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Agenda 08-16-2021 Specialnorth11 Ca 1, 0A11iii 71a ULU UN` city of dunn zsi(ere .62mv u' xaiters Call to Order — Mayor William P. Elmore, Jr. Invocation Pledge of Allegiance Dunn City Council Special Meeting Monday, August 16, 2021 6:00 p.m., Dunn Municipal Building 1) Adjustment and Approval of the August 16, 2021 meeting agenda 2) Acceptance of Revised Golden LEAF Foundation Grant for Inflow and Infiltration Assessment 3) Presentation and Acceptance of Citywide Pavement Condition Study 4) Presentation on Bonds and Long Term Debt by Davenport & Co. 5) Announcements 6) Closed Session to instruct the staff concerning the negotiation of the price and terms of a contract concerning the acquisition of real property in accordance with [N.C.G.S. 143- 318.11(a)(5)). ADJOURNMENT "This institution is an equal opportunity provider and employer" Recommendation: Motion to adopt the August 16, 2021 meeting agenda as presented Motion to adopt the August 16, 2021 meeting agenda as presented with the following changes: Removal of the following item(s): I)UNNO11Ii31 � N l�l® DO­tNN EEEJJJ 111 All•AmericaCity c1,y .1,"n All•AmericaCity 1 1 City Council Agenda Form1 I I I 1.1 ® Meeting Date: August , 02 [984 � 2� I3 1989 * 2013 SUBJECT TITLE: Acceptance of Revised Golden LEAF Foundation Grant for Inflow and Infiltration Assessment Presenter: Heather Adams, Director Department: Public Utilities Attachment: XYes No Description: Letter and Revised Grantee Acknowledgment and Agreement Public Hearinq Advertisement Date: PURPOSE: In 2019, the City applied for and received Hurricane Florence Recovery Grant funds from the Golden LEAF Foundation for the purpose of funding an Inflow and Infiltration assessment of the City's wastewater collection system in order to identify areas of damage, resulting from the effects of Hurricane Florence. In 2020, the City was awarded additional funds to repair sewer lines that were identified during the assessment. The bids for the project came in over budget so the City requested additional funds from Golden LEAF to cover the additional costs. BACKGROUND: In 2019, the City of Dunn received a grant from Golden LEAF Foundation for the purpose of inspecting the collection system and locating sewer lines that were damaged as a result of Hurricane Florence. Seven sections of sewer line totaling approximately 2,230 linear feet were identified as exhibiting the kind of fractures, breaks and cracks that lead to excessive inflow and infiltration. On July 1, 2020, WithersRavenel and City staff submitted a modified project request to Golden LEAF in order to request funding for the identified repairs. On August 6, 2020, Golden LEAF notified the City that the modification request was approved and awarded an additional $313,586 to fund the identified repairs. The project was bid on May 20, 2021 and the bids exceeded the budget. The City requested additional funds to cover the higher than expected construction costs and was recently awarded an additional $50,000 from Golden LEAF. BUDGET IMPACT: Golden LEAF increased the total award from $456,086 to $506,086 with no local match. RECOMMEN DATIONIACTION REQUESTED: Motion to accept the revised Golden LEAF grant agreement in the amount of $506,086 and make the applicable assurances contained therein. Golden F O U N D A T I O N Increasing Economic Opportunity in North Carolina Since 1999 MURCHISON "BO" BIGGS CHAIRAIAN OF THE BOARD August 10, 2021 Mr. Steven Neuschafer City Manager City of Dunn (sneuschaferga,dunn-ne.or ) Dear Mr. Neuschafer: SCOIT T. HAMILTON PRESIDENT, CHIEF EXECUIIVF OFFICER We received your letter dated June 2, 2021, requesting increased funding for the "City of Dunn Assessment of Inflow and Infiltration" project. I am pleased to inform you that the Board of Directors voted to increase the grant award by $50,000 to $506,086 to help support higher than expected construction costs. Attached please find a revised Grantee Acknowledgment and Agreement form and return an executed copy of this form. Program Officer Brynn Farm will work with you to update the project budget and other forms. We look forward to receiving future updates outlining progress made through this initiative. Sincerely, , Scott T. Hamilton President, Chief Executive Officer SH:bs cc: Ms. Heather Adams, Public Utilities Director (hadams(cbdann-nc.org) 301 NORTH WINSTEAD AVENUE e ROCKY MOUNT, NC 27804 a (252) 442-7474 e (888) 684-8404 e FAX (252) 442-7404 www.goldenlenf.org a Email: info@goldenleaf.org The Golden LEAF Foundation ("Golden