, address and matter of concern. 2. The Public Comment Period shall be for thirty (30) minutes. 3. Comments are limited to three (3) minutes per speaker. A speaker can not give their allotted minutes to another speaker to increase that person's allotted time. 4. Each speaker must be recognized by the Mayor or presiding member of the City Council as having the exclusive right to be heard. Speakers will be acknowledged in the order in which their names appear on the sign up sheet. Speakers will address the City Council from the podium at the front of the room and begin their remarks by stating their name and address. 5. Individuals who sign up but can not speak because of time constraints, will be carried to the next regular meeting of the City Council and placed first on the Public Comment Period. 6. During the Public Comment Period, a citizen, in lieu of or in addition to speaking may pass out written literature to the City Council, City Staff and audience. 7. Groups supporting or opposing the same position shall designate a spokesperson to address the City Council in order to avoid redundancy. 8. After the citizen has made his or her remarks, he or she will be seated with no further debate, dialogue or comment. 9. The Public Comment Period is not intended to require the City Council to answer any impromptu questions. Speakers will address all comments to the City Council as a whole and not one individual Council member. Discussions between speakers and members of the audience will not be allowed. The City Council will not take action, or respond to questions about, issues raised during the Public Comment Period at the same meeting. 10. Speakers shall refrain from discussing any of the following: matters which concern the candidacy of any person seeking public office, including the candidacy of the person addressing the City Council; matters which involve pending litigation; matters which have been or will be the subject of a public hearing; and matters involving specific personnel issues related to disciplinary matters. If the speaker wishes to address specific personnel issues related to disciplinary matters, he or she should take their comments to the City Manager, who shall share the comments with the City Council. 11. Speakers shall be courteous in their language and presentation. 12. The Mayor and City Manager shall determine, on a month to month basis, where the Public Continent Period will appear on the monthly agenda when developing the agenda, prior to its publication. 13. The Public Comment Period shall only be held during the regularly scheduled monthly meeting of the City Council. There shall not be a Public Comment Period at any other meetings of the City Council, unless specifically approved by the City Council. Recommendation: Motion to approve all Consent Items as presented. C H'Y € F DUNN NORTH CAROL��,IA Meeting Date: February 8, 2022 SUBJECT TITLE Consideration of Resolution Declaring Certain Property Surplus and Authorizing the Disposition through GovDeals.com PRESENTERIDEPARTMENT City Manager Neuschafer I Administration ATTACHMENT(S) Yes PUBLIC HEARING PUBLISH DATES' PURPOSE: The City Council is being asked authorizing the City Manager www.GovDeals.com. BACKGROUND: BUDGET IMPACT: to adopt the attached resolution declaring property surplus and > dispose of personal property by electronic means through Motion to adopt the resolution declaring property surplus and authoriz' Manager to dispose of personal property by electronic means through www.GovDeals.com. cRwRy Of DUNN NORTH gin: 'aRZOLINA Resolution Declaring Certain Property of the City to be Surplus And Authorizing the Disposition of Said Property WHEREAS, the City Council of the City of Dunn, North Carolina, has determined that the City owns certain personal property that is no longer needed or useable by the City; and WHEREAS, each of the items described below, is declared to be surplus to the needs of the City: ITEM MODEL VIN# or SERIAL# Mileage 2004 Chevrolet C1500 1GCEK14V14Z302569 184,646 2007 Ford Ranger 1FTYRlOU87PAS6111 101,577 NOW, THEREFORE, BE IT RESOLVED by the Dunn City Council that the City Manager is hereby authorized to dispose of the listed items by electronic means through www.GovDeals.com. With appropriate notice, the date, place and time of the sale will be announced by the City Manager or his designee. The City Clerk shall publish at least once and not less than ten (10) days before the dates of the auctions, a copy of this Resolution or a notice summarizing its contents as required by North Carolina General Statute 160A-270(b). Adopted this 81n day of February, 2022. ATTEST: Tammy Williams, CMC City Clerk William P. Elmore Jr. Mayor lNereCdYYlYhuni] rl!�ins! CITY OF DUNN NOTICE OF SALE OF SURPLUS PERSONAL PROPERTY BY ELECTRONIC MEANS NOTICE IS HEREBY GIVEN that "Resolution Authorizing the Disposition of City Property," adopted by the Dunn City Council on February 8, 2022 declared the following items to be surplus to the needs of the City of Dunn and authorized the City Manager to dispose of the items by electronic means at www.dunn- nc.org and/or www.GovDeals.com beginning February 22, 2022 and ending March 8, 2022. ITEM MODEL VIN # 2004 Chevrolet C1500 1GCEK14V14Z302569 2007 Ford Ranger 1FTYRIOU87PA56111 Tammy Williams City Clerk The Daily Record: Please publish as a small legal ad on February 11, 2022. 0J� ( F.oy jai F J t d.u�i:• �� DUNN ,' i,City Council en a Item Meeting Date: February 8, 2022 City of Dunn Audit 2021 Jim Roberts/Finance Department Audit Report N/A PURPOSE: The firm of Bernard Robinson & Company, LLP will present the FY 2020-2021 audit. Attached please find the Governance Letter (Draft) and the Representation Letter (Draft) for your review. Should you have any questions contact the Finance Director, Jim Roberts. BACKGROUND: This is the second year of a three year commitment with the firm of Bernard Robinson & company, LLP, and due to COVID-19 the final report has been delayed. BUDGET IMPACT: There is no budget impact to this report. Motion to accept the Audit as presented. DATE To the Honorable City Mayor and Members of the City Council City of Dunn, North Carolina We have audited the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of=Dunn, North Carolina for the year ended June 30, 2021. Professional standards 'require ,that we provide you with information about our responsibilities under generally accepted auditing; standards, as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our letter to you dated April 26, 2021. Professional standards also require that We communicate to you the following information related to our audit. Significant Audit Findings Qualitative Aspects of Accounting Practices Management is responsible for the selection and use oaf;oppropriate accounting policies. The significant accounting policies used by the =City of Dunn, North Carolina (thee "City") are described in Note 1 to the financial statements. No new "accounting policies were adopted and the application of existing policies was not changed du r" "g the fiscal year ended lJune 30, 2021. We noted no transactions entered into by the governmental unit during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. " writing estimates are an integral part of the financial statements prepared by management and are d,on management's k nowledge.and experienceabout past and current events and assumptions it future events. Certain : accounting estimates are particularly sensitive because of their iftcance to the financial statements and because of the possibility that future events affecting them differ significantly from those ccpected. The most sensitive estimates affecting the City's ieial statements were: t J Managenenf.s estimate of the'Law Enforcement Officers Special Separation Allowance and other postemtiloyment benefits for Healthcare Benefits liabilities is based on the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the'eniployer and plan members. Management's estimate of useful lives on capital assets of the City are based on the City's history of normal ,use of such assets. City of Dunn, North Carolina DATE Page 2 We evaluated the Ivey factors and assumptions used to develop the City's liabilities associated with these plans in determining that they were reasonable in relation to the financial statements taken as a whole. The financial statement disclosures are neutral, consistent and clear. