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Harnett County Board of Commissioners
Work Session
Tuesday, September 1, 2020
9:00 am
This meeting will not be open to members of the public
to attend in person however, listening options are provide below.
Call to order, Pledge of Allegiance and Invocation
Sheriffs Office requests approval to unfreeze and fund two deputies positions(#
1178 & # 1179) and one Administrative Assistant position(# 1124) effective
September 1, 2020. Total funding for these positions is $ 108,200. These three
positions were frozen and unfunded as part of the FY 2021 budget, Sheriff Wayne
Coats
Harnett Regional Water requests award of bid to Ferguson Enterprises, Inc.,
Greenville N.C., in the amount of $13,832,304 for an advanced metering
infrastructure procurement and installation contract. This is the primary vendor
for the Hamett Regional Water Advanced Metering Infrastructure Project, Steve
Ward
Harnett County Emer gency Services requests approval to utilize Compliance
Engine, at no cost to the County, to track and drive fire code compliance, reduce
false alarms and provide a safer community, Larry Smith and Rodney Daniels
Proposed revisions to Rule 31. Appointments of the Rules of Procedures of the
Harnett County Board of Commissioners, Thomas Royer
Possible lease for Johnston Lee Hamett Community Action at the Shawtown
Community Development Center, Brian Haney
Coronavirus Relief Funds (CFR) Update, Brian Haney
County Manager's Report:
September 8 , 2020 Regular Meeting Agenda Review
Review applications to serve on Boards and Committees
Invitations and upcoming meetings
Closed session
Adjourn
090120wsa HCBOC 1
CONDUCT OF THE SEPTEMBER 1st MEETING
OF THE HARNETT COUNTY BOARD OF COMMISSIONERS
The Harnett County Board of Commissioners will convene their September 1, 2020 work session
under certain conditions:
1. The Hamett County Board of Commissioners and County government staff necessary to
conduct the meeting or to speak on scheduled agenda items will be stationed in the
meeting chambers to maintain the recommended social distancing of 6 feet.
2. The September 11h work session will not be open to members of the public to attend in
person as we are observing the current provisions of any Executive Orders related to
mass gatherings and public health guidance regarding social distancing. The public will
have the opportunit)' to listen to the meeting live online or by calling into the meeting.
3. The meeting will be streamed live on Harnett County Government's YouTube Channel
at: https://www.youtube.com/channel/UCU7m TF6HTD65x 98EhAMeMg/featured
4. If you wish to call in and listen to the meeting you may dial (910)814-6959. Please
remember to mute your phone while listening so as not to d isrupt others listening.
5. You may also follow along on Twitter @ HamettCounty to get live updates during the
meeting.
The Board appreciates the public's patience and understanding as they seek to ensure the
continuity of county operations while demonstrating compliance with State law and prudent
public health practices in the se difficult times .
090120wsa HCBOC 2
Board Meeting
Agenda Item
MEETING DATE: September 8, 2020
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Unfreeze two Deputies positions and an Administrative Assistant positions
REQUESTED BY: Sheriff Wayne Coats
REQUEST:
Sheriff Coats requests approval to unfreeze and fund two deputies positions(# 1178 & #
1179) and one Administrative Assistant position(# 1124) effective September 1, 2020. Total
funding for these positions is $ 108,200. These three positions were frozen and unfunded as
part of the FY 2021 budget.
Position
1024
1178
1179
Job Class Desc
ADMINISTRATIVE ASSIST ANT
DEPUTY SHERIFF
DEPUTY SHERIFF
FINANCE OFFICER'S RECOMMENDATION:
Min Rate
34,234.00
36,983.00
36,983.00
COUNTY MANAGER'S RECOMMENDATION:
P :\BOC\Unfreeze pos itions.docx Page I of I
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Board Meeting
Agenda Item
MEETING DATE : September 8, 2020
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJ ECT: Award of AMI Procurement and Installation Contract to Ferguson
Enterprises
REQ UESTED BY: Steve Ward, HRW Director
REQUEST :
This is a formal request for the Board to award an advanced metering infrastructure
procurement and installation contract .to Ferguson Enterprises, Inc. out of Greenville N.C in
the amount of $13 ,832,304. Thi s is the primary vendor for the Hamett Regional Water
Ad vanced Metering Infrastructure Project. They were selected over seven other vendors who
submitted bids for the project. A program summary and recommendation memorandum b y
HR W's consultant on this project, MeterSys, is attached for your review. This project is
funded from HRW reserve s . Please place this item on the agenda at the nex t available
m eeting.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C:\Users\gwh ee le r\Ap pData\Local\M ic rosoft\ Windows\lNetCache\Co ntent. Outloo k\ W 5 ENE9SY\F erguson A ward Agenda
Req ue st 8 -25 -20.docx Page I of2
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Memorandum
To: Steve Ward, Director
From: Andy Honeycutt, President
cc: File
Date: August 25, 2020
Re: AMI Program Summary and Recommendations
On behalf of the entire MeterSYS team, we appreciate the opportunity to serve Harnett Regional Water and
Harnett County in the solicitation and selection of the prime vendor for your Advanced Metering Infrastructure
(AMI) program. This technology will provide direct improvements to revenues by replacing end-of-life water
meters with new and very accurate solid state meters, improve operational efficiencies by virtually eliminating
the need for manual meter reading and significantly enhancing customer service by providing hourly
consumption usage information and other important measurements.
