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Agenda 09-08-2020® north Carolina, ci(, of duon Dunn City Council Regular Meeting Tuesday, September 8, 2020 7:00 p.m., Dunn Municipal Buildinq Call to Order— Mayor William P. Elmore, Jr. Invocation — Rev. Beth Gaines Pledge of Allegiance 1) Adjustment and Approval of the September 8, 2020 meeting agenda PRESENTATIONS 2) Buddy Brown — Sudan Shriners Potentate 3) Employee Introductions PUBLIC COMMENT PERIOD 4) Each Speaker is asked to limit comments to 3 minutes and they must sign up on sheet available on the podium within the Council Chambers prior to the start of the meeting. Total comment period limited to 30 minutes. CONSENT ITEMS 5) Minutes — 08-11-2020 ITEMS FOR DISCUSSION AND/OR DECISION 6) Ordinance Amendment OA-06-20 - Combine Planning Board and Board of Adjustment a) Public Hearing b) Decision 7) Consideration of Ordinance to Demolish — 405 E Pearsall St a) Public Hearing b) Decision 8) Consideration of Ordinance to deem Property Unfit for Human Habitation — 906 & 908 N Clinton Avenue a) Public Hearing b) Decision 9) Consideration of Ordinance to deem Property Unfit for Human Habitation — 410 S Clinton Ave a) Public Hearing b) Decision 10) Consideration of Ordinance to Demolish — 503 E Carr (Tabled from August Meeting) 11) Consideration to Demolish — 700 Lincoln (Tabled from August Meeting) 12) Acceptance of revised Golden LEAF Foundation Grant Award for Inflow and Infiltration 13) Septic Off Loading Station and Septage Hauler Waste Service and Disposal Fee 14) Resolution to Apply for Water Infrastructure Merger & Regionalization Feasibility Program Grant 15) Resolution authorizing Application for State Revolving Loan/Grant Funds — Design and Construction of elevated Water Tank 16) Lakeshore Drive Water Line Replacement Contract Award 17) Community Appearance Committee Appointments 18) Council Goals/Reports 19) Administrative Reports a) City Manager's Report b) Financial Report/Assessment Update c) Department Reports Communications/Public Information Public Works/Public Utilities Parks & Recreation Library Planning & Inspections Police 20) Announcements 21) Information 22) Closed Session - If called, the General Statute(s) allowing the Closed Session will be cited in the motion ADJOURNMENT "This institution is an equal opportunity provider and employer" north carolina WL) UNN'' city of dunn POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335 (910) 230-3500 • FAX (910) 230-3590 www.dunn-nc.org PUBLIC NOTICE related to Regular Council Meeting Mayor William P. Elmore Jr. Mayor Pro Tem Chock Tumnge Council Members J. Wesley Sills April Gaulden Frank McLean Billy Tart Dr. David L. Bradham City Manager Steven Neuschafer The public is hereby notified that the City Council of the City of Dunn will hold their regular meeting on Tuesday, September 8, 2020 at 7:00 p.m. in the Council Chambers of the Dunn Municipal Building, 401 E. Broad Street, Dunn, NC. Some members of the Council may participate electronically. SPECIAL NOTICE REGARDING MEETING ACCESS DUE TO STATE OF EMERGENCY In an effort to reduce the spread of Covid-19, in -person access to the Council meeting is limited to a total of 25 people (less than 14% of occupancy) to include Council and needed staff. Face Coverings are required by all members of the public entering the Municipal Building. The Council Meeting will be available for live public viewing on Facebook - The City of Dunn, NC page. Audio will be available while waiting outside Council Chambers, if maximum occupancy is reached. Public Comment Period - Comments can be called in or emailed in to the ClerkbyFriday, September 4, 2020, 1:00 p.m. to be read at the meeting. The person must abide by all rules related to the Public Comment Period, provide name and address and abide by the 3-minute time limit. The person may also call into the meeting to give their comments but they must call the City Clerk to sign up and receive instructions by the above stated time. Public Hearing - Comments can be called in or emailed to the Clerk by Friday, September 4, 2020, 1:00 p.m. and they will be read at the meeting during the Public Hearing. The call and email should include name, address of the person filing the comments and the Public Hearing that the comments are in reference to. The person may also call into the meeting to give their comments but they must call the City Clerk to sign up and receive instructions by the above stated time. Tammy Williams City Cleric 910-230-3501 twilliams@dunn-nc.org DUNN All-Amariea City 1 ► ztrhIcore mmwtn 7natfers 1939'k 20B Adjustment 1 Approval of the Septemberi DUNN LM DO- t N1- - � Nl"� DUNN y 1.r City, Council Agenda Form 1 1111 r SUBJECT TITLE: Presentation to Buddy Brown, Sudan Shriners Potentate - Presenter: Mayor Elmore Department: Governing Body Attachment: X Yes No Description: Proclamation Public Hearina Advertisement Date: PURPOSE: A Proclamation will be presented to Allen R. 'Buddy" Brown, who is currently serving as the Potentate for the Sudan Shriners. BACKGROUND: 1 .11UICI A 91 IT, 19_TA 1I RECOMMENDATIONIACTION REQUESTED: ® nortI, earalinn DUM DUNN ®®1111,11MEPICa MY city of dunn W 2sefz cmmnfcni niaEterr i 1989*2013 I Ifrfustrious SirAllen tk. "(Buddy" (Brown Jr. (Potentate of Sudan Shfiners WHEREAS, Allen R. "Buddy" Brown is currently serving as Potentate for the Sudan Shriners, a brotherhood of men, dedicated to fun and fellowship but with a serious purpose, to support what has been called the "World's Greatest Philanthropy," the Shriners Hospitals for Children, a network of 22 pediatric specialty hospitals, operated and maintained by the Shriners; and WHEREAS, Buddy was raised a Master Mason in 2000 and served as Master in 2006 at the Palmyra Lodge 147 in Dunn. He joined the Scottish Rite and became a Sudan Shriner in November 2000 at the ceremonial held in Dunn; and WHEREAS, as a member of the Dunn Shrine Club, Buddy has served on the board, as President in 2006, and as Secretary from 2009 through 2011. He was also presented the Nelson Banks award in 2005 and the Shriner of the year award in 2009; and WHEREAS, after becoming a Shriner, Buddy joined the Sudan Dunn Clowns, and as "SKITTLES" the clown, he has represented Sudan and Shriners Hospitals by performing in parade! over eastern North Carolina. Be served the Clown unit as President in 2005 an 2007, was elected Sergeant at Arms for the South Atlantic Shrine Clown Association in 2002 and progressed to serve as the Association's President in 2007 and 2008; and WHEREAS, Buddy also had the privilege of being Chairman of Team Membership for Sudan Shriners in 2010 and 2011, and is an active member of the Board of Governors of the Shrine Bowl of the Carolinas, where he currentt} serves as President; and WHEREAS, Buddy worked in the tire industry for over 25 years and is currently working as the Executive Director of the Benson Housing Authority. He and his wife, Tina P. Brown, reside in Dunn and together, they have four children, Mallarie, Josh, Corey, and Kristin, as well as eight grandchildren, Kayden, Lucas, Talyn, Nolan, Edynn, Junah, Eli, and Lizzy. NOW THEREFORE BE IT RESOLVED, I, William P. Elmore, Jr., Mayor of Dunn, North Carolina, and on behalf of the City Council and residents of the City of Dunn, do hereby extend this expression of our pride and our appreciation to Buddy Brown, for his many accomplishments, his service to the Dunn Shrine Club, and for representing our All -America City so well in his role as Sudan Shriners Potentate. Buddy's year as Potentate has brought many extra challenges to overcome associated with Covid-19, yet he has faced them with resolve and fortitude. BE IT FURTHER RESOLVED that we also extend our best wishes for God to continue to richly bless Buddy, his family and the Sudan Shriners, for many years to come. We are very appreciative of the many opportunities our City has had over the years to host Sudan Ceremonials, and we look forward to hosting many more. 7Tis the 81" day ofSeptetn6er, 2020. William P. Elmore Jr., Mayor ATTEST: Tammy Williams, City Clerk DUN �'� , ' . All -America Z, x r City Council Agenda i. b 3; 1 'w 5 a^ Date: gptA Sb B �; „ ,. Y, � Meeting SUBJECT TITLE: New Employee Introductions Presenter: City Manaqer Neuschafer I Attachment: Yes No Public Hearinq Advertisement Date: PURPOSE: Finance Department Cindy Colon — Customer Service Representative Brittany T. Barefoot — Accountant II Description: Public Works Harrison L. Faircloth — Equipment Operator George C. McNeill — Cemetery Maintenance Worker Hunter R, Johnson — Equipment Mechanic "7dT9C(ei 1,10111111 BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Adopted 8-4-05 CITY OF DUNN CITY COUNCIL PUBLIC COMMENT POLICY The City Council for the City of Dunn does hereby adopt a Public Comment Policy to provide at least one period for public comment per month at a regular meeting of the City Council. This policy shall remain in effect until such time that it is altered, modified, or rescinded by the City Council. All comments received by the City Council during the Public Comment Period shall be subject to the following procedtues and rules: 1. Anyone desiring to address the City Council must sign up and register on a sign- up sheet available on the podium within the City Council chambers prior to the Mayor calling the meeting to order. The sign-up sheet shall be available thirty (30) minutes prior the beginning of the City Council meeting in the City Council Chambers. Once the Mayor has called the meeting to order, the City Clerk shall collect the sign-up sheet and deliver it to the Mayor. The speaker shall indicate on the sign-up sheet his or her name, address and matter of concern. 2. The Public Comment Period shall be for thirty (30) minutes. 3. Comments are limited to three (3) minutes per speaker. A speaker can not give their allotted minutes to another speaker to increase that person's allotted time. 4. Each speaker must be recognized by the Mayor or presiding member of the City Council as having the exclusive right to be heard. Speakers will be acknowledged in the order in which their names appear on the sign up sheet. Speakers will address the City Council from the podium at the front of the room and begin their remarks by stating their name and address. 5. Individuals who sign up but can not speak because of time constraints, will be carried to the next regular meeting of the City Council and placed first on the Public Comment Period. 6. During the Public Comment Period, a citizen, in lieu of or in addition to speaking may pass out written literature to the City Council, City Staff and audience. 7. Groups supporting or opposing the same position shall designate a spokesperson to address the City Council in order to avoid redundancy. After the citizen has made his or her remarks, he or she will be seated with no further debate, dialogue or comment. 9. The Public Comment Period is not intended to require the City Council to answer any impromptu questions. Speakers will address all comments to the City Council as a whole and not one individual Council member. Discussions between speakers and members of the audience will not be allowed. The City Council will not take action, or respond to questions about, issues raised during the Public Comment Period at the same meeting. 10. Speakers shall refrain from discussing any of the following: matters which concern the candidacy of any person seeking public office, including the candidacy of the person addressing the City Council; matters which involve pending litigation; matters which have been or will be the subject of a public hearing; and matters involving specific personnel issues related to disciplinary matters. If the speaker wishes to address specific personnel issues related to disciplinary matters, he or she should take their comments to the City Manager, who shall share the cormments with the City Council. 11. Speakers shall be courteous in their language and presentation. 12. The Mayor and City Manager shall determine, on a month to month basis, where the Public Comment Period will appear on the monthly agenda when developing the agenda, prior to its publication. 13. The Public Comment Period shall only be held during the regularly scheduled monthly meeting of the City Council. There shall not be a Public Comment Period at any other meetings of the City Council, unless specifically approved by the City Council. DUNK bEft" o.-th lion L�IJNN — "' 5 &— D �N� All -America Cl� AIl•Areertea City City Council agenda For 1 I ® Meeting ate® September 8, 2020 1989 * 2013 1989 * 2013 SUBJECT TITLE: Minutes — August 11, 2020 Presenter: Department: Attachment: X Yes No Description: Draft Minutes Public Nearing Advertisement Date: PURPOSE: ATTOCTROM BUDGET IMPACT: RECOMMEN DATIONIACTION REQUESTED: Motion to approve the August 11, 2020 Minutes as presented, Dunn City Council Regular Meeting Tuesday, August 11, 2020, 2020 7:00 p.m., Dunn Municipal Building Minutes PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tern Chuck Turnage, Council Members J. Wesley Sills, April Gaulden, Frank McLean, Billy N. Tart, and Dr. David L. Bradham. Notice, relating to the Special Meeting Conditions, is incorporated into these minutes as Attachment#1. Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Boone Finance Director Jim Roberts, Planning Director George Adler, Chief of Police Clark White, Executive Assistant Connie Jernigan, Communications Coordinator Kaitlin Adkins, City Attorney Tilghman Pope, and City Clerk Tammy'Williams. Guest recognized by the Mayor: Trent Carpenter and Don Wood representing the Downtown Dunn Aevelopment Corporation and Lester Lee, Chairman of the Dunn Housing Authority. CALL TO ORDER AND INVOCATION Mayor Elmore opened the meeting at 7:00 p.m. and Rev. Randy Beasley, Pastor at Lee's Grove Pentecostal Freewill Baptist Church, gave the invocation. Afterwards, Mayor Pro;Tem Turnage led in the Pledge 6f,lAllegiance. Mayor Elmore announced the passing of Mr. Freddie Williford, owner, of Sherry's Bakery. AGENDA ADJUSTMENT AND APPROVAL Motion by Mayor Pro Tern Turnage and second by Council Member Bradham to adopt the August 11, 2020 meeting agenda as presented. Morton unanimously approved. PRESENTATIONS Main Street Community Status Mayor Elmore announced that Downtown Dunn has achieved Main Street Status as of July 31, 2020, Mayor Elmore stated that this has been a long tflocess achieved thYough a partnership between the City, Downtown Dunn Development Corporation (DDDC), DaimArea Tourism Authority, Dunn Area Chamber of Commerce as well as the downtown property owners and business'. owners. Communications and Downtown Coordinator Kaitlin Adkins read a letter from Dal Snipes; Chairman of DDDC, expressing his -;excitement and appreciation for the City's role in making this achievement possible. Gity., Manager Neuschafer reviewed the history and timeline of the revitalization project, which led'to the Main Street p .Pgraq:Mayor Elmore pointed out that the Main Street status brings with it, the access to many resources as well'as more opportunities for development and growth. He shared that the City of Dunn was in an elite group,,being 1 of 67 designated as Main Street programs in NC with only 1600 in the United States. He us' -hopeful this will open many doors for downtown and the surrounding area and announcedhe is looking forward to a grand're'opening of downtown after covid. Those recognized by the Mayor and Mr. Snipes for their contribution to the,"Downtown Revitalization project and Main Street achievements included: Mr: Williford, the late Archie Wood, the late former Mayors Abe Elmore and Oscar Harris, Mayor Elmore, Dal Snipes, City Manager NeuschafI&I former City Manager Ronnie Autry, and City Cleric Williams in her role as the Chamber's Executiv'e Vice Presidenf'in addition to the members of DDDC including Mr. Carpenter and Mr. Wood who were in attendance'.`,. PUBLIC COMMENT PERIOD,:;:'' The Public Comment Period was opened by Mayor Elmore at 7:24 p.m. Having no comments, the Public Comment Period was closed. CONSENT ITEMS Motion by Council Member Bradham and second by Council Member Gaulden to approve minutes of the July 14, 2020 City Council Meeting as presented. Motion unanimously approved. Chief White presented the Memorandum of Understanding (MOU) with the Dunn Housing Authority and recognized Chairman Lee who was in attendance. Motion by Mayor Pro Tern Turnage and second by Council Member Bradham to approve the MOU between the City of Dunn and the Dunn Housing Authority for a Police Officer to be assigned to the Dunn Housing Authority for no less than 25 hours per week at the reimbursement amount of $1,500 per month. Motion unanimously approved. A copy of the MOU is incorporated into these minutes as Attachment#2. Motion by Council Member Sills and second by Council Member Gaulden to approve the Destruction of Municipal Records - Finance as presented. Motion unanimously approved. A copy of each request has been incorporated into these minutes as Attachment #3. ITEMS FOR DISCUSSION AND/OR DECISION Ordinance Amendment OA-05-20; Article IV, Division 4 -Cemetery Board Public Hearing to amend the Code of Ordinances Article IV, Division 4, Sections 2 124 through Section 2-129 - Cemetery Board. The public hearing was duly advertised on July 28 and August 4, 2020. Mayor Elmore opened the Public Hearing at 7:30 p.m. City Manager Neuschafer shared that the revision is removing all section's. related to the Cemetery Board as the wishes of the Council is to combine this committee with the Community Appearance 'Committee (CAC). All members of the Cemetery Board have been contacted and w,isl to transfer to the CAC. No additional comments have been received by the City Cleric and with no further comments, the Public Hearing was closed. , Motion by Council Member Bradham and second by Council Member, Sillsito'approve Ordinance'Amendment OA- 05-20; Article IV; Division 4, Section 2 by removing Sections 2-124 through Section 2-129 as presented. Motion unanimously approved. A copy of the Ordinance (02020-17) is incorporated into these minutes as Attachment #4. Consideration of Ordinance to Demolish -1501 Erwin 1 Public Hearing regarding the consideration of Ordinance to was duly advertised on July 31 and August 4, 2020. Mayor Chief Building Inspector King has cmnlucted inspections,; structure is unsafe and has been condemned in accordar dangerous or prejudicial to the public health or public safe owner of the property; has :failed to comply with the I confirmed that the owner, Casper Tart, does not have any have been received by the City'Clefk and With-no,f irther cc House at 1'501''Erwin Rd, The Public Hearing ened the Ptiblic Hearing at 7:32 p.m. 505 E CarrStiand based upon his observations, the with G.S.§160A-426. The property was also found and is a nuisance in violation of G.S. §160A-193. The lding Inspector's order. City Manager Neuschafer ections to the demolition. No additional comments nents, the Public Hearing was closed. Motion by Council'Memb'er Sills arid, -second by Council Member McLean to adopt the ordinance directing the Building Inspector to proceed; with the, demolition of the structure located at 1501 Erwin Rd. PIN# 1506-79- 4334 000.'Motion unanimously approved';A copy of the Ordinance (02020-18) is incorporated into these minutes as Attachment #5. to Demolish - 503 E Carr St Consideration of'grdinance to demolish was tabled at the July meeting to allow potential buyer, Curtis Myles additional time to acquire ownership of the property. City Attorney Pope confirmed that Mr. Myles' Attorney, Bo Jones, has obtained the deed to,'the property confirming that Mr. Myles does own the property. City Manager Neuschafer presented option to' demolish all three buildings or just two of the buildings. City Attorney Pope reminded Council that discussion at the July meeting was that Mr. Myles be allowed time to handle the demolition, himself. Mr. Myles told Council that he needed 90 days for demolition and repairs to the third structure. Discussion followed on tabling for 30 days with the conditions that the two structures be demolished prior to receiving building permits. Pope confirmed that a motion to table cannot include conditions. Motion by Council Member Tart and second by Council Member Sills to table until the next Council meeting. Motion unanimously approved. Ordinance to Demolish Review - 911 Fairground Rd Consideration of ordinance to demolish was tabled initially at the February Council meeting to allow the new owner, Mr. Lloyd Tom Hamilton time to make repairs and improvements to the dwelling. It was further tabled in April and June. City Manager Neuschafer told council that some exterior work has been completed but no additional interior construction due to waiting on the electrician. Council Member Sills expressed concerns related to the lack of progress and how slowly the work is being completed. Motion by Council Member Bradham and second by Mayor Pro Tern Turnage to table for an additional 60 days to allow Mr. Hamilton time to make additional repairs and improvements to the dwelling located at 911 Fairground Rd. (PIN #: 1517-63-6654,000). Motion unanimously approved. Ordinance to Demolish Review - 700 Lincoln The City Council adopted an ordinance to demolish the property on November 12 2019 but also allowing the new owner, Jada S. Wiggins, 90 days to bring the property up to code. City Council instructed Chief Building Inspector, Steven King, to defer any demolition activities for 90 days to allow time for' repairs. The City Council agreed to allow 60 additional days from the June 9, 2020 Council Meeting for Mr'Taylor to:,complete the repairs to the dwelling and bring it into compliance with applicable codes Mr. Taylor has not finished the repairs but has made a better effort in finishing than he did from November 2019 to June 2020:;.City Manager`Negschafer stated that Mr. Taylor has passed several inspections including the final electrical this morning. He is'still Alacking a few final inspections. Council Member Sills pointed out that this has been going on for almost a year. ,After additional discussion, it was decided that there may need to be a work session to discuss housing issues and to give some direction to Chief Building Inspector King concerning these structures and his discussions.with owners. Council Member Sills stated that he was concerned with the length of time this project was taking and that he would be very hesitate to vote to table again. Mayor Pro Tern Turnage suggested a work session to come up;.with some guidelines/criteria and timelines for the building inspector. City Manager Neusebafer,shared that hefelt that King would appreciate this guidance from Council. Council Member Tart suggested a'penaity when repairseand renovations exceed a certain amount of time. Council Member McLean expressed concerns related to'"property owners getting different information from different inspectors. Motion by Council Member Tart and second by Council Member Sills to table 700 Lincoln St for an additional 30 days. Motion unanimouslyapproved. Mayor Elmore asked City Manager;Neusclrafer tq begin working' on some guidelines and to plan for a work session as discussed. Finance.1,Wector Roberts presentedm payentplan-that covers requirements of Executive Orders 124 and 142 for past due residential utility bill papritents due to Cbvid-19. Motion by Co nic-il„Member Sills and second by Council Member McLean to approve the Utility Payment Plan meeting the requirements of Executive Orders 124 and 142 covering past due utility accounts. Motion unanimously approved; A copy Ofthe Utility Payment Plan is incorporated into these minutes as Attachment #6. Acknowledge the Voluntary Non -Contiguous Annexation of Properties - ANX-01-20 and ANX-02-20 City Manager Neuschafer presented a local act of the North Carolina General Assembly, codified as NC Session Law 2020-36, Senate Bill 201, for the voluntary non-contiguous annexation of two properties into the corporate limits of the City of Dunn effective July 1, 2020. The City of Dunn received a petition for annexation from: JPF Properties for 13.33 acres located at 1560 George Perry Rd. (PJ's Truck Bodies), identified by the Harnett County Registry as PIN# 1537-17-7973.000, Parcel 02-1529-0032-20 Robin Whitley Hood II for 6.285 acres located on Hodges Chapel Rd, which is a portion of the property identified by the Harnett County Registry as PIN# 1537-29-5093, Parcel 02-1529-0032-21 Due to the proximity to the City of Dunn and Town of Benson, this annexation had to go through the General Assembly and Representative David Lewis assisted with this process. Motion by Council Member Bradham and second by Council Member Gaulden to acknowledge the voluntary non- contiguous annexation of 1560 George Perry Rd., PIN# 1537-17-7973.000, zoned I-100 and assigned to Ward 3, and portion (6.285 acres) of property located on Hodges Chapel Rd., PIN# 1537-29-5093.000, zoned C-3 and assigned to Ward 3. Motion carried unanimously. Harnett County CARES Act Funding Interlocal Agreement and City's Spending Plan Assistant City Manager Boone presented proposed Interlocal Agreement between Harnett County and the City of Dunn as well as the plan to spend the $484,668.00 in CARES Act funding to be dispersed to Dunn from the Coronavirus Relief Fund. Harnett County has recommended to all municipalities receiving CARES Act funds, to allocate funds to public safety cost, specifically, salaries and benefits paid to sworn officers. All municipalities within the County agreed that this would be the easiest way to use the funding and,report back to the County, and in return the County reporting back to the State. Motion by Council Member Sills and second by Council Member McLean to approve the Interlocal Agreement with Harnett County as well as the City of Dunn CARES Act spending plan. Motion catried,unanimously. A copy of the Interlocal Agreement is incorporated into these minutes as Attachment #7. Downtown Dunn Development Corporation (DDDC) Memorandum 'of Understandmg,(MOU) Downtown Coordinator Adkins presented the MOU to be considered between the City a`ndADDC. The MOU expresses the mutual understanding between both parties concerning the:roles and responsibilities, priorities and decision -making process concerning the Main Street program. There has never been a formal agreement between the City and DDDC and this MOD is a requirement for the Main Str@et statug After discussion, motion by Council Member Tart and second by CounCil;Member Gaulden to approve the MOU between the City of Dunn and DDDC as presented..,,Motion carried unanimously. A copy of the Memorandum of Understanding is incorporated into these minutes asAttachment #8, Council Goals/Reports City Manager Neuschafer reviewed the reports presented. In'res1ponse to inquiries, he shared that the Paving projects are in the design phase.. Fle.further added that.the-asphalt paver has been received and some training has been held with staff. Staff will tie=doing;some practice runs with paver without asphalt, spreading fines on the Dunn -Erwin Trail and some fines on the Dog Park. Thr& c ifferent areas have been identified to work on as the first paving projects using;fhe-new paver. ;Council Member Bradham thanked the staff for all the work on the dog park and the sunflower 'field 1 City Manager Neuschafer shared thatthe,City was awarded a second grant from the Golden Leaf Foundation for $313.586 for repairs to sewer lines that were found damaged during the study funded by the first grant. He also pointed out that staff is investigating a Isopfic , aste hauler fee for an additional revenue stream for the City. Assistant City. Manager Boone gave.a quick update on the Tart Park Renovation project addressing the drainage sues and sharing that some delays, have been experienced due to weather but the project is progressing well. Should be finisluirlty October without additional weather delays. Finance Director Roberts provided the following financial report for the period ending July 31, 2020: • General Fund $3,766'2,89 and (NCCMT Term Account) Water -Sewer Fund - $2,361,713. Through July of 2019, General Fund - $3,982,853 and Water and Sewer Fund - $2,329,518. More than $1,000,000 has been spent on Tart Park and that loan'should be finalized in the next 3 weeks. • Taxes for the 2020 year have not been billed yet. • Sales Tax Revenue through May is $2,208,089 - 99.8% of total expected income. • Utilities Sales Taxes received to date is $700,927. • Building Permit Fees for July were $9,501 or 10% of budget. • Water and Sewer Revenues for July were $489,311 or 8.4% of budget. Year to Date in 2019 was $534,201. • General Fund Expenditures - $828,066 or 7.2% of budget. The Water and Sewer fund Expenditures - $384,417 or 7.9% of budget. The benchmark for this period is 8.3% of budget. Reports were also received as follows: Communications/Public Information, Planning and Inspections Report, Public Works Report, Public Utilities Report, Parks and Recreation Report, Library Report and Police Report. Announcements/Information Mayor Elmore announced upcoming events and activities. Motion by Council Member Bradham and second by Council Member McLean to enter a Closed Session for the purpose to instruct the staff concerning the negotiation of purchasing real property [N.C.G.S. 143-318.11(a)(5)]. Motion unanimously approved. Mayor Elmore recessed the meeting at 8:39 p.m. for the Closed Session. The Council Meeting was reconvened. With no further business to discuss, motion by Council Member Tart and second by Council Member Gaulden to adjourn the meeting at 8:58 p.m. Motion unanimously approved. Mayor Attest: Tammy Williams City Cleric Elmore DUNN r . All-Ameri11� Cily All -America City All -America ; +Sdfjr City Council Agenda Form I 1 Meeting Date: September 8, p IIR SUBJECT TITLE: Ordinance Amendment OA•06.20: Combine Planning Board & Board of Adjustment Presenter: George Adler, Planning Director Department: Planning & Inspections Attachment: X Yes No Public Hearing Advertisement Date: Auq. 18, Aug. 25, and Sept. 1, 2020 Description: Text of Ordinance Amendment and notice advertising such. includino date of Public a) Public Hearing: To combine the functions of the Planning Board and the Board of Adjustment, so that the same members of the Planning Board can be convened as the Board of Adjustment, when necessary. The public hearing is the opportunity for the Council to hear comments and opinions from the public for or against the request. The public hearing was duly advertised on August 18, August 25, and September 1, 2020. b) Decision BACKGROUND: The Ordinance Amendment was prepared by City Attorney Tilghman Pope and on Tuesday, August 25, 2020, the City of Dunn Planning Board recommended unanimously that the City Council approve this ordinance amendment as presented. As with all of the text amendments, the stritcethreugh is old text removed and the underlined is new text added. BUDGET IMPACT: Minimal, including limited training costs for Planning Board members. RECOMMENDATION/ACTION REQUESTED: Motion to adopt the ordinance amendment OA-06-20 as presented. NOTICE OF PUBLIC HEARING Notice is hereby given that a PUBLIC HEARING will be held by the CITY OF DUNN PLANNING BOARD on AUGUST 25, 2020 at 6:30 P.M. and by the CITY COUNCIL of the CITY OF DUNN on SEPTEMBER 8, 2020 at 7:00 P.M. in the courtroom of the Dunn Municipal Building for the purpose of considering the following items: COMBINING THE CITY OF DUNN BOARD OF ADJUSTMENT WITH THE CITY OF DUNN PLANNING BOARD This is a request to amend the Dunn City Code Chapters 2 and 22 to combine the City of Dunn Board of Adjustment with the City of Dunn Planning Board. The Ordinance Amendment will add the functions of the Board of Adjustment to the responsibilities of the Planning Board. All persons desiring to be heard either for or against the proposed items set forth above are requested to be present at the above mentioned time and place. Maximum Occupancy is limited to 25 people due to Covid-19. • Comments for or against the proposed item will be read during the Planning Board meeting, if received by Melissa Matti at the Planning Department by 1 p.m. on Monday, August 24, 2020: (910) 230-3504 or mmattina,,dumn-nc.or2. • Comments for or against the proposed item will be read during the Public Hearing, if received by the City Clerk by 1 p.m. on Friday, September 4, 2020: (910) 230-3501 or twilliams(a,dunn-nc.or¢. • The meetings can be viewed — FACEBOOKLIVE — City of Dunn, NC page. Copies of proposed items are available for review at the Department of Planning between 7:30 a.m. and 4:00 p.m., Monday through Friday. Written comments may be addressed to: PLANNING DEPARTMENT CITY OF DUNN P.O. BOX 1065 DUNN, NORTH CAROLINA 28335 ADVERTISE: August 18, 2020 August 25, 2020 September 1, 2020 OA-06-20 Sec. 22-551. - General. (a) Authority. A board of adjustment is hereby established pursuant to North Carolina General Statutes 160AD-38802 with Extra Territorial Jurisdiction representation under North Carolina General Statutes 160AD-36207 to exercise the powers and duties prescribed herein and as prescribed by North Carolina General Statute Chapter 160D. (b) Membership. The board of adjustment hereafter called the board, shall consist of the same persons Chapter 160D. 6eveP47erTAll members shall be citizens and residents of the City of Dunn and shall be appointed by the city council, except extraterritorial members appointed pursuant to Sec. 2-108. Representation from the adopted extraterritorial jurisdiction shall be as provided in Sec. 108. by-appeiRti^� o reikfe.f f F o axt;attemite'a�rr-,4; ad'�'«'i ry -mber_ ut{-fie appGOAed4 «4 heard-efad�e t4GaGheve-preportfenat-rep,esntat;o...,^!y^.^.hea-the-pepulatioR Forme �nV,ro ovhrnhorr'#e sa fu�#iaotiAR-ef-the-mdrliG Polly'spopulahen-divided by-th"otak-member e beard-ef-�t-.-E-x ^`tea: «^r al— dic, i , ,. "T.T,ha4-be appeinttia e�"eaRi ofseuRty coma sseners unless the -county -Gem^ issoners-fail-temalce-t#e appeinimen-with,, ninety (om da aft-r.,notice fa-vasansy the-ootmGi'.-�tr,h� appoi'ntm nt ThThe-e V 4orr'V�r'ol m mb�/ ) .n'co 011 Vl. nd-"es-wh. t4er44e m�VVT ntment tsr,.,ay�r........ _. e p atruacrvmr$pu-A4irn" the Gity or n the-e.Vrat rritepal-a eas (c) Terms. The term of Members shall be the same as the appointed fora -term for service on the Planning mho errs sha41-b.,-re-appointed—or-t-he , p,'nt d far «o;m. of threes (3) years- ,u�pGi led t� thr yearterpo terms. �GGcurrr,g-afie r-��hn `«ePT+& fer reasons other than exxr r�ll b filed as the,, G F tir fL.n-named. f f"�vn�<p+red term (d) Oath of office. Every person appointed to any city office shall, before entering upon the duties of the office, take and subscribe the oath of office prescribed in Article VI, Subsection 7 of the Constitution. Oaths of office shall be administered by some person authorized by law to administer oaths, and shall be filed with the city clerk. (e) Notice of hearing. Notice of hearings shall be mailed to the person or entity whose appeal, application, or request is the subject of the hearing; to the owner of the property that is the subject of the hearing if the owner did not initiate the hearing; to the owners of all parcels of land abutting the parcel of land that is the subject of the hearing. In the absence of evidence to the contrary, the city may rely on the county tax listing to determine owners of property entitled to mailed notice. The notice must be deposited in the mail at least ten (10) days, but not more than twenty-five (25) days, prior to the date of the hearing. Within that same time period, the city shall also prominently post a notice of the hearing on the site that is the subject of the hearing or on an adjacent street or highway right-of-way. (f) Quasi-judicial decisions. The board shall determine contested facts and make its decision within a reasonable time, Every quasi-judicial decision shall be based upon competent, material, and substantial evidence in the record. Each quasi-judicial decision shall be reduced to writing and reflect the board's determination of contested facts and their application to the applicable standards. The written decision shall be signed by the chair or other duly authorized member of the board. A quasi- judicial decision is effective upon filing the written decision with the clerk to the board and/or the zoning administrator. The decision of the board shall be delivered by personal delivery, electronic mail, or by first-class mail to the applicant, property owner, and to any person who has submitted a written request for a copy, prior to the date the decision becomes effective. The person required to provide notice shall certify that proper notice has been made. (g) Subpoenas. The board of adjustment through the chair, or in the chair's absence anyone acting as chair, may subpoena witnesses and compel the production of evidence. To request issuance of a subpoena, persons with standing under G.S. 160AD-3W4060g) may make a written request to the chair explaining why it is necessary for certain witnesses or evidence to be compelled. The chair shall issue requested subpoenas he or she determines to be relevant, reasonable in nature and scope, and not oppressive. The chair shall rule on any motion to quash or modify a subpoena. Decisions regarding subpoenas made by the chair may be appealed to the full board of adjustment. If a person fails or refuses to obey a subpoena issued pursuant to this subsection, the board of adjustment or the party seeking the subpoena may apply to the General Court of Justice for an order requiring that its subpoena be obeyed, and the court shall have jurisdiction to issue these orders after notice to all proper parties. (Ord. No. 02014-07, 5-8-14) Adopted this 8th day of September, 2020. William P. Elmore, Jr. Mayor Attest: Tammy Williams City Clerk DITNN — _ DIJNN D All -America City ,,;(, ,I All•AmarieaClp 1 1 City Council Agenda`o __ 1 1 1111. Meeting;ate® September 8, 2020 1984 2013 I1845 SUBJECT TITLE: Consideration of Ordinance to Demolish House — 405 E. Pearsall St. PIN #:1516-65-7801.000 Presenter: Chief Building Inspector Steven King Department: Planning and Inspections Description: Ordinance to Demolish Property Attachment: mYes ❑ No Property History Pictures of Property Public Hearing Advertisement Date: 8/28/2020 & 9/01/2020 PURPOSE: a) Public Hearing: Consideration of Ordinance to Demolish House —405 E. Pearsall St. PIN #: 1516-65-7801.000. The Public Hearing was advertised on August 28th, and September 15r, 2020. Purpose: Chief Building Inspector Steven King has conducted an inspection at 405 E. Pearsall St. and based upon his observations, the structure is unsafe and has been condemned in accordance with G.S. §160A-426. The Chief Building Inspector also found the dwelling dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. §160A-193. The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S. § 160A-432, the City Council has the power to proceed with the demolition of this property. Should Council decide to proceed with the demolition of the dwelling at 405 E. Pearsall St, an ordinance (which is attached) would need approval directing the Chief Building Inspector to remove or demolish said structure. b) Decision: I TITO]101:10111L10 BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Motion to adopt the ordinance directing the Building Inspector to proceed with the demolition of the dwelling located at 405 E. Pearsall St. (PIN #: 1516-65-7801.000) LEGAL NOTICE NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF DUNN, NORTH CAROLINA, UNDER AUTHORITY OF CHAPTER 160A, SECTION 364 OF THE GENERAL STATUTES OF NORTH CAROLINA, WILL HOLD A PUBLIC HEARING AT 7:00 P.M. ON SEPTEMBER 8, 2020 IN THE COURTROOM OF THE DUNN MUNICIPAL BUILDING. THE FOLLOWING ITEMS WILL BE DISCUSSED: PUBLIC HEARING: (2) A HEARING WAS HELD ON APRIL 1, 2020 IN REFERENCE TO THE BUILDING(S) LOCATED AT 906 AND 908 N. CLINTON AVE. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN' S NON- RESIDENTIAL MAINTENANCE CODE AND N.C.G.S. 160A - 439. AN ORDER WAS ALSO PLACED TO OWNER(S), WARREN REALTHY, LLC., TO REPAIR OR DEMOLISH SAID DWELLING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE BUILDING(S) VACATED AND CLOSED. (3) A HEARING WAS HELD ON FEBRUARY 10, 2020 IN REFERENCE TO THE BUILDING(S) LOCATED AT 410 S. CLINTON AVE. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN NON-RESIDENTIAL MAINTENANCE CODE AND N.C.G.S. 160A - 439. AN ORDER WAS ALSO PLACED TO OWNER(S), JASHVANTKUMAR M. PATEL AND KANTABAHEN J. PATEL, TO REPAIR OR DEMOLISH SAID BUILDING(S). TO DATE, NO RESPONSE I3AS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE BUILDINGS(S) CLOSED AND VACATED AND CLOSED. ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE PROPOSED ITEM SET FORTH ABOVE ARE REQUESTED TO FOLLOW THE FOLLOWING PROCEDURES DUE TO COVID-19: PUBLIC ACCESS WILL BE LIMITED TO ONE (1) PERSON AT A TIME FOR IN -PERSON COMMENTS AT THE SEPTEMBER 8, 2020 COUNCIL MEETING. - COMMENTS FOR OR AGAINST TIIE PROPOSED ITEM WILL BE READ DURING THE PUBLIC HEARING, IF RECEIVED BY THE CITY CLERK BY 1:00 PM ON SEPTEMBER 7, 2020. COMMENTS CAN BE CALLED IN TO (910) 230-3501 OR EMAILED TO TWILLIAMSLDUNN-NC.ORG. - TO CALL IN YOUR COMMENTS DURING THE PUBLIC HEARING, CONTACT THE CITY CLERK NO LATER THAN 1:00 PM ON SEPTEMBER 7, 2020 FOR INSTRUCTIONS. - THE MEETINGS CAN BE VIEWED — FACEBOOK LIVE — CITY OF DUNN, NC PAGE AND WILL BE ABLE TO HEARD OUTSIDE CHAMBERS FOR ANY PRESENTING IN PERSON. STEVEN KING CHIEF BUILDING INSPECTOR CITY OF DUNN Advertise: Aug. 28"', and Sept. 1", 2020 city of duun PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 - DUNN, NORTH CAROLINA 28335 (910) 230-3505 ^ FAX (910) 230-9005 www,dtuiti-iie.org Minnie F. Webb P.O. Box 1133 Dunn, NC 28335 To Whom It May Concern: LOCATION OF DWELLING: 405 E. Pearsall St. (PIN #: 1516-65-7801.000) Mayor William P. F•Imore, Jr. Mayor Pro •rem Chuck Tumage Council Members J. Wesley Sills April L. Caulden Frank McLean Billy Toal Dr. David L Bradham city Manager Steven Neuschafer You are hereby notified that a Public Hearing will be held before the City Council of the City of Dunn at its Tuesday, September 8th, 2020 meeting at 7:00 pm at the City of Dunn Municipal Building, located at 401 E. Broad Street. Following the Public Hearing, the City Council will consider for decision, an ordinance to authorize the Chief Building Inspector to demolish said dwelling. This is the 315t day of August, 2020. Steven Icing Chief Building Inspector, City of Dunn north carolina UJU uNN city of dunri PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 , DUNN, NORTH CAROLINA 28335 (910) 230-3505 ° FAX (910) 230-9005 vwvw.dunn-nc.org PROPERTY HISTORY: 405 E. Pearsall St. (PIN #: 1516-65-7801.000) [Ward 31 Owner: Minnie F. Webb P.O. Box 1133 Dunn, NC 28335 Overview: Mayor William P. Elmore, Jr. Mayor Pro Tem Chuck Turnage Connell Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Dr, David L Bradham City h4anager Steven Neuschafer May 12, 2020 — Property condemned due to current condition of property, lack of active utilities, abandonment from owner, unsecured, and open to the public. Condemnation notice sent to owner(s) with hearing date of May 21st, 2020. May 21, 2020 — Hearing scheduled at Planning and Inspections Department. Hearing was held by telephone with Ms. Minnie Webb. June 15, 2020 — Order after Condemmed Hearing notice allowing sixty (60) days for repairs or demolition of property sent to owner(s). Appeal letter sent with this notice informing owner(s) of the appeal process if they desired to do so. June 25, 2020 — Ten (10) day time period for appeal expires. No appeal received. August 14, 2020 — Allowed time period of sixty (60) days expires. August 21, 2020 — Walk-through performed with Ms. Webb letting her know what all would need to be done to the structure to bring it into compliance and to have a Certificate of Occupancy issued. August 31, 2020 — Public hearing notice sent to Ms. Minnie Webb notifying her on the September 8d', 2020 Council Meeting. September 8, 2020 — Scheduled for City Council Meeting. is '- August 27th, 2020 north carolina � W1. Lj I I N city of dunn POST OFFICE BOX 1065 - DUNN, NORTH CAROLINA 28335 (910) 230-3500 • FAX (910) 230-3590 www.dunn-nc.org Mapco William P. Elmore Jr. Mayor Pro Tern Chuck Tumage Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy N. Tart Dr. David L. Bradham City Manager Steven Neuschafer AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED PURSUANT TO N.C.G.S. §160A-426, ET SEQ. WHEREAS, that on May 12t11, 2020, the Chief Building Inspector for the City of Dunn sent a notice to Minnie F. Webb, the owner(s) of record of the structure located at 405 E. Pearsall St. noting that the structure was in a condition that constitutes a fire and safety hazard, and is dangerous to life, health and property and were thereby condemned, pursuant to North Carolina General Statute §160A-426, and noticed the property owner of a hearing on April 1st, 2020 at the office of the Chief Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-428; and WHEREAS, on May 21st, 2020 a hearing was conducted by the Chief Building Inspector Steven King, following the completion of the hearing, the Chief Building Inspector entered an Order, pursuant to North Carolina General Statute §160-429, declaring that the structure referenced above is in a condition that constitutes a fire or safety hazard and is dangerous to life, health or other property and ordering the property owner to repair or demolish the structure on the property within sixty (60) days of the date of such Order, being June 15th, 2020; and WHEREAS, the owner of the above described structure did not appeal the Order of the Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute § 160A-430 and such Order is therefore a final Order; and WHEREAS, on August 28"', 2020 and September Is`, 2020, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on September 8"', 2020 to consider the adoption of this Ordinance, directing that the Building Inspector proceed with the demolition of the structure described hereby, and that all costs incurred shall be a lien against such property, pursuant to North Carolina General Statute § 160A-432; and WHEREAS, the City Council of the City of Dunn, NC finds that the structure described herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of North Carolina General Statute 160A-193; and WHEREAS, this structure should be removed or demolished, as directed by the Chief Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute § 160A-426 and constitutes a fire and safety hazard; and WHEREAS, the owner of this structure has been given a reasonable opportunity to repair or demolish the structure pursuant to an Order issued by the Building Inspector on June 15t", 2020 and the owner has failed to comply with this order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the exterior of the structure described herein, containing the legend: "This building is unfit for human habitation and is a public nuisance; the use or occupation of this building for human habitation is prohibited and unlawful." On the structures at the following address: 405 E. Pearsall St. Dunn, NC 28334 PIN 9:1516-65-7801.000 PARCEL ID #: 02151611140008 Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or demolish the above described structure in accordance with his Order to the owner thereof dated the 15t" day of June, 2020 and in accordance with North Carolina General Statute §160A-432, based on the owner's failure to comply with such Order. Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall have the same priority and be collected in the same manner as the lien for special assessments in Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien against any other real property owned by the owner of the property within the City of Dunn, North Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's primary residence. (b) Upon completion of the required removal or demolition, the Building Inspector shall sell the useable materials of the structure and any personal property, fixtures, or appurtenances found in the building and credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus with the Harnett County Clerk of Superior Court where it shall be secured in the manner provided by North Carolina General Statute §160A-432. Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Section 5. This ordinance shall become effective upon its adoption Adopted this 8t" day of September, 2020. William P. Elmore, Jr. Mayor Attest: Tammy Williams City Clerk Print this page. --,.,Harnett `{ COUNTY t Nt ll C: N71)I. I tii, 02151611140008 1516-65-7801.000 1: 0036060 Acreage: 1.000 LT ac ed Acreage: 0.13 ac Number: 214975000 WEBB MINNIE F Address: PO BOX 1133 DUNN, NC 28335-0000 Property Description: 40X1501 LOT 405 EAST PEARSALL ierty Address: 405 E PEARSALL ST DUNN, NC 28334 State, Zip: DUNN, NC, 28334 ding Count: 1 nship Code: 02 Tax District: Dunn Averasbom Parcel Building Value: $29880 Parcel Outbuilding Value: $0 Parcel Land Value : $5640 Parcel Special Land Value : $0 Total Value : $35520 Parcel Deferred Value $0 Total Assessed Value : $35520 Harnett County GIS Neighborhood: 00212 Actual Year Built: 1958 TotalAcutalAreaHeated: 1345 Sc/Ft Sale Month and Year: 4 / 1995 Sale Price: $0 Deed Book & Page: 1094-0741 Deed Date: 796694400000 Plat Book & Page: - Instrument Type: WD Vacant or improved: QualifiedCode: C Transfer or Split; Within 1ml of Agriculture District: No Prior Building Value: $27650 Prior Outbuilding Value : $0 Prior Land Value : $5640 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value : $33290 DUNN DUNN bca" - - WM-1 D 0" 1 N" N"" bi&d All`Ataeroca City n i t y o f d u n n A114merlca CIV 1City,/ Council agenda Form 1 ® Meeting ,ate.- to Baer , Q F 48Y �! 2613 tYBY ;} 26£3 SUBJECT TITLE: Consideration of Ordinance to deem property Unfit for Human Habitation 906 & 908 N. Clinton Ave. PIN 16-89-6377.000 Presenter: Chief Building Inspector Steven King Department: Planning and Inspections Description: Unfit for Human Habitation Ordinance Attachment: mYes ❑ No Property History Pictures of Property Public Hearing Advertisement Date: 8/28/2020 & 9/01/2020 a) Public Hearing: Consideration of Ordinance to deem property Unfit for Human Habitation — 906 & 908 N. Clinton Ave. (PIN #: 1516-89-6377.000) The Public Hearing was advertised on August 28th, and September 15t, 2020. Purpose: Chief Building Inspector, Steven King, has conducted an inspection at 906 & 908 N. Clinton Ave. and found the structure in a deteriorated condition that does not meet the requirements of the City of Dunn's Non -Residential Building Maintenance Code, The Chief Building Inspector also found the property dangerous or prejudicial to the public health or public safety and is a nuisance in violation of N.C.G.S. §160A-193. The owner of the property has failed to comply with the Chief Building Inspector's order to bring the structure on the property into compliance with the City of Dunn Non -Residential Building Maintenance Code and pursuant to N.C.G.S. §160A-439, the City Council has the authority to direct the Chief Building Inspector to post on the main entrance of the property a placard that states "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful". If the owner of the property has not repaired, altered or improved the property to bring it into compliance with Chapter 4, Article VII of the Dunn City Code within twelve (12) months of the adoption of this ordinance, the Building Inspector is directed to bring the matter back before the City Council for further consideration of remedies available to the City of Dunn under N.C.G.S, §160A-439. b) Decision BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Motion to adopt the ordinance directing the Chief Building Inspector to post the property Unfit for Human Habitation at 906 & 908 N. Clinton Ave. (PIN #: 1516-89- 6377.000) LEGAL NOTICE NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF DUNN, NORTH CAROLINA, UNDER AUTHORITY OF CHAP'T'ER 160A, SECTION 364 OF THE GENERAL STATUTES OF NORTH CAROLINA, WILL HOLD A PUBLIC HEARING AT 7:00 P.M. ON SEPTEMBER 8, 2020 IN THE COURTROOM OF THE DUNN MUNICIPAL BUILDING. THE FOLLOWING ITEMS WILL BE DISCUSSED: PUBLIC HEARING: (1) A HEARING WAS HELD ON MAY 21, 2020 IN REFERENCE TO THE DWELLING LOCATED AT 405 E. PEARSALL ST. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A-428. AN ORDER WAS ALSO PLACED TO OWNER(S), MINNIE F. WEBB, TO REPAIR OR DEMOLISH SAID DWELLING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING REMOVED AND ALL COSTS INCURRED BE A LIEN AGAINST THE PROPERTY. (2) (3) A HEARING WAS HELD ON FEBRUARY 10, 2020 IN REFERENCE TO THE BUILDING(S) LOCATED AT 410 S. CLINTON AVE. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN NON-RESIDENTIAL MAINTENANCE CODE AND N.C.G.S. 160A - 439. AN ORDER WAS ALSO PLACED TO OWNER(S), JASHVANTKUMAR M. PATEL AND KANTABAHEN J. PATEL, TO REPAIR OR DEMOLISH SAID BUILDING(S). TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE BUILDINGS(S) CLOSED AND VACATED AND CLOSED. ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE PROPOSED ITEM SET FORTH ABOVE ARE REQUESTED TO FOLLOW THE FOLLOWING PROCEDURES DUE TO COVID-19: - PUBLIC ACCESS WILL BE LIMITED TO ONE (1) PERSON AT A TIME FOR IN -PERSON COMMENTS AT THE SEPTEMBER 8, 2020 COUNCIL MEETING. - COMMENTS FOR OR AGAINST THE PROPOSED ITEM WILL BE READ DURING THE PUBLIC HEARING, IF RECEIVED BY THE CITY CLERK BY 1:00 PM ON SEPTEMBER 7, 2020. COMMENTS CAN BE CALLED IN TO (910) 230-3501 OR EMAILED TO TWILL IAMS(a DUNN-NC .ORG. - TO CALL IN YOUR COMMENTS DURING THE PUBLIC HEARING, CONTACT THE CITY CLERIC NO LATER THAN 1:00 PM ON SEPTEMBER 7, 2020 FOR INSTRUCTIONS. - THE MEETINGS CAN BE VIEWED — FACEBOOK LIVE —CITY OF DUNN, NC PAGE AND WILL BE ABLE TO HEARD OUTSIDE CHAMBERS FOR ANY PRESENTING IN PERSON. STEVEN KING CHIEF BUILDING INSPECTOR CITY OF DUNN Advertise: Aug. 28"i, and Sept. I sr, 2020 city of dunn PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 o DUNN, NORTH CAROLINA 28335 (910) 230-3505 ^ FAX (910) 230-9005 www,dunti-iic.org Warren Realty, LLC P.O. Box 1585 Dunn, NC 28335 To Whom It May Concern: Mayor William P. Elmore, Jr. Mayor FroTem Chuck Tentage Couneil Members J. Wesley Sills April L. Gnulden Frank McLean Billy Tart Dr. David L Bradham City Manager Steven Neuschafer LOCATION OF STRUCTURE: 906 and 908 N. Clinton Ave. (PIN #: 1516-89-6377.000) You are hereby notified that a Public Hearing will be held before the City Council of the City of Dunn at its Tuesday, September 8th, 2020 meeting at 7:00 pm at the City of Dunn Municipal Building, located at 401 E. Broad Street. Following the Public Hearing, the City Council will consider for decision, an ordinance to authorize the Chief Building Inspector to post the property as Unfit for Human Habitation. This is the 31" day of August, 2020. poSteven Icing Chief Building Inspector, City of Dunn DUNN ®All -America City 1 19e9*1w '�- north carolina U N1 4 city of Bunn PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335 (910) 230-3505 ^ FAX (910) 230-9005 www.dun17-0IC.org PROPERTY HISTORY: 906 & 908 N. Clinton Ave. (PIN #: 1516-89-6377.000) [Ward 2] Owner: Warren Realty, LLC P.O. Box 1585 Dunn, NC 28335 Overview: Mayor William P. Elmore, Jr. Mayor Pro Tern Chuck Turnage Council Members J. Wesley Sills April L. Gaulden Frank Mclean Billy "Cart Dr. David L Bradham City Manager Steven NeUschafer January 16, 2020 —Inspection performed at 906 & 908 N. Clinton Ave. to check compliance with the NC Fire Code and the City of Dunn's Non -Residential Maintenance Code. January 29, 2020 — Notice sent to owner(s) notifying them of hearing on February 10, 2020. February 10, 2020 — Hearing held at Planning and Inspections office. Mr. Hemir Alsanda and Mr. Hosvan Giron (tenants/owners of D & H Mart) attended the hearing as well as Dwayne Williams and Steven King. February 12, 2020 — Findings of Fact and Order letter sent to owner(s) notifying them of the ninety (90) day time period. Information on how to appeal the Building Inspector's Order enclosed as well. February 21, 2020 — Follow up inspection performed to check off items on the list that had been completed. February 22, 2020 — Ten (10) day time period for appeal expires. No appeal received. May 12, 2020 — Allowed time period of ninety (90) days expires. July 7, 2020 — Walk-through performed with tenants of 906 & 908 N. Clinton Ave. to check on the status of the property and what was left on the list to be completed. Being work had been completed on the repair list, additional time was given for the items to be completed. August 21, 2020 — Site inspection performed to see what is still outstanding on the repair list. August 31, 2020 — Public Hearing notice sent to owner(s) notifying them of City Council Meeting on September 8°i, 2020 at 7:00 pm. September 8, 2020 — Scheduled for City Council Meeting. January 181", 2020 •• 1't north carolina Mayor William P. Elmore, Jr. Um NN Mayor Pro Tern Chuck Tumage Council Membembe rs J. Wesley Sills city of d u n ri April L. Caulden Prank McLean Billy N. Tart POST OFFICE BOX 1065 m DUNN, NORTH CAROLINA 28335 Dr. David L. Bradham (910) 230-3500 • FAX (910) 230-3590 City Manager www.dunn-nc.org Steven Neuschafer AN ORDINANCE DECLARING THE PROPERTY HEREIN DESCRIBED AS UNFIT FOR HUMAN HABITATION PURSUANT TO N.C.G.S. §160A-439, ET SEQ. WHEREAS, that on January 29, 2020 the Building Inspector for the City of Dunn sent a notice to Warren Realty, LLC, the owners of record of the property located at 906 & 908 N. Clinton Ave. that the property was in a condition that does not meet the requirements of the City of Dunn Non -Residential Building Maintenance Code and served on the property owner of Complaint and Notice of Hearing, that a heating would be held on February 10, 2020, at the office of the Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-439, et seg.; and WHEREAS, on February 10, 2020, attending the hearing was Ilemir Alsanda, Hosvan Giron, Chief Building Inspector, Steven King, and Code Enforcement Officer, Dwayne Williams and following the completion of the hearing, the Building Inspector entered an Order, pursuant to North Carolina General Statute § 160A-439, declaring that the property referenced above was deteriorated pursuant to the City of Dunn Non -Residential Building Maintenance Code and ordering the property owner to bring the structure on the property into compliance with the City of Dunn Non -Residential Building Maintenance Code within ninety (90) days of the date of such Order, being February 12, 2020 and if necessary, that the property be vacated until the repairs, alterations and improvements to the property were made to bring such property into compliance with the City of Dunn Non -Residential Building Maintenance Code as set forth in Article VII of the Dunn City Code; and DUNK gl(gmeeica Citg r r �avebaou WHEREAS, the owner of the above described property did not appeal the Order of the Chief Building Inspector within the ten (10) day time period prescribed in Section 4-186 of the Dunn City Code such Order is therefore a final Order; and WHEREAS, on August 28, 2020 and September 1, 2020, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on September 8, 2020 to consider the adoption of this Ordinance, directing the Chief Building Inspector to post on the main entrance of the property a placard that states: "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and Unlawful;." and WHEREAS, the City Council of the City of Dunn, NC finds that the structure described herein is unfit for human habitation and that the Chief Building Inspector shall post the main entrance of such property with the placard provided for herein; and WHEREAS, the owner of this property has been given a reasonable opportunity to repair the property pursuant to an Order issued by the Building Inspector on February 28, 2020, and the owner has failed to comply with the Order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina, that: Section 1. The Building hnspector is hereby authorized and directed to place a placard on the main entrance of the building located on the property described herein, containing the legend: "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful." on the building located at the following address: 906 & 908 N. Clinton Ave. Dunn NC 28334 PIN #: 1516-89-6377.000 PARCEL ID#: 02151720070010 Section 2. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Occupation of the building once posted with said placard shall be Class 1 misdemeanor pursuant to North Carolina General Statute § 160A-439. Section 3. This ordinance shall become effective upon its adoption. Section 4. If the owner of the property described herein has not repaired, altered or improved the properly to bring it into compliance with Article VII of the Dunn City Code within twenty-four (24) months of the adoption of this Ordinance, the Building Inspector is directed to bring the matter back before the City Council for father consideration of remedies available to the City of Dunn tinder North Carolina General Statute §160A-439. Adopted this the 8°i day of September, 2020 William P. Elmore, Jr. Mayor Attest: Tammy Williams City Clerk Print this page Harnett rC 0 _U-N.. T Y :. ,0it111 SMtnu 1;A 02151720070010 1516-89-6377.000 I: 0036056 Acreage: 1.000 LT ac ad Acreage: 0.86 ac t Number: 1400006092 :WARREN REALTY LLC Property Description: 250X150 i LOT GRANVILLE & CLINTON Address: P O BOX 1585 DUNN, NO 28335-0000 ,any Address: 906 N CLINTON AVE DUNN, NO 28334 State, Zip: DUNN, NC, 28334 71ng Count: 1 whip Code: 02 Tax District: Dunn Averasboro Parcel Building Value: $158350 Parcel Outbuilding Value: $1720 Parcel Land Value : $74920 Parcel Special Land Value : $0 Total Value : $234990 Parcel Deferred Value : $0 Total Assessed Value : $234990 Harnett County GIS Neighborhood: 00202 Actual Year Built: 1988 TotalAcutalAreaHeated: 4000 SgIFI Sale Month and Year: 10 / 2003 Sale Price: $0 Deed Book & Page: 1844-0184 Deed Date: 1066262400000 Plat Book & Page: - Instrument Type: WD Vacant or Improved: QualifiedCode: Y Transfer or Split: T Within 1ml of Agriculture District: No Prior Building Value: $212250 Prior Outbuilding Value : $2540 Prior Land Value : $74920 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value : $289710 pgb1cU� N —IEMUD111V[!�I titl i'll,llltl ggy I�'pr�y� .III ♦`Il'1 �N` T II./4ll �Y'1 All-AmericaCltg h"' N Ail-AmericaCiq 1 1 City Council agenda Farm 1 1 ®Meeting ate: September 8, 1989 * 2013 1989 * 2013 SUBJECT TITLE: Consideration of Ordinance to deem property Unfit for Human Habitation 410 S. Clinton Ave. PIN #:1516-55-9876.000 Presenter: Chief Building Inspector Steven King Department: Planning and Inspections Description: Unfit for Human Habitation Ordinance Attachment: EYes ❑ No Property History Pictures of Property Public Hearing Advertisement Date: 8/28/2020 & 9/01/2020 a) Public Hearing: Consideration of Ordinance to deem property Unfit for Human Habitation — 410 S. Clinton Ave. (PIN #:1516-55-9876,000) The Public Hearing was advertised on August 28th, and September 1st, 2020. Purpose: Chief Building Inspector, Steven King, has conducted an inspection at 410 S. Clinton Ave. and found the structure in a deteriorated condition that does not meet the requirements of the City of Dunn's Non -Residential Building Maintenance Code, The Chief Building Inspector also found the property dangerous or prejudicial to the public health or public safety and is a nuisance in violation of N.C.G.S. §160A-193. The owner of the property has failed to comply with the Chief Building Inspector's order to bring the structure on the property into compliance with the City of Dunn Non -Residential Building Maintenance Code and pursuant to N,C.G.S. §160A-439, the City Council has the authority to direct the Chief Building Inspector to post on the main entrance of the property a placard that states "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful" If the owner of the property has not repaired, altered or improved the property to bring it into compliance with Chapter 4, Article VII of the Dunn City Code within twelve (12) months of the adoption of this ordinance, the Building Inspector is directed to bring the matter back before the City Council for further consideration of remedies available to the City of Dunn under N.C.G.S. §160A-439. b) Decision BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Motion to adopt the ordinance directing the Chief Building Inspector to post the property Unfit for Human Habitation at 410 S. Clinton Ave. (PIN #: 1516-55-9876.000) LEGAL NOTICE NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF DUNN, NORTI CAROLINA, UNDER AUTHORITY OF CHAPTER 160A, SECTION 364 OF THE GENERAL STATUTES OF NORTH CAROLINA, WILL HOLD A PUBLIC HEARING AT 7:00 P.M. ON SEPTEMBER 8, 2020 IN THE COURTROOM OF THE DUNN MUNICIPAL BUILDING. THE FOLLOWING ITEMS WILL BE DISCUSSED: PUBLIC FIEARING: (1) A HEARING WAS HELD ON MAY 21, 2020 IN REFERENCE TO THE DWELLING LOCATED AT 405 E. PEARSALL ST. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A-428. AN ORDER WAS ALSO PLACED TO OWNER(S), MINNIE F. WEBB, TO REPAIR OR DEMOLISH SAID DWELLING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO IiAVE THE DWELLING REMOVED AND ALL COSTS INCURRED BE A LIEN AGAINST THE PROPERTY. (2) A HEARING WAS HELD ON APRIL 1, 2020 IN REFERENCE TO THE BUILDING(S) LOCATED AT 906 AND 908 N. CLINTON AVE. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN'S NON- RESIDENTIAL MAINTENANCE CODE AND N.C.G.S. 160A - 439. AN ORDER WAS ALSO PLACED TO OWNER(S), WARREN REALTHY, LLC., TO REPAIR OR DEMOLISH SAID DWELLING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, I'T WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE BUILDING(S) VACATED AND CLOSED. ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE PROPOSED ITEM SET FORTH ABOVE ARE REQUESTED TO FOLLOW THE FOLLOWING PROCEDURES DUE TO COVID-19: - PUBLIC ACCESS WILL BE LIMITED TO ONE (1) PERSON AT A 'TIME FOR IN -PERSON COMMENTS AT THE SEPTEMBER 8, 2020 COUNCIL MEETING. COMMENTS FOR OR AGAINST THE PROPOSED ITEM WILL BE READ DURING THE, PUBLIC HEARING, IF RECEIVED BY THE CITY CLERK BY 1:00 PM ON SEPTEMBER 7, 2020. COMMENTS CAN BE CALLED IN TO (910) 230-3501 OR EMAILED TO TWIjL ,IAMS((r,DUNN-NC.ORG. - TO CALL IN YOUR COMMENTS DURING THE PUBLIC HEARING, CONTACT THE CITY CLERIC NO LATER THAN I :00 PM ON SEPTEMBER 7, 2020 FOR INSTRUCTIONS. - THE MEETINGS CAN BE VIEWED — FACEBOOK LIVE —CITY OF DUNN, NC PAGE AND WILL BE ABLE TO HEARD OUTSIDE CHAMBERS FOR ANY PRESENTING IN PERSON. STEVEN ICING CHIEF BUILDING INSPECTOR CITY OF DUNN Advertise: Aug. 28"', and Sept. 1", 2020 ISO,ar(, city of Bunn PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3505 ^ FAX (910) 230-9005 www.dunn-nc,oxg L DUNN CITY LTCOUNCIL � Jashvantkumar M. Patel Kantabahen J. Patel 410 S. Clinton Ave. Dunn, NC 28334 To Whom It May Concern: LOCATION OF STRUCTURE: 410 S. Clinton Ave. (PIN #: 1516-55-9876.000) Maym• William P. Elmore, Jr. Mayor Pro Tean Chuck Tumage Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Dr, David L Bradham City Manager Steven Neuschafer You are hereby notified that a Public Hearing will be held before the City Council of the City of Dunn at its Tuesday, September gth, 2020 meeting at 7:00 pm at the City of Dunn Municipal Building, located at 401 E. Broad Street, Following the Public Hearing, the City Council will consider for decision, an ordinance to authorize the Chief Building Inspector to post the property as Unfit for Human Habitation. This is the 3151 day of August, 2020. 