090820mHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
September 8, 2020
The Harnett County Board of Commissioners met in regular session on Tuesday, September 8,
2020, in the Commissioners Meeting Room, County Administration Building, 420 McKinney
Parkway, Lillington, North Carolina. Due to COVID-19 this meeting was not open to members
of the public to attend in person however, citizens and staff were provided options to listen to the
meeting live. Only County staff necessary to conduct the meeting or to speak on scheduled
agenda items were in attendance, stationed in the meeting chambers to maintain the
recommended social distancing of six feet, as the Board demonstrated compliance with State law
and prudent public health practices.
Members present:
Staff present:
Howard Penny, Jr., Chairman
Joe Miller, Vice Chairman
Mark B. Johnson, Commissioner
Barbara McKoy, Commissioner
Gordon Springle, Commissioner
Paula Stewart, County Manager
Dwight Snow, County Attorney
Allen Coats, Deputy Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Penny called the meeting to order at 9:00 am. Commissioner Johnson led the Pledge
of Allegiance and invocation.
Chairman Penny called for any additions or deletions to the published agenda. Mrs. Stewart
asked to remove Administration's request for approval of the First Modification to Purchase
Money Promissory Note between the County of Harnett and the Harnett County Properties
Corporation. She noted this would come back before the Board at a later date. Commissioner
Springle moved to approve the agenda as amended. Commissioner McKoy seconded the motion
that passed unanimously.
Vice Chairman Miller moved to approve the following items on the consent agenda.
Commissioner McKoy seconded the motion, which passed unanimously.
1. Minutes: August 17, 2020 Regular Meeting
September 1, 2020 Work Session
September 8, 2020 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of 5
2. Budget Amendments:
2 Health Department
Code 1105110 502010
1105110 503030
1105110 505010
1105110 505050
1105110 506010
1105110 506020
1105110 506040
1105110 507010
1105110 507030
1105110 507050
1105110 507070
1105110 504010
1105110 519090
1105110 523040
1105110 526010
1105110 532050
1105110 584000
1105110 330210
231 Department on Aging
Code 1105160 532050
1105160 523030
1105160 526010
1103900 390990
920 Parks & Recreation
Code 4806100 553000
4803900 390985
921 Parks & Recreation
Code 5056110 598400
5056110 544000
Salaries & Wages
401K — General
FICA WH
State Retirement
Medical Insurance
Dental Insurance
Life Insurance
Unemployment Insurance
Worker's Compensation
Employee Clinic
Other Post Employment
Expense Allowance
Other
Medical Supplies
Office Supplies
Postage
Non -Cap Asset — INFO
Federal
Postage
Public Safety Supplies
Office Supplies
Fund Balance
Capital Outlay — Buildings
Transfers from Capital Reserve
Interfund Transfer — Capital Project
Contracted Services
1184 Harnett Regional Airport
Code 1104650 582000 Non -Capital Asset -Small Equipment
1103900 390990 Fund Balance Appropriated
1104650 330210 Harnett Jet Federal
1379 General Fund
Code 8909420 544050
8903500 350410
Software Maintenance & Support
Srvc Charges — Departmental
151,528 increase
3,030 increase
11,578 increase
15,428 increase
24,020 increase
1,004 increase
219 increase
758 increase
1,304 increase
500 increase
333 increase
1,000 increase
5,000 increase
1,000 increase
1,000 increase
2,500 increase
10,800 increase
231,002 increase
300 increase
3,307 increase
437 increase
4,044 increase
50,000 increase
50,000 increase
50,000 increase
50,000 decrease
69,000 increase
52,772 increase
16,228 increase
17,000 increase
17,000 increase
September 8, 2020 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2 of 5
3. Harnett County Emergency Services, on behalf of Benhaven Emergency Services,
requested approval to purchase of a new 2019 AEV Ford Type I ambulance for $232,000
on a 60 -month term. This purchase is needed due to the down time of two 2009
ambulances and a recent motor vehicle accident of a newer unit. No additional funds
were requested.
4. Harnett County Public Library requested approval to apply for annual state aid from the
NC Department of Cultural Resources, the State Library, for $174,301. The State
Library appropriates funds each year for local libraries intended to promote, aid and
equalize public library services in North Carolina. There is no match required.
5. Harnett County Health Department requested approval to accept COVID-19 funds in the
amount of $231,002 from NC DHHS Division of Public Health to carry our surveillance,
epidemiology, laboratory capacity, infection control, mitigation, communications and
response activities.
