Agenda 04-11-2017Dunn City Council
Meeting Agenda
Tuesday Evening, April 11, 2017
7:00 p.m., Dunn Municipal Building
Call to Order
Invocation
Pledge of Allegiance
SECTION
1) Adjustment and Approval of the April 11, 2017 meeting agenda
PRESENTATIONS
2) Presentation —Certificate of Achievement for Excellence in Financial Reporting
PUBLIC COMMENT PERIOD
3) Each Speaker is asked to limit comments to 3 minutes, and the total comment period will be 30
minutes. Citizens must sign up and register on a sign-up sheet available on the podium within the
City Council Chambers prior to the start of the meeting.
PUBLIC HEARINGS
4) Street Closure — Public Street Adjacent to N. Fayetteville Avenue Across From W. Wake Street
5) Rezoning Request — RZ-01-17; RP Wellons Land & Development, LLC PIN# 1517-24-6607,000
6) Ordinance Amendment OA-01-17 Chapter 3, Animals & Fowl
7) Ordinance Amendment OA-02-17 Chapter 22; Article 11 & IX of the Code of Ordinances
8) Ordinance Amendment OA-03-17 Chapter 20; Article III of the Code of Ordinances
9) Property Unfit for Human Habitation — 202/204 W. Divine Street PIN# 1516-57-4115.000
CONSENT ITEMS
10) Minutes —March 3, 2017 Budget Retreat/Planning Session
11) Minutes — March 14, 2014
12) Proclamation — Dunn Community Clean Up Day
13) Proclamation — National Library Week
ITEMS FOR DECISION
14) Consideration of Resolution and Order to Permanently Close the Public Street Adjacent to N,
Fayetteville Avenue Across From W. Wake Street
15) Rezoning Request— RZ-01-17; RP Wellons Land & Development, LLC PIN# 1517-24-6607.000
16) Ordinance Amendment OA-01-17 Chapter 3, Animals & Fowl
17) Ordinance Amendment OA-02-17 Chapter 22; Article II & IX of the Code of Ordinances
18) Ordinance Amendment OA-03-17 Chapter 20; Article III of the Code of Ordinances
19) Consideration of Ordinance Declaring Property Unfit for Human Habitation — 202/204 W. Divine
Street PIN# 1516-57-4115.000
20) Amend Rate & Fee Schedule for Sewer Rate Increase
21) Smart Meter Feasibility Study
22) Resolution Providing for the Issuance of $1,180,000 GO Refunding Bonds, Series 2017
23) Proposed Summer Hours
24) Temporary Blocking of Street — Boogie on Broad Concert Series
25) Resolution Designating the Coordinating Entity for the Local Downtown Associate Community
Program
ITEMS FOR DISCUSSION AND/OR DECISION
26) Set Date for Special Call Meeting/Budget Work Session
27) Financial Report
28) Administrative Reports
a. Tax Report
b. Planning & Inspections Report
c. Public Work Report
d. Recreation Report
e. Library Report
f. Police Report
29) City Managers Report
30) Announcements
31) Information
32) Closed Session — If one is called, the General Statute(s) allowing the Closed Session will be
cited in the motion
ADJOURNMENT
"This institution is an equal opportunity provider and employer"
SECTION 1.
Adjustmentand Approval
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Date: April 11, 2017
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SUBJECT TITLE: Certificate of Achievement for Excellence in Financial Reporting — Finance Department
Presenter: Mayor Harris
Department: Finance
Attachment: X Yes
No
Description: Certificate
Public Hearing Advertisement Date:
Mayor Harris will present the Certificate of Achievement for Excellence award to the Finance
Department for its comprehensive annual financial report, for the year ended June 30, 2016.
BACKGROUND:
BUDGETIMPACT:
RECOMMENDATIONIACTION REQUESTED:
Government Finance Officers Association
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City of Dunn
North Carolina
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
June 30, 2016
6
Executive Director/CEO
Adopted 8-4-05
CITY OF DUNN CITY COUNCIL PUBLIC COMMENT POLICY
The City Council for the City of Dunn does hereby adopt a Public Comment
Policy to provide at least one period for public comment per month at a regular meeting
of the City Council. This policy shall remain in effect until such time that it is altered,
modified, or rescinded by the City Council.
All comments received by the City Council during the Public Comment Period
shall be subject to the following procedures and rules:
1. Anyone desiring to address the City Council must sign up and register on
a sign-up sheet available on the podium within the City Council chambers prior to the
Mayor calling the meeting to order. The sign-up sheet shall be available thirty (30)
minutes prior the beginning of the City Council meeting in the City Council Chambers.
Once the Mayor has called the meeting to order, the City Clerk shall collect the sign-up
sheet and deliver it to the Mayor. The speaker shall indicate on the sign-up sheet his or
her name, address and matter of concern.
2. The Public Comment Period shall be for thirty (30) minutes.
3. Comments are limited to three (3) minutes per speaker. A speaker can not
give their allotted minutes to another speaker to increase that person's allotted time.
4. Each speaker must be recognized by the Mayor or presiding member of
the City Council as having the exclusive right to be heard. Speakers will be
acknowledged in the order in which their names appear on the sign up sheet. Speakers
will address the City Council from the podium at the front of the room and begin their
remarks by stating their name and address.
5. Individuals who sign up but can not speak because of time constraints,
will be carried to the next regular meeting of the City Council and placed first on the
Public Comment Period.
6. During the Public Comment Period, a citizen, in lieu of or in addition to
speaking may pass out written literature to the City Council, City Staff and audience.
7. Groups supporting or opposing the same position shall designate a
spokesperson to address the City Council in order to avoid redundancy.
8. After the citizen has made his or her remarks, he or she will be seated with
no further debate, dialogue or comment.
9. The Public Comment Period is not intended to require the City Council to
answer any impromptu questions. Speakers will address all comments to the City
Council as a whole and not one individual Council member. Discussions between
speakers and members of the audience will not be allowed. The City Council will not
take action, or respond to questions about, issues raised during the Public Comment
Period at the same meeting.
10. Speakers shall refrain from discussing any of the following: matters
which concern the candidacy of any person seeking public office, including the
candidacy of the person addressing the City Council; matters which involve pending
litigation; matters which have been or will be the subject of a public hearing; and matters
involving specific personnel issues related to disciplinary matters. If the speaker wishes
to address specific personnel issues related to disciplinary matters, he or she should take
their comments to the City Manager, who shall share the comments with the City
Council.
11. Speakers shall be courteous in their language and presentation.
12. The Mayor and City Manager shall determine, on a month to month basis,
where the Public Comment Period will appear on the monthly agenda when developing
the agenda, prior to its publication.
13. The Public Comment Period shall only be held during the regularly
scheduled monthly meeting of the City Council. There shall not be a Public Comment
Period at any other meetings of the City Council, unless specifically approved by the City
Council.
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SUBJECT TITLE: Street Closure - Public Street Adjacent To N. Fayetteville Avenue Across From W.
Wake Street
Presenter: City Manager Neuschafer
Department: Administration
Attachment: X Yes No
Description: Notice of Public Hearing
Public Hearing Advertisement Date:
March 20th & 27th, 2017 & April 3rd & 10th, 2017
PURPOSE:
The public has been notified that oral and written comments will be heard and received
concerning the request to permanently close the public street adjacent to N. Fayetteville Avenue
across from W. Wake Street
The public hearing was duly advertised on March 20th 271h and April 3rd and loth, 2017.
BACKGROUND:
BUDGETIMPACT:
RECOMMENDATION/ACTION REQUESTED:
NOTICE OF PUBLIC HEARING
ON STREET CLOSING
The public will take notice that the City Council of the City of Dunn will hold a public
hearing at the Dunn Municipal Building, located at 401 E. Broad Street, Dunn, NC at
7:00 p.m. on April 11, 2017, on the question of closing the public street described below,
pursuant to North Carolina General Statute 160A-299:
Public Street adjacent to N. Fayetteville Avenue across from West Wake Street
All persons owning property on said street and all residents of the City of Dunn will be
given an opportunity to be heard at the above mentioned time and place.
Jennifer M. Fortin
City Clerk
Advertise: 03/20/17
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Meeting Date. April 11, 2017
SUBJECT TITLE: Rezoning Request RZ-01.17
RP Weilons Land & Development LLC
PIN 9 1517.24.6607.000
1700.1800 block of Friendly Road
Presenter: Samantha Wullenwaber
Department: Planning & Zonin
Attachment: X Yes No
Description: Notice of Public Hearing
Public Hearing Advertisement Date:
March 21, April 4 & 11, 2017
The public has been notified that oral and written comments will be heard and received concerning the request by
RP Wellons Land & Development LLC to rezone approximately 9 +/- acres located in the 1700-1800 block of
Friendly Road.
The property is currently zoned R-20; Single Family Dwelling District and is proposed to be rezoned to R-7; Single
Family Dwelling District.
The public hearing is the opportunity for the Council to hear comments and opinions from the public to include any
party for or against the request.
The public hearing was duly advertised on March 21, April 4 & 11, 2017,
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
PLEASE PROVIDE: Sixteen (16) copies of all pertinent attachments with the Agenda Abstract to the City
Clerk no later than noon in accordance with the schedule that you have been given.
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN THAT A PUBLIC HEARING WILL BE HELD BY THE CITY OF DUNN
PLANNING BOARD ON MARCH 28, 2017 AT 6:30 P.M. AND BY THE CITY COUNCIL OF THE CITY
OF DUNN ON APRIL 11, 2017 AT 7:00 P.M. IN THE COURTROOM OF THE DUNN MUNICIPAL
BUILDING FOR THE PURPOSE OF CONSIDERING THE FOLLOWING ITEMS:
REZONING REQUEST — RZ-01-17
PIN # 1517-24-6607.000
RP Wellons Land & Development, LLC (owner & applicant)
This is a request to rezone 9 acres +/-, located in the 1700-1800 block
of Friendly Road. The property is currently zoned R-20, Single Family
Dwelling District and is proposed to be rezoned to R-7, Single Family
Dwelling District.
ORDINANCE AMENDMENT REQUEST — OA-02-17
Chapter 22; Article 11 & Article IX of the Zoning Ordinance
This is a request to amend Article II & Article IX of the zoning
ordinance, protest petitions, per general statue requirements.
ORDINANCE AMENDMENT REQUEST — OA-03-17
Chapter 20; Article III of the Subdivision Ordinance
This is a request to amend Article ill, text changes to the guarantee of
improvements section of the subdivision ordinance per general statue
requirements.
ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE PROPOSED ITEMS SET
FORTH ABOVE ARE REQUESTED TO BE PRESENT AT THE ABOVE MENTIONED TIME AND PLACE.
COPIES OF PROPOSED ITEMS ARE AVAILABLE FOR REVIEW AT THE DEPARTMENT OF
PLANNING DURING NORMAL BUSINESS HOURS MONDAY THROUGH FRIDAY. WRITTEN
COMMENTS MAY BE ADDRESSED TO:
PLANNING DEPARTMENT
CITY OF DUNN
P.O. BOX 1065
DUNN, NORTH CAROLINA 28335
ADVERTISE: MARCH 21, 2017
APRIL 4, 2017
APRIL 11, 2017
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City Council Agenda Form
Meeting ]Date. April 11, 2017
I SUBJECT TITLE: Ordinance Amendment OA-01.17 Chapter 3, Animals & Fowl
Attachment: X Yes No I Description: Public hearing notice
2017
PURPOSE:
This is a request to hereby amend Chapter 3 (Animals and Fowl) to revise the beehive regulations in the
city limits and planning jurisdiction.
The public hearing is the opportunity for the Council to hear comments and opinions from the public to
include any party for or against the request.
The public hearing was duly advertised on April 4, 2017.
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
PLEASE PROVIDE: Sixteen (16) copies of all pertinent attachments with the Agenda Abstract to the City
Clerk no later than noon in accordance with the schedule that you have been given.
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN THAT A PUBLIC HEARING WILL BE HELD BY THE CITY
COUNCIL OF THE CITY OF DUNN ON APRIL 11, 2017 AT 7:00 P.M. IN THE COURTROOM
OF THE DUNN MUNICIPAL BUILDING FOR THE PURPOSE OF CONSIDERING THE
FOLLOWING ITEMS:
ORDINANCE AMENDMENT— OA-01-17
Chapter 3, Article 1 Animals and Fowl
This is a request to amend section 3-14, beehive regulations per
NC General Statutes,
ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE PROPOSED ITEMS
SET FORTH ABOVE ARE REQUESTED TO BE PRESENT AT THE ABOVE MENTIONED TIME
AND PLACE.
ADVERTISE: April 4, 2017
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Meeting Date, April 11s 2017
SUBJECT TITLE: Ordinance Amendment OA-02.17 ; Chapter 22; Article 11 & IX of 1
Presenter: Samantha Wullenwaber
Department: Planning
Attachment: X Yes No Description: Notice of Public Hearing
21. Anril 4 & 11, 2017
PURPOSE:
of Ordinances
This is a request to hereby amend Chapter 22, Zoning Ordinance, to amend Article II & IX, protest petitions per
general statue requirements.
The public hearing is the opportunity for the Council to hear comments and opinions from the public to include any
party for or against the request,
The public hearing was duly advertised on March 21, April 4 & 11, 2017.
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
PLEASE PROVIDE: Sixteen (16) copies of all pertinent attachments with the Agenda Abstract to the City
Clerk no later than noon in accordance with the schedule that you have been given.
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN THAT A PUBLIC HEARING WILL BE HELD BY THE CITY OF DUNN
PLANNING BOARD ON MARCH 28, 2017 AT 6:30 P.M. AND BY THE CITY COUNCIL OF THE CITY
OF DUNN ON APRIL 11, 2017 AT 7:00 P.M. IN THE COURTROOM OF THE DUNN MUNICIPAL
BUILDING FOR THE PURPOSE OF CONSIDERING THE FOLLOWING ITEMS:
REZONING REQUEST— RZ-01-17
PIN 1t 1517-24-6607.000
RP Wellons Land & Development, LLC (owner & applicant)
This is a request to rezone 9 acres +/-, located in the 1700-1800 block
of Friendly Road. The property is currently zoned R-20, Single Family
Dwelling District and is proposed to be rezoned to R-7, Single Family
Dwelling District.
ORDINANCE AMENDMENT REQUEST — OA-02.17
Chapter 22; Article II & Article IX of the Zoning Ordinance
This is a request to amend Article II & Article IX of the zoning
ordinance, protest petitions, per general statue requirements.
ORDINANCE AMENDMENT REQUEST — OA-03-17
Chapter 20; Article III of the Subdivision Ordinance
This is a request to amend Article III, text changes to the guarantee of
improvements section of the subdivision ordinance per general statue
requirements.
ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE PROPOSED ITEMS SET
FORTH ABOVE ARE REQUESTED TO BE PRESENT AT THE ABOVE MENTIONED TIME AND PLACE.
COPIES OF PROPOSED ITEMS ARE AVAILABLE FOR REVIEW AT THE DEPARTMENT OF
PLANNING DURING NORMAL BUSINESS HOURS MONDAY THROUGH FRIDAY. WRITTEN
COMMENTS MAY BE ADDRESSED TO:
PLANNING DEPARTMENT
CITY OF DUNN
P.O. BOX 1065
DUNN, NORTH CAROLINA 28335
ADVERTISE: MARCH 21, 2017
APRIL 4, 2017
APRIL 11, 2017
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Meeting Date, April 11, 2017
SUBJECT TITLE: Ordinance Amendment OA-03.17 ; Chapter 20; Article III of the l
Presenter: Samantha Wullenwaber
Department: Planning
Attachment: X Yes No Description: Notice of Public Hearing
Public Hearing Advertisement Date:
March 21, April 4 & 11, 2017
PURPOSE:
This is a request to hereby amend Chapter 20, Subdivision Ordinance, to amend Article III, performance
guarantees.
The public hearing is the opportunity for the Council to hear comments and opinions from the public to include any
party for or against the request.
The public hearing was duly advertised on March 21, April 4 & 11, 2017,
BACKGROUND:
BUDGETIMPACT:
RECOMMENDATION/ACTION REQUESTED:
-- -- °`
PLEASE PROVIDE: Sixteen (16) copies of all pertinent attachments with the Agenda Abstract to the City
Clerk no later than noon in accordance with the schedule that you have been given.
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN THAT A PUBLIC HEARING WILL BE HELD BY THE CITY OF DUNN
PLANNING BOARD ON MARCH 28, 2017 AT 6:30 P.M. AND BY THE CITY COUNCIL OF THE CITY
OF DUNN ON APRIL 11, 2017 AT 7:00 P.M. IN THE COURTROOM OF THE DUNN MUNICIPAL
BUILDING FOR THE PURPOSE OF CONSIDERING THE FOLLOWING ITEMS:
REZONING REQUEST — RZ-01-17
PIN q 1517-24-6607.000
RP Wellons Land & Development, LLC (owner & applicant)
This is a request to rezone 9 acres +/-, located in the 1700-1800 block
of Friendly Road. The property is currently zoned R-20, Single Family
Dwelling District and is proposed to be rezoned to R-7, Single Family
Dwelling District.
ORDINANCE AMENDMENT REQUEST — OA-02-17
Chapter 22; Article II & Article IX of the Zoning Ordinance
This is a request to amend Article II & Article IX of the zoning
ordinance, protest petitions, per general statue requirements.
ORDINANCE AMENDMENT REQUEST— OA-03-17
Chapter 20; Article III of the Subdivision Ordinance
This is a request to amend Article III, text changes to the guarantee of
improvements section of the subdivision ordinance per general statue
requirements.
ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE PROPOSED ITEMS SET
FORTH ABOVE ARE REQUESTED TO BE PRESENT AT THE ABOVE MENTIONED TIME AND PLACE.
COPIES OF PROPOSED ITEMS ARE AVAILABLE FOR REVIEW AT THE DEPARTMENT OF
PLANNING DURING NORMAL BUSINESS HOURS MONDAY THROUGH FRIDAY. WRITTEN
COMMENTS MAY BE ADDRESSED TO:
PLANNING DEPARTMENT
CITY OF DUNN
P.O. BOX 1065
DUNN, NORTH CAROLINA 28335
ADVERTISE: MARCH 21, 2017
APRIL 4, 2017
APRIL 11, 2017
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City Council Agenda Form
Meeting Date: April 11, 2017
SUBJECT TITLE: Property Unfit for Human Habitation- 202/204 W. Divine St.
PIN #:1516.57.4115.000 PARCEL #: 02151610130005
Attachment: X Yes No Description: Notice of Public Hearing
Public Hearing Advertisement Date:
March 28, 2017 & April 4, 2017 -M
PURPOSE:
The public has been notified that oral and written comments will be heard and received concerning the
declaring of the single family structure owned by JRB Properties, LLC located at 202/204 W. Divine
St., Dunn, NC as Unfit for Human Habitation.
The public hearing was duly advertised on March 28, 2017 and April 4, 2017.
BACKGROUND:
BUDGETIMPACT:
RECOMMENDATION/ACTION REQUESTED:
PLEASE PROVIDE: Sixteen (16) copies of all pertinent attachments with the Agenda Abstract to the City
Clerk no later than noon in accordance with the schedule that you have been given.
LEGAL NOTICE
NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF
DUNN, NORTH CAROLINA, UNDER AUTHORITY OF CHAPTER 160A, SECTION
364 OF THE GENERAL STATUTES OF NORTH CAROLINA, WILL HOLD A
PUBLIC HEARING AT 7:00 P.M. ON APRIL 11, 2017, IN THE COURTROOM OF
THE DUNN MUNICIPAL BUILDING LOCATED AT 401 EAST BROAD STREET,
DUNN, NORTH CAROLINA.
THE FOLLOWING ITEMS WILL BE DISCUSSED.
PUBLIC HEARING:
(1) A HEARING WAS HELD ON NOVEMBER 22, 2016 IN THE OFFICE OF
THE CHIEF BUILDING INSPECTOR IN REFERENCE TO A DWELLING
LOCATED AT 202/204 W. DIVINE ST., DUNN NC. AT SAID HEARING,
EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN
VIOLATION OF SECTION 4-31 OF THE DUNN CITY CODE, CITY OF
DUNN MINIMUM HOUSING CODE, AND N.C.G.S. 160A — 441, ET SEQ.
AN ORDER WAS ISSUED TO OWNER(S), JONATHAN R. BETHUNE, JRB
PROPERTIES, LLC., TO REPAIR, ALTER OR IMPROVE SAID DWELLING
IN ORDER TO BRING IT INTO COMPLIANCE WITH SUCH CODE AND
STATUTORY PROVISIONS. TO DATE THE OWNER(S) HAVE FAILED TO
COMPLY WITH SUCH ORDER. THEREFORE, IT WILL GO BEFORE THE
CITY COUNCIL FOR CONSIDERATION OF AN ORDINANCE DECLARING
THE PROPERTY AS UNFIT FOR HUMAN HABITATION PURSUANT TO
N.C.G.S. §160A-441, ET SEQ.
ALL PERSON DESIRING TO BE HEARD, EITHER FOR OR AGAINST THE
PROPOSED ITEMS SET FORTH ABOVE, ARE REQUESTED TO BE PRESENT
AT THE ABOVE MENTIONED TIME AND PLACE.
STEVEN KING
CHIEF BUILDING INSPECTOR
CITY OF DUNN
Advertise: March 28, 2017
April 4, 2017
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City Council agenda Form 1
Meeting Date. April 11, 2017
1989 * 2013
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SUBJECT TITLE:
Minutes— Budget Retreat March 3, 2017
Presenter:
Department:
Attachment:
XYes No
Description: Minutes — Budget Retreat March 3, 2017
Public Hearing Advertisement Date:
PURPOSE:
Attached please find the minutes of the March 3, 2017 Budget Retreat for your consideration,
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATIONIACTION REQUESTED:
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Budget Retreat/Planning Session on Friday, March 3, 2017 from 8:00 a.m. —
3:30 p.m. at the Central Carolina community College, Dunn Enrichment Center.
Council Present: Mayor Oscar N. Harris, Mayor Pro-Tem Billy Barfield, Council Members Buddy Maness, Dr. Gwen
McNeill, Billy Tart and Chuck Turnage.
Staff Present: City Manager Ronnie Autry, Assistant City Manager Steven Neuschafer, City Clerk Jennifer Fortin, Public
Works Director Dean Gaster, Recreation Director Brian McNeill, Police Chief Bill Halliburton, Planning Director
Samantha Wuilenwaber, Chief Building Inspector Steven King, Human Resources Director Anne Thompson, Librarian
Mike Williams and Finance Director Mark Stephens.
Also Present: City Attorney P. Tilghman Pope, City Engineers Michael Goliber and Randy McNeill, and Daily Record
Reporter Shaun Savarese.
Absent: Council Member Frank Mclean.
Mayor Harris opened the meeting at 8:30 a.m.
Mayor Harris briefly spoke about the Harnett Training School Facility and funding. He noted the facility was the largest
single project other than infrastructure the City of Dunn had undertaken, $9.8M. The apartment complex is full, this
facility is operated by CCCC and PAL is using the gym facility and we have the daycare. We are only missing the entrance
sign and repairing a fence on the right. We have finished this project and the certification has been done by Dixon,
Hughes & Goodman and the tax return should be done by March and we should have delivered all of the tax credit we
said we would deliver to the people. The only issue we had was the North Carolina Historic Tax Credits and our
Representative David Lewis did a super job in preparing us so that we could receive the tax credits even though they had
been repealed and they did not allow them for 2014. 1 want to thank the Council and staff for allowing us to invest $2M
into this facility and then to place the grant into this facility and then to put up the extra $600,000 to make this a reality.
The City over a period of time will receive the funds back. The City had the total responsibility of this facility for the
upkeep and it was in a sad state of repairs and it was expensive for us each year. Today, we do not have that liability.
The only liability the City has is to the extent that we fund PAL and PAL has their responsibility for its square footage of
the facility that they operate and CCCC ha their responsibility for the other square footage. CCCC is operating our senior
program and Meals on Wheels also operates out of here. This is a wonderful addition to the City of Dunn. I want to give
credit to Assistant City Manager Neuschafer for handling the administration of this. There was over 28 different
agencies, non -profits and for profit organizations involved in this. Clem Medley who served as President to the Dunn
Community Development Corporation, which has the responsibility of making other investments within the City from
the funds its received for developing this property which is the sum of $284,000. 1 want to tell you today, we need to
think about our other partners too. We need to think about the great relationship we have with the Dunn Chamber of
Commerce and Dunn Area Travel and Tourism and the cooperation and support they are support they are providing us.
Another organization you don't hear much from that serves a vital purpose and very personal service and that is the
Dunn United Ministerial Association (DUMA). They do not give cash but will pay for what they need. They also operate
the Dunn Food Pantry and they serve up to 180 families a month. I also want to thank the various members that serve
the Council that are non -paid also. They do a wonderful job for us. The most active one is the Planning Board.
I would like to introduce several people and for the first time at our Budget Retreat, Police Chief Bill Halliburton, Daily
Record Reporter Shaun Savarese. Also Randy McNeill and Mike Goliber from Davis Martin Powell (DMP).
Mayor Harris stated he received a call and Council Member Frank McLean will not be here today because he has been
sick all week.
With the exception of Dr. McNeill, this is her second retreat, we have been together for 8 or 9 years and we still have at
least 2 more planning sessions and it has been wonderful working with you and appreciate her input. This is probably
one of the most important meetings we will have. With the staff here, I want to welcome and thank the staff. With the
Department Heads we have some of the best in the State of North Carolina and the staff below them are managed so
well and get the job done without many complaints. I try to attend the Harnett Local Government meeting and the City
of Dunn is the host this year and as chair we just had a meeting. I attend and participate in the Harnett County Mayors
Association, where we meet monthly. With the Department Heads holding down the cost during the downturn in the
economy when other cities and counties in the state and federal government were bleeding, we never did and thank the
good Lord, Department Heads and City Manager and Assistant City Manager for making sure that did not happen and we
live within our means. Please stand for the Invocation and the Pledge of Allegiance.
Invocation — Mayor Harris gave the Invocation and the Pledge of Allegiance was repeated.
Mayor Harris called upon Finance Director Mark Stephens to present the Mid -Year Financial Report
MID -YEAR FINANCIAL REPORT FY 2016-2017/DEBT SERVICE
Finance Director Mark Stephens presented the mid -year financial Report:
Fund Balance as of 6/30/16 - $3,671,268 and at the end of FY 2011-2012 the Fund Balance was $3,460,282, which has
increased $210,986 over the last four fiscal years.
Cash/Investment balance as of 6/30/16 was $4,741,655 which is a total of the General Fund, Water & Sewer Fund and
Stormwater Fund. This is a significant increase from 6/30/15 at $4,077,219. Some of this amount was due to being able
to add money back in and some grants from 2015 for Rooms To Go and Love's Travel Plaza.
Sales Tax Distribution was $1,503,668 in 2015 and increased to $1,603,327 in 2016. That number does not include the
new Sales Tax Distribution, it is just an increase in sales tax collection throughout the state and within Harnett County,
Property Taxes collected as of 1/31/17 was $3,659,969 or 99.03% of budget as where last year property taxes collected
as of 1/31/16 was $3,317,334 or 93.76% of budget. The major increase there was Rooms To Go.
Sales Tax collected as of 3/3/17 was $948,719 or 56.64% of budget as where last year sales tax collected as of 3/3/16
was $776,039 or 52.60%of budget. The new sales tax distribution is coming at roughly $17,000 month over what we
received last year.
Utility Franchise Tax as of 1/31/17 was $375,900 or 45.98% of budget as where last year the Utility Franchise Tax as of
1/31/16 was $411,115 or 59.58% of budget. This tax is subject to weather variations because it is based off of everyone's
electric bill and natural gas. If there is a mild winter or cool summer it can really affect that number.
Water/Sewer Revenue as of 1/31/17 was $2,759,679 or 61.33% of budget as where last year the Water/Sewer Revenue
as of 1/31/15 was $2,736,652 or 60.81% of budget, and this is without Sampson County.
Expenditures:
General Fund expenditures as of 1/31/17 was 55.41%of budget
Water/Sewer Fund expenditures as of 1/31/17 was 52.86%of budget
Benchmarks for this time of year is 58.33%.
General Fund Debt Service
For the debt service for FY 2017-2018 $839,993 we have 3 pieces of debt services coming on next year such as public
works equipment backhoe loader, 5 police vehicles and the limb truck that was purchased last year. Those are small and
not a whole lot of increase over the current year. When you get to FY 2020-2021 your debt service load drops to
$621,612,
We did pay off last year some loans that were getting towards the end of their term and they were small amounts. We
paid off a water and sewer loan that saved us about $70,000 in debt service this year and we paid off a police car loan
and a small equipment loan which saved us about $45,000 in this year's budget.
Water and Sewer Debt Service
For the debt service for FY 2017-2018 $801,541, it slowly drops over the next five years. Pretty much all we do for loans
now is USDA because they give us a grant portion and a little longer term which helps the debt service not be so high
and those are typically 7 years. With our public works equipment they gave us 10 years because we thought we could
get 10 years out of those pieces of equipment.
Mayor Harris noted with the last USDA grant through the Community Development we were able to get an extra police
car, so instead of 5 we got 6.
Finance Director Stephens noted the back hoe and front end loader we received a $29,000 grant.
The next big thing that comes off the water and sewer debt schedule is not until FY 2022-2023 which is the Eastover
Water Line.
A year ago there was some public works equipment that needed replacing and we were able to address those needs. We
were able to keep our police car rotation intact. We were able to add to the fund balance and increase our cash flow.
We were able to address the assessment and weedy lot issues.
We also switched January 11t to the State Health Plan and we will really see that savings in next year's budget. The only
hang up was the pre-65 retirees had to seek health insurance through the Market Place.
State Health Plan
City Manager Autry spoke with Representative David Lewis regarding the state health plan and allowing retirees over 65
on the plan. The state retirees is allowed to be on the state health plan with the regular medical but when they wrote
the bill to allow municipalities to join, they denied any pre-65 retirees. We don't know why but I have sent an e-mail
requesting they review that portion of the bill and see if they can make an amendment to the bill and put it in.
I spoke with Mr. Gephardt and they are contacting DOT regarding Broad Street to Erwin Road with the price being over
$200,000 for the short distance because it has to be milled and then resurfaced. It is also a state detour route, so if
anything happens all the traffic is put down through the middle of Dunn. They are stating there is money in DOT and
they are working on that and use that information to work for us. If we could get that taken care of than the money we
need to spend on our smaller residential streets would be a big plus.
Mayor Harris inquired about the savings of health care in one year.
Finance Director Stephens noted last year it was $8,300.00 per person for health, dental and the little bit of life
insurance we pay for, this year we are budgeting $6,300.00 per person. With our old plan we paid the premiums but also
were responsible for the HRA part of it, the plan paid up to a certain point and the City was responsible to another point
and we had to budget $100,000 for that and then $50,000 - $60,000 for the retirees.
City Manager Autry noted the employees really see a benefit on the prescription plan.
Finance Director Stephens noted he received an email from Council Member Turnage and the state requires the City to
have 8%general fund expenditures in your available fund balance and we ended June 301h with 27.10% so we are three
times ahead of what the state requires us to have, but the flip side the state wide average for all the municipalities in
North Carolina at June 301h was 46.86%. Our fund balance is adequate but looking at the state average it is not quite
there.
Mayor Harris stated when Council took office 3 years ago we had a warning from the Local Government Commission as
to our fund balance. We have not had any warning from the Local Government Commission since.
Revaluation
Finance Director Stephens stated last year it was discussed the revaluation is this year and will affect us next year in the
FY 2017-2018 budget. County has gone through and finished their revaluation on our numbers. The latest number we
received from the county was just real property. The current valuation is $696,240,755, the revaluation number is
$689,668,725, a decrease of $6,572,030, we have a net loss there of $32,860.15. Given what we were told a year ago,
we will be fine. At $32,000 we are talking about $78,000 less than % a cent on the tax rate. Mayor Harris had a question
about the $689,668,725 and with Rooms To Go and some of the other major projects we finished up and added onto the
tax base and how the revalue affected that number. Every year the county has to submit to the state our tax valuation
numbers. Going back to January 2014, our total tax valuation of real property was $617,674,000 and in 2015 it moved to
$646,108,000 so we had an increase of almost $30,000,000, which was the partial Rooms To Go when it was still in
construction. The latest report we have is $696,240,755, so from 2014 to the latest you are looking at almost
$80,000,000 that has been added to the tax base.
Mayor Harris inquired about the Downtown District.
Assistant City Manager Neuschafer the Downtown District was one of the few that had an increase from $28,681,909 to
$29,666,795.
Council Member Turnage noted that was good for Downtown no we need to keep it going
Council Member Maness noted it would be interesting to know why the big difference.
PUBLIC WORKS 2017-2018 KEY ITEMS
Waste Water — Special Order by Consent (SOC)
Mayor Harris asked City Manager Autry to chair the Public Works 2017-2018 Key Items.
City Manager Autry stated this is vital to the City as to what it can do for the City and the cost of what it will be to the
City. The information you have, about half of it on the SOC you can throw away. We have been thrown a curve by the
state with the concept of what we were looking at and the correspondence and meetings in the Fayetteville office the
direction they gave us and now with the response we received back last week has totally changed and we don't know
what their philosophy is going forward. Dean has contacted them and set up another meeting to find out what exactly is
going on.
Many years ago we went under an SOC, when we had a lot of violations and overflows. To stop the fines for that, you
had to go under an SOC and tell them exactly what you would do to your system to improve it and they would waive any
fines during the construction period for a number of years. During the rainy season a year ago, we were being fined
constantly. We were fined almost $10,000 in a three month period of overflows. We met with the state and filled out
the paperwork with the Fayetteville office and it was sent to the Raleigh office. Instead of doing a mass project we
wanted to stretch it out over a number of years and we did the SOC and submitted to them and stage it out and they
review it and come back and tell us if they like it or not. We submitted it like we were asked to do so we could move
forward and the lady in Fayetteville we were working with retired and we are now working with an interim replacement
overseeing it and it appears the comments are coming out of the Raleigh office. We did get a verbal response from them
last week and it stated they would not go with the SOC until we had funding for a project we planned to do. This is
reverse as to how it was always done. We are waiting for the follow up from the verbal contact with a letter and we will
schedule a meeting as soon as possible with them.
Council Member Turnage inquired if fines will continue.
City Manager Autry noted yes they will.
Randy McNeill DMP Engineer noted they asked for an increase through the plant from 3.75 to 4.9 MGD and they said no
more flow too. We also asked for at least 300,000 GPD in growth and in exchange for that they offered two projects, a
flow equalization project and on rehab project.
City Manager Autry noted we were looking at a quick fix with the state for minimal dollars to be spent at this time and
that how we came up with another equalization basin on the eastside of the City where it is overflowing and also it is
pumping back to Pope Street where it overflows and then all the way to the plant and overflowing. With that we were
looking at a tank. We were looking at a million gallon tank to keep the cost down, but when Randy and them started
evaluation everything the volume went up to control as much overflow as we could and it went up to a 3 million gallon
tank at $4,000,000. That is something now we need to rethink long term as to what we can do to improve the system
and not just have a tank waiting there for a heavy rainfall to pump the sewer in to control the overflow. If we did repair
the system the tank would just sit there anyway.
Mayor Harris noted this was not an everyday thing it is when exceptional things happen that we have no control over. I
doesn't make sense to put in the tank when we don't use it often.
Council Member Maness inquired if it would be in the interest of the Local Government Association to petition
Representative Lewis and have his office take a look at the regulations. There should be waivers for natural disasters and
acts of God.
Public Works Director Gaster noted if an act of God is declared than we are not fined but it has to be a wide spread
event and we were not fined for Hurricane Matthew but we were fined for January, February and September 2016. We
had over 10 inches of rain before Hurricane Matthew got here.
Council Member Maness noted you don't get 10 inches of rainfall every day or every month of the year and to me we
should be able to petition for waiver for things like that.