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. Management has corrected all such misstatements. In addition, none of the misstatements detected as a result of audit procedures and corrected by management were material, either individually or in the aggregate, to the financial statements taken as a whole. i Disagreements with Management l For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resdlved Ito our satisfaction, that could be significant to the financial statements or the auditor's report./We are pleased to report that no.,such disagreements arose during the course of our audit, Management Representations We ,have requested certain representations from management that are included in the management representation letter dated DATE; Consultations with Accountants In some cases} management may decide to consult with other accountants about auditing and accounting matters,. , similar to obtaining a "second opinion" on certain situations. If a consultation involves applicationof, an accounting principle to the governmental unit's financial statements or a determination of the type -of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the City's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. City of Dunn, North Carolina DATE Page 3 Other Matters With respect to the supplementary information accompanying the financial statements, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting prilnciples generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to oun'audit of the financial statements. We i compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. '�, , This information is intended solely for the use of the City Council and'management of the„City Dunn, North Carolina and is not intended to be and should not be used by anyone other than thi specified parties. Very truly yours, City of Dunn, North Carolina P.O. Box 1107 Dunn, North Carolina 28335 DATE Bernard Robinson & Company, L.L.P. Post Office Box 19608 Greensboro, North Carolina 27419-9608 This representation letter is provided in connection with your audit of the of Dunn, North Carolina (the "City"), which comprise the respective s governmental activities, the business -type activities, each major fund information as of June 30, 2021 and the respective changes in the net` cash flows for the year then ended, and the related notes to the fmane statements"), for the purpose of expressing opinions as to whether the presented fairly, in all material respects, in accordance with accounting the United States of America (U.S. GAAP). Certain representations in this letter are described as considered material, regardless of size, if they W` information that, in light of surrounding circums reasonable person relying on the information woi misstatement. An omission or misstatement that i material as a result of qualitative factors. We confirm, to the best of our you during your audit. We have fulfilled our re April26, 2021, includin financial statements and abmicable criteria. and of the City Lion of the accepted in limited to matters that mel,material. Items are an omission or misstatement of accounting makes it probable that �ihe judgment of a ghunged or Mueq�ced by the omission or .family small in'amount could be considered belief, as of DATE, the following representations made to as set out idthe terms of the audit engagement letter dated bility)fothe preparation and fair presentation of the basic n ofile supplementary information in accordance with the 2. The basic financial statements.•eferred to above are fairly presented in conformity with U.S. GAAP and include all properly classified funds and other financial information of the primary govermment required by g' '/-ally accepted accounting principles to be included in the financial 3. We acknowledge our"responsibility for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of basic financial statements that are free from material misstatement. whether due to fraud or error. 4. We acknowledge our responsibility for the design, implementation, and maintenance of internal control to prevent and detect fraud. 5. Significant assumptions we used in malting accounting estimates are reasonable. Bernard Robinson & Company, L.L.P. DATE Page 2 6. We are in agreement with the adjusting journal entries you have proposed, and they have been posted to the City's accounts. You also provided us a grouping trial balance that we used to review the draft of our financial statements you prepared, and those amounts agreed to our internal general ledger. 7. We have disclosed the following in the basic financial statements: .a a. The fact that the amount of "uneollateralized"I deposits or J'urunsured, unregistered securities held by the counterparty, or by its trust department or agent but not in the entity's name" during the period significantly exceeded the amounts in those categories as of the balance sheet date was properly disclosed in the basic financial statements. b. All outstanding material obligations of the City as of June, 30,2021, c. All material net position and fund balances classifications (restricted, committed, assigned and unassigned) as of June 30, 2021. d. The City's risk management coverage as ofJutue 303�2021. e. We agree with the findings of specialistsin evaluating the., City's Law Enforcement Officers Special Separation Allowance and Healthcare Benefits (Other Postemployment Benefits) Plans and have adequately considered the qualifications ofthexpecialist in determining the amounts and disclosures used in the basic financial statements and underlying accounting records. We did not give or eause any instructions to be gi en to specialists with respect to the values or amounts derived in an attempt to bias their work, and we are not otherwise aware of any matters ghat have had an impact, on ahe independence or objectivity of the specialists.' �- ition Provided We have provided you with: a. Access to all information, of which we are aware, that is relevant to the preparation and fair presentation of the basic financial statements, such as records, documentation, and other 'matters and all audit or relevant monitoring reports, if any, received from funding sources. b. rdditional information that you have requested from us for the purpose of the audit. C. Unrestricted access to "Persons within the City from whom you determined it necessary to d. Minutes of meetings of the City or summaries of actions of recent meetings for which minutes linve not yet been provided. 9. All material transactions have been properly recorded in the accounting records and are properly reflected in the basic financial statements and the schedule of expenditures of federal awards. 10. We have disclosed to you the result of our assessments of the risk that the basic financial statements may be materially misstated as a result of fraud. Bernard Robinson & Company, L.L.P. DATE Page 3 11. We have no knowledge of any fraud or suspected fraud affecting the City and involves: a. Management, b. Employees who have significant roles in internal control, or c. Others where the fraud could have a material effect on thii bash+ financial statemen 12, We have no knowledge of any allegations of fraud or suspected fraud 'affecting the City's basic financial statements communicated by employees, former employees, regulators, or others. 13. We have no knowledge of instances of noncompliance or suspected noncompliance with provisions of laws, regulations, contracts, or grant agreements, or abuse, whose effects should be considered when preparing basic financial statements. 14, We are not aware of any pending or threatened litigation, claims,'or assessments or unasserted claims or assessments that are required to be accrued or disclosed in the financial statements, and we have not consulted a lawyer concerning litigation, claims, or assessments, 15. We have identified to you any previous audits', attestation engagements, and other studies related to the audit objectives and whether related recommendations have been implemented. 16. We have no related party relations hitis or trarisacrion, including revenues, expenditures/expenses, loans, transfers, leasing arrangements, Arid guarantees,tand amounts receivable from or payable to related parties that need to be accounted for or disclosed in ace'gidance with the requirements of U.S. GAAP. ' 17. There,are no events subsequent to'the, date of the basic financial statements for which U.S. GAAP requires adjustment to or disclosure in the basic financial statements. No events, ,including instances of noncompliance, have occurred subsequent to the balance sheet date and through the date of this letter that would segiire the adjustment to or disclosure in the aforementioned basic financial statements. i have no guarantees l to be recorded or c 19. As part of your audit, you notes, maintenance of our services and b have reviewed related notes, expenditures o ritten or oral, under which the City is contingently liable, that the basic financial statements, assisted with preparation of the basic financial statements and related depreciation schedules, and supplementary information. We have ith suitable skill, knowledge, or experience to oversee these nonaudit management decisions and performed all management functions. We and accepted responsibility for those basic financial statements and m schedules, and supplementary information and schedule of awards. Government - Specific 20. We have made available to you all financial records and all related data and all audit or relevant monitoring reports, if any, received from funding sources. 