120516mHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
December 5, 2016
The Harnett County Board of Commissioners met in regular session on Monday, December 5,
2016, in the Commissioners Meeting Room, County Administration Building, 102 East Front
Street, Lillington, North Carolina.
Members present:
Staff present:
Jim Burgin, Chairman
Gordon Springle, Vice Chairman
Abe Elmore, Commissioner
Barbara McKoy, Commissioner
Joe Miller, Commissioner
Joseph Jeffries, County Manager
Paula Stewart, Deputy County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Burgin called the meeting to order at 9:00 am. Commissioner Elmore led the Pledge
of Allegiance and invocation.
Commissioner Miller moved to approve the following items listed on the consent agenda. Vice
Chairman Springle seconded the motion which passed unanimously.
1. Minutes: November 21, 2016 Regular Meeting
2. Budget Amendments:
165 Health Department
Code 110-7600-441.32-26 Incentives
110-0000-353.76-05 Donations
174 JCPC Programs
Code 110-5899-420.32-82 Return of Unspent Grant Funds
110-0000-399-00-00 Fund Balance Appropriated
176 Administration
Code 110-4150-410.30-04 Professional Services
110-8800-490.32-16 Contingency
210 increase
210 increase
10,531 increase
10,531 increase
14,200 increase
14,200 decrease
December 5, 2016 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of 6
177 Veterans Court
Code 253-4404-441.35-77 Veterans Court
253-0000-331.88-04 Veterans Court BJA
179 Cooperative Extension
Code 110-7398-465.32-29 Agriculture
110-0000-399-00-00 Fund Balance appropriated
181 Health Department
Code 110-7600-441.32-26
110-7600-441.33-50
110-7600-441.54-26
110-7600-441.60-33
110-7600-441.60-46
110-7600-441.60-47
110-0000-334.76-03
186 Animal Services
Code 110-5500-420.35-80
110-0000-334.65-01
110-0000-399.00-00
187 Public Utilities
Code 531-9030-431.43-19
531-0000-399-00-00
189 General Fund Article 46
Code 225-8600-480-90-10
225-0000-399-00-00
Incentives
Contracted Services
Advertisement
Materials & Supplies
Medical Supplies
Food & Provisions
General Aid counties
I Care Spay & Neuter
Animal Control Spay & Neuter
Fund Balance Appropriated
Operating Repair Maint. System
Fund Balance Appropriated
Sales Tax
Other Financing Uses
Fund Balance Appropriated
3. Resolution to add roads to state system (Attachment 1)
2,405 increase
2,405 increase
1,000 increase
1,000 increase
4,500 increase
11,500 increase
2,000 increase
50,900 increase
3,500 increase
600 increase
73,000 increase
7,000 increase
10,000 increase
3,000 increase
250,000 increase
250,000 increase
1,109,360 increase
1,109,360 increase
4. Harnett County Cooperative Extension requested permission to approve the Family
Resource Management Contract with NC Ag Foundation. The contract will end when the
funds, approximately $18,000, are depleted.
5. Harnett County Parks and Recreation requested approval to accept the Parks and
Recreation Trust Fund grant in the amount of $400,000. The grant will be used to build
Phase 1 of the Government Complex Park located adjacent to the Sandhills Farm Park.
6. Harnett County Public Utilities requested approval of an engineering consulting
agreement in the amount of $135,800 with McGill Associates PA out of Pinehurst, NC to
provide design and construction administrative services on several upcoming projects.
This agreement would establish a standing contract to perform this work for the South
Central Water Transmission Project.
December 5, 2016 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2 of 6
7. Harnett County Public Utilities requested approval of the South Central Water
Transmission Line Project Ordinance in the amount of $1,027,900. This project consists
of the construction of approximately 7,500 linear feet of 12 -inch ductile iron water
transmission line in the Bunnlevel are of Harnett County.
8. Harnett County Sheriff's Office requested approval to accept a donation of $54,988 from
former Sheriff Larry Rollins to be used for Sheriff's Office Capital Outlay purchases.