The AMI Selection Team, comprised of County and MeterSYS staff, has completed evaluation of eight
responders to the County's Request for Proposals and, unanimously, selected Ferguson Waterworks and the
Sensus FlexNet AMI solution as the highest ranked responding company.
HISTORY: MeterSYS, an AMI solutions firm, based in Raleigh, North Carolina was hired by Harnett County in
January of 2020 to assist in the development of detailed specifications for the conversion of the County's
predominantly manual read water meters with new, fixed-base AMI meters. The County's goal for the project
is to replace all water meters and existing system with an AMI water metering reading system with true two-
way communication capabilities and expanded functionalities for the entire County service area.
This infrastructure, including the installation of meters, transmitters, a county-wide AMI network, and the
related software will provide the County with hourly consumption reads for more than 43,000 customers
served by the County. The solicitation was established as a technology Request for Proposals (RFP) consistent
with N.C. G.S. 143-135.9 and selection would be based on best value.
The objectives of the new AMI solution over the planned 15-20 year useful life are:
• Establishing standardization for metering infrastructure
• Improving operational efficiencies through read automation and systems interfacing
• Improving customer service through read data access, alerts, and alarms
• Improving meter read and revenue accuracy
• Improving distribution operations and asset management
• Improving water resource management
• Improving business processes through enhanced system data reporting
The bid documents were released to interested vendors in April 2020 and responses were received in late
May.
090120wsa HCBOC 5
Responders:
• Suez/Aclara
• Consolidated Pipe and Supply/Master Meter
• Core and Main/Neptune
• Ferguson/Sensus
• Fortiline/Kamstrup
• Mueller Systems
• Smart Earth Technologies
• Zenner
• SmartWorks (Software Only)
The Selection Committee reviewed the responses and shortlisted three companies that were provided an
opportunity to present their solutions. The shortlisted responders were Consolidate Pipe and
Supply/Master Meter, Ferguson Waterworks/Sensus, and Fortiline Waterworks/Kamstrup.
SHORTLISTED BID CONSOLIDATED FERGUSON FORTILINE
SUMMARY PIPE& WATERWORKS/SENSUS WATERWORKS/KAMSTRUP
SUPPLY/MASTER (Solid State-iPERL) (Solid State flowlQ)
METER SONATA
AMI TOTAL $12 ,180,801 $13,832,304 $14,425,230
SOLUTION YEAR 1
Following further evaluation of the presentations, the Selection Committee entered negotiations with the
highest ranked vendor, Ferguson, and have completed the initial stages of contractual review.
PROGRAM OVERVIEW: The capital budget of $14,982,043 and is categorized as follows:
Ferguson/Sensus
Materials and Supplies
Program Management
Contingency
Total
$13,832,304
$161,000
$642,931
$345,808
$14,982,043
The project is expected to take 2.5 years to complete and will be managed by a dedicated team of AMI
specialists with experience in overseeing large-scale Sensus AMI projects. MeterSYS will provide leadership
in internal/external communications, systems interfacing, network installation, meter installation, financial
oversight, and team coordination .
2 090120wsa HCBOC 6
Board Meeting
Agenda Item
MEETING DA TE: September 8, 2020
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: Implementation of Compliance Engine for Code Compliance tracking
REQUESTED BY: Larry Smith, Emergency Services Director
REQUEST:
Emergency Services requests the approval to utilize Compliance Engine to track and drive
fire code compliance, reduce false alarms and provide a safer community. It provides a
secure cloud environment in which third party contractors that inspect, test , and maintain fire
protections systems, can submit their reports via Brycer's web portal direct to the Fire
Marshal, facilitating a more efficient review, tracking, and follow-up process with occupants
to correct deficiencies and maintain systems. Brycer also provides a proactive service, in
addition to the web-based technology, that includes hard and soft copy notifications to help
increase testing and maintenance in a given jurisdiction. The end result is a comprehensive
and accurate aggregation of data around which buildings have what types of systems, when
they were last tested, and ifthere are any open deficiencies that could jeopardize their
successful deployment in the event of an incident. With The Compliance Engine, your
Department will be better equipped to do more with less in their mission to drive 100% code
compliance with life safety laws. Compliance engine is no cost to the county. The fee's are
paid by 3rd party contractors on per system, per premises, per annum basis.
