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Agenda 10-13-2020north umDUNN city of dunn POST OFFICE BOX 1065 e DUNN, NORTH CAROLINA 28335 (910) 230-3500 > FAX (910) 230-3590 www.dtinn-nc.org PUBLIC NOTICE related to Regular Council Meeting Mayor William P. Elmore Jr. Mayor Pro Tem Chuck Turnage Council Members J. Wesley Sills April Gaulden Frank McLean Billy Tart Dr. David L. Bradham City Manager Steven Neuschater The public is hereby notified that the City Council of the City of Dunn will hold their regular meeting on Tuesday, October 13, 2020 at 7:00 p.m. in the Council Chambers of the Dunn Municipal Building, 401 E. Broad Street, Dunn, NC. Some members of the Council may participate electronically. SPECIAL NOTICE REGARDING MEETING ACCESS DUE TO STATE OF EMERGENCY In an effort to reduce the spread of Covid-19, in -person access to the Council meeting is limited to a total of25 people (less than 14% of occupancy) to include Council and needed staff. Face Coverings are required by all members of the public entering the Municipal Building. The Council Meeting will be available for live public viewing on Facebook - The City of Dunn, NC page. Audio will be available while waiting outside Council Chambers, if maximum occupancy is reached. Public Comment Period - Comments can be called in or emailed to the City Clerk by Friday, October 9, 2020, 1:00 p.m. to be read at the meeting. The person must abide by all rules related to the Public Comment Period, provide name and address and abide by the 3-minute time limit. The person may also call into the meeting to give their comments but they must call the City Clerk to sign up and receive instructions by the above stated time. Public Hearing - Comments can be called in or emailed to the City Clerk by Friday, October 9, 2020, 1:00 p.m. and they will be read at the meeting during the Public Hearing. The call and email should include name, address of the person filing the comments and the Public Hearing that the comments are in reference to. The person may also call into the meeting to give their comments but they must call the City Clerk to sign up and receive instructions by the above stated time. Tammy Williams, CMC City Clerk 910-230-3501 twilliams@dunn-nc.org DUNN &II-Ameeice Ci€y 1 ► m4ere cavwzn�r 7nafterr 1999*2e13 ® northhCarolina LWU DUNN Call to Order— Mayor William P. Elmore, Jr. Invocation Pledge of Allegiance 1) Adjustment and Approval of the October 13, 2020 meeting agenda PRESENTATIONS 2) Employee Recognition —City Clerk, Tammy Williams, CMC 3) Employee Introductions Dunn City Council Regular Meeting Tuesday, October 13, 2020 7:00 p.m., Dunn Municipal Building PUBLIC COMMENT PERIOD 4) Each Speaker is asked to limit comments to 3 minutes and they must sign up on sheet available on the podium within the Council Chambers prior to the start of the meeting. Total comment period limited to 30 minutes. CONSENT ITEMS 5) Minutes — September 8, 2020 6) Budget Amendment 7) Resolution Declaring Certain Property Surplus and Authorizing Disposition through GovDeals.com 8) Resolution Declaring Certain Property Surplus and Authorizing Disposition of Said Property 9) National Friends of Libraries Week ITEMS FOR DISCUSSION AND/OR DECISION 10) Consideration of Ordinance to Demolish — 911 Fairground Rd (Tabled August) 11) Consideration of Ordinance to deem Property Unfit for Human Habitation — 906 & 908 N Clinton Ave (Tabled September) 12) Consideration to Demolish — 700 Lincoln (Tabled September) 13) Community Block Development Grant — Infrastructure (CBDG-1) Wastewater Collections 14) Consideration to Accept Property Donation and Cancel City Assessments 15) Consideration of Sign Requests by Staff 16) Consideration of Sign Requests in Ward Five 17) Funding for Lakeshore Drive Water Line Replacement Project 18) Approval of Purchase and Loan for Leaf/Debris Collection Truck 19) Council Goals/Reports 20) Administrative Reports a) City Manager's Report b) Financial Report/Assessment Update c) Department Reports Communications/Public Information Public Works/Public Utilities Parks & Recreation Library Planning & Inspections Police 21) Announcements 22) Information 23) Closed Session in accordance with [N.C.G.S. 143-318.11(a)(6)] Personnel Matter ADJOURNMENT "This institution is an equal opportunity provider and employer" SECTION 1. Adjustmentand Approval of the October0 t";;; EMU- D U-t N" .... N` baftd 111111l City/ Council Agenda Form 11111.1 SUBJECT TITLE: Employee Recognition Presenter: Mayor Elmore epartment: Admin ,Attachment: Yes III■ Description: Public Hearina Advertisement Date: PURPOSE: Tammy Williams, City Clerk for the City of Dunn, has fulfilled all the requirements of the Certified Municipal Clerk (CMC) Program offered by the International Institute of Municipal Clerks and has earned her CIVIC designation. This designation is a declaration that Mrs. Williams is proficient in her position as City Clerk and has demonstrated mastery of administrative skills critical to good government. BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: International tit to ofMunldpal _Clerks Profession alisne in Local Governmeid September 10, 2020 Dear Tammy Williams, CMC: On behalf of the Board of Directors, it is my pleasure to inform you that you have been awarded the International Institute of Municipal Clerks' designation of Certified Municipal Clerk. Included in this package is your hard-earned CMC certificate, as well as your CMC lapel pin. We hope you wear it proudly. IIMC grants the CMC designation only to those Municipal Clerks who complete demanding education requirements; and who have a record of significant contributions to their local government, their community and state. In light of the speed and drastic nature of change these days, lifelong learning is not only desirable, it is necessary for all in local government to keep pace with growing demands and changing needs of the citizens we serve. We applaud your educational accomplishments and achievement of this milestone and congratulate you on your personal pursuit of professional excellence. Sincerely, Mary J. Johnston, MMC IIMC President 8331 Utica Avenue, Serrie 200, C Ufi aria W 73Q - PBmae OOI)) 414-4162 � F«x (909) V44-$545 E-snndl; farm{r`rnecaen _VW � • 11111.1 City Council Agenda Meeting a9Date-.October SUBJECT TITLE: New Employee Introductions Presenter: City Manager Neuschafer Attachment: Yes No Public Hearing Advertisement Date: PURPOSE: Police Tyler Herring — Police Officer I Nathan Ingram — Police Officer I BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Description: Adopted 8-4-05 CITY OF DUNN CITY COUNCIL PUBLIC COMMENT POLICY The City Council for the City of Dunn does hereby adopt a Public Comment Policy to provide at least one period for public comment per month at a regular meeting of the City Council. This policy shall remain in effect until such time that it is altered, modified, or rescinded by the City Council. All comments received by the City Council during the Public Comment Period shall be subject to the following procedures and rules: 1. Anyone desiring to address the City Council must sign up and register on a sign- up sheet available on the podium within the City Council chambers prior to the Mayor calling the meeting to order. The sign-up sheet shall be available thirty (30) minutes prior the beginning of the City Council meeting in the City Council Chambers. Once the Mayor has called the meeting to order, the City Clerk shall collect the sign-up sheet and deliver it to the Mayor. The speaker shall indicate on the sign-up sheet his or her name, address and matter of concern. 2. The Public Comment Period shall be for thirty (30) minutes. 3. Comments are limited to three (3) minutes per speaker. A speaker can not give their allotted minutes to another speaker to increase that person's allotted time. 4. Each speaker must be recognized by the Mayor or presiding member of the City Council as having the exclusive right to be heard. Speakers will be acknowledged in the order in which their names appear on the sign up sheet. Speakers will address the City Council from the podium at the front of the room and begin their remarks by stating their name and address. 5. Individuals who sign up but can not speak because of time constraints, will be carried to the next regular meeting of the City Council and placed first on the Public Comment Period. 6. During the Public Comment Period, a citizen, in lieu of or in addition to speaking may pass out written literature to the City Council, City Staff and audience. 7. Groups supporting or opposing the same position shall designate a spokesperson to address the City Council in order to avoid redundancy. 8. After the citizen has made his or her remarks, he or she will be seated with no further debate, dialogue or comment. 9. The Public Comment Period is not intended to require the City Council to answer any impromptu questions. Speakers will address all comments to the City Council as a whole and not one individual Council member. Discussions between speakers and members of the audience will not be allowed. The City Council will not take action, or respond to questions about, issues raised during the Public Comment Period at the same meeting. 10. Speakers shall refrain from discussing any of the following: matters which concern the candidacy of any person seeking public office, including the candidacy of the person addressing the City Council; matters which involve pending litigation; matters which have been or will be the subject of a public hearing; and matters involving specific personnel issues related to disciplinary matters. If the speaker wishes to address specific personnel issues related to disciplinary matters, he or she should take their comments to the City Manager, who shall share the comments with the City Council. 11. Speakers shall be courteous in their language and presentation. 12. The Mayor and City Manager shall determine, on a month to month basis, where the Public Comment Period will appear on the monthly agenda when developing the agenda, prior to its publication. 13. The Public Comment Period shall only be held during the regularly scheduled monthly meeting of the City Council. There shall not be a Public Comment Period at any other meetings of the City Council, unless specifically approved by the City Council. DUNN D rUNN r sCity Council Agenda Form SUBJECT TITLE: Minutes — September 8, 2020 Presenter: Attachment: XYes No Public Hearing Advertisement Date: PURPOSE: BACKGROUND: BUDGET IMPACT: Draft Minutes RECOMMENDATION/ACTION REQUESTED: Motion to approve the September 8, 2020 Minutes as presented. Dunn City Council Regular Meeting Tuesday, September 8, 2020 7:00 p.m., Dunn Municipal Building Minutes PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Chuck Turnage, Council Members J. Wesley Sills, April Gaulden, Frank McLean, Billy N. Tart, and Dr. David L. Bradham. Notice, relating to the Special Meeting Conditions, is incorporated into these minutes as Attachment #1. Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Bounc,'Pinance Director Jim Roberts, Public Utilities Director Heather Adams, Public Works Director Vince Washingto,h' Planning Director George Adler, Chief Building Inspector Steven King, Chief of Police Clark White, Executive Assistant Connie Jernigan, Communications CoordinatorKaitlin Adkins, and CityAttorney Tilghman Pope. CALL TO ORDER AND INVOCATION Mayor Elmore opened the meeting at 7:00 p.m. and Rev. Beth Gaines, Pastor at Divine, Street United Methodist Church gave the invocation. Afterwards, Council Member McLean led in the Pledge of Allegiance.. Mayor Elmore commended the many agencies and organizations that Cathy Westbrook. He shared how impressed he was in the operation ai to help in the search. Those listed included: Chief Clark White "and tn and Dunn Emergency Services, Sheriff Wayne Coats and the Harnett Cc Emergency Management, North Carolina Highway..Patrol, Hodges Chapi as the many other community volunteers that helped in the search and i AGENDA ADJUSTMENT AND APPROVAL Motion by Mayor Pro Tem Turnage and second meeting agenda with changes as listed below: Agenda Items Added: Considera Motion unanimously approve F&I.T" DR I W.114 I1630-: Buddy Brown - Sudan Shrine Mayor Elmore presented a';Prc Potentate. 'A'copy of the Procl(a Employee Introductions Finance Director. Roberts intr Barefoot, Accountant II. Public Operator and HunterJohnson, I PUBLIC COMMENT PERIOD The Public Comment Period w period was closed. CONSENT ITEMS to Purchase Real in the search and x6scue for Ms. those that came froth across the state in Police Department, Gary Whitman Sheriffs Department, Harnett County lrch, American Legion Post 59 as well adopt the September 8, 2020 Allen R. "Buddy" Brown for his service as this year's Sudan Shriners -11) is incorporated into these minutes as Attachment #2. employees: Cindy Colon, Customer Service Representative and Brittany Director Washington introduced employees: Harrison Faircloth, Equipment ent Mechanic. opened by Mayor Elmore at 7:17 p.m. Having no comments, the Public Comment Motion by Mayor Pro Tem Turnage and second by Council Member Bradham to approve the minutes of the August 11, 2020 Meeting as presented. Motion unanimously approved. ITEMS FOR DISCUSSION AND/OR DECISION Ordinance Amendment OA-06-20: Combine Planning Board and Board of Adjustment Public Hearing to amend the Code of Ordinances to combine the functions of the Planning Board and the Board of Adjustment, so that the same members of the Planning Board can be convened as the Board of Adjustments, when necessary. The public hearing was duly advertised on August 18, 25 and September 1, 2020. Mayor Elmore opened the public hearing at 7:19 p.m. Planning Director Adler reviewed the recommended changes and stated that the amendment has been reviewed by City Attorney Pope. The Planning Board also recommended unanimously that the City Council approve this ordinance amendment as presented. No additional comments have been received by the City Clerk and with no further comments, the public hearing was closed. Motion by Council Member Bradham and second by Council Member Gaulden to approve the ordinance amendment OA-06-20 as presented. Motion unanimously approved. A copy of the Ordinance Amendment OA-06- 20 (02020-19) is incorporated into these minutes as Attachment #3. Consideration of Ordinance to Demolish - 405 E Pearsall St Public Hearing regarding the consideration of Ordinance to Demolish House at,405 E Pearsall St. The public hearing was duly advertised on August 28 and September 1, 2020. Mayor Elmore -opened the public hearing at 7:22 p.m. Chief Building Inspector King has conducted inspections and based upon,his observations, the structure is unsafe and has been condemned in accordance with N.C.G.S. §160A-426. The Chief Building Inspector also found the dwelling dangerous or prejudicial to the public health or public safety and is a nuisance in violatton,ofG.S. §160A- 193. The owner of the property has failed to comply with the Building Inspector's order. Minnie Webb, owner of the property, requested additional time so' comments have been received by the City Clerk and with no further After discussion, motion by Council Member Sills: and directing the Building Inspector to proceed with tHe'de' 1516-65-7801.000. Motion unanimously approved these minutes as Attachment #4. Consideration of Ordinance to, deem Property Unfit Public Hearing regarding the'eonsideratioa of Ordinanc 908 N Clinton Avenue. The„public hearing was duly Elmore opened the public hearing at 7:28p`.m. by Co of the could sell the property. No additional ts, the public hearing was closed. Tart to adopt the ordinance ed at 405 E Pearsall St. PIN#: ?020-20) is incorporated into - 906 & 908 N Clinton Ave deem property Unfit for Human Habitation at 906 and ;rtised on August 28 and September 1, 2020. Mayor Chief Building Inspector King has cgnducted an=inspection-and found the structure in a deteriorated condition that does not meet,the requirements of the City of Durin's Non -Residential Building Maintenance Code. The property was found dangerous and',prejudicial to the public health or public safety and is a nuisance in violation of N.C.G.S. §160A 193 The owner has failed to comply with the Chief Building Inspector's order. King reported that the owners have, scheduled a meeting., with him tomorrow as they plan on getting involved with the process. He reviewed the property history, which identified'those items that have not been completed. Hosvan Giron, tenant/owner of D & H Mart, spoke in opposition of the ordinance stating that they had done several repairs and he requested additiormI time. No additional comments have been received by the City Cleric and with no further comments, tho,,public hearing was closed. King stated the biggest issue is the canopy. Council Member Sills added that this canopy is ,o*a main thoroughfare to the City and has been an eyesore for some time and needs to be taken care of immediately. Motion by Council Member Bradham and second by Council Member Gaulden to table until the October Council meeting. Motion unanimously approved. Consideration of Ordinance to deem Property Unfit for Human Habitation - 410 S Clinton Ave Public Hearing regarding the consideration of Ordinance to deem property Unfit for Human Habitation at 410 S Clinton Avenue. The public hearing was duly advertised on August 28 and September 1, 2020. Mayor Elmore opened the public hearing at 7:35 p.m. Chief Building Inspector King has conducted an inspection and found the structure in a deteriorated condition that does not meet the requirements of the City of Dunn's Non -Residential Building Maintenance Code. The property was found dangerous and prejudicial to the public health or public safety and is a nuisance in violation of N.C.G.S. §160A-193. The owner has failed to comply with the Chief Building Inspector's order. King added that the owner has been given extended time and two major items have still not been completed. King confirmed that the residents would have to vacant the property and the City will give residents seven days to move out. City Manager Neuschafer added that the City tries to work with other agencies and organizations to get tenants relocated. The owners will have two years to bring the property up to code. No additional comments have been received by the City Clerk and with no further comments, the public hearing was closed. Council Member Sills shared that he had the crime stats pulled for that property and there had been over 150 calls related to this property. After much discussion, motion by Council Member Sills and second by Mayor Pro Tem Turnage to adopt the ordinance directing the Chief Building Inspector to post the property Unfit for Hueri Habitation at 410 S Clinton Avenue PIN#: 1516-55-9876.000. Motion unanimously approved. A copy ''of the Ordinance (02020-21) is incorporated into these minutes asAttachment#5. Consideration of Ordinance to Demolish - 503 E Carr St Chief Building Inspector King shared with Council that this matter was tabled at the jidyl`4, 2020 meeting to allow potential buyer, Curtis Myles, additional time to acquire ownership of the property and'to keep only structure "A" with the other two structures to be removed to conform wi,Qf Zoning Regulations. It was again tabled at the August 11, 2020 meeting to allow the owner time to demolish the structures. King told Council that Mr. Myles has demolished both structures and reproved all debris and is now awaiting decision from Council to proceed with the repairs. Council Members commended Mr. Myles on his efforts with this property and other properties that he has rehabilitated in the past. After discussion, motion by Council Member Sills .and second by CounciC'Member Gaulden to table until the December meeting to allow the owner time to make `repo r9,to the property, PIN# 1516-87-4980.000. Motion unanimously approved. Consideration to Demolish - Chief Building Inspector King 2019 but was passed allowing repairs were not completed, E 9, 2020 meeting to allow Mr, I the electrical inspection that finalize the repairs- At this t, spoke in favor of giving mr.,T repairs Council that the, vner, Jada S. Wrg€ dEto Council for c ir'additional time finance to, demolish was adopted on November 12, 90 days to bring the property up to code. After the ction. Council agreed to another 60 days at the June make the repairs. At the August meeting, he passed as (mechanical, plumbing, and building) needed to requested. Council Members Gaulden and McLean repairs as he has put quite a bit of money into the Motion by Mayor Pro Tern Tur'nag'e and second by Council Member Bradham to table for 30 days directing Chief Building Inspector King to prepare,Iletter directing Mr. Taylor that he has 30 days to get the last three inspections or the ordinance will stand. Motion';approved with Council Member Sills opposed due to the length of time the neighbors in :this area have had to deal with this issue. Mayor Elmore added that he would like for a personal contact to be'made in addition to the letter, Acceptance of revisedGoldenLEAF Foundation GrantAward for Inflow and Infiltration Public Utilities Director Adams told Council that the City was awarded a grant from the Golden LEAF Foundation in 2019 for the purpose of inspecting the collection system and locating sewer lines that were damaged as a result of Hurricane Florence, Approximately 2,230linear feet were identified as exhibiting the kind of fractures, breaks and cracks that lead to excessive inflow and infiltration. Staff and WithersRavenel submitted a modified project request and was notified on August 6, 2020 that the City was awarded an additional $313,586 to fund the identified repairs. Golden LEAF has now awarded the City a total of $456,086 with no local match required. Motion by Mayor Pro Tern Turnage and second by Council Member Bradham to accept the revised Golden LEAF grant agreement in the amount of $456,086 and make the applicable assurances contained therein and authorize City Manager Neuschafer to execute an amended contract with WithersRavenel to assist the City with the engineering, construction, administration and observation associated with the identified repairs to the sewer lines. Motion unanimously approved. A copy of the Acknowledgment and Agreement with the Golden LEAF Foundation and the amended contract with WithersRavenel are incorporated into these minutes as attachment #6. Septic Off Loading Station and Septage Hauler Waste Service and Disposal Fee Public Utilities Director Adams requested the City proceed with a project at the Black River Wastewater Treatment Plant in order to accept septic and portable toilet waste. The service will be available for State approved septic haulers registered in the City of Dunn and surrounding area, to dispose of waste at the plant. Adams reported this has been investigated and determined to be a feasible project for a new income stream for the City. The payback for the project, from new revenues, is projected to be two years or less. After discussion, motion by Council Member Bradham and second by Mayor Pro Tern Turnage to approve moving forward with design and installation of a septic off-loading station at the Black River Wastewater Treatment Plant and authorize City Manager Neuschafer to enter into a contract with Draper Aden Associates for the engineering services as outlined in the attached proposal, approve a budget amendment in the amount of $295,890 for engineering and construction of this capital improvement, and also approve that the Septage Hauler Base Facility Fee and Per Gallon Usage Fee be added to the City of Dunn's Fee Schedule in, tle,„amounts of $20.00 per load and $0.04 per gallon respectively. Motion unanimously approved. A copy of the Budget Amendment 2021-05 and the Proposal with DraperAden Associates are incorporated into these minutes as attachment #7. Resolution to apply for Water Infrastructure Merger & R Public Utilities Director Adams asked Council to approve a application with the State Water Infrastructure Authority;! Infrastructure Merger Regionalization Feasibility Study - $51 Motion by Mayor Pro Tern Turnage and second by Council Membe City's intent to request a $50,000 grant through, the Division of Wate Feasibility Grant Program and authorize City Maiul2er Neuschafer to their assistance in preparing the grant application. 