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Agenda 07-14-2020®u _LLUN�N �;e,� or au"» whow co7wnev itv vnaEterr Dunn City Council Regular Meeting Tuesday, July 14, 2020 7:00 p.m., Dunn Municipal Building Call to Order— Mayor William P. Elmore, Jr. Invocation — Rev. Dennis Manuel Pledge of Allegiance 1) Adjustment and Approval of the July 14, 2020 meeting agenda 2) Employee Recognition — Lt. Cary Jackson 3) Employee Recognition — Investigator Robert Gautier CONSENT ITEMS 4) Minutes —June 9, 2020 5) Request for Disposal of Records — Finance and Parks and Recreation 6) Budget Amendments FY2019-2020 Corrected 7) State of Emergency — Covid-19, Amendment 2 ITEMS FOR DISCUSSION AND/OR DECISION 8) Ordinance Amendment OA-04-20; Chapter 5, Section 2; CEMETERIES: Sale and Purchase of Lots a) Public Hearing b) Decision 9) Consideration of Ordinance to Demolish — 503 E Carr St a) Public Hearing b) Decision 10) Consideration of Ordinance to Demolish — 505 E Carr St a) Public Hearing b) Decision 11) Consideration of Ordinance to Demolish — 116 Spring Branch Rd a) Public Hearing b) Decision 12) Consideration of Ordinance to Demolish — 902 N Wilson Ave a) Public Hearing b) Decision 13) Rezoning Request RZ-02-20 a) Public Hearing b) Decision 14) Consideration to increase size of ABC Board 15) Formation of Community Appearance Committee 16) Advisory Board Appointments 17) Dog Park Construction Approval 18) Impound Lot Roof Bid 19) Local Government Commission Resolution for Tart Park Loan 20) Storm Water Study Proposal by DMP - Watauga Avenue 21) USDA Grant/Loan Application for Wastewater Collection System Rehabilitation 22) Resolution to accept Governor's Highway Safety Program Grant — Police Department 23) Council Goals/Reports 24) Coronavirus Relief Funding Update 25) Administrative Reports a) City Manager's Report b) Financial Report/Assessment Update c) Department Reports Communications, Public Works/Public Utilities, Parks & Recreation Library, Planning & Inspections and Police 26) Announcements 27) Information 28) Closed Session in accordance with [N.C.G.S. 143-318.11(a)(5)) Real Property Negotiation ADJOURNMENT "This institution is an equal opportunity provider and employer" north caroling CNN city of dunn POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 25335 (910) 230-3500 • FAX (910) 230-3590 www.dunn-nc.org PUBIC NOTICE related to Regular Council Meeting Mayor William P. Elmore Jr. Mayor Pro Tern Chuck Turnage Council Members J. Wesley Sills April Gaulden Frank McLean Billy Tart Dr. David L. Bradham City Manager Steven Neuschafer The public is hereby notified that the City Council of the City of Dunn will hold their regular meeting on Tuesday, July 14, 2020 at 7:00 p.m. in the Council Chambers of the Dunn Municipal Building, 401 E. Broad Street, Dunn, NC. Some members of the Council may participate electronically. SPECIAL NOTICE REGARDING MEETING ACCESS DUE TO STATE OF EMERGENCY In an effort to reduce the spread of Covid-19, in -person access to the Council meeting is limited to a total of25 people (less than 14% of occupancy) to include Council and needed staff. The Council Meeting will be available for live public viewing on Facebook - The City of Dunn, NC page or the Public can call in to listen - contact the City Clerk at 910-230-3501 or twilliams@dunn-nc.org prior to Monday, July 13, 2020, 1:00 p.m. for instructions. Audio will be available while waiting outside Council Chambers, if maximum occupancy is reached. Public Comment Period - Comments can be called in or emailed in to the Clerk by Monday, July 13, 2020, 1:00 p.m, to be read at the meeting. The person must abide by all rules related to the Public Comment Period, provide name and address and abide by the 3-minute time limit. The person may also call into the meeting to give their comments but they must call the City Cleric to sign up and receive instructions by the above stated time. Public Hearing - Comments can be called in or emailed to the Cleric by Monday, July 13, 2020, 1:00 p.m. and they will be read at the meeting during the Public Hearing. The call and email should include name, address of the person filing the comments and the Public Hearing that the comments are in reference to. The person may also call into the meeting to give their comments but they must call the City Clerk to sign up and receive instructions by the above stated time. Tammy Williams City Cleric 910-230-3501 twilliams@dunn-nc.org DUNN All -America City 1 1 Am cmmt! waffers 099'k20k3 i 1 i DiF it �f # yr All -America CIIIIi All-Amepica City a City CouncilAgenda n n y DateJuly/ ba ,7.. SUBJECT TITLE: Employee Recognition — Lieutenant Cary Jackson • . senter: Chief White Department: Police Attachment: Yes X No �' • 1 Public• AdDate: PURPOSE: Acknowledgement of the hard work and dedication put forth by Lieutenant Cary Jackson in her achievement of earning her Master Degree in Criminal Justice with a Concentration in Public Administration from Liberty University in May 2019. Lieutenant Jackson also completed the Administrative Officers Management Program through North Carolina State University in April 2020, This is a major accomplishment especially with her current workload and family life. BACKGROUND: Cary Jackson has been a law enforcement officer for over 22 years and has previously worked in the narcotics and patrol divisions at the police department, She was recently transferred to an administrative position as the Training and Recruitment Coordinator. In this role, Lt. Jackson will assist officers with their career development and continuing education as well as recruit new officers for the department. In addition, Lt. Jackson will supervise the Community Enhancement Team and be involved in community service projects throughout the city. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: D2 UUNN ti G Agenda �;d �. t Meeting Date: uly d- SUBJECT TITLE: Employee Recognition — Investigator Robert Gautier Presenter: Chief White Department: Police Attachment: Yes X No Description: Public Hearinq Advertisement Date: PURPOSE: Acknowledgement of the hard work and dedication put forth by Investigator R. Gautier in his achievement of earning his Bachelor Degree in Criminal Justice and also earning his Advanced Law Enforcement Certification. This is a major accomplishment especially with his current workload and family life. BACKGROUND: Robert Gautier has been an officer with the Dunn Police Department for a little over 4 years. He is currently an investigator and has been in that position for approximately 1 year. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: F7 " ljjjj� City/ Council Agenda Form Meeting Date: July 14, 2020 SUBJECT TITLE: Minutes — June 9, 2020 Attachment: X Yes No Description: Public Hearing Ad Date: PURPOSE: BACKGROUND: f1117c7Ai1i412- 1 RECOMMENDATIONIACTION REQUESTED: Motion to approve the June 9, 2020 Minutes as presented. Dunn City Council Regular Meeting Tuesday, June 9, 2020 7:00 p.m., Dunn Municipal Building Minutes PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tom Chuck Turnage, Council Members J. Wesley Sills, April Gaulden, Frank McLean, Billy N. Tart, and Dr. David L. Bradham. Notice, relating to the Special Meeting Conditions, is incorporated into these minutes as Attachment #1. Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Chief Building Inspector Steven King, Executive Assistant Connie Jernigan, CityAi Tammy Williams. Participating viaWebEx: Planning Director George Adler and CALL TO ORDER AND INVOCATION Mayor Elmore opened the meeting at 7:00 p.m. and Reverend Danielle Maynor, Fine at Gospel Tabernacle Church gave the invocation. Afterwards, Mayor Pro Tern Allegiance. AGENDA ADJUSTMENT AND APPROVAL Motion by Council Member Sills and second by Council agenda with the following changes: Agenda Items Added: - Formation of Beautification Committee - Formation of IT Committee Motion unanimously approved. PUBLIC COMMENT PERIOD The Public Comment Period period was closed. CONSENT ITEMS - Approval of the minutes of - Approval of the minutes of - Renew MOU rewarding SR( of Resolution to him on his - State of Approval of the Tem Concerts. Approval of Budget, A copy of Budget Arr into these minutes as ,finance Director Jim Roberts, 'ilghman Pope, and City Cleric Police Clark White. Senior Adults Pastor ed in the Pledge of the June`9, 2020 meeting Mayor Elmoreat 7:05 p.m. Having no comments, the Public Comment City Meeting - Budget Work Session Avenue Schools on the same terms and condition d Service Weapon carried by Chief Chuck West Surplus and the Resolution (R2020-10) is incorporated into these minutes as 19, Amendment 1 - A copy of the Proclamation (P2020-09) is Attachment #3. ng of Alley behind the Stewart Theatre for August 16 and August 21, 2020 ds #8 through #16 amending the City's FY2019/2020 Budget by $627,676.23. (BA08, BA09, BA10, BAI1, BA12, BA13, BA14, BA15, and BA16) is incorporated t #4. Motion by Council Member Bradham and second by Council Member McLean to approve all consent items. Motion unanimously approved. Mayor Elmore read the Proclamation to be presented to retired Chief West. Mayor Elmore further commended Interim Chief Clark White on how the peaceful walls was handled in the City with around 300 people participating. ITEMS FOR DISCUSSION AND/OR DECISION Fiscal Year 2020-2021 Budget Public Hearing regarding the Proposed Budget. The Public Hearing was duly advertised on May 29, 2020 and promoted on the City's Website and Facebook page and the Budget was made available for public inspection. Mayor Elmore opened the Public Hearing at 7:11 p.m. With no written or oral comments, the Public Hearing was closed. Motion by Council Member Tart and second by Council Member Bradham to adopt the Fiscal Year 2020-2021 Budget as presented to include the Budget Ordinance and Fee Schedule. Motion unanimously approved. A copy of the Budget Ordinance and Fee Schedule (02020-09) is incorporated into these minutes as Attachment #5. Ordinance to Demolish House -100 Poppy Street Public Hearing regarding the consideration of Ordinance to Demolish House at 100 Poppy St. The Public Hearing was duly advertised on May 29 and June 2, 2020. Mayor Elmore opened the Public Hearing at 7:12 p.m. Chief Building Inspector King has conducted inspections at 100 Poppy Stand based upon his observations, the structure is unsafe and has been condemned in accordance with G.S. §160A-426. The property was also found dangerous or prejudicial to the public health or public safety and is,a nuisance in violation,of G.S. §160A-193. The owner of the property has failed to comply with the Building Inspector's order. King has received no contact from the property owner and he said that several notices were sent oii't to various addresses received from the County. With no additional comments, the Public Hearing was closed: After discussion, motion by Council Member Bradham and second directing the Building Inspector to proceed with the demolition 1517-14-4010.000. Motion unanimously approved. A copy of these minutes as Attachment #6. Ordinance to Demolish - 707 S King Ave Public Hearing regarding the consideration of Or was duly advertised on May 29 and June 2, 2020. Chief Building Inspector King has con structure is unsafe and has, been con dangerous or prejudicial to the public owner of the property has failed to cc had tried to get a contractor to deinol: Public Hearing was closed. Motion by Mayor Pro Tem Turnage and, Buildine inspector to proceed with the as rber Tart to adopt the ordinance located at 100 Poppy St, PIN#: (02020-10) is incorporated into House at 707 S King Ave. The Public Hearing ed;the Public Hearing at 7:18 p.m. I inspections at 707 S King>Ave and based upon his observations, the ed in accordance with G.S. §160A-426. The property was also found i or public safety and is a nuisance in violation of G.S. §160A-193. The with the Building Inspector's order. King told Council that the owner dwelline as she wants it removed. With no additional comments, the by Council Member Gaulden to adopt the ordinance directing the tion of the dwelling located at 707 S King Ave, PIN#: 1516-45- ?6py of the Ordinance (02020-11) is incorporated into these minutes Ordinance to Demolish - 911 Fairground Rd Chief Building Inspector King has;ccmducted inspections at 911 Fairground Rd and based upon his observations, the structure is unsafe and has been condemned in accordance with G.S. §160A-426. The dwelling was also found dangerous or prejudicial fo the public health or public safety and is a nuisance in violation of G.S. §160A-193 and the formal owner of the property failed to comply with the Building Inspector's order. The property was purchased by Lloyd Tom Hamilton prior to the initial Public Hearing held in February, 2020. The Ordinance was tabled by City Council at the February Council meeting until the April 14, 2020 Council meeting (approximately sixty days) to allow Hamilton time to make repairs and improvements to the dwelling. Item was tabled again at the April 2020 Council meeting to allow for an additional sixty days. King shared with Council that the owner has continued to make improvements, he feels that the progress and repairs will continue and recommends an additional extension. Discussion followed on voting against the ordinance. Attorney Pope informed Council that if the ordinance was voted against and the progress stopped, King would have to begin the process all over again. Motion by Council Member Tart and second by Council Member Bradham to table the Ordinance to Demolish - 911 Fairground Rd for an additional sixty days to allow Mr. Hamilton additional time to make repairs. Motion unanimously approved. Ordinance to Demolish - 610 E Pope St Chief Building Inspector King told Council that the Public Hearing was held at the May 12, 2020 Council Meeting and the Ordinance to Demolish was tabled until the June meeting. He has conducted inspections at 610 E Pope St and based upon his observations, the structure is unsafe and has been condemned in accordance with G.S. §160A- 426. He also found the dwelling dangerous or prejudicial to the public health or public safety and the owner of the property has failed to comply with the Building Inspector's order. King stated that his only contact has been with Leon Davis, who was planning to attend tonight's meeting. Council Member McLean said the property owner has been sick and was unable to attend but she wanted additional time to sell the property as is. After further discussion, motion by Council Member Tart and second by Council Member Sills to adopt the ordinance directing the Building Inspector to proceed with the demolition of the dwelling located at 610 E Pope St, PIN#: 1516-74-1768.000. Motion carried 5-1 with Council Member McLean opposed. A copy of the Ordinance (02020-12) is incorporated into these minutes as Attachment #8. Ordinance to Demolish - 700 Lincoln Chief Building Inspector King told Council that Ordinance to Demolish (02019-17)`was adopted by the City Council on November 12, 2019 with motion allowing the new owner, Jada S. Wiggins, 90 days,to bring the property up to code. Icing reported that the property owner started out strong and thenslowed. Progress `has picked up since he contacted the owner in March and they have passed a couple.of inspections. Council Member Bradham asked Frank Taylor, who was there representing the owner, how much time was needed to finish the,repairs and his response was possibly 60 days. King is looking direction from the Council on which way to proceed," After discussion, motion by Council Member McLean and second by Mayor Pro Tern Turnage to table for 60 days and to bring back before the Council for review., Motion carried unanimously. Tyler to Tart Park Pedestrian Trail Planning Director Adler presented the Pedestrian Route<as proposed by staff The trail is 1.7 miles and touches four areas of interest to include the Rail Trail, Tyler Park, Downtown and Tart Park and also goes by the Library. This proposed trail incorporates a portion of the City's:Pedestrian Plan We,are currently working on applying for an additional grant to update the Bicycle and Pedestrian Plan. He is looking for a consensus on this proposed trail and will then begin working on a detailed cost analysis fnr`signage, marlkngs and sidewalk improvements to make the trail continuous and pedestrian friendly. Mayor Pro Tern Turnage mentioned concerns crossing Cumberland at Wilson with the existing traffic light pattern and suggested, NCDOT be contacted to see if a crosswalk could be incorporated there. line to traffic concerns, Council Member;Tart recommended a temporary route staying on Wilson until sidewalks are put in on Clinton: He proposed totontinue on Wilson to E Godwin and then crossover Clinton at Dominos. Gity,Manager Neuschafer added that'the City is hoping to use a state program to assist with the funding of the sidewalks on Clinton by incorporating that as part of the trail. Council Member Bradham asked when the trail can be usable:.Neuschaferaaid that the trail can be marked with signage and markings and be a usable trail, by the fall with 'improvements, to, be made when possible. Consensus from Council was to move forward with the proposed route Landscape Maintenance Contract Reject Bid and Approve Extension of Current Contract Assistant City Manager Boone told Council that the City advertised its Landscape Maintenance Contract through an RFP process, in which only one bid was received. The cost to maintain our current scope of work, while also adding various new sites, increased the;cost higher than originally budgeted. The scope of work has been revised and reduced to extend the current contract with Old Mill Stream for one year, with various areas of maintenance to be handled by our Public Works Department. Old Mill Stream will continue to maintain a large portion of the landscape services currently provided, including cemeteries. The current Covid-19 pandemic most likely hindered our ability to receive an adequate amount of responses. The RFP will be advertised in early 2021 in hopes of receiving a larger turnout. The cost to extend the contract is covered in the FY2020-2021 Budget. Motion by Mayor Pro Tem Turnage and second by Council Member Bradham to reject the current Landscape RFP bid and approve a one year extension of Old Mill Stream's current contract at a reduced scope to the amount of $182,000 beginning July 1, 2020 and ending on June 30, 2021. Motion carried unanimously. Advisory Board Appointments Mayor Elmore announced that he was appointing Sadie McLamb to the Dunn Housing Authority for an additional term ending June 30, 2021. Discussion followed concerning the appointment to the ABC Board including Mayor Elmore's suggestion to increase the number of board members from 3 to S. After much discussion and after Attorney Pope confirmed that no active motion is on the floor, motion by Council Member Sills and second by Mayor Pro Tem Turnage to table the appointment to the ABC Board until the July Council meeting. Motion carried unanimously. Motion by Mayor Pro Tem Turnage and second by Council Member McLean to appoint Claudell Brown to another term ending June 30, 2023 on the Planning Board. Motion carried unanimously. Motion by Mayor Pro Tem Turnage and second by Council Member Bradham to appoint Dava Anderson and Ogo Okpala to the Library Board of Trustees with term ending June 30, 2023. Motion carried unanimously. Motion by Council Member Tart and second by Council Member Gaulden to appoint Mary Ann Fairley to the Cemetery Advisory Board for term ending June 30, 2023. Motion carried unanimously. Mayor Elmore acknowledged that there are openings on the Cemetery and Parks and Recreation Advisory Boards and encouraged Council to reach out in the community to assist in filling these positions. Council Goals/Reports City Manager Neuschafer reviewed the Goals and Objectives Reports provided by the staff. He further updated Council on the Dog Park. He told Council that a visual and bids on fencing should be available by the next meeting. Sunflowers have been planted and water tap has been provided by''RLT Construction as a donation to the City. Mayor Pro Tem Turnage asked if there could be'naming rights for the Dog Park. City Manager Neuschafer said that naming rights could be incorporated into the project like.at Tyler Park. Hb'also. said ,that a lot of the work for the Dog Park is still going to be done by the City staff -'Public Works, department. Formation of Beautification Committee Council Member Sills shared that in an effort to get more „citizens involved in the City, he is proposing that the City establish a Beautification Committee. He is asking that the City staff put together a document to establish this committee and bring to the eCouncil at the, July meeting for review and consideration. Mayor Pro Tem Turnage suggested the committee have;a well-defined purpose. Council was in consensus to research and bring information to the July meeting. Formation of IT.Committee Council Member Sills fur hm:, recommended a committee made up of IT specialists to assist staff with the City's IT needs. Consensus of the Council was thatfhis committee was not needed at this time. Administrative Reports City Manager Neuschafer updated Council on City's response to Covid-19. Library is looking at opening the end of the month and it will probably be after the fourth of July before the remainder of municipal offices are open depending on conditions at that time. He also reported that plans for the renovations to City Hall -Police Locker Rooms are currently being reviewed by the Planning Department. Finance Director Roberts provided the following Financial Report for the period ending May 31, 2020 • General Fund, as of May 31, 2020, is at $3,807,431 and $2,360,862 in the (NCCMT Term Account) Water -Sewer Fund. Through May of 2019, $3,827,533 was available in the General Fund and $2,315,884 in the Water and Sewer Fund. • Taxes for the 2019 year are for all intents and purposes complete. To -date, $4,183,387 in property taxes, or approximately 99% of our expected tax income, has been collected. • Sales Tax Revenue through March is $1,823,469 or 82.4% of our total expected income. • Utilities Sales Taxes are reported quarterly with total received to -date at $525,935. • Building Permit Fees for the month of May were $6,506 for a total collected for the year of $119,459 or 149% of budget. • Water and Sewer Revenues for the month of April were $446,866, with total collected $5,208,758 or 93.13% of budget. Year to -date in 2019 was $4,336,763. • Expenditures are at $10,246,598 or 88.4% of budget in the General Fund. Expenditures for the Water and Sewer are at $5,298,708 or 84.9% of budget. The benchmark for this period is 92% of budget. Mayor Elmore acknowledged receipt of the Administrative Reports included: Communications/Public Information, Planning and Inspections Report, Public Works Report, Public Utilities Report, Parks and Recreation Report, Library Report and Police Report. Announcements/Information Mayor Elmore announced upcoming events and activities. Motion by Council Member Bradham and second by Mayor Pro Tern Turnage to enter a Closed Session for the purpose to instruct the staff concerning the negotiation of purchasing real property[1$C.G.S. 143-318.11(a)(5)]. Motion unanimously approved. Mayor Elmore recessed the meeting at 8:42 p.m. for the Closed Session. The Council Meeting was reconvened. With no further business to.discuss, motion by Council Member Bradham and second by Council Member Gaulden to adjourn the meeting at 9:18 p.m.''Motion unanimously approved. William P. Elmore Jr Attest: Tammy Williams City Cleric DUNN - � U­ 1 N­ � N"" �' 1 t r City ., cil Agenda Fo tC � Meeting Date: .A A 00 � SUBJECT TITLE: Destruction of Municipal Records Presenter: City Manager Neuschafer Department: Admin Attachment: X Yes No Description: Finance and Parks and Recreation Requests Public Hearino Advertisement Date: PURPOSE: The documents have exceeded the required retention time and should be destroyed pursuant to the Municipal Disposition Schedule. Requests are attached from the Finance and Parks and Recreation Department. BACKGROUND: BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: Approval for Destruction of Municipal Records as presented. Destruction of Records- Finance Department Submitted for the July 14, 2020 City Council Meeting REQUEST FOR DISPOSAL OF RECORDS Description of Record Retention Period Inclusive Dates Cash Receipt Tapes 90 days April, 2019 — March, 2020 Billing Registers 3 years July, 2016 - June, 2017 Transaction Registers 3 years July, 2016—June, 2017 Trial Balances 3 years July, 2016—June, 2017 Adjustment Reports 3 years July, 2016 —June, 2017 Bank Drafts 3 years July, 2016—June, 2017 Work Orders 3 years July, 2016—June, 2017 Late Fee Reports 3 years July, 2016—June, 2017 Reread Reports 1 year July, 2018—June, 2019 Submitted By: Patty P. Rowland Lklvj/I Printed Name/Signature Department: Finance Destruction of Records — Finance Department Submitted for the July 14, 2020 City Council Meeting REQUEST FOR DISPOSAL OF RECORDS Description of Record Retention Period Inclusive Dates Edit Report 1 year July, 2018—June, 2019 Customer Deposit Reports 3 years July, 2016 —June, 2017 Night Depository Envelopes 90 days April, 2019 — March, 2020 Investigation Cards 1 year July, 2018—June, 2019 Customer Extension Agreements 1 year July, 2018—June, 2019 Submitted Printed Name/Signature Department: Finance Destruction of Records- Parks and Recreation Department Submitted for the July 14, 2020 City Council Meeting REQUEST FOR DISPOSAL OF RECORDS Description of Record Retention Period