9. Harnett County General Services requested approval of an amendment to the Harnett
County Language Access Plan as required by the North Carolina Housing Finance
Agency. The amendment includes an analysis of identifying Limited English Proficient
(LEP) persons in Harnett County and what steps will be implemented to assist LEP
individuals.
10. Resolution to Convey County Owned Real Property to Habitat for Humanity of Harnett
County, Inc. (Attachment 2)
11. Administration requested approval of the revised by-laws of the Nonprofit Committee
12. Resolution to award iPad Air 2 to Commissioner Jim A. Burgin (Attachment 3)
13. Harnett County Finance Officer requested approval of the Benhaven Elementary Project
Ordinance in the amount of $1,109,360
14. Resolution Declaring the Intent of the County of Harnett, North Carolina to Issue
Approximately $23,000,000 General Obligation School Bonds to Finance Benhaven
Elementary School, as Requested by the Board of Education of Harnett County, and to
Reimburse Itself for Capital Expenditures Incurred in Connection with the Acquisition
and Construction of Benhaven Elementary School from the Proceeds of such Obligation
Schools Bonds Expected to be Issued in Fiscal Year 2017. (Attachment 4)
Chairman Burgin addressed the group.
Fort Bragg Deputy Garrison Commander Justin Mitchell presented commissioners with a letter
of conveyance from Colonel Brett T. Funck requesting tract 404-1 Hairfield Tract be conveyed
to Harnett County as soon as possible. The Hairfield Tract consist of approximately 154.1 acres
and a condition of conveyance is that the property must be developed and used for educational
purposes.
The meeting was recessed to reconvene after the following swearing-in ceremony.
December 5, 2016 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 3 of 6
Mr. Snow was the Master of Ceremonies. Reverend Scott Ellison, Reserve Harnett County
Sheriff Deputy, gave the invocation. The Honorable District Court Judge Joy A. Jones and
Harnett County Clerk of Superior Court Marsha L. Johnson administered oaths to the following
elected officials: Board of Education member — District 2 William H. Morris
Board of Education member — District 3 Jason Lemons
Board of Education member — District 4 Eddie Jaggers
County Commissioner — District 3 Howard Penny Jr.
County Commissioner — District 4 C. Gordon Springle
County Commissioner — District 5 Joe Miller
Register of Deeds Kimberly S. Hargrove
Margaret Regina Wheeler, Clerk to the Board, was called upon to reorganize the board. NC
General Statute 153A-39 requires the Board of Commissioners to reorganize at its first regular
meeting in December of each year. Ms. Wheeler opened the floor for nominations for chairman.
Commissioner Elmore nominated Commissioner Springle. Commissioner Miller moved to close
the nomination. Commissioner Elmore seconded the motion, which passed unanimously.
Commissioner Springle was unanimously elected Chairman of the Board.
Chairman Springle opened the floor for nominations for vice chairman. Commissioner Elmore
nominated Commissioner Miller. Commissioner Elmore moved to close the nominations.
Commissioner Miller seconded the motion, which passed unanimously. Commissioner Miller
was unanimously elected Vice Chairman of the Board.
Members present:
Gordon Springle, Chairman
Joe Miller, Vice Chairman
Abe Elmore, Commissioner
Barbara McKoy, Commissioner
Howard Penny Jr., Commissioner
Chairman Springle called for additions and deletions to the published agenda. Vice Chairman
Miller moved to approve the agenda as published. Commissioner Elmore seconded the motion
which passed unanimously.
Vice Chairman Miller moved to approve the following items listed on the consent agenda.
Commissioner Penny seconded the motion which passed unanimously.
1. 2017 Schedule of Meetings of the Harnett County Board of Commissioners
2. Resolution to Cancel the December 13, 2016 Work Session and December 19, 2016
Regular Meeting of the Harnett County Board of Commissioners (Attachment 5)
Chairman Springle opened the floor for informal comments by the public, allowing up to 3
minutes for each presentation up to 30 minutes. No one spoke.
There were no appointments.