City Manager Autry noted we do apply for waivers every time but what feedback we receive which is very vague a lot of
times, is there environmental people out here are monitoring what is going to Rhodes Pond and other areas and
overflows and when they see in the paper we have dumped millions of gallons of sewer in the streams than all of a
sudden they can go and request data to show what did you do with these people.
Mayor Harris noted to add that to a list to request data.
City Manager Autry noted a conversation took place with Dean, Steven Ronnie and Dean and looking at maybe taking
some of the water that goes to the eastside creating some of the issue back to maybe putting an outfall line on the
southern part of the City and go the exit 71 than go over to the plant into that side of it which would open up some
major corridors and it would take about 1/3 of the volume off the Eastside Pump Station. It would get it to the plant and
the plant can still put more through it but still be limited and we wouldn't have the impact we are seeing now and it
would eliminate that Pope Road issue that we have all the time. That would be very expensive.
Council Member Maness noted it would be a great investment and help the situation.
Assistant City Manager Neuschafer noted the other benefit would be that you would have sewer availability all along
that line.
Council Member Maness inquired as to if that would be considered a qualifying project and here is the funding for it to
get the SOC?
Mr. McNeill stated he thought it would be.
City Manager Autry noted if we could show a major project we might not have to go into an SOC and get locked into
deadlines.
Council Member Turnage inquired if the state could enforce fines without and SOC?
Public Works Director Gaster noted we receive a warning letter every time and have a chance to respond with actions
we have taken or are taking to improve the system or planning to improve the system so we could include this project as
part of that response and it could help us.
Mayor Harris inquired as to where the financing would come from for this.
Mr. McNeill stated we have used federal money coming through the state, but right now that state is in play for about
another year. The other funding source is the USDA Rural Development which if a grant funded program. Depending
how our rates compare with other system rates and debt service in the surrounding areas.
City Manager Autry noted the next grant application is March 311 but has been extended until April 3011, so we have a
few months to deal with it, but instead of doing what they have done in the past, now before they will even accept an
application you have to meet that minimum sewer rate, and we don't meet it.
Mayor Harris noted we are penalized for holding our sewer and water rates down.
Council Member Maness noted the rates are too low compared to our surrounding areas.
City Manager Autry noted we are at $30.03 and need to be at $33.10 for a 5,000 gallon user. We have been working on
how to do that to least impact the minimum user and the number we have come up with there is about $1.50 per
month and that is as low as we can go to get that $33.10.
Council Member Maness noted it would be a blessing to the citizens because the alternative would be to raise the taxes.
It is better for our tax payers that we are able to get the grants and low interest loans than it is to try and raise taxes. It is
better to raise our sewer rates than having to raise taxes to generate enough money to do these projects.
Mr. McNeill stated if we raise the rates to $33.10 (or 10.3% increase) for 5,000 gallons per month user now, we qualify
for a 25% grant which would be a $1,000,000 grant and would reduce the $4,000,000 project loan need to $3,000,000.
The $3,000,000 loan would result in annual payments of $183,500 with $60,000 in closing costs. It would make sense to
raise the rates now and qualify for a loan and grant money.
Council Member Turnage noted we are doing the best within the structure or rules we receive.
City Manager Autry noted when we apply the rates have to be in place and that decision will take place at the April
Council Meeting to submit the application in April.
Council Member Turnage noted it would be good for Mr. McNeill or Mr. Goliber to explain that at the meeting so
citizens will understand it.
Mayor Harris asked for a consensus to go to the minimum increase of $33.10 and are we ready for the City Manager to
bring it before the Council.
Council member Turnage noted for the April meeting have a proposal for the project and also the rate increase.
Council Member Tart inquired if we went to Exit 71 with new sewer lines would we be able to generate extra revenue
that would make it offset some of the cost?
City Manager Autry noted you would be opening that corridor up for people interested in property over there where
there is currently no sewer. The project debt would not come up for 3-4 years or more by the time you have it
completed and that is why you could phase it in.
Public Works Director Gaster noted many communities are doing a one-time vote with multiple increases over the next
4-5 years knowing the debt service is not going to happen the first year. Once they know what the project is going to
cost and about what the debt service will be they vote one time and increase their rate.
Mr. McNeill noted we don't know the full scope of the project since we are going back to the state and what it will cost.
We have three different funding sources and we don't know which one will be the best or it might be a combination of
all three of them to make it work. That way we get some grant funds from two of them and a loan from the other. Until
we know everything we don't know what debt service to generate.
Mayor Harris asked to be updated so Council knows what to expect and for this information to be brought to the April
Council meeting.
Council Member Turnage noted whether all or none of current Council run next term, we are doing what we feel is best.
Mayor Harris noted any City Council can change it if we set a schedule, but if it is incorporated into the debt service
contract than they cannot change it.
Finance Director Stephens noted we applied with the asset management with the state we were able to get the water
grant because we qualified.
City Manager Autry noted there is a state wide average every year and the latest update is ready to come out and we
can get that for you and show you the medium of what is around our community or state. They break it down in all of
the categories and we look at that every year.
Public Works Director Gaster noted the Institute of Government produces a new dashboard every year and the new one
is set to come out anytime. Just a few weeks ago they asked us to look at our rate again and verify that it is correct.
Finance Director Stephens noted for the medium users of 5,000 gallons it is $36.45 and we are at $30.00.
City Manager Autry noted the cost per 1,000 is $4.80 and ours is $3.99.
Council Member Tart noted it costs us more for sewer than what we are collecting
If we raise the water rates, the ratio will still be the same. Is there a way to raise the sewer the rates to get it more in
line so it won't affect the ones using just water and no sewer?
City Manager Autry noted the state is making each entity show the division and that you are subsidizing with the water
rate.
City Manager Autry noted staff would supply Council with the information after the meeting with the state before the
April Council Meeting.
Mayor Harris noted with the water and sewer there are two concepts. One is the gradual increase in the rates and the
other is don't go the route of the tank but go the route of improving the infrastructure.
Street Resurfacing Project
City Manager Autry noted a $1,000,000 was done 6 years ago and financed for 10 years and the debt service shows 4
more years of payments of about $115,000. We knew back then when we did that type of project that all of the other
streets would deteriorate and that is where we are at and we can't wait for that debt to come off. There is just no way.
What Dean and his staff has done is rode the streets and picked out and highlighted them on the map given to you that
couldn't wait. Ms. Wullenwaber also made you maps for your district and we are asking you to go by and look at your
district to see if we missed a vital street that you know that needs to be added to the list. The Mayor and I have talked
about this being another $1,000,000 plus project. What will determine the amount we will be doing is if we can pull that
$200,000 from the state than that $200,000 will be for our residential areas and other needs. We try to base it on the
need of the street and we try to equal it out in the districts and be fair to everyone. Some districts are going to have it a
lot worse and the attention has to be directed there. They have done the best they could in picking out the streets they
feel are the worse.
P Mayor Harris noted the following three streets to be looked at: Wellons, Watagua and N. Ellis.
City Manager Autry noted in the area of N. Ellis there is no underground drainage and we expressed that to DOT when
they asked us to take it over from them over 10 years ago. They said it is all surface drainage to some point and then
there are a few catch basins in the curbing. They did the milling and laid asphalt on it.
Mayor Harris stated Council needs to ride their districts with the maps provided than ride with Dean and point out the
issues. We want to do what we need to do for the citizens and then come back with a revised plan.
Council Member Turnage inquired about our quality control is during and after the project and asked if there was a
warranty on the resurfacing?
Public Works Director Gaster said the best quality control would be to have an inspector on site during the project.
City Manager Autry noted with this amount of money being spent it would have to be written up by an engineers and
have an inspector on site. When we do just a couple streets than the City monitors it.
Mayor Harris inquired about a timeline for the resurfacing project next budget year.
City Manager Autry noted is needed to be looked at and everything put together financially for what you project to do.
DOT has so many projects and the price has gone out of sight per ton from what we paid last year.
Storm Water/FEMA Update
City Manager Autry noted the stormwater study was in the packet in different areas and scenarios. Since the Hurricane
and working with FEMA, they said unless the Hurricane ripped the pipes out they would not help repair the system, so
all the plans we were working on they are on the wayside. When we did talk about upgrading some areas FEMA said it
was 404 mitigation through the state. The state has allocated money for Hurricane Matthew but that is going to
Lumberton, New Bern and areas that flooded and had major situations.
We were looking at Divine Street crossing. Years ago we upgraded everything around Auto Zone and under 421 and then
it gets down to Divine and backs up. It has been proposed in the past to put a third pipe in. In our conversations now, it
seems like that is not the way to go because of the distance involved with a house sitting right there so we are looking at
some box culverts there and Randy is getting some new prices as he is bidding the project.
City Manager Autry stated we have our stormwater issues where we are charging that fee, which is great and it is going
to release some of the monies that we used to have to pull out of the Powell Bill to use and I think this year's budget is
about $80,000 plus. We need to start in the process of upgrading some areas that need it annually.
Mr. McNeill noted the Black River/Juniper Creek area, we are trying to make sure there is a larger pipe upstream and
larger pipe downstream and the place in between is the bottleneck, so it doesn't allow the lower pipe to carry as much
water as the pipe upstream. If we make the whole system stronger without replacing the whole system with something
bigger which would be millions of dollars. We are still trying to carry storm events. The pipes upstream and downstream
are only carrying 5 years which means we are still at the mercy of the storms. What you see during real big storms, the
capacity of the pipes back up and an area floods. On 421 it is higher than Kim's BBQ and the water has to back up. Same
thing happened at Westhaven. I spoke with residents over there and they said the water was to the bottom of their
mailbox. We have some low lying lands and the water is going to get trapped.
Council Member Turnage inquired is we had any capability north of that? Is there some way to find out the origination
of it? Is there a way to prevent it with a retention pond or something?
Mr. McNeill stated there is one behind the old Meadowlark Apartments. We try to slow the water when the big rains
come.
Mr. Goliber noted they did look at multiple places upstream from the park and there were issues but maybe that's
something we can go back and revisit again.
City Manager Autry stated that it will be something they continue to work on and come back hopefully with some
project that is affordable to do whether you do a $300,000 or $400,000 project and pay it out of debt service out of the
$80,0000 plus you've collect each year.
Council member Turnage noted for wrap-up at the end of the day we have a chart that says goals or resurfacing or the
stormwater drainage, so we can at the end of the year and took back at the list.
City Manager Autry stated staff would be coming back with the FEMA issues because there were a lot of things we felt
we were going to get assistance on and now the feeling has totally changed and it appears it will have to come out of
our back pocket. The gentleman with FEMA has written up orders and now we have found out it goes to another man
and he evaluates it and so on.
15 minute break 10:32 a.m. —10:47 a.m.
CONTRACTS 2017
Waste Removal Contract/Yard Waste Cart Update
Assistant City Manager Neuschafer noted there is still a learning process on the carts and there are some issues with
pick-up. Also, the largest thing is when it is appropriate to use the cart. The default answer is, put what you can in the
cart, clippings, raking and grass mowing because that is picked up every week and if it is not picked up call Dean's office
and he will have it picked up. We need to be aware if you've done pruning and clipping Dean will have someone go out
there and see how much it is based on the volume of it than he can put that on a rotation. We are being very flexible
with this because we want to provide and excellent service to the community. We still want everyone to get everything
they can into the cart.
On the enforcement side, Samantha and the Code Officer have been beginning now to enforce and write citations for
those not using the cart or using the cart improperly. That means if they are filling it with junk and expecting the truck to
pick it up a door hanger put on the door, please switch to the proper cart and they have a time period to do that. There
are also people that move in who do not know what the other cart is for. We are having to do continuous education. If
people would call and ask or call at all we could start helping them. It is When they start piling it all out there it becomes
an issue because then we have to go talk to them about how we could have helped them before the big pile got out
there.
Mayor Harris inquired if there were handouts for the cart?
Assistant City Manager Neuschafer noted flyers were initially done and they ae in the welcome packets we give out
when they open a water account.
Planning Director Wullenwaber noted her and Dean spoke about possible putting a flyer in the water bill at a minimal
cost.
Mayor Harris inquired about the cost for the insert.
Planning Director Wullenwaber stated it was about $100.00.
Assistant City Manager Neuschafer noted the violation map is to show areas of concentration.
Mayor Harris inquired if any fines had been assessed yet.
Planning Director Wullenwaber stated yes and we have done 111 stops about yard waste cans. After citations are sent if
the property is not cleaned up then we send Public Works over to clean it up and assess an administration fee of
$125.00 and minimum fee of $50.00 for dumping fees unless they are more than the $50.00.
Council Member Tart inquired if a sign could be put by the container letting everyone know that person is a repeat
offender.
Council Member Maness inquired if the process has to be gone through every time or is it different with repeat
offenders.
Planning Director Wullenwaber stated there is a chronic violator's part in the ordinance and I can speak with the City
Attorney about that.
Council Member Maness stated staff didn't need to be wasting their time to go through the same steps for the repeat
offenders
Attorney Pope stated he would have to look at the ordinance and it might need some revision but doesn't see why that
can't be done.
Assistant City Manager Neuschafer stated it is an end -user responsibility as well where a tenant might move out and a
new one moves in.
Council Member Maness noted that ultimately it is the responsibility of the landlord.
Attorney Pope noted you can't hold the landlord responsible for what the tenant does.
Assistant City Manager Neuschafer noted this was still a learning process and Samantha has more on what we are going
to with more notifications and refresh some of the other information.
Council Member Barfield noted putting the information on the government channel.
Assistant City Manager Neuschafer stated staff had checked with other individuals who we thought could help us with
the media coverage.
Public Works Director Gaster stated he had checked with CCCC Production Department and Campbell University
Production Department and neither of those departments felt that they could give us a product that we would want to
have on our channel. I have since contacted a local individual about producing a video and it will happen it is just a
matter of time to get together. I t will be inexpensive and but we are getting ready to make it happen.
Grass Mowing Contract — Open Proposals
Assistant City Manager Neuschafer stated the contract is out for proposal right now and they are due back March 8,
2017 by 4:00 p.m. The end of next week we should have some prices for the grass mowing for all of the interstate
intersections, City properties we maintain (Library, City Hall, parking lots and public areas, round -a -bout, etc.) including
the cemeteries. We have had approximately 14 interested bidders.
When the responses come in from the bidders, we will take a look at where they are at and their experiences are and
make some decisions from there. We might at least have some information for you for the regular March Council
Meeting.
Mayor Harris inquired about the cleaning the stones and markers being clipped.
Assistant City Manager Neuschafer noted that when the replacement was done before, we didn't have specifications
and contract. We went out and hired someone to immediately take over when they were having problems and so we
didn't have a lot of those things worked out. We have learned a little bit over this last year and so the package that we
sent out had information on all of it such as: responsibility, call-backs, leaving the area during a internments and such
and we have learned quite a bit. If we do choose to go through a contractor we will at least have better responsibility
and they are going to know up front what the expectations are. The RFP is one thing but we still have the contract
negotiation write-up. The first contract will be a 15 month contract with option for two additional years.
Copier Contract
Assistant City Manager Neuschafer noted the copier contract will be up in September and we will be putting out an RFP
in July and have information at the August meeting for you.
Banking Service Contract
Assistant City Manager Neuschafer noted we are over our banking services contract and we will be sending that out for
an RFP.
GRANTS
AIA Grant
City staff, with the assistance of DMP staff, applied for AIA Grants for the City water distribution system and the City
wastewater collection system. The State Water Infrastructure Authority awarded funding grants on January 18, 2017.
The City was not awarded a funding grant for its wastewater collection system. The City was awarded a $150,000.00
funding grant for inventory and assessment of its water distribution system.
There is a required match of 5% ($7,500.00) which can be used to purchase equipment that will remain as City assets.
There is a grant fee of 1.5% ($2,250.00)
Mr. McNeill noted DMP would provide GPS surveying services to develop a GIS database of the City of Dunn water
system, update the model of the water system and develop an updated CIP for future improvements to the water
system. The initial data collection and mapping will include:
• Valves and hydrants on raw water mains, WTP yard piping main valves, valves and hydrants on transmission
mains, all distribution main valves and hydrants, and ground storage and elevated water tanks are to be GPS
located. City staff will assist DMP in locating valves not easily located by visual observations. City staff will locate
meters with GPS.
• DMP will utilize historical pictorial maps of the water system and their 40 years of age as built project records to
help locate valves and water line routes.
• Water lines will be inserted to connect GPS located points. City staff will identify water line routes by painting
routes near valves where water lines are not obvious.
• All graphical information to be delivered in a GIS database.
The existing historical pictorial maps, as built project plan records (40 years of which DMP maintains) and staff's
knowledge of waterline ages and materials of construction will be added to the GIS database developed during the
mapping task described above. City staff will also identify locations or inoperative or problematic valves and hydrants,
meters and meter sizes. The AIA project will also include the purchase of an additional computer and tablet with
necessary software to supplement the City's existing software and single tablet they have been using to locate and find
critical valves on their main water transmission mains extending from the WTP in Erwin, to tanks in Dunn, and
continuing to Benson and Eastover at the extremities of the regional system.
The model of the existing water system will be updated based upon the more accurate data developed as a part of this
Inventory Assessment project and the model will be re -calibrated by conducting updated flow test throughout the water
system. After updating the model with then be utilized to predict future flow and pressure needs of the growing regional
water system and also considering the age and condition of the water system components previously developed CIP
needs can be re-evaluated and updated resulting in an updated CIP for the future. The CIP update will include estimated
quantities and sizes of future improvements as well as budgets for their implementation. Other components of the
water system including the raw water intake, raw water pump station, WTP, ground storage and elevated tanks, and
booster pump stations will also be evaluated and future improvement to these water system components will also be
included in the development of the updated CIP.
Mr. Goliber noted this would be a better base map and help Dean and Corky when they are updating lines.
Council Member Turnage inquired if we could add thing such as gas lines.
Mr. Goliber noted it is not part of the program and is designated to gather information about the water system.
Brownfields Grant
Planning Director Wullenwaber discussed the EPA Brownfields Assessment Grant award in 2014. We have applied for
another round of funding to continue the program. Scoping and inventory was performed in 2015. There is a Steering
Committee which is our Public Outreach with various community members. The members help with the prioritizing of
the different sites. A consultant was hired and they went to the different industrial and commercial sites to find the
potential Brownfields properties. Between 2015-2016, there has been 5 Phase I Environmental Site Assessments and 3
Phase 11 Environmental Site Assessments.
The Walker property on Spring Branch Road (Royal inn), we have spent about $138,000 on that site of the grant money.
That consisted of 3 parcels. Phase I consisted of the research of the property. If Phase II is deemed necessary than they
will sample and test the property. Phase I was done on all 3 parcels and on parcel 3 there was an old gas station and that
was remedied and there was contamination there but it wasn't complete, which has since been settled and completed.
Parcel 2 was the old gas station and there were hydraulic lifts in the ground underneath the station. The building was in
such foul shape and we couldn't get to the lifts to get them out but we were able to tear the building down. The hotel
(parcel 1) a Phase II was done and there is asbestos there. The estimated cost to abate that is about $300,000 which is
not in the scope of work for this grant.
The City of Dunn was awarded a $400,000.00 fully funded federal grant through the EPA to conduct community wide
assessment of potential Brownfields properties. These funds are being used to assess abandoned or under-utilized
industrial sites with possible petroleum or hazardous substance pollution.
Phase 11 was done on the Beasley site. Generally when you are near a dry cleaners there is possible contamination
because of the chemicals the cleaners use. About $40,000-$50,000 was spent on this site. There was a filling station and
it was thought there might have been a tank on the property, so they did ground penetrating radar. Money can't be
used to dig up the whole site from the grant and there was no evidence of tanks still being there, so apparently it has
been removed.
Mayor Harris inquired as to why site 1 could be cleaned up but not site 2.
The Walker's property had hydraulic lifts and the fluid is something that can be removed versus no structure in the
ground. If a tank would have still been in the ground than we could have removed it with the assessment grant.
Assistant City Manager Neuschafer inquired if we could apply for clean-up grants.
Planning Director Wullenwaber stated yes and that there were clean-up grants, revolving loan funds and there are a lot
of EPA grants available that we are going after every year. There are lobbying loan funds that the City can apply for and
they will give us up to $1,000,000 and then business owners can come to us and we will loan the money out to help
them clean up their property at a very low interest rate and then they pay it back. None of these programs are any cost
to the City. The clean-up grant is $250,000 but we did not do that one this time as we applied for another assessment
grant.
Assistant City Manager Neuschafer noted the assessment grant first before we apply any other grants.
Mayor Harris inquired if the grant funds could be used for private property
Planning Director Wullenwaber stated yes because it is for economic redevelopment. The EPA was hit hard in January
but since the Brownfields grant is an Economic Redevelopment Program, they are keeping it.
The site at 101 West Duke Street use to have tanks there. The owner of Elite Gymnastics is looking to purchase the
property. There was heavy contamination on the property as it was an old oil facility. We spent about $40,000 on this
property. Mr. West would like to purchase the property but it could potentially cost him a lot of money. There is
something called the Brownfields Agreement, it is through the state and is a legal document that protects the new
buyer.
We do have about $60,000 left until September and we have applied for another grant cycle. This time it was only
$300,000 but hopefully we can use that money to finish up some of these project and possible a new project on
Edgerton Street.
North Carolina Governor's Highway Safety Program
Chief Halliburton noted this was a great grant to receive for help with purchasing equipment and helping running
programs. The primary goal of this grant is to reduce traffic accidents by targeting areas of most occurrence. This is done
through enforcement of speed, education; via public service announcements on the dangers of speeding and driving
while under the influence. They also utilize various media sources such as print media and television, to educate the
public.
These officers are also part of a region wide team that partner with surrounding agencies to conduct DWI and license
checkpoints. This collaboration strengthens relationships with other agencies and is an asset to our campaigns.
The grant was accepted in the 2016-2017 budget year. The City's match for the FY 2017-2018 budget year is $35,380.00
which is 30%.
Lunch 11:50 a.m. —12:31 p.m.
Mayor Harris acknowledged the CCCC Culinary Chef De'Ven Atkinson and students Brooke Blackman and Yaritza
Calderon for preparing the meal for City staff. The Mayor also acknowledged Rebecca Parker, site Coordinator and was
the Ambassador of the Year for the Dunn Chamber of Commerce. We appreciate what she is doing at this site and what
she is doing for our community.
PARTF Grant —Tart Park
Recreation Director. Brian McNeill noted the Recreation Department is currently in the process of doing a Master Plan. A
Master Plan is where they do an overview of their department and the City and see where the department stands and
where they want to move forward and gain public input of what the citizens would like to see in the community. The
perks of this is to help apply for the PARTF Grant. The PARTF Grant is a 50-50 match but the match could be more. We
have completed a survey, had a few staff meetings and had a public forum. There is another public forum this month
and we just want to get things prepped and get everything to the representatives for review before we have to do the
application submission in May. Mr. McNeill introduced Mr. Del Crawford who is the Park Planner, who has done the
research and who will be preparing the application for the Recreation Department.
With recent upgrades to Tyler Park there is much to be done at Tart Park to bring this park up to the standards set with
Tyler Park. 2004 was the last time any major projects have been done at Tart Park with the addition of the P.K. Vyas
Center. Tart Park is much larger than Tyler Park, which will present more opportunities for new features and open
spaces.
Funds from PARTF Grant along with a dollar match from the City, will be used to renovate Tart Park, much like what was
done at Tyler Park. Updating/relocating ball fields with a central tower will be the main concern. Along with that, making
use of the recently acquired land and adding new recreation features to further enhance recreation opportunities of our
patrons.
Mr. Crawford noted the PARTF Grant is up to $500,000 with a match. We were specifically asked to look at Tart Park.
There are two existing ball fields and be relocated into more of a quad and then there would be a
concession/restroom/meeting space in the middle of all four ball fields. Having a meeting space would help you in
applying for the PARTF Grant. There will be a multipurpose field and two existing field and additional parking. There
would be a splash pad and volleyball courts. There is an existing walking trail and we would put in fitness/exercise
stations. One of the scoring points to the PARTF Grant is links to the downtown district, so we are recommending a
sidewalk that would be part of the walking trail. Other components is to replace the existing playground and add a
maintenance facility. Where the recreation center is there would be additional parking and new shelter.
Mayor Harris noted where the splash pad and storage building is shown is where we normally have large venues of
2,000-3,000 backed up into the field and we will lose that capability on the redesign.
Mr. Crawford noted to look at that.
City Manager Autry noted that it was talked about in the discussions and that is where we were holding the General Lee
celebration.
Council Member Turnage noted it could be relocated if we had to. Council Member Turnage also noted building a larger
gazebo for individuals to rent for weddings or local musical venues.
Attorney Pope inquired if there was a report from the survey results.
Mr. Crawford stated yes and he had received about 120 so far and has compiled them and gave them to Brian. The
surveys follow pretty closely as to what we have here on the design. There were additional items such as disc golf, tennis
courts, shuffle board, and horseshoes to name a few.
Council Member Turnage inquired about basketball courts.
Mr. Crawford stated he did not show the basketball courts but will show them for Council.
Mayor Harris stated the City wants to make sure they get the maximum points for the grant.
Recreation Director McNeill noted the ballfields for Tart park ark more softball fields than baseball and these fields will
be larger where we could host tournaments for older age groups. With Tyler Park we are limited for 81.) and 10U.The
fields we are looking at here are around the 250' range as Tyler Park is 205'.
Mayor Harris inquired if there would be bathrooms separate from the tower.
Recreation Director McNeill stated yes and in fact those are the bathrooms that they are planning on building in April to
replace the ones that were torn down from the electrical fire.
Planning Director Wullenwaber noted all amenities needed to comply with ADA
Mr. Crawford noted everything would comply with ADA.
Council Member Tart noted there is a problem with the current restrooms being vandalized with those restrooms be
secure?
Recreation Director McNeill noted he has spoken with Assistant City Manager Neuschafer about that and maybe
purchasing automatic door locks, where they lock at a certain time but we are looking into securing them.
City Manager Autry noted this is a two stage deal because of the fire and because last year we shut down the restrooms
because they were so bad we port -a -johns. We said this year we are not going to have port -a -johns so we know that
maybe the control tower is several years out with the PARTF Grant and we have to build some bathroom facilities
immediately. This is why we wanted to get the design and pick the best location that would look for us this ball season
especially.
Mayor Harris inquired if we were able to secure some private funds and prior to and go ahead and construct a tower
before we get the PARTF Grant would that help?
Mr. Crawford noted it probably would help because the concession restroom is not a point component that is why I
noted putting a meeting space in there.
Council Member Barfield inquired about surveillance
Recreation Director McNeill noted that is an item he has under capital improvements and based on what we have right
now for Tart Park we are looking at the playground and parking lot. When we renovate the park I will recommend add
cameras to look into the ball areas to look at any vandalism going on.
Attorney Pope inquired if the Public Information Meetings were for information gatherings for the survey or if they were
for getting feedback from the proposed plan.
Mr. Crawford noted the first meeting was to get feedback and based on that information this plan is what we came up
with. The second meeting is to present this plan and get feedback to make adjustments.
Recreation Director McNeill stated after looking at other towns on how they do their grant process, they apply in phases
and that is an option for us to do that.
Assistant City Manager Neuschafer stated it also helps to spread it out some so we are not asking for $500,000 in one
year but just do smaller amounts for multiple years. It was also inquired as to when the plan would be completed for
Council.
Mr. Crawford noted submission is May 1st and having everything done by April 11t and then go through a process of
taking it to Council and to the various agencies to have that 2 week refinement and then have 2 weeks before the
submission.
Assistant City Manager Neuschafer noted that you would be asking Council to decide on a project and a budget to
submit for the for the grant application in April.
Mayor Harris noted if you come to us in phases that would probably be the way where we could get at least a $250,000
or better grant.
Council Member Turnage inquired as to what budget year are we talking about.
Mr. Crawford noted you apply in May and they award in August/September and you have three years to construct.
Council Member Maness noted he doesn't see how the debt service could handle any more for the next two years
because it doesn't start tapering off for three years. I am all for it but it is not something we can put that money out for
that fast unless you are going to have a lot of public and private donations.
Automated Meter Reading System (Capital Priorities)
Finance Director Stephens stated at the December 2016 Council Meeting, Council approved a contract to have a
company come in and do our meter reading for us. Looking forward we had talked about having and Automated Meter
Reading System. All of our meters are manually read and there are 4,700. Dean, Corky and I had a meeting with a
company named MeterSys. The company will look at our current equipment and our meters and see how they are set
up and then they will come back with a feasibility study and they will tell us which equipment we can afford and will
help us with the procurement of the equipment. The pros would be increase accuracy, better customer service with
allowing us to run a daily report and check for leak detection and if so it will help with our water conservation efforts,
customer can pull up their own meter and see what their meter is showing, and electronic turnoff. The estimated cost
for the system is $1,500,000. The second alternative would be about $900,000 which is a drive by reading where you
buy the equipment and drive by the meter and it automatically beeps and gives you a reading. We can continue with
what we have now but we would like to move to an automated system.
Council member Maness noted this would be worth exploring because I looked at your numbers and if your numbers are
in the ball park, not only is it revenue neutral it will actually make money.
Finance Director Stephens noted the warranty battery is 10 years with an estimated life of 20 years. Public Works
Director Gaster noted this project was looked at about 8 years ago and the estimate then was $1,000,000, so if this is
something we are looking to do the longer we wait the more the cost increases and the battery life 8 years ago was not
what it is today.
Council Member Maness inquired if labor was included or if this was something our guys could do?
Assistant City Manager Neuschafer stated that price is with labor included and that is a lot of work to ask our guys to do.
We wouldn't have time to install all of those meters and up fit and elevate and change the boxes on every single one.
Finance Director Stephens noted we had 100 meters we had to send two guys on to cut off their meters for non-
payment and with this we could sit in the office and turn a switch to cut off 100 people without someone out there in a
truck driving around doing it. I have this company that could do this feasibility study and present it to you so I am asking
for permission to proceed with that and they will come back and make the report to you. The cost for the study is
$14,000-$18.000, but we think we can make that back up when they do the procurement and negotiating with the
actual cost of the equipment.
Assistant City Manager Neuschafer stated it can be brought to the March Council meeting where it can be voted on.
BUILDING, VEHICLES & EQUIPMENT
Vehicle Fleet and Building Needs
Assistant City Manager Neuschafer noted City staff feel that some of these things need to be considered as we move
forward. The Public Works compound really needs to be looked at. We have shelters that don't fit the equipment that
we bought, shelters that are passed their usable life and it is the oldest facility we have. The mechanic shop is relatively
new. It is a concern from the insurance agents that come and look at it and a concern of the Building Inspectors. For the
investment we are putting into the vehicles and the day to day comfort of work and employee satisfaction that work
there, I think it is something we should at least start figuring out what we want to do and how much it will cost and start
the process on for the long term consideration. We are looking at metal buildings and maybe some brick.
Assistant City Manager Neuschafer noted the City offices and other departments are continually needing more storage
for equipment and files. The residual spaces in City Hall are full and it is necessary to begin looking at more building
renovations or expansions off site. There are also a lot of files in the impound yard.
Council member Maness inquired about when we say files have we considered scanning and digitizing these documents
so we can start eliminating the need to have of this storage space.
Assistant City Manager Neuschafer noted we have but a lot of it is evidence and they have to stay as is. I was looking at
not necessarily building new buildings but renovating or clearing out some spaces. If we put the money into hiring staff
or a company to do that it would begin the process and we have done that with the minutes.
Assistant City Manager Neuschafer stated in the budget packet there is an attachment that shows the roster of pick-up
trucks in the City fleet, of the 21 regular duty trucks only 5 are below 60K miles and 12 of them are over100K miles. A
new pick-up on state contract is approximately 25K.
Staff would like to begin a program of replacement similar to the police patrol vehicle program where we begin to cycle
out older vehicles by replacing 3-4 a year. We also will evaluate if pick-up trucks are needed at all. Recently inspections
bought a small SUV that gets better gas mileage and was less expensive than a pick-up and is working well for the
department. Maybe not do it as aggressive as the Police Department but consider the loans through the USDA that Mark
has looked and he has looked at the possibility of leasing vehicles.
Mayor Harris noted looking at rotating the vehicles out maybe 2-3 a year.
Council Member Maness noted it should be part of the Capital Improvements plan all across the board. We shouldn't be
waiting until the trucks are almost warn out before we start thinking about replacing them.
City Manager Autry noted what has been challenging the last 5 years is that we were able to pick up used trucks instead
of placing a new one out there for a work crew. Now a used truck is only $2,500 difference from a new one.
Council Member Turnage inquired about doing an incentive program for employees with vehicles and them taking care
of the vehicles.
Council Member Maness noted it is expected for employees to take care of the equipment they are using.
Equipment Purchase Update
Public Works Director Gaster gave a status update on the 2005 Freightliner Leaf Vac Truck. The truck has 90,100 miles on
it and we spent almost $13,000 in the last 12 months on that truck. The money was spent due to us trying to extend the
life of that truck for three more years. From October 4, 2016 to January 31, 2017 we ran that truck 218 hours and 482
mile. With the purchase of the 2017 Freightliner Limb Grapple Truck and from July 20, 2016 to February 16, 2017 we
recorded 971 hours and 6,802 miles so we didn't have to put as many miles on the Leaf Vac Truck. At this point I feel the
Leaf Vac Truck will give us at least two more seasons. We are running it during the cooler months and we are running
way less hours than in the past.
The 2009 International Street Sweeper has been giving us some problems and we have spent $7,270 and we had to have
some welding done to the chamber that holds the dirt and gravel this week, so that number has probably gone over
$10,000. 1 still feel like we can get one more year out of that piece of equipment. The time cycle is approximately 3
months and 10 days to get back to your street. We were doing every other week downtown and switched it back to
every week and that is Thursday night so it doesn't run on Friday. Cumberland Street and DOT roads will be done every
other week, which means out of a 2 week period he will be during the day in neighborhood's 7 days and when it is wet
and cold that truck doesn't run. That schedule is for one truck and one driver and if Council chooses to make that cycle
more often than it will take more equipment and more manpower.
Council Member Turnage asked what the estimated price for the street sweeper?
Public Works Director Gaster noted it was approximately $250,000.
DEPARTMENT CAPITAL PRIORITIES 2017-2022
Mayor Harris noted the capital priorities is what we have been talking about and what is needed and the year
Council Member Maness inquired about a rotation schedule for equipment and fleet vehicles.
Council Member Turnage suggested putting the capital priorities into categories such as Vehicles, Heavy Equipment and
Other. I am suggesting putting it into a timeline for all of the categories and here is the estimated wear and here is
where we need to plan for replacement.
Assistant City Manager Neuschafer noted presenting it in a way that is clear for everyone would help.
Council Member Turnage inquired as to where the biggest issues were for the Capital Priorities?
Assistant City Manager Neuschafer noted we don't want to put one department over another. Dean has gone through a
great amount of effort not only to spell out what his needs are but why his needs are there and also showing which
budget year it will come into effect and why. Dean has covered the widest capital priorities between the Water
Treatment Plant, Waste Water Treatment Plant, Public Works, the garage and cemeteries.
Council member Turnage noted he is looking for a group to sit down and see if we can afford that many Capital
Improvements set across the fiscal years noted.
Assistant City Manager Neuschafer noted the next step of the budgeting process, we take the requests and see where
the revenues are coming out and what the priorities based on this conversation is and map out the cost to where those
funds are going.
Council Member Maness noted the structures need to be looked at especially if we are looking at purchasing new
equipment, we don't want to put them in a building that could collapse.
Council member Turnage noted within the next few years he would like for each Department Head to give their report
at the Council Meetings.
Mayor Harris noted we could put that into a report from the City Manager and the City Manager could get the top three
items the Department Heads are working on.
Wrap Up
Mayor Harris asked for a motion to go into Executive Session for purposes of discussing personnel issues.
Motion by Council Member Barfield and seconded by Council Member Turnage to go into Executive Session at 2:31 p.m.
Motion unanimously approved.
Motion by Council Member Tart and seconded by Council Member Turnage to adjourn the Executive Session at 3:10
p.m. Motion unanimously approved.