Inclusive Dates Athletic Program File Registrations, Rosters, Schedules, Uniform Information, Coach Applications, Sponsors 3 years 2007-2016 Correspondence, Dixie League, Senior Games Facilities Use Rentals/Permits 3 years 2005-2015 Admission Records Vyas Fitness, Community Center and Parks Pool Records 1 year 2015-2016 Request for Refunds — Payables 3 years 2015-2016 Raffle Tickets —Ticket Stubs 3 years 2013 Daily Cash Sheets 1 year 2004-2016 Submitted By: Brian McNeill/ Printed Name/Signature Date Submitted to Cleric (0 it / DUNN U,-U- D N N 2 � City Council Agenda Form Meeting D; m 2020 SUBJECT TITLE: Budget Amendments Presenter: Jim Roberts, Finance Director Department: Finance Department Attachment: X Yes No Public Hearing Advertisement Date: N/A Budget amendment Land Purchases. related to PURPOSE: To provide corrected documentation related to Budget Amendment #11 due to a clerical error. BACKGROUND: This document includes Budget Amendment #11, which includes the corrected adjustments needed to cover the property purchase of three pieces, including the Skinner, Turner, Weeks & Stephenson property. This land purchase was previously approved by the council on May 14, 2019. The clerical error did not separate the funds correctly for the total amount of the purchases. The land was purchased and this adjustment is to correctly record those purchases and increase the City's budget to match the approvals of the land purchase using Fund Balance to complete the transactions. BUDGET IMPACT: The budget will increase due to funds moved between the General Fund Balance and the Water and Sewer Fund Balance. The total amount of budget adjustments will be $162,665.46. The previous documentation was for Budget Adjustments in the amount of $105,732.55, That is a total increase of $56,932.31. This amount will be divided between the Water/Sewer fund ($19,926.52) taken from Water/Sewer fund balance and the General Fund ($37,006.39) taken from the General Fund Balance. RECOMMENDATION/ACTION REQUESTED: Motion to approve Corrected Budget Amendment #11 due to a clerical error, adjusting the City's FY2019/2020 budget by $56,932.31. CITY OF DUNN REQUEST FOR BUDGET REVISION FISCAL YEAR ENDING 6/3012020 Department: Administration Budget Amendment# BA11-C Date: 6/9/2020 FUND LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment General Fund 10-420-7400 Capital Outlay $ - $ 105,732.55 $ 105,732.55 Water Sewer Fund 30-810-7403 Capital Outlay $ 56,932.91 $ 56,932.91 EAFLNUI I UKE I IAL: - 5.4o m I . FUND LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment General Fund 10-368-2001 Fund Balance $ (68,502) $ (105,732.55) $ (174,234.55) Water Sewer Fund 30-390-4000 Fund Balance $ (192,750.00) $ (56,932.91) $ (249,682.91) KEVENUI, I U IAL: \ —"^"I I certify this requested budget amendment was approved by the City Council on: SOURCE: The City purchased 3 pieces of property (Skinner, Turner, Weeks & Stephenson) that were approved by City Council. Use fund balance from Current Fund and Water/Sewer Fund to cover the cost of the approved land purchases. June 9, 2020 with correction recognized in July 14, 2020 Minutes Date: 07-14-2020 Date: 07-14-2020 W'& D 0' t 1 N­ ... N'"' n y N N 1f City/ Council Agenda Form , Meeting Date -.July 14,2020 i SUBJECT TITLE: Proclamation ofEmergency Attachment: X Yes No I Description: State of Emergency Amendment Public Hearinq Advertisement Date: PURPOSE: Amendment to State of Emergency requiring all members of the public to wear face coverings in all City of Dunn buildings and facilities. City staff are required to wear face mask when social distancing cannot be maintained. f 1e1arklm 1,10111011� BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: Recognizing Proclamation — State of Emergency — COVID-19, Amendment 2. CITY OF DUNN, NORTH CAROLINA STATE OF EMERGENCY — COVID-19 AMENDMENT 2 WHEREAS, a State of Emergency was declared for the City of Dunn in connection with the State of Emergency declarations, both nationwide and statewide, in response to COVID-19; and WHEREAS, the Governor of North Carolina, by Executive Order is requiring face coverings statewide effective June 29, 2020; and WHEREAS, growing evidence supports that face coverings, when worn consistently, can decrease the spread of COVID-19, especially among people who are not yet showing symptoms of the virus; and WHEREAS, this is a precautionary measure to help prevent the spread of Covid-19 and to protect the City's employees and residents while they are present in municipal buildings. NOW, THEREFORE, pursuant to the authority vested in me as the Mayor of the City of Dunn under Article 1A of Chapter 166A of the North Carolina General Statutes and the City of Dunn Code of Ordinances, I hereby proclaim and declare the following: Section 1. Wearing of Face Coverings. All members of the public who are present in any City of Dunn building or facility are required to wear a clean face covering. While wearing the face covering, it is essential to maintain social distance insofar as possible. A face covering is a material that covers the nose and mouth. It can be secured to the head with ties or straps or simply wrapped around the lower face. It can be made of a variety of materials such as cotton, sills, or linen. A cloth covering may be factory -made or sewn by hand or can be improvised from household items such as scarfs, T-shirts, sweatshirts, or towels. Social distance, as referenced within this order, shall mean the current parameters established by the Governor by Executive Order and by the North Carolina Department of Health and Human Services, including as such parameters may be amended in the future. Section 2. Exceptions. Face coverings are not required: • For people whose religious beliefs prevent them from wearing a face covering. • For those who cannot wear a face covering due to a medical or behavioral condition. • For children under 12 years old. • While consuming food or beverage. • In private, individual offices. • When complying with directions of law enforcement officers. • In settings where it is not practical or feasible to wear a face covering. Anyone who declines to wear a face covering for these reasons shall not be required to produce documentation or any other proof of a condition. Section 3. Applicability. The requirements established in this order shall supplement and be in addition to the other requirements associated with the COVID-19 State of Emergency within the City, including, but not limited to, any requirements established by the State of North Carolina. If an individual states that an exemption applies, City staff may choose to offer a reasonable measure to deliver City services to avoid unnecessary exposure. Section 4. Implementation. Any individual who willfully disregards or fails to comply with this Order shall be asked to exit the building or facility. Section S. Effective Date and Time. This Order shall take affect at 4:00 p.m., July 7, 2020 and shall remain in effect until modified or rescinded. So Proclaimed, This, the 7,h Day ofjuly, 2020. „William P. Elmore Jr., Mayor `10 %tiOF D(i G. ti rr;' OPPOcbt. :ci o,,,,H inYhy Wil 1�ms, City Cleric D ,l 40' F i Date:City Council Agenda Form Meeting SUBJECT TITLE: Ordinance Amendment OA-04.20; Chapter 5, Section 2 Presenter: City Manager Neuschafer Department: Admin Attachment: X Yes No Description: Text amendment for Code of Ordinance Change Public Hearing Advertisement Date: July 2 and July 10, 2020 PURPOSE: a) Public Hearing: To amend the Code of Ordinances Section 5-2 — Cemeteries, Sale and purchase of lots. The language has been changed to conform with the adopted Fiscal Year 2020-2021 Budget. As with all of the text amendments the sket�t t roughTis old text removed and the underlined is new text. The changes take out finance clerk as this position does not currently exist. It removes the current ordinance provisions concerning the purchase of multiple lots and the financing of these lots. b) Decision BACKGROUND: Discounts for multiple lots has been removed from the current adopted budget, BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Motion to amend Ordinance Amendment OA-04-20; Chapter 5; Section 5-2 as presented. DUNN CITY COUNCIL PUBLIC HEARING NOTICE Notice is hereby given that the City Council of the City of Dunn, North Carolina under authority of Chapter 160-A, Section 364 of the N.C. General Statutes will hold a PUBLIC HEARING at 7:00 p.m. on July 14, 2020 in Council Chambers at the Dunn Municipal Building. The following items will be discussed: AMENDMENTS TO SECTION 5 - CEMETERIES Section 5-2 - Sale and Purchase of Lots (to conform with the adopted FY20-21 Budget) All persons desiring to be heard either for or against the proposed items set forth above are requested to be present at the abovementioned time and place. ADVERTISE: July 2, 2020 July 10, 2020 OA-04-20 CHAPTER 5 - CEMETERIES Sec. 5-2. - Sale and purchase of lots. (a) Any person desiring to purchase a lot in any city cemetery shall apply to the AW9MTT%M< city manager or his designee. Upon payment of the charge for each lot as set out in the current fee schedag or his designee shall cause a deed othe an instrument to be given to the purchaser evidencing the purchase of the lot. in • ... in full, at time of purchase. Charges for lets shall be based upon the Rumber of grave spaG86 contained in SuGh lets and shall be set from time te time by the GeunGil. A SGhedule of the GhaFges is on file in the finaRG8 office. (G) if requested by the P61FGhaser, the finanAe. Alerk shall allow the p6lFGhase of lots on teFMs as hereinafter set forth: (1) if only one (i) let is SGIGI, that lot must be paid iR full at the time Gf PUFGhase; (2) if two (2) lots are seld, One half ('A) of the PUFGhase price must be paid at the time e purchase and the remaining one half (14) may be finanGed for Re more than one (1) twelve month [peried] bearing interest at the rate of eight (8) PeFG8Rt; - - price PAust be paid at the time of purchase and the FemaiRing three fouFths (14) may be finaRGed fGF Re more than. G.n.e elve month [period] beaFiRg interest at the rate Gf eight (8) peFGent. (d) (b) Notwithstanding any other provision in this section, no grave lot shall be opened until such time as that particular lot is •. • - d in subGeGtiGR (G) above, in in the eveRt that there remains an unpaid balance due to the city after the expiration of the buelve-maRth period, the lets shall autematiGally revP.4 h2Ak to the (Code 1974, § 5-2; Ord. of 8-2-90; Ord. No. 1998.05, 12-3-98) g gU1®r lq� II�t ,�1111 Ulgrtq� Y DU­'NKLJ lYAll-America City Alt•AmericaCity 1 City Council Agenda Form 1 r ® eefi Date: u% 14, 2020 1489'� 26 t3 IYBY * 2613 SUBJECT TITLE: Consideration of Ordinance to Demolish Structures — 503 E. Carr St. PIN #: 1516-87-4980.000 Presenter: Chief Building Inspector Steven King Department: Planning and Inspections Description: Ordinance to Demolish Property Attachment: ■Yes ❑ No Property History Pictures of Propert Public Hearing Advertisement Date: 7/02/2020 & 7/07/2020 PURPOSE: a) Public Hearing: Consideration of Ordinance to Demolish Structures —503 E. Carr St. PIN #: 1516-87-4980.000. The Public Hearing was advertised on July 2nd and July 7th, 2020, Purpose: Chief Building Inspector Steven King has conducted an inspection at 503 E. Carr St. and based upon his observations, the structures are unsafe and have been condemned in accordance with G.S. §160A-426. The Chief Building Inspector also found the structures dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. §160A-193. The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S. § 160A-432, the City Council has the power to proceed with the demolition of this property. b) Decision: Should Council decide to proceed with the demolition of the structures at 503 E. Carr St. an ordinance (which is attached) would need approval directing the Chief Building Inspector to remove or demolish said structures. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to adopt the ordinance directing the Building Inspector to proceed with the demolition of the structures located at 503 E. Carr St. (PIN #: 1516-87-4980.000) LEGAL NOTICE NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF DUNN, NORTH CAROLINA, UNDER AUTHORITY OF CHAPTER 160A, SECTION 364 OF THE GENERAL STATUTES OF NORTH CAROLINA, WILL HOLD A PUBLIC HEARING AT 7:00 P.M. ON JULY 14, 2020 IN THE COURTROOM OF THE DUNN MUNICIPAL BUILDING. THE FOLLOWING ITEMS WILL BE DISCUSSED: PUBLIC HEARING: (2) A HEARING WAS HELD ON APRIL 1, 2020 IN REFERENCE TO THE STORAGE BUILDINGS LOCATED AT 505 E. CARR ST. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A - 428. AN ORDER WAS ALSO PLACED TO OWNER(S), JAMES D. CAMPBELL, TO REPAIR OR DEMOLISH SAID DWELLING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING REMOVED AND ALL COSTS INCURRED BE A LIEN AGAINST THE PROPERTY. (3) A HEARING WAS HELD ON APRIL 1, 2020 IN REFERENCE TO THE DWELLING LOCATED AT 116 SPRING BRANCH RD. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A - 428. AN ORDER WAS ALSO PLACED TO OWNER(S), KELLY RANDALL WEST, TO REPAIR OR DEMOLISH SAID DWELLING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING REMOVED AND ALL COSTS INCURRED BE A LIEN AGAINST THE PROPERTY. (4) A HEARING WAS FIELD ON MARCH 27, 2020 IN REFERENCE TO THE DWELLING LOCATED AT 902 N. WILSON AVE. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A — 428. AN ORDER WAS ALSO PLACED TO OWNER(S), SHERRILL MCKEITHAN AND LUBERTA BACUTE, TO REPAIR OR DEMOLISH SAID DWELLING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING REMOVED AND ALL COSTS INCURRED BE A LIEN AGAINST THE PROPERTY. ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE PROPOSED ITEM SET FORTH ABOVE ARE REQUESTED TO FOLLOW THE FOLLOWING PROCEDURES DUE TO COVID-19: PUBLIC ACCESS WILL BE LIMITED TO ONE (1) PERSON AT A TIME FOR IN -PERSON COMMENTS AT THE JULY 14, 2020 COUNCIL MEETING. - COMMENTS FOR OR AGAINST THE PROPOSED ITEM WILL BE READ DURING THE PUBLIC HEARING, IF RECEIVED BY THE CITY CLERK BY 1:00 PM ON DULY 13, 2020. COMMENTS CAN BE CALLED IN TO (910) 230-3501 OR EMAILED TO TWILLIAMS(e-t)DUNN-NC.ORG. - TO CALL IN YOUR COMMENTS DURING THE PUBLIC HEARING, CONTACT THE CITY CLERK NO LATER THAN 1:00 PM ON JULY 13, 2020 FOR INSTRUCTIONS. - THE MEETINGS CAN BE VIEWED — FACEBOOK LIVE — CITY OF DUNN, NC PAGE AND WILL BE ABLE TO HEARD OUTSIDE CHAMBERS FOR ANY PRESENTING IN PERSON. STEVEN KING CHIEF BUILDING INSPECTOR CITY OF DUNN Advertise: July 2, and July 7, 2020 NJ a F city of du mi PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 < DUNN, NORTH CAROLINA 28335 (910) 230-3505 • FAX (910) 230-9005 www.dunn-nc.org ■ DUNN CITY COUNCIL Johnny Smith James Bell 100 Fountain Circle Dunn, NC 28334 To Whom It May Concern: LOCATION OF STRUCTURE(S): 503 E. CARR ST. (PIN #: 1516-87-4980.000) Mayor William P. Elmore, Jr. Mayor Pro Tem Chuck Tumage Council Members L Wesley Sills April L. Gaulden Frank McLean Billy Tart Dr. David L Bradham City Manager Steven Neuschafer You are hereby notified that a Public Hearing will be held before the City Council of the City of Dunn at its Tuesday, July 14th, 2020 meeting at 7:00 pm at the City of Dunn Municipal Building, located at 401 E. Broad Street. Following the Public Hearing, the City Council will consider for decision, an ordinance to authorize the Chief Building Inspector to demolish said structure(s). This is the 29th day of June, 2020. Steven Kin Chief Building Inspector, City of Dunn 'Z7 a ® north caroling iwL)UNN city of dunn POST OFFICE BOX 1065 . DUNN, NORTH CAROLINA 28335 (910) 230-3500 . FAX (910) 230-3590 www.dttnn-nc.org Mayor William P. Elmore Jr. Mayor Pro'rem Chuck Turnage Council Members J. Wesley Sills April L. Gaulden Prank McLean Billy N. Tart Dr. David L. Bradham City Manager Steven Neuschafer AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED PURSUANT TO N.C.G.S. §160A-426, ET SEQ. WHEREAS, that on March 201h, 2020, the Chief Building Inspector for the City of Dunn sent a notice to Johnny Smith and James Bell, the owner(s) of record of structures located at 503 E. Carr St. noting that the three (3) structures were in a condition that constitutes a fire and safety hazard, and is dangerous to life, health and property and were thereby condemned, pursuant to North Carolina General Statute §160A-426, and noticed the property owner of a hearing on March 301h, 2020 at the office of the Chief Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-428; and WHEREAS, on March 30th, 2020 a hearing was conducted by the Chief Building Inspector Steven King, following the completion of the hearing, the Chief Building Inspector entered an Order, pursuant to North Carolina General Statute §160-429, declaring that the structure referenced above is in a condition that constitutes a fire or safety hazard and is dangerous to life, health or other property and ordering the property owner to repair or demolish the structure on the property within sixty (60) days of the date of such Order, being April 91h, 2020; and DUNK d!I America d I r 2t1"f2m comvrGy y/Za&ers 1989 * 203 WHEREAS, the owner of the above described structure did not appeal the Order of the Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute § 160A-430 and such Order is therefore a final Order; and WHEREAS, on July 2"d, 2020 and July 7t", 2020, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on July 10, 2020 to consider the adoption of this Ordinance, directing that the Building Inspector proceed with the demolition of the structure described hereby, and that all costs incurred shall be a lien against such property, pursuant to North Carolina General Statute § 160A-432; and WHEREAS, the City Council of the City of Dunn, NC finds that the structure described herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of North Carolina General Statute 160A-193; and WHEREAS, this structure should be removed or demolished, as directed by the Chief Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute § 160A-426 and constitutes a fire and safety hazard; and WHEREAS, the owner of this structure has been given a reasonable opportunity to repair or demolish the structure pursuant to an Order issued by the Building Inspector on April 91h, 2020 and the owner has failed to comply with this order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the exterior of the structure described herein, containing the legend: "This building is unfit for human habitation and is a public nuisance; the use or occupation of this building for human habitation is prohibited and unlawful." On the structures at the following address: 503 E. Carr St. Dunn, NC 28334 PIN 9: 1516-87-4980.000 PARCEL ID #: 02151608250002 Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or demolish the above described structures in accordance with his Order to the owner thereof dated the 9"' day of April, 2020 and in accordance with North Carolina General Statute § 160A-432, based on the owner's failure to comply with such Order. Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall have the same priority and be collected in the sanle manner as the lien for special assessments in Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien against any other real property owned by the owner of the property within the City of Dunn, North Carolina, or within one (1) mile of the City of Dumi city limits, except for the property owner's primary residence. (b) Upon completion of the required removal or demolition, the Building Inspector shall sell the useable materials of the structure and any personal property, fixtures, or appurtenances found in the building and credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus with the Harnett County Cleric of Superior Court where it shall be secured in the manner provided by North Carolina General Statute § 160A-432. Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Section 5. This ordinance shall become effective upon its adoption Adopted this 14`1' day of July, 2020. William P. Elmore, Jr., Mayor Attest: Tammy Williams City Clerk north carolina UEDUNIN city of dnttn PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 m DUNN, NORTH CAROLINA 28335 (910) 230-3505 e FAX (910) 230-9005 www.dunn-nc.org PROPERTY HISTORY: 503 E. Carr St. (PIN #: 1516-87-4980.000) [Ward 2] Owner: Johnny Smith James Bell 100 Fountain Circle Dunn, NC 28334 Overview: Mayor William P. Elmore, Jr. Mayor Pro Tem Clurck Turnage Council Members J. Wesley Sills April L. Goulden Billy Tart Chuck Tumage Dr. David L Bradham City Manager Steven Neuschafer March 20", 2020 — Properties condemned due to condition of all properties on parcel of land. Condemnation letter sent to owner of property on record with Harnett County Tax Records. March 30tb, 2020 — Hearing held by telephone with Mrs. Shirley White McNeil and Steven King. April 9t1i, 2020 — Order after Condemned Hearing notice allowing sixty (60) days for repairs or demolition of property sent to owner. Appeal letter sent with this notice informing owners of the appeal process if they desired to do so. April 19111, 2020 — Ten (10) day time period for appeal expires. May I It", 2020 — Mrs. Shirley White McNeil contacted me to inform me she had a buyer for the property and wanted to know if she could get an extension. I informed her that City Council would have to grant an extension. June 8t1', 2020 — Allowed time period of sixty (60) days expires. July 2"°, 2020 — Site inspection performed and updated pictures taken. No progress has been made on repairing or demolishing the structure. Property has not been sold as of this time. July 14tb, 2020 — Scheduled for City Council Meeting. 1 March 19th, 2020 1 March 19t", 2020 1 July 2nd, 2020 7/6/2020 1 Harnett COUNTY NORIII (AR01.1 O 02151608250002 1516-874980.000 4creage: 1.000 LT ac id Acreage: 0.25 ac Number: 1500030066 SMITH JOHNNY 8 BELL JAMES Harnett County Parcel Report Print lhls page Property Description: 75X1501 LOT 503 EAST CARR ST : 100 FOUNTAIN CIR DUNN, NO 28334-6033 arty Address: 503 E CARR ST DUNN, NO 28334 State, Zip: DUNN, NC, 28334 Iing Count:2 iship Code: 02 fax District: Dunn Averasboro I Building Value: $50840 1 Outbuilding Value : $200 A Land Value: $7500 I Special Land Value: $0 Value : $58540 it Deferred Value: $0 Assessed Value : $58540 Harnett County GIS Neighborhood: 00202 Actual Year Built: 1966 TotalACutalArealleated: 962 Sq/Ft Sale Month and Year. 2 f 1966 Sale Price: $0 Deed Book S Page: 448-0506 Deed Date:-122688000000 Plat Book 8. Page: 0-0 Instrument Type: WD Vacant or improved: QualiOedCade: D Transfer or Spilt: Within imt of Agriculture District: No Prior Building Value: $62900 Prior Outbuilding Value : $200 Prior Lend Value: $7500 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value: $70600 gis.harnelt.org/E911App/Parcels/ParcelReport,aspx7pin=1516-87-4980.000 1/1 INK DUNN . OtNN City All -America City CouncilAgenda n } SUBJECT TITLE: Consideration of Ordinance to Demolish Structures — 505 E. Carr St. PIN #: 1516-87-4980,000 Presenter: Chief Building Inspector Steven King 51' Department: Planning and Inspections Description: Ordinance to Demolish Property Attachment: ®Yes ❑ No Property History Pictures of Property Public Hearing Advertisement Date: & 7/07/2020 PURPOSE: a) Public Hearing: Consideration of Ordinance to Demolish Structures — 505 E. Carr St. PIN #: 1516-87-5842.000. The Public Hearing was advertised on July 2nd and July Th, 2020. Purpose: Chief Building Inspector Steven King has conducted an inspection at 505 E. Carr St. and based upon his observations, the structures are unsafe and have been condemned in accordance with G.S. §160A-426. The Chief Building Inspector also found the structures dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G,S. §160A-193. The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S. § 160A-432, the City Council has the power to proceed with the demolition of this property. b) Decision: Should Council decide to proceed with the demolition of the structures at 505 E. Carr St, an ordinance (which is attached) would need approval directing the Chief Building Inspector to remove or demolish said structures. BACKGROUND: BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Motion to adopt the ordinance directing the Building Inspector to proceed with the demolition of the structures located at 505 E. Carr St. (PIN #:1516-87-5842,000) LEGAL NOTICE NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF DUNN, NORTH CAROLINA, UNDER AUTHORITY OF CHAPTER 160A, SECTION 364 OF THE GENERAL STATUTES OF NORTH CAROLINA, WILL HOLD A PUBLIC HEARING AT 7:00 P.M. ON JULY 14, 2020 IN THE COURTROOM OF THE DUNN MUNICIPAL BUILDING. THE FOLLOWING ITEMS WILL BE DISCUSSED: PUBLIC HEARING: (1) A HEARING WAS HELD ON MARCH 30, 2020 IN REFERENCE TO THE DWELLINGS AND STORAGE BUILDING LOCATED AT 503 E. CARR ST. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A - 428. AN ORDER WAS ALSO PLACED TO OWNER(S), JOHNNY SMITH, JAMES BELL, AND SHIRLEY WHITE MCNEIL TO REPAIR OR DEMOLISH SAID DWELLINGS AND STORAGE BUILDING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING REMOVED AND ALL COSTS INCURRED BE A LIEN AGAINST THE PROPERTY. (2)' (3) A HEARING WAS HELD ON APRiL 1, 2020 IN REFERENCE TO THE DWELLING LOCATED AT 116 SPRING BRANCH RD. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A - 428. AN ORDER WAS ALSO PLACED TO OWNER(S), KELLY RANDALL WEST, TO REPAIR OR DEMOLISH SAID DWELLING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING REMOVED AND ALL COSTS INCURRED BE A LIEN AGAINST THE PROPERTY. (4) A HEARING WAS HELD ON MARCH 27, 2020 IN REFERENCE TO THE DWELLING LOCATED AT 902 N. WILSON AVE. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A — 428. AN ORDER WAS ALSO PLACED TO OWNER(S), SHERRILL MCKEITHAN AND LUBERTA BACUTE, TO REPAIR OR DEMOLISH SAID DWELLING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING REMOVED AND ALL COSTS INCURRED BE A LIEN AGAINST THE PROPERTY. ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE PROPOSED ITEM SET FORTH ABOVE ARE REQUESTED TO FOLLOW THE FOLLOWING PROCEDURES DUE TO COVID-19: - PUBLIC ACCESS WILL BE LIMITED TO ONE (1) PERSON AT A TIME FOR IN -PERSON COMMENTS AT THE JULY 14, 2020 COUNCIL MEETING. - COMMENTS FOR OR AGAINST THE PROPOSED ITEM WILL BE READ DURING THE PUBLIC HEARING, IF RECEIVED BY THE CITY CLERK BY 1:00 PM ON JULY 13, 2020. COMMENTS CAN BE CALLED IN TO (910) 230-3501 OR EMAILED TO TWILLIAMS IJININ-NC.ORG. - TO CALL IN YOUR COMMENTS DURING THE PUBLIC HEARING, CONTACT THE CITY CLERK NO LATER THAN 1:00 PM ON JULY 13, 2020 FOR INSTRUCTIONS. THE MEETINGS CAN BE VIEWED — FACEBOOK LIVE — CITY OF DUNN, NC PAGE AND WILL BE ABLE TO HEARD OUTSIDE CHAMBERS FOR ANY PRESENTING IN PERSON. STEVEN ICING CHIEF BUILDING INSPECTOR CITY OF DUNN Advertise: July 2, and July 7, 2020 city of dune PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3505 < FAX (910) 230-9005 www.duan-nc.org COUNCILDUNN CITY � James D. Campbell 505 E. Carr St. Dunn, NC 28334 To Whom It May Concern: LOCATION OF STRUCTURES: 505 E. CARR ST. (PIN #: 1516-87-5842.000) Mayor William P. Elmore, Jr. Mayor Pro Tem Chuck Tumage Council Memhers J. Wesley Sills April L. Gaulden Frank McLean Billy Test Dr. David L Bradham CityManager Steven Neuschafer You are hereby notified that a Public Hearing will be held before the City Council of the City of Dunn at its Tuesday, July 14th, 2020 meeting at 7:00 pm at the City of Dunn Municipal Building, located at 401 E. Broad Street. Following the Public Hearing, the City Council will consider for decision, an ordinance to authorize the Chief Building Inspector to demolish said dwelling. This is the 29th day of June, 2020. zg- Steven King Chief Building Inspector, City of Dunn north Carolina LUDUNN city of dunn POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3500 a FAX (910) 230-3590 www.dunn-ne.org Mayor William P. Elmore Jr Mayor Pro Tern Chuck Tumage Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy N. Tart Dr. David L. Bradham City Manager Steven Neuschafer AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED PURSUANT TO N.C.G.S. §160A-426, ET SEQ. WHEREAS, that on March 24111, 2020, the Building Inspector for the City of Dunn sent a notice to James D. Campbell, the owner(s) of record of structures located at 505 E. Carr St. noting that the structures (2 storage buildings) were in a condition that constitutes a fire and safety hazard, and is dangerous to life, health and property and were thereby condemned, pursuant to North Carolina General Statute §160A-426, and noticed the property owner of a hearing on March 27th, 2020 at the office of the Chief Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-428; and WHEREAS, on April 1st, 2020 a hearing was conducted by the Chief Building Inspector Steven King, following the completion of the hearing, the Chief Building Inspector entered an Order, pursuant to North Carolina General Statute §160-429, declaring that the structure referenced above is in a condition that constitutes a fire or safety hazard and is dangerous to life, health or other property and ordering the property owner to repair or demolish the structure on the property within thirty (30) days of the date of such Order, being May 13th, 2020; and DUNN All -America City ere comm ttnL maffers 1989 * 2011 WHEREAS, the owner of the above described structure did not appeal the Order of the Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute § 160A-430 and such Order is therefore a final Order; and WHEREAS, on July 2" d, 2020 and July 71h, 2020, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on July 14"', 2020 to consider the adoption of this Ordinance, directing that the Building Inspector proceed with the demolition of the structure described hereby, and that all costs incurred shall be a lien against such property, pursuant to North Carolina General Statute §160A-432; and WHEREAS, the City Council of the City of Dunn, NC finds that the structure described herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of North Carolina General Statute 160A-193; and WHEREAS, this structure should be removed or demolished, as directed by the Chief Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute § 160A-426 and constitutes a fire and safety hazard; and WHEREAS, the owner of this structure has been given a reasonable opportunity to repair or demolish the structure pursuant to an Order issued by the Building Inspector on May 13"' 2020 and the owner has failed to comply with this order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the exterior of the structure described herein, containing the legend: "This building is unfit for human habitation and is a public nuisance; the use or occupation of this building for human habitation is prohibited and unlawful." On the structures at the following address: 505 E. Carr St. Dunn, NC 28334 PIN #: 1516-87-5842.000 PARCEL ID #: 02151608250003 Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or demolish the above described structure in accordance with his Order to the owner thereof dated the 13"' day of May, 2020 and in accordance with North Carolina General Statute § 160A-432, based on the owner's failure to comply with such Order. Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property upon which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall have the same priority and be collected in the same manner as the lien for special assessments in Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien against any other real property owned by the owner of the property within the City of Dunn, North Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's primary residence. (b) Upon completion of the required removal or demolition, the Building Inspector shall sell the useable materials of the structure and any personal property, fixtures, or appurtenances found in the building and credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus with the Harnett County Clerk of Superior Court where it shall be secured in the manner provided by North Carolina General Statute § 160A-432. Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Section 5. This ordinance shall become effective upon its adoption. Adopted this 14th day of July, 2020. William P. Elmore, Jr., Mayor Attest: Tammy Williams City Clerk ® '® north Carolina LUDUNN city of dunn PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3505 ^ FAX (910) 230-9005 www.dunn-nc.org PROPERTY HISTORY: 505 E. Carr St. (PIN #: 1516-87-5842.000) [Ward 21 Owner: James D. Campbell 505 E. Carr St. Duren, NC 28334 Overview: Mayor William P. Elmore, Jr. Mayor Pro Tern Chuck Turnage Council Members I Wesley Sills April L. Gaulden Billy Tart Chuck Turnage Dr. David L Bradham City Manager Steven Neuschafer March 24t', 2020 — Two (2) storage buildings condemned due to condition of structure. Condemnation letter sent to owner of property on record with Harnett County Tax Records. April 1", 2020 — Hearing date for owner. Neither owner nor any party in interest attended hearing. May 13t11, 2020 — Order after Condemned Hearing notice allowing thirty (30) days for repairs or demolition of structures sent to owner. Appeal letter sent with this notice informing owners of the appeal process if they desired to do so. May 231", 2020 — Ten (10) day time period for appeal expires. June 13t11, 2020 — Allowed time period of sixty (60) days expires. July 211, 2020 — Site inspection performed and updated pictures taken. No progress has been made on repairing or demolishing the structures. July 14th, 2020 — Scheduled for City Council Meeting. 1 March 19th, 2020 go-OWOMMIM July 2nd, 2020 7/1/2020 P-1 Harnett O U N T Y l NORiH CAROLINA 02151608250003 1516-87-5B42.000 :0005739 Acreage: 4.000 LT an ad Acreage: 0.35 ac Number: 200865000 CAMPBELL JAMES D Harnett County Parcel Report Print this page Property Description: 100X750 4 LOTS #27-30 505 EAST CARR Address : 505 E CARR ST DUNN, NO 28334-0000 Property Address: 505 E CARR ST DUNN, NC 28334 City, State, Zip: DUNN, NO, 28334 Building Count: 1 Township Code: 02 Fire Tax District: Dunn Averasboro Parcel Building Value: $46520 Parcel Outbuilding Value : $600 Parcel Land Value : $10000 Parcel Special Land Value : $0 i Total Value: $5717 Parcel Deferred Value : $0 Total Assessed Value : $67120 Harnett County GIS Neighborhood: 00202 Actual Year Built: 1973 TotalAcutalAreaReated: 1025 Sq/Ft Sale Month and Year: 5 / 1976 Sale Price: $0 Deed Book & Page: 638-0714 Dead Dale: 200707200000 Plat Book & Page: - Instrument Type: WD Vacant or improved: qualifiedCode: D Transfer or Split: Within tml of Agriculture District: No Prior Building Value: $60970 Prior outbuilding Value : $600 Prior Land Value : $10000 Prior Special Land Value : $0 Prior Deferred Value : $0 Prior Assessed Value : $61570 gis.harnett.org/E9l l App/Parcels/Parcei Report. aspx?pin=1516-87-5842.000 1/l DUNN 0`1 D 0­t 1 Alt•Aenarica6itg ,�,,,,,, 1V�� Alt AmericaCiq 1 I City Council Agenda _Form 1 ® Meeting Date: July 1 , 2020 1989 * 2013 1989 2013 SUBJECT TITLE: Consideration of Ordinance to Demolish House— 116 Spring Branch Rd. PIN #:1516-74-2530,000 Presenter: Chief Building Inspector Steven King Department: Planning and Inspections Description: Ordinance to Demolish Property Attachment: mYes ❑ No Property History Pictures of Property Public Hearing Advertisement Date: 7/02/2020 & 7/07/2020 PURPOSE: a) Public Hearing: Consideration of Ordinance to Demolish House —116 Spring Branch Rd. PIN #: 1516-75-2530. The Public Hearing was advertised on July 2nd and July 7th, 2020. Purpose: Chief Building Inspector Steven King has conducted an inspection at 116 Spring Branch Rd. and based upon his observations, the structure is unsafe and has been condemned in accordance with G.S. §160A-426. The Chief Building Inspector also found the dwelling dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. §160A-193. The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S. § 160A-432, the City Council has the power to proceed with the demolition of this property. b) Decision: Should Council decide to proceed with the demolition of the dwelling at 116 Spring Branch Rd. an ordinance (which is attached) would need approval directing the Chief Building Inspector to remove or demolish said structure. BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Motion to adopt the ordinance directing the Building Inspector to proceed with the demolition of the dwelling located at 116 Spring Branch Rd. (PIN #: 1516-74-2530.000) LEGAL NOTICE NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF DUNN, NORTH CAROLINA, UNDER AUTHORITY OF CHAPTER 160A, SECTION 364 OF THE GENERAL STATUTES OF NORTH CAROLINA, WILL HOLD A PUBLIC HEARING AT 7:00 P.M. ON JULY 14, 2020 IN THE COURTROOM OF THE DUNN MUNICIPAL BUILDING. THE FOLLOWING ITEMS WILL BE DISCUSSED: PUBLIC HEARING: (1) A HEARING WAS HELD ON MARCH 30, 2020 IN REFERENCE TO THE DWELLINGS AND STORAGE BUILDING LOCATED AT 503 E. CARR ST. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A - 428. AN ORDER WAS ALSO PLACED TO OWNER(S), JOFINNY SMITH, JAMES BELL, AND SHIRLEY WHITE MCNEIL TO REPAIR OR DEMOLISH SAID DWELLINGS AND STORAGE BUILDING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING REMOVED AND ALL COSTS INCURRED BE A LIEN AGAINST THE PROPERTY. (2) A HEARING WAS HELD ON APRIL 1, 2020 IN REFERENCE TO THE STORAGE BUILDINGS LOCATED AT 505 E. CARR ST. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A - 428. AN ORDER WAS ALSO PLACED TO OWNER(S), JAMES D. CAMPBELL, TO REPAIR OR DEMOLISH SAID DWELLING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING REMOVED AND ALL COSTS INCURRED BE A LIEN AGAINST THE PROPERTY. (4) A HEARING WAS HELD ON MARCH 27, 2020 IN REFERENCE TO THE DWELLING LOCATED AT 902 N. WILSON AVE. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A— 428. AN ORDER WAS ALSO PLACED TO OWNER(S), SHERRILL MCKEITHAN AND LUBERTA BACUTE, TO REPAIR OR DEMOLISH SAID DWELLING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING REMOVED AND ALL COSTS INCURRED BE A LIEN AGAINST THE PROPERTY. ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE PROPOSED ITEM SET FORTH ABOVE ARE REQUESTED TO FOLLOW THE FOLLOWING PROCEDURES DUE TO COVID-19: PUBLIC ACCESS WILL BE LIMITED TO ONE (1) PERSON AT A TIME FOR IN -PERSON COMMENTS AT THE JULY 14, 2020 COUNCIL MEETING. - COMMENTS FOR OR AGAINST THE PROPOSED ITEM WILL BE READ DURING THE PUBLIC HEARING, IF RECEIVED BY THE CITY CLERK BY 1:00 PM ON JULY 13, 2020. COMMENTS CAN BE CALLED IN TO (910) 230-3501 OR EMAILED TO TWILLIAMS.r(4)DUNN-NC.ORG. - TO CALL 1N YOUR COMMENTS DURING THE PUBLIC HEARING, CONTACT THE CITY CLERK NO LATER THAN 1:00 PM ON JULY 13, 2020 FOR INSTRUCTIONS. THE MEETINGS CAN BE VIEWED — FACEBOOK LIVE — CITY OF DUNN, NC PAGE AND WILL BE ABLE TO HEARD OUTSIDE CHAMBERS FOR ANY PRESENTING IN PERSON. STEVEN KING CHIEF BUILDING INSPECTOR CITY OF DUNN Advertise: July 2, and July 7, 2020 ® north Carolina Mayor William P. Elmore, Jr. IW Mayor Pro Tern DUNN Chuck Tumage C l t y o£ d U ri n Council Members L Wesley Sills April L. Gaulden PLANNING & INSPECTIONS DEPARTMENT Frank McLean POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 Billy Tan Dr. David L Bradham (910) 230-3505 > FAX (910) 230-9005 City Manager www.dtmn-ne.org Steven Neusclra£er NOTICE OF PUBLIC HEARING DUNN CITY COUNCIL Kelly Randall West 114 Spring Branch Rd. Dunn, NC 28334 To Whom It May Concern: LOCATION OF STRUCTURE(S): 116 Spring Branch Rd. (PIN #: 1516-75-2530.000) You are hereby notified that a Public Hearing will be held before the City Council of the City of Dunn at its Tuesday, July 141h, 2020 meeting at 7:00 pm at the City of Dunn Municipal Building, located at 401 E. Broad Street. Following the Public Hearing, the City Council will consider for decision, an ordinance to authorize the Chief Building Inspector to demolish said structure(s). This is the 29th day of June, 2020. Steven King Chief Building Inspector, City of Dunn .11 north Carolina W1 DUNN city of dunn POST OFFICE BOX 1065 ^ DUNN, NORTH CAROLINA 28335 (910) 230-3500 - FAX (910) 230-3590 www.diinn-nc.org Mayor William P. Elmore Jr. Mayor Pro Tem Chuck Turnage Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy N. Tad Dr. David L. Bradham City Manager Steven Neuschafer AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED PURSUANT TO N.C.G.S. §160A-426, ET SEQ. WHEREAS, that on March 251h, 2020, the Chief Building Inspector for the City of Dunn sent a notice to Kelly Randall West, the owner(s) of record of the structure located at 116 Spring Branch Rd. noting that the structure was in a condition that constitutes a fire and safety hazard, and is dangerous to life, health and property and were thereby condemned, pursuant to North Carolina General Statute §160A-426, and noticed the property owner of a hearing on April 1st, 2020 at the office of the Chief Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-428; and WHEREAS, on April 1st, 2020 a hearing was conducted by the Chief Building Inspector Steven King, following the completion of the hearing, the Chief Building Inspector entered an Order, pursuant to North Carolina General Statute §160-429, declaring that the structure referenced above is in a condition that constitutes a fire or safety hazard and is dangerous to life, health or other property and ordering the property owner to repair or demolish the structure on the property within sixty (60) days of the date of such Order, being April 6th, 2020; and DUNN All -At ericaCiry 1rere com nt! mofters 1WJ * 2013 WHEREAS, the owner of the above described structure did not appeal the Order of the Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute § 160A-430 and such Order is therefore a final Order; and WHEREAS, on July 2nd, 2020 and July 7d1, 2020, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on July 14rh, 2020 to consider the adoption of this Ordinance, directing that the Building Inspector proceed with the demolition of the structure described hereby, and that all costs incurred shall be a lien against such property, pursuant to North Carolina General Statute § 160A-432; and WHEREAS, the City Council of the City of Dunn, NC finds that the structure described herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of North Carolina General Statute 160A-193; and WHEREAS, this structure should be removed or demolished, as directed by the Chief Building Inspector, and is an unsafe building condenmed as set forth in North Carolina General Statute § 160A-426 and constitutes a fire and safety hazard; and WHEREAS, the owner of this structure has been given a reasonable opportunity to repair or demolish the structure pursuant to an Order issued by the Building Inspector on April 6", 2020 and the owner has failed to comply with this order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the exterior of the structure described herein, containing the legend: "This building is unfit for human habitation and is a public nuisance; the use or occupation of this building for human habitation is prohibited and unlawful." On the structures at the following address: 116 Spring Branch Rd. Dunn, NC 28334 PIN #: 1516-74-2530.000 PARCEL ID #: 02151612180008 Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or demolish the above described structure in accordance with his Order to the owner thereof dated the 61' day of April, 2020 and in accordance with North Carolina General Statute §160A-432, based on the owner's failure to comply with such Order. Section 3. (a) The cost of removal or demolition shall constitute a lien against the real properly upon which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall have the same priority and be collected in the same manner as the lien for special assessments in Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien against any other real property owned by the owner of the property within the City of Dunn, North Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's primary residence. (b) Upon completion of the required removal or demolition, the Building Inspector shall sell the useable materials of the structure and any personal property, fixtures, or appurtenances found in the building and credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus with the Harnett County Clerk of Superior Court where it shall be secured in the manner provided by North Carolina General Statute § 160A-432. Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Section 5. This ordinance shall become effective upon its adoption Adopted this 14rh day of July, 2020. William P. Elmore, Jr., Mayor Attest: Tammy Williams City Clerk north carolina W.jt-)UNN City of Bunn PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 ® DUNN, NORTH CAROLINA 25335 (910) 230-3505 a FAX (910) 230-9005 www.dtinn-nc.org PROPERTY HISTORY: 116 Spring Branch Rd. (PIN #: 1516-74-2530.000) [Ward 41 Owner: Kelly Randall West 114 Spring Branch Rd. Dunn, NC 28334 Overview: Mayor William P. Elmore, Jr. Mayor Pro Tem Chuck Turnage Council Members J. Wesley Sills April L. Gaulden Billy Tart Chuck Tumage Dr. David L Bradham City Manager Steven Neuschafer March 25t1', 2020 — Property condemned due to condition of dwelling on exterior and being vacate for a number of years. Notice of Hearing sent to property owner, Kelly Randall West. April 1st, 2020 — Hearing held at the Planning and Inspections Department. Hearing was attended via telephone by Code Enforcement Officer, Dwayne Williams and Owner, Kelly R. West. April 6tt', 2020 — Order after Condemned Hearing notice allowing sixty (60) days for repairs or demolition of property sent to owner. Appeal letter sent with this notice informing Kelly Randall West of appeal process if they desired to do so. April 16t1i, 2020 — Ten (10) day time period for appeal expires. June 51h, 2020 — Allowed time period of sixty (60) days expires. July 1st, 2020 — Site inspection performed and updated pictures taken. No progress has been made on repairing or demolishing the structure. July 14t11, 2020 — Scheduled for City Council Meeting. Feb. 2" d, 2020 July 2" d, 2020 7/1/2020 Harnett C 0 U N T Y Begin (W)LINARODUA 0215161218000E 1516-74-2530,000 u0039091 icreage: 1.000 LT ac ul Acreage: 1.43 ac Number: 209212000 WEST KELLY RANDALL Harnett County Parcel Report Print this page Property Description: 150x2601.43ACS(CALC) 116SPRING BRANCH : 114 SPRING BRANCH RD DUNN, NC 28334-6114 Property Address: 118 SPRING BRANCH RD DUNN, NC 28334 City, State, Zip: DUNN, NC, 28334 Building Count: 3 Township Code: 02 Fire Tax District: Dunn Averasbom Parcel Building Value; $79620 Parcel Outbuilding Value: $0 Parcel Land Value : $30000 Parcel Special Land Value : $0 Total Value I $109620 Parcel Deferred Value : $0 Total Assessed Value: $109620 Harnett County GIS Neighborhood: 00212 Actual Year Built: 1920 TotalAcutalAreaHeated: 1124 Sq/Ft Sale Month and Year: 712008 Sale Price: $0 Deed Book & Page: 2534-0959 Deed Date: 1216771200000 Plat Book & Page: - Instrument Type: WO Vacant or Improved: OuallgedCode: E Transfer or Split: T Within iml of Agriculture District: No Prior Building Value: $89410 Prior outbuilding Value : $0 Prior Land Value : $30000 Prior Special Land Value: $0 Prior Deferred Value : $0 Prior Assessed Value: $119410 gis.hernett.org/Eg11App/Parcels/ParceiReport.aspx?pin=1516-74-2530.000 1/1 NNt Councila genda . 11f City ^. Meeting 9iDate: g' ! d 0 SUBJECT TITLE: Consideration of Ordinance to Demolish House — 902 N. Wilson Ave. PIN #:1516-89-3510,000 Presenter: Chief Building Inspector Steven King Department: Planning and Inspections Description: Ordinance to Demolish Property Attachment: Eyes ❑ No Property History Pictures of Property Public Hearing Advertisement Date: 7/02/2020 & 7/07/2020 PURPOSE: a) Public Hearing: Consideration of Ordinance to Demolish House —902 N. Wilson Ave, PIN #: 1516-89-3510, The Public Hearing was advertised on July 2nd and July 7th, 2020. Purpose: Chief Building Inspector Steven King has conducted an inspection at 902 N. Wilson Ave, and based upon his observations, the structure is unsafe and has been condemned in accordance with G.S. §160A-426. The Chief Building Inspector also found the dwelling dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. §160A-193. The owner of the property has failed to comply with the Building Inspector's order and according to N.C.G.S. § 160A-432, the City Council has the power to proceed with the demolition of this property. b) Decision: Should Council decide to proceed with the demolition of the dwelling at 902 N. Wilson Ave. an ordinance (which is attached) would need approval directing the Chief Building Inspector to remove or demolish said structure. BACKGROUND: BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Motion to adopt the ordinance directing the Building Inspector to proceed with the demolition of the dwelling located at 902 N. Wilson Ave, (PIN #: 1516-89-3510.000) LEGAL NOTICE NOTICE IS HEREBY GIVEN THAT THE CITY COUNCIL OF THE CITY OF DUNN, NORTH CAROLINA, UNDER AUTHORITY OF CHAPTER 160A, SECTION 364 OF THE GENERAL STATUTES OF NORTH CAROLINA, WILL HOLD A PUBLIC HEARING AT 7:00 P.M. ON JULY 14, 2020 IN THE COURTROOM OF THE DUNN MUNICIPAL BUILDING. THE FOLLOWING ITEMS WILL BE DISCUSSED: PUBLIC HEARING: (1) A HEARING WAS HELD ON MARCH 30, 2020 IN REFERENCE TO THE DWELLINGS AND STORAGE BUILDING LOCATED AT 503 E. CARR ST. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A - 428. AN ORDER WAS ALSO PLACED TO OWNER(S), JOHNNY SMITH, JAMES BELL, AND SHIRLEY WHITE MCNEIL TO REPAIR OR DEMOLISH SAID DWELLINGS AND STORAGE BUILDING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING REMOVED AND ALL COSTS INCURRED BE A LIEN AGAINST TFIE PROPERTY. (2) A HEARING WAS HELD ON APRIL 1, 2020 IN REFERENCE TO THE STORAGE BUILDINGS LOCATED AT 505 E. CARR ST. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A - 428. AN ORDER WAS ALSO PLACED TO OWNER(S), JAMES D. CAMPBELL, TO REPAIR OR DEMOLISH SAID DWELLING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING REMOVED AND ALL COSTS INCURRED BE A LIEN AGAINST THE PROPERTY. (3) A HEARING WAS HELD ON APRIL 1, 2020 IN REFERENCE TO THE DWELLING LOCATED AT 116 SPRING BRANCH RD. AT SAID HEARING, EVIDENCE WAS GIVEN TO SHOW THAT THE PROPERTY IS IN VIOLATION OF THE CITY OF DUNN MINIMUM HOUSING CODE AND N.C.G.S. 160A-428. AN ORDER WAS ALSO PLACED TO OWNER(S), KELLY RANDALL WEST, TO REPAIR OR DEMOLISH SAID DWELLING. TO DATE, NO RESPONSE HAS BEEN MADE. THEREFORE, IT WILL GO BEFORE THE CITY COUNCIL TO ADOPT AN ORDINANCE TO HAVE THE DWELLING REMOVED AND ALL COSTS INCURRED BE A LIEN AGAINST THE PROPERTY. (4) ALL PERSONS DESIRING TO BE HEARD EITHER FOR OR AGAINST THE PROPOSED ITEM SET FORTH ABOVE ARE REQUESTED TO FOLLOW THE FOLLOWING PROCEDURES DUE TO COVID-19: - PUBLIC ACCESS WILL BE LIMITED TO ONE (1) PERSON AT A TIME FOR IN -PERSON COMMENTS AT THE JULY 14, 2020 COUNCIL MEETING. - COMMENTS FOR OR AGAINST THE PROPOSED ITEM WILL BE READ DURING THE PUBLIC HEARING, IF RECEIVED BY THE CITY CLERK BY 1:00 PM ON JULY 13, 2020. COMMENTS CAN BE CALLED IN TO (910) 230-3501 OR EMAILED TO TWILLIAMS RUNN-NC.ORG. - TO CALL IN YOUR COMMENTS DURING THE PUBLIC HEARING, CONTACT THE CITY CLERK NO LATER THAN 1:00 PM ON JULY 13, 2020 FOR INSTRUCTIONS. - THE MEETINGS CAN BE VIEWED — FACEBOOK LIVE — CITY OF DUNN, NC PAGE AND WILL BE ABLE TO HEARD OUTSIDE CHAMBERS FOR ANY PRESENTING IN PERSON. STEVEN KING CHIEF BUILDING INSPECTOR CITY OF DUNN Advertise: July 2, and July 7, 2020 city of dunn PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 o DUNN, NORTH CAROLINA 28335 (910) 230-3505 ^ FAX (910) 230-9005 www.dunn-ne.org DUNN CITY COUNCIL Sherrill McKeithan Luberta Bacute 5702 Yellowstone Court Fayetteville, NC 28303 To Whom It May Concern: LOCATION OF STRUCTURE(S): 902 N. Wilson Ave. (PIN #: 1516-89-3510.000) Mayor William P. Elmore, Jr. Mayor Pro Tern Chuck Tumage Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tait Dr. David L Bradham City Manager Steven Neuschafer You are hereby notified that a Public Hearing will be held before the City Council of the City of Dunn at its Tuesday, July 14th, 2020 meeting at 7:00 pm at the City of Dunn Municipal Building, located at 401 E. Broad Street. Following the Public Hearing, the City Council will consider for decision, an ordinance to authorize the Chief Building Inspector to demolish said structure(s). This is the 29th day of June, 2020. k DI Steven Kin Chief Building Inspector, City of Dunn J � a city of dunn PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 e DUNN, NORTH CAROLINA 28335 (910) 230-3505 ° FAX (910) 230-9005 www.dunn-nc.org DUNN CITY COUNCIL Calvin R. Connelly, Sr. P.O. Box 691 Spring Lake, NC 28390-0691 To Whom It May Concern: LOCATION OF STRUCTURE(S): 902 N. Wilson Ave. (PIN #: 1516-89-3510.000) Mayor William P. Elmore, Jr. Mayor Pro Tem Chuck Turnage Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Dr. David I, Bradham City Manager Steven Neuschafer You are hereby notified that a Public Hearing will be held before the City Council of the City of Dunn at its Tuesday, July 14th, 2020 meeting at 7:00 pm at the City of Dunn Municipal Building, located at 401 E. Broad Street. Following the Public Hearing, the City Council will consider for decision, an ordinance to authorize the Chief Building Inspector to demolish said structure(s). This is the 29th day of June, 2020. i teven King Chief Building Inspector, City of Dunn Calvin R. Connelly&. PCB Box 691 Spring Lake, NC 28390-0691 9i0.56&7997 (cell cpecrratael[t�er:8ee�si es r rarrsa.c®aaa 9ItD. i36.0911� (office City of Dunn North Carolina June 11, 2020 ATTN: Mr. Steven King Chief Building Inspector PO Box 1065 Dunn, NC 28335 RE: 902 N. Wilson Ave. Greetings Mr. King, please allow me to introduce myself. I am Calvin R. Connelly Sr. from Spring Lake, North Carolina. My wife and I are interested in purchasing the property located at 902 N. Wilson Avenue there in Dunn. The property was, condemned on March 25th, 2020. We would like to make an offer to the owner, however before we can make any offer, we need to know the condition of the property and exactly what areas need to be addressed according to the city's condemnation report. I have been given Power -of -Attorney by the owner to act on his behalf concerning the condition of the property, please see enclosures. We would also like to know if any changes in city, county, or state policies have been implemented that would require upgrades or repairs to the property (that the house and lot was not subject to prior to the condemnation) to bring it into compliance. We would like a copy of the city's condemnation report and any additional information required by your office in terms of repairs and or upgrades that will have to be completed to bring. the house and property into city, county, and state compliance. I have attached some photos of the interior of the house that caught my attention, and (I consider may be of interest) may warrant additional scrutiny or attention in terms of modifications, upgrades, changes in code, or grandfather clauses. Will the following areas need upgrading or modification to bring the house up to code; 1) electrical outlets ungrounded, 2) kitchen panel box dated possibly out of compliance, 3) main panel box located in chimney? Please refer to the attached photos. I would also like to know if we do purchase the property, how much time will we be allowed to restore the property and get it back to code? These are some of my upfront primary concerns. I hope to hear from you soon, thank you and have a blessed day. Sincerely, Calvin R. Connelly Sr. north caroling ID-L)uNN city of dunn POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 25335 (910) 230-3500 ^ FAX (910) 230-3590 www.dunn-ne.org Mayor William P. Elmore Jr. Mayor Pro Tem Chuck Turnage Council Members J. Wesley Sills April L, Gaulden Frank McLean Billy N, Tart Dr. David L. Bradham City Manager Steven Neuschafer AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH THE PROPERTY HEREIN DESCRIBED AS AN UNSAFE BUILDING CONDEMNED PURSUANT TO N.C.G.S. §160A-426, ET SEQ. WHEREAS, that on March 191h, 2020, the Chief Building Inspector for the City of Dunn sent a notice to Sherrill McKeithan and Luberta Bacute, the owner(s) of record of structure located at 902 N. Wilson Ave. noting that the structure was in a condition that constitutes a fire and safety hazard, and is dangerous to life, health and property and was thereby condemned, pursuant to North Carolina General Statute §160A-426, and noticed the property owner of a hearing on March 27th, 2020 at the office of the Chief Building Inspector located at 102 North Powell Ave., Dunn, North Carolina pursuant to North Carolina General Statute §160A-428; and WHEREAS, on March 27th, 2020 a hearing was conducted by the Chief Building Inspector Steven King, following the completion of the hearing, the Chief Building Inspector entered an Order, pursuant to North Carolina General Statute §160-429, declaring that the structure referenced above is in a condition that constitutes a fire or safety hazard and is dangerous to life, health or other property and ordering the property owner to repair or demolish the structure on the property within thirty (30) days of the date of such Order, being May 26th, 2020; and DUNN bllkd All -America City I Mhere rommum ma.cfers 010 * 2013 WHEREAS, the owner of the above described structure did not appeal the Order of the Building Inspector within the ten (10) day time period prescribed in North Carolina General Statute § 160A-430 and such Order is therefore a final Order; and WHEREAS, on July 2"', 2020 and July 71", 2020, the City of Dunn published legal notices that a public hearing would be held before the Dunn City Council on July 14th, 2020 to consider the adoption of this Ordinance, directing that the Building Inspector proceed with the demolition of the structure described hereby, and that all costs incurred shall be a lien against such property, pursuant to North Carolina General Statute §160A-432; and WHEREAS, the City Council of the City of Dunn, NC finds that the structure described herein is dangerous or prejudicial to the public health or public safety and is a nuisance in violation of North Carolina General Statute 160A-193; and WHEREAS, this structure should be removed or demolished, as directed by the Chief Building Inspector, and is an unsafe building condemned as set forth in North Carolina General Statute § 160A-426 and constitutes a fire and safety hazard; and WHEREAS, the owner of this structure has been given a reasonable opportunity to repair or demolish the structure pursuant to an Order issued by the Building Inspector on May 26th 2020 and the owner has failed to comply with this order; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North Carolina that: Section 1. The Building Inspector is hereby authorized and directed to place a placard on the exterior of the structure described herein, containing the legend: "This building is unfit for human habitation and is a public nuisance; the use or occupation of this building for human habitation is prohibited and unlawful." On the structure at the following address: 902 N. Wilson Ave. Dunn, NC 28334 PIN #: 1516-89-3510.000 PARCEL ID #: 02151720040010 Section 2. The Building Inspector is hereby authorized and directed to proceed to remove or demolish the above described structure in accordance with his Order to the owner thereof dated the 26"' day of May, 2020 and in accordance with North Carolina General Statute §160A-432, based on the owner's faihue to comply with such Order. Section 3. (a) The cost of removal or demolition shall constitute alien against thereat property upon which the cost was incurred. The lien shall be filed in the office of the City Tax Collector, and shall have the same priority and be collected in the same manner as the lien for special assessments in Article 10 of Chapter 160A of the North Carolina General Statutes, and such costs shall also be lien against any other real property owned by the owner of the property within the City of Dunn, North Carolina, or within one (1) mile of the City of Dunn city limits, except for the property owner's primary residence. (b) Upon completion of the required removal or demolition, the Building Inspector shall sell the useable materials of the structure and any personal property, fixtures, or appurtenances found in the building and credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus with the Harnett County Cleric of Superior Court where it shall be secured in the manner provided by North Carolina General Statute § 160A-432. Section 4. It shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to be unfit for human habitation. Section 5. This ordinance shall become effective upon its adoption Adopted this 14th day of July, 2020. William P. Elmore, Jr., Mayor Attest: Tammy Williams City Clerk north carolina lw�L)UNN city of Bunn PLANNING & INSPECTIONS DEPARTMENT POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335 (910) 230-3505 ® FAX (910) 230-9005 www.dunn-rre.org PROPERTY HISTORY: 902 N. Wilson Ave. (PIN #: 1516-89-3510.000) [Ward 21 Owner: Sherrill McKeithan Luberta Bacute 5702 Yellowstone Court Fayetteville, NC 28303 Overview: March 19t11, 2020 — Property condemned due to damages sustained in fire at rear of house. Condemnation letter sent to owner of property on record with Harnett County Tax Records. Mayor William 1'. Elmore, Jr. Mayor Pro Tern Chuck Turnage Council Members J. Wesley Sills April L. Gaulden Billy Tart Chuck Tumage Dr, David L Bradham City Manager Steven Neusehafer March 27t1i, 2020 — Hearing date for owner. Hearing was held with Mr. Sherrill McKeithan and Slater Johnson. Mr. McKeithan stated he did not want to fix the property and wanted to sell it. May 2611, 2020 — Order after Condemned Hearing notice allowing thirty (30) days for repairs or demolition of structures sent to owner. Appeal letter sent with this notice informing owners of the appeal process if they desired to do so. June 511, 2020 — Ten (10) day time period for appeal expires. June 8t11, 2020 — Contacted by a potential buyer, Calvin R. Connelly, Sr., of the property who wanted to set up a time to do a walk-thru of the property to see what all would need to be done to repair the dwelling. Meeting was scheduled for June 181h, 2020 at 1:30 pm. June 18tb, 2020 — Walk-thru performed by Slater Johnson with potential buyer, Mr. Connelly, to discuss what all would have to be repaired to bring the property up to code. June 25"', 2020 — Allowed time period of thirty (30) days expires. Received letter from Mr. Connelly and a Power of Attorney notice stating that Mr. Connelly was the POA for Mr. Sherrill McKeithan. July 2nd, 2020 — Site inspection performed and updated pictures taken. No progress has been made on repairing or demolishing the structures. Property has not been sold as of today. July 14t11, 2020 — Scheduled for City Council Meeting. June 181"12020 6/2912020 p^`-- , Harnett �(^r COUNTY N0111i1 fAROtNA 02151720040010 1516419-3510.000 r, 0001255 Harnett County Parcel Report Print this page Property Description: —.04 & 55 902 N WILSON AVE 50X750 Acreage: 2,000 LT ac ad Acreage: 0.18 ac 1 Number: 217261000 BACUTE LUBERTA & MCKEITHAN SHERRILL Address : 5702 YELLOWSTONE COURT FAYETTEVILLE, NO 28303-0000 Address: 002 N WILSON AVE DUNN, INC 28334 to. Zip: DUNN, NC, 28334 Count: 1 p Code: 02 District: Dunn Avemsboro i Building Value: $24720 1 Outbuilding Value : $0 I Land Value: $7500 1 Special Land Value : $0 Value:$32220 .I Deferred Value : $0 Assessed Value : $32220 Harnett County GIS Neighborhood: 00204 Actual Year Built: 1957 TotalAcutalAreaHeated: 750 Sq/Ft Sala Month and Year: 711997 Sale Price: $0 Deed Book & Page: 1213-0403 Dead Date: 867715200000 Plat Book & Page: - Inslrument Type: WD Vacant or improved: QualigedCade: C Transfer or Split: Within 1rat of Agriculture District: No Prior Building Value: $28350 Prior outbuilding Value : $0 Prior Land Value: $7500 Prior Special Land Value :$0 Prior Deferred Value : $0 Prior Assessed Value 1$35850 gis.harnett.org/E911App/Parcels/ParceiReport.aspx?pin=l516-89-3510.000 1/1 DLINN All -America City � i l Y O t d LL 1111 All -America City 1 1 City Council Agenda ®_ 1 1 ® Meeting ate: July 14,2020 1989 * 2013 1989 * 2013 SUBJECT TITLE: Rezoning Request RZ-02.20 Maria Victoria Lopes Camacho (Applicant/Owner) PIN: 1516.39.0878.000 107 N. Wataug Av nue Presenter: George Adler Department: Planning & Zoning Attachment: X Yes No Description: Notice of Public Hearing, Staff Report, Pictures & Maps and Rezoning Application Public Hearing Advertisement Date: June 16th, June 231tl, and June 30th, 2020 PURPOSE: a) Public Hearing: This is a request to rezone one parcel .57 acres +/- located at 107 N Watauga Avenue. The property is currently zoned 0&I, Office & Institutional District, and is proposed to be rezoned to R-10, Single Family Dwelling Residential District. The Public Hearing was duly advertised on June 16, 23, and 30, 2020. Attached you will find the Staff Report, a map of the property, and other pertinent information for your review. b) Decision BACKGROUND: The Planning Board met on June 23, 2020 to review the request and ask for comments from the public. The Planning Board voted unanimously to approve this request. BUDGET IMPACT: None RECOMMENDATIONIACTION REQUESTED: Motion to approve rezoning request RZ-02-20 to rezone .57 acres+/- located at 107 N Watauga Avenue from 0&I, Office & Institutional District, to R-10, Single Family Dwelling Residential District. NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a PUBLIC MEETING will be held by the CITY OF DUNN PLANNING BOARD on JUNE 23, 2020 at 6:30 P.M. and a PUBLIC HEARING will be held by the CITY COUNCIL OF THE CITY OF DUNN on JULY 14, 2020 at 7:00 P.M. in the COURTROOM of the DUNN MUNICIPAL BUILDING for the purpose of considering the following item: REZONING REQUEST— RZ-02-20 PIN:1516-39-0878.000 Maria Victoria Lopes Camacho (applicant/owner) This is a request to rezone one parcel .57 acres +/- located at 107 N. Watauga Ave. The property is currently zoned OI, Office & Institution District and is proposed to be rezoned to R-10, Single Family Dwelling Residential District. All persons desiring to be heard either for or against the proposed item set forth above are requested to follow the following procedures due to COvid-19: • Public access will be limited to one (1) person at a time for in -person comments at the July 14, 2020 Council Meeting. • Comments for or against the proposed item will be read during the public Hearing, if received by the City Clerk by 1:00 p.m. on July 13, 2020. Comments can be called in to (910) 230-2501 or emailed to twilliams@dunn-nc.org. • To call in your comments during the public hearing, contact the City Clerk no later than 1:00 p.m. on July 13, 2020 for instructions. • The meetings can be viewed — Facebook Live — City of Dunn, NC page and will be able to be heard outside chambers for anyone presenting in person. Copies of the proposed item are available for review at the DEPARTMENT OF PLANNING during normal business hours Monday through Friday. Written comments may be addressed to: PLANNING DEPARTMENT CITY OF DUNN P.O. BOX 1065 DUNN, NC 28335 ADVERTISE: June 16, 2020 June 23, 2020 June 30,2020 Case: RZ-02-20 George Adler, Planning Director gadler@dunn-nc.org Phone: 910-624-6749 Fax: 910-230-9005 Planning Board Meeting: June 23, 2020 City Council Meeting: July 14, 2020 Requesting rezoning from: O&I, Office & Institutional District to R-10, Single Family Dwelling District Applicant Information Owner of Record: Name: Maria Victoria Lopes Camacho Address: 107 N. Watauga Ave. City/State/Zip: Dunn, NC 28334 Property Description Applicant: Name: Maria Victoria Lopes Camacho Address: 107 N. Watauga Ave. City/State/Zip: Dunn, NC 28334 PIN(s): 1516-39-0878.000 Acreage:.55 acres (23,958 square feet) Address: 107 N. Watauga Ave. Vicinity Map Page 1 of 5 STAFF REPORT Physical Characteristics Maps Please see Attachments 2, 3, and 4. Physical Characteristics Description Services Available Water: ✓ Public (City of Dunn) ❑ Private (Well) ® Other: Unverified Transportation Sewer: ✓Public (City of Dunn) ® Private (Septic Tank) ❑ Other: Unverified This property is located at 107 Watauga Ave approximately 1 40 miles by car from Betsy Johnson Hospital and approximately 0 28 miles from the intersection of Cumberland (US 421) and Broad Street. Zoning District Compatibility The following is a summary list of general uses, for actual permitted uses refer to the Zoning Ordinance. Please see attachment 1. CURRENT O&1 REQUESTED R-10 Government X X Institutional X Medical X Office X Professional Medical Complex X Single-family dwellings X Page 2 of 5 STAFF REPORT Evaluation I/ ® The amendment, if small scale, is reasonable based upon surrounding Yes No conditions. REASONING: The current uses in the immediate area and their zonin include• across N Ashe Ave. to the west a florist (zoned C-2) and a bank (zoned C-3)• to the north a vacant lot and residential (zoned R-10), across N Watauga Ave to the southeast residential (zoned R-10); adjacent to the south a bank (zoned C-3). See Attachments 2 and 3. The parcel seeking rezoning is approximately .55+/- acres with entrances on N Watauga Ave and N Ashe Ave. It is located between W. Harnett St. to the north and W. Broad St. to the south. This is a house that the owner had intended to convert to office or commercial Based on previous rezoning application CZ-01-18, there were intentions to convert to mixed -use as a restaurant with residential upstairs That application was withdrawn A Conditional Use Rezoning was requested earlier this year to allow Single -Family Bed and Breakfast and mixed -use with upstairs residential, office below. This was postponed due to the pandemic because the City AttorneV advised against holding quasi-judicial hearings under current conditions; and subsequently withdrawn. The rezoning requested will generate minimal to no additional traffic. There is adequate off-street parking. The rezoning requested is compatible with the surroundings. f ® The impact to the adjacent property owners and the surrounding Yes No community is reasonable, and the benefits of rezoning outweigh any potential inconvenience or harm to the community. REASONING: Minimal to no impact to adjacent property owners is anticipated following this rezoning. V/ ® The amendment is warranted due to changed or changing conditions Yes No in the area. REASONING: The site has been vacant for several Years with 0&1 zoning. Rezoning to R-10 Single Family Dwelling District supports good planning. As the current zoning map shows all the parcels to the north (east of Ashe) and to the east across Watauga is zoned R-10. This downzoning is warranted given current conditions. Page 3 of 5 STAFF REPORT I/ ® The amendment achieves the purpose and is consistent with the Land Yes No Use Plan. REASONING: Rezoning from 0&1, Office & Institution to R-10, Single Family Dwelling Residential is in concert with the Future Land Use Map, as the Future Land Use Map in 2005 projected this parcel to be residential. Suggested Statement -of -Consistency (Staff concludes that... The Future Land Use Map on page 86 of the 2030 Land Use Plan shows 107 Watauga as residential with residential adjacent to the east (see attachment 4). The principal permitted use of Single Family, detached dwelling is consistent with Single Family Dwelling District uses. The principal permitted use is consistent with the Land Use Plan and will impose no foreseeable impact to adjacent property owners Site Photographs Please see attachments 2 and 3. Traditional Standards of Review and Worksheet The Planning Board shall consider and make recommendations to the City Council concerning each proposed zoning district. The following policy guidelines shall be followed by the Planning Board concerning zoning districts and no proposed zoning district will receive favorable recommendation unless: ® ® A. The proposal will place all property similarly situated in the area in the Yes No same category, or in appropriate complementary categories. ® ® B. There is convincing demonstration that all uses permitted under the Yes No proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. ® ® C. There is convincing demonstration that all uses permitted under the Yes No proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) ® ❑ D. There is convincing demonstration that the character of the Yes No neighborhood will not be materially and adversely affected by any use permitted in the proposed change. ❑ ® E. The proposed change is in accordance with the comprehensive plan Yes No and sound planning practices. Page 4 of 5 STAFF REPORT ❑ GRANTING THE REZONING REQUEST Motion to grant the rezoning upon finding that the rezoning is reasonable based on All of the above finding of fact A-E being found in the affirmative and that the rezoning advances the public interest. ❑ DENYING THE REZONING REQUEST Motion to deny the rezoning upon finding that the proposed rezoning does not advance the public interest and is unreasonable due to the following: ❑ The proposal will not place all property similarly situated in the area in the same category, or in appropriate complementary categories. ❑ There is not convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. ❑ There is not convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) ❑ There is not convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. ❑ The proposed change is not in accordance with the comprehensive plan and sound planning practices. ❑ The proposed change was not found to be reasonable for a small scale rezoning. Page 5 of 5 STAFF REPORT Z-02-20 1 Attachment 2 Photo 1: From N Watauga Ave. looking northwest toward structure Photo 2: From sidewalk looking south east across Watauga Ave. toward N Wayne Ave. Attachment 3 Photo 3: From drive looking northeast down N Watauga Ave. Photo 4: From drive looking southwest down N Watauga Ave. Attachment 4 City of Dunn: Future Land Use Plan,, page 86 July 2005 Future Land Use Map ¢p ifnp L 7;enA `ai Ceutf Ewm9ary FTSs [511 N1 FIiY^AN Rimar�ROaCa all Genus 4v P Er.+n sca.e Ratroac ay.-..pve�i &wort RM Tw LanCUse Fugue a++maaN F.1[c Ntluffi+lal F+sure Omce F.wn°9r=+�+rm; oMnro+m _- fNlne IXaEeeb�naea 4cd ,• fiMry Faav�rtti6. Existing Land Uses Lnnau" tmnmmm. ir.l cases Cu.�amwrtrmmnsm+nt Hemq!uxp It+N9/ial M eIF.MN timlac[ureE MOmx4 $li'1�3. lukATR3n11.�' *Y3n Roo taws 9,W FaW, 0.nxnimj fAe[ret 9 a1 4-1 Cd 94 GS N J`a'i�., iE y n yy /'�. ri . OUtYen mr C.= s •t -• 11177, nCTIllr the Watauga Street • - of the property 11, uit,, ot dune OWNERSHIP INFORMATION: Applicant: Maria V. Lopes Camacho Applicant's Legal Interest in Property: Owner Applicant's Address: 107 N Watauga Ave. Dunn NC 28334. Property Owner: Maria Victoria Lopes Camacho Owner's Address: 107 N Watauga Ave, Dunn, NC 28334. Date Property Acquired: 1 25/2018 Tax PIN Number: 1516 - 39 - 0878 .000 For Planning Department Use Only Case Number RZ-OZ--ZO Date Received (0 Z 2D Fee Paid _ Board Meeting City Council Meeting Phone Number: ( 919) 591 - 8687 Deed Reference: Boolc 3575 Page 166-168 Size (Sq. Ft. or Acres) .57AC Street Frontage (ft) 115.04 Attach a legal description (Metes and Bounds Description) of the area requested. Location/Address: 107 N Watauga Ave, Dunn, NC 28334. ZONING REQUEST: A. Existing Zoning: 01: Office and Institutional Requested Zoning: RIO B. Land Uses: 1. Existing land uses on property to be rezoned: 0100- FR 2 2. Existing or proposed land uses on all adjoining properties: 0641- North Manufacturing_ South 0100- Residential East 0100 - Residential West 0723 - Bank C. Statement of Justification: (City Code, Article 11 of Section 22) The proposed zone shall be greater than three (3) acres of land or... if smaller, the property adjoins and is contiguous to two (2) zoning districts after the proposed change, Attach a statement justifying the requested map change based upon the following: 1) The amendment, if small scale, is reasonable based upon surrounding conditions. 2) The impact of zoning is in the public interest and does not significantly harm the surrounding properties. 3) The amendment is warranted due to changed or changing conditions in the area. 4) The amendment achieves the purpose and is consistent with the Land Use Plan. The amendment is reasonable based upon surronding condition Even tho h the house is on he side of a bank their surr ndin s are houses, for that reason the impact of the zoning does of significantly harm thurron ins ofthe properties. Also the amendment achieves the purpose and is consisent with the land use plan sitice in the beginning, the house was constructed as residential instead of comercial. INSTRUCTIONS FOR FILING A REZONING APPLICATION 1) A petitioner for a zoning change must complete this application in full. This application will not be processed unless all information is provided. 2) Include the filing fee for each rezoning petition which is $500. 3) If the request includes the entire area of an existing recorded parcel of land a copy of the metes and bounds for the parcel shall be included with a copy of the deed. IF NOT, an accurate survey of the property proposed for rezoning must accompany the application. The survey must be completed by a registered land surveyor or professional engineer, and shall describe the subject property by metes and bounds. 