December 5, 2016 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 4 of 6
Jason M. Epley, AICP, Benchmark Planning, provided an informational presentation of the Fort
Bragg Joint Land Use Study. Harnett County Development Services Director Mark Locklear
was also present. Mr. Epley, Mr. Locklear and Mr. Jeffries responded to questions and
discussions continued.
Barry Blevins, Director of General Services, presented Harnett Area Rural Transit System
(HARTS) request for approval of the purchase of three (3) 9-ambulatory/3-non-ambulatory
passenger vehicles, as well as approval of three (3) new full-time driver positions to operate
vehicles for Non -Emergency Medical Transportation (NEMT). The initial cost is $216,275.
Lawrence Smith, Transit Services Manager, explained that under the current state, Non -
Emergency Medical Transportation (NEMT) requests placed upon HARTS, after a major
vendor/provider suspended operations in November 2016, increased 65%. The additional
demand reduced the resources available for `other' transportation requests, leaving some citizens
without transportation to work, shopping, and special needs outings. Staff noted at this time,
HARTS is providing all ADA compliant "lift" and additional Ambulatory NEMT transportation
for Medicaid requested/approved trips.
Mr. Blevins estimates the revenue potential at $267,420. Mr. Smith said they plan to strictly
dedicate three employees and three vehicles to Medicaid transportation. Commissioner McKoy
asked if they would keep the one vendor they currently have. Mrs. Honeycutt said they could
use the money in the budget for the current year and the program revenue to offset additional
program expenses so it should balance out. Commissioner Elmore confirmed no new money and
moved to approve the request as presented. Vice Chairman Miller seconded the motion which
passed unanimously.
Mr. Jeffries presented the following reports:
- Harnett County Financial Summary Report - October, 2016
- Harnett County Sales Tax Analysis by Article — August 2016
- Harnett County Public Health Activities Summary — October 2016
- Interdepartmental Budget Amendments
Vice Chairman Miller moved to nominate Gordon Springle to serve as the voting delegate during
the upcoming NCACC Legislative Goals Conference in Wake County. Commissioner Elmore
seconded the motion that passed unanimously.
There was no new business.
Vice Chairman Miller moved that the Board go into closed session for the following purpose:
1) Consultation with the County's legal staff in order to preserve the attorney-client
privilege concerning the handling of certain claims and litigation including the
following case: "Estate of John David Livingston, II et als, vs Harnett County
Sheriffs Dept.", Harnett County File No. 16 CVS 1165, Eastern District of NC
Western Division No. 5;16 CV -00906 -BO.
This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(3).
Commissioner Elmore seconded the motion which passed unanimously.
December 5, 2016 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 5 of 6
Commissioner Elmore moved that the Board come out of closed session. Commissioner McKoy
seconded the motion that pass unanimously. Mr. Snow corrected the case # in the original
motion to go into closed session.
Mr. Jeffries provided an update on HeadStart noting they have 3 options which are to renovate
their current building, pursue modular units or contract with a private company to build a
building. Mr. Jeffries said they want 13,000 square feet of space.
Chairman Springle reminded the group of the upcoming Christmas reception at the Sheriffs
Office and the Employee Annual Luncheon.
Commissioner Elmore moved to adjourn the meeting at 11:54 am. Vice Chairman Miller
seconded the motion that passed unanimously.
Mark B. Jo hairman :,. e�; : et Regin Wheeler, Clerk
December 5, 2016 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 6 of 6
ATTACHMENT 1
Harnett
COUNTY
NORTH CAROLINA
RESOLUTION
BE IT RESOLVED that the Harnett County Board of Commissioners
does hereby, by proper execution of this document, request that the North Carolina
Department of Transportation add to the State's Secondary Road System the below
listed streets.
Highgrove Subdivision
Sedgefield Lane
Heathrow Drive (SR 2510 Ext.)
Highgrove Drive (SR 2508 Ext.)
Lancaster Court
Salisbury Lane
Rushmoor Lane
New Castle Lane
Duly adopted this 5th day of December, 2016.