6. Harnett County General Services requested approval to accept FAA/NCDOT Non -
Primary Entitlement grant funding in the amount of $11,857 for reimbursement of the
rotating beacon replacement. The rotating beacon/obstacle lights at the jetport were
placed with FY20 and FY21 O&M funds. The 10% match was included in the total
project cost of $13,175.
7. Administration requested approval of a Resolution of the Harnett County Board of
Commissioners Declaring Personal Property as Surplus and Authorizing the Disposition
of Personal Property by Donation. (Attachment 1)
8. Harnett County Emergency Services requested approval to utilize Compliance Engine to
track and drive fire code compliance, reduce false alarms and provide a safer community.
Compliance Engine is no cost to the County as the fees are paid by 3`d party contractors
on per system, per premises, per annum basis.
9. Harnett County Sheriff's Office requested approval to unfreeze two deputy positions
(#1178 & #1179) and one Administrative Assistant position (#1024) effective September
1, 2020. These three positions were frozen and unfunded as part of the FY 2021 budget.
10. Harnett Regional Water requested award of bid to MeterSys out of Raleigh, N.0 for an
advanced metering infrastructure program management contract in the amount of
$642,931. This is the primary consultant for the Harnett Regional Water Advanced
Metering Infrastructure Project and will manage all phases of the project implementation
to ensure every aspect of the meter change -out and software integration meets our
requirements.
11. Harnett Regional Water requested award of bid to Ferguson Enterprises, Inc. out of
Greenville N.0 for an advanced metering infrastructure procurement and installation
September 8, 2020 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 3 of 5
contract in the amount of $13,832,304. This is the primary vendor for the Harnett
Regional Water Advanced Metering Infrastructure Project. (Attachment 2)
12. Administration requested approval of revisions to Rule 31. Appointments of the Rules of
Procedures of the Harnett County Board of Commissioners.
13. Finance Officer requested approval of a Resolution Directing the Application to the Local
Government Commission for Approval of Enterprise Systems Revenue Refunding
Bonds; Requesting Local Government Commission Approval of the County's Enterprise
Systems Revenue Bonds, Series 2020 and Certain Related Matters. (Attachment 3)
Vice Chairman Miller moved to approve the following appointment. Commissioner Springle
seconded the motion, which passed unanimously.
Harnett County Board of Adjustment
Andrew Ruhland was appointed as the District 2 representative on this Board for a term
of three years expiring September 30, 2023.
Chairman Penny administered the Oath of Office of Deputy Clerk to the Harnett County Board
of Commissioners to Lindsey B. Lucas.
Sharon Stevens, Community Marketing Director for Dunn Area Tourism Authority, presented
the Dunn Area Tourism Authority 2018-19 Annual Report.
Mrs. Stewart requested approval of the 2021-2022 Budget Calendar. Commissioner Springle
moved to approve the 2021-2022 Budget Calendar as presented. Commissioner Johnson
seconded the motion, which passed unanimously.
Mrs. Stewart presented the following reports:
- DSS Monthly Report — July 2020
NC Department of State Treasurer, Retirement Systems Division,
Contribution -Based Benefit Cap Report — August 2020
Sandhills Center Quarterly Fiscal Report for the period June 30, 2020.
There was no new business.
Commissioner McKoy moved that the Board go into closed session for the following purposes:
1) To discuss certain economic development matters; and
2) Consultation with the County's legal counsel in order to preserve the attorney-client
privilege concerning the handling of certain litigation including the following case:
"Catherine Collins vs. Harnett County"
Harnett County Court File No. 20 CVD 1157
This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(4)&(3).
Vice Chairman Miller seconded the motion that passed unanimously.
September 8, 2020 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 4 of 5
Commissioner Springle moved that the Board come out of closed session. Vice Chairman Miller
seconded the motion that passed unanimously.
Mrs. Stewart provided a COVID-19 update for Harnett County.
Vice Chairman Miller moved to adjourn the meeting at 9:40 am. Commissioner Johnson
seconded the otion that passed unanimousl
% P.46.