Oscar N. Harris
Mayor
Attest:
Jennifer M. Fortin, CIVIC
City Clerk
DUNN
a DUNNDUNK
AlhAmedca City
All -America City
1
City Council Agenda Form1 1
a
Meeting date.- April 11, 2017
1989*2013
1989*2013
SUBJECT TITLE:
Minutes - March 14, 2017
Presenter:
Department:
Attachment: X Yes No
Description: March 14, 2017 — Minutes
Public Hearing Advertisement Date: N/A
PURPOSE:
Attached please find the minutes of the March 14, 2017 City Council meeting for your consideration.
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
MINUTES
CITY OF DUNN
DUNN, NORTH CAROLINA
The City Council of the City of Dunn held a Regular Meeting on Thursday, March 14, 2017, at 7:00 p.m. in the Dunn
Municipal Building. Present was Mayor Oscar N. Harris, Mayor Pro Tem Billy Tart, Council Members Buddy
Maness, Gwen McNeill, Frank McLean, Billy Tart, Chuck Turnage and Billy Barfield. Also present was City
Manager Ronnie Autry, Assistant City Manager Steven Neuschafer, Finance Director Mark Stephens, Public Works
Director Dean Gaster, Chief Building Inspector Steven King, Planning Director Samantha Wullenwaber, Chief
Building Inspector Steven King, Police Chief Bill Halliburton, Recreation Director Brian McNeill, Human Resources
Director Anne Thompson, Librarian Mike Williams, Attorney P. Tilghman Pope, City Clerk Jennifer Fortin, Deputy
City Clerk Melissa Dudley and Daily Record Report Melody Brown -Peyton
INVOCATION
Mayor Harris opened the meeting at 7:00 p.m, and asked Dr. Reverend Len Keever, Pastor of the First Baptist Church of
Dunn and Vice -President of the Dunn United Ministerial Association to give the invocation. Afterwards, the Pledge of
Allegiance was repeated.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Council Member Maness and seconded by Council Member Barfield to adopt the March 14, 2017 meeting agenda
with changes, if any, as listed below.
Agenda Items Added:
• none
Agenda Items Removed:
• none
Motion unanimously approved.
PRESENTATIONS
Proclamation — Band Of Oz
Mayor Harris and Council Member Turnage presented Band Of Oz with a Proclamation for their 50 years of music and
entertainment. A copy of Proclamation (P2017-04) recognizing Band Of Oz is incorporated into these minutes as Attachment
#1.
PUBLIC COMMENT PERIOD
Each speaker is asked to limit comments to 3 minutes, and the total comment period will be 30 minutes. Citizens must sign
up and register on a sign-up sheet available on the podium within the City Council Chambers prior to the start of the meeting.
Mayor Harris read the City of Dunn City Council Public Comment Policy.
Scott Clark, 727 Queens Avenue — Mr. Clark presented a petition to Council to reduce the speed limit on Queens Avenue
from 35 mph to 25 mph with signs to be installed and also includes children at play signs to be installed. The petition has 34
signatures on it.
CONSENTITEMS
Minutes — Council considered approval of minutes of the February 7, 2017 City Council Meeting.
Consideration of Resolution Authorizing the Disposition of Personal Property. A copy of Resolution (R2017-03) for is
incorporated into these minutes as Attachment #2.
Weedy Lot/Assessment/Back Taxes Report
Motion by Council Member McLean and seconded by Council Member Turnage to approve all consent items. Motion
unanimously approved.
ITEMS FOR DECISION
Resolution Of Intent To Permanently Close A Public Street
Adjacent To N. Fayetteville Avenue Across From W. Wake Street
Assistant City Manager Neuschafer this is really a right-of-way as the street is really not there. An issue has come up for the
property owner that uses a portion of the deeded right-of-way and they are requesting it be closed. It is a long process and the
monies has been paid and we do have to advertise this for four consecutive weeks before bringing it back to Council for
adoption.
Motion by Council Member Tart and seconded by Council Member Tumage to adopt the Resolution of intent and call for a
public hearing be held at the April 11, 2017 City Council meeting for the purpose of permanently closing the street adjacent
to N. Fayetteville Avenue across from W. Wake Street. Motion unanimously approved. A copy of Resolution (R2017-04)
is incorporated into these minutes as attachment 0.
Board Appointment
Parks and recreation Department
An application was submitted by Brian Allen for the open seat on the Parks and recreation Committee Board.
Motion by Council Member Tumage and seconded by Council Member Maness to appoint Mr. Allen to the open seat on the
Parks and recreation Committee Board with the expiration date of June 30, 2017 and thank Ms. White -McNeill for her
service to the Board. Motion unanimously approved.
Ordinance Amendment OA-01-17
Chapter 3, Animals & Fowl
TABLED FROM THE FEBRUARY 7, 2017 CITY COUNCIL MEETING
This is a request to hereby amend Chapter 3 Animals and Fowl to revise the beehive regulations in the City limits and
planning jurisdiction.
The General Assembly passed a law, S.L. 2015-246, which created G.S. 106-645 relating to beehive regulation in cities and
counties. Beehives can no longer be prohibited anywhere and must be allowed, although restrictions can be placed on them.
There is a meeting scheduled with the NC Department of Agriculture and Consumer Services Apiary (Bee Hive) Inspector
later this month.
Mayor Harris stated he would table this until Council have further information.
Consideration of Ordinance to Demolish House
604-606 S. Fayetteville Avenue
PIN# 1516-45-7909.000
This matter was tabled at the December 2016 Council Meeting to be brought before the City Council at the March 2017
Council Meeting to allow the property owner more time to make repairs on the dwelling. At this time, the property owner has
completed additional repairs since the December 2016 Council Meeting.
Chief Building Inspector King noted there has been significant progress made since the December 2016 Council meeting.
The owner has put about $20,000 into the house at this time. The owner is looking for more time to continue the repairs.
Mayor Harris inquired as to how much more time.
Chief Building Inspector King stated at least another six months.
Mayor Harris noted he would entertain a motion to defer this action for 60 days.
Motion by Council Member McNeill and seconded by Council Member Tannage to table this matter to allow 60 days for the
property owner to complete repairs. Motion unanimously approved.
Consideration of Ordinance to Demolish Structure
510 Spring Branch Road
PIN# 1516-71-5790.000
Chief Building Inspector Steven King noted Mr. Patel is continuing to remove the old stuff. We are currently waiting on an
agreement between Mr. Patel and the City so he can obtain ownership.
Attorney Pope addressed the Council in regards to the Condemnation Estoppel] and Hotel Investment Agreement. Per the
Council's instructions following the January Council meeting, I contacted Mr. Patel's attorney's to let them know what
Council had in mind and what you wanted to see in advance of this upcoming meeting. The intent of this is Mr. Patel cannot
get financed to purchase the property with this condemnation order pending before the City. If you were to adopt this
agreement, the City agrees not to adopt a condemnation order prior to July 1, 2017 and that gives him until July 1, to close on
the purchase of the property without legally effecting his ability to get financing. In addition to that, it includes a commitment
on his behalf to continue working on the property during the interim. Schedule I of the attached agreement are estimated
expenditures that he has already incurred and Schedule II is additional expenditures that he agrees to continue to incur
improving the property in advance of closing by July 1. If Mr. Patel doesn't follow through with what he says he is going to
do, than the condemnation order will come back before you.
Motion by Council Member Maness and seconded by Council Member McNeill to accept the Condemnation Estoppell and
Hotel Investment Agreement. Motion unanimously approved.
Adopt Resolution Of The City Council Of The City Of Dunn, North Carolina
Making Certain Statements Of Fact Concerning Proposed Bond Issue
Adopt Bond Order Authorizing The Issuance Of Not To Exceed $1,275,000
General Obligation Refunding Bonds Of The City Of Dunn, North Carolina
Finance Director Stephens stated the City has a General Obligation Bond in the water and sewer fund that can be refinanced
at a lower interest rate, thus saving the City interest cost over the remaining 8 years in debt. The projected interest saving
over the 8 years would be $80,000 or about $10,000 per year.
The current bond is financed at 4% and refinancing it into a 2% interest rate.
Motion by Council Member Maness and seconded by Council Member Turnage to Adopt Resolution of the City Council of
the City of Dunn, North Carolina making certain statements of fact concerning proposed bond issue. Motion unanimously
approved. A copy of Resolution (R2017-05) is incorporated into these minutes as attachment #4.
Attorney Pope noted itemsl2 and 13 are pertaining to the bond and the motion as unclear if it only included the Resolution or
also the Bond Order, The one who made the motion and the one who seconded the motion if Council agrees that the motion
included both and there is no objection.
There was no objection from Council.
Budget Amendment #5
Finance Director Stephens noted Budget Amendment #5 is for security cameras for the three parks installed. We have come
up with an estimate of $20,000 and we will use some of the sales taxes as it was presented at the Budget Retreat.
Motion by Council Member Maness and seconded by Council Member Barfield to approve Budget Amendment #5 for
security cameras for the three parks. Motion unanimously approved. A copy of Budget Amendment #5 is incorporated into
there minutes as attachment #5
Budget Amendment #6.
Finance Director Stephens noted Budget Amendment #6 is for netting for Tyler Park. The estimate is $30,000 and that too
would come out of the excess sales tax money.
Motion by Council Member Turnage and seconded by Council Member McLean approve Budget Amendment #6 for the
installing the netting for the health and welfare of fans and property at the Nathan Harris Sports Complex at Tyler Park.
Council Member Barfield stated the plans submitted to Council do not protect the cars by the Greenway or Red Lambeth
fields. Signs should be put up saying "PARK AT YOUR OWN RISK". The netting would protect the Kim's BBQ property.
Mayor Harris noted the netting didn't have to do with private property, it's due to a liability of the park being created and the
cars parked there. The most important thing is a person being hit by the ball, it is unusual but dangerous.
Council Member Maness inquired to City Attorney Pope, is the City liable for if something should happen and is that true for
any other City property. This question is for Brian, age appropriate teams should only be the ones allowed to play in that park
and is part of the problem that there are older people playing and hitting the ball over. Of all the instances we have had is it
due to older kids rather than age appropriate kids?
Recreation Director McNeill noted during the youth programs there was only one and it was a foul ball hit and hit a lady in
the head but as far as anything else there hasn't been anything during our regular programs. Based on the league we play in
our 12U fit the requirements for the field. It is an open park and that might be something that occur after hours.
Attorney Pope stated under North Carolina Law and the park system, if you attend a sporting event you assume the risk for
your own protection. That is not saying there could never be a liability in which someone could be found liable, but in
general terms you are responsible for looking out for your own welfare to make sure you don't get hit. The City would not be
liable or responsible for the actions of someone out there not participating in our youth program that cause damage unless we
knew of and were aware that they were out there doing something inappropriate and didn't stop them.
Council Member Turnage noted some of the patrons at Kim's have had their windshield's hit and Brian has done it to keep it
age appropriate and he can't do that all the time.
Council Member Tonnage withdrew his motion for the netting and seek further guidance from the Recreation Director to do a
different study and what the option are and maybe replace the trees that were damaged from the storm.
Council Member McLean withdrew the second on the motion.
Mayor Harris considered the motion withdrawn
Lawn Care Maintenance Contract Bid
Public Works Director Gaster noted the bid process too place on March 8, 2017. The low bid for the project including
cemeteries was $157,500 and the low bid which removes the cemeteries was $75,000. The low bid falls within our existing
budget, which is $162,200 for FY 2016-2017. If the City were to assume the cemetery responsibilities, we do not feel that
$82,500 would be sufficient for staff and necessary equipment.
Council Member Tart inquired as to why the bid difference.
Public Works Director Gaster noted the City doesn't know why there is that much of a difference.
Council Member Maness inquired if there were specification and standards care spell out specifically for handling the grass
cutting?
Public Works Director Gaster stated yes Assistant City Manager Neuschafer was very much involved in putting that together
and he made sure we covered areas we were lacking with the previous contract,
Motion by Council Member Maness and seconded by Council Member Tart to approve the low bid request for the lawn care
maintenance. Motion unanimously approved.
Mayor Harris asked for consideration for the purpose of amending the agenda to consider the appointment of City Manager.
Motion by Council Member Barfield and seconded by Council Member McLean to consider the appointment of City
Manager.
Mayor Harris stated he would entertain a motion that City Council appoint Assistant City Manager Steven Neuschafer as the
new City Manager effective April 2, 2017 and authorize the Mayor and City Attorney to negotiate the terms of the
employment and severance agreement with Mr. Neuschafer for consideration by Council and bring back to Council as soon
as possible, hopefully no later than two months.
Motion by Council Member Barfield and seconded by Council Member McLean to appoint Assistant City Manager Steven
Neuschafer as the new City Manager effective April 2, 2017 and authorize the Mayor and City Attorney to negotiate the
terms of the employment and severance agreement with Mr. Neuschafer for consideration by Council and bring back to
Council as soon as possible, hopefully no later than two months. Motion unanimously approved
ITEM FOR DISCUSSION
AND/OR DECISION
Financial Report
Finance Director Mark Stephens provided the following financial report for the period ending January 31, 2017:
• The City as of January 31, 2017 had $3,493,344in cash in the General Fund and $2,426,563 in the Water and
Sewer Fund. In January 2016 the City had $3,426,563 in the General Fund and $2,177,442 in the Water and
Sewer Fund.
Property Tax collections were $3,714,070 or 100.49% of budget. Last year property tax collections through
February were $3,432,140 or 97.01 % of budget.
• Sales Tax Revenue is $948,719 or 56.64% of budget. Benchmark for the month is 50.00% of budget.
• Utilities Sales Tax is $375,900 or 47.64% of budget. Benchmark for this month is 50.00% of budget.
• Building Permit Fees were $54,721 or 84.19% of budget. Benchmark for this month is 58.33% of budget.
• Water and Sewer Revenues were $2,759,679 or 61.33% of budget. Benchmark for this month is 58.33% of
budget
• Expenditures were 55.41% of budget in the general fund and 52.86% of budget in the water and sewer fund.
The benchmark for this period is 58.33% of budget.
Motion by Council Member McLean and seconded by Council Member Tart to accept the Financial Report. Motion carried
unanimously.
ADMINISTRATIVE REPORTS
Tax Report
Building Report, Planning, Recreation and Library Reports
Police Report
Motion by Council Member McLean and seconded by Council Member Barfield to accept the Administrative Reports.
Motion unanimously approved.
ANNOUNCEMENTS
The following announcements and/or comments were made.
Mayor Harris:
➢ The next regular City Council Meeting is scheduled for Tuesday, April 11, 2017 @ 7:00 p.m.
Motion by Council Member Barfield and seconded by Council Member Maness to adjourn the meeting at 8:04 p.m. Motion
unanimously approved.
Oscar N. Harris
Mayor
Attest:
Jennifer M. Fortin, CMC
City Clerk
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1II1 City Council agenda. Form' 1
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Meeting Date: April 11, 2017
1989 * 2013 1989 * 2013
SUBJECT TITLE: Proclamation — Dunn Community Clean Up Day
Presenter: CityManager Neuschafer
Department: Administration
Attachment: X Yes No
Description: Proclamation — Dunn Community Clean Up Day
Public Hearing Advertisement Date:
PURPOSE:
Attached please find a proclamation which proclaims May 6, 2017 as "Dunn Community Clean Up
Day" in the City of Dunn for your consideration.
BACKGROUND:
BUDGETIMPACT:
RECOMMENDATION/ACTION REQUESTED:
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WHEREAS, the Beautification and Image Committee of the Dunn Area Chamber of
Commerce (DACC) organizes an annual Citywide clean up; and
WHEREAS, the Citywide clean up will take place on Saturday, May 61h beginning at
8:30 a.m. when volunteers will assemble at the DACC office located at the General
William C. Lee Airborne Museum; and
WHEREAS, the Beautification and Image Committee of the DACC encourages
volunteers, local government agencies, community leaders, civic and community
organizations, businesses, churches, schools and concerned citizens to support and
promote this Dunn Community Clean Up Day; and
WHEREAS, the clean-up will create awareness of the need to improve the
appearance and image of our City and provide opportunities for citizens to make a
difference in reducing litter, debris, unsightly and unsafe environments while
promoting cleanliness and beautification within our great City.
NOW, THEREFORE, I, Oscar N. Harris, Mayor of the City of Dunn, North
Carolina, do hereby proclaim May 6, 2017, as "Dunn Community Clean Up Day" in
Dunn, NC and encourage citizens to take an active role in making our community
cleaner.
This the I P` day of April, 2017.
Oscar N. Harris, Mayor
ATTEST:
Jennifer M. Fortin, City Clerk
DUNN _ DLN°N DUNN
W-11All-AmericaCib
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1 City Council Agenda Form 1 1
m Meeting Date: April 11, 2017
1989 �( 2013 1989 �c 2013
SUBJECT TITLE: Proclamation — National Library Week
Presenter: City Manager Neuschafer
Department: Administration
Attachment: X Yes No
Description: National Library Week Proclamation
Public Hearing Advertisement Date:
Attached you will find a proclamation designating April 9 through April 15, 2017 as National Library
Week.
1.1eCa:(H:i�lePl�A
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
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city of Bann
aaIre eonnr�ni ndaiEers
WHEREAS, libraries create potential and possibilities within their
communities, campuses and schools; and
WHEREAS, libraries level the playing field for all who seek information
and access to technologies; and
WHEREAS, libraries continuously grow and evolve in how they provide for
the needs of every member of their communities; and
WHEREAS, libraries and librarians open up a world of possibilities through
innovative STEAM programming, Makerspaces, job -seeking resources and
the power of reading; and
WHEREAS, librarians are trained, tech -savvy professionals, providing
technology training and access to downloadable content like e-books; and
WHEREAS, libraries support democracy and effect social change through
their commitment to provide equitable access to information for all library
users regardless of race, ethnicity, creed, ability, sexual orientation, gender
identity or socio-economic status; and
WHEREAS, libraries, librarians, library workers and supporters across
America are celebrating National Library Week.
NOW, THEREFORE, be it resolved that I, Mayor Oscar N. Harris, on
behalf of the City Council of the City of Dunn proclaim National Library
Week, April 9-15, 2017.
FURTHER, I encourage all residents to visit the library this week to take
advantage of the wonderful library resources available at your library.
Unlimited possibilities @ your library.
This the llth day of April, 2017.
Oscar N. Harris, Mayor
Attest:
Jennifer M. Fortin, City Clerk
DUNN
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City Council Agenda _ r_
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SUBJECT TITLE: Consideration of Resolution and Order to Permanently Close the Public Street Adjacent
To N. Fayetteville Avenue Across from W. Wake Street
Presenter: City Manager Neuschafer
Department: Admin.
Description: Resolution and Order w/map
Attachment: X Yes No
Alley Closing Petition
Public Hearing Advertisement Date:
March 20th & 27th, 2017 & April 31d & 10th, 2017
PURPOSE:
The Resolution of Intent to close the above referenced alley was adopted by the City Council on
March 14, 2017 and the public hearing was held tonight.
Should Council wish to proceed with the closing of this street, a Resolution and Order is attached for
consideration. Also the petition requesting closure of this alley from all abutting property owners and a
map of the area is included for your review.
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATION/ACTION REQUESTED:
Motion to adopt the Resolution and Order to close the public Street Adjacent to N. Fayetteville Avenue
Across from W. Wake Street.
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POST OFFICE BOX 1065 - DUNN, NORTH CAROLINA 28335
(910) 230-3500 e FAX (910) 230-3590
www.dunn-nc.org
RESOLUTION AND ORDER
Mayor
Oscar N. Harris
Mayor Pro Tem
Billy Barfield
Council Members
Buddy Maness
Dr. Gwen McNeill
Frank McLean
Billy Tart
Chuck Turnage
City Manager
Ronald D. Autry
THIS MATTER came before the City Council of the City of Dunn on the 14th day of March, 2017.
After conclusion of the proceedings, the City Council finds the following:
1. This is a petition for the closing of the City's right-of-way of the PUBLIC STREET ADJACENT TO
NORTH FAYEETVILLE AVENUE ACROSS FROM WEST WAKE STREET (AS SHOWN ON
THE ATTACHED MAP "EXHIBIT A").
2. The City Council met on March 14, 2017 at which time they by unanimous vote, adopted a resolution
declaring the intent to permanently close the street, more particularly described above.
3. The Council further set a public hearing on this question for the 11°i day of April, 2017 at 7:00 p.m. in the
Municipal Building at City Hall,
4. The resolution declaring an intent to permanently close the PUBLIC STREET ADJACENT TO NORTH
FAYETTEVILLE AVENUE ACROSS FROM WEST WAKE STREET was published once a week
for four consecutive weeks prior to the hearing. A copy thereof was sent by registered or certified mail to
all owners of property adjoining this property as was shown on the county tax record.
5. A notice of the closing and public hearing was prominently posted in at least two places along the property.
6. The property in question was not under the authority and control of the Department of Transportation and
therefore it was not necessary to forward a copy of the resolution to the Department of Transportation.
7. The public hearing commenced at the scheduled time on April 11, 2017.
8. The closing would not be detrimental to the public interest or the property rights of any individuals.
BASED ON THE FOREGOING FINDINGS OF FACT, it is concluded to the satisfaction of the City
Council that closing the described right-of-way is not contrary to the public interest and no individual
owning property in the vicinity of the property would be deprived of reasonable means of ingress and
egress to its property.
DUNN
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IT IS THEREFORE RESOLVED AND ORDERED by.the City Council at the meeting duly assembled
on April 11, 2017 that:
The right-of-way designation of the PUBLIC STREET ADJACENT TO NORTH
FAYETTEVILLE AVENUE ACROSS FROM WEST WAKE STREET be closed.
2. By the closing of this alley the City of Dunn does hereby close the alley as a public thoroughfare, the
City does reserve an easement in the same for purposes of maintenance of public utilities including but
not limited to storm water, water, and sewer lines.
3. The City of Dunn reserves its right, title and interest in any utility improvement or easement within this
property closed pursuant to this Order.
4. This Order shall be filed in the office of the register of Deeds of Harnett County, North Carolina.
IN WITNESS WHEREOF, the City of Dunn has caused this Resolution and Order to be signed in its
corporate name by its Mayor, attested to by authority of the City Council duly given on the 11 °i day of
April, 2017.
Oscar N. Harris, Mayor
ATTEST:
Jennifer M. Fortin, CMC
City Clerk
"Exhibit A"
Proposed ROW Closing- W. Wake St
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• City Council ,agenda Foam IIR
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Meeting Date: April 11, 2017
SUBJECT TITLE: Rezoning Request RZ-01.17
RP Wellons Land & Development LLC
PIN # 1517.24-6607.000
1700.1800 block of Friendly Road
Presenter: Samantha Wullenwaber
Department: Planning & zoning
Description: Rezoning request application, staff report, an
Attachment: X Yes No
map
Public Hearing Advertisement Date:
March 21, April 4 & 11, 2017
•
PURPOSE:
This is a request to rezone a parcel of land totaling 9+/- acres located at 1700-1800 block of Friendly Rd. The
property is zoned R-20, Single Family Dwelling District and is proposed to be rezoned to R-7; Single Family
Dwelling District,
The Planning Board met on March 28, 2017 to review the request and ask for comments from the public. The
planning board voted unanimously to approve this request,
Attached you will find a staff report from the Planning Director, a map of the property, and other pertinent
information for your review.
CITY PLANNER'S RECOMMENDATION OR COMMENTS:
Motion to (approve) or (deny) the request to rezone a parcel of land totaling 9t acres, located in the 1700-1800
of Friendly Road.
If the rezoning is approved or denied, please use the following justification or amend as needed:
1) The City of Dunn Land Use Plan identifies this area as residential on the future land use map. The pri
in area one of the Land Use Plan,
2) The amendment is not inconsistent with the adjoining and surrounding land uses which are residential,
3) The permitted uses in the R-7 district are not considered detrimental to the area or undesirable to the
community.
RECOMMENDATIONIACTION REQUESTED:
ENTERTAIN A MOTION FOR GRANTING/DENYING THE REZONING REQUEST BASED UPON THE ABOVE
JUSTIFICATION.
PLEASE PROVIDE: Sixteen (16) copies of all pertinent attachments with the Agenda Abstract to the City
Clerk no later than noon in accordance with the schedule that you have been given.
® north Carolina
LWL--�I%�ANN
city of dunn
For Planning Department Use Only
Case Number
Date Received
Fee Paid
Board Meeting
City Council Meeting
REZONING APPLICATION
OWNERSHIP INFORMATION:
Applicant: RP Wellons Land & Development, LLC
Phone Number: ( 910 ) 892 - 3123
Applicant's Legal Interest in Property: Residential Development
Applicant's Address: PO Box 730
Dunn, North Carolina 28335
Property Owner: RP Wellons Land & Development, LLC
Owner's Address: PO Box 730
Dunn, North Carolina 28335
Date Property Acquired: 2/24/2017
Tax PIN Number: 1517 - 24 - 6607 .000
Deed Reference: Book 3482 Page 601
Size (Sq. Ft, or Acres) 9ac. Street Frontage (ft) 375 ft
Attach a legal description (Metes and Bounds Description) of the area requested.
Location/Address: Friendly Rd.
Dunn, NC 28334
ZONING REQUEST:
A. Existing Zoning: R-20: Single Family Dwelling Residential District
Requested Zoning: R-7: Single Family
B. Land Uses:
1. Existing land uses on property to be rezoned: Agricultural
q
2. Existing or proposed land uses on all adjoining properties:
North
Agricultural
South
Residential
East
Agricultural
West
Agricultural/Resid
C. Statement of Justification: (City Code, Article H of Section 22) See attached Mdlibit "A"
The proposed zone sball be greater than three (3) acmes of land or... if smaller, the property
adjoins and is contiguous to two (2) zoning districts after the proposed change.
Attach a statement justifying the requested map change based upon the following:
1) The amendment, if small scale, is reasonable based upon surrounding conditions.
2) The impact of zoning is in the public interest and does not significantly harm the
surrounding properties.
3) The amendment is warranted due to changed or changing conditions in the area,
4) The amendment achieves the purpose and is consistent with the Land Use Plan,
2a
Exhibit "A"
C. Statement of Justification
The amendment is reasonable based upon surrounding conditions. The size of the
subject real property tract (8.9 acres) and the frontage on Friendly Road (390 feet)
together with the permitted uses in the R-7 single family dwelling district (R-7) make the
requested R-7 zoning amendment reasonable when you observe the conditions of the
surrounding properties. The subject tract is surrounded on three sides by large open tract
agricultural fields which are zoned R-20 with single family residential subdivisions
located across Friendly Road which are zoned R-10. The proposed use of the subject
tract for single family residential purposes is reasonable for this location.
2. The impact of Zoning is in the public interest and does not sign(fteantly harm the
surrounding areas. The applicant intends to use the subject tract for single family
residential development purposes. In order to properly develop, market and sell the
individual single family units on the subject tract, a R-7 zoning classification is needed.
The R-7 zoning designation will allow residential development of new single family
housing of a nature that is much needed and in demand by future citizens of the City of
Dunn. The planned development will increase the tax base for the City and should
increase economic activity in the area, This planned single family housing will have no
detrimental effect on the surrounding agricultural area and no significant harm to the
nearby residential subdivisions.
3. The amendment is warranted due to changed or changing conditions in the area. The
Friendly Road location of the subject tract is at the border of R-10 residential subdivision
use as compared to the R-20 agricultural large tract use. Residential growth has existed
in this area; however the residential market continues to change in this area of the City of
Dunn as smaller residential lots and housing units are more economically feasible for
citizens. The requested R-7 district better meets the development requirements of the
market. At the same time this zoning classification would still adhere to and maintain the
single family residence concept thereby preserving that aspect of development in the
area.
4. The amendment achieves the purpose and is consistent with the Land Use Plan. The
2030 Land Use Plan for the City of Dunn includes land use plan maps which shows the
Friendly Road area. The Future Development Areas Map (p. 85) and the Future Land
Use Map (p. 86) support the proposed R-7 zoning for the subject tract in that these maps
show this area as planned for residential use and growth. Therefore the requested R-7
district designation is consistent with the City of Dunn Land Use Plan.
INSTRUCTIONS FOR FILING A REZONING APPLICATION
1) A petitioner for a zoning change must complete this application in full. This application
will not be processed unless all information is provided.
2) Include the filing fee for each rezoning petition which is $500.
3) If the request includes the entire area of an existing recorded parcel of land a copy of the metes
and bounds for the parcel shall be included with a copy of the deed. IF NOT, an accurate survey
of the property proposed for rezoning must accompany the application. The survey must be
completed by a registered land surveyor or professional engineer, and shall describe the subject
property by metes and bounds.
4) In compliance with State Law (GS 160A-382 and 383), the justification statements under Item
"C" should be typed or written legibly to answer each condition that applies to the request.
Substantial weight is given to the answers provided. Please consider your answers carefully and
be prepared to address your answers at each public hearing.
5) The application must be signed by the owner or by an authorized agent of the property to be
rezoned; the signature shall be notarized.
6) The Planning Board meets regularly on the fourth Tuesday of each month at 6:30 p.m. at the
Dunn Municipal Building located at 401 E. Broad St, and shall make recommendations to the
City Council on all rezoning requests.
7) The City Council meets regularly on the second Tuesday of each month at 7:00 p.m. in the Dunn
Municipal Building located at 401 E. Broad St., and is the approving authority for all rezoning
requests.
For additional information or assistance, call the Planning Department at (910) 230-3503,
rl
ADJOINING PROPERTY OWNERS
(WITHIN 100 FEET OF REQUESTED CHANGE)
NAME MAILING ADDRESS PIN NUMBER
1.
Moses Tripp Jr 7740 Stokes Rd 1517 - 25 - 4641 .000
Middlesex, NC 27557
2.
Nola Woldseth 5400 Park St. N - Unit 100 1517 - 35 - 1125 .000
Brenda Vann St. Petersburg, FL 33709
3.
Myrtle Norris PO Box 582 1517 - 24 - 9416 .000
Erwin, NC 28339
4.
000
5.
.000
6.
.000
7.
.000
8.
.000
9.
.000
10,
.000
12.
.000
OWNER'S CERTIFICATION
I (We) do hereby certify that:
I am (We are) the owners or authorized agent of the property described in this application for
conditional use permit and have attached copies of deed, title reports or other documents as proof of
ownership.
I (we) have read the conditional use procedures, requirements and have truthfully completed this
application for a conditional use permit.
I (we) understand that the filing fees are non-refundable; the process to review conditional use cases
includes public hearing and review by both the Planning Board and the City Council. 1(we) understand
any action to approve our request is at the discretion of the Planning Board and the City Council and
additional requirements may be imposed as determined necessary.
Signature
Swornto and subscribed before me this
Auno
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ae
Legal Description:
L01V29.00ACSZALEE
tt RP %ELLONS LAND AND OEVOPMENT LLC
2:
Address 1: PO BOX 730
Address 2:
DUNN, NC, 28336
Codo:02
ny Address: FRIENDLY RD
Building Value: $0
Outbuilding Value : $0
LondVaWe 1$00720
Spacial Lend Value :$0
elu6:$86720
DolarredValue :$0
ossaaod vacua : $88720
and Units, UnitType :9, AD
Harnett CountyGIS
Tax Data Last Modgled:
Coloulotsd Land Units /Type: AC me
Nelghborhoed: 00201
Actual YeafBWB:
TotalAculatAreaNestsd: SQIFt
Sale Month and Year: 212017
Sale Pride: $83000
Dead Book A Page: 3402-0601
Dead Date:
Plot Boot A Paget
Instrument Type: Wit
Vacant or hnproved:
Ouaglladcode: O
TnnHor or 8pS0 T
Prior BUIldIng Velus: $0
Prior OutbulWing Volvo : $0
Priortand Vain : $86050
Prior Special Lend Value; $0
Prior Warred Value 1$0
PriarAnaaead Value: $88050
Prior Land Unite: 9 eo
Adiacent Property Owners R2-01-17
John Wesley Johnson
1700 Friendly Road
Dunn, NC 28334
Nola Woldseth
Brenda Vann
5400 Park St N
Unit 100
St. Petersburg, FL 33709
Leonard Tripp Trust
Georgiana Trip Trust
774 State Road 58 E
Bedford, IN 47421-7674
Moses Tripp, Jr.
7740 Stokes Road
Middlesex, NC27557
Donald Strassburg
311 Westfield Dr
Dunn, NC 28334
Stanley Thompson
310 Westfield Dr
Dunn, NC 28334
WJH LLC
PO BOX 1363
Clayton, NC 27529
Latoya Williams
1615 Friendly Road
Dunn, NC 28334
Daniel Smith
1611 Friendly Road
Dunn, NC 28334
STAFF REPORT
To: Planning Board
Date: March 24, 2017
Case: RZ-01-17
Prepared By: Samantha L. Wullenwaber, Planning Director
GENERAL INFORMATION
Applicant: RP Wellons Land & Development LLC
PO BOX 730
Dunn, NC 28335
Property Owner: RP Wellons Land & Development LLC
PO BOX 730
Dunn, NC 28335
Location: Located in the 1700-1800 block of Friendly Road
Requested Action: Rezone the tract to R-7: Single Family Dwelling District
Tax PIN: PIN # 1517-24-6607.000
Existing Zoning: R-20; Single Family Dwelling District.
Existing Land Use: Vacant Land/ Farm Land
Proposed Land Use: Residential
Lot Size: approximately 9+/- acres as presented on the attached map.
Surrounding Land Use and Zoning:
N- R-20, Single Family Dwelling District. Farm Land
S- R-10. Single Family Dwelling District. Single Family Homes
E- R-20; Single Family Dwelling District. Farm Land and a dwelling
W- R-20; Single Family Dwelling District. Farm Land
RZ-01-17
Page 2
Zoning History: The property under consideration for rezoning is currently vacant
property.
Applicable Regulations: The Zoning Ordinance Section 22, Article III Division 2, R-
20, Single Family Dwelling District, and Division 4, R-7;
Single Family Dwelling District.
SPECIAL INFORMATION
Land Use Plan: The City of Dunn Land Use Plan identifies this area as residential
on the future land use map. This property is located in area one
of the Land Use Plan.
Public Utilities: This property does not currently have water and sewer service.
Public Services: The property is not within the Dunn City Limits.
Transportation: The property currently does not have access onto Friendly Road.
The proposed entrance would be onto Friendly Road.
ANALYSIS
The approximate area proposed to be rezoned is 9 +/- acres. The surrounding
properties are zoned residential and used for residential purpose and agricultural. The
applicant intends to use the property for residential dwellings.
Z-01-17 Proposed Zone; R-7; Single Family Dwelling District
DUNN UUNN
'oCc7fiDUNN
11 17City Council Agenda Form
11M 1F7mif lMMIPIA
Meeting ]Date. April 11, 2017
SUBJECT TITLE: Ordinance Amendment OA-01.17 Chapter 3, Animals & Fowl
Presenter: Planning Director Wullenwaber
Department: Plannin & Zonin
Attachment: X Yes No Description: Ordinance amendment language
Public Hearing Advertisement Date:
April 4.2017 11
PURPOSE:
This is a request to hereby amend Chapter 3 (Animals and Fowl) to revise the beehive regulations in the city limits
and planning jurisdiction.
BACKGROUND:
The General Assembly passed session law, S.L. 2015-246, which created G.S, 106.645 relating to beehive
regulation in cities and counties, Beehives can no longer be prohibited anywhere and must be allowed, although
restrictions can be placed on them as outlined in the attached proposed ordinance amendment.
The ordinance has been amended to add recommendations from a NC Department of Agriculture Apiary
Inspector, Nancy Ruppert,
PLANNER'S RECOMMENDATION OR COMMENTS:
Approve the attached ordinance amendment.
PLEASE PROVIDE: Sixteen (16) copies of all pertinent attachments with the Agenda Abstract to the City
Clerk no later than noon in accordance with the schedule that you have been given.