92 Steven King Chief Building Inspector, City of Dunn north carolina Wj UNN city of dtinrl PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3505 - FAX (910) 230-9005 wwwAunn-nc.org PROPERTY HISTORY: 410 S. Clinton Ave. (PIN #: 1516-55-9876.000) [Ward 31 Owner: Jashvantkumar M. Patel Kantabahen J. Patel 410 S. Clinton Ave. Dunn, NC 28334 Overview: May"• William P. Elmore, Jr. Mayor Pro Tom Chuck Turnage Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Dr, David L Bradham City Manager Steven Neuschafer February 5, 2020 — Inspection performed at 410 S. Clinton Ave. to check compliance with the NC Fire Code and the City of Dunn's Non -Residential Maintenance Code. February 17, 2020 —Notice sent to owner(s) notifying them of hearing on February 27, 2020. No one attended hearing at the time and date specified in Hearing Notice sent to owner(s). February 28, 2020 — Findings of Fact and Order letter sent to owner(s) notifying them of the ninety (90) day time period. Information on how to appeal the Building Inspector's Order enclosed as well. March 5, 2020 — Hearing held at Planning and Inspections office with M. B. Patel, J.M. Patel, Steven King, and Dwayne Williams. Mr. M. Patel and Mr. J. Patel said they would repair all items on the list. March 9, 2020 — Ten (10) day time period for appeal expires. No appeal received. May 28, 2020 — Allowed time period of ninety (90) days expires. June 4, 2020 — Walk-through performed with Mr. J. Patel at 410 S. Clinton Ave. to check on the status of the property and what was left on the list to be completed. Being work had been completed on the repair list, additional time was given for the items to be completed. August 21, 2020 — Walk-through performed with Mr. J. Patel to check on the status of the property and the status of the repairs. All items on the list and the weak floors have been fixed and signed off on. August 31, 2020 — Public Hearing notice sent to owner(s) notifying them of City Council Meeting on September 81", 2020 at 7:00 pm. September 8, 2020 — Scheduled for City Council Meeting. February 5t", 2020 riorth caroliiia Mayor William P. Elmore, Jr. 1W 111 L)UNN Mayor Pro Tern Chuck Tumage Council Members J. Wesley Sills city of d u n e April L. oaulden Frank McLean Billy N. Tart POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335 Dr. David L. Bradham (910) 230-3500 • FAX (910) 230-3590 City Manager www.dunii-nc.org Steven Neuschafer AN ORDINANCE DECLARING THE PROPERTY HEREIN DESCRIBED AS UNFIT FOR HUMAN HABITATION PURSUANT TO N.C.G.S. §160A-439, ET SEQ. WHEREAS, that on February 17, 2020 the Building Inspector for the City of Dunn sent a notice to Jashvantkumar M. Patel and Kantabahen J. Patel, the owners of record of the property located at 410 S. Clinton Ave. that the property was in a condition that does not meet the requirements of the City of Dunn Non -Residential Building Maintenance Code and served on the property owner of Complaint and Notice of Hearing, that a hearing would be held on February 27, 2020, at the office of the Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-439, etseg.; and WHEREAS, on February 27, 2020, attending the hearing was M.B. Patel, J.M. Patel, and Code Enforcement Officer, Dwayne Williams, and Chief Building Inspector, Steven Icing and following the completion of the hearing, the Building Inspector entered an Order, pursuant to North Carolina General Statute § 160A-439, declaring that the property referenced above was deteriorated pursuant to the City of Dunn Non -Residential Building Maintenance Code and ordering the property owner to bring the property into compliance with the City of Dunn Non -Residential Building Maintenance Code within ninety (90) days of the date of such Order, being February 28, 2020 and if necessary, that the property be vacated until the repairs, alterations and improvements to the property were made to bring such property into compliance with the City of Dunn Minimum Housing Code as set forth in Article VII of the Dunn City Code; and DUNK comma72G �l RIl�smak C"� WHEREAS, the owner of the above described property did not appeal the Order of the Chief Building Inspector within the ten (10) daytime period prescribed in Section 4-186 of the Dunn City Code such Order is therefore a final Order; and WHEREAS, on August 28, 2020 and September 1, 2020, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on September 8, 2020 to consider the adoption of this Ordinance, directing the Chief Building Inspector to post on the main entrance of the property a placard that states: "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful;." and WHEREAS, the City Council of the City of Dunn, NC finds that the property described herein is unfit for human habitation and that the Chief Building Inspector shall post the main entrance of such property with the placard provided for herein; and WHEREAS, the owner of this property has been given a reasonable opportunity to repair the property pursuant to an Order issued by the Chief Building Inspector on February 28, 2020, and the owner has failed to comply with the Order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina, that: Section 1, The Building Inspector is hereby authorized and directed to place a placard on the main entrance of the building located on the property described herein, containing the legend: "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful." on the building located at the following address: 410 S. Clinton Ave. Dunn NC 28334 PIN 9: 1516-55-9876.000 PARCEL ID#: 02151611190008 Section 2. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Occupation of the building once posted with said placard shall be Class 1 misdemeanor pursuant to North Carolina General Statute § 160A-443. Section 3. This ordinance shall become effective upon its adoption. Section 4. If the owner of the properly described herein has not repaired, altered or improved the property to bring it into compliance with Section 4-31 of the Dunn City Code within twenty-four (24) months of the adoption of this Ordinance, the Building Inspector is directed to bring the matter back before the City Council for further consideration of remedies available to the City of Dunn under North Carolina General Statute §I60A-443. Adopted this the 8"' day of September, 2020 William P. Elmore, Jr. Mayor Attest: Tammy Williams City Clerk August 15t, 2020 Print this page':: Harnett 000NTY N02111 i:31t Oli 02151611190008 1516-55-9876.000 I: 0011926 Property Description: 1 LOT 410 S CLINTON AVE 120X140 LTP6 Acreage: 1.000 LT ac ad Acreage: 0.38 ac Number: 1500010829 PATEL JASHVANTKUMAR M & PATEL KANTABAHEN J 410 S CLINTON AVE DUNN, NC 28334 arty Address: 410 S CLINTON AVE DUNN, NC 28334 State, Zip: DUNN, NC, 28334 ling Count: 1 :ship Code: 02 fax District: Dunn Avemsbom I Building Value: $199660 .I Outbuilding Value : $750 J Land Value : $50400 :I Special Land Value : $0 Value : $250810 :I Deferred Value : $0 Assessed Value: $250810 Harnett County GIS Neighborhood: 00205 Actual Year Built: 1956 TotaIAcutalAreaHeated: 5496 SgIFt Sale Month and Year: 1212013 Sale Price: $0 Deed Book & Page: 3180-0651 Deed Date: 1387411200000 Plat Book & Page: - Instrument Type: WD Vacant or improved: QualifiedCode: E Transfer or Spilt: T Within 1m) of Agriculture District: No Prior Building Value: $203270 Prior Outbuilding Value : $0 Prior Land Value : $50400 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value : $253670 ME] D ��N All -America city Att•Aeterica city 1 I City Council Agenda Form 11111 1 ® Meeting Date: September 1999 * 2013 1989 * 2013 SUBJECT TITLE: Consideration of Ordinance to Demolish Structures — 503 E. Carr St. PIN #:1516-87-4980.000 Presenter: Chief Building Inspector Steven King Department: Planning and Inspections Description: Ordinance to Demolish Property Attachment: MYes ❑ No Property History Pictures of Propert Public Hearing Advertisement Date: 7/02/2020 & 7/07/2020 PURPOSE: Chief Building Inspector Steven King has conducted an inspection at 503 E. Carr St, and based upon his observations, the structures are unsafe and have been condemned in accordance with G.S. §160A-426. The Chief Building Inspector also found the structures dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. §160A-193. The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S. § 160A-432, the City Council has the power to proceed with the demolition of this property. Should Council decide to proceed with the demolition of the structures "B" and "C" at 503 E. Carr St, an ordinance (which is attached) would need approval directing the Chief Building Inspector to remove or demolish said structures. BACKGROUND: July 14th2020 — City Council adopted to table the matter of demolition to allow potential buyer, Curtis Myles, additional time to acquire ownership of the property. It was agreed upon that structure "A" could be kept and repaired, but structures "B" and "C" will need to be removed by the owner or by the City to conform to Zoning Regulations. August 11th, 2020 — City Council adopted to table the matter of demolition of all properties to allow owner, Curtis Myles, time to demolish structures 'B" and "C" prior to the City taking action to demolish the properties. BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Motion to allow time for owner, Curtis Myles, to repair the only structure at 503 E. Carr St. (PIN #: 1516-87-4980.000) north caroling L.UL)UNN city of Bunn POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 25335 (910) 230-3500 a FAX (910) 230-3590 wcvw.dunn-nc.org Mayor William P. Elmore Jr. Mayor Pro Tem Chock Turnage Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy N. Tart Dr. David L. Dradham City Manager Steven Neuschafer AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED PURSUANT TO N.C.G.S. §160A-426, ET SEQ. WHEREAS, that on March 20111, 2020, the Chief Building Inspector for the City of Dunn sent a notice to Johnny Smith and James Bell, the owner(s) of record of structure located at 503 E. Carr St. was in a condition that constitutes a fire and safety hazard, and is dangerous to life, health and property and were thereby condemned, pursuant to North Carolina General Statute §160A-426, and noticed the property owner of a hearing on March 301h, 2020 at the office of the Chief Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-428; and WHEREAS, on March 30th, 2020 a hearing was conducted by the Chief Building Inspector Steven King, following the completion of the hearing, the Chief Building Inspector entered an Order, pursuant to North Carolina General Statute §160-429, declaring that the structure referenced above is in a condition that constitutes a fire or safety hazard and is dangerous to life, health or other property and ordering the property owner to repair or demolish the structure on the property within sixty (60) days of the date of such Order, being April 9th, 2020; and DUININ dll•AmerieaCiEy I 2c7" ere GlyilliiZ66iZL motffers I Aq * 2013 WHEREAS, the owner of the above described structure did not appeal the Order of the Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute § 160A-430 and such Order is therefore a final Order; and WHEREAS, on July 2"d, 2020 and July 7"', 2020, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on July 14t", 2020 to consider the adoption of this Ordinance, directing that the Building Inspector proceed with the demolition of the structure described hereby, and that all costs incurred shall be a lien against such property, pursuant to North Carolina General Statute § 160A-432; and WHEREAS, the City Council of the City of Dunn, NC finds that the structure described herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of North Carolina General Statute 160A-193; and WHEREAS, this structure should be removed or demolished, as directed by the Chief Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute § 160A-426 and constitutes a fire and safety hazard; and WHEREAS, the owner of this structure has been given a reasonable opportunity to repair or demolish the structure pursuant to an Order issued by the Building Inspector on April 91n 2020 and the owner has failed to comply with this order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the exterior of the structure described herein, containing the legend: "This building is unfit for human habitation and is a public nuisance; the use or occupation of this building for human habitation is prohibited and unlawful." On the structure located at the following address: 503 E. Carr St. Dunn, NC 28334 PIN #:1516-87-4980.000 PARCEL ID #: 02151608250002 Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or demolish the above described structures in accordance with his Order to the owner thereof dated the 9t" day of April, 2020 and in accordance with North Carolina General Statute § 160A-432, based on the owner's failure to comply with such Order. Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall have the same priority and be collected in the same manner as the lien for special assessments in Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien against any other real property owned by the owner of the property within the City of Dunn, North Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's primary residence. (b) Upon completion of the required removal or demolition, the Building Inspector shall sell the useable materials of the structure and any personal property, fixtures, or appurtenances found in the building and credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus with the Harnett County Clerk of Superior Court where it shall be secured in the manner provided by North Carolina General Statute § 160A-432. Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Section 5. This ordinance shall become effective upon its adoption. Adopted this 8"' day of September, 2020. William P. Elmore, Jr., Mayor Attest: Tammy Williams City Clerk north Carolina UUNN city of dunn PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335 (910) 230-3505 ^ FAX (910) 230-9005 www.dtinn-nc.org PROPERTY HISTORY: 503 E. Carr St. (PIN #: 1516-87-4980.000) [Ward 2] Owner: Johnny Smith James Bell 100 Fountain Circle Dunn, NC 28334 Overview: Mayor William P. Elmore, Jr. Mayor Pro Tem Chuck Tunrage Council Members J. Wesley Sills April L. Gaulden Billy Tart Chuck Turnage Dr. David L Bradham City Manager Steven Neuscharer March 20t', 2020 — Properties condemned due to condition of all properties on parcel of land. Condemnation letter sent to owner of property on record with Harnett County Tax Records. March 30t'', 2020 — Hearing held by telephone with Mrs. Shirley White McNeil and Steven King. April 9t'', 2020 — Order after Condemned Hearing notice allowing sixty (60) days for repairs or demolition of property sent to owner. Appeal letter sent with this notice informing owners of the appeal process if they desired to do so. April 19t', 2020 — Ten (10) day time period for appeal expires. May I1 "', 2020 — Mrs. Shirley White McNeil contacted me to inform me she had a buyer for the property and wanted to know if she could get an extension. I informed her that City Council would have to grant an extension. June 8t11, 2020 — Allowed time period of sixty (60) days expires. July 2nd, 2020 — Site inspection performed and updated pictures taken. No progress has been made on repairing or demolishing the structure. Property has not been sold as of this time. July 14t'', 2020 — Scheduled for City Council Meeting. City Council agreed to table the matter to allow Mr. Curtis Myles additional time to acquire the property from the current owners. Scheduled for next City Council meeting on August 1 lth, 2020. August 4t11, 2020 — Contacted Mr. Curtis Myles via text message asking if had obtained ownership of 503 E. Carr St. He stated that he had not yet purchased the property. August 26"', 2020 - Site inspection done and both structures " B" and "C" have been removed.; September 811, 2020 Scheduled for City Council Meeting at 7:00 p.m 1 1 ►I 1 E 1 July 2"d, 2020 1 • � Print thls page:: -� Harnett C_0,U N TY - YQA111 CAROtl trh 02151608250002 1516-874980.000 :0037000 lceage: 1,000 LT ac :d Acreage: 0.25 ac Number: 1500037581 C J MILES HOMES AND PROPERTIES LLC Property Description: 75X150 1 LOT 503 EAST CARR ST Address: 130 W CAROLINE DR DUNN, NO 28334 Property Address: 503 E CARR ST DUNN, NO 28334 City, State, Zip: DUNN, NC, 28334 Building Count: 2 Township Code: 02 Fire Tax District: Dunn Averasboro ,I Building Value: $50840 �I Outbuilding Value : $200 ,i Land Value : $7500 d Special Land Value : $0 Value : $58540 ,I Deferred Value: $0 Assessed Value : $58540 Harnett County GIS Neighborhood: 00202 Actual Year Built: 1966 TotalAcutalAreaHeafed: 962 Sq/Ft Sale Month and Year: 8 / 2020 Sale Price: $13000 Deed Book & Page: 3849-0645 Deed Date: 1596672000000 Plat Book S Page: 0-0 Instrument Type: CM Vacant or Improved: QualifiedCode: P Transfer or Split: T Within tort of Agriculture District: No Prior Building Value: $62900 Prior Outbuilding Value : $200 Prior Land Value : $7500 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value: $70600 Mu- D 0"' t 1 N - t - N't- banbd City Council Agenda !11111 4 1 1 r 9 Meeting a Date: September .. g I` a.. :•` 1989*2013 JBJECT TITLE: Consideration to Demolish House — 700 Lincoln St. . , • • 111 Presenter: Chief Building Inspector Steven Department: Planning and Inspections Attachment: MYes ❑ No Public Hearing Advertisement Date: NIA Ordinance to Demolish Property Property History Pictures of Property Chief Building Inspector Steven King has conducted an inspection at 700 Lincoln St. and based upon his observations, the structure is unsafe and has been condemned in accordance with G.S. §160A-426. The Chief Building Inspector also found the dwelling dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. §160A-193. Cgmsl xemnel IILII The City Council adopted an ordinance to demolish the property on November 12, 2019 but also allowing the new owner, Jada S. Wiggins, ninety (90) days to bring the property up to code. City Council instructed Chief Building Inspector, Steven King, to defer any demolition activities for ninety (90) days to allow time for repairs, (See Property History letter in agenda for more details that have taken place at 700 Lincoln St. since the November 2019 City Council meeting.) The City Council agreed to allow sixty (60) additional days from the June 9th, 2020 Council Meeting for Mr. Taylor to complete the repairs to the dwelling and bring it into compliance with applicable Codes. Mr. Taylor has not finished the repairs but has made a better effort in finishing than he did the from November 2019 to June 2020. He has a few more final inspections to pass until a Certificate of Occupancy can be issued. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Allow the owner additional time to finish repairing the dwelling at 700 Lincoln St. (PIN #: 1516-97-5347,000) �.. _raw ,,-. q 02019-17 (Attach 10) 11-12-2019 city of dunn FOR REGISTRATION KimREGISTER OFrREEDS Harnett County, NC 2019 NOV 20 01:48:57 PM aK:3757 PG:439-441 FEE:$26.00 INSTRUMENT # 2019017150 SARTIS III��b�GIII IIII1IGII POST OFFICE BOX 1065 e DUNN, NORTH CAROLINA 28335 (910) 230-3500 ® FAX (910) 230-3590 www.duiin-nc.org Mayor Oscar N. Harris Mayor Pro Tern Frank McLean Council Members Buddy Maness Dr. Gwen McNeill Billy Tart Chuck Turnage Dr. David L. Bradham City Manager Steven Neuschafer AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED PURSUANT TO N.C.G.S. §160A-426, ET SEQ. WHEREAS, that on August 20th, 2019, the Chief Building Inspector for the City of Dunn sent a notice to Barbara M. Elliott, the owner(s) of record of structure located at 700 Lincoln St. noting that the structure was in a condition that constitutes a fire and safety hazard, and is dangerous to life, health and property and was thereby condemned, pursuant to North Carolina General Statute §160A-426, and noticed the property owner of a hearing on August 28th, 2019 at the office of the Chief Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-428; and WHEREAS, on August 28th, 2019 a hearing was conducted by the Chief Building Inspector Steven King, following the completion of the hearing, the Chief Building Inspector entered an Order, pursuant to North Carolina General Statute §160-429, declaring that the structure referenced above is in a condition that constitutes a fire or safety hazard and is dangerous to life, health or other property and ordering the property owner to repair or demolish the structure on the property within sixty (60) days of the date of such Order, being October 29th, 2019; and DUNN RIhAlnerfeaCiry 1 1 wtere wmm ! masters 1989*2013 WHEREAS, the owner of the above described structure did not appeal the Order of the Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute §160A-430 and such Order is therefore a final Order; and WHEREAS, on November 1st, 2019 and November 5th, 2019, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on November 12th, 2019 to consider the adoption of this Ordinance, directing that the Building Inspector proceed with the demolition of the structure described hereby, and that all costs incurred shall be a lien against such property, pursuant to North Carolina General Statute § 160A-432; and WHEREAS, the City Council of the City of Dunn, NC finds that the structure described herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of North Carolina General Statute 160A-193; and WHEREAS, this structure should be removed or demolished, as directed by the Chief Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute § 160A-426 and constitutes a fire and safety hazard; and WHEREAS, the owner of this structure has been given a reasonable opportunity to repair or demolish the structure pursuant to an Order issued by the Building Inspector on August 30th, 2019 and the owner has failed to comply with this order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the exterior of the structure described herein, containing the legend: "This building is unfit for human habitation and is a public nuisance; the use or occupation of this building for human habitation is prohibited and unlawful." On the structure at the following address: 700 Lincoln St. PIN #:1516-97-5347.000 PARCEL ID #: 02151608400001 Section 2. The Building Inspector• is hereby authorized and directed to proceed to remove or demolish the above described structure in accordance with his Order to the owner thereof dated the 30th day of August, 2019 and in accordance with North Carolina General Statute § 160A-432, based on the owner's failure to comply with such Order. Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall have the same priority and be collected in the same manner as the lien for special assessments in Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien against any other real property owned by the owner of the property within the City of Dunn, North Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's primary residence. (b) Upon completion of the required removal or demolition, the Building Inspector shall sell the useable materials of the structure and any personal property, fixtures, or appurtenances found in the building and credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus with the Harnett County Clerk of Superior Court where it shall be secured in the manner provided by North Carolina General Statute § 160A-432. Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Section 5. This ordinance shall become effective upon its adoption. Adopted this 12t" day of November, 2019. e`�uoieniie G\iY OP"'," ®� pORporil ?2 SEAL ' Attest: Tammy\Williar City Cleric O car N. Harris, N�l yor " Borth carolina UNN city of dune PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3505 ^ FAX (910) 230-9005 www.dunn-nc.org PROPERTY HISTORY: 700 Lincoln St. (PIN #: 1516-97-5347.000) Owner: Jada S. Wiggins P.O. Box 333 Erwin, NC 28339 Overview: Mayor William P. Elmore, Jr. Mayor Pro Tern Chuck Turnage Council Members J. Wesley Sills April L. Gaulden Prank McLean Billy Tart Dr. David I.Bradham City Manager Steven Neuschafer August 20t", 2019 — Property condemned due to the unsafe condition of walls, ceilings, floors. Owner was advised to find other living arrangements. Harnett County Social Services helped with the relocation of the family. August 28", 2019 — Hearing held at the Planning and Inspections Department. Attending the hearing was Pamela Harris, Barbara Elliott, Latina Harris, Slater Johnson, and Dwayne Williams. Ms. Latina Harris stated they were working on hiring a contractor to start the repairs and also give the Inspections Department a timeline on when all the repairs would take place. August 30t1i, 2019 — Order after Condemned Hearing notice allowing sixty (60) days for repairs or demolition of property sent to owner. Appeal letter sent with this notice informing Barbara Elliott of appeal process if they desired to do so. September 9t", 2019 — Permit Application received from Joyito Lopez to repair/replace floor joists in different areas of the house. (Attached) September 10f11, 2019 — Ten (10) day time period for appeal expires. October 24t1', 2019 — Property sold to Jada S. Wiggins from Erwin. October 29t1i, 2019 — Allowed time period of sixty (60) days expires. October 31", 2019 — Site inspection performed and updated pictures taken. Property has had some wall coverings and floor coverings removed. No noted repairs were observed to correct the unsafe portions of the dwelling. Permit has not been paid for or picked up so therefore it is not issued for the repairs to be done. Public hearing notice was sent to new owner, Jada S. Wiggins, notifying her of the Council Meeting. DUNN gplh�mft CiigF t 1981 * 2013 � November 12th, 2019 — Scheduled for City Council Meeting. Council adopted ordinance to demolish house but to defer any demolition action for ninety (90) days as requested by Mr. Frank Taylor. Progress since the November 12th, 2019 Council Meeting: November 22"', 2019 — Residential building permit issued to Jada S. Wiggins for repairs to dwelling. December 19th, 2019 — Open floor system inspection performed. Inspection failed due to girders and piers not installed to support floor system. December 23rd, 2019 — Footing inspection performed and passed on footings for piers to be installed under girders. February loth, 2020 — Additional ninety (90) days allowed by City Council for repairs expires. March 17a', 2020 — Utilities called in to be disconnected due to lack of communication and any additional inspections requested. Letter sent to owner notifying them of the demolition order in place and the property was going to be scheduled to be demolished when all utilities were disconnected. March 20"', 2020 — Walk-thru performed with Mr. Frank Taylor to check on the progress of the job. Not much progress had been made since the last inspection in December 2019. April 21", 2020 — Plumbing rough -in scheduled and failed due to not being ready for inspection. Mai 28o'/29th, 2020 — Open floor inspections requested and performed. Open floor had numerous violations that need to be corrected. Plumbing rough -in re -inspection requested and performed, way rejected due to not being ready for inspection. June 9th, 2020 — Scheduled to be discussed with City Council to seek their advice on how to proceed with the repairs or demolition of this property. City Council voted to give Mr. Frank Taylor additional time to complete the repairs with the next update being at the August 1 It", 2020 Council Meeting. July 1701, 2020 — Electrical Final inspection performed by Mr. Taylor. Building Inspector Slater Johnson and I found eight (8) items that were not in compliance with the National Electrical Code. Therefore, according to the City's 20/21 Fee Schedule, a $75.00 re -inspection fee was assessed to the job. Nh-. Taylor called me later that day and said that he should not have to pay that fee being he already paid for the permit. I replied by saying that permit fees and re -inspection fees are two (2) different things and he would be responsible for paying the re -inspection fee. August llth, 2020 — Scheduled for update to City Council on progress since June 91h, 2020. List of inspections performed below. Passed Electrical Final re -inspection. DUNN all -America City t 19P9 �(201i (NC = Needs Con•eetion) S = Sequence, R = Reinspection, F = Final 0 IELF (Y (Pass 18/612020 I8/11/2020 Idwilliam 0 1ERI ( I (Pass I6/2412020 I612612020 sjohnson 0 I FO Pass (1212312019 112/23/2019 dwilliam 0 FRI I I NC 711/2020 17/6/202o I dwilliam 0 I FRI I Y I ( Pass ( 71612020 17/712020 dwilliam 0 IINSU I I I PPass I6115/2020 I611612020 I dwilliam 0 INSU Y ..)Pass I716/2020 I717/2020 IdAlliam 0MF 0 �MRI I I (Pass �4/212020 I413/2020 Idwilliam 0 OFLR I I I NC 112118/2019 112119/2019 sjohnson 0 I OFLR I Y I I NC 15/26/2020 15/29/2020 I dwiliiam 0IOFLR Y INC I512912020 I5129/2020 Isjohnson 0 OFLR (Y ( (Pass (6/212020 (6/9/2020 Isjohnson 0 IPLF I I I I 0 iPRI I NC I4/2112020 I4/2212020 sjohnson 0 PRI IY ( NC L5/2612020 I5/29/2020 dwilliam 0 PRI I Y II Pass ( 6/212020 6/9/2020 sjohnson 0 (BF I IY Lincoln 700 December 191", 2019 11 • March 20th, 2020 allol"We July 71h, 2020 Print this page -- ., Harnett COUNTY NF RTH ChRil t.l t]A 02151608400001 1516-97-5347,000 1: 0009914 Acreage: 1.000 LT ac ad Acreage: 0.17 ac t Number: 1500033986 : W IGGINS JADA S Address: PO BOX 333 ERWIN, NO 28339 ierty Address: 700 LINCOLN ST DUNN, NO 28334 State, Zip: DUNN, NC, 28334 ding Count: 1 nship Code: 02 Tax District: Dunn Averasbom Parcel Building Value: $50790 Parcel Outbuilding Value: $2800 Parcel Land Value: $7500 Parcel Special Land Value : $0 Total Value : $61090 Parcel Deferred Value : $0 Total Assessed Value : $61090 Property Description: 74X1131 LOT 700 LINCOLN ST Harnett County GIS Neighborhood: 00202 Actual Year Built: 1980 TotaIAcutalAreaHeated: 1025 Sq/Ft Sale Month and Year: 10 / 2019 Sale Price: $10000 Deed Book & Page: 3749-0225 Deed Date: 1571875200000 Plat Book & Page: - Instrument Type: WD Vacant or Improved: QualigedCode: Q Transfer or Split: T Within 1ml of Agriculture District: No Prior Building Value: $54880 Prior Outbuilding Value : $2800 Prior Land Value : $7500 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value : $65180 DUNK — — orr�, tl�„ DUNN DL.INN All•AmericaCtty e i I y �J dun„ All-AmericaCtly 11111► City Council Agenda Form 1 ® ex_ Date-. September 8, 2020 1999 * 2013 1989 * 2013 SUBJECT TITLE: Acceptance of Revised Golden LEAF Foundation Grant for Inflow and Infiltration Assessment Presenter: Utilities Director, Heather Adams AM Department: Public Utilities Description: Golden LEAF Award Letter, Grantee Attachment: X Yes No Acknowledgment and Agreement, Map, and Amended Engineering Agreement Public Hearing Advertisement Date: PURPOSE: The City applied for and received Hurricane Florence Recovery Grant funds from the Golden LEAF Foundation for the purpose of funding an Inflow and Infiltration assessment of the City's wastewater collection system in order to identify areas of damage, resulting from the effects of Hurricane Florence. The City was recently awarded additional funds to repair sewer lines that were identified during the assessment. BACKGROUND: In 2019, the City of Dunn received a grant from Golden LEAF Foundation for the purpose of inspecting the collection system and locating sewer lines that were damaged as a result of Hurricane Florence. To date the assessment team has assessed approximately 21,600 linear feet of sewer collection lines in the northern and western quadrants of the City. Seven sections of sewer line totaling approximately 2,230 linear feet were identified as exhibiting the kind of fractures, breaks and cracks that lead to excessive inflow and infiltration. On July 1, 2020, WithersRavenel and City staff submitted a modified project request to Golden LEAF in order to request funding for the identified repairs. On August 6, 2020, Golden LEAF notified the City that the modification request was approved and awarded an additional $313,586 to fund the identified repairs. BUDGET IMPACT: Golden LEAF increased the existing award by $313,586 to $456,086 with no local match required to fund the engineering design/construction admin and construction costs. RECOMMENDATION/ACTION REQUESTED: Motion to accept the revised Golden LEAF grant agreement in the amount of $456,086 and make the applicable assurances contained therein and authorize City Manager Neuschafer to execute an amended contract with WithersRavenel to assist the City with the engineering, construction administration and observation associated with the identified repairs. Golden FOUNDATION Increasing Economic Opportunity in North Carolina Since 1999 NItIRCHISON "BO" BIGGS CHAIRAMN Of THE BOARD August 11, 2020 Ms. Heather Adams Public Utilities Director City of Dunn (hadams(cdunn-nc.org) Dear Ms. Adams: SCOTr T. HAMILTON FRLSIDENT, CHIEF BYECUTIVE OFFICER We received your letter dated July 1, 2020, requesting increased funding and a modified purpose for the "City of Dunn Assessment of Inflow and Infiltration" project. I am pleased to inform you that the request to increase the grant award by $313,586.00 to $456,086.00 to enable use of funds for repair of identified sewer infrastructure has been approved. Attached please find a revised Grantee Acknowledgment and Agreement form and return one executed copy of this form. Kasey Ginsberg will work with you to update the project budget and other forms. We look forward to receiving future updates outlining progress made through this initiative. Sincerely, Scott T. Hamilton President, Chief Executive Officer SH:bs 301 NORTH WINSTEAD AVENUE e ROCKV MOUNT, NC 27804 a (252) 442-7474 0 (888) 684-8404 a FAX (252) 442-7404 www.goldenleaCmrg a Email: info@goldenle f.c rg The Golden LEAF Foundation ("Golden LEAF") REVISED GRANTEE ACKNOWLEDGMENT AND AGREEMENT I. Grantee: City of Dunn 2. Project File Number & Title: FY2020-007 / City of Dunn Assessment of Inflow and Infiltration 3. Purpose of Grant: Following Hurricane Florence, the metered average monthly flow of Dunn s sewer collection system nearly doubled. The town believes that excessive pressure during Hurricane Florence compromised its sewer infrastructure, causing increased inflow and infiltration. Golden LEAF disaster recovery grant funds will be used for professional fees to assess the town's sewer infrastructure, identify areas of damage, and recommend repairs and for costs related to engineering and construction to repair sewer infrastructure damaged as a result of Hurricane Florence. The town recently received an Asset Inventory Assessment grant award from the N.C. Department of Environmental Quality that will contribute to the success of this project. 4. 