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120406m HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting December 4, 2006 The Harnett County Board of Commissioners met in regular session on Monday, December 4, 2006, in the County Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Teddy J. Byrd, Chairman Beatrice B. Hill, Vice Chairman Dan B. Andrews Walt Titchener Tim McNeill Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Vanessa W. Young, Finance Officer Kay S. Blanchard, Clerk to the Board Chairman Byrd called the meeting to order at 9:00 a.m. and Commissioner Andrews led the pledge of allegiance and prayer. Commissioner Titchener moved to approve the agenda as published with the following additions: Consent agenda: - Reimbursement resolution Cops 2007 - Resolutions adopting text amendments to Zoning and Subdivision Ordinances - Additional budget amendment Regular agenda: - Resolution honoring outgoing Commissioner Walt Titchener Commissioner Andrews seconded the motion and it passed unanimously. Upon motion by Vice Chairman Hill and seconded by Commissioner McNeill, the Board unanimously approved the following items on the consent agenda: 1. Minutes: Regular Meeting, November 20, 2006 2. Budget amendments: 165 Criminal Justice Partnership Program (Fund 110-General) Code 110-0000-334.51-02 43,143. increase Harnett Criminal Justice Partnership 110-5102-420.11-00 Salaries & Wages 27,001. increase 110-5102-420.21-00 Group Ins. Expense 5,297. increase 110-5102-420.22-00 FICA Tax Expense 2,066. increase 110-5102-420.23-00 Regular Retirement 1,685. increase 110-5102-420.23-01 Supplemental Retirement 1,621. increase 110-5102-420.26-08 Worker’s Compensation 370. increase 110-5201-420.32-75 Recreational Services 800. increase 110-5102-420.58-14 Travel 500. increase 110-5102-420.41-11 Telecommunication & Postage 17. decrease 110-5102-420.33-45 Contracted Services 1,000. increase 110-5102-420.60-33 Materials & Supplies 2,820. increase 166 Teens As Parents (Fund 110-General) Code 110-7313-465.11-00 Salaries & Wages 27,630. increase 110-7313-465.22-00 FICA Tax Expense 2,070. increase 110-7313-465.23-00 Retirement 1,350. increase 110-7313-465.21-00 Group Insurance Expense 1,970. increase 110-7313-465.33-45 Contracted Services 4,574. increase 110-7313-465.58-14 Travel 1,280. increase 110-7313-465.54-26 Advertising 500. decrease 110-7313-465.60-33 Materials & Supplies 500. increase 110-0000-334.73-13 Teens As Parents 38,874. increase 167 Health (Fund110-General) Code 110-7600-441.30-04 Professional Services 2,674. increase 110-0000-345.17-00 Home Health Fees 2,674. increase 169 Emergency Medical Service (Fund 110-General) Code 110-0000-370.20-00 Loan Proceeds-Capital Lease 194,729. increase 110-5400-420.74-76 Lease-Other Financing Uses 194,729. increase 171 Health (Fund 110-General) Code 110-7600-441.60-33 Materials & Supplies 2,500. increase 110-0000-353.76-05 Contributions & Donations 2,500. increase 172 Emergency Services (Fund 110-General) Code 110-0000-331.53-01 Emergency Services-S&L EMPG 3,063. increase 110-0000-399.00-00 Fund Balance Appropriated 3,063. decrease 175 Lockhart/Shawtown Capital Project (Fund 369-“CPO404”) Code 369-8369-465.85-03 Relocation Activities C1 22,000. decrease 369-8369-465.85-53 Clearance Project Cost 24,200. decrease 369-8369-465.85-11 Relocation Project Cost 19,000. decrease 369-8369-465.85-05 Rehabilitation 32,600. increase 369-8369-465.85-14 Street 32,600. increase 176 Emergency Services Grant (Fund 110-General) Code 110-0000-331.53-04 Hazardous Materials-HMEP 725. decrease 110-5302-420.31-99 Hazardous Materials-HMEP 725. decrease 177 Harnett County Public Utilities (Fund 531-HCDPU) Code 531-9015-431.34-02 Water Treatment-Chemicals 17,000. increase 531-9015-431.34-03 Water Treatment-Bulk water 15,000. decrease 531-9015-431.41-10 Water Treatment-Utilities 75,000. increase 531-9015-431.60-31 Water Treatment-Gas, Oil & Auto Supplies 6,000. increase 531-9015-431.41-10 Wastewater Treatment-Utilities 37,000. increase 531-9030-431.41-10 Collections-Utilities 120,000. decrease 178 EMS/EMS Transport (Fund 110-General) Code 110-5400-420.44-21 EMS-Building & Equip. Rent 17,760. increase 110-5401-420.44-21 EMS Transport-Building & Equipment Rent 1,440. increase 110-0000-399.00-00 Fund Balance Appropriated 19,200. increase 179 Airport Old State Road Relocation Capital Project (Fund 367-“CP0305”) Code 367-8360-465.45-30 Engineering 12,448. increase 367-8360-465.45-20 Legal & Administrative 2,521. increase 367-0000-314-50-00 Sales Tax 12,917. increase 367-0000-361.10-00 Interest on Investments 2,052. increase 3. Tax refunds and releases (Attachment 1) 4. Lease renewal between the County and Richard W. Gregory for 39.73 acres off Matthews Mill Pond Road, SR 1510, formerly known as the Harnett County Landfill. The property is leased by Mr. Gregory for hunting purposes. Lease term is December 1, 2006 to December 1, 2007. Lease rent is $198.75. 