21. There have been no communications from regulatory agencies concerning noncompliance with, or deficiencies in, financial reporting practices. Bernard Robinson & Company, L.L.P. DATE Page 4 22. We have taken timely and appropriate steps to remedy fraud, violations of laws, regulations, contracts, or grant agreements, or abuse that you have reported to us. 23. The City of Dunn, North Carolina, has no plans or intentions that may materially affect the carrying value or classification of assets, deferred outflows of resources, liabilities, deferred inflows of resources, and equity. 24. We are responsible for compliance with the laws, reg grant agreements applicable to us, including tax or del identified and disclosed to you all laws, regulations an have a direct and material effect on the determination financial data significant to the audit objectives, inclu reporting specific activities in separate funds. and provisions of contracts and and debt contracts; and we have Ions of contracts that we believe icial'siatement amounts or other 25. There are no violations or possible violations of budget ordinance's,, (including those pertaining to adopting, approving, and amending br contracts and grant agreements, tax or debt limits and any related debt et should be considered for disclosure in the basidlfinaheial statements, or as loss contingency, or for reporting on noncompliance. 26. The City has satisfactory title to all owned assets nor has any asset been pledged as cc 27. The City has complied with .all aspects of contra effect on the basic financial statements in the event 28. We and laws and regulations dgets), provisions of versants whose effects A basisfof recording a on such would have a material approving, and amending 29. The basic financial statemeutsfroperly classify all #ands and activities. 30., All funds that meet the quantitative criteria in!GASB Statement Nos. 34 and 37 for presentation as major are identified and presented as such and all other funds that are presented as major are particularly important to fmancia� statement users. 31. Components of net assets k(invested in capital assets, net of related debt; restricted; and unrestricted) and equity amo4i its are properly classified and, if applicable, approved. 32. Inveshnents,", derivative in" ments, and land and other real estate held by endowments are properly "valued, . 33. Provisions for,uiicoflectible receivables have been properly identified and recorded. 34. Expenses have'rbeen appropriately classified in or allocated to functions and programs in the �u statement of activities, and allocations have been made on a reasonable basis. 35, Revenues are appropriately classified in the statement of activities within program revenues and general revenues. 36. Interfund, internal and intra-entity activity and balances have been appropriately classified and reported. Bernard Robinson & Company, L.L.P. DATE Page 5 37. Deposits and investment securities are properly classified as to risk, and investments are properly valued. 38. Capital assets, including infrastructure assets, are properly capitalized, reported, and, if applicable, depreciated. 39. We have appropriately disclosed the City's policy regarding whether `to first,apply restricted or unrestricted resources when an expense is incurred for;/ urposes for 'whiclf both restricted and unrestricted net assets are available and have determined that net assets ere properly recognized under the policy. 40. We acknowledge our responsibility for the required supp ( is measured and presented within prescribed guidelines e presentation have not changed from those used in the prior, significant assumptions and interpretations underlying the RSI. 41. With respect to the Individual Fund ("schedules"). a. We acknowledge our responsibility for' presentin' information) in accordance with accounting pripcip States of America, and we bel eue�the above seJtedu fairly presented in accordance with accounting pilnc States of America. The methods of measurement an have not changed from those used in the prior peril /signifioant;assumption's or interpretations underlying of presentation Schedules; and Other' Schedules above �'chedilles (supplementary ;eueially] accepted in the United pplr digg its form and content, is generally accepted in the United ,slentation of the above schedules id we have disclosed to you any measurement and presentation of If the above schedules are.not presented with the audited basic financial statements, we will make the audited basic fuancial statements readily available to the intended users of the supplementary information 'no later than the date we issue the supplementary information and the auditor's renort4herc'on. Signed: Signed: Title: Title: C I .-i " () F DUNN NORTH CAROLINA City Council Agenda Item Meeting Date: February 8, 2022 for Vacuum Truck Jim Roberts/Finam Truist Bank Lendin N/A artment osal and Resolution PURPOSE: The City Water and Sewer Department is replacing our major Vacuum Truck used for opening and maintaining Sewer and Stormwater lines throughout the City. This purchase was included in our budget process and was approved last June. The current truck is in excess of 20 years old and we expect this vehicle and associated equipment to last for that amount of time as well. BACKGROUND: The City received 5 proposals for this loan and most banks provided a term of 5 years and a term of 7 years. The Seven year rate from Truist Bank is for 1.88% as a Tax Exempt Bank Qualified rate. The yearly interest and principal payment will be approximately $68,700 per year. The city will pay a little more than $34,000 in interest over the life of the loan and we will pay $446,184 +/- in principal for the total purchase. BUDGET IMPACT: The city will borrow $446,184 for seven (7) years at a tax exempt bank qualified rate of 1,88% with yearly payments for principal and interest of approximately $68,700 to be drawn from the enterprise fund (Water/Sewer Fund) and covered through the income of the Water and Sewer payments. Motion to accept the financing proposal of Truist Bank for the purchase of the Vacuum Truck for the City. CITY OF DUNN NORTH CAROLINA Resolution Approving Truist Bank Financing Terms WHEREAS: The City of Dunn, NC ("Borrower') has previously determined to undertake a project for the financing of a vacuum truck (the "Project"), and the Finance Officer has now presented a proposal for the financing of such Project. BE IT THEREFORE RESOLVED, as follows: 1. The Borrower hereby determines to finance the Project through Truist Bank ("Lender') in accordance with the proposal dated December 29, 2021. The amount financed shall not exceed $446,183.67 the annual interest rate (in the absence of default or change in tax status) shall not exceed 1.88%, and the financing term shall not exceed 7 years from closing. 2. All financing contracts and all related documents for the closing of the financing (the "Financing Documents") shall be consistent with the foregoing terms. All officers and employees of the Borrower are hereby authorized and directed to execute and deliver any Financing Documents, and to take all such further action as they may consider necessary or desirable, to carry out the financing of the Project as contemplated by the proposal and this resolution. 3. The Finance Officer is hereby authorized and directed to hold executed copies of the Financing Documents until the conditions for the delivery of the Financing Documents have been completed to such officer's satisfaction. The Finance Officer is authorized to approve changes to any Financing Documents previously signed by Borrower officers or employees, provided that such changes shall not substantially alter the intent of such documents or certificates from the intent expressed in the forms executed by such officers. The Financing Documents shall be in such final forms as the Finance Officer shall approve, with the Finance Officer's release of any Financing Document for delivery constituting conclusive evidence of such officer's final approval of the Document's final form. 4. The Borrower shall not take or omit to take any action the taking or omission of which shall cause its interest payments on this financing to be includable in the gross income for federal income tax purposes of the registered owners of the interest payment obligations. The Borrower hereby designates its obligations to make principal and interest payments under the Financing Documents as "qualified tax-exempt obligations" for the purpose of Internal Revenue Code Section 265(b)(3). 