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Agenda 03-09-2021WU I D ®iN"N city or dunn Call to Order— Mayor William P. Elmore, Jr. Invocation — Rev. Tim Rice Pledge of Allegiance 1) Adjustment and Approval of the March 9, 2021 meeting agenda PRESENTATIONS 2) Community Appearance Committee Dunn City Council Regular Meeting Tuesday, March 9, 2021 7:00 p.m., Dunn Municipal Building PUBLIC COMMENT PERIOD 3) Each Speaker is asked to limit comments to 3 minutes and they must sign up on sheet available on the podium within the Council Chambers prior to the start of the meeting. Total comment period limited to 30 minutes. CONSENT ITEMS 4) Minutes — February 9, 2021 5) Minutes — February 19-20, 2021 Budget Planning Retreat 6) Temporary Closing of Alley — Stewart Theater 7) Temporary Closing of Streets — Dunn Chamber Concerts 8) Request to use City -owned Property — Passion Week Leaders 9) Temporary Closing of Streets — Dunn Fun Run Downtown Dunn 10) Budget Amendment — Police Department Travel and Training ITEMS FOR DISCUSSION AND/OR DECISION 11) USDA Sewer Application Resolution 12) Harnett Health Systems Presentation/Resolution 13) Rezoning Request RZ-01-21, 101 N Powell Ave a) Public Hearing b) Decision 14) Rezoning Request RZ-02-21, 1000 & 1001 Susan TartRd and parcels on Bruce Dr a) Public Hearing b) Decision 15) Audit Report FY2019-2020 16) Purchase Replacement/Trade-in Police Service Weapons 17) Approval of Engineering Services Agreement for USDA Phase I Collection System 18) Solid Waste Contract Decision 19) Contract Award — Stormwater Fee Study 20) Contract Award — Citywide Pavement Condition Study 21) Goals Update from FY2021-2022 Budget Planning Retreat 22) Council Goals/Reports 23) Administrative Reports a) City Manager's Report b) Financial Report/Assessment Update c) Department Reports Communications/Public Information Public Works/Public Utilities Parks & Recreation Library Planning & Inspections Police 24) Announcements 25) Information 26) Closed Session in accordance with [N.C.G.S. 143-318.11(a)(3)] ADJOURNMENT "This institution is an equal opportunity provider and employer" ® SEE north Carolina UNN city of dunn POST OFFICE BOX 1065 - DUNN, NORTH CAROLINA 28335 (910) 230-3500 ° FAX (910) 230-3590 www.dumrnc.org PUBLIC NOTICE related to Regular Council Meeting Mayor William P. Elmore Jr. Mayor Pro Tem chuck Turnage Council Members J. Wesley Sills April Gaulden Frank McLean Billy Tart Dr. David L. Bradham City Manager Steven Neuschatcr The public is hereby notified that the City Council of the City of Dunn will hold their regular meeting on Tuesday, March 9, 2021 at 7:00 p.m. in the Council Chambers of the Dunn Municipal Building, 401 E. Broad Street, Dunn, NC. Some members of the Council may participate electronically. SPECIAL NOTICE REGARDING MEETING ACCESS DUE TO STATE OF EMERGENCY In an effort to reduce the spread of Covid-19, in -person access to the Council meeting is limited to a total of25 people to include Council and needed staff. Face Coverings are required by all members of the public entering the Municipal Building. The Council Meeting will be available for live public viewing on Facebook - The City of Dunn, NC page. Public Comment Period - Comments, not in -person, can be called in, delivered or emailed to the City Cleric by Monday, March 8, 2021, 1:00 p.m, to be read at the meeting. The person must abide by all rules related to the Public Comment Period, provide name and address and abide by the 3-minute time limit. The person may also call into the meeting to give their comments but they must call the City Clerk to sign up and receive instructions by the above stated time. Public Hearing - Comments, not in -person, can be called in, delivered or emailed to the City Clerk by Monday, March 8, 2020, 1:00 p.m. and they will be read at the meeting during the Public Hearing. The call and email should include name, address of the person filing the comments and the Public Hearing that the comments are in reference to. The person may also call into the meeting to give their comments but they must call the City Clerk to sign up and receive instructions by the above stated time. Tammy Williams, CMC City Cleric 401 E Broad St PO Box 1065, Dunn NC 28335 910-230-3501 twilliams@dunn-nc.org DUNN dlh Egind in City C 1 atrlzle�re eowzvzt! maMers Esav *zou 11 • 1 �111 111� 1 i 1 1 , Recommendation: Motion to adopt the March 9, 2021 meeting agenda as presented 303 Motion to adopt the March 9, 2021 meeting agenda as presented with the following changes: Additions: (Assign Number on the Agenda such as 14a) Removal of the following item(s): Move Item of Business from one section to another section (such as moving Item from Consent Items to Items, for Discussion and/or Decision) DUNN LW- D U(NN 11111.f g eo, Meeting a Date: DaMarch SUBJECT TITLE: Community Appearance Committee (CAC) Update Presenter: Meredith Bradham, CAC Chair Attachment: Yes No Description: Public Hearing Advertisement Date: PURPOSE: Update Council on the activities of the CAC. Solicit cooperation and help with the Spring Litter Sweep set for Saturday, April 24, 2021 from 9:00 a.m. to 11:00 a.m. BACKGROUND: BUDGETIMPACT: RECOMMEN DATIONIACTION REQUESTED: Adopted 8-4-05 CITY OF DUNN CITY COUNCIL PUBLIC COMMENT POLICY The City Council for the City of Dunn does hereby adopt a Public Comment Policy to provide at least one period for public comment per month at a regular meeting of the City Council. This policy shall remain in effect until such time that it is altered, modified, or rescinded by the City Council. All comments received by the City Council during the Public Comment Period shall be subject to the following procedures and rules: 1. Anyone desiring to address the City Council must sign up and register on a sign- up sheet available on the podium within the City Council chambers prior to the Mayor calling the meeting to order. The sign-up sheet shall be available thirty (30) minutes prior the beginning of the City Council meeting in the City Council Chambers. Once the Mayor has called the meeting to order, the City Clerk shall collect the sign-up sheet and deliver it to the Mayor. The speaker shall indicate on the sign-up sheet his or her name, address and matter of concern. 2. The Public Comment Period shall be for thirty (30) minutes. 3. Comments are limited to three (3) minutes per speaker. A speaker can not give their allotted minutes to another speaker to increase that person's allotted time. 4. Each speaker must be recognized by the Mayor or presiding member of the City Council as having the exclusive right to be heard. Speakers will be acknowledged in the order in which their names appear on the sign up sheet. Speakers will address the City Council from the podium at the front of the room and begin their remarks by stating their name and address. 5. Individuals who sign up but can not speak because of time constraints, will be carried to the next regular meeting of the City Council and placed first on the Public Comment Period. 6. During the Public Comment Period, a citizen, in lieu of or in addition to speaking may pass out written literature to the City Council, City Staff and audience. 7. Groups supporting or opposing the same position shall designate a spokesperson to address the City Council in order to avoid redundancy. 8. After the citizen has made his or her remarks, he or she will be seated with no further debate, dialogue or comment. 9. The Public Continent Period is not intended to require the City Council to answer any impromptu questions. Speakers will address all comments to the City Council as a whole and not one individual Council member. Discussions between speakers and members of the audience will not be allowed. The City Council will not take action, or respond to questions about, issues raised during the Public Comment Period at the same meeting. 10. Speakers shall refrain from discussing any of the following: matters which concern the candidacy of any person seeking public office, including the candidacy of the person addressing the City Council; matters which involve pending litigation; matters which have been or will be the subject of a public hearing; and matters involving specific personnel issues related to disciplinary matters. If the speaker wishes to address specific personnel issues related to disciplinary matters, he or she should take their comments to the City Manager, who shall share the comments with the City Council. 11. Speakers shall be courteous in their language and presentation. 12. The Mayor and City Manager shall determine, on a month to month basis, where the Public Comment Period will appear on the monthly agenda when developing the agenda, prior to its publication. 13. The Public Comment Period shall only be held during the regularly scheduled monthly meeting of the City Council. There shall not be a Public Comment Period at any other meetings of the City Council, unless specifically approved by the City Council. Recommendation: Motion to approve all Consent Items as presented. DINN r AgendaCity/ Council Meeting n Is. N Date:a. 2021 SUBJECT TITLE: Minutes — February 9, 2021 Presenter: Attachment: XYes No Description: Draft Minutes Public Hearinq Advertisement Date: BACKGROUND: BUDGETIMPACT: RECOMMENDATIONIACTION REQUESTED: Motion to approve the Minutes as presented. Dunn City Council Regular Meeting Tuesday, February 9, 2021 7:00 p.m., Dunn Municipal Building Minutes PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tern Dr. David L. Bradham, Council Members J. Wesley Sills, April Gaulden, Frank McLean, Billy N. Tart, and Chuck Turnage. Notice, relating to the Special Meeting Conditions, is incorporated into these minutes as Attachment #1. Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Public Utilities Director Heather Adams, Planning Director George Adler, Chief Police Clark White, Librarian Mike Williams, Executive Assistant Connie Jer Kaitlin Adkins, City Attorney Tilghman Pope, and City Clerk Tammy Williams,. CALL TO ORDER AND INVOCATION Mayor Elmore opened the meeting at 7:00 p.m. and Rev. Jason gave the invocation. Afterwards, the Mayor led in the Pledge c AGENDA ADJUSTMENT AND APPROVAL Motion by Council Member Sills and second by Council agenda as presented. Motion unanimously approved. PRESENTATIONS School Bus Drivers Appreciation Week Proclainatio Mayor Elmore presented proclamations to all four sch( Appreciation Week. Those in attendance representlnl Principal Calvetta Dunkins, Assistant Principal Tame) School -Principal Yvette Carson, Assistant Principal Sh Middle School -Principal Dr, Janet Dofferinyre and Bus 01) is incorporated into these"minutes as Attachment #2. Finance Director Jim Roberts, Inspector Steven King, Chief of Communications Coordinator at Hood'Memorial Christian Church the February9, 2021 meeting Dunn residents%on behalf of School Bus Drivers i;bus drivers'were: Harnett Primary School - and Bus briver-Anita McKoy; Wayne Avenue andtBus Driver -Paul Starling; and from Dunn ron Hurley. A copy of the Proclamation (P2021- Certificate of Achievement fot Excellence in Financial Reporting Mayor Elmore recognized Finance-Director"R4berts.and.tbe Finance Department for receiving the Certificate of Achievement for Excellence award, for the 11th consecutive year, from the Government Finance Officers Association (GFOA). The a"W! r,d was received by the Finance Department for its comprehensive annual financial report for.,tfie year endedJune,30, 2019,-Staff members include Jim Roberts -Finance Director, Patty Rowland - Revenue Manager, Omessia Tatum -Accountant, Brittany Barefoot -Accountant I, and Customer Service Representatives, Cindy Colon and Rbnea Tharrington. Employee Introductions Planning Director Adler introduced Carmen Barnes - Administrative Support Specialist I in the Planning & Inspections Departments. Chief White introduced Police Officer Ethan Core. Public Utilities Director Adams recognized Timothy Hicks. Wastewater Plant Operations Specialist and Jeffrey Mason - Equipment Operator for the Public Works Department.' Black History Month Proclamation Mayor Elmore presented the Black History Month proclamation to both Council Members McLean and Gaulden and Council Member McLean read the proclamation declaring February Black History Month in the City of Dunn. A copy of the Proclamation (P2021-02) is incorporated into these minutes as Attachment #3. PUBLIC COMMENT PERIOD The Public Comment Period was opened by Mayor Elmore at 7:25 p.m. Rodney Lanier of Merry Street and Amanda Strickland of Currituck Avenue spoke concerning the flooding in the Westhaven neighborhood and requested that improvements be investigated and made to resolve this problem. Having no additional comments, the Public Comment period was closed. CONSENTITEMS • Approval of the minutes of the January 12, 2021 City Council Meeting. • Approval of the Interlocal Library Agreement. A copy of the Agreement is incorporated into these minutes as Attachment #4. • Approval of Destruction of Municipal Records Request - Planning & Inspections. A copy of the Request is incorporated into these minutes as Attachment #S. • Approval of extension of the NCDOT Mowing Maintenance Agreement. Motion by Mayor Pro Tem Bradham and second by Council Member Sills to approve all consent items as presented. Motion unanimously approved. ITEMS FOR DISCUSSION AND/OR DECISION Cape Fear Regional Hazard Mitigation Plan Mayor Elmore opened the Public Hearing at 7:31 p.m. concerning a Mitigation Plan, which includes Harnett County and the towns of-,J Planning Director Adler shared that the plan identifies areas of the cor preventative measures to reduce the risk of injury or death to the property due to Federal or State declared disasters. The adoption of a Hazard Mitigation funding and is tied to Federal and State.disaster fum on January 26, 2021. With no additional comments, the public hearing Motion by Council Member Turnage and second by Mayor Pro Tem B•a the Cape Fear Regional Hazard Mitigation P1ap 2020 as it pertains to', approved. A copy of the Resolution (R2021-06) is incorporated into these 1 of thd;Cape Fear Regional Hazard illington,_ Coats, Angier, and Erwin. ies that are vulnerable and proposes s and to reduce risk of damage to Mitigation Plan is.required to obtain e public hearing was dhly advertised #ed. to approve the Resolution adopting ;ity of Dunn. Motion unanimously as Attachmen t #6. Ordinance to Demolish - 410 S Clinton Ave Mayor Elmore opened the Public Hearing at 7.35 p,,m. for. consideration of'Ordinance to Demolish Structure located at 410 S Clinton Ave. The Public Hearing was advertised op, January 29 and February 2, 2021. Chief Building Inspector King been condemned in ace public health or public adopted in September` renovate and bring the which led to the conden the property up to cod exceed $90,000, this opi their seal, King referred Kai Patel spoke,request current owners;.Jashvz acknowledged it seeme required. Council Meant said at least six months closed. .ted'an inspection and based'upon his observations, the structure is unsafe and has e with 5.$.§160A-426. King also found -the structure dangerous or prejudicial to and a nuisabce in violation"gf G.S. §160A-193. King added that an ordinance was ri, the property unfit for human, habitation, which gave them up to two years to •ty;up to code. After residents moved out, inspectors were able to inspect inside, of the: property. After condemnation, property owners were given 60 days to bring y have been working ontlie structure but there is a lot of work left to be done. roximately $60,000 has been spent up to this point. King added if construction costs code section which requires licensed engineer or architect to submit drawings with I to the letter in packet requesting an additional 45 days. g additional time to bring the hotel up to code. His father owns the hotel but has sold to tkumar and Kantabahen Patel, through owner financing. Council Member Turnage hard to see how Mr. Patel could finish the project within the timeline and regulations ,.Sills asked King how long he felt it would take to bring the structure up to code and he lepending on engineer's timeline. With no additional comments, the public hearing was After discussion, motion by Council Member Sills and second by Mayor Pro Tem Bradham to adopt the ordinance directing the Building Inspector to proceed with the demolition of the dwelling located at 410 S Clinton Ave, PIN #1516-55-9876,000, Motion approved with Bradham, Gaulden, Sills and Mayor Elmore voting for the ordinance and McLean, Tart and Turnage opposed. A copy of the Ordinance (02021-03) is incorporated into these minutes as Attach men t #7. Ordinance to Demolish -1604 Erwin Rd Mayor Elmore opened the Public Hearing at 7:55 p.m. for consideration of Ordinance to Demolish structure located at 1604 Erwin Rd. The Public Hearing was advertised on January 29 and February 2, 2021. Chief Building Inspector King conducted an inspection and based upon his observations, the structure is unsafe and has been condemned in accordance with G.S. §160A-426. King also found the structure dangerous or prejudicial to public health or public safety and a nuisance in violation of G.S. §160A-193. King added that the floors are caving in so badly that he did not allow inspector to go in for further inspection. City Attorney Pope read comments from Sherry Miller requesting additional month to find family member who would like to bring the property up to code and to give family time to remove belongings. With no additional comments, the public hearing was closed. Motion by Mayor Pro Tern Bradham and second by Council Member Tart to adopt the ordinance directing the Building Inspector to proceed with the demolition of the dwelling located at 1604 Erwin Rd, PIN # 1506-79- 1980.000. Motion unanimously approved. A copy of the Ordinance (02021-04) is incorporated into these minutes as Attachment #8. Ordinance to Demolish - 706,710,800 N Fayetteville Ave Mayor Elmore reported that he has had several conversations with Tom Mize with the Lester Group and a lot of progress has been made since the January meeting. Mr. Mize assured him that all the work will be completed and the lot cleaned. Chief Building Inspector King added that most of the buildings ;are gone and the fence is being taken down. Feels pretty sure they will finish the job. Since there is nothing to demolish, he recommends denial of the ordinance. The clean-up can be handled with other city ordinances. Council ,Member Turnage asked for another update at the next meeting. Motion by Council Member Tart and second by Council Member McLean to deny the ordinance directing the Building Inspector to proceed with the demolition of the structures located at 706, 710, & 800 N,Fayetteville Ave, PIN #: 1506-79-4334.000. Motion unanimously approved. Ordinance to Deem Property Unfit for Human Habitation - 906,908,N Clinton Ave Chief Building Inspector King reported that the ordinance to deem the property Unfit for Human Habitation was tabled by City Council at the September 8 and October 13, 2020 meetings for updates on the outstanding repairs. On January 12, 2021, Council tabled the matter foran additional month. The only item left was the gas tank repair. Superior Services was contracted for $17,000 to repairbreech on the gasoline tank and it has been repaired. Once the canopy is placed, gas lines will be relocated and parking lat will be striped. Motion by Council Member Gaulden,and second by Council Member McLean to deny the ordinance directing the Chief Building Inspector to postthe property Unfit for Human Habitation at 906 & 908 N Clinton Ave, PIN #: 1516- 89-6377.000. Motion unanimously aunroved. CDBG Grant Residential Anti -displacement and Relocation Assistance Plan Addendum Assistant City Manager Booac.reported that ,the, City of Dunn adopted the Residential Anti -Displacement and Relocation Plan per,requirement with the acceptance of Community Development Block Grant (CDBG) funds on September 11, 2018LThe Temporary Relocation Addendum specifically addresses short-term relocation for residents who are recipients of CDBG funded projects and will be displaced during the project due to safety issues during a specific portion of the constructiom Alkexpenses associated with temporary relocations are allowable cost using CDPG funds. Motion by Mayor:Pro Tem Bradham' and second by Council Member Turnage to approve Temporary Relocation Addendum to the existing Residential Anti -Displacement and Relocation Plan. Motion unanimously approved. A copy of the Resolutimi (R�'021-07) is incorporated into these minutes as attachment #9. Comprehensive Pedestrian Planning Grant Planning Director Adler requested that the Council accept the Municipal Agreement with NC Department of Transportation (NCDOT)'that awards the City of Dunn $90,000 to hire a planning consultant to produce a Comprehensive Pedestrian Plan for the City of Dunn. The City's required match to accept this grant is $5,000. City Manager Neuschafer added that it should take around six months to finalize the plan. Motion by Council Member Gaulden and second by Council Member McLean to accept the grant, provide the matching funds, and authorize the City Manager to sign the Municipal Agreement, as NCDOT requires. Motion unanimously approved. A copy of the Agreement is incorporated into these minutes as attachment #10. Authorizations to Accept Bio-solids Land Application Proposal Public Utilities Director Adams requested Council consider acceptance of proposal from Granville Farms, Inc., for land application services to properly dispose of residual bio-solids from the wastewater treatment process and sludge residuals from the water treatment plant process in accordance with EPA regulations. An increase in residuals at both facilities has required staff to seek out additional contractors in order to dispose of residuals when City permitted fields are too wet to apply. Motion by Mayor Pro Tern Bradham and second by Council Member Sills to authorize the City Manager to enter into an agreement with Granville Farms, Inc. to manage the residual bio-solids generated at both the wastewater treatment plant and the water treatment plant as presented in the agreement. Motion unanimously approved. Contract Award - Utilities Watauga, Broad and Bay Public Utilities Director Adams presented request for awarding a'construction stormwater improvements on Bay Street, Broad Street, General Lee Avenue, and and condition of the utility infrastructure on the streets, staff recommends thal prior to the street improvements. Formal bids were initially advertised for openi insufficient number of bids were received in order to open. The project was re-ac 14, 2021. Two bids were received for the utilities portion of the work. However',, the street improvements. Bids were duly advertised on November 2Q'12020 a contract for water, sewer and Director Roberts recommended using budgeted funds from the Water `and Sewer Capital funds from the Stormwater fund. The remaining balance will be,from borre institution for a 7-year loan with yearly repayments of $88,100'per year or less divided between the Water and Sewer Fund and the Stormwater Fund. Motion by Council Member Turnage and second by Council Mem replace the water, sewer and stormwater utilities on Bay Street, B $846,121, and to approve the Budget Amendment to increase the budget, the Stormwater Fund's Capital Improvement Project b furthermore direct the City Manager to proceed,with obtainm Motion unanimously approved. A copy of the Budget Amendmer as attachment #11. :auga Avenue. Due to the age el infrastructure be replaced on December 1, 2020 but an -tiled for opening on January !re were no bids received for December 8, 2020. Finance capital project account and wing through a local lending r Sills to award a contract. -to Lorman, Inc. to ad, General Lee and Watauga in the amount of iterprise Fund's Capital Improvement Project [get and Installment Financing Income, and loan proposals for approximately $560,000. 'RA2021-13j.'