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101606m Harnett County Board of Commissioners Minutes of Regular Meeting October 16, 2006 The Harnett County Board of Commissioners met in regular session on Monday, October 16, 2006, in Courtroom 6, Harnett County Courthouse, 301 West Cornelius Harnett Boulevard, Lillington, North Carolina. Members present: Teddy J. Byrd, Chairman Beatrice B. Hill, Vice Chairman Dan B. Andrews Tim McNeill Commissioner Walt Titchener was absent. Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Kay S. Blanchard, Clerk to the Board Chairman Byrd called the meeting to order and Commissioner Andrews led the pledge of allegiance and prayer. Commissioner McNeill moved to approve the agenda as published. Commissioner Andrews seconded the motion and it passed unanimously. Upon motion by Vice Chairman Hill and seconded by Commissioner Andrews, the Board unanimously approved the following items on the consent agenda: 1. Minutes: Regular Meeting, October 2, 2006 Work Session, October 13, 2006 2. Budget Amendments: 103 Economic Development (Fund 110-General) Code 110-0000-353.16-00 Contributions & Donations 1,500. increase 110-7100-465.32-76 Industry Appreciation Day 1,500. increase 104 Family child care Home Licensure (Fund 110-General) Code 110-7412-465.11-00 Salaries & Wages 20,604. increase 110-7312-465.21-00 Group Insurance Expense 3,222.increase 110-7312-465.22-00 FICA Tax Expense 1,577. increase 110-7312-465.23-00 Retirement 1,008. increase 110-7312-465.23-01 Supplemental Retirement 413. increase 110-7312-465.26-08 Worker’s Compensation 309. increase 110-7312-465.60-33 Materials & Supplies 1,253. increase 110-0000-334.73-04 Family Home Care Licensure 28,386. increase 105 Administrative Renovations Capital Project (Fund 380-“CP07002”) Code 380-8300-410.45-33 Materials & Supplies 150,000. increase 380-0000-389.10-00 Interfund Transfer-General Fund 150,000. increase 106 Interfund Transfer (Fund 110-General) Code 110-8701-490.90-26 Interfund Transfer-Administrative Renovation 150,000. increase 110-0000-399.00-00 Fund Balance Appropriated 150,000. increase 107 Interfund Transfer (Fund 110-General) Code 110-0000-389.43-10 Interfund Transfer-Dunn Erwin Trail 101,095. increase 110-0000-399.00-00 Fund Balance Appropriated 101,095. decrease 108 Support Our Students (Fund 110-General) Code 110-7309-465.32-82 Return of Unspent Grant Funds 23,867. increase 110-0000-399.00-00 Fund Balance Appropriated 23,867. increase 109 Public Utilities (Fund 110-General) Code 531-0000-399.00-00 Fund Balance Appropriated 31,653. increase 531-9000-431.12-00 Admin.- Salaries & Wages, p.t. 36,000. increase 531-9000-431.22-00 Admin.- FICA Tax Expense 2,754. increase 531-9000-431.26-08 Admin. – Worker’s Comp. 540. increase 531-9020-431.12-00 Wastewater-Salaries & Wages, p.t. 2,000. decrease 531-9020-431.22-00 WW-FICA Tax Expense 153. decrease 531-9020-431.26-08 WW-Worker’s Comp. 30. decrease 531-9025-431.12-00 Distribution-Sal. & Wages, p.t. 2,000. decrease 531-9025-431.22-00 Distribution-FICA Tax Expense 153. decrease 531-9025-431.26-08 Distribution-Worker’s Comp 30. decrease 531-9030-431.12-00 Collections-Sal. & Wages, p.t. 3,000. decrease 531-9030-431.22-00 Collections-FICA Tax Expense 230. decrease 531-9030-431.26-08 Collections-Worker’s Comp. 45. decrease 112 Airport Old Stage Road Capital Project (Fund 367-“CP0305”) Code 367-8360-465.45-30 Engineering 82,598. decrease 367-8360-465.45-01 Construction 82,598. increase 113 Interfund Transfer (Fund 110-General) Code 110-8701-490.90-04 Interfd. Trans.