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Agenda 07-13-2021-DU n ort�'h\\�\'\\ ea roI iinn NN city of dunn rA Call to Order— Mayor William P. Elmore, Jr. Invocation — Rev. James McNeill Pledge of Allegiance 1) Adjustment and Approval of the July 13, 2021 meeting agenda Dunn City Council Regular Meeting Tuesday, July 13, 2021 7:00 p.m., Dunn Municipal Building PUBLIC COMMENT PERIOD 2) Each Speaker is asked to limit comments to 3 minutes and they must sign up on sheet available on the podium within the Council Chambers prior to the start of the meeting. Total comment period limited to 30 minutes. CONSENT ITEMS 3) Minutes — June 8, 2021 4) Minutes — June 24, 2021 Special Meeting 5) Minutes — July 1, 2021 Special Meeting 6) Annexation ANX-01-21 Assignment to Voting District 7) Destruction of Municipal Records Request — Administration and Finance 8) Consideration of Resolution Declaring Certain Property Surplus and Authorizing Disposition 9) Amendment to the FY2021-2022 Fee Schedule — Police Dept ITEMS FOR DISCUSSION AND/OR DECISION 10) ORDINANCE AMENDMENT — OA-02-21; Chapter 20 — Subdivision of Land, 20-6 a) Public Hearing b) Decision 11) ORDINANCE AMENDMENT — OA-03-21; Chapter 20 — Subdivision of Land, 20-67 Generally; Streets, (t) Sidewalks a) Public Hearing b) Decision 12) ORDINANCE AMENDMENT — OA-04-21; Chapter 20 — Subdivision of Land, 20-74 Utilities and Easements a) Public Hearing b) Decision 13) ORDINANCE AMENDMENT — OA-05-21; Chapter 20 — Subdivision of Land, 20-80 Street lights a) Public Hearing b) Decision 14) Resolution and Letter of Conditions for USDA Loan/Grant Application — Police Vehicles and Public Utilities Equipment and Trucks 15) Ordinance to Deem Property Unfit for Human Habitation — 100 W Edgerton St (tabled May meeting) 16) Consider Award for GoldenLeaf Sewer Rehabilitation Project 17) Consideration of No Parking Signs on Railroad Ave 18) Authorize DMP Proposal for Tart to Tyler Park Trail Survey and Mapping 19) Council Goals/Reports 20) Administrative Reports a) City Manager's Report b) Financial Report/Assessment Update c) Department Reports Communications/Public Information Public Works/Public Utilities Parks & Recreation Library Planning & Inspections Police 21) Announcements 22) Information 23) Closed Session to instruct the staff concerning the negotiation of the price and terms of a contract concerning the acquisition of real property in accordance with [N.C.G.S. 143-318.11(a)(5)]. ADJOURNMENT "This institution is an equal opportunity provider and employer" 20-73 20-77 Arf the July 13, 2021 Meeting Agenda Recommendation: Motion to adopt the July 13, 2021 meeting agenda as presented Or Motion to adopt the July 13, 2021 meeting agenda as presented with the following changes: Additions: (Assign Number on the Agenda such as 14a) Removal of the following item(s): Move Item of Business from one section to another section (such as moving Item from Consent Items to Items for Discussion and/or Decision) Adopted 8-4-05 CITY OF DUNN CITY COUNCIL PUBLIC COMMENT POLICY The City Council for the City of Dunn does hereby adopt a Public Comment Policy to provide at least one period for public comment per month at a regular meeting of the City Council. This policy shall remain in effect until such time that it is altered, modified, or rescinded by the City Council. All comments received by the City Council during the Public Comment Period shall be subject to the following procedures and rules: 1. Anyone desiring to address the City Council must sign up and register on a sign- up sheet available on the podium within the City Council chambers prior to the Mayor calling the meeting to order. The sign-up sheet shall be available thirty (30) minutes prior the beginning of the City Council meeting in the City Council Chambers. Once the Mayor has called the meeting to order, the City Clerk shall collect the sign-up sheet and deliver it to the Mayor. The speaker shall indicate on the sign-up sheet his or her name, address and matter of concern. 2. The Public Comment Period shall be for thirty (30) minutes. 3. Comments are limited to three (3) minutes per speaker. A speaker can not give their allotted minutes to another speaker to increase that person's allotted time. 4. Each speaker must be recognized by the Mayor or presiding member of the City Council as having the exclusive right to be heard. Speakers will be acknowledged in the order in which their names appear on the sign up sheet. Speakers will address the City Council from the podium at the front of the room and begin their remarks by stating their name and address. 5. Individuals who sign up but can not speak because of time constraints, will be carried to the next regular meeting of the City Council and placed first on the Public Comment Period. 6. During the Public Comment Period, a citizen, in lieu of or in addition to speaking may pass out written literature to the City Council, City Staff and audience. 7. Groups supporting or opposing the same position shall designate a spokesperson to address the City Council in order to avoid redundancy. 8. After the citizen has made his or her remarks, he or she will be seated with no further debate, dialogue or comment. 9. The Public Comment Period is not intended to require the City Council to answer any impromptu questions. Speakers will address all comments to the City Council as a whole and not one individual Cotmcil member. Discussions between speakers and members of the audience will not be allowed. The City Council will not take action, or respond to questions about, issues raised during the Public Comment Period at the same meeting. 10. Speakers shall refrain from discussing any of the following: matters which concern the candidacy of any person seeking public office, including the candidacy of the person addressing the City Council; matters which involve pending litigation; matters which have been or will be the subject of a public hearing; and matters involving specific personnel issues related to disciplinary matters. If the speaker wishes to address specific personnel issues related to disciplinary matters, he or she should take their comments to the City Manager, who shall share the comments with the City Council. 11. Speakers shall be courteous in their language and presentation. 12. The Mayor and City Manager shall determine, on a month to month basis, where the Public Comment Period will appear on the monthly agenda when developing the agenda, prior to its publication. 13. The Public Comment Period shall only be held during the regularly scheduled monthly meeting of the City Council. There shall not be a Public Continent Period at any other meetings of the City Council, unless specifically approved by the City Council. Recommendation: Motion to approve all Consent Items as presented. DUNN "'l- D 1 N - N' 11111.1l City/ Council Agenda g:Form Meeting Date: SUBJECT TITLE: Minutes - June 8, 2021 Presenter: I Attachment: XYes No I Description: Draft Minutes Public Hearing Advertisement Date: PURPOSE: BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Motion to approve the Minutes as presented, Dunn City Council Regular Meeting Tuesday, June 8, 2021 7:00 p.m., Dunn Municipal Building Minutes PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Dr. David L. Bradham, Council Members J. Wesley Sills, April Gaulden, Frank McLean, Billy N. Tart, and Chuck Turnage. Also present: City Manager Steven Neuschafer, Finance Director Jim Roberts, Public Utilities Director Heather Adams, Planning Director George Adler, Chief Building Inspector Steven King, Chief of Police Clark White, Parks and Recreation Director Brian McNeill, Librarian Mike Williams, Communications Coordinator Kaitlin Adkins, Attorney Wiley Pope, and City Clerk Tammy Williams. Guests recognized by Mayor Elmore: Sheriff Wayne Coats and former Council Member Gwen McNeill. CALL TO ORDER AND INVOCATION Mayon Elmore opened the meeting at 7:00 p.m. and Council Member Gaulden gave the invocation. Afterwards, Council Member Sills led in the Pledge of Allegiance. Mayor Elmore expressed appreciation to residents, staff and council members for their support and prayers during his battle with Covid, adding that "the Lord has really blessed me to be here." AGENDA ADJUSTMENT AND APPROVAL Motion by Council Member Turnage and second by Council Member Tart to adopt the June 8, 2021 meeting agenda as presented with changes as listed below: Agenda Items added to the Consen t Agenda: Special Called Meeting for Thursday, July 1, 2021 at 12:45 p.m. at the Dunn Community Center for the presentation and decision of the Imagine Dunn Strategic Vision Plan Temporary Blocking of Harnett Street for Covid Testing and Vaccinations Temporary Blocking for First Presbyterian Church events Agenda Item added for Discussion and/or Decision • Adopt Order Granting Conditional Use Permit- CUP-02-21 Motion unanimously approved. CONSENT ITEMS • Minutes of the May 4, 2021 City Council Special Called Meeting • Minutes of the May 11, 2021 City Council Meeting • Minutes of the May 27, 2021 City Council Special Called Meeting • Proclamation - State of Emergency - Covid-19, Termination of Amendments 1 and 2. A copy of the Proclamation (P2021-04) is incorporated into these minutes as Attachment #1. • Retirement Resolution - Anne Thompson A copy of the Resolution (R2021-17) is incorporated into these minutes as Attachment #2. • Temporary Blocking of Streets - McNeil Memorial Church Juneteenth Celebration • Temporary Blocking of Streets and Support- Harnett Area Running Club • Temporary Blocking of Streets - State Tournament • Extension of School Resource Officer Agreement - Harnett Primary and Wayne Avenue Schools • Special Called Meeting for Thursday, July 1, 2021 at 12:45 p.m. at the Dunn Community Center for the presentation and decision of the Imagine Dunn Strategic Vision Plan • Temporary Blocking of Harnett Street for Covid Testing and Vaccinations • Temporary Blocking for First Presbyterian Church events Motion by Mayor Pro Tern Bradham and second by Council Member Gaulden to approve all consent items. Motion unanimously approved. PRESENTATIONS Retirement Resolution - Anne Thompson Mayor Elmore presented Resolution to Anne Thompson recognizing her for ten years of service to the City of Dunn as Human Resources Director. Juneteenth Proclamation Council Member Gaulden read the Proclamation establishing June 19, 2021 as Juneteenth Day in the City of Dunn and presented copies of the Proclamation to members of the Wilkins Cemetery Committee. A copy of the Proclamation (P2021-05) is incorporated into these minutes as Attachment #3. Miss Dunn - Maya Bryant Mayor Elmore presented Proclamation in recognition of Miss Bryant's service as Miss Dunn. A copy of the Proclamation (P2021-06) is incorporated into these minutes as Attachment #9. Miss Outstanding Teen Dunn - Grayson Johnson Mayor Pro Tern Bradham presented Proclamation in recognition of Miss Johnson's service as Dunn's Miss Outstanding Teen. A copy of the Proclamation (P2021-07) is incorporated into these minutes as Attachment #5. PUBLIC COMMENT PERIOD The Public Comment Period was opened by Mayor Elmore at 7:18 p.m. Having no comments, the Public Comment period was closed. ITEMS FOR DISCUSSION AND/OR DECISION FY 2021-2022 Budget Mayor Elmore opened the Public Hearing at 7:19 p.m. City Manager Neuschafer presented the proposed budget for Fiscal Year 2021-2022. With no additional comments, the Public Hearing was closed. Motion by Council Member Tart and second by Council Member Turnage to adopt the Fiscal Year 2021-2022 Budget as presented to include the Budget Ordinance and Fee Schedule. Motion unanimously approved. A copy of the Ordinance (02021-11) is incorporated into these minutes as Attachment#6. USDA Loan - Police and Water and Sewer Vehicles and Equipment Mayor Elmore opened the Public Hearing at 7:24 p.m. Finance Director Roberts shared that the paperwork has not been received yet to apply for and accept loans and grants from the USDA for the purchase of police vehicles, equipment, and service trucks. Once the paperwork is received, the needed resolution will be presented. The loans and grants are for four vehicles for police with a total cost of $149,200, and vehicles and equipment for the Water and Sewer department with total cost of $244,500. With no additional comments, the Public Hearing was closed. Motion by Council Member Mayor Pro Tem Bradham and second by Council Member Gaulden to accept the loans and potential grants from the USDA to purchase the police vehicles and equipment and vehicles for the Water and Sewer department. Motion unanimously approved Annexation - ANX-01-21; 1001 Susan Tart Rd and parcels on western margin of Bruce Drive, owned by Susan Tart Property, LLC Mayor Elmore opened the Public Hearing at 7:26 p.m. City Clerk Williams presented ordinance to extend the corporate limits of the City of Dunn by the voluntary contiguous annexation of +/-65.36 acres lot, owned by Susan Tart Property, LLC. A portion of the property is already located within the city limits. The Public Hearing was duly advertised on May 28, 2021. At the April meeting, the Council adopted a Resolution Directing the Clerk to Investigate a Voluntary Annexation Petition for ANX-01-21. The Clerk has certified the sufficiency of the petition and the Resolution fixing the date of the Public Hearing for June 8, 2021 was adopted at the May 11, 2021 Council meeting. With no additional comments, the Public Hearing was closed. After comments, motion by Council Member Tart and second by Council Member Turnage to adopt an ordinance to extend the corporate limits of the City of Dunn by the voluntary Contiguous Annexation of +/-65.36 acres lot, owned by Susan Tart Property, LLC, PIN #1506-77-7440.000, 1506-88-2105.000 and 1506-88-1668.000. Motion unanimously approved. A copy of the Ordinance (02021-12) is incorporated into these minutes as Attachment #7. Ordinance to Deem Property Unfit for Human Habitation - 601 E Vance St Mayor Elmore opened the Public Hearing at 7:29 p.m. Chief Building Inspector King presented Ordinance to deem property Unfit for Human Habitation -601 E. Vance St. for consideration. The Public Hearing was advertised on May 28, 2021 and June 1, 2021. Building Inspector Dwayne Williams conducted an inspection and found the structure in a deteriorated condition that does not meet the requirements of the City of Dunn's Minimum Housing Code. He also found the property dangerous or prejudicial to the public health or public safety and a nuisance in violation of N.C.G.S. §160A-193. King added that they received a lot of complaints on this property. The owner sold the property and the new owner has since evicted tenants and boarded up the structure. He has plans to demolish both 601 and 603 E Vance and build a new house. With no additional comments, the Public Hearing was closed. After discussion, motion by Mayor Pro Tern Bradham and second by Council Member McLean to adopt the ordinance directing the Chief Building Inspector to post the property Unfit for Human Habitation at 601 E Vance St, PIN#: 1516-87-4274.000. Motion unanimously approved. A copy of the Ordinance (02021-13) is incorporated into these minutes as Attachment #8. Ordinance to Demolish Structures - 809 N Layton Ave Mayor Elmore opened the Public Hearing at 7:36 p.m. Chief Building Inspector King presented Ordinance to Demolish Condemned Structures at 809 N Layton Ave. for consideration. The Public Hearing was advertised on May 28 and June 1 2021, Building Inspector Slater Johnson conducted an inspection and based upon his observations, the structures were found unsafe and have been condemned in accordance with G.S. §160D-1117. The Building Inspector also found the structures dangerous or prejudicial to the public health or public safety and a nuisance in violation of G.S. §160A-193. With no additional comments, the Public Hearing was closed. Motion by Council Member Gaulden and second by Council Member Sills to adopt the ordinance directing the Building Inspector to proceed with the demolition of the structures located at 809 N Layton Ave, PIN#: 1517-60- 8307.000. Motion unanimously approved. A copy of the Ordinance (02021-14) is incorporated into these minutes as Attachment #9. Ordinance Amendment - OA-01-21; Chapter 160D, Amendments to Chapters 2, 9, 20, 22 Mayor Elmore opened the Public Hearing at 7:40 p.m. Planning Director Adler presented request to amend the Dunn City Code to comply with Chapter 160D requirements of the North Carolina General Statutes. Amendments have been reviewed by the Planning Board in two parts and were also reviewed by City Attorney Pope. The public hearing was duly advertised on April 20, April 27, May 18 and May 25, 2021, The strikethrough is old text removed and the underlined is new text added. With no additional comments, the Public Hearing was closed. Motion by Council Member Sills and second by Council Member Gaulden to adopt ordinance amendment OA-01-21 as presented. Motion unanimously approved. A copy of the Ordinance (02021-15) is incorporated into these minutes as Attachment #10. Conditional Zoning Request- CZ-01-21; O-I to 1-10,1989 US301 N Mayor Elmore opened the Public Hearing at 7:43 p.m. Planning Director Adler presented request to rezone a parcel of land currently zoned 0-1, Office & Institutional District. The request is to rezone this parcel to I-10, Industrial Conditional Zoning District. This property is .91 acres +/- and is located at 1989 US 301 North. This conditional zoning will permit Mini -storage. Comments in favor of the rezoning were made by the owner, Lloyd Hamilton. With no additional comments, the Public Hearing was closed. Motion by Council Member Turnage and second by Mayor Pro Tern Bradham to approve the request for a conditional zoning at 1989 US 301 North, PIN #1517-94-5277.000, from 0-1, Office & Institution District to I-10, Industrial Conditional Zoning District with the following justifications: 1. The amendment, if small scale, is reasonable based upon surrounding conditions. REASONING: The rezoning request is small-scale and reasonable based on surrounding conditions. The conditional zoning for mini -storage will require a 6-foot blind fence around the site, with landscaped buffering. 2. The impact to the adjacent property owners and the surrounding community is reasonable, and the benefits of rezoning outweigh any potential inconvenience or harm to the community. REASONING: The impact to the surrounding property owners will be reasonable. The current building on the parcel will be renovated for conditioned space storage. There is currently no location in Dunn that offers self - storage in temperature -controlled space. The conditional zoning will allow future self -storage in additional structures. Traffic should not noticeably increase with self -storage. 3. The amendment is warranted due to changed or changing conditions in the area. REASONING: After many years of little population growth, Dunn is on the verge of experiencing an influx of new housing options. Rezoning this parcel to 1-10 Industrial Conditional zoning to allow self -storage is a needed service and is in keeping with the changing times. 4. The amendment achieves the purpose and is consistent with the Land Use Plan. REASONING: Rezoning from 0&1 to I-10 Conditional Zoning District to allow mini -storage is not greatly increasing the intensity of development anticipated by the 2030 Land Use Map on this corridor. This strategic rezoning intends to achieve the purposes of good planning. Motion unanimously approved. 