.1s4ncornorated into these minutes Authorization for Project and RFQ for Stormwater System Mapping - City Manager Neuschafer presented bequest to advertise for Statement'"of Qualifications to map the city's entire stormwater system and provide a compreliensive and detailed report, identifying all areas of stormwater piping. A thorough mapping is needediin order to;adequately maintain the current system and to provide essential data to help make the most effective arid,efficient'improvements for the future. Due to the overall extent of the project, a phased, multi -year approach is recommended, Motion by Coumil'Membe' Sijls and second by Council Member Gaulden to authorize the City Manager to advertise for request to receive Statement of Qualifications for developing a complete map of the City's stormwater system. Merry StreetStormwater Design >. City Manager Neuschafer presented'request for authorization to hire DMP to evaluate Merry Street and Westhaven Subdivision for stormwater improvements to reduce the frequency of flooding. DMP has extensive experience with the evaluation and inspection of, the stormwater piping installed in Westhaven and will be able to use that knowledge to evaluate and determine the most responsible project needed for the city to achieve improvement in the stormwater system. Existing funds in professional services will cover fees for recommendation from DMP. Construction cost will depend on the route selected and will have to be financed. He shared that the retention pond planned on the Wataugaproperty did not work out because the property is too wet to work properly like the retention pond on Fairground that fills and then dries out. Council Member Sills shared a picture showing the flooding in Westhaven and added that a plan needs to be developed to handle this flooding. Council Member Tart asked if the pipes have been cleaned properly by the City and City Manager Neuschafer added that the City has cleaned extensively as much as possible. Some of the stormwater lines are in people's backyards under fences and outbuildings and can't be reached without disturbing their yards. After additional discussion, motion by Council Member Sills and second by Mayor Pro Tern Bradham to authorize the City Manager to hire DMP to conduct evaluation of the Merry Street and Westhaven Subdivision storm water system to determine best course of action to reduce flooding. Motion unanimously approved. Bond Counsel Services for USDA Loans Finance Director Roberts reported that the City is working with the USDA to provide funding for sewer lines upgrades in the amount of approximately $2,700,000. In this process the USDA has required the city provide proposals and acceptance of a firm to provide Bond Counsel services to move forward. The proposal for these services through Womble Bond Dickinson of $12,500 includes work relating to the authorization of the bonds, the sale and issuance of one series of bond anticipation notes to provide interim financing for the project, and the sale and issuance of the long-term bond to be privately placed with the USDA. Motion by Council Member Turnage and second by Council Member Gaulden to approve Womble Bond Dickinson as the City's Bond Counsel for the current USDA Loan application process and through the bond placement as described for the fee of approximately $12,500 and authorize the Mayor and City Manager to execute any and all documents associated with this proposal. Motion unanimously approved. Council Goals/Reports City Manager Neuschafer reported that the MOU for the I95/I40 Alliance is nearly complete and there will probably be a special meeting in the near future for approval. Administrative Reports Finance Director Roberts provided the following financial • The City had $8,018,787 in cash from the General Fu 31, 2020, the city had $6,913,152 in cash including th • Through December 31, 2020, the City has received 2019. • Sales Tax Revenue continues to be very strop, $204,510; July through November total - $1"0i • Utilities Sales Taxes received $337,594 compa • Building Permit Fees for the month of Januar, compared to $83,114 last year. • Water and Sewer Revenues for the month of j or 59.2% of budget. Year to,Dateain 2019 was • General Fund expenditures in January were for the period ending January3.1, 2021: the Water -Sewer Fund combined,,,As at Fund andCthe Water -Sewer Fund up 7.5% from thesamp 141 compared to lastyi i t0;3,43,048 for 2019. ere $14563 with total compared to $6,689,177?for 2019. • The Water and Sewer`fund,expenditures in January of budget compared to $3,219,231 in;2019. • The benchmark for this period is.58% of budget. . He also undated Council on Debt Service and Liens and A with total of January $3,043,048 in time last year. October receipts were it-- $977,468. of $92,262 or 92% of budget collected to -date of $3,461,735 of $5,990,452 or 51.5% of Budget with total to -date of $3,469,620 or 47.7% Reports were also received as follows: Communications/Public Information, Planning and Inspections Report, Public.Works Report, Public Utilities Report, Pa ks"'and Recreation Report, Library Report and Police Report. Mayor Elmore announced upcoming; events and activities With no further business to discuss, motion by Council Member McLean and second by Council Member Gaulden to adjourn the meeting at 9:01 p.m: Motion unanimously approved. William P. Elmore Jr. Mayor Attest: Tammy Williams City Cleric WM-1 DUNN City Council Agenda Form jj r s (�9 Date: n Meeting SUBJECT TITLE: Minutes — February 19-20, 2021 Special Meeting — Budget Planning Retreat • 1' • •momm. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to approve Minutes as presented. Dunn City Council FY2021-2022 Budget Planning Retreat Friday, February 19, 2021 8:00 a.m., Hotel Ballast, Wilmington NC Minutes PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Dr. David L. Bradham, Council Members J. Wesley Sills, April Gaulden, Billy N. Tart, and Chuck Turnage. Absent: Frank McLean. Notice, relating to the Special Meeting Conditions, is incorporated into these minutes as Attachment #2. Also present., City Manager Steven Neuschafer, Assistant City Manager Mathew Public Utilities Director Heather Adams, Public Works Director Vince Washing Chief of Police Clark White, Parks and Recreation Director Brian McNeill, Humai Librarian Mike Williams, Communications Coordinator Kaitlin Adkins, City Aft Tammy Williams. Guests recognized by Mayor Elmore: Emily Weaver andsEllim Williams. CALL TO ORDER AND INVOCATION Mayor Elmore opened the meeting at 8:00 a.m. and Council Member G; Council Member Turnage led in the Pledge of Allegiance.' Mayor Elr accomplishments made in the past year. He felt setting the goals with the and council informed. He added that it has been a challenging year with" city has done a great job in navigating through this. City Manager Neuschafer introduced made. and mce Director Jim Roberts, lg Director George Adler, Director Anne Thompson, man Pope, and City Cleric The Daily Record and Joy n gave the invocation. ;Afterwards, shared that he takes pride in the thly reports helped keep us on track -19 and the political unrest but our .ons of all those in attendance were Imagine Dunn Strategic Vision Plan Planning Director Adler reported on the highlights of the process and initial draft plan. Two videos were shared featuring the consultant, Aaron Arnett, who explained the Iinagme Dunn process and shared the results and goals established using the community input and market research. Council Member Turnage stressed the importance of the comprehensive land use plan. Adler agreed and stated this is also a state requirement and the timing is perfect to align with the Strategic Vision Plan. Mayor Pro Tem Bradham added that he hopes the Council will use this plan and get to work on some of these initiatives right away after the plan, is finalized. Adler added that the goals are'"using examples such as the reuse of existing buildings, may not necessarily be tile'buitding that is'suggested - the idea is to use this concept in planning for the future. The plan helpsus prepare and be.ready to handle opportunities as they become available. Council and department heads were?also asked to vote for their favoritelogo and color during break. Funding for'these initiatives were ;questioned and discussed. Neuschafer added that once the priorities are established, you determine the ones that are the most important, do the research and determine how the goals can be implemented including funding requirements. At that point, it will be brought back to the Council for decision. Adler added that the partnerships included in the plan are important as some of our partners will be charged with the implementation. After question, Neuschafer answered that land and buildings can be purchased by the city and repurposed for the greaten good, for housing and job creation. Mayor Pro Tem Bradham added that he is interested in determining the rights the city has as far as ordinances, requiring businesses to take care of their buildings and parking lots. He also encouraged that items be broken down into the cost so that some of the smaller, less expensive initiatives can be checked off and people can see progress. Elmore added that things are already happening related to the plan and pointed out some of the projects happening downtown such as with the Stewart Theatre. He added that some of these initiatives can be done inexpensively, like placing seating in some of the parking places. City Attorney Pope shared that the Stewart Theatre is owned by DDDC and the city could allow them to keep the $35,000 they pay each month on debt service for the downtown revitalization and those funds could help expedite the Stewart Theatre project but then the city would have to figure out the way to replace that $35,000, Adler added if we determine we want to do an initiative, then we can figure out a way to make it happen. Council Member Tart suggested a one page document for businesses and property owners to inform them on available incentives and grants like the building re -use grants. He expressed concerns over taking these recommended incentives out of the city budget. After a short break, Rocchetti led a team exercise in evaluating the draft Vision Statement: Dunn is a dynamic, engaged community where people want to live, visit and do business. We embrace growth and progress, while preserving the small-town character that makes our citizens so proud. Our community provides prosperity and opportunity for all people. Overall the Council and department heads supported the Vision Statement but offered their input on some edits with a revised draft statement: Dunn is a dynamic, engaged community where a diversity of people want to live, visit and do business. We embrace growth and progress while preserving the small-town character that make our residents proud. Dunn provides the opportunity for prosperity to everyone. Mayor Elmore added that he was not sure about the "small town" since he is remain. He suggested changing small town character to community character. s Rocchetti divided Council members and department heads in groups a in order of priority for each Strategic Theme in the draft Strategic Plan Planning for Growth 1. PGA Update the Comprehensive Land Use Plan and Development 2. PG.7 Continue to implement the goals and objectives of depa sustainable growth (water and sewer, stormwater; planning, etc.) Quality of Life 1. QLA Expand market -rate residential by recruiting developers tha 2. QL.5 Continue to support efforts of Harnett County Schools and needs of residents and businesses. Community Character 1. CC.2 Create Entertainment District in Downtown 2. CCA Strip Mall Makeover Business Development 1. BDA Recruit businesses k 2. BD.9 Partner with Harro Coordinate with Chambe business. Market Positionine 1. MP.2 Establish a consiste 2. MP.13 Implement a comj 1. +E3 Create 2. P.12 Create mechanism Adler shared Arnett. The meeting was the that is what we want to pick the top two initiatives results: Ordinances rtment strategic will build new products. to ensure programming meets the on gaps identified, hn,eomprehensive`market analysis. unty Schools to incorporate entrepreneurial training in their curriculum. i'ADDC to encourage youth business startup or mentoring with existing directing locals and visitors to cultural, parks and position to recruit desired business and market development implementation of this plan. will be shared with the Dunn Vision Group and Consultant, Aaron from 11:55 a.m. to 12:45 p.m. Rocchetti then proceeded with another group activity with teams working together to determine the Strengths, Weaknesses, (internal - council and organization) Opportunities and Threats (external to the organization). Strengths listed included: communications, management, active participation by council, synchronization of DVG and council, business mindset, open to regionalization, staff, council changed mindset, fund balance, downtown and debt capacity. Weaknesses included the lack of funding and personnel, aged facilities and infrastructure, losing institutional knowledge from retirement and job changes, can't fix everything, employee retention, and fixed mindset. Opportunities included educational improvement, 95 gateway, grants and loans, qualified grant writers, opportunity zone, location, population growth, career development, regionalization and partnerships. Threats included covid's impact, funding unfunded mandates, competition, vacant properties with absent owners, infrastructure, unwillingness to change,1-95 expansion, climate and apathy. Major Projects/Updates and Information City Manager Neuschafer led the discussion and started with updating the Council on the widening of the Interstate 95 project. He was informed by DOT engineers that the contracts will be let this summer. Need to be prepared for work to begin this fall, which will definitely have an impact and be an external threat for Dunn. In the project, infrastructure is being replaced that conflicts with roadway designs and DOT will be making improvements such as curb and gutter and sidewalk. These improvements will open doors to give the city opportunities for "betterment" projects by requesting work be done by DOT contractors. By incorporating these projects at this time, the city will realize significant savings over contracting the projects ourselves. Examples shared included upgrading water and sewer on Jackson Rd, Bud Hawkins and the Spring Branch interchange. He added that Interlocal agreements on these projects will be coming to the council in the upcoming, fiscal year and payment will be due once the project is complete. _ He updated Council that the Memorandum of Understanding will soon be finalized for the I95/I40 Crossroads of America Economic Planning Alliance. The Council will most likely have a special meeting within the next 30 days to review and approve the MOU. City Manager Neuschafer reviewed the study of Juniper Creek complefed.by Wood Envi Solutions, Inc. He stated that the city's storm drain system needs to be able to handle a added that there is no pipe large enough to handle the major storms like hurricanes. some improvements on Watauga and the City purchased property to h shows some small pond areas and improvements of the water shed in tb improved park -type situation at the site. The project would include ilea improve appearance. The water table and wetlands are too high to treat These projected improvements will allow the flood area to absorb more r but will not be a large static pond due to site conditions. The site is just This is not the perfect solution but will result in about"a 30.40% impre done in phases, with the storm drainage being completed first and then h He asked if this is something council wants to findings, once additional infornnations gatherer He proceeded with reviewing added the water flow needs>. concrete channels would har we want here. In some area: increase the width. Neuscha instead of just putting in'lar bridge of steel and concrete v way then creating a channel has removed a,'lot of bridges After additional discussion seawalls which are'nore affo another big issue is belated to maintain. on the & Infrastructure storm event. He hired to design .ease some of the issues there. Draft and zone to the point'of shifting to an g underbrush and invading species to whole water area as initially planned. er so it will improve downstream flow wet and will hold water all the time. nenE'do'wn flow. The project could be ng onto the park project for later. on. Consepsus was for Council to investigate the y and pointed out that.most of the recommendations are to upsize pipes. He roved but then you have to also worry about erosion. He pointed out that ow'of the water and Help with the erosion but hopefully that it is not what face of the'road is'at the top of the pipe, so the only way to enlarge is to ves,we need to at least investigate adding bridges to expand channeling The timber bridges, like we have on Johnson, require a lot of upkeep. A a longer life cycle and require less maintenance and is a much more efficient mg pipe which elevates roadway. Council Member Tart added that the DOT aced with pipes and feels there must be a reason they stopped using those. ng Gabion baskets, Council Member Tart recommended the corrugated with a 50-60 year warranty and the city could install. Neuschafer added es that are going under private property without the needed easements to Council Member Turnage ;stated that we need to take recommendations and plans and put together a plan of action, which includes the"needed easements, with the costs associated and move on with this project. He added that the plan must start at Westhaven and go all the way down to Susan Tart Rd and suggested Council Member Tart's recommendation may be a part of the solution. He added this has to be a phased project but needs to get started. Can't be the quick win but they can come as we go through the phases. Neuschafer added that the proposal is to find an engineer to take all the data we have and put together a design based on that data and the current condition (maybe even have a stakeholders group for input), formulize a design and then talk about phasing and cost. If proceed, next year this time, we will be talking about how to implement the approved plan. City Hall/Facilities - He reviewed the plans for the Public Works facility which includes removing the building that use to house equipment and supplies. The utilities have been disconnected and we are ready to begin demolition. He pointed out that once the wall is removed there will not be a barrier and staff is looking at temporarily using concrete walls until a building is designed. This is the first step in the new public works facility. After a short break, Public Utilities Director Adams discussed the process for the new Water Treatment Plant to include Merger Regionalization Feasibility Study, Funding Application and Approval (Grants received), Design, Permitting, Bid and Award and then Construction. She added that this is one of the 4-year goals established by council and the design should be presented for approval at the March meeting. She stated the city will receive the merger regionalization grant applied for and should receive that offer in the next 30-45 days with the study taking approximately 6 months. She added that the city has applied for disaster funding From the state and received to relocate infrastructure out of flood plan. She added that if the water plant is going to be"built in the same proximity of the current plant then the city should accept the offer, however, if a different location, then the city should decline. She said the project will take almost 5 years to complete from start to finish. Bonds Information/Debt Service - Finance Director Roberts reviewed tf capital projects) including the difference between the General Obliga power and the Revenue bonds that are guaranteed by specified revenu must vote on General Obligation Bonds. Bonds are usually used because with greater flexibility in time, size of the loan, and the payments can be for these projects. He also reviewed the timeline and costs involved in is He then reviewed the Debt Service spreadsheet, which identifies,,l maturity dates. He added that the city has $55;million in maximum Roberts confirmed that the water and sewer funds, cannot be used for City Manager Neuschafer shared that the Council needs to<d Contract with Republic Services for another term or.,if thel extending at the current rate with a cola increase of 2%,.each out for bid, including increased cost,. He said currently, we Recycling options were discussed. He also reviewed varloas brown cans. Mayor Elmore. expressed concerns of replacn into the stormwater sy$tem.`,Council Member Turnage ani problems related to the leaves responsibility of the property o concern of lack of communicat needs to be a call system n;pla requirements and ensuring lain: Council determined they need r to come to a.consensus on this bidding process. The day was summarized, by With no objections, e fends and outs of a municipal bond (for ion Bonds that pledges the city's taxing e7generation. He added that the residents the interest rate is better, less restrictive, spread out to future 'residents to help pay uinkbonds for debt. ; loans owed by the city and the ity and is currently at $18 million. expenses. �cide if they want staff, to renegotiate the Solid Waste want to send out for bid. Republic is interested in dear for 5 years. He shared the concerns with sending Have one of the lowest per resident charge around. options for limb and leaf debris in place of using the brown cans with bags that can blow over and wash Mayor Pro Tem Bradham shared that a lot of the :ed into storm drain'is commercial landscapers. Determined it is the isure,the ordinances are followed. Council Member Sills brought up the sidents when lire are delays with trash pickup, which is why there Member Turnai ge suggested a letter to the residents on the yard waste de by these requirements. acluding what other municipalities are paying for these services need to be decided at the March meeting to allow time for the and what has been learned from the day's discussions. recessed the meeting at 4:32 p.m. Mayor Elmore reconvened the meeting at 8:00 a.m. on Saturday, February 20, 2021, He gave the invocation and led in the pledge of allegiance. Finance Director Roberts presented the Mid -Year Financial Report Department heads presented their major accomplishments as well as projects in progress. Priorities and goals for the upcoming fiscal year are listed. Human Resources Director Thompson - Training to include CPR, Sexual Harassment, Fire Extinguisher and Blood Borne Pathogens; Recruitment - on-line Tillable application and plan to attract best candidates; Retention plan to include Pay/Classification study. She did report on the major impact of Covid-19 on her department. Police Chief White - Restructure of Salary plan to include scales for career development; continue improvements on the firing range; establish a water rescue team. Mayor Pro Tern Bradham expressed concerns about having a presence on the rail trail and the chief said that they acquired an ATV cost-free through a LESO grant program. Finance Director Roberts - finalize the replacement of the financial software, provide customers ability to do more online (email bills, online paying.) Council Member Sills added that more services need to be handled on-line. Administration - Neuschafer said they will be looking at realigning duties and the reorganization of staff, especially with public works, cemetery, parks and recreation, public utilities. Many staff members share job descriptions. We need to increase the flexibility of our existing manpower, so that when needed, they can work across departments. Parks and Recreation Director McNeill - completion of Tart Codrnngton Park improvements and increase program and event priority, increase promotions and scholarship program. Council fundraising be promoted so that people can donate online. Mayor used as much as possible reaching out to travel sports that run P and the city overall. Council Member Turnage added need to we inquired about the city's paver repairing the courts at Covingb specialized for the city's paver and the ones at Covington are beyon Inspections - Assistant City Manager Boone presented for Chief revenues were 162% of budget last year with 21 ordinances adop update Minimum Housing Code and Non-residential Maintenance expedite permitting processes, hire a new level'2 or3 multi -trash inspections, continued progress on identifying, citing and, repa continue training for employees. Neuschafer added that the. nun number of inspectors that we have. If we want to maintain the cu need to increase the staff. Communications Coordinator` Adkins` inventory of buildingxJgr sale/rent, pedestrian friendly, Wi-Fi/Music, pu questioned design standards downtow Mayor Pro Tern Bradham asked how<t depends on the --cost and you give their City Attorney Pope added thatyou can Park Renovation, start developing plans for participation'by;;ensuring that public safety is Member Turnage encouraged the scholarship Pro Tefn.Bradham encouraged the facilities be ar'round, which could tie a boost to the hotels rk to attract more tournaments also. He also m and: Neuschafer shared that.th'ose are too ding Inspector Steven King - Inspections ind 24 new homes permitted. Goals are to e to'include more stringent requirements, pector to perform plan reviews as well as /demolishing dilapidated structures, and of inspections is a large workload for the Ler service and have a good reputation, we ed goals for Downtown Dunn to include string lights in alleyways, ual fundraiser'for DDDC, event space at caboose, alleyways more art, hanging baskets, and wayfinding signs. Council Member Sills i Neuschafer added that would be a role of the city through ordinances. uire property,owners to apply by the rules. Neuschafer said it usually rtain amount of time to come into compliance. After further discussion, ordinances specific to downtown. Librarian Williams - resume in'person and improve virtual programming, and upgrade live stream and video capability which will require equipment and,software. He also requested additional staff to restore the capabilities prior to covid. Neuschafer added that there is no additional space in the library so when we are talking about facilities, we are definitely including the library. Public Utilities Director Adams, -reported on the issues related to inflow and infiltration. This a big concern with approximately 75% of our pipe k over 50 years old. She talked about how the rainfall has impacted the wastewater treatment system with thecity treating clean water. Goals are sanitary sewer evaluation survey/comprehensive wet weather plan to work'on the extra water getting into the system, plan for wastewater treatment 80/90 rule, which is a state mandated rule, USDA Phase 1 Collection System Rehab, CDBG Infrastructure projects. When explaining the 80/90 rule, she added that the state could say no more connections after 90% which could impede growth. She also shared that