FINANCE OFFICER'S RECOMMENDATION:
COUNTY MANAGER'S RECOMMENDATION:
C: \U sers\gwheeler\A ppData\Loca I\M icrosoft\ W i ndo ws\l N et Cach e \Conten t. Outlook\ W 5 ENE9S Y\Compl ia nce Engin e
Software .docx Page I of I 090120wsa HCBOC 7
The Compliance Engine Driving Life Safety by Tracking Code Compliance Authority Having Jurisdiction BRYCER 090120wsa HCBOC 8
YOUR NNECTIO TO COMPLIANCE. What Is The Compliance Engine? • Saas, web-based service • Built to ensure safety for firefighters, taxpayers, tourists, and community • Collects, organizes and categorizes 3rd party inspection reports • Tracks and drives 100% code compliance • Reduces and automates administrative tasks • Reduces false alarm activity • Hard and soft copy notifications • Follow up phone calls • Provides detailed analytics • Free system and service for AHJ and City • 3rd party inspection companies pay a fee to submit reports BRYCER 090120wsa HCBOC 9
MyAHJ Deficient Inspection Companies Compliant TCE Premises Deficiency Tracking YOUR ONNECTIO TO COMPLIANCE. Users Notifications Analytics Logout BRYCER 090120wsa HCBOC 10
THE COMPUANCE ENGINE YOUR 1Nt4ECTIO TO COMPLIANCE. Code Officials Need Help Commercial premises are legally required to maintain: Fire Alarm Systems Fire Sprinkler Systems (Wet/Dry) 5 Yr. Sprinkler Obstruction Tests Standpipes Fire Pumps Commercial Kitchen Hood Suppression Systems Commercial Hood Cleaning Special Suppression System Paint/Spray Booths Private Hydrant Systems Active Smoke Control Systems Fire Escapes Emergency Power Generators 40% of Life Safety Systems a re not inspected or serviced every year I 29% of Fire Code Officials time is spent on administrative duties pertaining to inspection, testing, & maintenance! BRYCER 090120wsa HCBOC 11
YOUR ,NNECTI TO COMPLIANCE. Current Costs: False Fire Alarms J 262miDion J 325o/o J $500+ False alarms in the US for 2016. According to Statista & National Fire Protection Association Due to lack of maintenance and testing. NFPA Study-False Alarm Activity in U.S. Cost to Respond to a False Call. Brycer surveying 3000 AHJs across the Country (Range is $400 -$1200) BRYCER 090120wsa HCBOC 12
Los Angeles, CA Chicago, IL Austin, TX San Jose, CA Seattle, WA Kansas City, MO Irving, TX Wichita, KS Long Beach, CA Scottsdale, AZ Raleigh, NC Iowa City, IA YOUR NNECTIO TO COMPLIANCE. Where Naperville, IL Corpus Christi, TX Reno, NV Sa It Lake City, UT Boise, ID Hartford, CT Greensboro, NC Indian River Cnty, FL Anaheim, CA Rochester, MN Topeka, KS Tacoma, WA .., I ) • ..!. -:.:=~-, • Over 250 Departments Implemented • Over 6,500 Inspection Companies Registered • Over 750,000 Buildings Tracked Nationwide BRYCER 090120wsa HCBOC 13
YOUR NNl:CTfO TO COMPLIANCE. Results -Raleigh, NC Number of Closed Deficiencies by Month/Year 800 7000 700 Jt' 6000 600 5000 500 ---4000 ---- -400 300 I JJ----I I I I I 3000 200 I .. J.1_.11 2000 -I mo • • • -~--· • • • • • • • • • • • • • 1000 0 CJ"""""------• • • • • • • -----0 ~.~ f~~.~ I~#~ f~ ff f ~#ft Pft# ~ ~· ~ ~· ~· 0· 0· 0· 0' )· \' 0· 0 ~ ~ ~ ~ J J ~ ~ f ~ ~ ~ ~ ~ ~ f f ~ ~ ~ ~ f ~ ~ ~ ~ ~ -Closed Deficiencies = Total BRYCER 090120wsa HCBOC 14
(l) :) 0 -IJ) re a. -C Q) u '-(l) a. THE COMPLIANCE ENGINE 60% 50% 40% 30% 20% YOUR :ONNECTIO TO COMPLIANCE. Results -Los Angeles, CA LAFD Past Due Analysis <....• \, ~~ .1111(. ~ ~ <I, ~ ~6 <&. ~ ot.-~ ~ ~ ~ o~ o{s o<s o{s ~ ~ ~6 <&. ~ ~ o* o* ~ -<;'G, OJ.. ;9 ~ ~ ~o o~ ~ V ~ ~ -<;'(... ~6~ <&.~ 9~ OQ OQ 0);.} Date BRYCER 090120wsa HCBOC 15
YOUR INNE:CTIO TO COMPLIANCE. Results -Austin, TX Austin TX Fire Protection System Complaince 50% 47% 45% 40% 35% 30% 25% 20% 15% 10% 4% 5% 00/o 1 2 3 4 BRYCER 090120wsa HCBOC 16
YOUR NNECTIO TO COMPLIANCE. BRYCER PRICING MODEL TH( COMPLIANCE ENGINE BR CIR Active Smoke Control System I Annual $15.00 Annual Automatic Fire Sprinkler System 1 Annual, Quarterly, Monthly $15 00 Annuitl 5 Year Obstruction Sprinkler I Annual $15.00 Annua Commerclal Kitchen Exh.iust System (Cleaning) Annual, Sem1-AM1ual Quarterly. $15.00 I Per Subm,ttal Monthly Commercial Kitchen Hood Suppress,on System I Semi-Annual $15.00 Per Submittal Em~rgencv Generator Annual $1500 Annual Fire Alarm System I Annual, Qu,,rterly, Monthly $1500 Annua F,re Escape , Annual, 5-Ycar $15 00 Annur1I Fire Pump I Annual, Quarterly, Monthly SIS 00 Annua' Private Hydrant System Annual SlSOO Annu~I Special Suppression System I Annual, Semi Annu;al S1500 Per Submittal Spray Booth Annual, Semi-Annual SlS 00 Per Submttal Standpipe I Annual, 5 Year $1500 Annua1 • $15: Renewal Notice (37 days prior), Past Due Notice (45 days after), Deficiency Notice (Once deficiency report is reviewed) ---We will make phone calls on Past Due Systems/Properties AND we will make phone calls on Deficient Systems/Properties. • No Cost to City, No Cost to Department, No Cost to Business -Fee is Paid by the 3rd Party ITM Companies. BRYCER 090120wsa HCBOC 17