'Motion unani (R2020-15) is incorporated into these minutes as attachment#8,. Resolution authorizing Application for State Revolvii elevated Water Tank Council is being asked to consider a resolution stating the seeking funds for the design.and construction of an eleva Food Lion Distribution Center. Michael G'oliber, PE with water tank was originally designed several years ago In system was operable without "the; customers since that time. Motion by Council Member -Sills and City's in to request grant and/o Loan. Program and the NC Departne Highway 301 South and authorize G prepare the grant;and loan applicati, incorporated intoth&se minutes as atl ion Feasibility Program Grant stating that the City!<interids to pursue an rose of seeking grant funding: for a Water Nith no local match. to adopt the resolution stating the icture's Merger and Regionalization a contract with WithersRavenel for pproved. A copy of the Resolution - Design and Construction of s intent.to pursue an application for the purpose of water storage tank on Highway 301 South near the vis Martin Powell Engineering told Council that the he."Council decided not to move forward since the 'titer pressure issues have come up with the larger �cond, by Council Member Bradham to approve the resolution adopting the loaclunding through the Division of Water Infrastructure State Revolving of Ccruiuefcc for the design and construction of an elevated water tank near i Manager Neuschafer to enter into a contract with Davis Martin Powell to is. Motion unanimously approved. A copy of the Resolution (R2020-16) is :hment #9. Lakeshore Drive Water'rLine Replacement Contract Award Michael Goliber, PE with Davis Martin Powell told Council that this project is a part of the 2020 City Paving, Storm Water, Water and Sewer Improvement plan. He presented the bid report for the construction contract for water line improvements on Lakeshore Drive. Informal bids were received on August 20, 2020 to replace approximately 2,420 linear feet of 6-inch water line along Lakeshore Drive. A total of 6 bids were received with Central Builders, Inc. with the lowest bid of $270,270. Public Utilities Director Adams added staffs recommendation to take $20,270 from the 2020-2021 Water and Sewer Capital Project budget and borrow the remaining $250,000 from a local lending institution. City Manager Neuschafer added that the City has experienced several water line breaks over the last two years on Lakeshore and the City will self -fund until the loans have been approved by Council. Queens Avenue will probably be the next project in this area due to the number of breaks on that street. Goliber confirmed that construction will last approximately 90 days from notice to proceed and the project should be started in approximately 45 days, if approved tonight. Motion by Council Member Gaulden and second by Council Member Tart to award a contract to Central Builders, Inc. for the water line replacement on Lakeshore Drive at a cost of $270,270, to approve the Budget Amendment to increase the Enterprise Fund's Capital Improvement Project budget and Installment Financing Income, and furthermore to direct the City Manager to proceed with obtaining bids for loan of $250,000. Motion unanimously approved. A copy of BudgetAmendment2021-06 is incorporated into these minutes as attachment #10. Contract to Purchase Real Property City Manager Neuschafer presented for approval, the contract to purchase three parcels of property owned by Donald D. Morrison and Evan B. Morrison for the purchase price of $96,000. The three parcels are located at 501 E Broad Street, Parcel Number 02151608410001, PIN# 1516-76-5566.000; 503 E Broad Street, Parcel Number 02151611050010 01, PIN# 1516-76-6504.000; and 1 Lot 100 x 140 E Broad Street, Parcel Number 02151611050010,PIN#1516-76-6560.000. Motion by Council Member Bradham and second by Council Member McLean to,approve the purchase of all three properties as presented for the purchase price of $96,000, authorizing the Mayor. and City Manager to proceed with the purchase and to approve the Budget Amendment as presented. Motion unanimously approved. A copy of BudgetAmendment 2021-07 is incorporated into these minutes as attachment #11. Community Appearance Committee Appointments City Manager Neuschafer presented the applications received for the added that a staff member will also be assigned to the committee.'? He Motion by Council Member Sills and second by Mayor Pro Tern Turnage to approve the following appointments to the Community Appearance Committee: Cindy Atkins, Ann Fairley, ;John Frazee, Linda James, Elyse Johnson, Marian McDonald, Tasha McDowell, Lynwood Massengill, Meredith Bradham and Rodney Stewart, and to appoint Meredith Bradham as the Chairman. Motion unanimously approved Council Goals/Reports City Manager Neuschafer presented the updates prepared by staff. e reported that rain has slowed the progress at the Dog Park. Mayor Pro Tem.Turnage expressed concerns with drainage issues at Tart Park. Neuschafer reported that the engineer has presented a plan that has Ibeen approved by staff and construction is still ongoing. Planning Director Adler gave an update ori;the Imagine Dunn process. Administrative Reports Finance Director Roberts providedthe foAowing financial report for the period ending August 31, 2020: • General Fund $2,460,850 and'(NCCMT Term Account) Water -Sewer Fund - $2,361,713. As of August 2019, the City had'$3,613,251 in General, Fund and $2,333,838 in the Water and Sewer Fund. City has spent over $1,000;000 on Tart Parka»d over $37¢000 on PJ's project, waiting on reimbursements from loan and NCDOT. • Taxes: $50,889 was received in July. This was $16,278 more than we received last year. • Sales Tax Revenue reported ig June - $20.1`690 up 5.5% from the same time last year, finished the year strong with total of,$2,310,420 for theyyear (3.6P7o above budget). • Building Permit Fees for the month were $7,094, total collected to -date is $16,595 or 16.6% of budget. • Water and Sover:Revenues for the month were $510,066, with total to date at $999,387 or 17.1% of budget. • Expenditures are at$1,703,130-or 14.8% of budget in the General Fund. Water and Sewer Fund - $694,084 or 10.4% of budget. Thd-benchmark for this period is 16.7% of budget. • Debt Service payments f-Orn the General Fund made in August included the Tyler Park II loan and the Downtown Revitalization loan totaling $260,718. Expenditures to -date are $434,020. Reports were also received as follows: Communications/Public Information, Planning and Inspections Report, Public Works Report, Public Utilities Report, Parks and Recreation Report, Library Report and Police Report. Ann o uncements/Information Mayor Elmore thanked Jeffrey Surles and all the volunteers that participated in Operation Not Forgotten. More than 1400 floral arrangements were delivered to area nursing homes through this project which included many nursing homes outside of Dunn. He also stated that staff will be putting together a work session to give Council information on the Condemnation process and for staff to provide an update on the goals and priorities set at the retreat. Mayor Pro Tern Turnage suggested that the City may need to give residents guidance on this year's Halloween. He added that lie would like for the Alley Project and for Juniper Creek be discussed at the upcoming work session or for an additional work session to be scheduled. Council Member McLean wanted to bring to the Council's attention that the cemeteries were in terrible condition. City Manager Neuschafer said that staff is aware and has a meeting scheduled with the contractor this week. With no further business to discuss, motion by Council Member McLean and second by Mayor Pro Tern Turnage to adjourn the meeting at 8:55 p.m. Motion unanimously approved. Atte< Tami City i � M-M] D U N N c. M w City Council Agenda Form 1111V Meeting Date: October 13, 2020 Description: Bu••• • to move fundsbetween •accounts in excess of $5,000 t.y ' • • •Zo 1111MMI PURPOSE: To amend the budget, moving funds approved between the Public Works Capital Outlay account and the Debt Service Principal and Interest accounts. BACKGROUND: The purchase of asphalt equipment was approved last budget year along with the approval of a loan to pay for the equipment. The funds were placed in the Capital Outlay account for Public Works and we now need to move them to the Debt Service account set up to pay off the loan used to purchase the equipment. The amount is in excess of $5,000 therefore we need council approval to move the funds. BUDGET IMIPACT: There is not a budget increase or decrease for this move. RECOMMENDATION/ACTION REQUESTED: Motion to approve the Budget Amendment transferring funds between Public Works and Debt Service in the 2020/2021 budget by $26,170. CITY OF DUNN REQUEST FOR BUDGET REVISION FISCAL YEAR ENDING 6/30/2021 Department: Public Works Budget Amendment*: 2021-08 Date: 10/13/2020 FUND LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment General Fund 10-590-9629 Asphalt Equipment FCB Loan 2020 Principal $ - $ 24,195.00 $ 24,196.00 General Fund 10-590-9630 Asphalt Equipment FCB Loan 2020 Interest $ - $ 1,975.00 $ 1,975.00 tArtry UIIUKI, IUTAL: a - i .... m -- FUND LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment General Fund 10-560-7400 Capital Outlay $ 440,000 S (26,170.00) S 413,830.00 Kt,VtNUt IUTAL: < \coy„o. .1 1 certify this requested budget amendment was on: \TION: To move funds from Capital Outlay for the purchase of Asphalt Equipment and pay the loan from First Citizens Bank. SOURCE: Using funds appropriated for Capital outlay in Public Works to pay the loan used to purchase the Asphalt Equipment used by Public Works. i DUNN *'. D bbe-d City/ Council Pr Agenda � w Meeting ary Date: October 2020 9 SUBJECT TITLE: Consideration of • • Declaring Certain Property Authorizing the Disposition thr• • • 1•, ManagerPresenter: City Department: Attachment: x Yes No Description: Resolution Public HearinqA• Date: PURPOSE: The City Council is being asked to adopt the attached resolution declaring property surplus and authorizing the City Manager to dispose of personal property by electronic means through www.GovDeals,com. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: To adopt the resolution declaring property surplus and authorizing the City Manager to dispose of personal property by electronic means through www,GovDeals.com. north carolina IUD UNN city of Bunn POST OFFICE BOX 1065 < DUNN, NORTH CAROLINA 28335 (910) 230-3500 • FAX (910) 230-3590 www.dunn-ne.org A RESOLUTION OF THE DUNN CITY COUNCIL DECLARING CERTAIN PROPERTY OF THE CITY TO BE SURPLUS AND AUTHORIZING THE DISPOSITION OF SAID PROPERTY Mayor William IL Elmore Jr. Mayor Pro Tern Chuck Tonage Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Dr. David L. Bradham City Manager Steven Neuschafer WHEREAS, the City Council of the City of Dunn, North Carolina, has determined that the City owns certain personal property that is no longer needed or useable by the City; and WHEREAS, each of the items described below, is declared to be surplus to the needs of the City: ITEM MODEL VIN# OR SERIAL# MILEAGE 1997FORD I F350 1FDKF37H7VEC07303 116,282 1991 CASE 360 TRENCHER JAF0091521 NOW, THEREFORE, BE IT RESOLVED by the Dunn City Council that the City Manager is hereby authorized to dispose of the listed items by electronic means through www.GovDeals.com. With appropriate notice, the date, place and time of the sale to be announced by the City Manager or his designee. The City Clerk shall publish at least once and not less than 10 days before the date of the auction: the dates of the auctions and a copy of this Resolution or a notice summarizing its contents as required by North Carolina General Statute 160A-270(b). Adopted this 13th day of October, 2020. William P. Elmore Jr. Mayor ATTEST: Tammy Williams, CMC City Clerk ?a)4ere G®i1277lan it afferi D ID D U- t 1 N'' N bca" AlhAmericeCily ,r' 111,,,, AlhAmerie2City 1 I City Council Agenda Form 1 1 ®Mee _ ate October 13, 1989 * 2013 1989 * 2013 SUBJECT TITLE: Consideration of Resolution Declaring Certain Properties and Contents as Surplus and Authorizing )is osition Presenter: Jim Roberts/Steve Neuschafer Department: Finance/Administration Attachment: X Yes No Description: GIS property maps Public Hearina Advertisement Date: N/A PURPOSE: The City owns three structures on property recently purchased located at 906 W Broad Street, 108 N Wayne Avenue, and 503 E Broad Street that the administration believes are surplus and will not serve as acceptable locations for use by the City for administrative offices or other purposes. By declaring these structures, any outbuildings, and any contents on these three locations as surplus the City can sell the houses for removal or demolish them to make room for City expansion and use for other purposes. BACKGROUND: The structure at 906 W Broad Street is 1472 Square Feet (SF) and was built around 1960, the structure at 108 N Wayne Avenue is 1664 SF and was built around 1950, and the structure at 503 E Broad Street is 1586 SF and was built around 1900. Two of these locations will be best suited for expansion of Tyler Park, access and parking for facilities use. The structure at 503 E Broad Street will be removed allowing space for parking or other uses for the structure at 501 E Broad Street, which may have space usable for City purposes. All structures have contents that may be usable by the City and any items that are not usable can be donated to local charities such as Habitat for Humanity. BUDGET IMPACT: There is no excess cost to the City in declaring these structures surplus, By declaring these structures surplus, the City can sell them for removal and reduce the cost of demolition. If they are not sold, the cost remains the same to the city to remove them allowing the land to be used for other purposes. RECOMMENDATION/ACTION REQUESTED: Motion to adopt the resolution declaring the structures at 906 W Broad Street, 108 N Wayne Avenue, and 503 E Broad Street, including contents, any and all attachments to the structures, or outbuildings on the property as surplus and direct the administration to remove or dispose of them in any way possible. Mayor north Carolina William P. Elmore Jr. Mayor Pro Tern DUNN Chuck Turnage Council Members cityOf dll rin J. Wesley Sills April L. Gaulden Frank McLean POST OFFICE BOX 1065 - DUNN, NORTH CAROLINA 28335 Billy Tart (910) 230-3500 a FAX (910) 230-3590 Dr. David L. Bradham www.dtimi-nc.org City Manager Steven Neuschafer A RESOLUTION OF THE DUNN CITY COUNCIL DECLARING CERTAIN PROPERTY OF THE CITY TO BE SURPLUS AND AUTHORIZING THE DISPOSITION OF SAID PROPERTY WHEREAS, the City Council of the City of Dunn, North Carolina, has determined that the City owns certain real and personal property that is no longer needed or useable by the City; and WHEREAS, the following Real and Personal Property is described as follows: Structures, contents, any and all attachments to the structures, and any outbuildings on the properties located at • 906 W Broad Street, Dunn, NC. • 108 N Wayne Avenue, Dunn, NC. and • 503 E Broad Street, Dunn, NC. NOW, THEREFORE, BE IT RESOLVED by the Dunn City Council that the City Manager is hereby authorized to dispose of the aforementioned property by any means allowable to include offering for sale at public auction, donation to a nonprofit organization, internet on-line offering, private negotiation and sale to include trade-in, or upset bid process. The City Cleric shall publish notice summarizing this resolution in accordance with G.S. 160A- 267. The sale may be consummated not earlier than 10 days from the date of publication. Adopted by the City Council of Dunn, this 13" day of October, 2020. William P. Elmore Jr. Mayor ATTEST: Tammy Williams, CMC City Cleric wxere CO°IIb9Tll ! 97Zafferx Harnett Ir1)e P;"It' 01 � �` �S ViOWC''Y S louuapage ® Search All (� In{O Wirxaow (1 of 1) Clear E Owners: DUNN CITY OF -,,,Harnett C 0 U N T Y Pl6R__1, FliZl Itls"M1 > CLICK for Parcel Report < Tax Parcel PIN - 1516-39-6300.000 PID-02151607570006 Owner - _ "� ,,. DUNN NN CITY OF Mailing Address - PO BOX 1065 DUNN, NC 28335- 0000 Account Number - 1400013173 Address 906 W BROAD ST DUNN, NC 28334 Address Type - Commercial Address Use - Development - Township - view reference Layer- Boundaries > Townships Property Description - 1 LT 906 W BROAD ST 65X182.5 Government Owned Property - Deed Date - 6/2/2020 Deed Book and Page - 3820 : 0238 LINK TO DEED Plat Book and Page - LINK TO SURVEY (Older Plat Cabinets must be independently searched via ROD by typing pdfABCDEF: ROD search ) (*Deed and Survey are subject to availability) t: Taxable Acreage - 1.000 LT -�, �-- Calculated Acreage-0.26 ' ;may Portiv-qqonof Parcel In City-Dunn-0.26 acres(100.0%) Zoning -HIGHWAY COMMERCIAL -0,26 acres ,.` (100.0%) '.. Zoning Jurisdiction -Dunn „„ :Y Conservation Easement - No Wetlands - No o Flood Zone - 100 Year flood Plain,Minimal Flood Risk NC WaterSupply "Watershed"- No 0 20 40it MLRA - Southern Coastal Plain - 133A -78 617784 3 31 i , 2 l Soil Analysis (document). �Harnett Ic - Pal'('d / (IS VIf:?vior (-'�I`� I�rnt�•pac7c > CLICK for Parcel Report < Tax Parcel PIN-1516-39-5561.000 PID - 02151607570011 Owner DUNN CITY OF Mailing Address - PO BOX 1065 DUNN, NC 28335- 0000 Account Number - 1400013173 Address 108 N WAYNE AVE DUNN, NC 28334 AddressType- Single Family Address Use - Development -ERWIN COTTON MILLS ADDITION Township - view reference Layer- Boundaries > Townships Property Description - 1 LT 108 N WAYNE AVE 75X150 Government Owned Property - Deed Date - 6/2/2020 Deed Book and Page -3820: 0238 LINK TO DEED Plat Book and Page - LINK TO SURVEY (Older Plat Cabinets must be independently searched via ROD by typing pcNABCDEF: ROD search) (*Deed and Survey are subject to availability) Taxable Acreage - 1.000 LT Calculated Acreage - 0.36 Portion of Parcel in City - Dunn - 0.36 acres (100.0 %) Zoning - HIGHWAY COMMERCIAL -0.0 acres(0.0%), R-10 SINGLE FAMILY -0.36 acres (100.0%) Zoning Jurisdiction - Dunn Conservation Easement - No Wetlands - No Flood Zone - Minimal Flood Risk NC WaterSupply "Watershed"- No 0 2�0 40ft MLRA- Southern Coastal Plain - 133A -L3-61 a;'166:35._31 a IS I oeyrees Soil Analysis (document) �Hoveait v, I Search All I Q IM Info Windmv (1 of 1) Clear Owners: DUNN CITY OF Harnett C O U N T Y t(i11,u1 �iLoiari; > CLICK for Parcel Report < Tax Parcel PIN - 1516-76-6504.000 PID-02151611050010 01 Owner DUNN CITY OF Mailing Address - PO BOX 1065 DUNN, NC 28335- 0000 Account Number - 1400013173 Address 503 E BROAD ST DUNN, NC 28334 Address Type - Single Family Address Use - Development - OFFICIAL MAP OF DUNN Township - view reference Layer - Boundaries > Townships Property Description - 1 LOT 50 X 140 503 E BROAD ST Government Owned Property - Deed Date - 9/20/2020 Deed Book and Page -3870: 0309 LINK TO DEED * Plat Book and Page - LINK TO SURVEY* (Older Plat Cabinets must be independently searched via ROD by typing pc70ABCDEF: ROD search) (*Deed and Survey are subject to availability) Taxable Acreage - 1.000 LT Calculated Acreage - 0.17 Portion of Parcel in City - Dunn - 0.17 acres (100.0%) Zoning - OFFICE & INSTITUTION - 0.17 acres (100.0%) Zoning Jurisdiction - Dunn Conservation Easement - No Wetlands - No Flood Zone - Minimal Flood Risk INC WaterSupply "Watershed"- No �0 MLRA - Southern Coastal Plain - 133A 0 240ft -78 60W,96 35.305938 Deyr,es Soil Analysis (document), d' D""' ""'- a'* DUNN s .1l City Council Agenda Form SUBJECT TITLE: Proclamation — National Friends of Libraries Week Presenter: Mayor Harris Department: Library Attachment: X Yes No Description: Proclamation Public Hearing Advertisement Date: PURPOSE: National Friends of Libraries Week — October 18-24, 2020 BACKGROUND: BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: W-1 D � notch carolinn DUNN Altberiea City/ city of dnnn 2u-�ere 0711711 ni 711a&ers 1989 *2U13 XationafEriends of Libraries Week202O October 18-24, 2020 WHEREAS, Friends of the Dunn Public Library raise money that enables our library to move from good to great -- providing the resources for additional programming, much needed equipment, support for children's summer reading, and special events throughout the year; and WHEREAS, the work of the Friends highlight on an on -going basis the fact that our library is the cornerstone of the community providing opportunities for all to engage in the joy of life-long learning and connect with the thoughts and ideas of others from ages past to the present; and WHEREAS, the Friends understand the critical importance of well -funded libraries and advocate to ensure that our library gets the resources it needs to provide a wide variety of services to all ages including access to print and electronic materials, along with expert assistance in research, readers' advisory, and children's services; and WHEREAS, the Friends' gift of their time and commitment to the library sets an example for all in how volunteerism leads to positive civic engagement and the betterment of our community. NOW, THEREFORE, BE IT RESOLVED that I, William P. Elmore, Jr., Mayor of the City of Dunn, do hereby proclaim October 18-24, 2020, as Friends of Libraries Week in the City of Dunn and urge everyone to join the Friends of the Library and thank them for all they do to make our library and community so much better. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Dunn to be affixed on this 131h day of October, 2020. VU L 7? f William P. Elmore Jr., M r ATTEST: Tamray Williams?,�.City Clerk U1 �� DUNN _ DU `N7Prope�y All -America City „ ,AII•America City 11111.r City/ Council - 1 f Meeting Date: Octobe13 r 1989 2013 1989 * 2013 SUBJECT TITLE: Consideration of Ordinance to Demolish House — 9 PIN #: 1517-63-6654.000 Presenter: Chief Building Inspector Steven King Department: Planning & Inspections Dept. Description: OrdinapertyAttachment: ■Yes ❑ No Updatepyy Updated Pictures of Propert Public Hearing Advertisement Date: N/A PURPOSE: Chief Building Inspector Steven King has conducted an inspection at 911 Fairground Rd. and based upon his observations, the structure is unsafe and has been condemned in accordance with G.S. §160A-426. The Chief Building Inspector also found the dwelling dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. §160A-193. The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S. § 160A-432, the City Council has the power to proceed with the demolition of this property. Should Council decide to proceed with the demolition of the dwelling at 911 Fairground Rd. an ordinance (which is attached) would need approval directing the Chief Building Inspector to remove or demolish said structure. BACKGROUND: Item was tabled by City Council at the February 2020 Council meeting until the April 14, 2020 Council meeting (approximately sixty (60) days) to allow for the new owner, Mr. Lloyd Tom Hamilton, to make repairs and improvements to the dwelling. Item was tabled at the April, 2020 Council meeting to allow an additional sixty (60) days until the June 9, 2020 City Council meeting for the owner to make repairs and improvements to the dwelling. Item was tabled at the June, 2020 Council meeting to allow an additional sixty (60) days until the August 11, 2020 City Council meeting for the owner to make repairs and improvements to the dwelling. BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to table the item for an additional sixty (60) days or more to allow Mr. Hamilton to make additional repairs and improvements to the dwelling located at 911 Fairground Rd. (PIN #: 1517-63-6654.000) north carolina EW�L)UNN city of Bunn PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 , DUNN, NORTH CAROLINA 28335 (910) 230-3505 - FAX (910) 230-9005 vv w.dtmn-nc.org PROPERTY HISTORY: 911 Fairground Rd. (PIN #: 1517-63-6654.000) Owner: (as of 01/23/2020) Lloyd T. Hamilton Betsy N. Hamilton 2021 US 301 N. Dunn, NC 28334 Mayo William P. Elmore, Jr. Mayor Pro Tern Chuck Turnage Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tait Dr. David L Bradham City Manager Steven Neuschafer September Yd, 2019 — Property condemned due to the condition of property. Condemnation and Hearing Notice sent to owners on record with Harnett County GIS, James W. Phillips and Derek Phillips. September 12t11, 2019 — Hearing held at the Planning and Inspections Department. No one attended the hearing. October 10t', 2019 — Order after Condemned Hearing notice allowing sixty (60) days for repairs or demolition of property sent to owners. Appeal letter sent with this notice informing the owners of the appeal process if they desired to do so. October 20", 2019 — Ten (10) day time period for appeal expires. December 9t11, 2019 — Allowed time period of sixty (60) days expires. January 28t1i, 2020 — Site inspection performed and updated pictures taken. Property has had trees and overgrowth removed from around house. Several windows are still open and unsecured. February 11t", 2020 — Scheduled for City Council Meeting. Council tabled the ordinance for approximately sixty (60) days (April 2020 Council Meeting). March 5th, 2020 — Walk through performed at the house with Mr. Tom Hamilton. Minor repairs have started and the house has been cleaned out. Roof has been temporarily fixed to prevent anymore water damage from leaks. March 90', 2020 —Building Permit issued to Tom Hamilton (new owner) for residential renovations. Permit Evaluation - $25,000; Permit Fees paid: $410.25 April 20d, 2020 — Walk through performed at the house with Mr. Tom Hamilton to get an update on the progress made since the March walk through. Fireplace and chimney have been removed with repairs made to the floor system and roof/ceiling system where fireplace was located. Floor system has been repaired in most rooms with new OSB installed. Closets have been framed up in the bedrooms. Notice was given to Mr. Hamilton about the April 14"', 2020 City Council meeting and that an update was going to be provided to Council. Mr. Hamilton submitted a list to me in reference to what repairs had been made up until this point and also a list of items that he expects to complete over the next sixty (60) days if Council agrees to table the item until the June 2020 Council Meeting. April 14a', 2020 — Scheduled for update to City Council. City Council agreed to table the item to give an additional sixty (60) days for the owner to continue to make improvements to the dwelling. June Pt, 2020 — Site visit performed and updated pictures were taken. All new windows have been installed as well as some more exterior repairs. No official inspections for the permit have taken place at this time. June 911, 2020 — Scheduled for update to City Council. City Council agreed to table the item to give an additional sixty (60) days for the owner to continue to make improvements to the dwelling. July 31", 2020 —Site inspection performed and updated pictures were taken. The house has been cleaned and pressured washed with new vinyl siding being installed where existing was damaged. New exterior trim, shutters, and gutters have been installed and the porch has been painted to improve its exterior appearance. Spoke to Mr. Familton and he stated the electrician, Boyd Dixon, would be starting on the wiring when he got caught up on jobs he had already in progress. October`13, 2020 Scheduled for update to City Council. �5 NEG R • October 6t". 2020 July 31St, 2020 MAI L'A StPi�lIt019 .4to A I L It ® north carolina IWDUNN city of dunn POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335 (910) 230-3505 e FAX (910) 230-9005 www.dunn-ne.org Mayor William P. Elmore, Jr. Mayor Pro Tern Chuck Tumage Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Dr. David L. Bradham City Manager Steven Neuschafer AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED PURSUANT TO N.C.G.S. §160A-426, ET SEQ. WHEREAS, that on September 3", 2019, the Chief Building Inspector for the City of Dunn sent a notice to James W. Phillips and Derek Phillips, the owner(s) of record of structure located at 911 Fairground Rd. noting that the structure was in a condition that constitutes a fire and safety hazard, and is dangerous to life, health and property and was thereby condemned, pursuant to North Carolina General Statute §160A-426, and noticed the property owner of a hearing on September 12t1', 2019 at the office of the Chief Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-428; and WHEREAS, on September 12th, 2019 a hearing was conducted by the Chief Building Inspector Steven King, following the completion of the hearing, the Chief Building Inspector entered an Order, pursuant to North Carolina General Statute § 160-429, declaring that the structure referenced above is in a condition that constitutes a fire or safety hazard and is dangerous to life, health or other property and ordering the property owner to repair or demolish the structure on the property within sixty (60) days of the date of such Order, being December 9`I', 2019; and WHEREAS, the owner of the above described structure did not appeal the Order of the Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute §160A- 430 and such Order is therefore a final Order; and DUNN bdftd All -America City 1 w4ere cown n( ma.Cters tvsr 111 mk WHEREAS, on January 29"', 2020 and February 41h, 2020, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on February I P', 2020 to consider the adoption of this Ordinance, directing that the Building Inspector proceed with the demolition of the structure described hereby, and that all costs incurred shall be a lien against such property, pursuant to North Carolina General Statute § 160A-432; and WHEREAS, the City Council of the City of Dunn, NC finds that the structure described herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of North Carolina General Statute 160A-193; and WHEREAS, this structure should be removed or demolished, as directed by the Chief Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute § 160A-426 and constitutes a fire and safety hazard; and WHEREAS, the owner of this structure has been given a reasonable opportunity to repair or demolish the structure pursuant to an Order issued by the Building Inspector on October 10`h, 2019 and the owner has failed to comply with this order; WHEREAS, the City Council of the City of Dunn, NC has tabled this matter on April 141h, June 9"', and August 11 "', 2020 to allow the owner more time to make additional repairs on the dwelling; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the exterior of the structure described herein, containing the legend: "This building is unfit for human habitation and is a public nuisance; the use or occupation of this building for human habitation is prohibited and unlawful." On the structure at the following address: 911 Fairground Rd. PIN #:1517-63-6654.000 PARCEL ID #: 0215170402 Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or demolish the above described structure in accordance with his Order to the owner thereof dated the 10`h day of October, 2019 and in accordance with North Carolina General Statute §160A-432, based on the owner's failure to comply with such Order. Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall have the same priority and be collected in the same mariner as the lien for special assessments in Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien against any other real property owned by the owner of the property within the City of Dumi, North Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's primary residence. (b) Upon completion of the required removal or demolition, the Building Inspector shall sell the useable materials of the structure and any personal property, fixtures, or appurtenances found in the building and credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus with the Harnett County Cleric of Superior Court where it shall be secured in the manner provided by North Carolina General Statute § 160A-432. Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Section 5. This ordinance shall become effective upon its adoption. Adopted this 13°i day of October, 2020. William P. Elmore, Jr., Mayor Attest: Tammy Williams City Clerk 19 i_11V 1V � ill; `�ti� "lii $J 1�1� NN All -America City ait, „r 111,1,,, Nil•knecicaCity 1 1 City Council Agenda For 1 1111. ® Meeting ate® October 3, 00 1484 �(2013 1489*2613 SUBJECT TITLE: Consideration of Ordinance to deem property Unfit for Human Habitation 906 & 908 N. Clinton Ave. PIN #: 1516-89-6377.000 Presenter: Chief Building Inspector Steven King Department: Planning and Inspections Description: Unfit for Human Habitation Ordinance Attachment: ■Yes ❑ No Property History Pictures of Property Public Hearing Advertisement Date: 8/28/2020 & 9/01/2020 PURPOSE: Chief Building Inspector, Steven King, has conducted an inspection at 906 & 908 N. Clinton Ave. and found the structure in a deteriorated condition that does not meet the requirements of the City of Dunn's Non -Residential Building Maintenance Code. The Chief Building Inspector also found the property dangerous or prejudicial to the public health or public safety and is a nuisance in violation of N.C.G.S. §160A-193. The owner of the property has failed to comply with the Chief Building Inspector's order to bring the structure on the property into compliance with the City of Dunn Non -Residential Building Maintenance Code and pursuant to N.C.G.S. §160A-439, the City Council has the authority to direct the Chief Building Inspector to post on the main entrance of the property a placard that states "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful". If the owner of the property has not repaired, altered or improved the property to bring it into compliance with Chapter 4, Article VII of the Dunn City Code within twelve (12) months of the adoption of this ordinance, the Building Inspector is directed to bring the matter back before the City Council for further consideration of remedies available to the City of Dunn under N.C.G.S. §160A-439. BACKGROUND: The ordinance to deem the property Unfit for Human Habitation was tabled by City Council at the September 8, 2020 meeting until the October 13, 2020 meeting for an update on the outstanding repairs that had not been completed by the deadline given by the Chief Building Inspector, BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to table the ordinance directing the Chief Building Inspector to post the property Unfit for Human Habitation at 906 & 908 N. Clinton Ave. (PIN #: 1516-89- 6377.000) to allow additional time for the owner to finish making the outstanding repairs required. ® north Carolina UNN city of Bunn PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 o DUNN, NORTH CAROLINA 28335 (910) 230-3505 ° FAX (910) 230-9005 www.dunn-nc.org PROPERTY HISTORY: 906 & 908 N. Clinton Ave. (PIN #: 1516-89-6377.000) [Ward 2] Owner: Warren Realty, LLC P.O. Box 1585 Dunn, NC 28335 Overview: Mayor William P. Elmore, Jr. Mayor Pro Tern Chuck Turnage Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Dr. David L Bradham City Manager Steven Neuschafer January 16, 2020 — Inspection performed at 906 & 908 N. Clinton Ave. to check compliance with the NC Fire Code and the City of Dunn's Non -Residential Maintenance Code. January 29, 2020 —Notice sent to owner(s) notifying them of hearing on February 10, 2020. February 10, 2020 — Hearing held at Planning and Inspections office. Mr. Hemir Alsanda and Mr. Hosvan Giron (tenants/owners of D & H Mart) attended the hearing as well as Dwayne Williams and Steven King. February 12, 2020 — Findings of Fact and Order letter sent to owner(s) notifying them of the ninety (90) day time period. Information on how to appeal the Building Inspector's Order enclosed as well. February 21, 2020 — Follow up inspection performed to check off items on the list that had been completed. February 22, 2020 — Ten (10) day time period for appeal expires. No appeal received. May 12, 2020 — Allowed time period of ninety (90) days expires. July 7, 2020 — Walk-through performed with tenants of 906 & 909 N. Clinton Ave. to check on the status of the property and what was left on the list to be completed. Being work had been completed on the repair list, additional time was given for the items to be completed. Auizust 21, 2020 — Site inspection performed to see what is still outstanding on the repair list. The items that have not been completed are listed below: 1) Testing of gas piping and above ground gas storage tanks to ensure no leaks are in the piping or tanks in accordance with the NC Fire Prevention Code. 2) Re -stripping of the parking lot including the handicap parking space. 3) Removal, replace, or repair of canopy over gas pumps. 4) Remove, replace, or repair free standing sign at road. 5) Remove, replace, or repair outside area light on pole at street. August 31, 2020 — Public Hearing notice sent to owner(s) notifying them of City Council Meeting on September 8`h, 2020 at 7:00 pm. October 13, 2020 - Scheduled for update to City Council. October 6. 2020 July 101h. 2020 January 181", 2020 north carolina IW'DUNN city of r1Arin POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 25335 (910) 230-3500 - FAX (910) 230-3590 www.dunn-nc.org Mayor William P. Elmore, Jr. Mayor Pro Tem Chuck Tumage Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy N. Tart Dr. David L. Bradha n City Manage]' Steven Neuschafer AN ORDINANCE DECLARING THE PROPERTY HEREIN DESCRIBED AS UNFIT FOR HUMAN HABITATION PURSUANT TO N.C.G.S. §160A-439, ET SEQ. WHEREAS, that on January 29, 2020 the Building Inspector for the City of Dunn sent a notice to Warren Realty, LLC, the owners of record of the property located at 906 & 908 N. Clinton Ave. that the property was in a condition that does not meet the requirements of the City of Dunn Non -Residential Building Maintenance Code and served on the property owner of Complaint and Notice of Hearing, that a hearing would be held on February 10, 2020, at the office of the Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-439, et seg.; and WHEREAS, on February 10, 2020, attending the hearing was Hemir Alsanda, Hosvan Giron, Chief Building Inspector, Steven Ding, and Code Enforcement Officer, Dwayne Williams and following the completion of the hearing, the Building Inspector entered an Order, pursuant to North Carolina General Statute § 160A-439, declaring that the property referenced above was deteriorated pursuant to the City of Dunn Non -Residential Building Maintenance Code and ordering the property owner to bring the structure on the property into compliance with the City of Dunn Non -Residential Building Maintenance Code within ninety (90) days of the date of such Order, being February 12, 2020 and if necessary, that the property be vacated until the repairs, alterations and improvements to the property were made to bring such property into compliance with the City of Dunn Non -Residential Building Maintenance Code as set forth in Article VII of the Dunn City Code; and I WHEREAS, the owner of the above described property did not appeal the Order of the Chief Building Inspector within the ten (10) day time period prescribed in Section 4-186 of the Dunn City Code such Order is therefore a final Order; and WHEREAS, on August 28, 2020 and September 1, 2020, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on September 8, 2020 to consider the adoption of this Ordinance, directing the Chief Building Inspector to post on the main entrance of the property a placard that states: "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful;." and WHEREAS, the City Council of the City of Dunn, NC finds that the structure described herein is unfit for human habitation and that the Chief Building Inspector shall post the main entrance of such property with the placard provided for herein; and WHEREAS, the owner of this property has been given a reasonable opportunity to repair the property pursuant to an Order issued by the Building Inspector on February 28, 2020, and the owner has failed to comply with the Order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina, that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the main entrance of the building located on the property described herein, containing the legend: "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful." on the building located at the following address: 906 & 908 N. Clinton Ave. Dunn NC 28334 PIN #: 1516-89-6377.000 PARCEL ID#: 02151720070010 Section 2. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Occupation of the building once posted with said placard shall be Class 1 misdemeanor pursuant to North Carolina General Statute § 160A-439. Section 3. This ordinance shall become effective upon its adoption. Section 4. if the owner of the property described herein has not repaired, altered or improved the property to bring it into compliance with Article VII of the Dunn City Code within twenty-four (24) months of the adoption of this Ordinance, the Building Inspector is directed to bring the matter back before the City Council for further consideration of remedies available to the City of Dunn under North Carolina General Statute § 160A-439. Adopted this the 13t° day of October, 2020 William P. Elmore, Jr. Mayor Attest: Tammy Williams City Clerk Print his page: Harnett C O U N T Y 40itl 11 [Ae01 MA 02151720070010 1516-89-6377.000 1: 0036056 Acreage: 1.000 LT ac ad Acreage: 0.86 ac Number: 1400006092 WARREN REALTY LLC Property Description: 25OXI601 LOT GRANVILLE & CLINTON Address: P O BOX 1586 DUNN, NO 28335-0000 Property Address: 906 N CLINTON AVE DUNN, NO 28334 City, State, Zip: DUNN, NO, 28334 Building Count: 1 Township Code: 02 Fire Tax District: Dunn Averasboro Parcel Building Value: $158350 Parcel Outbuilding Value : $1720 Parcel Land Value : $74920 Parcel Speclal Land Value : $0 Total Value : $234990 Parcel Deferred Value : $0 Total Assessed Value : $234990 Harnett County GIS Neighborhood: 00202 Actual Year Built: 1988 TotalAcutalArealleafed: 4000 Sq/Ft Sale Month and Year: 10 12003 Sale Price: $0 Deed Book & Page: 18444184 Deed Date: 1066262400000 Plat Book & Page; - Instrument Type: WD Vacant or improved: QuallfiedCode: Y Transfer or Split: T Within 1ml of Agriculture Dlstrict: No Prior Building Value: $212250 Prior Outbuilding Value : $2540 Prior Land Value : $74920 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value : $289710 EftDUNN®-1 DLINN �� Ail -America City ,,t, of dLill ,, All-AmericaCity or ell 8 M- 11111.