5. Amount of Grant: $142,500.00; REVISED: $456,086.00 6. Award Date: 8/1/2019; REVISED: 8/6/2020; Start Date: 7. Special Terms and Conditions Applicable to Grant: a) The term of the grant is 12 months, commencing on the Award Date unless the Grantee proposes a later Start Date that is accepted by Golden LEAF. Golden LEAF may extend the term of the Grant. The provisions of this Grantee Acknowledgment and Agreement that by their nature extend beyond the term of the grant will survive the end of the term of the grant. b) Golden LEAF funds may be used for project -related expenses incurred prior to the grant award. c) Grantee agrees to use reasonable efforts to secure funding for these repairs from FEMA, its insurer, and/or other sources of funding typically available to the grantee for similar disaster -recovery projects and will pay any funds received from other sources for these repairs to Golden LEAF, up to the full amount of grant funds released by Golden LEAF for this project. d) Use of grant funds must comply with the 2018 Hurricane Florence Disaster Recovery Act, including, without limitation, Section 4.2(a) and Section 4.2(b). e) Grantee agrees to comply with applicable requirements of G.S. 143C-6-23. 8. Standard conditions on the release of grant funds: a) Release of grant fiords is contingent on Grantee attending a Golden LEAF grants management workshop or participating in satisfactory discussions with Golden LEAF staff to gain training in the management of Golden LEAF grants and reporting requirements. b) Release of funds is contingent on Grantee returning a fully executed original of this Grantee Acknowledgment and Agreement no later than forty-five (45) days after the Award Date, unless Golden LEAF agrees to extend the deadline for its submission. c) Release of funds is contingent on Grantee submitting a project management plan ("PMP") that Golden LEAF has approved. The PMP must be submitted for approval within forty-five (45) days of the Award Date, unless Golden LEAF agrees to extend the deadline. Unless otherwise approved, the PMP must be submitted on Golden LEAF form(s). The PMP will include key activities that are critical to successful implementation of the grant and outcomes that will be used to assess the success and effectiveness of the project. d) Release of funds is contingent on the Grantee submitting a project budget for approval by Golden LEAF. The project budget must be submitted for approval within forty-five (45) days of the Award Date unless Golden LEAF agrees to extend the deadline. Unless otherwise approved, the project budget must be submitted on Golden LEAF form(s). e) If the approved project budget includes funds from other sources that are required for project implementation, Golden LEAF grant funds will not be released until Grantee demonstrates that it has secured those funds. f) Golden LEAF grant funds may not be used for acquisition of interests in real property or for costs of grant administration. g) If the Grantee fails to comply with its obligations under this Agreement, no further grant funds will be released unless such noncompliance is resolved to the satisfaction of Golden LEAF. 9. Confirmation of Eligibility/Pennissible use of Funds: The Grantee confirms: (1) that the Internal Revenue Service has determined that the Grantee is an organization described in Section 501(c) (3) of the Internal Revenue Code of 1986, as amended, and that such determination has not been revoked, or (2) that the Grantee is a federal, state or local governmental unit. Grantee agrees to notify Golden LEAF promptly if the Grantee's tax- exempt status is revoked or modified in any way. The Grantee agrees that it will use the funds from this grant only for charitable, educational, or scientific purposes within the meaning of Section 501(c)(3) of the Code, and that it will not use the funds from this grant in any way that would result in or give rise to private inurement or impermissible private benefit. The Grantee agrees that no funds from this grant will be used to carry on propaganda or otherwise to attempt to influence legislation, to influence the outcome of any public election, or to carry on directly or indirectly any voter registration drive. If grant funds are used to pay for sales tax for which the Grantee receives a refund, Grantee will use the refund for expenses that are consistent with the purpose of the grant and permissible under this Agreement. Unless otherwise agreed by Golden LEAF in writing, no portion of the Grantee's rights or obligations under this Agreement may be transferred or assigned to any other entity. 10. Compliance with laws/liens: The Grantee is in material compliance with all federal, state, county, and local laws, regulations, and orders that are applicable to the Grantee, and the Grantee has timely filed with the proper governmental authorities all statements and reports required by the laws, regulations, and orders to which the Grantee is subject. There is no litigation, claim, action, suit, proceeding or governmental investigation pending against the Grantee, and there is no pending or (to the Grantee's knowledge) threatened litigation, claim, action, suit, proceeding or govermmnental investigation against the Grantee that could reasonably be expected to have a material adverse effect upon the Grantee's ability to carry out this grant in accordance with its terms. The Grantee has timely paid all judgments, claims, and federal, state, and local taxes payable by the Grantee the non- payment of which might result in a lien on any of the Grantee's assets or might otherwise adversely affect the Grantee's ability to carry out this grant in accordance with its terms. 11. Conflict of interest: In connection with the project funded by Golden LEAF, no employee, officer, director, volunteer, or agent of the Grantee shall engage in any activity that involves a conflict of interest or that would appear to a reasonable person to involve a conflict of interest. Without limiting the foregoing principle, except as described below, in connection with implementation of the project funded by Golden LEAF, Grantee shall not procure goods or services from any Interested Person or from any individual or entity with which any Interested Person has a financial interest or from any family member of an Interested Person, nor shall Grantee use Golden LEAF grant funds to provide goods, services, or compensation (other than customary and reasonable wages and benefits) to any Interested Person or to any family member of an Interested Person. "Interested Person" includes officers and directors of the Grantee, and employees of the Grantee with authority to procure goods or services for the Grantee related to the project funded by Golden LEAF. For purposes of this section, family members shall include: (1) spouse, (2) ancestor, (3) brother, (4) half-brother, (5) sister, (6) half-sister, (7) child (whether by birth or by adoption), (8) grandchild, (9) great grandchild, or (10) spouse of brother, half- brother, sister, half-sister, child, grandchild, or great grandchild. An Interested Person has a financial interest if the Interested Person has, directly or indirectly, through business, investment, or family: a) an ownership or investment interest in any entity with which the Grantee has a transaction or arrangement; b) a compensation arrangement with the Grantee or with any entity or individual with which the Grantee has a transaction or arrangement; or c) a potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the Grantee is negotiating a transaction or arrangement. Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial. An Interested Person must inform the Grantee of his or her financial interest upon becoming aware that the Grantee is considering procuring goods or services from any individual or entity with which any Interested Person has a financial interest. The foregoing notwithstanding, if after exercising due diligence, the governing board or committee of the Grantee determines that the Grantee is not reasonably able to secure a more advantageous transaction or arrangement from an individual or entity with which an Interested Person does not have a financial interest, the governing board or committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in the Grantee's best interest, for its own benefit, and whether it is fair and reasonable. In conformity with the above determination the Grantee shall make its decision as to whether to enter into the transaction or arrangement and shall keep written records of the meeting at which that decision was made. The Grantee shall inform all Interested Persons of the requirements set forth in this section. If the requirements set forth in this section conflict with any statute or regulation applicable to the Grantee, the statute or regulation shall control. If the Grantee has a conflict of interest or similar policy that provides more stringent restrictions and protections than those in this section, the Grantee may comply with its policy rather than the policy contained herein. This section does not alter the requirement that Grantee may not use the funds from this grant in any way that would result in or give rise to private inurement or impermissible private benefit 12. Procurement: All goods or services acquired using Golden LEAF grant funds must be reasonably necessary to implement the project funded. All procurement transactions involving the use of Golden LEAF grant funds will be conducted to provide, to the extent possible and reasonable, free and open competition among suppliers. The Grantee should use reasonable efforts to procure goods and services from local businesses, small businesses, minority -owned firms, and women's business enterprises. The Grantee will seek competitive offers where possible and reasonable to obtain the best possible quality at the best possible price. Some form of cost or price analysis shall be made and documented in connection with every individual procurement in excess of $1,000.00. Price analysis may be accomplished in various ways, including the comparison of price quotations or market prices, including discounts. For any single procurement of $100,000.00 or more, Grantee will use a competitive bid process that is designed to attract a reasonable number of responsive bidders. The requirements of the bid process may vary depending on the value of the procurement. When evaluating bids received, the Grantee is not required to take the lowest price if other factors are reasonably important to the Grantee; however, the bases for evaluation and selection should be listed in the procurement documents and there should be an objective method for the decision made by the Grantee. The decision should be documented in writing. If the Grantee is subject to statutory or regulatory procurement requirements, those requirements supersede this section. The Grantee may request that the President of Golden LEAF approve the Grantee's use of a procurement policy that varies from the requirements of this section. 13. Project and budget modification: The Grantee will immediately notify Golden LEAF of anything that may materially affect the Grantee's ability to perform the project funded. If the Grantee proposes to modify the budget, the objectives, or any other feature of the project funded, the Grantee shall not encumber or expend any funds from this grant for such purposes unless and until Golder LEAF has approved such proposed modifications in writing. Moreover, no further payments shall be made to the Grantee in connection with the project funded unless and until Golden LEAF has approved such proposed modifications in writing. 14. Use of grant funds/rescission and termination of grants: The Grantee accepts and will retain full control of the disposition of funds awarded to the Grantee by Golden LEAF under this grant and accepts and will retain full responsibility for compliance with the terms and conditions of the grant. Grant funds shall be utilized exclusively for the purposes set forth above. If the Grantee breaches any of the covenants or agreements contained in this Grantee Acknowledgment and Agreement, uses grant funds for purposes other than those set out above, or any of the representations and warranties made by the Grantee are untrue as to a material fact, the 3 Grantee agrees to repay to Golden LEAF the full amount of this grant. Any condition, purpose, term or provision in Golden LEAF's resolution approving finding or in this Agreement shall take precedence over any conflicting provision in the Grantee's application. Grantee shall not use grant funds for any purpose not included in the Grantee's application for funding unless specifically approved by Golden LEAF. If there is a conflict between the purpose of the grant and use of grant funds described in this Grantee Acknowledgment and Agreement and the Grantee's application for funding, this Grantee Acknowledgment and Agreement will control. 15. The Grantee acknowledges receipt of the following policy regarding termination and rescission of grants, which is intended to supplement but not replace or limit the rights and remedies of Golden LEAF set forth elsewhere in this Agreement. The Grantee acknowledges that Golden LEAF may, from time to time, amend its policy regarding termination and rescission of grants, and the Grantee acknowledges that the Grantee will be subject to the policy as amended. Policy Regarding Rescission and Termination of Grants. Rescission of a grant revokes the grant award. When funds have been disbursed to a Grantee by Golden LEAF and a grant is rescinded, the Grantee may be liable for repayment to Golden LEAF for an amount up to the total of grant funds received by the Grantee, in addition to any other remedy available to Golden LEAF. Termination of a grant ends the grant on a going - forward basis, and the Grantee is responsible for repayment to Golden LEAF of only that portion of the grant funds that has been disbursed but not expended by the Grantee in accordance with the terms of the grant. A grant may be rescinded or terminated at any time in the discretion of Golden LEAF for the Grantee's failure to comply with its obligations under this Agreement or if any of the Grantee's representations and warranties in this Agreement are or become untrue as to a material fact. Reasons for rescission or termination of a grant include but are not limited to the following: a. The Grantee has not signed and delivered to Golden LEAF the Grantee Acknowledgment and Agreement within forty-five (45) days of the Award Date set out in Section 5, above. b. The Grantee has failed to complete the project within the grant term established by this Agreement or any extensions thereof. C. The Grantee's tax-exempt status has been modified or revoked. d. The Grantee is unable, or has failed or refused, to comply with a material term or condition of the grant. C. The Grantee has experienced a change in circumstances that is likely to have a material adverse effect upon the Grantee's ability to accomplish fully the purposes of the grant (e.g., loss of collateral funding, loss of key personnel, etc.). f. The Grantee has failed or refused to submit a report, statement, accounting or return required by this Agreement or applicable law. g. The Grantee has materially modified its budget for the project, and such material modification has not been approved by Golden LEAF. h. The Grantee commits a material violation of the Internal Revenue Code or uses grant funds for some purpose not permitted by the Internal Revenue Code or for some purpose not contemplated by the grant. i. The Grantee breaches any of the covenants or agreements contained in this Grantee Acknowledgment and Agreement. j. The Grantee requests that the grant be rescinded or terminated. It is anticipated that a grant will be rescinded in situations in which no grant finds have been disbursed. Where grant funds have been disbursed, it is anticipated that a grant will be rescinded in the case of more serious violations (including, without limitation, use of grant funds for some purpose not contemplated by the grant or in violation of the Internal Revenue Code, or upon other affirmative misconduct of the Grantee), and that termination of a grant will occur in the case of the less serious instances of non-compliance or where the circumstance giving rise to termination is not the result of misconduct of the Grantee. If the Board of Directors of Golden LEAF determines that a grant should be rescinded or terminated, Golden LEAF will notify the Grantee of that decision. Golden LEAF may choose to notify the Grantee that the grant is subject to rescission or termination unless the Grantee remedies the noncompliance, and Golden LEAF may establish deadlines or other limitations on the Grantee's opportunity to remedy the noncompliance. If Golden LEAF allows the Grantee the opportunity to correct the noncompliance, no further grant funds shall be advanced until the noncompliance is remedied. 16. Release of Funds: Unless otherwise agreed by Golden LEAF, up to twenty percent (20%) of funds may be released in advance after all conditions on the release of funds are satisfied. Funds may be released in additional advances of up to twenty percent (20%) of the grant amount upon receipt of evidence satisfactory to Golden LEAF that funds previously released have been properly expended and accounted for. Funds may also be released on a reimbursement basis, in which case payments may be made in an amount equal to or up to eighty percen' (80%) of the grant amount upon receipt of evidence satisfactory to Golden LEAF that funds have been properly expended and accounted for. Unless otherwise approved by the President of Golden LEAF, a sum equal to twenty percent (20%) of the total amount of the grant will be retained by Golden LEAF until the Grantee completes its obligations under this grant, including submission of a satisfactory final report on the project funded. This final twenty percent (20%) retained by Golden LEAF shall be paid to the Grantee on a reimbursement basis. If the grant is conditional or contingent, all conditions and contingencies must be met before any payment will be made. Each request for payment shall be in writing using the approved Golden LEAF form and shall certify that the Grantee has performed in accordance with the terms and provisions of its Grantee Acknowledgment and Agreement, and that such Grantee is entitled under the terms of such Agreement to receive the amount so requested. Each request should be made to President, The Golden LEAF Foundation, 301 N. Winstead Avenue, Rocky Mount, NC 27804. Payment should not be requested until the Grantee has need for actual expenditures of the funds. The Grantee should request payment at least thirty (30) days prior to its desired payment date. 17. Reporting: The Grantee agrees to submit a progress report to Golden LEAF biannually, to be received by Golden LEAF six months from the date of award and every six months thereafter unless some other schedule is approved by Golden LEAF. The Grantee agrees to submit a final Progress Report for receipt by Golden LEAF within sixty (60) days after the completion of all obligations for the project funded or the end date, whichever comes first. The Grantee may be required to report results and accomplishments to Golden LEAF for a period beyond the grant term that is reasonably necessary to evaluate the outcomes of the grant. Report forms may be found on Golden LEAF's website, www.eoldenleaforg. The Grantee will furnish additional or further reports if requested by Golden LEAF on forms prescribed by Golden LEAF. 18. Records: The Grantee agrees to maintain full, accurate and verifiable financial records, supporting documents, and all other pertinent data for the project funded in such a manner so as to identify and document clearly the activities and outcomes of the project funded and the expenditure of Golden LEAF grant funds. Financial records regarding Golden LEAF's grant shall maintained in such a way that they can be reported separately from monetary contributions, or other revenue sources of the Grantee. The Grantee agrees to retain all financial and programmatic records, supporting documents, and all other pertinent records related to the project funded for a period of five (5) years from the end of the grant term. In the event such records are audited, all project records shall be retained beyond such five-year period until all audit findings have been resolved. The Grantee shall provide to Golden LEAF copies of all financial and other records requested by Golden LEAF and shall make available to Golden LEAF, or Golden LEAF's designated representative, all of the Grantee's records that relate to the grant, and shall allow Golden LEAF or Golden LEAF's representative to audit, examine and copy any data, documents, proceedings, records and notes of activity relating to the grant. Access to these records shall be allowed upon request at any time during normal business hours and as often as Golden LEAF or its representative may deem necessary. The Grantee may be subject to audit by the State Auditor. 19. This Section 18 is applicable if the following blank is marked: Staff Initials & date: Intellectual property/new developments: In consideration of its receipt of funds granted by Golden LEAF, the Grantee agrees that during the course of the project funded by the grant, the Grantee, and any recipient of grant funds, will promptly disclose to Golden LEAF any improvements, inventions, developments, discoveries, innovations, systems, techniques, ideas, processes, programs, and other things, whether patentable or unpatentable, that result from any work performed by or for the Grantee in connection with the project funded, or by individuals whose work is funded by the grant (the "blew Developments"), If the Grantee provides to Golden LEAF a copy of any Invention Disclosure Reports it receives from Grantee employees that report making inventions under this Agreement, then the Grantee will be deemed to have satisfied the disclosure requirement in the preceding sentence. The Grantee agrees that it, and any recipient of grant fiords, shall take all reasonably appropriate actions to assure that the New Developments shall be and remain the sole and exclusive property of the Grantee. In the event that the interests of the public would be served by commercialization of the New Developments, the Grantee agrees to use its best reasonable efforts to pursue the commercialization of any such New Developments in a manner that will serve the interests of the public, including but not limited to the transfer, assignment or licensing of such New Developments; provided, however, that the Grantee, and any recipient of grant funds, shall not transfer, assign or license such New Developments in part or in whole without first having obtained the written consent of Golden LEAF. Any revenue generated as a result of transferring, assigning, or licensing New Developments will be managed by the Grantee in accordance with its published patent, copyright and technology transfer procedures, if any, and in the absence of such procedures such revenue will be managed by the Grantee in accordance with procedures approved by Golden LEAF. Such procedures typically will prioritize the distribution of revenues to ensure that the Grantee first honors its obligation to its inventors and then to cover its own out-of-pocket expenses as necessary to protect its intellectual property. The Grantee and Golden LEAF further agree that should there be any revenue generated greater than that necessary to meet the obligations of the preceding paragraph ("Net Revenue"), the Net Revenue shall be managed by the Grantee as follows: a) 15% of the Net Revenue will be retained by the Grantee as a fee for the management and distribution of funds as required under this Agreement. b) 30% of the remaining Net Revenue will be paid to Golden LEAF. c) 70% of the remaining Net Revenue will be retained by the Grantee and used in accordance with the procedures referenced in the preceding paragraph above. The Grantee's obligations pursuant to this Section will continue beyond the expiration of the finding period 20. Independent entity: The Grantee acknowledges and agrees that the Grantee is an entity independent from Golden LEAF, is not an agent of Golden LEAF, and is not authorized to bind Golden LEAF to any agreement of payment for goods or services. The Grantee is responsible for payment of all its expenses, including rent, office expenses and all forms of compensation to employees. It shall provide workers compensation insurance to the extent required for its operations and shall accept full responsibility for payments of unemployment compensation, social security, income taxes and any other charges, taxes or payroll deductions required by law in connection with its operations, for itself and its employees. All expenses incurred by the Grantee are the sole responsibility of the Grantee, and Golden LEAF shall not be liable for the payment of any obligations incurred in the performance of the project funded. 21. Non-discrimination: The Grantee shall not discriminate by reason of age, race, ethnicity, religion, color, sex, national origin, or handicap related to the activities of a project funded by Golden LEAF. 22, Publicity: All publicity and printed materials regarding projects or activities supported in whole or in part by this grant should contain the following language: "This project received support from The Golden LEAF Foundation." The Golden LEAF logo is to be displayed in all of the Grantee's publicity and printed materials relating to this grant. Please contact Jenny Tinklepaugh (itinklepauglh@goldenleaf.org) for digital versions of the logo. 23. Authority to execute/Necessary Approvals Obtained: The individual signing below certifies his or her authority to execute this Agreement on behalf of the Grantee and that the Grantee has received any third -party approval that may be required prior to entering this Agreement. By executing this Agreement, the Grantee, to induce Golden LEAF to make this grant, makes each of the representations set forth hereinabove and certifies that each of such representations is true, accurate and complete as of the date hereof. IN WITNESS WHEREOF, the Grantee has executed this Agreement as of the date below: Name of Grantee Organization (print): Signature: Name of Person Signing (print): Title of Person Signing (print): Date: 110 iters avenet lip Our People. Your Success. September 1, 2020 City of Dunn 101 E. Cleveland Street Dunn, NC 28334 Attn: Heather Adams RE: WR Project #03190951 AMENDMENT TO Professional Services Agreement City of Dunn Assessment of Inflow and Infiltration Dear Ms. Adams: WithersRavenel is pleased to provide this AMENDMENT to the Agreement for Engineering Services to City of Dunn for the City of Dunn Assessment of Inflow and Infiltration Project. If you have any questions or concerns about the agreement please do not hesitate to call me at the number listed below. Sincerely withersRavenet � 2 (�L'4 Rick Rudin, P.E. Project Manager 219 Station Road, Suite 1011 Wilmington, NC 28405 Office: 910.256.9277 1 Direct: 919.535.5181 Email: rrudin@withersravenel.com Attachments: Amendment to Agreement for Professional Services 219 Station Road, Suite 1011 Wilmington, NC 28405 Office: 910,256.9277 1 Fax: 919.467,6008 ( www.witliersravenel.com I License No. C-0832 Asheville I Cary I Greensboro I Pittsboro I Raleigh I Wilmington 110 1NithersRavenel lipOur People. Your Success. City of Dunn s • . • I K474 I IT—TI-14 1KAW1161> This AMENDMENT applies to the Original Agreement dated 9/10/2019 between City of Dunn (CLIENT) and WithersRavenel (CONSULTANT) for additional Design, Construction Administration and Construction Observation services for the City of Dunn Assessment of Inflow and Infiltration Project (PROJECT). A. Project Description The City of Dunn has received additional funding from the Golden LEAF Foundation in the amount of $313,586 to rehabilitate approximately 2,230 LF of existing 8" and 15" gravity sewer mains, associated manholes and related work within the maintained roadways. B. Scope of Services Task 4 - Design, Plans, Technical Specifications and Bidding Documents A. CONSULTANT will perform a baseline survey of the PROJECT site to establish a drafting basis for project drawings including centerline of roads, edge of pavement, driveways, ground elevations and location of all pertinent planimetric features. The survey will be for an approximate 50-foot wide corridor centered on the existing gravity sewers. All surveys will be based on State Plane Coordinates and will be listed on plan sheets. B. CONSULTANT will perform engineering design services for rehabilitation of the subject gravity sewers, manholes, and related appurtenances. C. CONSULTANT will prepare approximately four construction plan view drawings at 30 scale and two detail sheets for all miscellaneous improvements. D. CONSULTANT will prepare detailed technical specifications for the implementation of the project. E. CONSULTANT will prepare Bidding Documents, including but not limited to: Notice to Bidders, Instruction to Bidders, Contract Agreement, General Conditions of the Contract and Special or Supplementary Conditions. CONSULTANT will submit final drawings, specifications, and other Bidding Documents to the CLIENT for review. G. CONSULTANT will incorporate CLIENT review comments and provide one set of the approved plans, specifications, and bidding documents to CLIENT. H. If necessary, the CONSULTANT will prepare the permit applications and supporting materials, obtain CLIENT signatures and submit applications on behalf of CLIENT. Potential permits are: L NCDOT Encroachment Agreement City of Dunn - City of Dunn Assessment of Inflow and Infiltration WR Project No. 03190951 September 1, 2020 Page 2 40. lnlithersRavenel lipOurNople. Your Succ,,s. Task 5 - Bidding Phase Services A. Bid Advertisement. CONSULTANT will assist CLIENT in advertising the PROJECT for informal bids. This will include submitting the "Notice to Bidders" as deemed necessary by CONSULTANT and CLIENT for proper notification and solicitation of bids. B. Submit Bid Documents to Plan Rooms. CONSULTANT will submit approved Construction Drawings and Bidding Documents to Contractor Plan Rooms using QuestCDM and will maintain a plan holders list. C. Pre -Bid Meeting. CONSULTANT will attend Pre -Bid Meeting with CLIENT representatives and with prospective bidders and material suppliers. D. Issue Addenda. CONSULTANT shall provide up to three (3) addenda to issue clarifications to contract documents and maintain the necessary documentation of the addenda. E. Bid Opening. CONSULTANT will attend bid opening, tabulate all bids received, evaluate bids received, and issue recommendation to CLIENT for the award of the contract as appropriate. This shall include screening of the low bidder as to experience and experience. A certified bid tabulation shall be provided to the CLIENT. Task 6 -- Construction Administration A. As construction administration and review services are requested by CLIENT, CLIENT agrees that such administration, review, or interpretation of construction work or documents by CONSULTANT shall not relieve any contractor from liability in regard to its duty to comply with the engineering standards for the Project, and shall not give rise to a claim against a contractor's failure to hold in accordance with the applicable plans, specifications or standards. B. Execution of the Construction Contract. CONSULTANT will assemble and facilitate the execution of the contract documents between the Contractor and CLIENT. CONSULTANT will complete the following items: r Provide the contract documents to CLIENT to review; contracts will not be altered without approval by all affected parties; Assemble three (3) sets of contract documents and forward them to the Contractor for execution; 6 Review the Contractor's executed Agreements including the Performance and Payment Bond, Financial Statement, Insurance coverages, etc.; and t Forward approved contracts to CLIENT for signature and distribute fully executed contracts to all parties. C. Pre -Construction Conference. CONSULTANT will coordinate and hold a Pre - Construction Conference with CLIENT, and Contractor. At the pre -construction conference, procedural guidelines and specific PROJECT requirements will be discussed with the Contractor. Among the items to be addressed are: correspondence distribution, shop drawing, and scheduling procedures, Notice -to -Proceed date, critical schedule requirements, payment procedures, staging areas, emergency procedures, survey control requirements, quality control procedures and requirements, and coordination with quality assurance testing. CONSULTANT will prepare and provide a meeting summary to the CLIENT, and the Contractor. The Contractor shall be responsible to provide its subcontractors with the meeting summary(s). City of Dunn - City of Dunn Assessment of Inflow and Infiltration WR Project No. 03190951 September 1, 2020 Page 3 NO WithersRavenel Om' People. Your Success. D. Contract Administration: CONSULTANT will act on behalf of CLIENT and act as its representative during the estimated 90-calendar day construction period. CONSULTANT will provide contract administration required for the PROJECT, including: Carry out the duties and responsibilities as CONSULTANT as stated in the General Conditions and Supplemental Conditions of the construction contract; On behalf of CLIENT, CONSULTANT shall administer the construction contract, respond to Contractor correspondence, issue instructions from CLIENT, and maintain a complete document file for the PROJECT. Documents to be maintained include, but are not limited to: correspondence, quality control procedures, site visit observation records, shop drawing schedule, shop drawing and submittal log, change orders, scheduling, PROJECT meetings, costs and disbursement data, and progress reports. CONSULTANT will supervise and manage the work performed by the Resident Project Representative (RPR) during construction. E. Site Visits and Progress Meetings. During the construction period, CONSULTANT will hold monthly progress meetings from Notice -to -Proceed through Substantial Completion. In these meetings, CLIENT, CONSULTANT, and the Contractor will address such items including but not limited to: schedules, coordination problems, design