c 50000 qi V) "' C: 40000 Q <ii ¥ 30000 0 z 0 20000 .... '11 D E 10000 ;:) z 0 The Engine 0 0 0 0 0 0 0 0 0 C l)' 39985 0 ----~ 0 0 0 ~ 66354 0 78461 .___.. 0 0 -2S96S 0 Notif'ict1 trans S,.:·nt SL,mniar y ~ ~ ~ ~ ~ ~ ~ ~ ~ Q ~ ?~ i1~ I'),.~ ;q_~ ~~ "'}~ v~o :9~ ~~ <',-~ -~~ o~ o~ o{s, o<s> o{9 o~ {9 o{S) q,d> o~ o,{9 Date YOUR :ONNEC ... 10 TO COMPLIANCE. No;if1c<1'.1on 'y'PI? •ce11111ec11e • oer1c:1ency ov..-rdue •Renewal BRYCER 090120wsa HCBOC 18
BRVCER PRICING MODEL Active Smoke Control System Annual $15.00 Annual Automatic Fire Sprinkler System Annual, Quarterly, Monthly $15.00 Annual 5-Year Obstruction Sprinkler Annual $15.00 Annual Commercial Kitchen Exhaust System (Cleaning) Annual, Semi-Annual Quarterly, $15.00 I Per Submittal Monthly Commercial Kitchen Hood Suppression System Semi-Annual $15.00 Per Submittal Emergency Generator Annual $15.00 Annual Fire Alarm System Annual, Quarterly, Monthly $15.00 Annual Fire Escape Annual, 5-Year $15.00 Annual Fire Pump Annual, Quarterly, Monthly $15.00 Annual Private Hydrant System Annual $15.00 Annual Special Suppression System Annual, Semi-Annual $15.00 Per Submittal Spray Booth Annual, Semi-Annual $15.00 Per Submittal Standpipe Annual, 5-Year $15.00 Annual THE COMPLIANCE ENGINE ~··· BR CER $15: Renewal Notice (37 days prior), Past Due Notice (45 days after), Deficiency Notice (Once deficiency report is reviewed) ---We will make phone calls on Past Due Systems/Properties AND we will make phone calls on Deficient Systems/Properties 090120wsa HCBOC 19
THE COMPLIANCE ENGINE
IMPLEMENTATION PLAN
THE
COMPLIANCE
ENGINE
POWERED BY BRYCER
090120wsa HCBOC 20
TABLE OF CONTENTS
Implementation Task List .............................................................................................................................. 2
Notification Templates .................................................................................................................................. 3
Renewal Notification Template ................................................................................................................. 4
Manual Date Renewal Notification Template ........................................................................................... 5
Manual Date Overdue Notification Template ........................................................................................... 6
Overdue Notification Template ................................................................................................................. 7
Deficiency Notification Template ............................................................................................................. 8
AHJ Sample Requirement Letter to Fire Protection Contract ors .............................................................. 9
AHJ Sample Requirement Letter to Fire Protection Contractors ............................................................ 10
TCE Tracks the Following Systems: .............................................................. Error! Bookmark not defined.
Pricing Model for Fire Protection Contractors ............................................................................................ 11
The Compliance Engi ne Premises Upload Version 3.0 ................................. Error! Bookmark not defined.
Up lo ad File Layout... .................................................................................. Error! Bookmark not defined.
Up load File Layout... .................................................................................. Error! Bookmark not defined.
For AHJs Website ................................................................................................................................... 12
1
090120wsa HCBOC 21
Implementation Task List
The following is the list of tasks needed to be completed by Harnett County Fire Marshal Office,
in order to complete the implementation. By completing these is a timely manner wi ll allow for
the simplest and smoothest transition into the system.
Task Responsible Due Date Complet ed
Party
Obtain Logo AHJ D
Obtain FM Signature AHJ D
Obtain Fire Code Version AHJ D
!TM/Contractor Firm List BRYCER D
Data Extraction Meeting BRYCER& D
AHJ
Data scrubbing and cleansing BRYCER D
Testing & Acceptance of AHJ BRYCER& D
Data AHJ
Send AHJ Announcement BRYCER D
Sign off on notification templates AHJ D
Send ITM Requ irement Letter BRYCER D
Call Top ITMs BRYCER D
Conduct AHJ User Training BRYCER& D
AHJ
Go Live BRYCER& D
AHJ
2
090120wsa HCBOC 22
Notification Templates
Next 6 Pages are the notification templates.
Please note that bold texts are auto populated fields from our system. Whatever infonnation you
add to these areas will be added into our system and will be used on all templates including those
field types.
These templates have been created with common language that most Jurisdictions can utilize
without much change. Should you see the need to change certain language to fit within your
jurisdictions guidelines please add the changes and submit back for final modification into our
system.