LEAF") REVISED GRANTEE ACKNOWLEDGMENT AND AGREEMENT 1. Grantee: City of Dunn 2. Project File Number & Title: FY2020-007 / City of Dunn Assessment of Inflow and Infiltration 3. Purpose of Grant: Following Hurricane Florence, the metered average monthly flow of Dunn s sewer collection system nearly doubled. The town believes that excessive pressure during Hurricane Florence compromised its sewer infrastructure, causing increased inflow and infiltration. Golden LEAF disaster recovery grant finds will be used for professional fees to assess the town's sewer infrastructure, identify areas of damage, and recommend repairs and for costs related to engineering and construction to repair sewer infrastructure damaged as a result of Hurricane Florence. The town recently received an Asset Inventory Assessment grant award from the N.C. Department of Environmental Quality that will contribute to the success of this project. 4. 5. Amount of Grant: $142,500.00; REVISED: $456,086.00; REVISED: $506,086.00 6. Award Date: 8/1/2019; REVISED: 8/6/2020; REVISED: 8/5/2021; Start 7. Special Terms and Conditions Applicable to Grunt: a) The term of the grant is 12 months, commencing on the Award Date unless the Grantee proposes a later Start Date that is accepted by Golden LEAF. Golden LEAF may extend the term of the Grant. The provisions of this Grantee Acknowledgment and Agreement that by their nature extend beyond the term of the grant will survive the end of the term of the grant. b) Golden LEAF funds may be used for project -related expenses incurred prior to the grant award. c) Grantee agrees to use reasonable efforts to secure funding for these repairs from FEMA, its insurer, and/or other sources of finding typically available to the grantee for similar disaster -recovery projects and will pay any funds received from other sources for these repairs to Golden LEAF, up to the full amount of grant funds released by Golden LEAF for this project. d) Use of grant finds must comply with the 2018 Hurricane Florence Disaster Recovery Act, including, without limitation, Section 4.2(a) and Section 4.2(b). e) Grantee agrees to comply with applicable requirements of G.S. 143C-6-23. 8. Standard conditions on the release of grant funds: a) Release of grant funds is contingent on Grantee attending a Golden LEAF grants management workshop or participating in satisfactory discussions with Golden LEAF staff to gain training in the management of Golden LEAF grants and reporting requirements. b) Release of funds is contingent on Grantee returning a fully executed original of this Grantee Acknowledgment and Agreement no later than forty-five (45) days after the Award Date, unless Golden LEAF agrees to extend the deadline for its submission. c) Release of funds is contingent on Grantee submitting a project management plan ("PMP") that Golden LEAF has approved. The PMP must be submitted for approval within forty-five (45) days of the Award Date, unless Golden LEAF agrees to extend the deadline. Unless otherwise approved, the PMP must be submitted on Golden LEAF form(s). The PMP will include key activities that are critical to successful implementation of the grant and outcomes that will be used to assess the success and effectiveness of the project. d) Release of funds is contingent on the Grantee submitting a project budget for approval by Golden LEAF. The project budget must be submitted for approval within forty-five (45) days of the Award Date unless Golden LEAF agrees to extend the deadline. Unless otherwise approved, the project budget must be submitted on Golden LEAF form(s). e) If the approved project budget includes funds from other sources that are required for project implementation, Golden LEAF grant funds will not be released until Grantee demonstrates that it has secured those funds. f) Golden LEAF grant fiords may not be used for acquisition of interests in real property or for costs of grant administration. g) If the Grantee fails to comply with its obligations under this Agreement, no further grant funds will be released unless such noncompliance is resolved to the satisfaction of Golden LEAF. 9. Confirmation of Eligibility/Permissible use of Funds: The Grantee confirms: (1) that the Internal Revenue Service has determined that the Grantee is an organization described in Section 501(c) (3) of the Internal Revenue Code of 1986, as amended, and that such determination has not been revoked, or (2) that the Grantee is a federal, state or local governmental unit. Grantee agrees to notify Golden LEAF promptly if the Grantee's tax- exempt status