4) In compliance with State Law (GS 160A-382 and 383), the justification statements under Item "C" should be typed or written legibly to answer each condition that applies to the request. Substantial weight is given to the answers provided. Please consider your answers carefully and be prepared to address your answers at each public hearing, 5) The application must be signed by the owner or by an authorized agent of the property to be rezoned; the signature shall be notarized. 6) The Planning Board meets regularly on the fourth Tuesday of each month at 6:30 p.m. at the Dunn Municipal Building located at 401 E, Broad St, and shall make recommendations to the City Council on all rezoning requests. 7) The City Council meets regularly on the second Tuesday of each month at 7:00 p,m. in the Dunn Municipal Building located at 401 E. Broad St., and is the approving authority for all rezoning requests. For additional information or assistance, call the Planning Department at (910) 230-3503. J 11 1 J J J 0 ADJOINING PROPERTY OWNERS (WITHIN 100 FEET OF REQUESTED CHANGE) NAME MAILING ADDRESS PIN NUMBER 1. Maria V. Lopes Camacho 1210 Winding Arbor Trl Apt N 1516 - 39 - 878 .000 204 Raleigh, NC 27606. 2. Ottis S. Jackson and D. Jackson 109 N. Wautauga Avenue, Dunn 1517 - 30 - 52 ,000 NC 28334. 3, Ottis S. Jackson and D. Jackson 109 N. Wautauga Avenue, Dunn 1516 - 39 - 1927 ,000 NC 28334. 4. Standard Bank & Trust Co. cJo 130 South Jefferson St Ste 300 1516 - 39 - 703 ,000 Chicago 1L National Tax Search 5. Four Oaks Bank & Trust Co. PO Box 309 Four Oaks NC 1517 - 20 - 9457 ,000 27524 6, RT Rentals LLC 1110 W Broad Street Dunn NC 15,.16 - 29 - 8846 ,000 28334 7. Robert H Kelly and Pamela B 10008 W. Broad Street Dunn 1516 - 39 - 1693 .000 NC 28334 Kelly 8. Hylton P. Lawrence 169 Robin Loop,Dunn NC 1516 - 39 - 2785 .000 28334 9. Edna G. West 103 Windsor Drive Dunn NC 1516 - 39 - 3820.000 28334 10, Janice A. Stewar 112 N Watauga Avenue, Dunn 1516 - 39 — 3876 .000 CN 28334 11. .000 12, ME OWNER'S CERTIFICATION ,� I (We) do herby certify that: @ � CA I am (We are) the owners or authorized agent of the property described in this application for rezoning and have attached copies of deed, title reports or other documents as proof of ownership, r�V..Q,i , I (We) have read the rezoning procedures, requirements and have truthfully completed this application for rezoning, I (We) understand that the filing fees are nonrefundable; the process to review rezoning cases includes public hearings and review by both the Planning board and the City Council, I (We) understand that any action to approve our request is at the discretion of the Planning Board and the City Council and additional requirements may be imposed as determined necessary. ynVR c, , 06 qZ1 2olb . Date Sworn to and subscribed before me this _o_ day of �G , 20 Zu (cgSY 6 R/64 V���__ C N ary Public NarARy �p AV®LIG va' My Commission Expires: fl z Q is 11,E . 11 " *** All -America Cllii All-Amerlim City 11111.r Agenda 3' m a Meeting e ,� Date: : a n d, �( _"1999 . 2013 SUBJECT TITLE: Consideration to Increase Size of Dunn ABC Board •Manager Neuschafer Department: Description: • • Attachment: X Yes ® of he 11 Dunn ABC Board Public Hearing Advertisement Date: PURPOSE: To consider increasing the size of the Dunn ABC Board from a 3 to 5 member board. BACKGROUND: This was discussed at the June 9, 2020 Council Meeting as a means to allow for more participation and community engagement in the City of Dunn. BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Motion to adopt the Resolution to increase the ABC Board from a 3 member to a 5 member board. north Carolina LNN city of dunn POST OFFICE BOX 1065 ® DUNN, NORTH CAROLINA 28335 (910) 230-3500 o FAX (910) 230-3590 www.dtinn-nc.org RESOLUTION INCREASING THE SIZE OF THE DUNN ABC BOARD Mayor William P. Elmore Jr. Mayor Pro Tern Chuck Turnage Council Members J. Wesley Sills April Gaulden Frank McLean Billy Tart Dr. David L, Bradham City Manager Steven Neuschafer WHEREAS, the Dunn ABC Board was established in 1962 with the passage of a referendum election held on February 6, 1962, with the first retail sale occurring in Dunn on May 1, 1962; and WHEREAS, North Carolina General Statute §18B-700 gives authority of appointing members of the local ABC Board to the local governing body and further authorizes the local governing body to increase the size of the local ABC Board to a five -member board; and WHEREAS, according to NCGS §18B-700(a) that the terms of the additional new members will be for a term of three years; and WHEREAS, the Dunn ABC Board is currently a three -member board consisting of J. Dal Snipes, Chairman and Milton Lynn Jernigan with one vacant seat as of June 30, 2020; and WHEREAS, it is the desire of the Mayor and Dunn City Council to increase the size of the Dunn ABC Board to a five -member board to allow for more participation and community engagement in the City of Dunn. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Dunn, North Carolina, that the Dunn ABC Board will be increased to a five -member board effective July 14, 2020 with terms to end June 30, 2023 for the two new board members. Adopted this 14th day of July, 2020. William P. Elmore, Jr., Mayor ATTEST: Tammy Williams, City Clerk DUNN All -America Ciky 1 I I 111 whore I V89*2km conmani vlatfers Article 7. Local ABC Boards. § 18B-700. Appointment and organization of local ABC boards. (a) Membership. - A local ABC board shall consist of three or five members appointed for three- year terms unless the board is a board for a merged ABC system under G.S. 1813-703 and a different size membership has been provided for as part of the negotiated merger. If the board is a three -member board, one member of the initial board of a newly created ABC system shall be appointed for a three-year tern, one member for a two-year term, and one member for a one-year term. If the board is a five -member board, one member of the initial board of a newly created ABC system shall be appointed for a tree -year tern, two members for two-year terns, and two members for one-year terns. As the terms of initial board members expire, their successors shall each be appointed for tbree-year terms. If a board is initially a three -member board and the appointing authority determines a five -member board is preferable, the terns of the two new members shall be for three years. If a local board has five members and the appointing authority determines a three -member board is preferable, the appointing authority shall not reduce the size of the board except upon the expiration of a member's term and only with the approval of the Commission. The appointing authority shall designate one member of the local board as chairman. (al) Mission. - The mission of local ABC boards and their employees shall be to serve their localities responsibly by controlling the sale of spirituous liquor and promoting customer -friendly, modern, and efficient stores. (b) City Boards. - City ABC board members shall be appointed by the city governing body, unless a different method of appointment is provided in a local act enacted before the effective date of this Chapter. (c) County Boards. - County ABC board members shall be appointed by the board of county commissioners, unless a different method of appointment is provided in a local act enacted before the effective date of this Chapter. (cl) Limit on Creation of New Boards. - Notwithstanding any provision of law to the contrary, no new local board may be created in any county where a local board operates an ABC store. If a jurisdiction holds an ABC store election under G.S. 1813-602(g), the establishment of ABC stores is approved, and the jurisdiction is located in a county where a local board is already in operation, the jurisdiction that held the election shall enter into an agreement with an existing local board to create a merged local board in accordance with G.S. 1813-703. Nothing in this subsection shall be construed as prohibiting a local board from serving multiple cities, counties, or cities and counties. (d) Qualifications. - The appointing authority shall appoint members of a local board on the basis of the appointees' interest in public affairs, good judgment, knowledge, ability, and good moral character. (e) Vacancy. - A vacancy on a local board shall be filled by the appointing authority for the remainder of the unexpired term. If the chairman's seat becomes vacant, the appointing authority may designate either the new member or an existing member of the local board to complete the chairman's tern. (f) Removal. - A member of a local board may be removed for cause at any time by the appointing authority. Local board members are subject to the removal provisions of G.S. 1813-202. (g) Compensation of Board Members. - A local board member shall receive compensation in an amount not to exceed one hundred fifty dollars ($150.00) per board meeting unless a different level of monetary compensation is approved by the appointing authority. If a different level is approved by the appointing authority, the appointing authority shall notify the Commission of the approved level of compensation in writing. Any change in compensation approved by the appointing authority shall be reported to the Commission in writing within 30 days of the effective date of the change. No local board member shall receive any nonmonetary compensation or benefits unless specifically authorized by this section. (gl) (See Editor's note for applicability) Compensation of General Managers of Local Boards. - The salary authorized for the general manager, as defined in G.S. 1813-101, of a local board shall not exceed the salary authorized by the General Assembly for the clerk of superior court of the county in which the appointing authority was originally incorporated unless such compensation is otherwise approved by the appointing authority. The local board shall provide the appointing authority's written confirmation of such approval to the Cormnission. Any change in compensation approved by the appointing authority shall be reported to the Commission in writing within 30 days of the effective date of the change. The general manager of a local board may receive any other benefits to which all employees of the local board are entitled. The salary authorized for other employees of a local board may not exceed that of the general manager. (g2) Travel Allowance and Per Diem Rates. - Approved travel on official business by the members and employees of local boards shall be reimbursed pursuant to G.S. 138-6 unless the local board adopts a travel policy that conforms to the travel policy of the appointing authority and such policy is approved by the appointing authority. The local board shall annually provide the appointing authority's written confirmation of such approval to the Commission and a copy of the travel policy authorized by the appointing authority. Any excess expenses not covered by the local board's travel policy shall only be paid with the written authorization of the appointing authority's finance officer. A copy of the written authorization for excess expenses shall be submitted to the Commission by the local board within 30 days of approval. (h) Conflict of Interest. - The provisions of G.S. 1813-201 shall apply to local board members and employees. (i) Bond. - Each local board member and the employees designated as the general manager and finance officer of the local board shall be bonded in an amount not less than fifty thousand dollars ($50,000) secured by a corporate surety, for the faithful performance of his duties. A public employees' blanket position bond in the required amount satisfies the requirements of this subsection. The bond shall be payable to the local board and shall be approved by the appointing authority for the local board. The appointing authority may increase the amount of the bond required for any member or employee who handles board funds. 0) Limited Liability. - A person serving as a member of a local ABC board shall be immune individually from civil liability for monetary damages, except to the extent covered by insurance, for any act or failure to act arising out of this service, except where the person: (1) Was not acting within the scope of his official duties; (2) Was not acting in good faith; (3) Committed gross negligence or willful or wanton misconduct that resulted in the damage or injury; (4) Derived an improper personal financial benefit from the transaction; or (5) Incurred the liability from the operation of a motor vehicle. The immunity in this subsection is personal to the members of local ABC boards, and does not immunize the local ABC board for liability for the acts or omissions of the members of the local ABC board. (k) (See Editor's note for applicability) Nepotism. - Members of an immediate family shall not be employed within the local board if such employment will result in one member of the immediate family supervising another member of the irmmediate family, or if one member of the immediate family will occupy a position which has influence over another member's employment, promotion, salary administration, or other related management or personnel considerations. This subsection applies to local board members and employees. For the purpose of this subsection, the term "immediate family" includes wife, husband, mother, father, brother, sister, son, daughter, grandmother, grandfather, grandson, and granddaughter. Also included are the step-, half-, and in-law relationships. It also includes other people living in the same household, who share a relationship comparable to immediate family members, if either occupies a position which requires influence over the other's employment, promotion, salary administration, or other related management or personnel considerations. (0 Local Acts. - Notwithstanding the provisions of any local act, this section applies to all local boards. (1981, c. 412, s. 2; c. 747, s. 50; 1981 (Reg. Sess., 1982), c. 1262, s. 10; 1989, c. 800, s. 19; 2010-122, ss. 9-16; 2019-182, s. 16(b).) DUNN g = �.. . CouncilD 0­'t N' " N' Agenda o; Meeting Date: July 14,2020, 1989 SUBJECT TITLE: Community Appearance Committee (Beautification) Presenter: Citv Manaqer Neuschafer I OW7 Admin Attachment: X Yes No Public Hearing Advertisement Date: Proposal for Committee PURPOSE: To bring proposal to City Council for discussion and/or decision concerning the establishment of a Community Appearance Committee. BACKGROUND: At the June 9, 2020 Council Meeting staff was tasked to investigate the formation of a Beautification Committee upon recommendation by Council Member Sills. BUDGET IMPACT: RECOMMENDATION/ACTION REQUESTED: Direction to the staff concerning the proposal for the Community Appearance Committee. Proposal for a Community Appearance Committee for the City of Dunn At the June 9, 2020 Council Meeting, a recommendation was made by Council Member J. Wesley Sills for the staff to investigate the formation of a Beautification Committee for the City of Dunn. The Council was in agreement to move forward with staff providing research and document to establish this committee. After discussions with Council Member Sills and Mayor Elmore and after reviewing other committees in other NC municipalities, we offer the following proposal: 1 — To have an Ordinance Amendment to eliminate the Cemetery Advisory Committee. The Cemetery committee oversees the appearance of the cemeteries only and it is the recommendation that the Cemetery committee be combined with the Beautification Committee for the overall appearance of the City of Dunn. 2 — To establish the Beautification Committee by Resolution with clear guidelines. This will allow for more flexibility of the development and duties of the committee in future years by the City Council without having to make changes to the City of Dunn Code of Ordinances. 3- Proposed Duties and Organization of the Committee The Beautification Commnittee will serve as an advisory board to the City Council in providing leadership and guidance on programs and projects to improve the City's overall appearance and image. Duties: - to initiate, promote, and assist in the implementation and development of City-wide beautification programs to include community participation; - to seek to coordinate the activities of individuals, agencies and organizations, public and private, whose plans, activities and programs impact the appearance of the City; - to study and make recommendations to the Council on improving the overall appearance of the City to include, but not limited to: cemeteries, parks and open spaces; - to provide input and assistance to staff in the planting and maintenance of trees and other vegetation as these plantings are incorporated into the City's budget; and - to provide input, guidance and assistance in the development of projects related to the appearance of the City, as needed and requested by Council and Management. Committee Organization: Up to I 1 members as follows: 1 — Chamber of Commerce representative 2 — Officer/Mernber from local Garden Club 3 — City of Dunn staff person assigned by the City Manager 4 — 8 additional members This committee will serve at the discretion of the City Council and meet as needed. All appointments will be for one-year. After the committee has been established and working for a period of one year, this committee will be reevaluated by the Council to determine its effectiveness and if there needs to be any changes. north LuL)UNN City of dune POST OFFICE BOX 1065 a DUNN, NORTH CAROLINA 28335 (910) 230-3500 • FAX (910) 230-3590 www.dtinii-iic.org Mayor William P. Elmore Jr. Mayor Pro Tenn Chuck Tannage Council Members J. Wesley Sills April Gaulden Frank McLean Billy Tart Dr. David L. Bradham City Manager Steven Neuschafer RESOLUTION TO ESTABLISH A CITY OF DUNN COMMUNITY APPEARANCE COMMITTEE WHEREAS, pursuant to North Carolina General Statute § 160A-146, authority is given to the Dunn City Council to create, change, abolish, and consolidate boards and commissions in order to promote orderly and efficient administration of city affairs; and WHEREAS, it is the desire of the Dunn City Council to establish a Community Appearance Committee for the City of Dunn to serve as an Advisory Board to the City Council in providing leadership and guidance on programs and projects to improve the City's overall appearance and image; and WHEREAS, the purpose of this committee will be to provide input to the Council and management, to study and make recommendations on improving the overall appearance of the City, and to coordinate, initiate and promote City-wide beautification programs and projects while encouraging community participation; and WHEREAS, the Community Action Committee should include members of the community with interest in the overall appearance and image of the City, with effort given to include individuals who have had special training or experience in a design field, such as architecture, landscape design, horticulture, or a closely related field. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Dunn, North Carolina, to hereby establish a Community Appearance Committee for the City of Dunn consisting of up to 11 members as follows: Chamber of Commerce representative Lucknow Garden Club officer or representative City of Dunn staff person assigned by the City Manager 8 additional members DUNN AII�AmePlea City 1 I 204ere eomnc maffers t464 {rIDt3 Community Appearance Committee Resolution Page 2 The duties of the Community Appearance Committee established as follows: - to initiate, promote, and assist in the implementation and development of City-wide beautification programs to include community participation; - to seek to coordinate the activities of individuals, agencies and organizations, public and private, whose plans, activities and programs impact the appearance of the City; - to study and make recommendations to the Council on improving the overall appearance of the City to include, but not limited to: cemeteries, parks and open spaces; - to provide input and assistance to staff in the planting and maintenance of trees and other vegetation as these plantings are incorporated into the City's budget; and - to provide input, guidance and assistance in the development of projects related to the appearance of the City, as needed and requested by Council and Management. All appointments are for one-year terms and will be made by the City Council based on applications received, with the Council designating one member as the Chairman. The committee will meet as needed, with all meetings to be publicized and open to the public, and the committee will serve at the discretion of the Dunn City Council. After one year, the committee will be evaluated for effectiveness with Council determining if any changes need to be made for the continuation of this committee. BE IT FURTHER RESOLVED that the City Cleric for the City of Dunn shall immediately publicize the establishment of the Community Appearance Committee and promote the process to apply for vacancies on said committee. Adopted this 14t11 day of July, 2020. William P. Elmore, Jr., Mayor ATTEST: Tammy Williams, City Clerk DUNN IW--WIUNN Council g, Meeting14,2020 SUBJECT TITLE: Advisory Board Appointments Presenter: City Manager Neuschafer Department: Administration Attachment: X Yes No Description: Updated Advisoi Applications for consideration Public Hearing Advertisement Date: PURPOSE: To fill vacancies on City Advisory Boards — Application Included (AI) and ABC Board —1-3 vacancies with term ending June 30 2023 (depending on Decision to increase board size) Alice Judd has applied for reappointment (AI) New Applicants: Marc Phillips (Al) and Cindy S. Smith (Al) Library Board of Trustees —1 vacancy with terms ending June 30, 2023 New Applicant — Evelyn Monds (Al) and Cornelia Malloy - third choice (AI) Cemetery Advisory Board — 3 vacancies 2 vacancies — term to expire June 30, 2021, 1 vacancy — term to expire June 30, 2022 New Applicant — Marian McDonald (Al) Parks and Recreation Advisory Board —1 vacancy with term ending June 30 2021 No applications received No Vacancies on Dunn Housing Authority and Dunn Planning Board RECOMMEN DATIONIACTION REQUESTED: To approve any board appointments at the discretion of the Council. NAME ADDRESS EMAIL PHONE APPOINTED TERM ENDS J. Dal Snipes, Chairman 105 N Wilson Ave dal@snipesinsurance.com 910-892-4680 06-09-2009 11-13-2018 06-30-2021 Milton Lynn Jernigan 102 Windsor Dr jerniganmilton@gmail.com 910-292-2045 910-892-0480 07-09-2013 06-11-2019 06-30-2022 Vacant 06-30-2023 Board Information Board Members are appointed for 3-year terms and are compensated for each board meeting. The City Council shall designate one member of the ABC Board as Chairman. MEETING: Third Tuesday of each month at 7:30 a.m. at the Cracker Barrel,1102 E Cumberland St. JULY 1, 2020 UPDATED Dunn Libraryi•., • of .. NAME ADDRESS EMAIL PHONE APPOINTED TERM ENDS': Rachel Hayes 102 Moses Tripp Lane rachelayhayes@gmail.com 919-820-2271 06-11-2019 06-30-2022 Shirley White -McNeill 100 Fountain Circle sawmll@embarqmail.com 910-658-5350 07-12-2016 06-11-2019 06-30-2022 Ogo Okpala 527 Club House Or ogookpala@aol.com 617-548-7653 06-09-2020 06-30-2023 Dava Anderson 806 Lane Rd ricanddavaI@gmail.com 910-694-3188 980-621-3986 06-13-2017 06-09-2020 06-30-2023 Vacant 06-30-2023* Linda Monds 129 Jonesboro Rd lindamonds@msn.com 910-892-2985 06-09-2015 11-13-2018 06-30-2021 Delano A. Blaizes 1201 N Fayetteville Ave dblaizes2@gmail.com 910-890-5495 01-14-2020 06-30-2021 Board Information Board Members (7) are appointed for 3-year terms and shall serve no more than 6 consecutive years. * Vacancy added - Ordinance states there should be 7 members MEETING: Second Monday quarterly (January, April, July, October) at 7:00 p.m. at the Dunn Public Library. County Library Appointment: oria Gulledge I 33 Jonesboro Rd 910-892-8659 08-15-2017 11-13-2018 06-30-2021 1ULY 1, 2020 UPDATED Sunn Cemetery Advisory Board NAME ADDRESS EMAIL PHONE APPOINTED TERM ENDS Vacant 06-30-2021 Vacant 06-30-2021 John Frazee 500 S Powell Ave frazee@ymail.com 910-892-6722 04-10-2018 06-30-2021 Linda James 507 W Wake St 910-890-1730 10-15-2019 06-30-2022 Cindy Atkins 5526 Plainview Hwy cindy.atkins00@gmail.com 910-322-9506 03-10-2020 06-30-2022 Vacant 06-30-2022 Ann Fairley 300 S Little Ave Mail: 714 E Divine St annfairley582@gmail.com 910-658-4904 06-09-2020 06-30-2023 Board Information Board Members are appointed for 3-year terms and no member shall serve more than 6 consecutive years. Member must be off board a minimum of 1 year before being eligible to serve again. All members shall be residents of the City with the exception of a minimum of 1 and a maximum of 2 residing outside the corporate limits. The City Council shall appoint 1 elected official as ex-officio and the City Manager shall appoint 1 member of City staff as ex-officio. MEETING: As needed but not less than quarterly. JULY 1, 2020 UPDATED NAME ADDRESS EMAIL PHONE APPOINTED TERM ENDS Vincent Pressley 203 S Little Ave pressleyvincent@hotmail.com 919-894-5124 x112 01-14-2020 06-30-2022 Keith Williams 704 N Orange Ave dkw0819@gmail.com 910-237-0257 07-12-2016 06-11-2019 06-30-2022 Laronda Abney 1009 N Wilson Ave labney@harnett.kl2.nc.us 910-892-1306 07-01-2004 06-11-2019 06-30-2022 Wesley Johnson 2965 Hobson Rd wesley@techonfidence.com 919-756-0411 03-10-2020 06-30-2023 Hope Gower Tyndall 98 Willowcroft Ct htyndall@argcpa.com 919-820-3208 03-10-2020 06-30-2023 Caroline Wilson 1104 W Divine St cbw7ll98@gmail.com 910-723-6045 03-10-2020 06-30-2023 Vacant I I I I 06-30-2021* Board Information Board Members (7) are appointed for 3-year terms with a maximum of 2 who reside outside the city limits. *Term ending 2023 changed to Term ending 2021 due to Ordinance reading "no more than 3 expirations in 1 year." MEETING: Second Tuesday quarterly (February, April, August, November) at 6:00 p.m. at the Dunn Community Building. 