05291991
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281
I
HARNETT COUNTY BOARD OF COfvlMISSIONERS SPECIAL MEETING, MAY 29, 1991
The Harnett County Board of Commissioners met in special session on Wednesday,
May 29, 1991, in the County Office Building, Lillington, North Carolina, with
the following members present: Mack Reid Hudson, Beatrice Bailey Hill, Bill
Shaw, Walt Titchener, and Chairman Lloyd G. Stewart presiding. Others present
were Dallas H. Pope. County Manager; Tony Wilder, Special Project Coordinator;
and Vanessa W. Young, Finance Officer and Clerk to the Board.
Chairman Stewart reconvened the meeting of May 28, 1991, at 1 p.m. on May 29.
1991.
CONTINUATION OF Dallas H. Pope, County Manager, was recognized and stated that the purpose of
continuing the special board meeting was for the Board to review various draft
HAY 28 BOAR:) [,lEETInG F.Y. 91-92 budget items. Items were reviewed in a work session format.
RECESSEJ Chairman Stewart recessed the meeting at 4:10 p.m. to reconvene at 1 p.m. on
Thursday, May 30, 1991.
~i ;:7 /L. rUA.l(
Lloyd) G (/Stewart, Chairman
&Cd, '-fj) ~~(
Vanessa W. Young, Clerk
K.f~~lii1~ha:P: ~~~i
HARNETT COUNTY BOARD OF COMHISSIONERS SPECIAL MEETING, MAY 30, 1991
" The Harnett County Board of Commissioners met in special session on Thursday,
May 30, 1991, in the Harnett County Library Conference Room, Lillington. North
Carolina. with the following members present: Beatrice Bailey Hill. Bill Shaw,
Walt Titchener, and Chairman Lloyd G. Stewart presiding. Others present were
Dallas H. Pope, County Manager; Tony Wilder, Special Project Coordinator; and
Vanessa W. Young, Finance Officer and Clerk to the Board.
CONTINUATION OF Chairman Stewart reconvened the meeting of May 29, 1991, at 1 p.m. on May 30,
r,tAy 29 /.!E~TING 1991.
Dallas H. Pope, County Manager, was recognized and stated that the purpose of
BUDGET WORK SESS ION continuing the special board meeting was for the Board to review various draft
F.Y. 91-92 budget items. Items were reviewed in a work session format.
ADJOURNMEN'i' There being no further business, the Harnett County Board or Commissioners'
special board meeting of Y~y 28. 1991. duly adjourned at 4 p.m.
tlh A- J:t ~~l
Lloja G. s!ewart,Chairman
-7~ yAJ .'-lj~1
Vanessa W. Young, Clerk t)
Kay'0~lafcilart-{~~~a~d
\
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282
ATTACHMENT 1. (to May 28, 1991 Meeting)
.---
Resolution Awarding Contract
(Welsh Sporting Goods Industrial Development Project)
THAT WHEREAS, the Board of Commissioners of the County of
Harnett (hereinafter sometimes referred to as the "Board" ) by
resolution adopted at its meeting on April l5, 1991 authorized the
advertisement for bids for a contract to construct and install
water and sewer facilities to provide the indicated utility
services to Welsh Sporting Goods; and
WHEREAS, pursuant to such authorization, Advertisements for
Bids for the contract described were duly published and otherwise
advertised as required by law, with the bid opening to be held at
3:00 o'clock p.m. on May l6, 1991; and ~..
WHEREAS, as of the time and date of said bid opening and at
the place designated for the same, only two bids were received; and
WHEREAS, N.C.Gen.Stat. S l43-132 provides that no contract may
be awarded for the work unless at least three competitive bids have
been received; and
WHEREAS, because only two bids were received, and no contract
could be awarded, no bids were opened; and
WHEREAS, said N.C.Gen.Stat. S 143-132 authorizes in such
instances the second advertisement for bids; and
WHEREAS, pursuant to such authorization, Re-Advertisements for
Bids for the Contract were duly published and otherwise advertised
as required by law, with the bid opening to be held at 2:00 o'clock
p.m. on May 28, 1991 in the Water Plant, Lillington, North
, Carolina; and
WHEREAS, at the time and date, and place designated therefor,
two bids for the contract were received and publicly opened and
read aloud, the results of said opening being as follows:
B).dder .Base Bid
Ray Johnson Construction Co. Inc. $58,035.62
Sandhills Utility Company $78,160.80
and,
WHEREAS, the Board has now received from Marziano & Minier,
the engineers for the Project, the Discussion of Bids which has
recommended award of the contract to the lowest responsible bidder
which has presented a legally sufficient bid based on acceptance
of the proposal that will result in the best pricing available to
the County; and
WHEREAS, the Board considers it in the best interest of the
County of Harnett to proceed with acceptance of the lowest contract
proposal, to award said contract and to make provisions for
execution of such documents as are required related thereto.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners
of the County of Harnett that:
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Section 3. Upon review and approval of said Contract
Documents by the Harnett County Public Utilities Attorney, the
Chairman of and Clerk to the Board of Commissioners are hereby
III authorized and directed to execute the same for and in behalf of
the County of Harnett.