ATTEST:
HARNETT COUNTY BOARD OF COMMISSIONERS
Mar;', et Regineeler
Cler to the Bo
strong roots • new growth
Jim Burgin, ►' airman
www.harnett.org
ATTACHMENT 2
RESOLUTION BY THE
HARNETT COUNTY BOARD OF COMMISSIONERS
TO CONVEY COUNTY OWNED REAL PROPERTY TO
HABITAT FOR HUMANITY OF HARNETT COUNTY, INC.
THAT WHEREAS, HABITAT FOR HUMANITY OF HARNETT COUNTY, INC. is a
non-profit corporation created under the laws of North Carolina whose purpose is to create and
provide at a reasonable cost, safe and habitable single family residential housing to low income
and needy citizens of Harnett County; and
WHEREAS, Harnett County is the owner of a vacant real property lot located at 60
Gladiola Drive, Spring Lake, Harnett County, NC 28390 which is more particularly described as
follows:
BEING all of Lot No. 186, in a Subdivision known as Rolling Springs,
Land of Country Living Section Two, according to a plat of same duly
recorded in Book of Plats 18, Page 14, Harnett County Registry, North
Carolina, PIN ID No: 0514-11-9271.0000; and
WHEREAS, Habitat for Humanity of Harnett County, Inc. has made a request to the
Harnett County Board of Commissioners for assistance in fulfilling its charitable work for the
citizens of Harnett County; that the County Board of Commissioners recognizes Habitat for
Humanity's long and distinguished service in obtaining real property lots, identifying qualified
applicants, constructing quality single family homes, conveying said homes to needy individuals
at affordable terms, and reinstating properties at enhanced values back on the County ad valorem
tax rolls; and
WHEREAS, the Harnett County Board of Commissioners has made the determination
pursuant to the provisions of N.C. General Statutes §160A-279 and §160A-267 to donate and
convey the County's title interest in the above described real property lot as an appropriation to
Habitat For Humanity of Harnett County, Inc. for carrying out its public purpose.
NOW, THEREFORE, the Harnett County Board of Commissioners hereby resolves the
following:
1. That the Harnett County Board of Commissioners hereby recognizes and determines
that Habitat for Humanity of Harnett County, Inc., a N.C. non-profit corporation,
carries out a public purpose and is a viable and deserving private entity to which the
County is authorized to appropriate the transfer of real property.
2. That the Chairman of the Harnett County Board of Commissioners is hereby
authorized to convey by Special Warranty Deed to Habitat for Humanity of Harnett
County, Inc., a N.C. non-profit corporation, Harnett County's title interest in that
vacant real property lot previously described in this Resolution in exchange for no
monetary consideration.
3. That pursuant to N.C. General Statutes §160A-279 and §160A-267, a notice
summarizing the contents of this Resolution shall be published once with the
conveyance to be consummated no sooner than 10 days after the notice publication
date.
This Resolution is duly adopted at the regular meeting for the Harnett County Board of
Commissioners on Monday December 5, 2016.
A'1"1tSTED:
HARNETT COUNTY BOARD OF COMMISSIONERS
Ji • urgin, " airm
arg. et Regina feeler
Cou y Board Cler
ATTACHMENT 3
�4r
and
Harnett
COUNTY
NORTH CAROLINA
Resolution
THAT, WHEREAS, James A. Burgin became a Harnett County Commissioner in 2008;
www.harnett.org
WHEREAS, North Carolina General Statute 160A-265 allows the governing body, at its
discretion, to (i) hold, use, change the use thereof to other uses, or (ii) sell or dispose of real and
personal property, without regard to the method or purpose of its acquisition or to its intended or
actual governmental or other prior use; and.
NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of
Commissioners that Commissioner Jim Burgin, as requested, be awarded the iPad Air 2 given to
him to use during his tenure.
Duly adopted this 5th day of December, 2016.