Joe Mi er, ice Chairman
eeler, Clerk
September 8, 2020 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 5 of 5
ATTACHMENT 1
Harnett
COUNTY
NORTH CAROLINA
www.harnett.org
RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS
DECLARING PERSONAL PROPERTY AS SURPLUS AND AUTHORIZING THE
DISPOSITION OF PERSONAL PROPERTY BY DONATION
WHEREAS, the Harnett County DSS Child Support Office relocated to its new facility at
311 W Cornelius Harnett Boulevard, Lillington, North Carolina 27546; and
WHEREAS, the County of Harnett purchased new office furniture for the new Child
Support Office; and
WHEREAS, the furniture located in the Child Support Office's old facility at 317 E.
Jackson Boulevard, Erwin, North Carolina 28339 was originally purchased by the State of North
Carolina and subsequently gifted to the County of Harnett; and
WHEREAS, the furniture located at the old facility in Erwin, North Carolina, identified
on the attached Exhibit A, is surplus to the needs of the County; and
WHEREAS, pursuant to North Carolina General Statute § 153A-176 and § 160A-280,
the County may convey surplus personal property to a nonprofit organization which carries out a
public purpose; and
WHEREAS, the Harnett County Board of Commissioners desires to convey the surplus
property to Habitat for Humanity of Harnett County to assist in their mission to bring people
together to build homes, communities, and hope in Harnett County; and
NOW, THEREFORE BE IT RESOLVED by the Harnett County Board of
Commissioners as follows:
1. That the furniture identified in Exhibit A is hereby declared surplus property.
2. That the County Manager is authorized to transfer and execute any documents
necessary to transfer the property to Habitat for Humanity of North Carolina.
3. That the property or subsequent sale thereof shall be used by Habitat for Humanity of
North Carolina for a public purpose that benefits the citizens of Harnett County.
4. That the County of Harnett makes no express or implies warranties of merchantability
of any surplus property, or part thereof, or its fitness for a particular purpose
regardless of any oral statements that may be made concerning the surplus property or
any part thereof.
5. That this resolution shall be effective upon its adoption.
1
strong roots • new growth
2020.
Duly adopted by the Harnett County Board of Commissioners this 8th day of September
Attest:
HARNETT COUNTY BOARD OF COMMISSIONERS
ifLMararet Regi�i Wheeler, lerk
www.harnett.org
d Penny Jr.
Chairman of the Board of Commissioners
2
EXHIBIT A
Quantity
Description
9
Two drawer black metal filing cabinet
13
Five drawer black metal filing cabinet
1
Two drawer tan metal filing cabinet
1
Four drawer black metal filing cabinet
3
Five drawer ivory metal filing cabinet
1
Four drawer lateral tan metal filing cabinet
1
Five drawer gray metal filing cabinet
5
Black desk chair
1
Six shelves brown wood bookcase
11
Black metal chair with black cushions
1
Black metal chair
2
Blue plastic chair
2
Brown wood chair with brown cloth
1
Brown wood chair with brown leather
1
Brown wood chair with gray cloth
1
Metal chair with brown cushions
1
Brown wood chair with black cushion
1
Black metal coat rack
4
Large cork board
2
Small cork board
13
Seven drawer brown wood desk
1
Five drawer ivory metal desk with brown wood top
1
Brown wood desk with three metal black drawers
and top shelves
1
Gray metal shelves
1
Exterior white metal courier box
1
Clear plastic desk chair mat
4
Metal printer stand with two brown wood tops
1
Metal printer stand with one brown wood top
1
Small brown wood coffee table
1
Small brown wood box
15
Brown wood computer table with keyboard tray
3
Small metal computer table with brown wood top
2
Small square brown wood table
6
Metal table with brown wood top
7
Brown wood table with folding metal legs
1
Brown wood rectangular table
2
Small brown wood rectangular table with drawer
1
1
Small wood table with black base
1
Small brown wood rectangular table
1
White wood cabinet
1
Brown wood barstool
Total Number of Items: 127
2
ATTACHMENT 2
1:I41MelerSYS
Responders:
• Suez/Aclara
• Consolidated Pipe and Supply/Master Meter
• Core and Main/Neptune
• Ferguson/Sensus
• Fortiline/Kamstrup
• Mueller Systems
• Smart Earth Technologies
• Zenner
• SmartWorks (Software Only)
The Selection Committee reviewed the responses and shortlisted three companies that were provided an
opportunity to present their solutions. The shortlisted responders were Consolidate Pipe and
Supply/Master Meter, Ferguson Waterworks/Sensus, and Fortiline Waterworks/Kamstrup.