the Town of Benson applied for a merger feasibility study on sewer and received, so we will be looking at partnering with them and sending some sewer that way. Adams added we either need to look at expanding plant or getting rain water and ground water out of the system. She showed a manhole with ground water coming in on the sides. When that manhole was corrected, it reduced flow about 300,000 gallons the next day. Neuschafer clarified that we are literary treating double the amount of what is consumed by the city. She updated that the city did not receive the grant for the 301 water tank. They are working on redoing application to resubmit this spring. Council Member Sills asked about call system to let residents know about problems with the water and sewer system. Adams said that will be available once the finance software is in place. Mayor Pro Tern Bradham questioned the flooding around Black River which is probably happening due to it not being dredged. Neuschafer added that we have reached out and the office is about two months behind. Bradham requested that city staff stay on this. Public Works Director Washington reported on how busy the cemetery crews were due to covid with 156 burials last year and already 57 in 2021. His goals include storm drain issues/repairs, pot holes, cemetery improvements, and small scale paving projects for training on paver. He said they need a sewer jet and crew so that they can be used to find blockages, clean and mark what needs to be repaired in the storm drain system. Planning Director Adler - completion of Vision Plan, Chapter 160D updates, ADA plan, and for the upcoming fiscal year - develop new comprehensive plan, update zoning code, sign ordinance and work to improve flooding due to impervious surfaces through zoning, completion of pedestrian plan. He addedthat he will need planning board members due to one resigning and another stepping down this year. Mayor. Elmore and City Attorney Pope added that it is important to have quality people on the board with what is coming.tip. Neuschafer added that the increase of workload coming into that department is another reason we need to add staff In the Planning and Inspections Department. Assistant City Manager Boone added that you don't want to get behind on reviewing plans and inspections that may hinder growth. Motion by Mayor Pro Tem Bradham and second by Council Member Gaulden to enter Closed Session in accordance with [N.C.G.S. 143-318.11(a)(3)] to consult with Attorney to protect the attorney -client privilege Mayor Elmore reconvened the planning session at 12:45 p.m. Rocchetti divided the council into two groups to work on the goals for the -upcoming year. New Goals for FY2021- 2022 as discussed by Council: • Personnel pay/retention/training program`;a • Wayfinding System • Purchase Storm Water Sewer, jet • Technology updates for Finance and the Libra • One page documents for builders/developers • Upgrade Streets s pecifically Ward'i2, 3 and 5 • Lobby to get Black Riuer,dredgedto help with • Codrington Park • On the fob trainingwhere needed with documentation • Storm Water Drainage (All of Dunn) ➢ Consider seawallbulk heads along sections of Juniper Creek • Initiate.regular joint meetings with Education Officials • Comprehensive Land Use Plan • Sustain 'and <Flourish I95/140: Crossroads of America Alliance Mayor Elmore thanked everyone for their time and with no further business to discuss and no objections, Mayor Elmore adjourned the meeting at"2:35 p.m. William P. Elmore Jr. Mayor Attest: Tammy Williams City Clerk t U' g a D-1 D Q' 1 N - N"' " Meeting Date: March 9,2021 SUBJECT TITLE: Temporary Blocking of Alley for Concerts to be held at the Stewart Theater Presenter: City Manager Neuschafer Department: Admin Attachment: X Yes No Public Hearina Advertisement Date: Letter of Request from Jacob Godwin PURPOSE: Jacob Godwin has requested that the alley behind the Stewart Theatre be closed for upcoming concerts: - Sunday, April 11, 2021—The Isaacs Requested Closure: 10:00 a.m. to 11:45 p.m. - Friday, June 4, 2021 — The Collingsworth Family Requested Closure: 10:00 a.m. to 11:45 p.m. - Saturday, June 5, 2021 — The Glenn Miller Orchestra Requested Closure: 10:00 a.m. to 11:45 p.m. The alley will be used for required parking that is needed for large tour buses and equipment trucks. BACKGROUND: BUDGETIMPACT: RECOMMENDATIONIACTION REQUESTED: Approve the Temporary Blocking of Alley behind the Stewart Theatre as requested for April 11, June 4, and June 5,2021. GODWIN CREATIVE GROUP. February 24, 2021 City of Dunn Mayor and Council PO Box 1065 Dunn NC 28335 RE., Street Closure for Stewart Theater Events Mayor and City Council, Please allow this letter to serve as a request to temporarily close the alley behind the Stewart Theater (114 N. Wilson Avenue, Dunn, NC 28334) on the below dates. The Stewart Theater will host multiple concerts that require parking for large tour buses and equipment trucks. The Isaacs at the Stewart Theater Sunday, April 11, 2021 Requested Closure: 10:OOAM-11:45PM The Collingsworth Family at the Stewart Theater Friday, June 4, 2021 Requested Closure: 10:OOAM-11:45PM The Glenn Miller Orchestra at the Stewart Theater Saturday, June 5, 2021 Requested Closure: 10:OOAM-11:45PM My contact information is below if further information is needed to approve this request. Thank you for your consideration. Sincerely, Jacob Godwin 910.984.7533 jacobg@godwincreativegroup.com j& DO"N(N �'�� All•America6ity gAienda 6Form All•America6ily 1 1 Council ® Meeting 1989*2013 1989 *2013 SUBJECT TITLE: Temporary Blocking of Stree Presenter: City Manager Neuschafer Department: Admin Attachment: X Yes No Description: Letter of Request from DACC and Map Public Hearina Advertisement Date: PURPOSE: A request has been received from the Dunn Area Chamber of Commerce requesting the temporary closing of the following Streets for the Chamber Concert Series: East Edgerton from N Wilson Ave to N Clinton Ave at 2:00 p.m. E Harnett St from N Wilson Ave to N Clinton Ave at 5:00 p.m. or as best determined by Dunn Police Department The Chamber Concerts, formerly called Boogie on Broad, will have a new location as planned for last year, at the Dunn Shrine Center parking lot. Concert dates set for 2021 are Thursday, April 15, Thursday, May 20 and Thursday, October 7, 2021. BACKGROUND: The Chamber Concert Series, previously called Boogie on Broad, are held annually in downtown Dunn. They have been coordinated by the Dunn Area Chamber of Commerce for fifteen years. The concerts are sponsored by local merchants and members of the Chamber. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: To approve the temporary of closing of streets for the 2021 Dunn Chamber Concert Series as requested. area chamber of cominerce Acre Leness ma ffers February 23, 2021 William P. Elmore, Mayor Dunn City Council Post Office Box 1065 Dunn, North Carolina 28335 Dear Mayor Elmore and Dunn City Council, 109 South Ellis Avenue PO Box 548 Dunn, North Carolina 28335 (910)892-4113 www.dunnehamber.com execvp@dunnehamber.com Thank you for all of the support the City of Dunn has given the Dunn Chamber and the Dunn Chamber Concert Series in downtown Dunn over the past fifteen years. On behalf of our current Event Planning Committee, I ask that you continue that support for this year's concert series. The concerts will take place in the Dunn Shrine Center parking lot, located at 212 North Clinton Avenue. The 2021 concert dates are set for Thursday, April 15; Thursday, May 20 and Thursday, October 7. For each of those dates, we are requesting the street be closed along East Edgerton Street from North Wilson Avenue to North Clinton Avenue at 2:00 p.m. We are also requesting the street be closed along East Harnett Street from North Wilson Avenue to North Clinton Avenue starting at 5:00 p.m.; or as best determined by the Dunn Police Department. Again, I would like to thank the city leaders, police department and public works department for all of the help and support we receive each year. The Chamber values this partnership which enables us to accomplish so much for our membership, our city and our visitors. We look forward to working with you on many other occasions in the future. Si cerel , � a&lwasdl�-X Heather Lawson Executive Vice President Dunn Area Chamber of Commerce 3 Orange Lines —street closure points Yellow Lines —closed for pedestrian traffic only r 4 (requesting barrels to block driveways) 1 D 1 fir aF" City Council Agenda Form 4 Meeting g at March �, �, 13 SUBJECT TITLE: Request to use City -owned lot for Passion Week activities Presenter: City Manager Neuschafer Department: Admin Attachment: X Yes No Description: Letter of Request from Pastor Tom Public Hearinq Advertisement Date: PURPOSE: A request has been received from Central Baptist, on behalf of the Passion Week Leaders, requesting use of a city -owned lot for Passion Week activities. The week-long events have traditionally been held at the Stewart Theater, but they are making this request due to Covid-19. - Lot is the corner of Broad Street and Elm Street across from the City of Dunn Municipal Building - Monday, March 29, 2021 through Friday, April 2, 2021 - Services are from 12:00 to 1:00 p.m. daily - One evening Meeting at 6:30 p.m. on Wednesday, March 31, 2021 BACKGROUND: These meetings have been held for more than 10 years at the Stewart Theater in downtown Dunn. The change has been made due to Covid. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: To approve the use of the city -owned lot as requested. 6050 PLAIN VIEW HWY to DUNN, NC 28334 `J 910 892 7914 \s WWW.CBCDUNN.COM OR February 17, 2021 Steven Neuschafer, City Manager PO Box 1065 Dunn, NC 28335 Dear Mr. Neuschafer: I am writing on behalf of area churches and pastors who have now for 10+ years met every year for a one hour 12 noon - 1pm gathering at the Stewart Theater on the week before Easter (Monday through Friday). Some of the churches that have participated are Central Baptist, First Baptist, Gospel Tabernacle, Glad Tidings and Grove Presbyterian, just to name a few. The churches that have shared in this special Passion Week cross denominational lines as well as racial lines and many feel that it is a key happening in our city. This year, due to COVID, we felt that it would be more responsible to secure a lot where we could erect a moderate sized tent where some could sit under the tent, should they choose to, and others on the outer parameter of the tent to maintain social distancing rather than meeting in the Stewart Theater as in years gone by. Bishop Hinton and I made the decision to reach out to the owner of that lot, which we now know is the City of Dunn, for the purpose of this year's meeting. The lot is on the corner of Broad Sheet and Elm Sheet across from the City of Dunn Municipal building on Broad Street and goes all the way to Cumberland Street in front of O'Reilly Auto Parts. The dates will be Monday, March 29 - Friday, April 2, 2021. As to the parking, we have typically had 40-50 in attendance early in the week, swelling to 100 toward the end of the week. Because of the unique time, there has never been a parking issue near the Stewart Theater, nor do we believe that there will be a parking issue at the location we are requesting. There are actually parking spaces on the lot in a different location than where we would like to erect the tent. In addition to that, some could park in area downtown lots as well as on the appropriate street parking. When it comes to noise, there will not be large, loud periods, but rather a song or two and a message from one of our area pastors between the hours of 12 noon - 1pm each day. There will only be one evening meeting, which will take place at 6:30pm on Wednesday. I trust as the City Council considers this request that it will be met with approval. I was also remembering that this particular location has been used numbers of times in years gone by for tent meetings for the purpose of the gospel as well. I hope that helps. Please let us know as soon as possible so that our plans and preparation can continue. God Bless You! Sincerely, Tom Wagoner on Behalf of the Passion Week Leaders It 10 TOM WAGONER CAMERON CLOUD JAMES NEAL DARREN HUGHES JEREMYAUTRY CHUCK MEADE LLAaDPAST'OR CO —PASTOR EDUCA'uION PASTOR ADMINISTRAME/ CHiLD➢EN'S € ASTORSTUDENT PAMOR WORSHIP PASTOR Lot requested for Passion Week CouncilbEft" I;;n -[ - - D"' D � U 1 N N Agenda �- DUNN �, Meeting s �,�q. Date: 9 �, rm SUBJECT TITLE: Temporary Blocking of Street — Dunn Fun Run Presenter: Kaitlin Adkins Department: Admin Attachment: x Yes No Description: Letter and Map Public Hearinq Advertisement Date: PURPOSE: Downtown Coordinator, Kaitlin Adkins, on behalf of the Downtown Dunn Development Corporation, submitted a request to close the following streets on Saturday, May 1st, 2021 to hold the 1st Annual Dunn Fun Run. Broad Street from South Clinton Avenue to South Magnolia Avenue from 10:OOam until 3:00 p.m. In addition, they are asking for assistance from the Public Works Department, and the Police Department. BACKGROUND: The Downtown Dunn Development Corporation is putting together the 1st Annual Dunn Fun Run to host Saturday, May 1st. For the run, we are envisioning different routes for people to take to keep them from gathering in a large crowd, and have them end their run/walk in Downtown Dunn with a small food truck rodeo and live music on Broad Street in-between South Clinton Avenue and South Magnolia Avenue. BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Motion to approve the temporary street closing as requested by the Downton Dunn Development Corporation for the 1st Annual Dunn Fun Run, north Carolina L)UNN downtown development corporation aa-�re cture matters POST OFFICE BOX 1011 • DUNN, NORTH CAROLINA 28335 (910)766-6266 www. dunn downtown.com March 3, 2021 Mayor William Elmore City of Dunn PO Box 1065 Dunn, NC 28335 Dear Mayor Elmore and Council Members, The Downtown Dunn Development Corporation is asking for your support in our efforts to host Dunn's 1st Annual Dunn Fun Run. Due to COVID-19, we know that things need to be done a little differently and we are preparing for that while still hoping to provide a fun activity for our residents and surrounding areas. We are asking that the City block off the following street from 10:00am-3:00pm: Broad Street from after South Clinton Avenue to before South Magnolia Avenue. We plan to have 3-4 food trucks and a small 2-person band playing music. Our goal for the street closure is to limit vehicle traffic in this area. We are also asking for assistance from the Public Works Department as well as the Police Department during this event. Public Works will be instrumental in the set up and break down of this event. The Police Department is needed to keep cars out of the area and provide a clear and safe place for the crowd to walk freely. We would like to thank you in advance for your consideration and support of this new event for Dunn. Sincerely, Kaitlin Adkins Downtown Coordinator Closed For Event DUNN r* W-1 DUNN 11111f city Council Agenda SUBJECT TITLE: Police Travel & Training budget Presenter: Jim Roberts Finance Director 6 Department: Finance Department Attachment: XYes No Public Hearing Advertisement Date: ( N/A PURPOSE: This action is meant to move funds back into the Police department's Travel & Training budget to cover expenses and expected costs for officer training and educational opportunities. BACKGROUND: During the budgeting process for the 2020-2021 budget year the Police Department Travel & Training budget (10-510-1400) was cut to meet expense expectations. Since then, the City's tax collections and other revenue sources have rebounded and are in some cases exceeding expectations, We need to move funds back into this account for Police to cover expected expenses and educational requirements of the department. BUDGET IMPACT: Funds from the General Fund, Fund Balance, will be moved to cover the expenses in the Police Department's Travel & Training budget. The amount to move is $15,000. RECOMMENDATION/ACTION REQUESTED: Motion to approve the budget amendment moving funds from fund balance to cover Police Travel & Training. CITY OF DUNN REQUEST FOR BUDGET REVISION FISCAL YEAR ENDING 6/30/2021 Department: Police Budget Amentlment#: Date: 3/9/2021 FUND LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment General Fund 10-510-1400 Travel & Training $ 16,000 $ 15,000.00 $ 31,000.00 EXPENUI I UKt IUTAL: P Iv,vvv m u,o...— I �e1—. FUND LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment General Fund 10-299-0000 Fund Balance $ 3.269.956 $ (15,000.00) $ 3,254,956.00 KcVc,NUL IUTAL: ^' t+""'.""1 I certify this requested budget amendment was approved by the City Council on: Date: 3/9/2021 Date: 3/9/2021 The Police Department has numerous officers in degree program and the City reimburses them $1,000 each for these classes they take. Funds in the Travel&Training account were reduced this year in the budgeting process. With income remaining stable, this increase will meet the needs of the department for the remaining part of the year. SOURCE: The funds used will come from Fund Balance and be replaced from income over expense for the 2021 budget year. i D raUNN bibil All -America Cl� All -America City NCity Council � Agenda FormMeeting a r O y Date: SUBJECT TITLE: Resolution by the City of Dunn to apply for financial assistance from USDA Presenter:• Roberts Department: W Resolution of conditions for loan/grant from the Attachment:�Description: USDA PublicD A PRESENTATION: USDA Representative PURPOSE: To adopt a resolution allowing the City of Dunn to apply for and accept loans and grants from the USDA for major work relating to the City's Phase 1 of the wastewater collection system rehabilitation. The Resolution and additional information will be provided the night of the Council Meeting by the USDA Representative. BACKGROUND: The City continues to have major issues with Inflow and Infiltration (1&1) related to our sewer lines. We have had grants from the State allowing us to review and identify areas that have since been placed into phasing for construction. This is the first phase of work to be corrected and we will be using these grants and loans to do approximately $2.6 Million worth of work. We need to reduce these major inflows to maintain our approved level of outflows from our Sewer Plant. BUDGET IMPACT: Repayment funding for this work will be included in the 2021/2022 budget and going forward. The first debt payments should begin after the construction is complete in the 2021/2022 budget year. RECOMMENDATION/ACTION REQUESTED: Motion to approve the resolution authorizing the loans and grants by the USDA. DUNN LWU DUtNN All -America City it, "r �Nna rm c YCouncil1.1i City Agenda '19',.. i � Meeting n0Date-, March 9 2021 I SUBJECT TITLE: Harnett Health Systems Presentation/Proposal Presenter: Attachment: Yes No I Description: Public Hearing Advertisement Date: PURPOSE: Presentation and Proposal from Harnett Health Systems, Inc. ("Harnett Health"). Request for Resolution (proposed resolution was not available at the time packets were delivered and will be emailed to Council prior to the meeting.). BACKGROUND: Harnett Health previously entered into a Management Services Agreement with Cumberland County Hospital Systems, Inc. d/b/a Cape Fear Valley Health System ("Cape Fear Valley°) in November, 2014, which included, among other agreements an option for Cape Fear Valley to acquire ownership of Harnett Health if certain conditions were met and which agreements were approved by the City Council by Resolution on November 13, 2014, The Board of Directors of Harnett Health has recommended that Cape Fear Valley acquire Harnett Health, but through a different legal structure than originally proposed in the Management Services Agreement and is requesting consent of the City Council as a result of this change in legal structure for the acquisition. BUDGET IMPACT: None. The annual payments made by Harnett Health to the City of Dunn per Restrictive Covenants requirements will continue after the acquisition of Harnett Health by Cape Fear Valley. RECOMMENDATION/ACTION REQUESTED: Motion to approve the Resolution for the acquisition of Harnett Health by Cape Fear Valley. DUNN fCity Council Agenda Form F Meeting Date: March 9,2021 TITLE: Rezon Track West Partners, LLC (Applicant) The Willoughby Townsend, LLC (Owner) PIN:1517-01.0525.000 101 North Powell Avenue, Dunn, NC 28334 Presenter: George Adler Department: Planning & Zoning Attachment: X Yes No Public Hearing Advertisement Date: February 16th and 23rd, 2021 PURPOSE: Description: Notice of Public Hearing, Staff Report, & Maps and Rezoning Application a) Public Hearing: This is a request to rezone one parcel 1.01 acres +/- located at 101 N. Powell Avenue. The property is currently zoned R-10, Single Family Dwelling District and is proposed to be rezoned to C-3, Highway Commercial District. Attached you will find the Staff Report, a map of the property, and other pertinent information for your review. b) Decision BACKGROUND: The Planning Board met on February 23, 2021 to review the request and ask for comments from the public. The Planning Board voted unanimously to approve this request, BUDGET IMPACT: None RECOMMENDATION/ACTION REQUESTED: Motion to approve rezoning request RZ-01-21 to rezone 1.01 acres+/- located at 101 N Powell Avenue from R-10, Single Family Dwelling District to C-3, Highway Commercial District, NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a PUBLIC MEETING will be held by the CITY OF DUNN PLANNING BOARD on FEBRUARY 23, 2021 at 6:30 P.M. and a PUBLIC HEARING will be held by the CITY COUNCIL OF THE CITY OF DUNN on MARCH 9, 2021 at 7:00 P.M. in the COURTROOM of the DUNN MUNICIPAL BUILDING for the purpose of considering the following item: REZONING REQUEST — RZ-01-21 PIN:1517-01-0525.000 Track West Partners, LLC (Applicant) The Willoughby Townsend LLC (Owner) Gordon L, Townsend, Jr. John A. Willoughby, Jr. This is a request to rezone one parcel 1.01 acres +/- located at 101 N. Powell Ave. The property is currently zoned R-10, Single Family Dwelling District and is proposed to be rezoned to C-3, Highway Commercial District. All persons desiring to be heard either for or against the proposed item set forth above are requested to follow the following procedures due to COvid-19: • Public access will be limited to one (1) person at a time for in -person comments at the March 9, 2021 Council Meeting. • Comments for or against the proposed item will be read during the public Hearing, if received by the City Clerk by 1:00 p.m. on March 8, 2021. Comments can be called in to (910) 230-2501 or emailed to twllliams@dunn-nc.org. • To call in your comments during the public hearing, contact the City Clerk no later than 1:00 p.m. on March 8, 2021 for instructions. • The meetings can be viewed — Facebook Live — City of Dunn, NC page and will be able to be heard outside chambers for anyone presenting In person. Copies of the proposed Item are available for review at the DEPARTMENT OF PLANNING during normal business hours Monday through Friday. Written comments may be addressed to: PLANNING DEPARTMENT CITY OF DUNN P.O. BOX 1065 DUNN, NC 28335 ADVERTISE: February 16, 2021 February 23, 2021 Case: RZ-01-21 George Adler, Planning Director gadler@dunn-nc.org Phone: (910) 230-3505 Fax: (910) 230-9005 Planning Board Meeting: February 23, 2021 City Council Meeting: March 9, 2021 Requesting rezoning from: R-10• Single -Family Dwelling District to C-3: Highway Commercial District Applicant Information Owner of Record: Applicant: Name: The Willoughby Townsend, LLC Name: Traci< West Partners, LLC Gordon L Townsend, Jr. & John A Willoughby, Jr. Address: 2107 Red Hill Church Road Address: 445 Bishop Street NW City/State/Zip: Dunn, NC 28334 City/State/Zip: Atlanta, GA 30318 Property Description PIN(s): 1517-01-0525.000 Acreage: 1.01+ - Address: 101 North Powell Avenue Dunn NC 28334 The parcel is currently zoned R-10, single-family dwelling district. There is one vacant residential structure and a large shed on the parcel. Vicinitv Map Page 1 of 6 STAFF REPORT Physical Characteristics Description See Attachments 2 and 3. The parcel seeking rezoning is located on the northwest corner of Powell Avenue and West Cumberland Street (NC 421) in Dunn's city limits. The land is flat and dry. The parcel is surrounded by a vacant parcel to the north zoned 1-10, Restricted Industrial, The adjacent parcels to the west and south on the north side of West Cumberland are zoned C- 3, Highway Commercial. The vacant parcel across Powell Avenue to the east is zoned 1-10. All four corners of the Intersection at North Powell and West Cumberland are zoned C-3. South of West Cumberland Road, east and west of North Powell, all parcels are zoned C-3, Highway Commercial and are active commercial sites with a mix of office, modular home sales, retail, convenience store/gas station, and restaurants. Services Available Water: ✓ Public (City of Dunn) ❑ Private (Well) ❑ Other: County The closest Dunn water line is on Cumberland. The closest Dunn sewer line is on Cumberland. Transportation Sewer: ✓ Public (City of Dunn) ❑ Private (Septic Tank) ❑ Other: Unverified The parcel seeking rezoning Is located on Powell Avenue, which is a city -maintained, two-lane road. The parcel lies approximately 245 feet from West Cumberland Street (NC 421), a major state collector street and approximately 2.45 miles from Exit 73 on 1-95, the primary interstate highway on the east coast connecting Miami to the Canadian border north of Maine. Page 2 of 6 STAFF