If you feel these are good the way they have been created, please let us know and these will be
loaded as your default templates in our system for notifications. At any time, you see the need
for changes please contact our office and we will work with you to get the changes completed
and reset all notifications so they reflect any needed adjustments
3
090120wsa HCBOC 23
Renewal Notification Template
Harnett County Fire Mars hal Office
I 005 Edwards Dr
Lillington, NC 27546
Month/Day/Year
Premises Location
Address
City, State Zip Code
Dear Building Occupant/Owner,
NOTICE
In accordance with local Fire code our records indicate the system type located at your property,
property address is due for inspection by a licensed company.
Per state and local regulations, system type must be te sted within the month of your renewal date which
is Month/Day/Year.
For your convenience, the name and contact information of your last inspection company of record, if
a vailable, is listed below . A licensed individual from a licensed company is required by law to inspect
and test your system type .
Inspection Company
ABCITM
Phone#
###.###.####
Email
info@ abcitm.com
It is the responsibility and requirement of the inspection company testing your apparatus to submit
all test reports to us via the web at www.t hecom p l ianceeng ine .com. All questions co ncerning the
above requirements should be directed to the AHJ Name .
Sincerely Yours in Life & Fire Safety;
Rodney Daniels
Fire Marshal
Harnett County Fire Marshal Office
P. 910-893-0743
E .rdaniels@ harnett.gov
NID ### IRN ####
4
090120wsa HCBOC 24
Manual Date Renewal Notification Template
Hamett County Fire Marshal Office
I 005 Edwards Dr
Lillington, NC 27546
Month/Day/Year
Premises Location
Address
City, State Zip Code
Dear Building Occupant/Owner:
NOTICE
In accordance with local fire code our records indicate the system type located at your property,
property address is due for inspection by a licensed company.
The system must be tested per state and local regulations. We have not received this report; please have
your service contractor forward immediately.
A licensed company is required by law to inspect and test your system type. It is the responsibility and
requirement of the inspection company testing your apparatus to submit all test reports to us via
the web at www.tbecomplianceengine.com.
All questions concerning the above requirements should be directed to the AHJ Name.
Sincerely Yours in Life & Fire Safety;
Rodney Daniels
Fire Marshal
Harnett County Fire Marshal Office
P. 910-893-0743
E. rdaniels@ hamett.gov
NID ### IRN ####
5
090120wsa HCBOC 25
Manual Date Overdue Notification Template
Hamett County Fire Marshal Office
1005 Edwards Dr
Lillington, NC 27546
Month/Day/Year
Premises Location
Address
City, State Z ip Code
Dear Building Occupant/Owner:
NOTICE
***PAST DUE***
Our records indicate the system type located at your property, property address is PAST D UE for
inspection by a licensed company. In order t o avoid penalties, as provided by law for such violati o ns, you
must take immediate action.
Actions Required:
1. Have your system type inspected, te sted and maintained by a licensed company a nd,
2. Have yo ur inspection company submit the test results to the us a t www.t hecom pl ia n ceengine.com
If this inspection has been completed you must notify your inspection company that they are
required to submit on your behalf a cop y of this report via the web at
www.th ecomp li a nceen gine .com.
A ll questions concerning the above requirements sho uld be directed to the AHJ Name
Sincerely Yours in Life & F ire Safety;
Rodney Daniel s
Fire Marshal
Harnett County Fire Marshal Office
P . 910-893-0743
E. rdaniels@ ha m ett.gov
NID ### IRN ####
6
090120wsa HCBOC 26
Overdue Notification Template
Hamett County Fire Marshal Office
1005 Edwards Dr
Lillington, NC 27546
Month/DayN ear
Premises Location
Address
City, State Zip Code
Dear Building Occupant/Owner,
NOTICE
***PAST DUE***
Our records indicate the system type located at your property, property address is PAST DUE for
inspection by a licensed company. In order to avoid penalties, as provided by law for such violations, you
must take immediate action.
Actions Required:
1. Have your system type inspected , tested and maintained by a licensed company and,
2. Have your inspection company submit the test results to the us at www.thecomplianceengine.com
The system type was due to be tested on or before Month/Day/Year per State and local regulations .
For your convenience, the name and contact information of your last inspection company of record, if
available, is listed below. A licensed individual from a licensed company is required by law to inspect
and test your system type.
Inspection Company
ABCITM
Phone#
### .###. ####
Email
info@abcitm.com
If this inspection has been completed you must notify your testing company that a copy of this
report must be submitted to us via the web at www.thecomp lia nceengine.com. All questions
concerning the above requirements should be directed to the AHJ Name.
Sincerely Yours in Life & Fire Safety;
Rodney Daniels
Fire Marshal
Harnett County Fire Marshal Office
P. 910-893-0743
E. rdaniels@ harnett.gov
NID ### IRN ####
7
090120wsa HCBOC 27
Deficiency Notification Template
Hamett County Fire Marshal Office
1005 Edwards Dr
Lillington, NC 27546
Month/Day/Year
Premises Location
Address
City, State Zip Code
I
NOTICE
SUBJ: Deficiency with regards to fire prevention and life safety code __ _
A recent inspection of your system type, at property address on month/date/year by ITM Company
revealed the violations listed below.