is revoked or modified in any way. The Grantee agrees that it will use the funds from this grant only for charitable, educational, or scientific purposes within the meaning of Section 501(c)(3) of the Code, and that it will not use the fiends from this grant in any way that would result in or give rise to private inurement or impermissible private benefit. The Grantee agrees that no funds from this grant will be used to carry on propaganda or otherwise to attempt to influence legislation, to influence the outcome of any public election, or to carry on directly or indirectly any voter registration drive. If grant fiords are used to pay for sales tax for which the Grantee receives a refund, Grantee will use the refund for expenses that are consistent with the purpose of the grant and permissible under this Agreement. Unless otherwise agreed by Golden LEAF in writing, no portion of the Grantee's rights or obligations under this Agreement may be transferred or assigned to any other entity. 10. Compliance with laws/liens: The Grantee is in material compliance with all federal, state, county, and local laws, regulations, and orders that are applicable to the Grantee, and the Grantee has timely filed with the proper governmental authorities all statements and reports required by the laws, regulations, and orders to which the Grantee is subject. There is no litigation, claim, action, suit, proceeding or governmental investigation pending against the Grantee, and there is no pending or (to the Grantee's knowledge) threatened litigation, claim, action, suit, proceeding or govermnental investigation against the Grantee that could reasonably be expected to have a material adverse effect upon the Grantee's ability to carry out this grant in accordance with its terns. The Grantee has timely paid all judgments, claims, and federal, state, and local taxes payable by the Grantee the non- payment of which might result in a lien on any of the Grantee's assets or might otherwise adversely affect the Grantee's ability to carry out this grant in accordance with its terms. it. Conflict of interest: In connection with the project funded by Golden LEAF, no employee, officer, director, volunteer, or agent of the Grantee shall engage in any activity that involves a conflict of interest or that would appear to a reasonable person to involve a conflict of interest. Without limiting the foregoing principle, except as described below, in connection with implementation of the project funded by Golden LEAF, Grantee shall not procure goods or services from any Interested Pennon or from any individual or entity with which any Interested Person has a financial interest or from any family member of an Interested Person, nor shall Grantee use Golden LEAF grant funds to provide goods, services, or compensation (other than customary and reasonable wages and benefits) to any Interested Person or to any family member of an Interested Person. "Interested Person" includes officers and directors of the Grantee, and employees of the Grantee with authority to procure goods or services for the Grantee related to the project funded by Golden LEAF. For purposes of this section, family members shall include: (1) spouse, (2) ancestor, (3) brother, (4) half-brother, (5) sister, (6) half-sister, (7) child (whether by birth or by adoption), (8) grandchild, (9) great grandchild, or (10) spouse of brother, half- brother, sister, half-sister, child, grandchild, or great grandchild. An Interested Person has a financial interest if the Interested Person has, directly or indirectly, through business, investment, or family: a) an ownership or investment interest in any entity with which the Grantee has a transaction or arrangement; b) a compensation arrangement with the Grantee or with any entity or individual with which the Grantee has a transaction or arrangement; or c) a potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the Grantee is negotiating a transaction or arrangement. Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial. An Interested Person must inform the Grantee of his or her financial interest upon becoming aware that the Grantee is considering procuring goods or services from any individual or entity with which any Interested Person has a financial interest. The foregoing notwithstanding, if after exercising due diligence, the governing board or committee of the Grantee determines that the Grantee is not reasonably able to secure a more advantageous transaction or arrangement from an individual or entity with which an Interested Person does not have a financial interest, the governing board or committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in the Grantee's best interest, for its own benefit, and whether it is fair and reasonable. In conformity with the above determination the Grantee shall make its decision as to whether to enter into the transaction or arrangement and shall keep written records of the meeting at which that decision was made. The Grantee shall inform all Interested Persons of the requirements set forth in this section. If the requirements set forth in this section conflict with any statute or regulation applicable to the Grantee, the statute or regulation shall control. If the Grantee has a conflict of interest or similar policy that provides more stringent restrictions and protections than those in this section, the Grantee may comply with its policy rather than the policy contained herein. This section does not alter the requirement that Grantee may not use the funds from this grant in any way that would result in or give rise to private inurement or impermissible private benefit 12. Procurement: All goods or services acquired using Golden LEAF grant fiords must be reasonably necessary to implement the project funded. All procurement transactions involving the use of Golden LEAF grant fiords will be conducted to provide, to the extent possible and reasonable, free and open competition among suppliers. The Grantee should use reasonable efforts to procure goods and services from local businesses, small businesses, minority -owned firms, and women's business enterprises, The Grantee will seek competitive offers where possible and reasonable to obtain the best possible quality at the best possible price. Some form of cost or price analysis shall be made and documented in connection with every individual procurement in excess of $1,000.00. Price analysis may be accomplished in various ways, including the comparison of price quotations or market prices, including discounts. For any single procurement of $100,000.00 or more, Grantee will use a competitive bid process that is designed to attract a reasonable number of responsive bidders. The requirements of the bid process may vary depending on the value of the procurement. When evaluating bids received, the Grantee is not required to take the lowest price if other factors are reasonably important to the Grantee; however, the bases for evaluation and selection should be listed in the procurement documents and there should be an objective method for the decision made by the Grantee. The decision should be documented in writing. If the Grantee is subject to statutory or regulatory procurement requirements, those requirements supersede this section. The Grantee may request that the President of Golden LEAF approve the Grantee's use of a procurement policy that varies from the requirements of this section. 13. Project and budget modification: The Grantee will immediately notify Golden LEAF of anything that may materially affect the Grantee's ability to perform the project funded. If the Grantee proposes to modify the budget, the objectives, or any other feature of the project funded, the Grantee shall not encumber or expend any funds from this grant for such purposes unless and until Golden LEAF has approved such proposed modifications in writing. Moreover, no further payments shall be made to the Grantee in connection with the project funded unless and until Golden LEAF has approved such proposed modifications in writing. 14. Use of grant funds/rescission and termination of grants: The Grantee accepts and will retain full control of the disposition of fiords awarded to the Grantee by Golden LEAF under this grant and accepts and will retain full responsibility for compliance with the terms and conditions of the grant. Gant fiords shall be utilized exclusively for the purposes set forth above. If the Grantee breaches any of the covenants or agreements contained in this Grantee Acknowledgment and Agreement, uses grant funds for purposes other than those set out above, or any of the representations and warranties made by the Grantee are untrue as to a material fact, the Grantee agrees to repay to Golden LEAF the full amount of this grant. Any condition, purpose, term or provision in Golden LEAF's resolution approving finding or in this Agreement shall take precedence over any conflicting provision in the Grantee's application. Grantee shall not use grant funds for any purpose not included in the Grantee's application for funding unless specifically approved by Golden LEAF. If there is a conflict between the purpose of the grant and use of grant Rinds described in this Grantee Acknowledgment and Agreement and the Grantee's application for funding, this Grantee Acknowledgment and Agreement will control. 