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070620a070620a HCBOC Page 1 HARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 420 McKinney Parkway Lillington, North Carolina Regular Meeting July 6 , 2020 9:00 am Thi s meeting wilJ not be open to members of the public to attend in person however, li ste nin g opti ons are provid e be low. 1. Call to order -Chairman Howard Penny 2. Pledge of Allegiance and Invocation -Commissioner Mark Johnson 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Minutes B. Budget Amendments C. Hamett County Health Director requests approval to establish/increase several fees. D. Emergency Services requests approval of the County Disaster Recovery Plan. This plan establishes the procedures and activities used by the county government and department s to return to pre-disaster conditions as quickly and efficiently as possible following an event. E. Hamett County Public Library respectfully request s approval to accept a LSTA 2020- 21 Project Grant award in the amount of $74,904. This allocation of funds will be used to implement Radio Frequency Identification (RFID) technology at the Hamett County Public Library and Resource Center. The County will be responsible for a 25% match, $24,968. F. Hamett County Public Library respectfull y request s approval to continue membership in the NC Cardinal consortium. 5. Appointments 6. Update on Broadband in Hamett County, Hamett County I.T. Director Ira Hall 7. Central Carolina Community College (CCCC) requests that the Hamett Promise credit-hour requirement be waived for graduating high sc hool students who were on schedule to meet the requirement pre-pandemic, Jon A. Matthews, Ed .D., CCCC Hamett County Provost 8. Designation of Voting Delegate for NCACC 113th Annual Conference Page 1 of 2 070620a HCBOC Page 2 9. County Manager's Report -Paula Stewart, County Manager COVID-19 Update DSS Monthly Report -May 2020 10. New Business 11. Closed Session 12. Adjourn CONDUCT OF THE JULY 6th MEE TING OF THE HARNETT COU NTY BOARD OF COMMISSIONERS Balancing th e need to conti nue to co nduct the bu s iness of the County and the need to com ply w ith the Govern o r 's Executive Ord er a nd pruden t rec o mmenda ti o n s fro m the C D C a n d th e NCDHHS, the H a rn ett C ounty Board o f Commissioner s will co n vene their July 6, 2020 re g ul ar meetings under certa in condit io ns : 1. A quo rum of the Hamett C ounty B oard of Commi ssio ners a nd st aff will be statione d in the m eeting c ham b er s t o ma inta in th e rec o mmend ed socia l di st an c ing of 6 feet. Some commiss ion e rs m ay a lso call into the meeting. 2. O nl y County governme nt staff neces sary to condu ct th e meeting or to speak on scheduled agenda ite m s w ill b e in attenda nce. 3. T h e Jul y 6 th m eeting will not be open to members of the public to attend in person as we are o bser v in g th e curre nt provi si ons of a ny Execut ive O r ders rela te d to m ass gath e rin gs a nd public h ealth g ui dan ce regardi ng s oc ia l d istanc ing. The public wi ll have the opportunity to li sten to the meeting live online or by calling int o the meetings. 4 . T he meetin g w ill be stream ed li ve on Harnett Coun ty Governmen fs Yo uT u be C hanne l at: https://www.youtube.com/channel/UCU7mTF6HTD65x 98EhAMeMg/featured 5. If yo u w is h to call in a nd li s te n to the meeting you m a y di a l (910)814-6959 . Please rem e m ber t o mute your ph o ne w hile li st e ning so as no t to di srupt o ther s li stening . 6. T her e is no p ubli c co mm e nt pe ri od schedul ed fo r July 6, 2020. Gen eral Statute di ct at es that the B oar d o nl y pro vide public comme nt on ce a m onth. There w ill be a p ublic comment period avail a bl e on Jul y 20 , 20 2 0 . 7. T h e meetin g w ill be record ed and p osted o n th e webs ite fo ll owing the m eeti ng as us u a l. You may a lso fo ll ow a lo ng o n Twitter @ HarnettCo unty t o get li ve upd ates during the m eeting . T he B oard a p pr ecia tes the p ubli c's pat ie nce an d unde rs tand ing as they seek to e n s ure the continuity of county o per ation s while dem on st rating com p li ance w i t h S ta te law and prudent publ ic healt h practices in t he se di ffi c ul t times . Page 2 of 2 070620a HCBOC Page 3 AGENDA ITEM 4-A HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting June 15 , 2020 The Harnett County Board of Commissioners met in regular session on Monday, June 15 , 2020, in the Commissioners Meeting Room , County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Due to COVID-19 this meeting was not open to members of the public to attend in person however, citizens and staff were provided options to listen to the meeting live. Only County staff necessary to conduct the meeting or to speak on scheduled agenda items were in attendance, stationed in the meeting chambers to maintain the recommended social distancing of 6 feet, as the Board demonstrated compliance with State law and prudent public health practices. Members present: Staff present: Howard Penny, Jr., Chairman Joe Miller, Vice Chairman Mark B. Johnson, Commissioner Barbara McKoy, Commissioner Gordon Springle, Commissioner Paula Stewart, County Manager Dwight Snow, County Attorney Allen Coats, Deputy Finance Officer Margaret Regina Wheeler, Clerk Chairman Penny called the meeting to order at 6:00 pm. Vic e Chairman Miller led the Pledge of Allegiance and invocation. Chairman Penny called for any additions or deletions to the published agenda. Mrs. Stewart requested to add for consideration the Hamett County Department on Aging's request for approval to accept funding from Mid-Carolina Area Agency on Aging in the amount of $85 ,699 for the provisions of Home Delivered Meals and Congregate Nutrition Program Services funded by the Families First Coronavirus Response Act (FFCRA). She also asked to add for con sideration an additional budget amendment in the amount of $738,712 to reallocate funds from contingency to transfer to the General Fund, as needed, to be reimbursed for COVID-19 response expenses during fiscal year 2020 . Commissioner Springle moved to approve the agenda as amended . Vice Chairman Miller seconded the motion that passed unanimously. Vice Chairman Miller moved to approve items on the consent agenda. Commissioner McKoy seconded the motion , which passed unanimou sly. I. Minutes: June 9 , 2020 Work Session June I , 2020 Regular Meeting May 26, 2020 Regular Meeting June 15 , 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 10 070620a HCBOC Page 4 2. Budget Amendments: 368 Public Safety Code 2118401 567100 Ad Valorem Real -Current ACFD I 07,566 increase 2118401 567100 Ad Valorem Real -Current BENSN 10 ,190 increase 2118401 567100 Ad Valorem Real -Current BLACK 73,396 increase 2118401 567100 Ad Valorem Real -Current BNHVN 120 ,450 increase 2118401 567100 Ad Valorem Real -Current BOONE 3 1, 794 increase 2118401 567100 Ad Valorem Real -Current BUIES 55 ,476 increase 2118401 567100 Ad Valorem Real -Current COATS 41 ,189 increase 2118401 567100 Ad Valorem Real -Current ER WIN 38 ,091 increase 2118401 567100 Ad Valorem Real -Current FL TBR 56 ,670 increase 2118401 567100 Ad Valorem Real -Current GODWN 225 increase 2118401 567100 Ad Valorem Real -Current NWHAR 84,771 increase 2118401 567100 Ad Valorem Real -Current SPOUT 397 ,806 increase 2118401 567100 Ad Valorem Real -Current SUMMR 50,276 increase 2118401 567100 Ad Valorem Real -Current WESTA 4 ,978 increase 2118401 567100 Ad Valorem Real -Current WHOHN 1, 1 16 increase 2118401 300101 Ad Valorem Real -Current 1,073,994 increase 369 Public Safe!Y Code 2118401 567300 Ad Valorem Real -Delq ACFD 3 ,305 increase 2118401 567300 Ad Valorem Real -Delq AVSCH 877 increase 2118401 567300 Ad Valorem Real -Delq BNHVN 736 increase 2118401 567300 Ad Valorem Real -Delq BOONE 213 increase 2118401 567300 Ad Valorem Real -Delq COATS 511 increase 2118401 567300 Ad Valorem Real -Delq CYPRS 128 increase 2118401 567300 Ad Valorem Real -Delq DUNN 3,803 increase 2118401 567300 Ad Valorem Real -Delq FL TBR 324 increase 2118401 567300 Ad Valorem Real -Delq SPOUT 102 increase 2118401 567300 Ad Valorem Real -Delq SUMMR 560 increase 2 118401 300201 Ad Valorem Real -Delq 10,559 increase 372 Public Safe!Y Code 2 118401 567500 Ad Valorem Motor Vehicle ACFD 16,008 increase 2118401 567500 Ad Valorem Motor Vehicle BENSN 1,306 increase 2118401 567500 Ad Valorem Motor Vehicle BLACK 3,469 increase 2118401 567500 Ad Valorem Motor Vehicle BNHVN 14 ,305 increase 2118401 567500 Ad Valorem Motor Vehicle BOONE 2,958 increase 2118401 567500 Ad Val orem Motor Vehicle BUIES 2 ,263 increase 2118401 567500 Ad Valorem Motor Vehicle COATS 2 ,558 increase 211840 1 567500 Ad Valorem Motor Vehicle CRAIN 367 increase 2118401 567500 Ad Valorem Motor Vehicle CYPRS 41 1 increase 2118401 567500 Ad Valorem Motor Vehicle ER WIN 6,756 increase 2118401 567500 Ad Valorem Motor Vehicle FL TBR 5 ,206 increase June 15 , 2020 Regular Meeting Minutes Hamett County Board of Commissioners Page 2 of 10 070620a HCBOC Page 5 372 Public Safety continued Code 2118401 567500 2118401 567500 211840 I 567500 2118401 567500 2118401 300103 3 7 4 Public Safety Code 2118401 567700 2118401 567700 2118401 567700 21 18401 567700 2118401 567700 2118401 567700 2118401 567700 2118401 567700 2118401 567700 2118401 567700 2118401 567700 2118401 567700 2118401 567700 2118401 567700 2 118401 567700 2 118401 567700 2118401 567700 2 118401 567700 21 18401 567700 2118401 567700 2118401 380892 Ad Valorem Motor Vehicle NWHAR Ad Valorem Motor Vehicle SPOUT Ad Valorem Motor Vehicle WEST A Ad Valorem Motor Vehicle WJOHN Ad Valorem Motor Vehicle Sales & Use Tax ACFD Sales & Use Tax A VSCH Sales & Use Tax BENSN Sales & Use Tax BLACK Sales & Use Tax BNHVN Sales & Use Tax BOONE Sales & Use Tax BUIES Sales & Use Tax COATS Sales & Use Tax CRAIN Sales & Use Tax CYPRS Sales & Use Tax DUNN Sales & Use Tax ERWIN Sales & Use Tax FL TBR Sales & Use Tax FLTWD Sales & Use Tax GODWN Sales & Use Tax NWHAR Sales & Use Tax SPOUT Sales & Use Tax SUMMR Sales & Use Tax WESTA Sales & Use Tax WJOHN NC Sales Tax Special 405 Flexible Spending Internal Service Code 8609306 547010 Payment of Claims 8603800 380890 Other Revenue 436 Animal Shelter Code 1104512 539090 1104512 330310 513 Fleet Acquisition Code 8809410 539050 8809410 380890 539 Recreation Fees Code 1109800 598200 1103900 390990 Others Serv.ICARE Spay/Neuter Program State -I CARE Spay/Neuter Program Permi ts/Taxes/Fees Other Revenue Interfund Trans -Special Fund Balance Appropriated 8,548 increase 38 ,237 increase 23 7 increase 354 increase 102,983 increase 93,714 increase 18 ,459 increase 6,522 increase 57,489 increase 50,232 increase 22,493 increase 36 ,971 increase 31,143 increase 3,051 increase 2,672 increase I 06,908 increase 21,535 increase 16,393 increase 3,316 increase 185 increase 32,534 increase 74,725 increase 46,214 increase 3 ,033 increase 1,025 increase 628 ,614 increase 360,000 increase 360,000 increase 494 increase 494 increase 3,850 increase 3,850 increase 468,000 increase 468 ,000 increase June 15, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 10 070620a HCBOC Page 6 541 Debt Service Code 3009100 577000 3009100 575001 3009100 576000 3003900 390982 542 Fund 270 Code 2705910 598300 2703900 390990 550 Recreation Fees Code 2306110 549090 2303900 390981 568 Social Services Code 5320 618950 5331 618911 5322 618920 5332 618815 5320 380840 5331 380840 5322 380890 3900 390990 Installment Purchase Debt Service Charges Installment Purchase Principal Transfers From -Special Rev Interfund Trans -Debt Fund Balance Appropriated Miscellaneous Transfers From -General E lderly Assistance Donations Child Abuse Awareness Central Electric Special Needs Adoptions Adult Contribution & Donations CPS Contribution & Donations Other Fund Balance Appropriated 720 Workmen's Compensation Code 8109301 544000 Contracted Services 8109301 545050 Insurance -Special 8103800 380850 Insurance Settlement 721 Employee Clinic Code 8309302 502010 8309302 523040 8309302 526010 8309302 5310 I 0 8309302 531020 8309302 544000 8309302 380890 722 Medical Insurance Code 8419303 545050 8419303 54 7010 8413500 350410 8413800 380840 8413 800 3 80850 8413 800 3 80890 Salaries & Wages -Regular Medical Supplies Office Supplies Training -Mileage Training -Meals Contracted Services Other Revenue Insurance -Special Payment of Claims SRV C Charges -Departmental Wellness Insurance Settlement Other Revenue 3,441,596 increase 5,000 increase 3,495 ,000 increase 6,941 ,596 increase 6,941,596 increase 6,941 ,596 increase 468 ,000 increase 468 ,000 increase 2,576 increase 98 increase 6,120 increase 57,348 increase 2 ,576 increase 98 increase 6 ,120 increase 57,348 increase 10,000 increase 40,000 increase 50,000 in crease 1,000 increase 1,615 increase 200 increase 100 increase 85 increase 3,000 increase 6,000 increase 500,000 increase 5 91,442 increase 1,000,000 increase 25,138 increase 20,000 decrease 86,304 increase June 15 , 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 10 070620a HCBOC Page 7 723 Dental Insurance Code 8439307 506020 8433500 350410 724 Retiree Insurance Code 8459304 547010 8459304 54 7020 8453500 350410 725 Flex Spending Code 8609306 547010 8603800 380890 727 HRW Fund Code 6107111 571000 6107111 572000 6107111 576000 6107111 598300 6103900 390990 729HRWFund Code 6107111 598500 6103900 390990 944 Sheriff SRO Code 1104350 547090 1104350 350410 Dental Insurance SRVC Charges -Departmental Payment of Claims Medical Supplement SRVC Charges -Departmental Payment of Claims Other Revenue Bond Principal Bond Interest Installment Purchase Principal lnterfund Trans -Debt Service Fund Balance Appropriated Interfund Transfer-Capital Reserve Fund Balance Appropriated Allocation Service Charges -Departmental 1021 CARES Act Funding (Add-on) Code 2908901 598100 Interfund Trans 2908901 599000 Contingency 3. Tax rebates, refunds and releases 100 ,000 increase 100,000 increase 25,000 increase 75 ,000 increase 100,000 increase 500,000 increase 500,000 increase 4,161,679 decrease 1,141,352 decrease 574,570 decrease 6,153 ,197 increase 275,596 increase 1,400,000 increase 1,400,000 increase 879,000 increase 879,000 increase 738,712 increase 738 ,712 decrease 4. Harnett Regional Water requested adoption of Harnett Regional Water 's FY 21 Capital Improvement Plan. 5. Harnett Regional Water requested adoption of Harnett Regional Water's FY 21 Water and Sewer Ordinance. 6. Harnett Regional Water requested approval of Resolution Adopting the 2019 Local Water Supply Plan (LWSP) for Hamett Regional Water System. (Attachment 1) June 15 , 2020 Regular Meeting Minutes Hamett County Board of Commissioners Page 5 of 10 070620a HCBOC Page 8 7. Hamett Regional Water requested approval of the write-offs for the fourth quarter of 2019 totaling $28,209.34. All of these accounts have been delinquent for more than three years. The facilitation of these write-offs is an important step in a continuing effort to effectivel y manage collection and bad debt. 8. Hamett County Emergency Services requested approval of the fireworks application from East Coast Pyrotechnics for the Anderson Creek Club July 4th celebration. East Coast Pyrotechnics meets all requirements and has met fire code compliance for the event. The actual event will take place July 5th at 9:30 pm. 9 . Hamett County Emergency Services requested approval of the fireworks application from East Coast Pyrotechnics for the Carolina Lakes July 4th celebration. East Coast Pyrotechnics meets all requirements and has met fire code compliance for the event. The actual event will take place July 3th at 9:30 pm l 0. Hamett County Facilities Maintenance requested approval of award of bid and contract with Martin Edwards & Associates Inc. of Linden, NC in the amount of $138,050 for the demolition of the old cafeteria, storage building and removal of fuel tanks at the old Benhaven School. Martin Edwards & Associates was the second to lowest bidder however the lowest bidder said they failed to include in their bid the cost of permits and proper disposal of the fuel tanks. (Attachment 2) 11. Hamett County Health Director requested approval of the revised Clinical Patient Fees, Eligibility and Bad Debt Write Off Policy. 12. Hamett County Tax Department requested approval of a Service Contract with Vincent Valuations in the amount of $126,450 to appraise Tax Year 2021 new construction . The apprai sals will include field data collection, data entry into the CAMA system and land pricing for all splits and combinations. This contract is the most efficient and cost effective method to be sure that there is timely assessment of these new properties. 13. Hamett County JCPC requested approval of the NC Department of Public Safety Program Agreements JCPC Annual 2020-2021 funding in the amount of $320,045 as follows : $75,000 $45 ,000 $40,000 $60,000 $30,000 $25 ,000 $40,000 $ 5,045 Hamett County Restitution Program 4-H Teen Court and At-Risk Youth Development Re-Entry Healthy Choices School Kid in Power (SKIP) Academic Career Readiness - Dunn PAL Extended Learning Lifeguard Instruction and Development Services (LIDS) Take Two Academy JCPC Administration June 15 , 2020 Regular Meeting Minutes Hamett County Board of Commissioners Page 6 of 10 070620a HCBOC Page 9 14. Administration requested award of bid to the NCACC Risk Management Liability and Property Pool as the County's property & liability insurance broker for an initial one-year term. (Attachment 3) 15. Add-on: Harnett County Health Department, Department on Aging, requested approval to accept funding from Mid-Carolina Area Agency on Aging in the amount of $85,699 for the provisions of Home Delivered Meals and Congregate Nutrition Program Services funded by the Families First Coronavirus Response Act (FFCRA). These funds are being provided as emergency funding to ensure older adults who need nutrition services during the Coronavirus outbreak are able to receive meals. Chairman Penny opened the meeting for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. Citizens were allowed to call in and provide their public comments verbally during this period or submit their public comments in writing prior to the meeting to be read aloud during the meeting as time allowed. No one spoke and no public comments were received. Vice Chairman Miller moved to approve the following appointments. Commissioner McKoy seconded the motion, which passed unanimously. Eastern Carolina Regional Housing Authority Barry Blevins was appointed to serve on this board. The length of Mr. Blevin 's term is not known at this time as the Authority is in the process of staggering terms. Harnett Regional Jetport Committee James W. Johnson III (Jim) was appointed to serve on this board as the District 4 representative for a term of three years however his term will expire on December 31, 2022 as all appointments begin on January 151 • Historic Properties Commission Patricia Chalmers was reappointed to serve on this commission as the District 5 representative for a term of three years expiring April 30, 2023. Nursing Home Community Advisory Committee Roger Brown was reappointed to serve on this committee for a term of three years expiring November 30, 2022. Social Services Board Mildred Page was reappointed to serve on this Board for a term of three years expiring June 30, 2023. June 15, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page 7 of 10 070620a HCBOC Page 10 Chairman Penny read aloud the Resolution by the Harnett County Board of Commissioners to Preserve and Defend the Right to Peacefully Assemble and to Condemn Acts of Violence and Looting. Commissioner Springle moved to approve the resolution as presented. Commissioner Johnson seconded the motion that passed unanimously. (Attachment 4) Senior Staff Attorney Christopher Appel and Harnett County Fire Marshall Rodney Daniels petitioned the Board for a public hearing regarding the relocation of a portion of the boundary lines between Westarea and Summerville-Bunnlevel Fire Protection Districts. Chairman Penny called to order a public hearing on the matter and opened the meeting for comments from the public. Citizens were encouraged to submit their comments regarding the proposed budget in writing prior to the meeting or to call in and provide their comments verbally during the meeting. Hearing no one speak, and having received no written comments, Chairman Penny closed the public hearing. Vice Chairman Miller moved to approve the Resolution of the Harnett County Board of Commissioners to Relocate Boundary Lines between Adjoining Fire Protection Service Districts. Commissioner Springle seconded the motion that passed unanimously. (Attachment 5) Mrs. Honeycutt presented for approval the Erwin Elementary School Amended Capital Project Ordinance totaling $27,500,000. Commissioner Springle moved to approve the amended Capital Project Ordinance as presented. Chairman Penny seconded the motion , which passed unanimously. (Attachment 6) Mrs. Honeycutt presented for approval a resolution providing for the issuance of General Obligation School Bonds, Series 2020. She said approval of this resolution would authorize the sale of bonds not to exceed $27,500,000 in total aggregate principal amount of the 2020 Bonds. Mrs. Honeycutt said the school is looking at a total estimated project cost of $29,000,000 but given the current premium environment staff believes $27,500,000 will be sufficient to cover all costs. Commissioner McKay, who requested assurance that none of the $29,000,000 would come out of the County's fund balance, moved to approve the Resolution of the Board of Commissioners of the County of Harnett North Carolina Providing for the Issuance of General Obligation School Bonds , Series 2020. Vice Chairman Miller seconded the motion that passed unanimously. (Attachment 7) Mrs. Stewart presented the proposed FY 2020-2021 Budget Ordinance and Budget for consideration. She reviewed the monetary changes made to the recommended budget presented on May 4th. She also pointed out changes in the wording and format of the FY 2020-2021 budget ordinance from the previous budget ordinance. Staff responded that the General Fund is sitting approximately 24 percent. Commissioner Springle moved to approve the FY2020-202 l Budget Ordinance and Budget as presented. Commissioner McKay seconded the motion that passed unanimously. June 15 , 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page 8 of 10 070620a HCBOC Page 11 Mrs. Stewart also