Section 4. The Harnett County Manager is authorized to
execute a Notice of Award and such other documentation as is
necessary to commence work on the contract.
Duly adopted this 28th day of May, 1991, upon motion made by
Commissioner Hudson seconded by Commissioner
,
Hill and adopted by the following vote:
Ayes 3 Noes 0 Absent 2
Board of Commissioners of
the County of Harnett
By ?i:;1 /7 /~J -......
. o~ G. Stewart
. Cha rman
L:
- ,,~'-(J. 'V1.t,"%
Vanessa W. Young, Cl~k
to the Board I
Section 1 and 2 to above attachment
Section 1. The contract for the construction and installation
pf,..-water and sewer facilities to provide services to Welsh Sporting
Goods shall be and is hereby awarded to Ray Johnson Construction
Co. Inc. for the unit price amount of $58,035.62, subject to
adjustment as provided in the Contract Documents.
Section 2. The appropriate representatives of the County of
Harnett are directed to prepare and otherwise provide Contract
Documents for execution.
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284
A TT ACHMENT 2.
RESOLUrION REGARDING
PROCUREMERr OF ENGIREERING SERVICES
(SOUTBEASr WArER AND S~j~lI\oA DISTRICT)
THAT WHEREAS, the Board of Commissioners of the County of
Harnett sitting in its capacity as the governing body of the
Southeast Water and Sewer District of Harnett County (the "Board")
desires to procure an engineering firm to design and develop a cost
effective set of plans and specifications for its Phase I water
facilities project (the "project"); and
WHEREAS, the Board desires to employ an engineering firm which
is competent and qualified to provide such services, but finds that
in order to obtain the best pricing available and to hold costs at
a minimum, it is of the utmost importance to consider the expense
of obtaining the same; and
WHEREAS, the Board is aware of the declaration of public
policy regarding selection of engineers as expressed in
N.C.Gen.Stat. S 143-64.3l et. seq. ; and
WHEREAS, such procedures as outlined in said statutes are not
clear and may require the expenditure of unnecessary monies in
order to comply therewith; and
WHEREAS, N.C.Gen.Stat. S 143-64.32 authorizes units of local
government to exempt particular projects from the provisions of
N.C.Gen.Stat. S 143-64.3l in the sole discretion of the unit of
local government, stating the reasons therefor and the
circumstances attendant thereto; and
WHEREAS, the Board desires to exempt the above described
project from said provisions as hereafter provided; and
WHEREAS, it is the further desire of the Board to provide
instruction to the appropriate representatives of the District with
respect to the selection process for the engineering firm to
provide the services desired.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners
of the County of Harnett, sitting as the governing body of the
Southeast Water and Sewer District of Harnett County that:
1. Pursuant to N.C.Gen.Stat. S l43-64.32, the
District's water facilities project, phase I
and all matters associated therewith shall be
and hereby is declared exempt from the
provisions of Article 3D, Chapter l43 of the
General Statutes of North Carolina
(N.C.Gen.Stat. S l43-64.31 et.seq.).
2. The following reasons therefor and the
circumstances attendant thereto are stated:
a. Due to the desire of the Board to
obtain the best pricing available
and to hold costs at a minimum, the
Board finds that it is vital that
the expense of the engineering
services desired be studied in the
District's evaluation process.
b. The Board is uncertain as to what
procedures it must follow under the
statutes cited above and therefore
desires to eliminate any
difficulties it may incur related
thereto.
c. The Board desires to procure the
appropriate services as described
pursuant to the least costly
procedure available.
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285
3. The Director of the Public Utilities
Department, in conjunction with the County
Manager and County Utilities Attorney, is
instructed to issue Requests for Proposals with
respect to the identity of an engineering firm
suitable to provide the professional services
desired, taking into account the demonstrated
competence and qualifications for the type of
professional services required and the fee to
be charged therefor, and to thereafter
negotiate with the best qualified firm for a
proposed fair and reasonable fee.