REPORT Zoning District Compatibility The following Is a summary list of general uses, for actual permitted uses refer to the Zoning Ordinance sections, Attachments 1, 4, and 5. r �o� .7 ..w r ✓,- r The parcel requesting rezoning is the last remaining residentially zoned parcel in the immediate area. Rezoning to C-3 makes sense given the commercial development at the intersection of Powell Avenue and Cumberland Road. Land Use Classification Compatibility Caa Ati�,hmant A - • Page 3 of 6 STAFF REPORT 2030 Land Use Map As shown on the 2030 Land Use Map from 2005, above, the section of Powell Avenue north of West Cumberland was a mix of uses. Light manufacturing and government uses have developed along North Powell near the intersection with West Cumberland with a majority of retail shops developing along West Cumberland. Shopping centers, strip malls, and other retail has occurred south of West Cumberland. This rezoning of the parcel on Powell Avenue will continue this commercial progression. Evaluation ✓ Yes ❑ No The amendment, if small scale, is reasonable based upon surrounding conditions. REASONING: The rezoning request is reasonable given changes in the surrounding conditions. The proximity of the parcel to West Cumberland makes commercial zoning on that parcel an expected part of the evolution of the intersection of Powell Avenue and West Cumberland. ✓ Yes ❑ No The impact to the adjacent property owners and the surrounding community is reasonable, and the benefits of rezoning outweigh any potential inconvenience or harm to the community. REASONING: The impact to adjoining land owners will be minimal. This is an isolated residential parcel surrounded by commercial and industrial zoning. Adjacent to the north, the land Is wooded and zoned light Industrial. Adjacent to the south, the land is zoned commercial Traffic is constant NCDOT's average annual daily traffic count along Powell Avenue between West Cumberland and Ashe Avenue is 4,800 and along West Cumberland near Powell the annual average daily traffic count is 14,000, It is reasonable to anticipate that the count will Increase as the area continues to fill in. ✓ Yes ❑ No The amendment is warranted due to changed or changing conditions in the area. REASONING: Due to the proximity of this parcel to the corner of Powell and West Cumberland, and the existing adjacent parcels already being zoned C-3 the rezoning from R-10 to C-3 at this parcel is reasonable, ✓ Yes ❑ No The amendment achieves the purpose and is consistent with the Land Use Plan. REASONING: As mentioned previously, the 2030 Land Use Map projected a mix of developments at this corner. But this commercial development is consistent with the increased intensity of development happening along West Cumberland. Suggested Statement -Of -Consistency (Staff concludes that... Staff concludes that rezoning this parcel from R-10 to C-3 may vary from the specifics of the 2030 Land Use Plan's anticipated development along this stretch of Powell Avenue between West Cumberland and Ashe Avenue, but does fit the evolution toward commercial along Cumberland.. Page 4 of 6 STAFF REPORT Site Photographs See Attachment 3. Traditional Standards of Review and Worksheet The Planning Board shall consider and make recommendations to the City Council concerning each proposed zoning district. The following policy guidelines shall be followed by the Planning Board concerning zoning districts and no proposed zoning district will receive favorable recommendation unless: ❑ Yes ❑ No A. The proposal will place all property similarly situated In the area in the same category, or in appropriate complementary categories. ❑ Yes ❑ No B. There is convincing demonstration that all uses permitted under the proposed district classification would be in the general public Interest and not merely in the interest of the individual or small group. ❑ Yes ❑ No C. There Is convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area Included inthe proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) ❑ Yes ❑ No D. There is convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. ❑ Yes ❑ No E. The proposed change is in accordance with the comprehensive plan and sound planning practices. ❑ GRANTING THE REZONING REQUEST Motion to grant the rezoning upon finding that the rezoning is reasonable based on All of the above finding of fact A-E being found in the affirmative and that the rezoning advances the public interest. ❑ DENYING THE REZONING REQUEST Motion to deny the rezoning upon finding that the proposed rezoning does not advance the public interest and is unreasonable due to the following: ❑ The proposal will not place all property similarly situated in the area in the same category, or in appropriate complementary categories. ❑ There is not convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the Interest of the individual or small group. ❑ There is not convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as It meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) Page 5 of 6 STAFF REPORT ❑ There is not convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. 0 The proposed change is not in accordance with the comprehensive plan and sound planning practices. ❑ The proposed change was not found to be reasonable for a small scale rezoning. Page 6 of 6 STAFF REPORT a� E s U m R S. t H N Ln c a E u m 00 Z O m u N E E O u T 3 s txo u m C a N E m a w .O m L N O ha c 0 a) w 0 c 'c a c Nla C O CO O m C N L w M m m tp 00 u N U Eca NUW Lm a) C fa Ea? o Z� v -0 + N ro C a0) U N �'a a1 0) COW S rn E �5 ac0000 � to N_ ro i N C m v c� .O � a M Co O a m m iS G E> O) N 0 4 0 0 �p O m E aa) al L C w C0.1 'O •fm, N• N E E m d YE c .. w > E° m E o �.c °I ro' L° n o o m_ �nEpZ°cv ��ny_w m o'(�erR co77 E y_. > O 'O N .�+ 0 C U C ,O y fA m To ia. •= C a E ro 0 0 w 0 0 •O 7 .- .- 0 1� •C Vl a N a) N O C�CJC�C7xxx S n0a0ILQ rW >OE M d' l0 f0 W O r N 10 V) .M...s� .�...00 O e- N .N...N.. .N.�.N.i .N... Ni v.M.i M..i .M... .M.. .M... vv N N In c m m rn m N N o G a a m E y a N _ 2 2 E G O O N •4) •C N v m rn E Q •0p m V 00 E11 O Vaj •C m Y m •0 N O U CL N U L c 3 N m 0) m Edo m E z m= m a 2 'c m a+ 'o b n� E c c€ gy m E o a o 0 o Y c `m o '7 '5 L o o m ro c a 5 'c aam o ro rom[nmcoMoUUOLLiiLLLL QQ¢Q <<000� N M'd' �(O pW W II c- N M i0 CO W O) � .- t" -• e- e- � a- .- � N N CV north Carolina UNN city of dunn For Planning Department Use Only Case Number RZ —01--;t,1 Date Received C2141.1011 Fee Paid �5Q6,w 1Cem OWoc12 Board Meeting City Council Meeting j q fal REZONING APPLICATION OWNERSIRP INFORMATION: Applicant: Track West Partners LLC Applicant's Legal Interest in Property: Under contract for purchase Applicant's Address: 445 Bishop Street NW Atlanta, GA 30318 Phone Number: ( 404 ) 913 - 9131 Property Owner: The Willoughby Townsend LLC and Gordon L Jr. Townsend and John A Jr. Willoughby Owner's Address: 2107 Red Hill Church Rd, Dunn, NC 28334 Date Property Acquired: 5/14/2009 Tax PIN Number: 1517 - 01- 0525 .000 Deed Reference: Book 2630 Page 0894 Attach a legal description (Metes and Bounds Description) of the area requested. Size (Sq. Ft. or Acres) 1.01 AC Street Frontage (ft) 265 Location/Address; 101 N, Powell Ave. ZONING REQUEST: A. Existing Zoning: R-10: Single Family Dwelling Residential District Requested Zoning: C3 , highway Commercial B, Land Uses: 1. Existing land uses on property to be rezoned: Residential 2 2. Existing or proposed land uses on all adjoining properties: North Industrial South Office East Governmental West Office C. Statement of Justification: (City Code, Article Il of Section 22) The proposed zone shall be greater than three (3) acres of land or... if smaller, the property adjoins and is contiguous to two (2) zoning districts after the proposed change. Attach a statement justifying the requested map change based upon the following: 1) The amendment, if small scale, is reasonable based upon surrounding conditions. 2) The impact of zoning is in the public interest and does not significantly harm the surrounding properties. 3) The amendment is warranted due to changed or changing conditions in the area. 4) The amendment achieves the purpose and is consistent with the Land Use Plan. The ro osed -rezoning of this parcel is reasonable as it will be com atable to the uses permitted on adjacent parcels C-3 and 1-10 . The rezoning of the parcel will allow for commercial development uroviding services to the general public with uses consistent with the character and use of the surrounding area. Fhe parcel is now suiTounded by commercial uses and therefore undesirable for residexitial uses. The rezoning of the parcel will allow for a combination of two existing parcels one currently zoned C3 for the commercial development of a full service restaurant, The future la d use map shows the surrolunding parcels to be utilized as Government/lnstituition4 Commercial, and Heavy/Light Industrial and therefore the proposed rezoning of this Noperty will be consistent with area uses. INSTRUCTIONS FOR FILING A REZONING APPLICATION 1) A petitioner for a zoning change must complete this application in full. This application will not be processed unless all information is provided. 2) Include the filing fee for each rezoning petition which is $500, 3) If the request includes the entire area of an existing recorded parcel of land a copy of the metes and bounds for the parcel shall be included with a copy of the deed. IF NOT, an accurate survey of the property proposed for rezoning must accompany the application. The survey must be completed by a registered land surveyor or professional engineer, and shall describe the subject property by metes and bounds. 4) In compliance with State Law (GS 160A-382 and 383), the justification statements under Item "C" should be typed or written legibly to answer each condition that applies to the request. Substantial weight is given to the answers provided. Please consider your answers carefully and be prepared to address your answers at each public hearing. 5) The application must be signed by the owner or by an authorized agent of the property to be rezoned; the signature shall be notarized. 6) The Planning Board meets regularly on the fourth Tuesday of each month at 6:30 p.m. at the Dunn Municipal Building located at 401 E. Broad St, and shall make recommendations to the City Council on all rezoning requests. 7) The City Council meets regularly on the second Tuesday of each month at 7:00 p.m. in the Dunn Municipal Building located at 401 E. Broad St., and is the approving authority for all rezoning requests. For additional information or assistance, call the Planning Department at (910) 230-3503. ADJOINING PROPERTY OWNERS (WITHIN 100 FEET OF REQUESTED CHANGE) NAME MAILING ADDRESS PIN NUMBER 1. I{R/O LLC 2004 W. Cumberland St 1507- 91 - 8514 .000 Dunn, NC 28334 2. Pour W's Inc, PO Box 1254 1507 -a - 6743 .000 Dunn, NC 38335 3. Sorrell Jackson LLC 1507 Arendell St 1507 - 91 - 7858 ,000 Morehead City, NC 28557 4. 000 5. .000 6. .000 7. .000 8. .000 9, .000 10. .000 11. .000 12. .000 0 OWNER'S CEI RTiFICATION I (We) do herby certify that: I am (We are) the owners or authorized agent of the property described in this application for rezoning and have attached copies of deed, title reports or other documents as proof of ownership. I (We) have read the rezoning procedures, requirements and have truthfully completed this application for rezoning. I (We) understand that the filing fees are non-refundable, the process to review rezoning cases includes public hearings and review by both the Planning board and the City Council. I (We) understand that any action to approve our request is at the discretion of the Planning Board and the City Council and additional requirements may be imposed as determined necessary. ,o$rgnature '^ Date Sworn to and subscribed before me this Lkday of 46b. 20 1�L. 44�1 4f P. S711W NryPublic r 'OuBLI� ; 9p Q My Commission Expires: Zo ZC) 2 0 VM' R'S CLrltT)WICA.TYON I (We) do herby certify that: I am (We are) the owners or authorized agent of the property described in this application for rezoning and have attached copies of deed, title reports or other documents as proof of ownership. I (We) have read the rezoning procedures, requirements and have truthfully completed this application for rezoning. I (We) understand thatthe filing fees are non-refundable; the process to review rezoning cases includes public beatings and review by both the Planning board and the City Council. I (We) understand that any action to approve our request is at the discretion of the Planning Board and the City Council and additional requirements may be imposed as determined necessary. Date ' Sworn to and subscribed before me this �2 ii ay of 20 P. %%OTARr *; Nary Public n 9 '�UgL1�+ �•�i My Commission Expires: 9 r6a iMggT�abyt�H aEB R eF nEEa6 fl11 0U{t4R4Rjj 6 9 MRY 2� 6 ; ;21 PM DUN N:894-996 FEE:SRA IHSiW # M 00791 NORTH CAROLINA SPECIAL 'WARRANTY DEED Excise Tax 0 00 Parcel identifier No. 0031031 1517-01.0525,009 Verified by Hamett County on the ,_ day ofMay, 2009 Mail/Box to: Lynch & Eatman I LP P O Box 30515 Raleigh NC 27�22-0515 This instrument was prepared by: Lvnch & Eatman Lr p P.O, Box 30511 Raleigh NC 27622 O51$ (Without Title Examinedonl Brief description for the Index: I Acro, jkan No 2007-639 THIS DEED made this &day of May, 2009, by and between GRANTOR Gordon L. Townsend, Jr. and John A. Willoughby, Jr., as Executors of the Estate of W. Richard Sorrell 101 North Powell Avenue Dunn, NC 28334 GRANTEE Gordon L. Townsend, Jr., a one-half undivided interest, P. O. Box 457 Dunn, NC 28335 John A, Willoughby, Jr., a one-half undivided interest. 2107 Red 11111 Church Road Dunn, NC 28334 Enter in appropriate block for each party: name, address, and, if appropriate, character of entity, o.g, corporation or partnership. The designation Grantor and Grantee as used herein shall include sold parties, their heirs, successors, and assigns, and shall Include singular, plural, mescaline, feminine or neuter as required by context. WITNESSETH, that the Grantor, fore valuable consideration paid by the Grantee, tho receipt ofwhich is herebyacknowledged, has and by these presents does grant, bargain, sell and convey unto this Grantee in fee simple, all that certain lot or parcel of land situated in Harnett County, North Carolina and more particularly described as follows: BEGINNING at an existing concrete monument, the northeastern corner of the tract described in deed recorded In Book 392t at Pogo 65, said concrete monument being in the western right of way of Powell Avenue, and runs as the right of way of Powell Avenue North 5e 1711311 West 11,16 ft. to an iron stake, a now corner; thence a now line South 8403512611 West 167.45 ft. to an Iron stake, a new corner; thence South 3e $814211 East 5,73 ft. to an iron stake, corner for the tract that is recorded in 110ok392, at Page 65, thence as the old property line South 30 58' 4211 East 86,88It, to a concrete monument; thence South 36 42159" East 166,11 ft, to an existing concrete monument; thence North Be 1014211 East 167.4611, to a set rabor in the western margin of North Powell Avenue; thence as the western margin of North Powell Avenue North 30 4514811 West 252.25 ft. to an existing (00054462.DOC)NC Bar Amciotion Fornt No. 6 O 1977, 2002 Mated by Agreement with the NC Bar Assoofation 19a1 concrete monument, the point of BEGINNING, and containing one acre, more or less, according to a plat by Lambert Surveying, Inc., doted July 24, 2007, filed to Hornell County Registry at 3r44 p.m. on July 26, 2007, and recorded as Map No. 2007-639. The above -described one-acro parcel was conveyed to William Richard Sorrell by deed recorded in Book 392, at Page 65, Harnett CountyRegistry and the 0.03-acre parcel out from the lands conveyed to William R. Sorrell by deed recorded in Book St 1, at Page 257, Harnett County Registry, See also Homett County Estate File No.08•6-345, TO HAVE AND TO HOLD the aforesaid lot or parcel of land and all privileges and appurtenancesthereto belonging to the Grantee In fee simple. And the Granter covenants with the Grantee, that Grantor has done nothing to impair such title as Grantor received, and Grantor will warrant and defend the title against the lawful elsims of all persons claiming by, under or through Grantor, other than the following exceptions; Easements, restrictions and rights of way of record and the lien of 2009 ad valorem taxes. IN WITNESS WHEREOF, the Grantor has duly executed the foregoing as ofthe day and //year first above written. or'don L. Townsend, Jr., Executor of tho to of J A. Wil oughby, Jr., Exe tto g t stato of W. Richard Sorrell W. Richard Sorrell State of North Carolina - County of*y—ejj ,.- I, the undersigned Notary Public of the County and State aforesaid, certifythat the following person personally appeared before me this day and alai at he/she voluntarily sighed the foregoing instrument for the purposes stated therein and in the capacity indio�� t l%send, Jr. Wi4as FI ria stamp or seal lhls day ofMay, 2009. a •�,r201 y My FS1k f Prre Notary 114, 10 o"e' Name: r•••rnaa,,,,,,d� (typed or printed) (Notarial seal) Slate of North Carolina -County of Vin'C 1, theundersigned NotaryPublic ofthe Countyand State aforesaid, certify thotthe foilowi ipperson personally appearedbefore me this day and acimowledged that he/she voluntarily signed the foregoing instrument for the purposes stated therein and in the capacity indicated: John, „j&ughby,Jr. b"so ONNI)(j(""� Witness; ; `QTt'lr�iamp or seal this day ofMay, 2009. My C as sitt1 a49: i �•" vj � tary tic $ J°U84�C =•e�x Nana; (typed o nted) State of North Carolina - County of The foregoing Cortificate(s) of is/are certifiedtobecorrect, ThtshrsWmentandthiscertiticatearedulyregisteredatthedateandtimeandintheflookandPageshownonthe. &at page hereof. Register of Deeds for Harnett County By; Deputy/Assistant - Register of Deeds 100054162.DOCINC par Association Form NO. 6 01977, 2002 Printed by Agreement wilh the NC nor Association 1981 KIMBERLY S. HARGROVE REGISTER OF DEEDS, HARNETT 306 W CORNELIUS HARNETT BLVD SUITE 200 LILLINGTON, NC 27546 RfRR}fRRAfRRM1A1IRARRRRA}RARAAAAAAAAMANM1R}}RRR}NAf1RRAAAAAAAAAAANAAAAARNhM1FAANA/MARAARRIIRRiAANAARARRhARRNRARARAAAAAAiAAA Filed For Registration: 05/26/2009 02:05:21 PM Book: RE 2630 Page: $94-890 Document No.: 2009007930 DEED 3 PGS $17.00 Recorder: ANGEL.A J BYRD State of North Carolina, County of Harnett KIMBERLY S. HARGROVE, REGISTER OF DEEDS - ,,. , � - � - �! , ! w �.. ., � y jft " ® DLINN �� All-AmaricaCiiy ',1� "1 AA•AmarlcaCity 11111.r City Council Agenda Form 1111F Meeting Date: March 9,2021 1989 *2013 1989*2013 SUBJECT TITLE: Rezoning Request RZ-02.21 Zachary Angle (Owner) Susan Tart Property, LLC (Owner) PIN: 1506-77-7440.00,1506.78.8506.000,1506.88-2105.000, and 1506.88-1668.000 1000 & 1001 ushin Tart Road and parcels on western side of Bruce Drive. Presenter: George Adler Department: Planning & Zoning Attachment: X Yes No Description: Notice of Public Hearing, Staff Report, Pictures & Maps and Rezoning Application Public Hearing Advertisement Date: February 161h and 23rd, 2021 PURPOSE: a) Public Hearing: This is a request to rezone 4 parcels totaling 62.65 acres +/- located at 1000 and 1001 Susan Tart Road and parcels on the western side of Bruce Drive, The parcels are currently zoned 1-10, Restricted Industrial District; R-10, Single -Family Dwelling District; R-20, Single -Family Dwelling District; and RA-40, Single Family Dwelling and Agricultural District. The request is to rezone these parcels to R-7, single -Family Dwelling District Attached you will find the Staff Report, a map of the property, and other pertinent information for your review. b) Decision BACKGROUND: The Planning Board met on February 23, 2021 to review the request and ask for comments from the public. The Planning Board voted unanimously to approve this request. BUDGETIMPACT: None RECOMMENDATION/ACTION REQUESTED: Motion to approve rezoning request RZ-02-21 to rezone 62.65 acres+/- located at 1000 and 1001 Susan Tart Road and parcels on western side of Bruce Drive from 1-10, Restricted Industrial District; R-10, Single -Family Dwelling District; R-20, Single -Family Dwelling District; and RA-40, Single Family Dwelling and Agricultural District to R-7, Single -Family Dwelling District. NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a PUBLIC MEETING will be held by the CITY OF DUNN PLANNING BOARD on FEBRUARY 23, 2021 at 6:30 P.M. and a PUBLIC HEARING will be held by the CITY COUNCIL OF THE CITY OF DUNN on MARCH 9, 2021 at 7:00 P.M. In the COURTROOM of the DUNN MUNICIPAL BUILDING for the purpose of considering the following Item: REZONING REQUEST — RZ-02-21 PIN: 1506-77-7440.000,1506.78-8506.000, 1506-88-2105.000, and 1506-88-1668.000 Zachary Angle (Owner) Susan Tart Property, LLC (Owner) This is a request to rezone 4 parcels totaling 62.65 acres +/- located 1000 and 1001 Susan Tart Road and parcels on western side of Bruce Drive. The parcels are currently zoned 1-10, Restricted industrial District; R-10, Single -Family Dwelling District; R-20, Single -Family Dwelling District; and RA-40, Single Family Dwelling and Agricultural District and are proposed to be rezoned to R-7, Single -Family Dwelling District. All persons desiring to be heard either for or against the proposed item set forth above are requested to follow the following procedures due to COvid-19: • Public access will be limited to one (1) person at a time for In -person comments at the March 9, 2021 Council Meeting. • Comments for or against the proposed item will be read during the public Hearing, If received by the City Clerk by 1:00 p.m. on March 8, 2021. Comments can be called in to (910) 230-2501 or emailed to twilllams@dunn-nc.org. • To call in your comments during the public hearing, contact the City Clerk no later than 1:00 p.m. on March 8, 2021 for instructions. • The meetings can be viewed — Facebook Live — City of Dunn, NC page and will be able to be heard outside chambers for anyone presenting in person. Copies of the proposed item are available for review at the DEPARTMENT OF PLANNING during normal business hours Monday through Friday. Written comments may be addressed to: PLANNING DEPARTMENT CITY OF DUNN P.O. BOX 1065 DUNN, NC28335 ADVERTISE: February 16, 2021 February 23, 2021 Case: RZ-02-21 George Adler, Planning Director gadler@dunn-nc,org Phone: (910) 230-3505 Fax: (910) 230-9005 north enrolinn a UR-DUNN oily or dwin Planning Board Meeting: February 23, 2021 City Council Meeting: March 9, 2021 Requesting rezoning from: 1-10 Restricted Industrial District; R-10 Single -Family Dwelling District: R-20, Single - Family Dwelling District and RA-40 Single -Family Dwelling and Agricultural District to R-7, Single -Family Dwelling District Applicant Information Owner of Record: Name: Susan Tart Property, ILLC Address: 126 N. Ennis Street City/State/Zip: Fuguay-Varina, NC 27526 Applicant: Name: Zachary Angle Address: 126 N. Ennis Street City/State/Zlp: Fuuuay-Varina, NC 27526 Property Description PIN(s): 1506-77-7440.000 1506-78-8506 000 1506-88-2105.000 and 1506-88-1688.000 Acreage: 62.65+/- acres Address: 1000 and 1001 Susan Tart Road and parcels on western side of Bruce Drive, Dunn, NC 28334 The parcels are primarily vacant, some areas wooded, some wet areas on the west side of Susan Tart Road, and one dilapidated, industrial structure approximately that was formerly a meat processing plant. Vicinity Map Page 1 of 5 STAFF REPORT Physical Characteristics Description See Attachments 1, 2, and 3. The property seeking rezoning is located on the both sides of Susan Tart Road adjacent to Dunn's city limits. Parts of the parcels extend Into the ETJ. The land includes areas of wetlands. The parcels are largely wooded, including the portion between Susan Tart and Bruce Drive. Single-family homes line the east side of Bruce. The lower half of the property is immediately west of the complex that is Betsy Johnson Hospital. All adjacent parcels surrounding the parcel are residential with the exception of the 0&I, Office & Institutional to the south and southeast. The property Is less than one -quarter mile from Erwin Road. The majority of the parcels are In Dunn's ETJ; the portion north and east of Bruce Drive is within Dunn's city limits. Services Available Water: ✓ Public (City of Dunn): ❑ Private (Well) ❑ Other: County Sewer: ✓ Public (City of Dunn): ❑ Private (Septic Tank) ❑ Other: Unverified The closest Dunn water line extends to the former meat packing plant and along Bruce Drive. The closest Dunn sewer line is on Bruce Drive. Extensions of both water and sewer will be required. Transportation The parcels seeking rezoning are located between Susan Tart Road and Bruce Dr. Susan Tart Is State Road 1844, a two- lane road; Bruce Drive is a local neighborhood street. The parcels lie less than one -quarter of a mile from Erwin Road to the north and approximately 1.01 miles from West Cumberland Street (NC 421). The annual average daily traffic count on Susan Tart Road is 1,000. Page 2 of 5 STAFF REPORT Zoning District Compatibility The following Is a summary list of general uses, for See Attachment 1. actual permitted uses refer to the Zoning Ordinance sections, Attachments 5 and 6, �r CURRENT REQUESTED na4X'aiit#� Agricultural X k� Duplex X Single Family X X 4 k s Office X Hotels X Institutional Restaurant X Retail X ------------- � .- Wholesale X Auto sales & service X Light industrial X Zoning Map Land Use Classification Compatibility See Attachment 4. i JI �A F �© I'p• t� a•�s �,�V,r(. . rRestaurant �.