� City/ Council Agenda Form 1111V 13 20 Meeting Date: October 13, 2020 e. Octo 1989'� 2013 3989'� 2613 SUBJECT TITLE: Consideration to Demolish House — 700 Lincoln St. PIN #:1516-97-5347.000 Presenter: Chief Building Inspector Steven King S Department: Planning and Inspections Description: Ordinance to Demolish 02019-17 Attachment: ■Yes ❑ No Property History, Pictures of Property Ordinance to Rescind Public Hearing Advertisement Date: N/A PURPOSE: To give Chief Building Inspector direction concerning demolishing the house at 700 Lincoln St. BACKGROUND: The City Council adopted an ordinance to demolish the property on November 12, 2019 but also allowed the new owner, Jada S. Wiggins, ninety (90) days to bring the property up to code. City Council instructed Chief Building Inspector, Steven King, to defer any demolition activities for ninety (90) days to allow time for repairs. (See Property History letter in agenda for more details that have taken place at 700 Lincoln St. since the November 2019 City Council meeting.) The City Council agreed to allow sixty (60) additional days at the June 9, 2020 Council Meeting for Mr. Taylor to complete the repairs to the dwelling and bring it into compliance with applicable Codes. Mr. Taylor did not finish the repairs but made a better effort in finishing than he did November 2019 to June 2020. At the August meeting, he still had a few more final inspections to pass until a Certificate of Occupancy could be issued. As of August 28, 2020, no other inspections had been called in by Mr. Taylor and staff was unsure of any additional progress. BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Motion to allow the owner additional time to finish repairing the dwelling at 700 Lincoln St. (PIN #: 1516-97- 5347.000) or Motion to Adopt Ordinance to Rescind Ordinance to Demolish - 2019-17 dated November 12, 2019. north carolina iuL)UNN city of dunn PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 ® DUNN, NORTH CAROLINA 28335 (910) 230-3505 ^ FAX (910) 230-9005 www.dtinn-nc.org PROPERTY HISTORY: 700 Lincoln St. (PIN #: 1516-97-5347.000) Owner: Jada S. Wiggins P.O. Box 333 Erwin, NC 28339 Overview: Mayor William P. Elmore, Jr. Mayor Pro Tem Chuck Tannage Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Dr. David L Bradham City Manager Steven Neuscharer August 20f', 2019 — Property condemned due to the unsafe condition of walls, ceilings, floors. Owner was advised to find other living arrangements. Harnett County Social Services helped with the relocation of the family. August 28t1i, 2019 — Hearing held at the Planning and Inspections Department. Attending the hearing was Pamela Harris, Barbara Elliott, Latina Harris, Slater Johnson, and Dwayne Williams. Ms. Latina Harris stated they were working on hiring a contractor to start the repairs and also give the Inspections Department a timeline on when all the repairs would take place. August 30", 2019 — Order after Condemned Hearing notice allowing sixty (60) days for repairs or demolition of property sent to owner. Appeal letter sent with this notice informing Barbara Elliott of appeal process if they desired to do so. September 9t11, 2019 — Permit Application received from Joyito Lopez to repair/replace floor joists in different areas of the house. (Attached) September 10"', 2019 — Ten (10) day time period for appeal expires. October 24t1, 2019 — Property sold to Jada S. Wiggins from Erwin. October 29f11, 2019 — Allowed time period of sixty (60) days expires. October 31a1, 2019 — Site inspection performed and updated pictures taken. Property has had some wall coverings and floor coverings removed. No noted repairs were observed to correct the unsafe portions of the dwelling. Permit has not been paid for or picked up so therefore it is not issued for the repairs to be done. Public hearing notice was sent to new owner, Jada S. Wiggins, notifying her of the Council Meeting. November 12", 2019 — Scheduled for City Council Meeting. Council adopted ordinance to demolish house but to defer any demolition action for ninety (90) days as requested by Mr. Frank Taylor. Progress since the November 12th, 2019 Council Meeting: November 22", 2019 — Residential building permit issued to Jada S. Wiggins for repairs to dwelling. December 191", 2019 — Open floor system inspection performed. Inspection failed due to girders and piers not installed to support floor system. December 231", 2019 — Footing inspection performed and passed on footings for piers to be installed under girders. February 101", 2020 — Additional ninety (90) days allowed by City Council for repairs expires. March 17", 2020 — Utilities called in to be disconnected due to lack of communication and any additional inspections requested. Letter sent to owner notifying them of the demolition order in place and the property was going to be scheduled to be demolished when all utilities were disconnected. March 20t', 2020 — Walk-thru performed with Mr. Frank Taylor to check on the progress of the job. Not much progress had been made since the last inspection in December 2019. April 215t, 2020 — Plumbing rough -in scheduled and failed due to not being ready for inspection. May 28th/29th, 2020 — Open floor inspections requested and performed. Open floor had numerous violations that need to be corrected. Plumbing rough -in re -inspection requested and performed, was rejected due to not being ready for inspection. June 9111, 2020 — Scheduled to be discussed with City Council to seek their advice on how to proceed with the repairs or demolition of this property. City Council voted to give Mr. Frank Taylor additional time to complete the repairs with the next update being at the August 1 lth, 2020 Council Meeting. July 17th, 2020 — Electrical Final inspection performed by Mr. Taylor. Building Inspector Slater Johnson and I found eight (8) items that were not in compliance with the National Electrical Code. Therefore, according to the City's 20/21 Fee Schedule, a $75.00 re -inspection fee was assessed to the job. Mr. Taylor called me later that day and said that he should not have to pay that fee being he already paid for the permit. I replied by saying that permit fees and re -inspection fees are two (2) different things and he would be responsible for paying the re -inspection fee. August llth, 2020 — Scheduled for update to City Council on progress since June 9th, 2020. List of inspections performed below. Passed Electrical Final re -inspection. September 16t', 2020 Plumbing and (Mechanical inspections approved on September• 16th12020. October 13th, 2020 Scheduled for City Council meeting. September Council Meeting S = Sequence, R = Reinspection, F=Final S.I InspType. R F Status. I Req Date _I Imp Date IInsp Id.,, Insp Dist. 0 .RF jNC 7j16%2020 7/17/2020 sjohnson a (ELF Y I Pass 8/6/2020 8/1112020 Idw ilham 0 ERI Pass 612412020 ,/2020 6/26 _I sjohnson 0 FO Pass 12123/2019 [12/23(2019 datlliam o FRI NC 7/1/2020 I716/2020 dnilliam 0 FRI Y Pass 716/2020 �7/712020 dwiiam 0 INSU Wass 6/15/2020 �6/i6/mo dM@am 0 INSU IY Pass 7/6/2020 7/712020 dnilliam 0 MF 0 MRI ( Pass 4IV2020 4/3/2020 dnilliam 0 FOFLR NC 12/18/2019 (12/19/2019 sjohnson 0 OFLR Y ( NC 5/26/2020 15/29/2020 dwilham 0 OFLR Y �NC 5/29/2020 5/29/2020 �sjohnson 0 (OFLR 'Y Pass (61212020 6J9(2020 sjohnson 0 PLF _ ___ �__. _._.._. 0 PRI NC 4/21/2020 4/22/2020 sjohnson 0 PRI Y NC 5/26/2020 5/2912020 dw@am 0 �PRI IY I Pass 6/2/2020 �6/9/2020 sjohnson O BF __` Y October Council Meeting �� r 11 • UITIJVMO July 71", 2020 . .700 Lincoln December 19t". 2019 north caroling ILB'-DUNN city of dunn POST OFFICE BOX 1065 - DUNN, NORTH CAROLINA 28335 (910) 230-3500 - FAX (910) 230-3590 www.dunn-ne.org Mayor William P. Elmore Jr. Mayor Pro Tern Chuck Tunage Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy N. Tart Dr. David L. Bradham City Manager Steven Neuschafer ORDINANCE RESCINDING AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH THE PROPERTY HEREIN DESCRIBED AS UNFIT FOR HUMAN HABITATION AND DIRECTING THAT A NOTICE BE PLACED THEREON THAT THE SAME MAY NOT BE OCCUPIED WHEREAS, on November 12, 2019, the City Council for the City of Dunn, NC adopted an ordinance titled "An Ordinance Directing The Building Inspector To Remove Or Demolish The Property Herein Described As Unfit For Human Habitation And Directing That A Notice Be Placed Thereon That The Same May Not Be Occupied" regarding the property owned by Barbara M. Elliott and located at 700 Lincoln Street, Dunn, North Carolina and having PIN# 1516-97-5347.000 and Parcel ID# 02151608400001 (the "Ordinance"); and WHEREAS, the Ordinance was recorded on November 20, 2019 at Book 3757, Page 439- 441 of the Harnett County Registry; and WHEREAS, the current owners of the property, Jada S. Wiggins, described in the Ordinance has rehabilitated the structure to comply with applicable building codes and it is now fit for human habitation; and DUNN Alt -America City I 2c76re 610-=Yff�r 77Z erS a �9fl9 �(?Of3 WHEREAS, based on the foregoing, the City Council of the City of Dunn has determined that the Ordinance should be rescinded and that such rescission should be recorded with the Harnett County Registry of Deeds; and NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, NC that: Section 1. The Ordinance, as defined in the preambles, is hereby rescinded and declared to be null and void and no further legal affect either against the owner or the property identified and described in the preambles. Section 2. The Building In is hereby directed to have this Ordinance recorded with the Harnett County Register of Deeds. Section 3. This Ordinance shall become effective upon its adoption. Adopted this 13th day of October 2020. William P. Elmore, Jr. Mayor Attest: Tammy Williams, CMC City Clerk 02019-17 (Attach 10) 11-12.2019 city of dunn FOR REGISTRATION KimRECIDTER OFrBEEDS Harnett County NC 2019 NOV 20 01 :57 PM SK:3757 PG:439-441 FEE:$2B.00 INSTRUMENT 4 2019017150 SARTIS 2019017150 POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3500 . FAX (910) 230-3590 www.dunn-ne.org Mayo], Oscar N. Harris Mayor Pro Tem Frank McLean Council Members Buddy Maness Dr. Gwen McNeill Billy Tart Chuck Turnage Dr. David L. Bradham City Manager Steven Neuschafer AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED PURSUANT TO N.C.G.S. §160A-426, ET SEQ. WHEREAS, that on August 20th, 2019, the Chief Building Inspector for the City of Dunn sent a notice to Barbara M. Elliott, the owner(s) of record of structure located at 700 Lincoln St. noting that the structure was in a condition that constitutes a fire and safety hazard, and is dangerous to life, health and property and was thereby condemned, pursuant to North Carolina General Statute §160A-426, and noticed the property owner of a hearing on August 28th, 2019 at the office of the Chief Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-428; and WHEREAS, on August 28th, 2019 a hearing was conducted by the Chief Building Inspector Steven King, following the completion of the hearing, the Chief Building Inspector entered an Order, pursuant to North Carolina General Statute §160-429, declaring that the structure referenced above is in a condition that constitutes a fire or safety hazard and is dangerous to life, health or other property and ordering the property owner to repair or demolish the structure on the property within sixty (60) days of the date of such Order, being October 29th, 2019; and DUNN AlhNaericaCl(y r All Allere 60mTIZ[ ! iI afters 1989*2013 WHEREAS, the owner of the above described structure did not appeal the Order of the Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute § 160A-430 and such Order is therefore a final Order; and WHEREAS, on November 1st, 2019 and November 5th, 2019, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on November 12th, 2019 to consider the adoption of this Ordinance, directing that the Building Inspector proceed with the demolition of the structure described hereby, and that all costs incurred shall be a lien against such property, pursuant to North Carolina General Statute § 160A-432; and WHEREAS, the City Council of the City of Dunn, NC finds that the structure described herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of North Carolina General Statute 160A-193; and WHEREAS, this structure should be removed or demolished, as directed by the Chief Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute § 160A-426 and constitutes a fire and safety hazard; and WHEREAS, the owner of this structure has been given a reasonable opportunity to repair or demolish the structure pursuant to an Order issued by the Building Inspector on August 30th, 2019 and the owner has failed to comply with this order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the exterior of the structure described herein, containing the legend: "This building is unfit for human habitation and is a public nuisance; the use or occupation of this building for human habitation is prohibited and unlawful." On the structure at the following address: 700 Lincoln St. PIN 4: 1516-97-5347.000 PARCEL ID 9: 02151608400001 Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or demolish the above described structure in accordance with his Order to the owner thereof dated the 30th day of August, 2019 and in accordance with North Carolina General Statute § 160A-432, based on the owner's failure to comply with such Order. Section 3. (a) The cost of removal or demolition shall constitute alien against the real property upon which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall have the same priority and be collected in the same manner as the lien for special assessments in Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien against any other real property owned by the owner of the property within the City of Dunn, North Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's primary residence. (b) Upon completion of the required removal or demolition, the Building Inspector shall sell the useable materials of the structure and any personal property, fixtures, or appurtenances found in the building and credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus with the Harnett County Clerk of Superior Court where it shall be secured in the manner provided by North Carolina General Statute § 160A-432. Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Section 5. This ordinance shall become effective upon its adoption. Adopted this 12"' day of November, 2019. G\.V OF GpRPOF?,q 2. SEAL Attest: % O� • CAW-°°" i Tammy\Willi City Clerk WAW N. Harris, May r — Print this page' -,,,Harnett Property Description: C%I0 U N011 „TFY Harnett County GIS 74X1131 LOT 700 LINCOLN ST 02151608400001 1516-97-5347.000 1: 0009914 Acreage: 1.000 LT ac ad Acreage: 0.17 ac : Number: 1500033986 Address: PO BOX 333 ERWIN, NO 28339 Properly Address: 700 LINCOLN ST DUNN, NO 28334 City, State, Zip: DUNN, NC, 28334 Building Count: i Township Code: 02 Fire Tax District: Dunn Averasboro I Building Value: $50790 1 Outbuilding Value : $2800 I Land Value : $7500 I Special Land Value : $0 Value : $61090 I Deferred Value $0 Assessed Value ; $61090 Neighborhood; 00202 Actual Year Built: 1980 TotalAcutalAreaHeated: 1025 Sq/Ft Sale Month and Year: 10 / 2019 Sale Price: $10000 Deed Book & Page: 3749-0225 Deed Date: 1571875200000 Plat Book & Page: - Instrument Type: WD Vacant or Improved: QuallfiedCode: Q Transfer or Split: T Within 1ml of Agriculture District: No Prior Building Value: $54880 Prior Outbuilding Value : $2800 Prior Land Value : $7500 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value : $65180 DUNN , I g g LID D � 0' � t N1- - N' DUNN IIR 1111V city Council Agenda �� r �1 �: SUBJECT TITLE: Community Block Development Grant -Infrastructure (CBDG-I) Wastewater Collection Presenter: Heather Adams, Director Department: Public Utilities Attachment: X Yes No Description: WithersRavenel Proposal and Public Hearing Advertisement Date: PURPOSE: Permission to move forward with submitting a Community Block Development Grant application to replace sewer infrastructure in areas of Dunn that meet the Housing and Urban Development (HUD) low and moderate income (LMI) threshold. BACKGROUND: The City's sewer system continues to be inundated with significant amounts of inflow and infiltration (131) during heavy rainfall events. The purpose of these funds is to construct public sewer infrastructure to mitigate public and environmental health problems in areas where the percentage of low to moderate income persons is at least 51 percent. A list of streets that were recently submitted for the State's pre -qualification approval process is included for your review in the attached map. If Council approves to move forward with the application, the City will be required to have a public hearing at the November Council meeting prior to submitting the application. BUDGET IMPACT: Maximum grant is $2.0 Million with no local match. RECOMMENDATION/ACTION REQUESTED: Motion to move forward with applying for a Community Block Development Grant for Wastewater Infrastructure through the Division of Water Infrastructure and authorizing City Manager Neuschafer to enter into a contract with WithersRavenel to prepare the grant application. City of Dunn, NC Wastewater Sys terj CDBG Project 2 MO WithersRavenet lipe�etmor ai;��orl s�hgoa .ssn rNcnsii 0 ]50 300.,w 600 nonv000coa Feet CDBG Sewer Diameter in Len th LF 8 4,743 Parcels Adjaceatto 10 2,425 CDBG 5ewer Total ],168 138 UA ull 11 lull I lull lull Legend ® Manhole ® CDBG Manhole ^--v- Gravity Sewer sonilaaffil CDBG Sewer Force Main Dunn City Limits City of Dunn, NC Wastewater System CDBG Project 3 110 WithersRavenet 0 175 350 Nu:R��.awm 700 Feel 1 inr6 = 150 feet CDBGSewer Diaeterin Len L PacelsA-m $ 1,418 CDBG Sewer Total 1 4, 4 71 Legend ® Manhole ® CDBG Manhole ® Gravity Sewer CDBG Sewer Force Main Dunn City Limits 110, WithersRavenel Our People. Your Success. September 25, 2020 RE: City of Dunn-CDBG-1 Grant Application Dear Ms. Adams, WithersRavenel (CONSULTANT) is pleased to provide this Agreement for Grant Writing Services to the City of Dunn (CLIENT) for an application to the North Carolina Department of Environmental Quality, Division of Water Infrastructure Program to obtain needed funding for sewer improvements in the City of Dunn (PROJECT). The following proposal was made after careful consideration of all project related tasks. If you have any further questions, please don't hesitate to let us know. We are ready to begin work immediately upon receipt of the signed contract. Sincerely, Seth Robertson Director— Funding and Asset Management Attachments: Agreement for Professional Services Exhibit I — Standard Terms and Conditions 40 lip WithersRavenel Our People. Your Success. Agreement for Professional Services A. PROJECT DESCRIPTION The CLIENT wishes to pursue funding assistance from the North Carolina Department of Environmental Quality, Division of Water Infrastructure Program and would like assistance with completing an application to be submitted during the 2020 funding cycle. The primary objective of the PROJECT is to obtain grant funds for needed sewer improvements. B. SCOPE OF SERVICES We propose, with the CLIENT's assistance, to: • Assemble all materials necessary for the application as outlined in North Carolina Department of Environmental Quality, Division of Water Infrastructure program guidance. • Prepare all forms, narratives, and all required documents to support the application process. • Coordinate collection of any supporting information required for the application. • Draft required application resolutions for CLIENT to present to Council for adoption to support the application process. • Thoroughly understand project scope and prepare a technical project description. The description of the project will be described in enough detail that it will include the project purpose, what the project entails, as well as technical information. • Circulate application information to the CLIENT for review and approval. • Participate in any teleconferences with NC DEQ and CLIENT as needed. • Provide other assistance, as required, to facilitate the complete application process. • Work with CLIENT to support obtaining needed signatures of the application materials from the CLIENT representative. This scope of services does not include any income surveying, accounting services, legal fees, engineering, environmental, or other expenses that are not specifically provided for above. C. ADDITIONAL SERVICES Services that are not included in Section B or are specifically excluded from this AGREEMENT shall be considered Additional Services. The CONSULTANT will furnish or obtain from others Additional Services if requested in writing by the CLIENT and accepted by the CONSULTANT. Additional Services shall be paid by the CLIENT in accordance with the Fee & Expense Schedule provided at the time of negotiation. City of Dunn CDBG Infrastructure Application September 25, 2020 Page 1 1110 hip WithersRavenel Our People. Your Success. D. CLIENT RESPONSIBILITIES During the performance of the CONSULTANT's services under this AGREEMENT, CLIENT will: Assist the CONSULTANT by providing all available information pertinent to the PROJECT, including any reports, maps, drawings, cost estimates and any other data relative to the PROJECT. ® Examine all proposals, applications, narratives, studies, reports, sketches, estimates, specifications, drawings, and other documents/information presented by the CONSULTANT and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of the CONSULTANT. Give prompt written notice to the CONSULTANT whenever the CLIENT observes or otherwise becomes aware of any defect in the PROJECT. E. COMPENSATION FOR SERVICES CONSULTANT proposes to provide the following Scope of Services to the CLIENT as outlined in this document for a Lump Sum Fee of $5,000 for the CDBG-Infrastructure application. The project cost would be assessed monthly based on progress, in accordance with the CONSULTANT's current schedule of fees and expenses. F. TIMELINE FOR SERVICES CONSULTANT will begin services immediately upon receipt of signed contract. Services will terminate upon written notice from CLIENT. Any services rendered prior to written notice of termination shall be paid in full by CLIENT. Services will complete upon submission of the proposed application to the North Carolina Department of Environmental Quality. City of Dunn CDBG Infrastructure Application September 25, 2020 Page 2 WithersRavenel Our People. Your Success. G. ACCEPTANCE Receipt of an executed copy of this agreement will serve as the written agreement between CONSULTANT and CLIENT for the services outlined. Submitted by CONSULTANT: WithersRavenel, Inc. 115 MacKenan Drive Cary, NC 27511 Authorized Signature Seth Robertson Printed Name Director, Funding & Asset Management Title srobertson@withersravenel.com Email Address 919-238-0323 Phone City of Dunn CDBG Infrastructure Application September 25, 2020 Accepted by CLIENT: City of Dunn 101 E. Cleveland Street PO Box 1065 Dunn, NC 28335 Authorized Signature Printed Name Title Email Address Phone Page 3 Our people.Your:uccees. EXHIBIT I Standard Terms and Conditions WithersRavenel, Inc, The proposal submitted by WithersRavenel, INC. ("CONSULTANT") is subject to the following terms and conditions, which form an integral part of the Agreement. By accepting the proposal, the services, or any part thereof, the CLIENT agrees and accepts the terms and conditions outlined below: 1. Payment: a) The CLIENT will pay CONSULTANT for services and expenses in accordance with periodic invoices to CLIENT and a final invoice upon completion of the services. Each invoice is due and payable in full upon presentation to CLIENT. Invoices are past due after 30 days. Past due amounts are subject to interest at a rate of one and one-half percent per month (18% per annum) on the outstanding balance from the date of the invoice, b) If the CLIENT fails to make payment to the CONSULTANT within 45 days after the transmittal of an invoice, the CONSULTANT may, after giving 7 days written notice to the CLIENT, suspend services under this Agreement until all amounts due hereunder are paid in full. If an invoice remains unpaid after 90 days from invoice date, the CONSULTANT may terminate the Agreement. If Consultant initiates legal proceedings to collect the fees owed, Consultant shall also be entitled to recover the reasonable expenses of collection including attorney's fees. 2. Notification of Breach or Default: The CLIENT shall provide prompt written notice to the CONSULTANT if CLIENT becomes aware of any breach, error, omission, or inconsistency arising out of CONSULTANT's services or any other alleged breach of contract or negligence by the CONSULTANT. The failure of CLIENT to provide such written notice within ten (10) days from the time CLIENT became aware of the fault, defect, error, omission, inconsistency or breach, shall constitute a waiver by CLIENT of any and all claims against the CONSULTANT arising out of such fault, defect, error, omission, inconsistency or breach. Emails shall be considered adequate written notice for purposes of this Agreement. 