This is an ORDER TO COMPLY. Your failure to comply with this notice before re-inspection on (30
days from date of letter) may make you liable for the penalties provided for by law for such violation(s)
under the city 's Building and Fire Codes.
Deficiency found during ITM service: Deficiency Description
Deficiency found during I1 M service: Deficiency Description
Deficiency found during ITM sen ice: Deficiency Description
Deficiency found during ITM service: Deficiency Description
If you have corrected all deficiencies, please have your inspection contractor provide documentation of
the repair at www.thecomplianceengine.com.
Sincerely Yours in Life & Fire Safety;
Rodney Daniels
Fire Marshal
Harnett County Fire Marshal Office
P. 910-893-0743
E. rdaniels @ hamett.gov
NID ### IRN ####
8
090120wsa HCBOC 28
AHJ Sample Requirement Letter to Fire Protection Contractors
Hamett County Fire Marshal Office
1005 Edwards Dr
Lillington, NC 27546
Dear Service Provider,
The AHJ Name has instituted a new process for service providers who inspect and test fire protection
systems. Effective Go Live Date all compliant & non-compliant fire protection systems test reports are
required to be sent to the AHJ Name electronically by your respective organization v ia The Compliance
Engine's online system at www.thecomplianceengine.com.
The AHJ Name is dedicated to delivering 100% compliance with our adopted Fire Code. This web based
service will aggregate, track and streamline the collection of comp) iance data of our jurisdiction 's
systems. Property owners will receive timely proactive notifications of their testing requirements, and the
AHJ Name will gain the ability to better mitigate the risk in our community by improving public safety to
our citizens.
All service providers who inspect or test fire protection systems within the AHJ Name's jurisdiction are
required to register and submit all test, inspection and service reports via The Compliance Engine. All
reports must be submitted in accordance with the testing schedule and requirements outlined in our
adopted fire code.
Benefits to you:
• Increases market opportunity and demand for your fire protection services
• Ensures all repo11s arrive, affording you the ability to track our department's follow up
• Enhances maintenance revenue and timeliness of deficiency corrections
• Improves customer retention with renewal notifications identifying you as company of record
• Minimizes non licensed contractors from working in your market
This proven process requires the service provider pay a nominal filing fee at the time of submittal. There
is no fee to register your company with The Compliance Engine. Once registered, pricing is viewable
under AHJ Name icon in The Compliance Engine. If you are a licensed fire protection system contractor
and are not currently registered with Brycer, please do so at www.thecomplianceengine.com.
We look forward to partnering with you to better protect and serve our community. We are confident this
will benefit us ALL.
Sincerely,
'DU)itatS~
Rodney Daniels
Fire Marshal
Harnett County Fire Marshal Office
P. 910-893-0743
E. rdaniels@ hamett.gov
9
090120wsa HCBOC 29
AHJ Sample Requirement Letter to Fire Protection Contractors
(Continued)
Keys to Getting Started: Systems Tracked:
• Register at www.thec omplian cee engin e.com (customize per AHJ)
• Sign up for training
• Complete account set up by entering all inspectors,
inspector licenses, and company licenses
• Automatic Fire Sprinkler System
• Add Users and company logo for brand awareness
Key Processes to Know:
• Select correct template for each report submitted: Fire
Alarm, Sprinkler, Kitchen Hood, etc.
• Enter all test reports and type out deficiencies
• Attach pdf version of inspection report when using short
form (fire protection systems only)
• Ensure all reports entered are submitted for payment
• Update deficiency tracking to inform AHJ that violations
have been corrected
• Check notifications icon to track sent out by AHJ
• Open inspection reports are saved reports not yet
submitted to AHJ, if not submitting these to AHJ delete
• Submit a new premises when necessary (if you cannot
locate the prem ises in the existing database)
• View your transac tion list to confirm correct payment
• Create new users when necessary
• Update credit card information
• Fire Alarm System
• Commercial Kitchen Hood
Suppression System (Testing
and Cleaning)
• Standpipe
• Active Smoke Control System
• Private Hydrant System
• Fire Pump
• Spray Booth
• Emergency Generator
• Special Suppression System
• Fire Escape
10
090120wsa HCBOC 30
Pricing Model for Fire Protection Contractors
PRICING MODEL
~ ... ' BR CER
System Type Submittal Option Pri ce Billing
Frequency
Active Smoke Control System Annual $15.0 0 Annua l
Automatic Clos i ng Fire Do ors Annual $1 5 .00 Ann ual
Automat ic Fire Sp ri nkler System Annual, Quarte rly, Monthly $15.0 0 An nua l
S· Year Obstructio n Sprinkl er Annual $15.00 An nual
Commercial Ki tchen Exhaust Syst em (Clea ning) Annual, Sem i -Annual Quarterly, $15.00 Per Submi ttal M o nt h ly
Commercia l Ki tchen Ho od Suppression System Semi-An nual $15.00 Per Submittal
Emergency Generator Annual $15.00 Annua l
Fi re Al arm System Ann ual, Quarte rl y, Month ly $15 .00 Annua l
Fire Escape Annual , 5-Year $15 .00 Annua l
Fi re Pump Ann u al , Quart erl y, Monthly $15.00 Ann ual
Pr ivate Hydrant System Annual $15.00 Annua l
So ec i al Su rmress ion System Ann u al, Semi -Annual $15.00 Per Subm ittal
Spray Booth Annual , Se mi-Annu al $15 .00 Pe r Subm ittal
St andp i pe Annu al, S·Year $15.00 Annua l
$1.5: Renewal Notice (37 days prior), Past Due Notice (45 days after), Deficiency Notice (Once deficiency report is
reviewed) ---We will make phone calls on Past Due Systems/Properties AND we will make phone calls on Deficient
Systems/Properties
11
090120wsa HCBOC 31
For AHJs Website
Fire Protectio n System Insp ect io n & Reporting Policy
Fire Protection System Inspection, Testing & Maintenance
All fire protection systems in {jurisdiction} are required by the fire code to be inspected tested
and maintained on regular intervals. Please see fire code for schedule (add hyperlink). The
purpose of these inspections is to ensure the system will operate properly in the event of an
incident, ensuring a safe environment by minimizing the risk of life and property loss .