5. The Borrower intends that the adoption of this resolution will be a declaration of the Borrower's official intent to reimburse expenditures for the Project that are to be financed from the proceeds of the Lender financing described above. The Borrower intends that funds that have been advanced, or that may be advanced, from the Borrower's general fund or any other Borrower fund related to the Project, for project costs may be reimbursed from the financing proceeds. 6. All prior actions of Borrower officers in furtherance of the purposes of this resolution are hereby ratified, approved and confirmed. All other resolutions (or parts thereof) in conflict with this resolution are hereby repealed, to the extent of the conflict. This resolution shall take effect immediately. Adopted this 8th day of February, 2022. ATTEST: Tammy Williams, CMC City Clerk William P. Elmore Jr. Mayor 'Mere COYYImtfni� 6Tins! m December 29, 2021 Ivh•, Jim Roberts City of Dunn, NC 401 E Broad St. Dunn, NC 28334 Dear D& Roberts Truist Financial Corporation Governmental Finance 2320 Cascade Point Blvd. Suite 600 Charlotte, North Carolina 28208 Phone (704) 954-1700 Fax (704) 954-1799 Twist Bank ("Lender") is pleased to offer this proposal for the financing requested by the City of Dunn, NC (`Borrower"). PROJECT: Vacuum Truck AMOUNT: $446,183.67 TERM: 5 years 7 years INTEREST RATE: 1.65% (5 year term) 1.88% (7 year term) TAX STATUS: Tax Exempt — Bank Qualified PAYMENTS: Interest: Annual Principal: Annual INTEREST RATE CALCULATION: 30/360 SECURITY: Vehicles and Equipment PREPAYMENT TERMS: Prepayable in whole at any time without penalty RATE EXPIRATION: February 03, 2022 DOCUMENTATION/ LEGAL REVIEW FEE: N/A FUNDING: Proceeds will be deposited into an account held at Lender pending disbursement unless equipment is delivered prior to closing. DOCUMENTATION: Lender proposes to use its standard form financing contracts and related documents for this installment financing. We shall provide a sample of those documents to you should Lender be the successful proposer. The financing documents shall include provisions that will outline appropriate changes to be implemented in the event that this transaction is determined to be taxable or non -bank qualified in accordance with the Internal Revenue Service Code. All documentation must be deemed appropriate by Lender before closing. REPORTING REQUIREMENTS: Lender will require financial statements to be delivered within 270 days after the conclusion of each fiscal year-end throughout the term of the financing. Should we become the successful proposer, we have attached the form of a resolution that your governing board can use to award the financing to Lender. If your board adopts this resolution, then Lender shall not require any further board action prior to closing the transaction. Lender shall have the right to cancel this offer by notifying the Borrower of its election to do so (whether this offer has previously been accepted by the Borrower) if at any time prior to the closing there is a material adverse change in the Borrower's financial condition, if we discover adverse circumstances of which we are currently unaware, if we are unable to agree on acceptable documentation with the Borrower or if there is a change in law (or proposed change in law) that changes the economic effect of this financing to Lender. Costs of counsel for the Borrower and any other costs will be the responsibility of the Borrower, The stated interest rate assumes that the Borrower expects to borrow no more than $10,000,000 in the current calendar year and that the financing will qualify as qualified tax-exempt financing under the Internal Revenue Code. Lender reserves the right to terminate this bid or to negotiate a mutually acceptable interest rate if the financing is not qualified tax-exempt financing. We appreciate the opportunity to offer this financing proposal. Please call me at (803) 413-4991 with your questions and comments. We look forward to hearing from you. Sincerely, Truis[ Bank Andrew G. Smith Senior Vice President City of Dunn, NC - Vac Truck (7yr, DRAFT) Compounding Period: Annual Nominal Annual Rate: 1.880% Cash Flow Data - Loans and 1 Loan 12/29/2021 446,183.67 2 Payment 12/29/2022 68,623.06 TValue Amortization Schedule - Normal, 360 Day Year 1 7 Annual 12/29/2028 Loan 12/29/2021 446,183.67 2022 Totals 0.00 0.00 0.00 1 12/29/2022 68,623.06 8,388.25 60,234.81 385,948.86 2023 Totals 68,623.06 8,388.25 60,234.81 2 12/29/2023 68,623.06 7,255.84 61,367.22 324,581.64 2024 Totals 68,623.06 7,255,84 61,367.22 3 12/29/2024 68,623.06 6,102.13 62,520.93 262,060.71 2025 Totals 68,623.06 6,102.13 62,520.93 4 12/29/2025 68,623.06 4,926.74 63,696.32 198,364.39 2026 Totals 68,623.06 4,926.74 63,696.32 5 12/29/2026 68,623.06 3,729.25 64,893.81 133,470.58 2027 Totals 68,623.06 3,729.25 64,893.81 6 12/29/2027 68,623.06 2,509.25 66,113.81 67,356.77 2028 Totals 68,623.06 2,509.25 66,113.81 7 12/29/2028 68,623.06 1,266.29 67,356.77 0.00 2029 Totals 68,623.06 1,266.29 67,356.77 Grand Totals 480,361.42 34,177.75 446,183.67 rDUNN NORTH =r,/ FJ O IJi qA City Council Agenda Item Meeting Date: February 8, 2022 Resolution requesting exclusive planning & development authority from Harnett County City Manager Neuschafer Resolution. ON Manager letter, letter from property owner PURPOSE: The Property owner has requested that the City of Dunn have exclusive zoning & development jurisdiction for their property as outlined in the attachment. This request will be sent to the Harnett County Board of Commissioners for their agreement. Once the agreement has been approved by the County, the City's exclusive planning and development regulations will apply to the entire property instead of just a portion of it. 7341:(c]&eDl il lit This is the process outlined in the North Carolina General Statute 160D-203, quoted in the attached memorandum. Establishing exclusive planning & development regulation jurisdiction to a single unit of local government helps make the development process more efficient. BUDGET IMPACT: Motion to approve the resolution and authorize the City Manager to send the Resolution and the attached memorandum to the Harnett County Board of Commissioners for their approval. Mayor UNORTH I`i�' � F William P. ElmoreJr. ���Mayor Pro hers Dr. David L. Bradham Council Members J. Wesley Sills x I... I).� April L. Gaulden Frank Mclean 401 E Broad St . PO Box 1065 . Dunn, North Carolina 28335 Billy Tart (910) 230-3500 • CityofDunn.org Chuck Turnage City Manager Steven Neuschafer RESOLUTION BY THE CITY COUNCIL OF THE CITY OF DUNN, NC REQUESTING THE HARNETT COUNTY BOARD OF COMMISSIONERS TO ASSIGN EXCLUSIVE PLANNING AND DEVELOPMENT REGULATION JURISDICTION TO THE CITY OF DUNN WHEREAS, North Carolina General Statute 160D-203 provides that if a parcel of land lies within the planning and regulation jurisdiction of more than one local government, the local governments may, by resolution adopted by each governing board, assign exclusive planning and development regulation jurisdiction for the entire parcel to any one of those local governments; and WHEREAS, RP Wellons CECO, LLC (hereinafter the "landowner") desires to develop certain parcels of land (hereinafter the "Parcel") into a residential development; and WHEREAS, the Parcels are contiguous to one another and are predominantly located within the City of Dunn's ETJ with a portion located in Harnett County's jurisdiction; and WHEREAS, the Parcels are located within the City if Dunn's Land Use Plan and the City of Dunn desires to have exclusive planning and development regulation jurisdiction over the Parcels; and WHEREAS, the Landowner has submitted a written request and consent to assign exclusive planning and development regulation jurisdiction to the City of Dunn; and THEREFORE, BE IT RESOLVED by the City Council of the City of Dunn requests, per § 160D-203, that the County of Harnett designate to the City of Dunn exclusive planning and development jurisdiction for the parcel shown on the attached map and more specifically, the parcel listed below: PID PIN Owner Site Address' Parcel size Current planning jurisdiction (acres) 021517 0074 1517-16-0758,000 RP Wellons CECO, LLC Latham Lane 25 City of Dunn & Harnett County Wkere communi! 