��.Auto sales & serviceLight -- Industrial 2030 Land Use Map As shown on the 2030 Land Use Map from 2005, above, the parcels seeking rezoning were largely projected to become industrial, probably because of the location of the meat packing plant at the time. The meat packing plant has been closed for many years and has become a safety hazard and needs to be removed. This rezoning with extend the residential uses west from the east side of Bruce Drive. Page 3 of 5 STAFF REPORT Evaluation ✓ Yes ❑ No The amendment, if small scale, is reasonable based upon surrounding conditions. REASONING: The rezoning request is reasonable given the current conditions of the surrounding area. The area is largely wooded with some wetlands and a small pond. The anticipated Industrial development has not occurred, though the demand for housing has grown. This rezoning is part of that land use evolution. ✓ Yes ❑ No The impact to the adjacent property owners and the surrounding community is reasonable, and the benefits of rezoning outweigh any potential inconvenience or harm to the community. REASONING: The Impact to adjoining land owners is reasonable. There are primarily single-family residences along the north and part of the east side, of Bruce Drive. The rest of the parcels seeking rezoning are undeveloped, except for the area of the former meat packing plant. Residential development is expected to enhance the area. ✓ Yes ❑ No The amendment Is warranted due to changed or changing conditions in the area. REASONING: The lack of industrial interest In the parcels over the previous decade and the growth in demand for a greater choice of housing options warrants the rezoning. The rezoning to R-7 at these parcels is reasonable. ✓ Yes ❑ No The amendment achieves the purpose and is consistent with the Land Use Plan. REASONING: The 2030 Land Use Map protected industrial development along this section of Susan Tart Road However, that map needs to be updated due to changing market conditions that were not anticipated in 2005. This residential development keeps pace with those changing market conditions. Suggested Statement -of -Consistency (Staff concludes that... Staff concludes that rezoning these parcels from 1-10, R-10, R-20 and RA-40 to R-7 is in keeping with the 2030 Land Use Plan's projected increase activity along this stretch of Susan Tart Road and west of Bruce Drive, though the activity Is residential, not industrial. Site Photographs See Attachment 3. Traditional Standards of Review and Worksheet Page 4 of 5 STAFF REPORT The Planning Board shall consider and make recommendations to the City Council concerning each proposed zoning district. The following policy guidelines shall be followed by the Planning Board concerning zoning districts and no proposed zoning district will receive favorable recommendation unless: ❑ Yes ❑ No A. The proposal will place all property similarly situated in the area in the same category, or in appropriate complementary categories. ❑ Yes ❑ No B. There Is convincing demonstration that all uses permitted under the proposed district classification would be in the general public Interest and not merely in the Interest of the individual or small group. ❑ Yes ❑ No C. There is convincing demonstration that all uses permitted under the proposed district classification would be appropriate In the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) ❑ Yes ❑ No D. There is convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. ❑ Yes ❑ No E. The proposed change is in accordance with the comprehensive plan and sound planning practices. ❑ GRANTING THE REZONING REQUEST Motion to grant the rezoning upon finding that the rezoning is reasonable based on All of the above finding of fact A-E being found in the affirmative and that the rezoning advances the public interest, ❑ DENYING THE REZONING REQUEST Motion to deny the rezoning upon finding that the proposed rezoning does not advance the public Interest and is unreasonable due to the following: ❑ The proposal will not place all property similarly situated in the area in the same category, or in appropriate complementary categories. ❑ There is not convincing demonstration that all uses permitted under the proposed district classification would be in the general public Interest and not merely In the Interest of the individual or small group. ❑ There is not convincing demonstration that all uses permitted underthe proposed district classification would be appropriate in the area Included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they Intend to make of the property involved.) ❑ There Is not convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. ❑ The proposed change is not in accordance with the comprehensive plan and sound planning practices. ❑ The proposed change was not found to be reasonable for a small scale rezoning. Page 5 of 5 STAFF REPORT b Le; �;r� �,,, ��: '� Ln +j C a C3 y_ U E O C T CvO C (D T ._ m vtj of}6 W 0 O CU O '�"' :3 C O U N L (O II^N C m O � �- O w > C a) a) a)N a) C O N Q.A Or .G �- .Q US co CA � N LO 0 0i CD0)U C 0' N "O � L 0 O C �a) u) w EL O U N� U U1 mQ � N p N U O y� O (DC CA 8 L L 2 ,C ;+� Y Ccu C O O 0�.Q -a= CAr .w E C Q N -O N O ."�j (/N� E N C Q' () E Y C O N � Q Co �(0 - (6 'E LPCi O � U 'fn E � a- � C_ 4- �- w L _ ~ U N C O G N ,� 4- M .ca z i O N C a) C Q�4 N O J ui (CO O f6 C �: N4- 0 U (0/1 G N C G C C C U N a) O(D a qCj �—N O..OQ N O?0) C a) C O ncc t7 � a per= w U� (D (D U q) (D N Z �' .00 N U Q. a N .Q N (0 c0 ++ C (o E a 0 X D D p p (0 .` N � .- >0 > O CL d. m 4- 4- 43 c6 CLE0) c (6 y � CJ co aCAC CA E U U N a) O X _ Z' O >r —0) cc UU1-000:2 N.�, >70Z -�� D-� T N O O Q O m (c6 (v N iA N w a Mv: (D C9 a s 0LO0 D a LL CV p i V C\l co 'T LO ((00 v000 0) N N For Planning Department Use Only Case Number Date Received 2 9 20 1 Fee Paid 450b CPAIz Board Meeting City Council Meeting ma north Carolina I INN kA AZ city of rlunn REZONING APPLICATION OWNERSHIP INFORMATION: Applicant: Zachary Angle Phone Number: ( 919 ) 602 - 2351 Applicant's Legal Interest in Property: Owne Applicant's Address: 126 N Ennis St, Fuquay-Varina, NC 27526 Property Owner: Susan Tart Pro e�rty. LLC Owner's Address: 126 N Ennis St, Fuquay-Varina, NC 27526 Date Property Acquired: 10/14/2020 Deed Reference: Book 3882 Page 0170 12/28/2020 3916 0318 1/12/2021 3923 0310 Tax PIN Number: 1506-77-7440.000, 1506-78-8506.000, 1506-88-2105.000, 1506-88-1668.000 Size (Sq. Ft. or Acres) 62.65 acres Street Frontage (ft) —5900 Attach a legal description (Metes and Bounds Description) of the area requested. Location/Address: 1000 and 1001 Susan Tart Rd and parcels on western side of Bruce Dr ZONING REQUEST: A. Existing Zoning: I-10, R-10, R-20, RA-40 Requested Zoning: R-7 R. Land Uses: 1. Existing land uses on property to be rezoned: Former meat packing plant 2. Existing or proposed land uses on all adjoining properties: North Residential South Wooded/raw land East West Residential and hospital Wooded/raw land C. statement of Justification: (City Code, Article II of Section 22) The proposed zone shall be greater than three (3) acres of land or... if smaller, the property adjoins and is contiguous to two (2) zoning districts after the proposed change. Attach a statement justifying the requested map change based upon the following: 1) The amendment, if small scale, is reasonable based upon surrounding conditions. 2) The impact of zoning is in the public interest and does not significantly harm the surrounding properties. 3) The amendment is warranted due to changed or changing conditions in the area. 4) The amendment achieves the purpose and is consistent with the Land Use Plan. e proposed amendment of the current zoning is of interest to the public as it seeks to bring parcels into closer conformity with the surrounding neighbors and area in general. We ieve that not only will bringing new residential properties benefit the surrounding �perties, the removal of the existing zoning of I-10 and the corresponding facilities will also a benefit to the community. This amendment is warranted as Dunn continues to grow and .re is a need for more single family residences. This amendment is consistent with the Land e Plan and the need for redevelopment of this property. INSTRUCTIONS FOR FILING A REZONING APPLICATION 1) A petitioner for a zoning change must complete this application in full. This application will not be processed unless all information is provided. 2) Include the filing fee for each rezoning petition which is $500. 3) If the request includes the entire area of an existing recorded parcel of land a copy of the metes and bounds for the parcel shall be included with a copy of the deed. IF NOT, an accurate survey of the property proposed for rezoning must accompany the application. The survey must be completed by a registered land surveyor or professional engineer, and shall describe the subject property by metes and bounds. 4) In compliance with State Law (GS 160A-382 and 383), the justification statements under Item "C" should be typed or written legibly to answer each condition that applies to the request. Substantial weight is given to the answers provided. Please consider your answers carefully and be prepared to address your answers at each public hearing. 5) The application must be signed by the owner or by an authorized agent of the property to be rezoned; the signature shall be notarized. 6) The Planning Board meets regularly on the fourth Tuesday of each month at 6:30 p.m, at the Dunn Municipal Building located at 401 E. Broad St, and shall make recommendations to the City Council on all rezoning requests. 7) The City Council meets regularly on the second Tuesday of each month at 7:00 p,m. in the Dunn Municipal Building located at 401 E. Broad St., and is the approving authority for all rezoning requests. For additional information or assistance, call the Planning Department at (910) 230-3503. n ADJOINING PROPERTY OWNERS (WITHIN 100 FEET OF REQUESTED CHANGE) NAME MAILING ADDRESS PIN NUMBER 1. Donald and Theresa 104 Bruce Dr 1506-88-0833.000 Satterfield Dunn, NC 28334 2. PATRICK GEORGIA F & 103 Bruce Dr C/O GEORGIA F PATRICK Dunn, NC 28334 1506-88-2894.000 BLEACHER 3. POPE TERRY R & POPE 105 Bruce Dr 1506-88-2699.000 FRANCES P Dunn, NC 28334 4. TRAVIS DEBORA J 1 107 Bruce Dr ( 1506-88-3506.000 5.TOTH FRANK MITCHELL 1 109 Dunn, NC 28334 28334 NC 1 1506-88-3417.000 6. GARCIA ANDRES i 11 BRUCE DR DUNN, NC 1506-88-3327.000 MAYOLO & GUZMAN 28334 ALEJANDRA CANCINO 7. NOWELL RASHEED & 113 BRUCE DR DUNN, NC 1506-88-3236.000 NOWELL MELENIE 28334 8. HENRY JOHNNY GILBERT 115 BRUCE DR DUNN, NC 1506-88-3143.000 JR & HENRY TINA SUE 28334 9, ORNDONEZ VASQUEZ 117 BRUCE DR DUNN, NC 1506-88-3051.000 EMILSON ENRIQUE & 28334 LAGOS SALFADO NUVIA SUYAPA 10. RYALS DERREK 121 BRUCE DR DUNN, NC 1506-87-3961.000 28334 I . RYALS DON ALLEN 121 BRUCE DR DUNN, N 28334 12. CARDENAS SALVADOR 4614 NC 50 N BENSON, NC MACIAS 27504 IWITCt31awil 13. BATES WILLIAM M JR & I 123 BRUCE DR DUNN, NC ( 1506-87-3682.uuu BATES PATRICIA GAIL 28334-0000 127 BRUCE DRIVE DUNN, NC 1506-87-3457.000 14. MONDS HENRY 28334-0000 PO BOX 1706 DUNN, NC 1506-86-9966.000 15. HARNETT HEALTH 28335-0000 SYSTEM INC 2121 CHARLES NEWLAND 1506-86-3356.000 16. PATRICK LOU ANN RD DUNN, NC 28334 PO BOX 277 BENSON, NC 1506-85-8513.000 17. HONLY CONLY LLC 27504 P O BOX 727 DUNN, NC 1506-75-8723.000 18. NORRIS DANNY E 28335-0000 1152 OLD HAMILTON ROAD 1506-65-8192.000 PE TOBY DALE & 19. PO PE DUNN, NC 28334-0000 1506-65-4930.000 POPE PARKER 200 MURDOCK C ROAD 1506-66-9838.000 20. TART GASPER JR CAMERON, NC 28326-0000 1506-67-7833.000 1152 OLD HAMILTON RD 1506-68-9842.000 21. POPE TOBY DALE TIC & DUNN, NC 28334-6446 POPE AARON HAMILTON TIC _ PO BOX 160 DUNN, NC 1506-78-5911.000 22. WINCOR PROPERTIES 28335-0000 LLC OWNER'S CERTIFICATION I (We) do herby certify that: I am (We are) the owners or authorized agent of the property described in this application for rezoning and have attached copies of deed, title reports or other documents as proof of ownership. I (We) have read the rezoning procedures, requirements and have truthfully completed this application for rezoning. I (We) understand that the filing fees are non-refundable; the process to review rezoning cases includes public hearings and review by both the Planning board and the City Council. I (We) understand that any action to approve our request is at the discretion of the Planning Board and the City Council and additional requirements may beAmposed as determined necessary. Signature Date, Sworn to and subscribed before me this Cri day of LfG 20 o�ruuuu�� i Notary Public d,p""#1e�erCOV`" �� riR1rrrrr�MyCommissionExpires: ��•— 83882 - P 170 HARNETT COUNTY TAX ID# 021507 0078 10.15-2020 BY SS For Registration Kimberly S. Hargrove Register of Deeds Harnett County, NC Electronically Recorded 2020 Oot 15 l l:29 AM NC Rev Stamp: $ 414.00 Book: 3882 Page:170 - 171 Fee: $ 26.00 Instrument Number: 2020018750 Submitted electronically by Henderson Lmy la comn lancewith Nar th Cnroiinn striates governing recordable ducuments and the terms of the submi fer n reement with file Harnett C minty Register of Deeds NORTH CAROLINA SPECIAL WARRANTY DEED This instrument should be moiled to the Grantee This instrument prepared by Trinity Henderson, a licensed North Carolina attorney. Delinquent taxes, if any, to be paid by closing attorney to tax collector upon disbursement of closing proceeds. Brief index description: I OOD and 1001 Susan Tart Road Par"I identifier Number: 0215070078 Excise Tax: $414.00 This conveyance is insured by a policy of title insurance issued by Omega Title Title Insurance THIS SPECIAL WARRANTY DEED is made October 13, 2020 by and between: Du tin Marketing Com any, LLC, a North Carolina limited liability company - 09, H'A* i � 1 E)01AX64-, N0L+-5tXvJ NC, X"�'5%o (hereinafter referred to in the neuter singular, as "the Grantor") and ' Susan Tart Property, LLC 126 N. Ennis Street Fuquay-Varina, NC 27526 (hereinafter referred to in the neuter singular as "the Grantee") : WITNESSETH, that the Grantor, for a valuable consideration paid by the Grantee, the receipt of which is hereby acknowledged, has and by these presents does hereby give, grant, bargain, sell and convey unto the Grantee, its heirs, successors. administrators and assigns, all of that certain piece, parcel or tract of land situated, in Hamett County, North Carolina. and more particularly described as follows: Being all of that 65.36 acre tract as depicted on that map recorded in Plat Book 2020 page 353, Harnett County Register of Deeds. The properly herein described was acquired by the Grantor by deed recorded in Book 2528 at Page 169 TO HAVE AND TO HOLD the aforesaid let or parcel of land and all privileges and apptntenmices thereto B3882 - P 171 belonging to Ole Grantee in foe simple. And the Grantor covenants with the Grantee, that Grantor has done nothing to impair such title us Grantor received, and Grantor will warrant and defend the title agaist the lawful claims of all persons claiming by, under or through Grantor, except for the exception hereinafter stated. This eonveyaneo is subject to the following exceptions: 1. The [alit of any property taxes not yet billed, 2. Utility easements and rights of way of record. IN WITNESS WHEREOF, the Grantor has caused this instrument to be signed In Its corporate name by its duly authorized officers and its seal to be hereunto affixed by authority of its Board of Directors, the day and your fits[ above written. Dapiln M orketing Company, LLC, it North Carolina limited liability company Name: Title: Nana44r STATE OF COUNTY 1,tp n t r t t t rr�4 1, a Notary Public of the County and State aforesaid, certify dint 0, CHAty i� �� f personally came before me this day and acknowledged that n B he/she Is of Duplin Marketing Company, LLC, a �ptp ; Natth Carotins lty company, and that by authority duly given and as the act NNd T A Flit. of tie company, the foregoing instrument was signed in its name by himther. Witness my hand and official stamp or acal, this 14 day ofS)tjp)ptr 20t,Q. ,a;�+' otary Public My commission expires S a�a.i3 Averasboro Township, in the County of Harnett, State of North Carolina, and more particularly described as follows: BEGINNING at an existing concrete monument in the western margin of Bruce Drive right of way, the southeast comer of property now or formerly owned by Donald W. Satterfield and wife, Theresa B. Satterfield, Book 870, Page 509, Thence continuing with the western margin of Bruce Drive 5 00° 14'29"E 1402.99 feet to an existing concrete monument; Thence S 05°I4' 1 I "W 731.74 feet to an existing iron stake in the northern margin of the S R 1844 right of way, Thence S 05'11'42"W 118.71 feet to an existing iron stake in the southern margin of S R 1844 right of way, Thence S 05°10'38"W 160.24 feet to an existing iron pipe, Thence S 61°09'38"W 1042.00 feet to a point; Thence N 05048'30"E 182.00 feet to a point; Thence N 09°49'30"E 114.00 feet to a point; Thence N 13°41'30"W 152.00 feet to a point; Thence N 60° 16'30"W 218.00 feet to a point; Thence N 64°36'30"W 158.00 feet to a point; Thence N 65°21'30"E 262.00 feet to a point; Thence N 00015'39"W 1784,80 feet to an existing iron pin; Thence N 01°24'54"W 408,23 feet to an existing iron pin; Thence S 85008'43"E 297.82 feet to an existing iron pin; Thence N 88°49'40"E 292.38 feet to an existing iron stake; Thence N 88049'40"E 290.00 feet to a point; Thence N88126'58"E 230.14 feet to an existing concrete monument, the Point and Place of Beginning, 2 B3916 - P 318 HARNETT COUNTY TAX ID# 021506 0104 12-29-2020 BY SB For Registration Matthew S. Willis Register of Deeds Harnett County, NC Electronically Recorded 2020 Dec 29 02:45 PM NC Rev Stamp: $ 0.00 Book: 3916 Page:318 • 319 Fee: $ 26.00 Instrument Number: 2020024400 Submitted electronically by Henderson Law iu compliance with North Carolina suitutes governing recordable documents and the terms of the sabndtter nitmeatcut with the Barnett Courtly Register of Deeds This Instrument should be mulled to the No title Certification Rxolso Tox: $0,00 preparer, Trinity M. Henderson, Attorney No tax advice 132 Pardo Sitter Oamer, NC 27529 0.67 acres on Bruce Drive palest Identifier Brief Index Description: Number: 0215060104 This instrument prepared by Trinity Ncnderson, a licensed North Carolina attorney. Delinquent taxes, if any, to be paid by closing attorney to tax collector upon disbursement of closing proceods. NORTH CAROLINA QUITCLAIM DEED THIS QDITCLAIM DBBD is made December 17, 2020 by and between: William A. Rome and wife, Paulo P. Rouse and Jesse B. Rouse, III end wife, Virginia A. Ronne Address: D kim-Zwas 'W�?Ii lc g-In C-- (hereinafter rcfarrel to In the neuter singular as "rim Grantor') and Susan Tort Property LLC I'Ztp N u11n�s 5V (heminatler retcroed to in the neuter shtgutar as "tie Grantee"); W ITNP.SSI81'H, that the Grantor, for a volunbic consideration paid by the Grantee, the receipt of which is hereby acknowledged, has end by those presents dots hereby give, grant, bargain, soil and convey unto the Grantee, Its heirs, successors, adadnistmtors and assigns, any interest It may love in nit ofthol certain piece, intact or treat of land situated In Harnett County, North Coralinn, mid more particularly described as follows: BWINNING at the northeast mmar of the pr uirmly owned by Suonn Tart property, LLC as depicted to Book of Maps 2020 page 353, Hsmelt County Registry, thence; South 4 degrees 58 minutes 18 seconds Best for a distance of I I rim feel to the point of Beginning: thence, South 4 degrees 58 minutes 18 seconds Host for a distance of 1100.50 feet; thence North 83 degrees 48 minutes 49 seconds Bast for a distance of 24.86 tact; thence North 4 degrees 46 minutes 56 seconds West for a distanco of I100.62 fault thence South 83 degrees 43 minutes 55 seconda Wosl for a distance of 28.5 feet to the point and place of Beginning containing 0.67 Here, more or toes. Tito property heroin described was acquired by the Grantor by dcod recorded to Book 394 of B3916-PMID Page 247 TO NAVE AND TO HOLD the aforesaid lot or parcel of teed and all privileges and appurtenances thereto belonging free and discharged treat all right, title, claim or interest of the Grantor or anyone claiming by, through or under Greater. IN WfP1,11189 WHEREOF, the Clarion have set tleirien their Igwlhl Kahl an the data get f wth In the acknowledgment below. Wit am A. Rouge Mlcia I- �i+�i- (seal) Paula P. Room State of C i. eNolary oft Paulo hdopl the printed word "Sul' as ,nee. County ry thnl 1111am A. Rana and me thin day and env. Wimees my hand and commission enpires,9.0 t'csLa" t eUMiGw& County a State aforesaid, oedity lhAjeue S. Rause, M and personally came before me this day and the rote no instmmappt. Whom my head and dayof, d� rr.+f2.Cge -20.AW .tea -a 4� 4. % 9 U 'Ikl` lay A1'I[l j I RB\ yi{J7K BOVNIO'E IIN.OT e6I^ ^ � � C�gg 9R%Ao i /i FyoP� l Rt e abj °�2E& (( gs "emu gBn ,=6@ aca ` IM31• �• ft�'�G•W^' -C �I.OR'nMl VMS: R 9gg 1 rZ tyyy 1 Rig I k® v7 V8 � F� i 8i C o c ao gas rl � w IL IttOzINOVNONOON'� �j a$� oz ,,,ti wgg g8 B3923 - P 310 HARNETT COUNTY TAX ID# 021606 0146 01-13-2021 BY EG For Registration Matthew S. Willis Register of Deeds Harnett County, NC Electronically Recorded 2021 Jan 13 02:14 PM NC Rev Stamp: $ 3.00 Book: 3923 Page:310 - 313 Fee: $ 26.00 Instrument Number: 2021000867 ubmitte 1 elech i aiiv by Henderson Law in compliance with North Cn Altm stnhrt" governing accordable documents and the terms oftl h lit ragreemeptivith the Harnett Countyltedstev of Deeds Excise Tax $3.00 Parcel Identifier Nos. 02-1506-0148 Mail after Recording to: Grantee This instrument was prepared by: Pope & Pope, Attorneys at Law, P.A., PO Box 790, Angier, NC 27501 (NO TITLE SEARCH PERFORMED, NO TITLE OPINION GIVEN, NO SETTLEMENT PERFORMED, DEED PREPARATION ONLY) Our File No.: 21-029 Brief descri tion for the I Lot Bruce Drive, 28.5 feet x 116 feet, p Averasboro Township Index: THIS GENERAL'WAPJWTY DEED, made this ja day of January, 2021, by and between GRANTOR Estate of Darlene Smith McLeod by Terry Gene McLeod, Administrator; Terry Gene McLeod and wife, Claucjette B. McLeod C/O Terry Gene McLeod 303 Prospect Church Road GRANTEE Susan Tart Property, LLC (i.6 1-4 ja"VY vb T" 'A"AI 'Aav;v" / The designation Grantor and Grantee as used herein shall include said parties, their heirs, successors, and assigns, and shall include singular, plural, masculine, feminine or neuter as required by context. WITNESSETH, that the Grantor, for a valuable consideration paid by the Grantee, the receipt of which is hereby acknowledged, has and by these presents does grant, bargain and convey unto the Grantee in fee simple, all that certain lot or parcel of land situated in Averasboro Township, Harnett County, North Carolina and more particularly described as follows: B3923 - P 31l BEING a parcel 28.5' x 116' of lot No. 50 of the J.B. Rouse, Jr. subdivision, which subdivision was surveyed by James W. Lee, Registered Surveyor, on May 7, 1960, and said parcel being more particularly described as follows: BEGINNING in the southern line of a thirty-foot street which extends into the old Dunn -Erwin Road at a point approximately two miles west of Dunn; said point being South 87 degrees 55 minutes West across said street 30 feet from the southeastern corner of Lot No. 2, owned by the Gene D. McLeod (now or formerly) herein; runs thence, South 87 degrees 55 minutes West 28.5 feet to Dunn Meat Packers, Inc. fence; thence North 00 degrees 15 minutes West with Dunn Meat Packers, Inc. 116 feet to corner of fence; thence North 87 degrees 55 minutes East 28.5 feet the southern line of the said thirty-foot street; thence South 00 degrees 15 minutes East with said street 116 feet to the beginning. This being the same property conveyed by deed dated November 14, 1973 from J.B. Rouse, JR. et ux to Gene D. McLeod which was recorded in Deed Book 600, Page 195, Harnett County Registry. For further reference see: Estate of Gene D. McLeod, Harnett County Clerk of Court Estate File No. 2017 E 334; Estate of Darlene Smith McLeod, Harnett County Clerk of Court Estate File No. 2019 E 321. TO HAVE AND TO HOLD the aforesaid lot or parcel of land and all privileges and appurtenances thereto belonging to the Grantee in fee simple. And the Grantor covenants with the Grantee, that Grantor is seized of the premises in fee simple, has the right to convey the same in fee simple, that title is marketable and free of all encumbrances, and that Grantor will warrant and defend the title against the lawful claims of all persons whomsoever except for the exceptions hereinafter stated. Title to the property hereinabove described is subject to the following exceptions: 1. RIGHTS OF WAY, EASEMENTS, COVENANTS, RESTRICTIONS AND OTHER MATTERS OF RECORD. 2. 2021 COUNTY OF HARNETT AD VALOREM TAXES AND SUBSEQUENT YEAR TAXES. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK) B3923 - P 312 IN WITNESS WHEREOF, the Grantors have hereunto set their hands and seals the day and year first above written. Estate of Darlene Smith McLeod .if�(SEAL) ey: Ter G McLeod, A n s rator STATE OF NORTH CAROLINA, COUNTY OF �jjle1JC'Ck I, a Notary Public of the County and State aforesaid, certify that Terry Gene McLeod, Administrator of the Estate of Larry Keneth Howard personally appeared before me this day and acknowledged the due execution of the foregoing instrument for the purposes therein expressed. WITNESS my hand and notarial stamp or seal this 17— day of January, 2021: NOTARY PUBLIC _�7 W At A. n.— t`\oF'4- Notary's printed or typed name My commission expires: �� I kpppp°'tAAA ."#I 83923 - P 313 IN WITNESS WHEREOF, the Grantors have hereunto set their hands and seals the day and year first above written. 