-Lockhart/Shawtown 35,000. increase 110-0000-399.00-00 Fund Balance Appropriated 35,000. increase 114 Human Resources (Fund 110-General) Code 110-4250-410.58-01 Training & Meetings 100. decrease 110-4250-410-12-00 Salaries & Wages, p.t. 100. increase 115 Child Support Enforcement (Fund 110-General) Code 110-0000-399.00-00 Fund Balance Appropriated 15,249. increase 110-0000-331.51-07 Child Support Enforcement 29,600. increase 110-5104-420.11-00 Salaries & Wages 29,326. increase 110-5104-420.21-00 Group Insurance 3,875. increase 110-5104-420.22-00 FICA Tax Expense 2,250. increase 110-5104-420.23-02 LEO Regular Retirement 1,407. increase 110-5104-420.23-05 LEO Supplemental Retirement 1,471. increase 110-5104-420.26-08 Worker’s Compensation 442. increase 110-5104-420.60-31 Gas, Oil & Auto Supplies 6,078. increase 116 Family Caregiver Support (Fund 110-General) Code 110-0000-331.75-01 Family Caregiver Support 2,000. decrease 110-7501-441.12-00 Salaries & Wages, p.t. 4,306. decrease 110-7501-441.22-00 FICA Tax Expense 330. decrease 110-7501-441.26-08 Worker’s Compensation 64. decrease 110-7501-441.58-14 Travel Administration 300. decrease 110-7501-441.32-11 Family Caregiver Support 3,000. increase 118 Human Resources (Fund 110-General) Code 110-4250-410.30-04 Professional Services 2,500. increase 110-4250-410.33-45 Contracted Services 6,200. increase 110-0000-399.00-00 Fund Balance Appropriated 8,700. increase 119 Fort Bragg NTA Housing (Fund 561-“PU0601”) Code 561-0000-389.50-00 Interfund Transfer-HCDPU 675,000. increase 561-0000-370.10-00 Loan Proceeds 486.693. increase 561-9100-431.45-01 T.A. Loving 1,397,500. decrease 561-9100-431.45-45 Billings & Garrett 1,298,441. increase 561-9100-431.45-27 Utilities Plus 461,633. increase 561-9100-431.90-30 Interfund Transfer-HCDPU 799,119. increase 120-Public Utilities (Fund 531-HCDPU) Code 531-0000-399.00-00 Fund Balance Appropriated 675,000. increase 531-9000-431.90-77 Interfd. Trans.-Ft. Bragg Housing 675,000. increase 121 Administration Renovation Capital Project (Fund 378-“CP0604”) Code 378-8300-410.45-30 Technical-“CP0604” 5,308. decrease 378-8300-410.45-33 Materials & Supplies-“CP0604” 244,288. decrease 378-8300-410.45-44 Furniture “CP0604” 35,350. increase 378-0000-389.14-00 Interfund Transfer-“CP0604” 214,236. decrease 382-8300-410.45-33 Materials & Supplies-“CP0701” 62,436. increase 382-8300-410.45-44 Furniture-“CP0701” 22,321. increase 382-0000-389.14-00 Interfund Transfer-“CP0701” 84,757. increase 381-8300-410.45-30 Technical “CP0703” 5,046. increase 381-8300-410.45-33 Materials & Supplies-“CP0703” 48,742. increase 381-8300-410.45-44 Furniture “CP0703” 29,294. increase 381-0000-389.14-00 Interfund Transfer-“CP0703” 83,082. increase 381-8300-410.45-33 Materials & Supplies-“CP0702” 38,027. increase 380-8300-410.45-44 Furniture-“CP0702” 8,380. increase 380-0000-389.14-00 Interfund Transfer-“CP0702 46,407. increase 123 Public Assistance (Fund 110-General) Code 110-7710-441.80-16 Domestic Violence 23,592. increase 110-7710-441.80-85 Progress Energy Neighbor 13,225. decrease 110-7710-441.80-95 Share the Warmth 150. decrease 110-7710-441.80-90 Crisis Intervention 90,548. increase 110-0000-330.77-01 Social Services Administration 100,765. increase 110-7710-441.88-45 Family Caregivers 3,000. increase 110-0000-331.77-09 Family Caregivers 3,000. increase 110-7710-441.80-50 Day Care Subsidy 702,556. increase 110-7710-441.80-58 Day Care UCP 19,257. increase 110-0000-330.77-04 Day Care Subsidy 721,813. increase 110-7710-441.80-60 Day Care Smart Start 528,520. increase 110-0000-330.77-05 Day Care Smart Start 528,520. increase 124 Erwin Wastewater Improvements Project (Fund 564-“PU0604”) Code 564-9100-431.45-80 Contingency 14,728. decrease 564-9100-431.45-33 Materials & Supplies 14,728. increase 3. Tax refunds (Attachment 1) 4. Resolutions to add roads to state system (Attachment 2) Colonial Hills Drive, Wood Point Drive, Dunbar Drive, Advance Drive, Woodshire Drive, Yorkshire Drive, Monarch Court, Bishops Court 5. Write-off of delinquent Public Utilities accounts for the third quarter of 2006, which have been in delinquent status for more than three years and total $8,688.93. 