3. Standard of Care: CONSULTANT shall perform its services in a professional manner, using that degree of care and skill ordinarily exercised by and consistent with the standards of professionals providing the same services in the same or a similar locality as the Project. THERE ARE NO OTHER WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE THAT WILL OR CAN ARISE OUT OF THE SERVICES PROVIDED BY CONSULTANT OR THIS AGREEMENT. 4. Waiver of Consequential Damages/Limitation of Liability; CLIENT agrees that CONSULTANT's aggregate liability forany and all claims that may be asserted by CLIENT is limited to $50,000 or to the fee paid to CONSULTANT under this Agreement, whichever is greater. Both CLIENT and CONSULTANT hereby waive any right to pursue claims for consequential damages against one another, including any claims for lost profits. 5. Representations of CLIENT: CLIENT warrants and covenants that sufficient funds are available or will be available upon receipt of CONSULTANT's invoice to make payment in full for the services rendered by CONSULTANT. b. Ownership of Instruments of Service: All reports, plans, specifications, field data and notes and other documents, including all documents on electronic media, prepared by the CONSULTANT as instrument of service, shall remain the property of the CONSULTANT. The CONSULTANT shall retain all common law, statutory and other rights, including the copyright thereto. In the event of termination of this Agreement and upon full payment of fees owed to CONSULTANT, CONSULTANT shall make available to CLIENT copies of all plans and specifications. 7. Change Orders: CONSULTANT will treat as a proposed change order any written or oral order (including directions, instructions, interpretations, or determinations) from CLIENT which requests changes in the Agreement or CONSULTANT's Scope of Services. If CONSULTANT accepts the proposed change order, CONSULTANT will give CLIENT written notice within ten (10) days of acceptance of any resulting increase in CONSULTANT's fees. 8. Opinion of Cost/Cost Estimates: Since the CONSULTANT has no control over the cost of labor, materials, equipment or services furnished by others, or over methods of determining prices, or over competitive bidding or market conditions, any and all opinions as to costs rendered hereunder, including but not limited to opinions as to the costs of construction and materials, shall be made on the basis of CONSULTANT'S experience and qualifications and represent its reasonable judgment as an experienced and qualified professional familiar with the construction industry; but the CONSULTANT cannot and does not guarantee the proposals, bids or actual costs will not vary significantly from opinions of probable costs prepared by it. If at any time the CLIENT wishes assurances as to the amount of any costs, CLIENT shall employ an independent cost estimatorto make such determination. 9. Assignment and Third Parties: Nothing under this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than the CLIENT and CONSULTANT, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the CLIENT and the CONSULTANT and not for the benefit of any other party. Neither the CLIENT nor the CONSULTANT shall assign, sublet, or transfer any rights under or interests in this Agreement without the written consent of the other, which shall not be unreasonably withheld. However, nothing contained herein shall prevent or restrict the CONSULTANT from employing independent subconsultants as the CONSULTANT may deem appropriate to assist in the performance of services hereunder. 10. Project Site: Should CLIENT not be owner of the Project site, then CLIENT agrees to notify the site owner of the possibility of unavoidable alteration and damage to the site. CLIENT further agrees to indemnify, defend, and hold harmless CONSULTANT against any claims by the CLIENT, the owner of the site, or persons having possession of the site which are related to such alteration or damage. 11. Access to Site: CLIENT is responsible for providing legal and unencumbered access to site, including securing all necessary site access agreements or easements, to the extent necessary for the CONSULTANT to carry out its services. 12. Survival: All of CLIENT's obligations and liabilities, including but not limited to, its indemnification obligations and limitations of liability, and CONSULTANT's rights and remedies with respect thereto, shall survive completion, expiration or termination of this Agreement. 13. Termination: Either party may terminate the Agreement with or without cause upon ten (10) days advance written notice, if the other party has not cured or taken reasonable steps to cure the breach giving rise to termination within the ten (10) day notice period. If CLIENT terminates without cause or if CONSULTANT terminates for cause, CLIENT will pay CONSULTANT for all costs incurred, non -cancelable commitments, and fees earned to the date of termination and through demobilization, including any cancellation charges of vendors and subcontractors, as well as demobilization costs. WithersRavenel, Inc. Standard Terms & Conditions Page 1 Effective September 14, 2020 40. Witte sRavend. hipOur People, Your iuceess. 14. Severability: If any provision of this Agreement, or application thereof to any person or circumstance, is found to be invalid then such provision shall be modified if possible, to fulfill the intent of the parties as reflected in the original provision. The remainder of this Agreement, or the application of such provision to persons or circumstances other than those as to which it is held invalid, shall not be affected thereby, and each provision of this Agreement shall be valid and enforced to the fullest extent permitted by applicable law. 15, No Waiver: No waiver by either party of any default by the other party in the performance of any provision of this Agreement shall operate as or be construed as a waiver of any future default, whether like or different in character. 16. Merger, Amendment: This Agreement constitutes the entire Agreement between the CONSULTANT and the CLIENT and all negotiations, written and oral understandings between the parties are integrated and merged herein. This Agreement can be supplemented and/or amended only by a written document executed by both the CONSULTANT and the CLIENT. 17. Unforeseen Occurrences: If, during the performance of services hereunder, any unforeseen hazardous substance, material, element of constituent or other unforeseen conditions or occurrences are encountered which affects or may affect the services, the risk involved in providing the service, or the recommended scope of services, CONSULTANT will promptly notify CLIENT thereof. Subsequent to that notification, CONSULTANT may: (a) if practicable, in CONSULTANT's sole judgment and with approval of CLIENT, complete the original Scope of Services in accordance with the procedures originally intended in the Proposal; (b) Agree with CLIENT to modify the Scope of Services and the estimate of charges to include study of the previously unforeseen conditions or occurrences, such revision to be in writing and signed by the parties and incorporated herein; or (c) Terminate the services effective on the date of notification pursuant to the terms of the Agreement. 18. Force Majeure: Should completion of any portion of the Agreement be delayed for causes beyond the control of or without the fault or negligence of CONSULTANT, including force majeure, the reasonable time for performance shall be extended fora period at least equal to the delay and the parties shall mutually agree on the terms and conditions upon which Agreement may be continued. Force majeure includes but is not restricted to acts of God, acts or failures of governmental authorities, acts of CLIENT's contractors or agents, fire, floods, epidemics, pandemics, riots, quarantine restrictions, strikes, civil insurrections, freight embargoes, and unusually severe weather. 19, Safety: CONSULTANT is not responsible for site safety or compliance with the Occupational Safety and Health Act of 1970 ("OSHA"). Job site safety remains the sole exclusive responsibility of CLIENT or CLIENT's contractors, except with respect to CONSULTANT'S own employees. Likewise, CONSULTANTshall have no right to direct or stop the work of CLIENT's contractors, agents, or employees. 20. Dispute Resolution/Arbitration: Any claim or other dispute arising out of or related to this Agreement shall first be subject to non -binding mediation in accordance with the then -current Construction Industry Mediation Procedures of the American Arbitration Association ("AAA"). If mediation is unsuccessful, such claim or other dispute shall be subject to arbitration in accordance with the AAA's then -current Construction Industry Arbitration Rules. Any demand for arbitration shall be filed in writing with the other party and with the American Arbitration Association. CLIENT agrees to the inclusion in such arbitration (whether by initial filing, by joinder or by consolidation) of any other parties and of any other claims arising out of or relating to the Project or to the transaction or occurrence giving rise to the claim or other dispute between CLIENT and CONSULTANT. 21, Independent Contractor: In carrying out its obligations, CONSULTANT shall always be acting as an independent contractor and not an employee, agent, partner or joint venturer of CLIENT. CONSULTANT's work does not include any supervision or direction of the work of other contractors, their employees or agents, and CONSULTANT's presence shall in no way create any liability on behalf of CONSULTANT for failure of other contractors, their employees or agents to properly or correctly perform their work 22, Hazardous Substances: CLIENT agrees to advise CONSULTANT upon execution of this Agreement of any hazardous substances or any condition existing in, on or near the Project Site presenting a potential danger to human health, the environment or equipment. By virtue of entering into the Agreement or of providing services, CONSULTANT does not assume control of, or responsibility for, the Project site or the person in charge of the Project site or undertake responsibility for reporting to any federal, state or local public agencies, any conditions at the Project site that may present a potential danger to the public, health, safety or environment except where required of CONSULTANT by applicable law. In the event CONSULTANT encounters hazardous or toxic substances or contamination significantly beyond that originally represented by CLIENT, CONSULTANT may suspend or terminate the Agreement. CLIENT acknowledges that CONSULTANT has no responsibility as a generator, treater, starer, or disposer of hazardous or toxic substances found or identified at a site. Except to the extent that CONSULTANT has negligently caused such pollution or contamination, CLIENT agrees to defend, indemnify, and hold harmless CONSULTANT, from any claim or liability, arising out of CONSULTANT's performance of services under the Agreement and made or brought against CONSULTANT for any actual or threatened environmental pollution or contamination if the fault (as defined in N.C.G.S. 22B-1(f)(7)) of CLIENT or its derivative parties (as defined in N.C.G.S. 22B-1(f)(3)) is a proximate cause of such claim or liability. 23. Choke of Law: The validity,interpretation, and performance of this Agreement shall be governed by and construed in accordance with the law of the State of North Carolina, excluding only its conflicts of laws principles. 24. Construction Services: If construction administration and review services are requested by the CLIENT, CLIENT agrees that such administration, review, or interpretation of construction work or documents by CONSULTANT shall not relieve any contractor from liability in regard to its duty to comply with the applicable plans, specifications, and standards for the Project, and shall not give rise to a claim against CONSULTANT for contractor's failure to perform in accordance with the applicable plans, specifications or standards. 25. Field Representative: If CONSULTANT provides field services or construction observation services, the presence of the CONSULTANT's field personnel will only be for the purpose of providing observation and field testing of specific aspects of the Project. Should a contractor be involved in the Project, the CONSULTANT's responsibility does not include the supervision or direction of the actual work of any contractor, its employees, or agents. All contractors should be so advised. Contractors should also be informed that neither the presence of the CONSULTANT's field representative nor the observation and testing by the CONSULTANT shall excuse contractor in any way for defects in contractor's work. It is agreed that the CONSULTANT will not be responsible for job or site safety on the Project and that the CONSULTANT does not have the right to stop the work of any contractor. 26. Submittals: CONSULTANT's review of shop drawings and other submittals is to determine conformity with the design concept only. Review of shop drawings and submittals does not include means, methods, techniques, or procedures of construction, including but not limited to, safety requirements. WithersRavenel, Inc, Standard Terms & Conditions Page 2 Effective September 14, 2020 cft D City CouncilAgenda i, " r- Meetin Y 20 ® October j , 13 SUBJECT TITLE: Consideration to Accept Property Donation and Cancel City Assessments I Presenter: Citv Manaaer Neuschafer Administration Attachment: X Yes No Description: Letter from McAllister Family and Parcel Reports on both properties I Public Hearina Advertisement Date: PURPOSE: To determine if the Council wants to accept the following properties as a donation to the City and release the property owners of all assessments against the properties: PIN # 1516-86-7394.000 —1 Lot at 710 E Harnett St PIN # 1516-86-7000,000 —1 Lot at East Edgerton St BACKGROUND: The McAllister Family/Walter A. Lagua has contacted staff and they wish to donate two properties to the City of Dunn. With the donation of the property, they are asking that all accounts and fees associated with the owners of the two properties be forgiven in full. Staff has confirmed that the family will be paying the property taxes due for 2020, BUDGET IMPACT: The family owes the City of Dunn, in liens and assessments, a total of $5,050.29 on the two properties. RECOMMENDATION/ACTION REQUESTED: Motion to decline the property donation or Motion to accept the property donation subject to a satisfactory title search by the City Attorney and upon receipt of title to the property, to cancel any City assessments against the donated properties. f S, Neuschaser — City Manager P.O. Box 1065, Dunn, North Carolina 28335 Phone: 910.230,3505 Dunn Property Donation McAllister Family 3691 Cbarineine Drive, Unit B, Pensacola Florida 32526 Phone: 813.313.8622 This letter is in reference to the family's request to donate the properties / parcels: • #02151608470017 (Lot —710 East Harnett Street [86x150]) • #02152608020018 (Lot — East Edgerton Street [50x9O]) Both parcels are being donated to the City of Dunn at the request to have all accounts and fees associated with both properties and/or parcels to be forgiven in full. As well, all accounts and fees associated with the owners of the two properties to be forgiven in full: • Kawehilani K. Evans -McAllister • Lehua McAllister • Walter A. Lagua • Corina McAllister • Darrin McAllister If you shall need anything further or have any questions, please contact Walter A. Lagua directly by phone. Sincerely, The McAllister Family / Walter A. Phone:813.313.8622 1 McAllister Family Property Owners September 18,h, 2020 ---------------------------------- COMMISSION i EXRtRES dfAfPFYlIdA6fY {f Yhf«"`f ---------------------------------- Print, thispage i'. Harnett 000_NT_Y_ N(MI 1IAk)IINA PID:02151608470017 PIN: 1516-86-7394.000 REID: 0021155 Acreage: 1.000 LT ac ad Acreage: 0.31 ac Number: 1500012439 EVANS-MCALLISTER KAWEHILANI K Property Description: 1 LOT 710 E HARNETT ST 86XI60 Address: 3691 CHARMEINE DR UNIT B PENSACOLA. FL 32526-0000 ,any Address: E HARNETT ST NO State, Zip:, NC, ling Count: 0 nship Code: 02 Tax District: Dunn Averasboro Parcel Building Value: $0 Parcel Outbuilding Value ; $0 Parcel Land Value : $7500 Parcel Special Land Value : $0 Total Value : $7500 Parcel Deferred Value : $0 Total Assessed Value : $7500 Harnett County GIS Neighborhood: 00202 Actual Year Built: TotalAcutalAreaHeated: Sq/Ft Sale Month and Year: 6 / 2014 Sale Price: $0 Deed Book & Page: 3221-0695 Deed Date: 1402444800000 Plat Book & Page: - Instrument Type: QC Vacant or Improved: QualifiedCode: E Transfer or Split: T Within 1ml of Agriculture District: No Prior Building Value: $0 Prior Outbuilding Value : $0 Prior Land Value : $7500 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value: $7500 Print this page: Harnett C 0 U._N. T Y l ; Oitl11 i:hROt1 Nr\ 0215280802001E 1516-86-7000.000 I: 0021156 Acreage: 1.000 LT ac ad Acreage: 0.1 ac Number: 1500012439 EVANS-MCALLISTER KAWEHILANI K Property Description: 1 LOT EAST EDGERTON ST 5OX90 Address: 3691 CHARMEINE DR UNIT B PENSACOLA, FL 32526-0000 Property Address: E EDGERTON ST NC City, Stale, Zip: , NC, Building Count: 0 Township Code: 02 Fire Tax District: Dunn Averosboro Parcel Building Value: $0 Parcel Outbuilding Value: $0 Parcel Land Value : $5000 Parcel Special Land Value : $0 Total Value : $5000 Parcel Deferred Value $0 Total Assessed Value ; $5000 Harnett County GIS Neighborhood: 00206 Actual Year Built: TotalACutalAreaHeated: SgIFI Sale Month and Year: 6 / 2014 Sale Price: $0 Deed Book & Page: 322"685 Deed Date: 1402444800000 Plat Book & Page: - Instrument Type: QC Vacant or Improved: QualiOedCode: E Transfer or Split: T Within 1ml of Agriculture District: No Prior Building Value: $0 Prior Outbuilding Value : $0 Prior Land Value : $5000 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value : $5000 D; aft 11111.1i City Council Agenda FA Meeting oOctober 0 SUBJECT TITLE: Consideration of Sign Requests by Staff Presenter: Citv Manager Neuschafer Attachment: X Yes No I of Public Hearing Advertisement Date: White and Maps and picture PURPOSE: To consider approval of the following Sign Requests: 1) No parking Sign on Edgerton and Broad Streets at Alley — the 2 spaces are not large enough which causes the alley and parking entrances to be blocked. (Map attached) 2) Four -Way Stop at intersection of N Elm Avenue and E Edgerton Street for safe and orderly flow of traffic. (Letter from Chief White and Map attached.) 3) Pedestrian Crossing Signs to be purchased and placed as needed and determined by the Police Department. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to approve two No Parking Signs to be placed at Alley on Broad and Edgerton Streets, Signs for Four- way Stop at the intersection of E Edgerton Street and N Elm Avenue, and Pedestrian Crossing Signs to be purchased and placed as needed and determined by the Police Department. CLARK A. WHITE CHIEF OF POLICE 401 EAST BROAD STREET DUNN, NORTH CAROLINA 28334 (910) 230-3540 (OFFICE) (910) 230-3592 (FAY) September 28, 2020 To: City Manager Steven Neuschafer From: Chief C.A. White Re: Four Way Stop at Edgerton Street & Elm Ave. I would respectfully request that the intersection of Edgerton St. & Elm Ave. be signed as a four way stop intersection and included as an ordinance. After careful review of the intersection I feel that this will be the best solution for the safe and orderly flow of traffic. I have received and validated numerous complaints from citizens about the safety of this intersection due to the proximity of the buildings to the roadway as well as parked vehicles around these buildings that obstruct a clear view of the intersection. These changes will allow for controlling the speed of vehicles operating in this area and allow motorist entering this intersection to do so safely. Your attention to this matter will be appreciated. %%R Respectfully, l✓' Chief C.A. White 1_�. __ In -Street Pedestrian Crosswalk Sign 2009 MUTCD Standard 12'x 16' fluorescent Yellow reflective sheetlnF, with 10"x 24 white insert, White post and Panel, T Overall height of unit 1s 47' 36" 24' W VAM Im b„ 3" E- 12' eactive Uni k'D[ VlLW R1-6 TF". i 13 D i 11111f City Council Octoberm I ° �' i �!. 