The {jurisdiction} has contracted with BRYCER , LLC to help manage the fire protection s system s
in spection, testing and maintenance program. All contractors who perform inspection , testing
and maintenance services of fire protection systems are required to electron ically submit all
compliant and non-compliant reports to the department via www.TheComplianceEngine .com .
Fire Protections Systems electronically tracked by {AHJ} include: (th is is specific to the AHJ)
• Automatic Fire Sprinkler Systems
• Fire Alarm
• Commercial kitchen hood suppression systems
• Standpipes
• Active smoke control systems
• Fire pumps
• Spray booth
• Emergency generators
• Special Suppression/clean -agent systems
Contractors are required to submit te st re sults to {AHJ} on behalf of their customers . Regi ster
with The Compliance Engine here .
Contact BRYCER, LLC for any training/support related questions at 1-855-279-2371 or email
support@mybrycer.com
12
090120wsa HCBOC 32
Rule 31. Appointments.
The Board shall fill County Commissioner vacancies in accordance with G. S. I 53A-27. The
Board shall fill a Register of Deeds vacancy in accordance with G. S. 161 -5 and a Sheriff
vacancy in accordance with G.S. 162-5. The Board shall use the followi ng procedure to make
appointments to fi ll vacancies in other boards, commi ssions, and committees over which the
Board ha s power of appointment.
(a) Any U. S. citizen who is a resident of Hamett County is eligible to serve o n appointed
boards/commissions/committees of the County where s uch appointment is not prohibited
by s tate statute.
(b) All .ppp omtees .~hall either ,work or residt. in ]HamettCounty w hile serving on ~
appoin ted b oard or com mi ssio n.
(c) All appointments will be made in accordance to the Statute or Ordinance that created the
board/commi ssion/committee.
(d) No cit izen may serve more than two appointed positions sim ultaneou sly.
(c) No cit izen may serve more than three consecut ive terms on a ny
board/committee/commission unless the tenn is less than three (3) years. No member of
a ny board/committee/commission may serve mor e than nine (9) consecutive years , unless
waived by the Board of Commissioners by a majority vote. Any waiver issued by the
Board for a consecutive term over nine (9) consecutive years for an individual is limited
to two (2) wa ivers. Any individual may be reappointed to the same
board/committee/commission after remaining o ff said board/committee/commission for
at least one year.
(f) If a person is appointed to fill someone's unexpired term and serves less than hal fof a
full term, he/she is eligibl e to serve three full terms.
(g) If an appointee has unexcused absences which constitute more than 25% o f the Board
meetings in any calend ar year which he or she is required to attend pursuant to his or her
appointment, he or she is obli gated to resign. Excused absences are defined as absences
caused by events beyond one's control. If the individual refuses to resign, he or she may
be di sm issed by action of the Board of Commissioners s ubject to state or local law. A
ca lendar year is to be defined as a 12-month period beginning on the date of appointment.
(h) Each Commi ssioner will have avai labl e to him or her a binder containin g a list of all
co unty appoin tmen ts, with the following data provided:
• Name of the board, commission, committee, or authority
• Brief on the functions
• Statute or cause creating board, commi ssion, committee or authority
• N umb er of members and terms of office
Page 11 of 13
Commented [TR 1 ]: This change is highlighted to get the
Commissioners' input on this eligibility requirement.
Deleted: Board
Deleted: members must
Deleted: maintain
Deleted: nee
Deleted: said Board
090120wsa HCBOC 33
• Current membe rs and terms of office, including number of terms serviced
• Regular meeting day, time, and lo cation, if determined
(i) Procedures for filling vacancies for appointed positions :
I.
2.
Notification o f available appointments
A. A li st of available pos ition s stating terrns of office, requirements for
o ffice, and duties ofpo sitio ns.:!:ill ~e_p1101isheEI iR the ReVlSfla!lerS ef _ .. ·{ Formatted: Strikethrough
Hamett Ce11Rty thirty (30) Elays prier te the ffl0Hth efappeiHtmeHts eeiRg ~------~---------~
fflaele. This preeeel11re will ae earrieel 0111 ay the Clerk te the Beare ef
CefflfflissieRers. w ill be available dai ly on the Harnctl County Board of
Commissione r's website. po sted mon t hly on Harnett Countv Social Media
pages, and published q uarterly in th e newspaper b y County Adm ini stration
staff.