69ins! Dunncity Attest: Area map 021517 0074 line Adopted this, the 8th day of February, 2022. Tammy Williams, City Clerk William P. Elmore, Jr., Mayor RP WELLONS CECO, LLC Post Office Box 730 Dunn, North Carolina 28335 January 25, 2022 via email and First Class mail: gadler@damn-ne.org Mr. George Adler, Planning Director City of Dunn P.O. Box 1065 Dunn, NC 28335 Re: Request to the City of Dunn that it obtain from Harnett County planning and development jurisdiction for real property tract with Parcel ID No. 021517 0024 Dear Mr. Adler: I am the member/manager of RP Wellons CECO, LLC which is a North Carolina limited liability company (owner). Last year my company purchased two real property parcels (Deed Book 3930, Page 536, Harnett County Registry) which contain approximately 58.41 acres. This real property is located northeast of the intersection of N. Powell Avenue and Friendly Road in Averasboro Township, Harnett County, N.C. It is my company's intention to develop this property as a planned unit development with similar density as the contiguous Gleneagles community located on the southern side of Friendly Road, As part of my preliminary planning discussions with the City of Dunn planning department, it was discovered that a portion of the above referenced tract, namely Parcel ID No, 0215170074 (Tract One in the reforenced.deed) composed of approximately 25.01 acres, is located in both the extra territorial jurisdiction (ETJ) of the City of Dunn and the planning jurisdiction of Harnett County. As part of the development process, it is the owner's desire to have to deal with only one local government planning department. As you are aware, N.C. Gen. Stat, § 160D-203 provides a process for local governments to mutually agree on applicable development regulations if a parcel of land lies within the planning and development jurisdiction of more than one local government. As owner of the above described real property parcel, it is my company's request and with its consent that the City of Dunn by resolution request to Harnett County that the County assign exclusive planning and development regulations jurisdiction to the City of Dunn on all of the above referenced'Parcel No. 021517 0074. This request is based upon the following factors: a. The parcels that make up the approximate 58.41 acres to be developed are predominately located within the City of Dunn's ETJ with a portion located in Harnett County's jurisdiction. b. The owner will be developing a planned unit development similar to the Gleneagles PUD which is contiguous to the new site; the Gleneagles community was developed pursuant to the City of Dunn's planning regulations. C. The new development area will be ultimately considered by the owners and the City of Dunn for annexation into the Dunn city limits. If any further information is needed for this request and consent, then please feel free to contact me. Sincerely Robert P. Wellons, member/manager cc: P. Tilghman Pope City of Dunn Attorney filghmmn@plgpacom. V CITi OF DUNN F4;g.,R'Ft-I CAzxOI.IN-; City Council Agenda Ite Meeting Date: February 8, 2022 Consider Awarding a Construction Contract for S. Elm & E. Bay Waterline Replacement Heather Adams, Public Utilities Director ATTACHMENT(S) Map, Recommendation of Award, Certified Bid Tab, Budget Amendment PURPOSE: To consider awarding a construction contract to replace the 12-inch water on S. Elm Avenue from Cumberland to Bay Street and the 12-inch water line on E. Bay Street from Elm to Magnolia Avenue. BACKGROUND: At the August 2021 Council Meeting, the City elected to move forward with Davis Martin Powell to design the waterline replacement project. The City has experienced three (3) water main breaks on the Elm Avenue 12- inch waterline. With each break, nearby residents have filed damage claims due to the amount of water that is discharged into yards and underneath homes. Also, there is approximately 400 LF of 12-inch on E. Bay (connects to Elm) that did not get replaced during a 2013 upgrade project. The project was bid on 1 /27/22 and six (6) bids were opened. Corbett Contracting out of Selma, NC was the low bid at $665,860. Project Budget Corbett Contracting (Construction) $665,860 Davis Martin Powell (Engineering Design) $ 38,400 Davis Marin Powell (Construction Inspection/Construction Admin 49,600 TOTAL $753,860 BUDGET IMPACT: $200,000 was budgeted in the 2021-2022 Water & Sewer budget. The Finance Department will need to solicit 5-year loan terms for the remaining balance and bring a recommendation back to Council. Annual payment is estimated at $129,000 and debt service would begin in 2022. A budget amendment in the amount of $553,860 is needed in order to award the project. Motion to award a construction contract to Corbett Contracting for a water replacement project on S. Elm and E. Bay in the amount of $665,860 and furthermore approve a budget amendment in the amount of $553,860. DAMS • MARTIN • POWELL ENGINEERS & SURVEYORS January 28, 2022 Re: City of Dunn, INC 2021 Bay Street and Elm Street Water System Improvements Recommendation of Construction Project Award DMP Project 210141(AL) Ms. Heather Adams City of Dunn PO Box 1065 Dunn, NC 28335 Dear Heather, Bids were received, opened and the totals were read aloud on January 27th. A total of 6 bids were received. A copy of the certified bid tabulation details is enclosed. The project includes a base bid that is based on a bore and jack encasement crossing of Pope Street, and a deductive alternate bid for installing the Pope Street crossing by directional bore methods. A summary of the 3 lowest bidders are as follows: Contractor Base Bid Alternate Total Bid Corbett Contracting 681,100.00 -15,240.00 665,860.00 Jymco Construction 729,544.80 -41,036.25 688,508.55 Columbus Utilities 810,770,00 -83,515.00 727,M.00 The low bid was submitted by Corbett Contracting in the amount of $665,860. The cost is well within the Engineers' estimate for the project. We have checked references for Corbett Contracting related to a similar project for the Town of Lucama by the Towns engineer, McDavid Associates. Their engineer indicated the project is going well and they would recommend Corbett for another project in the future. Based upon the above information, we recommend the water line replacement project be awarded to Corbett Contracting based on the total of their unit price base bid less their deductive alternate which totals 665,860. After Council considers awarding a construction contract for the project, we will prepare contract documents for execution by the Contractor and City. If you have any questions, please give me a call. Sincerely, DAVIS • MARTIN • POWE SSOCIATES andy McNeill, PE RLM/rim c: File T: 336-886-4821 • F: 336-886-4458 • License: F-0245 6415 Old Plank Road, High Point, NC 27265 • www.dmp-inc.com 0 0 m of o c m 10 E � a m E Q a O m m (6 c m M � U d U E e O w d E N a � m C O O O O C O O O C N N � p � D O m N a E a a Z O H a K U � w O a W z N J E N 0 E m U a r 0 m 0 m D c ll O `N Z � IOi N N � O O W b N O N N (Oj C d N N E � E W w a U C fi U3 fR AW O N O N a a N N 0 � m� O C N do mo O O(VN�DG T� L O' U d Y O CJ N E D � Vtli T a O N Y N p N D) N EuiE''c C C N D W N O. d O1 N E U G. 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Rx$G`w $$w„gmav R"' rnE7 w_ no_ o amrvn�.ov.�no�N_�o_voi_�onrv� »R»s»w x$�a�e '�°oNU aza 0000�ooao�aoo�a�����000aooaa°oo V $R»�S�NR U �N� `3��'S �wwwwu�u�u�u�9'Swui w"u5m �i,w�FFuu��°�'S 'a y m � E f E� z E v m> » °oC 6ncL2 @ H �mmm E giya � cm MMra, o wam�HSF a3(9m E ... o E E(� v wo R a CITY OF DUNN Meeting Date: February 8, 2022 SUBJECT TITLE Reports - Goals and Objectives established by Council PRESENTER/DEPARTMENT City Manager Neuschafer ATTACHMENT(S) Department Reports PUBLIC HEARING PUBLISH DATES PURPOSE: Attached please find the Monthly Reports for the Goals and Objectives as established by the Council at the 2021-2022 Budget Planning Retreat to include Goals not finalized from this current fiscal year. Changes are highlighted in yellow. BACKGROUND: Short-term Goals (FY2021.22 Completion) - Finalize and Support 195/140 Crossroads of America Economic Planning Alliance formation - Personnel Pay & Classification Study/Retention Plan/Training Programs (to include documentation) - Finalize Imagine Dunn Strategic Vision Plan and begin implementation/plans - Begin implementing Wayfinding System once rebrand is complete - One pager document for builders/developers (Planning & Inspections) - Lobby for Black River dredging - Initiate regular joint meetings with Education officials - Trail from Tyler Park to Tart Park Comprehensive Land Use Plan - Storm Water Drainage — Continue to Clean and Clear out Storm Water Inlets - Watauga Project Findings — Investigate and Determine Direction - Plan for Design, Phases and Cost for Juniper Creek project/Seawall Bulkheads for repairs - Paving Projects — Repair of Potholes and Small Scale Paving Projects - Aggressive Code Enforcement— Dilapidated and Boarded up- Residential and Commercial - Ordinance Revisions — Minimum Housing and Non -Residential - Purchase Sewer Jet for Storm Drain repair Complete Technology Updates for Finance and Library Merger Regionalization Study, Design and Determine Funding of Water Treatment Plant Long Term Goals and Objectives Land transactions for Business Development supporting Community Growth Address Infrastructure Needs — Paving, Water and Sewer, Storm Water Juniper Creek Improvements Street Improvements Water Treatment Plant Government Facilities Upgrade: Police Locker Rooms, Public Works, Parks and Recreation, City Hall, Library and Water Tower — 301 South Implement Strategies in the Vision Plan Codrington Park Improvements Administration — Finance — Library — Planning — Inspections — Parks and Recreation Public Utilities and Public Works I i N Nli N �i ply �o N N m! m m m m i c9 i i i a t6 N j O � i U • p � 0 m • p 'O E s vS W 6�4 64 E m O [1 E 0 G N N N N N OW m E _0c a0i t-.n N N �� rn o as o F-2m0Um EEEa. 