2020 Meeting Date: I Presenter: Citv Manager Neuschafer I INWAM Attachment: X Yes No Description: Letter from concerned neighbors Ward Five Public Hearing Advertisement Date: PURPOSE: To consider placing Children at Play signs in various Ward Five locations or to consider other options such as reducing the speed limit in residential areas to 25 miles per hour or installing traffic calming measures. BACKGROUND: Residents living in the neighborhoods intersecting W Divine St, W Pearsall St, W Pope St and Canterbury Dr sent a request for "Children at Play" signs to be installed. The contents of the letter expresses concern about the number of children and adults using the streets for bicycling, scooters, and walking, including with baby strollers. Neighbors have placed yellow signs, at their own cost, to slow traffic and the Police Dept. have also taken measures. Other options listed in the letter include reducing residential area speed limits or installing traffic calming measures. BUDGET IMPACT: Unknown RECOMMENDATION/ACTION REQUESTED: Motion to direct staff to research options for reducing speed on City neighborhood streets. Ward Five City of Dunn Dunn, North Carolina 28334 SUJBECT: Request for Installation of "Children at Play" Signs in Ward Five Locations 1. The concerned neighbors all from Ward Five and living in the neighborhoods with homes on or intersecting West Divine Street, West Pearsall Street, West Pope Street and Canterbury Drive request "Children at Play" signs be installed. 2. These streets have a significant number of children and adults using the streets to ride bikes, scooters, parents strolling babies and families walking for exercise. These streets have limited sidewalks. The neighbors have made a significant efforts to slow the traffic on these streets by placing yellow signs along these street at the neighbors cost. 3. The police department has placed digital read out speed limit notifications to determine the one exceeding 35 miles per hour as well as stopped cars for running stop signs and speeding on these streets. If other options such as reducing the speed limit in residential areas to 25 mile per hour or installing traffic calming measures the residents would appreciate it. 4. The attached list of neighbors are in support of the installation of Children at Play signs. However, due to the COVID 19 pandemic signatures were not gathered but individual contact using social distancing was used to gather the list of names. 5. These names are submitted in hopes for support by our City Council to encourage drivers in residential areas to reduce speeds. Chuck Turnage Mayor Pro Tem/Council Member City of Dunn/Ward Five 610 West Divine Street Dunn, NC 28334 Chuck & Phyllis Turnage West Divine Street Chuck & Wendy West South Orange Avenue Jodi Pope West Divine Street Lisa Fitchett West Divine Street Barry & Ella Kelly West Divine Street Allen & Patty Hargis West Divine Street Robbie Tart West Pearsall Street T.C. & Barbara Godwin South Layton Avenue Mike & Ava Richardson South General Lee Eddy & Bonita Langston South General Lee Travis & Cassie Carter West Divine Street Ricky & Laura Hardison West Divine Street Mike & Cherry Ennis South Orange Avenue Henry & Lisa Willis South Orange Avenue Charles & Betty Ann Willis West Divine Street Bill & Susie Creel West Cumberland Street Marie Warren West Divine Street Caroline Wilson West Divine Street Brian & Hudson West Divine Street Gerald Medlin West Divine Street Laura Goodman West Divine Street Brian & Amanda Wise West Divine Street Donna Godwin West Divine Street Debbie Best South Watauga Avenue Daniel & Jessica West West Divine Street Mike & Cindy Robinson West Pearsall Street Keith & Paige Houston West Pearsall Street Jeffrey Surles West Pearsall Street Nan Pope West Pope Street Gale & Jane Tart West Pope Street Roy Tew West Pope Street Mary Pope West Pearsall Street Wiley & Jill Pope West Pearsall Street Eddy Robinson South Fayetteville Street Blaine & Donna Everhardt West Pearsall Street Bozie & Mary Lee Tart West Pearsall Street Mary Libby Tart West Pope Street Billy Ray & Lynn Godwin West Pope Street Douglas & Lindsey Godwin West Pope Street Bart & Regina Adams West Pope Street Randy & Janet Doffermyre West Pope Street Richard & Kathy Bond West Pope Street Michael & Lauren Stevenson Parliament Drive Len & Cathy Keever Parliament Drive Billy& Patsy Powell Canterbury Drive Charlie & Beth Stephens Canterbury Drive Clint & Anna Stanley Canterbury Drive Glynn & Jan Jernigan Windsor Drive Lynn Jernigan Windsor Drive Rob Smithers Windsor Drive Tara Strickland Windsor Drive Rob & Luanne Jones Windsor Drive Ray & Phillips Canterbury Drive Brent & Renee Elmers Canterbury Drive Neil & Elizabeth Emory Queensbury Drive Chip Mangum Queensbury Drive Trent Carpenter Canterbury Drive Charlie & Midge Carpenter Canterbury Drive Ronnie & Freda Knowles Queensbury Drive Matthew & Carrie Smith Queensbury Drive Ben & Patrice Thompson Kingsway Drive Anthony & Phylis Weeks Kingsway Drive Pat & Denise Marshall Kingsway Drive Bruce & Becky Walls Kingsway Drive Bo & Angela Jones West Pope Street Julian & Meredith Holland West Pope Street Pegg Jones West Pope Street Jimmy & Gail Goodman West Pearsall Street Myra Rabb West Pope Street Robbie & Sara Pope West Pearsall Street Lynn & Ann Tew West Pearsall Street Mary Alice Reece South General Lee Avenue Brian & Heather Foster South General Lee Avenue Elizabeth Godwin West Bay Street Judy Humphreys South General Lee Rebecca Turlington South General Lee I)UNN o • Y$LTI�I� 6 UUNN All-AmoricaCity All AmarisaCity 1 I Cif Council s e a Form1 ® Meeting teeOctober , __ I989 � 20t3 1989 2613 SUBJECT TITLE: Funding for Lakeshore Drive Water Line Replacement Project Presenter: James 0. Roberts Department: Finance Attachment: X Yes No Description: Approval of Loan Public Hearing Advertisement Date: N/A PURPOSE: The City request the Council to secure a loan for the water line repair and replacement for the utilities on Lakeshore Drive. The work was approved last month and engineering has been completed for the work to proceed. BACKGROUND: The Budget process involved the engineering and approval of repairs and replacement of this distribution equipment from all areas in and around Lakeshore Drive. We have contacted local banks and compared rates and years of repayment and recommend using BB&T (Truist Bank). This loan will be a fixed rate of 1.74% for six (6) years for the work outlined previously. This loan is available to be paid in whole at any time without penalty. The total funding for this loan is approximately $250,000 and repayments will be made through funds available within our current Water/Sewer Fund budget. BUDGET IMPACT: The total loan for this work will be approximately $250,000 with a repayment term of six (6) years, at an interest rate of 1.74% making payments in the amount of approximately $44,000 per year. Payments will be made on a semi-annual basis. This payment is within our budget appropriations and will be funded through our current Water/Sewer income and expense budget process. RECOMMENDATION/ACTION REQUESTED: Motion to approve a Loan with BB&T (Truist Bank) in the amount of $250,000 to pay for water line repair and replacement on Lakeshore Drive. Branch Banking & Trust Company Governmental Finance 5130 Parkway Plaza Boulevard Charlotte, North Carolina28217 Phone (704) 954-1700 Fax (7 04) 9 54-17 99 September 23, 2020 Mr. Jim Roberts City of Dunn, NC PO Box 1065 Dwm, NC 28334 Dear Mr. Roberts: Truist Bank ("Lender") is pleased to offer this proposal for the financing requested by the City of Dunn, NC (`Borrower"). PROJECT: City Water System Project AMOUNT: $250,000.00 MATURITY DATE: October 30, 2026 INTEREST RATE: 1.74% TAX STATUS: Tax Exempt —Bank Qualified PAYMENTS: Interest: Semi -Annual Principal: Semi -Annual INTEREST RATE CALCULATION: 30/360 SECURITY: Security interest in the project being financed PREPAYMENT TERMS: Prepayable in whole at any time without penalty RATE EXPIRATION: November 6, 2020 DOCUMENTATION/ LEGAL REVIEW FEE: N/A FUNDING: Proceeds will be deposited into an account held at Lender pending disbursement unless equipment is delivered prior to closing. DOCUMENTATION: Lender proposes to use its standard form financing contracts and related documents for this installment financing. We shall provide a sample of those documents to you should Lender be the successful proposer. The financing documents shall include provisions that will outline appropriate changes to be implemented in the event that this transaction is determined to be taxable or non -bank qualified in accordance with the Internal Revenue Service Code. All documentation must be deemed appropriate by Lender before closing. REPORTING REQUIREMENTS: Lender will require financial statements to be delivered within 270 days after the conclusion of each fiscal year-end throughout the term of the financing. Should we become the successful proposer, we have attached the form of a resolution that your governing board can use to award the financing to Lender. If your board adopts this resolution, then Lender shall not require any further board action prior to closing the transaction. Lender shall have the right to cancel this offer by notifying the Borrower of its election to do so (whether this offer has previously been accepted by the Borrower) if at any time prior to the closing there is a material adverse change in the Borrower's financial condition, if we discover adverse circumstances of which w e are currently unaware, if we are unable to agree on acceptable documentation with the Borrower or if there is a change in law (or proposed change in law) that changes the economic effect of this financing to Lender. Costs of counsel for the Borrower and any other costs will be the responsibility of the Borrower. The stated interest rate assumes that the Borrower expects to borrow no more than $10,000,000 in the current calendar year and that the financing will qualify as qualified tax-exempt financing under the Internal Revenue Code. Lender reserves the right to terminate this bid or to negotiate a mutually acceptable interest rate if the financing is not qualified tax-exempt financing. We appreciate the opportunity to offer this financing proposal. Please call me at (803) 251-1328 with your questions and comments. We look forwardto hearing from you. Sincerely, Truist Bark A�� Andrew G. Smith Senior Vice President $300.OK $20MK $1 OO.OK Loan Amount 25 0000 Loan Term 16 years Interest Rate (APR) 1.74 Loan Amortization Graph ivy>,I'i�.)°i,�/I. Total of 72 Loan Payments $263,458.07 Totalinterest $13,458.07 Balance ® Interest Payment i I I ' ' $0 _.. __. i..._ Oyr lyr 2yr 3yr 4yr Syr 6yr Annual Amortization Schedule Annual Schedule 'a<°flsfhd+ ' Beginning Balance Interest 1 $250,000.00 $4,032.99 2 $210,123.30 $3,333.57 3 $169,547.19 $2,621.88 4 $128,259.40 $1,897.74 5 $86,247.44 $1,160.84 6 $43,498.61 $411.07 Principal $39,876.69 $40,576.11 $41,287.80 $42,011.94 $42,748.84 $43,498.61 Payment Breakdown Principal ® Interest Ending Balance $210,123.30 $169,547.19 $128,259.40 $86,247.44 $43,498.61 $0.00 by Calculator.net I)UNN _ D 1. N1 �I IJNN All -America City < ( v or d., 1,,, All -America City 11111.f City Council Agenda 1 1 Meeting tin Date: October � , 2020 1989 * 2613 1989 �' 2013 SUBJECT TITLE: Approval of Purchase and Funding Leaf/Debris Collection Truck. Presenter: James 0. Roberts Department: Finance • Attachment: X Yes No Description: Truck and Loan description Public Hearing Advertisement Date: NIA PURPOSE: The City requests the Council to secure a loan for the purchase of a Truck to serve as a leaf and debris collection system for the City. We have reviewed three pieces of equipment and have selected the model produced by Old Dominion Brush Company (ODB). BACKGROUND: The Budget process involved the purchase of equipment related to the collection and redistribution of leaves and debris from within the city. We have identified the vehicle we believe is best suited for the City in size and quality. The unit by ODB is a 30 cubic yard truck mount debris collector with a John Deere 74 HP diesel engine powered by a new Freightliner M2-106 chassis truck. We have contacted local banks and compared rates and years of repayment and recommend using BB&T (Truist Bank). This loan will be a fixed rate of 1.86% for seven (7) years for the equipment outlined previously. This loan is available to be paid in whole at any time without penalty. The total funding for this loan is approximately $205,000 and repayments will be made through funds available within our current General Fund budget. BUDGET IMPACT: The total loan for this equipment will be approximately $205,000 with a repayment term of seven (7) years, at an interest rate of 1.86% making payments in the amount of approximately $32,000 per year. Payments will be made on a semi-annual basis. This payment is within our budget appropriations and will be funded through our current General Fund income and expense budget process, RECOMMENDATIONIACTION REQUESTED: Motion to approve the purchase of a leaf and debris collection truck and approve the loan with BB&T (Trust Bank) in the amount of $205,000. is October 5, 2020 Mr. Jim Roberts City of Dunn, NC PO Box 1065 Dunn, NC 28334 Dear Mr. Roberts: Branch Banking & Trust Company Governmental Finance 5130 Parkway Plaza Boulevard Charlotte, North Carolina 28217 Phone (704) 954-1700 Fax (704) 954-1799 Truist Bank ("Lender") is pleased to offer this proposal for the financing requested by the City of Dunn, NC ("Borrower"). PROJECT: Leaf Collection Truck AMOUNT: $205,000.00 MATURITY DATE: October 30, 2027 INTEREST RATE: 1.86% TAX STATUS: Tax Exempt —Bank Qualified PAYMENTS: Interest: Semi -Annual Principal: Semi -Annual INTEREST RATE CALCULATION: 30/360 SECURITY: Vehicles and Equipment PREPAYMENT TERMS: Prepayable in whole at any time without penalty RATE EXPIRATION: November 16, 2020 DOCUMENTATION/ LEGAL REVIEW FEE: N/A FUNDING: Proceeds will be deposited into an account held at Lender pending disbursement unless equipment is delivered prior to closing. DOCUMENTATION: Lender proposes to use its standard form financing contracts and related documents for this installment financing. We shall provide a sample of those documents to you should Lender be the successful proposer. The financing documents shall include provisions that will outline appropriate changes to be implemented in the event that this transaction is determined to be taxable or non -bank qualified in accordance with the Internal Revenue Service Code. All documentation must be deemed appropriate by Lender before closing. REPORTING REQUIRENIGNTS: Lender will require financial statements to be delivered within 270 days after the conclusion of each fiscal year-end throughout the term of the financing. Should we become the successful proposer, we have attached the form of a resolution that your governing board can use to award the financing to Lender. If your board adopts this resolution, then Lender shall not require any further board action prior to closing the transaction. Lender shall have the right to cancel this offer by notifying the Borrower of its election to do so (whether this offer has previously been accepted by the Borrower) if at any time prior to the closing there is a material adverse change in the Borrower's financial condition, if we discover adverse circumstances of whic h w e are currently unaware, if we are unable to agree on acceptable documentation with the Borrower or if there is a change in law (or proposed change in law) that changes the economic effect of this financing to Lender. Costs of counsel for the Borrower and any other costs will be the responsibility of the Borrower. The stated interest rate assumes that the Borrower expects to borrow no more than $10,000,000 in the c urrent calendar year and that the financing will qualify as qualified tax-exempt financing under the Internal Revenue Code. Lender reserves the right to terminate this bid or to negotiate a mutually acceptable interest rate if the financing is not qualified tax-exempt financing. We appreciate the opportunity to offer this financing proposal. Please call me at (803) 251-1328 with your questions and comments. We look forward to hearing from you. Sincerely, TruistBank A�� Andrew G. Smith Senior Vice President Resolution Approving FinancineTerms WHEREAS. The City of Dunn, NC ("Borrowet") has previously determined to undertake a project for the financing of a leafcollection truck (the "Project'), andth e Finance Officer has now presented a proposal forthe financing of such Project. BE ITTFiFRTiFORE RESOLVED, asfollortis: 1. The Borrowerhereby determines to financetheProjeetthroughTruist Bank CIender") in accordance with the proposal dated October5,2020. The amount financed shall not exceed $205,000.00, the annual interest rate (in the absence of default or change in taxstatus) shall not exceed 1.86%,and the financing termshall not exceed seven (7) years fi-omclosing. 2. All financing contracts and all related documents for the closing of the financing (the "Financing Documents") shall be consistent with the foregoing terms. All officers and employees of the Borrower are hereby authorized and directed to execute and deliver any Financing Documents, and to take all such further action as they may consider necessary or desirable, to carry out the financing of the Project as contemplated by the proposal and this resolution. 3. 'the Finance Officer is hereby authorized and directed to hold executed copies of the Financing Documents until the conditions forthe delivery ofthe Financing Documents have been completed to such officer's satisfaction. The Finance Officer is authorized to approve changes to any Financing Documents previously s ign ed by Borrower officers or employees, providedthat such changes shall not s ubstantially alterthe intent of such documents or certificates fromthe intent expres sed in the forms executed by s uch officers. TheFinan cing Documents s hallb e in such final forms as the Finance Officer shall approve, with the Finance Officer's release of any Financing Document for delivery constituting cone lusive evidence ofs uch officer's final approval ofthe Document's final form. 4. The Borrower shall not take oroinitto take any action the taking or omission ofwhich shall cause its interest payments on this fmancingto be includable in the gross income for federal income tax purposes ofthe regist ere d owners ofthe interest payment obligations. The Borrowerhereby designates its obligations tomake principaland interest payments underthe FinancingDocuments as "qualified tax-exempt obligations" forthe purpose ofInternalRevenue Code Section 265(b)(3). 5. The Borrower intends that the adoption ofthis resolution willbe a declannion of the Borrower's official intent to reimburse expenditures for the Project that are to be financed from the proceeds of the Lender financing described above. The Borrower intends that funds that have been advanced, or that may be advanced, fromthe Borrower's general fund or any other Borrower fund related to the Project, forproject costs may be reimbursed from th e financing proceeds. 