02017- _
(OA-01-17)
Attachment # _
Adopted: 4-11-17
The City of Dunn Code of ordinances is hereby amended by revising Chapter 3 Article 1 Section 3-14
Section 3-14,- Urban Beekeeping
It shall be unlawful for any person to maintain within the city or to allow to be maintained upon any lot
owned by him any hive of bees, except that the pFe'.4ions Af thisseetiaR sball not apply to bena fide
faros. except for bona fide farms or under the following conditions:
(a) No more than five (5) hives permitted per parcel within the city limits and planning jurisdiction
(b) Such bee hive shall be at ground level or securely attached to an anchor or stand
(c) No hive shall be located in the front yard
(d) Hive(s) shall be at least ten (10) feet from any property line.
(e) The area wherein the hives) are located shall be enclosed by a blind fence or wall of not less
than six (6) feet in height.
(f) Each hive shall have an adequate water supply at the hive. The water supply must be
unobstructed that allows for easy access to bees.
(g) All beekeeping equipment and hives must be maintained in good order and condition If the
owner of the hive(s) no longer maintains It the hive(s) shall be removed from the property.
(h) If it is necessary to protect the health safety, and welfare of the public the property owner shall
remove the hive and if the property owner fails to do so after written notice from the city, the
city may remove the hive and assess all costs against the property owner.
(i) Warning signs shall be placed on the property denoting the presence of beehives
(j) The City Manager or his designee shall be notified of any beehive located within the city. Such
beehives shall be inspected annually by an Apiary Inspector certifying the health of the bees and
hives. A certificate of inspection shall be submitted to the City Manager or his designee upon
completion of the inspection.
(Ord. No. 02011-05, 4-12-11)
DUNK pi1NN
U Y � ll\`II TN
li
{r> or dunn
' City Couno1l Agenda Form '
IMRielf wa ltMf
Meelti Dg ?ate: April 11, 2017
SUBJECT TITLE: Ordinance Amendment OA-02.17 ; Chapter 22; Article II & IX of the Code of Ordinances
Presenter: Samantha Wullenwaber
Department Planning
Attachment: X Yes No
Description: Text Amendment for Code of Ordinances
Public Hearing Advertisement Date:
March 21, April 4 & April 11, 2017
PURPOSE:
This is a request to hereby amend Chapter 22, Zoning Ordinance, to amend Article II & IX, protest petitions per
general statue requirements.
BACKGROUND:
As with all of the text amendments the underlined is new text,
The ordinance is being amended due to the general assembly decision to appeal and remove protest petitions
from zoning ordinances, This also changes the super majority vote for such petitions since they are no longer in
existence.
This section was replaced with citizen comments, which still allows property owners to voice their concerns in
writing to the clerk to the board.
City Attorney Tilghman Pope has reviewed the ordinance as presented.
BUDGETIMPACT:
Ion
RECOMMENDATION/ACTION REQUESTED:
ADOPT the amended zoning ordinance to remove protest petitions.
PLEASE PROVIDE: Sixteen (16) copies of all pertinent attachments with the Agenda Abstract to
Clerk no later than noon in accordance with the schedule that you have been given.
02017-
(OA-02-17)
Attachment #_
Adopted; 04-11-17
The City of Dunn Code of Ordinances is hereby amended by revising Chapter 22 Article II,
Section 22-30 & 22-31 and Article IX Division 4 Section 22-515.2
Section 22-30. — City council action generally.
Within forty-five (45) days of the close of the public hearing, the city council shall take action, to include
approving the request, approving the request with changes, denying the request or referring the request
back to the planning board for further consideration, on the proposal. A majority of those council
members present may make the final decision, except:
(I) When a valid PFotest petition Is filed in arPeFdanee with G.S. 169A 395; or
(a) When the FeearnmeAdatian ef the planning beard is te deny the PF9PGSed GhaAge 0
fit.
feuFths (3/4) of all eligible Yeting members of the city council. Sep alga G-9. 16G.A. R85(A)(I)v
(Code 1974, § 25-19, Ord. No. 02008-03, 2.7-08; Ord, No. 02010-01, 1-14-10)
Section 22-31. — Protest petitions. Citizens Comments
A petition against a pFopesed amendment eF Ghange, signed by the awneFs in a6eerdanee with .
,
If any resident or property owner in the city submits a written statement regarding a proposed
amendment, modification, or repeal to a zoning ordinance to the clerk to the board at least two
business days prior to the proposed vote on such change, the clerk to the board shall deliver such
written statement to the city council. If the proposed change is the subject of a quasi-judicial
proceeding under G.S. 160A-388, the clerk shall provide only the name and addresses of the individuals
providing written comment, and the provision of such names and addresses to all members of the board
shall not disqualify any member of the board from voting.
(Code 1974, § 25-20; Ord. No. 02008-03, 2-7-08; Ord. No. 02010-01, 1-14-10)
Section 22-515.2. — Approval of conditional zoning district.
(a) Conditional zoning district decisions are a legislative process subject to judicial review using the
same procedures and standards of review as applicable to general use district zoning decisions.
In considering any petition for a conditional zoning district, the city council shall conduct
meetings, hearings and decisions in accordance with the procedures and standards authorized
through the City Code, conditional zoning district decisions may be made in consideration of the
identified relevant adopted plans and other policy documents of the city.
(Ord, No. 02009-21, 12-8-09)
DUNK ..� �,�jit curo�1ux DUNK
` N`II�l`\�V'TI city of dunn
� I • City Council Agenda. Form .
I.Aw, $40
Meeting ate: April 11, 2017
SUBJECT TITLE: Ordinance Amendment OA•03.17 ; Chapter 20; Article III of the Code of Ordinances
Attachment: X Yes No Description: Text Amendment for Code of Ordinances
Public Hearing Advertisement Date:
March 21. ADril 4 & Aoril 11, 2017
PURPOSE:
This is a request to hereby amend Chapter 20, Subdivision Ordinance, to amend Article III, performance
guarantees,
BACKGROUND:
As with all of the text amendments the underlined is new text.
The ordinance is being amended due to changes from session law 2015-187 which clarifies and places restrictions
on the authority for performance guarantees. Bonds and other forms of credit may be required if a developer has
not installed the required infrastructure upon final submission and review. These funds may be used to install the
missing infrastructure but can no longer be used for maintenance or replacement if something breaks.
City Attorney Tilghman Pope has reviewed the ordinance as presented.
BUDGET IMPACT:
0 on VTF
RECOMMENDATIONIACTION REQUESTED:
ADOPT the amended subdivision ordinance as presented.
PLEASE PROVIDE: Sixteen (16) copies of all pertinent attachments with the Agenda Abstract to the City
Clerk no later than noon in accordance with the schedule that you have been given.
02017- _
(OA-03-17)
Attachment #_
Adopted., 04-11-17
The City of Dunn Code of Ordinances is hereby amended by revising Chapter 20, Article III
Section 20-66. —Guarantee Of IMPFOVements. Performance guarantee
(a) The subdivider shall comply with one (1) of the following guarantees prior to final plat approval:
,(1) All required improvements have been installed by the subdivider in accordance with
the requirements of this chapter;
fi24 A surety bend 9F eeFtified pheek has been posted by the subdivider-, payable to
ty ,pen default, in an amount of not In« than nnp, M nd.od twenty five (25)
pefee4wier-mnro than ono h, ndrod fifty (59) n _ not Af the n..t'.nntnd r94t of the
the city rnaAageF. Perfb FinanGe n ntnn shall run for a peFod of nnn () yeaF and
eiay manager—eSurety bond issued by any company authorized to do business in
this State;
bank o atheF lending institutien OF a do exit of fuAds In , ben opted in
lieu ef bend oF a cheek undeF the same terms and . letter of credit issued
by any financial institution licensed to do business in this State;
(M other form of guarantee that provides equivalent security to a surety bond or letter
of credit.
(b) The performance guarantee shall be returned or released, as appropriate, in a timely manner
upon the acknowledgement by the city or county that the improvements for which the
performance guarantee is being required are complete. If the improvements are not complete
and the current performance guarantee is expiring, the performance guarantee shall be
extended, or a new performance guarantee issued, for an additional period until such required
improvements are complete. A developer shall demonstrate reasonable, good faith progress
toward completion of the required improvements that are the subject of the performance
guarantee or any extension. The form of any extension shall remain at the election of the
developer.
(c) The amount of the performance guarantee shall not exceed one hundred twenty five percent
(125%) of the reasonably estimated cost of completion at the time the performance guarantee
is issued. Any extension of the performance guarantee necessary to complete required
improvements shall not exceed one hundred twenty five percent (125%) of the reasonably
estimated cost of completion of the remaining incomplete improvements still outstanding at the
time the extension is obtained.
(d) The performance guarantee shall only be used for completion of the required improvements
and not for repairs or maintenance after completion.
(Code 1974, § 21-16; Amend. of 7-6-95)
Section 20.67. — Generally.
The following improvements shall be required to be installed or their installation guaranteed by the
subdivider prior to approval of the final plat: grading to the entire width of the street right-of-way;
paving roadways at the designated widths; installation of public water and sewer systems; provision of
storm drainage; and permanent reference points. Legal agreements providing access and/or
maintenance of a traveled way shall be drafted and submitted prior to approval of the final plat. Minor
subdivisions within the municipal boundary shall be responsible for all utility improvements. Utility
access is available at the public right-of-way or other location(s) designated by the public works director
All required municipal services shall be considered delivered at the designated location(s).
(Code 1974, § 21-17; Ord. No. 02009-08, 6-9-09)
6Dti,'a! i 1 1,.till
V1 V
City Council Agenda Form
Iuar¢hPa F Mtae,
Meeting ate- April 11, 2017
SUBJECT TITLE: Consideration of Ordinance Declaring Property Unfit for Human Habitation —
202/204 W. Divine St. — PIN # 1516-57-4115.000 - PARCEL # 02151610130005
Presenter: Chief Building Inspector Steven Kin
Department: Inspections
Description: Ordinance Declaring the Property
Herein Described As Unfit for Human
Attachment: X Yes No
Habitation,
Photographs of subject property,
Correspondence from the City of Dunn
to the Property Owner
Public Hearing Advertisement Date: 3/28/17 &
4/04/17
PURPOSE:
Building Inspector Mike Blackmon has conducted an inspection at 202/204 W. Divine St. and found
the structure in a deteriorated condition that does not meet the requirements of the City of Dunn
Minimum Housing Code (MHC). The Building Inspector also found the property dangerous or
prejudicial to the public health or public safety and is a nuisance in violation of N.C.G.S. 160A-193.
The owner of the property has failed to comply with the Building Inspector's order to bring
the structure on the property into compliance with the City of Dunn MHC and pursuant to
N.C.G.S. 160A-443, the City Council has the authority to direct the Chief Building Inspector to post
on the main entrance of the property a placard that states "This building is unfit for human
habitation; the use or occupation of this building for human habitation is prohibited and unlawful".
If the owner of the property has not repaired, altered or improved the property to bring it into
compliance with Section 4-31 of the Dunn City Code within twelve (12) months of the adoption of this
ordinance, the Building Inspector is directed to bring the matter back before the City Council for
further consideration of remedies available to the City of Dunn under N.C.G.S. 160A-443.
BACKGROUND:
BUDGETIMPACT:
RECOMMENDATION/ACTION REQUESTED:
Motion to adopt the Ordinance Declaring the Property located at 202/204 W. Divine St.
(PIN# 1516-57-4115.000) as Unfit for Human Habitation Pursuant to N.C.G.S. 160A-441, ET SEQ.
PLEASE PROVIDE: Sixteen (16) copies of all pertinent attachments with the Agenda Abstract to the City
Clerk no later than noon in accordance with the schedule that you have been given.
I.
11 Oi••I.;� Cr11"01111d
DU
POST 0PP1CY BOX 1065 1 DUNI l NORTH CAROLINA 23335
(°l0)''230.3500 " : 4X. (910) 230-3590
wv,nm.o.urn-nc.o%
M ayor
Oscar N. Harris
Mayor Pro Tom
Billy Barfield
Council Members
Buddy Maness
Dr. Gwen McNeill
Frank McLean
Billy Tart
Chuck Tumage
City Manager
Ronald D. Autry
AN ORDINANCE DECLARING THE PROPERTY HEREIN DESCRIBED AS UNFIT FOR
HUMAN HABITATION PURSUANT TO N.C.G.S. §160A-441, ET SEQ.
WHEREAS, that on November 10, 2016, the Building Inspector for the City of Dunn sent a
notice to JRB Properties, the owner of record of the property located at 202/204 W. Divine St., that the
property was in a condition that does not meet the requirements of the City of Dunn Minimum Housing
Code and served on the property owner the Complaint and Notice of Hearing, that a hearing would be
held on November 22, 2016, at the office of the Building Inspector located at 102 North Powell Ave.,
Dunn, North Carolina pursuant to North Carolina General Statute §160A-441, el seq.; and
WHEREAS, on November 22, 2016, attending the hearing was Jonathan R. Bethune, Property
Owner and Mike Blackmon, Building Inspector. Following the completion of the healing, the Building
Inspector entered an Order, pursuant to North Carolina General Statute §160A-443, declaring that the
property referenced above was deteriorated pursuant to the City of Dunn Minimum Housing Code and
ordering the property owner to bring the structure on the property into compliance with the City of Dunn
Minimum Housing Code within ninety (90) days of the date of such Order, being February 28, 2017 and
if necessary, that the property be vacated until the repairs, alterations and improvements to the property
were made to bring such property into compliance with the City of Dunn Minimum Housing Code as set
forth in Section 4-31 of the Dunn City Code; and
blild
AlHuneolc3CNr
WHEREAS, the owner of the above described property did not appeal the Order of the Chief
Building Inspector within the ten (10) day time period prescribed in Section 4-31 of the Dunn City Code
such Order is therefore a final Order; and
WHEREAS, on March 28, 2017 and April 4, 2017, the City of Dunn published legal notices that
a public hearing would be held before the Dunn City Council on April 11, 2017, to consider the adoption
of this Ordinance, directing the Chief Building Inspector to post on the main entrance of the property a
placard that states: "This building is unfit for human habitation; the use or occupation of this building for
human habitation is prohibited and unlawful;." and
WHEREAS, the City Council of the City of Dunn, NC finds that the dwelling described herein is
unfit for human habitation and that the Chief Building Inspector shall post the main entrance of such
property with the placard provided for herein; and
WHEREAS, the owner of this dwelling has been given a reasonable opportunity to repair the
dwelling pursuant to an Order issued by the Chief Building Inspector on November 30, 2016 and the
owner has failed to comply with the Order;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina,
that:
Section 1. The Building Inspector is hereby authorized and directed to place a placard on the main
entrance of the building located on the property described herein, containing the legend:
"This building is unfit for human habitation; the use or occupation of this building for human habitation is
prohibited and unlawful."
On the building located at the following address:
202/204 W. Divine St., Dunn, NC 28334
PIN #: 1516-57-4115.000
PARCEL ID#: 02151610130005
Section 2. It shall be unlawful for any person to remove or cause to be removed the placard
from any building to which it is affixed. It shall likewise be unlawful for any person
to occupy or to permit the occupancy of any building therein declared to be unfit for
human habitation. Occupation of the building once posted with said placard shall be
Class 1 misdemeanor pursuant to North Carolina General Statute §160A-443.
Section 3. This ordinance shall become effective upon its adoption.
Section 4. If the owner of the property described herein has not repaired, altered or improved
the property to bring it into compliance with Section 4-31 of the Dunn City Code within
twelve (12) months of the adoption of this Ordinance, the Building Inspector is directed
to bring the matter back before the City Council for further consideration of remedies
available to the City of Dunn under North Carolina General Statute §160A-443.
Adopted this the filth day of April, 2017
Oscar N. Harris
Mayor
Attest:
Jennifer Fortin
City Clerk
NOTICE OF PUBLIC HEARING
DUNN CITY COUNCIL
TO; 7RB Properties, LLC.
183 Tree Cutters
Sanford, NC 27332
LOCATION OF DWELLING: 202/204 W. Divine St., Dunn, NC 28334
On, November 30, 2016 an Order was entered by the Building Inspector for the City of Dunn for the
repair, alteration, improvement, removal or demolition of the above referenced property by February 28, 2017,
based on said property being deteriorated within the meaning of Section 4-31 of the Code of the City of Dunn
and/or being a public nuisance within the meaning of North Carolina General Statute § 160A-193. The time for
completing such repairs, alterations, improvements, removal or demolition has now expired and the Order of
the Building Inspector has not been complied with.
You are hereby notified that a public hearing will be held before the City Council of the City of Dunn
at its April 11, 2017 meeting at the City of Dunn Municipal Building, located at 401 East Broad Street at
7:00 p.m. Following the public hearing, the City Council will consider for decision, an ordinance to authorize
Building Inspector to post on the main entrance of said dwelling a placard that states, "This building is unfit
for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful."
Said ordinance shall also include a directive that if the dwelling has not been brought into compliance with
Section 4-31 of the Code of the City of Dunn within one (1) year, that the Building Inspector shall return the
matter to the Dunn City Council for further consideration under the terms of North Carolina General Statute
§160A-443.
This the 23id day of March, 2017.
Steven Kin
Chief Building tor, City of Dunn
( ) CERTIFIED MAIL
DATE: 03/23/2017
CERT NO: 7016 2070 0000 3716 2644
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Mayor
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NNMayor Pro Tem
Billy Barfield
Council Members
City of dune Buddy Maness
Dr. Owen McNeil
Inspections Department Frank McLean
POST OFFICE BOX 1065 - DUNN, NORTH CAROLINA 28335 Billy Tan
Chuck Tonnage
(910) 230-3505 ° FAX (910) 230-9005
City Manager
www.dunn-ne.org Ronald D, Autry
March 7, 2017
PROPERTY HISTORY:
202/204 West Divine Street (PIN#) 1516-57-4115.000
J R B Properties LLC: Owners
Jonathan Bethune
September 14, 2016 — Complaint was received from tenant Mr. Clarence Williams
October 20, 2016 — Minimum Housing Inspection was conducted at 202/204 West Divine Street.
November 10, 2016 — Letter of inspection and notification of hearing letter was mailed to owners.
November 22, 2016 — Hearing date. In attendance at hearing were Mike Blackmon, and Jonathan
Bethune.
November 30, 2016 — Finding of Facts and Order letter was mailed to owners along with instructions on
appeal process. 90 days was given to correct all violations.
February 28, 2017 — Deadline for appeal. No appeal was received.
February 28, 2017 — 90 days expired
March 7, 2017 — Site inspection was conducted and some visual changes were noticed. le ... repairing
Covers over porches, painting exterior. No follow-up inspections has been requested.
April 11, 2017 - Scheduled for City Council Meeting.
Should you have additional questions please call the City of Dunn Inspection Department at 910-230-
3505.
i
in reI ,�
ike Blackmo-n 4/L_
Building Inspector
DUNN
BI Aae HO
1
1989 *2013
FINDINGS OF FACT AND ORDER
BY THE CITY OF DUNN
BUILDING INSPECTOR
TO: JRB Properties
183 Tree Cutters
Sanford, NC 27332
LOCATION OF DWELLING: 202 W. Divine St., Dunn, NC 28334
Pursuant to North Carolina General Statute § 160A-441, et seq, North Carolina General Statute
§ 160A-193, and the regulations of the City of Dunn, a hearing was held by the undersigned Building
Inspector at the time and place stated in the Complaint and Notice of Hearing heretofore issued and
served on JRB Properties on November 16, 2016.
At said hearing, the Answer, if any, was filed by the owners and parties in interest was read and
considered, and the evidence, contentions, and views of the owners and parties in interest were
carefully analyzed and considered by the undersigned. In addition to other evidence presented, the
undersigned personally inspected the dwelling described above, and such inspection and examination
has been considered, along with the other evidence offered, at this hearing.
Upon the record and all of the evidence offered and contentions made, the undersigned
Building Inspector does hereby make the following:
FINDINGS OF FACT
1. The above -named owners and parties in interest with respect to the dwelling, located at
the place specified above, were duly served with a written Complaint and Notice of Hearing, which
sets forth the complaint that the dwelling is unfit for human habitation, and is dangerous or prejudicial
to the public health or public safety.
2. The hearing was attended by Mike Blackmon, Building Inspector and property
Owner, JRB Properties, and the following evidence was presented. (M. H. Survey attached.)
3. The owner, nor any party in interest has remedied the conditions found by the
Undersigned Building Inspector, as specified in the Complaint by repairing the same, or by
demolishing and removing the same.
4. The building described above is unfit for human habitation, does not meet the Minimum
Housing Standards, and is dangerous or prejudicial to the public health or public safety, by reason of
the conditions found to be present and to exist in and about said dwelling, as set forth on the attached
page.
BASED ON THE FOREGOING FINDING OF FACTS and the evidence presented, the
Building Inspector finds that the dwelling is unfit fort human habitation and is dangerous or prejudicial
to the public health or public safety and is:
{X) "deteriorated." within the meaning of Section 4-31 of the Code of the City of Dunn.
{ } a "public nuisance" with the meaning set forth in North Carolina General Statute
§ 160A-193.
IT IS THEREFORE ORDERED that the owners of the dwelling named above and
designated be and are hereby ordered and required to bring such dwelling into compliance with Section
4-31 of the Code of the City of Dunn within 90 days being February 28, 2017.
In accordance with Section 4-31 of the Code of the City of Dunn, an appeal from this Order
may be taken within ten (10) days from issuance or service by filing a written notice of appeal with the
Building Inspector and the City Clerk for hearing by the Dunn City Council.
Entered this the 30°i day of November, 2016 7 � /�- 14
,l�lac+i�9
Mi e Blackmon T
Building Inspector
City of Dunn
SERVED BY:
{ } CERTIFIED MAIL
DATE: 11/30/2016
CERT NO.:7013 3020 0000 4563 9508
north carolina Mayor
Oscar N. Harris
YOU NN
Mayor Pro Tem
Billy Tan
city of dune Council Members
Buddy Maness
Dr. Owen McNeill
INSPECTIONS DEPARTMENT Frank McLean
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 chuck Tumage
Billy Barfield
(910) 230-3505 • FAX (910) 230-9005
City Manager
www.dunn-nc.org Ronald D. Autry
November 30, 2016
JRB Properties
183 Tree Cutters
Sanford, NC 27332
RE: Appeal Process
To Whom It May Concern:
Should you wish to appeal the building inspectors order after the hearing these are the following steps you should
take.
Upon receiving the order to take corrective action letter giving you the 60 or 90 days to remedy the defective
conditions of the structure by repairing or demolishing, you may at that time appeal the inspection department's
decision by addressing a letter stating that you wish to appeal the inspection department's decision of 60 or 90
days. The letter must be addressed to the City Clerk and to the Chief Building Inspector.
Jennifer Fortin (City Clerk)
P,O. Box 1065
Dunn, NC 28335
Steven King (Chief Building Inspector)
P,O. Box 1065
Dunn, NC 28335
This letter must be received in the inspection office within 10 days of your receiving the order to take corrective
action letter. Once the City receives the appeal letter you will be placed on the next regularly scheduled City
Council Meeting for you to present your plans.
Should you have any questions please contact the City of Dunn Inspection Department at 910-230-3505.
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November 22, 2016
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COMPLAINT AND NOTICE OF HEARING
BEFORE THE CITY OF DUNN
BUILDING INSPECTOR
TO: JRB Properties
183 Tree Cutters
Sanford, NC 27332
LOCATION OF DWELLING: 202 W. Divine Street, Dunn, NC 28334
TAKE NOTICE and YOU ARE HEREBY NOTIFIED, that pursuant to the Provisions of North
Carolina General Statute §160A-441, et seq., North Carolina General Statute §160A-193, and the regulations of
the City of Dunn, the City of Dunn Building Inspector has made an inspection of your dwelling (or dwelling
unit) as designated above, and his investigation has revealed that said dwelling is in a such a condition that it
does not meet Minimum Housing Standards, is unfit for human habitation, and is dangerous or prejudicial to the
public health or public safety, based on the following general particulars, as noted on the attached page.
YOU ARE FURTHER NOTIFIED that a hearing will be held before the City of Dunn Building
Inspector, at his office, located in the Dunn Municipal Annex at 102 N. Powell Avenue, Dunn, North Carolina,
at 2:00 (p.m.) on the 22°d day of November, 2016, for the purpose of making findings of fact, as relates to the
violations referenced in paragraph one above. At this time, you will have the right to file an answer to this
Complaint and to be heard in person or by counsel upon all legal or factual questions relating to this matter and
shall be entitled to offer such evidence as you may desire which is relevant to the questions sought to be
determined or the remedies to be effected, The rules of evidence prevailing in courts of law or equity shall not
be controlling in this hearing before the Building Inspector.
YOU ARE FURTHER NOTIFIED that if, upon such hearing, the Building Inspector shall find that the
conditions described above do in fact violate North Carolina General Statute §160-A-441 et seq. or North
Carolina General Statute § 160-A-193 or the regulations of the City of Dunn, the Building Inspector will issue
an Order, in writing, directed to you, requiring you to remedy such conditions so found to exist by repairing the
same, or by vacating and demolishing and removing the same, or by taking such other steps as may be necessary
to remedy the conditions within a period, not to exceed ninety (90) days. If necessary, the Order may also direct
and require the owner or occupant to vacate and close the dwelling until such repairs, alterations, or
improvements have been made.
Further information on this matter may be obtained by contacting the undersigned at his office, at the
following number (910) 230-3505.
This the 10" day of November, 2016
Mike Blackmon
Building Inspector, City of Dunn
SERVED BY:
(X) CERTIFIED MAIL
DATE: 11/10/2016
CERT NO.: 7013 3020 0000 4563 9287
il�
cmw7I maftv
City of Dunn Minimum Housing Survey
202 West Divine Street
Date of Inspection: October 20, 2016
JRB Properties
Phone Number: 000-000-0000
rAldret5...s:
183 Tree Cutters
Sanford, NC 27332
Clarence Williams
Phone Number: (910) 658-5719
Type: One Story Duplex
Tax Value of structure: $44,370.00
Construction Tyne: Frame /Crawlspace
Zoning District/Ward: C3/3
This is the inspection results of a Minimum Housing Inspection that was performed on October 20, 2016.
All violations in this report will need to be corrected and a follow-up inspection will need to be
performed to ensure compliance with the City of Dunn's Minimum Housing Code. Any permits that are
Page 1 of 7
required will need to be Issued prior to beginning repairs. Please contact the City of Dunn Inspection
Department if you have any questions.
EXTER10
A. SIDING
,elf olltlll RAIII 111-i P1101
B. STEPS OK
C, PORCH \'Cp'fi�� (")Kj
I
D, ROOF I' ) t"Pi )t ciii of ed I)o""Irds
E, ROOF CVRG- -
F. ACCESS DR, - ;,isHl't tAwOullinic, MOl
G, VENTS Appeared OK.
H, FOUNDATION - ii ;fli hol-,Q, in Wil",!J(l it;_
LWINDOWS - ;III I ()f ; ell A/m(1,;1 2,lt � (fill
fi
DOORS - klft'h <ifid
K. PIERS Appears OK
L, FOOTINGS Appears OK
M, INSULATION-- P- fG inaI,4ifimi is
N, SCREENS Appears OK
0. YARD V,i) (M h-,o-,V kY,
P, All BLDG, - N/A
NOTES: l � I ,�I 1 , ) 0, � 1);I/ o'), � ;i , i -
Page 2 of 7
A. WALLS r,`IICi to,iilt- 3l.< vJill$ ellill li(Il
B. CEILIS_ rle titsvnme f Uol` lld 1 ake II l IJc II '
C. FLOOR - Appears OK
D. FL R. CVRG. - Hardwood appears OK
F FIFCTRICAL - fl h it blot l( On .,i ec �I <I:�F;; I c' �Inti n'lI{,tI
F WINDOWS — �Vit!;t )c o} r )�C: FDIC ir aoo0 i ',vo[km ofdt:,
NOTES:
A WALLS - Appeared OK
CEILING nt"'U?,1 C JIII�I'_, `P� l: , ( i�t.3 i�'-i �,cd iti ,i Julli
C. FLOOR Appears OK
D FLR CVRG - Appears OK. (hardwood)
F. ELECTRICAL, - Appeared OK. Smoke detector worked at time of inspection.
NOTES:
Page 3 of 7
BEDROOM 2 ® Left side
dool (""/ doo; �.o ;:iosa{
B. CEILING. RFoaidh.-re loot has <<<<ao Ana oc,,im
C. FLOOR Appears OK
D. FLP, CVRG. Appears OK (hardwood)
E. WINDOWS - ',Aj:iw oi)efrll-)Io olml ii, no(! ),voijjw )]Jf:(
'),K
oan(�,, in 4111d
F. ELECTRICAL she
G. DOOR Appears OK.
H. KNOBILOCK=
I. CEILING FIXTURE Appears OK.
a, =O: c
A. WALLS - N/A
B. CEILING N/A
C. FLOOR N/A
D. FLR, CVRG - N/A
E. WINDOWS - N/A
F. ELECTRICA - N/A
G. DOD
H. KNOBAOC - N/A
L CEILING FIXTURE - N/A
Page 4 of 7
Notes:
BATHRRO-W
A. WALLS Appeared OK.
�N= ) (
I 'Jill eln4ill- ce!lln�j,
C. FLOOR Appears OK
vm%A cwfl f jjjO)(Ilchrw tAJII ovei h`: -d"p,— So
C'('D 'I P (I i,U I ii
Appears OK.
F.- TUB -FAUCET --- Appears OK.
G—T
H. I AVATORY -
L_CQMMGDE-- Appears OK.
J PLUMBING
nv, roly 0,)ClmP lii
K. DOOR Appears OK.
1. KNOBAOCK - Appears OK.
M. ELECTRICAL 7Appears OK.
N. CEILING FIXTURE Appears OK (watt fixture)
Notes:
Page 5 of 7
DINING ROOM
A. WALLS - Appears OK,
B. CEILING: �liwi Pmll
C. FLOOR - Appears OK.
D. FLOOR CVRG- - Appears OK (hardwood)
E. WINDOWS; w ,-!,,)od OiO,?f
FILE_ -
G. CEILING FIXTURE: - Appears OK,
KITCHE
A. WALLS Appears OK.
B. CEILING
C. FLOOR Vlk li doO u, `(-%urdf
D--ELR--CVRG. - Appears OK.
E-51NK - Appears OK,
F. FAUCET Appears OK
G. PLUMBING - Appears OK
H. STOVE Appears OK
1. WATER HEATER
j--UF-CTRLC-A—L-
K_LELIts -FIXTU
RE - Appears OK
Page 6 of 7
71M M-
HALL
A. WALLS Appears OK
B. CEILING roo' wwu ;,ndf fl='fiqt Pnjlf'
C--ELQDR-- Appears OK
D--ELR,-LM-= Appears OK. (hardwood)
E. ELECTRICAL - N/A
MISCELLANEOUS
A, HEAT Has vented gas heater in hallway.
B, WATER City water,
C. SEWER City sewer.
D. PANEL BOX-- i wwl ;Dr,'WC! 11ox NlW"ii
E. EXTERMINATE [fill)" i lot I ),ofl jfv
Of .'Xh;mlw:
F, SMOKE DETECTORS Worked property at time of inspection.
G, PROPERTY MAINTANENCE — P;imAe f)ll
? I Y
MSPECTOR'S SIGNATURE
Page 7 of 7
Exterior Elevations — Follow-up Inspection
Exterior Elevations — Initial Inspection
Exterior Violations
Significant roof damage observed Side door needs repair or
replacing
Needs proper crawl space doors installed.
Plumbing not correct and
rotten vanity cabinet.
Tub surround water damaged
Floor covering damaged and Weak flooring around toilet.
needs to be replaced.
Damaged receptacle needs replacing. Missing receptacle cover and
improper wiring.
Ceiling damage from roof leak. Faulty electrical wiring.
Additional Pictures
Faulty wiring — Dryer
Receptacle
Properly label panel box
Exterior wood needs painting. Damaged siding in various
places.
Form # 1
PETITION
City of Dunn
.Inspections Department
102 N, Powell Avenue
Dunn, NC 28334
t 'Date:
TO: CITY OF DUNN CODE ENFORCEMENT DIVISION
FOR OFFICE USE:
Verification of Residency:
By Whom:
Date:
Method:
Phone -Book:
The undersigned hereby espectfu charge that th structure, dwelling, or
dwelling unit located at /'7 (�x%_. jy is unsafe and unsanitary for
human habitation because of the conditions shown on Exhibit A, attached hereto and
incorporated herein by reference and ask that an investigation be made by the City of
Dunn's Code Enforcement Division ac provided for in the City's Minimum Housing
standards, Section 4-31y '
For this petition to be valid, it must be signed by a public authority, OR five (5)
residents of the City of Dunn,
All signatures and residency must be veri, fied for dais petition to be valid.
A. Public Authority
(Signature)
(Agency)
(Telephone Number)
E.
Occupant of Dwelling
���C,�ce�.� �•.f1t��i� rn
12(Snat;r� IJ\ (Telephone Number)
City of Dunn Residents
2' hereby certify by signing below that I am a current resident of the City of Dunn and a
party to the referenced petition. I authorize the city to verify my residence in Dunn.
2.
(Signature)
(Address)
(Telephone Number)
No. of Years Resident
(Signature)
(Address)
(Telephone Number)
No. of Years Resident. _
3. 4.
Signature)
(Address)
(Telephone Number)
No. of Years Resident:
5. 6.
(Signature)
(Address)
(Signature)
(Address)
(Telephone Number)
No. of Years Resident:
(Signature)
(Address)
(Telephone Number) (Telephone Number)
No of Years Resident: No. of Years Resident:
BRIEFLYDESCRIBE THE CONDITIONS YOU FEEL NEED TO BEADDRESSED
Code RnfpreenterH,'PeHNon
Redsed12116109
Harnett County Parcel Report
Harnett
COUNTY
�DKIN CAcaA"
strong roots • new growth
PID;02151610130005
PIN:1516-57-4116.000
REID: 0002299
Subdivision: 2-97
Legal Description:
1 LT 202 W DIVINE 70X150
Deeded Acreage: 0 ac
Total Acreage: 0.2388184 ac
Account Number:1400016630
Name 1: JRB PROPERTIES INC
Name 2:
Owner Address 1: 183 TREE CUTTERS
Owner Address 2:
Owner Address 3:
City, State, Zip: SANFORD, NC, 27332-8385
Building Count: 1
Township Code: 02
Fire Code: FR22
Property Address: 202 W DIVINE ST
Parcel Building Value:$44370
Parcel Outbuilding Value :$0
Parcel Land Value: $31210
Parcel Special Land Value :$0
Total Value : $75580
Parcel Deferred Value ; $0
Total Assessed Value : $76580
Legal Land Units, Unit Type: 1, LT
Page 1 of I
Harnett Countv GI
Tax Data Last Modified:
Calculated Land Units / Type: 0 ac
Neighborhood:00282
Actual Year Built: 1940
TotalAcutalAreaHeated: 2516 Sq/Ft
Sale Month and Year: 7 12006
Sale Price: $270000
Deed Book & Page: 2252.0420
Deed Date:
Plat Book & Page: -
Instrument Type: WD
Vacant or improved:
QuallfledCode: Y
Transfer or Split: T
Prior Building Value: $35050
Prior Outbuilding Value: $0
Prior Land Value : $15000
Prior Special Land Value : $0
Prior Deferred Value : $0
Prior Assessed Value : $50050
Prior Land Units: 1 ac
C
Generating Map...
http://gistoolbox.harnett.org/E911 Browserapp/Pareels/PareelReport.aspx?pin=1516-57-41... 9/14/2016
SUBJECT TITLE: Amend Rate & Fee Schedule for Sewer Rate Increase
Presenter: Finance Director Stephens
Department: Finance
Attachment: X Yes No Description: Rate & Fee Schedule/Spreadsheet
PURPOSE: To Amend the City's Rate & Fee Schedule to reflect a 10.56% increase in the City's Sewer
Rates.
BACKGROUND: At the City's budget retreat staff informed City Council that the City's sewer rates would
need to be increased in order to qualify for potential grants to help fund the debt service on a sewer
project to address inflow and infiltration issues. Once the project is funded, the City will also have the
option to apply for a Special Order by Consent with the Department of Environmental Quality. At this time
staff is recommending a 10.56% sewer rate increase. Please see attached spreadsheet for impact on
various users. With the proposed rate increase the City's monthly sewer rate for a 5,000 gallon user would
be $33.20. Updated figures from the School of Government shows sewer rates in our area have a median
sewer rate for a 5,000 gallon user of $40.05.