reported that the County 's credit ratings remained the same; Moody's Investor Services assigned its Aa2 and S&P Global assigned its AA. Brian Haney, Assistant County Manager, requested approval of the following changes to the Harnett County Personnel Ordinance effective July 1, 2020: • ARTICLE III. THE PAY PLAN Updating the Performance Pay Plan including adding eligible part-time employees into the Performance Pay Plan, moving the effective date of earned performance increases to the start of the pay period immediately following an employee's anniversary date, updating eligibility requirements, and allowing the County Manager to address situations where employees who were left in the 3/5 Pay Plan after July 1, 2017 , would have benefited more from inclusion in the Performance Pay Plan. • ARTICLE IV. Section 8. Probationary Period of Employment Updating to allow promoted employees to use leave during their probationary period. • ARTICLE V. Section 12. Performance Evaluations Updating to make clear guidelines and expectations for the timely completion of evaluations and submittal of any resulting Personnel Actions. • ARTICLE VI. Section 3. Vacation Leave Updating to allow promoted employees to use leave during their probationary period. Vice Chairman Miller moved to approve the proposed changes to the Harnett County Personnel Ordinance. Commissioner Johnson seconded the motion that passed unanimously. Harnett County Health Director John Rouse and Harnett County Emergency Services Director Larry Smith provided an update on Harnett County COVID-19 cases. Mr. Rouse responded to questions from commissioners. Mrs. Stewart sought direction from the Board regarding the reopening of County buildings. She noted that the libraries throughout the county will reopen on June 22 , 2020 at 50% capacity with precautions in place. Commissioners questioned the consistency of having some County offices closed to the public while others, including the Courthouse, are open. Mrs . Stewart said that a lot of County departments have adapted and she believes all services are being met without totaling reopening. Commissioners will revisit this issue during their June 30 work session. Staff also reported that all precautions are in place to allow the County to reopen. Mr. Haney informed the Board that the County's plan for the Coronavirus Relief Fund allocation of $2,462,374 had been submitted. He said a good portion of the allocation, which must be spent on COVID related expenses, would go to the Health Department, Emergency Services and Sheriffs Office as well as preparing county facilities and municipalities to reopen. June 15, 2020 Regular Meeting Minutes Hamett County Board of Commissioners Page 9 of 10 070620a HCBOC Page 12 Ms. Stewart presented the following reports: Public Health Activities Summary -May 2020 Interdepartmental budget amendments She also reviewed upcoming meetings and invitations. There was no new business. There was no need for dosed session. Vice Chairman Miller moved to adjourn the meeting at 6:48 pm. Commissioner Johnson seconded the motion which passed unanimously. Howard Penny, Jr., Chairman Margaret Regina Wheeler, Clerk June 15, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page 10 of 10 070620a HCBOC Page 13 ATT ACHMENT 1 RESO LUTION ADO PTING LOCAL W ATER SUPPLY PLAN WHEREAS, North Carolina General Statute 143 -355 (I) requ ires that each system that provi des public water services or plans to provide such servi ces shall, either individually or together w ith other systems, prepare and subm it a Local Water Supply Plan ; and WHEREAS, as required by the statute and in the interests of sound local planning, a Local Water Supply Plan for the Harnett Regional Water System, has been developed and submi t t ed to the Harnett County Board of Commiss ioners for approval; and WHEREAS, the Harnett County Boa r d of Commiss ioners finds that the Local Water Supply Plan is i n accordance with the provisions of NCGS 143-355 (I) and that it will provide app r opriate guidance for the future management of water supplies for the Harnett Regional Water Syste m, as well as useful information to the Department of Environmental Quality for the development of a state water supply plan as required by statute; NOW, THEREFORE , BE IT RESOLVED by the Harnett County Board of Comm i ssioners that the Local Water Supply Plan ent itled, Local Water Supply Plan for the Harnett Regional Water System dated 2019, is hereby approved and shall be submitted to DEQ, Division of Water Resources; and BE IT FURTHER RESOLVED that the Ha rnett County Board of Commissioners intends that this plan shall be rev ised to reflect changes in relevant data and projections at least yearly by Ap ril 1st or as otherwise requested by the Department, in accordance with the statute and sound planning practice . This the 15 ~ day of _ _...a,~~'"'-b ...... e-...~ __ _,. 2020. Attest: of Com m iss i oners 070620a HCBOC Page 14 ATTACH MENT 2 CONTRACTOR Jones Grading and Fencing KSC Of The Carolinas BEN HAVEN DEMOLITION BID TAB RFP CLOSING APRIL 24, 2020 BID PRICE $164,100 Martin Edwards and Associates, Inc. $138,000 $138,050 $138,500 $199,500 $150,000 4 Seasons Demolition SEC , LLC A-1 Salvage & Demo Inc . 070620a HCBOC Page 15 ATTACHMENT 3 2019-2020 Expiring Program Surry Line of Coverage (Travelers/ AIG /Safety National) Automobile Liability & Physical $247,042 Damage Crime $2,744 Cyber Liability $13,504 Employment Practices Liability Included in GL General Liability $181,827 Law Enforcement Legal Liability Included in GL Public Officials (Management) Included in GL Liability Property Damage including Equipment Breakdown $234,756 Umbrella Liability/Excess Liability $34,184 Broker Fee $40,000 Sub Total $754,057 Excess Workers' Compensation $164,200 & Employers' Liability Grand Total $918,257 COUNTY OF HARNETT PREMIUM SUMMARY 2020-2021 2020-2021 Proposed Proposed Program Surry Program (Travelers/ AIG Surry (Liberty /Safety Mutual/ National) Travelers/ Safety National) $299,173 $192,141 $2,972 $2,972 $14,762 $12,620 $32,947 $37,875 $48,737 $57,088 $87,390 $87,264 $25,952 $40,260 $298,325 $246,271 $35,341 $37,279 $40,000 $40,000 $885,599 $753,770 $163,430 $163,430 $1,049,029 $917,200 1 2020-2021 2020-2021 2020-2021 Proposed Proposed Program Proposed .Program Surry (Alternate Program Snipes (Trident/ Property NCACC Pool Alliant) Program) $192,141 $242,976 $225,541 $2,972 $968 $6,635 $12,620 Included $24,644 $37,875 $46,849 $48,310 $57,088 $51,097 $67,095 $87,264 $109,388 $132,441 $40,260 $61,359 $12,773 $298,325 $197,887 $403,947 $37,279 $93,388 $114,558 $40,000 $0 $0 $805,824 $803,912 $1,035,944 $163,430 Not Quoted Not Quoted $969,254 $803,912 $1,035,944 070620a HCBOC Page 16 ATTACHMENT 4 r-S_(~ Harnett COUNTY NO RTH CARO L INA RESOLUTION BY THE HARNETT COUNTY BOARD OF COMMISSIONERS TO PRESERVE AND DEFEND THE RIGHT TO PEACEFULLY ASSEMBLE AND CONDEMNING ACTS OF VIOLENCE AND LOOTING WHEREAS, the Constitution of the United States is the Supreme Law ofour nation; and WHEREAS, the First Amendment to the United States Constitution states: "Congress shall make no law ... abridging the freedom of speech or the press; or the right of the people peaceably to assemble, and to petition the government for a redress of grievances"; and WHEREAS, Article I, Section 12 of the North Carolina Constitution states: "the people have a right to assemble together to consult for their common good, to instruct their representatives, and to apply to the General Assembly for redress of grievances"; and WHEREAS, the right to peaceably assemble is a fundamental right for the protection of liberty and for the preservation of the United States and its Constitution; and WHEREAS, the right to peaceably assemble does not include the right to loot, destroy property, or commit other acts of violence; and WHEREAS, members of the Harnett County Board of Commiss ioners have taken an oath to defend and uphold the Constitutions of the United States and of North Carolina; and WHEREAS, the Harnett County Board of Commissioners wishes to express its deep and abiding commitment to protecting all Cons titutional rights of citizens of the County of Harnett, including the First Amendment of the United States Constitution and to condemn those who attempt to unlawfully deprive any citizen of their constitutional right to life, liberty, or property under the guis e of peaceful assembly. NOW THEREFORE BE IT RESOLVED that the Harnett County Board of Commissioners declares that the Board will uphold the Constitutional right to peaceably assemble and will take necessary action, within the limits of the Constitutions of the United States and of North Carolina, to prevent looting, destruction of property, and other acts of violence that are unlawful , unacceptable , and contrary to the purpose of peaceful protests. FURTHERMORE, the Hamett County Board of Commissioners implores the President of the United States, the United States Congress, the North Carolina Legislature, the Governor of North Carolina, and law enforcement agencies to protect the rights of all law-abiding citizens to peaceably assemble and to prevent or subdue any attempts to loot, destroy property, or commit any other violent acts which threaten the safety and well-being of all citizens and their property. 070620a HCBOC Page 17 ATTACHMENT 5 ,-:--~ Harnett ]~!c OUN TY ~:__...._. J N ~O-R~T-H~C-A~R~O~LI-N~A--------------------------------------------------------------- RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS TO RELOCATE BOUNDARY LINES BETWEEN ADJOINING FIRE PROTECTION SERVICE DISTRICTS WHEREAS, pursuant to North Carolina General Statute§ l 53A-301, the Harnett County Board of Commissioners (hereinafter referred to as the "Board") adopted a resolution on May 16, 2011 to establish fire protection service districts in Harnett County; and WHEREAS, pursuant to North Carolina General Statute§ l 53A-304.3, the Board may by resolution relocate the boundary lines between adjoining fire protection service districts if the districts were established for substantially similar purposes; and WHEREAS, the Harnett County Fire Protection Service Districts, including the Westarea and Summerville-Bunnlevel Fire Protection Service Districts, were established upon a finding that there was a demonstrable need for providing fire protection services within the areas of the districts, that it was impossible or impracticable to provide fire protection services on a county-wide basis, that it was economically feasible to provide fire protection service for the districts without unreasonable or burdensome annual tax levies, and that there was a demonstrable demand for fire protection services by persons residing in the districts; and WHEREAS, the Board believes that it is in the best interest of the affected property owners of the Westarea and Surnmerville-Bunnlevel Fire Protection Districts to relocate the boundaries of these districts; and WHEREAS, the Board made available to the public a report containing a map showing the current and proposed boundaries of the districts, a statement that the proposed boundary relocation meets the requirements of subsection (a) of North Carolina General Statute§ 153A-304, a plan for providing service to the area affected by the relocation of district boundaries, and the effect that the changes in the amount of taxable property will have on the ability of the district to provide services or to service any debt; and WHEREAS , the Board called a public hearing on the matter and heard all interested persons prior to taking action on this request. 1 stron g roots • new growth www.harn ett.org 070620a HCBOC Page 18 NOW, THEREFORE BE IT RESOLVED that the Harnett County Board of Commissioners approves the relocation of the fire district boundary lines between Westarea and Summerville-Bunnlevel Fire Protection Service Districts as shown on the maps attached hereto and incorporated herein as Exhibit A and Exhibit B and that such relocation of these boundary lines shall be effective July I, 2020. Duly adopted by the Hamett County Board of Commissioners this 15th day of June, 2020. HARNETT COUNTY BOARD OF COMM1SSIONERS 2 www.harnett.org 070620a HCBOC Page 19 ' ,_, '\/! , 1......' I I \ ) '- / ..,,.. : ....... :: Q)z ~ E=~ 11'0 :. :C:v ~ re ~ " ~ "' "O --" u. " ct1 ';: "~ ~" <( V) ;;; C "0 3: :: " " ::'. Cl. j \ / I < l I ! i i C) N C) N .... C) ,... a, .. OI C Cl> > c.> Cl> ... ... w cl: .. .c J:: )( w 070620a HCBOC Page 20 i .,_ J ~ " u. ~ i -"' .. ·->0 1 .. ....,>: -.. CU ....,~:; c ·-~z E > :, ~ ,_::,. al .. ltlo ; ., en ::i: .... ~ =c re ·-0 >-~ ., " E~ E o :, ~ en Q. N ) 0 N D .... ~ 0 )( ·.·'\ ,.. w " C .. '#"i I II> m .. '1 ... "' E 0 ~ ~ 0 II> > tJ7 .. , u II> .... .... w 070620a HCBOC Page 21 t\ I J A L H JVl.l!.l~ 1 b ~. Harnett r j COUNTY ~-_)N.;. O-R~TH_;;..CA..;.R..;.O..;.LI _NA..;._ __ E_R_W __ IN-E-L-E-M-E-N-T-A-R-Y-S-C-H-0-0-L-------www-.h-ar-nett-.o-rg- AMENDED CAPITAL PROJEC T ORDINANCE BE IT ORDAINED by the Board of Commissioners of Harnett County , North Carolina, sitting as the governing board for Hamett County. Section 1. This project consists of demolition work of the old Erwin E lementary School and the construction of a new 700 student capacity Erwin E lementary School. The new Erwin Elementary School will combine the student populations from the current Erwin Elementary and Gentry Primary schools. Section 2. The following expenditures are hereby amended for this project: Construction $ Construction -Site Work Demolition Engineering / Design Surveying Geotechnical Furnishings Contingency Total $ Original Ordinance 16,963,200 3,482,840 1,000,000 1,226,762 25,000 25,000 350,000 408,921 23,481,723 Adjustment $ 4,018,27 7 $ 4,018,277 Section 3 . T he following revenue s are hereby amended for this project: Debt Proceeds Original Ordinance $ 23,481,723 Adjustment $ 4,018,277 $ $ Amended Ordinance 16,963,200 3,482,840 1,000,000 1,226,762 25,000 25,000 350,000 4,427,198 27,500,000 Amended Ordinance $ 27,500,000 Section 4 . The original project ordinance, approved on June 3, 2019 , is being revi s ed to coincide w ith the proposed bond resolution which authorizes the is suance of general obligation s chool bonds, series 2020, in an amount not to exceed $27,500 ,000 . T he additional authorization has been added to contingency until further direction is received from the Harnett C ounty Board of E ducation. Duly adopted this 15th issioners e ler, Clerk to the Board ew gro wt h 070620a HCBOC Page 22 ATTACHMENT 7 EXTRACTS FROM MINUTES OF BOARD OF COMMISSION ERS A Regular Meeting of the Board of Commissi oners (the "Board") of the County of Harnett, North Carolina wa s held on Monday, June 15 , 2020, at 6:00 p .m. in the County Commissi oners ' Meeting Room, Harnett Count y Administration Building, 420 McKinne y Parkway, Lillington, North Carolina, Howard Penny, Jr., Chainnan of the Board of Commissioners of the County of Harnett, North Carolina, presiding and the following Commissioners present: Commissioners Present: Commi ssioners Absent: Joe Miller, Vice Chairman Mark B. Johnson, Commissioner Gordon Springle, Commissioner Barbara McKay, Commissioner N I A * * * * * * Commissioner Barbara McKoy introduced the following resolution (the "Resolution"), a summary of which had been provided to each Commissioner, a copy of which was available with the Clerk to the Board of Commissioners and which was read by title: RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT NORTH CAROLINA PROVIDING FOR THE ISSUANCE OF GENERAL OBLIGATION SCHOOL BONDS, SERIES 2020 WHEREAS, the Bond Order (as defined below) has been adopted, and it is d e sirable to make provision for the issuance of the bonds authorized by the Bond Order; NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the County of Hamett, North Carolina (the "Board of Commissioners") as follows : Section J. F or purposes ofthis Resolution , the following words will have the meanings ascribed to them below: "Bond Order" means the Bond Order relating to the Projects which the Board of Commissioners adopted on July 21 , 2014 and approved by the vote of a majority of the voters who voted thereon at a referendum duly ca lled and held on November 4, 2014. "Fed eral Securities" means, to the extent permitted by the General Statutes of North Carolina, as amended, (a) direct obligations of the United States of America for the timely payment of which the full faith and credit of the United States of America is pledged; (b) obligations issued by any agency controlled or supervised by and acting as an instrumentality of the United States of America, the timely payment of the principal of and interest on which is fully guaranteed as full faith and credit obligations of the United States of America (including any securities described in (a) or (b) issued or held in the name of the Trustee in book-entry form on the books of the Department of Treasury of the United States of America), which obligations, in either case, are held in the name of a trustee and are not subject to redemption or purchase prior to maturity at the option of anyone other than the holder; ( c) any bonds or other obligations of the State of North Carolina or of any agency, instrumentality or local governmental unit of the State of North Carolina which are (1) not callable prior to maturity or (2) as to which irrevocable instructions have been given to the trustee or escrow agent with respect to such bonds or other obligations by the obligor to give due notice of redemption and to call such bonds for redemption on the date or dates specified, and which are rated by Moody's, if the 2020 Bonds are rated by Moody's, and S&P, if the 2020 Bonds are rated by PP AB 5458 44 5v5 070620a HCBOC Page 23 S&P, within the two highest rating categories and which are secured as to principal, redemption premium, if any, and interest by a fund consisting only of cash or bonds or other obligations of the character described in clause (a) or (b) hereof which fund may be applied only to the payment of such principal of and interest and redemption premium, if any, on such bonds or other obligations on the maturity date or dates thereof or the specified redemption date or dates pursuant to such irrevocable instructions, as appropriate; or (d) direct evidences of ownership of proportionate interests in future interest and principal payments on specified obligations described in (a) held by a bank or trust company as custodian, under which the owner of the investment is the real party in interest and has the right to proceed directly and indi vidually against the obligor on the underlying obligations described in (a), and which underl ying obligations are not available to satisfy any claim of the custodian or any person claiming through the custodian or to whom the custodian may be obligated. "Finance Officer" means the County's Finance Officer, or such other officer of the County designated as the Finance Officer. "Moody 's" means Moody 's Investors Service, a corporation organized and existing under the laws of the State of Delaware, its successors and their assigns and, if such corporation for any reason no longer performs the functions of a securities rating agency, "Moody 's" will be deemed to refer to any other nationally recogni zed rating agency other than S&P designed by the County. "Pricing Certificate" means the certificate of the County's Finance Officer delivered in connection with the issuance of the 2020 Bonds which es tabli shes, with respect to the 2020 Bonds, the final maturity amounts, the interest payment dates and the provisions for redemption . "Projects" means providing for the construction , renovation, improvement, equipping and furnishing of public school facilities within the County, including the acquisition ofland, rights-of-way and easements required therefor. "S&P'' means S&P G lobal Ratings, its successors and their assigns and, if such corporation for any rea son no longer performs the functions of a securities rating agency, "S&P'' will be deemed to refer to any other nationally recognized rating agency other than Moody 's designed by the County . "2 020 Bonds" means the County 's General Obligation School Bonds, Series 2020 authorized under the Bond Order. Section 2. The County shall issue not to exceed $27,500,000 in total aggregate principal amount of its 2020 Bonds. Section 3. Un less the Finance Officer provides otherwise in the Pricing Certificate, the 2020 Bonds shall be dated their date of issuance and pay interest semiannually on April 1 and October 1, beginning April 1, 2021. The 2020 Bonds are being issued to provide funds ( 1) to finance the capital costs of a portion of the Projects pursuant to and in accordance with the Bond Order and (2) to pay the costs of issuing the 2020 Bonds. Section 4. The Board of Commissioners has ascertained and hereby determines that the average period of usefulness of the capital projects being financed by the proceeds of the 2020 Bonds is not less than 25 years computed from the date of issuance of the 2020 Bonds. Section 5. The 2020 Bonds are payable in annual installments on October 1 in each year, unless the Finance Officer establishes a different date in her Pricing Certificate. The maturities of the 2020 Bonds will be as set forth in the Pricing Certificate. 