15. The Grantee acknowledges receipt of the following policy regarding termination and rescission of grants, which is intended to supplement but not replace or limit the rights and remedies of Golden LEAF set forth elsewhere in this Agreement. The Grantee acknowledges that Golden LEAF may, from time to time, amend its policy regarding termination and rescission of grants, and the Grantee acknowledges that the Grantee will be subject to the policy as amended. Policy Regarding Rescission and Termination of Grants. Rescission of a grant revokes the grant award. When funds have been disbursed to a Grantee by Golden LEAF and a grant is rescinded, the Grantee may be liable for repayment to Golden LEAF for an amount up to the total of grant funds received by the Grantee, in addition to any other remedy available to Golden LEAF. Termination of a grant ends the grant on a going - forward basis, and the Grantee is responsible for repayment to Golden LEAF of only that portion of the grant funds that has been disbursed but not expended by the Grantee in accordance with the terms of the grant. A grant may be rescinded or terminated at any time in the discretion of Golden LEAF for the Grantee's failure to comply with its obligations under this Agreement or if any of the Grantee's representations and warranties in this Agreement are or become untrue as to a material fact. Reasons for rescission or termination of a grant include but are not limited to the following: a. The Grantee has not signed and delivered to Golden LEAF the Grantee Acknowledgment and Agreement within forty-five (45) days of the Award Date set out in Section 5, above. b. The Grantee has failed to complete the project within the grant term established by this Agreement or any extensions thereof. C. The Grantee's tax-exempt status has been modified or revoked. d. The Grantee is unable, or has failed or refused, to comply with a material term or condition of the grant. e. The Grantee has experienced a change in circumstances that is likely to have a material adverse effect upon the Grantee's ability to accomplish filly the purposes of the grant (e.g., loss of collateral funding, loss of key personnel, etc.). f. The Grantee has failed or refused to submit a report, statement, accounting or return required by this Agreement or applicable law. g. The Grantee has materially modified its budget for the project, and such material modification has not been approved by Golden LEAF. h. The Grantee commits a material violation of the Internal Revenue Code or uses grant funds for some purpose not permitted by the Internal Revenue Code or for some purpose not contemplated by the grant. i. The Grantee breaches any of the covenants or agreements contained in this Grantee Acknowledgment and Agreement. j. The Grantee requests that the grant be rescinded or terminated. It is anticipated that a grant will be rescinded in situations in which no grant funds have been disbursed. Where grant funds have been disbursed, it is anticipated that a grant will be rescinded in the case of more serious violations (including, without limitation, use of grant funds for some purpose not contemplated by the grant or in violation of the Internal Revenue Code, or upon other affirmative misconduct of the Grantee), and that termination of a grant will occur in the case of the less serious instances of non-compliance or where the circumstance giving rise to termination is not the result of misconduct of the Grantee. If the Board of Directors of Golden LEAF determines that a grant should be rescinded or terminated, Golden LEAF will notify the Grantee of that decision. Golden LEAF may choose to notify the Grantee that the grant is subject to rescission or termination unless the Grantee remedies the noncompliance, and Golden LEAF may establish deadlines or other limitations on the Grantee's opportunity to remedy the noncompliance. If Golden LEAF allows the Grantee the opportunity to correct the noncompliance, no further grant funds shall be advanced until the noncompliance is remedied. 