051518wsmHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Work Session
May 15, 2018
The Harnett County Board of Commissioners met in work session on Tuesday, May 15, 2018, in
Conference Room A, County Administration Building, 420 McKinney Parkway, Lillington,
North Carolina.
Members present:
Gordon Springle, Chairman
Howard Penny, Vice Chairman
Barbara McKoy, Commissioner
Joe Miller, Commissioner
Member absent: Abe Elmore, Commissioner
Staff present:
Paula Stewart, County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Springle called the meeting to order at 9:00 am. Chairman Springle led the Pledge of
Allegiance and invocation.
The following agenda was before the Board:
D Discussion regarding Harnett County District H Tourism Development Authority's
bylaws and membership
D Emergency Services Study Update
> Development Services:
1) Proposed Zoning Change: Case # RZ-18-106, From RA -30 to
Commercial; NC Hwy 24/87; Barbecue Township.
2) Corridor Overlays & UDO revisions\
> New Position Request
> County Manager's Report:
- Updated Fund Balance
Shawtown Update
Councils of Government
Draft budget message/proposed 2018/19 budget
May 21, 2018 Regular Meeting Agenda Review
Invitations and upcoming meetings
> Closed Session
> Adjourn
May 15, 2018 Work Session Minutes
Harnett County Board of Commissioners
Page 1 of 4
Brian Haney, Assistant to the County Manager, and Angie Stewart with Harnett County
Economic Development presented proposed bylaws for the Harnett County District H Tourism
Development Authority. Mr. Haney noted that the Board would also need to appoint members to
the Authority. Discussions continued. The Board will consider approval of the proposed bylaws
during their upcoming regular meeting.
Harnett County Emergency Services Director Jimmy Riddle discussed the need to change the
award of vendor for the Emergency Services Study. The Board will consider award of vendor to
Kramer & Associates Group for $84,700 to perform the Harnett County Emergency Services
Study Proposal during their upcoming regular meeting. Mr. Riddle noted next week is
Emergency Medical Services Week. He also announced Harnett County EMS was recently
awarded the Mission Lifeline Gold Plus Award for the second year in a row.
Development Services Director Mark Locklear and Planning Services Manager Jay Sikes briefly
reviewed the proposed Zoning Change: Case # RZ-18-106, From RA -30 to Commercial; NC
Hwy 24/87; Barbecue Township.
Mr. Locklear and Mr. Sikes talked about potentially implementing a Ray Road Corridor Overlay
similar to the Hwy 87 Overlay. They said the overlay would include architectural standards for
commercial buildings as well as encourage interconnectivity to reduce driveways leading to
better traffic management. As a result of the 2016 Land Use Plan, a second Corridor Overlay is
being considered for Hwy 421 between Lillington and Erwin, which staff has termed as the
"Ed/Med" Corridor, taking into account aspects such as Central Harnett Hospital, Brightwater
Park and Campbell University. Staff discussed the following:
Proposed highway corridor overlay — nonresidential Corridor overlays: (Hwy 87 =
2011)
Ray Road: Hwy 210 at Cumberland County line to Nursery Road
Total properties = 262
Non -residentially zoned properties = 60
Hwy 421: Primarily from Lillington to Erwin (Ed./Med. Corridor)
Total properties = 480
Within unincorporated jurisdiction = 409
Non -residentially zoned properties = 68
- Lillington's jurisdiction = 71
Mr. Locklear and Mr. Sikes also said due to the residential activity occurring within the North
and & Northwest portions of the County, the UDO's existing subdivision regulations may need
some attention specifically within the compatibility chart, and potentially in other areas as well
based on strategies formulated from the NW Area Land Use Plan. Staff discussed the following:
- RA -40 development regulations
- Multi -family: 9 units/ acres vs 12 units/acre
• Future residential Development
- 19 potential new residential developments
o 3,212 potential lots
o 9,218 new residents ("2.87 people per household)
May 15, 2018 Work Session Minutes
Harnett County Board of Commissioners
Page 2 of 4
Mr. Locklear said we can increase our standards locally and need to require sidewalks, curb and
gutter, etc. Mr. Locklear said we need to have a reasonable amount of regulation in place to
ensure quality development. Commissioners asked staff to look at raising permitting fees.
Discussions continued including the need for commercial land. Staff noted proposed UDO
revisions forthcoming for consideration.
Mrs. Honeycutt requested approval of a new position of Internal Auditor in the Finance Office.