2 PPAB 5458445v5 070620a HCBOC Page 24 Section 6. The 2020 Bonds are to be numbered from "R-1 " consecutively and upward. All 2020 Bonds shall bear interest from their date at a rate or rates which shall be hereafter determined on the sale thereof computed on the basis of a 360-day year of twelve 30-day months. Section 7. The 2020 Bonds are to be registered as to principal and interest, and the Finance Officer is directed to maintain the registration records with respect thereto . The 2020 Bonds shall bear the original or facsimile signatures of the Chairman of the Board of Commissioners or the County Manager and the Clerk to the Board of Commissioners of the County. An original or facsimile of the seal of the County is to be imprinted on each of the 2020 Bonds. Section 8. The 2020 Bonds will initially be issued by means of a book-entry system with no physical distribution of bond certificates made to the public. One bond certificate for each maturity will be issued to The Depository Trust Company, New York, New York ("DTC'), and immobilized in its custody. A book-entry system will be employed, evidencing ownership of the 2020 Bonds in principal amounts of $5,000 or integral multiples thereof, with transfers of beneficial ownership effected on the records ofDTC and its participants pursuant to rules and procedures established by DTC. Interest on the 2020 Bonds will be payable to DTC or its nominee as registered owner of the 2020 Bonds in immediately available funds. The principal of and interest on the 2020 Bonds will be payable to owners of 2020 Bonds shown on the records of DTC at the close of business on the 15th day of the month preceding an interest payment date or a bond payment date. The County will not be responsible or liable for maintaining, supervising or reviewing the records maintained by DTC, its participants or persons acting through such participants. If (a) DTC determines not to continue to act as securities depository for the 2020 Bonds or (b) the Finance Officer of the County determines that the continuation of the book-entry system of evidence and transfer of ownership of the 2020 Bonds would adversely affect the interests of the beneficial owners of the 2020 Bonds, the County will discontinue the book-entry system with DTC in accordance with DTC's rules and procedures. If the County fails to identify another qualified securities depository to replace DTC, the County will authenticate and deliver replacement bonds in accordance with DTC's rules and procedures. Section 9. If the Pricing Certificate designates a date for the 2020 Bonds on and after which the 2020 Bonds are subject to redemption, then such 2020 Bonds are subject to redemption before maturity, at the option of the County, from any money that may be made avai lable for such purpose, either in whole or in part on any date on or after the date set forth in the Pricing Certificate, at the principal amount of the 2020 Bonds to be redeemed, together with interest accrued thereon to the date fixed for redemption, with such redemption premium, if any, designated for the 2020 Bonds in the Pricing Certificate. If the 2020 Bonds are subject to optional redemption and if Jess than all the 2020 Bonds are called for redemption, the County shall select the maturity or maturities of the 2020 Bonds to be redeemed in such manner as the County in its discretion may determine, and DTC and its participants shall determine which 2020 Bonds within a maturity are to b e redeemed by lot; provided, however, that the portion of any 2020 Bond to be redeemed must be in principal amount of $5,000 or integral multipl es thereof and that, in selecting 2020 Bonds for redemption, each 2020 Bond is to be considered as representing that number of 2020 Bonds which is obtained by dividing the principal amount of such 2020 Bond by $5,000. W h en the County elects to redeem any 2020 Bonds, notice of such redemption of such 2020 Bonds, stating the redemption date, redemption price and identifying the 2020 Bonds or portions thereof to be redeemed by reference to their numbers and further stating that on such redemption date there are du e and payable on each 2020 Bond or portion thereof so to be redeemed, the principal thereof and interest accrued to the redemption date and that from and after such date interest thereon shall cease to accrue, is to be given not less than 30 days nor more than 60 days before the redemption date in writing to DTC or its nominee as the registered owner of such 2020 Bonds, by prepaid certified or registered United States mail ( or by such other means as may be permitted by DTC's rules and procedures), at the address DTC provides to the County, 3 PPAB 545844 5v5 070620a HCBOC Page 25 but any failure or defect in respect of such mailing will not affect the validity of the redemption. If OTC is not the registered owner of such 2020 Bonds, the County will gi v e notice at the time set forth above by prepaid first class United States mail , to the then-registered owners of such 2020 Bonds or portions thereof to be redeemed at the last address shown on the registration books the County keeps . The County will also mail or transmit by facsimile or electronic submission a copy of the notice of redemption within the time set forth above (1) to the Local Government Com.mission of North Carolina (the "Commission") and (2) to the Municipal Securities Rule Making Board (the "MSRB") in an electronic fonnat as prescribed by the MSRB . If at the time of mailing of the notice of redemption there is not on deposit money sufficient to redeem the 2020 Bonds called for redemption, such notice may state that it is conditional on the deposit of money for the redemption on the date of redemption as set forth in the notice. Any notice, once given, may be withdrawn by notice delivered in the same manner as the notice ofredemption was given. Section 10. The 2020 Bonds and the provisions for the registration of the 2020 Bonds and for the approval of the 2020 Bonds by the Secretary of the Commission are to be in substantially the form set forth in Exhibit A hereto. Section 11. The Finance Officer is hereby authorized to execute a non-arbitrage certificate with respect to the 2020 Bonds to comply with Section 148 of the Code and the applicable Income Tax Regulations thereunder. Section 12. The Finance Officer is hereby directed to create and establish a special fund to be designated "County of Harnett, North Carolina General Obligation School Bonds, Series 2020 Project Fund'' (the "Project Fund'') and may establish separate accounts within the Project Fund related to each of the Projects or otherwise track the expenditures related to each of the Projects. The Finance Officer shall deposit the proceeds from the sale of the 2020 Bonds in the Project Fund. The Finance Officer shall invest and reinvest any money held in the Project Fund as the laws of the State of North Carolina permit and the income, to the extent the Code pennits, is to be retained in the Project Fund and applied with the proceeds of the 2020 Bonds to pay the costs of the Projects, as the Finance Officer directs. The Finance Officer shall keep and maintain adequate records pertaining to the Project Fund and all disbursements therefrom so as to satisfy the requirements of the laws of the State of North Carolina and to assure that the County maintains its covenants with respect to the exclusion of the interest on the 2020 Bonds from gross income for purposes of federal income taxation. Secti.on 13. Actions taken by officials of the County to select paying and transfer agents, and a bond registrar, or alternate or successor agents and registrars pursuant to Section l 59E-8 of the Registered Public Obligations Act, Chapter l 59E of the General Statutes of North Carolina, are authorized and approved. Section I 4. The Commission is hereby requested to sell the 2020 Bonds through a competitive sale to the bidder whose bid results in the lowest interest cost to the County, determined on the basis of the true interest cost method. Section 15. The Chairman of the Board, the County Manager, the Clerk to the Board and the Finance Officer (individually and collectively, the "Authorized Officers") are hereby authorized and directed to cause the 2020 Bonds to be prepared and, when they shall have been duly sold by the Commission, to execute the 2020 Bonds and to tum the 2020 Bonds over to the registrar and transfer agent of the County for delivery through the facilities ofDTC to the purchaser or purchasers to whom they may be sold. 4 PP AB 545 8445v5 070620a HCBOC Page 26 Section 16. The fonn and content of the Notice of Sale and the Preliminary Official Statement, together with the final Official Statement related to the 2020 Bonds (collectively, the "Official Statement"), are in all respects authorized, approved and confirmed, and the Authorized Officers are authorized, empowered and directed lo execute and deliver the Official Statement in substantially the form and content presented to the Board, but with such changes, modifications, additions or deletions therein as seem necessary, desirable or appropriate to the Authorized Officers, their execution thereof to constitute conclusive evidence of the approval of the Board of any and all changes, modifications, additions or deletions therein from the form and content of the Official Statement presented to the Board. Section 1 7. The Authorized Officers are authorized and directed to execute and deliver for and on behalf of the County any additional certificates, documents, opinions or other papers and perform all other acts as the documents contemplated hereinabove may require or as may be deemed necessary or appropriate to implement and carry out the intent and purposes of this Resolution. Section 18. The County agrees, in accordance with Rule 15c2-l 2 (the "Rule") promulgated by the Securities and Exchange Commission (the "SEC') and for the benefit of the Registered Owners and beneficial owners of the 2020 Bonds, to provide to the MSRB: ( 1) by not later than seven months after the end of each Fiscal Year, beginning with the Fiscal Year ending June 30, 2020, in an electronic fonnat as prescribed by the MSRB, the audited financial statements of the County for such Fiscal Year, if available, prepared in accordance with Section 159-34 of the General Statutes of North Carolina, as it may be amended from time to time, or any successor statute, or if such audited financial statements are not then available, unaudited financial statements of the County for such Fiscal Year to be replaced subsequently by audited financial statements of the County to be delivered within 15 days after such audited financial statements become available for distribution; (2) by not later than seven months after the end of each Fiscal Year, beginning with the Fiscal Year ending June 30, 2020, the financial and statistical data as of a date not earli er than the end of such Fiscal Year for the type of information included under the captions "THE COUNTY--DEBT INFORMATION" and "--TAX INFORMATION" (excluding information on underlying and overlapping units) in the Official Statement; (3) in a timely manner not in excess of 10 business days after the occurrence of the event, notice of any of the following events with respect to the 2020 Bonds: PP AB 5458445v5 (a) (b) (c) difficulties; (d) difficulties; (e) principal and interest payment delinquencies; non-payment related defaults, if material; unscheduled draws on the debt service reserves reflecting financial unscheduled draws on any credit enhancements reflecting financial substitution of any credit or liquidity providers, or their failure to perfonn; (f) adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations oftaxability, Notices of Proposed Issue (IRS Form 5701- 5 070620a HCBOC Page 27 TEB) or ot her material notices or determinations with respect to the tax status of the 2020 Bonds or other material events affecting the tax status of the 2020 Bonds; (g) modificati on o f the rights of the Beneficial Owners of the 2 020 Bonds, if material; (h) ca ll o f any of the 2020 Bonds, if material, and tender offers; (i) defeasance of any of the 2020 Bonds; G) release, substituti on or sale of any property securing repayment of the 2020 Bonds, if material; (k) rating changes; (I ) bankruptcy, insolvency, receivership or similar event of the Board; (m) the consummation of a merger, consolidation , or acquisition involving the Board or the sale of all or substantially all of the assets of the County, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to such actions, other than pursuant to its terms, if material; (n) the appointment of a successor or additional trustee, or the change in the name o f a trustee, if material; (o) incurrence of a financial obligation of the County, if material , or agreement to covenants, events of de fault , remedies, priority right s, or other si milar terms of a financial obligation of the County, any of which affect securities holders, if material; and (p) default, event of acceleration, termination event, m odification of terms, or other s imilar events under the terms of a financial obligation of the County, any of which reflect financial difficulties; and (4) in a timely manner, notice of the County's failure to provide the required annual financial information described in (1) and (2) above on or before the date specified. For purposes of this undertaking, "financial obligation" means (a) a debt obligation, (b) a derivative instrument entered into in connection with, or pledged a s security or a source of payment for, an existing or planned debt obligation, or (c) a guarantee of either clause (a) or (b) above. T he term "financial obligation" shall not include municipal securities as to which a final official statement has been provided to the MSRB consistent with the Rule. T he County agrees that its undertaking under this Section is intended to be for the benefit of the registered owners and the beneficial owners of the 2020 Bonds and is enforceable by any of the registered owners and the beneficial owners of the 2020 Bonds, including an action for sp ecifi c performance of the County's obligations under this Section, but a failure to comply will not be an event of default and will not result in acceleration of the payment of the 2020 Bonds. An action must be instituted, had and maintained in the manner provided in this Section for the benefit of all of the registered owners and beneficial owners of the 2020 Bonds. 6 PPAB 5458445v5 070620a HCBOC Page 28 All documents provided to the MSRB as described in this Section shall be provided in an electronic format as prescribed by the MSRB and accompanied by identifying information as prescri bed by the MSRB . The County may discharge its undertaking described above by provi ding su c h information in a manner the SEC subsequently authorizes in lieu of the manner described above. The County may modify from time to time, consistent w ith the Rule, the information provided or the format of the presentation of such information , t o the e xtent necessary or appropriate in the judgment of the County, but: ( 1) any such modification may only be made in connection with a change in circumstances that arises from a change in legal requirements, change in law or change in the identity, nature or status of the County; (2) the information to be provided, as modified, would have complied with the requirements of the Rule a s of the date of the Official Statement, after taking into account any amendments or interpretations of the Rule as well as any changes in circumstances; (3) any such modification does not materially impair the interest of the registered o wners or the beneficial owners, as determined by nationally recognized bond counsel or by the approving vote of the registered owners of a majority in principal amount of the 2020 Bonds. Any annual financial information containing modified operating data or financial information will explain, in narrative form, the reasons for the modification and the impact of the change in the type of operating data or financial information being provided. The provisions of this Section terminate on payment, or provision having been made for payment in a manner consistent with the Rule, in full of the principal of and interest on the 2020 Bonds. Section 19. This Resolution, other than Section 18 , may be amended or supplemented, from time to time, without the consent of the owners of the 2020 Bonds if in the opinion of nationally recogniz ed bond counsel, such amendment or supplement would not adversely affect the interests of the owners of the 2020 Bonds and would not cause the interest on the 2020 Bonds to be included in the gross income of a recipient thereof for federal income tax purposes. This Resolution may be amended o r s upplemented with the consent of the owners of a majority in aggregate principal amount of the outstanding 2020 Bonds, exclusive of 2020 Bonds, if any, the County owns, but a modification or amendment (1) may not, without the express consent of any owner of 2020 Bonds, reduce the principal amount of any 2020 Bond, reduce the interest rate payable on it, extend its maturity or the times for paying interest, change the monetary medium in which principal and interest is payable, or reduce the percentage of consent required for amendment or modification and (2) as to an amendment to Section 18 , must be limited as described therein. Any act done pursuant to a modification or amendment consented to by the owners of the 2020 Bonds is binding on all owners of the 2020 Bonds and will not be deemed an infringement of any of the provisions of this Resolution, whatever the character of the act may be, and may be done and performed as fully and freely as if expressly permitted by the terms ofthis Resolution, and after consent has been given, no owner of a 2020 Bond has any right or interest to object to the action, to question its propriety or to enjoin or restrain the County from taking any action pursuant to a modification or amendment. If the County proposes an amendment or supplemental resolution to this Resolution requiring the consent of the owners of the 2020 Bonds, the Registrar shall, on being satisfactorily indemnified with respect to expenses, cause notice of the proposed amendment to be sent to each owner of the 2020 Bonds then outstanding by first-class mail , postage prepaid, to the address of such owner as it appears on the 7 PP AB 5458445v5 070620a HCBOC Page 29 registration books; but the failure to receive such notice by mailing by any owner, or any defect in the mailing thereof, will not affect the va lidity of any proceedings pursuant hereto. Such notice shall briefly set forth the nature of the proposed amendment and shall state that copies thereof are on file at the principal office of the Registrar for inspection by all owners of the 2020 Bonds. If, within 60 days or such longer period as shall be prescribed by the County following the giving of such notice, the owners of a majority in aggregate principal amount of 2020 Bonds then outstanding have consented to the proposed amendment, the amendment will be effective as of the date stated in the notice. Section 20. Nothing in this Resolution precludes (a) the payment of the 2020 Bonds from the proceeds of refunding bonds or (b) the payment of the 2020 Bonds from any legally available funds. If the County causes to be paid, or has made provisions to pay, on maturity or on redemption before maturity, to the owners of the 2020 Bonds the principal of the 2020 Bonds (including interest to become due thereon), through setting aside trust funds or setting apart in a reserve fund or special trust account created pursuant to this Reso lution or otherwise, or through the irrevocable segregation for that purpose in some sinking fund or other fund or trust account with an escrow agent or otherwise, money sufficient therefor, including, but not limited to, interest earned or to be earned on Federal Securities, the County shall so notify each rating agency then rating the 2020 Bonds, and then such 2020 Bonds shall be considered to have been discharged and satisfied, and the principal of the 2020 Bonds (including and interest thereon) shall no longer be deemed to be outstanding and unpaid ; provided, however, that nothing in this Resolution requires the deposit of more than such Federal Securities as may be sufficient, taking into account both the principal amount of such Federal Securities and the interest to become due thereon, to implement any such defeasance. If such a defeasance occurs and after the County receives an opinion of a nationally recognized verification agent that the segregated money or Federal Securities together with interest earnings thereon are sufficient to effect a defeasance, the County shall execute and deliver all such instruments as may be necessary to effect such a defeasance and desirable to evidence such release, discharge and satisfaction. The County shall make provisions for the mailing of a notice to the owners of the 2020 Bonds that such money is available for such payment. Section 21. If any one or more of the agreements or provisions herein is held contrary to any express provision oflaw or contrary to the policy of express law , though not expressly prohibited, or against public policy, or for any reason whatsoever is held invalid, then such covenants, agreements or provisions are null and void and separable from the remaining agreements and provisions and will in no way affect the validity of any of the other agreements and provisions hereof or of the 2020 Bonds authorized hereunder. Section 22. All resolutions or parts thereof of the Board of Commissioners in conflict with the provisions herein are, to the extent of such conflict, hereby superseded and re pealed. Section 23. This Bond Resolution is effective on its adoption. On motion of Commissioner Barbara McKoy, seconded by Vice Chairman Miller, the foregoing resolution entitled "RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT NORTH CAROLINA PROVIDING FOR THE ISSUANCE OF GENERAL OBLIGATION SCHOOL BONDS, SERIES 2020" was duly adopted by the following vote: AYES: 5 NAYS: 0 PPAB 5458445v5 8 070620a HCBOC Page 30 No. R- INTEREST RA TE REGISTERED OWNER: PRINCIPAL SUM : APPENDIX A FORM OF 2020 BOND UNITED ST A TES OF AMERICA STATE OF NORTH CAROLINA COUNTY OF HARNETT MATURJTY DATE DATED DATE OCTOBER 1 , JULY 23, 2020 CEDE&Co. DOLLARS GENERAL 0BLIGA TION SCHOOL BOND, SERIES 2020 $ CUSIP THE COUNTY OF HARNETT, NORTH CAROLINA (the "County") acknowledges itself indebted and for value received promises to pay to the Registered Owner named above, on the Maturity Date specified above, upon surrender hereof, the Principal Sum shown above and to pay to the Registered Owner hereof interest thereon from the date of this 2020 Bond until it shall mature at the Interest Rate per annum specified above, payable on April 1, 2021 a nd semiannually thereafter on October 1 and April 1 of each year. Principal of and interest on this 2020 Bond are payable in immediately available funds to The Depository Trust Company ("DTC') or its nominee as registered owner of the 2020 Bonds and is payable to the owner of the 2020 Bonds shown on the records of DTC at the close of business on the 15th day of the month preceding an interest payment date or a bond payme nt date. The County i s not responsible or liable for maintaining, supervising or reviewing the records maintained b y DTC, its participants or persons acting through such participants. This 2020 Bond is issued in accordance