BUDGET IMPACT: This increase would generate approximately $180,000 in sewer fees
Approve the Rate & Fee Schedule effective April 1, 20117 to reflect the sewer rate increases.
Sewer Rate Increases
Current Rate
Base Rate
Per 1,000 Charge
5,000 gallon user
Total Monthly Bill Impact
Minimum Bill
$ 44.33
2,000 gallon user
$ 52.31
5,000 gallon user
$ 76.52
Proposed Rate
Increase
% Increase
10.08 Base Rate
10.75 0.67
6.65%
3.99 Per 1,000 Charge
4.49 0.50
12.53%
30.03 5,000 gallon user
33.20 3.17
10.56%
$ 45.00
$
0.67
1.51%
$ 53.98
$
1.67
3.19%
$ 79.69
$
3.17
4.14%
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The City Manager shall have the authority to set any fee not otherwise listed and shall have the
authority to make any interpretations of any fee listed on this schedule.
Misc. Fee & Charges
Copy of City Council Meetings & Other Meetings
CD/DVD
CD/DVD provided by individual
Xerox Copies
Returned Check Fee
Sunshine List - except media
§143-318.12 Public notice of official meetings.
The public body shall charge a fee to persons other than
the media, who request notice, of ten dollars ($10.00)
per calendar year, and may require them to renew their
requests quarterly.
Assessments
$5.00 per CD/DVD
$0.00
.250
$25.00
$10.00/year
Water & Sewer Assessments
Water Main
To be determined - per job/lineal ft.
Sewer Main
To be determined - per job/lineal ft.
Curb & Gutter
To be determined - per job/lineal ft.
Sidewalk
Tile Open Ditch/Piping
cost of materials
Up to 1200 sq. ft. $500.00
Over 1200 sq, ft. .25¢ per sq. ft
(Includes Electrical, Plumbing & Mechanical)
Note: This is total sq. ft., ie garage, porch, deck, etc.
included
Homeowners Recovery Fund - § 87-15.6.
Additions & Remodeling - Residential
(Bedrooms, bathrooms, sunrooms, etc)
0 - 400 sq, ft.
Over 400 sq. ft.
(Includes Electrical, Plumbing & Mechanical)
Multi -Family Dwelling
First Unit
Each Additional Unit
$10.00
$200.00
.250 per sq. ft
$350.00
$150.00
(Includes Electrical, Plumbing & Mechanical)
* Fee Revised FY 17-18
2of14
Mobile Homes
Single -Wide Mobile Homes - (Building only)
$150.00
Double -Wide Mobile Homes - (Building only)
$175.00
Triple -Wide Mobile Homes - (Building only
$200.00
(Includes piers, tie -downs, steps, and decks)
Poured Footing Inspection
$40.00
Mechanical Permit Fee
$50.00
Electrical.Permit Fee
$50.00
Plumbing Permit Fee
$50.00
Dwellings Moved on Lot
$150.00
Trade Fees
$50.00/each
Residential Accessory Buildings (Attached &
Detached
(Garages, storage buildings, pool houses, decks/screen
porches, etc)
0 to 400 sq. ft.
$50.00
401 to 800 sq. ft.
$100.00
801 to 1200 sq. ft.
$150.00
1200 sq. ft, and greater
Same As New Dwelling
Mechanical Permit Fee
$50.00
Electrical Permit Fee
$50.00
Plumbing Permit Fee
$50.00
Residential Trade Permits
Mechanical Permit Fee
$50.00
Electrical Permit Fee
$50.00
Plumbing Permit Fee
$50.00
Modular Horues $290.00
(Fee Includes Electrical, Plumbing and Mechanical)
Perrnit Fee for Non -Residential Construction
$0 to 2,500.00
$50.00
$2,501 to 25,000
$200.00
$25,001 to 50,000
$400.00
$50,001 to 100,000
$805.00
$100,001 to 200,000
$1,610.00
$200,001 to 350,000
$2,815.00
$350,001 to 500,000
$3,720.00
$500,001 to 750,000
$4,975.00
$750,001 to 1,000,000
$6,230.00
Fees over $6,230 = plus 0.2% of
each added million dollars or portion
thereof
Plan Review Fees (Non -Residential Only)
(Includes Building and Fire Review)
< 5,000 sq, ft. $50.00
5,000 sq. ft. - 10,000 sq. ft. $100.00
10,001 sq, ft. - 25,000 sq. ft. $150.00
* Fee Revised FY 17-18
3of14
25,001 sq. ft. - 100,000 sq. ft.
$200.00
> 100,001 sq. ft.
$250.00
Miscellaneous Fees
Demolition Permit
Residential
$50.00
Commercial
Use Commercial Rates
Swimming Pools
$50.00 Plus Trade Fees
Permit Changes (Change of Contractor, Scope of Work,
etc)
$50.00
Permit Renewal
$100.00
Service Pole and Service Changes
$50.00
Change of Occupancy or Use Permit
$50.00
Reinspection Fee
$50.00
Conditional Power Inspection (Commercial Only)
$50.00
Working Without Permit
Double Permit Fees
Sign Permit (requiring footings and wind calculations $50.00
Misc. Inspection (daycares/foster homes, etc.) $50.00
ABC Permit Inspections $50.00
Residential Deck or Handicap Ramp $50.00
Residential Roof Replacement $50.00
Residential Lawn Irrigation $50.00
Facilitv Fees - Commercial
USE
DAILY FLOW
Residential Units
120 gallons/bedroom
Airports/RR stations/bus terminals (not including food
services)
5 gallons/passenger
Barber Shops
50 gallons/chair
Bar/Cocktail Lounge (not including food services)
20 gallons/seat
Beauty Shops
125 gallons/booth or bowl
Boarding
60 gallons/person
Bowling alleys
50 gallons/lane
Business (if not specifically listed here)
25 gallons/employee
Camps, Summer, construction or work
60 gallons/person
Campgrounds without water and sewer hookups
100 gallons/campsite
Churches (not including food service, day care or
camps)
3 gallons/seat
Country Clubs - Resident members
60 gallons/person
Country Clubs — No Resident members
20 gallons/person
Daycare Facilities
15 gallons/person
Factories/shift (does not include industrial usage or
waste)
25 gallons/person
Add for showers/shift
10 gallons/person
Food Service, Restaurants, Fast Food Stores
the greater of 40 gallons/seat or
40 gallons/15 square feet
Food Service Restaurant — 24 hour service
50 gallons/seat
Food Service — single service (excluding fast food)
25 gallons/seat
Food stands, Grocery stores (also see meat market) 50 gallons/200 square feet and
* Fee Revised FY 17-18
4of14
25 gallons/employee
Hospitals
300 gallons/bed
Laundry (self-service)
500 gallons/machine
Marina
10 gallons/boat slip
Marina with boathouse
30 gallons/boat slip
Meat Market
50 gallons/100 sq ft
+ 25 gallons/employee
Motel/Hotel without cooking facilities
120 gallons/room
Motel/Hotel with cooking facilities in room
175 gallons/room
Nursing/rest homes/residential care facilities without
laundry,
60 gallons/bed
Nursing/rest homes/residential care facilities with
laundry
120 gallons/bed
Office/shift
25 gallons/person
Resort
200 gallons/room
Restaurants (see food service)
(see food service)
Schools with cafeteria, gym and showers
15 gallons/student
Schools with cafeteria only
12 gallons/student
Schools without cafeteria or showers
10 gallons/student
Service Station 250 gallons/toilet or urinal
Stadiums, Auditoriums, Theatre, Drive -In Theatre
5 gallons/seat or space
Stores/shopping centers/shopping malls 120 gallons/1000 square feet
Swimming Pools and bathhouses
10 gallons/person
Example: A person proposes to build a three bedroom
home.
Water Facility Fee: 120 gallons x 3 (bedrooms) x $1.09
= $392.40
Sewer Facility Fee: 120 gallons x 3 (bedrooms) x $1.13
= $406.80
Total Facility fees =
$799.20
Facili Fees
Water Rate
Sewer Rate
Facility Fees For Single Family Dwellings
One Bedroom
Water
Sewer
Two Bedroom
Water
Sewer
Three Bedroom
Water
Sewer
Four Bedroom
Water
Sewer
Five Bedroom
Water
Sewer
Fire Permit Fees
Construction Permits (Required)
$1.09 per gallon x daily flow established for use
$1.13 per gallon x daily flow established for use
$130.80
$135.60
$261.60
$271.20
$392,40
$406.80
$523.20
$542,40
$654.00
$678.00
* Fee Revised FY 17-18
5of14
Automatic Fire Extinguishing Systems
$35.00 plus $2 per nozzle
Battery Systems
$50.00
Compressed Gases
$50.00
Cryogenic
$50.00
Fire Alarm and Detection Systems
$35.00 plus $2.00 per device
Fire Pumps and Related Equipment
$50.00
Flammable and Combustible Liquids (UGST/AGST)
$50.00 Per Tank
(Piping)
$50.00
Hazardous Materials
$75.00
Industrial Ovens
$50.00
LP Gas Systems
$50.00
Private Fire Hydrants
$50.00 per Hydrant
Spraying or Dipping
$50.00
Standpipe Systems
$50.00
Temporary Membrane Structures and Tents
$50.00
Onerational Permits
Amusement Buildings
$50.00
Carnivals and Fairs
$75.00
Combustible Dust -Producing Operations
$50.00
Combustible Fibers
$50.00
Compressed Gases
$50.00
Covered Mall Buildings
$50.00
Cutting and Welding
$50.00
Dry Cleaning Plants
$50.00
Exhibits and Trade Shows
$75.00
Explosives
$100.00
- Fireworks Displays
$50.00
Flammable and Combustible Liquids
$50.00
Fumigations and Thermal Insecticidal
$50.00
Hazardous Materials
$200.00
HPM Facilities
$200.00
High -Piled Storage
$50.00
Hot Work Operations
$0.00
Liquid/Gas-Fueled Vehicles in Assembly Buildings
$50,00
Miscellaneous Combustible Storage
$50.00
Organic Coatings
$50.00
Private Fire Hydrants
$50.00 per hydrant
Pyrotechnic Special Effects Material
$50.00
Repair Garages and Motor Fuel -Dispensing Facilities $50.00
Storage of Scrap Tires and Tire Byproducts $50.00
Waste Handling $50.00
Temporary Membrane Structures and Tents $25.00
Fire Inspection Fees
Up to 3,000 sq. ft. $35.00
3,001 sq. ft. to 5,000 sq. ft. $45.00
* Fee Revised FY 17-18
6of14
5,001 sq. ft. to 10,000 sq. ft.
$65.00
10,001 sq. ft. to 25,000 sq. ft.
$95.00
25,001 sq. ft. to 50,000 sq. ft.
$125.00
50,001 sq. ft. to 100,000 sq. ft.
$165.00
100,001 sq, ft. to 500,000 sq. ft.
$215.00
> 500,000 sq. ft.
$300.00
Fire Re -Inspection Fees
Follow-up reinspection
No Charge
1st reinspection
$45.00
2nd reinspection
$65.00
3rd reinspection
$85.00
Fire Plan Review Fees
For Sprinkler & Fire Alarm
< 5,000 sq. ft.
$50.00
5,000 sq. ft. - 10,000 sq. ft.
$100.00
10,001 sq. ft. - 25,000 sq. ft.
$150.00
25,001 sq. ft. - 100,000 sq. ft.
$200.00
> 100,001 sq. ft.
$250.00
Weedy Lot Fees
Price to Mow
Lots .00 to .25 acres
$150.00
.26 to .50 acres
$200.00
.51 to 1.00 acres
$260.00
Each Additional Acre
$260.00
Dunn Public Library CURRENT FEESI PROPOSED FEES
Fines
Dunn Public Library follows the fee structure
established by the Harnett County Public Library
One Week Items (DVDNideo) - begins after closing
on due date
-Maximum for DVDNideos is limited to $20.00
One Week Items (maeazines) - begins day after item
due
Three Week Items (books) - begins loth day after item
due
Each additional day late
-Maximum for books is limited to $10.00
0.500
100
$1.00
.100 each day
Lost or dama"d materiais Actual cost of material
* Fee Revised FY 17-18
7of14
Public Works CUPMNTFEESI PROPOSED FEES
Junk/Debris
Removal Fee (Manpower, use of equipment, gas usage) 125.00 + tipping fees
Cemetery Services
Crave opening/closing
Monday thm Friday
$700.00
Weekends and Holidays
$900.00
Urn and infant fee
/z of appropriate fee
Marker Foundation Base
Veteran/Government marker - furnished
No Charge
Base for other markers
$100.00
Cemetery Rates /All Cemeteries
1 to 3 spaces $800.00
4 or more spaces $700.00
4 or more spaces can be financed with a down
payment = to price of I space for 12 months at 8%
interest*
Cemetery Lot Transfer Fees & Deed Fees
Transfer Form only - without a printed deed $20.00
Transfer Form - with a printed deed $25.00
Deed Copies $25.00
Parks & Recreation
CURRENTFEESI
PROPOSED
FEES'
Facility Use & Fees
Dunn Community Building
$400 + $300 deposit
Dr. P.K. Vyas M.D. Recreation Center
Membership Fees
$20/month = $200/year
(Includes use of Wellness/Fitness Rm & Racquetball
Rm)
Pay Per Use Fee
$5 per person
Batting Cage (booked in 30 min. timeslots)
$5 per person
Multi -Purpose Room
$25/hr. + $50.00 deposit
Gym Rental Fees - Tournament Play Only
$50/hr. + $100.00 deposit
Park Picnic Shelter Rental
$25 per day
Park Rental - does not include ball fields
Ball Field Rental
Without Lights
With Lights
Reserve fields with lights
Sports Registration
Resident
$300.00
$200.00 per day
$250.00 per day
$30.00/hour (max 2 hours)
$20 per player
* Fee Revised FY 17-18
8of14
Non -Residents $60 one sport
$40 each additional sport
$40 each additional child
Non -Residents - effective 4/15/15 $40 Miracle League team
Sponsorship Fees
Spring Sports
T-ball, A league and AA league $175.00
Girl's softball - 8u, 10u, 12u, 15u, 18u $250.00
Boy's baseball - AAA, Majors, Dixie Boys, Dixie Boys
Majors $250.00
Miracle League team - effective 4/15/15 $250.00
Fall Sports
Soccer 4u, 6u, 8u $150.00
Soccer IOn & 13u $200.00
Adult League Snorts
Men's and Women's softball
$500.00
Co -Ed softball
$500.00
Men's Basketball
$500.00
Co -Ed Volleyball
$300.00
C.B. Codrinaton Park/ City Swimming Pool
Adults $2.00
Children $1.00
PAL Members $0.50
Application for Rezoning or Conditional Zoning (per
owner) $500.00
Application for Conditional Use Permit $700.00
Application for Ordinance Amendment/ General Plan
Amendment $300.00
Application for Street/Alley Closing $500.00
Application for Voluntary Annexation (per parcel) $125.00
Board ofAdiustment Fees
Application for Variance $500.00
Application for Special Use Permit $1,000.00
Appeal Zoning Administrator's Decision $500.00
Development Permit Fee Schedule
Site plan and permit review
New Construction/Major Addition (per lot)
Single Family Home
$50.00
Single Family Home (in floodplain)
$100.00
Multi-family/Non-residential
$100.00
Multi-family/Non-residential (in floodplain)
$200.00
* Fee Revised FY 17-18
9of14
Minor Addition/Change In Use (per lot)
Multi-family/Non-residential
Multi-family/Non-residential (in floodplain)
Zoning Compliance Letter Fee
Sien Permit Fees
Wall Sign
Ground Sign
Freestanding Sign
Construction/Portable Sign/Temporary Signs
Plan Review - Master Sign Plan
Outdoor Advertising/High Rise (plus Inspection Fees)
Temporary Banner/Windblown Signs
Yard Sale Signs and Section 22-297 Signs
Political Signs and Special Event Signs
($75 refunded - all signs removed within 5 days)
Sign Cabinet Replacement
Subdivision Fee Schedule
Certificate of Exemption
Minor Subdivision Plait Review Fee
1-3 lots (including new residual parent lot)
Major Subdivision - Sinele Family Residendal
Preliminary Subdivision Plat Review Base Fee
*Base fee includes up to 3 lots including new residual
parentlot
*Additional lots exceeding 3 included in base fee
Final Subdivision Plat Review Fee
*Base fee includes up to 3 lots including new residual
parentlot
*Additional lots exceeding 3 included in base fee
Major Subdivision -Multi Family and Non -
Residential
Preliminary Subdivision Plat Review Base Fee
*Additional fee for each lot including new residual
parentlot
Final Subdivision Plat Review Fee
*Additional fee for each lot including new residual
parentlot
Construction Plans Review Fee
Processing fee plus hourly rate for consultant review
services times the number of review hours
*Not to exceed $250 unless Developer is notified that
the fee could exceed the cap amount.
$50.00
$100.00
$50.00
$50.00 each
$100.00 each
$200.00 each
$50.00 each
$150.00
$200.00 each
$20.00
No Fee
$150,00
$100.00
$50.00
$50.00 per lot
$200.00
$10/lot
$150.00
$10/lot
$300.00
$10/lot
$200.00
$10/lot
$75 minimum
* Fee Revised FY 17-18
10 of 14
Note: all plan review fees include three review of plans
submittals. If additional reviews are necessary, an
additional plan review fee will be assessed per plan
review.
Publications
Copies (Black and White)
.25¢/sheet
Maps
*8 1/2" x 11"
$5.00
11" x 17"
$10.00
24" x 36"
$20.00
32" x 44"
$30.00
Custom Map = cost of map plus:
$50.00/hour
Large Format Prinis/Conies of Plans
24" x 36" (B & W only) $3.00/page
Land Use Plan
Paper (B & W) $10.00
Paper (Color) $20.00
CD (pdf) $3.00
Zoning Ordinance
*Paper (B & W)
$10.00
*CD (pdf)
$3.00
Updates
*Paper (B & W)
.10¢/sheet
*CD (pdf)
$3.00
Pedestrian Plan/Bike Plan
Paper (B & W) $10.00
Paper (Color) $20.00
CD (ndfl $3.00
Released Back to Owner
Impound Fee
$25.00
Boarding
$10.00/day
Other Offenses
$10.00
Aggressive Dogs
1st Offense
$50.00
2nd Offense
$100.00
3rd Offense
$200.00
Pet Adoptions
Dogs
$15.00
Cats
Free
Registration Fee for Solicitation or Peddling - § 11-73 $20.00
Apply in advance - valid for 30 days
Charitable Solicitation Permit Fees - §11-286 $20.00
* Fee Revised FY 17-18
11 of 14
Permit for application required 30 days in advance of
event
Coot/ of Reports
$2 each
Disk
$10.00
C.A.D. Reports
$2.00
Curfew Ordinance
1st offense - misdemeanor
$100.00
2nd Offense
$250.00
3rd Offense
$400 + imprisonment
False Alarm Responses (Sec. 13-52)
Sixth false alarm
$50.00
Seventh false alarm
$100.00
Eighth false alarm
$150.00
Ninth false alarm
$200.00
Ten (10) or more false alarms
$250.00
Graffiti Ordinance - § 13-65
lst Offense - Civil Penalty
$250.00
2nd Offense
$500.00
Delinquency charge upon non-payment
$25.00
Misdemeanor for failure to pay
$1,000 and/or imprisonment
Noise Ordinance - § 13-36
Application & Permit Fee - 48 hrs. prior to event
$15.00
Security Deposit
$100.00
Initial citation
$50.00
Initial citation - not paid within 72 hours
add $25.00
2nd Offense within 12 months
$100.00
3rd Offense within 12 months
$250.00
Parade/Picket Line/Group Demonstration Permits -
§14-3
$0.00
Parkin Violations
Overtime Parking
$5.00
Double parking
$10.00
Parking in no Parking Zone
$10.00
Stopping, Standing or Parking within Intersection, on
Crosswalk, near Fire Hydrant, etc.
$10.00
Stopping in Street
$10.00
Parking in Fire Lane
$25.00
Parking in Loading Zone
$10.00
Obstructing passage of Public Conveyance or vehicle
$10.00
All Other Parking Violation
$10.00
Tobacco Free Ordinance Violations
$50.00
Storage Fee - Impound Lot (fee assessed once vehicle
released by courts)
$20.00/day
FINANCE DEPT. CURRENT FEES1 PROPOSED FEES
Returned Check Fee $25.00
* Fee Revised FY 17-18
Taxicab Fare
Garbaee Picku
12 of 14
$1.95 for the first one -tenth (1/10)
mile and $0.25 for each additional
one -tenth (1/10) of a mile
($4.20 for first mile and $2.50 each
additional mile)
Residential Garbage Rate $16.95
Curbside Recvclin
Residential curbside pick-up (every other week)
$3.05
(billing is included with City of Dunn utility bill)
Storm Water Fee (per residential and commercial
building)
$1.50
Duplicate Pay stubs
$5.00 each
Duplicate W-2
$5.00 each
Waee Garnishments - per payroll
$10.00 each
Water
I CURRENT FEES1
PROPOSED FEES
After Hours Fee
$45.00
Non-payment Administrative Fee
$35.00
Water Rate Schedule
Inside City Limits
Minimum 2,000
$12.75
2,001+ gallons
$4.08 per 1,000
Outside City Limits
Minimum 2,000
$25.50
2,001+ gallons
$8.16 per 1,000
Industrial Rate
Inside City Limits
Minimum 2,000
$12.75
2,001+ to 500,000 gallons
$4.08 per 1,000
500,000+ gallons
$2.10 per 1,000
Outside City Limits
Minimum 2,000
$25.50
2,001+ to 500,000 gallons
$8.16 per 1,000
500,000+ gallons
$4.20 per 1,000
Government Bulk Rate
W/o minimum gpd guaranteed in contract
$4.00 per 1,000
Minimum gpd guaranteed in contract
$2.00 per 1,000
Sewer Charees
Inside City Limits
Base Rate
/<" meter
$10.08 (BR + $3.99/1,000)
$10 711, MR i- su 40/ tr1G/
1"
$19.69 (BR + $3.99/1,000)
)(; ;o MR + ,$t 4()'1000)
1'/2
$37.23 (BR + $3.99/1,000)
37 ' MR r $4 49/1,000}
2"
$58.38 (BR + $3.99/1,000)
tPR r sA 4Q/i 0a01
3"
$154.91 (BR + $3.99/1,000)
a.155 58 MR 1 9 t 9/1,000)
4"
$171.95 (BR+ $3.99/1,000)
M72 (�2, 11BR t .l t 1v/ ( 01)
* Fee Revised FY 17-18
13 of 14
6"
$537.85 (BR+ $3.99/1,000)
Sewer Only
$26.23
Outside City Limits
Base Rate
V meter
$19.16 (BR+ $7.99/1,000)
1"
$37.38 (BR+ $7.99/1,000)
1 %s
$72.46 (BR + $7.99/1,000)
2"
$114.76 (BR + $7.99/1,000)
3"
$307.82 (BR+ $7.99/1,000)
4"
$341.90 (BR+ $7.99/1,000)
6"
$1073.71 (BR + $7.99/1,000)
Sewer Only
$52.46
Water & Sewer Tap Fee Schedule
Water Taps
In Town
*3/4" Water Tap Fee
$800.00
1" Water Tap Fee
$1,000.00
All Taps greater than I % "are cost plus time and
material
Out of Town
*'/" Water Tap Fee
$1,600.00
1" Water Tap Fee
$1,800.00
All Taps greater than 1'/2" are cost plus time and
material
Sewer Tans
4" $800.00
6" $1,000.00
Transfer Fee $20.00
Processing Fee $20.00
Water Sample Fee $30.00
Water Sample Fee - government bulk users $15.00
Water Meter Tampering Fee
Water cut-on/cut-off $50.00
Lock $75.00
Breaking cut off valve $150.00
Meter Deposit Rates
Homeowners
$50.00
Rental Tenants
$100.00
Commercial Accounts
$100.00
`1" 2 i. nt0 ( I i R ik yX0)00),
�.J99.(lF (P.•k �3i 'ti'; U0G1
Fireline Protection
* Fee Revised FY 17-18
14 of 14
2"
$11.00
4"
$21.00
6"
$42.00
8"
$72.00
10"
$108.00
12"
$160.00
Property Tax Rate
.50¢/$100 valuation of taxable
Rate property
.12¢/$100 valuation of taxable
Downtown Dunn Tax District property
Yard Sale Permit - limit 3/year $2 .00
§ 11-253 - § 11-254 Administrative processing permit
fee for no more than 3 such permits lasting no more
than 2 consecutive days during any calendar year.
Privileee License
Schedule B (fees regulated by the City of Dunn)
Beer "Off Premises"
$5.00
Beer "On Premises"
$15.00
Taxicabs § I 1-194.
$15.00 each driver
Wine "Off Premises"
$10.00
Wine "On Premises"
$15.00
* Fee Revised FY 17-18
DUNN
bcald
All -America City
49A9 * 2on
SUBJECT TITLE: Smart Metering Feasibility Study -
Attachment: X Yes No
Public Hearinq Advertisement Date:
Description: Proposal/Agreement
PURPOSE:
To approve Smart Metering Feasibility Study with MeterSYS.
BACKGROUND: At the City's budget retreat discussion was held concerning converting the City's
4,750 water meters to an automated reading system. To begin this process a Feasibility Study needs to be
completed which will help determine which type of automated equipment the City will need to purchase
and the cost/benefit analysis of the entire project. The feasibility study should take 90 days to complete
and will be presented to City Council once completed. If City Council decides to move forward with the
project after the Feasibility Study is presented MeterSYS will help write the RFP for bidding the necessary
equipment.
BUDGET IMPACT: The cost of the study is $16,850, Existing water/sewer budget will be used to pay for
the study
RECOMMENDATIONIACTION REQUESTED:
Approve the Smart Metering Feasibility Study with MeterSYS.
?,T ere camvtUiti 7714&ers
a • WLMIT1/_\Oki I
EM TiWM MEll I a ITJ 14•
V • O
Evaluating smart meter technology contributions to
operations, finance, and customer service
City of Dunn
City of D"nn, Nur41i Gjrolin4
�'�Y111111111 MeterSYS
3:30 Chapel fiill Road
Raleigh, Not 1h C:mohna )MO/
844f38'i.8685
This document, including supporting materials, is owned by MeterSYS
and its affiliates and is for the sole use of the Intended MeterSYS
audience or other authorized recipients. This document may contain
information that is confidential, proprietary, or otherwise legally
protected and may not be copied, distributed, or publicly displayed
without the express written permission of MeterSYS or Its affiliates.
UMOUNN
March 15, 2017
To All Interested Parties with the City of Dunn:
I am pleased to submit our qualifications and proposed Statement of Work as representation of our strong
interest in performing smart metering feasibility services for the City of Dunn (hereinafter also referred to
as "City'). MeterSYS', operates exclusively in the evaluation, design, procurement, and implementation
of AMR and AMI for our public utility customers, with a primary focus on evaluation and implementation
of fixed -base read technology across all major manufacturers.
For this project, we will engage MeterSYS' senior -level consultants and sub -contractors in orderto
provide comprehensive analysis of City resources and assets supporting water utility metering and billing.
We leverage project management tools designed to create responsiveness and performance for our
clients and we view our responsibilities as an extension of City staff.
This SOW contains all relevant information about the company and our methodologies for smart metering
feasibility and implementation that should establish our qualifications for performing the outlined scope
of work. In addition to team and company qualifications, this document outlines how we will serve City of
Dunn through a clearly defined process of evaluation, considering project implications on operations,
customer service, and finance. In addition, we describe the elements of our feasibility modeling, network
design planning, and deployment approach for smart metering set on a project plan foundation.
On behalf of the entire MeterSYS® team of smart metering professionals, I appreciate the opportunity to
present this Statement of Work and proposal to you for consideration. We appreciate you engaging our
company to evaluate, plan, and deploy smart metering technologies and associated business processes
that serves the City and its customers with quality and sustainability for many years.
Sincerely,
Andy Honeycutt
Managing Director, MeterSYS'
ftsdy,&#vnc:maE4 9t!tt er_sMxcsrn
7330 ChapO hill Road
Raleigh, NC; 27607
Off ice Ma"w £€4/`u.881t.8685
Page 2 of 15
IIIIII�IIIIIIIII meter5Y5
® r�l'l N6 ll ��1 IIjT.i
�
PROJECT OVERVIEW
As a consulting firm committed exclusively to assisting public utilities in the evaluation,
selection, and deployment of advanced metering solutions, MeterSYS® will assist the
City of Dunn in detailed operational and financial evaluation of advanced metering options
for the approximately 4,750 water customers served by the City of Dunn's Public Utilities
Department. The City's existing meter reading process consists of manually reading all
4750 meters on a monthly basis and the ability to maintain meter reading staff is becoming
increasingly difficult. Current meter stock is Badger meters supplied through Carolina
Meter & Supply (CMS) and some existing meters have been in use more than 20 years. The
City is willing to consider drive -by and fixed -base solutions, and is seeking to develop a
roadmap for its metering infrastructure that leverages past investments in metering with
future goals for standardization, operational efficiency, and enhanced customer service.
These goals will be achieved through proper evaluation, planning, selection, and
implementation of a solution with a definable return on investment and far greater
operational benefits.
As the City of Dunn considers automation of its meter reading infrastructure, there are
many options for asset and technology architecture that will yield varying levels of
performance and system flexibility. Differences in system performance, costs, and
technical functionalit ies should be considered against the objectives of the City for strategic investments
in smart metering technology and integrated operational software. Today's smart metering projects reach
far beyond the upgrade or replacement of water meters simply for improved consumptive data
recordings. These major capital investments require integrated system planning and training for critical
utility functions, including utility billing, customer account management, asset management, system
expansion/capital planning, data management, rate setting, and resource conservation. Future
functionalities will increasingly be major contributing factors when a utility expands its smart metering
infrastructure.
The need to establish a return on investment (value proposition) on a viable and sustainable metering
solution will be a fundamental necessity for obtaining leadership support and gaining customer
acceptance. It is critical that the utility have assurance that current smart metering technology is reliable
for today's full-scale reading and data analytics functions, while providing for future technology
configuration to expand the smart metering capabilities.
Page 3 of 15
IIIIIIIIIIIIIIII MeterSYS
METHODOLOGY
Many feasibility studies conducted by MeterSYS® contain consistent components of analysis, including:
➢ Collection and analysis of data originating from Finance, Utility Billing, Customer Service,
Metering, Water Distribution, Water Production, GIS/Asset Management/Work Order
Management, HR/Resource Management, IT, and Organizational Leadership.
➢ Multi -vendor network design and analysis with vendor assessment and summary report.
➢ Financial modeling considering payback, ROI, IRR, and debt financing implications based on viable
and preferred deployment options. The MeterSYS® team will provide detailed financial analysis
utilizing cost normalizing of equipment and labor over multiple vendors and design solutions and
will identify both direct and indirect contributing benefits of the technology.
➢ Policy and Ordinance implications, business process benefits, and customer service enhancements
provided in a future state analysis using AMI as the technology foundation for operational change.
➢ Software and systems analysis and anticipated process flows considering billing systems
interfacing, WOM integration, and asset management benefits through data management and
sharing with GIS/ESRI systems.
➢ Detailed summary reporting and information sharing with committees, teams, and leadership as
required of the findings and recommendations.
➢ Full project procurement and deployment planning aligned with established requirements
resulting from feasibility assessment.
➢ Procurement management including detailed specifications aligned with utility requirements and
consistent with achievable project milestones, vendor response verifications with ranking criteria
applied, and final agreement negotiation as directed by the project team.
Upon selection of a specific course of action for your metering infrastructure, we are qualified and
experienced to support full implementation oversight representing the interests of the City throughout
the process.
CONSULTANT BACKGROUND AND PROJECT TEAM DESIGN
Our expertise in local government and utility operations spans over 3 decades and our work in advanced
metering operations (AMR and AMI) has been in continual development since 2010. Since that time, we
have successfully delivered feasibility analysis, network design support, procurement services, and project
management leadership for advanced metering projects by water utilities. We have assembled a great
team of dedicated professionals possessing the experience, expertise, industry partnerships, and proven
methodology for industry -leading AMI feasibility analysis, field testing, and metering project management.
Our team is committed to providing professional services and operational support for the Utility
Department to fully leverage its investment in infrastructure, technology, and support resources for
enhanced service delivery and optimized metering and billing system management. Excellence in service
delivery is also supported through our partner network comprised of experts in SCADA networking, large
1111111111111111 MeterSYS
Page 4 of 15
NO
meter operations, GIS, billing software, and meter data management. Our senior consultants will be
responsible for the analysis and delivery of the work products to ensure the City receives the best
evaluative services possible from dedicated industry subject matter experts (SMEs).
The diversity of our solution for AMI is quite different from typical design/build meter vendors and
consulting engineers in the market today. Far beyond the typical "plug and play' approach of most, we
understand and expect our clients considering AMI infrastructure and its analytical data applications to
fully integrate its functionalities into each major workflow of operations. MeterSYS® understands the
importance of these interconnections in evaluating an AMI solution for a utility and ultimately designing
an approach that is customized to fit the goals and objectives of the organization.
Proprietary Modeling: Through feasibility analysis, the City of Dunn is taking a very appropriate approach
to determining the pathway for transforming the current metering environment. Our project team has
developed an analysis model approach that far surpasses that of typical "metee, companies, as it
incorporates both direct and indirect influences to the investment and use of new read technology. Our
model is proprietary and more effective in determining true R01 for AMI capital costs than any other
option in the metering market.
Technology Leverage: By identifying and implementing opportunities to leverage technology and
improved processes, MeterSYS will provide consultant analysis and recommendations on technology
systems integration and leverage contributing to reductions in costs and improved abilities to reduce
revenue leakage. Our use of a "systems evaluation approach" offers the greatest opportunity for
significant and sustainable organizational improvement for all major functions organization.
Communications: As a consulting firm exclusive to local governments and authorities, MeterSYS® has a
unique understanding of the importance of public trust, customer service, and communication. Our team
has significant experience in effectively and proactively managing the communication needs of a project
as visible as meter upgrades and anticipating and addressing the interests of proponents and opponents
alike.
Vendor Partners: Our team has a comprehensive understanding of current and future AMI/AMR solutions
available in the marketplace across many industry -leading vendors, both through engagements we have
completed and by ensuring we maintain knowledge of viable products available in the marketplace.
Comprehensive Approach: Understanding the importance of the entire "Field to Finance" value stream,
our team members have deep skills in operations and functions to provide the optimization of solutions
throughout the organization. Our project team for Oceanside has expertise in the following sectors:
o Communications and
Community Relations
o Community and Organizational
Culture
o Utility Operations
o Project Management
o Utility Customer Service
o Utility Billing
o AMI/AMR Solutions
o Technology Infrastructure
o Rate/CIP and Utility Finance
o Field Management
o Water System
Engineering/SCADA
Page 5 of 15
ill 1IIliI9111111 MeterSYS
DUNN
Statement of Work: Smart Metering Feasibility Analysis
METERING AS A SYSTEM
MeterSYS prioritizes the following five core areas of utility
operations in its evaluation of AMI adoption and
integration: 1. Utility Field Operations and Architecture
(Systems Monitoring/Controls and Network Automation)
2. Field Asset Management: (Architecture of Systems for
Optimal Design and Operation) 3. Data Management and
System Analytics (Data Driven Decisions) 4. Systems
Integration and Training (Automation and User
Proficiencies) and S. Customer Service (Serving Customers
through Responsiveness). These elements support three
primary goals of technology deployment: Improved
Operational Efficiency, Enhanced Financial Performance,
and Expanded Customer Service. This system integration
of smart metering technologies into the key business units of the Utility will deliver measurable and sustainable
benefits from the capital and change management investments supported by performance automation.