issues, construction issues, pending change orders, outstanding shop drawings and other submittals, procurement delays, material or construction issues, and other issues related to completion of the PROJECT. f On the basis of on -site observations by CONSULTANT and RPR, CONSULTANT will keep CLIENT informed of the progress of the work and may recommend to CLIENT to disapprove or reject work that does not to conform to the Contract Documents. F. Shop Drawing and Submittal Review. CONSULTANT will review and respond to Shop Drawings and samples, the results of tests and inspections (CONSULTANT shall be entitled to rely on the results of such inspections and tests), and other submittal data which the Contractor is required to submit for conformance with the design concept and compliance with the information given in the Contract Documents; and receive and review (for general content as required by the Specifications) operating and maintenance schedules and instructions, guarantees, bonds and certificates of inspection which are to be assembled by the Contractor in accordance with the Contract Documents. CONSULTANT will transmit one copy of shop drawings to CLIENT with written comments. Included in the shop drawing review is the assessment of alternates proposed by the Contractor. Alternate requests will be reviewed for conformance with the Contract Specifications. This subtask assumes the review and response to up to five (5) sets of Shop Drawings and up to five (5) reviews and responses to other submittals. City of Dunn - City of Dunn Assessment of Inflow and Infiltration WR Project No. 03190951 September 1, 2020 Page 4 WithersRavenet Our People, YOUR SuC9eS5. G. Review, Process and Track Payment Requests. Based on the on -site observations, information provided by the RPR, and review of the applications for payment and the accompanying data and schedules, CONSULTANT will assess the percentage of PROJECT completion by the Contractor and recommend payments to the Contractor in the appropriate amount. By recommending payment, CONSULTANT shall not thereby be deemed to have represented that observations made by CONSULTANT to check the quality or quantity of Contractor's Work as it is performed and furnished have been exhaustive, extended to every aspect of Contractor's Work in progress, or involved detailed inspections of the Work beyond the responsibilities specifically assigned to CONSULTANT in this Agreement. Neither CONSULTANT's review of Contractor's Work for the purposes of recommending payments nor CONSULTANT's recommendation of any payment including final payment will impose on CONSULTANT responsibility to supervise, direct, or control the Work, or for the means, methods, techniques, sequences, or procedures of construction or safety precautions or programs incident thereto, or Contractor's compliance with Laws and Regulations applicable to Contractor's furnishing and performing the Work. H. Change Orders and Time Extensions. CONSULTANT will provide contract administration services in connection with changes to the construction contract that reflect minor changes or deletions requested by CLIENT, CONSULTANT, or the Contractor. CONSULTANT will maintain a listing of additional costs and credits as a result of change orders. CLIENT agrees to review change orders prepared by CONSULTANT and issue a directive on its opinion of the change order in writing. Larger changes or claims asserted by the Contractor and/or redesigns, analyses, or evaluation that are beyond the scope of this Scope of Services or required through no fault of CONSULTANT, requested by CLIENT or Contractor, shall be considered individually, negotiated with Client and may be performed as Additional Services. I. Final Walk -Through and Certification. CONSULTANT will conduct a walk-through review with the Contractor and the RPR to determine if the PROJECT has reached substantial completion and prepare a punch list of work items needed to meet final completion. After the Contractor has addressed the items in the punch list, CONSULTANT will conduct one final walk-through review to determine if the work is acceptable and is in substantial conformance with the drawings and specifications to the best of CONSULTANT's knowledge. Once CONSULTANT and CLIENT deem the work to be acceptable and in substantial conformance with the drawings and specifications (to the best of CONSULTANT's knowledge), CONSULTANT can provide written notice to the Contractor that the work is acceptable. Additionally, CONSULTANT can recommend final payment to Contractor as appropriate. Additionally, CONSULTANT can certify that the PROJECT was built within substantial conformance with the drawings and specifications (to the best of CONSULTANT's knowledge), but only if: L CONSULTANT has been allowed to observe construction activities, startup, and testing which he deems appropriate. t CONSULTANT determines that his observations support that the construction was carried out satisfactorily. L Known nonconforming construction has been satisfactorily corrected. J. Prepare Record Drawings. Using redline drawings, construction survey, and other information prepared by the Contractor and the RPR, CONSULTANT will prepare Record Drawings for the PROJECT. City of Dunn - City of Dunn Assessment of Inflow and Infiltration WR Project No. 03190951 September 1, 2020 Page 5 40 WithersRavenet lowOur People Your Success. Task 7 - Construction Observation A. Upon approval by CLIENT CONSULTANT shall provide resident project representative (RPR) as service to CLIENT. B. CONSULTANT shall not at any time supervise, direct, control, or have authority over any Contractor's work, nor shall CONSULTANT have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any Contractor, or the safety precautions and programs incident thereto, for security or safety at the Site, nor for any failure of a Contractor to comply with Laws and Regulations applicable to that Contractor's furnishing and performing of its work. CONSULTANT shall not be responsible for the acts or omissions of any Contractor. C. CONSULTANT neither guarantees the performance of any Contractor nor assumes responsibility for any Contractor's, failure to furnish and perform the Work in accordance with the Construction Contract Documents. D. CONSULTANT shall not be responsible for any decision made regarding the Construction Contract Documents, or any application, interpretation, clarification, or modification of the Construction Contract Documents, other than those made by CONSULTANT or its Consultants. E. The RPR duties are as follows: f Observe the rehabilitation of the gravity sewer, manholes, service reconnections, erosion control measures, and appurtenances. f Document the work in daily field observation reports. 6 Document weather conditions as well as the ability of the contractor to perform the work. M The Task assumes that part time observation will be required during the majority of the project with full time observation for critical stages such as installation of gravity sewer, manholes, connections to existing homes, installation of restrained joint piping, valves, wet well, valve vault, pumps, electrical system and controls, standby power, stream crossings, pressure testing and pump station start-up. Non -critical stages of construction include activities such as clearing, stripping, erosion and sediment control, miscellaneous grading, and seeding when only periodic observation may be warranted. In preparing the estimate for RPR hours, the CONSULTANT's approach is based on experience with similar projects. During the 3 weeks after the Notice to Proceed is given, the CONSULTANT assumes that the RPR will need to spend an average of 16 hours a week on the project. The following 7 weeks to substantial completion, the CONSULTANT assumes the RPR will need to spend an average of 24 hours a week on the project. From substantial completion to final completion to be 2 weeks, the CONSULTANT assumes the RPR will need to spend an average of 6 hours a week on the project. Additionally, the construction observer will attend the pre -construction meeting, monthly progress meetings and initial/final walk-thru inspections. CONSULTANT assumes that the RPR will need to spend approximately 228 hours on the PROJECT. City of Dunn - City of Dunn Assessment of Inflow and Infiltration WR Project No. 03190951 September 1, 2020 Page 6 M 0 40 WitherSRavenet WA0 Our People. Your 51CCP.35. Utilizing the assumptions discussed above, CONSULTANT has estimated that actual construction time requiring an RPR on site will be approximately 208 RPR hours. CONSULTANT is assuming there will be a mix of part-time and full time RPR for the duration of the PROJECT. CONSULTANT will be paid for the actual number of RPR hours worked at an hourly fee established in the attached fee schedule, which includes expenses. CONSULTANT has no control over inclement weather, the sequence, productivity, and, most importantly, the timing with which the Contractor will complete the work, and thus the number of field observation hours may be more or less than the 228 hours estimate. CONSULTANT will only be paid for the actual number of RPR hours worked. A daily log will be kept of RPR hours so that CLIENT can track the expenditure of these hours. If conditions of the Agreement or the scope of the work defined in the Agreement between the Contractor and CLIENT is modified, such that the contract time is extended, then CONSULTANT reserves the right to negotiate an increase in the budget for this task. Additional Services Services that are not included in Section B or are specifically excluded from this AGREEMENT shall be considered Additional Services, The CONSULTANT will furnish or obtain from others Additional Services if requested in writing by the CLIENT and accepted by the CONSULTANT. Additional Services shall be paid by the CLIENT in accordance with the Fee & Expense Schedule outlined in Exhibit ll. L Boundary Surveying, Property Plats, Easement Documents 6 Environmental services Construction Staking B Construction Surveying ® Material Testing 6 Geotechnical Analysis Client Responsibilities During the performance of the CONSULTANT's services under this AGREEMENT, the CLIENT will: f Provide any information needed to complete the PROJECT not specifically addressed in the Scope of Services 6 Examine all proposals, reports, sketches, estimates and other documents presented by the CONSULTANT and render in writing decisions pertaining thereto within a reasonable period so as not to delay the services of the CONSULTANT P, Give prompt written notice to the CONSULTANT whenever the CLIENT observes or otherwise becomes aware of any defect in the PROJECT Pay all permit/review fees directly 9 Handle matters requiring an attorney at law Any changes to the alternatives or PROJECT requirements after CONSULTANT has begun work may require additional fees. Compensation for Services A. Lump Sum Fee City of Dunn - City of Dunn Assessment of Inflow and Infiltration WR Project No. 03190951 September 1, 2020 Page 7 W ItherSRavenel Our People. Your Success. CONSULTANT proposes to provide the Scope of Services previously outlined on a lump sum fee basis as described in the following table. Compensation shall not exceed the total estimated compensation amount unless approved in writing by CLIENT. 1. CONSULTANT may alter the distribution of compensation between individual phases noted herein to be consistent with services rendered but shall not exceed the total Lump Sum amount unless approved in writing by the CLIENT. 2. The Lump Sum includes compensation for CONSULTANT's services. Appropriate amounts have been incorporated in the Lump Sum to account for labor costs, overhead, profit, expenses and Consultant charges. 3. The portion of the Lump Sum amount billed for CONSULTANT's services will be based upon CONSULTANT's estimate of the percentage of the total services completed during the billing period. B. Hourly Fee, Not to Exceed CONSULTANT proposes to provide the Scope of Services previously outlined on an hourly basis with an estimated budget as described in the following table. Compensation shall not exceed the total estimated compensation amount unless approved in writing by CLIENT. 1. CLIENT shall pay CONSULTANT for Basic Services by an amount equal to the cumulative hours charged to the PROJECT by each class of CONSULTANT's personnel times Standard Hourly Rates for each applicable billing class for all services performed on the PROJECT. 2. The Standard Hourly Rates charged by CONSULTANT constitute full and complete compensation for CONSULTANT's services, including labor costs, overhead, and profit. City of Dunn - City of Dunn Assessment of Inflow and Infiltration WR Project No. 03190951 September 1, 2020 Page 8 40 WithersRavenel NOOur People. Your Success. 3. When estimated compensation amounts have been stated herein and it subsequently becomes apparent to CONSULTANT that the total compensation amount thus estimated will be exceeded, CONSULTANT shall give CLIENT written notice thereof, allowing CLIENT to consider its options, including suspension or termination of CONSULTANT's services for CLIENT's convenience. Upon notice, CLIENT and CONSULTANT promptly shall review the matter of services remaining to be performed and compensation for such services. CLIENT shall either exercise its right to suspend or terminate CONSULTANT's services for CLIENT's convenience, agree to such compensation exceeding said estimated amount, or agree to a reduction in the remaining services to be rendered by CONSULTANT, so that total compensation for such services will not exceed said estimated amount when such services are completed. C. Fee Summary F. Timeline for Services The professional services described herein shall be completed and submitted within a timeframe mutually agreed upon between the CLIENT and CONSULTANT. The proposed project timeline from Notice to Proceed of Design through Construction is 9 months. City of Dunn - City of Dunn Assessment of Inflow and Infiltration WR Project No. 03190951 September 1, 2020 Page 9 40 WithersRavenel Our People.Yoursuccess. G. Acceptance Receipt of an executed copy of this agreement will serve as the written agreement between CONSULTANT and CLIENT for the services outlined. Submitted by CONSULTANT: WithersRavenel, Inc. 115 MacKenan Drive Cary, NC 27511 t.��t �;� (CGLo, Authorized Signature Kevin Eason, PE Printed Name Director of Utilities Title keason@withersravenel.com Email Address 919,469,3340 Phone Accepted by CLIENT: City of Dunn 101 E. Cleveland Street Dunn, NC 28334 Authorized Signature Steven Neuschafer Printed Name City Manager Title sneuschafer@dunn-nc.org Email Address 910-230-3507 Phone PREAUDIT STATEMENT: This instrument has been preoudited in the manner required by the Local Government Budget and Fiscal Control Act (NC G.S. 159-28(a)). Signature of Finance Officer: Printed Name: Date: City of Dunn - City of Dunn Assessment of Inflow and Infiltration WR Project No. 03190951 September 1, 2020 Page 10 DUNN b ®IJNN DO-NN bAd AlhAmartsaCity �.t, of Jll,,,, All-CrnarieaCity 1 I City Councilagenda Form 1 1 ® Meetingate: September , 2020 1989 2013 1989 * 2013 SUBJECT TITLE: Septic Off -Loading Station at the Black River Wastewater Treatment Plant, Budget Amendment, and Establish a Septage Hauler Waste Service and Disposal Fee Presenter: Heather Adams, Utilities Director Department: Public Utilities Description: Draper Aden Associates Proposal, Cost Attachment: XYes No Estimate, Rate Comparison, and Budget Amendment Public Hearing Advertisement Date: PURPOSE: To approve moving forward with a project at the Black River Wastewater Treatment Plant in order to accept septic and portable toilet waste. To establish a basic facility fee per truck load and a usage fee per gallon for liquid residential or domestic waste that is brought to the City's wastewater treatment plant for disposal and treatment. Service will be available to State approved septic haulers registered in the City of Dunn and the surrounding area, who have obtained prior written authorization from the Utility Director and who have set up an account with the City's Finance Department. This will provide a new source of revenue that will pay for this work and will add to the Water and Sewer Fund's yearly income. BACKGROUND: The City currently does not accept septic or portable toilet waste because the wastewater treatment plant's headworks is not designed to screen out large amounts of non -biodegradable debris that is often associated with portable toilet waste and septic tank waste. Recently, we have had several septic haulers approach the City in regards to bringing their waste to the wastewater treatment plant for disposal due there being a limited number of treatment facilities that will accept this type of waste. Operating expense for this process will be very minimal. This proposal includes a budget amendment to fund this work through the Enterprise Fund Balance to be paid back using income from the new income source. City staff has evaluated the payback time at 2 years or less and feels that it is viable project that will add an additional revenue stream for the Water and Sewer fund. The City currently does not have a fee for septage haulers or portable toilet companies who want to be permitted by the City to pay to have their waste treated at the Black River Wastewater Treatment Plant. We have researched what surrounding treatment plants charge and that data is included in your packet, Staff is recommending that the septage hauler facility fee be set at $20,00 per truck load and the usage charge be set at $0.04/gallon and added to the 2020-2021 City of Dunn Fee Schedule. BUDGET IMPACT: Total project cost including engineering and construction is estimated at $295,890. RECOMMENDATION/ACTION REQUESTED: Motion to approve moving forward with design and installation of a septic off-loading station at the Black River Wastewater Treatment Plant and authorize City Manager Neuschafer to enter into a contract with Draper Aden Associates for the engineering services as outlined in the attached proposal, approve a budget amendment in the amount of $295,890 for engineering and construction of this capital improvement, and also approve that the Septage Hauler Base Facility Fee and Per Gallon Usage Fee be added to the City of Dunn's Fee Schedule in the amounts of $20.00 per load and $0,04 per gallon respectively. Draper Aden Associates EirginuerLzg Surraring ' ErtrirmnuenJnl Semicex 114 Edinburgh Soudi Drive Suite 200 Cary, North Carolina 275 t 1 919.827.0864 wwmdaa.com August 31, 2020 Heather Adams, Public Utilities Director City of Dunn 101 E. Cleveland Street PO Box 1065 Dunn, NC 28335 RE: WWTP Septic Offloading Station City of Dunn Draper Aden Associates Project No. 1908022S-020602P Dear Heather: Per our recent conversations, the City of Dunn (City) wishes to investigate and construct a new septic offloading station at the Dunn Wastewater Treatment Plant (WWTP). Recently, the City was approached by several local septic disposal haulers to see if the City would accept this type waste at the WWTP. Currently, the only local receiver accepting this type of waste is Harnett Regional Water Utility, and they only accept this type waste on an irregular schedule. The City wishes to investigate the feasibility of accepting this waste as a revenue source and what capital improvements will be necessary. This letter contains our proposal to assist the City with a feasibility analysis, design, bid administration, construction administration, and final closeout associated with the proposed WWTP improvements. PROPOSED SCOPE OF WORK Draper Aden Associates (DAA) will provide professional services as outlined below. The proposed scope of work has been prepared in general accordance with standards of practice of engineering, and it is based on discussions between the City and DAA staff. The scope consists of the following basic services: Project Coordination and Task Management The DAA project manager will coordinate personnel assignments; confirm the proper documentation and quality of work deliverables; maintain project schedule and scheduling; maintain correspondence with City; and monitor the project budget. This includes a kickoff meeting with the City to discuss the project, DAA's understanding of the project goals and some potential solutions DAA will evaluate. An outline for the final deliverables will be established and documented during the meeting. Deliverables & Meetings: - Kickoff Meeting (7) 131ackcbnrg • ChorlottesvUle • DIr7RassaB • Newport News • Richmond • Mginia ]tench FaVelleville • Raleigh Heather Adams - WWTP Septic Offloading Station August 31, 2020 Page 2 of 6 2. Detailed Design (35%, 70% and 90% Submittals) DAA will use the design concept developed under separate agreement to develop preliminary construction drawings. The preliminary construction drawings will include a title sheet, existing conditions sheet, site plan, and preliminary structure layouts. The City will review, provide comments, and give approval to proceed with the 70% design submittal. DAA will incorporate comments from the preliminary design phase (35%) in order to prepare a single set of construction drawings that will include a title sheet; general notes and construction sequence; existing conditions; site/grading plan, structural plans and details. Sheets may be added, subtracted or combined based on the final design and discussions with City staff. DAA will incorporate comments from the preliminary plan submittal to prepare 70% design construction plans. These plans will include a title sheet; general notes and construction sequence; existing conditions; site/grading plan, structural plans and details Sheets may be added, subtracted or combined based on the final design and discussions with City staff. The 70% submittal will include one (1) progress meeting with City. DAA will then incorporate comments from the 70% plan submittal to prepare 90% design construction drawings. The 90% drawings will build on the 70% plans by finalizing the general notes, erosion control plan, and easement locations. The 90% submittal will include one (1) progress meeting with City. Deliverables & Meetings: - 35% Construction Drawings - 70% Construction Drawings - 90% Construction Drawings - Progress Meetings (3) 3. Construction Contract Documents (100% Submittal) 3.1 Project Manual and Final Construction Drawings DAA will prepare a project manual and final construction drawings to be advertised by the City for bids. DAA will finalize the 100% construction drawing set by incorporating comments from previous reviews and will prepare a final opinion of probable construction cost. DAA will incorporate the project special provisions, bid tabulation, and the front-end and standard technical specifications, and will prepare the final bid package project manual. The City will be responsible for cost of advertising and bidding the project. Deliverables & Meetings: - 700% Project Manual (Front End and Technical Specifications) - 100% Construction Drawings - 700% Opinion of Probable Construction Cost P\2019\1908\0200\19080225\19080225-020602\PROPOSAL-CONTRACI\W WTP Headwork, - Septic OPonading\PRO 200831 Adams - Septk Offbading Station - CTC Jr Revised docx Heather Adams - WWTP Septic Offloading Station August 31, 2020 Page 3 of 6 4. Permits DAA will coordinate with the City to prepare an Authorization to Construct (ATC) application to be submitted to NCDEQ for review and approval. Per recent contact with NCDEQ, it has been confirmed this permit process will need to be undertaken prior to construction of the septic offloading station. It is assumed the permit application will only address the impact to the headworks unit (bar screen and grit removal) and additional analysis of the remaining processes/units within the existing NPDES permit will not be necessary. It is also assumed the City will provide a copy of the previously approved ATC package and associated supporting calculations concerning the current configuration of the headworks for DAA's use in preparing the ATC application for this project. Due to the expected disturbed area being less than 1 acre, a formal Erosion and Sediment Control Plan and Stormwater Management permit application will NOT be filed with NCDEQ. Deliverable & Meetings: a ATC Application package and supporting information/calculations 5. Bid Administration Services DAA will assist the City in advertising the project for bid, respond to contractors' questions, provide input for addenda (if required), provide technical support through the contracting process, assist in conducting a pre -bid meeting, assist in conducting a bid opening, evaluate the bids received, and make a recommendation of award to the City. If appropriate, DAA will assist in negotiations with the low bidder. Upon Award of the Bid by the City, DAA will prepare and assist in proper execution of the contract documents. We will assist the City in obtaining and reviewing construction contract documentation and other preliminary actions through issuance of formal Notice -to - Proceed. 6. Construction Administration Services During construction, DAA will assist the City in administration of the construction agreement between the City and Contractor. Services provided will include: a. Participate in a pre -construction meeting and other periodic project meetings (typically weekly while site work is ongoing) to review construction progress b. Issue record of meetings c. Perform site visits to inspect the work d. Report observations and recommendations regarding suitability of the work and schedule progress e. Review shop drawings for site -related materials f. Maintain a shop drawing log P:\2019\1908\0200\1900022S\1908022S-020602\PROPOSAL-CONTRAMW WTP Headwork, - Septic Of lcadiog\PRO 20 0831 Adams - Septic Offloading Station - CTC Jr Revised.doa Heather Adams - WWTP Septic Offloading Station August 31, 2020 Page 4 of 6 g. Provide interpretations in writing or in the form of supplemental drawings as necessary for performance of the work h. Review contractor payment applications and make recommendations for payment i. Prepare change orders and construction change directives j. Conduct inspections and compile punch lists as part of final project close-out k. Request and assemble final written guarantees, affidavits, and other contract closeout documents from the Contractor prior to approval of final payment to the Contractor I. Prepare as -built (record) drawings based on Contractor mark-ups m. Serve as agent of the City as described in the contract documents This proposal is based on an estimated 2-month period of construction followed by a reasonable close-out period. Due to the nature of the services under this task, it will be billed on a time and material (T&M) basis. COMPENSATION Compensation for engineering services and reimbursable expenses shall be based on the following fixed fees except as noted below. These fixed fees will be invoiced monthly based on our estimation of the percentage complete on each task. Hourly services will only be provided upon direct request and will be invoiced on a time and materials basis based upon incurred costs. TASK FEE 1 Project Coordination and Task Management $ 4,000 2 Design Development $ 8,700 3 Construction Contract Documents $ 4,200 4 Permits $ 2,300 5 Bid Administration Services $ 4,200 6 Construction Administration Services $ 16,000 TOTAL $ 39,400 * Task 6 to be billed as T&M ASSUMPTIONS / LIMITATIONS This proposal is based on the following assumptions: ® Design will be based on as -built information provided by the City. An as -built or existing condition survey will not be completed. ® Project manual will be based on current City standard specifications and front end documents. ® Lump Sum fees above include reimbursable expenses such as copying, printing, mileage, and mailing. P:\2019\1908\0200\19080225\19080225-020602\PROPOSAL-CONTRACT\W PHeadworks-Septic Offloading\PRO 200931 Adams -Septic Offloading Station- CTC Jr Revised.docx Heather Adams - WWTP Septic Offloading Station August 31, 2020 Page 5 of 6 • Staging or phasing of this work into separate construction documents or bid packages may be an Additional Service depending on the level of effort required. However, it is not expected to split the project covered by this agreement into multiple bid packages. • The design of any gas, telephone and fiber optic lines, cable services, and any other utilities not addressed above are outside the scope of this work. We will show these services on our plan sheets for coordination as appropriate. • Construction staking and preparation of final "as -built" surveys following construction is not included. These services can be provided as an Additional Service. • Permit and application fees are not included. • Additional services, if requested by the Owner in writing, will be provided on an hourly basis in accordance with the attached Schedules or a negotiated Lump Sum fee. TERMS AND CONDITIONS. The proposed services will be provided in accordance with the conditions presented herein and an existing agreement between Draper Aden Associates and City of Dunn dated November 12, 2019. On behalf of Draper Aden Associates, thank you for giving us the opportunity to provide our proposal for professional engineering services for a continuation of service to the City of Dunn. If this proposal meets with your approval, please sign the Authorization to Proceed below and return a copy of the entire proposal to us. Please do not hesitate to contact us if you have any questions or require any additional information. Sincerely, DRAPER ADEN ASSOCIATES C. Tyrus Clayton, Jr., P.E. Principal/Regional Growth Leader Adrianna Dimperio, PE Utilities Division Manager Attachments: Work Authorization cc: Brian Houston, DAA file P\2019\1908\0200\19080225\19080225-020602\PROPOSAL-CONTRACT\W WTP Headworks - Septic Offloading\PRO 20 0831 Adams -Septic Offloading Station - CTC Jr Revised doa Heather Adams - WWTP Septic Offloading Station August 31, 2020 Page 6 of 6 Civil Engineering Services City of Dunn Waster Treatment Plant Septic Offloading Station Draper Aden Associates Project No. 19080225-020602P AUTHORIZATION TO PROCEED I/We agree and accept Draper Aden Associates' proposal to provide the above described services. We understand the Scope of Services as provided herein and agree to the fees estimated for these services. We further acknowledge that Draper Aden Associates will provide a proposal for any change in the Scope of Services described herein and that a Task Order to provide those additional services will be executed prior to any work being performed. The proposed services will be provided in accordance with the conditions presented herein and an existing agreement between Draper Aden Associates and City of Dunn dated November 12, 2019. Printed Name Signature Title Date P:\2019\1908\@00\19080225\19080225-020602\PROPOSAI-CONTRACT\�P Headwork, - Septic Offloading\PRO 20 0831 Adams -Septic Offloading Station - CTC Jr Revised docx Preliminary Estimate of Probable Construction Cost Septic Offloading Station City of Dunn Wastewater Treatment Plant September 1, 2020 Item Description Unit Unit Rate Subtotal 1 Mobilization 1 ea $ 4,000.00 $ 4,000.00 2 Demolition 1 Is $ 2,500.00 $ 2,500.00 3 E&SC - Silt Fencing 100 If $ 6.50 $ 650.00 4 E&SC- InletProtection 2 ea $ 500.00 $ 1,000.00 5 E&SC-Seeding Mulching 1 Is $ 1,200.00 $ 1,200.00 6 Grading/Site Prep 1 Is $ 3,500.00 $ 3,500.00 7 Concrete Curb and Gutter 90 If $ 25.00 $ 2,250.00 8 Concrete Sidewalk - 4' wide 12 If $ 20.00 $ 240.00 9 8" Reinforced Concrete Dumpster Pad - no walls 1 ea $ 6,400.00 $ 6,400.00 10 Dumpster pad drain and connection to Sewer 1 ea $ 3,500.00 $ 3,500.00 11 Steel Bollards 4 ea $ 1,000.00 $ 4,000.00 12 Asphalt Paving (WWTP Site) includes 6" ABC Base and 5" heavy duty asphalt 150 sy 1 $ 75.00 $ 11,250.00 13 Asphalt Paving (24' wide access road) includes fine grading ex. base and 2" regular duty asphalt 2000 sy $ 30.00 $ 60,000.00 14 Offload station pad and drain connection to sewer 1 ea $ 3,000.00 $ 3,000.00 15 Offload piping - 6" ductile iron and fittings 50 If $ 60.00 $ 3,000.00 16 Septic Bar Screen and chute installation (unit, stairs, foundations, and existing railing modifications) 1 ea $ 150,000.00 $ 150,000.00 Estimate of Probable Construction Cost $ 256,490.00 Disclaimer: The costs presented above are based on conceptual level design. Changes may be warranted based on actual site conditions and results of review and permitting through NCDEQ. In addition, the costs are based upon recent bid results and published cost data for similar size and type of projects. This is not a guarantee of actual costs. Costs can be affected by market shifts and other outside effects at the time of actual bidding. Draper Aden Associates Enginee-ing • Swivying Em�iromnenlal Services 114 Edinburgh S Drive, #1200 Cary NC, 27511 NC Firm Number: F-1429 919.827,0864 ,Hann C 02890 A, 9/1/2020 ' �.FyG1NEEP-O� ''9�S ~O L P 0: Septage Hauler Fee Comparison and Income Estimates Septage Sewer Rates 2020 Income estimate CITY OF DUNN REQUEST FOR BUDGET REVISION Department: Public Utilities Budget Amendment #: FISCAL YEAR ENDING 6/30/2021 Date: 9/7/2020 FUND LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment Enterprise Fund 30-821-7400 Capital Outlay $ 122,200 $ 295,890 $ 418,090 Iy/�q�U7�l�1J�N]Cl�l $ 295,890 FUND LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment Enterprise Fund 30-390-4000 Fund Balance $ - $ (295,890) $ (295,890) KtVtNUE IUTAL: a (<ao,aaul CERTIFICATION: I certify this requested budget amendment was approved by the City Council on: City Manager: Date: 9-8-2020 Finance Director: Date: 9-8-2020 JUSTIFICATION: This Budget Amendment is to provide for funding to cover expenses related to the Black river Wastewater Treatment Plant providing access to accept septic and portable toilet waste. This work will be providing a new income stream to the Enterprise Fund. FUNDING SOURCE: Draw upon funds in Enterprise Fund Balance. 