HARNETT COUNTY BOARD OF COMMISSIONERS
Attest:
Margaret Regina We}eler, Clerk to the Board
strong roots • new growth
Go don :ringle®Vice Chairman
ATTACHMENT 4
EXTRACTS FROM MINUTES OF BOARD OF COMMISSIONERS
A regular meeting of the Board of Commissioners (the "Board") of the County of Harnett, North
Carolina was held on December 5, 2016, at 9:00 a.m. in the County Commissioners' Meeting Room,
Harnett County Administration Building, 102 East Front Street, Lillington, North Carolina, Jim Burgin,
Chairman of the Board, presiding and the following Commissioners present:
Jim Burgin, Chairman
Gordon Springle, Vice -Chairman
Abe Elmore, Commissioner
Barbara McKoy, Commissioner
Joe Miller, Commissioner
The following members were absent: N/A
Also present:
Joseph Jeffries, County Manager
Paula Stewart, Deputy County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Commissioner Miller moved that the following resolution (the "Resolution"), a copy of which was
available with the Board and which was read by title:
RESOLUTION OF THE COUNTY OF HARNETT, NORTH CAROLINA DECLARING THE
INTENT OF THE COUNTY OF HARNETT, NORTH CAROLINA TO ISSUE APPROXIMATELY
$23,000,000 GENERAL OBLIGATION SCHOOL BONDS TO FINANCE BENHAVEN
ELEMENTARY SCHOOL, AS REQUESTED BY THE BOARD OF EDUCATION OF HARNETT
COUNTY, AND TO REIMBURSE ITSELF FOR CAPITAL EXPENDITURES INCURRED IN
CONNECTION WITH THE ACQUISITION AND CONSTRUCTION OF BENHAVEN
ELEMENTARY SCHOOL FROM THE PROCEEDS OF SUCH GENERAL OBLIGATION
SCHOOL BONDS EXPECTED TO BE ISSUED IN FISCAL YEAR 2017.
WHEREAS, the Board of Education of the County of Harnett (the "Board of Education") has
requested that the Board of Commissioners (the "Board") of the County of Harnett, North Carolina (the
"County") issue approximately $23,000,000 of tax-exempt general obligation school bonds (the "Bonds")
in order to finance the acquisition and construction of Benhaven Elementary School (the "Project"),
pursuant to the bond order adopted by the Board on July 21, 2014 and effective on approval by the voters
of the County at a referendum duly held on November 4, 2014; and
WHEREAS, the County intends to proceed with the Project and expects to incur and pay certain
expenditures in connection with the Project prior to the date of issuance of the Bonds (the "Original
Expenditures"), such Original Expenditures to be paid for originally from a source other than the proceeds
of the Bonds, and the County intends, and reasonably expects, to be reimbursed for such Original
PPAB 3139930v1
Expenditures from a portion of the proceeds of the Bonds to be issued at a date occurring after the dates of
such Original Expenditures;
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the County of
Harnett, North Carolina as follows:
Section 1. Official Declaration of Intent. The County presently intends, and reasonably expects,
to reimburse itself for the Original Expenditures incurred and paid by the County on or after the date
occurring 60 days prior to the date of adoption of this Resolution from a portion of the proceeds of the
Bonds. The County reasonably expects to issue the Bonds in the fiscal year ending June 30, 2017, and the
maximum principal amount of Bonds reasonably expected to be issued by the County to pay for all or a
portion of the costs of the Project, which amount is subject to change, is expected to be approximately
$23,000,000.
Section 2. Compliance with Regulations. The County adopts this Resolution as a declaration of
official intent under Section 1.150-2 of the Treasury Regulations promulgated under Section 103 of the
Internal Revenue Code of 1986, as amended, to evidence the County's intent to reimburse itself for the
Original Expenditures from proceeds of the Bonds.
Section 3. Itemization of Capital Expenditures. The Finance Officer of the County, with advice
from special counsel, is hereby authorized, directed and designated to act on behalf of the County in
determining and itemizing all of the Original Expenditures incurred and paid by the County in connection
with the Project during the period commencing on the date occurring 60 days prior to the date of adoption
of this Resolution and ending on the date of issuance of the Bonds.