with the Registered Public Obligations Act, Chapter l 59E of the General Statutes of North Carolina, and pursuant to The Local Government Finance Act, the Bond Order adopted by the Board of Commissioners on July 21, 2014 and approved by the vote of a majority of the voters who voted thereon at a referendum duly called and held on November 4 , 2014. The 2020 Bonds are being issued to provide funds to pay the capital costs of providing for the construction, renovation, improvement, equipping and furnishing of public school facilities within the C ounty, including the acquisition of land, rights-of-way and easements required therefor and to pay the costs of issuing the 2020 Bonds. [The 2020 Bonds maturing on or before October 1, 2030 will not be subject to redemption prior to maturity. The 2020 Bonds maturing on and after October 1, 2031 will be subject to redemption prior to maturity, at the option of the County, from any money that may be made available for such purpose, either in whole or in part on any date on or after October 1, 2030 . Any 2020 Bonds called for rede mption will be redeemed at the redemption price of the principal amount of 2020 Bonds to be so redeemed, plus accrued interest to the redemption date.] If less than all of the 2020 Bonds are called for redemption, the County shall select the maturity or maturities of the 2020 Bonds to be re de emed in such manne r a s the County in its discretion may determine and DTC and its participants shall determine which of the 2020 Bonds within a maturity are to be redeemed A-1 PPAB 5458445v5 070620a HCBOC Page 31 in accordance with its rules and procedures; provided, however, that the portion of any 2020 Bond to be redeemed shall be in principal amount of $5,000 or integral multiples thereof and that, in selecting 2020 Bonds for redemption, each 2020 Bond shall be considered as representing that number of 2020 Bonds which is obtained by dividing the principal amount of such 2020 Bond by $5,000. Whenever the County elects to redeem 2020 Bonds, notice of such redemption of 2020 Bonds, stating the redemption date, redemption price and any conditions to the redemption and identifying the 2020 Bonds or portions thereof to be redeemed by re ference to their numbers and further stating that on such redemption date there shall become due and payable on each 2020 Bond or portion thereof so to be redeemed, the principal thereof, and interest accrued to the redemption date and that from and after such date interest thereon shall cease to accrue, shall be given not Je ss than 30 days nor more than 60 days before the redemption date in writing to OTC or it s nominee as the registered owner of the 2020 Bonds, by prepaid certified or registered United States mail (or by such other means as permitted by DTC 's rules and procedures), at the address provided to the County by DTC, but any failure or defect in respect of such mailing will not affect the validity of the redemption. IfDTC is not the registered owner of the 2020 Bonds , the County will give notice at the time set forth above by prepaid first class United States mail, to the then-registered owners of the 2020 Bonds or portions thereof to be redeemed at the last address shown on the registration books kept by the County. It is hereby certified and recited that all conditions, acts and things required by the Constitution or statutes of the State of North Carolina to exist, be performed or happen precedent to or in the issuance of this 2020 Bond, exist, have been performed and have happened, and that the amount of this 2020 Bond, together with all other indebtedness of the County, is within every debt and other limit prescribed by said Constitution or statutes. The faith and credit of the County are hereby pledged to the punctual payment of the principal of and interest on this 2020 Bond in accordance with its terms. This 2020 Bond shall not be valid or become obligatory for any purpose until the certification hereon shall have been signed by an authorized representative of the Commission. A-2 PP AB 5458445v5 070620a HCBOC Page 32 IN WITNESS WHEREOF, the County has caused this bond to bear the original or facsimile of the signatures of the Chairman of the Board of Commissioners of the County and the Clerk to the Board of Commissioners of the County and an original or facsimile of the seal of the County to be imprinted hereon and this bond to be dated as of the Dated Date above. (SEAL) Clerk to the Board of Commissioners Chairman Date of Execution: June 15, 2020 PP AB 5458445v5 The issue hereof has been approved under the provisions of The Local Government Bond Act. Secretary of the Local Govennnent Commission A-3 070620a HCBOC Page 33 FORM OF ASSIGNMENT ASSIGNMENT FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto (Please print or typewrite Name and Address, including Zip Code, and Federal Taxpayer Identification or Social Security Number of As signee) the within 2020 Bond and all rights thereunder, and hereby irrevocably constitutes and appoints Attorney to register the transfer of the within 2020 Bond on the books kept for registration thereof, with full power of substitution in the premises. Dated: ______ _ Signature guaranteed by: NOTICE: Signature mu st be guaranteed by a Participant in the Securities Transfer Agent Medallion Program ("Stamp") or similar program . NOTICE: The signature to this assignment must correspond with the name as it appears on the face of the within 2020 Bond in every particular, without alteration, enlargement or any change whatever. T RANSF ER F EE MAY BE REQUIRED A-4 PP AB 5458 44 5v5 070620a HCBOC Page 34 STATE OF NORTH CAROLINA COUNTY OF HARNETT ) ) ) ss: /, MARGARET REGTNA WHEELER, Clerk to the Board of Commissioners of the County of Hamett, North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a resolution entitled "RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT NORTH CAROLINA PROVIDING FOR THE ISSUANCE OF GENERAL OBLIGATION SCHOOL BONDS, SERIES 2020" adopted by the Board of Commissioners of the County of Harnett, North Carolina in regular session convened on the I st day of June, 2020. 2020 WITNESS my hand and the seal of the County of Harnett, North Carolina, this /5.../"h_ay of June, (SEAL) PPAB 5458445v5 070620a HCBOC Page 35 Board Meeting Agenda Item AGENDA ITEM 'i-C MEETING DA TE: Ju /y 01 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Increase Fees/Establish Fees REQUESTED BY : John Rouse,~ REQUEST: At the May 21, 2020 meeting with some board members participating remotely, the Board of Health approved to increase the following fees: CPTCODE IMMUNIZATIONS 90632 90636 90647 90670 90675 90680 90681 90698 90707 90713 90715 90723 90732 90734 90739 90746 90710 90716 LAB 83655 SERVICES DESCRIPTION RECOMMENDED PRICE Hepatitis A-Adult $65 Twinrix (Hep A & Hep B) $122 HIB (Pedvax) $29 Prevnar(Pneumonia) $235 lmovax (Rabies) $393 Rotateq (Rotavirus) $95 Rotarix(Rotavirus) $140 Pentacel (dTap, IPV , HIB) $101 MMR(Measles,Mumps, Rubella) $87 IPV (Polio) $35 Tdap (Adacel/Boostrix) $48 Pediatrix (dTap, IPV , Hep B) $90 Pneumovax23(Pneumonia) $119 Menactra (Meningitis) $152 Hep B Adult (NEW) $97 Hep B 19+ (Engerix) $69 Proquad(Measles,Mumps,Rubella, Varicella) $232 Varicella (Chicken Pox) $145 Lead $18 17296 Kyleena 5-Year IUD (NEW) $900 TlOOl Nursing Assess/Evaluation $101 T1002 RN Services up to 15 minutes $21 *Rate increase due to 5% increase for servic es reimbursement from Medicaid. To be adjusted to prior rates after COVID-19 has concluded. S:\admin \Fil eshare\1-Excel\BOH PAT FEE INC-NEW FEES-BO C Req uests\BOH 052 120\BOC age ndaform2020 052 12 0 BO H.docx Page I of2 070620a HCBOC Page 36 Board Meeting Agenda Item AGENDA ITEM L/ -D MEETING DATE: July 6, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Request for Approval of the Board on County Disaster Recovery Plan REQUESTED BY: Larry Smith, Emergency Services Director REQUEST: E mergency Services reque sts approval of the County Disaster Recovery Plan. This plan establishes the procedures and activities used by the county government and departments to return to pre-disaster conditions as quickly and efficiently as possible following an event. The plan should be used as a guiding document during the recovery phase of an event. Re sponse phase activities are identified and outlined in the county 's Emergency Operations Plan (EOP). Due to the cyclical nature of emergency management, there will be some overlap between the response and recovery phase. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C :\Users\gw heele r\AppData\Local\M icrosoft\ Windows\lNetCache\Co nte nt. Outlook\ W 5 EN E9S Y\Reco ve ry P Ian Approval Re quest.docx Page I of I 070620a HCBOC Page 37 Harnett COUNTY NORTH CAROLINA Disaster Recovery Plan January 2020 070620a HCBOC Page 38 County of Harnett Disaster Recovery Plan January 2020 070620a HCBOC Page 39 County of Harnett Disaster Recovery Plan January 2020 070620a HCBOC Page 40 County of Harnett Disaster Recovery Plan January 2020 Table of Contents Table of Contents ......................................................................................................... 1 Section 1 DOCUMENT CONTROL ........................................................................... 3 Section 2 INTRODUCTION ........................................................................................ 5 2.1 Purpose ......................................................................................................... 5 2.1.1 Process of Recovery ......................................................................... 6 2.2 Scope ............................................................................................................ 6 2.3 Planning Assumptions ................................................................................. 6 2.4 Plan Maintenance ......................................................................................... 7 2.4.1 Plan Maintenance Activities ............................................................ 7 2.5 Authorities .................................................................................................... 8 Section 3 EXECUTION ................................................................................................ 9 3 .1 Concept of Operations ................................................................................. 9 3.1 .1 General ............................................................................................. 9 3. 1.2 Disaster Recovery Coordination .................................................... 11 3.1.3 State and Federal Support .............................................................. 13 3.1.4 Activation ....................................................................................... 16 3 .1.5 Deployment .................................................................................... 16 3 .1.6 Employment and staffing ............................................................... 16 3 .1 . 7 Demobilization ............................................................................... 17 Section 4 RECOVERY FUNCTIONS OVERVIEW ............................................... 19 4.1 Emergency Management ........................................................................... 19 4 .2 Administration and Continuation of Government ..................................... 19 4.3 Public Information and Community Relations .......................................... 19 4.4 Individual Assistance ................................................................................. 20 4.5 Volunteers and Donations .......................................................................... 20 4.6 Security and Re-entry ................................................................................ 20 4. 7 Health and Human Services ....................................................................... 20 4.8 Public Works .............................................................................................. 21 4.9 Utility Restoration ...................................................................................... 21 4.10 Planning and Mitigation ............................................................................. 21 4 .11 Economic Restoration and Recovery ......................................................... 21 4.12 Environmental Preservation and Restoration ............................................. 22 4.13 Finance ....................................................................................................... 22 4.14 Housing ...................................................................................................... 22 4.15 Education ................................................................................................... 22 4.16 Agriculture ................................................................................................. 23 070620a HCBOC Page 41 County of Harnett Disaster Recovery Plan January 2020 Section 5 RECOVERY FUNCTIONS ....................................................................... 25 5.1 Recovery Function 1: Emergency Management.. ..................................... 27 5.2 Recovery Function 2 : Administration and Continuation of Government. ............................................................................................... 33 5.3 Recovery Function 3: Public Information and Community Relations .................................................................................................... 39 5.4 Recovery Function 4: Individual Assistance ............................................ .45 5.5 Recovery Function 5: Volunteers and Donations ...................................... 51 5.6 Recovery Function 6: Security and Re-Entry ............................................ 57 5.7 Recovery Function 7 : Health and Human Safety ...................................... 63 5.8 Recovery Function 8: Public Works .......................................................... 69 5.9 Recovery Function 9: Utility Restoration .................................................. 75 5.10 Recovery Function 10: Planning and Mitigation ....................................... 79 5.11 Recovery Function 11: Economic Restoration .......................................... 85 5 .12 Recovery Function 12 : Environmental Preservation ................................. 91 5.13 Recovery Function 13 Finance .................................................................. 96 5 .14 Recovery Function 14 Housing ............................................................... 100 5.15 Recovery Function 15 Education ............................................................. 110 5.16 Recovery Function 16 Agriculture ........................................................... 114 Section 6 APPENDIX A ............................................................................................ 117 6.1 Summary of Roles and Responsibilities .................................................. 117 Section 7 APPENDIX B ............................................................................................ 131 7 .1 Detailed Agency Descriptions ................................................................. 131 Section 8 APPENDIX C ............................................................................................ 167 8.1 Recovery Function Checklist.. ................................................................. 167 Section 9 APPENDIX D ............................................................................................ 173 9.1 Recovery Planning Methodology ............................................................ 173 Section IO APPENDIX E .......................................................................................... 179 10.1 Laws and Ordinances ............................................................................... 179 Section 11 APPENDIX F .......................................................................................... 185 11.1 Definitions ................................................................................................ 185 Section 12 APPENDIX G ......................................................................................... 191 12 .1 Acronyms ................................................................................................. 191 Section 13 APPROVAL .................................................................. 192 13.1 Approval ...................................................................... 192 2 070620a HCBOC Page 42 County of Harnett Disaster Recovery Plan January 2020 Revision Record Controlled Hard Cop Distribution Section 1 DOCUMENT CONTROL 3 070620a HCBOC Page 43 County of Harnett Disaster Recovery Plan January 2020 Page Intentionally Left Blank 4 070620a HCBOC Page 44 County of Harnett Disaster Recovery Plan January 2020 Section 2 INTRODUCTION Harnett County is a community located in the central region of North Carolina, situated between Fayetteville and the state capital , Raleigh. The current full-time population is estimated at 134 ,200 (census.gov , 2018). The county is susceptible to a variety of natural and manmade events including hurricanes , tornadoes , severe storms , flooding , fire, winter events, and terrorism . Events that have affected the county in the last 10 years include: the tornado outbreak (2011 ), Hurricane Matthew (2016), Hurricane Florence (2018), and Tropical Storm Michael (2018). Harnett County is well prepared to respond to such events, and through the development of a Disaster Recovery Plan, is building on the capabilities to recover from disasters . Prior to the development of the Disaster Recovery Plan , the county drafted and relied on annexes to the Emergency Operations Plan (EOP) to manage recovery activities and operations (damage assessment, debris management, donations management , etc .). In order to continue to build on the recovery approaches and procedures in place , Harnett County Emergency Services , in coordination with the North Carolina Division of Emergency Management (NCEM), began a comprehensive recovery planning process . This process included all key county departments , support agencies , and personnel that play a role in county recovery operations . The Disaster Recovery Plan was developed using information and approaches highlighted during the planning process. 2.1 Purpose This plan establishes the procedures and activities used by the county government and departments to return to pre-disaster conditions as quickly and efficiently as possible following an event. The plan should be used as a guiding document during the recovery phase of an event. Response phase activities are identified and outlined in the county 's Emergency Operations Plan (EOP). Due to the cyclical nature of emergency management , there will be some overlap between the response and recovery phase . Recovery is a complex and long-term process that involves a range of activities and many participants . Recovery begins shortly after the disaster event occurs and can continue for many years . It involves short-term restoration of essential community functions and long-term rebuilding . It incorporates mitigation of hazards as the restoration and rebuilding take place. This plan addresses how to get finance , administration , and personnel focused on both short-term and long-term needs based on locally defined priorities . Recovery actions involve : • Analyzing post-disaster conditions and opportunities for restoring the community to pre- disaster condition or better 5 070620a HCBOC Page 45 County of Harnett Disaster Recovery Plan January 2020 • Identifying needs and priorities in repairing and restoring essential facilities for short-term functioning of the community • Initiating hazard abatement(short-term) and mitigation (long-term) • Initiating housing recovery (temporary and long-term) • Identifying the methodology for local business recovery and temporary business resumption • Providing support for essential economic facility recovery (i.e., highways , railways) • Maximizing available state and federal assistance 2.1.1 Process of Recovery The process of recovery has incorporates the way the county organizes itself to make decisions , sets priorities, and works with affected subgroups of the population and important stakeholders. The recovery process involves: • Strategies to plan for recovery of hard-hit individual areas while allowing normal functions to continue in unaffected areas • Strategies for community participation and investment of stakeholders 2.2 Scope The Disaster Recovery Plan has been developed to coordinate and facilitate recovery operations for Harnett County as well as the municipalities located within the county . Municipalities covered in the plan inc lud e: • Angier • Coats • Dunn • Erwin • Lillington 2.3 Planning Assumptions The following situations im pact the Harnett County Disaster Recovery Plan : 6 070620a HCBOC Page 46 County of Harnett Disaster Recovery Plan January 2020 • Harnett County is vulnerable to potential threats ranging from natural disasters to terrorist attacks ; therefore , an all-hazards planning approach is essential. • County buildings and facilities are vulnerable to the effects of severe weather, hazardous events , fire , flooding, etc. • Harnett County is located in the Central part of the State of North Carolina. The population of the county was estimated at 132,754 in the 2017 Census . • A large-scale event has the potential to overwhelm Harnett County resources and capabilities, requiring assistance from the state, the federal government, and private and nonprofit organizations. • County officials being aware of the possible occurrence of a disaster event and their responsibilities in the execution of this plan . 2.4 Plan Maintenance This plan should be reviewed for changes to relevant information regularly . The plan should be revised at minimum annually and following every exercise or actual event. Long-term plan maintenance should be undertaken carefully , planned for in advance , and completed according to an established schedule. 