1 1 r � l � D be ljjjj� City, Council Agenda 1111.1' Date: : a,ab>' 1989+2013 Meeting SUBJECT TITLE: Resolution Authorizing Submittal of a Grant Application to the NC Division of Water Infrastructure Merger and Regionalization Feasibil Presenter: Heather Adams, Public Utilities W Director Department: Public Utilities Resolution and WithersRavenel Attachment: X Yes No I Proposal Public Hearing Advertisement Date: PURPOSE: To approve a resolution stating that the City of Dunn intends to pursue an application with the State Water Infrastructure Authority for the purpose of seeking grant funding for a Water Infrastructure Merger Regionalization Feasibility Study (MRF). BACKGROUND: The State encourages water and wastewater utilities to become viable and more proactive in the management and financing of their systems and therefore provides grant funding for studies to evaluate the feasibility of regionalizing the water system. BUDGETIMPACT: $50,000 grant with no local match. RECOMMENDATIONIACTION REQUESTED: Motion to approve the resolution adopting the City's intent to request a $50,000 grant through the Division of Water Infrastructure's Merger and Regionalization Feasibility Grant Program and authorize City Manager Neuschafer to enter into a contract with WithersRavenel for their assistance in preparing the grant application. Mayor north Carolina William P. Elmore Jr. 0 IL Mayor Pro'" W Uff NN Chuck Turnage AF Council Members J. Wesley Sills city O f d n ll ll April L. Gaulden Frank McLean Billy Tart POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335 Dr. David L. Bradham (910) 230-3500 ^ FAX (910) 230-3590 City Manager www.dunn-nc.org Steven Neuschafer RESOLUTION BY GOVERNING BODY OF APPLICANT WHEREAS, The Federal Clean Water Act Amendments of 1987 and the North Carolina the Water Infrastructure Act of 2005 (NCGS 159G) have authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of wastewater treatment works, wastewater collection system, stream restoration, stormwater treatment, drinking water treatment works, and/or drinking water distribution system or other "green" project), and WHEREAS, The City of Dunn has need for and intends to develop a feasibility study to evaluate the potential of a regional water treatment solution; and WHEREAS, The City of Dunn intends to request state grant assistance for the project, NOW THEREFORE BE IT RESOLVED, BY THE BOARD OF COMMISSIONERS OF THE CITY OF DUNN: That the City of Dunn, the Applicant, will arrange financing for all remaining costs of the project, if approved for a State grant award. That the Applicant will provide for efficient completion of the project per program guidelines. That Steven Neuschafer, City Manager, the Authorized Official, and successors so titled, are hereby authorized to execute and file an application on behalf of the Applicant with the State of North Carolina for a grant to aid in the construction of the project described above. That the Authorized Official, and successors so titled, are hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project: to make the assurances as contained above; and to execute such other documents as may be required in connection with the application. DUNN bdftd Ail-Amorica Ciq 1 t zt74re co-xmlfma&ers ,989�ra�3 That the Applicant has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto. Adopted this the 81h day of September, 2020 at Dunn, North Carolina. William P. Elmore, Jr, Mayor CERTIFICATION BY RECORDING OFFICER The undersigned duly qualified and acting City Clerk of the City of Dunn does hereby certify: That the above/attached resolution is a true and correct copy of the resolution authorizing the filing of an application with the State of North Carolina, as regularly adopted at a legally convened meeting of the Board of Commissioners duly held on the 8th day of September, 2020; and, further, that such resolution has been fully recorded in the journal of proceedings and records in my office. IN WITNESS WHEREOF, I have hereunto set my hand this 8t" day of September, 2020. Signature Tammy Williams City Clerk .110 ither av n l Our People. Your Success. August 7, 2020 Mr. Steven Neuschafer City of Dunn P.O. Box 1065 Dunn, NC 28335 RE: City of Dunn - Foil 2020 Water MRF Application Dear Mr. Neuschafer, WithersRavenel (CONSULTANT) is pleased to provide this Agreement for Grant Writing Services to the City of Dunn (CLIENT) for an application to the North Carolina Division of Water Infrastructure Merger Regionalization Feasibility Grant Program (MRF). The following proposal was made after careful consideration of all project related tasks. If you have any further questions, please don't hesitate to let us know. We are ready to begin work immediately upon receipt of the signed contract. Sincerely, Seth Robertson, PE Vice President - Funding and Asset Management Attachments: Agreement for Professional Services Exhibit I - Standard Terms and Conditions 137 S Wilmington Street, Suite 200 1 Raleigh, NC 27601 t: 919A69.3340 1 f: 919.467.6008 1 www.withersravenel.com I License No. C-0832 Asheville I Cary I Greensboro 1 Pittsboro I Raleigh I Wilmington 410 lipWithersRavenel Our People. Your Success. Agreement for Professional Services A. PROJECT DESCRIPTION The CLIENT wishes to pursue funding assistance from the North Carolina Division of Water Infrastructure (DWI) Merger Regionalization Feasibility Grant Program (PROJECT) and would like assistance with completing a water MIRE application for the Fall 2020 funding cycle. The PROJECT provides funding to complete a study to provide the CLIENT with merger and regionalization options to make proactive choices in the management and financing of their water system if the CLIENT desires. B. SCOPE OF SERVICES We propose, with the CLIENT's assistance, to: • Assemble all materials necessary for the application as outlined in North Carolina Division of Water Infrastructure's MIRE 2020 program guidance. • Prepare all forms, narratives and all required documents to support the application process. • Coordinate collection of any supporting information required for the applications. • Draft required application resolutions for CLIENT to present to Council for adoption to support the application process. • Meet with CLIENT representatives to discuss the scope of the projects which may be via web -based conferencing. • Circulate application information to the CLIENT for review and approval. • Participate in any teleconferences with DWI and CLIENT as needed. • Provide other assistance, as required, to facilitate the complete application process. • Work with CLIENT to support obtaining needed signatures of the application materials from the CLIENT representative. This scope of services does not include any accounting services, legal fees, engineering, environmental, surveying or other expenses that are not specifically provided for above. C. ADDITIONAL SERVICES Services that are not included in Section B or are specifically excluded from this AGREEMENT shall be considered Additional Services. The CONSULTANT will furnish or obtain from others Additional Services if requested in writing by the CLIENT and accepted by the CONSULTANT. Additional Services shall be paid by the CLIENT in accordance with the Fee & Expense Schedule provided at the time of negotiation. D. CLIENT RESPONSIBILITIES During the performance of the CONSULTANT's services under this AGREEMENT, CLIENT will: August 7, 2020 Page 1 lipWithersRavenet Our People. Your Success. / Assist the CONSULTANT by providing all available information pertinent to the PROJECT, including any reports, maps, drawings, cost estimates and any other data relative to the PROJECT. ® Examine all proposals, applications, narratives, studies, reports, sketches, estimates, specifications, drawings, and other documents/information presented by the CONSULTANT and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of the CONSULTANT. ® Give prompt written notice to the CONSULTANT whenever the CLIENT observes or otherwise becomes aware of any defect in the PROJECT. E. COMPENSATION FOR SERVICES CONSULTANT proposes to provide the following Scope of Services to the CLIENT as outlined in this document. Application fees will be reimbursed to the CONSULTANT with a successful grant application. F. TIMELINE FOR SERVICES CONSULTANT will begin services immediately upon receipt of signed contract. Services will terminate upon written notice from CLIENT. Any services rendered prior to written notice of termination shall be paid in full by CLIENT. Services will complete upon submission of the proposed application to the North Carolina Division of Water Infrastructure by the Fall 2020 application deadline, 9/30/2020. August 7, 2020 Page 2 40, VAp WithersRavenel Our People. Your Success. G. ACCEPTANCE Receipt of an executed copy of this agreement will serve as the written agreement between CONSULTANT and CLIENT for the services outlined. Submitted by CONSULTANT: WithersRavenel, Inc. 137 S Wilmington Street Suite 200 Raleigh, NC 27601 Authorized Signature Seth Robertson Printed Name Vice President Accepted by CLIENT: City of Dunn P.O. Box 1065 Dunn, NC 28335 Authorized Signature Steven Neuschafer Printed Name City Manager Title srobertson@withersravenel.com sneuschafer@dunn-nc.org Email Address Email Address 252-239-3623 910-230-3500 Phone August 7, 2020 Page 3 40 4NithersRavenet 140 Our People. your Success. Standard Terms and Conditions WithersRavenel, Inc. The proposal submitted by WithersRavenel, INC. ("CONSULTANT") is subject to the following terms and conditions (collectively referred to as the "Agreement") and, by accepting the proposal, the services, or any part thereof, the CLIENT agrees and accepts the terms and conditions outlined below: 1. Payment: a) The CLIENT will pay CONSULTANT for services and expenses in accordance with periodic invoices to CLIENT and a final invoice upon completion of the services. Each invoice is due and payable in full upon presentation to CLIENT. Invoices are past due after 30 days. Past due amounts are subject to interest at a rate of one and one-half percent per month (18% per annum) on the outstanding balance from the date of the invoice. b) If the CLIENT fails to make payment to the CONSULTANT within 45 days after the transmittal of an invoice, the CONSULTANT may, after giving 7 days written notice to the CLIENT, suspend services under this Agreement until all amounts due hereunder are paid in full. If an invoice remains unpaid after 90 days from invoice date, the CONSULTANT may terminate the Agreement and/or initiate legal proceedings to collect the fees owed, plus other reasonable expenses of collection including attorney's fees. 2. Notification of Breach or Default: The CLIENT shall provide prompt written notice to the CONSULTANT if CLIENT becomes aware of any breach, error, omission or inconsistency arising out of CONSULTANT's work or any other alleged breach of contract by the CONSULTANT. The failure of CLIENT to provide such written notice within ten (10) days from the time CLIENT became aware of the fault, defect, error, omission, inconsistency or breach, shall constitute a waiver by CLIENT of any and all claims against the CONSULTANT arising out of such fault, defect, error, omission, inconsistency or breach. Emails shall be considered adequate written notice for purposes of this Agreement. 3. Standard of Care: CONSULTANT shall perform Agreement for CLIENT in a professional manner, using that degree of care and skill ordinarily exercised by and consistent with the standards of professionals providing the same services in the same or a similar locality as the project. THERE ARE NO OTHER WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE THAT WILL OR CAN ARISE OUT OF THE SERVICES PROVIDED BY CONSULTANT OR THIS AGREEMENT, 4. Waiver of Consequential Damages/Limitation of Liability: CLIENT agrees that CONSULTANT's aggregate liability for any and all claims that may be asserted by CLIENT is limited to $50,000 or to the fee paid to CONSULTANT under this Agreement, whichever is greater. Both CLIENT and CONSULTANT hereby waive any right to pursue claims for consequential damages against one another, including any claims for lost profits. 5. Representations of CLIENT: CLIENT warrants and covenants that sufficient funds are available or will be available upon receipt of CONSULTANT's invoice to make payment in full for the services rendered by CONSULTANT, and that such payments shall be made in a timely fashion. b. Ownership of Instruments of Service: All reports, plans, specifications, field data and notes and other documents, including all documents on electronic media, prepared by the CONSULTANT as instrument of service, shall remain the property of the CONSULTANT. The CONSULTANT shall retain all common law, statutory and other rights, including the copyright thereto. In the event of termination of this Agreement and upon full payment of fees owed to CONSULTANT, CONSULTANT shall make available to CLIENT copies of all plans and specifications. 7. Change Orders: CONSULTANT will treat as a change order any written or oral order (including directions, instructions, interpretations or determinations) from CLIENT which request changes in the Agreement or CONSULTANT's scope of work. CONSULTANT will give CLIENT written notice within ten (10) days of a Change Order of any resulting increase in CONSULTANT's fees. 8. Opinion of Cost/Cost Estimates: Since the CONSULTANT has no control over the cost of labor, materials, equipment of services furnished by others, or over methods of determining prices, or over competitive bidding or market conditions, any and all opinions as to costs rendered hereunder, including but not limited to opinions as to the costs of construction and materials, shall be made on the basis of its experience and qualifications and represent its bestjudgment as an experienced and qualified professional familiar with the construction industry; but the CONSULTANT cannot and does not guarantee the proposals, bids or actual costs and will not vary significantly from opinions of probable costs prepared by it. If at any time the CLIENT wishes greater assurances as to the amount of any costs, he shall employ an independent cost estimator to make such determination. 9. Assignment and Third Parties: Nothing under this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than the CLIENT and CONSULTANT, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the CLIENT and the CONSULTANT and not for the benefit of any other party. Neither the CLIENT nor the CONSULTANT shall assign, sublet, or transfer any rights under or interests in this Agreement without the written consent of the other which shall not be unreasonably withheld. However, nothing contained herein shall prevent or restrict the CONSULTANT from employing independent subconsultants as the CONSULTANT may deem appropriate to assist in the performance of services hereunder. 10. Project Site: Should CLIENT not be owner of the project site, then CLIENT agrees to notify the site owner of the possibility of unavoidable alteration and damage to the site. CLIENT further agrees to indemnify, defend and hold CONSULTANT harmless against any claims by the CLIENT or persons having possession of the site through the Owner which are related to such alteration or damage, 11. Access to Site: CLIENT is responsible for providing legal and unencumbered access to site, including securing all necessary site access agreements or easements, to the extent necessary for the CONSULTANT to carry out his services. 12. Survival: All of CLIENT's obligations and liabilities, including but not limited to, its indemnification obligations and limitations, and CONSULTANT's rights and remedies with respect thereto, shall survive completion of the expiration or termination of this Agreement. 13. Termination: Either party may terminate the Agreement with or without cause upon ten (10) days advance written notice, if the other party has not cured or taken reasonable steps to cure the breach giving rise to termination within the ten (10) day notice period. If CLIENT terminates without cause or if CONSULTANT terminates for cause, CLIENT will pay CONSULTANT for all costs incurred, non -cancelable commitments, and fees earned to the date of termination and through demobilization, including any cancellation charges of vendors and subcontractors, as well as demobilization costs. WithersRavenel, Inc. Standard Terms & Conditions Page 1 Effective September 25, 2017 40 VVithersRavenel lipOrr PeaPle. Your 5uccess, 14. Severability: If any provision of this Agreement, or application thereof to any person or circumstance, is found to be invalid then such provision shall be modified if possible, to fulfill the intent of the parties as reflected in the original provision, the remainder of this Agreement, or the application of such provision to persons or circumstances other than those as to which it is held invalid, shall not be affected thereby, and each provision of this Agreement shall be valid and enforced to the fullest extent permitted by the law. 15. No Waiver: No waiver by either party of any default by the other party in the performance of any provision of this Agreement shall operate as or be construed as a waiver of any future default, whether like or difference in character. 16, Merger, Amendment: This Agreement constitutes the entire Agreement between the CONSULTANT and the CLIENT and all integrated negotiations, written and oral understandings between the parties are merged herein. This Agreement can be supplemented and/or amended only by a written document executed by both the CONSULTANT and the CLIENT 17. Unforeseen Occurrences: If, during the performance of services hereunder, any unforeseen hazardous substance, material, element of constituent or other unforeseen conditions or occurrences are encountered which, affects or may affect the services, the risk involved in providing the service, or the recommended scope of services, CONSULTANT will promptly notify CLIENT thereof. Subsequent to that notification, CONSULTANT may: (a) if practicable, in CONSULTANT's sole judgment and with approval of CLIENT, complete the original scope of services in accordance with the procedures originally intended in the Proposal; (b) Agree with CLIENT to modify the scope of services and the estimate of charges to include study of the previously unforeseen conditions or occurrences, such revision to be in writing and signed by the parties and incorporated herein; or (c) Terminate the services effective on the date of notification pursuant to the terms of the Agreement. 18. Force Majeure: Should completion of any portion of the Agreement be delayed for causes beyond the control of or without the fault or negligence of CONSULTANT, including force majeure, the reasonable time for performance shall be extended for a period at least equal to the delay and the parties shall mutually agree on the terms and conditions upon which Agreement may be continued. Force majeure includes but is not restricted to acts of God, acts or failures of governmental authorities, acts of CLIENT's contractors or agents, fire, floods, epidemics, riots, quarantine restrictions, strikes, civil insurrections, freight embargoes, and unusually severe weather. 19. Safety: CONSULTANT is not responsible for site safety or compliance with the Occupational Safety and Health Act of 1970 ("OSHA"). lob site safety remains the sole exclusive responsibility of CLIENT or CLIENT's contractors, except with respect to CONSULTANT'S own employees. Likewise, CONSULTANT shall have no right to direct or stop the work of CLIENT's contractors, agents or employees. 20. Dispute Resolution/Arbitration: Any claim or other dispute arising out of or related to this Agreement shall be subject to Arbitration under the Federal Arbitration Act. Such claims and disputes shall first be subject to non -binding mediation, and if mediation is unsuccessful, shall be subject to Arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association currently in effect. Any demand for Arbitration shall be filed in writing with the other party and with the American Arbitration Association. 21. Independent Contractor: In carrying out its obligations, CONSULTANT shall be acting at all times as an independent contractor and not an employee, agent, partner or joint venturer of CLIENT. CONSULTANT's work does not include any supervision or direction of the work of other contractors, their employees or agents, and CONSULTANT's presence shall in no way create any liability on behalf of CONSULTANT for failure of other contractors, their employees or agents to properly or correctly perform their work 22. Hazardous Substances: CLIENT agrees to advise CONSULTANT upon execution of this Agreement of any hazardous substances or any condition existing in, on or near the Project Site presenting a potential danger to human health, the environment or equipment. By virtue of entering into the Agreement or of providing services, CONSULTANT does not assume control of, or responsibility for, the Project Site or the person in charge of the Project Site or undertake responsibility for reporting to any federal, state or local public agencies, any conditions at the project site that may present a potential danger to the public, health, safety or environment except where required of CONSULTANT by law. In the event CONSULTANT encounters hazardous or toxic substances or contamination significantly beyond that originally represented by CLIENT, CONSULTANT may suspend or terminate the Agreement. CLIENT acknowledges that CONSULTANT has no responsibility as a generator, treater, Storer, or disposer of hazardous or toxic substances found or identified at a site and CLIENTagrees to defend, indemnify, and hold harmless CONSULTANT, from any claim or liability, arising out of CONSULTANT's performance of work under the Agreement and made or brought against CONSULTANT for any actual or threatened environmental pollution or contamination except to the extent that CONSULTANT has negligently caused such pollution or contamination. 23. Choice of Law: The validity, interpretation, and performance of this Agreement shall be governed by and construed in accordance with the law of the State of North Carolina, excluding only its conflicts of laws principles. 24. Construction Services: If construction administration and review services are requested by the CLIENT, CLIENT agrees that such administration, review, or interpretation of construction work or documents by CONSULTANT shall not relieve any contractor from liability in regard to its duty to comply with the engineering standards for the Project, and shall not give rise to a claim against a contractor's failure to hold in accordance with the applicable plans, specifications or standards. 25. Field Representative: If CONSULTANT provides field services or construction observation services, the presence of the CONSULTANT's field personnel will only be for the purpose of providing observation and field testing of specific aspects of the Project. Should a contractor be involved in the Project, the CONSULTANT's responsibility does not include the supervision or direction of the actual work of any contractor, its employees or agents. All contractors should be so advised. Contractors should also be informed that neither the presence of the CONSULTANT's field representative nor the observation and testing by the CONSULTANT shall excuse contractor in any way for defects in contractor's work. It is agreed that the CONSULTANT will not be responsible for job or site safety on the Project and that the CONSULTANT does not have the right to stop the work of any contractor. 26, Submittals: CONSULTANT's review of shop drawings and other submittals is to determine conformity with the design concept only. Review of shop drawings and submittals does not include means, methods, techniques or procedures of construction, including but not limited to, safety requirements, WithersRavenel, Inc. Standard Terms & Conditions Page 2 Effective September 25, 2017 DUNK _ l,il V ' Del DUNN Ail Amerma Ciiy „ , , All -America City 1 1 City Council agenda Form 1 ®Meeting date-, September 8, 2020 1989 * 2013 1989 * 2013 SUBJECT TITLE: Resolution Authorizing Submittal of a Grant/Loan Application to the NC Division of Water Infrastructure and the NC Department of Commerce for the Design and Construction of an Elevated Water Tank Presenter: Michael Goliber, PE Davis Martin �y Powell and Public Utilities Director Adams Department: Public Utilities Description: Funding Resolution, Cost Estimate, Tank Attachment: X Yes No Exhibit, and DMP Proposal Public Hearing Advertisement Date: PURPOSE: To approve a resolution stating that the City of Dunn intends to pursue an application with the State Water Infrastructure Authority and the NC Department of Commerce for the purpose of seeking funds for the design and construction of an elevated water storage tank on Highway 301 S. near the Food Lion Distribution Center, BACKGROUND: In 2013, when the water line was constructed to Eastover Sanitary District, the installation of an elevated water tank was considered. The water tank was not installed since water could be transferred without impacting water pressure to our customers. Today, water usage has increased along the corridor and now some of the industrial sites along 301 South have operational concerns when pressure drops are experienced. Therefore, we feel an elevated tank is needed to provide adequate pressure and flow to the growing southern service area, An estimated budget for the tank is approximately $2.95 Million. BUDGET IMPACT: If no grant funds are awarded, debt service would be approximately $147,500 for 20 years and would be paid out of the water and sewer enterprise fund. RECOMMEN DATIONIACTION REQUESTED: Motion to approve the resolution adopting the City's intent to request grant and/or loan funding through the Division of Water Infrastructure State Revolving Loan Program and the NC Department of Commerce for the design and construction of an elevated water tank near Highway 301 South and authorize City Manager Neuschafer to enter into a contract with Davis Martin Powell to prepare the grant and loan applications. north caroling UNI' city of dunn POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3500 > FAX (910) 230-3590 www.dtinn-nc.org RESOLUTION BY GOVERNING BODY OF APPLICANT Mayor William P. Elmore Jr. Mayoc Rro "Cam Chuck Turnage Council Members L Wesley Sills April L. Gaulden Frank McLean Billy Tart Dr. David L. Bradham City Manager Steven Neuschafer WHEREAS, The Federal Clean Water Act Amendments of 1987 and the North Carolina the Water Infrastructure Act of 2005 (NCGS 159G) have authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of drinking water distribution system and WHEREAS, The City of Dunn has need for and intends to construct a water distribution system project described as an elevated water storage tank located along Highway 301 to better serve the southwestern region of Dunn along with future industries and WHEREAS, The City of Dunn intends to request state (loan or grant) assistance for the project, NOW THEREFORE BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF DUNN: That City of Dunn, the Applicant, will arrange financing for all remaining costs of the project, if approved for a State (loan or grant) award. That the Applicant will adopt and place into effect on or before completion of the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration of the system and the repayment of all principal and interest on the debt. That the governing body of the Applicant agrees to include in the loan agreement a provision authorizing the State Treasurer, upon failure of the City of Dunn to make scheduled repayment of the loan, to withhold from the City of Dunn any State funds that would otherwise be distributed to the local government unit in an amount sufficient to pay all sums then due and payable to the State as a repayment of the loan. That the Applicant will provide for efficient operation and maintenance of the project on completion of construction thereof. That City Manager Mr. Steven Neuschafer, the Authorized Official, and successors so titled, is hereby authorized to execute and file an application on behalf of the Applicant with the State of North Carolina for a (loan or grant) to aid in the construction of the project described above. That the Authorized Official, and successors so titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project: to make the assurances as contained above; and to execute such other documents as may be required in connection with the application. DUNN �II�Rmeriea CIlp I 2Tl6re communL mafters I Ya4� 2013 That the Applicant has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, and ordinances applicable to the project and to Federal and State grants and loans pertaining thereto. Adopted this the 8th day of September at City Hall, located at 401 E Broad Sheet Dunn, North Carolina. William P. Elmore, Jr., Mayor CERTIFICATION BY RECORDING OFFICER The undersigned duly qualified and acting City Clerk of the City of Dunn does hereby certify: That the above/attached resolution is a true and correct copy of the resolution authorizing the filing of an application with the State of North Carolina, as regularly adopted at a legally convened meeting of the City Council of Dunn duly held on the 8th day of September, 2020; and, further, that such resolution has been fully recorded in the journal of proceedings and records in my office. IN WITNESS WHEREOF, I have hereunto set my hand this 8th day of September, 2020. Tammy Williams, City Clerk DAvts o MARTIN • POWELL INEEN ENGINEERS $ SURVEYORS August 25, 2020 Re: City of Dunn, NC 301 South Tank Initial Funding Applications Professional Services Proposal Ms. Heather Adams Public Utilities Director City of Dunn PO Box 1065 Dunn, NC 28335 Dear Heather: Davis > Martin a Powell & Associates (DMP), is pleased to offer our proposal for Professional Services to provide the City of Dunn with assistance related to submitting applications for funding assistance for the proposed 301 South Elevated Storage Tank. Background In 2011, DMP was selected by the City to design a new elevated tank on the southern end of their water service district. This tank was in correlation to the new connection with the Eastover Sanitary District. In addition, the tank would benefit existing and future potential customers in the Edgerton Business Park and assist with fire protection within that part of the City's system. A site was selected nearthe Food Lion Distribution Facility and the tank was designed and bids were accepted in February 2013. At that time the City determined it was not financially feasible to construct the tank and the project was put on hold. Over the past few years, as demands have increased, the City has been notified by customers in this quadrant to the City's water service area of pressures issues. The issues arise when tank levels are lower or hydrants are opened within this area of the City or in Eastover. Project Description In order to address the pressure issues, the City desires to have the 301 South Tank constructed and has requested DMP pursue potential funding sources for the project. DMP will prepare initial application packages to pursue funding from both Department of Commerce Public Infrastructure Fund and Division of Water Infrastructure State Revolving Fund. Scope of Services DMP's Scope of Work will include the following tasks: Task 0001: Department of Commerce and Division of Water Infrastructure Funding Applications ® Contact Department of Commerce and discuss funding options for project; ® Prepare Pre -application for consideration for Public Infrastructure Funding including supporting documents; ® Review Division of Water Infrastructure (DWI) Funding Application Documents and prepare application with supporting documents; T: 336-886-4821 • F: 336-886-4458 • License: F-0245 6415 Old Plank Road, High Point, NC 27265 a www.dmp-inc.com City of Dunn, NC 3015outh Tank Initial Funding Applications August 25, 2020 Page 2 of 3 Additional Services or Services Not Included DMP has the capability to provide the following additional services, however at this time we have not included these services as part of our scope. If any of these services are desired or become a requirement of the project, additional fees will be negotiated. ® Preparing Engineering Report (ER) for Division of Water Infrastructure ® Preparing Final Application for Department of Commerce ® Engineering Design and Permit Assistance Services ® Surveying Services ® SUE Services ® Bidding Services ® Construction Related Services Additional (extra) services are defined as any work item not included in the above scope of services that are requested by the client or review agencies. Additional services will be billable at DMP Standard Billing Rates that are current at the time the extra work is identified. Any meetings not included in the scope of services will be considered extra. Extra work, after approval will be identified either in writing or by verbal communication, but must be approved in writing by client before proceeding to perform such additional services. Compensation DMP will provide Services based on our understanding of the project and the Scope of Work presented herein for the following amounts, based on our experience with projects of similar scope and complexity: Task Billing as Estimated Fee The fee stated above, is based on the anticipated requirements and steps we will need to complete the scope outlined in this proposal based on similar projects. Any changes to this fee budget will be reviewed and approved before additional cost is incurred. These services will be provided as a Task under the 2019 On -Call Professional Services Agreement. Periodic invoices corresponding to the completed task outlined above will be sent at the beginning of each month, and payment will be due within 30 days. City of Dunn, NC 301 South Tank Initial Funding Applications August 25, 2020 Page 3 of 3 Summary We appreciate the opportunity to work with the City of Dunn and look forward to working with you on this project. If you have any questions or need additional information, please do not hesitate to call. Sincerely, DAVIS ® MARTIN * POWEELLL & ASSOCIATES, INC Michael Goliber, PE Partner, Senior Project Manager (336) 819-5280, mgoliber@dmp-inc.com Accepted: CityofDunn,NC By: Date Title: The individual(s) above hereby represent and warrant they have the full and complete authority to enter into this Task Order on behalf of their respective party. P:12011�110132l2020 DWSRFond DOC IDF funding applicotionsIOMP Proposal for Preparing Funding Applications to DWSRF & IOF2020-08-25 FINAL.docx • MARTIN ® POWELL EERS & SURVEYORS dmp 641S Old Plank Road High Point, NC 27265 D. 336.886.4821 Basis of Cost Conceptual ❑ Preliminary ❑ Final Date: ESTIMATE OF PROBABLE PROJECT/CONSTRUCTION COST Owner: City of Dunn Project #: 110132 Project: Highway 301 South - Elevated Tank Mobilization (3% max) Elevated Tank (Spheroid) Tank Foundation Piles Antenna Corral 8" D.I. Flanged Pipe 8" D.I. MJ Pipe 12" D.I. MJ Pipe 8" PVC Pipe 6" D.I. MJ Pipe 6" PVC Pipe 12"x12" Tapping Sleeve & Valve 12" Gate Valve 8" Gate Valve 6" Gate Valve 8" Altitute Valve 12" Swing Check Valve Standrd Fire Hydrant Tie into existing Water Line Valve Vault Chain Link Fence Double Vehicle Gate Single Gates Splash Pad Trench stablization stone Select backfill (as directed by engineer) Gravel (Driveway Repairs) Erosion Contol Remove & replace asphalt roadway Electrical SCADA Allowance Quantity Unit Unit Cost Total 1 LS $ 69,800 $ 69,800 1 LS $ 1,700,000 $ 1,700,000 1 LS $ 225,000 $ 225,000 1 LS $ 40,000 $ 40,000 310 LF $ 80 $ 24,800 50 LF $ 75 $ 3,750 335 LF $ 150 $ 50,250 210 LF $ 60 $ 12,600 50 LF $ 60 $ 3,000 1470 LF $ 50 $ 73,500 1 EA $ 10,000 $ 10,000 2 EA $ 5,000 $ 10,000 3 EA $ 2,500 $ 7,500 4 EA $ 1,500 $ 6,000 1 EA $ 25,000 $ 25,000 1 EA $ 10,000 $ 10,000 1 EA $ 6,000 $ 6,000 2 EA $ 5,000 $ 10,000 1 EA $ 50,000 $ 50,000 200 TON $ 35 $ 7,000 505 LF $ 40 $ 20,200 1 EA $ 2,500 $ 2,500 2 EA $ 1,000 $ 2,000 2 EA $ 2,000 $ 4,000 50 TON $ 35 $ 1,750 50 CY $ 50 $ 2,500 25 LF $ 100 $ 2,500 1 LS $ 13,350 $ 13,350 100 SY $ 100 $ 10,000 1 LS $ 30,000 $ 30,000 1 LS $ 30,000 $ 30,000 TOTAL ESTIMATED CONSTRUCTION COST $ 2,463,000 CONSTRUCTION CONTIGENCIES (10% OF CONSTRUCTION COSTS) $ 246,300 Page 1 of 2 DAMS ® MARTIN • POWELLdmp Basis of Cost ENGINEERS & SURVEYORS 0 Conceptual 6415 Old Plank Road ❑ Preliminary High Point, NC 27265 ❑ Final p.336.886.4821 Date: ESTIMATE OF PROBABLE PROJECT/CONSTRUCTION COST Owner: City of Dunn Project #: 110132 Project: Highway 301 South - Elevated Tank Description Quantity Unit Unit Cost Total Technical Services Engineering & Bidding Services $ 45,000 Construction Administration & RPR $ 145,700 TOTAL TECHNICAL SERVICES $ 190,700 Administation Costs Planning $ 10,000 Grant/Loan Applications & Administration $ 15,000 ER Preparation $ 20,000 Legal Costs $ 5,000 TOTAL ADMINISTRATION COST $ 50,000 TOTAL ESTIMATED PROJECT COST $ 2,950,000 This ENGINEER'S Estimate of Probable Project/Construction Cost is made on the basis of ENGINEER'S professionaljudgment and experience as a professional generallyfamilior with the industry. The OWNER understands that the ENGINEER has no control over the cost of labor, materials, equipment, orservices furnished by others, the Contractor's methods of determining prices, or the competitive bidding or market conditions. ENGINEER cannot and does not guarantee that proposals, bids, or actual construction cost will not varyfrom estimates of probable construction cost as prepared by ENGINEER. Page 2 of 2 e• . / D.B. /ZE APG. 73, INC. O.B. O 1 PG. 5—PIN N0. 