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U Z U J Cl) 00 U W U .E ai c .mac •' • • • • • • N c E y o N M N O ON N N N N • O N N e O M O M O M • O O m m m N N L 'D O U � � • O Q O a N m N C_ OU .O 10 o 0 L6 L N 0 1 0 a m c m — ® — O N N O 0 y U Q C 3 = G O 0 = C C mEi c '_ 0 F m E n U 2 Q v3 w �0 CD a) mD o O d .97 C a 0 O_ c w U n m = O U N= Q�3 0 n O U Z 2 U1 N c N N N fNil .N 'a O C N O i N� O ?j 0 m O Q.Q NUO (6 j C Q ZO m m ) °' ,o ry m a • o 0. 0� m w 'O.. N� w 0)� 0 0 d u>aoi cn am c Q CITY OF DUNN Meeting Date: February 8, 2022 Administrative Reports City Manager Neuschafer Monthly Reports PURPOSE: 1) City Manager's Report 2) Financial Report/Assessment Update 3) Monthly Departmental Reports included: - Communications/Public Information - Planning & Inspections Report - Public Works Report - Public Utilities Report - Parks & Recreation Report - Library Report - Police Report Mayor C�TY i William P. Elmore Jr. % Mayor Pro Tom Dr. David L Bradham UDUNNNORTH Council Members J. Wesley Sills C A im"tip L E � ;� aPra L. McLeaGaulden Frank McLean 401 E Broad St . PO Box 1065 . Dunn, North Carolina 28335 Billy Tart (910) 230-3500 • CityofDunn.org Chuck Turnage City Manager Steven Neuschafer MEMORANDUM To: Honorable Mayor, City Council Members From: James 0. Roberts, Finance Director Subject: Financial Report Date: February 2, 2022 • The City, as of January 31, 2022, has $10,352,148 in all accounts combined. As of December 31, 2021 we had $9,661,306, November 30, 2021, we had $8,411,275, and in October 2021 we had $9,435,354 for those same accounts. As you can see, this is an increase of $690,841 from last month. On January 31, 2021 we had $8,018,787. This is $2,333,361 less than we have currently. • Water and Sewer Revenues for the month of January were $485,275. In December they were $504,435, and November they were $526,693, while the October collections were $541,283. Our total collected year to date is $3,677,506 or 60.19% of budget. Year to Date in 2020 was $3,461,735. Our budget for the year is $6,110,000. • For Property Taxes, through December, we have received $2,837,158. Through December in 2020 property tax revenues received were $2,817,958. We have received approximately $19,000 more in taxes this year than last year. There is a one month lag in reporting taxes received. Total Taxes collected so far this year are $3,080,995. Our total estimated taxes for 2022 are $4,472,000. These totals include Property, Motor Vehicles, and Downtown Service District taxes. • For Sales Taxes, our November receipts were $242,909. The October receipts were $237,969 and the September receipts were $217,169. The November receipts were about $5,000 more than last month and $38,399 more than last year. Our Budget for that income for the 2022 budget year is set at $2,160,000. Sales Tax Reports from the Department of Revenue are provided at least two months behind actual collections. Our next sales tax deposit will be February 15th, • Utilities Sales Taxes are reported quarterly. For this year's second quarter we have received $185,238. For 2020 we had received $193,352, $8,114 less than this year. This report is for the quarter ending September 30, 2021 and the amount received for this year was $329,607, In 2020 we received $337,720 for this same time period. This amount includes Electricity, Natural Gas, Telecommunications, and Video Programming Sales Taxes. Our next report will be received on March 15th. Our budget for 2022 for these four areas is $739,000. `I'Uh8N8 CdYYlYY uni� 6TinS! • Building Permit Fees for the month of January were $9,053 and December they were $3,276. To date we have collected a total of $92,156 or 71% of budget. For the same time last year, we had received $92,263. The budget for the 2022 budget year is $130,000. • General Fund expenditures in January were $879,965. In December they were $899,675. The total expensed to date is $6,324,445 or 52.6% of our Budget ($12,015,000). For 2021 we had expended $5,410,686. Our Revenue to date is $7,341,096. • The Water and Sewer fund expenditures in January were $759,544. In December they were $364,057. The total expensed to date is $3,558,203, or 44.2% of budget ($7,601,000). For 2021 we had expensed $2,989,047. Water Sewer revenue to date is $3,947,731. The benchmark for this period is 58% of budget. • $24,727 in debt service payments from the General Fund were made in January. For the year we have made $673,197. This is 70% of our total debt payments. All Expenditures to date fulfill our budgeted payments of $962,050. • $284,646 in debt service payments from the Water/Sewer were made in January. The total for the year is $506,428 this is 37.7% of our total debt payments. Our total budgeted for the year is $1,342,900 for all Water/Sewer DebtService payments. All payments will be made as directed and approved. Expenditures for City of Dunn Budget Amount 12/31/2021 Expenditures Year to Date Budget Remaining $5,690,555 Expenditures for Water and Sewer BudgetAmount 12/31/2020 Expenditures Year to Date Budget Remaining $4,2 $ 12,015,000 100% $ 6,324,445 52.6% $ 5,690,555 47.4% EXPENDITURES FOR THE CITY OF DUNN EXPENDITURES YEARTO DATE 13 BUDGET REMAINING $ 7,601,000 100% $ 3,358,203 44.2% $ 4,242,797 55.8% WATER / SEWER EXPENDITURES 65 EXPENDITURES YEAR TO DATE NBUDGET REMAINING $6,324,445 �W N N O N N N � G e ww www U z „w Q wec 6 ww eF, w wu�F *4wwxwww w w btl S a U U a 9 a y � v < 6 6 v p v '� � '� o 'e � � ✓� tl o EE gal J 'd - p m 0 8 q 0 �w m pii zUQF �� F FQ 6 LF t° F Q � 3 �F a V o. \� ))\ ) � � /y} : ��� \/ i§ /\ \�� n &] d � d Q;;/: ® � « Q,l,; \� \��\�/\� ƒ y\d: `\\ � ) / \� \� \\� � /j �S»6 \/)§\� /� � \\\\� � \)\/\� d &\/ „ � ))/ )\ \\\� )� \� /\� :� � f!§ « \\����§\ y,;. /) / : >r ., \ / \ � � � \ )! } J;; \ ) { /}/\\ Mayor CITY OF William P. Elmore Jr. Mayor Pro Tom Dr. David L. rs DUNNCouncil Members J. Wesley Sills UNORT"i"AROUNA Frank McLean 401 E Broad St . PO Box 1065 . Dunn, North Carolina 28335 Billy Tart (910) 230-3500 • CityofDunn.org Chuck Turnage City Manager Steven Neuschafer MEMORANDUM To: Honorable Mayor, City Council Members From: James 0. Roberts, Finance Director Subject: Liens and Accounts Receivables Date: February 8, 2022 o The General Fund assessments, Water and Sewer assessments, and old demolitions did not receive any payments this month. The total owed now remains $116,891. Of this more than $73,000 is over 10 years old. This amount involves 39 individuals. Nothing new has been billed to these accounts we use our new system from this point forward. o For our Weedy Lots and new Demolitions, the city has billed $523,448, we adjusted and received payments of $168,579. This amount is over the last 20 years. The amount owed the city as of January 27, 2022 is $ 354,869. The amount in excess of 10 years old is $13,166.16 and not recoverable. o For the month of January we received payments totaling $7,701.60 on outstanding debts. We had one lien satisfied in that amount. o We have sent no invoices since our last report. o We sent no pre -Lien letters in January. o No new liens were filed in January. o Pope Law Group is continuing to work on foreclosures for several property owners. Patricia Grier owing approximately $18,650, had to be advertised in New York and should be able to be put up for sale this spring. The Frank Turner Heirs is in the process of amending the complaint and should sell this summer. The Mary Farm property requires information from two or three other counties and should be completed this summer. We have three more properties that will be next in line, Richard Thompson, $7,598 will begin this summer, Johnnie Hargrove, $9,290 