2.4.1 Plan Maintenance Activities • Primary responsibility for coordinating the plan development and maintenance process rests with the county emergency services director. • Operational plans and supporting standard operating procedures (SOP) will be developed in conjunction with department heads , emergency services representatives, and various supporting organizations. • Periodic revisions to this plan will be identified by appropriate signatures and approval dates . The county emergency services director is responsible for performing periodic reviews of all plans and SOPs with appropriate agencies and departments. The revision process will include incorporation of necessary changes based upon periodic tests, drills, exercises, or actual events. Updates, changes , modifications, additions, deletions, and/or corrections to this plan may be determined to be administrative in nature and may not require approval of the Harnett County Board of Commissioners or the re-approval or promulgation of the entire plan . Decisions regarding such shall be made by the emergency services director in coordination and consultation with the county manager. If the county manager feels the updates, changes, modifications, additions, deletions, or corrections to this plan are of such significance that Harnett County Board of Commissioners action is advised , the emergency services director shall prepare appropriate documentation and submit the documentation through normal channels to the Board of Commissioners for consideration . 7 070620a HCBOC Page 47 County of Harnett Disaster Recovery Plan January 202 0 Emergency updates , changes, modifications , additions , deletions , or corrections to this plan or any policy , procedure , or annex that is part of this plan may be made as an interim measure with approval of the chairman of the Harnett County Board of Commissioners without prior consent or approval of the entire board sitting in either regular or emergency session. • Harnett County Emergency Services, in cooperation with federal , state , and local emergency services agencies , will schedule and conduct required training activities to ensure emergency response capabilities and certification. Training calendars will be provided periodically to inform interested personnel. The emergency services director , in coordination with the Recovery Steering Committee , is responsible for ensuring that the Disaster Recovery Plan and Recovery Functions documents are reviewed and revised regularly . Plan maintenance issues to consider include: • Distributing and communicating the Disaster Recovery Plan • Designating the review team • Identifying issues that impact the frequency of changes required to the Disaster Recovery Plan • Establishing a review cycle • Policy or mission changes that significantly affect recovery functions or their prior ities • Changes that affect lead and support agencies for each recovery function • Changes in technology , communication, or systems (critical resources) • Changes in organizational structure • Changes to specific information such as contact lists , vendor lists , succession of leadership , etc . 2.5 Authorities This Disaster Recovery Plan was developed in compliance with the National Fire Protection Association's (NFPA) 1600 Standard on Disaster/Emergency Management and Business Continuity Programs 2004 . Development of the plan also followed guidance from the Emergency Accreditation Program (EMAP), the National Incident Management System (NIMS), the National Response Framework (NRF), and the North Carolina Disaster Recovery Guide . Development of the Recovery Plan and Recovery Functions also considered the following FEMA guidance : FEMA Publication 322 -Public Assistance Guidance, Publication 323 -Applicant Handbook , Publication 325 -Debris Management Guide , the Robert T. Stafford Disaster Relief and Emergency Assistance Act , and Code of Regulations : Title 44 -Emergency Management and Assistan ce. For additional information on guidance , references , statutes, and ordinances refer to Appendi x C. 8 070620a HCBOC Page 48 3.1 Concept of Operations 3.1.1 General Section 3 EXECUTION The following information was developed and included in the Harnett County Emergency Operations Plan (EOP). 1. As required by General Statute 166A-2, it is the responsibility of county government to organize and plan for the protection of life and property from the effects of hazardous events. 2. The chairman of the county board of commissioners, in cooperation with the county manager and county emergency services director, will coordinate and manage county resources and advise municipalities of needs or progress . If necessary, state assistance will be requested. 3. The county emergency operations center (EOC) will be staffed and operated as the situation dictates . The EOC will be activated during the response phase and continue through the recovery phase as necessary . 4. If the emergency situation warrants, the senior elected official or the designee of the jurisdiction may declare a state of emergency to exist within the jurisdiction (or a part thereofj and begin implementing emergency procedures. 5. As requests for resources become overwhelming, the county will coordinate as appropriate with adjoining counties for additional available resources while also working with North Carolina Emergency Management to use state resources when county capabilities become exhausted. 6. In accordance with each department's SOPs and the responsibilities outlined in this plan, the county will work to restore critical systems and infrastructure back to its pre-disaster condition and to restore county business operations back to order as quickly as possible. 7. The county will assist its residents through federal and state programs as available to return their primary residences to a safe, sanitary condition . 3.1.1.1 Recovery Phases 1. A community response to disaster follows a phased approach that includes short-term and long-term phases. The recovery phase begins during the response phase. Initial focus is on impact assessment. 9 070620a HCBOC Page 49 County of Harnett Disaster Re cove ry Plan January 2020 2. Short-term recovery operations will begin during the response phase of the emergency and can last up to si x months. The goal of short-term recovery is to restore city government services to at least minimal capacity. Short-term recovery includes : • Restoration of utility and transportation services • Expansion social, medical and mental health services • Reestablishment of local government operations • Debris removal and clean-up operations • Abatement and demolition of hazardous structures 3. The goal of long-term recovery is to restore facilities to pre-disaster condition . Some of the long-term recovery activities are extensions of short-term activities ; other long-term tasks begin after short-term tasks are completed . The long-term recovery phase can last up to 10 years. Long-term recovery includes : • Coordinated delivery of long-term social and health services • Improved land use planning • Reestablished the local economy to pre-disaster levels • Recovery of disaster response costs • Effective integration of mitigation strategies into recovery planning and operations 3.1.1.2 Recovery Functions Harnett County has determined that there are 16 criti cal recovery functions that must be addressed during the recovery phase of an event. These Recovery Functions assist in returning the county to normal operations as quickly and efficiently as possible after an event. They are : • RF 1 Emergency Management • RF 2 Administration and Continuation of Government • RF 3 • RF4 • RF 5 • RF 6 • RF 7 • RF 8 • RF 9 • RF 10 Public Information and Community Relations Individual Assistance Volunteers and Donations Security and Re-entry Health and Human Services Public Works Utility Restoration Planning and Mitigation 10 070620a HCBOC Page 50 County of Harnett Disaster Recovery Plan Jan uary 202 0 • RF 11 Economic Restoration and Recovery • RF12 Environmental Preservation and Restoration • RF13 Finance • RF14 Housing • RF15 Education • RF16 Agriculture Each recovery function is activated on an incident-by-incident basis , which may result in a full or partial activation. Each recovery function has identified lead and support agencies , activities to be completed, concept of operations , and roles and responsibilities. For more detailed information on recovery functions, refer to section 3 and 4. 3.1 .1.3 National Incident Management System (NIMS) Harnett County has adopted the National Incident Management Systems (NIMS) approach and guidance to incorporate the elements of NIMS that are essential to efficient management of emergencies and disasters that involve local , state , and federal response agencies. The federal government places criteria for all emergency plans to comply with Homeland Security Presidential Directive 5 (HSPD-5). For additional information on NIMS and the Incident Command Systems (ICS), refer to the Harnett County Emergency Operations Plan (EOP). 3.1.2 Disaster Recovery Coordination The actions of a response to any disaster situation are outlined in the Harnett County Emergency Operations Plan . The recovery operation is led by the emergency services department. Under the direction of the emergency services director, the following groups will assist with coordination of the recovery operation : 3.1.2.1 Recovery Steering Committee The Harnett County Recovery Steering Committee is a standing task force that has been established to provide a coordination mechanism and oversee the recovery and reconstruction process . The Recovery Steering Committee also serves as an advisory committee to Harnett County personnel, departments , and agencies responsible for recovery act ivities. Prior to an event , the Recovery Steering Committee meets regularly to discuss approaches, responsibilities , and changes in policy and procedures to ensure everyone understands their roles and responsibilities . After plan activation , the Recovery Steering Committee meets on a daily basis (or as often as the emerg ency services director deems necessary) and provides representation in the county Emergency Operations Center (EOC). Major duties of the Recovery Steering Committee include : • Establish uniform policies for effective coordination to accomplish recovery tasks resulting from a natural or manmade disaster. • Recommend and coordinate efforts to return to normal operations following an event. 11 070620a HCBOC Page 51 County of Harnett Disaster Recove ry Pla n January 2020 • Assist in identifying mitigation opportunities and resources. • Determine the activation of recovery functions. The Recovery Steering Committee members serve as lead agencies for the recovery functions. The committee is composed of representatives from the following departments , agencies, and organizations : • Harnett County Administration • Harnett County Community Relations • Harnett County Cooperative Extension • Harnett County Department of Social Services • Harnett County Emergency Services • Harnett County Health Department -Environmental Division • Harnett County Finance Office • Harnett County Health Department • Harnett County General Services • Harnett County Development Services • Harnett Regional Water • Harnett County School District • Harnett County Sheriff's Office • Harnett County Soil and Water Conservation District • Harnett County Department on Aging -Volunteer Center • North Carolina Emergency Management 3.1 .2 .2 Recovery Task Force The Recovery Task Force, also lead by the emergency services department , is made up of members from each of the lead support agencies outlined in the recovery function . The Recovery Task Force helps to carry out all recovery operations through collaboration and communication. 3.1 .2 .3 Municipal Governments Harnett County includes a number of municipal governments. Although most recovery activities are managed at the county level , municipalities also have an important role in the process . For example , each municipality has defined its own re-entry procedures and must be included in the decision process concerning temporary housing sites , road clearance , and debris management operations . The Task Force includes representation from each of the municipalities in the county. Representatives provide information on capabi liti es within each municipality and on how the municipality can assist the county. 12 070620a HCBOC Page 52 County of Harnett Disaster Recovery Plan January 2020 3.1.2.4 Recovery Incident Action Plan 1. The Recovery Steering Committee will develop a recovery incident action plan (RIAP) based on the event and its impacts . This event-specific RIAP , in part , will specify which recovery functions are activated. 2. The RIAP defines a phased recovery program with priorities and actions to : • Eliminate life-threatening conditions • Restore utility and transportation services • Provide and restore suitable housing conditions • Resume normal economic activity • Expedite the securing of financial assistance from both the public and private sectors • Restore other essential city services to normal levels • Restore the community 's physical facilities, both public and private (waste collection , street lighting , street cleaning, traffic control, hospitals, schools , nurseries , day care , etc .) • Return all essential services (water , sewage , electricity, gas , refuse pickup , etc.) to fully-functioning conditions • Return personnel to normal work schedules and assignments 3.1.3 State and Federal Support 3.1.3.1 State Role and Support Requests for state resources will be made through Harnett County Emergency Services director to the North Carolina Division of Emergency Management State Emergency Operation Center (1- 800-858-0368). The State Emergency Response Team (SERT) will be fully or partially activated as necessary to support the county's requests. Additionally , it is expected SERT may have a role in most (if not all) disasters . North Carolina Division of Emergency Management will provide support to the local emergency services director. This support includes , but is not limited to : • On -scene response by the area coordinator or designee • Assistance with dissemination of emergency public information • Relay of information to and from state and federal agencies • Coordination of state agencies during events • Transmittal and tracking of resource requests • Assistance with planning , training and recovery operations The governor's powers and responsibilities during a declared emergency include the following : 13 070620a HCBOC Page 53 County of Harnett Disas ter Recovery Plan Janua ry 2020 • Make , amend, or rescind orders , rules , and regulations . • Make , amend, or rescind mutual aid agreements . • Enter into agreements with nongovernmental disaster organizations (e.g., Red Cross , Salvation Army , and Mennonite Disaster Service). • Utilize the services and resources of state agencies and local governments . All state and local government officers and personnel are required to extend services and resources upon request. • Sell, lend , lease , give , transfer , or deliver materials, or perform services for disaster purposes , and report funds received to the State Treasurer. • Use contingency and emergency funds as necessary and appropriate for relief and assistance. • When contingency and emergency funds are insufficient or inappropriate due to the disaster's severity and magnitude , reallocate other funds reasonably available within departmental appropriations . • Assume operational control over all or any part of the emergency management functions within this state, including those of local governments. • Agree that the state will indemnify the federal government against any debris removal claim. Responsibilities of the secretary of the Department of Public Safety, as delegated by the governor include : • Act on behalf of the governor in overseeing all emergency and disaster response . • Activate state and local emergency plans as appropriate , including the deployment and use of necessary personnel, supplies , equipment, materials , and facilities. Responsibilities of the North Carolina Division of Emergency Management include : • Coordinate activities of all agencies for emergency management within the state , including planning, organizing, staffing , equipping , training , testing , and activating emergency management programs . • Prepare executive orders , proclamations , and regulations for the governor. • Coordinate response and relief activities in the event of a disaster or emergency. • Respond to assist local governments . • Coordinate assistance through an integrated system of emergency management, involving state and local government emergency service organizations . • Use branch managers and area coordinators stationed across the state to respond to emergencies within a few hours and to support local emergency management coordinators . 14 070620a HCBOC Page 54 Co unty of Harnett Disaste r Recovery Plan Jan uar y 202 0 • Identify and analyze the hazards that may face each community. • Develop and maintain contingency plans for each -hazard . • Minimize the impact of natural and technological disasters . 3.1.3.2 North Carolina State Disaster Recovery Team (SORT) The State Disaster Recovery Team (SORT) is composed of all necessary organizations involved in the state 's disaster recovery efforts . The SORT is responsible for ensuring that the state delivers a cohesive and coordinated interagency effort . It serves as a parallel organization to the State Emergency Response Team (SERT), and both organizations are activated at the same time . While the SERT addresses issues of immediate and emergency health and safety measures , the SORT addresses issues associated with the long-term recovery and rebuilding efforts of returning the affected regions and communities to their pre-disaster conditions . The SORT serves as a resource for all disaster recovery efforts of the governor and/or general assembly . Its primary goals are listed below. • Coordinating Damage Assessment -Immediately after a disaster, preliminary damage assessments (PDA) reflect the initial needs of public health and safety . However , as the state shifts from immediate response to long-term recovery , all SORT members are responsible for ensuring that effective damage assessments occur and are reported to the SORT . The SORT oversees the compilation and maintenance of a comprehensive damage assessment that includes the effect on business and industry , labor and workforce, agriculture , environment, transportation and infrastructure , public health and welfare , housing , government services and facilities , and other affected areas . • Identifying and Prioritizing All Losses and Needs -The SORT comprehensively assesses the effects of a disaster, and identifies and prioritizes the greatest needs . Information collected and reported by an SORT serves as a resource in advising the governor and other state leaders in developing a recovery strategy. • Developing a Recovery Strategy -The SORT uses the information regarding losses and needs to determine how best to address the problems. The SORT assists in identifying and pursuing federal assistance , as well as supplying input on where or how the state should provide assistance . • Overseeing Recovery Efforts -As federal , state , and local governments coordinate with private and nonprofit organizations in long-term recovery efforts, the SORT is the state body cha rged with ensuring that all efforts are working in concert and progressing effe ctively . • Addressing Ongoing Problems and Needs During Recovery -The SORT is charged with identifying and resolving all issues that ar ise in the weeks, months , or years of the state 's recovery efforts . 15 070620a HCBOC Page 55 County of Harnett Disaster Recove ry Plan January 2020 3.1.3.3 Federal Agencies Federal agencies will assist will disaster recovery as outlined in the National Response Framework . They often can provide monetary assistance and human and material resources once a federal disaster declaration in obtained by the state for Harnett County . Requests for federal assistance with be made through the North Carolina Division of Emergency Management and other state agencies as appropriate . Federal agencies and the assistance that they can provide are further outlined in each recovery function. 3.1.4 Activation The emergency services director, under the direction of the county board of commissioners and the county manager, will activate the Disaster Recovery Plan as appropriate. Because recovery and response operations often overlap, the director may activate any or all of the recovery functions to return the county to its pre-disaster condition . The director will first ensure that the immediate emergency situations are addressed as outlined in the Emergency Operations Plan. 3.1.5 Deployment During the initial phase of recovery operations, the most important consideration is ensuring the continuation of county government and essential county services. In order to maintain critical functions, the county relies on a number of plans and approaches prior to , during, and after an event. The county has established lines of succession for county government and each county department operates under their own S0Ps . The county board of commissioners is the governing body that oversees all recovery related activities and the county manager responsible for continuing to manage administrative functions. The emergency services director takes a lead role in the coordination of recovery activities and operations . During the recovery phase of an event, a number of county departments, state agencies , and private and nonprofit organizations have roles and responsibilities for ensuring recovery functions are completed. The lead and support agencies for each recovery function are identified in detail in section 4 of this plan. 3.1.6 Employment and staffing The county manager, in coordination with county government agency leaders , will determine the staff necessary to restore essential services and conduct recovery operations. They will staff these functions by temporarily reassigning staff members , by using mutual aid, volunteers, Emergency Management Assistance Compact (EMAC), and by hiring staff as needed. Some functions may be partially funded through federal and state disaster programs. 3.1.6.1 Additional Staffing Needs During and just following an event, it may be necessary for the county to hire additional personnel to assist in completing recovery-related activities. Hiring additional personnel is coordinated though the human resources department under the direction of the county manager. The county manager will work to find state and federal funding to assist the county in paying for additional 16 070620a HCBOC Page 56 County of Harnett Disaster Recove ry Plan Jan uary 2020 personnel. If funding assistance is not available , the county manager will provide authorization to use emergency funds to hire additional personnel. 