B. Thirty (30) days prior to the term s expiring,.the Clerk te tlle_Beare2tl!· Formatted: Strikethrough
will ~ajl -~-ll~~i~e t~_.n_o tify ~<!~h._perso!1 __ ..y ho_ i~ _cli gil?l~_for r.~p_p_qir:i!~-~r:i~----·-.. Formatted: Fo nt color. Red
requesting information on his or her interest in continuing to serve. If a n · · )-------------------<
application is not on file, one will b e reques ted at thi s time. If an Formatted: Strikethrough
individual is no t eli g ible for rea ppointme nt, he or she will be notified a nd Formatted: Fo nt color. Red
giv en reason fo r be ing in e li g ib le.
_C_. __ If, bec ause of po li cy or o therwise, an indi v idual is unable to be
reappo inted, h e or she will be sent a letter of appreciation by the C hairrnan
of the Bo ard o f C ommissio ners at th e expiratio n o f hi s or her te rm
thanking him o r he r for th e past s ervices rende red.
Appl ication Process (new)
A. Electronic appl ications are located onlinc at www.harnctt.or g. Prior to
applyin g a ppli cants arc required to read Rule 3 1. Appoin tments section of
--Rules and P roced ure for the Board o f Com m issioners o f Harnett Countv.
North Carol ina ... Th is section s tates pol icy and proced ures for appoint ments to
any County board, com m ission , committee, or authority. The a pplicant must
the n accept the Terms o f Acceptance th a t he or she warrants the truthful ness
of the i nforma tion provided in the application and that he or she accepts the
A tlirmati on o f Unders tandin g of Rule 3 1.
B. Paper appl ications arc loca ted at the H amett County Admin istration, 420
McKinney Parkway. Lill ington, NC. Applications wi ll be mai led upon
request. Staff wi ll provid e a sel f-stamped addressed return e nvelope fo r
applicants to return the Affirmation of Understanding a nd board application to
th e H a rn e tt County Managers Office.
Page 12 o f 13
•··-··-Formatted: Li st Pa ragraph, No bullets or numbering
Formatted: Underline
Deleted: <#>ii
090120wsa HCBOC 34
3.
4.
Selection Process
A.
B.
..£.i* (e)_ says flrier te the ~a~e ~ ,,.aeaAey eee\lrs,,bJLap_plication s.fq~ a
particular position will be given to !he Cel!Aty MaAager. The M_al'lager
wHl staffto check .eaeh for clig1b1hty on behalfofthc County Manager.
The Clerk to the Board shall be given a copy of the applications to be
considered fo r th e Com mi ss io ner"s review durin g the wo rk sess ion. prior
to the reg ula r vo tin g meetin g.
C. The Clerk to the Board shall hst the applicat10ns for appomtments as an
agenda ,tern for the regular board mcctmg.
'\: ..
Deleted: all
Formatted: Strikethrough
' . . \i Formatted: Font color: Red
Formatted: Strikethrough
Formatted: Font color. Red
Formatted: Strikethrough
Formatted: No bullets or numbering
D. /\ list efall Raffles s\laffiitlea will ae seAl te all CefflfflissieAers .,.,.ith these . ··i Formatted: Strikethrough
whe are iAeligiale Aete~ aAEI tile reaseAs fer iAeli.giaili~· gi,·eA. · ~------~----------
.Notification of Appointment
A.
B.
C .
The County Manager shall prepare a letter of notificat ion to the appointee
and a copy to the affected board , notifying each board of the appointment.
Thi s letter will include a congratulation statement and cxpmng tem1s . -the
time, Elate, aAEI 13laee efthe first t'AeetiAg he er she is te ae sweFA iA , if this
is reql!iree.
Board or Comm,ttcc staff will he notified with the new appomtec
111format1011.
Ji as reaa aAEI llAElerstaAEIS Rl!le 30. AppeiAtmeAts seetieA _ef"Rllles ef
Preeea\lre fer the Beare efC01mty CemmissieAers efHamett Ce\!Rty ,
J>lerth CereliRe'·. Thi s seetieR states 13eliey BAS 13r0eea\lres fer
a13peiRtmeRts to aA)' Ce1mty aeara, eemmissieR , eemmiuee, er al!tlrnrity.
Tile Cel!Aty MaRager shall mail a self aaaressea, stampea eA',ele13e fer the
eeR~'eRieRee aft.Ile appeiRtee iR retl!FAiRg the sigReEI affin'AatieA ef
l!Rde rstaREliRg.
Formatted: List Paragraph, No bullets or numbering
Deleted:
Formatted: Strikethrough
Deleted: (Re move "C" a s thi s will be in the Appli cation
process.) The Ce .,,1~ ,4eReger shall re~Mire 1he •1•p ei•••• ta
eeFtil) 1he1 ho er she
5. App li cation s
All application s received shall be retained for at least two (2) years. Applications
shall be kept on file fo r a ll active appointees. All the eae,·e Eleta shall ae
maiAteiAeEI as eeAfiEleRtiel fer Beare efCemmissieAers· \!Se eA ly.
Page 13 of 13
090120wsa HCBOC 35