1ULY 1, 2020 UPDATED NAME ADDRESS EMAIL PHONE APPOINTED TERM ENDS Claudell Brown Chairman since 2010 106 Gum Street cmbabee20SO@yahoo.com 910-892-1087 910-483-4316 work 06-02-2005 06-09-2020 06-30-2023 Doug Heath Vice Chairman-2008 107 George St drheath@earthlink.net 910-892-4626 06-02-2005 11-13-2018 06-30-2021 Brian Hudson 1001 W Divine St mbhudson70@gmail.com 910-891-8148 06-11-2019 06-30-2022 Douglas Godwin Jr. 410 S General Lee Ave douglas.godwin09@gmail.com 910-890-1974 11-10-2015 11-13-2018 06-30-2021 Joe Miriello 103 Shelly Dr jmiriello@nc.rr.com 910-892-9302 07-09-2013 11-13-2018 06-30-2021 Lynn T. Godwin 900 W Pope St rethouseinteriors@gmail.com 910-892-1061 06-11-2019 06-30-2022 Gary Beasley (ETJ) 567 Ammons Rd gbbeasley@yahoo.com 910-892-4616 910-514-3568 work 03 10-2020 06-30-2021 Board Information All 7 Board Members shall be residents of the City of Dunn except extraterritorial members. At least 1 member shall be from the extraterritorial jurisdiction. All board members are appointed for 3 year terms unless fulfilling an expired term. The County Commissioners shall make the appointment of extraterritorial jurisdiction. If vacancy not filled within 90 days, the Council makes the appointment. MEETING: Fourth Tuesday of each month at 6:30 p.m. at the Dunn Municipal Building. JULY 1, 2020 UPDATED NAME ADDRESS EMAIL PHONE APPOINTED TERM ENDS Fran Pierce 31 Glenfield Or franw@dthmanagement.com 910-892-6616 01-14-2020 06-30-2023 Lester Lee, Chairman 112 Crescent Dr 910-892-3035 10-04-2001 07-12-2016 06-30-2021 Eddie Draughon, Vice 208 Winterlochen Or 910-897-7169 11-13-2012 Chairman 07-12-2016 06-30-2021 Evelyn (Lois) Dail 405 N Ellis Ave loisdail@embarqmail.com 910-892-8736 11-13-2012 06-11-2019 06-30-2024 Sadie McLamb 611 S Powell Ave 910-514-1457 06-12-2018 1 year - tenant apt. 06-09-2020 06-30-2020 Board Information Board Members are appointed for 5 year terms with the exception of the tenant representative, who serves a 1 year term. Board Appointments are made by the Mayor and a City Official is not eligible for appointment. Effective 06-02-2005 - Resolution passed reducing membership from 6 to 5 members, with 1 directly assisted by the public housing authority. MEETING: Third Monday of each month at 5:30 p.m. at the DHA office, 817 Stewart St 1ULY 1, 2020 UPDATED rc**:City/ Council Agenda Form r Meeting Date: July/ 4 =1' W d SUBJECT TITLE: Dog Park Construction Approval Presenter: Assistant City Manager Boone Department: Parks and Recreation Attachment: x Yes No Description: Pictures showing Park, Budget Amendment Public Hearing Advertisement Date: N/A PURPOSE: Approval of funds to be used to complete the proposed dog park located adjacent to the Dunn -Erwin Rail Trail at Ashe Avenue. F-WIT9TWTOT11HO During the FY 20/21 planning retreat, city staff was given the direction and guidance by City Council to move forward in the development and construction of the proposed dog park and passive garden. This goal was set with an anticipated completion within the 2020 calendar year. The dog park will be located on City of Dunn property consisting of 12 parking spaces (handicap included) and two fenced in areas for unleased dogs. Around a quarter acre section for small dogs (under 25lbs) and an area around three-quarters an acre for large dogs (25lbs and up). BUDGET IMPACT: Please see justification on Budget Amendments RECOMMENDATIONIACTION REQUESTED: Motion to approve FY2020-2021 Budget Amendment to move forward with the completion of the Dog Park. CITY OF DUNN REQUEST FOR BUDGET REVISION FISCAL YEAR ENDING 6/30/2021 Department: Recreation Budget Amendment* 2021— Date: 7/14/2020 FUND LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment General Fund 10-620-7400 Capital Outlay - Recreation $ 10,000 $ 65,000 nnn $ 75,000 tAFLNUI I JKt I V IHL: FUND LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment General Fund 10-500-5700 Miscellaneous -Non -Departmental $ 96,000 $ (65,000) 65 $ 31,000 REVENUETOTAL: was RM To provide a completed Dog Park project including: Dog waste stations, benches, seats, shade sails, water and hydrant systems, fence enclosure, crencrete dog wash station, handicapped entrance grade work, driveway, wooden separation fence, etc. SOURCE: Use Funds from General Fund, Miscellaneous Non - Departmental line item, to cover the cost of the total work for the Dog Park. $ 000 7-14-2021 1 D r kzftd City Council Agenda Form Hs.- Date:0 SUBJECT TITLE: Impound Lot Roof Contract Bids Presenter: Citv Manaqer Neuschafer Attachment: X Yes No Description: Pictures, Impound Lot Roof Bids and Budget Amendment Public Hearinq Advertisement Date: PURPOSE: Attached for City Council consideration is a list of Proposals for the repairing of the roof at the City's Impound Lot. BACKGROUND: The City requested bids from three contractors for the roof repair at the Impound Lot. Bid #1 includes debris removal, haul off and clean up with a 10 year warranty. Bid #2 includes debris removal, haul off and clean up with a 10 year warranty (option to upgrade to a 20 year warranty for an additional $1,600). Bid #3 includes debris removal, haul off and clean up with a 15 year warranty. The lowest bid came from Bid #3 — Carolina Foam Insulation, Inc. BUDGET IMPACT: Total cost of repairs will be $14,500 (if lowest bid is selected) unless there are unforeseen damage that was not visible upon inspection. RECOMMENDATION/ACTION REQUESTED: Motion to move forward in awarding bid work to Carolina Foam Insulation, Inc. for the amount of $14,500. Impound Lot Pictures iMPC)UND07 a(�(� BLS L t l $ [ - ill to CT U �,� £' �t1 �£f 2 :"I' �41 [+l5 £`,7` Y , 1.,, r, ,.�, J4St.. ...t :i,>, St .tib�§;n ��s,> 1, Warranty 10 Year 10 Year (20 Year - $1600) 15 Year Estimate (includes debris removal, $18,000 $21,600 $14,500 haul off & clean up) Any rotted woodwork replaced will be _ Extra Fee an additional charge CITY OF DUNN REQUEST FOR BUDGET REVISION FISCAL YEAR ENDING 6/30/2021 Department: Administration Budget Amendment #: 2021-- Date: 7/14/2020 FUND LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment General Fund 10-500-1500 Maintenance & Repairs to Buildings $ 25,000 $ 14,500 cnn $ 39,500 EXPENDITURE OTAL: FUND LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment General Fund 10-299-0000 Fund Balance -General Fund $ 3,350,356 $ (14,500) 4 500 $ 3,335,856 REVENUETOTAL: M1 Date: TION: This Budget Amendment is to repair the roof on the City's Impound Lot. The bid includes debris removal, haul off and clean up with a 15 year warranty. FUNDING SOURCE: Use Funds from General Fund, Fund Balance to cover the cost of roof repair on City's impound lot structure. I— - a h W--- D 0" t N"' " N" bc&d All -America City w du,,,, All•Americacity 1 1 City Council Agenda Form ' 1 1 1111. ® Meeting Date: July 1, 242.E 1989 * 2013 1989 * 2013 SUBJECT TITLE: Local Government Commission Resolution for Tart Park Loan Presenter: Jim Roberts Finance Director Department: Finance Attachment: X Yes No Description: Resolution Public Hearing Advertisement Date: 4-28-2020 PURPOSE: To acknowledge and accept the Local Government Commission's approval of a loan through United Community Bank for funding necessary to complete the work to be done on Tart Park. BACKGROUND: In June of 2018, the City undertook a planning project to develop plans for the complete renovation of Clarence Lee Tart Park, In November of 2019, final bids were received and in December the City Council approved the project and plans to proceed with the project. Since that time all contracts and permits are in place, and on July 7, 2020, the City received approval from the Local Government Commission (LGC) to proceed with the Installment Financing Contract from United Community Bank for the total Tart Park project, This LGC approval needed to occur after the City's audit was completed and submitted for acceptance. That acceptance took place in March, 2020. This resolution follows the public hearing regarding the loans necessary to pay all expenses relating to work previously described, discussed, and approved related to the renovations to Tart Park. BUDGETIMPACT: This Installment Financing contract in the amount of $2,120,000 covering expenses over and above the two grants we currently have in place, make up the total loan with United Community Bank. The interest rate is calculated as a 10 year loan with a 20 year amortization and the loan will be recalculated at the 10 year mark. The interest rate will not exceed 2.55% interest, with a payback amount of approximately $140,000 per year. The city will finalize the loan within the next month, RECOMMENDATION/ACTION REQUESTED: Motion to adopt the Loan Resolution related to the LGC approved Installment Financing Contract between United Community Bank and City of Dunn for the Tart Park Project and to authorize the Mayor and City Manager to execute any and all documents associated with this Resolution. north caroling IUDUNN city of dunn POST OFFICE BOX 1065 ® DUNN, NORTH CAROLINA 28335 (910) 230-3500 a FAX (910) 230-3590 Mayor William P. Elmore Jr. Mayor Piro Tem Chuck Turnage Council Members J. Wesley Sills April L. Gaulden Frank McLean Billy Tart Dr. David L. Bradham www.dunii-ne.org City Manager Steven Neuschafer A RESOLUTION BY THE CITY OF DUNN AGREEING TO PROCEED WITH LOANS FROM UNITED COMMUNITY BANK FOR THE COMPLETION OF CLARENCE LEE TART PARK CONSTRUCTION AND RENOVATIONS WHEREAS, the governing body of the City of Dunn desires to proceed with borrowing in the amount of $2,120,000 from United Community Bank for the renovation, construction, and development of Clarence Lee Tart Park. WHEREAS, the North Carolina Local Government Commission as required in G.S.159-149, approved the City's request to proceed with borrowing for this project at their regularly scheduled meeting on July 7, 2020. WHEREAS, The interest rate for this borrowing will not exceed 2.55% for terms of ten (10) years with a twerty (20) year amitorization for the total project and will not have a repayment schedule exceeding $140,000 per year. WHEREAS, the governing body of the City of Dunn authorizes the Mayor and/or the City Manager to sign all documents relating to the loans and/or grants. THEREFORE BE IT RESOLVED this Resolution will become part of the official minutes of the City Council meeting held on July 14, 2020. ADOPTED BY THE CITY COUNCIL OF DUNN THIS 14th DAY OF July, 2020. (SEAL) William P. Elmore Jr. Mayor ATTEST: Tammy Williams, City Cleric DUNN RII-dmerica City f maere wmwz n 7naffers e DUNN DUNN bcftd I D City/ Council Agenda Form x � Meeting Date: July 14,2020 SUBJECT TITLE: DMP Proposal for Storm Water Study — Watuaga Avenue Presenter: City Manager Neuschafer Department: Admin Attachment: X Yes No Description: DMP Proposal with mapped drawings Public Hearina Advertisement Date: PURPOSE: To consider contract with Davis•Martin-Powell Engineers & Surveyors for professional services to perform a field analysis on the property along Watauga Avenue, acquired by the City in March of 2020. This land was purchased with the intentions to improve storm water drainage issues including educational and recreational facilities in the upper Juniper Creek area. This land was identified in a previous study as a location for a potential detention pond for the Juniper Creek Sub -basin. BACKGROUND: A previous study completed by DMP in 2014 identified the Watauga property as a potential location for a detention facility. Since 2014, some of the storm system improvements have been completed, however, none of the potential detention control measures have been considered further. BUDGET IMPACT: $38,870.00 RECOMMENDATIONIACTION REQUESTED: Motion to approve the contract with DMP for Professional Services at $38,870.00 for a field analysis study of the Watuaga property for the purpose of improving drainage issues along Juniper Creek. This will include a Budget Amendment to use funds out of the stormwater fund balance account. DAMS • MARTIN • POWELL mmm ENGINEERS & SURVEYORS June 29, 2020 Re: City of Dunn, NC Watauga Avenue Stormwater Control Field Analysis Proposed Professional Services Mr. Steven Neuschafer City of Dunn PO Box 1065 Dunn, NC 28335 Dear Steve: Background Davis • Martin • Powell (DMP) previously submitted a grant application to the Division of Water Resources (DWR) on behalf of the City requesting a $30,000 grant to help finance a $60,000 study of the City's storm water system. The DWR approved a $15,000 grant and the Initial study scope was reduced to $30,000. The Study was completed in 2014 and presented to the City for review and consideration Due to the reduction in Scope of the original proposed Study, the envisioned detailed surveying and analysis of drainage issues In the upper Juniper Creek area, including the proposed detention measures along Watauga Avenue were removed from the study and not completed. This included mapping and elevations of existing drainage features in the area along with Geotechnical and Environmental analysis. Since 2014, some of the storm system improvements have been completed, however, none of the potential detention control measures have been considered further. In March of 2020, the City acquired property along Watauga Avenue, near the Rail Trail, that was identified in the Initial report as the site location for Pond 1. Scope of Services The Scope of Work for this project is to determine the viability of utilizing the property along Watauga Avenue, adjacent to the Rail Trail as a location for a stormwater control measure to assist with improving downstream detriments to Juniper Creek and assisting the downstream communities with issues related to excessive flows and erosion. See the attached Exhibit 2.1 from the original study. DMP is proposing to complete a more detailed analysis for the specific site as depicted in Attachment C to determine the feasibility of designing and constructing a stormwater control measure. Our specific scope will include Preliminary Engineering, Surveying, Environmental Investigations and Geotechnical Exploration. The Scope will be as follows: Topographic and Boundary Survey ® Site location and topographic survey 9 Prepare a topographic survey of the property Including stream cross sections. The topographic survey acreage will be approximately 6.0±acres. 9 Formal survey of wetland flagging and streams. T: 336-886-4821 • F: 336-886-4458 • License: F-0245 6415 Old Plank Road, High Point, NC 27265 e www.dmp-inc.com City of Dunn Watauga Avenue Stormwater Control Measure June 29, 2020 Page 2 of 5 ® Boundary survey ➢ Perform full boundary survey of tax parcel 1517-41-3102.000 — DMP will contact 811 underground location services to help Identify underground utilities within the project area to assist with both Survey and Geotechnical investigation. Task0001. Environmental Wetland & Stream Delineation ➢ Delineate wetlands under the jurisdiction of the CWA within the project alignment. Wetland/upland and/or wetland/open water boundary delineation will follow current US Army Corps of Engineers (USACE) methodologies including regional supplements. The jurisdictional boundary of wetland areas will be flagged in the field for survey by others. ➢ Characterize and identify stream channels under the jurisdiction of the CWA using current USACE and NC Department of Environmental Quality (NCDEQ) methodologies. Representative stream channel points (origin points and intermittent -perennial transition points) will be flagged in the field for survey by others. ➢ Provide surveyor support including: Provide sketch maps and flag numbers for all wetlands and streams, and Review survey results for accurate depiction of jurisdictional resources. ® Protected Species Surveys ➢ CEI will survey the site for the presence of species protected by the Endangered Species Act. This will Include rough -leaved loosestrife (lysimachio asperulaefolia) and red - cockaded woodpecker (Picoides borealis) which are listed by the US Fish and Wildlife Service as potentially occurring in Harnett County and this area specifically. ® Assess Seasonal High Water Table ➢ CEI's licensed soil scientist will assess the seasonal high water table at up to five locations on the site via hand auger boring. Task0002. Geotechnical Analysis ® Hand Auger Borings Exploration: ➢ Perform eight (8) hand auger borings within the development area extending to a planned depth of 5 to 10 feet beneath the existing ground surface, in each hand auger boring, a Dynamic Cone Penetrometer testing will be performed in general accordance with ASTM STP-399 at select Intervals. Groundwater and Backfill: ➢ Groundwater readings will be obtained at the time of hand augers and will be left open and checked for groundwater at least 24 hours after boring. After 24 hours, the hand augers and will be backfilled with soil cuttings. ® Samples ➢ Field samples will be physically examined, and a visual classification will be assigned in accordance with the Unified Soil Classification System. ® Hand Auger Boring Records ➢ Prepare test hand auger boring records which provide standard penetration resistances, detailed soil descriptions, and groundwater conditions. Significant soil strata will be delineated and partially weathered rock or auger refusal will be identified where encountered. City of Dunn Watauga Avenue Stormwater Control Measure June 29, 2020 Page 3 of 5 — itshould be noted that hand auger equipment is limited in its ability to penetrate hard soils, rocky soils, obstructions in fill material, or below the groundwater table. One or more of the hand auger borings may only provide limited information. • Laboratory Testing ➢ Collect two (2) bulk samples from the hand auger locations for laboratory analysis. Laboratory testing will include, Natural Moisture Content (ASTM D2216), Atterberg Limits (ASTM D4318), and Standard Proctor (ASTM D698) Sieve Analysis without Hydrometer (ASTM D422). • Engineering Report ➢ Prepare a Technical Memorandum (TM) to be Included in the Master Technical Memo outlining the results of the exploration. We will present evaluations and recommendations concerning the following: site preparation, groundwater elevations and their effect on the proposed propject, and remedial measures necessary to deal with soft or loose soils if they are encountered. More specifically, the TM will present the following major sections: Project Information: Our understanding of the proposed construction will be presented. e Exploratory Procedures: The report will describe the methods of subsurface exploration and laboratory testing. Site and Subsurface Description: An overview of site conditions will be presented, general geologic conditions for the site will be discussed, and a detailed discussion of the subsurface soil and groundwater conditions will be presented. i Evaluations and Recommendations: Based upon the field exploration, laboratory testing, and our experience with similar site and subsoil conditions, we will present recommendations for geotechnical aspects of the project Task 0003. Project Management & Technical Memorandum ® Coordinate scheduling Tasks ® Provide periodic updates to City Staff via emails, phone calls and web calls ® Review results of Field Investigation Tasks as steps are completed • Prepare a Technical Memorandum (TM) with information related to each of the above field investigations to summarize the results of field activities. The TM will be provided in PDF format, along with two (2) printed copies for review by the City. Once the site proves viable for the design and construction of a Stormwater control measure and DMP receives concurrence from the City, DMP will provide the City with an Amendment to this Proposal to proceed with Preliminary Engineering and Final Design including: • Site Concept Planning • Preliminary Engineering Calculations • Investigation of potential Funding Sources • Final Design Documents • Permitting • Bidding and Procurement City of Dunn Watauga Avenue Stormwater Control Measure June 29, 2020 Page 4 of 5 Compensation DMP proposes to provide the services described above for the following fees: Task Description Lump Sum 0001 Topographic and Boundary Survey $12,940.00 0002 Environmental Review $12,750.00 0003 Geotechnical Analysis $5,800 °0 0004 Project Management and Technical Memorandum $7,380." Total Lump Sum Fee $38,870.00 The fee stated above, are based on the anticipated requirements and steps we will need to complete the scope outlined in this proposal based on similar projects. Additional design work due to site changes by the owner, any needed geotechnicai analysis, or requirements imposed by any permitting agencies may require adjustments to this fee. Any changes to this fee budget will be reviewed and approved before additional cost is Incurred. These services will be provided as a Task under the 2019 On -Call Professional Services Agreement. Periodic Invoices corresponding to the completed task outlined above will be sent at the beginning of each month, and payment will be due within 30 days. Services Provided by Owner — Access to the site Is provided prior to field work commencing, and site conditions allow for accurate delineation to be performed during the field visits. — A bush hog and operator on -site at the initiation of field activities to clear paths for access through the thick vegetation portions of the site. Additional Services DMP has the capability to provide the following additional services, however at this time we have not Included these services as part of our scope, if any of these services are desired or become a requirement of the project, additional fees will be negotiated. The following items are not included as part of this proposal: — Site Concept Planning — Archaeological or cultural resources surveys will be required by the State Historic Preservation Office (SHPO) or the North Carolina Office of State Archaeology (OSA) for the project — Consultation with the US Fish and Wildlife Service — Phase 1 Environmental Site Assessment — Preliminary Engineering Calculations — Investigation of potential Funding Sources — Final Design Documents — Permitting — Bidding and Procurement — Construction Phase Services — Subsurface Utility Engineering services (Ground Penetrating Radar and Vacuum Excavation) — Construction layout staking for site and buildings City of Dunn Watauga Avenue Stormwater Control Measure June 29, 2020 Page 5 of 5 Additional (extra) services are defined as any work item not included in the above scope of services that are requested by the client or review agencies. Additional services will be billable at DMP Standard Billing Rates that are current at the time the extra work is identified. Any meetings not included in the scope of services will be considered extra. Extra work, including any adjustments to the Final Development Plan after approval, will be identified either in writing or by verbal communication, but must be approved in writing by client before proceeding to perform such additional services. Schedule DMP Is prepared to begin scheduling the work upon receipt of the signed proposal. Once the executed proposal is received we anticipate the following schedule: ® Notice to Proceed July 2020 ® Begin Tasks July 2020 ® Provide Results and Technical Memorandum September 2020 The above is an anticipated schedule that is dependent on weather and responsiveness from the City. DMP understands that it is the City's desire to potentially find portions of the project that could be accelerated and DMP will work with the City to identify potential options. Summary It is our sincere desire to provide you with a proposal that expresses our strong understanding of the project and the procedures required for the project. If this proposal is an accurate representation of your needs for this project, please indicate your acceptance below. We appreciate the opportunity to work with the City of Dunn and look forward to working with you on this project. If you have any questions or need additional information, please do not hesitate to call. Sincerely, DAVIS • MARTIN • PCIELL & ASSOCIATES, INC �j Michael Goliber, PE Partner, Senior Project Manager (336) 819-S280, meoliber@dmo-inc.com Enclosures: Exhibit 2.1 Exhibit C -Juniper Creek Pond Exhibit for Watauga Ave Accepted: City of Dunn By: Date 0.IPROPOSALIDunnI2020 Dunn Watauga Ave Stormwoter Controll0l DMP Proposal for Dunn Watauga Ave Stormwoter Control FINAL 2020-06-29.docx DAVIS MARTIN POWELL EXNEIT 2. � � 0 300 600 900 1.200 ENGINEERS a SURVEYORS dm POTENTIAL DETENTION PONDS T]]5A86 W, F:]5&BBfi-095511icenseF 245 UP uu oia Fla�xaoaa. H;n Fomt, NcazSs I m"dmWim-c m JUNIPER CREEK 5 U B-BAS I N 5,g1i y{ < s.J y PnulEel,\» �1141t t.. �, }ley+ st a` ll O'�Xt`5d td�`S0� �'"` DDCUMENT PATX O\PROPMAL\Dunn\202A']umperCreek Pond\tun Per [reek Pond FxFFbCmxd `, , �,+ `. ;,, a „3 '> yy E N G � Ny Et��j`�}y � S�t}Ut+RVEY�O �}`S? +ki y;.:�?e, e214 us ZtF i, } bt t r; rtt}tit sw £t - > r `Y, r CITY'OFYDLINN - Y t ORILW4RAYl0 PURP�SES ONW NO�FOR CONSTRUCTION Fi c ti it s t ;1 C♦ y{. +�� CITY OF DUNN REQUEST FOR BUDGET REVISION FISCAL YEAR ENDING 6/30/2021 Department: Administration Budget Amendment#: BA2021- Date: 7/1412020 FUND LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment Stomiwater Engineering 31-810-4000 Engineering study on