3.1. 7 Demobilization The county manager, in coordination with the emergency services director and the Recovery Steering Committee , determines when to discontinue recovery operations and return to normal operations . This decision should be made considering the completion of both short-term and long- term recovery operations. It is important to note that some recovery functions may demobilize before others based on the extent of the damage and the complexity of the recovery operation. 17 070620a HCBOC Page 57 County of Harnett Disaster Recovery Plan January 2020 Page Intentionally Left Blank 18 070620a HCBOC Page 58 County of Harnett Disaster Recovery Pla n January 2020 Section 4 RECOVERY FUNCTIONS OVERVIEW Harnett County has determined that there are 16 critical recovery functions that must be addressed during the recovery phase of an event. These recovery functions assist in returning the county to normal operations as quickly and efficiently as possible after an event. Each recovery function is activated on an incident-by -incident basis, which may result in a full or partial activation . Each recovery function identifies lead and support agencies , activities to be completed, concept of operations and roles and responsibilities. For more detailed information on each recovery functions , refer to section four. 4.1 Emergency Management The purpose of Recovery Function 1 -Emergency Management is to establish the procedures for assessing the impact of a disaster immediately following an event. Recovery Function 1 also coordinates disaster recovery activities among the members of the Harnett County 's Disaster Recovery Team. Recovery Function 1 determines recovery priorities , identifies resource needs for countywide disaster recovery , justifies necessary state and federal assistance, and identifies structures that are unsafe for occupation. Finally, Recovery Function 1 coordinates the efforts of operation services department and emergency services department by establishing the procedures for staging and allocating necessary equipment and for determining which facilities will be needed in the event of a disaster (e.g., transitional housing, sheltering etc.). 4.2 Administration and Continuation of Government The purpose of Recovery Function 2 -Administration and Continuation of Government is to provide information regarding the lines of succession for government administration and potential continuity locations for conducting county essential functions . 4.3 Public Information and Community Relations The purpose of Recovery Function 3 -Public Information and Community Relations is to outline the activities related to the dissemination of public information prior to , during, and following an 19 070620a HCBOC Page 59 Co unty of Harnett Disaster Reco very Plan Janu ary 2020 event. Following a disaster, the public information officer (PIO) collects , processes and disseminates disaster information to the public and to government employees . The PIO also coordinates with media outlets to provide live or taped interviews regarding the disaster throughout the recovery process . 4.4 Individual Assistance The purpose of Recovery Function 4 -Individual Assistance (IA) is to inform disaster victims about the state and federal individual assistance programs that are available, provide convenient sites where the public can apply for assistance programs in a post-disaster environment , explain how to apply , and provide assistance to disaster victims as needed . 4.5 Volunteers and Donations The purpose of Recovery Function 5 -Volunteers and Donations is to establish the procedures for receiving and placing spontaneous volunteers , managing donations of goods , serv ices and cash , and coordinating with established voluntary agencies during and following a disaster. 4.6 Security and Re-entry The purpose of Recovery Function 6 -Security and Re-entry is to promote and facilitate the timely re-entry of essential response and recovery personnel , government officials , property owners , business owners , media , etc ., to speed the recovery of Harnett County and its economy and to provide uniform guidance following a large -scale disaster to law enforcement personnel with direct access to the impacted areas . 4.7 Health and Human Services The purpose of Recovery Function 7 -Health and Human Safety is to provide the procedures for ensuring that health and human safety issues are adequately addressed following a disaster . This function also estab lishes procedures related to meeting the needs of the county during a mass casualty event. 20 070620a HCBOC Page 60 County of Harnett Disaster Recovery Plan January 2020 4.8 Public Works The purpose of Recovery Function 8 -Public Works is to provide the procedures for performing the timely removal , transport, storage, elimination, and recycling of debris caused by a disaster. This recovery function also provides information for how to handle the rebuilding and repair of damaged public infrastructure, buildings, and services. 4.9 Utility Restoration The purpose of Recovery Function 9-Utility Restoration is to provide the procedures for restoring utilities to pre-disaster conditions as quickly as possible following a disaster. 4.10 Planning and Mitigation The purpose of Recovery Function 10 -Planning and Mitigation is to establish an emergency permitting system to be used following a declared disaster. This expedites repair, restoration, or rebuilding of safe habitable structures. Recovery Function 10 also provides the regulations for allowing rebuilding and reconstruction of damaged structures in an orderly, safe, and timely manner and assists in the procedures for temporary housing (site identification, management, etc.) following a disaster. Finally, Recovery Function 10 provides the procedures that will facilitate the integration of the existing Harnett County Hazard Mitigation Plan into disaster recovery efforts. 4.11 Economic Restoration and Recovery The purpose of Recovery Function 11 -Economic Restoration is to establish the procedures that will be needed to restore the county's economy following a disaster. 21 070620a HCBOC Page 61 County of Harn ett Di saster Re covery Plan January 20 20 4.12 Environmental Preservation and Restoration The purpose of Recovery Function 12 -Environmental Preservation is to establish the post- disaster procedures for preserving and restoring environmentally sensitive areas of the county following a disaster . 4.13 Finance The purpose of Recovery Function 13 -Finance is to establish the procedures for tracking disaster-related expenditures so that the county will be able to maximize reimbursement of those expenses . 4.14 Housing The purpose of the Recovery Function 14 -Housing is to identify and determine pre-event disaster housing activities as well as establish sheltering , transitional housing and long-term housing opportunities and activities during each phase of an event. The ultimate objective is to assist disaster victims in repairing , rebuilding , and returning to the ir permanent housing as quickly and efficiently as possible after an event. 4.15 Education The purpose of Re covery Function 15 -Education is to provide the specific activities that are to be completed following a disaster should the Harnett County School District and/or the Harnett County Recovery Steering Committee choose to activate the function . Recovery Function 15 also details the initial actions that need to be taken when re -opening schools within the county. 22 070620a HCBOC Page 62 County of Harnett Disaster Recovery Plan January 2020 4.16 Agriculture The purpose of Recovery Function 16 -Agriculture is to identify the services that will be provided to assist the agricultural community as it recovers from a disaster and the agencies that will provide services. 23 070620a HCBOC Page 63 County of Harnett Disaster Recovery Plan January 2020 Page Intentionally Left Blank 24 070620a HCBOC Page 64 Section 5 RECOVERY FUNCTIONS 25 070620a HCBOC Page 65 County of Harnett Disaster Recovery Plan January 2020 Page Intentionally Left Blank 26 070620a HCBOC Page 66 County of Harnett Disaster Recovery Plan January 2020 5.1 Recovery Function 1: Emergency Management Primary Agency • Harnett County Emergency Services Support County Agencies • Harnett County Manager's Office • Harnett County Fire Departments • Harnett County Health Department • Administration Division • Environmental Health Division • Nursing Division • Harnett County Municipal Governments • Harnett County General Services/Facilities/Solid Waste • Harnett County GIS/E -9 11 Addressing • Harnett County Developmental Services • Inspections • Harnett County Parks and Recreation • Harnett County School System • Administration Division • Child Nutrition Division • Operations Division • Transportation Division • Harnett County Department of Social Services • Harnett County Tax Department 27 070620a HCBOC Page 67 County of Harnett Disaster Recovery Plan January 2020 • Harnett County Department on Aging • Volunteer Center Support Municipalities • Angier • Coats • Dunn • Erwin • Lillington Support State Agencies • North Carolina Division of Emergency Management • North Carolina State Disaster Recovery T earn Support Federal Agency • Federal Emergency Management Agency Other Support Agencies • American Red Cross of Eastern North Carolina • Harnett County EMS Peer Support • United Way of Harnett County Purpose The purpose of Recovery Function (RF) 1 -Emergency Management is to establish the procedures for assessing the impact of a disaster immediately following an event. RF 1 also coordinates disaster recovery activities among the members of the Harnett County Disaster 28 070620a HCBOC Page 68 County of Harnett Disaster Recovery Plan January 2020 Recovery Team. RF 1 determines recovery priorities , identifies resource needs for county-wide disaster recovery, justifies necessary state and federal assistance , and identifies structures unsafe for occupation . Finally , RF 1 coordinates general services and emergency services in establishing the procedures for staging and allocating necessary equipment and for determining which facilities (e.g ., transitional housing , sheltering) will be needed in the event of a disaster. RF 1 activities include the following : • Initial damage assessments will be conducted using windshield surveys. • Information will be tabulated and entered into WebEOC . • The emergency services director and the county tax administrator will determine when damage assessment teams will be assembled and make assignments to areas of the county. • Assessment teams made up of federal, state and local partners will assess affected areas and establish dollar amount assessments of damage to all public structures within their area of responsibility . Teams will also assess the level of damage to homes and businesses affected in their area of responsibility . • Provide and establish basic needs for the population in the county after an event. • Assist with coordination of residents in need of housing from shelters to transitional shelters. Emergency Support Function Reference • Emergency Support Function 5 Concept of Operations Pre-Event 1. Municipalities and the county will declare a state of emergency. 2. Identify impact assessment information needed for Harnett County recovery planning. The following are important questions to be answered : a. What needs to be repaired? b. What is the priority? c. How soon does it need to be repaired? 3. Develop system and forms for tabulating impact assessment. 4. Maintain pre-disaster maps, photos and other documents for county infrastructure. 29 070620a HCBOC Page 69 Co unty of Harnett Disa ster Recove ry Pl an Jan uary 2020 5. Establish a system for use of county Damage Assessment ESRI Application and WebEOC to include assigning authorities , training, and building form s and boards to build capacity for staffing recovery operations . Post-Event 1. Conduct the initial damage assessment (including windshield assessment , disaster assessment and impact assessment) as soon as it is determined by emergency services department staff that it is safe for disaster assessment teams to enter the impacted areas . The purpose of the initial impact assessment is to determine the extent of the disaste r and whether or not outside assistance will be needed . 2. Develop the Recovery Incident Action Plan (RIAP). The Recovery Planning Unit uses the initial damage assessment information to populate the RIAP . The RIAP is then presented to the Recovery Task Force to help them determine which other recovery functions to activate . 3. Conduct a more detailed damage assessment with federal and state partners to determine what infrastructure has been damaged or destroyed and to identify damages for the purposes of rebuilding. This process is managed by the emergency services director . They will determine the makeup of damage assessment teams , when to assemble damage assessment teams , and makes assignments to areas of the county. 4. Coordinate with the county geographic information systems department to develop maps needed to assist with debris management operations and other aspects of recovery work , planning and evaluation . 5. Provide basic assistance (e .g., food and water) to the public , as needed . Depending upon the severity of the disaster, agencies like the American Red Cross , Salvation Army , the Baptist Men and other voluntary organizations active in disaster provide mass care feed ing services throughout the county . 6. Establish dollar amount assessments of damage to and insuran ce information for all structures , including public infrastructure and critical facilities. 7. Compile a list of locations and damage est imates of public and private st ructures indicating the level of damage: a. Unaffected b. Affected c. Minor -Damaged 20 percent or less d. Major -Damaged greater than 20 percent and up to 50 percent e. De stroyed -Damaged greater than 50 percent 8. Take detailed photographs of all damages to public infrastructure . Photographs of private structures are recommended espe cially for those id entified as major or destroyed . 30 070620a HCBOC Page 70 County of Harnett Disaster Recovery Plan Roles and Responsibilities Appendix A -Summary of Roles and Responsibilities by Agency Appendix B -Detailed Roles and Responsibilities by Agency January 2020 31 070620a HCBOC Page 71 County of Harnett Disaster Recovery Plan January 2020 Page Intentionally Left Blank 32 070620a HCBOC Page 72 County of Harne tt Disaster Recovery Pl an Ja nuary 2020 5.2 Recovery Function 2: Administration and Continuation of Government Primary Agency • Harnett County Manager 's Office Support County Agencies • Harnett County Developmental Services • Inspections • Harnett County Cooperative Extension • Harnett County Department of Social Services • Harnett County Economic Development • Harnett County Emergency Services • Emergency Medical Services • Harnett County Finance Office • Harnett County GIS /E-911 Addressing • Harnett County Health Department • Environmental Health Division • Harnett County Information Technology • Harnett County Municipal Governments • Harnett County General Services/Facilities/Solid Waste • Harnett County Parks and Recreation • Harnett County Manager's Office • Public Inform ation Office • Harnett Reg ional Water • Harn ett County School System 33 070620a HCBOC Page 73 County of Harnett Disaster Recovery Plan January 2020 • Harnett County Sheriff's Office • Harnett County Tax Department • Harnett County Department on Aging • Volunteer Center • Harnett County Board of Commissioners Support Municipalities • Angier • Coats • Dunn • Erwin • Lillington Support State Agencies • North Carolina Department of Environment and Natural Resources • North Carolina Department of Insurance • North Carolina Department of Justice • North Carolina Division of Emergency Management • North Carolina Department of Transportation Support Federal Agencies • Federal Emergency Management Agency • U.S. Department of Agriculture • U.S. Department of Commerce • U.S. Environment Protection Agency 34 070620a HCBOC Page 74 Co unty of Harnett Disaster Re covery Plan Ja nuary 2020 Other Support Agencies • Chambers of Commerce • Dunn Area Tourism Authority • League of Municipalities Purpose The purpose of Recovery Function (RF) 2 -Administration and Continuation of Government is to provide information regarding the lines of succession for government administration as well as potential continuity locations for conducting Harnett County essential functions . RF 2 activities include the following : • Name successors for county department heads . In the absence of the department head , the successor will perform the duties of that position prior to , during or after an event. • Identify successors for the county commission, in accordance with North Carolina statutes . • Develop and update a county-wide continuity of operations (COOP) plan . The COOP plan is based on information regarding essential functions and supporting requirements as provided by individual county departments . • Invite municipalities to meet with county recovery team members to discuss their COOP plans . This ensures that each department knows what they are responsible for and what will be expected of them during an event that impacts their ability to continue performing essential functions within their municipality . All COOP plans should be reviewed and updated annually . • Develop policies that encourage employees to return to work after a disaster . • Oversee infrastructure security for the county . Emergency Support Function Reference • None 35 070620a HCBOC Page 75 Cou nty of Harnett Disaster Recovery Pl an January 202 0 Concept of Operations Pre-Event 1. Coordinate with each municipality to compare , review and update plans annually . Each municipality should have their own relocation , re-entry , and recovery plans separate from the county's plans . Each municipality should have an identified line of succession for key staff. County employees get notified about emergencies and other important information via email, supervisors, social media and local media. The county has identified several backup emergency operations center locations that could be used when the government is not completely moved out of the county . These locations are reviewed and re-evaluated annually, which includes conducting a walk-through of each facility to ensure its viability as an alternate location . 2. The county has a policy in place to ensure that employees would be paid should the county activate disaster recovery operations . 3. Prepare plans to allow certain county government services and essential functions to continue paying bills , meeting payroll , maintaining contractual relationships, inspecting buildings with regular permit work underway, keeping equipment functioning, arraigning criminal suspects , meeting cities legal obligations and holding public hearings. a. Develop a contingency staffing plan to perform essential functions . 4. Prepare plans for ensuring the availability of publicly and privately owned equipment and services needed during the recovery and reconstruction process. Post-Event 1. Following a disaster, coordinate with RF 1 -Emergency Management to determine which government facilities have been damaged or destroyed. This helps to determine what backup facilities are needed. 2. During an event , the county manager (or designee) communicates with all county employees to keep them updated . The workforce should be advised of upcoming weather conditions , evacuation plans , operations , decisions to modify county government operations and relocation procedures . 3. Determine the status of local government operations , communications and requirements for each of the following: a. Space b. Supplies and equipment c. Vehicles d. Personnel e. Related support 36 070620a HCBOC Page 76 County of Harnett Disaster Recovery Plan January 2020 4. The county manager determines when and for how long routine county government business and services will be modified during the response and short-term recovery phases. The county manager also reviews operational plans enacted by emergency personnel for emergency services. 5. Ensure that county departments have activated their COOP plans , as appropriate. 6. Anticipate the need to set new priorities , reassign staff and/or hire/contract additional temporary staff. 7. Coordinate the establishment of county government services at temporary sites, as necessary. Ensure that the department(s) relocating have activated their COOP plan and scheduled to transfer activities , personnel , records and equipment to alternate operating facilities. 8. Determine what infrastructure and which essential services are required to continue or re- establish critical county government services . 9. Determine methods and guidelines for retrieving needed resources from damaged county facilities. 