1505-95-3265.000 O� \ O NOTE ALL DIP SHOO ON FTHIS ACTORY X n^wua any -O y SHEET SHALL IN FACIDRY T�'A� RESTRAINED JOINT. *lO FZk ay \\\ \ \ t 1, O t g \ � vQ \ G� F rn \ N O- + a /''gym aster w. G I,a AREA emmen iuA`o¢M W — / PPP .' \ erv.,w.e rin mu�� urv.,me i' SITE PLAN - 500,000 GAL. ELEVATED TANK )AVIS • 1VIARTIN • -r0WEl N G I N E E R S & SURV EY0F 641S OLD PLANKRID, HIGH POINT, NC 27265 (336)8864821 1 WWW.DMP4NC.COM I LICENSE: F-0245 Rom, EXHIBIT DRAWING NOT FOR CONSTRUCTION VICINITY MAP ELEVATED STORAGE TANK NITS HIGHWAY 301 SOUTH ELEVATED STORAGE TANK CITY OF DUNN 1 DMI D DUNN All -America City " i ( , o r du All -America City City Council Agenda d SUBJECT TITLE: Consider Award for Lakeshore Drive Water Line Replacement Presenter: Michael Goliber, PE- Davis Martin Powell and Director Heather Adams Department: Public Utilities/Finance Attachment: X Yes No Description: Engineer's Recommendation to Award, Bid Tab, Map and Budget Amendment Public Hearina Advertisement Date: PURPOSE: To consider awarding a construction contract for water line improvements on Lakeshore Drive. BACKGROUND: Due to the pipe age and the significant number of water main breaks on Lakeshore Drive, the replacement project was previously approved by Council as a 2020-2021 Capital Improvement Project. Informal bids were received on August 20, 2020 to replace approximately 2,420 Linear Feet (LF) of 6-inch water line along Lakeshore Drive. A total of six (6) bids were received and the certified bid tab is enclosed for Council's review. Central Builders, Inc. was the low bid at $270,270. BUDGET IMPACT: Staff recommends taking $20,270 from the 2020-2021 Water and Sewer Capital Project budget and borrow the remaining $250,000 from a local lending institution. Since the bids have been tabulated, the City Finance Director can now proceed with soliciting terms from local banks. We will be seeking a 5-year loan with yearly repayments of $54,000 per year or less, A Budget Amendment reflecting the expenditure location and the installment financing (revenue) is included in the packet. RECOMMENDATIONIACTION REQUESTED: Motion to award a contract to Central Builders, Inc for the water line replacement on Lakeshore Drive at a cost of $270,270, to approve the Budget Amendment to increase the Enterprise Fund's Capital Improvement Project budget and Installment Financing Income, and furthermore to direct the City Manager to proceed with obtaining bids for loan of $250,000. DAViS • MARTIN • POWELL ENGINEERS 8 SURVEYORS August 24, 2020 Re: City of Dunn, NC Lakeshore Drive — 2020 Water System Imp. Recommendation of Construction Project Award DMP Project 200082(AL) Ms. Heather Adams City of Dunn PO Box 1065 Dunn, NC 28335 Dear Heather, Informal bids were received, opened and the totals were read aloud on August 201h. A total of 6 bids were received. A copy of the certified bid tabulation details is enclosed. The low bid was submitted by Central Builders of Rocky Mount, NC in the amount of $270,270. The cost is well within the Engineers' estimate for the project. We have discussed the project with Central Builders and they are confident they can construct the project for the unit prices included in the bid forms. Central Builders has successfully completed projects for the City of Dunn and our other clients. Based upon the above information, we recommend the water line replacement project be awarded to Central Builders based on the total of their unit price -based bid in the amount of $270,270. After Council considers awarding a construction contract for the project, we will prepare contract documents for execution by the Contractor and City. If you have any questions, please give me a call. Sincerely, j VI•MARTIN • POWELL & CIATE n �cNeill, PE RLM/rlm c: File T: 336-886-4821 • F: 336-886-4458 • License: F-0245 6415 Old Plank Road, High Point, NC 27265 • www.dmp-inc.com City of Dunn, NC BID TABULATION DAMS - MARTIN - POWELI. 2020 Water System Improvements E N G I N E S R 5 & 5 U R V E Y O ft 5 Lakeshore Drive eocol.H . Iboa.. I.; J`c a$ &15aItl GWnk Pmtl.Xlp�PoiN.:ICP]e$ Ixvm.dnpin[tmn DMP Projecl200082A Central Builders, Inc. PO Box 1679 Rocky Mount, NC 27802 Precision Earth and Pipe, LLC PO Box 41465 Raleigh, NC 27622 Lerman, Inc. 3475 Jonesboro Road Dunn, NC 28334 Columbus Utilities, Inc. 6215 Hinson Crossroads Fair Bluff, NC 28439 Sandy. Hauling & Backhoe PO Be. 1156 Rosedale, NC 28382 Temple Grading and Consq. PO Box 1475 Lillington, NC 27546 ITEMI DESCRIPTION QUANTITY UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT 2020 Wafer System Improvements, Lakeshore Drive i MobliNcAlon(max. 3%of hid) i LS $8.000.00 $80000000 S12,331001 $12,333.00 $15,544.00 $15,544.00 $8,500J)0I $8,500.00 $2.500.00 $2,500.00 $13,585.00 $13,585.00 2 6"D.I. Water line 2,420 LP $29.00 $70,180.00 $43.331 $104.858.60 $60.001 $145,200.00 S".001 $106,480.00 $70.00 $169,400.00 $93.75 5226,875.00 3 6"Gate Valve &Box 11 Ea S1.150.00 $12,650.00 $1o997.001 $21,967.00 $31000.D0 53&000.00 S1,200.00i $13.200.00 $2,325.00 $25,575.00 $10300.00 $14,300.00 4 Renew Water Services 24 Ea $1,425.00 $34.200.00 S1.497.001 $35,928.00 $1,000.00 $24.000.00 $1.250.00 $30,000.00 $1,750.00 $42,000.00 $2.010.00 $48,240.00 5 Reconnect Sprinkler Uric 1 Ea $1,400.00 $1,400.00 $99-001 $99.01) $80G.W1 $800.00 $1,300.001 $1,300.00 $1.950.00 $1,950.00 $1,400.00 51,400.00 6 Reconnect Exlsitng Hydrant 1 Ea $1,000.00 $1 A00.00 $3.997.00 $3.997.00 !1 $5,200.00 $3,650,001 $3,650.00 $3.275.00 $3,275.00 $2,250.00 $2,250.00 7 Reconnect Existing 2"Sim Off 1 Ea $1,000.00 $1,000.00 $1,997.00 $1,997.00 $3,100.00 $3,100.00 $1,200.00 51,200.00 $875.00 $876.00 5650.00 $650.00 8 D.I. Fittings 1,600 Lbs $4.50 $6,750.00 $5.97 $8'955.00 $10.00 $15,000.00 $6.40 $9,600.00 $750 $11.250.00 $1200 $18,000.00 9 Pavement Patch H000 SY $48.75 $97,500.00 $51.97 $103.940.00 $54.D0 $108.000.00 $95.00 $190,000.00 $6450 $129,000.00 $58.00 $116,000.00 10 Ditch Stabilization Stan. 500 Tans $34.00 $17,000.00 $41.33 520.665.00 $56.00 $27,500.00 $40.00 $20.000.00 $50.00 $25,000.00 $45.00 $22.500A0 11 Waffles a.inlets,.ogn curb line 20 Ea $57.00 $1,14LOO $237.00 54,740.00 $50.00 $1,000.00 $95.00 $1,900.00 $80.00 $10600.00 $65.00 $1,300.00 12 Ressed all disturbed areas 1 LS $12,700.00 812.700.00 $6,933.00 $S9W.00 $12.000.00 $12,00oNO $90500.00 $9.50D.00 $5.000.00 $5,000.00 $6,000.00 $60000.00 13 Rrroveunsuitabid soil, if necessary 200 CY $5.00 $1,000.00 $17.33 $3,466.00 $30.00 $6.000.00, $14.00 $2,800.00 $15.00 $3,000.00 $1625 W.250.00 14 Borrow Mate dal If needed 200 CY $12.50 $2,500.00 $17.33 53,466.00 530D0 $6,000.00 $60.00 $12,000.00 $30.00 $QD00.00 $3625 37,250.00 15 8°z6"Tapping Sleeve&Valve 1 Ea $3,250.00 $3,250.00 $3,933.00 $3,933.00 $4,800.00 $d,800.00 $6,200.00 $6,200.00 W,500.00 $3,500.00 $4,000.00 $4,000.00 TOTAL BID $270270.00 $337,2rr7Mj 0 $416,330.00 $429,925J001 1 $485,600.00 Red Oenotes Corrected Mathematical Errors THIS IS TO CERTIFY THATTHIS TABULATION IS CORRECT COPY OF THE BIDS SUBMITTED, THIS THE 20DJ.QAY OF A DAVIS TRUEANDACCURATE SEAL 10117 DMP PROJECT 200082A Pagc I of 1 CITY OF DUNN REQUEST FOR BUDGET REVISION FISCAL YEAR ENDING 6/30/2021 Department: Public Utilities Budget Amendment#: Date: 9/8/2020 FUND LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment Enterprise Fund 30-810-7402 Capital Improvement Projects $ 215,000 $ 250,000 $ 465,000 Iy/�q�U]INl t�iiS�� $ 250,000 FUND LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment Enterprise Fund 30-390-2000 Installment Financing $ - $ (250,000) $ (250,000) HtVtNUE I I AL: CERTIFICATION: I certify this requested budget amendment was approved by the City Council on: City Manager: Date: 9-08-2020 Finance Director: Date: 9-08-2020 JUSTIFICATION: This BudgetAmendment is to provide for funding to cover expenses related to the Water System improvements for Lakeshore Drive in 2020 which have been approved. FUNDING SOURCE: Bank loans to cover the cost of the project. btftd �° D � 0 � t N""' � N""' bcad SUBJECT TITLE: Advisory Board Appointments for Community Appearance Committee (CAC) Presenter: City Manager Neuschafer Department: Administration Attachment: X Yes No Description: Information Sheet for CAC, Cemetery Advisory Board Roster, and Applications for consideration Public Hearing Advertisement Date: PURPOSE: To fill vacancies on the newly formed Community Appearance Committee and designate the Chairman All members of the Dunn Cemetery Advisory Board (Roster included) have been contacted and would like to be considered for CAC. Cindy Atkins Ann Fairley John Frazee Linda James New Applicants include: Elyse Johnson Marian McDonald Tasha Williams McDowell Lynwood Massengill Meredith Bradham to represent the Lucknow Garden Club Rodney Stewart, President Elect — The Dunn Chamber Board met and determined that their representative should be the President Elect, so this representative will change each January. RECOMMENDATIONIACTION REQUESTED: To approve any board appointments and to appoint a Chairman of Community Appearance Committee at the discretion of the Council. City of Dunn Community Appearance Committee The Beautification Committee will serve as an advisory board to the City Council in providing leadership and guidance on programs and projects to improve the City's overall appearance and image. The committee will provide input to the Council and management; study and make recommendations on improving the overall appearance of the City; coordinate, initiate and promote City-wide beautification programs and projects while encouraging community participation. Duties: - to initiate, promote, and assist in the implementation and development of City-wide beautification programs to include community participation; - to seek to coordinate the activities of individuals, agencies and organizations, public and private, whose plans, activities and programs impact the appearance of the City; - to study and make recommendations to the Council on improving the overall appearance of the City to include, but not limited to: cemeteries, parks and open spaces; - to provide input and assistance to staff in the planting and maintenance of trees and other vegetation as these plantings are incorporated into the City's budget; and - to provide input, guidance and assistance in the development of projects related to the appearance of the City, as needed and requested by Council and Management. Committee Organization: Committee should include members of the community with interest in the overall appearance and image of the City with up to 11 members as follows: 1 — Chamber of Commerce representative 2 — Officer/Member from local Garden Club 3 — City of Dunn staff person assigned by the City Manager 4 — 8 additional members Effort should also be given to include individuals who have had special training or experience in a design field, such as architecture, landscape design, horticulture, or a closely related field. This committee will serve at the discretion of the City Council and meet as needed. All appointments will be for one-year. After the committee has been established and wonting for a period of one year, this committee will be reevaluated by the Council to determine if any changes need to be made for the continuation of this committee. Applications are available on the City of Dunn Website: www.cityofdunn.org or by contacting the City Clerk at 910-230-3500 or twilliams@dunn-nc.org. NAME ADDRESS EMAIL; PHONE APPOINTED TERM ENDS Vacant 06-30-2021 Vacant 06-30-2021 John Frazee 500 S Powell Ave frazee@ymail.com 910-892-6722 04-10-2018 06-30-2021 Linda James 507 W Wake St 910-890-1730 10-15-2019 06-30-2022 Cindy Atkins 5526 Plainview Hwy cindy.atkins00@gmail.com 910-322-9506 03-10-2020 06-30-2022 Vacant 1 1 06-30-2022 Ann Fairley 300 S Little Ave Mail: 714 E Divine St annfairley582@gmail.com 910-658-4904 06-09-2020 06-30-2023 Board Information Board Members are appointed for 3-year terms and no member shall serve more than 6 consecutive years. Member must be off board a minimum of 1 year before being eligible to serve again. All members shall be residents of the City with the exception of a minimum of 1 and a maximum of 2 residing outside the corporate limits. The City Council shall appoint 1 elected official as ex-officio and the City Manager shall appoint 1 member of City staff as ex-officio. MEETING: As needed but not less than quarterly. AUGUST 3, 2020 UPDATED 89UNN uorlhn roli nn DUNN Ail•ffinericaCity 1 1 I City Council agenda Form 11111 ® Meeting ate-, September 8, 2020 1989 * 2013 1989 * 2013 SUBJECT TITLE: Reports • Goals and Objectives established by Council Presenter: City Manager Steven Neuschafer Department Heads Department: Admin Various Attachment: X Yes No Description: Monthly Reports Public Hearing Advertisement Date: PURPOSE: Attached please find the Monthly Reports for the Goals and Objectives established by the Council at the 2020-2021 Budget Retreat. Changes are highlighted in yellow. BACKGROUND: Six Month Goals and Objectives for FY 2020-2021 - Complete Dog Park - Trail from Tyler Park to Tart Park - Storm Water Drainage — Continue to Clean and Clear out Storm Water Inlets Paving Projects — Repair of Potholes and Small Scale Paving Projects - Aggressive Code Enforcement — Dilapidated and Boarded up - Residential and Commercial - Start Visioning Process - Implement Downtown Main Street Program Four-year Long Term Goals and Objectives - Land transactions for Business Development supporting Community Growth - Address Infrastructure Needs — Paving, Water and Sewer, Storm Water - Water Improvements to support existing and additional Water Sales for Future Growth - Government Facilities Upgrade: Police Locker Rooms, Public Works, Parks and Recreation, City Hall and Water Tower — 301 South - Economic Development Team in support of Vision Plan Administration — Planning — Inspections — Parks and Recreation — Public Utilities — Public Works — Police Construction Projects BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Acknowledge receipt of the Monthly Administrative Reports pertaining to the Goals and Objectives set by Council at the FY2020-2021 Budget Retreat. Four -Year Long Term Goals 1 Land Transactions for Business 1.Research specific requirements — Research Requirements and Unknown at Phased Development supporting other municipalities what other municipalities are this point Approach Community Growth 2.Develop Plan Identifying Properties doing Development (most likely after Vision Process has Plan been completed) By: 11/30/2020 3.Develop Phased Approach for By:12/31/2021 Purchasing and Development 2 New City Hall 1.Develop plans and Architectural Develop Plan/Research Design other City Halls and Get 2.Council Approval to proceed Plans Designed — Council 3.RFP's Approval maybe needed for design phase By: 12/31/2021 3 Economic Development Team 1.Research specific requirements Research Depending on related to municipalities and research Council what other municipalities are doing By: 12/31/2020 Approval 2. Develop Cost Analysis 3. Council Approval of positions and By: 07/01/2021 facili costs 4 Implement Vision/Strategic Plan This will occur after the Plan has Kick off was July 28. This will begin once the Unknown Plan should be been completed and adopted. Survey is in progress Strategic Plan is complete. completed by All Vision Reports are under 12/31/2020 Planning. Updated September 20 Goals and Objectives FY2020-2021 Planning D Short-Term Goals 7 Tyler Park to Tart Park Trail 1. Research & develop proposed route 2. Produce proposal with cost estimates 3. Present to Council for approval 4. Publish Request for Bids 5. Open bids 6. Finalize contract(s) 7. Begin work 8. Complete work 1. Proposed route developed. 2. Produced proposal with cost estimates. 3. Presented to Council June 9; received comments 1. Develop Signage Plan 2. Seek Funding Unknown at this point 12/31/2020 1. Select consultant 1. Consultant selected 5. Continue outreach to 2. Obtain Council Approval for CM to proceed 2. Council Approval for CM to stakeholders. 3. Finalize contract w/consultant & MOU proceed obtained w/Chamber 3. Contract w/consultant & 4. Establish process schedule MOU w/Chamber finalized 5. Initiate outreach to stakeholders, focus groups, 4. Established process Begin and general public schedule: July 2020-April implementation 2 Visioning Process 6. First draft of Vision, goals, & objectives shared 2021 $50,000 of Strategic Plan with stakeholders & public 5. A. Set Kickoff date: July 28 by 7. Final deliverables delivered 6. July 28 kickoff a success: 4/31/2021 8. Council approval of Vision/Strategic Plan 107 people watched it on 9. Implementation of Strategic Plan begins Facebook 7. Developed outreach plan (8-28) and are continuing outreach to stakeholders 1. Complete checklist 1. Checklist complete 2. Maintain implementation of 2. Maintain implementation schedule of Plan of 2 .Achieved Main Street Status Plan of Work per Main Work 3. Started working with mural Street program 3. Achieve Main Street Designation: 7/1/2020 designer. requirements Main Street 4. Implement mural project 3. Find building for Mural Unknown at this 3 Program a. Establish committee to oversee project 4. Establish funds for Murals point 12/31/2020 b. Select location for mural w/property owners c. Publish RFP for artists. d. Artist proposals due e. Interview / select artist f. Finalize contract w/artist Updated August 20 Dunn City Council Undated September I 2Mn Imagine Dunn Strategic Vision Plan Update The City of Dunn and the Dunn Area Chamber of Commerce are working together, with other organizations and the general public, to develop a Strategic Vision Plan for the 'Flo Dunn community. The finished plan will include an Action Plan with priority goals and y-� objectivesfor the next 10 to 15years. This plan is intended to serve as aguideforfuture I AC. I N planning and investment decisions relating to the City of Dunn. D mmumm 1 Nh` N A FIATMIC ` I ,101,1 !"LAM The Dunn Vision Group met recently to develop an outreach strategy to encourage participation with the survey. Aaron Arnett developed a shortened survey for us to distribute for people who do not have access to computers or smart phones. Ideally, people will participate online, but we want everyone to have an opportunity to provide input. Each member of the committee will be contacting key stakeholders and groups throughout the community over the next several weeks to encourage them to complete the survey and promote it to their employees, colleagues, families, and friends. We have increased the posts to the Imagine Dunn Facebook page and will include a "Question of the Weep' via Facebook Live. Given the Dunn area's population, the consultant believes 600 completed surveys, if drawn from a broad cross section of the community, would provide a good basis for a strategic plan. As of August 31, we have 282 responses, a very good start. The survey is scheduled to be closed October 31, 2020. If you would like any flyers, QR Code cards to hand out and/or short printed surveys, please get with Tammy Williams and let her know what and how many you would like. MAGINE D 0 0 tim N 1NE Si RATEGIC VISION PLAN We Need Your Input Use your phone's camera to scan the QR code or visit wrawsurv�yrr�3n4:.e��.comlr/irnagilWdunn to take the online survey. January 1—July 31. 2020 1 Aggressive Code Enforcement — Dilapidated and Boarded up Residential and Non -Residential 2 Update Non -Residential Maintenance Code and Minimum Housing Code Updated September 20 Inspections Short -Term Goals 1. Identify substandard properties 2. Inspection of property 3. Communicate options with owner 4. Bring into compliance or demo 1. Research NCGS and other jurisdictions ordinances 2. Draft and make changes to City's ordinance in accordance with NCGS 3. Have City Admin and City Attorney approve drafted ordinance. 4. Have City Council approve and adopt changes to ordinance. • Research other jurisdictions across the State. Continue identifying substandard properties and bringing up to code or having removed. Draft and make changes to City's ordinances 12/31/2020 Short -Term Goals Four -Year Long -Term Goals Updated August 20 Goals and Objectives FY2020-2021 Public Utilities Four -Year Long -Term Goals e. ®e e • - e e 0. Budget PER in FY • e .e a 1 e- Send out RFQ to solicit Engineering e• •e 0. Design and 1 Infrastructure Needs —Water 1. Complete Preliminary Plant improvements to Engineering Report (PER). 2020-2021. engineering services and Construction enhance water sales and to Submit draft PER to USDA and select Firm. Construction (TBD) handle future growth 2. Secure funding/Council Budget (TBD) approval 3. Design/permitting/bid 4. Award/construction 2 Infrastructure Needs — Sewer 1. Complete Preliminary PER is complete- Secure funding for Phase 1- 2022 Collection System Engineering Report (PER) Submit submitted draft PER to Council approval based $2,651,250 Rehabilitation -Phase 1 Areas- draft PER to USDA USDA in August 2020 on USDA award ® Powell Ave -Joy St. 2. Secure funding/Council crossing Dunn Erwin approval Rd to Hwy 421 E8- 3. Design/permitting/bid E13A 4. Award/construction ® Carolina Drive at Lakeshore 01-02B, 027-029A • Joy Street and Powell to Sue E8-E22 ® Best Street P136-P56 Commerce Drive F109-F108 ® Erwin Rd, Sue Ave west E15-E26 ® Clinton Ave -Pope to end of force main JC34-G29, G29-G34D Updated August 20 3 Water Tower 301 South 1. Meet with funding agencies Consider engineering Secure funding for $3,000,000 2023 2. Secure funding/Council proposal and submit Council approval approval loan and grant 3. Design/permitting/bid applications by 9/30/20 4. Award/construction Updated August 20 • • ••yrMWOOKIM1 Public Works Short -Term Goals 1. Set up schedule to wash and clean Have cleaned and washed Clean and wash at least, $ • 1 Storm Water Drainage — Cleaning and Clearing out storm drains 2- storm drains, and 6 10 storm drains, a month Storm Water Inlets ditches. Total Storm Drains Cleaned since Goal: 41 2 Paving Projects to include filling 1.Hiring of Employees for Asphalt Two, Employees have Hire the personnel as $ potholes and small scale Paver already been hired, HR'is discussed at the Budget projects — worst first seeking one more to Retreat. HR is in the complete the asphalt crew Process of hiring three more employees. 2.Do potholes at lease, Once a Week. ;16-potholes have been $150.00.00 filled this month Continue to repair potholes as needed. Total potholes filled since Goals set: 1'i18 Updated September 20 Goals and Objectives FY2020-2021 Public Works Four -Year Long Term Goals • • 11 Paving oProjects Street Repairs: Bay Street, General DMP has been hired as the $665,000 for 12/31/2020 Lee Ave, Broad St, Watauga Ave and engineer for these projects. resurfacing Lakeshore Dr to include other infrastructure repairs. 2 Storm Water Projects - Juniper 1. Land purchased on Creek Watauga Ave. 2. Hired DMP to Design and Evaluate 3 Public Works Facility 1. Advertise Request for Circulating draft RFQ Advertise and select TBD TBD Qualifications (RFQ) to select internally Firm to design and Engineer/Architect for 30% design renderings & renderings 2. Secure funding/Council approval 3. Final design/permitting/bid 4. Award/construction Updated September 20 Four -Year Long Term Goals Updated September 20 MOMIffeTMOWKIxomem 1 Storm Water Repairs — East Bay 1. Design Approval for Design June 2021 TBD Public Works Street from S Clinton to Wilson Ave 2. Bid In Design 3. Construction 2 Storm Water Repairs — N General 1. Design Approval for Design June 2021 TBD Public Works Lee 2. Bid In Design 3. Construction 3 Storm Water Repairs - E Broad St 1. Design Approval for Design June 2021 TBD Public Works 2. Bid In Design 3. Construction 4 Water Improvements — W Broad 1. Design Approval for Design June 2021 TBD Public Utilities 2. Bid In Design 3. Construction 5 Water Improvements — N Watauga 1. Design Approval for Design June 2021 TBD Public Utilities 2. Bid In Design 3. Construction 6 Water Improvements — Lakeshore 1. Design Approval for Design June 2021 TBD Public Utilities Drive 2. Bid Bid Scheduled for August 20 3. Construction Bid Complete 7 Sewer Improvements — N Watauga 1. Design Approval for Design June 2021 TBD Public Utilities 2. Bid In Design 3. Construction 8 Resurface N Watauga from W Cole 1. Design Approval for Design June 2021 TBD Public Works to W Cumberland 2. Bid In Design 3. Construction Updated September 20 DUNK orh lino I)UNN bcftd " D btbd All -America city ",,, "II �� _ All -America City 1 City Council Agenda Form1 1 ® Meeting Date-, September 8, 2020 1989*2013 1989 *2013 SUBJECT TITLE: Administrative Reports Presenter: City Manager Steven Neuschafer Department: Admin Attachment: XYes No Description: Monthly Reports Public Hearing Advertisement Date: 111t41ib91 1) City Manager's Report 2) Financial Report/Assessment Update 3) Monthly Departmental Reports included: - Communications/Public Information - Planning & Inspections Report - Public Works Report - Public Utilities Report - Parks & Recreation Report - Library Report - Police Report •P41�� BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Acknowledge receipt of the Monthly Administrative Reports. north Carolina H M 'L� LW OF L�NN city of Bunn POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3500 • FAX (910) 230-3590 www.dxinn-nc.org MEMORANDUM To: Honorable Mayor, City Council Members From: James 0. Roberts, Finance Director Subject: Financial Report Date: September 8, 2020 Mayor William P. Elmore Jr. Mayor Pro Tem Chuck Tumage Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Dr. David L. Bradham City Manager Steven Neuschafer • The City, as of August 31, 2020 had $2,460,850 in cash in the General Fund and $2,361,713 in the (NCCMT Term Account) Water -Sewer Fund. Through August of 2019 the City had $3,613,251 in the General Fund and $2,333,838 in the Water and Sewer Fund. We have spent over $1,000,000 on Tart Park and will close that loan shortly. We also have over $370,000 expended on PJ's project and we are waiting on DOT to reimburse us. • Our Taxes for the 2020 year have just been sent out. We will begin to receive more tax payments in September. In July we received $50,889. This was $16,278 more than we received last year. Our estimate for the 2020 tax year is $4,213,600. These totals include Property, Motor Vehicles, and Downtown Service District taxes. • Sales Tax Revenue finished the year in June strong with monthly receipt of $201,690 up 5.5% from the same time last year. We pulled in a total of $2,310,420 for the year (3.6% above budget). This is 103.68% of our total expected income. Our Budget for that income for the 2021 budget year is set at $2,212,000. Sales Tax Reports from the Department of Revenue are provided at least two months behind actual collections. • Utilities Sales Taxes are reported quarterly. We should receive this report and money in the Middle of September. The last report received was from March 31, 2020. This amount includes Electricity, Natural Gas, Telecommunications, and Video Programming Sales faxes. It is budgeted in 2021 for these four areas at $739,000. • Building Permit Fees for the month of August were $7,094 for a total collected for the year of $16,595 or 16.6% of budget. Our budget for the year is $100,000. • Water and Sewer Revenues for the month of August were $510,066. Our total to date collected is $999,387 or 17.1% of budget. Year to Date in 2020 was $1,063,498, Our budget for the year is $5,850,000. • Expenditures are at 14.8% of budget in the general fund. Our Budget is $11,533,700 and we have expended $1,703,130. The Water and Sewer fund has spent 10.4% of budget which was $6,696,000 and we have expended $694,084. The benchmark for this period is 16.7% of budget. ® Debt Service payments from the General Fund made in August included the Tyler Park II loan and the Downtown Revitalization loan totaling $260,718, Expenditures to date are $434,020 out of our total budgeted amount of $796,560. Debt Service for the Water/Sewer Fund is budgeted at $1,015,200 and to date, no funds have been expended. DUNN Aere CMVZILne mabfers ppolERmerlea Citggg (vim, Y I Expenditures for City of Dunn B,dgetnm... t 5 u.... awx B/u=o]o E.pe�aB�,ea ream oam 5 � ta.ea B udgel Pem aln ing $ 9830�5]OW B53% EXPENDITURES FOR THE CITY OF DUNN $1,703,130.00 EXPENDITURES YEAR TO DATE `zBUDGET REMAINING I Expenditures for Water and Sewer Budget Amount 9/1/3030 Evpend llu mrVea, to Dale B udge[ Remaining s s,gRcmom g a lA% S s, stsao ez.gu WATER / SEWER EXPENDITURES $694,084.00 &I EXPENDITURES YEAR TO DATE i � BUDGET REMAINING To: From: Subject: Date: north Carolina IJUNN city of duos POST OFFICE BOX 1065 < DUNN, NORTH CAROLINA 28335 (910) 230-3500 • FAX (910) 230-3590 www.dtinii-nc.org Honorable Mayor, City Council Members James 0. Roberts, Finance Director Liens and Accounts Receivables September 8, 2020 Mayo William P. Elmore Jr. Mayor Pro Tenn Chuck Turnage Council Members J. Wesley Sills April L, Gaulden Frank McLean Billy Tart Dr. David L. Bradham City Manager Steven Neuschator ® The General Fund assessments, Water and Sewer assessments, and old demolitions total $127,314. Of this more than $82,000 is over 10 years old. This amount involves 41 individuals and does not change from month to month. ® For our Weedy Lots and new Demolitions, the amount owed the city as of August 27, 2020 is $ 277,727. We billed approximately $7,200 during the month of August for Weedy Lots, New Demolitions, Penalties and Interest. We received approximately $200 in payments. ® We have 311eins in place totaling more than $ 83,000. We have 8 leins in nplace with $20,150 on Assessments and another $34,500 on properties. No new changes for this month. ® No new Debt letters were sent this month. ® 140 property owners makeup approximately $230,000 worth of the debt. 55 property owners make up $199,000 of this amount. We have 7 property owners where we are unable to contact them due to invalid addresses. a Pope Law Group is continuing to work on foreclosures for several property owners. Miere GO'7iZMunG xaffers During the month of August I continued posting on all social media sites including the Imagine Dunn Facebook Page. I have started gathering and working on the State of the City to go on our website. �' •• I am working on outreach in the Downtown community as I step into the role of Downtown Coordinator. In the next month there will be a lot of outreach to them about the Imagine Dunn Survey and promotion. I will continue to work on the State of the City for the website as well and to advertise on our Facebook page. 03- Goals My main goals for the upcoming month will be to finish the State of the City. I would also like to have met with most of the businesses Downtown for an introduction and Imagine Dunn promotion. 