Watauga Avenue $ 30,000 $ 28,870 $ 58,870 FUND LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment Stormwater Fund Balance 31-299-0000 Fund Balance-Storrnwater Enterprise Fund $ 149,762 $ (28,870) $ 120,892 amendment was on: 7-14-2021 This Budget Amendment is to contract with Davis -Martin - Powell Engineers & surveyors for professional services to perform a field analysis on the property along Watauga Avenue acquired by the City in March of 2020. This land was purchased with the intentions to improve storm water drainage issues including educational and recreational facilities in the upper Juniper Creek area. SOURCE: Use Funds from Stromwater Fund Balance to cover the cost of engineering studies on Watauga Avenue for a potential drainage detention pond. DUNK DUNNDLNcaNn All•AmericaCitp it, f dt,ttn All•AmericaCity 1 I Co Agenda e Form rk/�/_'_ 1 1.1l ��//�ity F/p/_ eeting Date: July 1984 * 2013 1489'!IC 2013 SUBJECT TITLE: Approval to Submit USDA GrantlLoan Application for Wastewater Collection System Rehabilitation Presenter: Michael Goliber, PE Davis, Martin, Powell Department: Public Utilities Description: Council Authorization Letter, Estimate of Attachment: X Yes . No Probable Costs, and Maps Public Hearing Advertisement Date: PURPOSE: To secure grant and/or loan funding from USDA Rural Development for the replacement of wastewater collection system piping throughout the City. BACKGROUND: During the last several budget retreats replacement of aging water & sewer infrastructure has been a top priority for Council, At the July 10, 2018, meeting, City Council awarded an engineering contract to Davis Martin Powell for the completion of a preliminary engineering report which is required when submitting an USDA Rural Development funding application. After the evaluation of various existing inspection reports, the line segments that were identified as being in poor condition and considered to be a major contributor to inflow & infiltration were prioritized with cost estimates. To reduce the financial strain on the City, the engineer has recommended that the project be divided into 4 phases and implemented through a 10-12 year program. Phase 1 will consist of approximately 9,135 linear feet and will encompass portions of S. Powell Avenue, Joy Street, Carolina Drive, S. Clinton Avenue, Best Street, Dunn -Erwin Road, and Commerce Drive (See attached Phase 1 Map). Anticipated Schedule: Submit USDA approved Preliminary Engineering Report to City Council September 2020 Receive grant/loan offer from USDA September 2020 Design/bid/award August 2021 Complete Construction September 2022 BUDGET IMPACT: Phase 1 is estimated at $2,651,250 with debt service beginning 2022-2023. This is a 40-year loan with an estimated annual payment of $113,900. RECOMMENDATIONIACTION REQUESTED: Motion to authorize City Manager Neuschafer to act on the City's behalf in applying, certifying, signing, and submitting a loan and grant application to USDA Rural Development for wastewater collection system rehabilitation. Mayor north C a r o l l n 2. William P. Elmore Jr. LUIJUNN MayorPro Tern Chuck Tannage Council Members city O f d Ll 1111 J. Wesley Sills April L. Gaulden Frank McLean POST OFFICE BOX 1065 0 DUNN, NORTH CAROLINA 28335 Billy Tart (910) 230-3500 • FAX (910) 230-3590 Dr. David L. Bradha n www.dtinti-ne.org City Manager Steven Neuschafer July 14, 2020 Mr. Steve Smith Area Specialist - Rural Development U.S. Department of Agriculture P.O. Box 7426 Lumberton, NC 28359 RE: USDA Loan/Grant Application for City of Dunn Wastewater Collection System Rehabilitation Dear Mr. Smith, Please be advised that the City Council for the City of Dunn has authorized City Manager Steven Neuschafer to act on the City of Dunn's behalf in applying, certifying, signing, and submitting a loan in RD Apply, and to otherwise act on the City's behalf, regarding the USDA Loan/Grant Process. With this authority, he will identify the individuals to have access to RD Apply to assist in the entering of the Town's USDA Application. Our selected Project Engineer's contact information is as follows: Randy McNeill Davis -Martin -Powell and Associates 6415 Old Plank Road, High Point, NC 27265 336-886-4821 rmcneill@dmp-inc.com Our Local Attorney's contact information is as follows: Tilghman Pope Pope Law Group, P.A. 403 W Broad Street 910-892-4029 tighman@plgpa.com Sincerely, William P. Elmore, Jr. Mayor DUNN AII�&merlca Ciiy 1 204ere commum rnaffers 19s9*202 DAMS • MARTIN • l OWELL Basis of cost dup ENGINEERS & SURVEYORS O Conceptual 6415 Old Plank Road ❑ Preliminary High Point, NC 27265 ❑ Final p. 336.886.4821 Date: June 2020 ESTIMATE OF PROBABLE PROJECT COST Owner: City of Dunn DMP Project 180017 Project: Wastewater Collection System Rehabilitation Summary of all Four Phases Project Cost Trenchless Rehabilitation Methods Phase Project With Inflation Phase 1 Rehabilitations $ 2,525,000 $ 2,651,250 Phase 2 Rehabilitations $ 2,635,000 $ 2,898,500 Phase 3 Rehabilitations $ 2,769,000 $ 3,184,350 Phase 4 Rehabilitations $ 2,216,000 $ 2,659,200 Total Project Budgets for all Phases $ 10,145,000 $ 11,393,300 By Trenchless Rehab Methods This ENGINEER'S Estimate of Probable Project/Construction Cost is made on the basis of ENGINEER'S professional f udgment and experience as a professional genemllyfamillar with theIndustry. The OWNER understands that the ENGINEER has no control over the cost of labor, materials, equipment, orservices furnished by others, the Contractor's methods of determining prices, or the competitive bidding or market conditions. ENGINEER cannot and does not guarantee thatproposais,bids, or actual construction cost will not vary from estimates of probable construction cost as prepared by ENGINEER. DAMS • MARTIN • POWELL Basis of Cost ENGINEERS & S U R V E Y O R S O Conceptual 6415 Old Plank Road ❑ Preliminary High Point, NC 27265 ❑ Final p. 336.886.4821 Date: June 2020 ESTIMATE OF PROBABLE PROJECT COST Owner: City of Dunn DMP Project 180017 Project: Wastewater Collection System Rehabilitation Phase 1 Projects Cost Summary Construction Budget Items By Trenchless Rehab. Methods Projects Description Construction Other Cost Projects Powell Ave - Joy crossing Dunn -Erwin Rd to Hwy 421 $ 390,000 $ 120,000 $ 510,000 Manholes E8-E13A Carolina Dr at Lakeshore $ 458,000 $ 142,000 $ 600,000 Manholes 01-02B, 027-029A Joy St, Powell to Sue $ 305,000 $ 95,000 $ 400,000 Manholes E8-E22 Best St $ 170,000 $ 55,000 $ 225,000 Manholes P136-P56 Commerce Dr, Manholes F109-FJ08 $ 60,000 $ 20,000 $ 80,000 Erwin Rd, Sue Ave west, Manholes E15-E26 $ 110,000 $ 35,000 $ 145,000 CllntonAve - Pope to end of force main $ 430,000 $ 135,000 $ 565,000 Manholes JC34-G29, G29-G34D Total Phase 1 Projects $ 1,923,000 $ 602,000 $ 2,525,000 Add 6% Inflation for when construction will start $ 2,651,250 This ENGINEER'S Estimate of Probable Project/Construction Cost is made on the basis of ENGINEER'S professionaijudgment and experience as a professional generally familiar with the Industry. The OWNER understands that the ENGINEER has no control over the cost of labor, materials, equipment, or services fumBhed by others, the Contractor's methods of determining prices, or the competitive bidding or market conditions. ENGINEER cannot and does not guarantee thatproposals, bids, or actual construction cost will not varyfrom estimates of probable construction cost as prepared by ENGINEER. DAMS • MARTIN • POWELL Basis o/Cost ENGINEERS & SURVEYORS O Conceptual 6415 Old Plank Road ❑ Preliminary High Point, NC 2726S ❑ Final p.336,886.4821 Date: June 2020 ESTIMATE OF PROBABLE PROJECT COST Owner: City of Dunn DMP Project 180017 Project: Wastewater Collection System Rehabilitation Phase 2 Projects Cost Summary Construction Budget Items By Trenchless Rehab. Methods Projects Description Construction Other Cost Projects Pearsall, Magnolia, Elm $ 370,000 $ 120,000 $ 490,000 Manholes P86-P90, P23-1386, P23-P25 Webster Dr $ 90,000 $ 30,000 $ 120,000 Manholes C6-C8 Ammons Rd, south of Oakdale to End $ 153,000 $ 47,000 $ 200,000 Manholes P46-P41 F Basin Juniper Creek, including around building $ 285,000 $ 90,000 $ 375,000 Manholes F4-F7, F8-F9 (reroute at bldg) Jackson - Spring Branch to Elm and Elm south $ 1,115,000 $ 335,000 $ 1,450,000 Manholes PII-P32A, P32A-P42, P41-P45, P45-1346 Total Phase 2 Projects $ 2,013,000 $ 622,000 $ 2,635,000 Add 10% Inflation for when construction will start $ 2,898,500 This ENGINEER'S Estimate of Probable Project/Construction Cost ls made on the basis of ENGINEER'S professional judgment and experience as a professional generally familiar with the industry. The OWNER understands that the ENGINEER has no control over the cost of labor, materials, equipment orsetvices furnished by others, the Contractors methods of determining prices, or the competitive bidding or market conditions. ENGINEER cannot and does not guarantee that proposals, bids, or actual construction cast will not voryfrom estimates of probable construction cost as prepared by ENGINEER. DAMS • MARTIN • POWRLL Basis of cost ENGINEERS & SURVEYORS O Conceptual 6415 Old Plank Road ❑ Preliminary High Point, NC 27265 ❑ Final p, 336,886.4821 Date: June 2020 ESTIMATE OF PROBABLE PROJECT COST Owner: City of Dunn DMP Project 180017 Project: Wastewater Collection System Rehabilitation Phase 3 Projects Cost Summary Construction Budget Items By Trenchless Rehab. Methods Projects Description Construction Other Cost Projects E Vance St, Manholes P128-P144 $ 87,000 $ 28,000 $ 115,000 Harnett St, Manholes P113-P115, P111-P115, P111-P113 $ 240,000 $ 75,000 $ 315,000 Carr St, 1-6-1-13A, 1-10-1-1013, L11A-L11B $ 536,000 $ 165,000 $ 701,000 Sampson Ave, Braod to Harnett $ 135,000 $ 45,000 $ 180,000 Manholes K10-K12 Barrington - Wilson to McKay (except creek crossing) $ 342,000 $ 108,000 $ 450,000 Manholes N7-N13 Edgerton St, Orange to Ellis $ 120,000 $ 38,000 $ 158,000 Manholes G62-G61 Old Fairground Rd $ 650,000 $ 200,000 $ 850,000 Manholes N16-N20, N22-N69, N15-N60C, N57-N58 Total Phase 3 Projects $ 2,110,000 $ 659,000 $ 2,769,000 Add 15% Inflation for when construction will start $ 3,184,350 This ENGINEER's Estimate of Probable Project/Construction Cost is made on the basis of ENGINEER'S professional judgment and experience as a professional generally familiar with the Industry. The OWNER understands that the ENGINEER has no control over the cost of labor, materials, equipment or services furnished by others, the Contractor's methods of determining prices, or the competitive bidding or market conditions. ENGINEER cannot and does not guarantee thatproposals, bids, of actual construction cost will not vary from estimates of probable construction cost as prepared by ENGINEER. DAMS • MARTIN • POWELL Basis of cost ENGINEERS 8 SURVEYORS WERM 0 Conceptual 6415 Old Plank Road ❑ Preliminary High Point, NC 27265 ❑ Final p. 336.886.4821 Date: June 2020 ESTIMATE OF PROBABLE PROJECT COST Owner: City of Dunn DMP Project 180017 Project: Wastewater Collection System Rehabilitation Phase 4 Projects Cost Summary Construction Budget Items By Trenchless Rehab. Methods Projects Description Construction Other Cost Projects Washington Ave, Manholes P67-P85 $ 210,000 $ 70,000 $ 280,000 Washington Ave, Manholes P49-P50 $ 105,000 $ 35,000 $ 140,000 Fayetteville Ave, Manholes G25-G26A $ 140,000 $ 45,000 $ 185,000 Currituck Ave, Manholes B5-B3 $ 140,000 $ 45,000 $ 185,000 Clinton Ave, Gowdin to Duke, Manholes G31-G32 $ 85,000 $ 27,000 $ 112,000 Other Areas at Lakeshore, Manholes 02A-011A, 011A-016, 016-038, 038-039, 011-017, 017-021A $ 730,000 $ 225,000 $ 955,000 May St, Dead End West, Manholes PF3-PF2 $ 80,000 $ 25,000 $ 105,000 Memorial Ave, Canel to Fairview, Manholes N62C-N62A $ 98,000 $ 30,000 $ 128,000 Friendly Ave near Byrd Dr, Manholes B8-B7 $ 96,000 $ 30,000 $ 126,000 Total Phase 4 Projects $ 1,684,000 $ 532,000 $ 2,216,000 Add 20% Inflation for when construction will start $ 2,659,200 This ENGINEER'S Estimate of Probable Project/Construction Cost Is made on the basis of ENGINEER'S professionaijudgment and experience as a professional generailyfamiliar with the Industry. The OWNER understands that the ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, the contractors methods of determining prices, or the competitive bidding or market conditions, ENGINEER cannot and does not guarantee that proposols, bids, or actual construction cost will not varyfrom estimates of probable construction cost as prepared by ENGINEER. UNN ®- DLINN;bA All-America City a 1 I City Council a ®r -�� tie �y 1989 � 2013 SUBJECT TITLE: To approve Resolution to accept the NC Governor's Highway Safety Pr Presenter: Chief Clark White Department; Police • Description: NC Governor's Highway Safety Program Local Attachment: X Yes No Government Resolution and Budget Amendment Public Hearing Advertisement Date: PURPOSE: To authorize the Police Department to accept a federal grant from the NC. Governor's Highway Safety Program. For the first year, the grant will cover 85% of the salaries and benefits for 2 police officers and 100% of equipment cost to include vehicles, computers, radars, lidar and in -car video equipment. The total funds to be received in the first year of the grant is $181,139.00. The next 3 years, match will be based on salaries and benefits only. This grant will help the Police Department address traffic issues associated with the upcoming 1-95 widening project. BACKGROUND: The Governor's Highway Safety Program helps fund the efforts of law enforcement agencies, local governments, community organizations, schools and nonprofits to reduce traffic crashes in North Carolina. The City Council approved application for the grant in December, 2019. Dunn Police officers will conduct targeted traffic related enforcement, conduct educational events, and focus on community outreach in an effort to increase awareness of traffic safety issues and to reduce fatalities related to impaired driving and speed, BUDGETIMPACT: The City of Dunn will be required to meet the match for as follows: Year 1: Grant (85%) - $ 181,139.00; City Match (15%) - $31,966 — Salaries, Benefits and Equipment Year 2: Grant (70%) - $76,583.50; City Match (30%) - $32,821.50 — Salaries and Benefits Year 3: Grant (50%) - $54,702,50; City Match (50%) - $54,702.50 — Salaries and Benefits Year 4: City (100%) — $109,405.00 — Salaries and Benefits RECOMMENDATION/ACTION REQUESTED: Motion to approve Resolution to accept the NC Governor's Highway Safety Program Grant. Resolution North Carolina Governor's Highway Safety Program LOCAL GOVERNMENTAL RESOLUTION WHEREAS, the City Of Dunn Police Department (herein called the "Agency") (The Applicant Agency) Dunn City Council has completed an application contract for traffic safety funding; and that (The Governing Body of the Agency) (herein called the "Governing Body') has thoroughly considered the problem identified and has reviewed the project as described in the contract; THEREFORE, NOW BE IT RESOLVED BY THE Dunn City Council IN OPEN (Governing Body) MEETING ASSEMBLED IN THE CITY OF Dunn NORTH CAROLINA, THIS 14th DAY OF July 20 20 , AS FOLLOWS: 1. That the project referenced above is in the best interest of the Governing Body and the general public; and 2. That Chief Of Police Clark White is authorized to file, on behalf of the Governing (Name and Title of Representative) Body, an application contract in the form prescribed by the Governor's Highway Safety Program for federal funding in the amount of $ 181,139 to be made to the Governing Body to assist in defraying (Federal Dollar Request) the cost of the project described in the contract application; and 3. That the Governing Body has formally appropriated the cash contribution of $ 31 ,966 as (Local Cash Appropriation) required by the project contract; and 4. That the Project Director designated in the application contract shall furnish or make arrangement for other appropriate persons to furnish such information, data, documents and reports as required by the contract, if approved, or as may be required by the Governor's Highway Safety Program; and 5. That certified copies of this resolution be included as part of the contract referenced above; and 6. That this resolution shall take effect immediately upon its adoption. DONE AND ORDERED in open meeting by William P. Elmore, Jr., Mayor (ChairpersoNMayor) ATTESTED BY Tammy Williams DATE 07-14-2020 SEAL Rev. 7/11 CITY OF DUNN REQUEST FOR BUDGET REVISION FISCAL YEAR ENDING 6/30/2021 Department: Police Budget Amendment #: Date: 7/14/2020 FUND LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment General Fund 10-510-5920 Grant- Expenditures $ - $ 244,200 $ 244,200 tAYCIVUI I UKC I IHG FUND LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase/Decrease Appropriation After Amendment General Fund 10-299-0000 Fund Balance -General Fund $ 3,335,856 $ (63,061) $ 3,272,795 Grant Funds 10-399-0401 Federal Funds Governors Highway Safety Grant - (181,139) $ (181,139) KMVCIVUC IVIHL. this requested budget amendment was approved by the City Council on: Date: This Budget Amendment is to provide for matching funds and funds to cover expenses related to the Governor's Highway Safety Grant for which we have been approved. SOURCE: Use Funds from General Fund, Fund Balance, to cover the cost of the match and extra expenses related to the Grant. 7-14-2021 DUNN _ - DUN�N ���� All -America City 'it, .1 All•AmePlea CIW 1 1 city Council Agenda Form1 f ® Meeting Dale: July 14, 2020 1999 * 2013 1989 * 2013 SUBJECT TITLE: Reports - Goals and Objectives established by Council Presenter: City Manager Steven Neuschafer Department Heads Department: Admin Various Attachment: X Yes No Description: Monthly Reports Public Hearing Advertisement Date: PURPOSE: Attached please find the Monthly Reports for the Goals and Objectives established by the Council at the 2020-2021 Budget Retreat. Changes are highlighted in yellow. BACKGROUND: Six Month Goals and Objectives for FY 2020-2021 - Complete Dog Park - Trail from Tyler Park to Tart Park - Storm Water Drainage — Continue to Clean and Clear out Storm Water Inlets - Paving Projects — Repair of Potholes and Small Scale Paving Projects - Aggressive Code Enforcement — Dilapidated and Boarded up - Residential and Commercial - Start Visioning Process - Implement Downtown Main Street Program Four-year Long Term Goals and Objectives - Land transactions for Business Development supporting Community Growth - Address Infrastructure Needs — Paving, Water and Sewer, Storm Water - Water Improvements to support existing and additional Water Sales for Future Growth - Government Facilities Upgrade: Police Locker Rooms, Public Works, Parks and Recreation, City Hall and Water Tower — 301 South - Economic Development Team in support of Vision Plan Administration — Planning — Inspections — Parks and Recreation — Public Utilities — Public Works — Police Construction Projects BUDGETIMPACT: RECOMMENDATION/ACTION REQUESTED: Acknowledge receipt of the Monthly Administrative Reports pertaining to the Goals and Objectives set by Council at the FY2020-2021 Budget Retreat. Goals and Objectives FY2020-2021 Administration Four -Year Long Term Goals II III Ili I i . ® ® • • � • - -• •' • - 1 Land Transactions for Business 1.Research specific requirements — Research Requirements and Unknown at Phased Development supporting other municipalities what other municipalities are this point Approach Community Growth 2.Develop Plan Identifying Properties doing Development (most likely after Vision Process has Plan been completed) By: 11/30/2020 3.Develop Phased Approach for By:12/31/2021 Purchasing and Develo ment 2 New City Hall 1.Develop plans and Architectural Develop Plan/Research Design other City Halls and Get 2.Council Approval to proceed Plans Designed — Council 3.RFP's Approval maybe needed for design phase By: 12/31/2021 3 Economic Development Team 1.Research specific requirements Research Depending on related to municipalities and research Council what other municipalities are doing By: 12/31/2020 Approval 2. Develop Cost Analysis 3. Council Approval of positions and By: 07/01/2021 facilit costs 4 Implement Vision/Strategic Plan This will occur after the Plan has Plan is currently underway This will begin once the Unknown Plan should be been completed and adopted. and set to Kick off Julyi28. Strategic Plan is complete. completed by All Vision Reports are under 12/31/2020 Planninq. Planning Short -Term Goals i o 0 . . 1. Research & develop proposed route 1. Proposed route developed. 1. Develop Signage Plan 2. Produce proposal with cost estimates 2. Produced proposal with 2. Seek Funding 3. Present to Council for approval cost estimates. Tyler Park to 4. Publish Request for Bids 3. Presented to Council June Unknown at this 1 Tart Park Trail 5.Open bids 9; received comments point 12131/2020 6. Finalize contract(s) 7. Begin work 8. Complete work 1. Select consultant 1. Consultant selected 5.6 Continue outreach to 2. Obtain Council Approval for CM to proceed 2. Council Approval for CM to stakeholders. 3. Finalize contract w/consultant & MOU proceed obtained w/Chamber 3. Contract wlconsultant & 4. Establish process schedule MOU w/Chamber finalized Begin 5. Initiate outreach to stakeholders, focus groups, 4. Established process implementation 2 Visioning Process and general public schedule: July 2020-April $50,000 of Strategic Plan 6. First draft of Vision, goals, & objectives shared 2021 by with stakeholders & public 5.A. Set Kickoff date: JulY;28 4/3112021 7. Final deliverables delivered 8. Council approval of Vision/Strategic Plan 9. Implementation of Strategic Plan begins 1. Complete checklist 1. Checklist complete 2. Maintain implementation of 2. Maintain implementation schedule of Plan of 2.Achieved iMain Street Status Plan of Work per Main Work 3. Started working with mural Street program 3. Achieve Main Street Designation: 7/1/2020 designer for a Link Wray requirements 4. Implement mural project Mural. 3 Main Street a. Establish committee to oversee project Unknown at this 12/31/2020 Program b. Select location for mural w/property owners point c. Publish RFP for artists. d. Artist proposals due e. Interview / select artist f. Finalize contract w/artist As of May 1, 2020 January 1— May 31, 2020 1 Aggressive Code Enforcement — Dilapidated and Boarded up Residential and Non -Residential Maintenance Code and Minimum Housing Code Goals and Objectives FY 2020-2021 Inspections Short -Term Goals 1. Identify substandard properties 2. Inspection of property 3. Communicate options with owner 4. Bring into compliance or demo 1. Research NCGS and other jurisdictions ordinances 2. Draft and make changes to City's ordinance in accordance with NCGS 3. Have City Admin and City Attorney approve drafted ordinance. 4. Have City Council approve and adopt changes to ordinance. • 8 Demolitions • Research other jurisdictions across the State. • On hold due to changes in NCGS 160D. Will research new statutes to make sure compliance is met. Continue identifying substandard properties and bringing up to code or having removed. Draft and make changes to City's ordinances 12/31/2020 Goals and Objectives FY2020-2021 "If ' - •, Short -Term Goals Four -Year Long -Term Goals Goals and Objectives FY2020-2021 Public Utilities Four -Year Long -Term Goals e. •s - e ' em 1. Complete Preliminary a e. - - -e Budget PER in FY Contract with e• •e e •e •e• e. PER Budget PER 1 Infrastructure Needs — Water Plant improvements to Engineering Report (PER). 