SHORTLISTED BID
SUMMARY
CONSOLIDATED
PIPE &
SUPPLY/MASTER
METER SONATA
FERGUSON
WATERWORKS/SENSUS
(Solid State- iPERL)
FORTILINE
WATERWORKS/KAMSTRUP
(Solid State flowIQ)
AMI TOTAL
SOLUTION YEAR 1
$12,180,801
$13,832,304
$14,425,230
Following further evaluation of the presentations, the Selection Committee entered negotiations with the
highest ranked vendor, Ferguson, and have completed the initial stages of contractual review.
PROGRAM OVERVIEW: The capital budget of $14,982,043 and is categorized as follows:
Ferguson/Sensus $13,832,304
Materials and Supplies $161,000
Program Management $642,931
Contingency $345,808
Total $14,982,043
The project is expected to take 2.5 years to complete and will be managed by a dedicated team of AMI
specialists with experience in overseeing large-scale Sensus AMI projects. MeterSYS will provide leadership
in internal/external communications, systems interfacing, network installation, meter installation, financial
oversight, and team coordination.
2
ATTACHMENT 3
A regular meeting of the Board of Commissioners (the "Board') of the County of Harnett, North
Carolina (the "County") was held on Tuesday, September 8, 2020, at 9:00 a.m. in the County
Commissioners' Meeting Room, Harnett County Administration Building, 420 McKinney Parkway,
Lillington, North Carolina, Howard L. Penny, Chairman of the Board presiding and the following
Commissioners present:
Joe Miller, Vice Chairman
Mark B. Johnson, Commissioner
Gordon Springle, Commissioner
Barbara McKoy, Commissioner
The following members were absent: N/A
Vice Chairman Joe Miller moved that the following resolution, copies of which having been
made available to the Board, be adopted:
RESOLUTION OF THE COUNTY OF HARNETT, NORTH CAROLINA,
DIRECTING THE APPLICATION TO THE LOCAL GOVERNMENT COMMISSION
FOR APPROVAL OF ENTERPRISE SYSTEMS REVENUE REFUNDING BONDS;
REQUESTING LOCAL GOVERNMENT COMMISSION APPROVAL OF
THE COUNTY'S ENTERPRISE SYSTEMS REVENUE REFUNDING BONDS,
SERIES 2020 AND CERTAIN RELATED MATTERS
The motion to adopt the aforementioned resolution titled "RESOLUTION OF THE COUNTY OF HARNETT,
NORTH CAROLINA, DIRECTING THE APPLICATION TO THE LOCAL GOVERNMENT COMMISSION FOR
APPROVAL OF ENTERPRISE SYSTEMS REVENUE REFUNDING BONDS; REQUESTING LOCAL
GOVERNMENT COMMISSION APPROVAL OF THE COUNTY'S ENTERPRISE SYSTEMS REVENUE
REFUNDING BONDS, SERIES 2020 AND CERTAIN RELATED MATTERS" was seconded by Commissioner
Barbara McKoy and was adopted by the Board on the following vote:
YES: 5
NO: 0
PASSED, ADOPTED AND APPROVED this 8th day of September, 2020.
PPAB 4771933v3.doc
BOARD OF COMMISSIONERS OF THE COUNTY OF
HARNETT, NORTH CAROLINA
BY: Lt4 a1i CO
RGARET RE A WHEELER
lefik to the B
C my of Harnett, North Carolina
STATE OF NORTH CAROLINA
COUNTY OF HARNETT
)
)
)
SS:
I, MARGARET REGINA WHEELER, CLERK TO THE BOARD of the COUNTY OF HARNETT, NORTH
CAROLINA (the "County"), a political subdivision, validly organized and existing under the Constitution
and laws of the State of North Carolina, HEREBY CERTIFY that the foregoing is a true, correct and
complete copy of a resolution adopted by a majority of the Board of Commissioners of the County
present and voting at a meeting duly called and held on September 8, 2020, in accordance with law, and
that such resolution has not been repealed, revoked, rescinded or amended but is in full force and effect as
of the date hereof.
(SEAL)
WITNESS the following signature and seal of the County, this 8th day of September, 2020.