2021 COPS Hiring Grant Consideration Chief White requested approval for the Police Department to file an application for the COPS Hiring Program Grant through the US Dept of Justice, Office of Community Oriented Policing Services. The grant will cover the cost of salary and benefits up to 75 percent of the entry-level salary and fringe benefits for each approved position for a three-year period with the city's match being 25%. This grant would allow the Police Department to add two new positions to supplement the Community Enhancement Team and Narcotics Division. Motion by Mayor Pro Tem Bradham and second by Council Member McLean to authorize the Dunn Police Department to apply for the COPS Hiring Program Grant for 2021. Motion unanimously approved. Adopt Order Granting Conditional Use Permit- CUP-02-21 Planning Director Adler presented Order granting Conditional Use Permit - CUP-02-21. A Public Hearing was held May 11, 2021 and Council voted to adopt this Conditional Use zoning amendment allowing an RV Park/Campground as a conditional use of property zoned 1-100, Industrial District. These two parcels total approximately 55.22+/- acres and are located off NC 55 East adjacent to Rooms to Go. Per Chapter 160D, to complete the adoption of a Conditional Use Permit, an Order Granting Conditional Use Permit must be adopted by City Council and signed by the Mayor. City Manager Neuschafer added these will be in the consent agenda in the future and will be recorded at the Harnett County Register of Deeds. Motion by Council Member McLean and second by Council Member Tart to adopt the Order Granting Conditional Use Permit CUP-02-21 for an RV Park/Campground to the parcels mentioned above based on the Order, the evidence submitted, and the findings of fact contained in the Order. Motion unanimously approved. A copy of the Order (Z2021-01) is incorporated into these minutes as attachment #11. Dunn Advisory Board Appointments - Dunn Housing Authority and Planning Board Mayor Elmore appointed Lester Lee and Eddie Draughon to serve another term ending 06-30-2026 and Sadie McLamb to serve another term ending 06-30-2022 on the Dunn Housing Authority. Motion by Council Member Turnage and second by Mayor Pro Tern Bradham to appoint Andrew Currin to the Planning Board for term ending June 30, 2022. Motion unanimously approved. Budget Amendment - Demolition of Various Properties City Manager Neuschafer presented proposed budget amendment establishing funds to pay for the demolition of three city -owned properties and a condemned privately -owned property that an ordinance to demolish was adopted in February, 2021. Martin Edwards and Associates Inc. was the low bidder at $76,431.00. The cost to demolish 410 S Clinton Ave is $29,500.00 and the city anticipates being reimbursed that cost after the completion of the demolition from the current owner. Motion by Mayor Pro Tom Bradham and second by Council Member McLean to approve the Budget Amendment to fund the demolitions of 501 E Broad St, 503 E Broad St, 906 W Broad St and 410 S Clinton Ave. Motion unanimously approved. A copy of Budget Amendment (BA2021-20) is incorporated into these minutes as Attachment #12. Budget Amendments FY2020-2021 Finance Director Roberts presented proposed budget amendments needed to balance the budget after the City Council has approved purchases and or directed the administration to enter into contracts. The various budget amendments include: Legal Fees; Police Department; Brownfields Grant; Automatic Meter Reading Fund closing; and Water and Sewer fund accounts. Motion by Council Member Sills and second by Council Member Gaulden to approve Budget Amendments to the General Fund, Water and Sewer Fund, Brownfields Grant, and the Automatic Meter Reading Fund, amending the city's 2020-2021 budget by $57S,670.66. Motion unanimously approved. A copy of Budget Amendments (BA2021-21 thru BA2021-26) are incorporated into these minutes as Attachment #13. Resolution for Accepting American Rescue Plan Funds To adopt a resolution allowing the City of Dunn to accept monies from the American Recovery Plan of 2021 and carry those funds over to subsequent years while spending them as directed by the Federal Guidelines. Funding of approximately $2.8 million must be spent by the end of 2024. The city will be responsible for reporting to the Federal Government through the State of North Carolina on a yearly basis. Separate accounts will be in place to track income and expenses related to these funds. After discussion, motion by Council Member Gaulden and second by Council Member Tart to approve the resolution to accept the funds from the American Rescue Plan and allow the city to carry these funds over from year to year until all funds are spent or we reach the end of the Federal directed project. Motion unanimously approved. A copy of the Resolution (R2021-18) is incorporated into these minutes as Attachment #14. Council Goals/Reports City Manager Neuschafer reviewed the reports for Council goals established at the Retreat. He updated that DOT is including sidewalk and crosswalks for US 301 to help with the trail from Tart to Tyler Park. The engineers are working on the trail and hopefully, the city can coordinate with DOT to save some money in finalizing the project. Recreation Director McNeill gave an update on the Tart Park project. Administrative Reports City Manager Neuschafer updated that the Johnson St Bridge is closed due to accident and will be closed until the bridge is inspected. He also reported that some staff members will be participating in required training for the CDBG grant awarded to the city for sewer improvements. Finance Director Roberts provided the following financial report for the period ending June 30, 2021: • General Fund and the Water -Sewer Fund combined had $8,398,893 in cash as of May 26, 2021 compared to $7,175,161 on May 31, 2020, • Property Tax revenues received through April 30, 2021- $3,904,736, approximately 104% of our projected budgeted revenue compared to April 2020 - $3,809,365. • Sales Tax Revenue continues to be very strong with total July through March - $1,919,395 compared to $1,823,469 last year. • Utilities Sales Taxes received $491,922 compared to $525,9351astyear. • Building Permit Fees for the month of May were $10,148 with total collected this year of $155,341 or 155% of budget compared to last year's total - $112,952. • Water and Sewer Revenues collected - $5,324,663 or 91% of budget compared to $5,208,759 in 2020. • General Fund expenditures to date - $9,703,303 or 81.3% of Budget compared to $9,522,714 in 2020. • The Water and Sewer fund expenditures to date is $5,667,977 or 74.6% of budget compared to $4,309,059 last year. The benchmark for this period is 91.6% of budget. Roberts also gave updates on Debt Service payments, Liens and Accounts Receivables. Reports were also received as follows: Communications/Public Information, Planning and Inspections Report, Public Works Report, Public Utilities Report, Parks and Recreation Report, Library Report and Police Report. Announcements/Information Mayor Elmore announced upcoming events and activities. With no further business to discuss, motion by Council Member McLean and second by Council Member Gaulden to adjourn the meeting at 8:26 p.m. Motion unanimously approved. William P. Elmore Jr. Mayor Attest: Tammy Williams City Clerk MD D 0" t 1 N ' ' ' N" r City Council Agenda ForM 4 r i Meeting Date: July 13,2021 SUBJECT TITLE: Minutes — June 24, 2021 Special Meeting Department: Attachment: X Yes No Description: PublicAdvertisementDate. PURPOSE: BUDGETIMPACT: RECOMMEN DATION/ACTION REQUESTED: Motion to approve Minutes as presented. Dunn City Council Regular Meeting Tuesday, June 24, 2021 7:00 p.m., Dunn Municipal Building Minutes PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Dr. David L. Bradham, Council Members J. Wesley Sills, April Gaulden, Frank McLean, Billy N. Tart, and Chuck Turnage. A copy of Request for Special Meeting is incorporated into these minutes as Attachment #1. Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Boone, Finance Director)im Roberts, Public Utilities Director Heather Adams, Communications Coordinator Kaitlin Adkins, City Attorney Tilghman Pope, and Administrative Support Specialist H Debra Creighton. CALL TO ORDER AND INVOCATION Mayor Elmore opened the meeting at 6:00 p.m, and gave the invocation. Afterwards, Council Member McLean led in the Pledge of Allegiance. AGENDA ADJUSTMENT AND APPROVAL Motion by Mayor Pro Tem Bradham and second by Council Member Turnage to adopt the June 24, 2021 meeting agenda as presented. Motion unanimously approved. ITEMS FOR DISCUSSION AND/OR DECISION USDA Loan - Police and Water/Sewer Vehicles and Equipment Motion by Council Member Turnage and second by Council Member Gaulden to table until the July meeting. Motion unanimously approved. Budget Amendments FY2020-2021 Motion by Mayor Pro Tem Bradham and second by Council Member Tart to approve the Budget Amendments providing funding to cover the expenditures across the departments for FY2020-2021. Motion unanimously approved. A copy of Budget Amendments (BA2021-27 and BA2021-28) are incorporated into these minutes as Attachment #Z. Resolution and Budget Amendment Authorizing Prepayment of Loans Finance Director Roberts proposed paying off three loans for equipment and vehicles totaling $80,373.16. The interest saved by prepaying these loans would be $7,560.00 and the interest rates on the loans varies from 2.12% by FCB to 3.125% and 3.375% by the USDA. The payoff of $80,373.06 would reduce the budgeted amount to be spent in the FY2021-2022 budget by $73,730.00 and reduce the payoff in the FY2022-2023 budget by $25,729. Motion by Council Member Tart and second by Council Member Gaulden to approve the resolution and budget amendment authorizing the City to move forward with the payoff of three loans from the General Fund. Motion unanimously approved. A copy of Resolution (R2021-19) and Budget Amendment (BA2021-29) are incorporated into these minutes as Attachment #3. Resolution Requesting Planning Authority from Harnett County City Manager Neuschafer requested approval of resolution to allow the City of Dunn zoning jurisdiction on property as requested by the owner. The request for the extension of the City of Dunn's Development Rights are now allowed pursuant to NCGS 160D-203 split jurisdiction. Currently there are four parcels that are split between the City of Dunn's ETJ and the County of Harnett's jurisdiction, with one completely in Harnett County's jurisdiction. These parcels are in the City of Dunn's Future Land Use Map and the property owner has given the City permission to assign planning and development jurisdiction for the parcels to the City. City Manager Neuschafer said the resolution would need to go to the Harnett County Commissioners for adoption and most recently the Town of Lillington completed a similar resolution. He added that the ETJ boundary would not be affected by this, it is strictly for zoning purposes. Motion by Council Member Turnage and second by Mayor Piro Tern Bradham to adopt the resolution and authorize the City Manager to send Memo and Resolution to Harnett County Board of Commissioners for approval. Motion unanimously approved. A copy of the Resolution (R2021-20) is incorporated into these minutes as attachment #4. Discussion on Proposed Donation of Real Property City Attorney Pope presented proposal from the owner of the Downtown Motor Court located at 401 S Clinton Ave. The property owner has requested to donate the property due to incurring the scheduled demolition charges of $29,500.00, The Council would need to decide to accept the donation or continue with the demolition, foreclosure process and eventually the City would still own the property but with greater costs associated. The current Harnett County taxes are $1881.08 and the property owner advised the most they could afford towards the current years taxes would be $1,000.00. If the Council chooses to accept the offer, it would be less than the cost of foreclosure proceedings and the cost to demolish. Motion by Council Member Turnage and second by Mayor Pro Tern Bradham to accept the donation of the Downtown Motor Court property. Motion carried unanimously. I95/140 Crossroads of America Economic Development Alliance City Manager Neuschafer gave an update on the current status of the 195/I40 Crossroads Alliance since the Town of Benson decided not to participate. He and Mayor Elmore met with the Mayor and Town Manager of Four Oaks who want to continue the Alliance. Mayor Elmore said the Alliance has been budgeted by both City's and moving it forward would be good for both. He added that Dunn would be the first City south of the Crossroads and Four Oaks would be the first City north of the Crossroads. Consensus was to move forward. Motion by Council Member McLean and second by Council Member Gaulden to enter into Closed Session in accordance with [N.C.G.S 143-318.11(a) (5)] to direct staff concerning negotiations and terms for acquisition of real property. Motion was unanimously approved. The meeting was recessed for Closed Session at 6:29 p.m. Mayor Elmore reconvened the meeting and with no further business to discuss, motion by Mayor Pro Tern Bradham and second by Council Member Sills to adjourn the meeting at 7:26 p.m. Motion carried unanimously. William P. Elmore Jr. Mayor Attest: Tammy Williams City Cleric 1 � r UNN City Council Agenda Form Jv 90 Meeting a, ,1" Date.- n J. 2021 SUBJECT TITLE: Minutes — July 1, 2021 Special Meeting Presenter: I Attachment: X Yes No I Description: Draft Minutes Public Hearing Advertisement Date: PURPOSE: 1_w, elZ6711,11�7I BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to approve Minutes as presented. Dunn City Council Special Meeting Joint Meeting Dunn Planning Board Dunn Area Chamber of Commerce Dunn Area Tourism Authority Dunn Vision Group Thursday, July 1, 2021 12:45 p.m., Dunn Community Building Minutes PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Dr. David L. Bradham, Council Members J. Wesley Sills, April Gaulden, Frank McLean, Billy N. Tart, and Chuck Turnage. Also presentfrom the City: City Manager Steven Neuschafer, Assistant City Manager Mathew Boone, Finance Director Jim Roberts, Planning Director George Adler, Hunan Resources Director Connie Jernigan, Communications Coordinator Kaitlin Adkins, and City Clerk Tammy Williams. Dunn Planning Board: Gary Beasley, Douglas Godwin, and Lynn Godwin. Dunn Area Chamber of Commerce Executive Committee: President Rodney Stewart, Wesley Johnson, Hope Tyndall, Bryant Pope, Rob Jones, Renee Jackson, Matthew Smith and Executive Vice President Heather Lawson. Dunn Area Tourism Authority: Billy Tart, Chairman, County Commissioner Mark Johnson, Jason VanOlst, Renee Jackson, Steven Neuschafer, and Executive Director Sharon Stevens. CALL TO ORDER AND INVOCATION Mayor Elmore opened the meeting at 12:45 p.m. and Council Member Gaulden gave the invocation. Afterwards, Council Member Sills led in the Pledge of Allegiance. Mayor Elmore recognized all the various groups in attendance and thanked them for their participation in the Imagine Dunn Strategic Vision Plan process. He reported development of this plan was truly a partnership with the City committing $50,000, the Chamber committing $20,000 and the Tourism Authority contributing a $5,000 grant for marketing. Planning Director Adler reviewed the steps of the process: In 2019, the City of Dunn and the Dunn Area Chamber of Commerce partnered to form the Dunn Vision Group (DVG). On December 10, 2019, the Dunn City Council authorized the City Manager to publish a Request for Proposal to assist the DVG in conducting a city-wide visioning process to prepare a citizen driven 20-Year Vision Plan and an implementation Action Plan. Arnett Muldrow & Associates, in conjunction with Hill Studio, was selected to conduct the process and write the final plan. Despite the pandemic, outreach was conducted and extensive public input received, including 866 surveys, numerous focus group meetings, two workshops, and many meetings (remote and in person) were held between the DVG and Arnett Muldrow/Hill Studios. The final Imagine Dunn Vision Plan was completed June 1, 2021. The implementation of the plan will be done over several budget years and will be budgeted as projects and objectives are implemented and approved by Council. Dunn Chamber President Stewart made remarks and recognized the members of the DVG: Mayor Pro Tern Bradham, Council Member Gaulden, Planning Director Adler, City Manager Neuschafer, City Cleric Williams, and Communications Coordinator Adkins, Sharon Stevens with the Tourism Authority and from the Chamber - Stewart, Matthew Smith, Renee Jackson, and Heather Lawson. He then introduced consultant, Aaron Arnett of Arnett Muldrow & Associates who presented the highlights of the plan to include the process in developing the goals and strategies set out in the plan. After discussion, motion by Council Member Sills and second by Council Member Tart to adopt the resolution approving the Imagine Dunn Strategic Vision Plan and authorizing the plan's implementation. Motion unanimously approved. A copy of Resolution (R2021-21) is incorporated into these minutes as Attachment #1. The Imagine Dunn Strategic Vision Plan is filed with the City Clerk. With no further business to discuss, motion by Council Member Sills and second by Council Member Turnage to adjourn the meeting at 1:52 p.m. Motion unanimously approved. William P. Elmore Jr. Mayor Attest: Tammy Williams City Cleric ti All -America City it, "t All -America Gi4 e 111[r city Council Agenda Form Meeting i U 21 SUBJECT TITLE: Assign Annexed Property IVoting DProperty --Presenter: City Manager Department: A• m Description: Map showing Property Annexed; Needed Attachment: X Yes No Portion of Ward Map Public • Advertisement D. PURPOSE: To assign annexed property to Voting District — ANX-01-21. BACKGROUND: The property owned by Susan Tart Property, LLC and located at 1001 Susan Tart Rd and parcels on western margin of Bruce Drive were annexed into the City by Ordinance at the June 8, 2021 City Council Meeting, The property was previously rezoned R-7, Single -Family Dwelling District at the March 9, 2021 City Council Meeting. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to assign annexed property located at 1001 Susan Tart Rd and parcels on western margin of Bruce Drive, PIN #1506-77-7440.000, 1506-88-2105.000 and 1506-88-1668.000 to Ward 6. I a v m p d � u N 2g� N � n ' � u N N M M J Cn 5 Og N qSN O�J '? 'O O U (n � � y o o � x., � T N J U f. U z Z m � W N �- Y.c •,, ems. `.,"_ W S S p' 0 g O LL U S Q N N � N N O 4 � C O m IL •• n c 0 ''. O m R N m N a '^.•. �v O K .m (n. in L L �3 A N do 2t. a m c, -0 a I(y W 3sn ivg3l 21Od ION w DUNN IMUNIUNN City Council Agenda For Meeting s9' Date: s SUBJECT TITLE: Destruction of Municipal Records Presenter: City Clerk Department: Admin Attachment: X Yes No I Description: Requests from Administration and Finance Public Hearinq Advertisement Date: PURPOSE: The documents have exceeded the required retention time and should be destroyed pursuant to the Municipal Disposition Schedule. Requests are attached from the Administration and Finance Departments. BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Approval for Destruction of Municipal Records as presented. Destruction of Records- Administration Department Submitted for the July 13, 2021 City Council Meeting REQUEST FOR DISPOSAL OF RECORDS Descri . tion oI Record ReWntiou Period Inclusive Dates Certificate of Insurance 1 year Expiration dates 2014 - 2019 Agenda and Meeting Packets 1 year after appointment and Supporting Documents expiration 2019 Advisory Board Records, Correspondence and appointment reports 2 years 2018 Routine after 1 year Letters/General Correspondence All others after 3 years 2017 Department/Staff Reports 3 years 2017 Public Information Request 2 years after resolution 2018 Rejected applications 30 days Non -Profit Contribution Files 1 year after payment 2017-2018 Contracts and Agreements not related to the following: Grants/Capital Improvements/Business Contracts/Agreements finalized Associate Agreements 3 years after completion 2017 and before Submitted By: Tammy Williams, City Clerk Printed Name/Title Date Submitted to Cleric: June 15, 2021 Signature Destruction of Records- Finance Department Submitted for the July 13, 2021 City Council Meeting REQUEST FOR DISPOSAL OF RECORDS Description of Record Retention Period Inclusive Dates Cash Receipt Tapes 90 days April, 2020 — March, 2021 Billing Registers 3 years July, 2017 - June, 2018 Transaction Registers 3 years July, 2017 —June, 2018 Trial Balances 3 years July, 2017—June, 2018 Adjustment Reports 3 years July, 2017 —June, 2018 Bank Drafts 3 years July, 2017 —June, 2018 Work Orders 3 years July, 2017 —June, 2018 Late Fee Reports 3 years July, 2017 —June, 2018 Reread Reports 1 year July, 2019 —June, 2020 Submitted By: Patty P. Rowland/Revenue Manager Printed Narne/Title Date Submitted to Cleric 'ignatme Destruction of Records — Finance Department Submitted for the July 13, 2021 City Council Meeting REQUEST FOR DISPOSAL OF RECORDS of Record Retention Period Inclusive Dates —Description Edit Report 1 year July, 2019 —June, 2020 Customer Deposit Reports 3 years July, 2017 —June, 2018 Night Depository Envelopes 90 days April, 2020—March, 2021 Investigation Cards 1 year July, 2019 —June, 2020 Customer Extension Agreements 1 year July, 2019 —June, 2020 Submitted By: Patty P, Rowland/Revenue Manager Printed Narne/Title Date Submitted to Cleric 'ignature DUNND I ID, D 0- t 1 N- " N' "' I AI ljjjj� City Council w Agenda uBjECT TiTLff-. -Consideration of Resolution Declaring Certain Property Surplus and Authorizing the Disposition through GovDeals.com Presenter: City Manager Neuschafer Department: 1 Attachment:No Description: Resolution Public• Advertisement Date: PURPOSE: The City Council is being asked to adopt the attached resolution declaring property surplus and authorizing the City Manager to dispose of personal property by electronic means through www.GovDeals.com. BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Motion to adopt the resolution declaring property surplus and authorizing the City Manager to dispose of personal property by electronic means through www.GovDeals.com. north Carolina IUD t...INN city of Bunn POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335 (910) 230-3500 • FAX (910) 230-3590 www.dunn-nc.org Mayor William P. Elmore, Jr. Mayor Pro Tem or, David Bradham Council Members April Gaulden Frank McLean J. Welsey Silts Billy Tart Chuck Turnage City Manager Steven Neuschafer A RESOLUTION OF THE DUNN CITY COUNCIL DECLARING CERTAIN PROPERTY OF THE CITY TO BE SURPLUS AND AUTHORIZING THE DISPOSITION OF SAID PROPERTY WHEREAS, the City Council of the City of Dunn, North Carolina, has determined that the City owns certain personal property that is no longer needed or useable by the City; and WHEREAS, each of the items described below, is declared