will begin this summer, and Charles Smith/Ruth Thompson $5,183 is more complex and is likely to take until this fall to be sorted out. V6ere commtfni% h yins! CITY OF DUNN PARKS AND PlIlTION 205 Jackson Rd • PO Box 1065 • Dunn, North Carolina 28335 (910) 892-2976 • CityofDunn.org Monthly Report January 2022 Dunn Community Building 3 Clarence Lee Tart Memorial Park 0 Codrington Park 0 Nathan Harris Athletic Complex @ Tyler Park 0 Baseball & Softball Field Rentals 1 Tennis Courts 0 Tournament Rental 0 Paint & Design 18 Coed Instructional Basketball 28 1 OUB Basketball 36 IOUG Basketball 14 13UB Basketball 30 13UG Basketball New Membershi s 16 0 Renewed Memberships 0 Guest Memberships 0 Adult Basketball 0 Batting Cage Rentals 0 Monthly Recreation ^fir Dunn Parks & Recreation January Monthly Narrative Report Basketball Registration Our 10U and 13U boys' leagues began games on Tuesday, January 41h. Our 13U and 10U girls' leagues began games on Monday, January 3'd. Instructional league began practicing on Saturday, January 8tt', and they will begin games on Saturday January 22°a. Picture day has been scheduled for Saturday, January 29th Indoor Soccer Registration began on Monday, January 3`d and will end on Wednesday, February 9'. We offer coed leagues in divisions 8U, 10U, and 13U forages 7-13. Tart Park Renovation The total project is complete. We are in the process of finalizing all paperwork and reports to submit to the PARTF Authority for review and reimbursement. P. K. Vyas Recreational Center Monday, December 131h the P. K. Vyas Recreational Center re -opened to the public for walking on Monday, Tuesday, and Thursday 9:00 a.m. to 1:00 p.m. Open play basketball is available for 1447 year -olds on Monday 3:00 p.m. to 5:00 p.m., 11-13-year-olds on Tuesday 3:00 p.m. to 5:00 p.m. and 10 & under on Thursday 3:00 p.m. to 5:00 p.m. Recreation Advisory Board The last meeting was held on Tuesday, November 10, 2021, at 6:00 p. in. at Tart Park in the Press Box. The next meeting is scheduled for February 8, 2022, at 6:00 p. in. at the Dunn Community Center. Dl INN ilY of diinn o�rz rommm�i maKzm Public Utilities Dept I December 20211 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 ( www.dunn-nc.org *Data from Mobile311 work order system (does not include all work performed) *Data from A.B. Uzzle Water Treatment Plant records, and Finance Department billing. ® _ Dt INN ,d,rz <mrtnum< ma & a *Data from NC DEQ DMR documents and Black River Wastewater Treatment Plant records Water and Sewer Project Update (Council Approved Projects) DUNN ai�Y uL duiin 'J6RCl8 (Ol111/1/[R ROBS DUNN ilY of dui WPfNi (OIP PU[R( 1P(REFYl3 December 2021 1 Monthly Library Report Dunn Public Library 1 110 E. Divine St., Dunn, NC 28334 1 phone 910-892-2899 1 fax 910-892-8385 www.dunn-nc.org/library Public Works Department I January 20221 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.orR *Data from Mobile311 work order system (does not include all work performed) Public Works Department I January 20221 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org *Data from Republic Services report STATISTICAL REPORT: DECEMBER 2021 TOTAL I':NCIDENTS REPORTED 1 157 HOMICIDE 0 RAPE I ROBBERY 2 AGGRAVATED ASSAULT 4 KIDNAPPING/ABDUCTION 0 BURGLARY/BREAKING AND ENTERING 17 LARCENY FROM VEHICLE LARCENY (ALL OTHER) 29 SIMPLE ASSAULT 7 CASES ASSIGNED 81 CASES CLOSED 50 RECOVERED PROPERTY VALUE $51813.00 SEARCH WARRANTS EXECUTED 0 DRUGS SEIZED See Narcotics FELONY ARRESTS 4 MISDEMEANOR ARRESTS 2 CASES ASSIGNED 2 CASES FILED INACTIVE 0 CASES EX -CLEARED 0 CASES CLEARED BY ARREST I CASES UNFOUNDED 0 TOTAL CASES CLOSED 2 ADULT ARREST TOTAL 0 JUVENILE ARREST TOTAL 2 FELONY CHARGES TOTAL 2 MISDEMEANOR CHARGES TOTAL 0 RECOVERED PROPERTY VALUE 0 SPECAL OPERATIONS WORKED 0 COMMUNITY SERV./PRESENTATIONS 0 VALUE OF NARCOTICS/MONIES SEIZED 0 CURFEW WARNINGS 0 CURFEW VIOLATIONS 0 ZU MARIJUANA 29.1 Grams COCAINE 5.5 Grams METHAMPHETAMINE 42. Grams HEROIN 0 PILLS I I Dosage Units OTHER DRUGS 0 FELONY ARREST TOTAL I MISDEMEANOR ARREST TOTAL 0 FIREARMS SEIZED 0 PROPERTY VALUE 0 US CURRENCY 0 SEARCH WARRANTS 0 STREET VALUE OF DRUGS SEIZED $11,517.00 TOTAL DROP BOX MEDS COLLECTED 1,416 Grams PATROL DMSTON SPEEDING 29 SEAT BELT VIOLATION 0 PASSENGER SEAT BELT JUVNILE 2 NO OPERATOR'S LICENSE 5 DRIVE WHILE LIC. REVOKED I I FAILURE TO STOP AT STOP SIGN 3 RUNNING RED LIGHT 2 FAILURE TO REDUCE SPEED I MISDEMEANOR ARREST TOTAL 39 FELONY ARREST TOTAL 21 FIREARMS SEIZED 3 MARIJUANA SEIZED 212.1 Grams COCAINE SEIZED 11.6 Grams HEROIN SEIZED 1.8 Grams OTHER DRUGS SEIZED 5 Dosage Units US CURRENDY SEIZED 9 COUNTERFEIT CURRENCY $20.00 ANIMALC NTROL LaTER Total Calls: 36 CANINE'i PICKED UP 13 IN POUND 6 RETURNED 9 ADOPTED 3 ESCAPED 0 EUTHANIZED 0 BITES 3 ISOLATED 3 FELINE PICKED UP 27 INPOUND 12 RETURNED 0 ADOPTED 13 ESCAPED 0 EUTHANIZED 6 BITES 0 ISOLATED 0 ANIMALS, WARNINGS AND MILEAGE OTHER ANIMAL CALLS 0 Other Animals: 0 WARNINGS (Verbal) 4 CITATIONS 0 ANIMAL CONTROL VEHCLES VEHICLE #55 Mileage 771 VEHICLE #56 Mileage 1139 DU" NN w�x rammuni m¢thru DECEMBER 20211 Monthly Development Report Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 1 phone 910-230-3503 1 fax 910-230-9005 www.dunn-nc.org DuNN o,' n, 7v4'b'='v ! M I&. Code Enforcement Map December 1"to December 31", 2021 "Please note, that these are all NEW code enforcement items. This does not include items that were followed up on, or are at a later stage in enforcement." DLINN rite f d—, 111(1r lOPlnbtnI ' ]/l'E/C)d NOVEMBER 2021 1 Monthly Development Report Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 1 phone 910-230-3503 1 fax 910-230-9005 www.dunn-nc.org DuNN nC da iJhC)V IJNn[![n[ ^)lld�(C!1 Code Enforcement Map November 151 to November 30th. 2021 "Please note, that these are all NEW code enforcement items. This does not include items that were followed up on, or are at a later stage in enforcement." / r r Dunn City Council 914eeting Tebruary 8, 2022 ® The City of Dunn will be incorporated for 135 years on February 12th. • The next Regular Meeting of the Dunn City Council is scheduled for Tuesday, March What 7:00 p.m. N • Mid -Carolina Assessment Report • Letter from Bobby Carr, President of the Dunn Area History Museum ® Dunn Housing Authority Minutes A»?«<*v William Elmore, Mayor Members of City Council City wDunn, »\ 401 East Broad Street Dunn, »»« © ww>...9 ® w 4 e >«« a ? » w > a- <!» t »< na ¥een v 2+¥ d « _«+<£?_« history museum. Its value 4 the community was » «2 �:.«:» »=<>k Imagine � »: Strategic t.. acknowledgedww,Vision Repprt with the following comment: Iffif < » « . . <»w M7 x: »,wl,«»:©©«m»»�>«?x4r>� v<«» -I W, In the Report's Section »,Threats 4 the Future Success o Dunn the following was noted. "There ?als2*?«x«<«w<>v»w»e»the mom. .. . ,s.., ,«>2!d? this plan. movingThere is definitely a desire to change these factors, but that passion has been mainly on the surface. In the past, the community has been challenged with past • to accomplishments. The time is now for 1' and partner organizations to ?ddress these issues and move Dunn into Pmount of growth and small town improvements that occur in left behind". people livedand what they thoughtpast? contains photographs, displays and exhibits, All of which serve to preserve our heritage. These are a record of who and what we are. With our recently acquiredscanner, Y l f, gitize our collection and literally share it with the world : 1, .f r internet.Funding the Dunn Library important, but we think funding the Museum is equally important. but •abletovisite places,f f study the actualwords.Yconcertedeffort! preserve our heritage is a vital link to our cultural, educational, aesthetic, inspirational, r economic legacies—allof the thingsquite literally make us who we Pre. I M .a f f?f f: f1 it] Loam I ra I 1�,A�wj Kell Sincerely, financial support.o ,�Rib-Taralina Tounrif of 06ammmenf 130 Gillespie Street ® Post Office Drawer 1510 m Telephone (910) 323-4191 ® Fax (910) 323-9330 Fayetteville, North Carolina 28302 January 7, 2022 Mr. Brian McNeill, Recreation Director Parks & Recreation Department 205 Jackson Road P.O. Box 1065 Dunn, NC 28335 Dear Mr. McNeill: In compliance with the Older AAA Policies and Procedures Agreement for the provision c Area Agency on Aging, made During this visit, a Programm Long -Term Obligation. The assessment reviews s for each fund source. The Aging and Adult Services, kinericans Act,,Section 30(4), OMB Circular A-133, Section 308 of the Manual, and the Home and Com(mWitity. Cate Block Grant (HCCBG) f County Baswd Aging Services, Carla'B! Smith, Aging Specialist of the an on -site visit to the Dunn Enrichment Center on December 9, 2021. dic Review was conducted of the Senior Center Operations program and meets of the services Drovided includine 14 vice Standards. The assessment report is designed to: 1. identify those items which are commendable or show high achievement;; 2. identify compliance or'non-complipe,/yvrththe,�applicable 14 complianb requirement that non profit entities have a notarized policy addressing co. 3. identify the items not in compliance: With the NG Divisionrbf Aging and Standards that rnustbe'addressed in 'a cdrreotibn action plah;'aiid 4, document any technical assistance`offered liy'the Area Agency to further. provided. The results of the monitoring visit are a's/follows: r� .