6. All prior actions of Borrower officers in furtherance of the purposes of this resolution are hereby ratified, approved and confirmed. All other resolutions (or parts thereof) in conflict with this resolution are hereby repealed, to the extent ofthe conflict. This resolutionshalltake effect immediately. Approvedthis dayof By: By Title: Title: SEAL City of Dunn, NC DRAFT Payment Schedule - Leaf Collector Truck Compounding Period: Semiannual Nominal Annual Rate: 1.860% Cash Flow Data - Loans and Payments I Loan 10/30/2020 205,000.00 1 2 Payment 04/15/2021 15,674.24 14 Semiannual 10/15/2027 TValue Amortization Schedule - Normal, 360 Day Year Loan 10/30/2020 205,000.00 1 04/15/2021 15,674.24 1,768.81 13,905.43 191,094.57 2021 Totals 15,674.24 1,768.81 13,905.43 2 10/15/2021 15,674.24 1,777.18 13, 897.06 177,197.51 3 04/15/2022 15,674.24 1,647.94 14,026.30 163,171.21 2022 Totals 31,348.48 3,425.12 27,923.36 4 10/15/2022 15,674.24 1,517.49 14,156.75 149,014.46 5 04/15/2023 15,674.24 1,385,83 14,288.41 134,726.05 2023 Totals 31,348.48 2,903.32 28,445.16 6 10/15/2023 15,674.24 1,252.95 14,421.29 120,304,76 7 04/15/2024 15,674.24 1,118.83 14,555.41 105,749.35 2024 Totals 31,348.48 2,371.78 28,976.70 8 10/15/2024 15,674.24 983.47 14,690.77 91,058.58 9 04/15/2025 15,674.24 846.84 14,827.40 76,231.18 2025 Totals 31,348.48 1,830.31 29,518.17 10 10/15/2025 15,674.24 708.95 14,965.29 61,265.89 11 04/15/2026 15,674.24 569.77 15,104.47 46,161.42 2026 Totals 31,348.48 1,278.72 30,069.76 12 10/15/2026 15,674.24 429.30 15,244.94 30,916.48 13 04/15/2027 15,674.24 287.52 15,386.72 15,529.76 2027 Totals 31,348.48 716.82 30,631.66 14 10/15/2027 15,674.24 144.48 15,529.76 0.00 2028 Totals 15,674.24 144.48 15,529.76 Grand Totals 219,439.36 14,439.36 205,000.00 Loan Amount 205000 Loan Term 17 years Interest Rate (APR) 1 1.86 Loan Amortization Graph $300.01< $200.OK $100.01< $0 Total of 84 Loan Payments $218,793.63 Total interest $13,793.63 Annual Schedule Mra ,r Beginning Balance Interest 1 $205,000.00 $3,577.84 2 $177,321,60 $3,058.62 3 $149,123.97 $2,529.63 4 $120,397.37 $1,990.74 5 $91,131.88 $1,441.74 6 $61,317.39 $882.43 7 $30,943.59 $312.64 Principal $27,678.44 $28,197.66 $28,726.65 $29,265.54 $29,814.54 $30,373.85 $30,943.64 Payment Breakdown Principal ® Interest Ending Balance $177,321.60 $149,123.97 $120,397.37 $91,131.88 $61,317.39 $30,943.59 $0.00 by Calculator.net CHASSIS MOUNT DEBRIS COLLECTORS tronic Build Sheet Truck Mount Debris Truck Mount Debris PUBLISHED: 06.12.20 DATE ODB SALES ORDER 09.22.20 Purchase Order Number I- 'Spec)pl Opiion gegprtll City of Dunn 101 E. Cleveland St. Dunn, NC 28334 Joe lionesCWdunn-nc.orR New FREIGu0 HTLINER MZ-106 chassis w/ Dual steer zu cy0 JVK3c2l New FREIGHTLINER M2-106 chassis w/ Dual Steer 25 cyd M2106 $ _ - t 1 Naw FRFIGHT1.INER M2-106 chassis w/ Dual Steer 30 avd I M210630C 1 $ 97,000.00 Deere to redirect exhausted air perforated top screens w perforated too screens w rear rear door in front bumner *2 PER 0.00 Paint, Special: Collection Unit Only rrtauuu a Paint. Special: W/Bottom Exhaust option PPGBE Paint Code: Customer supplied chassis specs must be approved by ODD Engineering prior to quoting end user > u.uu Final Chassis Specs must be submitted and signed off by Engineering at the time of submitting purchase order to ODD Discount Net 10 Net 30 Credit Delivery ARO or ARC Purchase Order Number 0 RSM Approval Signature Date Sales Manager Approval Signature Date Subtotal Unit With Options $ 120,418.44 Discount 7.5% $ (9,031.38 Subtotal After Discount $ 111,387.06 Special Option Requests $ (4,697.06 Truck Chassis Subtotal $ 97,000.00 Subtotal $ 203,690.00 $ 560.00 $ 14,297.50 TOTAL PURCHASE ORDER AMOUNT $ 218,547.50 understand this knincen III a boding purehose node, end is a constrict for the percu eo)gnnds. Thb pwchoseo,ds,can oat be amended erreplln w,alny hybigh parries, rhlt agreement constRutestheontbe agreement between both parties and he,, o,A nvvthe, undentondings an,, than those.,.,, led within. Signature ofAutharized Customer Representative Submitting purchase Order Date Make note o)mefvllawlny All pikes rise 000 Mitchell, VA and are subject to change without nonce All poling ag.led and m be pvmm us randsrespic no,ilodbdoeock senf Mso wnrronoes on mossls aae aaxluary engine (I)requlred)ore praVldetlby thel, man ufv[lu,e, and ore oat covered by ODB Cw tamers ore rezpo,u101eJor,evlewing�and ve,lfying�all guates prb, b submlislan In rego,ds to the hltl req ubements. within options arezubjerst,ral,pprvval coneerelabolhslrueturevnd ptlabyoODmvmgement TMs aeetmnb tivlldaheel (EBsj is n mmmun kaftan tool between OD6 and In Ursbmers. Tho I.a p,vpde boy to can ho dmay net be am ali edm medjor any other pu pnte whaaut the written consent afaDB DUNN - Ll D1�N.N ��" All -America City All -America City 1 ► City Council A ender Form 1 r ® _ efing Date: October 13, 2020 1989 � 2013 1989 }' 20t3 SUBJECT TITLE: Reports - Goals and Objectives established by Council Presenter: City Manager Steven Neuschafer Department Heads Department: Admin Various Attachment: X Yes No Description: Monthly Reports Public Hearing Advertisement Date: PURPOSE: Attached please find the Monthly Reports for the Goals and Objectives established by the Council at the 2020-2021 Budget Retreat. Changes are highlighted in yellow. BACKGROUND: Six Month Goals and Objectives for FY 2020-2021 - Complete Dog Park - Trail from Tyler Park to Tart Park - Storm Water Drainage — Continue to Clean and Clear out Storm Water Inlets - Paving Projects — Repair of Potholes and Small Scale Paving Projects - Aggressive Code Enforcement— Dilapidated and Boarded up - Residential and Commercial - Start Visioning Process - Implement Downtown Main Street Program Four-year Long Term Goals and Objectives - Land transactions for Business Development supporting Community Growth - Address Infrastructure Needs — Paving, Water and Sewer, Storm Water - Water Improvements to support existing and additional Water Sales for Future Growth - Government Facilities Upgrade: Police Locker Rooms, Public Works, Parks and Recreation, City Hall and Water Tower— 301 South - Economic Development Team in support of Vision Plan Administration — Planning — Inspections — Parks and Recreation — Public Utilities — Public Works — Police Construction Projects I.] I DNA 9h417eTOi1 RECOMMENDATION/ACTION REQUESTED: Acknowledge receipt of the Monthly Administrative Reports pertaining to the Goals and Objectives set by Council at the FY2020-2021 Budget Retreat. Goals and Objectives FY2020-2021 Planning Department Short -Term Goals 11MEMMMMOM 1 Tyler Park to Tart Park Trail 1. Research & develop proposed route 2. Produce proposal with cost estimates 3. Present to Council for approval 4. Publish Request for Bids 5. Open bids 6. Finalize contract(s) 7. Begin work 8. Complete work 1. Proposed route developed. 2. Produced proposal with cost estimates. 3. Presented to Council June 9; received comments 1. Develop Signage Plan 2. Seek Funding Unknown at this point 12/31/2020 1. Select consultant 1. Consultant selected 5. Continue outreach to 2. Obtain Council Approval for CM to proceed 2. Council Approval for CM to stakeholders. 3. Finalize contract w/consultant & MOU proceed obtained w/Chamber 3. Contract w/consultant & 4. Establish process schedule MOU w/Chamber finalized 5. Initiate outreach to stakeholders, focus groups, 4. Established process and general public schedule: July 2020-April 6. First draft of Vision, goals, & objectives shared 2021 with stakeholders & public 5. A. Set Kickoff date: July 28 7. Final deliverables delivered 6. July 28 kickoff a success: Complete draft 2 Visioning Process 8. Council approval of Vision/Strategic Plan 107 people watched it on $50,000 of Strategic Plan 9. Implementation of Strategic Plan begins Facebook by 7. Developed outreach plan 4/31/2021 (8-28) and are continuing outreach to stakeholders 8. Tested marketing & format for outreach meeting at a neighborhood clubhouse Used what was learned to plan communitywide meeting at Dunn Community Center Oct'19 Main Street 1. Complete checklist 1. Checklist complete 2. Maintain implementation of Unknown at this 3 2. Maintain implementation schedule of Plan of 2 ;Achieved Main Street Status Plan of Work per Main point 12/31/2020 Program Work Updated October 20 3. Achieve Main Street Designation: 7/1/2020 3. Established Committee to Street program 4. Implement mural project Oversee Project. requirements a. Establish committee to oversee project 3. Find; buildings for Mural b. Select location for mural w/property owners c. Publish RFP for artists. d. Artist proposals due e. Interview / select artist f. Finalize contractw/artist Updated October 20 January 1—October 1, 2020 1 Aggressive Code Enforcement — Dilapidated and Boarded up Residential and Non -Residential 2 Update Non -Residential Maintenance Code and Minimum Housing Code Goals and Objectives FY 2020-2021 Inspections Short -Term Goals 1. Identify substandard properties 2. Inspection of property 3. Communicate options with owner 4. Bring into compliance or demo 1. Research NCGS and other jurisdictions ordinances 2. Draft and make changes to City's ordinance in accordance with NCGS 3. Have City Admin and City Attorney approve drafted ordinance. 4. Have City Council approve and adopt changes to ordinance. • Research other jurisdictions across the State. Continue identifying substandard properties and bringing up to code or having removed. Draft and make changes to City's ordinances Goals and Objectives FY2020-2021 Parks and Recreation Short -Term Goals Four -Year Long -Term Goals Updated October 20 Goals and Objectives FY2020-2021 Public Utilities Four -Year Long -Term Goals 1 Infrastructure Needs —Water 1. Complete Feasibility Study Request for Contract with Engineering Design and Plant improvements to 2. Complete Preliminary Engineering Engineering Firm and and Construction enhance water sales and to Engineering Report (PER). Qualifications due Complete Feasibility Construction (TBD) handle future growth 3. Submit draft PER to USDA October 30, 2020. Study. Budget (TBD) 4. Secure funding/Council approval 5. Design/permitting/bid 6. Award/construction 2 Infrastructure Needs — Sewer 1. Complete Preliminary PER is complete- Secure funding for Phase 1- 2022 Collection System Engineering Report (PER) Submit submitted draft PER to Council approval $2,651,250 Rehabilitation -Phase 1 Areas- draft PER to USDA USDA in August 2020. • Powell Ave -Joy St. 2. Secure funding/Council Responding to USDA crossing Dunn Erwin approval comments. Rd to Hwy 421 E8- 3. Design/permitting/bid E13A 4. Award/construction • Carolina Drive at Lakeshore 01-02B, 027-029A • Joy Street and Powell to Sue E8-E22 • Best Street P136-P56 • Commerce Drive F109-F108 • Erwin Rd, Sue Ave west E15-E26 • Clinton Ave -Pope to end of force main JC34-G29, G29-G34D 3 Water Tower 301 South 1. Meet with funding agencies SRF grant and loan Secure funding for $3,000,000 2023 2. Secure funding/Council application and NC Council approval approval Department of 3. Design/permitting/bid Commerce application 4. Award/construction submitted. Capital Projects FY2020-2021 Construction Projects I e •OEM Storm Water Repairs — East Bay 1. Design Approval for Design Street from S Clinton to Wilson Ave 2. Bid In Design Bids Due Nov 171h December approval $200K Public Works 1 3. Construction 2 Storm Water Repairs — N General 1. Design Approval for Design Bids Due Nov 1711h Public Works Lee 2. Bid In Design December approval $270K 3. Construction 3 Storm Water Repairs — E Broad St 1. Design Approval for Design Bids Due Nov 1711 Public Works 2. Bid In Design December approval TBD 3. Construction 4 Water Improvements — W Broad 1. Design Approval for Design Bids Due Nov 171 Public Utilities 2. Bid In Design December approval $170K 3. Construction 5 Water Improvements — N Watauga 1. Design 2. Bid Approval for Design In Design Bids Due Nov IT, December approval $215K Public Utilities 3. Construction 6 Water Improvements — Lakeshore Drive 1. Design 2. Bid Approval for Design Bid Scheduled for August20 Under construction $200k Public Utilities 3. Construction Bid Complete 7 Sewer Improvements — N Watauga 1. Design 2. Bid Approval for Design In Design Bids Due Nov 17th December approval $85K Public Utilities 3. Construction 8 Resurface N Watauga from W Cole 1. Design Approval for Design Bids Due Nov 17th Public Works to W Cumberland 2. Bid In Design December approval $460K 3. Construction Updated October 20 Goals and Objectives FY2020-2021 Public Works Short -Term Goals Updated October 20 Goals and Objectives FY2020-2021 Public Works Four -Year Long Term Goals ll II'IEr M Street Repairs: Bay Street, Gene7redroas $665,000 for12 31/2020 1 Paving Projects Lee Ave, Broad St, Watauga Ave resurfacing Lakeshore Dr to include other infrastructure repairs. 2 Storm Water Projects — Juniper Street Repairs: Bay Street, General 1. Land purchased on Creek Lee Ave, Broad St, Watauga Ave and Watauga Ave. Lakeshore Dr to include other 2. Hired DMP to Design infrastructure repairs. and Evaluate 3 Public Works Facility 1. Advertise Request for Circulating draft RFQ Advertise and select TBD TBD Qualifications (RFQ) to select internally Firm to design and Engineer/Architect for 30% design renderings & renderings 2. Secure funding/Council approval 3. Final design/permitting/bid 4. Award/construction Updated October 20 Goals and Objectives FY2020-2021 Administration Four -Year Long Term Goals e We _M 1.Research specific requirements — Research Requirements and Unknown at Phased 1 Land Transactions for Business Development supporting other municipalities what other municipalities are this point Approach Community Growth 2.Develop Plan Identifying Properties doing Development (most likely after Vision Process has Plan been completed) By: 11/30/2020 3.Develop Phased Approach for By:12/31/2021 Purchasinq and Development 2 New City Hall 1.Develop plans and Architectural Develop Plan/Research Design other City Halls and Get 2.Council Approval to proceed Plans Designed — Council 3.RFP's Approval maybe needed for design phase B : 12/31/2021 3 Economic Development Team 1.Research specific requirements Research Depending on related to municipalities and research Council what other municipalities are doing By: 12/31/2020 Approval 2. Develop Cost Analysis 3. Council Approval of positions and By: 07/01/2021 facili costs 4 Implement Vision/Strategic Plan This will occur after the Plan has Kick off was July 28. This will begin once the Unknown Plan should be been completed and adopted. Survey is in progress Strategic Plan is complete. completed by All Vision Reports are under 12/3l/2020 Planning. Updated October 20 Goals and Objectives FY2020-2021 Administration Four -Year Long Term Goals III � ® B • • � � � 1.Research specific requirements — Research Requirements and Unknown at Phased 1 Land Transactions for Business Development supporting other municipalities what other municipalities are this point Approach Community Growth 2.Develop Plan Identifying Properties doing Development (most likely after Vision Process has Plan been completed) By: 11/30/2020 3.Develop Phased Approach for By:1213112021 Purchasing and Develo ment 2 New City Hall 1.Develop plans and Architectural Develop Plan/Research Design other City Halls and Get 2.Council Approval to proceed Plans Designed — Council 3.RFP's Approval maybe needed for design phase By: 12/31/2021 3 Economic Development Team 1.Research specific requirements Research Depending on related to municipalities and research Council what other municipalities are doing By:12/31/2020 Approval 2. Develop Cost Analysis 3. Council Approval of positions and By: 07/01/2021 facility costs 4 Implement Vision/Strategic Plan This will occur after the Plan has Kick off was July 28. This will begin once the Unknown Plan should be been completed and adopted. Survey is in progress Strategic Plan is complete. completed by All Vision Reports are under 12/31/2020 Planning. Updated October 20 DUNN ®-1 DuNN DUN AIF�AmerieeCily 1 All•AmeriRCity t 1 City Council Agenda a Form 1 1 ®Meeting Date: October 13, 2020 1989 * 2013 1989 * 2013 SUBJECT TITLE: Administrative Reports Presenter: City Manager Steven Neuschafer Department: Admin LE Attachment: XYes No Description: Monthly Reports Public Hearing Advertisement Date: PURPOSE: 1) City Manager's Report 2) Financial Report/Assessment Update 3) Monthly Departmental Reports included: Staff Training and Education Update for 2020 Communications/Public Information Planning & Inspections Report Public Works Report Public Utilities Report Parks & Recreation Report Library Report Police Report BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Acknowledge receipt of the Monthly Administrative Reports. north caroling Mayor William P. Elmore Jr. NN Mayor Pro Tern Chuck Turnage city O f dun 11 Council Members J. Wesley Sills April L. Gaulden Frank McLean POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 Billy'Cart (910) 230-3500 • FAX (910) 230-3590 Dr. David L. Bradham www,dunn-nc.org City Manager Steven Neuschafer MEMORANDUM To: Honorable Mayor, City Council Members From: James 0. Roberts, Finance Director Subject: Financial Report Date: October 13, 2020 • The City, as of September 30, 2020 had $3,782,011 in cash in the General Fund and $2,361,901 in the (NCCMT Term Account) Water -Sewer Fund. Through September of 2019, the City had $3,192,573 in the General Fund and $2,337,755 in the Water and Sewer Fund. We closed the Loan on work underway at Tart Park and have received $484,688 in COVID relief funding. We also have over $370,000 expended on PJ's project and we are still waiting on DOT to reimburse us. • Our Taxes for the 2020 year were sent out in September. We have received our first influx of tax dollars. For August, we received $203,272. Our estimate for the 2020 tax year is $4,213,600. These totals include Property, Motor Vehicles, and Downtown Service District taxes. • Sales Tax Revenue began the year very strong. In July we had the monthly receipt of $229,680 up 12% from the same time last year. Our Budget for that income for the 2021 budget year is set at $2,212,000. Sales Tax Reports from the Department of Revenue are provided at least two months behind actual collections. • Utilities Sales Taxes are reported quarterly. This report is for the quarter ending June 30, 2020 and was $144,370. This amount includes Electricity, Natural Gas, Telecommunications, and Video Programming Sales Taxes. It is budgeted in 2021 for these four areas at $739,000. • Building Permit Fees for the month of September were $13,246 for a total collected for the year of $29,841 or 29.8% of budget. Our budget for the year is $100,000. 4Water and Sewer Revenues for the month of September were $520,646. Our total to date collected is 520,032 or 25.98% of budget. Year to Date in 2020 was $1,559,866. Our budget for the year is $5,850,000. • Expenditures are at 22.4% of budget in the general fund. Our Budget is $11,596,100 and we have expended $2,598,801. The Water and Sewer fond has spent 18.96% of budget which was $7,275,490 and we have expended $1,379,072. The benchmark for this period is 25% of budget. o Debt Service payments from the General Fund made in September included the 2016 USDA equipment loan and the Asphalt Equipment loan totaling $12,919. Expenditures to date are $446,939 out of our total budgeted amount of $796,560. Payments for Water/Sewer Debt Service this month were $166,321 for the Auto Meter Reading system. Debt Service for the Water/Sewer Fund is budgeted at $1,015,200. DUNK where mmi1 t!6 97 afters IIR gpltdmerisa Bity i vm*m1' Expenditures for City of Dunn ButlgetAmounl $ 1t596IMW SW% 30/3/xOZO Fxpentli—'n,..A. $ x598gN.62 2z.4X 9utlg¢t P—Eing $ e.99)z9930 ))6% EXPENDITURES FOR THE CITY OF DUNN ,598,880.62 EXPENDITURES YEAR TO DATE N BUDGETREMAWING Expenditures for Water and Sewer ButlgelAmount $ 7,275,4A.W 1. vo/v/xom e.o<mlm�eer<.rmml¢ s l,msazv.6e asap avag<I Nem¢Ning 5 s, qsq 39ex 61.451 WATER / $1,379,071.68 1I EXPENDITURES YEAR TO DATE -11@ BUDGET REMAINING north caroling WU L)UNN city of dune POST OFFICE BOX 1065 ® DUNN, NORTH CAROLINA 28335 (910) 230-3500 e FAX (910) 230-3590 www.dtinn-uc.org To: Honorable Mayor, City Council Members From: James 0. Roberts, Finance Director Subject: Liens and Accounts Receivables Date: October 13, 2020 Mayon William P. Elmore Jr. Maym• Pro Tenn Chuck Tonnage Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tait Dr. David L. Bradham City Manager Steven Neuschafer ® The General Fund assessments, Water and Sewer assessments, and old demolitions total $127,314. Of this more than $82,000 is over 10 years old. This amount involves 41 individuals and does not change from month to month. ® For our Weedy Lots and new Demolitions, the amount owed the city as of September 30, 2020 is $ 277,727. • We have 311eins in place totaling more than $ 83,000. We have 8 leins in nplace with $20,150 on Assessments and another $34,500 on properties. No new changes for this month. • We have 21 accounts that were Billed in March of 2020 and Second Notices were sent on September 4th, 2020. All these accounts have been checked for payments and we have sent "Pre -Lien" letters to all these accounts. ® Two accounts were paid in full following the 2nd notice in the amount of $3,451. ® The invoices that were sent outlast week totaled the amount of $27,433. • 140 property owners makeup approximately $230,000 worth of the total debt. 55 property owners make up $199,000 of this amount. We have 7 property owners where we are unable to contact them due to invalid addresses. ® Pope Law Group is continuing to work on foreclosures for several property owners. more (own unc' matters Training and Education — 2020 Due to COVID-19 many annual classes and other training programs were cancelled. Course Dept/Employees Trained Date NCWOA Continuing Education Water Treatment Plant - 8 January 2020 Water and Wastewater Topics NCWOA Continuing Education Wastewater Treatment Plant - 8 January 2020 Water and Wastewater Topics NCWOA-Water Plant Tour and Water Treatment Plant-4 January 2020 Pump Station Seminar NCWOA-Water Plant Tour and Wastewater Treatment Plant - 6 January 2020 Pump Maintenance Seminar Continuing Education— Water Treatment Plant-3 February 2020 Competent Person & Trenching Wastewater Treatment Plant - 3 Wastewater Certification School Wastewater Treatment Plant - 3 2020 NCRWA Lab Certification School Water Treatment Plant— 1 2020 Reimbursed for classes Police-7 2020 (Masters/Bachelors/Associates) up to $1,000 per fiscal year Mandatory In Service training- Police —All Annually required by the state Mandatory classes to move up Police the career ladder. Must complete classes & hours required. Certified Municipal Clerk Administration - 1 2020 Classes - Main Street Administration —1 2020 Building Level I Class Inspections-1 2020 Mechanical Level I Class Inspections-1 2020 Commercial Driver License Public Works— 3 In Process of obtaining Government Accounting, Finance - 1 2020 Auditing and Financial Reporting Workers Compensation Department Heads and Supervisors - 36 September 2020 Procedures Training -•• 01-Achieved During the month of September I worked on the State of the City as Department Heads turned them in. I organized 4 Live videos for our Imagine Dunn Facebook Page. I helped organize our first Dunn Vision meeting in a Box. I started visiting businesses Downtown where I also passed out flyer and OR Code cards to businesses. 02- In Progress I am working on The State of the City and hope to complete it by early October. I am working with Old Mill Stream on getting DDDC Bricks that have been engraved placed DT as well as fixing up a few spots in the sidewalk in the Municipal District that are tripping hazards. I am continuously posting on all social media accounts, government channel, and website. 03- Goals My main goals for the upcoming month will be to finish the State of the City. I would also like to complete and collect all of the money for the proposed Pledges for the DDDC revitalization project. 