to be surplus to the needs of the City: ITEM MODEL VIN# or Mileage SERIAL # 2005 Freightliner FL70 OBD Leaf Truck IFVABTDC95DU89586 94,361 Hours meter 1973 Gallion 72 gallon T502 motor grader 14219202 broken Amida Battery -powered ODLSE25LA S/N 0006-65954 N/A Arrow Board Last Known 2006 Chevrolet C1500 3GCEC14XX6G220924 mileage 15,000+ odometer broken NOW, THEREFORE, BE IT RESOLVED by the Dunn City Council that the City Manager is hereby authorized to dispose of the listed items by electronic means through www.GovDeals.com. With appropriate notice, the date, place and time of the sale will be announced by the City Manager or his designee. The City Cleric shall publish at least once and not less than ten (10) days before the dates of the auctions, a copy of this Resolution or a notice summarizing its contents as required by North Carolina General Statute 160A-270(b). Adopted this 13t1i day of July, 2021. ATTEST: Tauuny W. Williams, City Clerk CITY OF DUNN William P. Elmore, Jr., Mayor DUNK bcftd �ucth �nrolinn DUNN UNN All-AmericaCity a,t' �,r�,1,,,,., All•AmericaCip 11111.1l City Council Age or 1 I Meeting ate® July 1, 2021 1989 *2013 1989 2013 SUBJECT TITLE: Amendment to the FY2022 Fee Schedule — Police Department Fees Presenter: Jim Roberts Department: Finance • Attachment: x Yes No Description: Request to increase report copy fees Public Hearing Advertisement Date: N/A PURPOSE: To authorize the Mayor, City Manager Neuschafer, and Finance Director Roberts to move forward with an Amendment to the FY2022 Fee Schedule to increase the Police Department Fees for reports, documents from $ 2.00 per copy to $ 5,00 per copy. BACKGROUND: The Chief of Police would like to adjust the fee for report copies to $ 5.00 per copy from $ 2.00 per copy. They have surveyed other area agencies and this below or in line with what they currently charge. The fee increase was inadvertently left out of the fee schedule during the budget process. BUDGET IMPACT: Recoup the increase in requested by citizens. the cost of paper, toner, etc. used in producing the Police reports, documents as RECOMMENDATION/ACTION REQUESTED: Motion to approve the Amendment to the Fee Schedule for the Police Department report copy fees from $ 2.00 per copy to $ 5.00 per copy. AII-America City a,w „I d„"" Ali -America City 1 fCity Council Agenda Form1 ® Meeting ate® July 1, 2021 1999 * 2013 1989 * 2013 SUBJECT TITLE: Ordinance Amendment OA-02.21: Amendments to Chapter 20 Subdivision of Land, 20-6: Definitions Presenter: George Adler, Planning Director Department: Planning & Inspections Description: Text of Ordinance Amendment and legal Attachment: X Yes No notice advertising such, including date of Public Hearing Public Hearing Advertisement Date: June 22nd and June 29th, 2021 PURPOSE: a) Public Hearing: This is a request to amend the Ordinance to add "Lot Design" and "Reserve Strips' definitions. The public hearing is the opportunity for the Council to hear comments and opinions from the public for or against the request. The public hearing was duly advertised on June 22nd and June 29th, 2021. b) Decision: BACKGROUND: On Tuesday, June 29th, 2021 the City of Dunn Planning Board recommended unanimously that City Council adopt this ordinance amendment as presented. As with all of the text amendments, the strikethrough is old text removed and the underlined is new text added. BUDGET IMPACT: ►I"M RECOMMENDATION/ACTION REQUESTED: Motion to adopt ordinance amendment OA-02-21 as presented. 02021-_ (oA-02-21) Attachment # Adopted: The Citv of Dunn Code of Ordinances is hereby amended by revising Article I Sec. 20-6. - Definitions. Group development means a development comprising two (2) or more buildings, such as a group of apartments, where the land is not subdivided into the customary streets and lots. Lot means a portion of a subdivision or any other parcel of land intended as a unit for transfer of ownership, for development, or both. The word "lot" includes the words "plot" and "parcel." The creation of a lot shall be regularly shaped and meet or exceed the minimum lot area and lot width standards in Chapter 22. Lot, double frontage, means a continuous or through lot of the same depth as the width of a block containing two (2) tiers of lots and which is accessible from both of the streets upon which it fronts. Lot, single -tier, means a lot which backs upon a limited access highway, a railroad, a physical barrier, or a nonresidential use and to which vehicular access from the rear is usually prohibited. official map or plan means any map or plan officially adopted by the city council as a guide for the development of the city and the surrounding area. Planning board means the planning board of the city. Plat means a map or plan of a parcel of land which is to be or which has been subdivided. Reserve Strip means a lot of land that adjoins a street right of way for the purpose of preventing access to adjacent property. Reserve strips shall not be permitted under this chapter Right-of-way means an area or strip of public land on which an irrevocable right -of -passage has been recorded for the use of vehicles or pedestrians or both. Street means a dedicated and accepted public right-of-way for vehicular traffic. (1) Highway means a street whose principal function is moving volumes of traffic or high speed traffic, or both. (2) Major street means a street whose principal function is for the circulation of traffic into, out, or around the city and carries a high volume of traffic. (3) Collector street means a street whose principal function is to carry traffic between residential streets and the major street system, but that may also provide direct access to abutting properties. It is designed to collect traffic from between three hundred fifty (350) and six hundred (600) dwellings. NOTICE OF PUBLIC HEARINGS NOTICE IS HEREBY GIVEN that a PUBLIC MEETING will be held by the CITY OF DUNN PLANNING BOARD on JUNE 29, 2021 at 6:30 P.M. and a PUBLIC HEARING for the Ordinance Amendments will be held by the CITY COUNCIL OF THE CITY OF DUNN on JULY 13, 2021 at 7:00 P.M. in the COURTROOM of the DUNN MUNICIPAL BUILDING for the purpose of considering the following items: ORDINANCE AMENDMENT REQUEST — OA-02-21 Chapter 20 — Subdivision of Land, 20-6 Definitions This request is to amend the Ordinance to add "Lot Design" and "Reserve Strips" definitions. ORDINANCE AMENDMENT REQUEST — OA-03-21 Chapter 20—Subdivision of Land, 20-67 Generally; 20-73 Streets, (t) Sidewalks This request is to amend the Ordinance requirements for sidewalk construction in subdivisions and specifications for sidewalk construction. ORDINANCE AMENDMENT REQUEST — OA-04-21 Chapter 20 — Subdivision of Land, 20-74 Utilities and 20-77 Easements This request is to amend the Ordinance to add 20-74(c) underground utilities and 20-77 Easements ORDINANCE AMENDMENT REQUEST — OA-05-21 Chapter 20—Subdivision of Land, 20-80 Street lights This request is to create an Ordinance to add 20-80 Street lights section ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE PROPOSED ITEMS SET FORTH ABOVE ARE REQUESTED TO BE PRESENT AT THE ABOVE MENTIONED TIME AND PLACE. COPIES OF PROPOSED ITEMS ARE AVAILABLE FOR REVIEW AT THE DEPARTMENT OF PLANNING DURING NORMAL BUSINESS HOURS MONDAY THROUGH FRIDAY. WRITTEN COMMENTS MAY BE ADDRESSED TO: PLANNING DEPARTMENT CITY OF DUNN P.O. BOX 1065 DUNN, NC 28335 ADVERTISE: June 22, 2021 June 29, 2021 DUNK a „�,<<1, llnn DUNN DuNNAll•America City d � 1, n All -America City 1 I 1 1 City Council agenda FormMeeting Date: July 13, 2021 1989 * 2013 1989 * 2013 SUBJECT TITLE: Ordinance Amendment OA-03-21: Amendments to Chapter 20 Subdivision of Land, 20.67: Generally and 20-73: Streets, t) Sidew Iks Presenter: George Adler, Planning Director Department: Planning & Inspections Description: Text of Ordinance Amendment and legal Attachment: X Yes No notice advertising such, including date of Public Hearing Public Hearing Advertisement Date: June 22nd and June 29th, 2021 PURPOSE: a) Public Hearing: This is a request to amend the Ordinance requirements for sidewalk construction in subdivisions and specifications for sidewalk construction. The public hearing is the opportunity for the Council to hear comments and opinions from the public for or against the request. The public hearing was duly advertised on June 22nd and June 29th, 2021. b) Decision: On Tuesday, June 29th, 2021 the City of Dunn Planning Board recommended unanimously that City Council approve this ordinance amendment as presented. As with all of the text amendments, the s4ikethmugh is old text removed and the underlined is new text added. BUDGET IMPACT: Em RECOMMEN DATIONIACTION REQUESTED: Motion to adopt ordinance amendments OA-03-21 as presented. 02021- (OA-03-21) Attachment # Adopted; The City of Dunn Code of Ordinances is hereby amended by revising Article I, Sec. 20-67. - Generally. The following improvements shall be required to be installed or their installation guaranteed by the subdivider prior to approval of the final plat: grading to the entire width of the street right-of-way; paving roadways at the designated widths; installation of sidewalks at the designated locations and with associated ramps and pavement markings; installation of public water and sewer systems; provision of storm drainage; and permanent reference points. Legal agreements providing access and/or maintenance of a traveled way shall be drafted and submitted prior to approval of the final plat. Minor subdivisions within the municipal boundary shall be responsible for all utility improvements. Utility access is available at the public right-of-way or other location(s) designated by the public works director. All required municipal services shall be considered delivered at the designated location(s). Sec. 20-73. - Streets. (t) Sidewalks. them ry Sidewalks shall be constructed within the street right-of-way and installed in accordance with the current City Engineering Design and Construction Standards manual. The PAIRimum standards -width of sidewalk shall be five (5') feet shall be as fel VAdth,f�") feet; subgrade, three (3) inGhes compaeted type ABC stone; and eanerete seetien, four (4) inches thick, with expansien joints every thirty(30) inehes and false joints every ten (10) font, (1) Required locations Sidewalks shall be installed along both sides of all streets located within the proposed subdivision and along all existing streets located within the proposed subdivision adiacent to entries. (2) Alternative Compliance Alternative provisions for pedestrian movement meeting the intent of this ordinance may be used where unreasonable or impractical situations would result from application of these requirements Such situations may result from significant street trees impending road widening topography, utility easements lot configuration or other unusual site conditions In such instances the City Manager may approve an alternative plan that proposes different pedestrian amenities provided that the intent of this section is fulfilled. (3) Payment in Lieu In lieu of alternative compliance in (2) above the City Manager may approve a payment in lieu (in accordance with an adopted annual fee schedule) where any one or combination of factors render compliance impractical: i. Steep slopes; ii. Absence of existing sidewalks along the corridor and in the general neighborhood; iii. Where sidewalks are not approved by the NCDOT. (4) Construction Standards All sidewalks,.whether required by this ordinance or installed voluntarily, shall be constructed to the current City Engineering Design and Construction Standards manual or NCDOT standards for state maintained roads. NOTICE OF PUBLIC HEARINGS NOTICE IS HEREBY GIVEN that a PUBLIC MEETING will be held by the CITY OF DUNN PLANNING BOARD on JUNE 29, 2021 at 6:30 P.M. and a PUBLIC HEARING for the Ordinance Amendments will be held by the CITY COUNCIL OF THE CITY OF DUNN on JULY 13, 2021 at 7:00 P.M. in the COURTROOM of the DUNN MUNICIPAL BUILDING for the purpose of considering the following items: ORDINANCE AMENDMENT REQUEST — OA-02-21 Chapter 20—Subdivision of Land, 20-6 Definitions This request is to amend the Ordinance to add "Lot Design" and "Reserve Strips" definitions. ORDINANCE AMENDMENT REQUEST — OA-03-21 Chapter 20— Subdivision of Land, 20-67 Generally; 20-73 Streets, (t) Sidewalks This request is to amend the Ordinance requirements for sidewalk construction in subdivisions and specifications for sidewalk construction. ORDINANCE AMENDMENT REQUEST — OA-04-21 Chapter 20—Subdivision of Land, 20-74 Utilities and 20-77 Easements This request is to amend the Ordinance to add 20-74(c) underground utilities and 20-77 Easements ORDINANCE AMENDMENT REQUEST — OA-05-21 Chapter 20—Subdivision of Land, 20-80 Street lights This request is to create an Ordinance to add 20-80 Street lights section ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE PROPOSED ITEMS SET FORTH ABOVE ARE REQUESTED TO BE PRESENT AT THE ABOVE MENTIONED TIME AND PLACE. COPIES OF PROPOSED ITEMS ARE AVAILABLE FOR REVIEW AT THE DEPARTMENT OF PLANNING DURING NORMAL BUSINESS HOURS MONDAY THROUGH FRIDAY. WRITTEN COMMENTS MAY BE ADDRESSED TO: PLANNING DEPARTMENT CITY OF DUNN P.O. BOX 1065 DUNN, NC 28335 ADVERTISE: June 22, 2021 June 29, 2021 DUNK _ o�th curalinn DUNK ® DuNN All-AmericaEit7 !it, ,.r dlll " All-America6ily 111111 City Council Agendaor 1 1 1111. _._eel July y 13, _ 1 1489 � 2ni3 1489 7t' 2013 SUBJECT TITLE: Ordinance Amendment OA-04.21: Amendments to Chapter 20 Subdivision of Land, 20.74: Utilities and 20.77: Easements -TA LED BY PLANNING BOARD Presenter: George Adler, Planning Director Department: Planning & Inspections Description: Text of Ordinance Amendment and legal Attachment: X Yes No notice advertising such, including date of Public Hearing Public Hearing Advertisement Date: June 22nd and June 29th, 2021 PURPOSE: a) Public Hearing: This is a request to amend the Ordinance to add 20-74 (c) underground utilities and 20-77 Easements. The public hearing is the opportunity for the Council to hear comments and opinions from the public for or against the request. The public hearing was duly advertised on June 22nd and June 29th, 2021. b) Decision: BACKGROUND: On Tuesday, June 29th, 2021 the City of Dunn Planning Board recommended that this request be tabled until a future meeting. The Planning Board asked the Planning Director to research their question about standard width of easements and bring what he finds back to the Board. BUDGET IMPACT: None. RECOMMENDATION/ACTION REQUESTED: Motion to table amendment OA-03-21 until the Planning Director can do the research requested by the Planning Board. 02021- (OA-04-21) Attachment #_ Adopted: The City of Dunn Code of Ordinances is hereby amended by revising Article I, Sec. 20-77. - Easements. Easements shall be provided as follows: (1) Utility easements. The subdivider shall convey easements to the city for both underground and overhead utility installation where necessary. Easements shall be at least twenty (20) feet wide and shall be centered along rear or side lot lines. Wider easements may be required if the topography along the proposed right-of-way is such that maintenance equipment cannot reasonably operate within the minimum fifteen - foot -wide easement. (2) Drainage easements. Where a subdivision is traversed by a stream or a drainageway, an easement shall be provided conforming with the lines of such stream. In all cases where the subdivision is traversed by such a stream, the drainage easement provided shall contain minimum dimensions of ten (10) feet on the one side and twenty (20) feet on the other side, measured from the bank of the stream. The easements shall include the stream bed. (3) Pedestrian easements or walkways. Pedestrian rights -of -way shall be dedicated through the interior of blocks where the city determines that rights -of -way are needed. Pedestrian rights -of -way shall be at least eight (8) feet wide. (4) Recorded ingress and egress easement maintenance agreement. Where easements provide required access, they shall meet all applicable standards. Ingress and egress easements shall provide a continued maintenance agreement and shall be approved by the planning director or designee and recorded with the county register of deeds in a legally valid and binding instrument that describes the method of maintenance, who will be responsible for maintenance, and the properties which the easement access way serves. (5) Widths To provide for electric telecommunications, television/internet, gas service conduits greenways and water and sewer lines within a subdivision, adequately sized utility easements shall be a minimum of thirty (30) feet in width. The location of such easements shall be reviewed and approved by the approving body, with advice from utility providers before final plat approval The Administrator or utility provider may require wider easements and shall be determined on a case -by -case basis. (6) Restrictions or Improvements Utility easements shall be kept free and clear of any building or other improvements that would interfere with the proper maintenance or replacement of utilities The City shall not be liable for damages to any improvement located within the utility easement area caused by maintenance or replacement of utilities located therein. (Code 1974, § 21-27; Amend. of 7-6-95; Ord. No. 02009-08, 6-9-09) NOTICE OF PUBLIC HEARINGS NOTICE IS HEREBY GIVEN that a PUBLIC MEETING will be held by the CITY OF DUNN PLANNING BOARD on JUNE 29, 2021 at 6:30 P.M. and a PUBLIC HEARING for the Ordinance Amendments will be held by the CITY COUNCIL OF THE CITY OF DUNN on JULY 13, 2021 at 7:00 P.M. in the COURTROOM of the DUNN MUNICIPAL BUILDING for the purpose of considering the following items: ORDINANCE AMENDMENT REQUEST — OA-02-21 Chapter 20—Subdivision of Land, 20-6 Definitions This request is to amend the Ordinance to add "Lot Design" and "Reserve Strips" definitions. ORDINANCE AMENDMENT REQUEST — OA-03-21 Chapter 20—Subdivision of Land, 20-67 Generally; 20-73 Streets, (t) Sidewalks This request is to amend the Ordinance requirements for sidewalk construction in subdivisions and specifications for sidewalk construction. ORDINANCE AMENDMENT REQUEST — OA-04-21 Chapter 20—Subdivision of Land, 20-74 Utilities and 20-77 Easements This request is to amend the Ordinance to add 20-74(c) underground utilities and 20-77 Easements ORDINANCE AMENDMENT REQUEST — OA-05-21 Chapter 20 — Subdivision of Land, 20-80 Street lights This request is to create an Ordinance to add 20-80 Street lights section ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE PROPOSED ITEMS SET FORTH ABOVE ARE REQUESTED TO BE PRESENT AT THE ABOVE MENTIONED TIME AND PLACE. COPIES OF PROPOSED ITEMS ARE AVAILABLE FOR REVIEW AT THE DEPARTMENT OF PLANNING DURING NORMAL BUSINESS HOURS MONDAY THROUGH FRIDAY. WRITTEN COMMENTS MAY BE ADDRESSED TO: PLANNING DEPARTMENT CITY OF DUNN P.O. BOX 1065 DUNN, NC 28335 ADVERTISE: June 22, 2021 June 29, 2021 DUNK 0 D N 1'�1V DLINN 61b�mari�a Git� 'el" "I 0. „ , AlhA�erica Ciry City Council Agenda Form ®Meeting Date: July/ , 2021 1989 *2013 1989 *2013 SUBJECT TITLE: Ordinance Amendment OA-05.21: Amendments to Chapter 20 - Subdivision of an 20.80: Street Lights Presenter: George Adler, Planning Director Department: Planning & Inspections Description: Text of Ordinance Amendment and legal Attachment: X Yes No notice advertising such, including date of Public Hearing Public Hearing Advertisement Date: June 22nd and June 291h, 2021 F;MdM a) Public Hearing: This request is to create an Ordinance to add 20-80 Street Lights section. The public hearing is the opportunity for the Council to hear comments and opinions from the public for or against the request. The public hearing was duly advertised on June 22nd and June 291h, 2021. b) Decision: BACKGROUND: On Tuesday, June 291h, 2021 the City of Dunn Planning Board recommended unanimously that City Council approve this ordinance amendment as presented. As with all of the text amendments, the srk�tethrough is old text removed and the underlined is new text added. BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Motion to adopt ordinance amendment OA-05-21 as presented. 02021-_ (oA-05-21) Attachment #_ Adopted: The City of Dunn Code of Ordinances is hereby amended bV revising Article I Sec. 20-80. — Street Lights. Street lights shall be reauired to be installed along all public streets within the City's corporate limits in accordance with the CitV's current policy. The CitV Council of Dunn hereby establishes the following: A. The owner, developer or subdivider of a site plan or subdivision shall be required to install street lighting via underground distribution along all proposed streets and along all adjoining existing streets and thoroughfares in accordance with this section. The developer shall be responsible for all installation costs and any utility pole fees B. Through the site plan and subdivision plan approval process the City Manager maV approve street lighting which exceeds the standard City requirements for residential streets C. All underground electrical distribution systems for street lighting within the corporate limits of the City and its extraterritorial planning jurisdiction shall be installed according to the following standards: 1. Underground service for light fixtures shall be installed bV the developer in conformance with City standards at the developer's expense. 