�� i�lni r Fund Source: Title III B Grant for Support Services and Senior Centers Program Name: Senior Center Operation cc criteria defined NC Division of ria and the of interest; Services Service the service CFDA: #93.044 Compliance Supplement Criteria Requirement Compliance Supplement Criteria a. Activities Allowed or Not Allowed Yes b. Allowable Cost/Cost Principles Yes c. Cash Management NA d. Davis -Bacon Act NA e. Eligibility Yes "PROGRESS THROUGH INTERGOVERNMENTAL COOPERATION" fee Printed on recycled paper f. Equipment and Real Property Management NA g. Matching, Level of Effort, Earmarking Yes h. Period of Availability of Federal Funds Yes i. Procurement, and Suspension and Debarment Yes Program Income Yes k. Real Property Acquisition and Relation Assistance NA 1. Reporting Yes m. Sub -recipient Monitoring NA n. Special Tests and Provisions Yes o. Conflict of Interest NA Non -Compliance Findings None Comments I would like to commend you on correcting previous areas of technical assistance. Thank you for updating your policy and procedures manual and brochure. You have done an excellent job expanding your programs. Such activity has expanded the senior centers capacity to provide valuable resources to the seniors you serve. I commend you on your activities at the senior center. You have done an incredible job of navigating through the pandemic and providing compassionate service to the participates you are serving. The staff at Mid -Carolina know you have worked very hard and we truly admire your dedication. Loyal and dedicated employees like you are the foundation to any successful organization. We are so proud to have you as part of our provider network. I want to thank the staff for their hospitality during the assessment visit. There were no areas of non- compliance, therefore no response is necessary. Thank you for your continued service to the older adults of Dunn and Harnett County. SincF C lW Aging Specialist Cc: Gwen Collins, Program Manager Steven Neuschafer, City Manager Jan. 20. 2022 10:51AM No. 0168 P. 2 DUNN HOUSING AUTHORITY BOARD MEETING 817 STEWART STREET DUNN, NC 28334 MONDAY, PECEMBER 20, 2021 5.30 PM THE DUNN HOUSING AUTHORITY BOARD MEETING WAS CALLED TO ORDER ON MONDAY, DECEMBER 20, 2021, AT 5:30 PM BY CHAIRMAN, LESTER E, LEE, JR. VICE-CHAIRMAN DRAUGHON GAVE THE INVOCATION. UPON ROLL CALL, THE FOLLOWING WERE PRESENT: CHAIRMAN LESTER E. LEE, JR, VICE-CHAIRMAN EDDIE DRAUGHON, AND COMMISSIONERS LOIS DAIL AND SADIE MCLAMR, COMMISSIONER FRANCES PIERCE WAS EXCUSED. SECRETARY DEBBIE N. WOODELL WAS PRESENT AND NEW EXECUTIVE DIRECTOR (-ED" ), FELICIA CHESTER• CHAIRMAN LEE BEGAN THE MEETING BY ASKING FOR APPROVAL OF THE MINUTES FROM THE NOVEMBER 15, 2021 BOARD MEETING AND THE MINUTES FROM THE SPECIAL MEETING CALLED ON NOVEMBER 16, 2021. THE MOTION TO ACCEPT THE NOVEMER MINUTES WAS MADE BY COMMISSIONER DALE AND SECONDED BY VICE-CHAIRMAN DRAUGHON. AYES AND NAYS WERE AS FOLLOWS: AYES NAYS CHAIRMAN LEE VICE-CHAIRMAN DRAUGHON COMMISSIONER LOIS DALE COMMISSIONER SADIE MCLAMB THE MOTION TO ACCEPT THE NOVEMBER MINUTES FROM THE SPECIAL MEETING WAS MADE BY COMMISSIONER DALE AND SECONDED BY COMMISSIONER MCLAMB. AYES AND NAYS WERE AS FOLLOWS: AYES NAYS CHAIRMAN LEE VICE-CHAIRMAN DRAUGHON COMMISSIONER LOIS DALE COMMISSIONER SADIE MCLAMB MINUTES OF THE NOVEMBER BOARD MEETING AND THE SPECIAL MEETING WERE READ AND APPROVED. A Jan. 20. 2022 10:52AM No. 0168 P. 3 OCCUPANCY REPORT: THE TOTAL RENT FOR NOVEMBER WAS $36,068.00. THE AVERAGE RENT PER UNIT WAS $252.22. THERE WERE A FEW COMMENTS. COMMISSIONER MCLAMB CITED AN ERROR ON THE REPORT AND IT WAS EXPLAINED AND NOTED THAT A CORRECTION WOULD BE MADE. CHAIRMAN LEE MADE A COMMENT REGARDING THE RENT SHORTFALL AND SECRETARY WOODELL EXPLAINED THE COVID PANDEMIC WAS THE MAIN REASON, BUT TENANTS WERE SLOWLY PAYING THEIR BALANCES. SINCE THE NOVEMBER BOARD MEETING, THERE WAS ONE MOVE -IN, AND NO MOVE -OUTS OR TRANSFERS. SECRETARY WOODELL INFORMED THE BOARD MEMBERS THATTHERE WERE NO RENTAL CHARGE -OFFS FOR THE MONTH OF NOVEMBER. BUSINESS: SECRETARY WOODELL WANTED TO CONFIRM THE ANNUAL SALARY OF THE NEW EXECUTIVE DIRECTOR AND SHE EXPLAINED HER CONVERSATION WITH THE ACCOUNTANT STATING THAT TO PAY THE SALARY OF THE NEW ('ED") WOULD NOT AFFECT THE BUDGET, IT WAS ALSO CONFIRMED THAT INSURANCE FOR THE NEW EXECUTIVE DIRECTOR WOULD BE EFFECTIVE MARCH 2O22. IT WAS ALSO CONFIRMED THATTHE VISION AND DENTAL COVERAGE FOR SECRETARY WOODELL WOULD NO LONGER BE DEDUCTED FROM HER PAYROLL CHECK, AS SHE WOULD RETIRE FROM HER POSITION ON DECEMBER 31, 2021. AFTER BEING TABLED AT THE NOVEMBER BOARD MEETING, COMMISSIONERS DISCUSSED CHANGES AND ADDITIONS TO THE 2022 BUDGET. THOSE CHANGES WERE AS FOLLOWS: $5,000.00 INCREASE FOR CONTRACT ADMINISTRATIVE PERSONNEL $5,000.00 INCREASE FOR MAINTENANCE TRAINING AND TRAVEL EXPENSES 3% RAISE FOR EMPLOYEE SALARIES INSTEAD OF 5% CHAIRMAN LEE ASKED THE BOARD FOR QUESTIONS AND THEN ASKED FOR A MOTION TO ACCEPT THE APPROVAL OF THE BUDGET FOR FISCAL YEAR 2022. THE MOTION WAS ACCEPTED BY COMMIONER DALE AND SECONDED BY VICE-CHAIRMAN DRAUGHON. AYES AND NAYS WERE AS FOLLOWS: AYES NAYS CHAIRMAN LEE VICE-CHAIRMAN DRAUGHON COMMISSIONER LOIS DALE COMMISSIONER SADIE MCLAMB MOTION CARRIED. RESOLUTION #2021-20 2 Jan.20.2022 10:52AM No.0168 P. 4 A LIST OF CHARGED -OFF APPLIANCES WAS PRESENTED TO THE BOARD OF COMMISSIONERS FOR REVIEW. CHAIRMAN LEE ASKED THE OTHER MEMBERS FOR QUESTIONS PERTAINING TO THE ITEMS ON THE LIST AND THEN ASKED FOR A MOTION TO ACCEPT. THE MOTION WAS ACCEPTED BY COMMISSIONER MCLAMB AND SECONDED BY COMMISSIONER DALE. MOTION CARRIED. RESOLUTION #2021-21 SECRETARY WOODELL REMINDED THE BOARD OF THE $16,205.00 LEFT TO SPEND FROM THE SAFETY GRANT. INSTALLING NEW LIGHTING WAS DISCUSSED AT MCNEIL CIRCLE AND POWELL VILLAGE. COMMUNICATION. COMMISSIONER MCLAMB REPORTED SHE THOUGHT THE WIRING FOR THE NEW TSUNAMI CAMERAS HAD BEEN INSTALLED BECAUSE SHE HAD SEEN DUKE ENERGY CONTRACTORS DIGGING ATRENCH BETWEEN TWO POLES, BUT SHE HAD NOT SEEN ANY OTHER ACTIVITY SINCE SEEING THEM THE WEEK BEFORE THIS MEETING. THERE HAS NOT BEEN AN UPDATE FROM THE CONTRACTOR REGARDING INSTALLATION OF THE NEW DOORS_ OTHER BUSINESS: COMMISSIONER DRAUGHON PROPOSED CHANGING THE MEETING TIME FROM 5:30PM ON THE THIRD MONDAY OF EACH MONTH TO 4:OOPM ON THE THIRD MONDAY OF EACH MONTH. AFTER SOME DISCUSSION, CHAIRMAN LEE ASKED FOR QUESTIONS PERTAINING TO CHANGING THE MEETING TIME, BUT LEAVING THE DAY AS THE THIRD MONDAY OF EACH MONTH. A MOTION WAS MADE BY VICE-CHAIRMAN DRAUGHON AND SECONDED BY COMMISSIONER MCLAMB. AYES NAYS CHAIRMAN LEE VICE-CHAIRMAN DRAUGHON COMMISSIONER LOIS DAIL COMMISSIONER SADIE MCLAMB MOTION CARRIED. RESOLUTION #2021-22 WITH NO FURTHER BUSINESS TO DISCUSS, THE MEETING WAS ADJOURNED. LESTER E. LEE,JR., CHAIRMAN FELICIAA. CHESTER, SECRETARY 3 CLOSED SESSION CRITERIA (Specify one or more of the following permitted reasons for closed sessions) Move that we go into closed session in accordance with: [N.C.G.S. 143-318.11(a)(1)] Prevent the disclosure of privileged information Under the North Carolina General Statutes or regulations. Under the regulations or laws of the United States. [N.C.G.S. 143-318.11(a)(2)] Prevent the premature disclosure of an honorary award or scholarship [N.C.G.S. 143-318.11(a)(3)] Consult with the Attorney i To protect the attorney -client privilege. i To consider and give instructions concerning a potential or actual claim, administrative procedure, orjudicial action. f To consider and give instructions concerning a judicial action titled vs [N.C.G.S. 143-318.11(a)(4)] To discuss matters relating to the location or expansion of business in the area served by this body. located at (OR) To establish or instruct the staff or agent concerning the negotiations of the amount of compensation or other terms of an employment contract. [N.C.G.S. 143-318.11(a)(6)] To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. (OR) To hear or investigate a complaint, charge, or grievance by or against a public officer or employee. [N.C.G.S. 143-318.11(a)(7)] To plan, conduct, or hear reports concerning investigations of alleged criminal conduct. School violence 143-318.11(a)(8) and terrorist activity (9).