'GRAN TTOOR- :: _-✓ / n�/1/n (SEAL) T rem/ G//en C_.�4Ab %Y� (SEAL) Claudette B. McLeod STATE OF NORTH CAROLINA, COUNTY OF 141 (Zk, Ct-TC 1, a Notary Public of the County and State aforesaid, certify that Terry Gone McLeod personally appeared before me this day and acknowledged the due execution of the foregoing instrument for the purposes therein expressed. WITNESS my hand and notarial stamp or seal this I..2, day of January, 2021•. NOTARY PUBLIC \J Mypvs- I" Rq Notary's printed or typed name My commission excpY+Yg4$teec"'0`-1 %v STATE OF NORTH CAROLINA, COUNTY OF A21.t�2 I, a Notary Public of the County and State aforesaid, certify that Claudette B. McLeod personally appeared before me this day and acknowledged the due execution of the foregoing instrument for the purposes therein expressed. WITNESS my hand and notarial stamp or seal this (- day of January, 202"j,s%1$#un#% \NM Ad NOTARY PUBLIC Notary's printed or typed name My co mtissiPjA,110 C�1 � 18`: bD ftAll-America Mill All-Amepica Ci� 11111.1l City Council Agenda Form 11110. SUBJECT TITLE: Audit Report Fiscal Year 2019.2020 Presenter: Ben Ripple (Bernard Robinson & Company, LLP) Department: Finance Department Description: Position statements for major funds and fund Attachment: X Yes No balance comparison. Public Hearina Advertisement Date: N/A PURPOSE: The firm of Bernard Robinson & Company, LLP will present the FY 2019-2020 audit, Attached please find summary statements of major funds for your review. Please review this information, and should you have any questions contact the Finance Director, Jim Roberts. .T39 C• 1I This is the first year of a three year commitment with the firm of Bernard Robinson & company, LLP, and due to COVID-19 the final report has been delayed. BUDGET IMPACT: There is no budget impact to this report. RECOMMENDATION/ACTION REQUESTED: Motion to accept the Audit for FY2019-2020 as presented. 3/2/2021 Audit Opinion (pages 1 - 3) Details of Responsibilities Under an Audit • Management is responsible forthe preparation and presentation ofthe statements. • Auditor is responsible to express an opinion on the statements. • Auditor does not express any opinion on the effectiveness of internal controls. Unmodified Opinion • Statements are free of material misstatement • "Clean" opinion Management's Discussion and Analysis (pages 4 - 11) • Discuss highlights of the financial statements, including many of the items that follow in this presentation. • Explains layout of financial statements (see Figure 1) • Includes highlights from the 2020-2021 budget (see page 11) 3/2/2021 Government -wide Highlights (Exhibit 1, page 12) (in thousands) Unrestricted Cash and Investments 6,500 5,500 4,500--..--�—� 2017 2018 2019 2020 Total Assets 5,000 52,000 S0,o00 2017 2018 2019 2020 Total Liabilities 27,000 23,000,_^'"� 19,000 2017 2018 2019 2020 Unrestricted Net Assets 2,500 (2,500) Government -wide Highlights (Exhibit 2, page 13) (in thousands) Expenses 18,000 — 16,000 14,000 2017 2018 2019 2020 Change in Gov't Net Position 1,000 — 2017 2018 2019 2020 (1,000) Change in Net Position 1,000 2017 2018 2019 2020 Change in W&S Net Position 1,000 2017 2018 2019 2020 (1,000) 2 3/2/2021 General Fund Highlights (Exhibits 3 & 5, pages 14 & 16) (in thousands) Unrestricted Cash and Investments --Revenues —Expenditures 6,000 12,000 4,000 �- 2,000—....'�..:�� 2017 2018 2019 2020 11,000 Unassigned Fund Balance 4,000 10,000 3,000 �- 2,000 2017 2018 2019 2020 9,000 2017 2018 2019 2020 Propriety Fund Highlights (Exhibits 8 & 9, pages 19 & 20) (in thousands) Unrestricted Cash 3,000 �...�„ 2,000 7,000 1,000 ---�' — 2017 2018 2019 2020 6,000 Total Net Position 24,000 5,000 23,000 22,000'�-- 21,000 4,000 2017 2018 2019 2020 ---Revenues —Expenses 2017 2018 2019 2020 I 3 3/2/2021 Pensions and Other Postemployment Benefits (in thousands) 8,000 _.__- _.. -___— _-- ___ _... -. 7,000 6,000 5,000 4,000 3,000 2,000 __ .u...,.m,.s... 1,000 2017 2018 2019 2020 --LGERS -LEDGLEB Notes and Supplementary Information Highlights • Capital Asset Roliforward (Note 3, page 33-35) Major additions: • Land: $309,000 • Vehicles: $339,000 • W W Aeration Replacement: $1,173,000 • W&S Machinery and Equipment: $229,000 • Change in Long -Term Liabilities (Note 3, page 51) • Shows increases and decreases to long-term liabilities • Fund Balance Detail (Note 3, page 52) • Total balance, General Fund, $5,751,393 • unrestricted and unallocated balance $3,062,169 • Current Tax Levy (Schedule 2, page 76) • Total net levy $4,247,748, which is consistent with the prior year ($4,220,987) • No change in tax rate (0.50%) • Collections $4,208,138 • Collection percentage 99.07%, which was down slightly from the prior year (99.32%) 2 3/2/2021 Audit Summary New Accounting Principles None in 2020 . Accounting Estimates Most sensitive accounting estimates relate to pension and post retirement activity. • Corrected and Uncorrected Misstatements • No significant, unexpected entries during the audit. • All proposed entries have been recorded, and there are no uncorrected misstatements. a Difficulties or Disagreements with Management None to report Management Consultation with Other Independent Accountants No Issues that required seeking a "second opinion' CITY OF DUNN, NORTH CAROLINA Statement of Revenues, Expenditures, and Changes Governmental Funds Year Ended June 30, 2020 in Fund Balances Exhibit 5 Major Governmental Fund Total Non -Major Governmental General Fund Funds Funds Revenues Ad valorem taxes $ 4,246,782 $ $ 4,246,782 Other taxes and licenses 218,807 - 218,807 Unrestricted intergovernmental 3,373,150 - 3,373,150 Restricted intergovernmental 906,052 603,778 1,509,830 Permits and fees 247,905 - 247,905 Sales and services 1,271,380 - 1,271,380 Investment earnings 75,419 - 75,419 Miscellaneous 802,646 802,646 Total revenues 11,142,141 603,778 11,745,919 Expenditures Current: General government 2,498,605 - 2,498,605 Public safety 3,340,732 - 3,340,732 Transportation 2,127,335 - 2,127,335 Culture and recreation 619,618 - 619,618 Library 245,750 - 245,750 Environmental protection 791,620 - 791,620 Debt service 790,203 - 790,203 Capital outlay 876,941 1,564,449 2,441,390 Total expenditures "11,290,804 1,564,449 12,855,253 Excess of revenues under expenditures (148,663) (960,671) (1,109,334) Other Financing Sources (Uses) Transfers from other funds Transfers to other funds - - Proceeds fiom installment purchases 483,849 483,849 Total other financing sources (uses) 483,849 483,849 Net change in fund balances 335,186 (960,671) (625,485) Fund balances, beginning 5,416,207 35,554 5,451,761 Fund balances, ending $ 5,751,393 $ (925,117) $ 4,826,276 The notes to the financial statements are an integral part of this statwnent Page 16 CITY OF DUNN, NORTH CAROLINA Statement of Revenues, Expenses and Changes in Net Position Proprietary Fund Year Ended June 30, 2020 Operating revenues: Charges for services Water and sewer taps Other operating revenues Total operating revenues Operating expenses: Water and sewer administration/finance Water and sewer operations Water supply, pump and filtering Sewage treatment plant operations Depreciation Total operating expenses Operating income Non -operating revenues (expenses): Interest income Grantrevenue Tower site rental Interest and other charges Totalnon-operatingrevenues (expenses) Net income Transfers to other funds Change in net position Net position, beginning Total net position, ending Exhibit 9 Major Non -Major Enterprise Enterprise Fund Fund Water and Stormwater Sewer Fund Fund Total $ 5,702,433 $ 152,970 $ 5,855,403 18,800 - 18,800 182,004 - —182,004 5,903,237 152,970 6,056,207 935,431 1,476557 - 1,196,248 168,136 1,175,161 803,370 - 5,586,767 168,136 316,470 (15,166) 935,431 1,476,557 1,364,384 1,175,161 803,370 5,754,903 301,304 77,050 - 77,050 57,160 - 57,160 84,898 - 84,898 (172,090) - (172,090) 47,018 - 47,018 363,488 (15,166) 348,322 363,488 (15,166) 348,322 21,960,376 249,761 22,210,137 $22,323,864 $ 234,595 $22,558,459 The notes to the financial slatenents are an integral part of this statement Page 20 WIbm ,,, .. &Il�ericaC[fy 1 ► City Council Agenda Form► 1989*2013 Meeting Date® March 9, 2021 [484 ie 30R SUBJECT TITLE: Purchase of Replacement Service Weapons and Duty Gear and Trade-in of outdated Service Weapons Presenter: Chief C.A. White Department: Police Attachment: X Yes No Description: Budget Amendment Public Hearing Advertisement Date: PURPOSE: Replacement of service weapons with an average age of 10 years. This budget amendment will allow for the trade in of old service weapons to be replaced with an updated generation weapon that is in current production and that parts are available for. The amendment also allows for the purchase of duty gear for the new weapon. BACKGROUND: The weapons are Glock 17 generation 4 pistols that are being phased out. This gun is no longer in production and has been replaced with a generation 5. Parts are no longer being produced for the generation 4 and the guns are well past the usual life of a police service weapon. The updated weapon also requires a new duty holster, The expected life of a police service weapon is generally 6 to 8 years. All weapons being replaced exceed that time frame. The total cost for the 32 replacement weapons is $14,004,16. The agreement allows for the trade in of 32 outdated weapons that will offset the cost by $8,480.00 leaving the total cost at $5,524,16. The duty leather gear for the newer weapons will total $6,100.00. BUDGETIMPACT: The total cost for the weapons and leather duty gear, after the trade-in, is approximately $12,000.00 RECOMMENDATION/ACTION REQUESTED: Approve the purchase of service weapons and duty gear and the budget amendment to allow for the purchase. Er \\ ) } 2 DUNK o orth llnn DUNN bAd LINN bcad A0•AmerieaCity it, o1 d",n„ Ail•AmerieaCity 1 I City Council Agenda Form 1111r ® Meeting Date: March 9, 021 1989 * 2013 1989 * 2013 SUBJECT TITLE: Approval of Engineering Services Agreement for USDA Phase 1 Collection System Rehabilitation Project Presenter: Heather Adams, Director Department: Public Utilities Attachment: X Yes No Description: Engineering Services Agreement and Schedu Public Hearino Advertisement Date: PURPOSE: To approve the Engineering Services Agreement for the USDA Wastewater Collection System Rehabilitation Project. BACKGROUND: During the last several budget retreats replacement of aging water & sewer infrastructure has been a top priority for Council. Based on the amount of work to be completed, the City decided to divide the work up into 4 phases. Phase 1 will consist of approximately 9,135 linear feet and will encompass portions of S. Powell Avenue, Joy Street, Carolina Drive, S. Clinton Avenue, Best Street, Dunn -Erwin Road, and Commerce Drive (See attached Phase 1 Map). The City submitted the application and Preliminary Engineering Report to USDA in November of 2020. At the March 2021, USDA will present the terms and conditions for funding Phase 1 of the USDA Wastewater Collection System Rehabilitation Project. As part of USDA's approval process, USDA has reviewed Davis Martin Powell's engineering fees associated with the project and they are within the percentage guidelines set by USDA. BUDGET IMPACT: Phase 1 is estimated at $2,651,250 with debt service beginning after the construction is complete. RECOMMENDATION/ACTION REQUESTED: Motion to approve for City Manager Neuschafer to execute the Engineering Services Agreement with Davis Martin Powell in the amount of $328,859 for engineering services related to Phase 1 of the USDA Collection System Rehabilitation Project after concurrence by the City Attorney. Phase 1 Sewer System Rehabilitation Proposed Project Schedule Task Schedule Receive grant loan funding offer from RD March 2021 Authorize Engineer to begin Surveying and Design March 2021 Submit Phase 1 preliminary plans to City and RD for comments End of May 2021 Finalize plans and submit plans for permits and easements (if needed) End of June 2021 Acquire easements and permits, and advertise to bids Early August 2021 Open bids and tentatively award construction September 2021 RD authorizes construction contract October 2021 Begin construction November 2021 Complete construction June 2022 O OI O 10 0 0 0 0 0 0 0 c O O O O O ' O O O O ' O O O 0 o 0 0 ' O O OI O' I O O O O O Ol O Cl 0 0 6 Ol O OI O 10 O O O O W 0 0 0 t(1 N U 1 O o 0 0 0 m M w d' O O O C O W u I tt) Ol If1 O l!1 O O O 00 � M M 1111 Id' N N w lD m M N�� N O r I 1 N 0 I V I I I `u I I M v I I , 1 s i/F V}IV} to V\Iy/). 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I ::'..'% O o u I I v ci N r a � O � a Z N O v � N w] y C u v n rn � a c a y C v c v « m u o O v 3 o v h � > y O j O l i a a u = e 01 c v ao O 9 N v N _O d LD O u � v v m r 9 v v E v v� rn w w o n o m o w Z v a C v n c o a 0 v o O a w p 4 0 o a ?c E c a n N O w w n a c v� -o .. o "• a an w y v b o 0 v m v m e o N m« T O L C Y w o a v 3 v v o Z o w E v oci w ou v v � a r v — c Ems° o� o o w � DUNN W-1 DQNN x Agenda , . 111jr City Council MeetingDate:March 1989*2013 SUBJECT TITLE: Solid Waste Contract Decision Presenter: City Manager Neuschafer Department: Admin Attachment: Yes No Description: Public Hearina Advertisement Date: PURPOSE: For Council to give direction on negotiating and extending current contract with Republic Services or to bid solid waste services for the next contract period. Current contract ends June 30, 2021. Direction on the exact method of collection can be finalized if we are not going to be putting the waste collection contract out for bid. BACKGROUND: Continuation of the discussion about bidding out the services or continuing with the existing contract. The current contract with Republic Services is competitive compared to other recently bid contracts and the fixed maximum increase of 2% (annually) is better than others in the area. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to authorize the City Manager to negotiate with Republic Services for a contract extension. DUNN All -America Cily sCity Council9- .: Form r Meeting Date: i SUBJECT TITLE: Contract Award — Stormwater Fee Study Presenter: City Manager Neuschafer Department: Admin Attachment: X Yes No Public Hearinq Advertisement Date: NA PURPOSE: To award contract for stormwater fee study Description: RFP and Willdan Financial Services BACKGROUND: The City requested proposals from firms that could develop and implement a stormwater utility fee that is fair, equitable, legally defensible and publicly acceptable from the firms that sent proposals, the firm Willdan Financial Services was selected from the grading of the proposals. This selection was based upon their explanation of their methods and experience in establishing new stormwater fees. BUDGET IMPACT: Cost of the study will be paid out of the stormwater enterprise funds. RECOMMENDATION/ACTION REQUESTED: Motion to authorize the City manager to enter into a contract with Willdan Financial Services to develop a stormwater utility fee total fee not to exceed $45,000. ® nort`h caroling ULADMINISTRATION DEPARTMENT city of dunn zr11'ere communi matters Request for Proposal Stormwater Utility Fee Development & Implementation January 27, 2021 The City of Dunn (City) is conducting a selection process for assistance in the development and implementation of a stormwater utility fee that is fair, equitable, legally defensible, and publically acceptable. Qualified firms will have experience in the development of a municipal stormwater utility fee in the state of North Carolina. Interested firms are invited to submit a proposal including a Statement of Qualifications (SOQ) and anticipated project budget for consideration by 4:00 PM on February 16, 2021. Questions should be directed to Steven Neuschafer, City Manager, sneuschafer@dunn-nc.org Scope of Services The scope of services will be as follows: • Identification of Utility Policies & Goals • Fee Structure Basis • Revenue Assessment • City Council Meeting for Feedback & Recommendations on Options Draft Utility Ordinance & Fee Schedule City Council Meeting for Utility Ordinance & Fee Schedule Adoption Final Report including Maintenance and Public Outreach Guidance Submittal Package Requirements & Evaluation Criteria The SOQ shall not exceed ten (10) single -sided, 8.5" x 11" pages and shall include the following: 1. A clear and concise introduction identifying the scope of services for which the firm is submitting qualifications and a summarization of why the City should select your firm. 2. Identification of the project team, including the role and relevant experience of each team member. 3. A detailed narrative based on the Scope of Services that demonstrates an understanding of the City's needs and describes how those needs would be met. 4. Description of the firm's experience in the development of at least three stormwater utility fees for municipalities, with at least one of those done for a municipality in the state of North Carolina. S. Progress schedule that identifies key project milestones and target completion dates. Submittal will be evaluated and a consultant selected based on the following criteria: • 40% - Qualifications & Experience • 40%-Project Approach&Understanding • 20% -Project Budget (Mini -Brooks exemption available upon request) The submittal package must be delivered both in hardcopy and electronically (PDF) by 4:00 PM on February 16, 2021. Hardcopy Submittal: three (3) hardcopies of the Proposal shall be in a sealed package delivered to City Clerk, 401 East Broad Street, Dunn NC, 28334 (City Hall/Administration). The name and address of the submitting firm and the RFP title shall be clearly visible on the package. City Of Dunn PO Box ro65 Dunn, NC 2,8335 1 (910) 230-3500 www.cityofdunn.org LLDAN ---- FINANCIAL SERVICES February 16, 2021 Mr. Steven Neuschafer, City Manager 401 East Broad Street Dunn, North Carolina 28334 Re: Request for Proposal —Stormwater Utility Fee Development & Implementation Dear Mr. Neuschafer: Willdan Financial Services ("Willdan") appreciates this opportunity to present our qualifications to prepare a Stormwater Utility Fee Study for the City of Dunn ("the City") pursuant to the Request for Proposal ("RFP") identified above. We understand that the primary purpose of this study is to establish initial rates and charges for the City's Stormwater Utility operations. As part of this project, Willdan will help the City select a billing and collection method. The method selected should address not only the monetary concerns but also other administrative, legal, and customer -oriented concerns of the City. We have worked with numerous municipalities to address these concerns and meet these objectives. As one of the larger public sector economic and financial consulting firms in the United States, Willdan has helped over 1,200 public agencies successfully address a broad range of rate, financial, and capital planning challenges. Our professionals have decades of experience in stormwater utility operations, which include rate development, capital planning, financial management, and public outreach programs. We believe our proposed team is highly qualified for this engagement, and have summarized our qualifications below: Project Team/Experience — For this engagement, Willdan has assembled a project team of senior level Principal Consultants that are highly qualified to perform the requested consulting services. Collectively, the team brings more than 100+ years of experience and have prosecuted over 600+ governmental rate and financial projects throughout the country. In addition, the proposed project team members possess over 80+years of Carolina experience. We are currently wrapping up stormwater fee studies for the City of Lexington, NC and the City of Mount Pleasant, SC. Unique Approach — Our approach to utility rate development has been carefully honed over the years. Willdan combines unsurpassed utility rate modeling and financial planning (Willdan's specialty) with proven operational and economic analysis. We will work collaboratively with City staff to carefully assess and understand the unique utility system concerns and issues, and develop a tailored, rather than a "cookie -cutter," approach. Communicating the Results — Sound technical analysis is only one element of this process. To gain political and community acceptance, it will be equally important to effectively communicate results and implications of the proposed rate structure(s) to City staff, City Council, key stakeholders and, ultimately, to those that will be subject to the new rates. Willdan works with clients to develop educational materials and is available to participate in community workshops and stakeholder meetings. If you have any questions, please do not hesitate to contact Ms. Tara Hollis at (407) 255-2928, via email at thollis@willdan.com or Mr. Jeff McGarvey at (407) 459-7117 or via email at ImcgaryeV@willdan.com. Thank you for your consideration, as again, we appreciate having the opportunity to submit our proposal to the City of Dunn. Sincerely, WILLDAN FINANCIAL SERVICES Tara Hollis, CPA, CVA, MBA Principal Consultant/Project Manager V)� Jeff McGarvey (Authorized Representative) Vice President, Managing Principal 407.872.2467 1 fax: 888.326.6864 1 200 South Orange Ave., SUlte 1550, Orlando, Florida 32801 1 wwwmilldan,com DUNN D 11_�_*w + All -America Gi� All -America City City/ Council Agenda m 1111. asg,�a: March ,�2021 SUBJECT TITLE: Contract Award — Citywide Pavement Condition Study Presenter: City Manager Neuschafer Department: Admin Attachment: X Yes No Description: RFP, SEPI Inc. information and Budget Amendment Public Hearing Advertisement Date: PURPOSE: To award contract for citywide pavement condition study. BACKGROUND: The City of Dunn conducted a selection process for the City —wide street pavement condition study where firms submitted their qualifications and cost of the project. SEPI Inc. was selected due to their combination of experience and reasonable cost. The Project is projected to be completed by July 2021 BUDGET IMPACT: Funds to complete the study will be moved from fund balance as per the attached budget amendment. RECOMMENDATION/ACTION REQUESTED: Motion to authorize the City Manager to enter into a contract with SEPI Inc. to develop a city-wide street pavement condition study; total fee not to exceed $30,000, and to approve the budget amendment allocating the funds. north taro ling Alm L)UNN city of dunn 7,r1W're c0711711uui matters Request for Proposal City —Wide Street Pavement Condition Study January 27, 2021 ADMINISTRATION DEPARTMENT The City of Dunn (City) is conducting a selection process for the City -Wide Street Pavement Condition Study. Qualified firms will have experience in pavement evaluation in the state of North Carolina. Interested firms are invited to submit a proposal including a Statement of Qualifications (SOQ) and anticipated project budget for consideration by 4:00 PM on February 16, 2021. Questions should be directed to Steven Neuschafer, City Manager, sneuschafer@dunn-nc.org Scope of Services The scope of services will be as follows: • Identification of Goals • Process of Evaluation and Standards • GIS Data Collection & Deliverable • Outline Maintenance Procedures and Impacts on Pavements • Report Delineating Street Segments • City Council Meeting for Report Presentation • Option for Capital Improvement Plan Submittal Package Requirements & Evaluation Criteria The SOQ shall not exceed ten (10) single -sided, 8.5" x 11" pages and shall include the following: 1. A clear and concise introduction identifying the scope of services for which the firm is submitting qualifications and a summarization of why the City should select your firm. 2. Identification of the project team, including the role and relevant experience of each team member. 