04- Stats Facebook: Instagram: Page Likes: 2625 (25 new likes) Page Like: 849 (13 new likes) Reach:9,080 Reach:1730 #1 post: Smoke Testing (2.4k) #1 post: Tart Park Update #2 post: EPA Administrator (1.9k) #2 post: Library Hours � MNN W/ICIi IVIRIII4]([ip A16EL JULY 2020 1 Monthly Development Report Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 1 phone 910-230-3503 1 fax 910-230-9005 1 www.dunn-nc.org DI" "NN -- u%na cmnnum<�� n �maElem "Please note, that these are all NEW code enforcement items. This does not include items that were followed up on, or are at a later stage in enforcement." 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org *Data from Mobile311 work order system (does not include all work performed) 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.ora *Data from Republic Services report LLuD mr�eix �mnnxur< nmllcrr 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org *Data from Mobile311 work order system (does not include all work performed) *Data from A.B. Uzzle Water Treatment Plant records, and Finance Department billing. INN u�ry rarnnumriv maifem � *Data from NC DEQ DMR documents and Black River Wastewater Treatment Plant records Water and Sewer Project Update (Council Approved Projects) DUNN v�,a �an,munr matters Dunn Parks & Recreation Department Monthly Review I Dunn Parks & Recreation 1205 Jackson Road, Dunn, NC 28334 ( (910) 892-2976 Phone (910) 892-7001 Fax I www.dunn-nc.org August 2020 Monthly Recreation Dunn Parks & Recreation August Monthly Narrative Report COVID-19 All Dunn Parks and Recreation facilities remain closed to the general public with the health and well- being of our patrons being most important to us. During phase 2 walking trails, open spaces and tennis courts are available while practicing social distancing and maintaining gathering limits. Sports Programs We opened online registrations for fall sports on July 7th without accepting any money understanding the possibility of not having these programs. This also allowed us to better gauge the demand of sports in the midst of COVID-19. On August 12th county recreation departments held our fall sports meeting in which each department voted to postpone fall sports (football, soccer, cheer and volleyball) to re- evaluate early 2021. Each department also agree to engage our respective advisory boards and councils on possibly offering baseball and softball as those sports are better equipped to maintain social distancing. E-Sports We opened registration for Fortnite Battle Royale tournament on July 13m to last through August 6th. This was our third E-sports tournament since making the decision to cancel spring sports. The tournament lasted August 7th through August 91h. It was a double elimination tournament in which Brody Parker was crowned the tournament champion. Tart Park Renovation After reports during the monthly construction meeting on August 261h the project completion date has been delayed due to continuous inclement weather, construction material delay and corrective actions required by contractors. An updated completion date has not been determined as of yet. The City will look to submit for a grant deadline extension with the PARTF authority. Recreation Advisory Board Last meeting was held on Tuesday, August 111h 6:00 p. m. at Dunn Community Center. The next meeting is scheduled for November 101h at 6:00 p. m. July 2020 1 Monthly Library Report Dunn Public Library 1 110 E. Divine St., Dunn, NC 28334 1 phone 910-892-2899 1 fax 910-892-8385 www.dunn-nc.org/library Minutes viewed. Pa�toE STATISTICAL REPORT: JULY, 2020 TOTAL INCIDENTS REPORTED 282 CRIMES BY TYPE HOMICIDE 0 RAPE 1 ROBBERY 4 AGGRAVATED ASSAULT 2 BURGLARY (BY FORCE) 0 BURGLARY/ B&E (NON -FORCE) 30 LARCENY FROM VEHICLE 15 LARCENY (ALL OTHER) 23 SIMPLE ASSAULT 10 CRIMINAL INNESTIOATION S CASES ASSIGNED 85 CASES CLOSED 102 RECOVERED PROPERTY VALUE $3,130.00 SEARCH WARRANTS EXECUTED 0 DRUGS SEIZED 0 JUVENILE INVESTIGATIONS CASES ASSIGNED 3 CASES FILED INACTIVE 0 CASESEX-CLEARED 1 CASES CLEARED BY ARREST I CASES UNFOUNDED 0 TOTAL CASES CLOSED 1 ADULT ARREST TOTAL 0 JUVENILE ARREST TOTAL I FELONY CHARGES TOTAL 8 MISDEMEANOR CHARGES TOTAL 0 RECOVERED PROPERTY VALUE 0 VALUE OF NARCOTIC/MONIES SEIZED 0 CURFEW WARNINGS 0 CURFEW VIOLATIONS 0 SPECIAL OPERATIONS WORKED 0 COMMUNITY SERVICES/PRESENTATIONS 0 %T COTIGS INVEST. SEIZURES MARIJUANA 80.4 Grams COCAINE 0 METHAMPHETAMINE 7.5 Grains HEROIN 21.5 Grams PILLS 3 Dosage Units OTHER DRUGS 2.5 Grams FELONY ARREST TOTAL 19 MISDEMEANOR ARREST TOTAL 25 FIREARMS SEIZED 1 PROPERTY VALUE 0 US CURRENCY 0 SEARCH WARRANTS 0 STREET VALUE OF DRUGS SEIZED $19,480.00 TOTAL DROP BOX MEDS COLLECTED 237.2 Grams PATROL DIVISION SPEEDING 52 SEAT BELT VIOLATION 3 PASSENGER SEAT BELT JUVNILE 0 NO OPERATOR'S LICENSE 13 DRIVE WHILE LIC. REVOKED 28 FAILURE TO STOP AT STOP SIGN 2.5 RUNNING RED LIGHT 2.5 FAILURE TO REDUCE SPEED 2 MISDEMEANOR ARREST TOTAL 65 FELONY ARREST TOTAL 25 FIREARMS SEIZED 5 MARIJUANA SEIZED 1,999.37 Grams COCAINE SEIZED 10 Grams HEROIN SEIZED 1 Gram OTHER DRUGS SEIZED Assorted Pills US CURRENDY SEIZED $2X3.00 US COUNTERFEIT CURRENCY $20 US CONTROL & SHELTER TOTAL, # CALLS: 46 —ANIMAL CANINE' PICKED UP 19 IN POUND 3 RETURNED 8 ADOPTED 7 ESCAPED 0 EUTHANIZED 0 BITES 1 ISOLATED 1 FELINE PICKED UP 43 IN POUND 32 RETURNED 0 ADOPTED 17 ESCAPED 0 EUTHANIZED 6 BITES 0 ISOLATED 0 ANIMALS, WARNINGS AND MILEAGE OTHER ANIMAL CALLS I WARNINGS (Verbal) 13 CITATIONS 0 ANIMAL CONTROL VEHCLES VEHICLE #55 Mileage 610 VEHICLE #56 Mileage 982 Page I 1 Announcements September^ 8, 2020 City Council Meeting ➢The next regular City Council Meeting is scheduled for Tuesday, October 13th at 7:00 p.m. ABC Minutes and Financial Reports CITY OF DUNN ABC BOARD Minutes of Meeting June 23, 2020 The Dunn ABC Board met on June 23, 2020. Present at the meeting: Board Members, Dal Snipes, Alice Judd, Lynn Jernigan, and Finance Officer, Charles Willis, Manager, Robert Parker, who served as Secretary to the Board. Dunn City Manager, Steven Neuschafer, also attended. Mr. Parker presented the minutes of the May 26, 2020 meeting that were approved by the Board. Each Board Member was given a copy of May, 2020 Financial Statements. The Board reviewed the statements noting sales in May 2020 were $70,553.55 above last year. Year to date sales are $282,165.83 above last year. Mixed Beverage sales are $10,485.73 below last year. The Board held a Public Hearing and approved The Amended Budget for 2019-2020, and the Budget for 2020-2021. Copies attached. The Board adjusted the store operating hours form 10:OOam till 7:OOpm Monday - Saturday. The Board held an executive session regarding personnel. There was no conflict of interest at this meeting. No other business. The next ABC Board Meeting will be July 21, 2020. With no other business, Lynn Jernigan motioned to adjourn which received a second from Alice Judd. Robert S. Parker Page:•1 Date: 06/10/20 at 3:54 PM _______= Sales =_______ REVENUE LIQUOR SALES - STORE #1 LIQUOR SALES - STORE #2 LIQUOR SALES - MIXED BEVE LIQUOR SALES - MB TAX INTEREST EARNED OTHER INCOME DUNN ABC Income Statement From May 1, 2020 Through May 31, 2020 Last Seq. #: 1260 PTD Post %Sales Budget %Budg YTD Post 108,160.05 37.7 83,367 129.7 983,148.05 173,592.10 60.5 125.050 138,8 1,607,850.70 4,199.70 1.5 9,333 45.0 92,860.15 837.50 0.3 1,917 43.7 17,838.76 4.44 0.0 16 27.8 136.02 0.00 N/A 0 N/A 6,000.00 Total Sales 286,793.79 100.0 219,683 130.5 2,707,833.68 ___= Cost of Sales =___ TAXES BASED ON SALES N.C. EXCISE TAX 57,356.00 20.0 47,916 119.7 531,725.00 REHABILITATION TAX 813.82 0.3 816 99.7 7,843.36 MIXED BEVERAGE TAX 0.00 N/A 1,000 N/A 8,501.00 MIXED B. TAX DEPT HUMAN R 0.00 N/A 100 N/A 850.08 Total TAXES BASED ON SALE 58,169.82 20.3 49,832 116.7 548,919.44 COST OF SALES PURCHASES STORE #1 60,927.02 21.2 47,272 128.9 582,314.35 PURCHASES STORE #2 94,416.74 32.9 70,907 133.2 872,740.27 TRUCK DELIVERY COST 310.00 0.1 120 258.3 4.220.00 INVENTORY ADJUSTMENT -1,949.76 ( 0.7) 0 N/A -24,582.76 Total COST OF SALES 153,704.00 53.6 118,299 129.9 1,434,691.86 Total Cost of Sales 211,873.82 73.9 168,131 126.0 1.983,611.30 Gross Margin 74,919.97 26.1 51,552 145.3 724,222.38 ______= Expenses EXPENSES SALARIES -DUNN 30,065.80 10.5 24,168 124.4 251,968.75 PAYROLL TAXES - DUNN 2,300.00 0.8 1.834 125.4 19,275.25 N.C. RETIREMENT FUND 980.43 0.3 916 107.0 9,131.73 GROUP INSURANCE 1,615.46 0.6 1,000 161.5 14,671.16 401KFUND 545.28 0.2 292 186.7 3,655.50 CASH VARIANCES -56.16 0.0 0 N/A -757.34 CREDIT CARD CHARGES 2,605.07 0.9 2,083 125.1 25,819.81 DEPRECIATION 1,030.39 0.4 0 N/A 11,334.29 REPAIRS & MAINT. 932.95 0.3 667 139.9 8,565.43 Page: 2 Date: 06/10120 at 3:54 PM DUNN ABC Income Statement From May 1, 2020 Through May 31, 2020 Last Seq. #: 1260 PTD Post %Sales Budget %Budg YTD Post COMPUTER MAINT. 0.00 NIA 834 N/A 9,460.70 UTILITIES 1,188.38 0.4 1,583 75.1 16,026.25 TELEPHONE 664.58 0.2 6,66 99.8 7,320.64 INSURANCE 842.19 0.3 917 91.8 9,041.87 STORE SUPPLIES 734.04 0.3 750 97.9 10,589.49 TRAVEL EXPENSES - PARKER 0.00 N/A 38 N/A 107.88 TRAVEL EXPENSES - SNIPES 0.00 N/A 84 N/A 0.00 TRAVEL EXPENSES - OTHER 0.00 N/A 128 N/A 212.09 UNEMPLOYMENT INSURANCE 0.00 N/A 0 N/A 19.04 LICENSE & OTHER TAXES 0.00 N/A 56 N/A 665.00 OFFICE SUPPLIES 42.25 0.0 334 12.6 1,765.21 PROFESSIONAL SERVICES 0.00 N/A 500 N/A 8,089.00 DUES & SUBSCRIPTIONS 0.00 N/A 84 N/A 325.00 BOARDEXPENSES- SNIPES 100.00 0.0 100 100.0 1,000.00 BOARD EXPENSES - JERNIGAN 80.00 0.0 80 100.0 800.00 BOARD EXPENSES - JUDD 80.00 0.0 80 100.0 800.00 ALC. ED. WAYNE AVE. SCHOO 0.00 N/A 0 N/A 450.00 ALC. ED. TRITON HIGH SCHO 0.00 N/A 0 N/A 950.00 ALC. ED. DUNN MIDDLE SCHO 0.00 NIA 0 N/A 750.00 ALC. ED. HARNETT PRIMARY 0.00 N/A 0 N/A 675.00 ALC, ED. ERWIN ELEMENTARY 0.00 N/A 0 N/A 400,00 ALC. ED. GENTRY ELEM. SCH 0.00 N/A 0 N/A 400.00 ALC. ED. DUNN AA GROUP 200.00 0.1 200 100.0 2,000.00 ALC. ED. COATS-ERWIN MIDD 0.00 N/A 0 N/A 575.00 ALC. ED. TEACHERS 0.00 N/A 0 N/A 1,250.00 ALC. ED SOLD OUT YOUTH MI 0.00 N/A 0 N/A 5,000.00 BANK CHARGES 296.42 0.1 500 59.3 5,564.37 LAW ENFORCEMENT 0.00 N/A 2,000 NIA 8,000,00 SECURITY 0.00 N/A 0 N/A 2,682.34 Total Expenses 44,247.08 15.4 39,894 110.9 438,572.46 Net Income After Taxes 30,672.89 10.7 11,658 263.1 285,649.92 Page: 1 Date: 06/08/20 at 10:45 AM Acct. # DUNN ABC Trial Balance Period 11, 2020 Last Seq.#: 1260 Account Description Current Activity End Be[ 10100 CHECKING ACCOUNT - FIRST CITIZENS 7,288.06 437,354.60 10200 CHECKING ACCOUNT - BB&T 0.00 0.00 10300 MONEY MARKET - BB&T 0.00 0.00 10800 PETTY CASH 0.00 250.00 11000 CHANGE FUND 0.00 2.400.00 12100 A/R - RETURNED CHECKS 0.00 0.00 13000 PREPAID INSURANCE -842.19 842.18 13100 PREPAID OFFICE EQUIPMENT 0.00 0.00 14100 INVENTORY 3,350.10 211,593.14 14400 401 K RECEIVABLE 0.00 0.00 14500 AIR OTHER 0.00 0.00 14700 AIR BREAKAGE -8.04 296.39 15000 LAND 0.00 191,571.78 15100 LAND IMPROVEMENTS 0.00 13,343.76 16000 BUILDINGS 0.00 374,655.31 17000 STORE EQUIPMENT 0.00 144,228.40 17100 OFICE EQUIPMENT 0.00 22,904.82 17500 VEHICLES 0.00 0.00 19000 ACCUM. DEPRECIATION -1,030.39 -428,826.72 20100 A/P - DISTILLERIES 0.00 0.00 20300 AIP - OTHER 0.00 0.00 21000 A/P - INSURANCE WITHHELD 0.00 0.00 22000 A/P - FEDERAL TAX WITHHELD 0.00 0.00 22100 A/P - FICA TAX WITHHELD 0.00 0.00 22200 A/P - NC INCOME TAX WITHHELD -518.00 -1,535.00 22300 A/P -401KWITHHOLDINGS -687.82 -2,639.10 22400 A/P - RETIREMENT -253.58 -907.90 23200 ALCOHOLIC REHABILITATION TAX 0.00 0.00 23300 SALES TAX PAYABLE -1,625.25 -19.740.03 24200 ACCRUED INTEREST 0.00 0.00 24400 ACCRUED OTHER 0.00 0.00 27000 LOAN PAYMENT BB&T 0.00 0.00 27100 LOAN PAYMENT CAROLINA DATA 0.00 0.00 30000 RETAINED EARNINGS 0.00 -810,141.70 31000 CITY OF DUNN PROFIT DISTRIBUTION 25,000.00 150,000.00 39900 P&L SUMMARY 0.00 -254,977.03 40100 LIQUOR SALES - STORE #1 -108,160.05 -983,148.05 - 40200 LIQUOR SALES - STORE #2 -173,592.10 -1,607,850.70 40300 LIQUOR SALES - MIXED BEVERAGE A,199.70 -92.860.15 40400 LIQUOR SALES - MB TAX -837.50 -17,838.76-' 41000 INTEREST EARNED -4,44 -136.02 41500 MISC. REFUNDS 0.00 0.00 42000 OTHER INCOME 0.00 -6,000.00 Page: 2 Date: 06108/20 at 10:45 AM Acct. # DUNN ABC Trial Balance Period 11, 2020 Last Seq. #: 1260 Account Description Current Activity End Bal 42500 BREAKAGE 0.00 0.00 53100 N.C. EXCISE TAX 57,356.00 531,725.00 53200 REHABILITATION TAX 813.82 7,843.36 53300 SALES - USE TAX 0.00 0.00 53400 MIXED BEVERAGE TAX 0.00 8,501.00 53500 MIXED B. TAX DEPT HUMAN RES. 0.00 860.08 60100 PURCHASES STORE#1 60,927.02 582,314.35u 60200 PURCHASESSTORE#2 94,416.74 872,740.27" 60300 TRUCK DELIVERY COST 310.00 4,220.00 61200 INVENTORY ADJUSTMENT -1,949.76 -24,582.76 70100 SALARIES - DUNN 30,066.80 251,968.76 70200 PAYROLL TAXES - DUNN 2,300.00 19,275.25 70300 N.C. RETIREMENT FUND 980.43 9,131.73, 70400 GROUP INSURANCE 1,615.46 14,671.16 70500 401KFUND 545.28 3,655.50 70800 CASH VARIANCES -56.16 -757.34 70900 CREDIT CARD CHARGES 2,605.07 25,819.81 71000 RENT 0.00 0.00 71100 DEPRECIATION 1,030.39 11,334.29 71200 REPAIRS & MAINT. 932.95 8,565.43 71201 COMPUTER MAINT. 0.00 9,460.70 71300 LEASE EXPENSE 0.00 0.00 71400 UTILITIES 1,188.38 16,025.25 71500 TELEPHONE 664.58 7,320.64 72000 INSURANCE 842.19 9,041.87 72200 STORE SUPPLIES 734.04 10,589.49 72300 UNIFORMS 0.00 0.00 72400 TRAVEL EXPENSES - PARKER 0.00 107.88 72401 TRAVEL EXPENSES - SNIPES 0.00 0.00 72402 TRAVEL EXPENSES - JERNIGAN 0.00 0.00 72403 TRAVEL EXPENSES -JUDD 0.00 0.00 72404 TRAVEL EXPENSES - OTHER 0.00 212.09 72405 TRAVEL EXPENSES - MARSHALL 0.00 0.00 72500 UNEMPLOYMENT INSURANCE 0.00 19.04 72600 LICENSE & OTHER TAXES 0.00 665.00 73000 OFFICE SUPPLIES 42.25 1,765.21 74000 PROFESSIONAL SERVICES 0.00 8,089.00 74200 DUES & SUBSCRIPTIONS 0.00 325.00 74400 BOARD EXPENSES - SNIPES 100.00 1,000.00 74401 BOARD EXPENSES - MOORE 0.00 0.00 74402 BOARD EXPENSES - JERNIGAN 80.00 800.00 74403 BOARD EXPENSES - OTHER 0.00 0.00 74404 BOARD EXPENSES - JUDD 80.00 800.00 Page: 3 Date: 06/08120 at 10:45 AM Acct. # DUNN ABC Trial Balance Period 11, 2020 Last Seq.#: 1260 Account Description Current Activity End Bal 75000 ALC. ED. TRITON NEWSPAPER 0.00 0.00 75500 ALCOHOL EDUCATION SHRINE 0.00 0.00 75501 ALC. ED. WAYNE AVE. SCHOOL 0.00 450.00 75502 ALC. ED. TRITON HIGH SCHOOL 0.00 950.00 75503 ALC. ED. DUNN MIDDLE SCHOOL 0,00 750.00 75504 ALC. ED. HARNETT PRIMARY SCHOOL 0.00 675.00 75505 ALC. ED. ERWIN ELEMENTARY SCHOOL 0.00 400.00 75506 ALC. ED. GENTRY ELEM. SCHOOL 0.00 400.00 75507 ALC. ED. DUNN AA GROUP 200.00 2,000.00 75508 ALC. ED. COATS-ERWIN MIDDLE SCHOOL 0.00 575.00 75509 ALC. ED. OTHER 0.00 0.00 75510 ALC. ED. TEACHERS 0.00 1,250.00 75511 ALC. ED SOLD OUT YOUTH MINISTRIES 0.00 5,000.00 75600 VEHICLE EXPENSES 0.00 0.00 77000 INTEREST EXPENSE 0.00 0.00 78000 MISCELLANEOUS EXPENSE 0.00 0.00 78100 BANK CHARGES 296.42 5,554.37 78500 EDUCATION - REHABILITATION 0.00 0.00 79000 LAW ENFORCEMENT 0.00 8,000.00 79100 FED. TAX STAMP 0.00 0.00 79200 ABANDONMENT LOSS 0.00 0.00 79300 SECURITY 0.00 2,682.34 79400 CITY OF DUNN - FIRE 0.00 0.00 79500 CONTINGENCIES 0.00 0.00 79900 GAIN/LOSS - SALE OF ASSET 0.00 0.00 Total YTD balances for All Accounts: -254,977.03 Less YTD Net Income: -254,977.03 0.00 0,00 MONTHLY AND YTD REPORT May, 2020 Sales - 2020 286789.35 Sales - 2019 216235.80 Total: 70553.55 YTD Sales: 282165.83 MB Sales - 2020 5037.20 MB Sales - 2019 11139.60 Total:-6102.40 YTD MB Sales-10485.73 Bank Balance 437354.60 AMENDED BUDGETORDINANCE DUNN ABC BOARD Fiscal Year 2019 - 2020 BE IT ORDAINED by the Dunn ABC Board, of Harnett County, North Carolina, that the following ordinance establishing revenues and setting expense appropriations is hereby approved and effective July 1, 2019, through June 30, 2020. Section 1. Estimated Revenues. It is estimated that the revenues listed below will be available during the fiscal year beginning July 1, 2019 and ending June 30, 2020 to meet the operational and functional appropriations as set forth in Section 2, in accordance with the chart of accounts prescribed by the state ABC Commission. Estimated Revenues: Sales Other Income Total $2,871,350 $6,200 $2,877,550 Section 2. Appropriations. The following expenses are hereby appropriated for fiscal year 2018 - 2019 and are funded by the revenues made available through Section 1, herein. Appropriations: Taxes Based on Revenue Cost of Goods Sold Operating Expenses Salaries & Wages Payroll taxes Retirement & 401k Insurance - General & Group Board Member Per Diem Repairs & Maintenance Utilities Store/Office Supplies Travel Professional Fees & Dues Unemployment Insurance Credit Card & Bank Fees Cash Over/Short Security Contingencies Total $677,000 $1,568,140 Store(s) Admin. Warehouse Law Enf. Total $284,000 $22,000 $15,500 $24,500 $3,120 $20,000 $27,300 $14,500 $1,000 $10,365 $50 $35,500 $0 $2,900 $0 $460,735 Page 1 of 4 Capital Outlay: Store(s) Admin. Warehouse Law Enf. Total (define) Building Computer $ $ $ $ $0 Debt Service/Lease: (define) $ $ $ $ $0 $0 $ $ $ $ $0 Total Estimated Expenses $0 $0 $0 $0 $2,705,875 Distributions: Mandatory 3 1/2% & Bottle Tax 150000 Law Enforcement $8,000 Alcohol Education & Rehab. $13,675 Other County/Municipal Other Distributions Total Distributions $171,675 Working Capital Retained $0 (Appropriated Fund Balance) $0 Total Expense, Distribution & Reserve $2,877,550 Section 3. Copies of this Budget Ordinance shall be furnished to the [appointing authority], the state ABC Commission, and to the Budget Officer and Finance Officer to be kept on file by them for their direction in the disbursement of funds. Approved by the Dunn ABC board this 23rd day of June, 2020 Page 2 of 4 BUDGET ORDINANCE DUNN ABC BOARD Fiscal Year 2020 - 2021 BE IT ORDAINED by the Dunn ABC Board, of Harnett County, North Carolina, that the following ordinance establishing revenues and setting expense appropriations is hereby approved and effective July 1, 2020, through June 30, 2021. Section 1. Estimated Revenues. It is estimated that the revenues listed below will be available during the fiscal year beginning July 1, 2020 and ending June 30, 2021 to meet the operational and functional appropriations as set forth in Section 2, in accordance with the chart of accounts prescribed by the state ABC Commission. Estimated Revenues: Sales Other Income Total $2,795,500 $6,200 $0 $2,801,700 Section 2. Appropriations. The following expenses are hereby appropriated for fiscal year 2020 - 2021 and are funded by the revenues made available through Section 1, herein. Appropriations: Taxes Based on Revenue Cost of Goods Sold Operating Expenses Salaries & Wages Payroll taxes Retirement & 401k Insurance - General & Group Board Member Per Diem Repairs & Maintenance Utilities Store/Office Supplies Travel Professional Fees & Dues Credit Card & Bank Fees Cash Over/Short Security Unemployment Insurance Contingencies $1,552,935 Store(s) Admin. Warehouse Law Enf. Total $290,000 $22,000 $16,200 $30,500 $2,900 $20,000 $27,000 $13,000 $3,000 $10,365 $36,500 $0 $2,800 $0 $20,000 Page 1 of 2 Total Capital Outlay: Building Computer Debt Proceeds Debt Service/Lease: (define) Total Estimated Expenses Distributions: Mandatory 3 1/2% & Bottle Tax Law Enforcement Alcohol Education & Rehab. Other County/Municipal Other Distributions Total Distributions Working Capital Retained (Appropriated Fund Balance) Total Expense, Distribution & Reserve Store(s) Admin. Warehouse Law Enf. $0 $494,265 Total $0 $0 $0 $ $ $ $ $0 $0 $ $ $ $ $0 $0 $0 $0 $0 $2,655,200 $125,000 $8,000 $13,500 $0 $0 $2,801,700 Section 3. Copies of this Budget Ordinance shall be furnished to the City of Dunn, the state ABC Commission, and to the Budget Officer and Finance Officer to be kept on file by them for their direction in disbursement of funds. Approved by the Dunn ABC Board this 23rd day of June, 2020. Page 2 of 2 CITY OF DUNN ABC BOARD Minutes of Meeting July 23, 2020 The Dunn ABC Board met on July 23, 2020. Present at the meeting: Board Members, Dal Snipes, Alice Judd, Lynn Jernigan, Cindy Smith, Marc Phillips, and Finance Officer, Charles Willis, Manager, Robert Parker, who served as Secretary to the Board. Mr. Parker presented the minutes of the June 23, 2020 meeting that were approved by the Board. Each Board Member was given a copy of June, 2020 Financial Statements. The Board reviewed the statements noting sales in June 2020 were $30,211.10 above last year. Year to date sales are $312,376.93 above last year. Mixed Beverage sales are $12,294.08 below last year. The Dunn City Council adopted a resolution to extend the number of Board members from three to five members. Two new Board members were appointed. Each Board member was given a copy of Budget to Actual for year 2019-2020 to review. The Board approved an annual employee pay raise of 5%. The Board discussed uniforms for the employees. The Board decided to continue the monthly meetings at Snipes Insurance at 8:OOam until further notice There was no conflict of interest at this meeting. No other business. The next ABC Board Meeting will be August 18, 2020. With no other business, Alice Judd motioned to adjourn which received a second from Marc Phillips. Robert S. Parker Page: 1 Date: 07/15/20 at 10:55 AM DUNN ABC Income Statement From June 1, 2020 Through June 30, 2020 Last Seq. #: 1265 PTD Post %Sales Budget %Budg YTD Post _______= Sales =_______ REVENUE LIQUOR SALES - STORE #1 89,977.00 37.6 83,367 107.9 1,073,125.05 LIQUOR SALES - STORE #2 137,125.70 57.3 125,060 109.7 1,744,976.40 LIQUOR SALES - MIXED BEVE 9,971.85 4.2 9,333 106.8 102,832.00 LIQUOR SALES - MB TAX 2,043.75 0.9 1,917 106.6 19,882.51 INTEREST EARNED 3.75 0.0 16 23.4 139.77 OTHER INCOME 0.00 N/A 1.500 N/A 6,000.00 Total Sales 239,122.05 100.0 221,183 108.1 2,946,955.73 ___= Cost of Sales =___ TAXES BASED ON SALES N.C. EXCISE TAX 116,034.00 48.5 47,916 242.2 647,759.00 REHABILITATION TAX 1,626.49 0.7 816 199.3 9,469.85 MIXED BEVERAGE TAX 1,441.00 0.6 1,000 144.1 9,942.00 MIXED B. TAX DEPT HUMAN R 144.07 0.1 100 144.1 994.15 Total TAXES BASED ON SALE 119,245.56 49.9 49,832 239.3 668,165.00 COST OF SALES PURCHASES STORE #1 54,210.64 22.7 47,272 114.7 636,624.99 PURCHASES STORE #2 74,583.11 31.2 70,907 105.2 947,323.38 TRUCK DELIVERY COST 630.00 0.3 120 525.0 4,850.00 INVENTORY ADJUSTMENT -2,008.74 ( 0.8) 0 N/A -26,591.50 Total COST OF SALES 127,415.01 53.3 118,299 107.7 1,562,106.87 Total Cost of Sales 246,660.57 103.2 168,131 146.7 2,230,271.87 Gross Margin-7,538.52 ( 3.2) 53,052 ( 14.2) 716.683.86 ______= Expenses EXPENSES SALARIES - DUNN 23,184.59 9.7 24,168 95.9 275,153.34 PAYROLL TAXES - DUNN 1,773.61 0.7 1,834 96.7 21,048.86 N.C. RETIREMENT FUND 2,340.82 1.0 916 255.5 11,472.55 GROUP INSURANCE 1,615.46 0.7 1,000 161.5 16,286.62 401KFUND 1,301,88 0.5 292 445.8 4,957.38 CASH VARIANCES -40.03 0.0 0 N/A -797.37 CREDIT CARD CHARGES 3,136.33 1.3 2.083 150.6 28,956.14 DEPRECIATION 1,030.39 0.4 0 N/A 12,364.68 REPAIRS & MAINT. 353.00 0.1 667 52.9 8,918.43 Page: 2 Date: 07/15/20 at 10:55 AM DUNN ABC Income Statement From June 1, 2020 Through June 30, 2020 Last Seq. #: 1265 PTD Post %Sales Budget %Budq YTD Post COMPUTER MAINT. 0.00 N/A 834 N/A 9,460.70 UTILITIES 2,369.49 1.0 1,583 149.7 18,394.74 TELEPHONE 631.25 0.3 666 94.8 7,951.89 INSURANCE 91.18 0.0 916 10.0 9,133.05 STORE SUPPLIES 1,035.58 0.4 750 138.1 11.625.07 TRAVEL EXPENSES - PARKER 0.00 N/A 37 N/A 107.88 TRAVEL EXPENSES - SNIPES 0.00 N/A 84 N/A 0.00 TRAVEL EXPENSES - OTHER 52.20 0.0 127 41.1 264.29 UNEMPLOYMENT INSURANCE 0.00 N/A 0 N/A 19.04 LICENSE & OTHER TAXES 0.00 N/A 56 N/A 665.00 OFFICE SUPPLIES 310.70 0.1 334 93.0 2,075.91 PROFESSIONAL SERVICES 710.00 0.3 0 N/A 8,799.00 DUES & SUBSCRIPTIONS 0.00 N/A 84 N/A 325.00 BOARDEXPENSES- SNIPES 200.00 0.1 100 200.0 1,200.00 BOARD EXPENSES - JERNIGAN 160.00 0.1 80 200.0 960.00 BOARD EXPENSES - JUDD 160.00 0.1 80 200.0 960.00 ALC. ED. WAYNE AVE. SCHOO 0.00 N/A 0 N/A 450.00 ALC. ED. TRITON HIGH SCHO 0.00 N/A 0 N/A 950.00 ALC. ED. DUNN MIDDLE SCHO 0.00 N/A 0 N/A 750.00 ALC. ED. HARNETT PRIMARY 0.00 N/A 0 N/A 675.00 ALC. ED. ERWIN ELEMENTARY 0.00 N/A 0 N/A 400.00 ALC. ED. GENTRY ELEM. SCH 0.00 N/A 0 N/A 400.00 ALC, ED. DUNN AA GROUP 400.00 0.2 200 200.0 2,400.00 ALC. ED. COATS-ERWIN MIDD 0.00 N/A 0 N/A 575.00 ALC. ED. TEACHERS 0.00 N/A 0 N/A 1,250,00 ALC. ED SOLD OUT YOUTH MI 0.00 N/A 0 N/A 5,000.00 BANK CHARGES 290.58 0.1 500 58.1 5,844.95 LAW ENFORCEMENT 0.00 N/A 0 N/A 8,000.00 SECURITY 730.74 0.3 600 121.8 3,413.08 CONTINGENCIES 0.00 N/A 22,000 N/A 0.00 Total Expenses 41,837,77 17.5 59,991 69.7 480,410.23 Net Income After Taxes-49,376.29 ( 20.6) -6,939 711.6 236,273.63 Page: 1 , Date: 07/15120 at 10:59 AM Acct. # DUNN ABC Trial Balance Period 12, 2020 Last Seq. #: 1265 Account Description Current Activity End Bal 10100 CHECKING ACCOUNT - FIRST CITIZENS -7,402.24 429,952.36 10200 CHECKING ACCOUNT - BB&T 0.00 0.00 10300 MONEY MARKET - BB&T 0.00 0.00 10800 PETTY CASH 0.00 250.00 11000 CHANGE FUND 0.00 2.400.00 12100 A/R - RETURNED CHECKS 0.00 0.00 13000 PREPAID INSURANCE -842.18 0.00 13100 PREPAID OFFICE EQUIPMENT 0.00 0.00 14100 INVENTORY 12,755.16 224,348.30 14400 401 K RECEIVABLE 0.00 0.00 14500 AIR OTHER 0.00 0.00 14700 A/R BREAKAGE -119.70 176.69 15000 LAND 0.00 191,571.78 15100 LAND IMPROVEMENTS 0.00 13,343.75 16000 BUILDINGS 0.00 374,655.31 17000 STORE EQUIPMENT 0.00 144,228.40 17100 OFICE EQUIPMENT 0.00 22,904.82 17500 VEHICLES 0.00 0.00 19000 ACCUM. DEPRECIATION -1,030.39 -429,867.11 20100 A/P - DISTILLERIES 0.00 0.00 20300 A/P -OTHER -77,558.97 -77,558.97 21000 A/P - INSURANCE WITHHELD 0.00 0.00 22000 A/P - FEDERAL TAX WITHHELD 0.00 0.00 22100 A/P - FICA TAX WITHHELD 0.00 0.00 22200 A/P - NC INCOME TAX WITHHELD 1,535.00 0.00 22300 A/P-401KWITHHOLDINGS 2,639.10 0.00 22400 A/P - RETIREMENT 907.90 0.00 23200 ALCOHOLIC REHABILITATION TAX 0.00 0.00 23300 SALES TAX PAYABLE 19,740.03 0.00 24200 ACCRUED INTEREST 0.00 0.00 24400 ACCRUED OTHER 0.00 0.00 27000 LOAN PAYMENT BB&T 0.00 0.00 27100 LOAN PAYMENT CAROLINA DATA 0.00 0.00 30000 RETAINED EARNINGS 0.00 -810,141.70 31000 CITY OF DUNN PROFIT DISTRIBUTION 0.00 150,000.00 39900 P&L SUMMARY 0,00 -285,649.92 40100 LIQUOR SALES - STORE #1 -89,977.00 -1,073,125.06 40200 LIQUOR SALES - STORE #2 -137,125.70 -1,744,976.40 40300 LIQUOR SALES - MIXED BEVERAGE -9,971.85 -102,832.00 40400 LIQUOR SALES - MB TAX -2,043.75 -19,882.51 41000 INTEREST EARNED -3.75 -139.77 41500 MISC. REFUNDS 0.00 0.00 42000 OTHER INCOME 0.00 -6,000.00 Page: 2 Date: 07/15120 at 10:59 AM AccL # DUNN ABC Trial Balance Period 12, 2020 Last Seq.#: 1265 Account Description Current Activity End Bal 42500 BREAKAGE 0.00 0.00 53100 N.C. EXCISE TAX 116,034.00 647,759.00 53200 REHABILITATION TAX 1,626.49 9,469.85 53300 SALES - USE TAX 0.00 0.00 53400 MIXED BEVERAGE TAX 1,441.00 9,942.00 53500 MIXED B. TAX DEPT HUMAN RES. 144.07 994.15 60100 PURCHASES STORE #1 54,210.64 636,524.99 60200 PURCHASES STORE #2 74,583.11 947,323.38 60300 TRUCK DELIVERY COST 630.00 4,850.00 61200 INVENTORY ADJUSTMENT -2,008.74 -26,591.50 70100 SALARIES -DUNN 23,184.59 275.153.34 70200 PAYROLL TAXES - DUNN 1,773.61 21,048.86 70300 N.C. RETIREMENT FUND 2,340.82 11,472.56 70400 GROUP INSURANCE 1,616.46 16,286.62 70500 401KFUND 1,301.88 4,957.38 70800 CASH VARIANCES -40,03 -797.37 70900 CREDIT CARD CHARGES 3,136.33 28,956.14 71000 RENT 0.00 0.00 71100 DEPRECIATION 1,030.39 12,364.68 71200 REPAIRS & MAINT. 353.00 8,918.43 71201 COMPUTER MAINT. 0.00 9,460.70 71300 LEASE EXPENSE 0.00 0.00 71400 UTILITIES 2,369A9 18,394.74 71500 TELEPHONE 631.25 7,951.89 72000 INSURANCE 91.18 9,133.05 72200 STORE SUPPLIES 1,035.58 11,625.07 72300 UNIFORMS 0.00 0.00 72400 TRAVEL EXPENSES - PARKER 0.00 107.88 72401 TRAVEL EXPENSES - SNIPES 0.00 0.00 72402 TRAVEL EXPENSES - JERNIGAN 0.00 0.00 72403 TRAVELEXPENSES-JUDD 0.00 0.00 72404 TRAVEL EXPENSES - OTHER 52.20 264.29 72405 TRAVEL EXPENSES - MARSHALL 0.00 0.00 72500 UNEMPLOYMENT INSURANCE 0.00 19.04 72600 LICENSE & OTHER TAXES 0.00 665.00 73000 OFFICE SUPPLIES 310.70 2.075.91 74000 PROFESSIONAL SERVICES 710.00 8,799.00 74200 DUES & SUBSCRIPTIONS 0.00 325.00 74400 BOARD EXPENSES - SNIPES 200.00 1,200.00 74401 BOARD EXPENSES - MOORE 0.00 0.00 74402 BOARDEXPENSES- JERNIGAN 160.00 960.00 74403 BOARD EXPENSES - OTHER 0.00 0.00 74404 BOARD EXPENSES - JUDD 160.00 960.00 Page: 3 Date: 07/15120 at 10:59 AM Acct. # DUNN ABC Trial Balance Period 12, 2020 Last Seq. #: 1265 Account Description Current Activity End Bal 75000 ALC. ED. TRITON NEWSPAPER 0.00 0.00 75500 ALCOHOL EDUCATION SHRINE 0.00 0.00 75501 ALC. ED. WAYNE AVE. SCHOOL 0.00 450.00 75502 ALC. ED. TRITON HIGH SCHOOL 0.00 950.00 75503 ALC. ED. DUNN MIDDLE SCHOOL 0.00 750.00 75504 ALC. ED. HARNETT PRIMARY SCHOOL 0.00 675.00 75505 ALC. ED. ERWIN ELEMENTARY SCHOOL 0.00 400.00 75506 ALC. ED. GENTRY ELEM. SCHOOL 0.00 400.00 75507 ALC. ED. DUNN AA GROUP 400.00 2,400.00 75508 ALC. ED. COATS-ERWIN MIDDLE SCHOOL 0.00 575.00 75509 ALC, ED. OTHER 0.00 0.00 75510 ALC. ED. TEACHERS 0.00 1,2%00 75511 ALC. ED SOLD OUT YOUTH MINISTRIES 0.00 5,000.00 75600 VEHICLE EXPENSES 0.00 0.00 77000 INTEREST EXPENSE 0.00 0.00 78000 MISCELLANEOUS EXPENSE 0.00 0.00 78100 BANK CHARGES 290.58 5,844.95 78500 EDUCATION - REHABILITATION 0.00 0.00 79000 LAW ENFORCEMENT 0.00 8,000.00 79100 FED, TAX STAMP 0.00 0.00 79200 ABANDONMENT LOSS 0.00 0.00 79300 SECURITY 730.74 3,413.08 79400 CITY OF DUNN - FIRE 0.00 0.00 79500 CONTINGENCIES 0.00 0.00 79900 GAIN/LOSS - SALE OF ASSET 0.00 0.00 Total YTD balances for All Accounts: -286,649.92 Less YTD Net Income: -285,649.92 0.00 0.00 MONTHLY AND YTD REPORT June, 2020 Sales - 2020 239118.30 Sales - 2019 208907.20 Total: +/- 30211.10 YTD Sales: 312376.93 MB Sales - 2020 12015.60 MB Sales - 2019 13823.95 Total:-1808.35 YTD MB Sales-12294.08 Bank Balance 429952.36 BUDGET WORKSHEET DUNN ABC BOARD Fiscal Year: 2019 - 2020 Account Last Year Current Year Next Year FY 15-16 Actual 2019-2020 Budget Actualthru June Budget to Actual Totals for Year u get Officer's Approved Estimate Approved By Board Liquor Sales 2,736,3501 2,818,101 81,751 Mixed Beverage Sales 135,0001 122,715 -12,285 Wine/Mixer Sales Investment Income 2001 140 -60 Other Income 6,0001 6,000 0 Totals 0 2,877,550 2,946,9561 69,406 0 01 0 Page 1 of 8 BUDGET WORKSHEET DUNN ABC BOARD ANNUAL BUDGET ESTIMATE - EXPENDITURES Fiscal Year: 2019 - 2020 Account Last Year Coming Year Actual Budget Actual Thru June Budgetto Actual Year Total (Round Up) Requested Recommended Approved By Board Taxes Based on Revenue: NC Excise Tax 656,0001 647,759 -8,241 MXB Tax (Dept. of Rev.) 10,0001 9,942 -58 MXBTax (DHHS) 1,200 994 -206 Rehabilitation Tax 9,800 9,470 -330 Wine/Mixer Sales Tax Total 677,000 668,165 -8,835 0 0 0 Cost of Sales: Cost of Liquor Sold 1,568,140 1,588,698 20,558 Cost of Wine/Mixers Sold Total 1,568,140 1,588,698 20,558 Operating Expenses: Salaries and Wages 284,0001 275,153 -8,847 Payroll Taxes 22,0001 21,049 -951 Retirement 11,000 11,473 473 Group Insurance 13,500 16,287 2,787 401K 4,50014,957 457 Retiree's Group Insurance Board Member Per Diem 3,120 3,120 0 Board Member Travel 0 0 0 Unemployment Insurance 50 19 -31 Cash Over/Short -797 -797 Rent Page 2 of 8 BUDGET WORKSHEET DUNN ABC BOARD Fiscal Year: 2019 - 2020 Account Last Year Current Year Coming Year Actual Budget Actual Thru June Budgetto Actual Year Total (Round Up) Requested Recommended Approved By Board Repairs & Maintenance - Buildings 10,000 8,918 -1,082 Repairs & Maint. - Computer 10,000 9,461 -539 Utilities 19,000 18,395 -605 Telephone 8,300 7,952 -348 Insurance - General & Bonds 11,000 9,133 -1,867 Store Supplies 12,000 11,625 -375 Uniforms Employee Travel 1,000 372 -628 Licenses & Taxes 665 665 0 Delivery Office Supplies 2,500 2,076 -424 Janitorial Services Postage Professional Fees 8,700 8,799 99 Dues & Subscriptions 1,000 325 -675 Grounds Maintenance Maintenance Agreements Equipment Lease Training Security 2,900 3,413 513 City of Dunn - Fire 0 0 Vehicle Credit Card Processing Fees 29,000 28,956 -44 Bank Charges 6,500 5,845 -655 Contingencies 0 0 Other (define) other (define) Other (define) Total 0 460,735 447,196 -13,539 0 0 Page 3 of 8 BUDGET WORKSHEET DUNN ABC BOARD ANNUAL BUDGET ESTIMATE - EXPENDITURES Fiscal Year: 2019 - 2020 Account Last Year Current Year Coming Year Actual Budget Actual Thru June Budgetto Actual Year Total (Round Up) Requested Recommended Approved By Board Capital Outlay: Building 0 0 Computer 0 0 Total 0 0 0 Debt Service/Lease: (define) Total 0 2,705,875 2,704,059 -1,816 0 0 0 Total Estimated Expense Distributions: Mandatory 3.5% and .01/.05 Btl Tax 150,000 150,000 0 Law Enforcement 8,000 8,000 0 Alcohol Education & Rehab. 13,675 12,850 -825 Other Municipal Other County Other Distributions Total 171,675 170,850 -825 0 0 0 Total Expenditure Summary 0 2,877,550 2,874,909 -2,641 0 0 0 Working Capital Retained 0 0 72,047 72,047 0 0 0 Appropriated Fund Balance NUMBER OF EMPLOYEES: Prior Years 12 10 Current Year 10 Recommendei 10 Page 4 of 8 rl IT"OIA 11:4N _a (Specify one or more of the following permitted reasons for closed sessions) Move that we go into closed session in accordance with: [N.C.G.S. 143-318.11(a)(1)] Prevent the disclosure of privileged information i Under the North Carolina General Statutes or regulations. i Under the regulations or laws of the United States. [N.C.G.S. 143-318.11(a)(2)] Prevent the premature disclosure of an honorary award or scholarship [N.C.G.S. 143-318.11(a)(3)] Consult with the Attorney To protect the attorney -client privilege. i To consider and give instructions concerning a potential or actual claim, administrative procedure, or judicial action. i To consider and give instructions concerning a judicial action titled vs [N.C.G.S. 143-318.11(a)(4)] To discuss matters relating to the location or expansion of business in the area served by this body. [N.C.G.S. 143-318.11(a)(5)] To establish or instruct the staff or agent concerning the negotiation of the price and terms of a contract concerning the acquisition of real property located at (OR) To establish or instruct the staff or agent concerning the negotiations of the amount of compensation or other terms of an employment contract. [N.C.G.S. 143-318.11(a)(6)] To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. (OR) To hear or investigate a complaint, charge, or grievance by or against a public officer or employee. [N.C.G.S. 143-318.11(a)(7)] To plan, conduct, or hear reports concerning investigations of alleged criminal conduct. School violence 143-318.11(a)(8) and terrorist activity (9).