16. Release of Funds: Unless otherwise agreed by Golden LEAF, up to twenty percent (20%) of finds may be released in advance after all conditions on the release of funds are satisfied. Funds may be released in additional advances of up to twenty percent (20%) of the grant amount upon receipt of evidence satisfactory to Golden LEAF that funds previously released have been properly expended and accounted for. Funds may also be released on a reimbursement basis, in which case payments may be made in an amount equal to or up to eighty percent (80%) of the grant amount upon receipt of evidence satisfactory to Golden LEAF that funds have been properly expended and accounted for. Unless otherwise approved by the President of Golden LEAF, a srmn equal to twenty percent (20%) of the total amount of the grant will be retained by Golden LEAF until the Grantee completes its obligations under this grant, including submission of a satisfactory final report on the project funded. This final twenty percent (20%) retained by Golden LEAF shall be paid to the Grantee on a reimbursement basis. If the grant is conditional or contingent, all conditions and contingencies must be met before any payment will be made. Each request for payment shall be in writing using the approved Golden LEAF form and shall certify that the Grantee has performed in accordance with the terms and provisions of its Grantee Acknowledgment and Agreement, and that such Grantee is entitled under the terms of such Agreement to receive the amount so requested. Each request should be made to President, The Golden LEAF Foundation, 301 N. Winstead Avenue, Rocky Mount, NC 27804. Payment should not be requested until the Grantee has need for actual expenditures of the funds. The Grantee should request payment at least thirty (30) days prior to its desired payment date. 17. Reporting: The Grantee agrees to submit a progress report to Golden LEAF biannually, to be received by Golden LEAF six months from the date of award and every six months thereafter unless some other schedule is approved by Golden LEAF. The Grantee agrees to submit a final Progress Report for receipt by Golden LEAF within sixty (60) days after the completion of all obligations for the project funded or the end date, whichever comes first. The Grantee may be required to report results and accomplishments to Golden LEAF for a period beyond the grant term that is reasonably necessary to evaluate the outcomes of the grant. Report forms may be found on Golden LEAF's website, www.goidenleaf.org. The Grantee will furnish additional or further reports if requested by Golden LEAF on forms prescribed by Golden LEAF. 18. Records: The Grantee agrees to maintain full, accurate and verifiable financial records, supporting documents, and all other pertinent data for the project funded in such a manner so as to identify and document clearly the activities and outcomes of the project funded and the expenditure of Golden LEAF grant funds. Financial records regarding Golden LEAF's grant shall maintained in such a way that they can be reported separately from monetary contributions, or other revenue sources of the Grantee. The Grantee agrees to retain all financial and programmatic records, supporting documents, and all other pertinent records related to the project funded for a period of five (5) years from the end of the grant term. In the event such records are audited, all project records shall be retained beyond such five-year period until all audit findings have been resolved. The Grantee shall provide to Golden LEAF copies of all financial and other records requested by Golden LEAF and shall make available to Golden LEAF, or Golden LEAF's designated representative, all of the Grantee's records that relate to the grant, and shall allow Golden LEAF or Golden LEAF's representative to audit, examine and copy any data, documents, proceedings, records and notes of activity relating to the grant. Access to these records 5 shall be allowed upon request at any time during normal business hours and as often as Golden LEAF or its representative may deem necessary. The Grantee may be subject to audit by the State Auditor. 19. This Section 18 is applicable if the following blank is marked: Staff Initials & date: Intellectual property/new developments: In consideration of its receipt of fiords granted by Golden LEAF, the Grantee agrees that during the course of the project funded by the grant, the Grantee, and any recipient of grant funds, will promptly disclose to Golden LEAF any improvements, inventions, developments, discoveries, innovations, systems, techniques, ideas, processes, programs, and other things, whether patentable or unpatentable, that result from any work performed by or for the Grantee in connection with the project funded, or by individuals whose work is funded by the grant (the "New Developments"). If the