PROJECT OBJECTIVES
We understand the utility objectives for this project are to determine what financial and operational benefits
exist through advanced reading alternatives to the current hybrid manual/drive-by read solution and to better
understand how the technology may support utility operations through automation. These benefits, as we have
evaluated for other utilities, should consider the influences of drive -by and fixed -base reading technology on
field staff, customer service, utility analytics, business processes related to real-time read data, billing schedules,
systems integration, conservation, and a myriad of other related utility functions. The inputs from the feasibility
analysis will support capital project decisions by utility leadership and will identify core requirements of the
utility for operations and provide a foundation for scoping requirements as the project potentially shifts to
solution selection and implementation.
Successful metering projects will sustainably apply three foundational benefits for the metering and billing
system: Operational Efficiencies, Financial Strengthening, and Customer Service Enhancements. Our
objectives for this analysis, specific to the City of Dunn, are as follows:
1. Identification of existing business processes and customer service actions and the opportunities for
efficiency and operational improvements from smart metering technology
II. Determination of the opportunities and risks associated with independent or integrated water
Meter Data Management System functions
III. Evaluation of the effectiveness of data collectors based on propagation results, environmental
conditions, capital and operational costs, and geographical influences for AMI options
IV. Assessment of meter systems and optional technologies identification
V. Determination of the ability to leverage design solutions to maximize results and achieve R01
Illlllllllllll MeterSYS
Page 6 of 15
--" Statement of Work: Smart Metering Feasibility Analysis
VI. Determination of the proper requirements for meter data management and billing solution to
enable effective reporting, while considering use of meters installed by the utility for any remaining
useful life value
TASKING AND COST SUMMARY
The MeterSYS® scope of work is based on information shared during pre-scoping meetings between our firm
and the City. Considering timing, funding, and objectives, the following milestones reflect the targets needed to
achieve the greatest evaluative and planning value for meter infrastructure and AMR/AMI/ technologies.
Task I: Project Infrastructure Setup and Initiation - Data Gathering
This phase establishes the critical project framework contributing to results oriented success of the project.
Actions include:
Finalize Project Team and Project Infrastructure
Issue Feasibility Requisition Documents
Schedule and Conduct Project Kickoff and Gain Team Acceptance of Meetings and Timelines
Obtain Meter and Elevated Asset Date for Multi -Vendor Propagation Analysis
• Compile utility service address listing (geocoding/lat-lon) and elevated asset information (location,
elevation, data access, attachment criteria) and issue propagation packet to vendors
Validate and Gain Acceptance of Feasibility Data Source/Accountability
Project Requirements and Plan Acceptance
Task If: Network Design Analysis - City Assets and AMI Propagation Study
This phase involves detailed evaluation of AMI networking from a minimum of three Tier 1 AMI manufacturers
to support detailed network functionality assessment, infrastructure planning, and capital cost estimates.
Actions include:
• Compile utility service address listing (geocoding/lat-Ion) and elevated asset information (location,
elevation, data access, attachment criteria) and issue propagation packet to vendors
• Evaluate and Draft Multi -Vendor Network Analysis Summary Report
Task III: Current State Evaluation - Review of Existing City Functions Supporting Metering, Large Group
Workshops and Business Unit/Power User Interviews
The Current State Evaluation requires comprehensive evaluation of all contributing business processes to utility
billing and customer service, as well as production/distribution operations, engineering, finance, IT, and
resource conservation. Actions include:
• Field Inspections and Meter Technician Shadowing; Key Business Process Mapping
• Water Distribution and Production Interviews and Operational Cost Validations
• Financial Condition and Planning Review (Operational Budget and CIP)
• Systems Functionality Matrix Development: MDMS, CIS, GIS, WOMS, AMS, Customer Portal
Page 7 of 15
II I 111111IIIIIIII RmeterSYS
l+e,
��� Statement of Work: Smart Metering Feasibility Analysis
° Customer Service, Billing and Collections, and Finance Analysis and Key Business Process Mapping
Compile Business Processes and Key Operational Attributes in Draft for Validation
Task IV: Future State Evaluation — Right -Size Metering Solution
After properly defining the City's project objectives and requirements and completing a comprehensive analysis
of current state operations for meter reading, billing, and customer service, the future state evaluation provides
for a detailed evaluation of variable design and implementation options available to the City of Dunn. The
future state evaluation and recommendations are supported by network configuration, cost/benefit analysis,
vendor -based benefits, systems requirements, customer engagement, operations management, and financial
objectives. Actions include:
° Meter Vendor/City Requirements Comparative Analysis
Migration Options
° Risk Identification and Mitigation by Solution
Feasibility Model Loading
Meter Technology Solution Prioritization Based on Requirements
Defined Procurement Requirements/Financial Planning by Solution
Organizational Impact Assessment by Solution (Staffing, Resource Utilization, Training)
Operational Impact Assessment by Solution (Rates, Policies/Ordinances, Procedures)
Task V: Deliverable Development and Presentation
It is critical to achieve authorization for implementation from City leadership, and the appropriate presentation
and delivery of findings and recommendations of the Advanced Meter Feasibility Study will aim to satisfy that
requirement. The final deliverable will be available in report and in presentation form as required to gain
leadership acceptance of recommendations and to secure proper funding allocations for execution. We have
extensive experience reporting to appointed and elected officials as necessary to gain consideration and
approval of project recommendations aligned with organizational culture and operational history of the Utility.
Actions include:
Draft Deliverable Compiled and Reviewed with Project Team for Validation/QA/QC
Edits and Final Validation Performed for Deliverable
® Schedule of Leadership Briefing on Findings and Recommendations
Ijlillllllllll MeterSYS
Page 8of15
DuNN
Statement of Work: Smart Metering Feasibility Analysis
SAMPLE PROJECT TIMELINE
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TASK ALLOCATIONS
Fees for Professional Services
For the City of Dunn Smart Meter Feasibility Analysis project, a collaborative team of experienced metering and
utility operation professionals will help design a metering solution roadmap that considers both financial and
operational best architecture design.
The following task allocation summary applies fees for each task within scope, based on preliminary research of
the City meter environment, as well as comparisons to similar projects. Should tasks require more than applied
to tasks due to changes in scope, adjustments will be made to task allocations and will be included as a
component of routine project reporting. Should project delivery be determined to exceed the phased allocation
of costs, then MeterSYS® and utility team members will review any necessary adjustments and gain
authorization prior to continuance of work through an amended service agreement.
Page 9 of 15
�I I Iillllililllll MeterSYS
O"NN
Statement of Work: Smart Metering Feasibility Analysis
vF2 rm.+ou� aammr ---
Activity Description
TASK I: Project Infrastructure Setup and Initiation
Subtotal
TASK II: Network Design Analysis: City Assets and
AMI Propagation Study
Subtotal
TASK III: Current State Evaluation: Review of
Existing City Functions Supporting Metering: Large
Group Workshops and Business Unit/Power User
Interviews
Subtotal
TASK IV: Future State Evaluation: AMR and AMI As
A Metering Solution
Subtotal
TASK V: Deliverable Development and Presentation
Subtotal
Total All Tasks
Allocated Fees
$ 3,325.00
$ 1,300.00
$ 4,350.00
$ 4,025.00
$ 3,850.00
$ 16,850.00*
*Amount excludes direct
reimbursable travel expense
METERSYS® COMPANY OVERVIEW
Our expertise in advanced metering operations (AMR and AMI) has been in development since 2010 with the
foundational team of MeterSYS organized in 2014 and the company formally established in early 2015. Since
that time, we have successfully delivered advanced metering services to more than 15 water, gas, and electric
Il��lhlllllll MeteirSYS
Page 10 of 15
UMU
1 Vl V Statement. of Work: Smart Metering Feasibility Analysis
utilities in three states, influencing the operation of over 200,000 meters. We are fortunate to have assembled
a great team of dedicated professionals with the experience, expertise, partnerships, and proven methodology
for industry -leading feasibility analysis and metering project management. We are committed to providing
guidance and operational support for the City to fully leverage its investment in infrastructure, technology, and
support resources for enhanced service delivery and optimized metering and billing system management.
Excellence in service delivery is also supported through our partner (subcontractor) network comprised of
experts in SCADA networking, large meter operations, GIS, billing software, and meter data management. Our
senior consultants will be responsible for the analysis and delivery of the work products to ensure the City of
Dunn receives the best evaluative services possible from dedicated industry subject matter experts (SMEs).
Smart metering technology contributes to each step of the billing, customer service, water operations, and asset
management process; a feasibility analysis should only be performed by a team of experts that represent each
of the key processes and technologies. Our feasibility engagements also involve each of the key business units
of the utility agency, as each is a contributing stakeholder to the technology analysis.
PROJECT PERSONNEL
Based on our understanding of the City's goals for the Advanced Metering Feasibility Study, we present
the following team structure recommendation to meet requirements of effective feasibility analysis
through AMI solution implementation. This design allows for flexible configuration based on alterations to
the final scope of work or project objectives.
Feasibility Consulting Team: MeterSYS
Project Manager - Andy Honeycutt: Oversight of consulting team, responsible for stakeholder
engagement and provides solution support as needed. The Project Manager will be accountable to the
project team for scheduling, communication, deliverable quality control/quality assurance, and customer
service.
Field Operations Lead - Jeff Crisco: Responsible for coordination and consultation of all field data
gathering and key business processes performed by the City of Dunn, including water production,
distribution, and metering activities. Provides experienced leadership in business process evaluation and
AMR/AMI technology utilization.
Large Meter Specialist - Tom Powell (Subcontractor): Provides expertise in large water meter and vault
condition as part of capital and revenue assessments for large meter performance and
rebuild/replacement opportunities.
Customer Service Specialist - Erin Bearhalter: Supporting role for data collection and remittance to the
Data Management Lead of all critical customer service business processes, policies, rates, issues, and
operational opportunities.
Page 11 of 15
�I I IIIIIIIIIIiIII MeterSYS
.Qi�N Statement of Work: Smart Metering Feasibility Analysis
Data Management Lead/Project Management Support - Lauren Brown: Responsible for requisition
issuance and data compilation of all business units supporting the feasibility analysis for AMI. Data
management quality is essential to presentation of findings, both current state and future state, and the
associated recommendations for the project.
Feasibility Model Technician - Rodger Sauls: Responsibilities include assembling, validating, loading, and
testing financial data unique to the City of Dunn, utilizing proprietary feasibility modeling to achieve
reliable data on meter technology payback period, internal rate of return (IRR), and return on investment
(ROI). Financial modeling is followed by evaluation of solution options considering existing infrastructure,
age of system, propagation results, hybrid solution options, integration requirements, meter data
management system (MDMS) requirements, and unique utility objectives.
SIMILAR WORK PERFORMED
CITY OF GOLDSBORO, NORTH CAROLINA
MeterSYS was hired in 2015 by the City following almost complete failure of its Datamatic AMR solution
installed in 2007 resulting in 90% of all City meters requiring manual reads. The City entrusted MeterSYS
to guide the project team through challenging conditions and present a deliverable to City leadership
including City Council for capital funding for replacement of meters and AMR infrastructure with a new
AMI system. MeterSYS is currently managing the procurement process with implementation expected to
begin during the second quarter of 2017.
Contact: Kaye Scott, Finance Director (919) 580-4356, kscott@goldsboronc.gov
Project Manager: Andy Honeycutt
Key Lead Technical Roles: Andy Honeycutt - Network Design; Jeff Crisco — Field Engineer Technician;
Lauren Brown — Data Manager and Process Consultant; Rodger Sauls - Feasibility Model Technician
System Size: 15,000 Meters
CITY OF SANFORD, NORTH CAROLINA
MeterSYS provided the City of Sanford feasibility analysis of smart metering system implementation
through cost/benefit analysis for AMR Hybrid/AMI. The City had been considering smart metering
implementation for many years and now, through guidance of our team, is in the process of authorizing
MeterSYS® to establish a 2-vendor AMI alpha -test program to further define requirements and
functionality priorities prior to procurement of a full system change out.
Contact: Vic Czar (victor.czar@sanfordnc.net), Utilities Director or Beth Kelly (beth.kelly@sanfordnc.net),
Finance Director (919) 777-1106
Project Manager., Andy Honeycutt
Page 12 of 15
�1 1 Illlllilllllll MeterSYS
DUNN
Statement of Work: Smart Metering Feasibility Analysis
Key Lead Technical Roles: Andy Honeycutt — Network Design, Lauren Brown —Data Management Lead;
Erin Bea rhalter — Customer Service; Rodger Sauls —Feasibility Model Technician; Jeff Crisco -Field
Operations Lead
System Size: 19,000 Meters
HALIFAX COUNTY SERVICE AUTHORITY, VIRGINIA
MeterSYS conducted a feasibility study of smart metering system implementation through cost/benefit
analysis for AMI for HCSA. The County is predominantly direct read with approximately 300 AMR meters
installed.
Contact: Mark Estes (mettes@hcsa.us), Authority Director (919)777-1106
Project Manager. Andy Honeycutt
Key Lead Technical Roles: Andy Honeycutt— Network Design, Lauren Brown — Data Management Lead;
Rodger Sauls — Feasibility Model Technician; Jeff Crisco - Field Operations Lead
System Size: 5,500 Meters
SAMPLE OF OTHER METERSYSO PROJECTS
City of Belmont, NC
Water/AMI
5,500
June, 2015
Dare County, NC
Water/AMR
20,000
August, 2015
City of Randleman, NC
Water/AMI
2,600
May, 2015
Town of Pilot Mountain, NC
:Water/AMR
1,200
December, 2015
Town of Aberdeen, NC
Water/AMI
4,200
August, 2015-
Town of Troy, NC
Water/AMR
1,400
May, 2015
City of Southport, NC
Water/AMI
2,800
August, 2015
Town of Valdese, NC
Water
5,200
January, 2017
City of Danville, VA
Water/Gas/Electric
84,400
December, 2016
Louden Utilities, TN
Water/Gas/Electric
12,500
November, 2015
Page 13 of 15
ii IIIIIIIIIIIIII MeterSYS
_ DuNi
-- Statement of Work: Smart Metering Feasibility Analysis
SUMMARY
MeterSYS® operates under core values that drive every project that we support to be actionable,
measurable, and sustainable. We are a consulting firm committed to assessing all needs within local
government and utility operations, and then moving toward realistic and appropriate implementation of
advanced metering technologies to meet those specific needs, satisfying any unique utility objectives and
characteristics. We fully subscribe to the philosophy that AMI is highly preferred technology as compared
to drive -by solutions and that all utilities should invest in the exponentially greater benefits of true two-
way communications and analytics provided through fixed -base solutions. The benefits of an
implemented smart metering solution will fully be explored in the Feasibility Analysis, but will include:
• Empowering the City's utility customers by providing them access to near real-time consumption
data, which will enable them to manage their consumption, promoting customer conservation and
customer account management
• Enabling customers to quickly identify service issues, such as leaks and meter tampering
• Reducing the City's operating costs through improved meter reading accuracy and efficiency and
streamlining of "Field to Finance" customer service business processes
• Reduction of environmental impacts through automated, fixed -base reads
• Conserve water through early leak detection (customer and distribution) and proactive water
resource management
• Remote disconnect and on -demand reading of meters
• Effective asset management and distribution system operations (pressure, distribution zone
monitoring)
• Comprehensive data analytics through MOMS
CONSIDERING RISK AND SUCCESS FACTORS
We will effectively evaluate solution options that will be optimal for the City's operational requirements,
while considering all infrastructure impacts associated with the solution, including:
• Cost and effectiveness of data collectors based on density and coverage
• Effectiveness of data collectors against natural and man-made influences to coverage
• Ability to leverage alternative solutions and retrofitting to maximize results and best leverage
investment
• Ability to migrate to a single MDMS solution to enable effective reporting, while considering
use of meters installed by the City over the last few years with extensive useful life remaining
Our value proposition to our clients extends across a broad spectrum of considerations important in
selecting a solutions partner for analysis and implementation. The value of MeterSYS is summarized as the
following:
• Distributor and manufacturer objectives are to sell you their equipment. Our
responsibility is to represent and advocate for your interests throughout the evaluation,
Page 14 of 15
II I IIIIIIIIIIIIII MeferSYS
I
UNNStatement of Work: Smart Metering Feasibility Analysis
selection, and implementation processes to achieve the absolute best advanced metering
solution for your utility.
• We hold the only known cooperative agreements with industry -leading
companies Sensus, Neptune, and Mueller Systems, allowing us greater insight to
products, services, software, and emerging technologies.
• Engineering companies typically do not perform meter evaluation and
implementation services as a core function of their business - we do.
• Most smart metering consultants focus only on smart grid and electric utilities -
our expertise and interests focus primarily on water utilities.
• We have a strong track record of successfully supporting the achievement of
implementation authorization by leadership following our analysis.
® We are experienced local government and utility professionals and our solutions
save utilities 10%-20% in total capital costs, while also improving operations and
maintaining public and organizational trust.
® We are respected in the industry, and consistently serve as speakers for
metering user group conferences, technology and conservation organizations
across the country.
As smart meter technology advances at a rapid pace, we strongly believe water utilities should partner
with dedicated service companies that have a core focus on evaluation and implementation of AMI
solutions. Our MeterSYS® team members possess both local government and public utility experience and
expertise, and we focus on water metering technologies, utility finance, customer service, and resource
conservation. We are uniquely positioned to provide the City unparalleled service delivery for AMR/AMI
feasibility analysis, as well as highly professional project procurement and project management services
across all operationally connected City departments. Our dedicated commitment to quality and
performance of our AMR/AMI feasibility analysis and project execution delivery is unmatched in the
advanced metering technology industry.
Page 15 of 15
II IIII�IIIIIIII metersys
)((p)i(I,I11111 MeterSYS
I
Master Services Agreement
THIS MASTER SERVICES AGREEMENT (this "Agreement") dated this day of
. 2017
BETWEEN
City of Dunn, North Carolina
-AND-
MeterSYS
This Master Services Agreement ("Agreement') is executed this day of
, 2017, by and between MeterSYS (hereinafter referred to as
"Consultant'), a Corporation with offices at 7330 Chapel Hill Road, Raleigh, N.C. 27607, and
the City of Dunn (hereinafter referred to as "City") with offices located at 401 E Broad St
Dunn, North Carolina 28335. WHEREAS, Consultant is engaged in providing professional
services related to utility smart metering technologies; and
WHEREAS, the City desires to engage Consultant to provide professional services and
Consultant desires to be engaged by the City, all on the terms and conditions of this
Agreement;
THEREFORE, in consideration of the mutual promises contained herein, the parties agree as
follows:
1. TERM
1.1. Term. This Agreement shall commence on the date this Agreement is executed by all
parties, and continue for an initial term that expires on December 31, 2017 and shall
automatically renew on January 1st of each subsequent year by mutual consent of
the parties.
2. TERMINATION.
2.1. Termination for Convenience. The City may terminate this Agreement, in whole or in
part, for its convenience, by providing Consultant with thirty (30) days advanced
written notice. In such event, the City shall compensate Consultant for: (1) all costs
and expenses incurred by Consultant through the date of the termination; (ii) all cost
associated with the termination (including but not limited to re -stocking fees,
termination charges by subcontractors, vendors and lessors); (III) all materials and
equipment which has been ordered, and which cannot be returned; and (iv)
Consultant fees for any approved task orders.
2.2. Termination for Cause. In the event that either party contends that the other party is
failing to perform its obligations under this Agreement, or any task order, the non -
City of Dunn, North Carolina MSA for Smart Metering Technology: March, 2017
YI11111111 MeterSYS
breaching party shall provide the breaching party with written notice of the particular
alleged breaches. The party allegedly in breach shall thereafter have a period of ten
(10) calendar days within which to initiate corrective or remedial measures in order
to eliminate the condition of breach. Should the party in breach fail or refuse to
initiate corrective or remedial measures within ten (10) calendar days of receipt of
written notification, then the non -breaching party may send a second written notice
indicating that if the breaching party continues to fail to initiate corrective or
remedial measure within ten (10) calendar days of receipt of the second notice, that
the non -breaching party will deem this Agreement to be terminated for cause. In
such event, the non -breaching party shall be entitled to all recoveries allowed by this
Agreement, any task orders, or applicable law.
3. Consultant' Right to Suspend Performance. Consultant shall be entitled, at its sole
discretion, to discontinue its work under this Agreement, or any task order, in the
event that payments due it are not paid within forty-five (45) days of the date due.
3. SERVICES
3.1. General Description. These services are generally referred to as Smart Metering
services which may relate to:
• Metering financial analysis
• Network and meter data management consulting
• Procurement support
• Project management
• IT and systems integration support
• Utility billing and business process consulting
• Technical consulting services
• Training and change management
3.2. Task Order. Consultant agrees to provide to the City services as described in the Task
Order form, a copy of which is attached hereto as Exhibit A. Task Orders will be
executed from time to time by both parties to this Agreement. Each Task Order shall
be consecutively numbered. Services shall be provided in accordance with the
provisions of this Agreement and the applicable task order. Certain task orders may
contain supplemental terms and conditions, in addition to those set forth in this
Agreement. In the event of a conflict between the terms and conditions of this
Agreement and of any particular task order, the terms and conditions of the
particular task order shall take precedence. Further, by mutual written consent of
the parties, any task order may be changed, amended or modified, without in any
way impacting the validity of the task order.
City of Dunn, North Carolina MSA for Smart Metering Technology: March, 2017
�I�lipl(i,lll(ill MeferSYS
3.3. Scope of Work. Each Task Order shall contain a description of the work to be
accomplished by Consultant or its subcontractor(s), a project schedule with
milestones, a list of resources that are anticipated will be used to perform or manage
the work, a list of deliverables and documentation, if any, (collectively,
"Deliverables"), acceptance criteria for performance, a cost proposal, and a schedule
for payment if required. Task orders based on hourly allocation will be managed
through coordination of activities between the City and Consultant and noted by
modification of the order as deemed appropriate following the procedure as noted
in Section 3.4. ,
3.4. Task Approval. All Task Orders will require City approval according to the following
procedure:
3.4.1. Consultant will submit a Task Order using the form in Exhibit A, signed by
Consultant, which includes all items referenced in section 3.3.
3.4.2. The City shall review the request. Following the review, the City may approve,
reject, or request modifications to the request.
3.4.3. Upon approval, and after any modifications have been made, the City will sign
the Task Order and send Consultant a copy of the fully executed Task Order
which shall serve as a Notice to Proceed. Upon full execution, the Task Order
shall be deemed a legally binding task order and a part of this Agreement.
3.4.4. As a reporting function, Consultant will maintain a Task Order Summary
Worksheet, similar to the form provided in Exhibit C, which will provide a
summary of all approved task orders. Consultant will provide monthly status
reports of each approved task order with information regarding the status of
performance and payment requests.
3.5. Performance of Services. Consultant has the right to (i) control and direct the means,
manner and method by which its services are to be performed, and (ii) perform the
Services at any place or location and at such time as Consultant may reasonably
determine. Unless otherwise agreed to by the parties in writing or on a Schedule,
Consultant shall (i) observe the work rules and polices of the City while working on
the City's premises, (ii) furnish all equipment and materials used to perform its
services, including but not limited to telephones, computers and data network unless
otherwise provided by the City and comply with the City's policies, guidelines, and
specifications with respect to computer security, network connectivity, and
acceptable use.
4. PRICING AND PAYMENT
4.1. Service Value. Only the value associated with approved task orders is applicable for
billing. Upon mutual written consent of the parties, this monetary amount may be
increased.
City of Dunn, North Carolina MSA for Smart Metering Technology: March, 2017
IIIIIIIIIIIIIIIII MeterSYS 4
M111, III "SDI
4.2. Commissions. The Consultant may receive commissions based on project
performance or cost reductions as noted in the Task Order. Criteria for commissions
must be presented by the Consultant and accepted by the City for eligibility and
application and noted in the Task Order Form.
4.3. Invoice Period. Consultant will bill the City in monthly installments as work progresses
during the term of this Agreement, and pursuant to the amounts then due on any
particular task order(s).
4.4. Payment Terms. In consideration for services provided to the City and the
performance of Consultant' obligations under this Agreement, the City shall pay to
Consultant, without offset or deduction, certain fees, in such amounts as appropriate
in connection with the individual task orders. Such fees shall be due and payable on
receipt and should be received by Consultant within fifteen (15) calendar days after
an invoice is issued by Consultant with respect thereto. The Consultant should be
included in electronic payment if the City offers such payment processing. The City
will be invoiced 15%of the initial task order upon approval to cover project initiation
and mobilization.
4.5. Disputed Charges. The City must notify Consultant in writing of any dispute or
disagreement with invoiced charges within fifteen (15) days after the date of invoice.
Such disagreement must be explained in detail, and all undisputed charges must be
paid in full when due. Absent such timely notice by the City, the City shall be deemed
to have agreed to the charges as invoiced after the expiration of thirty days following
the date that the City first becomes aware of the reason for disputing the charges.
4.6. Late Charges. Consultant reserves the right to charge, and the City agrees to pay, a
late charge equal to one and one-half percent (1%%) per month on any amount that
is not the subject of a good faith dispute that is unpaid on the due date, and on any
other outstanding balance.
4.7. Taxes. It is the intent of the parties that all amounts payable under this Agreement
shall exclude all applicable sales, use and other taxes. However, should any such
taxes (other than taxes based on Consultant' income), fees, duties and charges, and
any related penalties and interest, arising from the payment of any fees hereunder,
the grant of license rights hereunder, or the delivery of services, be deemed by the
taxing authorities to be owed (either during the performance of this Agreement or
thereafter), such shall be the responsibility of the City. The City will make all
payments required hereunder to Consultant free and clear of, and without reduction
for, any withholding taxes. Any such taxes imposed on any payments hereunder to
Consultant will be the City's sole responsibility, and the City will, upon Consultant'
request, provide Consultant with official receipts issued by the appropriate taxing
authority, or such other evidence as Consultant may reasonably request, to establish
that such taxes have been paid.
City of Dunn, North Carolina MSA for Smart Metering Technology: March, 2017
III
II(Illl111 MeferSYS
5
4.8. Expense Allocation
4.8.1. Definition. The following types of direct expenses will be applicable for
payment to Consultant by the City:
• Travel and lodging
• Meals during travel
• Printing and postage
4.8.2. Billing Period. All expense charges will be invoiced monthly.
5. THE CITY'S RESPONSIBILITIES
5.1. The City shall be responsible for all matters described in Exhibit B, designated "The
City's Responsibilities". Additional City responsibilities may be set forth in individual
task orders.
6. GENERAL REQUIREMENTS
6.1. Force maieure. Consultant shall be excused from performance of its obligations
under this Agreement if such a failure to perform results from compliance with any
requirement of applicable law, acts of God, fire, strike, embargo, terrorist attack, war,
insurrection or riot or other causes beyond the reasonable control of Consultant. Any
delay resulting from any of such causes shall extend performance accordingly or
excuse performance, in whole or in part, as may be reasonable under the
circumstances.
6.2. Assignment. Neither party shall assign its rights or delegate its obligations under this
Agreement without the other party's prior written consent, which shall not be
unreasonably withheld. Absent such consent. Consultant shall have the right to
freely assign this Agreement, in whole to any successor to its entire business,
whether by merger, sale of assets, sale of stock, reorganization or otherwise. This
Agreement shall be binding upon and inure to the benefit of Consultant and the City
and their successors and permitted assigns.
6.3. Applicable Law. All terms and provisions of this Agreement, or any task order, and
any disputes arising out of this Agreement or any task order authorized hereunder,
shall be construed and interpreted in accordance with the laws of the State of North
Carolina.
6.4. Modification/Amendment. This Agreement may be amended or modified upon
written consent signed by the authorized representatives of the Parties.
6.5. Dispute Resolution. The City and Consultant agree that any and all claims or
disputes arising from or related to this Agreement or any task orders or a breach
thereof shall be resolved by binding arbitration administered by the American
Arbitration Association before one (1) arbitrator, and in accordance with the
City of Dunn, North Carolina MSA for Smart Metering Technology: March, 2017
(,�,)Jtlllll(I�I Me eI SYS 6
Construction Industry Rules of the American Arbitration Association, and judgment
upon the arbitrator's award may be entered in any court having jurisdiction. The
location of the arbitration shall be agreeable to both parties.
6.6. INSURANCE. During the term of this Agreement, Consultant shall carry the following
insurance coverage: Commercial General Liability Insurance, with a limit of
$1,000,000 for each occurrence and $2,000,000 in the general aggregate.
Automobile Liability Insurance, with a limit of $1,000,000 for each accident,
combined single limit for bodily injury and property damage. Worker's Compensation
Insurance and Employer's Liability Insurance, in accordance with statutory
requirements, with a limit of $500,000 for each accident. Professional Liability
Insurance, with a limit of $1,000,000 for each claim and aggregate.
6.7 Property Ownership. All reports, studies and data obtained or compiled by Consultant
(or by its employees or independent contractors) as part of this Agreement shall be
the property of the City. All such reports, studies, and data shall be delivered promptly
to the City as completed.
6.8. Entire Agreement. This Agreement includes the attached exhibits, which are hereby
incorporated by reference. This Agreement is the entire agreement between the
Parties with respect to the subject matter hereof and supersedes all proposals,
negotiations, conversations, discussions, letters of intent, memoranda of
understanding, term sheets, whether written or oral, between Parties relating to the
subject matter of this Agreement and all past dealing or industry custom.
6.9. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable in any respect in any jurisdiction, then such invalidity, illegality or
unenforceability will affect only such provision in such jurisdiction, and will not in any
manner affect the provision in any other jurisdiction, or any other provision of this
Agreement in any other jurisdiction.
7. COMMUNICATIONS
7.1. Any communications required by the Agreement shall be made in writing to the
address specified below:
Meter$YS,Inc.
7330 Chapel Hill Road
Suite 204
Raleigh, NC 27607
Attention: Andy Honeycutt
The City of Dunn
PO Box 1065
401 East Broad St.
Dunn, NC 28335
Attn: Mark Stephens
City of Dunn, North Carolina MSA for Smart Metering Technology: March, 2017
MeterSYS
8. SIGNATURE
IN WITNESS WHEREOF, the City and Consultant approve by signature below:
City of Dunn, North Carolina METERSYS
z
Title:
Date:
By
Andy Honeycutt
Title: Managing Director
Date:
"This instrument has been pre -audited in the manner required by the Local Government
Budget and Fiscal Control Act"
City of Dunn Finance Officer
Date
VA
City of Dunn, North Carolina MSA for Smart Metering Technology: March, 2017
�lY11111111 MeterSYS
Master Services Agreement Exhibit A
Task Order Approval Worksheet
Task Number
Approval Date
Issued B
CoD2017-1
Andy Honeycutt
Program Name
Program Description
MS Workbook Reference
Evaluation of AMI
City of Dunn Utility
Smart
Technologies for the City of
2017.05.001
Metering
Dunn Public Utilities
Department
Task Cost
Start Date
Target Completion Date
$16,850
1 04/17/17
07/24/17
Resources and Rates Assigned
Task Milestone Summaryfrom Sco a of Work
Andy Honeycutt $175
I. Project Infrastructure
$3,325
Lauren Brown $150
and Initiation
$1,300
Rodger Sauls $125
II. Network Design Analysis
$4,350
Erin Bearhalter $100
III. Current State Evaluation
$4,025
Jeff Crisco $150
IV. Future State Evaluation
$3,850
Tom Powell $150
V. Deliverable Development
and Presentation
Task Scope Summary:
Incoordination with the City Team, evaluate current state of operations for
water utilities and determine
feasibility and options for conversion to AMR/AMI. This effort includes
multi -vendor network analysis, financial modeling, and meter data management evaluation.
Schedule of values: Refer to Project Scope of Work.
Delivered by
Date
MeterSYS, Inc.
Approved by
Date
City of Dunn, NC
City of Dunn, North Carolina MSA for Smart Metering Technology: March, 2017
Y1'11NIi(1 MeterSYS
M, I- [
Assumptions
Assumptions
Assumptions related to in -scope services and/or components include:
0
The project starting target will be April, 2017. MeterSYS and the City project team
members will work onsite at City facilities and/or MeterSYS facilities to support the
engagement as needed to meet project schedules and milestones with a target
completion date for Task 1 of July 31, 2017.
The project scope contained within this proposal is based on a general understanding
of the City metering environment and is consistent with other projects in both size
and scope. As the proposal task pricing is fixed, any adjustments to scope will require
an amendment of scope and pricing. Additionally, any delays resulting from internal
resource constraints, vendor responsiveness, decision -making, or other conflicts
beyond the control of MeterSYS will impact project costs and schedule.
The City will make available to the firm all relevant information so that a
comprehensive assessment may be performed. This information shall be provided in
a timely manner in order to not adversely influence the approved project plan and
schedule.
The City will appoint a Project Lead for the City whom will serve as the primary point
of contact for the MeterSYS throughout the engagement. The Project Lead will assist
in organizing the participation of staff, management, and stakeholders as needed.
The Project Lead will facilitate the operational planning process and the achievement
of goals and objectives of the project.
The City and its project sponsors and team members will assume a proactive role in
actively participating in project objectives, milestones, and defined project
responsibilities.
The City will provide a timely decision -making, issue resolution and escalation process
to prevent delays in the progress of the project. The City project team will be
empowered to make critical and necessary decisions in order to expedite resolution
of issues.
• Over the course of the project, the City will provide adequate working facilities, and
support equipment such as telephones, photocopiers, fax machines, and internet
access for the team members and consultants onsite.
City of Dunn, North Carolina MSA for Smart Metering Technology: March, 2017
lilllil[111113 MeferSYS
Exhibit C
Task Order Summary Worksheet
City of Dunn, North Carolina MSA for Smart Metering Technology: March, 2017
10
(((i11111 l H MeterSYS
Master Services Agreement
THIS MASTER SERVICES AGREEMENT (this "Agreement") dated this day of
. 2017
BETWEEN
City of Dunn, North Carolina
-AND-
MeterSYS
t
This Master Services Agreement ("Agreement') is executed this day of
, 2017, by and between MeterSYS (hereinafter referred to as
"Consultant'), a Corporation with offices at 7330 Chapel Hill Road, Raleigh, N.C. 27607, and
the City of Dunn (hereinafter referred to as "City") with offices located at 401 E Broad St
Dunn, North Carolina 28335. WHEREAS, Consultant is engaged in providing professional
services related to utility smart metering technologies; and
WHEREAS, the City desires to engage Consultant to provide professional services and
Consultant desires to be engaged by the City, all on the terms and conditions of this
Agreement;
THEREFORE, in consideration of the mutual promises contained herein, the parties agree as
follows:
1. TERM
1.1. Term. This Agreement shall commence on the date this Agreement is executed by all
parties, and continue for an initial term that expires on December 31, 2017 and shall
automatically renew on January 15t of each subsequent year by mutual consent of
the parties.
2. TERMINATION.
2.1. Termination for Convenience. The City may terminate this Agreement, in whole or in
part, for its convenience, by providing Consultant with thirty (30) days advanced
written notice. In such event, the City shall compensate Consultant for: (i) all costs
and expenses incurred by Consultant through the date of the termination; (ii) all cost
associated with the termination (including but not limited to re -stocking fees,
termination charges by subcontractors, vendors and lessors); (iii) all materials and
equipment which has been ordered, and which cannot be returned; and (iv)
Consultant fees for any approved task orders.
2.2. Termination for Cause. In the event that either party contends that the other party is
failing to perform its obligations under this Agreement, or any task order, the non -
City of Dunn, North Carolina MSA for Smart Metering Technology: March, 2017
�E(I0j][I8 MeterSYS
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2
breaching party shall provide the breaching party with written notice of the particular
alleged breaches. The party allegedly in breach shall thereafter have a period of ten
(10) calendar days within which to initiate corrective or remedial measures in order
to eliminate the condition of breach. Should the party in breach fail or refuse to
initiate corrective or remedial measures within ten (10) calendar days of receipt of
written notification, then the non -breaching party may send a second written notice
indicating that if the breaching party continues to fail to initiate corrective or
remedial measure within ten (10) calendar days of receipt of the second notice, that
the non -breaching party will deem this Agreement to be terminated for cause. In
such event, the non -breaching party shall be entitled to all recoveries allowed by this
Agreement, any task orders, or applicable law.