2. The placement of street lighting fixtures in residential areas shall be at 300-foot intervals unless: a. The roadway length is less than 300 feet but more than 200 feet in which case a street light will be provided at the end of the street; b. Where the roadway length is less than 100 feet and a street light is placed at the intersection and no natural features create a problem, no street light will be placed at the end of the roadway: or c. The vertical and horizontal street alignment or natural features necessitate shorter spacing intervals. 3. The placement of street lighting along thoroughfares marginal access streets and collector streets and in nonresidential areas shall be in accordance with the latest revision of the Illuminating Engineering Society's American National Standards for Roadway Lighting or NCDOT Roadway standards for streets maintained by NCDOT. D. Street light fixtures shall conform to the following: 1. All fixtures in residential areas shall be either LED 50 or 75 watt enclosed fixtures on standard poles 25 feet in height The 50 watt fixture shall be placed only at the "neck" of the cul-de- sac. 2. All fixtures along thoroughfares shall be 75-150 watt enclosed LED fixtures on standard fiberglass poles 30 - 35 feet in height. E. Authorization for street light installations shall occur at such time as: 1. A developer, through the City requests the installation of streetlights prior to the issuance of anyicertificatesofoccupancy. The developer shaIIincur amonthly rentaIexpense biIled egual to the monthly rental expense incurred by the City, for each street light installed. The deve lope rwilI be billed for the period beginning with installation of the street light and ending with notification to the City by the developer, of issuance of a certificate of occupancy in the immediate area of each street light locations; 2. A certificate of occupancy is issued in the immediate area of the proposed street light locations; or 3. An arterial/major street marginal access street or collector street is constructed or widened as a part of development Arterial/major streets marginal access streets and collector streets that are constructed or widened by the City shall be lighted immediately after construction, dependent on availabilitV of funds. F. Street lighting facilities and street lights shall be installed by the developer on anV roadway, portion of roadway or widening prior to the CitV's acceptance of that roadway for routine maintenance unless otherwise approved by the City Manager. G. Residents along a street may request the relocation of a street light provided that the proposed street light location meets City standards and the relocation is approved by the City Manager. Also the relocation or replacement costs must be paid in full in advance by the resident(s) requesting the relocation or replacement. H. A developer may request to use decorative or "private" street lighting within a development provided: 1. Street light fixture types and locations must meet the minimum criteria set forth in this policy and must be approved by the City Manager; 2. The developer and/or property owner's association shall be responsible for all installation costs and monthly operating costs associated with the private street lights; 3. The developer and/or property owner's association shall be responsible for any costs associated with deletion of the private street lights and any costs associated with installing the City's standard street lights prior to the expiration of contract between the developer and/or property owner's association and the utility• and 4. The developer shall include all responsibilities of the homeowner's association pertaining to the street lighting in the development covenants The developer shall inform all purchasers of the property in the development of theses same responsibilities. NOTICE OF PUBLIC HEARINGS NOTICE IS HEREBY GIVEN that a PUBLIC MEETING will be held by the CITY OF DUNN PLANNING BOARD on JUNE 29, 2021 at 6:30 P.M. and a PUBLIC HEARING for the Ordinance Amendments will be held by the CITY COUNCIL OF THE CITY OF DUNN on JULY 13, 2021 at 7:00 P.M. in the COURTROOM of the DUNN MUNICIPAL BUILDING for the purpose of considering the following items: ORDINANCE AMENDMENT REQUEST — OA-02-21 Chapter 20 — Subdivision of Land, 20-6 Definitions This request is to amend the Ordinance to add "Lot Design" and "Reserve Strips" definitions. ORDINANCE AMENDMENT REQUEST — OA-03-21 Chapter 20—Subdivision of Land, 20-67 Generally; 20-73 Streets, (t) Sidewalks This request is to amend the Ordinance requirements for sidewalk construction in subdivisions and specifications for sidewalk construction. ORDINANCE AMENDMENT REQUEST — OA-04-21 Chapter 20 — Subdivision of Land, 20-74 Utilities and 20-77 Easements This request is to amend the Ordinance to add 20-74(c) underground utilities and 20-77 Easements ORDINANCE AMENDMENT REQUEST — OA-05-21 Chapter 20—Subdivision of Land, 20-80 Street lights This request is to create an Ordinance to add 20-80 Street lights section ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE PROPOSED ITEMS SET FORTH ABOVE ARE REQUESTED TO BE PRESENT AT THE ABOVE MENTIONED TIME AND PLACE. COPIES OF PROPOSED ITEMS ARE AVAILABLE FOR REVIEW AT THE DEPARTMENT OF PLANNING DURING NORMAL BUSINESS HOURS MONDAY THROUGH FRIDAY. WRITTEN COMMENTS MAY BE ADDRESSED TO: PLANNING DEPARTMENT CITY OF DUNN P.O. BOX 1065 DUNN, NC 28335 ADVERTISE: June 22, 2021 June 29, 2021 PROGRESS Customer Name Street Address City, State, Zip Customer Phone: CIM Account Number Drawing # / Design Description Service Location of Light(s) 70 Metal Halide - Black Teardropr. ,. LIGHTING SOLUTIONS Sodium Vapor (Jade Green) LED 50 Black Concrete Poles Existing Galvanized Metal (painted Existing Metal Distribution (painted 6' Black Single I Proposal Date: Prepared by: Job Title: Phone: Corp. IDn: 0 Mail Code: 0 Construction Schedule Date: won: 0 Per Pole NC - As of 6f1(13 UG Service Charges can no longer be waived $3.21 Total Proposed Monthly Charges Before Taxes Total One -Time Underground Service Charge # of Items One -Time Charge Total Cost Per Pole INC) -As of 611113, UG Service Charges can no longer be Waived 1@ 5521.00 AL - The term of the contract shall be _20_ years from date of installation. ** NOTE: Additional upfront cost are applicable for existing poles that are painted black. Also, these poles will be billed monthly at the special metal pole rate. Lead -based paint on existing metal distribution poles must be stripped per Duke Energy Progress guidelines and poles repainted black. MFC (Monthly Facilities Charge): The amount required above the standard fixture rate to cover the additional cost of the non-standard fixture. I certify that I am legally authorized to sign this document and request Duke Energy Progress to Install lights as outlined herein. I agree to the monthly rate and contract term as outlined in the Company's rate schedule. * The Monthly Charge is based on the current Area or Street Lighting Tariff in effect at the time of signing of this contract. Future cost will be adjusted to reflect approved charges in subsequent Area and Street Lighting Tariffs. ** Termination of the lighting prior to the term of the contract will result in contract termination charges pursuant to the Company's applicable Street Lighting Service Regulations. DUNN th -Minn DUNN d DUNN 7baft" All -America City All -America City 1 I City Council Agenda ForT 1 1 Date:®Meeting �� Sao 1989 �' 2fit3 I9$9 * 2613 SUBJECT TITLE: Consideration to adopt a Resolution and accept the Letter of conditions for USDA Loan/Grant Application — Police vehicles and Public Utilities equipment and trucks. Presenter: James 0, Roberts Department: Finance Description: Form RD 1942-46, Form RD-NC 1942-47, Attachment: X Yes No Form RD 400-1, Form RD 400-4, Form RD 442-7 and Form RD 3570-3 Public Hearing Advertisement Date: 6-8-2021 PURPOSE: The City request the Council to secure two loans and two grants from the United States Department of Agriculture (USDA), Rural Development, for the purchase of equipment for the City of Dunn Water and Sewer Department and Police Departments. The equipment included in these loans will be for: trucks, a skid steer with attachments, a four wheel drive tractor with attachments, and Police vehicles including a new truck for animal control. BACKGROUND: The loan process with the USDA takes substantial time and the loans/grants for these vehicles and equipment were all budgeted from last year. We have received several of the police vehicles and the others will be delivered in a short timeframe. The other equipment is on the lot at the distributor and will be delivered after loan funds are available. The total funding for these grants and loans combined is approximately $380,000 and repayments will be made through funds available within our current budget. BUDGET IMPACT: The total loans combined will be approximately $380,000 with a repayment of approximately $60,000 per year for five years at an interest rate of 2.25%, and grants in the amount of $100,000. This payment is within our budget appropriations and will be funded through our current income and expense budget process. The first payment will be due one year from the closing date, July of 2022. RECOMMEN DATIONIACTION REQUESTED: Motion to approve two resolutions, one for Public Utilities equipment and vehicles and one for Police vehicles and allow the Mayor and the City manager to execute all documents for these USDA grants and loans and accept all loan conditions provided by the USDA for these transactions, 1 5 D i tTrz%'r, All -America Cily All-Amepica City 111111i City Council Agenda Form gg 1.1 o Date: July ,+ 13 SUBJECT TITLE: Consideration of Ordinance to deem property Unfit for Human Habitation 00 W, Edgerton• • 8 000 Prese Department: Planning and Inspections Description: Unfit for Human Habitation Ordinance Attachment; mYes ❑ No Property History Pictures of Propert Public Hearing Advertisement Date: 04/30/2021 & 05/04/2021 Purpose: Code Enforcement Officer, Dwayne Williams has conducted an inspection at 100 W. Edgerton St. and found the structure in a deteriorated condition that does not meet the requirements of the City of Dunn's Non -Residential Building Maintenance Code. The Code Enforcement Officer also found the property dangerous or prejudicial to the public health or public safety and is a nuisance in violation of N.C.G.S. §160A- 193. The owner of the property has failed to comply with the Chief Building Inspector's order to bring the structure on the property into compliance with the City of Dunn Non -Residential Building Maintenance Code and pursuant to N.C,G.S. §160D-1129, the City Council has the authority to direct the Chief Building Inspector to post on the main entrance of the property a placard that states "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful". If the owner of the property has not repaired, altered or improved the property to bring it into compliance with Chapter 4, Article VII of the Dunn City Code within twenty-four (24) months of the adoption of this ordinance, the Chief Building Inspector is directed to bring the matter back before the City Council for further consideration of remedies available to the City of Dunn under N.C.G.S. §160D-1129. BACKGROUND: City Council unanimously voted to table the decision to deem property unfit for human habitation at the May 11th, 2021 Council Meeting. This was done to allow owner time to consult with engineers and contractors to have floor system repaired. BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Motion to adopt the ordinance directing the Chief Building Inspector to vacate, close, and post the property Unfit for Human Habitation at 100 W. Edgerton St. (PIN #: 1516-67-4811,000) ® north caroling WIL)UNN city of dunn .._......._ PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3505 • FAX (910) 230-9005 www.dunn-nc.org PROPERTY HISTORY: 100 W. Edgerton St. (PIN #: 1516-67-4811.000) [Ward 3] Owner: WREN Industries Inc PO Box 447 Siler City, NC 28344 Overview: Mayor William P. Elmore, Jr. Mayor P ro Tem Dr. David L Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Turnage City Manager Steven Neuschafer June 12, 2020 — Non -Residential Building Maintenance inspection performed. Survey with all violations mailed to WREN Industries file. June 29, 2020 — Hearing scheduled at Planning and Inspections Department. Hearing was held with Cecil B. Jones. August 31, 2020 — Order after Hearing notice allowing ninety (90) days for repairs, alterations and improvements of property sent to owner(s). September 10, 2020 — Ten (10) day time period for appeal expires. No appeal received. November 30, 2020 — Allowed time period of ninety (90) days expires. December 29, 2020 — Site visit performed at the property to see if any improvements have been made. Met with contractor on site to discuss. Exterior pictures of the structure taken to update file. March 24, 2021 — Site visit performed to check the status of repairs. It appears a lot of structural damage has been covered rather than repaired. May 11, 2021— Scheduled for City Council Meeting. City Council adopted to table the decision until the July Council Meeting to allow owner time to meet with engineers and contractors to repair the floor system. June 29, 2021 — Entailed Attorney Bo Jones to get an update on progress of work and/or with engineer's recommendations for necessary repairs. Mr. Jones replied saying that he had a meeting scheduled with the owner and contractor next week (7/05-7/09) and would let me know the outcome. July 13, 2021— Scheduled for City Council Meeting. 1`I •�- • • �: r O&EMM north caroling WIL)UNN city of dunii POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3500 ® FAX (910) 230-3590 www.dunn-nc.org Mayor William P. Elmore, Jr. Mayor Pro Tem Dr. David L. Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy N. Tart Chuck Turnage City Manager Steven Neuschafer AN ORDINANCE DECLARING THE PROPERTY HEREIN DESCRIBED AS UNFIT FOR HUMAN HABITATION PURSUANT TO N.C.G.S. §160D-1129, ET SEQ. WHEREAS, that on June 12"', 2020 the Building Inspector for the City of Dunn sent a notice to WREN Industries, Inc., the owner(s) of record of the property located at 100 W. Edgerton St. that the property was in a condition that does not meet the requirements of the City of Dunn Non -Residential Building Maintenance Code and served on the property owner of Complaint and Notice of Hearing, that a hearing would be held on June 2911, 2020, at the office of the Building hnspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute § 160D-1129, el seg.; and WHEREAS, on June 29"', 2020, attending the hearing was attended by Attorney Cecil B. Jones, Code Enforcement Officer, Dwayne Williams, Building Inspector, Slater Johnson, and Chief Building Inspector, Steven King and following the completion of the hearing, the Chief Building Inspector entered an Order, pursuant to North Carolina General Statute § 1601)-1129, declaring that the property referenced above was deteriorated pursuant to the City of Dunn Non -Residential Building Maintenance Code and ordering the property owner to bring the property into compliance with the City of Dunn Non -Residential Building Maintenance Code within ninety (90) days of the date of such Order, being August 31", 2020 and if necessary, that the property be vacated until the repairs, alterations and improvements to the property were made to bring such property into compliance with the City of Dunn Non -Residential Maintenance Code as set forth in Article VII of the Dunn City Code; and cmnrGr Na4trx WHEREAS, the owner of the above described property did not appeal the Order of the Chief Building Inspector within the ten (10) day time period prescribed in Section 4-186 of the Dunn City Code such Order is therefore a final Order; and WHEREAS, on April 30"i, 2021 and May 4"', 2021, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on May 11111, 2021 to consider the adoption of this Ordinance, directing the Chief Building Inspector to post on the main entrance of the property a placard that states: "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful;." and WHEREAS, the City Council of the City of Dunn, NC finds that the property described herein is unfit for human habitation and jeopardizes the health or safety of occupants or members of the general public and that the Chief Building Inspector shall post the main entrance of such property with the placard provided for herein; and WHEREAS, the owner of this property has been given a reasonable opportunity to repair the property pursuant to an Order issued by the Chief Building Inspector on August 31 ", 2020, and the owner has failed to comply with the Order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina, that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the main enhance of the building located on the property described herein, containing the legend: "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful." on the building located at the following address: 100 W. Edeerton St. Dunn, NC 28334 PIN #: 1516-67-4811.000 PARCEL ID#: 02151607140001 Owner: WREN Industries, Inc. Section 2. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Occupation of the building once posted with said placard shall be Class 3 misdemeanor pursuant to North Carolina General Statute §160D-1129. Section 3. This ordinance shall become effective upon its adoption Section 4. If the owner of the property described herein has not repaired, altered or improved the property to bring it into compliance with Section 4-185 of the Dunn City Code within twenty-four (24) months of the adoption of this Ordinance, the Building Inspector is directed to bring the matter back before the City Council for further consideration of remedies available to the City of Dunn under North Carolina General Statute §160D- 1129. Adopted this the 13"' day of July, 2021. William P. Elmore, Jr. Mayor Attest: Tammy Williams City Clerk 5/3/2021 Harnett County Parcel Report Print this page Harnett C O U N T Y NORIII rAROLIUA 02151607140001 1516-874811.000 1: 0038574 4creage: 1.000 LT ac ,d Acreage: 0.17 ac Number: 210064000 WREN INDUSTRIES INC Property Description: PAR4ATR1l1&256X140 WREN MAP#2002-1327 Address : PO BOX 447 SILER CITY, NC 27344-0000 ,any Address: 100 W EDGERTON ST DUNN, NC 28334 State, Zip: DUNN, NC, 28334 ling Count: 1 nship Code: 02 Tax District: Dunn Averasboro ,1 Building Value: $94860 d Outbuilding Value : $0 ,i Land Value : $43700 ,i Special Land Value : $0 Value : $138360 0 Deferred Value : $0 Assessed Value : $138360 Harnett County GIS Neighborhood: 00209 Actual Year Built: 1930 TotalAcutalAreaHeated: 7840 Sq/Ft Sale Month and Year: 1011985 Sale Price: $28000 Deed Book & Page: 790-0490 Deed Date: 496972800000 Plat Book It Page: 2002-1327 Instrument Type: WD Vacant or Improved: QualifiedCode: Q Transfer or Split: Within tml of Agriculture District: No Prior Building Value: $94660 Prior Outbuilding Value : $0 Prior Land Value : $50100 Prior Special Land Value: $0 Prior Deferred Value : $0 Prior Assessed Value : $144760 httnr//nic harnptt nrn/ro 11 Ann/PnwPIQ/PnrrPIRpnnrt acnv9nin-1 fil R-R7�s 11 nnn III �d4 yCity Council Agenda 2 Meeting ,qDate: d, , o 13,2021 SUBJECT TITLE: Consider Award for GoldenLeaf Sewer Rehabilitation Project Presenter: Director Heather Adams Department: Public Utilities Attachment: X Yes No Public Hearing Advertisement Date: Description: Map, Bid Tab, Site 8 PURPOSE: To consider awarding a construction contract for the rehabilitation of sewer lines identified during the GoldenLeaf I&I Study. On August 6, 2020, the GoldenLeaf Foundation provided the City with an additional $313,586 grant to rehab approximately 2,616 linear feet of sewer line (Site 1-7). After the GoldenLeaf study was completed, a significant I&I source was located at McKay and Vance. Since site 8 cannot be added to the GoldenLeaf scope of work, the site was separated on the bid tab and is being proposed as a change order to the construction contract. BACKGROUND: Bids were initially advertised for opening on April 15, 2021 with no bids received. The project was re -advertised with a bid opening of May 20, 2021. Two bids were received and IPR Southeast, LLC was the lowest responsive, responsible bidder with a base bid of $442,145 (Site 1-7) and $114,995 (Site 8). Since the lowest bid was over budget, the engineer and IPR reviewed the project for cost savings and the final negotiated base bid for the GoldenLeaf scope of work is $420,605 (Site 1-7) and $109,995 for Site 8. North American Pipeline rescinded their bid for site 8 on 6/27/21 so IPR Southeast is the lowest responsive, responsible bidder for both bids. BUDGET IMPACT: Since the base bid (site 1-7) exceeded the GoldenLeaf budgeted amount, a budget modification request has been submitted to GoldenLeaf. If GoldenLeaf does not approve the budget modification request, Staff recommends using American Rescue Plan Act monies to fund the balance. Engineering Cost-WithersRavenel $56,400 outheast Base Bid Construction Cost (Site 1-7)-IPR Southeast,- LLC $$420,605 Base Bid Construction Cost (Site 8)-IPR Southeast, LLC Change Order $109,995 