10. Ensure the repair or restoration of the county 's normal communication and information systems, including restoration of the following: a. Emergency radio and telephone communications b. Computer and network operations Roles and Responsibilities Appendix A -Summary of Roles and Responsibilities by Agency Appendix B -Detailed Roles and Responsibilities by Agency 37 070620a HCBOC Page 77 County of Harnett Disaster Recovery Plan January 2020 Page Intentionally Left Blank 38 070620a HCBOC Page 78 County of Harnett Disaste r Recovery Plan January 2020 5.3 Recovery Function 3: Public Information and Community Relations Primary Agency • Harnett County Manager's Office • Public Information Office Support county Agencies • Harnett County Manager's Office • Harnett County Board of Commissioners • Harnett County Emergency Services • Harnett County Health Department • Harnett County Information Technology • Harnett County Municipal Governments • Harnett County School System • Harnett County Sherriff's Office Support Municipalities • Angier • Coats • Dunn • Erwin 39 070620a HCBOC Page 79 County of Harnett Disaster Recovery Plan January 2020 • Lillington Support State Agencies • North Carolina Department of Transportation • North Carolina Division of Emergency Management • North Carolina State Highway Patrol Support Federal Agencies • Federal Emergency Management Agency • U.S. Nuclear Regulatory Commission Other Support Agencies and Organizations • Century Link • Central EMC • Harnett County Chambers of Commerce • Dunn Area Tourism Authority • Local media • Duke Progress Energy • Spectrum • South River EMC • United Way of Harnett County Purpose The purpose of Recovery Function (RF) 3 -Public Information and Community Relations is to outline the activities related to the dissemination of public information prior to, during and following an event. Following a disaster, the Public Information Officer (PIO) collects, processes and disseminates disaster information to the public and government employees . The PIO also 40 070620a HCBOC Page 80 County of Harnett Disaster Reco very Plan January 2020 coordinates with media outlets to provide live or taped interviews regarding the disaster throughout the recovery process. RF 3 activities include the following : • Coordinate information related to all recovery function activities and disseminate the information to the public , county departments , and other agencies and organizations. • Establish procedures for rumor control and emergency instructions . • Establish the Public Information Line and coordinate with United Way 211 (when needed) to provide emergency information , including contacts for missing relatives, areas that are restricted within the county and on-going emergency services . • Provide emergency public information materials for special populations , including non- English speaking groups and the visually impaired . Emergency Support Function Reference • ESF 5 -Information and Planning • ESF 15 -Public Information Concept of Operations Pre-Event 1. Establish points of contact and a system for dissemination to provide recovery information in the following manners : a. To the public through the media b. Directly to the public c. Through community networks such as businesses , neighborhood organizations and special interest groups , as appropriate 2. Develop checklists of supplies and equipment needed for public information activities during a disaster. Ensure that supplies and equipment are portable for transport to the Joint Information Center (JIC) or other site . Include audio and video equipment, computer hardware and software, printers , extension cords, office supplies, fax and telephone capabilities , and reference materials. 41 070620a HCBOC Page 81 County of Harnett Disaster Re covery Plan January 20 20 Post-Event 1. Activate the PIO team , which may include representation from the county and the municipalities . This team will work closely to coordinate informat ion and ensure accuracy and consistency in the messages being delivered. 2. Operate the PIO function out of the Emergency Operations Center (EOC) as part of the JIC . 3. Establish a secondary JIC following the disaster, if necessary , based on the quantity of media-related personnel , large satellite trucks and equipment , generators , and state and federal PIO personnel. 4. Relocate with county government if a viable location cannot be found within the county . 5. Serve as a central point for distributing public information and manage the various public information tasks, including the following: a. Identifying ways to distribute information to the public if normal means of transmission are unavailable b. Providing information on the status of emergency conditions within the disaster area c. Providing information on the availability of emergency services d. Disseminating information on additional measures to take in protecting public health and safety e. Verifying ac curacy of information before its release f. Processing requests for information from the media g. Arranging or holding press briefings to give the media access to information concerning the response or recovery process 6. Issue press releases and bulletins on spe cific topics : a. Property cleanup b. Debris removal C. Contractor fraud d. Insurance problems e. Housing needs f. FEMA issues g. Permits and inspections h. Abandoned homes i. Elevation requirements j. Individual assistance k. Business assistance I. Mail delivery m. Building codes 42 070620a HCBOC Page 82 Cou nty of Harnett Di saste r Reco very Pl an January 2020 n. Redevelopment policies o. Tax relief p. Emergency sanitation q. Curfew and restrictions r. Road conditions and closures s. Nuclear plant status t. Donations (including goods , services and cash) u. School status v. Court status w. county offices opening and closures 7. Establish an information "clearinghouse." The PIO should be prepared to answer questions from residents , employees, visitors and other government agencies . Because conflicting information causes confusion and stress , the PIO will coordinate all information to be distributed to the public . 8. Coordinate with the emergency services department Call Takers and United Way 211 Call Takers immediately at the beginning of recovery operations. Call Takers provide a way for the county to distribute information to the public and determine what type of calls and concerns are coming in . This helps with rumor control and assessing the needs of the community . Ensure that updated information is relayed to the Citizen Information Line and United Way 211 . 9. Use radio stations , if necessary , to transmit information regarding recovery issues to citizens . Following a disaster , large electronic message boards will also be used to alert residents to important information . Messages to be placed on the signs will be coordinated with the emergency services department and NCDOT . 10 . Coordinate VIP briefings and tours through the EOC. 11 . Coordinate with NCEM in Raleigh at the beginning of recovery operations . 12. Coordinate with the emergen cy services director, county manager and county commissioners to disseminate news releases , as needed . 13. Coordinate the reception of state and FEMA assistance teams and draft situation reports for briefings to the emergency services director and county manager. 14 . Organize all logs , situation reports , journals, photographs , videos and other documentation for after-action reports for county, state and federal use . 15 . Assure that both public information numbers have pertinent re covery-related information : including shelter information ; pickup points for transportation ; employee work information ; and distribution of ice , water and goods information . 16. Utilize the WebEOC program to enter recovery information (e .g., press releases, PIO activities and activations) in local significant events board . 43 070620a HCBOC Page 83 County of Harnett Disaster Recovery Plan January 2020 17 . Assure that adequate communications assets are provided to the PIO team (e .g., cell phones , satellite phones, and computers on the county network for WebEOC, emails , faxing capabilities). 18. Assure that the PIO team has a translator or language lab available , if possible . The growth of non-English speaking communities in Harnett County requires that information be provided in multiple languages . 19 . Organize the PIO team into 12-hour shifts, assuring that enough personnel are available to the EOC and any external PIO locations . All team members should be cross-trained ; however, many can be utilized based on their skills and knowledge . For example, one member should be assigned the sole duty of keeping the PIO website updated throughout the entire recovery period. 20. Assign someone to work directly with FEMA Community Relations personnel and coordinate information. Roles and Responsibilities Appendix A -Summary of Roles and Responsibilities by Agency Appendix B -Detailed Roles and Responsibilities by Agency 44 070620a HCBOC Page 84 County of Harnett Disast er Recovery Plan January 2020 5.4 Recovery Function 4: Individual Assistance Primary Agency • Harnett County Department of Social Services Support county Agencies • Harnett County Manager's Office • Harnett County Manager's Office • Public Information Office • Harnett County Cooperative Extension • Harnett County Development Services • Central Permitting • Inspections • Harnett County Board of Commissioners • Harnett County Emergency Services • Harnett County Municipal Governments • Harnett County General Services • Harnett County School System • Harnett County Sherriff's Office 45 070620a HCBOC Page 85 County of Harnett Disaster Recovery Plan January 2020 • Harnett County Tax Department • Harnett County Veterans Services • Harnett County Department on Aging • Volunteer Center • Harnett Area Rural Transit System Supporting Municipalities • Angier • Coats • Dunn • Erwin • Lillington Support State Agencies • Harnett County Community College • North Carolina Department of Health and Human Services • Division of Social Services • North Carolina Department of Commerce • North Carolina Division of Emergency Management Support Federal Agencies • Federal Emergency Management Agency • U.S. Small Business Administration • U.S. Department of Agriculture • U.S . Department of Housing and Urban Development 46 070620a HCBOC Page 86 County of Harnett Disaster Recovery Plan January 2020 Other Supporting Agencies and Organizations • American Red Cross of Eastern North Carolina • Harnett County Chambers of Commerce • Habitat for Humanity • North Carolina Baptist Men • Harnett County Partnership for Children • Food Bank of Central and Eastern North Carolina • United Methodist Committee on Relief (Methodist Disaster Team) • Salvation Army • North Carolina Community Organizations Active in Disaster • North Carolina Voluntary Organizations Active in Disaster • Sandhills Center • United Way of Harnett County Purpose The purpose of Recovery Function (RF) 4 -Individual Assistance (IA) is to inform disaster victims about state and federal IA programs and explain how to apply, provide convenient sites where the public can apply for grant assistance programs in a post-disaster environment, and volunteer assistance to disaster victims , as needed. RF 4 activities include the following: • Temporary housing • Disaster unemployment assistance • Job placement assistance • Individual and family grants • Legal services • Crisis counseling • Loans to individuals and businesses • Agricultural assistance • Veterans assistance • Tax relief 47 070620a HCBOC Page 87 County of Harnett Disaster Recovery Pla n January 2020 • The Cora Brown Fund to assist victims of natural disasters for those disaster-related needs that have not been or will not be met by other programs • Low Interest Deferred Payment Loan Program • Housing an d Urban Development Program • Social Security assistance • Emergency individual and family needs • Emergency food , clothing , shelter and medical assistance • Contractor's licensing and guidance in obtaining licensed contractors • Consumer fraud prevention Emergency Support Function Reference • Emergency Support Function 6 -Mass Care/Emergency Welfare Services Health Department Shelter Plan Concept of Operations Pre-Event 1. Assist emergency services and other agencies in identifying buildings for disaster recovery centers (DRCs). Consider ac cessibility , parking and location. 2. Identify and become famil iar with post-disaster IA programs and application processes . 3. Ensure adequate staffing to support IA operations by identifying and training workers . Post-Event 1. Coordinate with Harnett County Emergency Services to set-up DRCs . Requirements include the following : a. Tables and chairs b. Personal comfort items (e.g ., ele ctricity , air circulation fans , water, restrooms , and air conditioning and heating, if possible) c. Telephones and Internet d. Janitorial support 4 8 070620a HCBOC Page 88 County of Harnett Disaster Re cov ery Plan e. Handicapped accessible buildings f. Emergency medical support g. Security personnel during operations and after closing (e .g. fire protection) h. Bilingual support , if required i. Child care , if practical j. General office supplies k. Adequate parking space for peak periods I. county staff and volunteers, as necessary January 2020 2. Coordinate with Harnett County School System and the Harnett Area Rural Transit System (HARTS) for transportation of victims who require assistance to reach a DRC . 3. Maintain a visible station at the DRCs to respond to questions and concerns by citizens, and to better coordinate individual assistance programs and issues with state and federal officials . 4. Identify which Harnett County government functions and staff should be represented at the DRC (e .g., planning and building permits, property tax). 5. Identify which community-based organizations should be represented at the DRCs . 6. Provide specific information on IA programs and identify which state and federal agencies provide the assi stance . a. Federal Emergency Management Agency • Temporary housing • Home repair • Home replacement • Other needs assistance • Disaster-related medical , dental and funeral assistan ce • Potential for personal property, transportation , storage , National Flood Insuran ce Program (NFIP) and other assistance • The Cora Brown Fund b. Federal/State • Disaster unemployment assistance and job placement assistance • Legal services -State Bar Association • Crisis counseling -Mental Health and Health and Human Servi ces • Veterans assistance -Veterans Affairs • Social Security assistance -Social Security Administration • Consumer fraud prevention -State Attorney General 's Office • USDA Food Stamp Program 4 9 070620a HCBOC Page 89 County of Harn ett Disaster Reco very Plan January 2020 • USDA Farmer 's Loan Program • State IA Program 7. Establish a system for addressing residents with unmet needs to include the following : a. Referral to existing agencies b. Utilization of donations c. Coordination with the volunteer center , volunteer organizations active in disaster, faith- based organizations, the Department of Social Services and others to provide assistance 8. Work with RF 3 -Public Information and Community Relations to develop strategies for outreach to encourage Harnett County citizens to visit a DRC if they have been affected by the disaster. a. Use radio, television, newspaper and public notices . b. Provide outreach to the disabled and non-English speakers (e .g. making public notices in multiple languages). c. Promote the FEMA tele-registration number: 1-800-621-FEMA. Roles and Responsibilities Appendix A -Summary of Roles and Responsibilities by Agency Appendix B -Detailed Roles and Responsibilities by Agency 50 070620a HCBOC Page 90 County of Harnett Disaster Recovery Plan January 2020 5.5 Recovery Function 5: Volunteers and Donations Primary Agency • Harnett County Department on Aging • Volunteer Center Support county Agencies • Harnett County Emergency Services • Harnett County Health Department • Harnett County Municipal Governments • Harnett County Sheriff's Office • Harnett County Social Services Supporting Municipalities • Angier • Coats • Dunn • Erwin • Lillington State Support Agencies • North Carolina Division of Emergency Management 51 070620a HCBOC Page 91 County of Harnett Disaster Recovery Plan January 2020 • Governor's Commission on Volunteerism and Community Service Federal Agencies and National Organizations • Federal Emergency Management Agency • National Voluntary Organizations Active in Disaster and Member Agencies Other Supporting Agencies and Organizations • American Red Cross of Eastern North Carolina • North Carolina Baptist Men • Harnett County Chambers of Commerce • North Carolina Voluntary Organizations Active in Disaster • Salvation Army • North Carolina Community Organizations Active in Disaster • United Methodist Committee on Relief (Methodist Disaster Team) • United Way of Harnett County Purpose The purpose of Recovery Function (RF) 5-Volunteers and Donations is to establish procedures for placing spontaneous volunteers; receiving donations of goods and services; distribution of the good and services ; providing flow direction of cash donations and coordinating with established voluntary agencies during and following a disaster. RF 5 activities include the following : • Manage affiliated volunteers assisting with emergency services activities • Set up and operate a volunteer reception center • Place and coordinate spontaneous volunteers • Coordinate staging and distribution sites • Collect , stage and distribute donated goods 52 070620a HCBOC Page 92 County of Harnett Disaster Reco very Plan January 2020 Emergency Support Function Reference • Emergency Support Function 18 -Donated Goods and Volunteer Services Concept of Operations Pre-Event 1. Volunteers a. Maintain the Harnett County volunteer management plan, volunteer registration system and other related information. b. Determine legal and insurance requirements for volunteer workers . c. Set guidelines for proper usage of county equipment. 2. Donations a. Develop county procedures and policies for accepting special types of donations (e.g ., perishable items). b. Establish flow direction for cash donations . c. Work with RF 3 -Public Information to pre-script messages for volunteer recruitment , donated goods and cash donations . 3. Voluntary Agencies a. Maintain a relationship with voluntary agencies and faith -based organizations that partner during disaster response and recovery . b. Develop an understanding of each agency's mission and their capacity to assist. Post-Event 1. Volunteers and Financial Donations The Harnett County Volunteer Center is responsible for coordinating and processing spontaneous volunteers and monetary donations following a disaster. The Harnett County Volunteer Agency coordinates the following activities after a disaster : a. Establish and manage a volunteer reception center. The function of the center is to recruit, process , train and place spontaneous volunteers . • The volunteer reception center location will be determined once the impacts of the disaster are known. 53 070620a HCBOC Page 93 County of Harnett Di saste r Recovery Plan January 2020 • For safety reasons, the center can be relocated as necessary to support the influ x of spontaneous volunteers. • Voluntary agencies and faith-based organizations may also set up the ir own sites to process spontaneous volunteers. The volunteer reception center staff should be aware of these locations and communicate with these centers, as appropriate . b. Coordinate and deploy emergency services affiliated volunteers to assist with emergency services activities, including the following : • Support the Public Information Line • Support the Emergency Operations Center (EOC) • Staff the volunteer reception center • Assist at emergency services coordinated points of distribution, as necessary • Other emergency functions, as needed c. Accept and administer disaster-related contributions to ensure accountability and appropriate distribution in accordance with the directives of the donors . d. Maintain a telephone bank established to provide information and referrals to individuals and families with disaster-related needs. 2. Donated Goods The Harnett County Volunteer Center, under guidance of emergen cy services and the EOC , will coordinate the collection and distribution of donated goods . a. The volunteer center will work with RF 3 -Public Information to deliver messaging that informs the public of the following : • Cash donations are preferred and why they are preferred and where they should be directed . County does not accept cash donations . • Unsolicited donation of goods are not preferred • Specifi c items may be needed , as appropriate • Where items should be donated b. The volunteer center will coordinate the reception and warehousing of donated goods . • The emergency services department will assist in securing warehouse space as necessary to support the collection of goods. • Volunteers affiliated with the volunteer center will assist with warehousing, as necessary . • The volunteer center will work with other agen ci es to handle the distribution of donated goods . 3. Distribution Sites If nece ssary , the volunteer center will set up a site(s) to distribute donated goods . Although they may be co -located with point of distribution sites , it is important to note that they are not the same site . 54 070620a HCBOC Page 94 County of Harnett Disaster Recovery Plan January 2020 4. Transportation The emergency services department can locate local truck rental agencies for use of trucks and transportation resources. Personnel from the various county agencies are used as drivers and assist with the delivery of goods/supplies from the warehouses to the distribution sites. Other vehicles may assist as they become available . 5. Security The Harnett County Sheriff 's Office will coordinate security for the volunteer reception center and the warehouse , as needed. 