3. A detailed narrative based on the Scope of Services that demonstrates an understanding of the City's needs and describes how those needs would be met. 4. Description of the firm's experience with pavement condition surveys for municipalities, with at least one of those done for a municipality in the state of North Carolina. S. Progress schedule that identifies key project milestones and target completion dates. Submittal will be evaluated and a consultant selected based on the following criteria: • 40%- Qualifications &Experience • 40%- Project Approach &Understanding • 20% - Project Budget (Mini -Brooks exemption available upon request) The submittal package must be delivered both in hardcopy and electronically (PDF) by 4:00 PM on February 16, 2021. Hardcopy Submittal: three (3) hardcopies of the Proposal shall be in a sealed package delivered to City Clerk, 401 East Broad Street, Dunn NC 28334. (City Hall/Administration). The name and address of the submitting firm and the RFP title shall be clearly visible on the package. City Of Dunn PO Box 1o65 Dunn, NC 28335 I (910) 230-3500 www.ciLyofdunn.org February 16,2021 Steven Neuschafer, City Manager City of Dunn 1 401 East Broad Street, Dunn NC 28334 Re: Request for Proposal (RFP) for City —Wide Street Pavement Condition Study Dear Mr. Neuschafer + Selection Committee Members, The City of Dunn is seeking qualified firms to perform a City -Wide Pavement Condition Survey. SEPI Engineering & Construction, Inc. (SEPI) offers the right fit for this important endeavor because of our capacity and proven track record of success on similar assignments for municipal clients across North Carolina. Founded in 2001, SEPI is an award -winning Woman -Owned Business and is recognized by the State of North Carolina as a Historically Underutilized Business (HUB). SEPI has completed numerous Pavement Condition projects including the Cities of Wilson and Winston-Salem, the Towns of Indian Trail, Elizabethtown, Pembroke, and Franklinton, and Pavement Recommendation/Capital Improvement Projects for the Towns of Davidson, Landis, and Nags Head. We have also have completed non -system roads surveys, condition assessments, and statewide asset inventories for the NCDOT. SEPI will commit capable, experienced, and knowledgeable professionals to this project and will work in close partnership with the City. We are primed to deliver the requested services, to begin work once a Notice -to -Proceed is Issued, and to maintain project schedules with the availability and depth of our operations staff. Further, SEPI has the capability to provide additional resources to meet future needs and the ability to respond quickly to these demands given the proximity of our staff. I will serve as Principal -in -Charge for this contract, allocating staff to manage concurrent tasks if conditions warrant. I am pleased to introduce Chris Corriher, PE who will serve as our Project Manager. Chris has over 32 years of experience working with NCDOT, managing maintenance operations, and various construction contracts. He has extensive experience in pavement evaluation and maintenance, personnel management and organization, administration, budgets, customer relations, and project management. The City will be well served by his commitment to this contract and experience with pavement condition survey development. We ask for your strong consideration of our qualifications as you make your selection. Please do not hesitate to contact me by phone at 252.394.4052 or via email at aroper@sepiinc.com if you have any questions regarding our response. Sincerely, Anthony R PE, CPM Associate � As et Management+Maintenance Director 1 Glenwood Avenue, Suite 600 1 Raleigh, NC 27603919.789.9977 1 www.sepiinc.com 0 0 � � o � d N v O Q � a Q 2 N W O o E v v Q G v U O O o a m � E O F a tt N W F w z J Z V 'm co N w a` 0 a N ❑ a LL Z � LL v m w 0 6 A EN O ¢ � n E ¢ ¢ N O o m o v aa ❑ d E v ¢ E w U N CV a. m w E N ri E m E N F a tt U W ❑ W Z J u m LL 0 m N O a LL Z � LL V v U' N N N N m W ❑ cmi v ❑ � � N m m a o y v a y V 3 O .' .c v 2 %n� m o c v Ti a 3 v a>a•- avi2 1° o« � > L ao, '" a 3E o o .- o o r m c � v c 0 o v av E U iL EE m v a a N 'o N N V W U Z U Z U W 0 U O U 0 u LL Z Z W U LL DUNN DUNN ca '''. k FCity/ Council Agenda i °1 y n • i �. 5. 4 q 6 '0 rm ? w F SUBJECT TITLE: FY2021-2022 Council Goals• • Objectives Presenter: Manager Department: Admin PublicAttachment: X Yes No Description: Budget Planning Goals Report • Advertisement Date: PURPOSE: For Council to review and agree on the Short-term and Long-term Goals and Objectives established at the Budget Planning Retreat. The agreed upon Goals and Objectives will be reported each month at the Council Meeting as established last year. The reports will be updated and the new Goals and Objectives will be incorporated into the reports for the April Council meeting. BACKGROUND: The Budget Planning Retreat was held on February 19-20, 2021 in Wilmington at the Hotel Ballast. Rick Rocchetti, facilitator, led Council and staff on various exercises and discussions and several reports/updates were presented by City Manager Neuschafer and other department heads. Goals not completed in FY2020- 2021, have been incorporated into the list. BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to approve the short-term and long-term goals as presented Or Motion to approve the short-term and long-term goals with the following changes: City of Dunn 2021-2022 Budget Planning Goals Report Council Short-term Goals (FY2021-22 Completion) - Finalize and Support 195/140 Crossroads of America Economic Planning Alliance formation - Personnel Pay & Classification Study/Retention Plan/Training Programs (to include documentation) - Finalize Imagine Dunn Strategic Vision Plan and begin implementation/plans - Begin implementing Wayfinding System once rebrand is complete - One pager document for builders/developers (Planning & Inspections) - Lobby for Black River dredging - Initiate regular joint meetings with Education officials - Trail from Tyler Park to Tart Park - Comprehensive Land Use Plan - Storm Water Drainage - Continue to Clean and Clear out Storm Water Inlets - Watauga Project Findings - Investigate and Determine Direction - Plan for Design, Phases and Cost for Juniper Creels project • Investigate Seawall Bulkheads along juniper Creek for repairs - Paving Projects - Repair of Potholes and Small Scale Paving Projects - Aggressive Code Enforcement - Dilapidated and Boarded up - Residential and Commercial - Ordinance Revisions - Minimum Housing and Non -Residential - Purchase Sewer Jet for Storm Drain repair - Complete Technology Updates for Finance and Library - Merger Regionalization Study, Design and Determine Funding of Water Treatment Plant Long Term Goals and Objectives - Land transactions for Business Development supporting Community Growth - Address Infrastructure Needs -Paving, Water and Sewer, Storm Water • Juniper Creek Improvements - Street Improvements - Water Treatment Plant - Government Facilities Upgrade: Police Locker Rooms, Public Works, Parks and Recreation, City Hall, Library and Water Tower - 301 South - Implement Strategies in the Vision Plan - Codrington Park Improvements Department Goals and Priorities as presented by Department Heads - Human Resources - Training Programs; Recruitment enhancements (on-line fillable applications, plan to attract best candidates); Pay and Classification Study - Finance - Upgrade Software; Increase on-line customer services - Administration - Staff Reorganization - Inspections - update Minimum Housing and Non -Residential Maintenance Code; expedite permitting processes; continue progress on enforcement on residential and non-residential properties; Staff Training; hire level 2 or 3 Inspector/Plan Reviewer - Library - resume in -person and improve virtual programming; upgrade live -stream and video capability - Parks and Recreation - New Parks Comprehensive Plan/Codrington Park improvements; increase program and event participation; increase promotions; scholarship program - Planning - develop new Comprehensive Plan; update Zoning Code (impact of impervious surfaces); update Sign Ordinance; Pedestrian Plan - Police - Restructure of Salary Plan (Career Development); Firing Range Improvements; Water Rescue Team - Public Utilities - Water Treatment plant initiatives; Sanitary Sewer evaluation survey/comprehensive wet weather plan; plan for wastewater treatment 80/90 rule; USDA Phase 1 Collection System Rehab; CDBG Infrastructure projects; I95 Water and Sewer Betterments - Public Works Director - Storm Drain cleaning and repair; pothole repairs; cemetery improvements; small paving projects; sewer jet equipment with crew for storm drain repair - Downtown Dunn - string lights in alleyway; inventory of buildings for rent/sale on website; fundraiser for DDDC; event space at caboose; alleyways more pedestrian friendly; Wi- Fi/Music; public art; hanging baskets; wayfaring signs Summary Information has been taken from the February 19-20, 2021 Council Meeting - Budget Planning Retreat Minutes. DUNN DUNN r ft s ` �G All -America City cit, or All -America UNN City Council Agenda Form vG 9ry .T MeetingDate:March �, i _ SUBJECT TITLE: Reports - Goals and Objectives established by Council Presenter: City Manager Department Heads Department: Admin Attachment: X Yes No Description: Monthly Reports Public / Advertisement D. PURPOSE: Attached please find the Monthly Reports for the Goals and Objectives established by the Council at the 2020-2021 Budget Retreat. Changes are highlighted in yellow. BACKGROUND: Six Month Goals and Objectives for FY 2020-2021 - Complete Dog Park - Trail from Tyler Park to Tart Park - Storm Water Drainage — Continue to Clean and Clear out Storm Water Inlets - Paving Projects — Repair of Potholes and Small Scale Paving Projects - Aggressive Code Enforcement — Dilapidated and Boarded up - Residential and Commercial - Start Visioning Process - Implement Downtown Main Street Program Four-year Long Term Goals and Objectives - Land transactions for Business Development supporting Community Growth - Address Infrastructure Needs — Paving, Water and Sewer, Storm Water - Water Improvements to support existing and additional Water Sales for Future Growth - Government Facilities Upgrade: Police Locker Rooms, Public Works, Parks and Recreation, City Hall and Water Tower — 301 South - Economic Development Team in support of Vision Plan Administration — Planning — Inspections — Parks and Recreation — Public Utilities — Public Works — Police Construction Projects BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Acknowledge receipt of the Monthly Administrative Reports pertaining to the Goals and Objectives set by Council at the FY2020-2021 Budget Retreat. Irq • rem \ [ \ 2 z m m .� � U Cl) ON Y C: 0 3 o ( @ e C % 0 J f ` 7»e®e - a>/\ƒ \\2 a \R /\\ \ If \ \\\ £/( sett§© z0 ®/g<2om )2q° ==&@«2 . /§\f 0 _%eeee® y§77 -t5 « \\/\ \\\$'5 \ . 2y / C0 < f7ƒ N O N O N O N V) \W\ 1/ --J ^u W rq LO m 0 c (A O o +r cca L L V O J m N � Y O d LL � � q D > u D r• /0 - ` LO cq /LO \// /# /\ \E . // }0 \\\ \E-FD m00 {\\{\{\$\ tf$ g222/maw/G R§/\a//a/ =«e0 E=%: ee®°LU < < < ,(D - �� d521EQ E0 0 00g 'm= /\\\/)\a2zze=a=y§£4a= \ C - \ C//� © C/ - 'E/// /A% }±±a { /»\a {w __ _�_ /JJ\_2J ƒ\o/ \ ��®®�\ J»=±-3< d'a=co aa7w$w4LO wawa$»» \ ) \»j§ co Q0; J 5/ / , ,a® , -fE& >0 \//A a) CO #«7$ 0E}ƒ/� \EJ\§{@®�\ /§[% /\K=a= : g=ea/E/u w ®2 } %U) 0 CD \:w § $ e\/ ablz05o3aaozu* D . . .. . f2j} //ƒ M N O N O O O O O O C- O (O O > C O a Q. m � U � c U 0 m O co U m L ~ ro E m m O L O U O a p c� -o_ o O N U ac o> m O N a N m C jID m =p .n O 0 O w .0 U_ a ' N U X I.L Q-a N D Q O ,> Uj U ,U Q a) 0!� O- tom N Q U In cn m N Q C m U � U mm c a =O U L C m E a c � 0 O a O m o > >'N m O N Cn O` N < M Q d N m co V O V Cl) N C d E O > U Oj Cl) Q O C O � O O l) C C a CO N U o E m M ^Lf) \W 4J U N ON Y' IN 76 0 E N 0 c- N 7--1 N O � O N O N � LL u Q .0' � c 0 ja 2 c 0 U ` ) \ ) { { \ ) I m G \ \ } °\ \ ) / \ \ - / \ 7 7 \ ƒ ƒ n / & Lm \ & _ ' k 0 Ln 0 _$ _ {/\/\$ / (� (� \ (/ & \ 2 2 <= »/ / «_ %a Q « »easy_ »z \ \ c & & /3//2//3//3//3/ \2/k2/ \0 \ \ \ \ \ \ . ; § / § \ }\ } \ \) \ / / / / \) r& r k # $e § \ \ / 0 \ DID § 0 E % Q ƒ } LL 2)E ) -f> o \�< / }/ co{ & sƒ\ /%2/ {))) {/( ,{) _ _ MO ƒ/4/ -° '/{ -\ - - /\ \/ W— -_ %f 0/±7\ \%§ k/}\ }\/ \/ \-0 < /\] //&± § )k { ) - / ®_ $E > \/ /j 33R±$ // co & a - =)e k{\ ( \ s+ \ _ = M \ m f R - - - f /0 Q- / __\ \ \\75 \\ \\\\�\\\ mo\ @2»//®$ «aK\t00 )J>AS-~-=2/ /§©7e \2k s �o 42 �, coIL//§5 ��awa=r± \f \ \ \ /\ ~ 0 t{6 - ) © qrf / \ \/( \ f zoo T-1 N O N i O N O N LL 'Y' u Ul 76 0 (D E to c 0 J L M Q) L 0 LL DUNN r WM] D 0 " t 1 N - N` DUNN All -America City !it'.] All-AmaricaCilill City Council Agenda Form 1 r7 .1 > '` Il, Meeting i': March ��1 13 SUBJECT TITLE: Administrative Reports Presenter: Manager Department: Attachment: XYes— No / Reports Public Hearing Advertisement D. 1) City Manager's Report 2) Financial Report/Assessment Update 3) Monthly Departmental Reports included: - Communications/Public Information - Planning & Inspections Report - Public Works Report - Public Utilities Report - Parks & Recreation Report - Library Report - Police Report BACKGROUND: BUDGET IMPACT: RECOMMEN DATIONIACTION REQUESTED: Acknowledge receipt of the Monthly Administrative Reports. north carolina LWL)uNN city of dunn .......... POST OFFICE BOX 1065 - DUNN, NORTH CAROLINA 28335 (910) 230-3500 ° FAX (910) 230-3590 www.dunn-nc.org MEMORANDUM To: Honorable Mayor, City Council Members From: James 0. Roberts, Finance Director Subject: Financial Report Date: March 9, 2021 Mayor William P. Elmore Jr. Mayor Pro Tem or. David L. Bradham Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Turnage City Manager Steven Neuschafer • The City, as of February 28, 2021, had $9,200,912 in cash from the General Fund and the Water -Sewer Fund combined. As of January 31, 2021, the city had had $8,018,727 in cash including the General Fund and the Water -Sewer Fund. As you can see, this is an increase of $1,182,185. On February 28, 2020 we had $7,753,087. This is $1,447,824 less than we have currently. We continue to wait for a payment from DOT for the PJ's extension project ($370,000). • We continue to received our tax payments and have received approximately 98% of our Property Tax revenue. Through January 31, 2020, we have received $3,961,827. In 2019 the January's funds received were $3,846,780. We have received approximately $115,047 more in taxes this year than last year. There is a one month lag in reporting taxes received. This month is slightly more than 94% of our estimated receipts for the 2020 tax year which is $4,213,600. These totals include Property, Motor Vehicles, and Downtown Service District taxes. • Sales Tax Revenue continues to be very strong. Our December receipts were $217,269. For July through December, we have received $1,288,410. We are up $211,584 or 19.65% from the same time last year. Last year we had Sales Tax Revenue of $1,076,826. Our Budget for that income for the 2021 budget year is set at $2,160,000. Sales Tax Reports from the Department of Revenue are provided at least two months behind actual collections. Our next sales tax report will be March 15th. • Utilities Sales Taxes are reported quarterly. For the first Two Quarters we have received $337,594. For 2019 we had received $343,048, $5,454 more than this year. This report is for the quarter ending September 30, 2020 and the amount received for this quarter was $193,324. In 2019 we received $195,909 for this same time period. This amount includes Electricity, Natural Gas, Telecommunications, and Video Programming Sales Taxes. Our next report will be received on March 15th. Our budget for 2021 for these four areas is $739,000. • Building Permit Fees for the month of February were $8,767, in January they were $14,563, in December they were $24,812, and in November they were $6,919. This year we have collected a total of $101,030 or 101% of budget. Last year we had collected $88,146. Our budget for this year is $100,000. • Water and Sewer Revenues for the month of February were $460,330, In January they were $475,233, in December they were $486,485, in November they were $503,664. Last year in February we had collected $436,885. Our total collected to date is $3,922,065 or 67.04% of budget. Year to Date in 2019 was $3,902,542. We have surpassed last year's collection by $19,523. Our budget for the year is $5,850,000. • General Fund expenditures in January were $807,774. The total expensed to date is $6,798,227 or 58.3% of Budget ($11,664,500). For 2019 we had expended $7,406,775. Last month we had expensed $5,990,452. • The Water and Sewer fund expenditures in January were $367,603. The total expensed to date is $3,837,223 or 52.6% of budget ($7,296,940). For 2019 we had expensed $3,545,140. Last month we had expensed $3,469,620. • The benchmark for this period is 67% of budget. • No Debt Service payments from the General Fund were made in February. Expenditures to date are $595,970 out of our total budgeted amount of $910,130. March holds a significant number of payments to the USDA. 6 No Debt Service payments for Water/Sewer were made this month. Our total for the year is $488,462 for all Water/Sewer Debt Service payments. Debt Service for the Water/Sewer Fund is budgeted at $1,015,200. • Select Bank & Trust holds a Certificate of Deposit (CD) in the approximate amount of $313,850. It will come due on April 10, 2021. It has a current rate of return of .OS%. The current reissuance rates for a 12 month CD that meets the criteria of the LGC is .4%. Unless the Council has concerns we will roll these funds into another 12 month CD with Select Bank & Trust at the prevailing rates on April 10u`. DUNK Alf -America Citr 1 I sere cownnt c maffenr • 109 *2013 Expenditures for City of Dunn Budgetdmau nl $ I1,6G,SW IWM Val .I Erp ¢nd llu rts I.,,. Bate $ 6,/9%227 s83M budget flemain ing $ 4B66 x)3 4L. EXPENDITURES FOR THE CITY OF DUNN Expenditures for Water and Sewer B�egeYamo��e S >,x9s,940 vBox z/xe/xoxv Erp enelwe: na.m wle S 3,x 3 sz6R easel n.mamme S 3,4s9,1%1m 47.4x WATER / SEWER EXPENDITURES $3,459,717 II EXPENDITURES YEAR TO PATE '�i BUDGET REMAINING north Carolina LWDUNN city of dunn POST OFFICE BOX 1065 m DUNN, NORTH CAROLINA 28335 (910) 230-3500 • FAX (910) 230-3590 www.dtinn-nc.org To: Honorable Mayor, City Council Members From: James 0. Roberts, Finance Director Subject: Liens and Accounts Receivables Date: March 9, 2021 Mayor William P. Elmore Jr. Mayor Pro Tern Dr. David L. Bradham Council Members 1. Wesley Sills April L. Gaulden Frank McLean Billy Tart Chuck Turnage City Manager Steven Neuschafer The General Fund assessments, Water and Sewer assessments, and old demolitions total $127,314. Of this more than $82,000 is over 10 years old. This amount involves 41 individuals and we have not received any payments this month. Nothing new has been billed to these accounts so it does not change from month to month. For our Weedy Lots and new Demolitions, the city has billed $480,796, we adjusted $17,909 and received payments of $147,747. This amount is over the last 20 years. The amount owed the city as of January 31, 2021 is $ 315,139. Much of this is in excess of 10 years old and not recoverable. We have 134 liens in place totaling more than $ 271,100. Of these $12,700 are more than 10 years old leaving current charges of $258,440. We have 8 liens that were paid in full, adjustments made to one account, and partial payments in the amount of $13,110. That totals $17,516 in payments. The current balance on the partial payments is $7,480. ® This month we invoiced 3 accounts with 1 for demolitions, and 2 for junk, and debris. These totaled $2,685. We received one payment in the amount of $1,747. Pope Law Group is continuing to work on foreclosures for several property owners. Two of these are on East Edgerton Street and East Duke Street. DUNN bc&pl! Amerie d 1 ► M16re 070nt e 7nO&err 19N9'i(20F3 01-Achieved During the month of February I worked on getting options and quotes on improvements for not only our government channel but also communications such as Facebook, Instagram, and our website. I completed 2 Main Street trainings 02- In Progress I am one step closer to putting lights in the Alleyways and getting a street cam for Downtown Dunn. We are working on getting options for online forms as well as a new app for the City of Dunn. I am also working on gathering inventory to put for rent/ for sale buildings on our Downtown Dunn website. 03- Goals By the end of March I would like to have the alleyway lights up. I would like to have at least 3-4 buildings on our website for Downtown spaces. 04- Stats Facebook: Instagram: Page Likes: 3,323 (56 new likes) Page Like: 964 (14 new likes) Reach:12,912 Reach:760 #1 post: COVID Vaccine Clinic (7.4k) #1 post: COVID Vaccine Clinic #2 post: City Council Pictures (1.7k) Kaitlin Adkins kadkins@dunn-nc.org 910 230 3500 QuNNJunn January 20211 Monthly Development Report Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 1 phone 910-230-3503 1 fax 910-230-9005 www.dunn-nc.org ® IM D'NN <Ile of S.mo u�iss rammuni maH Code Enforcement Map January 1 "to January 31 ", 2021 (not available at this time) "Please note, that these are all NEW code enforcement items. This does not include items that were followed up on, or are at a later stage in enforcement." 1•. is :ii -=A@kl 1 1 1 Public Works Department I February 20211 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org *Data from Mobile311 work order system (does not include all work performed) Public Works Department I February 20211 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.ora *Data from Republic Services report DQNN a��erz romnu�ni mal(er� Public Utilities Dept I January 2021 1 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org .eak Repair 13 -ap 0 NaterConstruction 2 ,ver Construction 5 Hydrant Repair 0 er Meter Repair/Investigations 74 =��Other —Sewer 13 *Data from Mobile311 work order system (does not include all work performed) *Data from A.B. Uzzle Water Treatment Plant records, and Finance Department billing. DLINN u�rx ranunun(n matdem Gallons Treated 162.967 *Data from NC DEQ DMR documents and Black River Wastewater Treatment Plant records Water and Sewer Project Update (Council Approved Projects) DL INN WdPE COPIA!![A(u n �mQ�„ USDA Application for Collection Submitted application to USDA- i Fall 2022 System Rehabilitation Phase 1 August 2020, Addressing USDA comments.ExpectLoan/grant offer In March 2021. Black River W WTP Septic Off- :An Design Phase 90% Complete. TBD loading Station Submitted plans for permitting. Dunn Parks & Recreation Department Monthly Review I Dunn Parks & Recreation 1205 Jackson Road, Dunn, NC 28334 1 (910) 892-2976 Phone (910) 892-7001 Fax I .dunn-iic.org February 2021 MonthlyRecreation o. Report Dunn Parks & Recreation December Monthly Narrative Report COVID-19 Our offices opened to the public on Monday, September 211t. Guidelines were set in place to maintain a safe environment for employees and patrons. The office lobby has been limited to one person at a time, facemasks are required and individuals waiting outside must remain 6 feet apart. We continue to exhibit COVID rules and guidelines set for sports programs as well as limit program spectator attendance to household members only. Winter Programs Indoor soccer registration began on January 12th and ended on February V for ages 7-13. Indoor soccer drafts were held on Wednesday, February 10' by a Zoom meeting between coaches and our athletics director. Indoor soccer teams this season consist of three teams in our 81-1 league, four teams in both 10U and 13U leagues. Practices began the week of February 15th, and games are scheduled to start on March 2"d Spring Sports Registration Baseball and softball registration began on February 1st and is scheduled to end on March 27th Tart Park Renovation The total project is 80 percent complete. The central complex is powered, flooring and data lines are complete as the building construction nears completion. Perimeter flatwor< is being prepared as well as park landscaping. Upcoming milestones include additional fine grading, exterior park flatwork, batting cages, trail extensions, and completion of the central tower. The City will review the project schedule to determine if a grant deadline extension is necessary. Special Events Dunn Community Center starting January 26th became a vaccination site for Harnett Health. Each week their schedule changes due to vaccine availability and the days they receive their shipment. Harnett County Health Department along with ACCU began using the parking area of the Dunn Community Center and the lobby of the P K Vyas Recreational Center for COVID testing on Monday, Wednesday, and Thursday (days are subject to change due to vaccination clinic dates). Recreation Advisory Board The last meeting was held on Tuesday, February 9tn 6:00 p. m. at P K Vyas Recreational Center in the BB&T room. The next meeting is scheduled for April 13, 2021, at 6:00 p. m. at the Dunn Community Center. March 2021 1 Monthly Library Report Dunn Public Library 1 110 E. Divine St., Dunn, NC 28334 1 phone 910-892-2899 1 fax 910-892-8385 www.dunn-nc.org/library B STATISTICAL REPORT: JANUARY 2021 TOTAL INCIDENTS REPORTED CRIMES Y TYPE 172 HOMICIDE 0 RAPE 0 ROBBERY 1 AGGRAVATED ASSAULT 2 BURGLARY (BY FORCE) 19 BURGLARY (NON -FORCE) 0 LARCENY FROM VEHICLE 3 LARCENY (ALL OTHER) 24 SIMPLE ASSAULT 5 CRIMINAL INVESTIGATIONS CASES ASSIGNED 82 CASES CLOSED 80 RECOVERED PROPERTY VALUE $5,460.00 SEARCH WARRANTS EXECUTED 0 DRUGS SEIZED 0 NILE INVESTIGATIONS CASES ASSIGNED 2 CASES FILED INACTIVE 0 CASES EX -CLEARED 0 CASES CLEARED BY ARREST 2 CASES UNFOUNDED 0 TOTAL CASES CLOSED 2 ADULT ARREST TOTAL 0 JUVENILE ARREST TOTAL 2 FELONY CHARGES TOTAL 1 MISDEMEANOR CHARGES TOTAL 3 RECOVERED PROPERTY VALUE $55130.00 SPECAL OPERATIONS WORDED 0 COMMUNITY SERV./PRESENTATIONS 0 VALUE OF NARCOTICS/MONIES SEIZED 0 CURFEW WARNINGS 0 CURFEW VIOLATIONS 0 NARCOTICS INVEST. SEIZURES MARIJUANA 2,268 Grams COCAINE 8.5 Grams METHAMPHETAMINE 4.6 Grams HEROIN 4.3 Grams PILLS 5.0 Dosage Units OTHER DRUGS 114 Dosage Units FELONY ARREST TOTAL 13 MISDEMEANOR ARREST TOTAL 9 FIREARMS SEIZED 0 PROPERTY VALUE 2 US CURRENCY $1,723.00 SEARCH WARRANTS 2 STREET VALUE OF DRUGS SEIZED $16,049.00 TOTAL DROP BOX MEDS COLLECTED 0 PATROL DIVISION SPEEDING 118 SEAT BELT VIOLATION 3 PASSENGER SEAT BELT JUVNILE 2 NO OPERATOR'S LICENSE 25 DRIVE WHILE LIC. REVOKED 52 FAILURE TO STOP AT STOP SIGN 5 RUNNING RED LIGHT 2 FAILURE TO REDUCE SPEED 3 MISDEMEANOR ARREST TOTAL 51 FELONY ARREST TOTAL 16 FIREARMS SEIZED 7 MARIJUANA SEIZED 147.3 Grams COCAINE SEIZED 0 HEROIN SEIZED 2.7 Grams OTHER DRUGS SEIZED 27 Dosage Units US CURRENDY SEIZED 0 COUNTERFEIT CURRENCY $510.00 ANIMAL CONTROL & SHELTER Total Calls: 26 CANINE PICKED UP 9 IN POUND 3 RETURNED 2 ADOPTED 4 ESCAPED 0 EUTHANIZED 0 BITES 1 ISOLATED 1 FELINE PICKED UP 36 IN POUND 16 RETURNED 0 ADOPTED 25 ESCAPED 0 EUTHANIZED 10 BITES 0 ISOLATED 0 ANIMALES, WARNINGS AND MILEAGE OTHER ANIMAL CALLS 0 Other Animals: N/A WARNINGS (Verbal) 46 CITATIONS 0 ANIMAL CONTROL VEHCLES VEHICLE #55 Mileage 823 VEHICLE #56 Mileage 1332 Page I 1 Announcements March 9, 2021 City Council Meeting ➢City of Dunn offices will be closed in observance of Good Friday on April 2nd ➢The next regular City Council Meeting is scheduled for Tuesday, April 13' at 7:00 p.m. ➢ We hope everyone has a wonderful Easter! ■ ABC Minutes and Financials ® Dunn Housing Authority Minutes ■ Community Appearance Committee Minutes CITY OF DUNN ABC BOARD Minutes of Meeting, January 19, 2021 The Dunn ABC Board met on January 19, 2021. Present at the meeting were; Board Chair, Dal Snipes, Board Members, Cindy Smith, Marc Phillips, and Manager, Charles Willis, who served as Secretary to the Board. Finance Officer, Rosie Wilson also attended the meeting. Board members Alice Judd and Lynn Jernigan were not present. Mr. Willis presented the minutes of the December 15, 2020 meeting that were approved by the Board. Each Board Member was given a copy of December, 2020 Financial Statements. The Board reviewed the statements noting sales in December 2020 were $104,864.95 above last year. Year to date sales are $361,036.34 above last year. Mixed Beverage sales are $703.83 below last year. The Board approved Alcohol Education Funding to six Harnett County schools for 2020- 2021. The Board continued discussions regarding adding current employees to full-time employment status with benefits. Mr. Willis will continue research pertaining to costs and report as new information is obtained. Ms. Wilson addressed the Board and proposed an adjustment to her compensation package as Finance Officer. The Board will review and follow-up on the request. There was no conflict of interest at this meeting. The next scheduled ABC Board Meeting will be February 16, 2021. With no other business, Marc Phillips motioned to adjourn, seconded by Cindy Smith. l NJw Charles . Willis 11:14 AM 02/24/21 DUNN ABC Board Profit & Loss Accrual Basis January 2021 Jan 21 Income 40100 • LIQUOR SALES - STORE #1 89,029.90 40200 • LIQUOR SALES - STORE #2 157,763.40 40300 • LIQUOR SALES - MIXB BEVERAGE #1 7,146.20 40500 • LIQUOR SALES - MB TAX 1,488.15 41000 • INTEREST EARNED #1 5.46 41500 • MISC. REFUNDS #1 509.25 42000 - OTHER INCOME #1 1,500.00 42500• BREAKAGE #1 13.11 42600• BREAKAGE #2 29.49 53101 • N.C. EXCISE TAX #1 -85,201.00 53201 • REHABILITATION TAX #1 -1,162.27 53401 • MIXED BEVERAGE TAX #1 -881.00 53501 • MIXED B. TAX DEPT HUMAN RES. #1 -88.06 Total Income 170,152.63 Cost of Goods Sold 60100 • PURCHASES STORE #1 -52,643.48 60200 PURCHASES STORE #2 -86,640.93 60301 • SURCHARGE #1 410.55 60302 • SURCHARGE 92 1,389.20 60401 • BAILMENT #1 535.50 60402 - BAILMENT #2 1,812.00 Total COGS-135,137.16 Gross Profit 305,289.79 Expense 60300 • TRUCK DELIVERY COST 350.00 66000 • Payroll Expenses 6,006.77 70101 • SALARIES -DUNN #1 7,902.65 70102 - SALARIES - DUNN #2 8,700,57 70301 • N.C. RETIREMENT FUND #1 2,245.85 70302 • N.C. RETIREMENT FUND #2 207.26 70401 • GROUP INSURANCE #1 1,677.19 70501 • 401K FUND #1 1,131.78 70502 • 401K FUND #2 102.10 70801 CASH VARIANCES #1 8.03 70901 • CREDIT CARD CHARGES #1 1,311.10 70902 • CREDIT CARD CHARGES #2 2,694.68 71101 • DEPRECIATION #1 845.13 71201 - REPAIRS & MAINT. #1 595.47 71202 • REPAIRS & MAINT. #2 932.82 71401 • UTILITIES #1 474.15 71402 • UTILITIES #2 873.71 71501 • TELEPHONE #1 139.77 72000 • INSURANCE -754.67 72201 • STORE SUPPLIES #1 277,49 72202 • STORE SUPPLIES #2 335.64 72500• UNEMPLOYMENT INSURANCE 52.83 73001 - OFFICE SUPPLIES #1 5.30 74400 • BOARD EXPENSES - SNIPES 100.00 74401 • BOARD EXPENSES - PHILLIPS 80,00 74402 • BOARD EXPENSES-JERNIGAN 80.00 74403 • BOARD EXPENSES - SMITH 80.00 74404 • BOARD EXPENSES - JUDD 80.00 75008 • Alc. Ed. Coats -Erwin Mid School 575.00 75501 • ALC. ED. WAYNE AVE. SCHOOL 450.00 75502 • ALC. ED. TRITON HIGH SCHOOL 950.00 75503 - ALC. ED. DUNN MIDDLE SCHOOL 750.00 76504 • ALC. ED. HARNETT PRIMARY SCHOOL 675.00 75505 • Alc. Ed. Erwin Elem. School 800.00 Page 1 11:14 AM 02/24/21 Accrual Basis DUNN ABC Board Profit & Loss January 2021 Jan 21 75507 • ALC. ED. DUNN AA GROUP 200.00 78101 BANK CHARGES #1 442.28 Total Expense 41,377.90 Net Income 263,911.89 Page 2 11:19 AM 02/24121 DUNN ABC Board Balance Sheet Accrual Basis AS of January 31, 2021 Jan 31, 21 ASSETS Current Assets Checking/Savings 10100 • Checking Acct - First Citizens 574,067.36 Total Checking/Savings 574,067.36 Total Current Assets 574,067.36 Fixed Assets 10801 - PETTY CASH #1 250.00 11001 • Change Fund #1 2,400,00 13001 • PREPAID INSURANCE #1 6,037.32 14100 - INVENTORY #1 295,067.00 14200 • INVENTORY #2 201,388.00 14700 • ALL BREAKAGE 703.64 15001 • LAND 191,571.78 15100 - LAND IMPROVEMENTS 13,343.75 16000 • BUILDINGS 374,655.31 17001 • STORE EQUIPMENT #1 144,228.40 17101 • OFICE EQUIPMENT #1 22,904.82 19001 - ACCUM. DEPRECIATION #1 -435,773.02 Total Fixed Assets 816,777.00 TOTAL ASSETS 1,390,844.36 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 20100 • A/P - DISTILLERIES Total Accounts Payable Other Current Liabilities 22000 • A/P - FEDERAL TAX WITHHELD 476.00 22100 - A/P - FICA TAX WITHHELD 804.44 22200 • A/P - NC INCOME TAX WITHHELD 2,008.00 22300 - A/P - 401 K-EMPLER 395.18 22400 - AIP - 401K - EMPLEE 1,703.33 22600 • AIP - RETIREMENT - EMPLR 951.95 22700 • A/P - RETIREMENT - EMPLEE -229.66 23300 • SALES TAX PAYABLE 17,294,32 Total Other Current Liabilities 23,403.56 Total Current Liabilities 23,402.41 Total Liabilities 23,402A1 Equity 32000 • Retained Earnings 1,103,630.06 Net Income 263,911.89 Total Equity 1,367,441.95 TOTAL LIABILITIES & EQUITY 1,390,844.36 Page 1 11:20 AM 02/24/21 DUNN ABC Board Trial Balance Accrual Basis As of January 31, 2021 Jan 31, 21 Debit Credit 10100 • Checking Acct - First Citizens 574,067.36 10801 • PETTY CASH #1 250.00 11001 • Change Fund #1 2,400.00 13001 • PREPAID INSURANCE #1 6,037.32 14100 • INVENTORY #1 295,067.00 14200 - INVENTORY #2 201,388.00 14700 • ALL BREAKAGE 703.64 15001 • LAND 191,571.78 15100 • LAND IMPROVEMENTS 13,343.75 16000. BUILDINGS 374,655.31 17001 • STORE EQUIPMENT #1 144,228.40 17101 • OFICE EQUIPMENT #1 22,904.82 19001 ACCUM. DEPRECIATION #1 20100 • A/P - DISTILLERIES 1.15 20300 • A/P - OTHER 0.00 22000 - A/P - FEDERAL TAX WITHHELD 22100 • A/P - FICA TAX WITHHELD 22200 • A/P - NC INCOME TAX WITHHELD 22300 • A/P - 401K-EMPLER 22400 • A/P - 401K - EMPLEE 22600 • A/P - RETIREMENT - EMPLR 22700 • A/P - RETIREMENT - EMPLEE 229.66 23300 - SALES TAX PAYABLE 24000 • Payroll Liabilities 0.00 32000 • Retained Earnings 40100 • LIQUOR SALES - STORE #1 40200 • LIQUOR SALES - STORE #2 40300 • LIQUOR SALES - MIXB BEVERAGE #1 40500 • LIQUOR SALES - MIS TAX 41000 - INTEREST EARNED #1 41500 • MISC. REFUNDS #1 42000 • OTHER INCOME #1 42500 • BREAKAGE #1 42600 - BREAKAGE #2 63101 • N.C. EXCISE TAX #1 85,201.00 53201 • REHABILITATION TAX #1 1,162.27 53401 • MIXED BEVERAGE TAX #1 881.00 53501 • MIXED B. TAX DEPT HUMAN RES. #1 88.06 60100 • PURCHASES STORE #1 60200 • PURCHASES STORE #2 60301 • SURCHARGE #1 410.55 60302 • SURCHARGE #2 1,389.20 60401 • BAILMENT #1 535.50 60402 • BAILMENT #2 1,812.00 60300 • TRUCK DELIVERY COST 350.00 66000 • Payroll Expenses 6,006.77 70101 • SALARIES - DUNN #1 7,902.65 70102 • SALARIES - DUNN #2 8,700,67 70301 • N.C. RETIREMENT FUND #1 2,245.85 70302 • N.C. RETIREMENT FUND #2 207.26 70401 • GROUP INSURANCE #1 1,677.19 70501 • 401K FUND #1 1,131.78 70502 • 401K FUND #2 102.10 70801 • CASH VARIANCES #1 8.03 70901 - CREDIT CARD CHARGES #1 1,311.10 70902 • CREDIT CARD CHARGES #2 2,694.68 71101 • DEPRECIATION #1 845,13 71201 REPAIRS & MAINT. #1 595.47 71202 • REPAIRS & MAINT. #2 932.82 71401 • UTILITIES #1 474.15 71402 • UTILITIES #2 873,71 71601 • TELEPHONE #1 139.77 72000 • INSURANCE 72201 • STORE SUPPLIES #1 277.49 435,773.02 476.00 804.44 2,008,00 395.18 1,703.33 951.95 17,294.32 1,103,530,06 89,029.90 157,763.40 7,146.20 1,488.15 5.46 509.25 1,500.00 13.11 29.49 52,643.48 86,640.93 754.67 Page 1 11:20 AM 02/24/21 DUNN ABC Board Trial Balance Accrual Basis As of January 31, 2021 72202 72500 73001 74400 74401 74402 74403 74404 75008 75501 75502 75503 75504 75505 75507 78101 1HYCL STORE SUPPLIES #2 UNEMPLOYMENT INSURANCE OFFICE SUPPLIES #1 BOARD EXPENSES - SNIPES BOARD EXPENSES - PHILLIPS BOARD EXPENSES - JERNIGAN BOARD EXPENSES - SMITH BOARD EXPENSES -JUDD Alc. Ed. Coats -Erwin Mid School ALC. ED. WAYNE AVE. SCHOOL ALC. ED. TRITON HIGH SCHOOL ALC. ED. DUNN MIDDLE SCHOOL ALC. ED. HARNETT PRIMARY SCHOOL Alc. Ed. Erwin Elem. School ALC. ED. DUNN AA GROUP BANK CHARGES #1 Jan 31, 21 Debit 335.64 52.83 5.30 100.00 80.00 80.00 80.00 80.00 575.00 450.00 950.00 750.00 675.00 800.00 200.00 442.28 1,960,460.34 1,960,460.34 Page 2 MONTHLY AND YTD REPORT January, 2021 Sales - 2021 272721.97 Sales - 2020 209781.20 Total: +/- 62940.77 YTD Sales: 423977.11 MB Sales - 2021 8634.35 MB Sales - 2020 12384.55 Total:-3750.20 YTD MB Sales-4454.03 Bank Balance 2021 574067.36 Bank Balance 2020 411277.81 Total: +/- 162789.55 CITY OF DUNN ABC BOARD Minutes of Meeting, December 15, 2020 The Dunn ABC Board met on December 15, 2020. Present at the meeting: Board Members, Dal Snipes, Alice Judd, Lynn Jernigan, Cindy Smith, and Manager, Charles Willis, who served as Secretary to the Board. Board member Marc Phillips was not present. Mr. Willis presented the minutes of the November 19, 2020 meeting that were approved by the Board. Each Board Member was given a copy of November, 2020 Financial Statements. The Board reviewed the statements noting sales in November 2020 were $39,911.88 above last year. Year to date sales are $256,171.39 above last year. Mixed Beverage sales are $862.28 below last year. Each Board Member was given a copy of November Sales as reported by all NC ABC Boards. Mr. Willis reported that as a result of projects that were approved and completed earlier this year, the Board continues to experience savings on utility bills. Mr. Willis reported to the Board that Alcohol Education Payments have been made to the area teachers that administer the programs in each school. Also, the employee bonuses for the year have been paid as approved. The Board was informed that the Dunn ABC Logo vests and aprons are now in use in both stores. The Board discussed adding more current employees to full-time status with Health Care benefits. Mr. Willis was asked to gather information pertaining to costs and report at the next meeting. The Board held an executive session regarding personnel. There was no conflict of interest at this meeting. The next ABC Board Meeting will be January 19, 2021. With no other business, Lynn Jernigan motioned to adjourn, seconded by Alice Judd. ( W, V& 11 Charles P. Willis Page: 1. . Date: 01118/21 at 1:36 PM DUNN ABC Income Statement From December 1, 2020 Through December 31, 2020 Last Seq. #: 1299 PTD Post %Sales Budget %Budg YTD Post ======== Sales ======== REVENUE LIQUOR SALES - STORE #1 100,799.35 26.1 88,683 113.7 569,851.35 LIQUOR SALES - STORE #2 273,902.35 71.0 133,025 205.9 1,080,202.50 LIQUORSALES- MIXEDBEVE 9,158.35 2.4 11,250 81A 59,095.40 LIQUOR SALES - MB TAX 1,761.25 0.5 0 N/A 11,289.63 INTEREST EARNED 4.72 0.0 17 27.8 25.67 OTHER INCOME 0.00 N/A 0 N/A 3,000.00 Total Sales 385,626.02 100.0 232,975 165.5 1,723,464.55 ==== Cost of Sales ==== TAXES BASED ON SALES N.C. EXCISE TAX 62,822.00 16.3 48,750 128.9 295,391.00 REHABILITATION TAX 885.08 0.2 817 108.3 4,130.76 MIXED BEVERAGE TAX 752.00 0.2 1,000 75.2 4,767.00 MIXED B. TAX DEPT HUMAN R 75.13 0.0 100 75.1 483.18 Total TAXES BASED ON SALE 64,634.21 16.7 50,667 127.4 304,771.94 COST OF SALES PURCHASES STORE#1 59,874.21 15.5 51,764 115.7 339,887.96 PURCHASES STORE #2 149,748.08 38.8 77.647 192.9 586,410.00 TRUCK DELIVERY COST 990.00 0.3 0 N/A 4,365.00 INVENTORY ADJUSTMENT -3,083.03 ( 0.8) 0 N/A -12,829.80 Total COST OF SALES 207.529.26 53.8 129,411 160.4 917,833.16 Total Cost of Sales 272,063.47 70.6 180,078 151.1 1,222,605.10 Gross Margin 113,562.56 29.4 52,897 214.7 500,859.45 ======= Expenses EXPENSES SALARIES - DUNN 31,490.46 8.2 24,167 130.3 155,397.29 PAYROLL TAXES - DUNN 2,408.99 0.6 1,833 131.4 11,887.96 N.C. RETIREMENT FUND 972.68 0.3 1.042 93.3 6,593.13 GROUP INSURANCE 1,677.19 0.4 1,625 103.2 9,754.49 401KFUND 477.28 0.1 308 155.0 3,235.14 CASH VARIANCES 514.08 0.1 0 N/A 289.69 CREDIT CARD CHARGES 3,415.01 0.9 2,500 136.6 16,735.90 DEPRECIATION 845.13 0.2 0 N/A 5,070.78 REPAIRS & MAINT. 503.00 0.1 833 60.4 5,673.37 Nacye: Z ` Date: 01/18/21 at 1:36 PM DUNN ABC Income Statement From December 1, 2020 Through December 31, 2020 Last Seq. #: 1299 PTD Post %Sales Budget %Budg YTD Post 0.00 N/A 833 N/A 30.890.90 COMPUTER MAINT. 1,314.28 0.3 1,583 83.0 8,105.57 UTILITIES 446.77 0.1 667 67.0 2,632.14 TELEPHONE 754.67 0.2 917 82.3 5,329.35 INSURANCE 1,223.00 0.3 750 163.1 6,465.28 STORE SUPPLIES 0 N/A 327.76 UNIFORMS 148,73 0.0 TRAVEL EXPENSES - PARKER 0.00 N/A 39 N/A 0.00 TRAVEL EXPENSES - SNIPES 0.00 N/A 83 N/A 0.00 TRAVEL EXPENSES - OTHER 0.00 N/A 129 N/A 0.00 LICENSE & OTHER TAXES 0.00 N/A 55 N/A 170.00 OFFICE SUPPLIES 308.24 0.1 333 92.6 1,367.01 PROFESSIONAL SERVICES 0.00 N/A 0 N/A 7,500.00 DUES & SUBSCRIPTIONS 0.00 N/A 83 N/A 934.00 BOARD EXPENSES - SNIPES 0.00 N/A 100 N/A 600.00 BOARD EXPENSES - PHILLIPS 0.00 N/A 0 NIA 480.00 BOARD EXPENSES - JERNIGAN 0.00 N/A 80 N/A 480.00 BOARD EXPENSES -SMITH 0.00 N/A 0 N/A 480.00 BOARD EXPENSES - JUDD 0.00 N/A 80 N/A 480.00 ALC. ED. WAYNE AVE. SCHOO 0.00 N/A 450 N/A 0.00 ALC. ED. TRITON HIGH SCHO 0.00 N/A 950 N/A 0.00 ALC, ED. DUNN MIDDLE SCHO 0.00 N/A 750 N/A 0.00 ALC. ED. HARNETT PRIMARY 0.00 N/A 675 N/A 0.00 ALC. ED. GENTRY ELEM. SCH 0.00 N/A 400 N/A 0.00 ALC. ED. DUNN AA GROUP 0.00 N/A 200 N/A 1,000.00 ED. COATS-ERWIN MIDD 0.00 N/A 575 NIA 0.00 .ALC. ALC. ED. TEACHERS 1,250.00 0.3 1,425 87.7 1,250.00 ALC. ED SOLD OUT YOUTH MI 0.00 N/A 4,000 N/A 4,000.00 MISCELLANEOUS EXPENSE 240.00 0.1 0 N/A 240.00 BANKCHARGES 508.38 0.1 542 93.8 3,363.49 LAW ENFORCEMENT 0.00 N/A 0 N/A 500.00 SECURITY 1,630.74 0.4 0 N/A 2.511.48 Total Expenses 50,128.63 13.0 48,007 104.4 293,744.72 Net Income After Taxes 63,433.92 16.4 4,890 1297.2 207,114.73 .Page: 1 Date: 01/18/21 at 1:48 PM Acct. # DUNN ABC Trial Balance Period 5, 2021 Last Seq. #: 1299 Account Description Current Activity End Bal 10100 CHECKING ACCOUNT - FIRST CITIZENS 117,143.60 607,122.68 10200 CHECKING ACCOUNT - BB&T 0.00 0.00 10300 MONEY MARKET - BB&T 0.00 0.00 10800 PETTY CASH 0.00 250.00 11000 CHANGE FUND 0.00 2,400.00 12100 A/R - RETURNED CHECKS 0.00 0.00 13000 PREPAID INSURANCE -754,67 6,282.65 13100 PREPAID OFFICE EQUIPMENT 0.00 0.00 14100 INVENTORY -43,931.47 207,283.77 14400 401 K RECEIVABLE 0.00 0.00 14500 A/R OTHER 0.00 0.00 14700 A/R BREAKAGE 93.07 703.64 15000 LAND 0.00 191,571.78 15100 LAND IMPROVEMENTS 0.00 13,343.75 16000 BUILDINGS 0.00 374,655.31 17000 STORE EQUIPMENT 0.00 144,228.40 17100 OFICE EQUIPMENT 0.00 22,904.82 17500 VEHICLES 0.00 0.00 19000 ACCUM. DEPRECIATION -845.13 -434,927.89 20100 A/P - DISTILLERIES 0.00 0.00 20300 A/P - OTHER 0.00 0.00 21000 A/P - INSURANCE WITHHELD 0.00 0.00 22000 A/P - FEDERAL TAX WITHHELD 0.00 0.00 22100 A/P - FICA TAX WITHHELD 0.00 0.00 22200 A/P - NC INCOME TAX WITHHELD -638.00 -3,119.00 22300 A/P -401KWITHHOLDINGS -359.32 -1,036.60 22400 A/P - RETIREMENT -311.19 -883.95 23200 ALCOHOLIC REHABILITATION TAX 0.00 0.00 23300 SALES TAX PAYABLE -6.962.97 -26,249.30 24200 ACCRUED INTEREST 0.00 0.00 24400 ACCRUED OTHER 0.00 0.00 27000 LOAN PAYMENT BB&T 0.00 0.00 27100 LOAN PAYMENT CAROLINA DATA 0,00 0.00 30000 RETAINED EARNINGS 0.00 -896,415.33 31000 CITY OF DUNN PROFIT DISTRIBUTION 0.00 0.00 39900 P&L SUMMARY 0.00 -143.680,81 40100 LIQUOR SALES - STORE #1 -100,799.35 -569,851.35 40200 LIQUOR SALES - STORE #2 -273,902.35 -1,080,202.50 40300 LIQUOR SALES - MIXED BEVERAGE -9,158.35 -59,095.40 40400 LIQUOR SALES - MB TAX -1,761.25 -11,289.63 41000 INTEREST EARNED -4.72 -25.67 41500 MISC. REFUNDS 0.00 0.00 42000 OTHER INCOME 0.00 -3,000.00 ,Page: 2 Date: 01/18/21 at 1:48 PM Acct. # DUNN ABC Trial Balance Period 5, 2021 Last Seq. #: 1299 Account Description Current Activity End Bal 42500 BREAKAGE 0.00 0.00 53100 N.C. EXCISE TAX 62,822.00 295,391.00 53200 REHABILITATION TAX 885.08 4,130.76 53300 SALES - USE TAX 0.00 0.00 53400 MIXED BEVERAGE TAX 752.00 4,767.00 53500 MIXED B. TAX DEPT HUMAN RES. 75.13 483.18 60100 PURCHASES STORE #1 59,874.21 339,887.96 60200 PURCHASES STORE #2 149,748.08 586,410.00 60300 TRUCK DELIVERY COST 990.00 4,365.00 61200 INVENTORY ADJUSTMENT -3,083.03 -12,829.80 70100 SALARIES - DUNN 31,490.46 155,397.29 70200 PAYROLL TAXES - DUNN 2,408.99 11,887.95 70300 N.C. RETIREMENT FUND 972.68 6,593.13 70400 GROUP INSURANCE 1,677.19 9,754.49 70500 401K FUND 477.28 3,235.14 70800 CASH VARIANCES 514.08 289.69 70900 CREDIT CARD CHARGES 3,415.01 16,735.90 71000 RENT 0.00 0.00 71100 DEPRECIATION 845.13 5,070.78 71200 REPAIRS & MAINT. 503.00 5,673.37 71201 COMPUTER MAINT. 0.00 30,890.90 71300 LEASE EXPENSE 0.00 0.00 71400 UTILITIES 1.314.28 8,105.57 71500 TELEPHONE 446.77 2,632.14 72000 INSURANCE 754.67 5,329.35 72200 STORE SUPPLIES 1.223.00 6,465.28 72300 UNIFORMS 148.73 327.76 72400 TRAVEL EXPENSES - PARKER 0.00 0.00 72401 TRAVEL EXPENSES - SNIPES 0.00 0.00 72402 TRAVEL EXPENSES - JERNIGAN 0.00 0.00 72403 TRAVEL EXPENSES -JUDD 0.00 0.00 72404 TRAVEL EXPENSES - OTHER 0.00 0.00 72405 TRAVEL EXPENSES - MARSHALL 0.00 0.00 72500 UNEMPLOYMENT INSURANCE 0.00 0.00 72600 LICENSE & OTHER TAXES 0.00 170.00 73000 OFFICE SUPPLIES 308.24 1,367.01 74000 PROFESSIONAL SERVICES 0.00 7,500.00 74200 DUES & SUBSCRIPTIONS 0.00 934.00 74400 BOARD EXPENSES - SNIPES 0.00 600.00 74401 BOARD EXPENSES - PHILLIPS 0.00 480.00 74402 BOARD EXPENSES - JERNIGAN 0.00 480.00 74403 BOARD EXPENSES - SMITH 0.00 480.00 74404 BOARD EXPENSES - JUDD 0.00 480.00 Page:,3 Date: 01/18/21 at 1:48 PM Acct. # DUNN ABC Trial Balance Period 5, 2021 Last Seq. #: 1299 Account Description Current Activity End Bal 75000 ALC. ED, TRITON NEWSPAPER 0.00 0.00 75500 ALCOHOL EDUCATION SHRINE 0.00 0.00 75501 ALC. ED. WAYNE AVE. SCHOOL 0.00 0.00 75502 ALC. ED. TRITON HIGH SCHOOL 0.00 0.00 75503 ALC. ED, DUNN MIDDLE SCHOOL 0.00 0.00 75504 ALC. ED. HARNETT PRIMARY SCHOOL 0.00 0.00 75505 ALC. ED, ERWIN ELEMENTARY SCHOOL 0.00 0.00 75506 ALC. ED. GENTRY ELEM. SCHOOL 0.00 0.00 75507 ALC. ED. DUNN AA GROUP 0.00 1,000.00 75508 ALC. ED. COATS-ERWIN MIDDLE SCHOOL 0.00 0.00 75509 ALC. ED. OTHER 0.00 0.00 75510 ALC. ED. TEACHERS 1,250.00 1,250.00 75511 ALC. ED SOLD OUT YOUTH MINISTRIES 0.00 4,000.00 75600 VEHICLE EXPENSES 0.00 0.00 77000 INTEREST EXPENSE 0.00 0.00 78000 MISCELLANEOUS EXPENSE 240.00 240.00 78100 BANK CHARGES 508.38 3,363.49 78500 EDUCATION - REHABILITATION 0.00 0.00 79000 LAW ENFORCEMENT 0.00 500.00 79100 FED. TAX STAMP 0.00 0.00 79200 ABANDONMENT LOSS 0.00 0.00 79300 SECURITY 1,630.74 2,511.48 79400 CITY OF DUNN - FIRE 0.00 0.00 79500 CONTINGENCIES 0.00 0.00 79900 GAIN/LOSS - SALE OF ASSET 0.00 0.00 Total YTD balances for All Accounts: -143,680.81 Less YTD Net Income: -143,680.81 0.00 0.00 MONTHLY AND YTD REPORT December, 2020 Sales - 2020 411870.60 Sales - 2019 307005.65 Total: +/- 104864.95 YTD Sales: 361036.34 MB Sales - 2020 10919.60 MB Sales - 2019 10761.15 Total: 158.45 YTD MB Sales-703.83 Bank Balance 607122.68 Feb, 18, 2021 2;26PM No. 3037 P, 1 r Y' DUNN HOUSING AUTHORITY BOARD MEETING 817 Stewart Street Dunn, NC 28334 TUESDAY, JANUARY 19, 2021 C THIEDUNN HOUSING AUTHORITY BOARD MEETING WAS CALLED TO ORDER ON TUESDAY, JANUARY 19, 2021 AT 5:30 PM BY CHAIRMAN, LESTER E. LEE, JR. THE PUBLIC WAS NOTIFIED OF THE DATE CHANGE IN THE DAILY RECORD DUE TO THE MARTIN LUTHER KING, JR. HOLIDAY. VICE-CHAIRMAN DRAUGHON GAVE INVOCATION. UPON ROLL CALL, THE FOLLOWING WERE PRESENT: CHAIRMAN LESTER E. LEE, JR, VICE-CHAIRMAN EDDIE DRAUGHON, AND COMMISSIONERS SADIE MCLAMB AND LOIS DAIL. COMMISSIONER FRANCES PIERCE WAS EXCUSED. SECRETARY DEBBIE N. WOODELL AND HOUSING MANAGER, MARSHA BASS WERE ALSO PRESENT. ITES OF THE DECEMBER BOARD MEETING WERE READ AND APPROVED WITH CORRECTIONS, FIRST MOTION MADE BY COMMISSIONER LOIS DAIL RAND SECONDED BY COMMISSIONER SADIE MCLAMB. AND NAYS WERE AS FOLLOWS: NAYS J LEE NONE tMAN DRAUGHON ONER LOIS DAIL ONER SADIE MCLAMB MOTION CARRIED. OCCUPANCY REPORT; TOTAL RENT FOR THE MONTH WAS $35461,00, AVERAGE RENT PER UNIT WAS $247.98. SINCE THE DECEMBER BOARD MEETING, THERE WAS ONE MOVE -IN, AND TWO MOVE OUTS. THERE WERE NO TRANSFERS. THERE WERE NO ACCOUNTS TO BE CHARGED OFF. WERE NO RECOVERIES FOR THE MONTH OF JANUARY. CHARGE OFFS YEAR-TO-DATE WERE $ 0.00. OF OLD ACCOUNTS YEAR-TO-DATE WERE $ 0.00. BER FINANCIAL REPORTS WERE REVIEWED WITH FEW COMMENTS, t Feb, 18. ' BUSINE55: SECRETARY WOODELL SKED THE BOARD TO CHARGE OFF THREE RANGES, ONE REFRIGERATOR AND FOUR WATER HEATERS THAT WEREM LONGER WORKING. ALL USEABLE PARTS HAVE BEEN REMOVED. 2021 2:27PM No.3037 P. 2 FIRST MOTION TO CHARGE OFF THE EQUIPMENT WAS MADE BY VICE CHAIRMAN DRAUGHON AND SECONDED BY COMMISSIONER DAIL. AYES AND NAYES WERE AS FOLLOWS: AYES NAYS CHAIRMAN LEE NONE VICE-CHAIRMAN DRAUGHON GOMMISSIONER DAIL .COMMISSIONER MCLAMB ,' MOTION CARRIED, SECRETARY WOODELL TOLD THE BOARD THE CAROLINAS COUNCIL SPRING WORKSHOP THAT HAD BEEN SCHEDULED FOR MARCH 2O21 HAD BEEN CANCELLED. PRESIDENT ROBBIE LITTLEJOHN HAS ADVISED THERE WOULD BE A BOARD MEETING HELD ON FEBRUARY 23, 2021 VIA ZOOM. SECRETARY WOODELL TOLD THE BOARD THEY COULD ATTEND AT THE HOU5ING AUTHORITY ADMINISTRATIVE OFFICE IF THEY WISHED. THERE WERE NO UPDATES ON STATUS OF SECURITY CAMERA GRANT. WITH NO FURTHER BUSINESS TO DISCUSS, THE MEETING WAS ADJOURNED. Debb)e N. Woodel( / Secretary Minutes Community Appearance Committee Monday, January 11, 2021 at 6:00 p.m., Dunn Municipal Building PRESENT: Chairman Meredith Bradham, Ann Fairley, John Frazee, Linda James, Marian McDonald, Tasha McDowell, and Lynwood Massengill, City Staff: Assistant City Manager Mathew Boone and City Clerk Tammy Williams. Absent: Cindy Atkins and Elyse Johnson. Chairman Bradham called the meeting to order at 6:03 p.m. Motion by Massengill and second by Fairley to approve the minutes as presented. The motion carried. Reports: Cemeteries Clean Up Frazee reported that the City is going to be doing a clean-up of the cemeteries and the committee needs to wait until that is finished to see what needs to be done next. Boone added that the publicity starts this week with initial plans to begin moving the old flowers and items in violation of the cemetery guidelines. Williams added that the press release includes that the clean-up is in conjunction with the Community Appearance Committee (CAC), which gives exposure to the committee and helps the City by reflecting the concern of volunteers. Murals/Visual Arts Bradham stated that she will contact Johnson about the Murals/Visual Arts. After further discussion, it was determined that the clerk's email went into spam folders. She will reach out to Atkins and Johnson in the morning. Anti -Litter Campaign Discussion followed on the "Do Not Litter' signs. Massengill shared that there is a sign on Friendly Road with trash all around it. Williams shared that the state has a strong law against littering but it is hard to enforce but does carry a point on license, if found guilty. She shared that this could possibly be used in a campaign. After further discussion, it was decided that it might be better to focus on campaign than the signs. Boone shared that staff is already researching slogans. The campaign could include coloring books for children or other promotional items. McDowell shared that we may need to request some funding for the committee or the committee will have to solicit sponsorships and this may not be the best time for that. Community Clean Up McDowell reported that she and Bradham had discussed clean up and was looking at hosting the Community Pride Clean Up Day (unless another slogan for Anti -Litter is established) on Saturday, April 24, 2021 from 9:00 a.m. to 11:00 a.m. The plans are to reach out to Council Members to select a problem area in their Ward and to serve as the captain or appoint someone. Volunteers will meet at the ward of their choice at designated locations. Williams was asked to inventory gloves, vests and trash bags and to reach out to Parks and Recreation, the Chamber and Tourism to confirm there are no conflicts. It was decided CAC will have a presentation for the Council in March Wayfaring Signs was to be added to the "Work In Progress" Priorities The next meeting will be held on February 8, 2021 at 6:00 p.m. With no additional business, the meeting was adjourned at 6:35 p.m. Respectively Submitted, 4 Tammy Will ips, CMC City Clerk ` CLOSED SESSION CRITERIA (Specify one or more of the following permitted reasons for closed sessions) Move that we go into closed session in accordance with: [N.C.G.S. 143-318.11(a)(1)] Prevent the disclosure of privileged information Under the North Carolina General Statutes or regulations. Under the regulations or laws of the United States. [N.C.G.S. 143-318.11(a)(2)] Prevent the premature disclosure of an honorary award or scholarship [N.C.G.S. 143-318.11(a)(3)] Consult with the Attorney To protect the attorney -client privilege. i To consider and give instructions concerning a potential or actual claim, administrative procedure, or judicial action. i To consider and give instructions concerning a judicial action titled vs [N.C.G.S. 143-318.11(a)(4)] To discuss matters relating to the location or expansion of business in the area served by this body. [N.C.G.S. 143-318.11(a)(5)] To establish or instruct the staff or agent concerning the negotiation of the price and terms of a contract concerning the acquisition of real property located at (OR) To establish or instruct the staff or agent concerning the negotiations of the amount of compensation or other terms of an employment contract. [N.C.G.S. 143-318.11(a)(6)] To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. (OR) To hear or investigate a complaint, charge, or grievance by or against a public officer or employee. [N.C.G.S. 143-318.11(a)(7)] To plan, conduct, or hear reports concerning investigations of alleged criminal conduct. School violence 143-318.11(a)(8) and terrorist activity (9).