Section 4. Effective Date. This Resolution is effective immediately on the date of its adoption.
On motion of Commissioner Miller, seconded by Vice Chairman Springle, the foregoing resolution
entitled "RESOLUTION OF THE COUNTY OF HARNETT, NORTH CAROLINA DECLARING THE INTENT OF
THE COUNTY OF HARNETT, NORTH CAROLINA TO ISSUE APPROXIMATELY $23,000,000 GENERAL
OBLIGATION SCHOOL BONDS TO FINANCE BENHAVEN ELEMENTARY SCHOOL, AS REQUESTED BY THE
BOARD OF EDUCATION OF HARNETT COUNTY, AND TO REIMBURSE ITSELF FOR CAPITAL
EXPENDITURES INCURRED IN CONNECTION WITH THE ACQUISITION AND CONSTRUCTION OF
BENHAVEN ELEMENTARY SCHOOL FROM THE PROCEEDS OF SUCH GENERAL OBLIGATION SCHOOL
BONDS EXPECTED TO BE ISSUED IN FISCAL YEAR 2017" was duly adopted by the following vote:
AYES: 5
NAYS: 0
PPAB 3139930v1
STATE OF NORTH CAROLINA
SS:
COUNTY OF HARNETT
I, MARGARET REGINA WHEELER, Clerk to the Board of Commissioners of the County of Harnett,
North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a resolution entitled
"RESOLUTION OF THE COUNTY OF HARNETT, NORTH CAROLINA DECLARING THE INTENT OF THE
COUNTY OF HARNETT, NORTH CAROLINA TO ISSUE APPROXIMATELY $23,000,000 GENERAL
OBLIGATION SCHOOL BONDS TO FINANCE BENHAVEN ELEMENTARY SCHOOL, AS REQUESTED BY THE
BOARD OF EDUCATION OF HARNETT COUNTY, AND TO REIMBURSE ITSELF FOR CAPITAL
EXPENDITURES INCURRED IN CONNECTION WITH THE ACQUISITION AND CONSTRUCTION OF
BENHAVEN ELEMENTARY SCHOOL FROM THE PROCEEDS OF SUCH GENERAL OBLIGATION SCHOOL
BONDS EXPECTED TO BE ISSUED IN FISCAL YEAR 2017" adopted by the Board of Commissioners of the
County of Harnett, North Carolina, at a meeting held on the 5th day of December, 2016.
WITNESS my hand and the corporate seal of the County of Harnett, North Carolina, this the 5th
day of December, 2016.
PPAB 3139930v1
ARET ' G r WHEELER
Cler o the Boar
Co of Harnett, North Carolina
ATTACHMENT 5
Harnett
COUNTY
NORTH RO i'JA
A RESOLUTION TO CANCEL THE
DECEMBER 13, 2016 WORK SESSION AND DECEMBER 19, 2016 REGULAR
MEETING OF THE HARNETT COUNTY BOARD OF COMMISSIONERS
THAT WHEREAS, the Harnett County Board of Commissioners adopted on September
19, 1994 certain Rules of Procedure by which the Board would conduct its meetings; and
WHEREAS, Rule 6 of the Rules of Procedure concerning "Regular and Special
Meetings" states that the Board may cancel the place or time of a particular regular meeting by
resolution: that the Board has determined that it will not meet at its work session and regular
scheduled morning meetings of Tuesday, December 13, 2016 and Monday, December 19, 2016.
www.harnett.org
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Harnett
County that its work session scheduled for Tuesday, December 13, 2016 and regular meeting
scheduled for Monday, December 19, 2016 at 9:00 a.m. are hereby canceled; that this Resolution
shall be filed with the Clerk to the Board, posed at the regular meeting place and forwarded to all
parties on the County's Sunshine List.
Adopted by the Harnett County Board of Commissioners in regular session, this 5th day
of December, 2016.
Attest:
HARNETT CQUNTY BOARD OF COMMISSIONERS
By:
Marg
et Regina eler, Clerk
strong roots • new growth
Burgin, Ch