2020-2021 Engineering Firm and ($60,000) (December enhance water sales and to Submit draft PER to USDA Complete PER 2020) handle future growth 2. Secure funding/Council Construction Construction approval Budget (TBD) (TBD) 3. Design/permitting/bid 4. Award/construction 2 Infrastructure Needs — Sewer 1. Complete Preliminary PER is complete- Secure funding for Phase 1- 2023 Collection System Engineering Report (PER) Submit submit draft PER to Council approval $2,651,250 Rehabilitation -Phase 1 Areas- draft PER to USDA USDA in July 2020 • Powell Ave -Joy St 2. Secure funding/Council crossing Dunn Erwin approval Rd to Hwy 421 E8- 3. Design/permitting/bid E13A 4. Award/construction •_ Carolina Drive at Lakeshore 01-02B 027-029A • Joy Street and Powell to Sue:E8-E22 • Best Street P136-P56 • Commerce Drive F109-17108 • Erwin Rd, Sue Ave west E15-E26 • Clinton Ave -Pope to end of force main JG34-G29, G29-G34D 3 Water Tower 301 South 1. Meet with funding agencies Engineer to provide Secure funding for $3,000,000 2023 2. Secure funding/Council proposal for funding Council approval approval applications 3. Design/permitting/bid 4. Award/construction 4 Public Works Facility 1. Advertise Request for Circulating draft RFQ Advertise and select TBD TBD Qualifications (RFQ) to select internally Firm to design and Engineer/Architect for 30% design renderings & renderings 2. Secure funding/Council approval 3. Final design/permitting/bid 4. Award/construction Public Works Short -Term Goals Four -Year Long Term Goals Goals and Objectives FY2020-2021 O Four -Year Long Term Goals Capital Projects FY2020-2021 Construction Projects • B • • 1 Storm Water Repairs — East Bay 1, Design Approval for Design June 2021 TBD Public Works Street from S Clinton to Wilson Ave 2. Bid 3. Construction 2 Storm Water Repairs — N General 1. Design Approval for Design June 2021 TBD Public Works Lee 2. Bid 3. Construction 3 Storm Water Repairs — E Broad St 1. Design Approval for Design June 2021 TBD Public Works 2. Bid 3. Construction 4 Water Improvements — W Broad 1. Design Approval for Design June 2021 TBD Public Utilities 2. Bid 3. Construction 5 Water Improvements — N Watauga 1. Design Approval for Design June 2021 TBD Public Utilities 2. Bid 3. Construction 6 Water Improvements — Lakeshore 1. Design Approval for Design June 2021 TBD Public Utilities Drive 2. Bid 3. Construction 7 Sewer Improvements — N Watauga 1. Design Approval for Design June 2021 TBD Public Utilities 2. Bid 3. Construction 8 Resurface N Watauga from W Cole 1. Design Approval for Design June 2021 TBD Public Works to W Cumberland 2. Bid 3. Construction 1 bftGItlf City/ Council Agenda A a � m .'f Meeting 9, Date: Q. 2020 SUBJECT TITLE: Coronavirus Relief Funding Update Presenter: Assistant City Manager Mathew Boone Department: Administration Attachment: Yes X No Public Hearing Advertisement Date: PURPOSE: To update City Council on Coronavirus Relief Funding (CRF) and possible allocations being distributed by Harnett County. BACKGROUND: The CARES Act (Coronavirus Aid, Relief, and Economic Fund (CRF) and appropriated $150 Billion to States, Coui related expenditures from March 1, 2020 to December 3C minimum of 25% of its total allocation ($5,101,389) to loc submit a spending plan to Harnett County by September $486,668). BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: N/A Security Act) established the Coronavirus Relief ties and local governments to aid in Coronavirus 2020. Harnett County is required to distribute a iI municipalities within the County. The City must 1st, 2020 to secure the proposed amount (up to DUNN I rfg!l- D 0- t N' " N`­ All-America 11111.1 City Council AgendaForm SUBJECT TITLE: Administrative Reports Presenter: City Manager Steven Neuschafer Department: Admin Attachment: XYes No Public Hearina Advertisement Date: PURPOSE: 1) City Manager's Report 2) Financial Report/Assessment Update 3) Monthly Departmental Reports included: - Communications/Public Information - Planning & Inspections Report - Public Works Report - Public Utilities Report - Parks & Recreation Report - Library Report - Police Report _Q TM1114111 BUDGET IMPACT: RECOMMENDATIONIACTION REQUESTED: Acknowledge receipt of the Monthly Administrative Reports. orth carolina WU DU-iNN city of Bunn POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3500 • FAX (910) 230-3590 www.diinn-ne.org MEMORANDUM To: Honorable Mayor, City Council Members From: James 0. Roberts, Finance Director Subject: Financial Report Date: July 14, 2020 Mayor William P. Elmore Jr. mayor Pro "rem Chuck Turnage Council Members J. Wesley Sills April L. Gaulden Prank McLean Billy Tart Dr. David L. Bradham City Manager Steven Neuschafer • The City, as of June 30, 2020 had $3,403,121 in cash in the General Fund and $2,361,426 in the (NCCMT Term Account) Water -Sewer Fund. Through June of 2019 the City had $4,381,844 in the General Fund and $2,325,007 in the Water and Sewer Fund. We have over $1,000,000 requested for repayment from DEQ for funds paid on the Wastewater Treatment plant project. • Our Taxes for the 2019 year are done. We do not expect any substantial amount to be collected this month. To date we have received approximately $4,233,230 in property taxes or approximately 100% of our expected tax income. Our Estimate for the 2019 year was $4,243,600. These totals include Property, Motor Vehicles, and Downtown Service District taxes. • Sales Tax Revenue through April is $2,022,430. Our Budget for that income is set at $2,212,000. Sales Tax Reports from the Department of Revenue are provided at least two months behind actual collections. This is 91.4% of our total expected income. These revenues continue to track better than expected. LUtilities Sales Taxes are reported quarterly. Through the third quarter, the month of March, been reported, this is the total amount we will count for this Budget Year. The total received to date is $700,927. This amount includes Electricity, Natural Gas, Telecommunications, and Video Programming Sales Taxes. It is budgeted for these areas at $747,000. • Building Permit Fees for the month of June were $10,239 for a total collected for the year of $129,698 or 162% of budget. Our budget for the year is $80,000. • Water and Sewer Revenues for the month of June were $470,244. Our total to date collected is $5,677,047 or 101.5% of budget. Year to Date in 2019 was $4,731,575. Our budget for the year is $5,593,000. • Expenditures are at 89.8% of budget in the general fund. Our Budget is $12,206,511 and we have expended $10,963,295. The Water and Sewer fund has spent 90.5% of budget which was $6,239,950 and we have expended $5,649,345. The benchmark for this period is 100% of budget. DUNN zv ere commt!�9T ma&enr gAll-America try B eaxs A no Expenditures for City of Dunn B'dBo Amount 6/30/30i0 Expend [to to Year to Dete Budgft OemalmlB 5 vzos,slim tmx $ 1096i,19500 9.8% $ 1E43,i t60J 1O 3% EXPENDITURES FOR THE CITY OF DUNN E%PENDITU RES YEAR TO DATE '1 BUDGET REMAINING ... Expenditures for Water and Sewer Budget Amount $ 6$39,95040 lWX A/30/3010 Guendltutes Yegttag.. $ do.%3<S.W Budget gem alning $ BM605.. n"% WATER /SEWER EXPENDITURES $590,605.00 I I EXPENDITURES YEAR TO DATE F. BUDGET REMAINING north carolina W-1 CNN city of dune POST OFFICE BOX 1065 • DUNN, NORTH CAROLINA 28335 (910) 230-3500 ® FAX (910) 230-3590 wwwdunn-nc.org RVITATIMMA OPIUM To: Honorable Mayor, City Council Members From: James 0. Roberts, Finance Director Subject: Liens and Accounts Receivables Date: July 14, 2020 Mayor William P. Elmore Jr. Mayor Pro Tem Chuck Turnage Council Members J. Wesley Sills April L. Gaulden Prank McLean Billy Tart Dr. David L. Bradham City Manager Steven Neuschafer • The General Fund assessments, Water and Sewer assessments, and old demolitions total $127,314. Of this more than $82,000 is over 10 years old. This amount involves 41 individuals and does not change from month to month. • For our Weedy Lots and new Demolitions, we have billed out $395,586, made adjustments and received payments totaling $128,687. That leaves us with the amount owed the city of $ 266,889. No payments were received for any of these bills this month. • We have 30 leins in place totaling more than $ 185,000. No new changes for this month. • No new Debt letters were sent this month. • 140 property owners make up approximately $230,000 worth of the debt. 55 property owners make up $199,000 of this amount. We have 7 property owners where we are unable to contact them due to invalid addresses. • Pope Law Group is currently working on foreclosures for several property owners. DUNN ®GI4Rmerica City t t�e�irun miere cownama, ers City of Dunn Payment Plan Terms EO 124 & EO 142 This plan covers February, March, April, May and June, 2020 billings for City of Dunn utility services. The payment plan period commences August 1, 2020 and concludes February 26, 2021. Customers do not have to establish a payment plan by signing a document. If the account has an outstanding balance for the months included in Executive Order (ED) No. 124 and EO No. 142, the payments will automatically be calculated by dividing the affected balance over a six month period of time. ............. The first month's payment will be due in September, 2020, and "the last payment will be due in February, 2021. The payment plan will be equal increments of the past due balance for delinquent February, 2020—June, 2020 billings. _ Payment plans will be due by the 201h of the month (if the 20t1falls on a weekend," payment is due the next business day) and considered delinquent if not paid by the last day to pay to avoid disconnection in the current month's billing. Customers may make payments in the following, manner: 1. Pay in person."Cash, cfieck.,money order,; debit or credit is accepted at the Dunn Municipal Building, located>,at 401 East'Broad Street, Dunn, NC 28334. 2. Pay by night depository Thisbox is located beside the drive -up window on the right side the Municipal building at4o1 East Broad Street, Dunn, NC 28334. 3. Pay by mail. All payments should be mailed to City of Dunn Finance Department, Post Office Box 1107, Dunn, NC 28335 4. Pay'tby phone. Call"OfficialPayrnents at 1-800-272-9829, Jurisdiction Code 4319, Customer Acct #, followed by #. 5. Pay onlihel, Login to www,OfficiaiPayments.com, Jurisdiction Code 4319, Customer Account All City of Dunn utility disconnection of service. remain current on the July, 2020 billing forward to avoid It is the customer's responsibility to ensure he or she is making timely payments of the Payment Plan. The entire past due balance will appear on the current months bill and the customer will be responsible for payment of the payment plan along with the current months bill. If default occurs from the payment plan, utility service will be disconnected and TOTAL payment of any past due balance, including and a $35 administrative fee, will be due in full to restore service. Partial payments may be made towards the payment plan but the full balance of the payment plan must be paid by the due date monthly to avoid disconnection of service with a $35.00 administrative fee. Account Number: Service Address: Debt Amount Accumulated between March 31-August 1, Fehruany,2O2O K4arch/20ZO April, This agreement will be based on the debt that was aiccu The total debt will be divided by 6 (6 months reqbirdd, b, 20' of each month and past due if not paid by the cy.rr customer understands that if payments are not receiv . E date, water service will be disconnected o I h -orafter the restored until the TOTAL past due balanceAs paid in full Customer also understands that this payment plan is,ih� February 22,2021 the ED 124) and payment will be due by the nt months due clate�fc�-djsconnection. The for, or before close of business on the due i , k I tib�siness day. Water service will not be AMO UNT |ƒ default ofpayment occurs epayment plan)/the water will bedisconnected and the TOTAL balance onthe account will bedue infull. Anadministrative fee oft35.00will also becharged tothe account tureconnect service. 01-Achieved During the month of June I started my training with Victoria forms to get everything set up so that our forms on our website are more accessible and easier to manage for the public as well as our staff. I also helped complete the Main Street Status process for our Downtown. 02- In Progress I am working on transitioning my time between Communications Coordinator and Downtown Manager. I have been adjusting to this role and am working on some materials for our downtown businesses to use during this pandemic. I am also meeting with several companies that were recommended for a way to make communication between the public and our staff easier. 03- Goals My main goals for the upcoming months will be to visit each downtown business and introduce myself. Work on a few plans for the upcoming months when things open back up to welcome people back to Downtown and encourage residents to come visit. I am also continuing to work on our social media policy and hope to have the first employment form up on our website within the next couple of weeks. 04- Stats Facebook: Instagram: Page Likes: 2399 (115new likes) Page Like: 811 (63 new likes) Reach:18,519 Reach:822 #1 post: City is Hiring 10.5K #1 post: City is Hiring #2 post: Food Trucks 5.4K #2 post: P&R Madden Online Tournament Kaitlin Adkins kadkins@dunn-nc.org 910-230-350Q ® DU";-"N`--N-"` Id. Conn, m'e&" May 2020 1 Monthly Development Report Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 1 phone 910-230-3503 1 fax 910-230-9005 1 www.dunn-nc.org _ DONN w/sera rammrmr maKe�a — Code Enforcement Map May I" to May 31s', 2020 "Please note, that these are all NEW code enforcement items. This does not include items that were followed up on, or are at a later stage in enforcement." 101 E. Cleveland St., Dunn, INC 28334 ( phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org *Data from Mobile311 work order system (does not include all work performed) Public Works Department I May 2020 I Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org *Data from Republic Services report DUNN m�m�amnumr�, � mot(an Public Utilities Dept 6 May 2020 1 Monthly Report 101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org epair 10 5 3 3 Water Meter Repair/Investigations 114 Other Sewer 10 *Data from Mobile311 work order system (does not include all work performed) *Data from A.B. Uzzle Water Treatment Plant records, and Finance Department billing. Dl INN ranwun<���malh�a Total 'Million :Gallons Treated '84.647 in Inches 6.10 *Data from NC DEQ DMR documents and Black River Wastewater Treatment Plant records FY 2019-2020 Water and Sewer Project Update (Council Approved Projects) DLNN mdl. tm¢nuen! vnaee,m Monthly Recreation Report 2020 Dunn Parks & Recreation June Monthly Narrative Report Sports Programs The decision to cancel spring sports was made on May 8, 2020 after updates were issued on Governor Cooper's reopening plan. The Finance Department issued refunds to spring sports participants and sponsorships on June gin All Dunn Parks and Recreation facilities remain closed to the general public with the health and well- being of our patrons being most important to us. During phase 2 the following amenities are available while practicing social distancing and maintaining gathering limits waling trails, open spaces and tennis courts. Online Gaming City of Dunn Parks and Recreation hosted a free E-Sports Madden Tournament for youth and adults. Youth ages ranged from 8-17 years of age and adults ages were 18 and up. This was a fun way to engage the community while allowing everyone to participate in competitive play. Holding registration and games online allows everyone to enjoy the tournament from their homes while obeying the governor's restrictions. We had a total of 29 participants in the tournament which lasted a span of two weeks. The tournament schedule dates were: June 101h —11th First Round June 14th-15`h Second Round June 18th —19th Quarter Finals June 22"a-23ra Semifinals June 25th-26th Championship Tournament winners were: PS4 Winner (Youth)- _Ethan McDonald <edaboss070802> PS4 Winner- Latrell McDougald <iBucket-= > Xbox Winner (Youth)-Maurqice Staten <qicewhites> Xbox Winner- Caine Garner <Thatboycaine> Tart Park Renovation Despite high volume of rain, the project remains on schedule. The Stewart Group Enterprises (site contractor) are continuing with rough grading, with irrigation, dugout footings and fencing projected to begin next week. Engineered Construction Company (building contractor) has completed the framing MonthlyRecreation Report 2020 and completed 50 percent of the roofing on the central complex. Electrical and HVAC components of the complex are being roughed in. Walter Holmes Electric (lighting contractor) has installed all sports lighting poles and fixtures. Recreation Advisory Board Last meeting was held on Tuesday, February 12th 6:00 p.m. at Dunn Community Center. The April 14`h meeting was cancelled due to COVID-19 and gathering restrictions. The next meeting is scheduled for August 11, 2020 at 6:00 p.m. Dunn Parks & Recreation Department Monthly Review I Dunn Parks & Recreation 1205 Jackson Road, Dunn, NC 283341 (910) 892-2976 Phone (910) 892-7001 Fax I www.dunn-nm June 2020 May 2020 1 Monthly Library Report Dunn Public Library 1 110 E. Divine St., Dunn, NC 28334 1 phone 910-892-2899 1 fax 910-892-8385 www.dunn-nc.org/library ' B B Video minutes viewed POLICE , STATISTICAL REPORT: May 1,2020 to May 31, 2020 TOTAL INCIDENTS REPORTER 213 CRIMES BY TYPE HOMICIDE 1 RAPE 0 ROBBERY 0 AGGRAVATED ASSAULT 4 BURGLARY (BY FORCE) 0 BURGLARY (NON -FORCE) 16 LARCENY FROM VEHICLE 4 LARCENY (ALL OTHER) 26 SIMPLE ASSAULT 12 CRIMINAL INVESTIGATIONS CASES ASSIGNED 60 CASES CLOSED 67 RECOVERED PROPERTY VALUE $15,200.00 SEARCH WARRANTS EXECUTED 0 JUVENILE INVESTIGATIONS CASES ASSIGNED 7 CASES FILED INACTIVE 0 CASES EX -CLEARED 2 CASES CLEARED BY ARREST 7 CASES UNFOUNDED 0 TOTAL CASES CLOSED 9 ADULT ARREST TOTAL 0 JUVENILE ARREST TOTAL 2 FELONY CHARGES TOTAL 5 MISD. CHARGES TOTAL 2 RECOVERED PROPERTY VALUE $18,200.00 NARCOTICS INVEST. SEIZURES MARIJUANA 5 Grams COCAINE 0 METHAMPHETAMINE 12 Grams HEROIN 2.5 Grams PILLS 0 OTHER DRUGS 36 Marijuana Plants FELONY ARREST TOTAL 14 MISDEMEANOR ARREST TOTAL 5 PATROL DIVISION SPEEDING 4 SEAT BELT VIOLATION 0 PASSENGER SEAT BELT JUVNILE 1 NO OPERATOR'S LICENSE 5 DRIVE WHILE LIC. REVOKED 14 FAILURE TO STOP AT STOP SIGN 3 RUNNING RED LIGHT 2 FAILURE TO REDUCE SPEED 3 MISDEMEANOR ARREST TOTAL 39 FELONY ARREST TOTAL 11 FIREARMS SEIZED 2 MARIJUANA SEIZED 42 Grams COCAINE SEIZED 0 HEROIN SEIZED 2.1 Grams OTHER DRUGS SEIZED 15 Dosage Units (Pills) US CURRENDY SEIZED $95.00 COUNTERFEIT CURRENCY $360.00 ANIMAL CONTROL & SHELTER r0TAL CALLS: 28 CANINE' PICKED UP 15 IN POUND 2 RETURNED 3 ADOPTED 15 ESCAPED 0 EUTHANIZED 1 BITES 2 ISOLATED 2 FELINE PICKED UP 84 IN POUND 0 RETURNED 1 ADOPTED 45 ESCAPED 0 EUTHANIZED 4 BITES 0 ISOLATED 0 ANIMALES, WARNINGS AND MILEAGE OTHER ANIMAL CALLS 0 WARNINGS 7 CITATIONS 0 ANIMAL CONTROL VEHCLES VEHICLE #55 804 VEHICLE #56 1756 Page 11 Announcements July 14, 2020 City Council Meeting To keep abreast of the Dunn Strategic Vision Process and to make sure your voice is heard, be sure to like the new page: Imagine Dunn on Facebook. Imagine Dunn Kick Off online live event is set for Tuesday, July 28 at .7:00 p.m. at Imagine Dunn on Facebook. The next regular City Council Meeting is scheduled for Tuesday, August 11' at 7:00 p.m. ■ ABC Board — Budget Message, Budget Ordinance, Amended Budget Ordinance and Budget Amendments CITY OF DUNN ALCOHOLIC BEVERAGE CONTROL BOARD Budget for fiscal year 2020 — 2021 June 23, 2020 RE: BUDGET MESSAGE To the Dunn ABC Board The Annual Budget for the fiscal year July 1, 2020 through June 30, 2021 (FYI 1/12) has been prepared in accordance changes to N. C. General Statute 1813-702 "Financial operations of local boards". The ABC Board determines, through adoption of an annual budget, the level of customer set -vices that the ABC system will provide and the resources available for operations and capital projects. The primary drivers during the preparation of this budget included projected operating costs required to sustain acceptable levels of customer service during fiscal year 2020/2021 and the need to provide distributions to beneficiaries. The budget consist of projected revenues from liquor sales of $2.80 million, taxes related to income of $608 thousand, cost of sales of $1.55 million, operating expenses costs of $494thousand. Highlights of Budget: Some sales increases are projected based on last year's sales. The assumption that no debt will be incurred. Longevity pay will continue. Distribution to the City of Dunn will be the $125 thousand. The Board's Budget Process: It is anticipated that the budget process will be improved in future years. Debt: The Board does not have any debt at this time; there is no anticipation of incurring debt during the budget year. Page 1 CITY OF DUNN ALCOHOLIC BEVERAGE CONTROL BOARD Budget for the fiscal year 2020 - 2021 Staffing Summary: The Board has a total of 3 full-time positions and 6 part-time positions. eobert S. Parker Manager: Dunn ABC Board Page 2 BUDGET ORDINANCE DUNN ABC BOARD Fiscal Year 2020 - 2021 BE IT ORDAINED by the Dunn ABC Board, of Harnett County, North Carolina, that the following ordinance establishing revenues and setting expense appropriations is hereby approved and effective July 1, 2020, through June 30, 2021. Section 1. Estimated Revenues. It is estimated that the revenues listed below will be available during the fiscal year beginning July 1, 2020 and ending June 30, 2021 to meet the operational and functional appropriations as set forth in Section 2, in accordance with the chart of accounts prescribed by the state ABC Commission. Estimated Revenues: Sales Other Income Total $2,795,500 $6,200 $0 $2,801,700 Section 2. Appropriations. The following expenses are hereby appropriated for fiscal year 2020 - 2021 and are funded by the revenues made available through Section 1, herein. Appropriations: Taxes Based on Revenue Cost of Goods Sold Operating Expenses Salaries & Wages Payroll taxes Retirement & 401k Insurance - General & Group Board Member Per Diem Repairs & Maintenance Utilities Store/Office Supplies Travel Professional Fees & Dues Credit Card & Bank Fees Cash Over/Short Security Unemployment Insurance Contingencies $1,552,935 Store(s) Admin. Warehouse Law Enf. Total $290,000 $22,000 $16,200 $30,500 $2,900 $20,000 $27,000 $13,000 $3,000 $10,365 $36,500 $0 $2,800 $0 $20,000 Page 1 of 2 Total Capital Outlay: Building Computer Debt Proceeds Debt Service/Lease: (define) Total Estimated Expenses Distributions: Mandatory 3 1/2% & Bottle Tax Law Enforcement Alcohol Education & Rehab. Other County/Municipal Other Distributions Total Distributions Working Capital Retained (Appropriated Fund Balance) Total Expense, Distribution & Reserve $494,265 Store(s) Admin. Warehouse Law Enf. Total $0 $0 $0 $0 $ $ $ $0 $ $ $ $ $0 $0 $ $ $ $ $0 $0 $0 $0 $0 $2,655,200 $125,000 $8,000 $13,500 $146,500 $0 $0 $2,801,700 Section 3. Copies of this Budget Ordinance shall be furnished to the City of Dunn, the state ABC Commission, and to the Budget Officer and Finance Officer to be kept on file by them for their direction in disbursement of funds. Approved by the Dunn ABC Board this 23rd day of June, 2020. Page 2 of 2 AMENDED BUDGET ORDINANCE DUNN ABC BOARD Fiscal Year 2019 - 2020 BE IT ORDAINED by the Dunn ABC Board, of Harnett County, North Carolina, that the following ordinance establishing revenues and setting expense appropriations is hereby approved and effective July 1, 2019, through June 30, 2020. Section 1. Estimated Revenues. It is estimated that the revenues listed below will be available during the fiscal year beginning July 1, 2019 and ending June 30, 2020 to meet the operational and functional appropriations as set forth in Section 2, in accordance with the chart of accounts prescribed by the state ABC Commission. Estimated Revenues: Sales Other Income Total $2,871,350 $6,200 $2,877,550 Section 2. Appropriations. The following expenses are hereby appropriated for fiscal year 2018 - 2019 and are funded by the revenues made available through Section 1, herein. Appropriations: Taxes Based on Revenue Cost of Goods Sold Operating Expenses Salaries & Wages Payroll taxes Retirement & 401k Insurance - General & Group Board Member Per Diem Repairs & Maintenance Utilities Store/Office Supplies Travel Professional Fees & Dues Unemployment Insurance Credit Card & Bank Fees Cash Over/Short Security Contingencies Total $677,000 $1,568,140 Store(s) Admin. Warehouse Law Enf. Total $284,000 $22,000 $15,500 $24,500 $3,120 $20,000 $27,300 $14,500 $1,000 $10,365 $50 $35,500 $0 $2,900 $0 $460,735 Page 1 of 4 Capital Outlay: Store(s) Admin. Warehouse Law Enf. Total (define) Building Computer $0 $ $ $ $ $0 Debt Service/Lease: (define) $ $ $ $ $0 $0 $ $ $ $ $0 Total Estimated Expenses $0 $0 $0 $0 $2,705,875 Distributions: Mandatory 3 1/2% & Bottle Tax 150000 Law Enforcement $8,000 Alcohol Education & Rehab. $13,675 Other County/Municipal Other Distributions Total Distributions $171,675 Working Capital Retained $0 (Appropriated Fund Balance) $0 Total Expense, Distribution & Reserve $2,877,550 Section 3. Copies of this Budget Ordinance shall be furnished to the [appointing authority], the state ABC Commission, and to the Budget Officer and Finance Officer to be kept on file by them for their direction in the disbursement of funds. Approved by the Dunn ABC board this 23rd day of June, 2020 Page 2 of 4 .111lie] go Ie\111I4►1e71L1a\ 11 BE IT ORDAINED by the Dunn ABC Board that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2019. Section 1. To amend Security to reflect the need to upgrade monitoring, the appropriations are to be made as follows: Acct. No. Decrease Increase Sales 235350 EXCISE Tax MXB Tax (Dept. of Rev.) Cost of Sales Salaries and Wages Group Insurance 401k Board Member Travel Unemployment Ins. Repairs & Maint.- Building Telephone Store Supplies Employee Travel Office Supplies Security Credit Card Processing Bank Charges 81000 2000 150000 6000 1500 1000 1000 1000 1500 50 2000 300 3000 500 4000 500 Contingencies 22000 Profit Distribution 25000 $33500 $268850 Section 2. Copies of this budget amendment shall be furnished to the City of Dunn and the ABC Commission. Adopted this 23rd day of June, 2020. (Specify one or more of the following permitted reasons for closed sessions) Move that we go into closed session in accordance with: [N.C.G.S.143-318.11(a)(1)] Prevent the disclosure of privileged information Under the North Carolina General Statutes or regulations. Under the regulations or laws of the United States. [N.C.G.S. 143-318.11(a)(2)] Prevent the premature disclosure of an honorary award or scholarship [N.C.G.S.143-318.11(a)(3)] Consult with the Attorney To protect the attorney -client privilege. To consider and give instructions concerning a potential or actual claim, administrative procedure, or judicial action. i To consider and give instructions concerning a judicial action titled vs [N.C.G.S.143-318.11(a)(4)] To discuss matters relating to the location or expansion of business in the area served by this body. [N.C.G.S. 143-318.11(a)(5)] To establish or instruct the staff or agent concerning the negotiation of the price and terms of a contract concerning the acquisition of real property located at (OR) To establish or instruct the staff or agent concerning the negotiations of the amount of compensation or other terms of an employment contract. [N.C.G.S. 143-318.11(a)(6)] To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. (OR) To hear or investigate a complaint, charge, or grievance by or against a public officer or employee. [N.C.G.S.143-318.11(a)(7)] To plan, conduct, or hear reports concerning investigations of alleged criminal conduct. School violence 143-318.11(a)(8) and terrorist activity (9).