031516wsmHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Work Session
March 15, 2016
The Harnett County Board of Commissioners met in work session on Tuesday, March 15, 2016,
in the County Manager's Conference Room, County Administration Building, 102 East Front
Street, Lillington, North Carolina.
Members present:
Staff present:
Jim Burgin, Chairman
Gordon Springle, Vice Chairman
Abe Elmore, Commissioner
Barbara McKoy, Commissioner
Joe Miller, Commissioner
Joseph Jeffries, County Manager
Paula Stewart, Deputy County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Burgin called the meeting to order at 9:00 am. Vice Chairman Springle led the pledge
of allegiance and invocation.
The following agenda was before commissioners:
D Development Services:
1) UDO Text Amendment to Article V (Use Regulations), Section 1.2 (Table of
Use Types and Regulations), to allow Recycling & Solid Waste Convenient
Sites as a Conditional Use within the Office & Institutional and RA -40
zoning districts;
2) UDO Text Amendment to Article IV (Zoning & Overlay Districts), Section
14.1.10 (Building Height, Required), Section 14.3.5 (Compatibility Design
Concept Table); Article V (Use Regulations), Section 1.2 (Table of Use Types
and Regulations), Section 3.2.1 (Multifamily Residential Development:
General Regulations), Section 8.2.3 (Manufacturing, Light), Section 11.8.3
(Planned Unit Development Design Guidelines); Article VII Development
Design Guidelines, Section 4.0 (Sidewalk Standards), to update the U.D.O.
with the current Land Use classifications as listed in new Comprehensive
Land Use Plan
3) Request to rezone 12.7 +/- acres out of a 27.17 acre tract (Pin # 9594-35-2653)
from RA -20R to Commercial on NC Hwy 24/87 in the Anderson Creek
Township
D Harnett County Emergency Services: Basic Life Support Training Policy
➢ Tax Department: Update on property revaluation
➢ Sheriff's Office: Governor Highway Safety Grant request
➢ Human Resources: Harnett County Vehicle Use Policy
March 15, 2016, Work Session Minutes
Harnett County Board of Commissioners
Page 1 of 4
> Finance Department: Worker's Comp. Fund
> County Manager's Update: 1) Triangle South Enterprise Center's funding request
2) State Treasurer's "Sparking Sustainability"
invitation
3) Cooperative Extension 2% COLA
4) Real property gift from Phillips family
5) NC DOT Traffic — DOT Construction Agreement for
new entrance to Harnett County CCCC Campus
6) March 21, 2016 Regular Meeting agenda review
> Closed session
> Adjourn
Jay Sikes with Harnett County Development Services reviewed the following information for
upcoming public hearings:
- UDO Text Amendment to Article V (Use Regulations), Section 1.2 (Table of Use
Types and Regulations), to allow Recycling & Solid Waste Convenient Sites as a
Conditional Use within the Office & Institutional and RA -40 zoning districts;
UDO Text Amendment to Article IV (Zoning & Overlay Districts), Section 14.1.10
(Building Height, Required), Section 14.3.5 (Compatibility Design Concept Table);
Article V (Use Regulations), Section 1.2 (Table of Use Types and Regulations),
Section 3.2.1 (Multifamily Residential Development: General Regulations), Section
8.2.3 (Manufacturing, Light), Section 11.8.3 (Planned Unit Development Design
Guidelines); Article VII Development Design Guidelines, Section 4.0 (Sidewalk
Standards), to update the U.D.O. with the current Land Use classifications as listed in
new Comprehensive Land Use Plan
- Request to rezone 12.7 +/- acres out of a 27.17 acre tract (Pin # 9594-35-2653) from
RA -20R to Commercial on NC Hwy 24/87 in the Anderson Creek Township
Mr. Sikes responded to questions from commissioners. Chairman Burgin requested information
regarding subdivisions in Northwest Harnett. Commissioners shared concerns about growth in
school areas and they would like to talk about impact fees.
Jimmy Riddle and Ricky Denning with Harnett County Emergency Services presented the Basic
Life Support Training Policy for consideration. They said this is in response to the number of
requests for training they receive. The cost of the Basic Life Support Training will consist of a
fee schedule based on the agencies, organizations and individuals. Commissioners will consider
approval of the Harnett County Emergency Services Basic Life Support Training Policy during
their upcoming regular meeting.
Tax Administrator Keith Faulkner and Jenny Harrop with the Tax Department provided an
update on the property revaluation. They noted currently county wide values are down 0.0769%.
Staff responded to questions and discussions continued.
Angela McLamb, Risk Management and Safety Coordinator in Human Resources, presented for
consideration the Harnett County Vehicle Use Policy. Mrs. McLamb responded to questions.