She proposed the new position at a Grade 25 with a starting salary around $50,000. Mrs.
Honeycutt said this position would work in conjunction with Human Resources and the County
Manager's Office and shared a draft job description stating "Perform operational and financial
risk based audits or reviews appropriations, and organizations classified as sub -recipients. The
work will include reviews and assessments of internal controls, test of compliance with federal
and state rules and regulations, test of adherence to County policies and procedures, evaluation
of business processes and investigations of alleged improper transactions." Commissioners will
consider approval of the new position request during their upcoming regular meeting.
Mrs. Honeycutt distributed and reviewed a Fiscal Policy Guidelines Reserve Fund Balance — Six
Month Calculation, noting the County is basically $1.4 million in excess of the current policy.
Mrs. Stewart provided an update on the old Shawtown School facility. She said the total cost to
renovate the facility is $628,000 with a six to eight month rehabilitation timeline. She also
discussed efforts to help relocate the ReEntry Program currently housed in the Noble House.
Mrs. Stewart said there is some question about the future of the Mid -Carolina Councils of
Government that Harnett County is currently a member. She said she thinks we may have more
in common with the Triangle J COG and distributed a handout. The UNC School of
Government recently released COG inventory comparing services offered by each. Mrs. Stewart
mentioned concerns of some County departments as they like the services they get through Mid -
Carolina COG. Discussions continued.
Mrs. Stewart discussed the draft budget message and proposed 2018-2019 budget. Staff
distributed a revised proposed 2018/2019 budget summary showing millions out of balance
however they noted sales tax was included flat and as they continue to monitor revenues they
believe revenues will go up and the budget will balance. Staff said the proposed budget includes
the current level of funding and agreed capital funding for Harnett County Schools.
Mrs. Stewart said 48 positions were requested but she is conservatively only looking at funding
four positions and the D.A. position. She noted the Board could revisit some of the position
requests in January depending on revenues. Mrs. Stewart said she is also proposing a 2% 401K
contribution across the board whether an employee contributes or not.
May 15, 2018 Work Session Minutes
Harnett County Board of Commissioners
Page 3 of 4
The group discussed Harnett County School's budget, fund balance and security needs. Using
the Article 39 funding formula, staff recommended funding $896,000 of the $3.5 million
requested. It was also noted that the Governor's budget includes security for schools.
Mrs. Honeycutt asked if the Board would consider raising the County's capital outlay amount to
$20,000 which they could potentially revise in the fiscal policy during the budget approval
process.
Chairman Springle shared updates from the recent NCACC General Government and Finance
Committee meeting. The group talked about the need to prepare for the 2021 reevaluation and
Mrs. Stewart said staff is looking at out -sourcing reevaluation.
Mrs. Stewart reviewed the May 21, 2018 regular meeting agenda, invitations and upcoming
meetings.
Commissioner McKoy moved that the Board go into closed session for the following purposes:
1) Consultation with the County's legal staff in order to preserve the attorney-client
privilege concerning the handling of certain claims and litigation including the following
cases:
a. Livingston Estate, et als vs Kehagias, et als, US District Court, Eastern District of
N.C., Western Division Case No. 5:16CV-00906-BO;
b. Anderson Creek Partners, L.P. vs Harnett County
Harnett County File No. 18 CVS 805;
c. Anderson Creek Partners, L.P. vs Harnett County, et als
Harnett County File No. 17 CVS 2251; and
d. Jeffries et als vs Harnett County and Drake Landing, LLC, et als
Harnett County File No. 11 CVS 1187; NC Court of Appeals No. COA 17-729
2) To discuss certain personnel matters.
3) To assist in the formulation of plans by the Board of Education relating to emergency
response to incidents of school violence.
This motion is made pursuant to N.C. General Statute Section 143-318.11(a)&(6)&(8).
Vice Chairman Penny seconded the motion that passed 4-0.
Commissioner McKoy moved that the Board come out of closed session. Commissioner Miller
seconded the motion that passed 4 — 0.
Vice Chairman Penny moved to adjourn the meeting at 12:12 pm. Commissioner Miller
seconded the motion that passed 4 — 0.
d Penny, Jr., Cha*
�]�
Ae.�i'ooeG OH 7- ✓'v
t Regina eeler, Clerk
May 15, 2018 Work Session Minutes
Harnett County Board of Commissioners
Page 4 of 4