Total Budget $587,000 GoldenLeaf Funds for the Base Bid (Site 1-7 & Engineering ($313,586) City Obligated Funds American Rescue Plan $273,414 RECOMMENDATIONIACTION REQUESTED: Motion to award a contract to IPR Southeast, LLC. in the amount of $420,605 for sewer rehab work associated with the GoldenLeaf Project and authorize the City Manager to approve a change order to IPR Southeast, LLC in the amount of $109,995 for Site 8, which includes sewer rehab work at McKay Avenue and Vance Street: City of Dunn IPR Southeast, LLC Dunn Golden Leaf Sewer Rehabilitation- Bid Opening 5/20/2021, 11:00 AM EST ❑tense B]3115 Item No. Item Descdptlon Unit Est Quan. Unit Price Extended Price 1 Mobilization Not Paid Separately l5 1 $0.00 $OAO 2 Rehabilitate Existing e-Inch Sewers by Furnishing and installing 5mm Finished Cured -in -Place -Pipe Pre,(Low Traffic) IT1416 $60.00 $84,960.00 3 Rehabllitate Existing 8-Inch Sewers by Furnishing and installing 5mm Finished Cured-laPlace-Pipe Liner (High Traffic) LF 348 $60.00 $20,880.00 4 Rehabilitate Existing 3-Inch Sewers by Furnishing and installing 5mm Finished Cured-InPlace-Pipe Liner LF 292 $60.00 $37,520.W 5 Rehabllitate Existing 15-Inch Sewers by Furnishing and Installing 5mm Finished Cured -in -Place Pipe Liner LF 560 $115.00 $64.400.00 6 Rehabilitate or Replace &Reconnect 4-Inch Sewer Lateal To meet All Specified Requirements (Low Traffic) LF 1,015 $40.W $40,600.00 itate or Replace& Reconnect 4-Inch Sewer Lateral To meet All Specified Requiremenls(High Traffic) LF $7,350.00 And Install 4-inch Saddle Taps for Lateral Resurrection, Replacement or Rehabllitatlon(Low Traffic) EA $20,]35.00 H9fFurnlsh And Install 4-Inch Saddle Taps for Lateral Reconnection, Replacement or Rehabilltation hu lb Traffic) EA r $1,810.00 Furnish And install 4-Inch Two -Way Clean Out(Low Traffic) EA $20,735.00 11 Furnlsh And Install 4-InchTwo-Way Clean Out(High Traffic) EA , $2,000.00 12 Furnish and Install New 4 Inch Sewer Lateral EA 2 $200.00 $400.00 13 Rebuild/Repair Bench And Invert Inside Deslgnaled Manholes EA 14 $585.00 $8,190.00 14 Furnish And Install Cementitious Manhole Surface Liner 4-Foot Diameter (Low Traffic) VF 96 $245.00 $23,520.00 15 Furnish And Install Cementitlous Manhole Surface Liner 4-Foot Diameter (High Traffic) VF 15 $270.00 $4,050.08 16 Remove And Replace Roadway Pavement For Sewer Line Rehabilitation (Low Traffic) SY 294 $235,00 $69.090.00 1] Remove And Replace Roadway Pavement For Sewer Line Rehabilitation (High Traffic) SY 18 $285.00 $5,130.00 18 Remove & Replace 4" Concrete Flatwrrk SY 21 $360.08 $7.560.00 19 Furnish And Replacement of Miscellaneous Concrete for Sewer Line Rehabilitation CY ] $360.00 $2,520.00 20 Seeding And Mulching Lawn Areas For Sevrer Line Rehabilitation SY 52 $15.00 $780.00 21 Trench Stsbllizatlon And Pipe Bedding TN 31 $70.00 $2,170.00 22 Furnish and Placement of Miscellaneous Stone TN ] $70.00 $490.00 23 Traffic Cenboi LS 1 $12,000.00 $12,000.00 24 Famish and Install Flowable Fill CY 3 $285.00 $855.00 25 Contingency LS 1 $2,860.00 $2,860.00 Total Base Bid $420,605.00 Contractor is responsible for carrying out all bid oxiensinns / tabulations and tilling I the "Total Proposal" blank, Town Reserves night to Adjust Quantities to Match Available Funding Project: City pf Dunn Sanitary Sewer Rehabilitation 2021 old Rue: April 15, 2021 at2:00 PM LInP Ilnm - dum Iny: UIM Unit,Cosl BlNtefal Oasorlplion Falntflepatr nd Install Bementnlous Manhuly Surfauv Uaer4-Foot niUmeter flat nepelr Baneh And Invert Inside o0110nated Mnnholes This BASE BIB will constitute the basis of the BontraotAward, 00 IF 2 1 0t) to vF 1 $245.00 , $585.00 Ital Propose G HASB BIB per email 1 6128/21 t AGREEMENT BETWEEN OWNER AND CONTRACTOR FOR CONSTRUCTION CONTRACT (STIPULATED PRICE) THIS AGREEMENT is by and between City of Dunn IPR Southeast, LLC Owner and Contractor hereby agree as follows: ARTICLE 1— WORK ("Owner') and ("Contractor") 1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: The project will result in the replacement of approximately 1,764 LF of 8" VCP gravity sewer mains, associated manholes, and related work within the maintained roadway on W Johnson Street, W Harnett Street, N Ashe Street, W Pope Street using CIPP liner and approximately 560 LF of 15" RCP gravity sewer mains from Orange Street to the intersection of W Bay Street and S Ellis Avenue using CIPP liner. It will also result in the replacement of approximately 292 LF of 8" VCP gravity sewer along W Pearsall Street using CIPP liner. F-l"Wo1W11121111 9.1 :1111ad011 x4ll The Project, of which the Work under the Contract Documents is a part, is known as the Dunn Golden Leaf Sewer Rehabilitation project. ARTICLE 3 — ENGINEER 3.01 The Project has been designed by WithersRavenel 3.02 The Owner has retained WithersRavenel ("Engineer") to act as Owner's representative, assume all duties and responsibilities, and have the rights and authority assigned to Engineer in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 4 — CONTRACT TIMES 4.01 Time of the Essence A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. 4.02 Contract Times: Days A. The Work will be substantially completed within 60 consecutive calendar days after the date when the Contract Times commence to run as provided in Paragraph 4.01 of the General Conditions, and completed and ready for final payment in accordance with Paragraph 15.06 of the General Conditions within 90 consecutive calendar days after the date when the Contract Times commence to run. E1CDC® C-520, Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright© 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 of 8 4.03 Liquidated Damages A. Contractor and Owner recognize that time is of the essence as stated in Paragraph 4.01 above and that Owner will suffer financial and other losses if the Work is not completed and Milestones not achieved within the times specified in Paragraph 4.02 above, plus any extensions thereof allowed in accordance with the Contract. The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty): 1. Substantial Completion: Contractor shall pay Owner $1200/Day for each day that expires after the time (as duly adjusted pursuant to the Contract) specified in Paragraph 4.02.A above for Substantial Completion until the Work is substantially complete. 2. Completion of Remaining Work: After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Time (as duly adjusted pursuant to the Contract) for completion and readiness for final payment, Contractor shall pay Owner $1200/Day for each day that expires after such time until the Work is completed and ready for final payment. 3. Liquidated damages for failing to timely attain Substantial Completion and final completion are not additive and will not be imposed concurrently. ARTICLE 5 — CONTRACT PRICE 5.01 Owner shall pay Contractor for completion of the Work in accordance with the Contract Documents the amounts that follow, subject to adjustment under the Contract: A. For all Unit Price Work, an amount equal to the sum of the extended prices (established for each separately identified item of Unit Price Work by multiplying the unit price times the actual quantity of that item) as shown on the attached negotiated Bid form. The extended prices for Unit Price Work set forth as of the Effective Date of the Contract are based on estimated quantities. As provided in Paragraph 13.03 of the General Conditions, estimated quantities are not guaranteed, and determinations of actual quantities and classifications are to be made by Engineer. ARTICLE 6 — PAYMENT PROCEDURES 6.01 Submittal and Processing of Payments A. Contractor shall submit Applications for Payment in accordance with Article 15 of the General Conditions. Applications for Payment will be processed by Engineer as provided in the General Conditions. 6.02 Progress Payments; Retainage A. Owner shall make progress payments on account of the Contract Price on the basis of Contractor's Applications for Payment on or about the 25th day of each month during performance of the Work as provided in Paragraph 6.02.A.1 below, provided that such Applications for Payment have been submitted in a timely manner and otherwise meet the requirements of the Contract. All such payments will be measured by the Schedule of Values established as provided in the General Conditions (and in the case of Unit Price Work based E1CDC® C-520, Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 of 8 on the number of units completed) or, in the event there is no Schedule of Values, as provided elsewhere in the Contract. 1. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as Engineer may determine or Owner may withhold, including but not limited to liquidated damages, in accordance with Paragraph 14.02 of the General Conditions. a. 95%of Work completed (with the balance being retainage); and b. 95% of cost of materials and equipment not incorporated in the Work (with the balance being retainage). 2. When 50% of the Work of the original Contract has been completed and in the opinion of the Owner the Contractor continues to perform satisfactorily and nonconforming work identified in writing prior to that time by the Engineer or OWNER has been corrected by the Contractor and accepted by the Owner, the Owner with written consent of surety will adjust future partial payments so that 2%%of the original Contract Price is retained. 3. The project shall be deemed 50% complete when the Contractor's gross project invoices, excluding the value of materials stored off -site, equals or exceeds 50% of the original value of the contract, except the value of materials stored on -site shall not exceed 20% of the Contractor's gross invoices for the purpose of determining whether the project is 50% complete. 4. If the Owner determines it is appropriate to reduce retainage, the method used for such adjustment shall be to fix retainage at 2%% of the original Contract amount (when the work is 50% complete) and to pay all subsequent Partial Payment Requests to the full approved amount. The intent of such an adjustment is to gradually reduce retainage to 2%%of the original Contract amount when the work is 100% complete. Following 50% completion of the project, the Owner may also withhold additional retainage from any subsequent periodic payment, not to exceed 5%, in order to allow the Owner to retain 2%%total retainage through the completion of the project. 5. If the Owner determinesthe Contractor's performance is unsatisfactory, the Owner may reinstate retainage for each subsequent periodic payment application up to a maximum amount of 5%of the original Contract amount. 6. Within 60 days after the submission of a final pay application, the Owner with written consent of the surety shall release to the Contractor all retainage on payments held by the Owner if (1) the Owner receives a certificate of substantial completion from the Engineer, or (2) the Owner receives beneficial occupancy or use of the project. However, the Owner may retain sufficient funds to secure completion of the project or corrections on any work. If the Owner retains funds, the amount retained shall not be more than 2% times the Engineer's estimated value of the work to be completed or corrected. Any reduction in the amount of the retainage on payments shall be with the written consent of the Contractor's surety. 7. Retainer provisions contained in Contractor's subcontracts may not exceed the terms and conditions for retainage provided herein. Contractors are further required to satisfy the retainage provisions of N.C.G.S. 143-134.1(b2) with regard to subcontracts for early EJCDC® C-S20, Agreement Between owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American society of Civil Engineers. All rights reserved. Page 3 of 8 finishing trades (structural steel, piling, caisson, and demolition) and to coordinate the release of retainage for such trades from the retainage held by the Owner from the Contractor pursuant to statute. 8. Nothing shall prevent the Owner from the withholding payment to the Contractor in addition to the amounts identified herein for unsatisfactory job progress, defective construction not remedied, disputed work, or third -party claims filed against the Owner or reasonable evidence that a third -party claim will be filed. A. Upon Substantial Completion, Owner shall pay an amount sufficient to increase total payments to Contractor to 100%of the Work completed, less such amounts as Engineer shall determine in accordance with Paragraph 14.02.13.5 of the General Conditions and less 200% of Engineer's estimate of the value of Work to be completed or corrected as shown on the tentative list of items to be completed or corrected attached to the certificate of Substantial Completion. 6.03 Final Payment A. Upon final completion and acceptance of the Work in accordance with Paragraph 15.06 of the General Conditions, Owner shall pay the remainder of the Contract Price as recommended by Engineer as provided in said Paragraph 15.06. ARTICLE 7 — INTEREST 7.01 All amounts not paid when due shall bear interest at the rate of 8 percent per annum. ARTICLE 8 — CONTRACTOR'S REPRESENTATIONS 8,01 In order to induce Owner to enter into this Contract, Contractor makes the following representations: A. Contractor has examined and carefully studied the Contract Documents, and any data and reference items identified in the Contract Documents. B. Contractor has visited the Site, conducted a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Contractor is familiar with and is satisfied as to all Laws and Regulations that may affect cost, progress, and performance of the Work. D. Contractor has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or adjacent to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings, and (2) reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings. E. Contractor has considered the information known to Contractor itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Contract Documents; and the Site -related reports and drawings identified in the Contract Documents, with respect to the effect of such E1CDC® C-520, Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4 of 8 information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor; and (3) Contractor's safety precautions and programs. F. Based on the information and observations referred to in the preceding paragraph, Contractor agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract. G. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents. H. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor. I. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. J. Contractor's entry into this Contract constitutes an incontrovertible representation by Contractorthat without exception all prices in the Agreement are premised upon performing and furnishing the Work required by the Contract Documents. ARTICLE 9 — CONTRACT DOCUMENTS 9.01 Contents A. The Contract Documents consist of the following: 1. This Agreement 2. Performance bond 3. Payment bond 4. General Conditions 5. Supplementary Conditions 6. Specifications as listed in the table of contents of the Project Manual 7. Drawings as listed in Section 00 08 50 — Drawing Index 8. Addenda (numbers (First Addendum No.) to (Last Addendum No.), inclusive) 9. Exhibits to this Agreement (enumerated as follows): a. Contractor's Bid 10. The following which may be delivered or issued on or after the Effective Date of the Contract and are not attached hereto: a. Notice to Proceed. b. Work Change Directives. C. Change Orders. d. Field Orders. E1CDC® C-S20, Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright© 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5 of 8 B. The documents listed in Paragraph 9.01.A are attached to this Agreement (except as expressly noted otherwise above). C. There are no Contract Documents other than those listed above in this Article 9. D. The Contract Documents may only be amended, modified, or supplemented as provided in the General Conditions. ARTICLE 10— MISCELLANEOUS 10.01 Terms A. Terms used in this Agreement will have the meanings stated in the General Conditions and the Supplementary Conditions. 10.02 Assignment of Contract A. Unless expressly agreed to elsewhere in the Contract, no assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, money that may become due and money that is due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 10.03 Successors and Assigns A. Owner and Contractor each binds itself, its successors, assigns, and legal representatives to the other party hereto, its successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. 10.04 Severability A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 10.05 Contractor's Certifications A. Contractor certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for or in executing the Contract. For the purposes of this Paragraph 10.05: 1. "corrupt practice" means the offering, giving,receiving, or soliciting of any thing of value likely to influence the action of a public official in the bidding process or in the Contract execution; 2. "fraudulent practice" means an intentional misrepresentation of facts made (a) to influence the bidding process or the execution of the Contract to the detriment of Owner, (b) to establish Bid or Contract prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition; E1CDC®C-520, Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 6 of 8 3. "collusive practice" means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish Bid prices at artificial, non-competitive levels; and 4. "coercive practice" means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding processor affect the execution of the Contract. 10.06 Other Provisions A. Owner stipulates that if the General Conditions that are made a part of this Contract are based on E1CDC® C-700, Standard General Conditions for the Construction Contract, published by the Engineers Joint Contract Documents Committee®, and if Owner is the party that has furnished said General Conditions, then Owner has plainly shown all modifications to the standard wording of such published document to the Contractor, through a process such as highlighting or "track changes" (redline/strikeout), or in the Supplementary Conditions. E1CDC® C-520, Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright © 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 7 of 9 IN WITNESS WHEREOF, Owner and Contractor have signed this Agreement. This Agreement will be effective on 23-Jun-21 (which is the Effective Date of the Contract). OWNER: of Dunn By: CONTRACTOR: IPR Southeast, LLC BY !! Title: Title: ,QS �fgt�p (�,p (If Contractor is a corpora fon„a partnership, or a joint venture, attach evidence of authority to sign.) Attest: Attest:1� Title: Title: C�lhbUSO(� �lnS�liD1�$Yr�fl Address for giving notices: Address forgiving notices: 101 E. Cleveland Street 5207 Brer Rabbit Road Dunn, NC 28334 Stone Mountain, GA 30083 License No.: (where applicable) (If Owner is a corporation, attach evidence of NOTE TO USER: Use in those states or other authority to sign. If Owner is a public body, attach jurisdictions where applicable or required. evidence of authority to sign and resolution or other documents authorizing execution of this Agreement.) EICDC® C-520, Agreement Between Owner and Contractor for Construction Contract (Stipulated Price). Copyright© 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 8 of 8 DUNN IM- D � 0" t 1 N � N' Dr# All -America City "Ity "r City Council Agenda r eefing Date: - "t 13 SUBJECT TITLE: Consideration of No Parking Signs Presenter: Chief White Department: Police Attachment; X Yes No Description: Letter from Chief White locations Public Hearing Advertisement Date: PURPOSE: To consider approval of "No Parking" Signs and Markings for the left side curb of Railroad Ave from Cumberland St to Broad St. This would allow for the clear markings of the designated spaces and avoid confusion. Addressing this issue will allow for the free flow of traffic and passage of emergency vehicles should the need arise. BACKGROUND: Complaints are being received that vehicles are being parked and left unattended against the left side of the street, which is in violation of City Ordinance 12-95(5) pertaining to obstructing of traffic. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to approve "No Parking" Signs and Markings for the left side curb of Railroad Ave from Cumberland St to Broad St. CLARK A. WHITE CHIEF OF POLICE 401 EAST BROAD STREET DUNN, NORTH CAROLINA 28334 (910) 230-3540 (OFFICE) (910) 230-3592 (FAX) June 17, 2021 To: City Manager Steven Neuschafer From Chief C.A. White Re: No Parking Signs On Railroad Ave. from Cumberland St. to Broad St. I am requesting that no parking signs be installed and the curb line marked on Railroad Ave. from Cumberland St. to Broad St. This is a one way street that allows parking in designated areas on the right side of the road. The Police Department has received and validated complaints that vehicles are being parked and left unattended against the left curb which is in the travel portion of the street, in the area of Carolina Therapy. City ordinance 12-95(5) covers parking that obstructs traffic and would apply in this area. I am seeking the signs and curb markings to clearly, indicate that parking is not allowed in or along this road except in designated marked spaces to avoid confusion. This will also allow the free flow of traffic and passage of emergency vehicles should the need arise. Your consideration and attention to this matter is appreciated. Respectfully, Chief C.A. White -U Dunn Police Department Cf LU III ƒ ° o ƒ / 2\ 0 \ 00 2 PI-M : DUNN � W`1 D 0' � t N1- " ' N"" b*4 DUNN 1.f City Council Agenda Form 1 Meeting O7 Date: �j 2 NA SUBJECT TITLE: Authorize DMP Proposal for Tart to Tyler Park Trail Survey and Mapping Presenter: City Manager Neuschafer Department: Admin Attachment: X Yes No Public Hearino Advertisement Date: PURPOSE: Description: DMP Proposal and Budget Amendment This is to accept a proposal From DMP for surveying and engineering of the Tyler to Tart Park Trail. This work will prepare documents for bidding of the projects. Once designed the project will be bid for construction in October. NCDOT has agreed to submit a portion of the trail construction for funding (TBD) ... only a small portion of the trail is identified on NCDOT maintained roadways. BACKGROUND: It is necessary to have construction documents for the construction of sidewalk and possible curb and gutter along the trail. This project is identified as a goal for the City Council. BUDGET IMPACT: A Budget amendment is attached, the project will need to be funded from the General Fund. RECOMMEN DATIONIACTION REQUESTED: Motion to approve the attached budget amendment ($50,000) and to authorize the City Manager to execute the Tart to Tyler Trail Proposal from DMP. DAVIs • MARTIN • POWELL woluffils ENGINEERS & SURVEYORS RENEW July 8, 2021 Re: City of Dunn Tyler to Tart Pedestrian Corridor Plan Proposal for Professional Services Mr. Steve Neuschafer, City Manager City of Dunn PO Box 1065 Dunn, NC 28335 Dear Steve: Davis • Martin • Powell (DMP) is pleased to offer our proposal for Civil Engineering and Surveying Services for the Proposed Tyler to Tart Pedestrian Corridor to connect the two City Parks. Understanding the Project DMP understands the proposed project will provide a pedestrian friendly connection between the City's Tyler and Tart Parks. The route, approximately 8,500± LF, will follow a corridor from North General Lee at Tyler Park and proceed along Broad Street to Wilson. The corridor will then turn south along Wilson to Godwin, turn east on Godwin to Magnolia. The corridor will then turn south on Magnolia to Best, turn east on Best and then proceed south to connect to the existing sidewalk at Tart Park along Elm Avenue. The corridor will utilize a combination of existing sidewalks and proposed new sidewalks. Along the Best Street, curb & gutter and additional Improvements will be considered as part of final design and discussed with the City dependent on additional Scope. An exhibit Is attached showing the proposed route. In addition, the City will partnerwith NCDOT, through the 2021/2022 TAP contract, for NCDOT to assist with portions of sidewalk improvements. NCDOT is proposing to provide assistance at the US 301 intersection with Godwin, as well as on S Elm from end of existing sidewalk to Best. Scope of Services DMP's scope of services is divided into the following) phases to include: Phase 0001. Planning & Survey ® As part of Planning phase DMP will consider: — The location of the existing path — The amount of disturbance for the chosen location — The amount of grading necessary — The proper location for the crosswalk — The cost of various types of surface which may be used for the walkway — Property owner concerns Partial topographic and limited boundary survey — Prepare a 30 foot wide site location and topographic survey of the proposed walkway route primarily focusing on the southern end of the route from Tart Park to Pearsall Street intersection along Wilson Avenue. The survey will be on perform only on one side of each street. — A more detailed boundary/ROW survey will be performed on the parcels, along Godwin and Best Street, on the side which the walkway will lie. This will assist with determining the proper location of where the property lines of each parcel intersects the respect street rights of way, which have narrower ROW's. This will allow DMP to potentially design the improvements within the existing ROW and not impact the existing properties. For streets with wider ROW widths, DMP will located visible front iron and property corners to assist with ROW designation. T: 336-886-4821 • F: 336-886-4458 • License: F-0245 6415 Old Plank Road, High Point, NC 27265 • www,dmp-inc.com Mr. Steve Neuschafer City of Dunn June 8, 2021 Page 2 of 4 Phase 0002. Final Design/Permitting Coordination/Contract Documents • Once DMP has received concurrence from the City for the final sidewalk location, DMP will proceed with: — Final construction plans and technical specifications consisting of the following: • Location Plan • Grading/Drainage Plan • Erosion Control Plan • Construction Detail Plan • Easement maps/exhibits, as necessary, to be used to prepared easement documents Permitting Coordination — Since the proposed project will disturb less than one (1) acre, an erosion control permit will not be required; — No encroachment permit will be necessary, however, DMP will coordinate with NCDOT all work within NCDOT ROW being completed by NCDOT. — Coordinate sidewalk plan approvals with the City of Dunn Phase 0003. Procurement Phase/Construction Administration Services — DMP will assist the City with coordinating with NCDOT the potential for the work to be included with the improvements to be completed by NCDOT Contract. This would eliminate the need for a separate competitive bid and provide a single Contract to complete the improvements seamlessly. — Conduct the Pre -Construction Meeting and prepare meeting minutes. — Review shop drawings and submittals from the Contractor. — Review and respond to Requests for Information (RFI's) from the Contractor. — Conduct monthly progress meetings and prepare meeting minutes as needed. — Review change order requests. — Review Contractor's monthly pay requests and forward to the City for approval. — Contract Closeout, to include attendance at the final field Inspection, review of final contract documents, and Engineer's Certification of project completion to the appropriate agencies as needed. Phase 0004. Construction Field Services — The scope Includes a Resident Project Representative (RPR) during the construction period to review and observe work of the construction contractors. — The RPR shall be the Engineers' site representative and will serve as field liaison between the Contractor and the City, attend job site meetings, etc. — The RPR will review and observe field work, confirm payment quantities, determine acceptability of work items, etc., for compliance with approved contract documents. — The RPR will keep a daily field report describing the activities and construction progress of the Contractor(s), for each site visit. — The RPR will report directly to the Engineer and the Engineer will report the City Representative. — The RPR will assist the Contractor in maintaining records of deviations from construction drawings. — The RPR shall have no authority regarding the following: • Authorization of any deviation from the contract documents or approval of any substitute materials or equipment. • Performance of any of the responsibilities of Contractor(s), subcontractor(s), or Contractor's superintendent. • Expediting work for the Contractor(s). • Jobslte Safety ® Advice or directions relative to any aspect of the means, methods, techniques, sequences, or procedures of construction unless such is specifically called for in the contract documents. Mr. Steve Neuschafer City of Dunn June 8, 2021 Page 3 of 4 Compensation DMP proposes to provide the services described above at an hourly rate with the following anticipated fees, which is based on our experience with similar projects: Phase Description Estimated Fee Fee Type 0001 Planning and Survey Services $25,450 Lump Sum 0002 Final Design, Permitting and Contract Documents $23,200 Lump Sum 0003 Procurement/Construction Administration Services TBD Hourly 0004 Construction Field Services (RPR) TBD Hourly Based on our review of this project and our evaluation of time and effort required to complete the above services, we would charge this type of project on an hourly basis. The fee stated above is based on the anticipated requirements and steps we will need to complete the scope outlined in this proposal. After completion of Design Documents an Amendment to this Proposal will be provided to update fees for Phases 0003 and 0004. Additional design work due to changes by the owner may require adjustments to this fee. Any changes to this fee estimate will be reviewed and approved before additional cost is incurred. These services will be provided as a Task under the 2019 On -Call Professional Services Agreement. Periodic Invoices corresponding to the completed task outlined above will be sent at the beginning of each month, and payment will be due within 30 days. Additional Services DMP has the capability to provide the following additional services, however at this time we have not included these services as part of our scope. If any of these services are desired or become a requirement of the project, additional fees will be negotiated. • Public road improvement design; • Plan review and permit fees • Construction layout staking for site • Subsurface geotechnlcal studies or materials testing services during design or construction • Easement maps or legal descriptions Additional (extra) services are defined as any work item not Included In the above scope of services that are requested by the client or review agencies. Additional services will be billable at DMP Standard Billing Rates that are current at the time the extra work Is identified. Any meetings not included In the scope of services will be considered extra. Extra work, including any adjustments to the Final Development Plan after approval will be identified either In writing or by verbal communication, but must be approved in writing by client before proceeding to perform such additional services. Summary It is our sincere desire to provide you with a proposal that expresses our understanding of the project and the procedures required proceeding through bidding of the project. If this proposal Is an accurate representation of your needs for this project, please Indicate your acceptance below and we will proceed to a time frame goal to be determined by your office and ours after the contract is signed. Mr. Steve Neuschafer City of Dunn June 8, 2021 Page 4 of 4 We appreciate the opportunity to work with the City of Dunn on this project. If you have any questions or need additional Information, please do not hesitate to call Sincerely, DAVIS • MARTIN • P L & ASSOCIATES Michael Goliber, PE Partner, Senior Project Manager (336) 819-5280 mgoliber@dmp-inc.com MPG/dd c: File Accepted: City of Dunn, NC By: Date Title: The individual(s) above hereby represent and warrant they have the full and complete authority to enter into this Task Order on behalf of their respective party. P:12021t2101311Cllent Contract InfolClty of Dunn Tyler to Tort Park Pedestrian Plan Proposal 2021-07-08.docx z Z O 0 Z 0 fn W F W cl 0 ca m m 0 LL w W CY W w U, O O O 0 o c S� N @ E nva p Q m a E Q Q U1 O O N O m c m d � O U E m cjCo O N N Q Q W U C O O O O c O M - U N '0 E � o v � m m E Q Q E» Z O_ a K U U W ❑ W H m W z Z J � ca O U a` 0 0 0 0 0 a p 7 LL Z O m W � N M d} Q 0 w W h_ Z W a A, 0 0 O c 0 � o c U m N @ p � a o Q � a E Q Q FA N m O < o < c N � m 0v❑ E c N Q Q v U C � E O O O C O C O O E� `m D o a m E E Q ej Z O_ f a U W w W LL F- m W m Z N J C7 U m a ll 0 0 0 0 m N 0 C ❑ 7 LL Z � LL � O 11 9 0 0 N N fh (h r r N N o h ❑ Y j U ❑ O v m L C r 0) U O U S +L C p 3 0 m U 0aaia LL i. 2` pcm oa m m o o LL rn yN v E LL 0 a `m m L c N U T (9 m c O Q a O N N in p p m q a O m ? C U d m 0 C O C LL U m c s0w� �w �-EpiSU �« a c m E m m rn a 9 a m N N N L_> N U W U Z Z O Q O U (7 LL Z z W N U -Zi l=i UNN UNN d DLiNN AII-America Cif �' (r ,. < < All -America City 1 1 City Council Agenda Form 1 1 ® Meeting ate: July 13, 2021 1999 * 2013 1999 * 2013 SUBJECT TITLE: Reports - Goals and Objectives established by Council Presenter: City Manager Steven Neuschafer Department Heads Department: Admin Various Attachment: XYes No Description: Monthly Reports Public Hearing Advertisement Date: PURPOSE: Attached please find the Monthly Reports for the Goals and Objectives as established by the Council at the 2021-2022 Budget Planning Retreat to include Goals not finalized from this current fiscal year. Changes are highlighted in yellow. BACKGROUND: Short-term Goals (FY2021.22 Completion) - Finalize and Support 195/140 Crossroads of America Economic Planning Alliance formation - Personnel Pay & Classification Study/Retention Plan/Training Programs (to include documentation) - Finalize Imagine Dunn Strategic Vision Plan and begin implementation/plans - Begin implementing Wayfinding System once rebrand is complete - One pager document for builders/developers (Planning & Inspections) - Lobby for Black River dredging - Initiate regular joint meetings with Education officials - Trail from Tyler Park to Tart Park - Comprehensive Land Use Plan - Storm Water Drainage — Continue to Clean and Clear out Storm Water Inlets - Watauga Project Findings — Investigate and Determine Direction - Plan for Design, Phases and Cost for Juniper Creek project/Seawall Bulkheads for repairs - Paving Projects — Repair of Potholes and Small Scale Paving Projects - Aggressive Code Enforcement— Dilapidated and Boarded up - Residential and Commercial - Ordinance Revisions — Minimum Housing and Non -Residential - Purchase Sewer Jet for Storm Drain repair - Complete Technology Updates for Finance and Library - Merger Regionalization Study, Design and Determine Funding of Water Treatment Plant Long Term Goals and Objectives - Land transactions for Business Development supporting Community Growth - Address Infrastructure Needs — Paving, Water and Sewer, Storm Water ® Juniper Creek Improvements - Street Improvements - Water Treatment Plant - Government Facilities Upgrade: Police Locker Rooms, Public Works, Parks and Recreation, City Hall, Library and Water Tower— 301 South - Implement Strategies in the Vision Plan - Codrington Park Improvements Administration — Finance — Library — Planning — Inspections — Parks and Recreation Public Utilities and Public Works RECOMMENDATION/ACTION REQUESTED: Acknowledge receipt of the Monthly Goals and Objectives Reports. 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Mao Q.Q fn r CV M a' L6 r N C15 4 1- N a) 6 j Q 16 C N � N O N R G 7 O m ( II CO °>COaNi `o� p: d - of GQ-11 y O G C - a c a OO' cq CL N M d a l ` D City VVuncil Agenda 5 Date: July 13, 2021 ReportsMeeting SUBJECT TITLE: Administrative Presenter: Manager Department: Attachment: X Yes No Description: Monthly Reports Public Hearing AdvertisementDate: PURPOSE: 1) City Manager's Report 2) Financial Report/Assessment Update 3) Monthly Departmental Reports included: Communications/Public Information Planning & Inspections Report Public Works Report Public Utilities Report Parks & Recreation Report Library Report Police Report BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Acknowledge receipt of the Monthly Administrative Reports. north Carolina UEL)UNN city of dunn POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3500 • FAX (910) 230-3590 www.dtinn-nc.org MEMORANDUM To: Honorable Mayor, City Council Members From: James 0. Roberts, Finance Director Subject: Financial Report Date: July 13, 2021 Mayor William R Elmore Jr. Mayor Pro Tern Dr. David L. Bradhaui Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Tumage City Manager Steven Neuschafer • The City, as of June 30, 2021, had $8,466,289 in cash from the General fund and Water and Sewer fund combined. As of May, 2021 the city had $8,398,893 in those same accounts. As you can see, this is an increase of $167,396. On June 30, 2020 we had $6,168,293. This is $2,297,996 less than we have currently. ® We have only one more month of collections from our property tax payments and have received approximately 104.5% of our projected Property Tax budgeted revenue. Through May 31, 2021 we have received $3,918,638. In 2020 the May property tax revenues received were $3,828,078. Total Taxes received through the end of May were $4,400,234. In 2020 we had received $4,183,387. We have received approximately $216,847 more in taxes this year than last year. There is a one month lag in reporting taxes received. This month is slightly more than 100% of our estimated receipts for the 2020 tax year which is $4,213,600. These totals include Property, Motor Vehicles, and Downtown Service District taxes. C Sales Tax Revenue continues to be very strong. Our April receipts were $252,630 about $82,430 more than last month ($170,200). For July through April, we have received $2,172,024. We are up $348,555 or 19.1% from the same time last year. Last year we had Sales Tax Revenue of $1,823,469. Our Budget for that income for the 2021 budget year is set at $2,160,000. Sales Tax Reports from the Department of Revenue are provided at least two months behind actual collections. Our next sales tax report will be July 151h. Utilities Sales Taxes are reported quarterly. For this year we have received $671,719. For 2019 we had received $700,927, $29,208 more than this year. This report is for the quarter ending March 31, 2021 and the amount received for this quarter was $179,798. In 2020 we received $174,992 for this same time period. This amount includes Electricity, Natural Gas, Telecommunications, and Video Programming Sales Taxes. Our next report will be received on September 15th. Our budget for 2021 for these four areas is $739,000. • Building Permit Fees for the month of June were $14,646. In May they were $10,148, ans April they were $19,286. This year we have collected a total of $170,467 or 170% of budget. Last year we had collected $129,697. Our budget for this year is $100,000. • Water and Sewer Revenues for the month of June were $525,287. May was $466,030 and April was $488,334. Last year in June we had collected $470,244. Our total collected year to date is $5,882,454 or 100.6% of budget. Year to Date in 2020 was $5,677,047. We have surpassed last year's collection by $205,407. Our budget for the year was $5,850,000. • General Fund expenditures in June were $970,895. The total expensed to date is $11,125,651 or 93.15% of Budget ($11,943,555). For 2020 we had expended $10,963,295. Our Revenue to date is $11,646,685. We will have more expenses that will be billed in the coming months. 9 The Water and Sewer fund expenditures in June were $530,423. The total expensed to date is $6,340,763 or 83.43 of budget ($7,600,040). For 2020 we had expensed $5,649,345. The benchmark for this period is 100% of budget. ® $116,254 Debt Service payments from the General Fund were made in June and three loans were paid in full as approved by the Council in June. All Expenditures to date fulfill our budgeted payments of $977,185. ® $21,004 Debt Service payments for Water/Sewer were made this month. Our total for the year is $930,568 for all Water/Sewer Debt Service payments. Debt Service for the Water/Sewer Fund was budgeted at $1,059,300. All payments were made as directed and approved. DUNN bcftAIE-fimeric d 1 ► m commant matter, as> trzuea Expenditures for City of Dunn Buagel Amount 0W.l Yea, to Bate fl,40fl —,,Tng s szs 3mu $ 9iz,6zl 932A $ Iell,mi fish EXPENDITURES FOR THE CITY OF DUNN ' EXPENDITURES YEAR TO DATE , 1 BUDGET REMAINING _. _] Expenditures for Wt rand Sewer Bmgmamo�m fii3ovmz3 g.9e�auwaavear to oae e�aget Bemnmo¢ t >,69o,ono gms S 3,zs9,xn gs ah WATER / SEWER EXPENDITURES f1 EXPENDITURES YEAR TO DATE � BUDGET REMAINI NG north Carolina AMMMEMMENERNMEM UEL)UNIN city of dunn POST OFFICE BOX 1065 m DUNN, NORTH CAROLINA 28335 (910) 230-3500 • FAX (910) 230-3590 www.dunn-nc.org To: Honorable Mayor, City Council Members From: James 0. Roberts, Finance Director Subject: Liens and Accounts Receivables Date: July 13, 2021 Mayor William P. Elmore Jr. Mayor ProTer" Dr. David L. Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Turnage City Manager Steven Neuschafer • The General Fund assessments, Water and Sewer assessments, and old demolitions total $127,314. Of this more than $82,000 is over 10 years old. This amount involves 41 individuals and we have not received any payments this month. Nothing new has been billed to these accounts so it has not changed from last month. ® For our Weedy Lots and new Demolitions, the city has billed $485,485, we adjusted 9 and received payments of $158,130. This amount is over the last 20 years. The amount owed the city as of May 27, 2021 is $ 327,355. Much of this is in excess of 10 years old and not recoverable. • We have sent billing invoices three times totaling $10,040. Their next step is the Pre - lien letters. ® Pre -Lien letters were mailed on 6/23 totaling $6,575. In May we sent second notices in the amount of $49,227, We have 181 liens in place totaling more than $ 320,000. Of these $13,041 are more than 10 years old leaving current charges of $307,072. ® For the month of June we received 6 payments totaling $5,183 on outstanding debts. Pope Law Group is continuing to work on foreclosures for several property owners. Two of these are on East Edgerton Street and East Duke Street. DUNN &IIAmerfa City 1 w4re eomrrt maffers E989 *2013 June 2021 01-Achieved During the month of June I put together the 2021-2022 DDDC/Downtown Budget which was approved by the Board at the June Board Meeting. I trained 2 departments in the online forms that they are currently putting together. Myself as well as Brittney Barefoot in Finance trained and took over the DDDC Books. 