2.3. Consultant' Right to Suspend Performance. Consultant shall be entitled, at its sole
discretion, to discontinue its work under this Agreement, or any task order, in the
event that payments due it are not paid within forty-five (45) days of the date due.
3. SERVICES
3.1. General Description. These services are generally referred to as Smart Metering
services which may relate to:
• Metering financial analysis
• Network and meter data management consulting
• Procurement support
• Project management
• IT and systems integration support
• Utility billing and business process consulting
• Technical consulting services
• Training and change management
3.2. Task Order. Consultant agrees to provide to the City services as described in the Task
Order form, a copy of which is attached hereto as Exhibit A. Task Orders will be
executed from time to time by both parties to this Agreement. Each Task Order shall
be consecutively numbered. Services shall be provided in accordance with the
provisions of this Agreement and the applicable task order. Certain task orders may
contain supplemental terms and conditions, in addition to those set forth in this
Agreement. In the event of a conflict between the terms and conditions of this
Agreement and of any particular task order, the terms and conditions of the
particular task order shall take precedence. Further, by mutual written consent of
the parties, any task order may be changed, amended or modified, without in any
way impacting the validity of the task order.
City of Dunn, North Carolina MSA for Smart Metering Technology: March, 2017
i �G)�i))1111(1 MeterSYS
III ! 1
3
3.3. Scope of Work. Each Task Order shall contain a description of the work to be
accomplished by Consultant or its subcontractor(s), a project schedule with
milestones, a list of resources that are anticipated will be used to perform or manage
the work, a list of deliverables and documentation, if any, (collectively,
"Deliverables"), acceptance criteria for performance, a cost proposal, and a schedule
for payment if required. Task orders based on hourly allocation will be managed
through coordination of activities between the City and Consultant and noted by
modification of the order as deemed appropriate following the procedure as noted
in Section 3.4.
3.4. Task Approval. All Task Orders will require City approval according to the following
procedure:
3.4.1. Consultant will submit a Task Order using the form in Exhibit A, signed by
Consultant, which includes all items referenced in section 3.3.
3.4.2. The City shall review the request. Following the review, the City may approve,
reject, or request modifications to the request.
3.4.3. Upon approval, and after any modifications have been made, the City will sign
the Task Order and send Consultant a copy of the fully executed Task Order
which shall serve as a Notice to Proceed. Upon full execution, the Task Order
shall be deemed a legally binding task order and a part of this Agreement.
3.4.4. As a reporting function, Consultant will maintain a Task Order Summary
Worksheet, similar to the form provided in Exhibit C, which will provide a
summary of all approved task orders. Consultant will provide monthly status
reports of each approved task order with information regarding the status of
performance and payment requests.
3.5. Performance of Services. Consultant has the right to (i) control and direct the means,
manner and method by which its services are to be performed, and (ii) perform the
Services at any place or location and at such time as Consultant may reasonably
determine. Unless otherwise agreed to by the parties in writing or on a Schedule,
Consultant shall (i) observe the work rules and polices of the City while working on
the City's premises, (ii) furnish all equipment and materials used to perform its
services, including but not limited to telephones, computers and data network unless
otherwise provided by the City and comply with the City's policies, guidelines, and
specifications with respect to computer security, network connectivity, and
acceptable use.
4. PRICING AND PAYMENT
4.1. Service Value. Only the value associated with approved task orders is applicable for
billing. Upon mutual written consent of the parties, this monetary amount may be
increased.
City of Dunn, North Carolina MSA for Smart Metering Technology: March, 2017
11111i11(1i111111 MeterSYS
rd
4.2. Commissions. The Consultant may receive commissions based on project
performance or cost reductions as noted in the Task Order. Criteria for commissions
must be presented by the Consultant and accepted by the City for eligibility and
application and noted in the Task Order Form.
4.3. Invoice Period. Consultant will bill the City in monthly installments as work progresses
during the term of this Agreement, and pursuant to the amounts then due on any
particular task order(s).
4.4. Payment Terms. In consideration for services provided to the City and the
performance of Consultant' obligations under this Agreement, the City shall pay to
Consultant, without offset or deduction, certain fees, in such amounts as appropriate
in connection with the individual task orders. Such fees shall be due and payable on
receipt and should be received by Consultant within fifteen (15) calendar days after
an invoice is issued by Consultant with respect thereto. The Consultant should be
included in electronic payment if the City offers such payment processing. The City
will be invoiced 15%of the initial task order upon approval to cover project initiation
and mobilization.
4.5. Disputed Charges. The City must notify Consultant in writing of any dispute or
disagreement with invoiced charges within fifteen (15) days after the date of invoice.
Such disagreement must be explained in detail, and all undisputed charges must be
paid in full when due. Absent such timely notice by the City, the City shall be deemed
to have agreed to the charges as invoiced after the expiration of thirty days following
the date that the City first becomes aware of the reason for disputing the charges.
4.6. Late Charges. Consultant reserves the right to charge, and the City agrees to pay, a
late charge equal to one and one-half percent (1%%) per month on any amount that
is not the subject of a good faith dispute that is unpaid on the due date, and on any
other outstanding balance.
4.7. Taxes. It is the intent of the parties that all amounts payable under this Agreement
shall exclude all applicable sales, use and other taxes. However, should any such
taxes (other than taxes based on Consultant' income), fees, duties and charges, and
any related penalties and interest, arising from the payment of any fees hereunder,
the grant of license rights hereunder, or the delivery of services, be deemed by the
taxing authorities to be owed (either during the performance of this Agreement or
thereafter), such shall be the responsibility of the City. The City will make all
payments required hereunder to Consultant free and clear of, and without reduction
for, any withholding taxes. Any such taxes imposed on any payments hereunder to
Consultant will be the City's sole responsibility, and the City will, upon Consultant'
request, provide Consultant with official receipts issued by the appropriate taxing
authority, or such other evidence as Consultant may reasonably request, to establish
that such taxes have been paid.
City of Dunn, North Carolina MSA for Smart Metering Technology: March, 2017
Motel-SYS
s
4.8. Expense Allocation
4.8.1. Definition. The following types of direct expenses will be applicable for
payment to Consultant by the City:
® Travel and lodging
® Meals during travel
® Printing and postage
4.8.2. Billing Period. All expense charges will be invoiced monthly.
5. THE CITY'S RESPONSIBILITIES
5.1. The City shall be responsible for all matters described in Exhibit B, designated "The
City's Responsibilities". Additional City responsibilities may be set forth in individual
task orders.
6. GENERAL REQUIREMENTS
6.1. Force maieure. Consultant shall be excused from performance of its obligations
under this Agreement if such a failure to perform results from compliance with any
requirement of applicable law, acts of God, fire, strike, embargo, terrorist attack, war,
insurrection or riot or other causes beyond the reasonable control of Consultant. Any
delay resulting from any of such causes shall extend performance accordingly or
excuse performance, in whole or in part, as may be reasonable under the
circumstances.
6.2. Assignment. Neither party shall assign its rights or delegate its obligations under this
Agreement without the other party's prior written consent, which shall not be
unreasonably withheld. Absent such consent. Consultant shall have the right to
freely assign this Agreement, in whole to any successor to its entire business,
whether by merger, sale of assets, sale of stock, reorganization or otherwise. This
Agreement shall be binding upon and inure to the benefit of Consultant and the City
and their successors and permitted assigns.
6.3. Applicable Law. All terms and provisions of this Agreement, or any task order, and
any disputes arising out of this Agreement or any task order authorized hereunder,
shall be construed and interpreted in accordance with the laws of the State of North
Carolina.
6.4. Modification/Amendment. This Agreement may be amended or modified upon
written consent signed by the authorized representatives of the Parties.
6.5. Dispute Resolution. The City and Consultant agree that any and all claims or
disputes arising from or related to this Agreement or any task orders or a breach
thereof shall be resolved by binding arbitration administered by the American
Arbitration Association before one (1) arbitrator, and in accordance with the
City of Dunn, North Carolina MSA for Smart Metering Technology: March, 2017
l��ll11111111111 MeterSYS
Construction Industry Rules of the American Arbitration Association, and judgment
upon the arbitrator's award may be entered in any court having jurisdiction. The
location of the arbitration shall be agreeable to both parties.
f,
6.6. INSURANCE. During the term of this Agreement, Consultant shall carry the following
insurance coverage: Commercial General Liability Insurance, with a limit of
$1,000,000 for each occurrence and $2,000,000 in the general aggregate.
Automobile Liability Insurance, with a limit of $1,000,000 for each accident,
combined single limit for bodily injury and property damage. Worker's Compensation
Insurance and Employer's Liability Insurance, in accordance with statutory
requirements, with a limit of $500,000 for each accident. Professional Liability
Insurance, with a limit of $1,000,000 for each claim and aggregate.
6.7 Property Ownership. All reports, studies and data obtained or compiled by Consultant
(or by its employees or independent contractors) as part of this Agreement shall be
the property of the City. All such reports, studies, and data shall be delivered promptly
to the City as completed.
6.8. Entire Agreement. This Agreement includes the attached exhibits, which are hereby
incorporated by reference. This Agreement is the entire agreement between the
Parties with respect to the subject matter hereof and supersedes all proposals,
negotiations, conversations, discussions, letters of intent, memoranda of
understanding, term sheets, whether written or oral, between Parties relating to the
subject matter of this Agreement and all past dealing or industry custom.
6.9. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable in any respect in any jurisdiction, then such invalidity, illegality or
unenforceability will affect only such provision in such jurisdiction, and will not in any
manner affect the provision in any other jurisdiction, or any other provision of this
Agreement in any other jurisdiction.
7. COMMUNICATIONS
7.1. Any communications required by the Agreement shall be made in writing to the
address specified below:
MeterSYS, Inc.
7330 Chapel Hill Road
Suite 204
Raleigh, NC 27607
Attention: Andy Honeycutt
The City of Dunn
PO Box 1065
401 East Broad St.
Dunn, NC 28335
Attn: Mark Stephens
City of Dunn, North Carolina MSA for Smart Metering Technology: March, 2017
11111iliIIIIIIIII MeterSYS
8. SIGNATURE
IN WITNESS WHEREOF, the City and Consultant approve by signature below:
City of Dunn, North Carolina METERSYS
UZ
Title:
Date:
Z
Andy Honeycutt
Title: Managing Director
Date:
"This instrument has been pre -audited in the manner required by the Local Government
Budget and Fiscal Control Act"
City of Dunn Finance Officer
Date
City of Dunn, North Carolina MSA for Smart Metering Technology: March, 2017
I� �IiIIII1Ill[I MeterSYS
Master Services Agreement Exhibit A
Task Order Approval Worksheet
Task Number
Approval Date
Issued B
CoD2017-1
Andy Honeycutt
Program Name
Program Description
MS Workbook Reference
Evaluation of AMI
City of Dunn Utility
Smart
Technologies for the City of
2017.05.001
Metering
Dunn Public Utilities
Department
Task Cost
Start Date
Tar et Completion Date
$16,850
104117117
07/24/17
Resources and Rates Assigned
Task Milestone Summaryfrom Sco a of Work
Andy Honeycutt $175
I. Project Infrastructure
$3,325
Lauren Brown $150
and Initiation
$1,300
Rodger Sauls $125
II. Network Design Analysis
$4,350
Erin Bearhalter $100
III. Current State Evaluation
$4,025
Jeff Crisco $150
IV. Future State Evaluation
$3,850
Tom Powell $150
V. Deliverable Development
and Presentation
Task Scope Summary:
In coordination with the City Team, evaluate current state of operations for
water utilities and determine
feasibility and options for conversion to AMR/AMI. This effort includes
multi -vendor network analysis, financial modeling, and meter data management evaluation.
Schedule of values: Refer to Project Scope of Work.
Delivered by
Date
MeterSYS, Inc.
Approved by
Date
City of Dunn, NC
City of Dunn, North Carolina MSA for Smart Metering Technology: March, 2017
����lilll!I�III MeterSYS
Exhibit B
Assumptions
Assumptions
Assumptions related to in -scope services and/or components include:
The project starting target will be April, 2017. MeterSYS and the City project team
members will work onsite at City facilities and/or MeterSYS facilities to support the
engagement as needed to meet project schedules and milestones with a target
completion date for Task 1 of July 31, 2017.
The project scope contained within this proposal is based on a general understanding
of the City metering environment and is consistent with other projects in both size
and scope. As the proposal task pricing is fixed, any adjustments to scope will require
an amendment of scope and pricing. Additionally, any delays resulting from internal
resource constraints, vendor responsiveness, decision -making, or other conflicts
beyond the control of MeterSYS will impact project costs and schedule.
■ The City will make available to the firm all relevant information so that a
comprehensive assessment may be performed. This information shall be provided in
a timely manner in order to not adversely influence the approved project plan and
schedule.
The City will appoint a Project Lead for the City whom will serve as the primary point
of contact for the MeterSYS throughout the engagement. The Project Lead will assist
in organizing the participation of staff, management, and stakeholders as needed.
The Project Lead will facilitate the operational planning process and the achievement
of goals and objectives of the project.
The City and its project sponsors and team members will assume a proactive role in
actively participating in project objectives, milestones, and defined project
responsibilities.
The City will provide a timely decision -making, issue resolution and escalation process
to prevent delays in the progress of the project. The City project team will be
empowered to make critical and necessary decisions in order to expedite resolution
of issues.
• Over the course of the project, the City will provide adequate working facilities, and
support equipment such as telephones, photocopiers, fax machines, and internet
access for the team members and consultants onsite.
City of Dunn, North Carolina MSA for Smart Metering Technology: March, 2017
IT1111III MeterSXS
Exhibit C
Task Order Summary Worksheet
City of Dunn, North Carolina MSA for Smart Metering Technology: March, 2017
10
bcftdDUNK D 0` " TIC V T DUN
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1 City Council Agenda Form ff,
a
1989*2011 Meeting ate: April 11, 2017 �
_ I989 7�' 2013
SUBJECT TITLE: Resolution Providing for the Issuance of $1,180,000 GO Refunding Bonds, Series 2017
Presenter: Finance Director Stephens
Department: Finance
Attachment: X Yes No
Description: Resolution/Slides
Public Hearing Advertisement Date:
PURPOSE: To approve a GO Refunding Bond, Series 2017.
BACKGROUND: To save on interest cost on our current GO Bond in the waterisewer fund we are
refunding our current GO bond with BB&T at an interest rate of 2.14%. Please attached for other bank
bids.
BUDGET IMPACT: This will save the City $66,494 in interest cost over the next 8 years.
RECOMMENDATION/ACTION REQUESTED:
Adopt Resolution Providing for the Issuance of $1,180,000 GO Refunding Bonds, Series 2017
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUNN, NORTH CAROLINA
PROVIDING FOR THE ISSUANCE OF $1,180,000 GENERAL OBLIGATION REFUNDING
BOND, SERIES 2017
WHEREAS, the Bond Order (as defined below) has been adopted, and it is desirable to make
provision for the issuance of the Bond authorized by the Bond Order to pay the costs, together with other
available funds of the City, of refunding in advance of their maturities $1,275,000 aggregate principal
amount of the City of Dunn, North Carolina General Obligation Refunding Bonds, Series 2004 maturing
on and after June 1, 2017;
WHEREAS, the City of Dunn, North Carolina (the "City") desires to issue its General Obligation
Refunding Bond, Series 2017 (the "Bond") and to request that the Local Government Commission (the
"Commission") sell the Bond to Branch Banking and Trust Company (the 'Purchaser"), in accordance
with the terms provided herein;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Dunn, North
Carolina (the "City Council") as follows:
Section 1. For purposes of this Resolution, in addition to the words defined above, the
following words will have the meanings ascribed to them below:
"Bond Order" means the Bond Order authorizing the Bond adopted by the City Council on
March 14, 2017 and effective on its adoption.
"Code" means the Internal Revenue Code of 1986, as amended. Each reference to a section of
the Code herein will be deemed to include the United States Treasury Regulations proposed or in effect
with respect thereto.
"Federal Securities" means obligations permitted by Section 159-72 of the General Statutes of
North Carolina, as may be amended from time -to -time, or any successor statute thereto.
"Refunded Bonds" means the City of Dunn, North Carolina General Obligation Refunding
Bonds, Series 2004 maturing on and after June 1, 2017.
"Registrar" means the bond registrar, or alternate or successor registrars selected by the City
pursuant to Section 159E-8 of the Registered Public Obligations Act, Chapter 159E of the General
Statutes of North Carolina.
Section 2. The City shall issue its Bond in an aggregate principal amount of $1,180,000.
Section 3. The Bond shall be dated as of its date of issuance and is payable on June 1, 2025.
The Bond shall pay interest semiannually on June 1 and December 1, beginning June 1, 2017.
The Bond is being issued (1) to pay a portion of the cost of refunding the Refunded Bonds and (2)
to pay the costs of issuing the Bond.
The City Council has ascertained and hereby determines that the average period of usefulness of
the capital projects being refinanced by the proceeds of the Bond is not less than 10 years computed from
the date of issuance of the Bond.
PPAB 3647909vI
Section: 4. The Bond is to be numbered "R-1" and shall bear interest from its date at a rate of
2.14% computed on the basis of a 360-day year of twelve 30-day months.
Section S. The Bond shall be registered as to principal and interest, and the Finance Director
of the City is directed to maintain the registration records with respect thereto. The Bond shall bear the
original or facsimile signatures of the Mayor or City Manager and the City Clerk. An original or
facsimile of the seal of the City is to be imprinted on the Bond.
Section 6. The Bond is subject to redemption at the option of the City in whole on any date on
15 days prior written notice to the Purchaser at a redemption price of 100% of the principal redeemed,
plus accrued interest thereon to the date of redemption.
The Bond is subject to mandatory sinking fund redemption before maturity in part at the
redemption price of 100% of the principal amount to be redeemed, without premium, on each June 1 in
the years and in the amounts as follows:
PRINCIPAL
PRINCIPAL
DATE
AMOUNT
DATE
AMOUNT
2018
$154,000
2022
$149,000
2019
157,000
2023
141,000
2020
154,000
2024
138,000
2021
152,000
2025*
135,000
* Maturity
In the event of a partial redemption of the principal amount of the Bond, the City shall provide a
certificate to the Purchaser and the Local Government Commission designating the application of the
principal amount so redeemed against the sinking fund schedule above or, if no such certificate is
delivered, such redemption shall be deemed a redemption of the principal amount of the Bond then
outstanding in inverse order of the sinking fund schedule above.
Section 7. The Bond and the provisions for the registration of the Bond and for the approval of
the Bond by the Secretary of the Commission are to be in substantially the form set forth in Appendix A
hereto.
Section 8. The Finance Director of the City is hereby authorized to execute a non -arbitrage
certificate with respect to the Bond in order to comply with Section 148 of the Code and the applicable
Income Tax Regulations thereunder.
The City designates the Bond as a "qualified tax-exempt obligation" eligible for the exception
from the disallowance of the deduction of interest by financial institutions allocable to the cost of carrying
tax-exempt obligations in accordance with the provisions of Section 265(b)(3) of the Code. The City
does not reasonably anticipate issuing more than $10,000,000 of qualified tax-exempt obligations as
described in such Section 265(b)(3), including all entities which issue obligations on behalf of the City
and all subordinate entities of the City, during calendar year 2017 and will not designate more than
$10,000,000 of qualified tax-exempt obligations pursuant to such Section 265(b)(3) during calendar year
2017.
Section 9. The Commission, on behalf of the City, will transfer $1,295,778.30 of the proceeds
of the Bond and other funds of the City to The Depository Trust Company to refund the Refunded Bonds
on the date that the Refunded Bonds are called for redemption. The Finance Director shall deposit the
balance of the proceeds of the sale of the Bond in a separate account of the City (the "Cost of Issuance
PPAB 3647909v I
Account") and apply such funds to pay the costs of issuance of the Bond. The Finance Director shall
transfer or cause to be transferred any proceeds of the Bond remaining in the Cost of Issuance Account
described above on June 1, 2017 to pay the interest on the Bond on such date.
The Finance Director will provide the Purchaser with the annual audited financial statements of
the City each year as soon as practicable after approval by the City Council.
Section 10. Actions taken by officials of the City to select paying and transfer agents, and a
bond registrar, or alternate or successor agents and registrars pursuant to Section 159E-8 of the Registered
Public Obligations Act, Chapter 159E of the General Statutes of North Carolina, are hereby authorized
and approved.
Section 11. The Commission is hereby requested to sell the Bond by private sale to the
Purchaser subject to the provisions hereof as permitted by Section 159-123(b)(5) of the General Statutes
of North Carolina, as amended. The Bond will be non -transferable, except to a bank, insurance company
or similar financial institution or any other entity approved by the Local Government Commission.
Section 1Z The Mayor, the City Manager and the City Clerk are hereby authorized and directed
to cause the Bond to be prepared and, when they shall have been duly sold by the Commission, to execute
the Bond and to turn the Bond over to the registrar and transfer agent of the City for delivery to the
Purchaser.
Section 13. The Mayor, the City Manager, the Finance Director and the City Clerk are
authorized and directed, individually and collectively, to execute and deliver for and on behalf of the City
any and all additional certificates, documents, opinions or other papers and perform all other acts as may
be required by the documents contemplated in this Resolution or as may be deemed necessary or
appropriate in order to implement and carry out the intent and purposes of this Resolution.
Section 14. Portions of this Resolution may be amended or supplemented, from time to time,
without the consent of the owner of the Bond if, in the opinion of nationally recognized bond counsel,
such amendment or supplement would not adversely affect the interests of the owner of the Bond and
would not cause the interest on the Bond to be included in the gross income of a recipient thereof for
federal income tax purposes. All other amendments or supplements to this Resolution require the consent
of the owner of the Bond, including any amendment or supplement that would reduce the principal
amount of the Bond, reduce the interest rate payable on it, extend its maturity or the times for paying
interest, change the monetary medium in which principal and interest is payable.
Any act done pursuant to a modification or amendment consented to by the owner of the Bond is
binding on all owners of the Bond and will not be deemed an infringement of any of the provisions of this
Resolution, whatever the character of the act may be, and may be done and performed as fully and freely
as if expressly permitted by the terms of this Resolution, and after consent has been given, no owner of
the Bond has any right or interest to object to the action, to question its propriety or to enjoin or restrain
the City from taking any action pursuant to a modification or amendment.
Section 15. Nothing in this Resolution precludes (a) the payment of the Bond from the proceeds
of refunding bonds or (b) the payment of the Bond from any legally available funds.
If the City causes to be paid, or has made provisions to pay, on maturity or on redemption before
maturity, to the owner of the Bond the principal of the Bond (including interest to become due thereon)
and, premium, if any, on the Bond, through setting aside trust funds or setting apart in a reserve fund or
special trust account created pursuant to this Resolution or otherwise, or through the irrevocable
segregation for that purpose in some sinking fund or other fund or trust account with an escrow agent or
PPAB 3647909vi 3
otherwise, moneys sufficient therefor, including, but not limited to, interest earned or to be earned on
Federal Securities, such Bond shall be considered to have been discharged and satisfied, and the principal
of the Bond (including premium, if any, and interest thereon) shall no longer be deemed to be outstanding
and unpaid; provided, however, that nothing in this Resolution requires the deposit of more than such
Federal Securities as may be sufficient, taking into account both the principal amount of such Federal
Securities and the interest to become due thereon, to implement any such defeasance.
If such a defeasance occurs and after the City receives an opinion of a nationally recognized
verification firm that the segregated moneys or Federal Securities together with interest earnings thereon
are sufficient to effect a defeasance, the City shall execute and deliver all such instruments as may be
necessary to effect such a defeasance and desirable to evidence such release, discharge and satisfaction.
Provisions shall be made by the City, for the mailing of a notice to the owner of the Bond that such
moneys are so available for such payment.
Section 16. All acts and doings of the Mayor, the City Manager, the Finance Director and the
City Clerk that are in conformity with the purposes and intents of this Resolution and in the furtherance of
the issuance of the Bond are in all respects approved and confirmed.
Section 17. If anyone or more of the agreements or provisions herein contained is held contrary
to any express provision of law or contrary to the policy of express law, though not expressly prohibited,
or against public policy, or for any reason whatsoever is held invalid, then such covenants, agreements or
provisions are null and void and separable from the remaining agreements and provisions and will in no
way affect the validity of any of the other agreements and provisions hereof or of the Bond authorized
hereunder.
Section 18. All resolutions or parts thereof of the City Council in conflict with the provisions
herein contained are, to the extent of such conflict, hereby superseded and repealed.
Section 19. This Bond Resolution is effective on its adoption.
Upon motion of Council Member , the foregoing order titled: "RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF DUNN, NORTH CAROLINA PROVIDING FOR THE ISSUANCE OF
$1,180,000 GENERAL OBLIGATION REFUNDING BOND, SERIES 2017" was adopted by the following
vote:
AYES:
NAYS:
PASSED, ADOPTED AND APPROVED this I 1 th day of April, 2017.
PPAB 3647909vt 4
STATE OF NORTH CAROLINA
SS:
CITY OF DUNN
I, Jennifer Fortin, City Clerk of the City of Dunn, North Carolina, DO HEREBY CERTIFY that
the foregoing is a true and exact copy of the resolutions titled "RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DUNN, NORTH CAROLINA PROVIDING FOR THE ISSUANCE OF $1,180,000 GENERAL
OBLIGATION REFUNDING BOND, SERIES 2017" adopted by the City Council of the City of Dunn, North
Carolina in regular session convened on the I lth day of April, 2017, as recorded in the minutes of the
City Council of the City of Dunn, North Carolina.
2017.
(SEAL)
WITNESS my hand and the seal of the City of Dunn, North Carolina, this the I I` day of April,
City Clerk
City of Dunn, North Carolina
PPAB 3647909vl 5
No. R-1
APPENDIX A
FORM OF BOND
$1,180,000
UNITED STATES OF AMERICA
STATE OF NORTH CAROLINA
CITY OF DUNN
INTEREST RATE MATURITY DATE DATED DATE
2.14% June 1, 2025 April 25, 2017
REGISTERED OWNER: BRANCH BANKING AND TRUST COMPANY
PRINCIPAL SUM: ONE MILLION ONE HUNDRED EIGHTY THOUSAND DOLLARS
GENERAL OBLIGATION REFUNDING BOND, SERIES 2017
THE CITY OF DUNN, NORTH CAROLINA (the "City") acknowledges itself indebted and for
value received hereby promises to pay to the Registered Owner named above, on the Maturity Date
specified above, on surrender hereof, the Principal Sum shown above and to pay to the Registered Owner
hereof interest thereon from the date of this Bond until it shall mature at the Interest Rate per annum
specified above, payable on June 1, 2017 and semiannually thereafter on December 1 and June 1 of each
year. Principal of and interest on this Bond are payable in immediately available funds to the owner of
the Bond shown above at the close of business on the 151 day of the month preceding an interest payment
date or a bond payment date.
This Bond is issued in accordance with the Registered Public Obligations Act, Chapter 159E of
the General Statutes of North Carolina, and pursuant to The Local Government Finance Act, the bond
order adopted by the City Council on March 14, 2017 and effective on its adoption and the bond
resolution adopted by the City Council on April 11, 2017 (the "Bond Resolution'). The Bond is issued to
provide funds to (1) pay costs of refunding the City of Dunn, North Carolina General Obligation
Refunding Bonds, Series 2004 as described in the Bond Resolution and (2) pay the costs of issuing the
Bond.
This Bond is subject to redemption at the option of the City in whole on any date on 15 days prior
written notice to the Registered Owner at a redemption price of 100% of the principal redeemed, plus
accrued interest thereon to the date of redemption.
PPAB 3647909vi
The Bond is subject to mandatory sinking fund redemption before maturity in part at the
redemption price of 100% of the principal amount to be redeemed, without premium, on each June 1 in
the years and in the amounts as follows:
PRINCIPAL
PRINCIPAL
DATE
AMOUNT
DATE
AMOUNT
2018
$154,000
2022
$149,000
2019
157,000
2023
141,000
2020
154,000
2024
138,000
2021
152,000
2025*
135,000
* Maturity
In the event of a partial redemption of the principal amount of this Bond, the City shall provide a
certificate to the Registered Owner and the Local Government Commission designating the application of
the principal amount so redeemed against the sinking fund schedule above or, if no such certificate is
delivered, such redemption shall be deemed a redemption of the principal amount of this Bond then
outstanding in inverse order of the sinking fund schedule above.
The Bond will be non -transferable, except to a bank, insurance company or similar financial
institution or any other entity approved by the Local Government Commission.
It is hereby certified and recited that all conditions, acts and things required by the Constitution or
statutes of the State of North Carolina to exist, be performed or happen precedent to or in the issuance of
this Bond, exist, have been performed and have happened, and that the amount of this Bond, together with
all other indebtedness of the City, is within every debt and other limit prescribed by said Constitution or
statutes. The faith and credit of the City are hereby pledged to the punctual payment of the principal of
and interest on this Bond in accordance with its terms.
This Bond is not valid or obligatory for any purpose until the certification hereon has been signed
by an authorized representative of the Local Government Commission.
IN WITNESS WHEREOF, the City has caused this Bond to bear the original or facsimile of the
signatures of the Mayor of the City and the City Clerk and an original or facsimile of the seal of the City
to be imprinted hereon and this Bond to be dated as of the Dated Date above.
(SEAL)
City Clerk
Date of Execution: April 25, 2017
Mayor
PPAB 3647909v I A-2
The issue hereof has been approved under the
provisions of The Local Government Bond Act.
GPEG C. GASKINS
Secretary of the Local Government Commission
PPAB 3647909vi A-3
FORM OF ASSIGNMENT
ASSIGNMENT
FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto
(Please print or typewrite Name and Address,
including Zip Code, and Federal Taxpayer Identification or
Social Security Number of Assignee)
the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints
Attorney to register the transfer of the within Bond on the books kept for registration thereof,
with full power of substitution in the premises.
Dated:
Signature guaranteed by:
NOTim Signature must be guaranteed by a NoTim The signature to this assignment must
Participant in the Securities Transfer Agent correspond with the name as it appears on the face
Medallion Program ("Stamp") or similar of the within Bond in every particular, without
program. alteration, enlargement or any change whatever.
TRANSFER FEE MAY BE REQUIRED
PPAB 3647909v1 A-4
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M
DUNN DUNN DUNN
,,,,,„ All -America
City Council Agenda Form 1 1
1IR,
Meeting Date. April 11, 201'7
1989 * 2013 1989 * 2013
SUBJECT TITLE: Proposed Summer Hours
Presenter: City Manager Neuschafer
Department: Administration
Attachment: Yes X No
Description:
Public Hearing Advertisement Date:
PURPOSE:
These operating hours are being referred to as proposed summer hours since they coincide closely with
Daylight Saving Time. They have worked very well during the past thirteen years.
To allow adequate time to notify our citizens, the City Council is being asked to adopt operating hours
of 7:30 am — 4:00 pm beginning May 1s1 and ending September 30`h.
BACKGROUND:
BUDGET IMPACT:
RECOMMENDATIONIACTION REQUESTED:
Adopt proposed summer hours of 7:30 am — 4:00 pm beginning May I" and ending September 30t1i.
DUNK DILINN DUNN
All-AatericaCitp ;�,. �,,,,,,,,, All -America tp
Council Agenda Form � f
City C®
® Meeting _ ate: April 11, 2017
1989 * 2013 1989 * 2013
SUBJECT TITLE: Temporary Blocking of Streets — Boogie on Broad Concert Series
Presenter: City Manager Neuschafer
Department: Admin.
Ll
Attachment: XYes No
Description, Letter of Request from DACC
Public Hearing Advertisement Date:
UUI ZOT14
A request has been received from the Event Planning Committee of the Dunn Area Chamber of
Commerce requesting the closing of E. Broad Street by 2:00 p.m. from Wilson Avenue to Clinton
Avenue. At 5:00 p.m. they are requesting to have Wilson Avenue closed from Cumberland Street to
Edgerton Street or as best determined by the Dunn Police Department on the following dates for the
event, Boogie on Broad Concert Series in Downtown Dunn:
• Friday, April 21, 2017
• Thursday, May 18, 2017
• Thursday, June 15 , 2017
BACKGROUND:
BUDGETIMPACT:
RECOMMENDATION/ACTION REQUESTED:
Motion to approve the temporary street closings as requested by the Dunn Area Chamber of Commerce
for the Boogie on Broad Concert Series in Downtown Dunn.
north Carolina
W-IDUNN
area chamber of commerce
2rnl'O-e wringer maiterr
January 11, 2017
Oscar N. Harris, Mayor
Dunn City Council
Post Office Box 1065
Dunn, North Carolina 28335
Dear Mayor Harris and Dunn City Council,
209 West Divine Street
PO Box 548
Dunn North Carolina 28335
(910)892-4113 Fax:(910)892-4071
Thank you for all of the support the City of Dunn has given the Dunn Chamber and the
Boogie on Broad Concert Series in Downtown Dunn over the past eleven years.
On behalf of our current Event Planning Committee, I ask that you continue that support for
this year's concert series. The 2017 concerts will be held on Friday, April 21; Thursday, May
18 and Thursday, June 15. The timing of two concerts have changed from previous years,
with one being on a Friday night, and all three concerts are to be held in the first part of the
year as well. We will need to have Broad Street closed by 2:00 p,m, from Wilson Avenue to
Clinton Avenue. At 5:00 p.m., we will need to have Wilson Avenue closed from Cumberland.
Street to Edgerton Avenue or as best determined by the Dunn Police Department,
Again, I would like to thank the city leaders, police department and public works department
for all of the help and support we receive each year from our All -America City. The Chamber
values this partnership which enables us to accomplish so much for our membership and our
fine city.
We look forward to working with you on many other occasions in the future.
Dunn Area Chamber of Commerce
Web Site — www,dunnchamber.com
DUNN -- DUNN
D T IC T
l�„il �Il IC T �J
All•AmericaCiry All-AmericaCib
1 1 City Council Agenda Form E
Meeting late: April 11, 2017
1989 * 2013 1989 * 2013
SUBJECT TITLE: Resolution Designating the Coordinating Entity for the Local Downtown Associate
Community Program
Presenter: City Manager Neuschafer
Department: Administration
Attachment: X Yes No
Description: Resolution
Public Hea ing Advertisement Date:
PURPOSE:
Resolution Designating the Coordinating Entity for the Local Downtown Associate Community Program
The City and the Downtown Dunn Development Corporation will be applying to participate in this program.
BUDGET IMPACT:
There is a required $500.00 commitment to cover state employee travel and expenses over the three year
program
RECOMMENDATIONIACTION REQUESTED:
Adopt Resolution Designating the Coordinating Entity for the Local Downtown Associate Community Program
POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335
(910) 230-3500 • FAX (910) 230-3590
www.dunn-ne.org
RESOLUTION
DESIGNATING THE COORDINATING ENTITIY FOR THE LOCAL
DOWNTOWN ASSOCIATE COMMUNITY PROGRAM
Mayor
Oscar N. Harris
Mayor Pro Tem
Billy Barfield
Council Members
Buddy Maness
Dr. Gwen McNeill
Frank McLean
Billy Tart
Chuck Tumage
City Manager
Ronald D. Autry
WHEREAS, the City of Dunn desires to be selected as a community participating in the Downtown Associate
Conununity program from the NC Main Street and Rural Planning Center; and
WHEREAS, the City of Dunn and its Council understand that the North Carolina Departmenrt of Commerce, NC
Main Street and Rural Planning Center requires that one entity shall be charged by the City with managing and
implementing the local Downtown Associate Community program.
NOW THEREFORE BE IT RESOLVED that the City of Dunn Council hereby designates Dunn Downtown
Development Corporation to administer the ocal Downtown Associate Community program for the City of Dunn.
ADOPTED BY THE CITY COUNCIL OF DUNN THIS
(SEAL)
ATTEST:
Jennifer M. Fortin, CMC
City Clerk
DAY OF 2017.