6. Authorization for Library to submit application for Technology Planning Grant funds distributed by the State Library, intended to help libraries secure the services of a consultant or consulting firm qualified to carry out the proposed technology planning activities. No local match is required. Request will be approximately $20,000. 7. Change orders for Barnhill Contracting Co. associated with airport runway safety area extension and glide slope antenna site preparation project: No. 1. dated 9/22/06 – increase contract to proceed with preparation – money is already allocated for this project. No. 2. dated 8/07/06 – (final) increase due to extra dirt required for localizer, lime stabilization and erosion control. Assistant county manager is authorized to sign both change orders. 8. Project ordinance for Lafayette School-Hwy 421 Sewer Extension Project (Attachment 3) 9. Engineering service agreement with Marziano & Minier, PA for Lafayette School- Hwy 421 Sewer Extension Project in the amount of $80,915. 10. Project ordinance for East Central Water and Sewer District Water Improvements Project (Attachment 4) 11. Engineering service agreement with Marziano & Minier, PA for East Central Water and Sewer District Water Improvements Project in the amount of $466,600. 12. Resolution to award Lt. Jerry Thomas Lamm his service weapon upon his retirement from the Harnett County Sheriff’s Department (Attachment 5) 13. Contract with C.M. Wester & Asso. for professional services regarding a project involving the Land Use Delineation of Harnett County and will capture land use for the County as a GIS layer. The price to be paid to the contractor for the countywide 1”= 200’ Land Use Delineation shall be $19,773.60 ($26.40 per map sheet). 14. Community Development Block Grant (CDBG) Lockhart/Shawtown Grant -- Authorization to purchase dilapidated house owned by Sharron and Greg Allen and Carmilla and Robert Tucker. Agreed sale price is $2,499.00. Grant funds are being used to purchase the lot in order to demolish and clear the structures (house and outbuilding). Grant funds are also being used to relocate Sharron and Greg Allen and their three children (the Tuckers are Sharron Allen’s parents and co-own the lot in Shawtown) to safe, decent and sanitary housing. The new house, built in 1997 and located in Coats, will be owned by the Allen family. Once the lot is cleared, the lot will be offered for sale through upset bid method. Commissioner Andrews moved for the appointments listed below. Vice Chairman Hill seconded the motion and it passed unanimously. Harnett County Planning Board Carnell Robinson for a 3-year term to expire 10-31-09 nominated by Vice Chairman Hill Sandhills Center Mental Health Board Walt Titchener for a 4-year term to expire 10-31-10 nominated by Commissioner McNeill Michael Watson, Chief Executive Officer, Sandhill Center, provided an update on mental health services in Harnett County. Clint Williams, E-911 Operations Administrator, presented a list of proposed new road names. Chairman Byrd called to order a public hearing on the matter and opened the meeting for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Vice Chairman Hill moved to approve the list of names as presented. Commissioner Andrews seconded the motion and it passed unanimously. (Attachment 6) Ralph Thurman, Transportation Manager, stated that a public hearing is required by State and Federal regulations to allow input from Harnett County residents on the Community Transportation Program for FY 2007-08. Allocated funds total $326,429.00 with local match of $41,618.00. Chairman Byrd called to order a public hearing on the matter and opened the meeting for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. No action is required by the Board at this time. Neil Emory, County Manager, presented a proposed resolution authorizing the approval of an amendment to Installment Purchase Contract and delivery thereof, and providing for certain