4. Upon identification of a recommended firm and
the establishment of a proposed fair and
reasonable fee for the services desired, the
said representatives of the District shall
I report their findings and recommendations to
the Board for approval.
5. The appropriate officers, agents and
representatives of the District are hereby
directed to take such actions as are required
to effect the intent of this Resolution.
Duly adopted this 28th day of May, 1991, upon motion made by
Commissioner Hill , seconded by Commissioner
~n , and adopted by the following vote:
AYES:\ NOES 0 ABSENT 2
Board of Commissioners of the
County of Harnett sitting as the
governing body of Southeast
Water and Sewer District of
Harnett County I _
By ~ ~J/J1uvJ -
~'L o' G. Stewaft
airman of the Board
'"rst: )
"'--J,~ -<Ltl'-' 'fk '--{5~
Vanessa W. Young U
Clerk to the Board
and of the District
ATTACHMENT 3.
RESOLUTION REGARDING
PROCUREMEN~ OF ENGINEERING SERVICES
(WES~ CEH~RAL WA~ER AND SEWER DIS~RIC~)
THAT WHEREAS, the Board of Commissioners of the County of
Harnett sitting in its capacity as . the governing body of the
West Central Water and Sewer District of Harnett County (the
"Board") desires to procure an engineering firm to design and
develop a cost effective set of plans and specifications for its
Phase II water facilities project (the "project"); and
WHEREAS, the Board desires to employ an engineering firm which
is competent and qualified to provide such services, but finds that
in order to obtain the best pricing available and to hold costs at
a minimum, it is of the utmost importance to consider the expense
of obtaining the same; and
III WHEREAS, the Board is aware of the declaration of public
policy regarding selection of engineers as expressed in
N.C.Gen.Stat. S 143-64.31 et. seq.; and
WHEREAS, such procedures as outlined in said statutes are not
clear and may require the expenditure of unnecessary monies in
order to comply therewith; and
WHEREAS, N.C.Gen.Stat. S l43-64.32 authorizes units of local
government to exempt particular projects from the provisions of
N.C.Gen.Stat. S 143-64.3l in the sole discretion of the unit of
local government, stating the reasons therefor and the
circumstances attendant thereto; and
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286
WHEREAS, the Board desires to exempt the above described
project from said provisions as hereafter provided; and
WHEREAS, it is the further desire of the Board to provide
instruction to the appropriate representatives of the District with
respect to the selection process for the engineering firm to
provide the services desired.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners
of the County of Harnett, sitting as the governing body of the
West Central Water and Sewer District of Harnett County that:
L Pursuant to N. C. Gen. stat. S 143-64.32, the
District's water facilities project, phase II
and all matters associated therewith shall be
and hereby is declared exempt from the
provisions of Article 3D, Chapter 143 of the
General Statutes of North Carolina
(N.C.Gen.Stat. S l43-64.31 et.seq.).
2. The following reasons therefor and the
circumstances attendant thereto are stated:
a. Due to the desire of the Board to
obtain the best pricing available
and to hold costs at a minimum, the
Board finds that it is vital that
the expense of the engineering
services desired be studied in the
District's evaluation process.
b. The Board is uncertain as to what
orocedures it must follow under the
statutes cited above and therefore
desires to eliminate any
difficulties it may incur related
thereto.
c. The Board desires to procure the
appropriate services as described
pursuant to the least costly
procedure available.
3. The Director of the Public Utilities
Department, in conjunction with the County
Manager and County Utilities Attorney, is
instructed to issue Requests for Proposals with
respect to the identity of an engineering firm
suitable to provide the professional services
desired, taking into account the demonstrated
competence and qualifications for the type of
professional services required and the fee to
be charged therefor, and to thereafter
negotiate with the best qualified firm for a
proposed fair and reasonable fee.
4. Upon identification of a recommended firm and
the establishment of a proposed fair and
reasonable fee for the services desired, the
said representatives of the District shall
report their findings and recommendations to
the Board for approval.
5. The appropriate officers, agents and
representatives of the District are hereby
directed to take such actions as are required
to effect the intent of this Resolution.
Duly adopted this 28th day of May, 1991, upon motion made by
Commissioner Hudson , seconded by Commissioner
Hill , and adopted by the following vote:
AYES 3 NOES 0 ABSENT 2
Board of Commissioners of the
County of Harnett sitting as the
governing body of West Central
Water and Sewer District of
B;a~UuYz~
~Jfqtd G. Stewart
~hk1rman of the Board
At~:
Jl.1lA.~ >'1.". "t J ;},,-,,/
Vanessa W. Young ( ()
Clerk to the Board
and of the District