OscarN. Harris
Mayor
DUNN
hAd
eMea l
re
Im*Nllt
c�rr:n.r, l�i
ROY COOPER
Governor
ANTHONY K COPELAND
Secretory
The North Carolina Main Street & Rural Planning Center promotes downtown revitalization based on
economic development within the context of historic preservation, a concept developed by the National
Trust for Historic Preservation and implemented by the National Main Street Center through their Main
Street America program. It has proven successful in more than 1600 smaller communities across the
country. The NC Main Street & Rural Planning Center's program assists communities under 50,000 in
population to recognize and preserve their historic fabric, and using local resources, build on their unique
characteristics to create vibrant central business districts that meets today's needs. The NC Main Street &
Rural Planning Center works directly with 90 active, designated Main Street. Small Town Main Street
and 4 Downtown Associate Community (DAC) programs across the state and hundreds more North
Carolina towns and cities that rely on the Center for downtown resources and information.
In 2015, NC Main Street & Rural Planning Center created an initiative, the Downtown Associate
Community program, to provide communities interested in downtown revitalization with the tools to
build a sustainable organizational foundation that will strengthen their downtown revitalization efforts.
Based on the Main Street model, communities that successfully complete the program may have an
opportunity to move up to Main Street designation.
The National Main Street Center's Four -Point Approach® to downtown revitalization is integrated to
create a comprehensive, well balanced program:
• Organization
• Promotion
• Design
• Economic Vitality
This four -point approach is anchored by eight guiding principles:
• Comprehensive • Incremental
• Self -Help • Partnerships
• Capitalizing on existing assets • Quality
• Change • Implementation
Since the program began in 1980, NC Main Street and Small Town Main Street communities have
experienced the following in their downtown districts:
• $2.54 billion in public/private investment
0 Net gain of over 22,400 full and part-time jobs
• 5,833 building renovations
• 5,570 businesses net gain
National, Main Street& communities have had more than $65.6 billion in reinvestment, 126,476 new
businesses and 260,011 buildings rehabilitated since 1980.
State of North Carolina I Department of Commerce
301 North Wilmington Street 14301 Mail Service Center I Raleigh, NC 27699-4301
9198144600 T
Benefits and Requirements of the Downtown Associate Community Program
Benefits of the Program.
o Partnership with the NC Main Street & Rural Planning Center:
• North Carolina cities are selected through a competitive process to participate in the DAC
program therefore;
• Selected communities become partners with the North Carolina Department of Commerce, Rural
Economic Development Division, and the NC Main Street & Rural Planning Center in a long-
term economic development effort that has a proven positive impact on investment and job
creation.
• Downtown Associate Community programs (DAC) are limited in number and therefore receive
focused and personal attention from the Center's staff.
• Investment: The State of North Carolina invests approximately $50,000 in on -site visits, training
and technical assistance within the first three years of participation in a local DAC program. After
the initial start-up phase, the community may be eligible to move up to the Main Street program
for continued assistance.
o Training:
• Selected communities are eligible to attend and participate in the NC Main Street Conference,
Main Street Basic Training, Board and Committee Training, Main Street Orientation, Main Street
Managers' Meetings and Bi-Annual Regional Meetings.
o Technical Assistance:
• The North Carolina Main Street and Rural Planning Center's staff guides selected communities
through:
o Identifying community assets
o Identifying economic drivers
o Stakeholder and Partner identification
o Strength, Weaknesses, Opportunities and Threats
o A Vision Forum leading to creating an organizational structure to implement a downtown
vision, downtown economic implementation strategies and downtown implementation
plans.
o Volunteer development
o Provides guidance and support to communities on ways to find and develop financial
resources
• Extensive experience: The NC Main Street & Rural Planning Center has extensive experience in
organizational development and nonprofit management, architecture, historic preservation,
planning, building rehabilitation, investment tax credits, incentive programs, marketing, image
and special event development. Also in communications and a range of other pertinent areas.
• Staff is among the nation's leading authorities on downtown development.
• The NC Main Street & Rural Planning Center's staff conducts an annual program assessment
including collecting of statistical data for review and analysis.
Network:
• Participating DAC programs are able to take advantage of and participate in a special network of
Main Street cities statewide from which they learn best practices, techniques and strategies for
downtown development and share and receive information through our Main Street listserv.
Requirements of the Program:
The designee of the Downtown Associate Community (DAC) program is the local city or town
government. The Chief elected official is notified of this selection. A town or city government determines
who will administer the Downtown Associate Community program at the local level and communicates
that information to the NC Main Street & Rural Planning Center.
The following outlines the requirements that all applicants must understand before completing this
application.
l . The applicant must be an incorporated North Carolina municipality with an identifiable,
traditional downtown business district. This typically means a central business district with
contiguous buildings and a mix of retail and service businesses.
2. A certified population of less than 50,000 as reported by the NC Office of State Budget and
Management: httns://ncosbm.s3.amazonaws.com/s3fs-public/demog/muniestbymuni 2015.html
3. If selected, the applicant must sign an annual agreement with the NC Main Street & Rural
Planning Center, for a period of up to three years, outlining the following requirements and/or
agreements for partnership in the Downtown Associate Community (DAC) program with the
Center.
a. Participate in all services provided by the NC Main Street & Rural Planning Center when
staff is in town.
b. Designate a DAC program coordinator (paid or volunteer) dedicated to the downtown for
a minimum of 20 hours/week who will coordinate and facilitate the work of the program.
c. The DAC program must be designated as either a department of the local municipal
government or obtain a 501(c) non-profit status.
d. Establish strong broad -based support for the commercial district revitalization process
from both the public and private sectors.
e. Establish and maintain an active Board of Directors or an Advisory Board (if a city/town
designated program) and Committees using the Main Street Four -Point Approach®.
f. Establish an annual work plan/planning process for downtown.
g. Adopt and exhibit a historic preservation ethic and design management program.
h. Demonstrate an established vision for downtown and a mission that defines the role of
the organization that will manage the downtown initiative.
i. DAC program coordinator must attend training including, but not limited to: Main Street
Basic Training, Main Street Manager's Meeting, annual NC Main Street Conference, bi-
annual regional meetings.
j. Fund the DAC program through both public and private partnerships at a level allowing
for full operation of the program, based on the adopted work plan.
k. Submit on time annual statistical data, budget and salary information and program
assessment reports as requested by the Center.
1, Maintain an annual membership with the National Main Street Center at the Standard
Level. IF community moves up to Main Street designation the level goes up to
Designated Level.
in. Reimbursement of the NC Main Street & Rural Planning Center's travel expenses at the
IRS rate plus meals at the state per diem rate.
n. Must meet the requirements of the Main Street program by the end of year three in
order to move up to Main Street® designation. Participating communities operating a
2017 Downtown Associate Community Program Application
DAC program that may move more quickly through the strategic planning process will
be considered for full Main Street designation in less than three years.
o. Until a DAC community is officially designated as a Main Street® community they are
prohibited from using the Main Street logo or calling themselves a Main Street®
community. Being designated comes with specific rights and privileges that are not
granted to DAC programs.
p. DAC programs are not eligible to nominate projects for NC Main Street or Small Town
Main Street awards and are not eligible to nominate Main Street Champions until they
move up to full NC Main Street designation nor can DAC programs apply for Main
Street Solutions Fund grants unless they meet the definition of a micropolitan (10,000-
50,000 in population), per legislative language for the Main Street Solutions Fund. In
addition, DAC programs are not eligible for Downtown Redevelopment Funds.
An applicant's community selection to the Downtown Associate Community program is
predicated upon:
a. An understanding and a basic acceptance of the Main Street® philosophy, "economic
development within the context of historic preservation. "
b. A commitment from city/town officials and staff to a long-term and incremental
revitalization program and the willingness to implement the Main Street Four -Point
Approach®: organization, promotion, design and economic vitality.
c. Demonstration that the community has the ability to move to Main Street® designation
and meet the requirements within three years of selection into the Downtown Associate
program.
d. Interest and commitment from private and public sectors both financially and
organizationally.
e. Evidence of past and present economic development efforts in particular the downtown
district.
f. Indications of private or public reinvestment in downtown within the last five years or
intent to do so in the near future.
g. The need for and value of the Downtown Associate Community Program to your
community.
h. Presence of both intact historical and architectural resources and of cultural resource
features or special qualities in particular within the downtown district. These would
include, but not be limited to: architecturally significant buildings, homes, historical sites,
culturally or historically significant events that had an impact on your community and are
so noted with monuments, markers or sites dedicated to these events within your
community.
i. The City Council signing the Resolution to Participate in the Downtown Associate
Community program and commit up to $5,000 to the program if selected.
DUNN _ L�,iNNDUNN
All•Ameriea C �� d,,,,, AlhAmarieaCib
1 1 City Council Agenda Form 1 1
® Meeting Date, April It, 2017
1989 �(2013 - 1989 * 2013
SUBJECT TITLE: Set Date for Special Call Meeting/Budget Work Session
Presenter: City Manager Neuschafer
Department: Administration
Attachment: Yes X No
•
Description:
Public Hearing Advertisement Date:
PURPOSE:
The Council is being asked to set a Special Call meeting/Budget Work Session for Friday,_
May 1q, 2017. Suggested time to begin the meeting is 9:00 am.
Prior to the proposed date, you will receive a preliminary budget to review.
BACKGROUND:
BUDGETIMPACT:
RECOMMENDATIONIACTION REQUESTED:
Motion to set a Special Call Meeting/Budget Work Session date for Thursday, May 18, 2017 beginning
at 9:00 am.
DUNN DUNN
DUNN
All•AmericaCity ;t �1 All -America City
i 1 City Council agenda Form 1 I
IR
° Meeting Date: A ri1 1, 201.7
1989 * 2013 1989 7E 2013
SUBJECT TITLE: Financial Report
Presenter: Finance Director Mark Stephens
Department: Finance
Attachment: X Yes No
Description: Financial Update
Public Hearing Advertisement Date:
PURPOSE:
Attached please find the Financial Update as of February 28, 2017 for your review
BACKGROUND:
BUDGETIMPACT:
RECOMMENDATION/ACTION REQUESTED:
Mayor
D o r t h Carolina Oscar N. Harris
IWDUNN
Mayor Pro TernBilly Barfield
Council Members
city of d U n 11 Buddy Maness
Dr, Gwen McNeill
FINANCE DEPARTMENT Frank McLean
POST OFFICE BOX 1065 o DUNNr, NORTH CAROLINA 28335 Billy Tart
Chuck Tumage
(910) 230-3500 o FAX (910) 230-3590
City Manager
www.dunn-nc.org Ronald D. Autry
MEMORANDUM
To: Honorable Mayor, City Council Members
From: Mark Stephens, Finance Director
Subject: Financial Report
Date: April 11, 2017
• The City as of February 28, 2017 had $4,321,516 in cash in the General Fund and
$2,597,607 in the Water -Sewer Fund. In February of 2016 the City had $3,943,481 in the
General Fund and $2,233,955 in the Water and Sewer Fund.
• Property tax collections were $3,775,349 or 102,14% of budget. Last year property tax collections
through March were $3,510,887 or 99.23% of budget.
• Sales Tax Revenue is $1,136,967or 67.88% of budget. Benchmark for this month is 58.33% of budget.
• Utilities Sales Tax is $531,564 or 67.36% of budget. Benchmark for this month is 75.00% of budget.
• Building Permit Fees were $59,676 or 91.80% of budget. Benchmark for this month is
67.67% of budget.
• Water and Sewer Revenues were $3,100,639 or 68.90% of budget. Benchmark for this month is
67.67% of budget.
• Expenditures were 63.22% of budget in the general fund and 58.13% of budget in the water
and sewer fund. The benchmark for this period is 67.67% of budget.
DUNN
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1 f
1989'k 2013
VXM G074liilG7fG AlaftrX
DUNN DUNN
Dh
LIN
All-Anerlucip "H' °1 i°°° AlbAmerisaCity
1 I Council Agenda prrr�1 i
eeting Date. April 11' 018n/�
M�f
Meeting
19tl9�(2011 1989 j(2013
SUBJECT TITLE: Administrative Reports
Presenter: City Manager Steven Neuschafer
Department:
Attachment: X Yes No
Description: Monthly Reports
Public Hearing Advertisement Date: NIA
PURPOSE:
Attached please rind the following Monthly Reports for your review:
A. Tax Report March, 2017
B. Planning & Inspections Report March,2017
C. Public Works Report
February, 2017
D. Recreation Report
March,2017
E. Library Report
February,2017
F. Police Report
February, 2017
BACKGROUND:
BUDGETIMPACT:
RECOMMENDATION/ACTION REQUESTED:
north caroling
Is M
Uf NEN
city of dune
FINANCE DEPARTMENT
POST OFFICE BOX 1065 o DUNN, NORTH CAROLINA 25335
(910) 230-3500 o FAX (910) 230-3590
www.diinn-nc.org
Current Year Tax Collection through March 31, 2017
WlelriMMI
Mayor
Oscar N. Harris
Mayor Pi Tern
Billy Barfield
Council Members
Buddy Maness
Dr. Gwen McNeill
Frank McLean
Billy Tail
Chuck Turnage
City Manager
Ronald D. Autry
Downtown
City
Taxes
Total
Ad Valorem Levy
$ 3,855,230
$ 34,761 $
3,889,991
Collections thru March 2017
3,775,349
33,575
3,808,924
Taxes Receivable March 2017
79,881
1,186
81,067
Percentage Collected
97.93%
96.59%
97.92%
Mayor
north carolina Oscar
Oscar N. Hams
N
N
Mavor Pro TeatBilly Barfield
D U Council Members
city of d ll 17 ll Buddy Maness
Dr. Gwen McNeill
INSPECTIONS DEPARTMENT Frank McLean
POST OFFICE BOX 1065! DUNNN NORTH CAROLINA 25335 Billy Tart
�— Chuck Tumage
j910) 230-3505 • FAX (910) 230-9005
City Manager
wwwAtinn-ric.orSteven Neuschafer
Inspections Monthly Report — March, 2017
Code Enforcement
• Minimum Housing Inspections/Condemned Houses Performed -10
• Junk and Debris Violations Yard Waste Carts — 34
• Junk Vehicle(s) Cited — 8
• Junk Vehicles(s) Removed — 8
• Weeded Lot/Overgrowth Violations — 16
• Misc. Complaints Received — 2
Inspections
• Number of Permits Issued — 54
• Total Permit Fees Collected - $15,245.00
• Number of Inspections Performed — 134
• Number of Plans Reviewed —2
• Number of Fire Inspections Performed — 42
• Total Fire Inspection Fees Collected - $4,050.00
• Fire Permits Issued — 4
• Demolition permits issued —1
• Demolitions completed — 1
• C/O'S issued — (15 total) Permitted Projects: 10 Dinan Rd., 905 Fairground Rd., 716
Friendly Rd., 704 Friendly Rd., 716 Golden Willow Ct., 715 Golden Willow Ct., 719
Golden Willow Run, 723 Golden Willow Run, 720 Golden Willow Run, 594 E. Jackson
Blvd, 302 Spring Branch Rd., 913 Willow Leaf Ct, 912 Willow Leaf Ct, 202
Winterlochen Dr., 1320 Interstate Dr.
• Minimum Housing C/O's (2 Total) — 1005 N. King Ave., 407 E. Pearsall St.
DUNN
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101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org
After Hours Call -Out
6
Inflow/Infiltration
2
Leak Repair
10
Lift Station/Air Relief Valve
36
Maintenance
Sewer Cleaning
30
Sewer Construction
4
Sewer Stoppage
14
Water Taps
5
Water Construction
1
Water Meter
2
Repair/Replacement
Other — Water
5
Other — Sewer
9
U-NN
-- ----
mfiar wm...... ' maCfrir
101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.ora
Total Million Gallons Treated 54.369
Average Million Gallons Per Day 1.94
Treated
Rainfall in Inches 0.8
Staff Achievements:
Billy Eason, Street Department Crew Leader, achieved Class A CDL Certification
Travis Strickland, Water Treatment Plant Operations Specialist, achieved C-Surface Water
Treatment Operator Certification
Billy Cottle, Collection System ORC, attended "Spill Response Training" offered by CIGMA to
obtain required credit hours for his pesticide application license
Vincent Washington, Assistant Public Works Director —Streets, attended a seminar offered by
NC State's NC Local Technical Assistance Program titled "Management and Supervisory Skills for
Experienced Supervisors"
® �- north carolina
Mayor
Ll
Oscar N. Harris
Mayor Pro Tern
Billy Barfield
Council Members
city of d u n n Buddy Maness
Dr. Gwen McNeill
PARKS & RECREATION DEPARTMENT Frank McLean
POST OFFICE BOX 1065 < DUNN, NORTH CAROLINA 28335 Billy Tart
Chuck Turnage
(910) 230-3500 • FAX (910) 230-3590 City Manager
www.dunn-nc.org Ronald D. Autry
Recreation Monthly Report: March 2017
OVERVIEW:
• We are taking registrations for our 2017 Spring Sports Instructional League the deadline is March
31st.
• 2017 Spring Sports opening ceremony will be Saturday, April 29thstarting at 9:00 a.m. at The Nathan
Harris Athletic Complex at Tyler Park for baseball and Clarence Tart Memorial Park starting at 11:00
a.m. for softball.
• We held our 2ad Public Forum on March 20th in the Dunn Community Building.
• The next Recreation Advisory Board meeting has been scheduled for April 6, 2017.
RENTALS:
• Dunn Community Building........................................................................................................................10
• P. K. Vyas BB&T room rentals.....................................................................................................................0
PicnicShelter Rentals....................................................................................................................................1
• Field Rentals, ................................................................... .............................................................................. 2
YOUTH PROGRAMS:
• 2017 Indoor Soccer games began on March 4th with games will end on March 30th.
• 2017 AA, AAA, and Majors baseball leagues held drafts on Saturday, March 25th.
Y 2017 Softball Leagues held drafts on March 27th - March 30th at 6:00 p.m.
P. K. VYAS CENTER:
Memberships
NewMemberships.........................................................................................................................................4
RenewedMemberships................................................................................................................................28
Membership Growth from February 2017 compared to March 2017.....................................................0%
Guest Participation from February 2017 compared to March 2017......................................................86%
--�
DLII�IN
'A"." ""va en
L
February 2017 1 Monthly Library Report
Dunn Public Library 1 110 E. Divine St., Dunn, NC 28334 1 phone 910-892-2899 1 fax 910-892-8385
www.dunn-nc.org/libra ry
Door Count 4,762
Hours Open 200
New Library Cards, 42
Reference Questions 236
IIIIIIIIIIIIIIIIIIIINIM Computer/Technology questions 213
Location 69
The main event for March has been Dr. Seuss's birthday which we celebrated with a
party on Saturday March 11th at the Community Building. Ninety-three children and
parents attended a performance by comedian and ventriloquist Steve Brogan. Cake
was provided by the Harnett County Chapter of the National Education Association.
Patty Rowland of the Finance Department took some wonderful pictures that you can
see on the Library's Facebook page at: https://www.facebook.com/Dunn-Public-Library-
1548443412603Q7(.
This is an annual event for the library in support of the NEA's Read Across America
literacy program. Dr. Seuss was chosen as the honoree because he, more than almost
any other author, made reading fun for children through the use of rhyme, repetition,
and fanciful drawings.
WIQUQN�N'
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February 2017 1 Monthly Development Report
Dunn Police Department 1 401 East Broad St., Dunn, NC 28334 1 phone 910-230-3503
fax 910-230-9005 1 www.dunn-nc.ora
UCR CRIMES
Crime
Arrest
Further
Investigation
Unfounded
Total
Number
Homicide
0
0
0
0
Rape
0
0
0
0
Robbery
0
0
0
0
Aggravated Assault
2
0
0
2
Burglary Forcible Entry
1
3
0
4
Burglary Non -Forcible Entry
1
1 2
1 0
1 3
Larceny from Motor Vehicle
0
1 1
0
1
Larceny All Other
3
17
0
20
Simple Assault
0
2
1
3
Assigned Cases Closed Recovered Property Drugs Seized Search Warrants Executed
Cases
59 36 $5,750.00
CID Narrative:
OCA# 2017-00508
On 03/13/2017, the Criminal Investigations Division was notified about a Burglary occurring
outside our jurisdiction involving the home of a City Employee (Lt. J. A. Barefoot.) What began as
simply checking area businesses where investigators know such property can be disposed of has led to
multiple Felony and Misdemeanor charges against a known "fence" of Jewelry, the identification and
prosecution of the actual Burglar, and finally the recovery of stolen property belonging to 3 victims
from Sampson County, 1 victim from Harnett County, and 1 victim from Cumberland County.
OCA# 2017-00590
On 03/25/2017, the Patrol Division was able to locate a 10 year old female juvenile that had been
kidnapped (parental) from Jersey City, New Jersey and stop the mother's flight from authorities as she
attempted to flee the country with the juvenile to Brazil. Our Agency was able to work in
cooperation with Agencies as varied as the Jersey City SVU to ICE to accomplish saving this child.
TJuNN
** Of the Other Drugs. 39.7 Grams of Ecstasy and 40 Grams of Marijuana Wax was seized.
Narcotics Narrative:
OCA# 2016-00758
On 03/22/2017, Dunn Police were able to arrest Charles McDougald who had 21 Felonies and 4
Misdemeanor Warrants for Arrest. Mr. McDougald had been evading arrest for over 6 months and
was wanted by Dunn Police for several Armed Robberies and by Sampson County Sheriff's
Department for Felony Drug Charges and also by Selma Police for Resisting Arrest. Dunn Police
received a tip through the Crime Stoppers tip line and coordinated with Wake, Johnston and Sampson
Counties. Through follow-up on information provided by the Crime Stoppers tip, officers were able to
locate and arrest Mr. McDougald. Mr. McDougald was booked into the Harnett County Jail and was
given a $1.1 Million bond.
Speeding (Infraction)
Seat Belt
Passenger Seat Belt Juvenile
No Operators License
Driving while License Revoked
Failure to Stop (Stop Sigh)
Running Red Light
Failure to reduce speed
Misdemeanor Arrests
Felony Arrests
Firearms Seized
Marijuana Seized
Cocaine Seized
Heroin Seized
Other Drugs Seized
U.S. Currency Seized
Patrol Narrative:
Patrol has recently began collecting the above data. They will have a completed report in May.
Citation Totals by Charge
Dunn Police Department
(03/01 /2017 - 03/31/2017)
Charge: Number of Charges:
Speeding (Infraction)
41
Seat Belt
B
Passenger Seat Belt - Juvenile
5
Improper Transportation Of Children
1
DWI
5
No Operator License
24
Driving While License Revoked -
40
Expired Registration
25
Inspection
4
Unsafe Movement
3
Failure To Stop (Stop Sign/Flashing Red Light)
7
Running Red Light
4
No Insurance
9
Possess/Consume Alcohol - Passenger
3
Failure To Reduce Speed
4
Other (Misdemeanor)
5
Other (Infraction)
43
Other (2nd Charge - Misdemeanor)
3
Other (2nd Charge - Infraction)
70
Total:
304
Date: 04/04/2017 -- Time: 12:66 Page 1
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JUVENILE MONTHLY
REPORT
Criminal Investigation Division
Detective J. Brannan
MONTH OF MARCH 2O17
TOTAL
JUVENILE CASES
CASES ASSIGNED: 18 18
CASES FILED INACTIVE: 00 00
CASES EXCEPTIONALLY CLEARED: 06 06
CASES CLEARED BY ARREST: 09 09
CASES UNFOUNDED: 02 02
TOTAL CASES CLOSED: 17
CURFEW WARNINGS 00
CURFEW VIOLATIONS 00
SPECIAL OPERATIONS WORKED: 0
COMMUNITY SERVICES/PRESENTATIONS: 0
VALUE OF RECOVERED PROPERTY: $0.00
VALUE OF NARCOTICS/MONIES SEIZED: $0.00
ARRESTS: (ADULT) FELONY: 02 (ADULT) MISDEMEANOR: 04
(JUV) FELONY: 02 (JUV) MISDEMEANOR: 06
TOTAL ARRESTS: FEL: 04 MISD: 10
March 1, 2017
ANIMAL CONTROL ACTIVITIES
#CALLS LOGGED:
(complaints: 56 Citizen assist: 54)
#DOGS PICKED UP:
#DOGS LEFT IN POUND: January
#DOGS RETURNED:
#DOGS ADOPTED:
#DOGS ESCAPED:
#DOGS PUT TO SLEEP:
1.I Y►O�lZ
#DOG BITES REPORTED:
#DOGS QUARANTINED:
#CAT BITES:
#CATS QUARANTINED:
#CATS PICKED UP:
#CATS PUT TO SLEEP:
#CATS ADOPTED:
#CATS ESCAPED:
#CATS RETURNED:
#OTHER ANIMAL CALLS:
#WARNINGS ISSUED:
MILEAGE:
Respectfully Submitted,
February 2017
110
49
22
04
21 (17 by rescues)
0
35
11
1
7
0
0
16
15
02
0
0
0
WRITTEN: 17
VERBAL: 14
End of Month: 104970
Beginning of Month: 104371
Truck #55 599
Patti Lane Collins, Animal Control Officer
CIVIL CITATIONS: 12
End of Month: 153033
Beginning of Month: 152197
Truck #56 836
DUNN
DUNN DUNN bAd
AII•AmerlceCiq ,.;,, 01 ,,,,,, All•AmericaCIW
1 City Council Agenda Form
° Meeting Date. April 11, 2017 °
1989 * 2013 1989 2013
SUBJECT TITLE: City Manager's Report
Presenter: City Manager Neuschafer
Department: Finance
Description: City Update
Attachment: Yes X No
Public Hearing Advertisement Date:
TOPIC:
The City Manager will have an update on current City projects and issues.
Public Works Director Dean Gaster will also be briefing the Council on current happenings in public
works and utilities.
Page d
Announcements
April 11, 2017
City Council Meeting
➢ 14th Annual PAL Community
Fair April 14th — April 23rd in the
new Walmart parking lot.
➢ City offices will be closed
Friday, April 14, 2017 in
observance of Good Friday.
➢ Boogie on Broad will be held
on Friday, April 21, 2017 from 6-9
p.m. in Downtown Dunn.
➢ The Mayor's Prayer Breakfast
is scheduled for Thursday, May 4th
Page 12
Announcements
April]], 2017
City Council Meeting
@ 7:30 a.m. in the Gospel
Tabernacle Life Center.
➢ Dunn Community Clean Up
Day will be held on Saturday, May
6, 2017 — Volunteers are asked to
meet at the Dunn Area Chamber of
Commerce office located at the
General William C. Lee Airborne
Museum at 8:30 a.m.
➢ The AP Government Class
from Triton High School will be
participating in the
Tomorrow (Shadow)
mock City Council
Leaders of
Program and
meeting on
Page 13
Announcements
April 11, 2017
City Council Meeting
Tuesday, May 9, 2017 beginning
at 9:00 a.m.
➢ The next regular City Council
Meeting is scheduled for Tuesday,
May 9, 2017 @ 7:00 p.m.
Mar, 24, 2017 9: OOAM
DUNN HOUSING AUTHORITY BOARD MEETING
No, 0700 P. 2
817 STEWART STREET
MONDAY, FEBRUARY 20, 2017
CHAIRMAN ERIC SINCLAIR CALLED THE MEETING TO ORDER AT 7:15 PM ON MONDAY, FEBRUARY 20,
2017. UPON ROLL CALL THE FOLLOWING WERE PRESENT: CHAIRMAN SINCLAIR, VICE-CHAIRMAN LEE,
COMMISSIONER DAIL, COMMISSIONER EDDIE DRAUGHON, COMMISSIONER HOLLOWAY AND
SECRETARY DEBBIE NORRIS AND DUNN POLICE CHIEF WILLIAM HALLIBURTON,
THE MEETING WAS OPENED WITH A PRAYER BY CHAIRMAN SINCLAIR.
MINUTES OF THE PREVIOUS MEETING WERE READ AND APPROVED. FIRST MOTION MADE BY VICE
CHAIRMAN LEE AND SECONDED BY COMMISSIONER DRAUGHON,
AYES AND NAYS WERE AS FOLLOWS:
AYES NAY
CHAIRMAN SINCLAIR
VICE-CHAIRMAN LEE
COMMISSIONER DAIL NONE
COMMISSIONER HOLLOWAY
COMMISSIONER DRAUGHON
MOTION CARRIED.
OCCUPANCY REPORT:
TOTAL RENT FOR FEBRUARY WAS $32,949.00, AVERAGE RENT PER UNIT WAS $ 230.41. SINCE THE
LAST MEETING THERE WERE FIVE MOVE -INS, TWO MOVE OUTS AND NO TRANSFERS, THERE WERE NO
VACANT UNITS.
THERE WAS ONE TENANT ACCOUNT TO BE CHARGED OFF IN THE AMOUNT OF $191,00 (APRIL NA1MEH)
VICE-CHAIRMAN LEE MADE FIRST MOTION FOR THE CHARGE OFF AND WAS SECONDED BY
COMMISSIONER DRAUGHON.
AYES AND NAYS WERE AS FOLLOWS:
AYES NAYS
CHAIRMAN SINCLAIR
VICE-CHAIRMAN LEE
COMMISSIONER DAIL NONE
COMMISSIONER HOLLOWAY
COMMISSIONER DRAUGHON
MOTION CARRIED.
Ma r, 24. 2017kF 9:OOAMYEAR TO DATE WERE $ 517.00 No, 0700 P. 3
THERE WERE NO RECOVERIES FOR THE MONTH OF FEBRUARY.
THE BOARD REVIEWED COPIES OF DECEMBER 2016 AND JANUARY 2017 FINANCIAL BALANCE REPORTS.
THERE WERE NO COMMENTS.
COMMUNICATIONS:
THE BOARD OF COMMISSIONERS WERE ADVISED OF A PRE -CONSTRUCTION HEARING THAT WAS HELD
ON WEDNESDAY, FEBRUARY 1, 2017 BETWEEN MOSER MECHANICAL, RICH LARSON AND EXECUTIVE
DIRECTOR, DEBBIE NORRIS. MS. NORRIS TOLD THE BOARD THERE WAS SOME TECHNICAL ISSUES
BETWEEN THE ARCHITECH AND MOSER MECHANICAL THAT HAD NOT BEEN WORKED OUT BUT SHE
WOULD APPRECIATE IT IF SOME OF THEM COULD ATTEND THE NEXT MEETING. SHE TOLD THEM SHE
WOULD NOTIFY THEM OF THE TIME AND DATE, THEY AGREED THEY WOULD BE PRESENT IF POSSIBLE.
OTHER BUSINESS
THERE WAS LITTLE DISCUSSION CONCERNING THE SUMMARY OF ESTIMATED SUBSIDY FOR FY 2017. MS.
NORRIS TOLD THEM THEY WOULD RECEIVE A FINAL NOTICE OF SUBSIDY WHEN IT WAS AVAILABLE,
CHAIRMAN SINCLAIR INTRODUCED THE POLICE CHIEF.
HE HAD WORKED PROGRAMS SUCH AS COMMUNITY WATCHES WITH A COUPLE OF HOUSING
AUTHORITIES, INCLUDING ALBEMARLE, HE STATED THAT HIS MAIN CONCERN WAS THE SAFETY OF THE
RESIDENTS AND HE WOULD LIKE TO WORK WITH THE HOUSING AUTHORITY IN ORDER TO MAINTAIN
SAFETY AS A PRIORITY, CHIEF HALLIBURTON ASKED IF THE HOUSING AUTHORITY WAS BEING INFORMED
OF SITUATIONS AND ARRESTS THAT TOOK PLACE INVOLVING RESIDENTS/GUESTS OF THE HOUSING
AUTHORITY, MS. NORRIS ADVISED HIM THAT AT ONE TIME THEY WERE BEING NOTIFIED BY THE POLICE
DEPARTMENT OF SUCH BUT NOT ANYMORE. CHIEF HALLIBURTON STATED THAT HE WOULD LIKE TO
MAKE SURE THAT HAPPENED, HE SAID HE AND THE EXECUTIVE DIRECTOR NEED TO SET UP A TIME TO
TALK SO THEY COULD WORK TOGETHER ON SUCH, SECRETARY NORRIS TOLD THE BOARD SHE WOULD
MEET WITH THE CHIEF AS SOON AS POSSIBLE TO DISCUSS HOUSING ISSUES. CHIEF HALLIBURTON WAS
THANKED BY THE BOARD FOR ATTENDING.
SECRETARY NORRIS TOLD THE BOARD THAT THE CONTRACT WITH INDEPENDENT AUDITOR, GREGORY
REDMAN WAS UP FOR RENEWAL, CHAIRMAN SINCLAIR ASKED IF THE HOUSING AUTHORITY WAS
SATISFIED WITH MR, REDMAN'S WORK. SECRETARY NORRIS TOLD THE BOARD SHE WAS AND HAD NO
ISSUES WITH RENEWAL OF THE CONTRACT FOR 2017.
A FIRST MOTION WAS MADE BY VICE-CHAIMAN LEE AND SECONDED BY COMMISSIONER DAIL TO
CONTRACT WITH GREGORYT. REDMAN FOR THE PURPOSE OF THE ANNUAL AUDIT.
AYES AND NAYS WERE AS FOLLOWS:
AYES NAYS
CHAIRMAN SINCLAIR
VICE-CHAIRMAN LEE
COMMISSIONER DAIL NONE
Mar, 24. 201741. 9 2O & HOLLOWAY
COMMISSIONER DRAUGHON
No, 0100 P. 4
MOTION CARRIED,
LAWN CARE BIOS FOR THE YEAR 2017 WERE OPENED, THE CONTRACT FOR THE 2017 LAWN CARE WAS
AWARDED TO LOW BIDDER, D & J LANDSCAPING (BARRY AND DEBBIE LOCKAMY) OF ERWIN, THE LOW
BID WAS $16,560.00. FIRST MOTION WAS MADE BY VICE-CHAIRMAN LEE AND SECONDED BY
COMMISSIONER HOLLOWAY.
AYES AND NAYS WERE AS FOLLOWS!
AYES NAYS
CHAIRMAN SINCLAIR
VICE-CHAIRMAN LEE
COMMISSIONER DAIL NONE
COMMISSIONER HOLLOWAY
COMMISSIONER DRAUGHON
MOTION CARRIED.
CHAIRMAN SINCLAIR ASKED THAT ALL BIDDERS BE NOTIFIED IN WRITING.
WITH NO FURTHER BUSINESS TO DISCUSS, CHAIRMAN SINCLAIR ADJOURNED THE MEETING.
ERIC L, SINCLAIR, SR,
CHAIRMAN
iP I
r-. 1
DEBB E J, 11I5
SECRETARY
CLOSED SESSION CRITERIA
(Specify one or more of the following permitted reasons for closed sessions)
Move that we go into closed session in accordance with:
[N.C.G.S. 143-318.11(a)(1)]
Prevent the disclosure of privileged information
I Under the North Carolina General Statutes or regulations.
i Under the regulations or laws of the United States.
[N.C.G.S. 143-318.11(a)(2)]
Prevent the premature disclosure of an honorary award or scholarship
[N.C.G.S. 143-318.11(a)(3)]
Consult with the Attorney
i To protect the attorney -client privilege.
To consider and give instructions concerning a potential or actual claim,
administrative procedure, or judicial action.
i To consider and give instructions concerning a judicial action titled
vs
[N.C.G.S. 143-318.11(a)(4)]
To discuss matters relating to the location or expansion of business in the
area served by this body.
[N.C.G.S. 143-318.11(a)(5)]
To establish or instruct the staff or agent concerning the negotiation of the
price and terms of a contract concerning the acquisition of real property
located at
(OR)
To establish or instruct the staff or agent concerning the negotiations of
the amount of compensation or other terms of an employment contract.
[N.C.G.S. 143-318.11(a)(6)]
To consider the qualifications, competence, performance, condition of
appointment of a public officer or employee or prospective public officer or
employee.
(OR)
To hear or investigate a complaint, charge, or grievance by or against a
public officer or employee.
[N.C.G.S. 143-318.11(a)(7)]
To plan, conduct, or hear reports concerning investigations of alleged
criminal conduct.
School violence 143-318.11(a)(8) and terrorist activity (9).