other related matters. Chairman Byrd called to order a public hearing on the matter and opened the meeting for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Commissioner McNeill moved to adopt the resolution as presented. Vice Chairman Hill seconded the motion and it passed unanimously. (Attachment 7) Departmental Reports were filed with the Board from the Sheriff’s Department, Veteran’s Service, Planning Department, and Finance Department. (Attachment 8) Commissioner Andrews moved to approve a correction to clarify the August 21, 2006 meeting minutes regarding an Airport grant number. A typographical error by NC DOT resulted in the grant number being one that was already in use for another grant. The correct number for the 2006 Vision 100 Grant for the Harnett Regional Jetport is project number 36237.25.8.1 Commissioner McNeill seconded the motion and it passed unanimously. There being no further business, Commissioner McNeill moved to recess the meeting to reconvene at 9:00 a.m., October 18, in the County Administration Building. Commissioner Andrews seconded the motion and it passed unanimously. The meeting recessed at 8:00 p.m. ____________________________________ Teddy J. Byrd, Chairman ____________________________________ Kay S. Blanchard, Clerk to the Board Reconvened meeting, October 18, 2006 The Harnett County Board of Commissioners met Wednesday, October 18, 2006, in a reconvened meeting that recessed October 16, 2006. The reconvened meeting was held in the conference room of the Finance Department, County Office Building, 102 East Front St., Lillington. Members present: Beatrice B. Hill, Vice Chairman Dan B. Andrews Walt Titchener Tim McNeill Chairman Teddy J. Byrd was absent. Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Kay S. Blanchard, Clerk to the Board Vice Chairman Hill called the meeting to order at 9:00 a.m. Commissioner Titchener moved to add to the agenda, appointment of Local Firemen’s Relief Fund Trustees. Commissioner McNeill seconded the motion and it passed unanimously. Rodney Tart, Public Utilities Director, presented for the Board’s consideration a proposed water purchase contract with Johnston County. Commissioner Andrews moved to approve the contract as presented and authorize execution of the contract after review by the County Staff Attorney. Commissioner Titchener seconded the motion and it passed unanimously. Mr. Tart presented for the Board’s consideration a proposed water supply capacity contract and water purchase contract with Chatham County. Commissioner McNeill moved to approve both contracts as presented and to authorize execution after review by the County Staff Attorney. Commissioner Titchener seconded the motion and it passed unanimously. Commissioner McNeill moved to remove from the table, consideration of a proposed Historic Preservation Ordinance. The matter was tabled at the Board’s regular meeting, August 21, 2006. Commissioner Andrews seconded the motion and it passed unanimously. Mark Locklear, Manager of Planning Services reviewed the proposed ordinance. Commissioner McNeill moved to adopt the Historic Preservation Ordinance as presented. Commissioner Andrews seconded the motion and it passed unanimously. The ordinance is copied in Ordinance Book 2. Commissioner Titchener moved to approve/appoint two trustees from each fire department to the Local Firemen’s Relief Fund. Commissioner McNeill seconded the motion and it passed unanimously. The list of appointees is copied at the end of these minutes as (Attachment 1). There being no further business, Commissioner Andrews moved to adjourn. Commissioner McNeill seconded the motion and it passed unanimously. The Harnett County Board of Commissioners reconvened meeting, October 18, 2006, adjourned at 9:30 a.m. ________________________________ Teddy J. Byrd, Chairman _______________________________ Kay S. Blanchard, Clerk to the Board