04- Stats Facebook: Instagram: Page Likes: 2625 (206 new likes) Page Like: 868 (19 new likes) Reach: 177,381 #1 post: Internet Meetup Spot (175.2k) #2 post: Halloween (3.4k) Reach: 992 #1 post: Project Not Forgotten #2 post: Halloween Kaitlin Adkins kadl<ins@dunn-nc.org 910-230 3500, LLUJ DU �rn�� NN -->a� L�amnum! maflrn AUGUST 2020 1 Monthly Development Report Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 1 phone 910-230-3503 1 fax 910-230-9005 1 www.dunn-nc.org DUN_N �a�m mmnten! maileu �_ Code Enforcement Map August 1s° to August 31', 2020 "Please note, that these are all NEW code enforcement items. This does not include items that were followed up on, or are at a later stage in enforcement." Public Works Department I September 20201 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org *Data from Mobile311 work order system (does not include all work performed) Public Works Department I September 20201 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 ( fax 910-892-8871 1 www.dunn-nc.org *Data from Republic Services report DuN�N m�eia �omntuni � maECm Public Utilities Dept I August 2020 1 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.or� Leak Repair 11 Water Construction 5 Sewer Construction 2 Hydrant Repair 87 Water Meter,Repair/Investigations 86 '�06- MM'Other-..Sewer 31 *Data from Mobile311 work order system (does not include all work performed) *Data from A.B. Uzzle Water Treatment Plant records, and Finance Department billing. DLINN u��e ramnumr n malhrs Gallons Treated 3.79 *Data from NC DEQ DMR documents and Black River Wastewater Treatment Plant records Water and Sewer Project Update (Council Approved Projects) ®DuNN" ,a��a rmmnunr mnE6eo Lakeshore Drive Water Line Project was awarded to Central TBD after pre -con meeting Replacement i Builders, Inc. Pre -con meeting 9/29/20 Watauga Avenue & Broad Street Project is in design TBD Water & Sewer Project USDA Application for Collection Submit application to USDA- Fall 2022 System Rehabilitation Phase 1 August September 2020 Black River W WTP Septic Off Project is in design TBD loading Station Dunn Parks & Recreation Department Monthly Review 1 Dunn Parks & Recreation 1205 Jackson Road, Dunn, NC 28334 ( (910) 892-2976 Phone (910) 892-7001 Fax I wwan ,dunn-nc.nrg September 2020 Monthly Recreation Report 2020 Dunn Parks & Recreation September Monthly Narrative Report COVID-19 Our offices opened to the public on Monday, September 21". Guidelines have been set to maintain a safe environment for employees and patrons. The office lobby is limited to one person at a time, facemasks are required and individuals waiting outside must remain 6 feet apart. Sports Programs On August 121h each recreation departments within the county voted to postpone fall sports (football, soccer, cheer and volleyball) to re-evaluate early 2021. Each department also agree to engage our respective advisory boards and councils or commissions on possibly offering baseball, softball and outdoor volleyball as those sports are better equipped to maintain social distancing. The recommendation included strict guidelines along with the understanding if registration targets are not met then those programs would convert to fundamental camps. After acceptance online registration opened for fall baseball, softball and volleyball on September 4". Baseball and softball were offered for youth ages 6- 12, youth volleyball for ages 7 —17, and coed adults 18 & older. Not reaching our target registrations after September 18th we were forced to turn our youth programs into camps that will start October 51h. Drive In Movie Night We were scheduled to host a drive-in movie on Friday, September 181h at 8:00 p.m. in the P K Vyas and Dunn Community Center parking lot. Due to inclement weather by tropical storm Sally we decided to reschedule to October 91h at 8:00 p.m. The event is free to the public but online registration is required for accurate attendance and crowd control. Hood Memorial Christian Church is partnering with us to provide the projector, screen and license necessary for the showing. We have scheduled two food trucks to attend the event as well. Papa Bear and Sisters 2 Ice Cream will begin serving to the general public at 6:00 p.m. Registration began on September 8th and will end on October 9th Tart Park Renovation Due to project schedule delays as the result of excessive inclement weather and corrective actions to be taken for issues addressed, the city applied for a PARTF grant extension. On September 111h the city was granted a six-month extension by the PARTF Authority which will reflect a new completion deadline of April 30, 2021. Recreation Advisory Board Last meeting was held on Tuesday, August 1111h 6:00 p. m. at Dunn Community Center. The next meeting is scheduled for November loth at 6:00 p. m. August 2020 1 Monthly Library Report Dunn Public Library 1 110 E. Divine St., Dunn, NC 28334 1 phone 910-892-2899 1 fax 910-892-8385 www.dunn-nc.org/library Peak live views/On-demand views. STATISTICAL REPORT: AUGUST 2020 TOTAL INCIDENTS REPORTER C S RYTYPE 192 HOMICIDE 0 RAPE 0 ROBBERY 2 AGGRAVATED ASSAULT 5 BURGLARY (BY FORCE) 31 BURGLARY (NON -FORCE) 0 LARCENY FROM VEHICLE 14 LARCENY (ALL OTHER) 34 SIMPLE ASSAULT CRIMINAL INVESTIGATIONS CASES ASSIGNED 94 CASES CLOSED 55 RECOVERED PROPERTY VALUE $27,500.00 SEARCH WARRANTS EXECUTED 0 JUNENILE INVESTIGATIONS CASES ASSIGNED 25 CASES FILED INACTIVE 0 CASES EX -CLEARED 0 CASES CLEARED BY ARREST 113 CASES UNFOUNDED 0 TOTAL CASES CLOSED 113 ADULT ARREST TOTAL 0 JUVENILE ARREST TOTAL 113 FELONY CHARGES TOTAL C2 MISDEMEANOR CHARGES TOTAL 51 RECOVERED PROPERTY VALUE 0 SPECAL OPERATIONS WORKED 0 COMMUNITY SERV./PRESENTATIONS 0 VALUE OF NARCOTICS/MONIES SEIZED 0 NARCOTICS INVEST~. SEIZURES MARIJUANA 50.9 grams COCAINE 0 METI-IAMPHETAMINE 10 grams HEROIN 4 grams PILLS 9 DU OTHER DRUGS 3.5 grams FELONY ARREST TOTAL 4 MISDEMEANOR ARREST TOTAL 17 FIREARMS SEIZED 0 PROPERTY VALUE 0 US CURRENCY $75354.00 SEARCH WARRANTS 0 STREET VALUE OF DRUGS SEIZED $5,739.00 TOTAL DROP BOX MEDS COLLECTED 0 PATROL DIVISION SPEEDING 31 SEAT BELT VIOLATION 0 PASSENGER SEAT BELT JUVNILE 0 NO OPERATOR'S LICENSE 19 DRIVE WHILE LIC. REVOKED 26 FAILURE TO STOP AT STOP SIGN 2 RUNNING RED LIGHT 2 FAILURE TO REDUCE SPEED 2 MISDEMEANOR ARREST TOTAL 58 FELONY ARREST TOTAL 14 FIREARMS SEIZED 6 MARIJUANA SEIZED 29.9 grams COCAINE SEIZED 1 gram HEROIN SEIZED 2.6 grams OTHER DRUGS SEIZED 19 DU & 1.8 grams US CURRENDY SEIZED $337.31 COUNTERFEIT CURRENCY 0 ANIMAL CONTROL & SHELTER TOTAL 9 CALLS: 46 CANINE PICKED UP 19 IN POUND 3 RETURNED 8 ADOPTED 7 ESCAPED 0 EUTHANIZED 0 BITES I ISOLATED I FELINE' PICI{ED UP 43 IN POUND 32 RETURNED 0 ADOPTED 17 ESCAPED 0 EUTHANIZED BITES 0 ISOLATED 0 ANIMALES, WARNINGS AND MILEAGE OTHER ANIMAL CALLS 1 Other Animals: CHICKENS 5 WARNINGS (Verbal) 13 CITATIONS 0 ANIMAL CONTROL VERCLES VEHICLE 455 Mileage 610 VEHICLE #56 Mileage 982 Page I 1 Announcements October 15, 2019 City Council Meeting ➢ "Trick or Treat" times will be observed in the City limits of Dunn on Saturday, October 31St from 5:00 until 8:30 p.m. for those who choose to participate. ➢ General Election Day is November 3rd, 6:30 a.m. until 7:30 p.m. ➢ The next regular City Council Meeting is scheduled for Tuesday, November IOth at 7:00 p.m. i Minutes — ABC Board Minutes — Dunn Housing Authority CITY OF DUNN ABC BOARD Minutes of Meeting August 18, 2020 The Dunn ABC Board met on August 18, 2020. Present at the meeting: Board Members, Dal Snipes, Lynn Jernigan, Cindy Smith, Marc Phillips, and Manager, Charles Willis, who served as Secretary to the Board. Hope Tyndall, of Gower CPA also attended the meeting. Board Member Alice Judd was not present. Mr. Willis presented the minutes of the July 23, 2020 meeting that were approved by the Board. Each Board Member was given a copy of July, 2020 Financial Statements. The Board reviewed the statements noting sales in July 2020 were $54,861.65 above last year. Year to date sales also are $54,861.65 above last year. Mixed Beverage sales are $440.10 above last year. Each Board Member was given a copy of a proposal from Duke Energy to upgrade the interior lighting at both stores 1 and 2 to energy efficient LED fixtures and bulbs. The Board approved the proposal with estimated total cost of $2705.00. The Board discussed Customer Service training for the employees, and also had continuing discussion regarding employee uniforms. The Board discussed seeking proposals from software systems specialists for upgrading and modernizing our POS and Inventory Management Systems. There was no conflict of interest at this meeting. The next ABC Board Meeting will be September 15, 2020. With no other business, Lynn Jernigan motioned to adjourn which received a second from Cindy Smith. r C arles P. Willis P,age:1:. Date: 08/13/20 at 1:49 PM DUNN ABC Income Statement From July 1, 2020 Through July 31, 2020 Last Seq. #: 1273 PTD Post %Sales Budget %Budg YTD Post Sales REVENUE LIQUOR SALES - STORE #1 90,634.05 34,8 88,683 102.2 90,634.05 LIQUOR SALES - STORE #2 157,076.00 60.3 133,025 118.1 157,076.00 LIQUOR SALES - MIXED BEVE 9,634.20 3.7 11,250 85.6 9,634.20 LIQUOR SALES - MB TAX 1,777.50 0.7 0 N/A 1,777.50 INTEREST EARNED 4.14 0.0 16 25.9 4.14 OTHER INCOME 1,500.00 0.6 0 N/A 1,500.00 Total Sales 260,625.89 100.0 232,974 111.9 260,625.89 ___= Cost of Sales TAXES BASED ON SALES N.C. EXCISE TAX 105,166.00 40.4 48,750 215.7 105,166.00 REHABILITATION TAX 1,609.36 0.6 817 184.7 1,509.36 MIXED BEVERAGE TAX 2,044.00 0.8 1,000 204.4 2,044.00 MIXED B. TAX DEPT HUMAN R 204.38 0.1 100 204.4 204.38 Total TAXES BASED ON SALE 108,923.74 41.8 50,667 215.0 108.923.74 COST OF SALES PURCHASESSTORE#1 64,060.80 20.7 51,764 104.4 64,060.80 PURCHASESSTORE#2 84,853.02 32.6 77,647 109.3 84,853.02 TRUCK DELIVERY COST 450.00 0.2 0 N/A 450.00 INVENTORY ADJUSTMENT -1,443.63 ( 0.6) 0 N/A -1,443.63 Total COST OF SALES 137,920.19 52.9 129,411 106.6 137,920.19 Total Cost of Sales 246,843.93 94.7 180,078 13T1 246,843.93 Gross Margin 13,781.96 5.3 52,896 26.1 13,781.96 ______= Expenses EXPENSES SALARIES -DUNN 34,467.02 13.2 24,167 142.6 34,467.02 PAYROLL TAXES - DUNN 2,636.67 1.0 1,834 143.8 2.636.67 N.C. RETIREMENT FUND 1,960.86 0.8 1,042 188.2 1,960.86 GROUP INSURANCE 1,615.46 0.6 1,625 99.4 1,616.46 401KFUND 1,090.56 0.4 308 354.1 1,090.56 CASH VARIANCES 717.80 0.3 0 N/A 717.80 CREDIT CARD CHARGES 2,334.04 0.9 2,500 93.4 2,334.04 DEPRECIATION 845.13 0.3 0 N/A 845.13 REPAIRS & MAINT. 868.00 0.3 833 104.2 868.00 Page: 2., Date: 08/13/20 at 1:49 PM COMPUTER MAINT. UTILITIES TELEPHONE INSURANCE STORE SUPPLIES TRAVELEXPENSES-PARKER TRAVEL EXPENSES - SNIPES TRAVELEXPENSES - OTHER LICENSE & OTHER TAXES OFFICE SUPPLIES DUES & SUBSCRIPTIONS BOARD EXPENSES - SNIPES BOARD EXPENSES - JERNIGAN BOARD EXPENSES-JUDD ALC. ED. DUNN AA GROUP BANK CHARGES SECURITY Total Expenses DUNN ABC Income Statement From July 1, 2020 Through July 31, 2020 Last Seq. #: 1273 PTD Post %Sales Budget %Budg YTD Post 0.00 N/A 833 N/A 0.00 2,653,19 1.0 1,583 167.6 2,653.19 650.08 0.2 667 97.5 650.08 754.67 0.3 917 82.3 754.67 798.98 0.3 750 106.5 798.98 0.00 N/A 37 N/A 0.00 0.00 N/A 83 N/A 0.00 0.00 N/A 129 N/A 0.00 0.00 N/A 55 N/A 0.00 4.10 0.0 333 1.2 4.10 351.00 0.1 83 422.9 351.00 200.00 0.1 100 200.0 200.00 160.00 0.1 80 200.0 160.00 160.00 0.1 80 200.0 160.00 400.00 0.2 200 200.0 400.00 357.20 0.1 542 65.9 367.20 0.00 N/A 700 N/A 0.00 53,024.76 20.3 39,481 134.3 53,024.76 Net Income After Taxes-39,242.80 ( 15.1) 13,415 (292.5)-39,242.80 Page: 1 . Date: 08/13/20 at 1:55 PM Acct. # DUNN ABC Trial Balance Period 1, 2020 Last Seq. #: 1273 Account Description Current Activity End Bal 10100 CHECKING ACCOUNT - FIRST CITIZENS 24,455.34 454,407.70 10200 CHECKING ACCOUNT - BB&T 0.00 0.00 10300 MONEY MARKET - BB&T 0.00 0.00 10800 PETTY CASH 0.00 250.00 11000 CHANGE FUND 0.00 2,400.00 12100 A/R - RETURNED CHECKS 0.00 0.00 13000 PREPAID INSURANCE 8,301.33 8,301.33 13100 PREPAID OFFICE EQUIPMENT 0.00 0.00 14100 INVENTORY -7,347.80 217,000.50 14400 401 K RECEIVABLE 0.00 0.00 14500 A/R OTHER 0.00 0.00 14700 A/R BREAKAGE -8.19 168.50 15000 LAND 0.00 191,571.78 15100 LAND IMPROVEMENTS .0.00 13,343.75 16000 BUILDINGS 0.00 374,655.31 17000 - STORE EQUIPMENT 0.00 144,228.40 17100 OFICE EQUIPMENT 0.00 22,904.82 17500 VEHICLES 0.00 0.00 19000 ACCUM. DEPRECIATION -845.13 -430,702.24 20100 A/P - DISTILLERIES 0.00 0.00 20300 A/P -OTHER -77,558.97 -155,117.94 21000 A/P- INSURANCEWITHHELD 0.00 0.00 22000 A/P - FEDERAL TAX WITHHELD 0.00 0.00 22100 A/P - FICA TAX WITHHELD 0.00 0.00 22200 A/P - NC INCOME TAX WITHHELD 589.00 589.00 22300 A/P -401KWITHHOLDINGS -1,301.32 -1,301.32 22400 AIP - RETIREMENT 3.80 3.80 23200 ALCOHOLIC REHABILITATION TAX 0.00 0.00 23300 SALES TAX PAYABLE 14,469.14 14,469.14 24200 ACCRUED INTEREST 0.00 0.00 24400 ACCRUED OTHER 0.00 0.00 27000 LOAN PAYMENT BB&T 0.00 0.00 27100 LOAN PAYMENT CAROLINA DATA 0.00 0,00 30000 RETAINED EARNINGS 150,000.00 -896,415.33 31000 CITY OF DUNN PROFIT DISTRIBUTION -150,000.00 0.00 39900 P&L SUMMARY 0.00 0.00 40100 LIQUOR SALES - STORE #1 -90,634.05 -90,634.05 40200 LIQUOR SALES - STORE #2 -157,076.00 -157,076.00 40300 LIQUOR SALES - MIXED BEVERAGE -9,634.20 -9.634.20 40400 LIQUOR SALES - MB TAX -1,777.50 -1,777.50 41000 INTEREST EARNED -4.14 -4.14 41500 MISC. REFUNDS 0.00 0.00 42000 OTHER INCOME -1,500.00 -1,500.00 Page: 2 , Date: 08/13/20 at 1:55 PM Acct. # DUNN ABC Trial Balance Period 1, 2020 Last Seq. #: 1273 Account Description Current Activity End Bal 42500 BREAKAGE 0.00 0.00 53100 N.C. EXCISE TAX 105,166.00 105,166.00 53200 REHABILITATION TAX 1,509.36 1,609,36 53300 SALES - USE TAX 0.00 0.00 53400 MIXED BEVERAGE TAX 2,044.00 2,044.00 53500 MIXED B. TAX DEPT HUMAN RES. 204.38 204.38 60100 PURCHASES STORE #1 54,060,80 54,060.80 60200 PURCHASES STORE #2 84.853.02 84,863.02 60300 TRUCK DELIVERY COST 450.00 450.00 61200 INVENTORY ADJUSTMENT -1,443.63 -1,443.63 70100 SALARIES - DUNN 34.467.02 34,467.02 70200 PAYROLL TAXES - DUNN 2,636.67 2,636.67 70300 N.C. RETIREMENT FUND 1,960.86 1,960.86 70400 GROUP INSURANCE 1,615.46 1,615.46 70500 401 K FUND 1,090.66 1,090.56 70800 CASH VARIANCES 717.80 717.80 70900 CREDIT CARD CHARGES 2,334.04 2,334.04 71000 RENT 0.00 0.00 71100 DEPRECIATION 845.13 845,13 71200 REPAIRS & MAINT. 868.00 868.00 71201 COMPUTER MAINT. 0.00 0.00 71300 LEASE EXPENSE 0.00 0.00 71400 UTILITIES 2,653.19 2,653.19 71500 TELEPHONE 650.08 650.08 72000 INSURANCE 754.67 754,67 72200 STORE SUPPLIES 798.98 798.98 72300 UNIFORMS 0.00 0.00 72400 TRAVEL EXPENSES - PARKER 0.00 0.00 72401 TRAVEL EXPENSES - SNIPES 0.00 0.00 72402 TRAVEL EXPENSES - JERNIGAN 0.00 0.00 72403 TRAVEL EXPENSES -JUDD 0,00 0.00 72404 TRAVEL EXPENSES - OTHER 0.00 0.00 72405 TRAVEL EXPENSES - MARSHALL 0.00 0.00 72500 UNEMPLOYMENT INSURANCE 0.00 0.00 72600 LICENSE & OTHER TAXES 0.00 0.00 73000 OFFICE SUPPLIES 4.10 4.10 74000 PROFESSIONAL SERVICES 0.00 0.00 74200 DUES & SUBSCRIPTIONS 351.00 351.00 74400 BOARD EXPENSES - SNIPES 200.00 200.00 74401 BOARD EXPENSES - PHILLIPS 0.00 0.00 74402 BOARD EXPENSES - JERNIGAN 160.00 160.00 74403 BOARD EXPENSES - SMITH 0.00 0.00 74404 BOARD EXPENSES - JUDD 160.00 160.00 Page: ,3 . Date: 08/13/20 at 1:55 PM Acct. # DUNN ABC Trial Balance Period 1, 2020 Last Seq. #: 1273 Account Description Current Activity End Bal 75000 ALC. ED. TRITON NEWSPAPER 0.00 0.00 75500 ALCOHOL EDUCATION SHRINE 0.00 0.00 75501 ALC. ED, WAYNE AVE. SCHOOL 0.00 0.00 75502 ALC. ED. TRITON HIGH SCHOOL 0.00 0.00 75503 ALC. ED. DUNN MIDDLE SCHOOL 0.00 0.00 75504 ALC. ED. HARNETT PRIMARY SCHOOL 0.00 0.00 75505 ALC. ED. ERWIN ELEMENTARY SCHOOL 0.00 0.00 75506 ALC. ED. GENTRY ELEM. SCHOOL 0.00 0.00 75507 ALC. ED, DUNN AA GROUP 400.00 400.00 75508 ALC. ED. COATS-ERWIN MIDDLE SCHOOL 0.00 0.00 75509 ALC. ED. OTHER 0.00 0.00 75510 ALC. ED. TEACHERS 0.00 0.00 75511 ALC. ED SOLD OUT YOUTH MINISTRIES 0.00 0.00 75600 VEHICLE EXPENSES 0.00 0.00 77000 INTEREST EXPENSE 0.00 0.00 78000 MISCELLANEOUS EXPENSE 0.00 0.00 78100 BANK CHARGES 357.20 357.20 78500 EDUCATION - REHABILITATION 0.00 0.00 79000 LAW ENFORCEMENT 0.00 0.00 79100 FED. TAX STAMP 0.00 0.00 79200 ABANDONMENT LOSS 0.00 0.00 79300 SECURITY 0.00 0.00 79400 CITY OF DUNN - FIRE 0.00 0.00 79500 CONTINGENCIES 0.00 0.00 79900 GAIN/LOSS - SALE OF ASSET 0.00 0.00 Total YTD balances for All Accounts: 0.00 Less YTD Net Income: 0.00 0.00 0.00 MONTHLY AND YTD REPORT July, 2020 Sales - 2020 259121.75 Sales - 2019 204260.10 Total: +/- 54861.65 YTD Sales: 54861.65 MB Sales - 2020 11411.70 MB Sales - 2019 10971.60 Total: 440.10 YTD MB Sales 440.10 Bank Balance 454407.70 Sep. 18. 2020 11:03AM No, 2911 P. 2 DUNN HOUSING AUTHORITY BOARD MEETING $17 Stewart Street MONDAY, DULY 20, 2020 THE MEETING WAS CALLED TO ORDER ON MONDAY, JULY 20, 2020 AT 5:30 PM BY CHAIRMAN, LESTER E. LEE, JR, VICE-CHAIRMAN DRAUGHON GAVE INVOCATION. UPON ROLL CALL, THE FOLLOWING WERE PRESENT: CHAIRMAN LESTER E. LEE, JR, VICE-CHAIRMAN EDDIE DRAUGHON, AND COMMISSIONERS SADIE MCLAMB AND FRANCES PIERCE. COMMISSIONER LOIS DAIL HAD ASKED THAT SHE BE EXCUSED AND WILL TAKE A SIX (6) MONTH LEAVE OF ABSENCE. SECRETARY DEBBIE N. WOODELLAND HOUSING MANAGER, MARSHA BASS WERE ALSO PRESENT. MINUTES OF THE JUNE BOARD MEETING WERE READ AND APPROVED. FIRST MOTION WAS MADE BY COMMISSIONER PIERCEAND SECONDED BY VICE-CHAIRMAN DRAUGHON. AYES AND NAYS WERE AS FOLLOWS: AYES NAYS CHAIRMAN LEE NONE VICE-CHAIRMAN DRAUGHON COMMISSIONER MCLAMB COMMISSIONER PIERCE MOTION CARRIED, OCCUPANCY REPORT: TOTAL RENT FOR THE MONTH WAS $34,311.00. AVERAGE RENT PER UNIT WAS $239.94. SINCE THE JUNE BOARD MEETING, THERE WAS ONE MOVE -IN AND TWO MOVE -OUTS. THERE WERE NO TRANSFERS. THERE WERE NO CHARGE -OFFS. THE MAY AND JUNE FINANCIAL REPORTS WERE REVIEWED. CHAIRMAN LEE MENTIONED THE COST OF MAINTENANCE EXPENSES BEING A CONTINUED INCREASED EXPENSE DUE TO THE AGE OF THE PROPERTIES. THERE WERE FEW OTHER COMMENTS. BUSINESS: r� 1 Sep. 18. 2020 11:03AM No. 2917 P. 3 NOTICE OF A CHANGE IN UTILITY ALLOWANCE WAS SENT TO ALL RESIDENTS OF DUNN HOUSING AUTHORITY FOR THE REQUIRED THIRTY (30) DAY REVIEW. THERE WERE NO RESIDENT COMMENTS. THE BOARD WAS ASKED TO APPROVE RESOLUTION # 2020-05 (UTILITY ALLOWANCE SCHEDULE EFFECTIVE SEPTEMBER 01, 2020). A FIRST MOTION TO APPROVETHE SCHEDULE WAS MADE BY VICE-CHAIRMAN EDDIE DRAUGHON AND SECONDED BY COMMISSIONER PIERCE. AYES AND NAYS WERE AS FOLLOWS: AYES NAYS CHAIRMAN LEE NONE VICE-CHAIRMAN DRAUGHON COMMISSIONER MCLAMB COMMI5SIONER PIERCE MOTION CARRIED. RESOLUTION # 2005-05 HUD WAIVER PH-12 WAS DISCUSSED. SECRETARY WOODELL TOLD THE BOARD THIS WAS A NEW WAIVER AND SHE THOUGHT IT WOULD BE IN THE BEST INTEREST OF THE HOUSING AUTHORITY RESIDENTS AND MAINTENANCE ,-DEPARTMENT TO ADOPT IT, THE WAIVER GRANTS THE HOUSING AUTHORITY PERMISSION TO WAIVE THE EQUIREM ENT TO INSPECT EACH PROJECT DURING CY 2020. THE WAIVER FURTHER STATES ALL INSPECTIONS MUST BE COMPLETED DURING CY 2021. SHE ADVISED THE BOARD THAT IF THE WAIVER WAS ADOPTED, MAINTENANCE WOULD DO AVISUAL INSPECTION INTHE UNITSTHEY WENT IN BUTATTHISTIME, ONLY EMERGENCY WORK ORDERS ARE BEING DONE. THE FIRST MOTION TO ACCEPT WAIVER PH-12 WAS MADE BY COMMISSIONER PIERCE AND SECONDED BY COMMISSIONER MCLAMB. AYES NAYS CHAIRMAN LEE NONE VICE-CHAIRMAN DRAUGHON COMMISSIONER MCLAMB COMMISSIONER PIERCE MOTION CARRIED. RESOLUTION # 2005-06 COMMUNICATIONS: SECRETARY WOODELL EXPLAINED THAT SHE HAD SENT LETTER TO NC SENATORS THOM TILLIS AND RICHARD BURR ,-(AS OTHER PUBLIC HOUSING DIRECTORS HAD) REGARDING FUNDING FOR PUBLIC HOUSING FOR CY 2021. A ,IESPONSE FROM SENATOR TILLIS WAS REVIEWED WITH FEW COMMENTS. Sep, 18. 2020 11:03AM No, 2917 P. 4 CHAIRMAN LEE ASKED IF THERE HAD BEEN ANY UPDATES ON THE MOU WITH DUNN POLICE DEPARTMENT. ECRETARY WOODELL STATED THAT SHE HAD SPOKEN WITH INTRIM CHIEF CLARK WHITE AND SHE HAD SENT THE MOU TO HIM TO BE PLACED ON THE CITY OF DUNN LETTERHEAD. HE WAS TO PRESENT IT TO THE CITY ATTORNEY FOR REVIEW. THERE WERE NO COMMENTS. COMMISSIONER PIERCE ASKED IF DHA HAD A PROFESSIONAL CLEANING COMPANY TO SANITIZE VACANT UNITS BEFORE A NEW RESIDENT MOVED INTO A UNIT. SECRETARY WOODELL STATED THEY HAD A PERSON TO COME IN AND CLEAN, REPAIR AND PAINT THE UNIT BUT NOT A COMPANY THAT SPECIALIZED IN COVID-19 SANITATION. SHE STATED SHE THOUGHT IT MIGHT BE A GOOD IDEA TO CHECK WITH SEVERAL COMPANIES. SECRETARY WOODELL WILL GET QUOTES AND PRESENT THEM AT AUGUST BOARD MEETING. WITH NO FURTHER BUSINESS TO DISCUSS, THE MEETING WAS ADJOURNED. L25ter E. Lee, Jr. Chairman Debb N. Woodall Secretary Sep, M 2020 11:04AM No. 2917 P. 5 DUNN HOUSING AUTHORITY RESOLUTION NO. 2020-06 Approval of PH-12 HUD WAIVER Whereas, US Department of Housing and Urban Development issued HUD Notice 2020-13 on July 02, 2020 to include updated waivers for public housing and HCV Programs; Whereas, HUD Notice 2020-13 includes HUD Notice (and supersedes PIH Notice 2020.05), and extends previously issued waivers and provides additional waivers for both the Housing Choice Voucher (HCV) and public housing programs; Whereas, HUD Waiver PH-12: PHAs may waive the requirement to inspect each project during CY 2020, but must complete inspections during CY 2021. PHAs must also keep units in good working order and complete exterior inspections. If a PHA chooses not to use this waiver, HUD encourages use of Remote Video Inspections (RVI) instead; Whereas, Dunn Housing Authority Board Members have discussed HUD Waiver PH-12 as stated in HUD Notice 2020-13; Whereas, the Dunn Housing Authority held its regular monthly Board Meeting on Monday, July 20, 2020 with a quorum being present; Now, Therefore, Re It Resolved by the Board of Commissioners meeting in regular session on Monday, July 20, 2020 at 5:30 PM at 817 Stewart Street, Dunn, NC, HUD Waiver PH-12 be approved and accepted. Lester E. Lee, Jr. Board Chairman w De bie N. Woodell Executive Director CLOSED SESSION CRITERIA (Specify one or more of the following permitted reasons for closed sessions) Move that we go into closed session in accordance with: [N.C.G.S. 143-318.11(a)(1)] Prevent the disclosure of privileged information Under the North Carolina General Statutes or regulations. i Under the regulations or laws of the United States. [N.C.G.S. 143-318.11(a)(2)] Prevent the premature disclosure of an honorary award or scholarship [N.C.G.S. 143-318.11(a)(3)] Consult with the Attorney i To protect the attorney -client privilege. To consider and give instructions concerning a potential or actual claim, administrative procedure, or judicial action. i To consider and give instructions concerning a judicial action titled vs [N.C.G.S. 143-318.11(a)(4)] To discuss matters relating to the location or expansion of business in the area served by this body. [N.C.G.S. 143-318.11(a)(5)] To establish or instruct the staff or agent concerning the negotiation of the price and terms of a contract concerning the acquisition of real property located at (OR) To establish or instruct the staff or agent concerning the negotiations of the amount of compensation or other terms of an employment contract. [N.C.G.S. 143-318.11(a)(6)] To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. (OR) To hear or investigate a complaint, charge, or grievance by or against a public officer or employee. [N.C.G.S. 143-318.11(a)(7)] To plan, conduct, or hear reports concerning investigations of alleged criminal conduct. School violence 143-318.11(a)(8) and terrorist activity (9).