Grantee provides to Golden LEAF a copy of any Invention Disclosure Reports it receives from Grantee employees that report making inventions under this Agreement, then the Grantee will be deemed to have satisfied the disclosure requirement in the preceding sentence. The Grantee agrees that it, and any recipient of grant funds, shall take all reasonably appropriate actions to assure that the New Developments shall be and remain the sole and exclusive property of the Grantee. In the event that the interests of the public would be served by commercialization of the New Developments, the Grantee agrees to use its best reasonable efforts to pursue the commercialization of any such New Developments in a manner that will serve the interests of the public, including but not limited to the transfer, assignment or licensing of such New Developments; provided, however, that the Grantee, and any recipient of grant funds, shall not transfer, assign or license such New Developments in part or in whole without first having obtained the written consent of Golden LEAF. Any revenue generated as a result of transferring, assigning, or licensing New Developments will be managed by the Grantee in accordance with its published patent, copyright and technology transfer procedures, if any, and in the absence of such procedures such revenue will be managed by the Grantee in accordance with procedures approved by Golden LEAF. Such procedures typically will prioritize the distribution of revenues to ensure that the Grantee fast honors its obligation to its inventors and then to cover its own out-of-pocket expenses as necessary to protect its intellectual property. The Grantee and Golden LEAF further agree that should there be any revenue generated greater than that necessary to meet the obligations of the preceding paragraph ("Net Revenue"), the Net Revenue shall be managed by the Grantee as follows: a) 15% of the Net Revenue will be retained by the Grantee as a fee for the management and distribution of fiords as required under this Agreement. b) 30% of the remaining Net Revenue will be paid to Golden LEAF. c) 70% of the retraining Net Revenue will be retained by the Grantee and used in accordance with the procedures referenced in the preceding paragraph above. The Grantee's obligations pursuant to this Section will continue beyond the expiration of the finding period. 20. Independent entity: The Grantee acknowledges and agrees that the Grantee is an entity independent from Golden LEAF, is not an agent of Golden LEAF, and is not authorized to bind Golden LEAF to any agreement of payment for goods or services. The Grantee is responsible for payment of all its expenses, including rent, office expenses and all forms of compensation to employees. It shall provide workers compensation insurance to the extent required for its operations and shall accept full responsibility for payments of unemployment compensation, social security, income taxes and any other charges, taxes or payroll deductions required by law in connection with its operations, for itself and its employees. All expenses incurred by the Grantee are the sole responsibility of the Grantee, and Golden LEAF shall not be liable for the payment of any obligations incurred in the performance of the project funded. 21. Non-discrimination: The Grantee shall not discriminate by reason of age, race, ethnicity, religion, color, sex, national origin, or handicap related to the activities of a project funded by Golden LEAF. 22. Publicity: All publicity and printed materials regarding projects or activities supported in whole or in part by this grant should contain the following language: "This project received support from The Golden LEAF Foundation." The Golden LEAF logo is to be displayed in all of the Grantee's publicity and printed materials relating to this grant. Please contact Jenny Tinklepaugh (jtinklepaugb e gpldenleaf.org) for digital versions of the logo. 23. Authority to execute/Necessary Approvals Obtained: The individual signing below certifies his or her authority to execute this Agreement on behalf of the Grantee and that the Grantee has received any third -party approval that may be required prior to entering this Agreement. By executing this Agreement, the Grantee, to induce Golden LEAF to make this grant, makes each of the representations set forth hereinabove and certifies that each of such representations is true, accurate and complete as of the date hereof. IN WITNESS WHEREOF, the Grantee has executed this Agreement as of the date below: Name of Grantee Organization (print): Signature: Name of Person Signing (print): Title of Person Signing (print): Date: T All -America City �tt' of d"un a e y. n �� e,, Form 11r City DUNN , g ff M-1 D � 0 � � ( N" " N' Meeting Date: August 6,2021 SUBJECT TITLE: Presentation and Acceptance of Citywide Pavement Condition Study Presenter: City Manager Neuschafer Department: Admin Attachment: Yes X No Description: Public Hearing Advertisement Date: PURPOSE: To review and accept citywide pavement condition study prepared and presented by SEPI, Inc. The study will be distributed at the meeting. BACKGROUND: The City of Dunn entered into an agreement with SEPI, Inc. to conduct a citywide pavement condition study to assist staff and council in making the most informed decisions when selecting future paving projects. BUDGETIMPACT: RECOMMENDATIONIACTION REQUESTED: Motion to accept the Citywide Pavement Condition Study as presented. DUNN DU N _ DU'­NNAll-America Cily All -America Ciq 1 1 City Council_ o 111111 ®Meeting ate: August 16, 2021 1989 * 2013 1989 * 2013 SUBJECT TITLE: Financial Review for General Fund and Water/Sewer Fund Presenter: Jim Roberts/Davenport & Company Department: Finance Attachment: X Yes No Description: Davenport Financial Review Public Hearing Advertisement Date: N/A PURPOSE: The presentation by James E. Sanderson Jr, Senior Vice President of Davenport & Company LLC will provide an overall financial Review of both the general fund and the water and sewer fund, including a peer group analysis, a review of existing debt profile and fund balance trends, an analysis of the affordability of potential future borrowings, and a review of potential opportunities to refinance existing debt. BACKGROUND: There are substantial projects that the City needs to begin to complete and most of them are at a cost that is above our cash limit requiring us to borrow funds for their completion. We have been discussing the potential of using Bonds as a source of funding for these major expenditures. This review will help us determine ways to reduce current costs and provide funding sources for now and into the future. BUDGET IMPACT: No current costs for this work leading to this discussion. 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C`U 'c p`p� U D EN wdD ED` d c ii d mo N> 0 c F N m o > Ld u o m -E nc°>a o m0 N Eo E OC E pU Nd N p E 2 mpc 0 oLdE afoNc Em oom @ 0 0 4 o oswc� Er E0m m v > m o p 06 Ew >> E qpNJ CJL Dmooc;c Opa O d d po NEU dO C ON O.0 'y O N .0 o N L'uBi cE ydA m cc E.�EY ow dV un no > E,>c_, >� Y o `• Da_ c o a w m m9 3 'u N wo �D d D 2 d gqi . E'A Ttm+ v c n c o m o w p D E c N N 3� E N Y ba% d U« n c `o E E O m V C a 3 `m o E O rt c E'c O N d U N c c 0 `o 0 v w v m a d }ncJJ ✓ Nc' Y(Oj E oti odN mcNc~@m y o 0,6 c « Ci 9m m n E E oa oitJ ma>>. «C E� N L O m = t L C D .G U 6 v$ O L d O �« O � Z N i- E ¢._ 0 3 3 t- � m i- a m 3 d �-- d o o a o o A Page I 1 Announcements August 16, 2021 City Council Meeting ➢School starts back next Monday, August 23fd so watch out for students and school buses. ➢City offices will be closed on Monday, September 6' in observance of Labor Day. ➢The next regular City Council Meeting is scheduled for Tuesday, September 14th at 7:00 p.m. CLOSED SESSION CRITERIA (Specify one or more of the following permitted reasons for closed sessions) Move that we go into closed session in accordance with: [N.C.G.S. 143-318.11(a)(1)] Prevent the disclosure of privileged information i Under the North Carolina General Statutes or regulations. Under the regulations or laws of the United States. [N.C.G.S. 143-318.11(a)(2)] Prevent the premature disclosure of an honorary award or scholarship [N.C.G.S. 143-318.11(a)(3)] Consult with the Attorney i To protect the attorney -client privilege. To consider and give instructions concerning a potential or actual claim, administrative procedure, or judicial action. i To consider and give instructions concerning a judicial action titled vs [N.C.G.S. 143-318.11(a)(4)] To discuss matters relating to the location or expansion of business in the area served by this body. located at (OR) To establish or instruct the staff or agent concerning the negotiations of the amount of compensation or other terms of an employment contract. [N.C.G.S. 143-318.11(a)(6)] To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. (OR) To hear or investigate a complaint, charge, or grievance by or against a public officer or employee. [N.C.G.S. 143-318.11(a)(7)] To plan, conduct, or hear reports concerning investigations of alleged criminal conduct. School violence 143-318.11(a)(8) and terrorist activity (9).