5. Change orders for Harnett/Fuquay Wastewater project: - Two increasing change orders for Park Construction for contract A1 with combined total of $1,035,776.54. Approximately 90% of the increase is due to excess rock excavation along the path of the sewer line. - Two increasing change orders for Park Construction for contract A2 with combined total of $292,126.44. Approximately 80% of this increase is due to excess rock excavation along the path of the sewer line. 6. Reimbursement Resolution COPS 2007 for expenditures incurred in connection with the following projects: - Construct, furnish and equip a new elementary school to be known as Overhills Elementary; - Construct, furnish and equip a jail and law enforcement center; - Construct a gymnasium at Coats Elementary School; and - Construct a solid waste transfer station. These expenditures will be reimbursed with proceeds of certain tax-exempt obligations to be issued in calendar year 2007. (Attachment 2) 7. Resolutions adopting text amendments to the Zoning Ordinance and Subdivision Ordinance regarding creation of a Development Review Board to provide a comprehensive review of all technical aspects of the ordinances and development proposals. (Attachment 3) Commissioner Andrews moved to appoint Jeremy Winters, student at Triton High School, to serve as a student representative to the Harnett County Juvenile Crime Prevention Council. The term is for two years and will expire 12-31-08. He was nominated by Chairman Byrd. Jennifer Slusser, Staff Attorney, presented for the Board’s consideration, a contract and reimbursement agreement between Harnett County and Forest Ridge Subdivision, Incorporated and Odell A. Smith Properties, LLC for Wastewater Collection Infrastructure including the 18” Forest Ridge Interceptor Line for the Harnett County Regional Wastewater Initiative. Contract reimbursement amount is $183,551.60 for infrastructure. Forest Ridge Interceptor Line will provide connection for NTA project. Commissioner McNeill moved to approve the agreement as presented with the stipulation of final deed as outlined by Attorney Slusser. Commissioner Andrews seconded the motion and it passed unanimously. Commissioner Andrews moved to designate Commissioner Tim McNeill as the voting delegate to represent Harnett County at the NCACC Legislative Goals Conference, January 11-12, 2007, in Pinehurst. Commissioner Titchener seconded the motion and it passed unanimously. Neil Emory, County Manager, noted that the Planning Department is currently working to revise the existing 1988 Land Use Plan. Along with this revision, the Planning Department has begun the process of writing a Land Use Plan for specific areas of the County, such as the Neill’s Creek area. To begin this process, the Planning Department worked with the NC Department of Community Assistance to complete a study of the Neill’s Creek area. The Planning Department asks that the Board of Commissioners recognize the document of the completed study of the Neill’s Creek area so that it may be used as an official reference as the Neill’s Creek Land Use Plan is developed. Commissioner Andrews moved to accept and recognize results of the Neill’s Creek Land Use Plan Study. Vice Chairman Hill seconded the motion and it passed unanimously. Mr. Emory thanked outgoing Commissioner Walt Titchener for sixteen years of support of all County employees including the department heads present, and for his contributions that has made the county better for all Harnett County citizens. Vice Chairman Hill moved to adopt a resolution honoring Commissioner Titchener. Commissioner Andrews seconded the motion and it passed unanimously. (Attachment 4) Chairman Byrd read and presented the resolution and a plaque to Commissioner Titchener. Board members made comments regarding Commissioner Titchener’s service followed by Commissioner Titchener’s comments. Chairman Byrd recessed the meeting to be reconvened for reorganization of the Board following the 12:00 noon swearing-in ceremonies. Dedication and unveiling of a portrait of Patrick H. Pope was held at the courthouse at 10:30 a.m. Dwight W. Snow, County Attorney, served as master of ceremonies for the swearing-in of newly elected County officials. The invocation was offered by Dr. Benjamin Sutton, McLean’s Chapel Church. Honorable Resson Faircloth, District Court Judge, administered oaths of office to the following elected officials: County Commissioner – District 1 Beatrice B. Hill County Commissioner – District 2 Gary House Board of Education member – District 1 Vivian Bennett Board of Education member – District 3 Craig Matthews Board of Education member – District 5 Donna McNeill Reconvene and Reorganization of the Board Members present: Teddy J. Byrd Beatrice B. Hill Dan B. Andrews Tim McNeill Gary House Staff present: Neil Emory, County Manager Dwight W. Snow, County Attorney Vanessa W. Young, Finance Officer Kay S. Blanchard, Clerk to the Board Kay S. Blanchard, Clerk to the Board, reconvened the meeting at 12:40 p.m. and stated that in accordance with N.C. General Statutes, the Board is reorganized at the first regular meeting in December each year. Ms. Blanchard opened the floor for nominations for chairman. Commissioner McNeill nominated Teddy J. Byrd. Commissioner McNeill moved that the nominations be closed. Commissioner Hill seconded the motion and it passed unanimously. Chairman Teddy J. Byrd was re-elected unanimously. Chairman Byrd asked for nominations for vice chairman. Commissioner McNeill nominated Beatrice B. Hill. Commissioner McNeill moved that the nominations be closed. Commissioner Andrews seconded the motion and it passed unanimously. Vice Chairman Beatrice B. Hill was re-elected unanimously. nd Vice Chairman Hill moved to change the date of the first meeting in January from the 2 th to the 8. Commissioner Andrews seconded the motion and it passed unanimously. There being no further business, Vice Chairman Hill moved to adjourn. Commissioner McNeill seconded the motion and it passed unanimously. The Harnett County Board of Commissioners regular meeting, December 4, 2006, adjourned at 1:00 p.m. _________________________________ Teddy J. Byrd, Chairman _________________________________ Kay S. Blanchard, Clerk to the Board Attachment 1. Attachment 2. Attachment 3. Attachment 4.