Commissioners will consider approval of the Harnett County Vehicle Use Policy during their
March 15, 2016, Work Session Minutes
Harnett County Board of Commissioners
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upcoming regular meeting. Chairman Burgin believes it is important that the County do random
drug testing.
Sheriff Wayne Coats and Major Gary McNeill presented the Sheriff's Office request to apply for
a Governor Highway Safety Grant for four full-time traffic enforcement positions and four fully
equipped vehicles requiring a county match of 15% ($74,885) for the 2016/17 budget year, 30%
of the personnel cost the second year, and 50% of the personnel cost the third year. The County
will be responsible for 100% of the costs after the third year. Commissioners will consider
approval of the grant application during their upcoming regular meeting.
Senior Staff Attorney Monica Jackson and Finance Officer Kimberly Honeycutt talked about the
County's Worker's Comp. Fund. Discussions continued.
The group decided that Vice Chairman Springle, Mr. Jeffries, Steve Ward and Nick Dula would
attend the State Treasurer's upcoming "Sparking Sustainability" conference. Mr. Jeffries
provided an update on Steve Ward's son, Parker.
Mr. Jeffries sought direction from the Board regarding Harnett County Cooperative Extension's
request for a 2% cost of living increase on the Harnett County portion of the split funded
Cooperative Extension employees' salaries. This will be a retroactive adjustment effective
1/1/16. It was the consensus of the Board to approve this request as part of the consent agenda
during their upcoming regular meeting.
Mr. Snow reviewed a proposed resolution accepting property from Phillips family and detailing
the restrictions on the real property gift. Commissioners will consider approval of a Resolution
to Accept a Gift of Real Property from Mr. and Mrs. Lester C. Phillips during their upcoming
regular meeting.
Mr. Jeffries talked about the DOT Construction Agreement to construct a new entrance to the
Harnett County Central Carolina Community College on US 421. Staff noted the agreement
can't be signed unless funds are appropriated. Commissioners will consider approval of a
forthcoming Budget Amendments in the amount of $70,000. Commissioners will also approve
during their upcoming regular meeting the N.C. Department of Transportation Traffic — DOT
Construction Agreement to construct a new entrance to the Harnett County Central Carolina
Community College on US 421.
Mr. Jeffries reviewed the draft March 21, 2016 regular meeting agenda, upcoming meetings and
invitations and provided updates on the Airport sign and new road in the Colonial Hill
Subdivision.
Regarding the Triangle South Enterprise Center's funding request, fellow commissioners asked
Commissioner Elmore to talk to folks in Dunn to see if they would be willing to accept the old
Magnolia School if offered.
March 15, 2016, Work Session Minutes
Harnett County Board of Commissioners
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Staff recommended award of the refinancing of the 2009 Certificates of Participation
(COPS), $29,075,000, to Regions Bank who submitted an interest rate of 2.20% as the
Board considers approval to authorized the County to proceed to enter into a deed of trust,
security agreement and fixture filing under which the County will grant a lien on in the real
property, staff distributed Davenport & Co.'s 2016 Refinancing of 2009 Certificates of
Participation RFP Summary.
Commissioner Miller moved that the Board go into closed session for the following purposes:
1) To consult with the County's legal staff in order to preserve the attorney-client
privilege concerning the handling of certain claims and litigation including the
following cases:
a. "Key Constructors, Inc. vs Harnett County, et al," 15:16 CV25 (EDNC);
b. "Mark Murdock vs Harnett County" IC File No. 13-727636
2) To instruct the County staff concerning the position to be taken by the County in
negotiating the terms of a proposed contract or contract for the acquisition of real
property by purchase.
3) To discuss certain personnel matters; and
4) To discuss matters relating to the location or expansion of industries or other
businesses in Harnett County.
This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(3),(5),(6)&(4).
Commissioner Elmore requested the addition of "school administration" if proper. Vice
Chairman Springle seconded the motion which passed unanimously.
Commissioner McKoy moved that the Board come out of closed session. Commissioner Elmore
seconded the motion which passed unanimously.
Commissioners talked about meeting with the Board of Education, the cost of building new
schools, the need for good reliable numbers and the fact that Commissioners Springle and Miller
are supposed to be serving on the Architectural Committee for Schools. Mrs. Honeycutt said she
would take responsibility for providing the Board of Education's financials going forward.
Commissioner McKoy moved to adjourn the meeting at 1:02 pm. Commissioner Elmore
seconded the motion which passed unanimously.
W. Brooks Matthews, Chairman
Ape'oved a -i-0)1)
g
et Regina V,
eeler, Clerk
March 15, 2016, Work Session Minutes
Harnett County Board of Commissioners
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