02- In Progress I have held the first Christmas Tree Lighting Meeting and will continue to plan that over the next several months. I will continue to train the last 2 departments in online forms and I will continue training the new Admin Assistant on Government Channel, Facebook, and Canva. 03- Goals My goal is to have all departments trained on the online form software and have them efficiently working and putting those together. I will also have finished the Annual Statistics for the NC Main Street. 04- Stats Facebook: Instagram: Page Likes: 3,559 (32 new likes) Page Like: 999 (1 new like) Reach:7804 Reach:386 #1 post: Pedestrian Plan Survey (3k) #1 post: Job Opening #2 post: East Johnson Road Closure (2.k) Kaitlin Adkins kadkins@dunn-nc.org 910-230 3500 DLiNN >a�re nmimrrni natters MAY 2021 1 Monthly Development Report Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 1 phone 910-230-3503 1 fax 910-230-9005 www.dunn-nc.org $9596.50 12` Occupancy's 9 ABC Permits D Tent Permits 0 DuNN m�erx �cmnrun! malMm Wall- 0 Wall w/elec 0 Freestanding-0 Freestanding w/elec-0 Face Replace (no fee) Yard-0 Banner-0 Temp-0 Billboard 0 Billboard w/elec-. Ground 0 Rezoning $500 Conditional Use- $ 500 Code Enforcement Map May 1 st to May 31', 2021 No Mobile 311 map available "Please note, that these are all NEW code enforcement items. This does not include items that were followed up on, or are at a later stage in enforcement." • • l.•, ffm• •••M 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.or� *Data from Mobile311 work order system (does not include all work performed) Public Works Department IJune 20211 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org *Data from Republic Services report Public Utilities Dept I May 2021 __ DU`--'Nh"-N-"- Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org Leak Repair 1 Water Construction 5 Sewer. Construction 2 Hydrant Repair 2 Water Meter Repair/Investigations 71 Other - Sewer 34 *Data from Mobile311 work order system (does not include all work performed) *Data from A.B. Uzzle Water Treatment Plant records, and Finance Department billing. Dl .INN m%m rcmnumr matlem *Data from NC DEQ DMR documents and Black River Wastewater Treatment Plant records Water and Sewer Project Update (Council Approved Projects) Golden LEAF Grant- Inflow and In progress -Flow monitoring and October 2021 Infiltration Study and Sewer Rehab 'smoke testing complete, Golden Project LEAF increased grant award to $456,096 to include replacement' of 2,230 LF of sewer main. Council approved Grantee Acknowledgement and Agreement. Project is currently in permitting, No bids were received on 4/15/21 so 2nd Bid Date is 5/20/21, Two bids were received on, 5/20/21 so we are negotiating with the low bidder. 14Inch Water Line Abandonment In design phase-90%Complete, Fail2022 Project Submitted permits and expect to bid June 2021. Received authorization to construct permit and recorded easements. Currently waiting on NCDOT encroachment agreements. Watauga Avenue, Bay Street, & Project awarded to Lerman August 2021 Broad Street Water & Sewer Construction. Construction started Project 3/1/21. Constructionis 65% Complete. USDA Collection System Submitted' application to USDA Fall 2022 Rehabilitation Phase 1 August 2020, Council; approved conditions at March 2021 Council Meeting. Engineering agreement Dl1NN 12-1-„:,� ma w approved at April 2021 Council Meeting. Preliminary design 100% complete. Final design is 30% Complete, Black River W WTP Septic Off- Received Authorization to TBD loading Station :Construct Permit from '.NCDEQ. Bid date is 5/6/21. Rebid on 5/27/21, No bids were received. Dunn Parks & Recreation Department Monthly Review 12020 Dunn Parks & Recreation 1205 Jackson Road, Dunn, NC 28334 1 (910) 892-2976 Phone (910) 892-7001 Fax I www.dunn-nc.®rg June 2021 Monthly Recreation o Report Dunn Parks & Recreation June Monthly Narrative Report All -Star Update June 181h kicked off the tournament season for our Dunn All -Star teams with Dixie Softball district tournaments. All three softball teams played their tournaments in Hope Mills. Darlings (8 and under) went 1-2 and eliminated on Saturday evening. Angels (10 and under) went 0-2 and was eliminated on Saturday morning. Ponytails (12 and under) went 4-2 and eliminated on June 24`n. They finished as district runners-up and will advance to the state tournament July 9`h in Cherryville, NC Majors (12 and under) baseball team played in their district tournament in Lillington June 26-29 and walked away as the district champions. They will represent district 11 in the state division 1 tournament on July 17`h. Our AA (8 and under) & AAA (10 and under) baseball teams did not participate in any district tournaments as they will have an automatic bid into their state tournaments as the host on July 10tn Summer Camp Registration started on May 102h. Interest in camp this year was increasingly high with volleyball and soccer especially. The decision was made to increase both volleyball and soccer camps from 20 participants to 30. The Summer season is going by fast and running smoothly. The kids seem happy to be out and participating in daily camp activities. We were excited to see them as well. Fall Registration We will begin Fall Sports registration on Thursday, July 11'. This will include football, outdoor soccer, volleyball, and cheer. Registration will end on August 4'n Football for ages 5-13 Outdoor Soccer for ages 3-13 Volleyball for ages 8-15 Cheer for ages 6-13 Tart Park Renovation The total project is 95 percent complete. Upcoming milestones include batting cages, trail extensions, fitness stations, disc golf, and final inspections for both building and site contractors. Special Events No special events were held this month. Recreation Advisory Board The last meeting was held on Tuesday, April 13, 2021, at 6:00 p. m. at Dunn Community Center. The next meeting is scheduled for August 10, 2021, at 6:00 p. m. at the Dunn Community Center. Iihrarv- Door Count 2,334 �r , Month: Year: Hours Open to the public 168 Paperback Exchange Books Circulated 117 Curbside Patrons Served 3 Volunteers 0 Volunteer Hours 0 *Reference Questions 218 Notaries 0 Book -A -Librarian 5 Tests Proctored 0 # of Programs 7777 Program Attendance Children's Programs in Library 0 0 Children's Programs Outside Library 0 0 YA Programs in Library 0 0 YA Programs Outside Library 0 0 Adult Programs in Library 1 5 Adult Programs Outside Library 0 0 Meeting Room Use 0 0 # Take & Make Projects Planned # Take and Make Projects Distributed Children/YA Take & Make 1 1 10 Adults Take & Make 10 10 •�# Unique or pin"T not includee streamed programs) # On Demand views on-demand views of originally live -streamed programs. If using (Includeon Facebook, report 1 minute views.) 6(Do 38 Resord�d Froj;ramming {do not include,programs originally live streamed) . # Recorded Programs (Do not include programs that were originally streamed live and them made available as recordings.) 1 # Views of Recorded Programs (Do not include programs that were originally streamed live and them made available as recordings.) 11 Dunn May 2021 *Reference Questions -Reference questions are no longer categorized by general, technology, or job/career. Simply count all questions and record the total number above. You may choose to count every question during the month or provide a sampling count by counting 1 week and multiply by 4. "Definitions: EarIV Literacy Program -any program for children birth to age 5 that involves activities that models and/or promotes pre -literacy skills such as vocabulary, print motivation, print awareness, narrative skills, letter knowledge and phonological awareness. Examples include but are not limited to activities such as reading aloud, storytelling, story related arts and crafts, music, nursery rhymes, readers' theatre, finger plays, flannel board stories and games, etc... STEM/STEAM Program -any program or active play/discovery session in which the primary subject matter is related to science, technology, engineering, art and/or math. Examples include but are not limited to programs such as Lego club, arts/crafts, science experiments and demonstrations, computer coding, etc.. Adult Literacy Program -Library sponsored/supported programs or small group sessions in which the primary subject matter is related to adult literacy skills for ages 18 and up. Examples include but are not limited to programs or learning sessions for English as a second language learners, GED preparation, literacy coaching/tutoring, etc... P00 STATISTICAL REPORT: MAY 2021 TOTAL INCIDENTS RE13ORTED CRIMES BY TYPE 210 HOMICIDE 0 RAPE 0 ROBBERY 2 AGGRAVATED ASSAULT 5 KIDNAPPING/ABDUCTION 1 BURGLARY/BREAKING AND ENTERING 19 LARCENY FROM VEHICLE LARCENY (ALL OTHER) 36 SIMPLE ASSAULT CRIMINAL INVESTIGATIONS CASES ASSIGNED 88 CASES CLOSED 92 RECOVERED PROPERTY VALUE $11,750.00 SEARCH WARRANTS EXECUTED 4 DRUGS SEIZED see Below FELONY ARRESTS 16 MISDEMEANOR ARRESTS 18 UVENILE INVESTIGATIONS CASES ASSIGNED 5 CASES FILED INACTIVE 0 CASES EX -CLEARED 1 CASES CLEARED BY ARREST 3 CASES UNFOUNDED 0 TOTAL CASES CLOSED 4 ADULT ARREST TOTAL 0 JUVENILE ARREST TOTAL 9 FELONY CHARGES TOTAL 7 MISDEMEANOR CHARGES TOTAL 2 RECOVERED PROPERTY VALUE 0 SPECAL OPERATIONS WORKED 0 COMMUNITY SERV./PRESENTATIONS 0 VALUE OF NARCOTICS/MONIES SEIZED 0 CURFEW WARNINGS 0 CURFEW VIOLATIONS 0 NARCOTICS. INVEST. SEIZURES MARIJUANA 11 Grams COCAINE 5 Grams METHAMPHETAMINE 253.5 Grams HEROIN 50.1 Grams PILLS 6.5 Grams OTHER DRUGS 0 FELONY ARREST TOTAL 1 MISDEMEANOR ARREST TOTAL 1 FIREARMS SEIZED 1 PROPERTY VALUE 0 US CURRENCY 0 SEARCH WARRANTS 1 STREET VALUE OF DRUGS SEIZED $130,937.00 TOTAL DROP BOX MEDS COLLECTED 6,492 Grams PATROL DIVISION SPEEDING 50 SEAT BELT VIOLATION 13 PASSENGER SEAT BELT JUVNILE 0 NO OPERATOR'S LICENSE 29 DRIVE WHILE LIC. REVOKED 35 FAILURE TO STOP AT STOP SIGN 4 RUNNING RED LIGHT 8 FAILURE TO REDUCE SPEED 3 MISDEMEANOR ARREST TOTAL 53 FELONY ARREST TOTAL 22 FIREARMS SEIZED 0 MARIJUANA SEIZED 88D.4 Grams COCAINE SEIZED 14 Gram HEROIN SEIZED 5.6 Grams OTHER DRUGS SEIZED 2 oz., 6.5 gm., 4.5 DU US CURRENDY SEIZED 0 COUNTERFEIT CURRENCY 0 CONTROL & SHELTER Total Calls: 39 -ANIMAL CANINE PICKED UP 9 IN POUND 3 RETURNED 4 ADOPTED 6 ESCAPED 0 EUTHANIZED 3 BITES 1 ISOLATED 1 FELINE PICKED UP 51 IN POUND 45 RETURNED 0 ADOPTED 24 ESCAPED 0 EUTHANIZED 3 BITES 0 ISOLATED 0 ANIMAL ES, WARNINGS AND MILEAGE OTHER ANIMAL CALLS 1 Squiael PTS Other Animals: 1 Deceased Cat WARNINGS (Verbal) 6 CITATIONS 0 ANIMAL CONTROL VEHCLES VEHICLE #55 Mileage New Tivck -0- VEHICLE 456 Mileage 1956 Page I 1 Announcements July 13, 2021 City Council Meeting ➢ Dixie Youth Baseball North Carolina AA and AAA Division 2 State Tournament continues at Tyler Park through July 16th ➢ The next regular City Council Meeting is scheduled for Tuesday, August IOth at 7:00 p.m. i ■ ABC Minutes and Budget Ordinance ® Dunn Housing Authority Minutes ® Community Appearance Committee Minutes AMENDED BUDGET ORDINANCE DUNN ABC BOARD Fiscal Year 2020 - 2021 The following ordinance establishing revenues and setting expense appropriations by the Dunn ABC Board, of Harnett County, North Carolina is hereby approved and effective July 1, 2020, through June 30, 2021. Section 1. Estimated Revenues. It is estimated that the revenues listed below will be available during the fiscal year beginning July 1, 2020 and ending June 30, 2021 to meet the operational and functional appropriations as set forth in Section 2, in accordance with the chart of accounts prescribed by the state ABC Commission. Estimated Revenues: Sales Other Income Tota I $3,220,000 $6,200 $3,226,200 Section 2. Appropriations. The following expense ammendments are hereby appropriated for fiscal year 2020 - 2021 and are funded by the revenues made available through Section 1, herein. Appropriations: Taxes Based on Revenue $820,300 Cost of Goods Sold $1,722,000 Operating Expenses Store(s) Admin. Warehouse Law Enf. Total Salaries & Wages $280,000 Payroll taxes $22,000 Retirement & 401k $25,000 Insurance - General & Group $34,000 Board Member Per Diem $4,080 Repairs & Maintenance $20,000 Utilities $20,000 Store/Office Supplies $15,000 Travel $1,000 Professional Fees & Dues $10,365 Unemployment Insurance $60 Credit Card & Bank Fees $43,000 Uniforms $350 Security $3,545 Contingencies $0 Total $478,400 Page 1 of 4 Capital Outlay: Store(s) Admin. Warehouse Law Enf. Total (define) Building Computer $32,000 $0 $ $ $ $ $32,000 Debt Service/Lease: (define) $ $ $ $ $0 $0 $ $ $ $ $0 Total Estimated Expenses $0 $0 $0 $0 $3,052,700 Distributions: Mandatory 3 1/2% & Bottle Tax 150000 Law Enforcement. $10,000 Alcohol Education & Rehab. $13,500 Other County/Municipal Other Distributions Total Distributions $173,500 Working Capital Retained $0 (Appropriated Fund Balance) $0 Total Expense, Distribution & Reserve $3,226,200 Section 3. Copies of this Budget Ordinance shall be furnished to the [appointing authority], the state ABC Commission, and to the Budget Officer and Finance Officer to be kept on file by them for their direction in the disbursement of funds. Approved by the Dunn ABC board this 15th day of June, 2021 Page 2 of 4 BUDGET AMENDMENTS DUNN ABC BOARD FISCAL YEAR 2020 - 2021 The following amendments are approved to the annual budget ordinance for the fiscal year ending June 30, 2021. Section 1. To amend Sales, Taxes related to Sales, Cost of goods sold, Retirement and 401-K, Insurance, Board costs, Store and office supplies, Credit card & Bank fees, Security, Unemployment insurance, Uniforms, Computer and POS systems, Law Enforcement and other Distributions to reflect increases in these accounts, AND, To amend Salaries and Wages, Utilities, Telephone, and Travel Expenses to reflect decreases in these accounts, the appropriations are to be made as follows: Acct. No. DEBIT CREDIT Sales 424,500 Taxes based on Revenues 212,300 Cost of Goods Sold 169,065 Salaries and Wages 10,000 Insurance- General and Group 3,500 Retirement & 401-K 8,800 Board Per Diem 1,180 Unemployment Insurance 60 Utilities 2,400 Telephone 4,600 Store/ Office Supplies 2,000 Computer and POS Systems 32,000 Travel 2,000 BUDGET AMENDMENTS DUNN ABC BOARD 2020-2021 (Continued) Credit Card & Bank Fees 6,500 Security 745 Uniforms 350 Profit Distribution - City 25,000 Law Enforcement 2,000 Working Capital Retained 20,000 $463,500 $463,500 Section 2. Copies of this budget amendment shall be furnished to the City of Dunn and the ABC Commission. Approved this 15th day of June, 2021. CITY OF DUNN ABC BOARD Minutes of Meeting, May 25, 2021 The Dunn ABC Board met on May 25, 2021. Present at the meeting were Board Members Alice Judd, Cindy Smith, Lynn Jernigan, Marc Phillips, and Manager, Charles Willis, who served as Secretary to the Board. Board Member Dal Snipes joined the meeting via conference call. Mr. Willis presented the minutes of the April 20, 2021 meeting that were approved by the Board. Each Board Member was given a copy of April 2021 Financial Statements. The Board reviewed the statements noting sales in April 2021 were $72,812.82 above last year. Year to date sales are $594,108.01 above last year. Mixed Beverage sales are $ 17,395.30 above last year. Each Board Member was given a copy of the Proposed Budget Message and Ordinance for the year 2021-2022. A Budget Meeting and Public Hearing is set for June 15, 2021. Mr. Willis informed the Board that the estimate for the modification of the Checkout Area at Store # 2 to incorporate adding an additional register should be completed and available by the next meeting. The Ballot for Member NC ABC Boards to Amend Bylaws was completed and submitted by Mr. Snipes. The Board agreed to pay part time employees for four hours each for Memorial Day. There was no conflict of interest at this meeting. The next scheduled ABC Board Meeting will be June 15, 2021. With no other business, Lynn Jernigan motioned to adjourn, seconded by Cindy Smith. &&" Charles P. Willis 11:64 AM 06114/21 DUNN ABC Board Profit & Loss Accrual Basis May 2021 May 21 Income 40100 • LIQUOR SALES - STORE #1 108,672.95 40200 • LIQUOR SALES - STORE #2 163,171.65 40300 • LIQUOR SALES - MIXB BEVERAGE #1 15,595.75 41000 • INTEREST EARNED #1 4.96 41600 • MISC. REFUNDS #1 545.97 42000 • OTHER INCOME #1 77.44 53101 • N.C. EXCISE TAX #1 -68,357.00 63201 • REHABILITATION TAX #1 -948.31 53401 • MIXED BEVERAGE TAX #1 -1,386.00 53501 • MIXED B. TAX DEPT HUMAN RES. #1 -138.58 Total Income 217,238.83 Cost of Goods Sold 50000 • Cost of Goods Sold 155,108.33 60301 • SURCHARGE #1 2,084.95 60401 BAILMENT #1 2,719.50 Total COGS 159,912.78 Gross Profit 57,326.05 Expense 60300 • TRUCK DELIVERY COST 700.00 66000 • Payroll Expenses 6,980.38 70101 • SALARIES - DUNN #1 8,161.75 70102 • SALARIES - DUNN #2 8,096.60 70301 • N.C. RETIREMENT FUND #1 1,253.08 70401 • GROUP INSURANCE #1 2,160.80 70501 • 401K FUND #1 1,454.56 70801 • CASH VARIANCES #1 -17.52 70802 • CASH VARIANCES #2 -4.77 70901 • CREDIT CARD CHARGES #1 1,658.27 70902 • CREDIT CARD CHARGES #2 2,275.22 71101 • DEPRECIATION #1 -845.13 71401 - UTILITIES #1 320.11 71402 • UTILITIES #2 473.47 72000• INSURANCE -754.67 72201 • STORE SUPPLIES #1 670.08 72202 • STORE SUPPLIES #2 385.21 73001 • OFFICE SUPPLIES #1 83.00 74201 • DUES & SUBSCRIPTIONS #1 390.00 74400 • BOARD EXPENSES - SNIPES 100.00 74401 • BOARD EXPENSES - PHILLIPS 80.00 74402 • BOARD EXPENSES - JERNIGAN 80.00 74403 - BOARD EXPENSES - SMITH 80.00 74404 • BOARD EXPENSES -JUDD 80.00 75507 • ALC. ED. DUNN AA GROUP 200.00 75511 • Alc. Ed. Sold Out Youth 1,000,00 78001 - MISCELLANEOUS EXPENSE #1 0.02 78101 • BANK CHARGES #1 367.56 Total Expense 34,428.02 Net Income 22,898.03 Page 1 12:03 PM 06/14121 DUNN ABC Board Trial Balance Accrual Basis As of May 31, 2021 May 31, 21 Debit 10100 • Checking Acct - First Citizens 519,192,31 10801 • PETTY CASH #1 250.00 11001 • Change Fund #1 3,200.00 13001 • PREPAID INSURANCE #1 6,791.99 14100 • INVENTORY #1 426,880.53 14200 • INVENTORY #2 460.18 14700 • ALL BREAKAGE 703.64 15001 • LAND 191,571.78 15100• LAND IMPROVEMENTS 13,343.75 16000 • BUILDINGS 374,655.31 17001 • STORE EQUIPMENT #1 144,228.40 17002 • STORE EQUIPMENT #2 83.75 17101 • OFICE EQUIPMENT #1 22,904.82 19001 • ACCUM. DEPRECIATION #1 20100 • A/P - DISTILLERIES 413.77 20300 - A/P - OTHER 0.00 20101 • A/P -DISTILLERIES (TEMP) 565.27 21000 • A/P - INSURANCE WITHHELD 784.38 22000 • A/P - FEDERAL TAX WITHHELD 22100 • A/P - FICA TAX WITHHELD 22200 • A/P - NC INCOME TAX WITHHELD 22300 • A/P - 401 K-EMPLER 104.14 22400 • A/P - 401 K - EMPLEE 22600 • A/P - RETIREMENT - EMPLR 22700 • A/P - RETIREMENT - EMPLEE 23300 • SALES TAX PAYABLE 24000 • Payroll Liabilities 0.00 31000 • City of Dunn Profit Dist 93,750.00 32000 • Retained Earnings 40100 • LIQUOR SALES - STORE #1 40200 • LIQUOR SALES - STORE #2 40300 • LIQUOR SALES - MIXB BEVERAGE #1 40400 • LIQUOR SALES - MB TAX 41000 • INTEREST EARNED #1 41500 • MISC. REFUNDS #1 42000 • OTHER INCOME #1 42500 • BREAKAGE #1 42600 • BREAKAGE #2 53101 - N.C. EXCISE TAX #1 633,116.00 53201 • REHABILITATION TAX #1 8,841.89 53401 • MIXED BEVERAGE TAX #1 10,012.00 53501 • MIXED B. TAX DEPT HUMAN RES. #1 1,007.67 50000 • Cost of Goods Sold 772,736.59 60100 • PURCHASES STORE #1 287,244A8 60200 - PURCHASES STORE #2 499,769.07 60301 • SURCHARGE #1 7,933.85 60302 • SURCHARGE #2 2,466.75 60401 • BAILMENT #1 10,401.00 60402 • BAILMENT #2 3,208.50 61200 • INVENTORY ADJUSTMENT #1 60300 - TRUCK DELIVERY COST 7,285.00 66000 • Payroll Expenses 31,531,97 66900 • Reconciliation Discrepancies 4.16 70101 • SALARIES - DUNN #1 197,965.18 70102 • SALARIES - DUNN #2 44,553.64 70201 • PAYROLL TAXES - DUNN #1 11,887.95 70301 • N.C. RETIREMENT FUND #1 13,920.97 70302 • N.C. RETIREMENT FUND #2 207.26 70401 • GROUP INSURANCE #1 20,074.88 70501 • 401K FUND #1 9,693.80 70502 • 401K FUND #2 102.10 70801 • CASH VARIANCES #1 429.34 70802 - CASH VARIANCES #2 70901 • CREDIT CARD CHARGES #1 27,714.13 431,547.37 464.00 784.38 1,515,00 4,257.82 163.09 201.65 19,046.59 896,415.33 1,082,667.01 1,933,358.00 125,875.14 12,777.78 56.94 1,055.22 6,077.44 13.11 29.49 12,829.80 4.77 Page 1 12:03 PM O6/14/21 DUNN ABC Board Trial Balance Accrual Basis As of May 31, 2021 May 31, 21 Debit Credit 70902 • CREDIT CARD CHARGES #2 6,896.91 71101 • DEPRECIATION 41 1,690.26 71201 • REPAIRS & MAINT. #1 6,788.40 71202 • REPAIRS & MAINT. #2 1,127.82 71401 • UTILITIES #1 10,410.04 71402 • UTILITIES #2 4,218.95 71501 • TELEPHONE #1 3,475.11 71502 • TELEPHONE #2 2.96 71601 • COMPUTER MAINT. #1 30,890.90 72000 • INSURANCE 3,820.01 72201 STORE SUPPLIES #1 9,665.16 72202 • STORE SUPPLIES #2 2,086.95 72301 • UNIFORMS #1 327.76 72500 • UNEMPLOYMENT INSURANCE 52.83 72601 • LICENSE & OTHER TAXES #1 170.00 73001 OFFICE SUPPLIES #1 2,543.85 74001 • PROFESSIONAL SERVICES 91 9,233.42 74201 • DUES & SUBSCRIPTIONS #1 1,324.00 74400 - BOARD EXPENSES - SNIPES 1,100.00 74401 • BOARD EXPENSES - PHILLIPS 880.00 74402 • BOARD EXPENSES - JERNIGAN 880.00 74403 • BOARD EXPENSES - SMITH 880.00 74404 BOARD EXPENSES - JUDD 880.00 75008 • Ale. Ed. Coats -Erwin Mid School 575.00 75501 • ALC. ED. WAYNE AVE. SCHOOL 450.00 75502 • ALC. ED. TRITON HIGH SCHOOL 950.00 75503 • ALC. ED. DUNN MIDDLE SCHOOL 750.00 75504 • ALC. ED. HARNETT PRIMARY SCHOOL 675.00 75506 • Ale. Ed. Erwin Elem. School 800.00 75607 • ALC. ED. DUNN AA GROUP 2,000.00 75510 • ALC. ED. TEACHERS 1,250.00 75511 • Ale. Ed. Sold Out Youth 5,000.00 78001 • MISCELLANEOUS EXPENSE #1 265.02 78101 - BANK CHARGES #1 5,291.78 79001 • LAW ENFORCEMENT #1 6,500.00 79301 • SECURITY#1 2,999.94 79302 • SECURITY #2 395.66 TOTAL 4,529,139.93 4,529,139.93 Page 2 MONTHLY AND YTD REPORT May, 2021 Sales - 2021 306487.23 Sales - 2020 286789.35 Total: +/- 19697.88 YTD Sales: 634805.89 MB Sales - 2021 15595.75 MB Sales - 2020 5037.20 Total: +/- 10558.55 YTD MB Sales 27953.85 Bank Balance 2021 519192.31 Bank Balance 2020 437354.60 Total: +/- 81837.71 BUDGET ORDINANCE DUNN ABC BOARD Fiscal Year 2021- 2022 The following ordinance establishing revenues and setting expense appropriations is hereby approved and effective July 1, 2021, through June 30, 2022. Section 1. Estimated Revenues. It is estimated that the revenues listed below will be available during the fiscal year beginning July 1, 2021 and ending June 30, 2022 to meet the operational and functional appropriations as set forth in Section 2, in accordance with the chart of accounts prescribed by the state ABC Commission. Estimated Revenues: Sales Other Income Total $3,395,000 $6,200 $0 $3,401,200 Section 2. Appropriations. The following expenses are hereby appropriated for fiscal year 2021- 2022 and are funded by the revenues made available through Section 1, herein. Appropriations: Taxes Based on Revenue Cost of Goods Sold Operating Expenses Salaries & Wages Payroll taxes Retirement & 401k Insurance- General & Group Board Member Per Diem Repairs & Maintenance Utilities Store/Office Supplies Travel Professional Fees & Dues Credit Card & Bank Fees Cash Over/Short Security Unemployment Insurance Contingencies $701,000 $1,850,000 Store(s) . Admin. Warehouse Law Enf. Total $290,000 $36,000 $26,600 $37,500 $5,040 $52,500 $23,000 $15,545 $1,000 $10,965 $43,000 $0 $3,500 $50 $22,000 Page 1 of 2 Total Capital Outlay: Building Computer Debt Proceeds Debt Service/Lease: (define) Total Estimated Expenses Distributions: Mandatory 3 1/2% & Bottle Tax Law Enforcement Alcohol Education & Rehab. Other County/Municipal Other Distributions Total Distributions Working Capital Retained (Appropriated Fund Balance) Total Expense, Distribution & Reserve i Store(s) Admin. Warehouse Law Enf. $0 $0 $0 $0 $566,700 Total $100,000 $10,000 $0 $110,000 $0 $0 $0 $0 $3,227,700 $150,000 $10,000 $13,500 $173,500 $0 $0 $3,401,200 Section 3. Copies of this Budget Ordinance shall be furnished to the City of Dunn, the state ABC Commission, and to the Budget Officer and Finance Officer to be kept on file by them for their direction in disbursement of funds. Approved by the Dunn ABC Board this 15th day of June, 2021. Page 2 of 2 CITY OF DUNN ABC BOARD Minutes of Meeting, April 20, 2021 The Dunn ABC Board met on April 20, 2021. Present at the meeting were Board Members Alice Judd, Cindy Smith, Marc Phillips, and Manager, Charles Willis, who served as Secretary to the Board. Board members Dal Snipes and Lynn Jernigan were not present at the meeting. Mr. Willis presented the minutes of the February 15, 2021 meeting that were approved by the Board. There was no meeting in March 2021. Each Board Member was given a copy of February and March 2021 Financial Statements. The Board reviewed the statements noting sales in February 2021 were $50,881.38 above last year, and March sales were $46,436.70 above last year. Year to date sales are $521,295.19 above last year. Mixed Beverage sales are $ 312.82 above last year. The Board was informed that Profit Distributions to the City of Dunn and Law Enforcement were made on March 18, 2021 for Fiscal Quarter 1 (July, August, September- 2020) and Fiscal Quarter 2 (October, November, December- 2020). The distribution for Fiscal Quarter 3 (January, February, March- 2021) was made on April 12, 2021. Mr. Willis addressed the Board regarding the proposed renovations for Store # 1 and Store # 2, and suggested that priority be placed on a modification of the Checkout Area at Store # 2 that would incorporate adding an additional register for customer checkout. The Board asked Mr. Willis to obtain a cost estimate and timeline for the proposed project. The Board Members were given a copy of a Ballot for Member NC ABC Boards to Amend Bylaws. The Board must return the Ballot by May 20, 2021. There was no conflict of interest at this meeting. The next scheduled ABC Board Meeting will be May 25, 2021. With no other bbuus�in�ess, Marc Phillips motioned to adjourn, seconded by Alice Judd. NW— / Charles P. Willis 12:49 PM 05/14/21 Accrual Basis DUNN ABC Board Profit & Loss April 2021 Apr 21 Income 40100 • LIQUOR SALES - STORE #1 108,577.16 40200 • LIQUOR SALES - STORE #2 185,129.95 40300 - LIQUOR SALES - MIXB BEVERAGE #1 17,082.84 41000 • INTEREST EARNED #1 5.00 63101 • N.C. EXCISE TAX #1 -69,489.00 53201 - REHABILITATION TAX #1 -940.60 53401 • MIXED BEVERAGE TAX #1 -1,351.00 53501 • MIXED B. TAX DEPT HUMAN RES. #1 -135.13 Total Income 238,879,22 Cost of Goods Sold 50000 • Cost of Goods Sold 165,773.02 60301 • SURCHARGE #1 2,377.05 60401 • BAILMENT #1 3,100.50 Total COGS 171,250.57 Gross Profit 67,62&65 Expense 60300 - TRUCK DELIVERY COST 380.00 66000 • Payroll Expenses 5,974.76 70101 • SALARIES -DUNN #1 7,813.43 70102 - SALARIES - DUNN #2 8,371.41 70301 • N.C. RETIREMENT FUND #1 1,253.08 70401 • GROUP INSURANCE #1 2,160.80 70501 • 401K FUND #1 1,388.88 70801 • CASH VARIANCES #1 -36.29 70901 • CREDIT CARD CHARGES #1 1,581.79 70902 • CREDIT CARD CHARGES #2 1,927.01 71201 - REPAIRS & MAINT. #1 248.00 71202 • REPAIRS & MAINT. #2 195.00 71401 - UTILITIES #1 241.09 71402 • UTILITIES #2 945.82 72201 • STORE SUPPLIES #1 390.04 72202 • STORE SUPPLIES #2 531.68 73001 - OFFICE SUPPLIES #1 75.95 78101 • BANK CHARGES #1 412.31 79001 • LAW ENFORCEMENT #1 2,000.00 Total Expense 35,854.76 Net Income 31,773.89 Page 1 11:14 AM 05118121 Accrual Basis DUNN ABC Board Trial Balance As of April 30, 2021 Apr 30, 21 Debit Credit 10100 • Checking Acct - First Citizens 513,723.24 10801 • PETTY CASH #1 250.00 11001 • Change Fund #1 3,200.00 13001 • PREPAID INSURANCE #1 6,037.32 14100 • INVENTORY #1 412,486.38 14200 - INVENTORY #2 142.79 14700•ALL BREAKAGE 703.64 15001 • LAND 191,571.78 15100 • LAND IMPROVEMENTS 13,343.75 16000 • BUILDINGS 374,655.31 17001 -STORE EQUIPMENT #1 144,228.40 17002 • STORE EQUIPMENT #2 83.75 17101 • OFICE EQUIPMENT #1 22,904,82 19001 - ACCUM. DEPRECIATION #1 435,773.02 20100 • A/P - DISTILLERIES 117.20 20300 • A/P - OTHER 0.00 20101 - A/P - DISTILLERIES (TEMP) 565.27 21000 • A/P - INSURANCE WITHHELD 784.38 22000 • A/P - FEDERAL TAX WITHHELD 0.00 22100 • A/P - FICA TAX WITHHELD 784.38 22200 • A/P - NC INCOME TAX WITHHELD 1,976.00 22300 • A/P - 401K -EMPLER 20.18 22400 - A/P -401K - EMPLEE 4,304.49 22600 • A/P - RETIREMENT - EMPLR 167.99 22700 • A/P - RETIREMENT - EMPLEE 682.30 23300 • SALES TAX PAYABLE 20,578.70 24000 - Payroll Liabilities 0.00 31000 • City of Dunn Profit Dist 93,750.00 32000 • Retained Earnings 896,416.33 40100 • LIQUOR SALES - STORE #1 973,994.06 40200 • LIQUOR SALES - STORE #2 1,770,186.35 40300 • LIQUOR SALES - MIXB BEVERAGE #1 110,279.39 40400 • LIQUOR SALES - MB TAX 12,777.78 41000 • INTEREST EARNED #1 51.98 41500 • MISC. REFUNDS #1 509.25 42000 • OTHER INCOME #1 6,000.00 42500 - BREAKAGE #1 13.11 42600 • BREAKAGE #2 29.49 53101 • N.C. EXCISE TAX #1 564,769.00 53201 • REHABILITATION TAX #1 7,893.68 53401 . MIXED BEVERAGE TAX 91 8,626.00 53501 - MIXED B. TAX DEPT HUMAN RES. #1 869.09 60000 • Cost of Goods Sold 617,628.26 60100 • PURCHASES STORE #1 287,244.48 60200 • PURCHASES STORE #2 499,769.07 60301 • SURCHARGE #1 5,848.90 60302 - SURCHARGE #2 2,466.75 60401 • BAILMENT #1 7,681.50 60402 • BAILMENT #2 3,208.50 61200 • INVENTORY ADJUSTMENT #1 12,829.80 60300 • TRUCK DELIVERY COST 6,585.00 66000 • Payroll Expenses 25,551.59 66900 • Reconciliation Discrepancies 4.16 70101 • SALARIES - DUNN #1 189,803.43 70102 • SALARIES - DUNN #2 36,457.04 70201 • PAYROLL TAXES - DUNN #1 11,887.95 70301 • N.C. RETIREMENT FUND #1 12,667.89 70302 • N.C. RETIREMENT FUND #2 207.26 70401 - GROUP INSURANCE #1 17,914.08 70501 •401K FUND #1 8,239.24 70502 • 401 K FUND #2 102.10 70801 • CASH VARIANCES #1 446.86 70901 • CREDIT CARD CHARGES #1 26,055.86 70902 • CREDIT CARD CHARGES #2 4,621.69 Page 1 11:14 AM 05/18/21 DUNN ABC Board Trial Balance Accrual Basis As of April 30, 2021 Apr 30, 21 Debit Credit 71101 - DEPRECIATION #1 5,915.91 71201 • REPAIRS & MAINT. #1 6,788.40 71202 • REPAIRS & MAINT. #2 1,127.82 71401 • UTILITIES #1 10,089.93 71402 • UTILITIES #2 3,745.48 71501 • TELEPHONE #1 3,475.11 71502 - TELEPHONE #2 2.96 71601 • COMPUTER MAINT. #1 30,890.90 72000 • INSURANCE 4,674.68 72201 • STORE SUPPLIES #1 8,895.08 72202 • STORE SUPPLIES #2 1,701.74 72301 • UNIFORMS #1 327.76 72500 • UNEMPLOYMENT INSURANCE 52.83 72601 • LICENSE & OTHER TAXES #1 170.00 73001 • OFFICE SUPPLIES #1 2,460.85 74001 PROFESSIONAL SERVICES #1 9,233.42 74201 • DUES & SUBSCRIPTIONS #1 934.00 74400 • BOARD EXPENSES - SNIPES 1,000.00 74401 • BOARD EXPENSES - PHILLIPS 800.00 74402•BOARD EXPENSES-JERNIGAN 800.00 74403 • BOARD EXPENSES - SMITH 800.00 74404•BOARD EXPENSES-JUDD 800.00 75008 - Alc. Ed. Coats -Erwin Mid School 575.00 76501 • ALC. ED. WAYNE AVE. SCHOOL 450.00 75502 • ALC. ED. TRITON HIGH SCHOOL 950.00 75503 - ALC. ED. DUNN MIDDLE SCHOOL 750.00 75504 • ALC. ED. HARNETT PRIMARY SCHOOL 675.00 75505 • Alc. Ed. Erwin Elem. School 800.00 75507 • ALC. ED. DUNN AA GROUP 1,800.00 76610 • ALC. ED. TEACHERS 1,250.00 75511 • Alc. Ed. Sold Out Youth 4,000.00 78001 • MISCELLANEOUS EXPENSE #1 265.00 78101 • BANK CHARGES #1 4,924.22 79001 • LAW ENFORCEMENT #1 6,500.00 79301 • SECURITY #1 2,999.94 79302 • SECURITY #2 395.66 TOTAL 4,246,691.30 4,246,691.30 Page 2 MONTHLY AND YTD REPORT April, 2021 Sales - 2021 331368.37 Sales - 2020 258555.55 Total: +/- 72812.82 YTD Sales: 594108.01 MB Sales - 2021 17082.48 MB Sales - 2020 0.00 Total: 17082.48 YTD MB Sales 17395.30 Bank Balance 2021 513723.24 Bank Balance 2020 430066.54 Total: +/- 83656.70 Jun. 24. 2021 1:51PM DUNN HOUSING AUTHORITY BOARD MEETING 817 STEWART STREET SPECIAL MEETING THURSDAY, MAY 13, 2021 No.0040 P. 2 A SPECIAL MEETING WAS HELD ON MAY 14, 2021 TO DISCUSS THE PURCHASE OF SECURITY CAMERAS USING CFG NC19E07950120. THE GRANT WAS AWARDED TO DUNN HOUSING AUTHORITY IN APRIL 2021 IN THE AMOUNT OF $250,000.00 FOR SAFETY AND SECURITY PURPOSES. UPON ROLL CALL, THE FOLLOWING WERE PRESENT: CHAIRMAN LESTER E. LEE, JR, VICE-CHAIRMAN EDDIE DRAUGHON, COMMISSIONERS SADIE MCLAMB, LOIS DAIL AND FRAN PIERCE. BOARD SECRETARY DEBBIE N. WOODELL AND HOUSING MANAGER, MARSHA BASS WERE ALSO PRESENT, J.T. BARNES WITH OCEAN ONE (TSUANAMI CAMERAS) JOINED THE MEETING BY VIDEO CALL. THE MEETING WAS CALLED TO ORDER BY CHAIRMAN LEE, VICE-CHAIRMAN DRAUGHON GAVE INVOCATION. CHAIRMAN LEE ADVISED THE BOARD THE REASON FOR THE MEETING WAS TO DISCUSS THE PURCHASE OF SECURITY CAMERAS AND LIGHTING. CHAIRMAN LEE EXPLAINED HIS CONCERN ABOUTTHE PLACEMENTOF CAMERAS AND ASKED THE BOARD IFTHEYTHOUGHT IT WOULD BE MORE FEASIBLE TO USE ONE LESS CAMERA AT THE BACK OF THE UNITS LOCATED ON MCNEIL CIRCLE AND NEAR RESTHAVEN CEMETARY AND REPLACE THE CAMERA WITH LIGHTING OR KEEP THE CAMERA PLACED AT THE BACK OF THE UNITS, COMMISSIONERS LOIS DAILAND FRAN PIERCE AGREED THAT BOTH, CAMERAS AND LIGHTING WERE NEEDED IN THIS AREA. AFTER MUCH DISCUSSION ON THE PLACEMENT, COSTS AND COVERAGE OF CAMERAS, IT WAS DECIDED THAT A TOTAL OF SEVEN (7) CAMERAS, ONE (1) LICENSE PLATE READER AND SEVEN (7) POWER KITS WOULD BE NEEDED TO ENSURE COMPLETE COVERAGE OF ALL HOUSING AUTHORITY AREAS. FIRST MOTION TO ACCEPT THE BID OF $233,795.00 WAS MADE BY COMMISSIONER FRAN PIERCE AND SECONDED BY COMMISSIONER SADIE MCLAMB, AYES AND NAYS WERE AS FOLLOWS: AYES NAYS CHAIRMAN LESTER LEE VICE-CHAIRMAN EDDIE DRAUGHON COMMISSIONER LOIS DAIL COMMISSIONER FRAN PIERCE NONE COMMISSIONER SADIE MCLAMB MOTION CARRIED. Jun, 24. 2021 1:51PM RESOLUTION 9. 2021-13 WITH NO FURTHER BUSINESS TO DISCUSS, THE MEETING WAS ADJOURNED. LESTER E, LEE, JR. DEBBIE . WOODELL CHAIRMAN SECRETARY No, 0040 P. 3 J u n. 24. 2021 1: 51 PM DUNN HOUSING AUTHORITY BOARD MEETING 817 STEWART STREET DUNN, NC 28334 MONDAY, APRIL 19, 2021 5:30 PM No, 0040 P. 4 THE DUNN HOUSING AUTHORITY BOARD MEETING WAS CALLED TO ORDER ON MONDAY, APRIL 19, 2021 AT 5:30 PM BY CHAIRMAN, LESTER E. LEE, JR. VICE-CHAIRMAN DRAUGHON GAVE INVOCATION. UPON ROLL CALL, THE FOLLOWING WERE PRESENT: CHAIRMAN LESTER E. LEE, JR, VICE-CHAIRMAN EDDIE DRAUGHON, COMMISSIONERS LOIS DAIL AND FRANCES PIERCE. COMMISSIONER SADIE MCLAMB WAS EXCUSED, SECRETARY DEBBIE N. WOODELL AND HOUSING MANAGER, MARSHA BASS, WERE ALSO PRESENT, MINUTES OF THE REGULAR MARCH BOARD MEETING, AND TWO SPECIAL MEETINGS WERE ALL READ AND APPROVED. FIRST MOTION TO ACCEPT THE MINUTES WAS MADE RY COMMISSIONER LOIS DAIL AND SECONDED BY VICE-CHAIRMAN DRAUGHON. AYES AND NAYS WERE AS FOLLOWS: AYES NAYS CHAIRMAN LEE NONE VICE-CHAIRMAN DRAUGHON COMMISSIONER FRANCES PIERCE COMMISSIONER LOIS DAIL MOTION CARRIED. RESOLUTION #: 2021-11 OCCUPANCY REPORT: TOTAL RENT FOR THE MONTH WAS $34,679.00. THE AVERAGE RENT PER UNIT WAS $247.71. SINCE THE MARCH BOARD MEETING, THERE WERE THREE MOVE -INS AND FOUR MOVE OUTS. THERE WAS ONE TRANSFER DUE TO LARGER UNIT NEEDED. THERE WERE NO CHARGE OFFS FOR THE MONTH. 1 Jun.24.2021 1:52PM No.0040 P. 5 CHARGED -OFF ACCOUNTS YEAR-TO-DATE WERE $103. THERE WAS ONE RECOVERY OF AN OLD ACCOUNT: LATOYA LINDSEY $182.00 RECOVERIES OF OLD ACCOUNTS YEAR-TO-DATE ARE: $1216.00 THE FEBRUARY AND MARCH FINANCIAL REPORTS WERE REVIEWED. THERE WERE FEW COMMENTS. COMMUNICATIONS: THE BOARD REVIEWED A LETTER CONGRATULATING THE DUNN HOUSING AUTHORITY ON THE 2020 CAPITAL FUND EMERGENCY SAFETY AND SECURITY PROGRAM GRANT AWARD. THE GRANT RECEIVED WILL BE USED FOR SECURITY CAMERAS, FENCING AND OTHER SAFETY MEASURES. THE BOARD WAS ADVISED THAT THERE WAS STILL SOME HUD REPORTING THAT WAS REQUIRED PRIOR TO THE RELEASE OF THE FUNDS. THERE WAS SOME DISCUSSION ON THE PREVIOUS VENDORS THATDUNN HOUSING HAD RECEIVED QUOTESFROM. SECRETARY WOODELLADVISED THE BOARD THATTHE GRANT MUST BE EXPENDED WITHIN 12 MONTHS. THE BOARD WILL BE KEPT UP TO DATE ON THE DETAILS OF THE AWARD AND WILL BE DISCUSSED AGAIN AT THE MAY BOARD MEETING, A LETTER TO MAYOR ELMORE REQUESTING THAT COMMISSIONER MCLAMB REMAIN ON THE BOARD WAS AVAILABLE. THIS WAS DISCUSSED AND APPROVED AT THE MARCH BOARD MEETING BY RESOLUTION #: 2021-08. A LETTER FROM HUD OFFICIAL, LATICIA WILSON WAS REVIEWED. THE LETTER APPROVES SPECIAL USE OF TWO DWELLING UNITS BEING USED AS POLICE OFFICER UNITS. THIS APPOVAL WILL EXPIRE FEBRUARY 25, 2024. FOUR (4) RFP'S WERE MAILED TO LOCAL FORD DEALERSHIPS IN ORDER TO OBTAIN PRICING FOR A 2021 FORD MAINTENANCE TRUCK. THE MONEY WAS PUT IN THE 2021 ANNUAL BUDGET TO PURCHASE A VEHICLE. BUSINESS: THE BOARD OF COMMISSIONERS DISCUSSED THE AWARD OF THE CF NC-195001 PROJECT (INTERIOR/EXTERIOR DOOR REPLACEMENT). THE MATTER HAD BEEN TABLED FROM A PREVIOUS MEETING DUE TO MISSING DOCUMENTS BY THE LOW BIDDER. INFORMATION FROM STOGNER ARCHITECTURE AND THE SECOND LOWEST BIDDER WAS DISCUSSED AS WELL AS INFORMATION FROM THE HUD OFFICE IN GREENSBORO. BECAUSE OF THE INABILITY TO OBTAIN THE REQUIRED CONTRACTOR'S CERTIFICATION FOR THE NC RENOVATION, REPAIR AND PAINT RULE UNTILTHE AFTERTHE REQUIRED TIME LIMIT, THE SECOND LOWEST BIDDER, RDF (DBA R.W. MILLER) OF LAKE VIEW, SC WOULD BE AWARDED THE CONTRACT. 2 Jun. 24. 2021 1:52PM No.0040 P. 6 FIRST MOTION TO AWARD THE BID TO RDF CONTACTORS WAS MADE BY VICE-CHAIRMAN DRAUGHON AND SECONDED BY COMMISSIONER DAIL. AYES AND NAYS WERE AS FOLLOWS; AYES NAYS CHAIRMAN LEE NONE VICE-CHAIRMAN DRAUGHON COMMISSIONER FRANCES PIERCE COMMISSIONER LOIS DAIL MOTION CARRIED, RESOLUTION M 2021-12 WITH NO FURTHER BUSINESS TO DISCUSS, THE MEETING WAS ADJOURNED. LESTER E. LEE, JR. DE IE N. WOODELL 3 Jun. 24, 2021 1:52PM DUNN HOUSING AUTHORITY RESOLUTION NO.2021-13 No.0040 P. 7 Whereas, the Dunn Housing Authority was awarded the 2020 Safety and Security Grant Award on April 06, 2021; and Whereas the Dunn Housing Authority has agreed to use funding from the Security Grant to purchase Cameras and Safety equipment for the communities of Powell Village, McKay Cour, Washington Heights, and HarnettTerraceto protect the residents and citizens of Dunn, NC; and Whereas, HUD regulations require Dunn Housing Authority to follow procurement guidelines concerning the purchase of such safety equipment; and Whereas the Dunn Housing Authority Board of Commissioners has been provided quotes on security cameras, The board has reviewed and discussed the purchase of security cameras using CFG NC- 9EO7950120. Now, Therefore Be it resolved by the Dunn Housing Authority Board of Commissioners meeting in a Special Meeting held on Thursday, May 14, 2021, the purchase of seven (7) Ocean One (Tsunami) Cameras, seven (7) power kits, and one license plate reader be installed on Dunn Housing Authority properties as outlined in the contract. Lester E, Lee, Chairman Debbie N. Woodell, Executive Director Minutes Community Appearance Committee Monday, May 10, 2021 at 6:00 p.m., Dunn Municipal Building PRESENT: Chairman Meredith Bradham, Ann Fairley, Elyse Johnson, Wesley Johnson, Marian McDonald, Tasha McDowell, Lynwood Massengill. City Staff: City Clerk Tammy Williams. Absent: Cindy Atkins, John Frazee, and Linda James. Chairman Bradham called the meeting to order at 6:02 p.m. Motion by Fairley and second by W. Johnson to approve the minutes as presented. The motion carried. Reports: Cemeteries Clean Up No report. Community Clean Up Bradham thanked everyone for being a part of the Dunn Spring Litter Sweep. Williams shared with the change of date and all the conflicts, she felt there was a good turnout. There were 35 volunteers and in two hours more than 50 bags of trash were picked up. W. Johnson recommended Dunn Litter Sweep signs to have up while volunteers pick up the trash and to leave until trash bags are up. Consensus was the signs are a good idea. Bradham did report that a budget was requested for CAC at the Budget Work Session. Discussion followed on another Clean up in the fall. Williams will check on dates in October and November. E. Johnson shared that the Chalk Fest is on October 9th, Anti -Litter Campaign Discussion followed on various ways to promote the campaign. Williams shared the posts that she had developed to be shared. Discussion followed on a Clean your Curb Challenge for July. McDowell shared that the campaign could include a post every Monday such as encouraging them to report broken storm drains, clean curb showing pictures of a before and after type, the importance of keeping debris out of storm drains, etc. McDonald asked could we incorporate the points on license for littering. Williams said she will have to do more research since itwas not on the DOT page. Murals/Visual Arts E. Johnson reported that the Harnett County Arts Council will pay for the bottle cap art mural at the Library. She needs to get something to the Library Board of Trustees for approval. She also needs to find out about doing one for the dog park. Williams recommended getting with Mathew Boone. E. Johnson gave additional updates on various other murals being considered and worked on for downtown. The next meeting will be held on June 14, 2021 at 6:00 p.m. With no additional business, the meeting was adjourned at 6:58 p.m. Respectively Submitted, t Tammy�Wflls, CMC City Cleric CLOSED SESSION CRITERIA (Specify one or more of the following permitted reasons for closed sessions) Move that we go into closed session in accordance with: [N.C.G.S. 143-318.11(a)(1)] Prevent the disclosure of privileged information Under the North Carolina General Statutes or regulations. Under the regulations or laws of the United States. [N.C.G.S. 143-318.11(a)(2)] Prevent the premature disclosure of an honorary award or scholarship [N.C.G.S. 143-318.11(a)(3)] Consult with the Attorney To protect the attorney -client privilege. To consider and give instructions concerning a potential or actual claim, administrative procedure, orjudicial action. To consider and give instructions concerning a judicial action titled vs [N.C.G.S. 143-318.11(a)(4)] To discuss matters relating to the location or expansion of business in the area served by this body. [N.C.G.S. 143-318.11(a)(5)] To establish or instruct the staff or agent concerning the negotiation of the price and terms of a contract concerning the acquisition of real property located at (OR) To establish or instruct the staff or agent concerning the negotiations of the amount of compensation or other terms of an employment contract. [N.C.G.S. 143-318.11(a)(6)] To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. (OR) To hear or investigate a complaint, charge, or grievance by or against a public officer or employee. [N.C.G.S. 143-318.11(a)(7)] To plan, conduct, or hear reports concerning investigations of alleged criminal conduct. School violence 143-318.11(a)(8) and terrorist activity (9).