PPAB 4771933v3.doc
11.4.
ri• ' , T REGINA 4 I ELER
Cler he Board
Coun • •f Harnett, North Carolina
RESOLUTION OF THE COUNTY OF HARNETT, NORTH CAROLINA,
DIRECTING THE APPLICATION TO THE LOCAL GOVERNMENT COMMISSION
FOR APPROVAL OF ENTERPRISE SYSTEMS REVENUE REFUNDING BONDS;
REQUESTING LOCAL GOVERNMENT COMMISSION APPROVAL OF
THE COUNTY'S ENTERPRISE SYSTEMS REVENUE REFUNDING BONDS,
SERIES 2020 AND CERTAIN RELATED MATTERS
WHEREAS, the Board of Commissioners (the "Board") of the County of Harnett, North Carolina
(the "County") has previously issued revenue bonds in order to improve its water and sanitary sewer
systems (collectively, the "Enterprise Systems"); and
WHEREAS, the Board is considering the issuance of not to exceed $21,000,000 Enterprise
Systems Revenue Refunding Bonds, Series 2020 of the County (the "2020 Bonds") to (1) refund certain
of the County's outstanding enterprise systems revenue bonds and three state revolving loans
(collectively, the "Refunded Bonds"), and (2) pay the costs of issuing the 2020 Bonds; and
WHEREAS, the Board wishes to (A) retain Parker Poe Adams & Bernstein LLP of Raleigh, North
Carolina, as bond counsel; (B) retain Davenport & Company LLC of Charlotte, North Carolina, as
financial advisor; (C) retain PNC Capital Markets of Charlotte, North Carolina and, if necessary, any
additional fmancial institution identified by the Finance Director, as underwriters of the 2020 Bonds
(collectively, the "Underwriters"), (D) approve the selection by the Underwriters of McGuireWoods
LLP, as underwriters' counsel; (E) retain U.S. Bank National Association, as trustee and escrow agent for
the 2020 Bonds and (F) retain Stantec, Inc., as feasibility consultant (collectively, the "Financing
Team"); and
WHEREAS, the Board desires that the Finance Director of the County file with the Local
Government Commission of North Carolina (the "Commission") an application for its approval of the
2020 Bonds, on a form prescribed by the Commission, and (1) request in such application that the
Commission approve (A) the negotiation of the sale of the 2020 Bonds to the Underwriters and (B) the
County's use of the Financing Team and (2) state in such application such facts and to attach thereto such
exhibits in regard to the 2020 Bonds and to the County and its financial condition as may be required by
the Commission, and to take all other action necessary to the issuance of the 2020 Bonds;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE
COUNTY OF HARNETT, NORTH CAROLINA, AS FOLLOWS:
Section 1. That the 2020 Bonds are to be issued by the County for the purpose of providing
funds to (1) refinance the Refunded Bonds and (2) pay the costs of issuing the 2020 Bonds. The use of
the proceeds of the 2020 Bonds, as described, is necessary to allow the County to achieve debt service
savings.
Section 2. That the Financing Team is hereby retained and approved.
Section 3. That the Finance Director of the County, with advice from the fmancial advisor
and bond counsel, is hereby authorized, directed and designated to file an application with the
Commission for its approval of the issuance of the 2020 Bonds.
Section 4. That the Board fmds and determines, and asks the Commission to fmd and
determine, from the County's application and supporting documentation the following:
(a) that the issuance of the 2020 Bonds is necessary or expedient;
PPAB 4771933v3.doc
(b) that the not to exceed stated principal amount of the 2020 Bonds will be
sufficient but is not excessive to refinance the Refunded Bonds;
(c) that the Enterprise Systems as now constituted is feasible;
(d) that the County's debt management procedure and policies are good; and
(e) that the 2020 Bonds can be marketed at a reasonable interest cost to the County.
Section 5. That the Board requests that the Commission sell the 2020 Bonds through
negotiation to the Underwriters on such terms as may be agreed on but at a true interest cost not
exceeding 2.0%.
Section 6. This Resolution shall be in full force and effect from and after the date of its
adoption.
On motion of Vice Chairman Joe Miller, and seconded by Commissioner Barbara McKoy, the
foregoing resolution entitled "RESOLUTION OF THE COUNTY OF HARNETT, NORTH CAROLINA,
DIRECTING THE APPLICATION TO THE LOCAL GOVERNMENT COMMISSION FOR APPROVAL OF
ENTERPRISE SYSTEMS REVENUE REFUNDING BONDS; REQUESTING LOCAL GOVERNMENT
COMMISSION APPROVAL OF THE COUNTY'S ENTERPRISE SYSTEMS REVENUE REFUNDING BONDS,
SERIES 2020 AND CERTAIN RELATED MATTERS" was duly adopted by the following vote:
AYES: 5
NAYS: 0
PPAB 4771933v3.doc