6. Voluntary and Faith-Based Agencies Voluntary agencies and faith-based organizations are key partners in disaster recovery. Although these agencies and organizations are independent and are not coordinated by government , the volunteer center remains the primary point of contact for collaboration and communication with government in Harnett County. The volunteer center Coordinator will perform the following tasks : a. Maintain contact with representatives from these agencies . b. Work with these agencies to affiliate spontaneous volunteers when there is no role for them within the emergency services volunteer structure. c. Serve as a liaison and provide coordination with government by being aware of the missions of each voluntary agency/faith-based organization and working with these agencies and organizations to fill holes in the recovery operation . Roles and Responsibilities Appendix A -Summary of Roles and Responsibilities by Agency Appendix B -Detailed Roles and Responsibilities by Agency 55 070620a HCBOC Page 95 County of Harnett Disaster Recovery Plan January 2020 Page Intentionally Left Blank 56 070620a HCBOC Page 96 County of Harnett Disaster Recovery Plan January 2020 5.6 Recovery Function 6: Security and Re-Entry Primary Agency • Harnett County Sheriff 's Office Support county Agencies • Harnett County Emergency Services • Harnett County Fire Departments • Harnett County General Services • Harnett County Municipal Governments • Harnett County Facilities/Solid Waste Supporting Municipalities • Angier • Coats • Dunn • Erwin • Lillington * Municipalities have their own law enforcement 57 070620a HCBOC Page 97 County of Harnett Disaster Recovery Plan Janua ry 2020 Support State Agencies • North Carolina Alcohol Law Enforcement • North Carolina Department of Corrections • Probation and Parole • North Carolina Division of Emergency Management • North Carolina National Guard • North Carolina State Bureau of Investigation • North Carolina State Highway Patrol • North Carolina Department of Transportation • North Carolina Wild Life Resources Commission Support Federal Agencies • U.S . Department of Homeland Security Other Supporting Agencies and Organizations • Municipal law enforcement agencies noted above • Duke Progress Energy Purpose The purpose of Recovery Function (RF) 6 -Security and Re-Entry is to promote and facilitate the timely re-entry of essential response and recovery personnel, government officials , property owners , business owners and media to speed the recovery of Harnett County and its economy , and to provide uniform guidance following a large-scale disaster to law enforcement personnel who direct access into the impacted areas . RF 6 activities include the following : • Helicopter reconnaissance • Maintain traffic control points and road blocks 58 070620a HCBOC Page 98 County of Harnett Disaste r Recovery Plan Ja nuary 2020 Emergency Support Function Reference • Emergency Support Function 16-Law Enforcement Concept of Operations Pre-Event 1. Consider the following three phases of re-entry during pre-event planning : a. Level I Access : The first phase allows for re-entry of agencies and organizations that play key roles in restoring normal operations after a disaster, including healthcare workers.* This may include search and rescue agencies, infrastructure and utilities repair personnel, and official damage assessment teams. * Healthcare workers include hospital workers and urgent care providers with a specific mission and corresponding credentials. b. Level II Access: The second phase allows for re-entry of critical support groups, such as relief workers , other healthcare personnel and pre-approved critical business operators (e .g., insurance adjusters). c. Level Ill Access : The third phase allows for re-entry of residents and non-critical business operators . 2. Develop a re-entry identification scheme for critical personnel. 3. Coordinate with Harnett County municipalities on plan development. 4. Develop pre-scripted media releases that will be used to inform the public once re-entry is permissible . 5. Develop a notice that law enforcement officers may distribute to people re-entering a devastated area . Emphasize the need for people to exercise caution during the re-entry process . 6. Plan for the security of critical services and facilities . Post-Event 1. The Harnett County Emergency Operations Center is responsible for the issuance of re-entry passes. 2. When the Chief Elected Official orders a mandatory evacuation , no re-entry of the public may occur until the Chief Elected Official has rescinded the order . 3. Once the order has been rescinded , announcements will be disseminated, as appropriate. 59 070620a HCBOC Page 99 County of Harnett Disaster Reco very Plan January 202 0 4. emergency services , fire, law enforcement and others , as deemed necessary by the emergen cy services department, are not required to have a re-entry authorization , but must valid credentials and a critical mission . 5. Disaster recovery staff from select voluntary and faith-based organizations are allowed re- entry passes into the impacted area(s) only after clearance has been provided by emergency services . 6. Citizens may use the county 's Citizen Information Line, county social media platforms or United Way 211 to check on the status of re-entry. 7. Coordinate with RF 7 -Health and Human Safety to ensure that RF 7 personnel are provided re-entry authorization . 8. Depending on the severity of the event, property owners are only allowed into the area once it has been determined that it is safe. Property owners are required to show proper identification . 9. In the event of a disaster that requires total relocation of the county government , refer to RF 2 -Continuation of Government. 10. Once the immediate threat has passed , mobilization for re-entry begins . Harnett County utilizes a task force concept to ensure a safe , coordinated and timely re-entry process. 11 . The task force includes , but is not limited, to the following disciplines: a. Public Works b. Fire Department c. Emergency Medical Services d. Law Enforcement e. emergency services 12. The Sheriff's Office immediately coordinates security at all entries into Harnett County, keeping citizens out until the county is reopened . 13. The county should consider the following phased-approach to re-entry : Level I Access a. Re-entry of agencies and groups that play key roles in restoring normal operations in the county after a disaster. These include the following : • Operation Services road crews • Fire/rescue and search and rescue personnel • Infrastructure and utilities repair personnel • Debris management contractors • Damage assessment teams , which may include FEMA , state and local officials • Healthcare workers with a specific mission and credentia ls 60 070620a HCBOC Page 100 County of Harnett Disaster Recovery Plan January 2020 • Other personnel at the discretion of the Harnett County Emergency Operations Center (EOC) or municipal officials b. Ensure identification of Level I priority group is verified at established checkpoints. • Provide law enforcement officials at checkpoints with the list of all agencies and groups vital in the immediate restoration . • Require all Level I personnel to present employee identification. c. Monitor re-entry into devastated areas and provide the EOC with information on road conditions and the status of impacted areas, as well as information about road blocks and detours. Level II Access a. Re-entry of support agencies and critical businesses. Re-entry is based on the determination of the EOC and public safety personnel. These groups include the following: • Relief workers • Other healthcare agencies b. Ensure identification of Level II priority groups is verified at established checkpoints and warnings of risks and dangers within impacted areas are distributed. • Provide law enforcement officials at checkpoints with the list of support agencies and critical businesses . • Require all Level II personnel to present employee identification . c. Monitor re-entry into devastated areas. Level Ill Access a. Re-entry of residents and non-critical business operators . Allow re-entry when the following factors are resolved : • Access -Major routes are intact and passable . • Public health -There is no threat to public safety . • Rescue -All search and rescue operations have been completed. b. Ensure identification of Level Ill priority groups is verified at established checkpoints and warnings of risks and dangers within impacted areas are distributed . • Require residents and business operators to show proper identification/documentation to enter the impacted area . (Note : Coastal municipalities have their own plans and requirements for returning residents and business owners). c. Consider using public transportation systems to move people back into devastated areas . 6 1 070620a HCBOC Page 101 County of Harnett Disaster Reco very Plan Roles and Responsibilities Appendix A -Summary of Roles and Responsibilities by Agency Appendix B -Detailed Roles and Responsibilities by Agency January 2020 62 070620a HCBOC Page 102 County of Harnett Disaster Recovery Plan January 2020 5.7 Recovery Function 7: Health and Human Safety Primary Agency • Harnett County Health Department Support county Agencies • Harnett County Developmental Services • Inspections • Harnett County Cooperative Extension • Harnett County Department of Social Services • Harnett County Emergency Services • Harnett County Emergency Medical Services • Harnett County GIS/E-911 Addressing • Harnett County Municipal Governments • Harnett County General Services/Facilities/Solid Waste • Harnett Regional Water • Harnett County Department on Aging • Volunteer Center Support Municipalities • Angier • Coats • Dunn • Erwin 63 070620a HCBOC Page 103 County of Harnett Disaster Recovery Plan January 2020 • Lillington Support State Agencies • North Carolina Cooperative Extension, Harnett County Center • North Carolina Department of Agriculture and Consumer Services • North Carolina Utilities Commission • North Carolina Department of Environment and Natural Resources • North Carolina Department of Health and Human Services • Division of Public Health • North Carolina Division of Emergency Management Support Federal Agencies • Centers for Disease Control • U.S. Food and Drug Administration • U.S . Department of Agriculture Other Support Agencies and Organizations • American Red Cross of Eastern North Carolina • Betsy Johnson Hospital • Central Harnett Hospital • Medical Reserve Core • Public Health Response Team • Harnett emergency services Peer Support Group • United Way of Harnett County 64 070620a HCBOC Page 104 County of Harnett Disaster Re covery Plan January 202 0 Purpose The purpose of Recovery Function (RF) 7 -Health and Human Safety is to provide procedures to ensure that health and human safety issues are adequately addressed following a disaster. This function also establishes procedures related to meeting the needs of Harnett County during a mass casualty event. RF 7 activities include provisions for or coordination of each of the following : • Sheltering • First aid • Water and food • Hygiene • Sanitation • Crisis counseling • Transitional housing • Family grants • Animal needs • Medication • Care for vulnerable populations (e .g., orphaned children , elderly) • Door-to-door needs assessments The American Red Cross works with other agencies and organizations to identify county , private and nonprofit shelters . The American Red Cross also provides the Public Information Officer (PIO) with information on which shelters are open and what services are provided at each shelter (e .g. nurses). Emergency Support Functions Reference • Emergency Support Functions 8 -Health and Medical Services Concept of Operations Pre-Event 1. Identify probable public health hazards resulting from a disaster . 65 070620a HCBOC Page 105 County of Harnett Di saster Re covery Plan Jan uary 2020 2. Develop ordinances and policies for public health issues , including the follow ing : a. Debris clearance and disposal b. Air quality and open burning c. Water quality and conservation d. Hazardous materials cleanup and disposal e. Sewage disposal and contamination f. Vector and animal control 3. Develop public education information concerning the use of untreated water, contaminated food and other unsanitary practices following disasters . 4. Develop a format for preparing health-related information for release to the general public by the PIO (RF 3). 5. Develop procedures for implementing public health activities following a disaster. 6. Develop procedures for deploying personnel into affected areas to provide surveillance and monitoring of public health following major disasters. 7. Develop mutual aid agreements for health inspectors . Post-Event Short-Term 1. The Harnett County Health Department plays a lead role in this recovery function . They work in conjunction with the American Red Cross and other agencies to oversee many of the human services issues that will arise following a disaster. 2. Coordinate with RF 6 -Security and Re-entry to ensure that all personnel involved with this recovery function have the proper identification and re-entry pass for ac cess to impacted areas. 3. Coordinate with the emergency services department for aerial support, as necessary. 4. Use the Rave Emergency Alert Communicator System to transmit information about available goods and services , as well as other disaster related information . The county uses a Public Information Line and United Way 211 (when needed) to provide information and answer questions related to the disaster . Information is also provided via the county 's website, social media and can be distributed at reception , receiving and shelter sites. Coordinate all information with RF 3 -Public Information and Community Relations . 5. Coordinate with the emergency services department on the movement of goods and services across the county . emergency services has the resources to reach citizens across the county. 6. Conduct door-to-door need s assessments , if necessary . The Department of Social Services coordinates assessments during events that do not receive a disaster declaration. Once the needs assessments have been completed , the Department of Social Services will coordinate 66 070620a HCBOC Page 106 County of Harnett Disaster Re cove ry Pla n January 2020 the logistics of implementing the needs assessment with the agencies involved with this recovery function . There is also coordination with RF 6 -Volunteers and Donations to acquire goods , services and volunteers for the people who need them . This recovery function also assists with providing for unmet needs . 7. Monitor for high-risk infectious disease areas . a. Infectious disease areas will be assessed and monitored by teams of epidemiologists conducting field studies . Injury and disease patterns will be assessed and technical assistance provided to control potential disease outbreaks . 8. Coordinate animal control and disposal of non-agricultural animal carcasses . a. Collect and control domestic animals. b. Coordinate locations and volunteers to manage efforts to shelter and locate lost animals . c. The Cooperative Extension will coordinate the disposal of large animal 's carcasses. 9. Coordinate the inspection of hazardous sites such as damaged homes and facilities , private wells and septic systems, public water and sewer facilities , and areas where vector-borne diseases may occur . Inspection activities include the following : a. Conducting bacteria tests of potable water systems and well fields to determine if water is safe to drink b. Inspecting damaged homes and workplaces to determine if health risks exist c. Inspe cting other sites where vector-borne diseases may develop, such as areas where debris , sewage and contaminated water have colle cted 10. Identify and locate special needs citizens , in conjunction with EMS . Long-Term 1. The Health Department consults on needs , capabilities and resources of the healthcare and public health community and relays that information to the Emergen cy Operations Center (EOC ). 2. Address gene ral inpatienUoutpatient needs by having hospitals establish alternate care sites to better serve the residents and divert flow from hospital campuses . 3. Open and operate triage and dispensing lo cations dedicated to treatment of a specific illness (e .g., pandemic influenza). Triage and dispensing locati ons have been established . 4. Coord inate with RF 3 -Public Information and Community Re lations to dissem inate information to the public . 5. Implement the county 's Emergen cy Mosquito Control Plan to control the spread of mo squito- borne diseases following a di saster. 67 070620a HCBOC Page 107 County of Harnett Disaster Recovery Plan Roles and Responsibilities Appendix A -Summary of Roles and Responsibilities by Agency Appendix B -Detailed Roles and Responsibilities by Agency Intentionally Left Blank January 2020 68 070620a HCBOC Page 108 5.8 Recovery Function 8: Public Works Primary Agency • Harnett County General Services Support county Agencies • Harnett County Cooperative Extension • Harnett County Emergency Services • Harnett County Developmental Services • Harnett County Health Department • Harnett County GIS/E -911 Addressing • Harnett County Municipal Governments • Harnett Regional Water Support Municipalities • Angier • Coats • Dunn • Erwin • Lillington 69 070620a HCBOC Page 109 County of Harnett Disaster Recovery Plan January 2020 Support State Agencies • North Carolina Department of Environment and Natural Resources • North Carolina Department of Transportation • North Carolina Division of Emergency Management Support Federal Agencies • U.S. Army Corps of Engineers • Federal Emergency Management Agency • U.S. Fish and Wildlife Service Purpose The purpose of Recovery Function (RF) 8-Public Works is to provide procedures for performing the timely removal, transport, storage, elimination and/or recycling of disaster debris . This attachment also provides information on how to handle the rebuilding or repair of damaged public infrastructure. RF 8 activities include the following: • Maintain a current inventory of all public buildings and develop an inventory of all public infrastructure . • Identify potential Public Assistance (PA) projects before an event, if possible . Emergency Support Function Reference • Emergency Support Function (ESF) 3 -Public Works and Engineering Services Additional References • Harnett County Debris Management Plan 70 070620a HCBOC Page 110 County of Harnett Disaste r Recovery Plan January 2020 Concept of Operations Pre-Event 1. Obtain and maintain contracts for debris removal. Critical issues include identifying who pays and who assumes liability, as well as determining how to address property owners who do not want to participate . 2. Maintain a FEMA -approved debris management plan . Determine current landfill sites and what types of debris they can handle . 3. Identify areas in which there is likely to be debris from damaged structures and identify storage sites for the debris . 4. Determine who will have salvage rights to building materials and used bricks. 5. Make provisions to do recycling on-site . 6. Determine how asbestos, hazardous materials and fuel spill removal will be handled via contractors and subcontractors . 7. Determine who will be responsible for identification and removal of downed or potentially hazardous trees . 8. Develop a process for building owners to reclaim valuables recovered from debris. 9. Develop and maintain a debris management plan . Coordinate development of the plan with ESF 3 -Public Works and Engineering Services. The plan should include strategies for each of the following : a. Debris collection for all types of debris : • Non-hazardous municipal solid waste (e.g., food, clothing , garbage, plastic , paper , bottles cans, household items , non-hazardous) • Vegetative debris (e .g., tree limbs, brush , shrubs, leaves) • Construction and demolition waste (e.g., brick , block, lumber, glass , roofing, metals , miscellaneous home furnishings) • Biological waste (e.g., sharps , bandages , blood vials) • Hazardous waste (e.g ., flammable materials , explosives, industrial and agricultural chemicals, cleaners, solvents , fertilizers) • Household hazardous waste (e .g., paints , gasoline, oil , pesticides , pool chemicals, batteries, household cleaners) • Metals and white goods (e .g., refrigerators, stoves , washing machines , dryers, window air conditioners, water heaters) b. Identification of temporary storage areas -for easy access, consider storage areas that are county owned. 71 070620a HCBOC Page 111 County of Harn ett Disaste r Recovery Plan January 2020 c. Recycling -Use temporary site for volume reduction , when possible . d. Debris disposal e. Support fo r dead animal disposal f. Identification and handling of hazardous waste g. Administration h. Dissemination of information to the public 10 . Ensure that debris contracts and monitoring contracts are in place . 11. Maintain a list of county owned structures and the insurance documentation for each . Post-Event 1. Coordinate with RF 1 -Emergency Management (Damage Assessment) to determine what public infrastructure has been damaged . 2. Assist in safeguarding and maintaining damaged buildings, as necessary, until they can be repaired . 3. Coordinate with RF 12 -Environmental Preservation for debris cleanup of parks and other county owned properties , as well as inspection and repair of facilities and equipment. 4. Coordinate closely with RF 13 -Finance and Administration to ensure that proper financial documentation is being maintained to expedite federal assistance for PA projects. 5. Utilize the county GIS Department to develop maps needed for this recovery function. 6. Coordinate with RF 7 -Health and Human Safety to determine whether any damaged infrastructure is impeding efforts to provide services to victims . 7. Coordinate emergency road clearance and right-of-way debris removal for reconnaissance of damaged areas and passage of emergency personnel and equipment. 8. Identify incident sites requiring debris clearance and management (e .g. public rights-of-way , public property and private property). 9. Recommend disposal sites for debris , including temporary staging areas and debris reduction sites . 10. Coordinate debris collection and hauling. 11 . Re-establish day-to-day solid waste pickup for county residents post-disaster. 12. Coordinate the removal of debris with county , state and federal environmental officials . 13 . Coordinate debris removal in municipalities with Memorandums of Understanding for county pickup. 14 . Disseminate information about pickup to the public . 15 . Prepare a letter for FEMA/state seeking reimbursement for orphaned roads . 72 070620a HCBOC Page 112 County of Harnett Disaster Recovery Plan January 2020 16 . Coordinate with RF 12 -Environmental Preservation to ensure that debris operations are not causing further environmental damage (such as air quality issues related to burning) and that debris operations are not breaking any environmental regulations . 17 . Coordinate debris separation . Separate hazardous materials and hazardous waste from debris to the extent possible. Sorting at origin is the best approach. Debris from residential and commercial properties should be separated into four general groups : a. Raw garbage b. Rubbish garbage c. Yard waste (vegetative debris) d. Construction/building rubble 18 . Coordinate debris disposal. a. Identify debris disposal issues (e .g., hazardous materials). b. Secure necessary environmental permits and legal clearances. 19. Determine methods of disposal , as appropriate: a. Consider incineration methods (e.g ., open pit burning). b. Consider mulching and chipping to clean vegetative debris. c. Haul mulched or chipped debris out of the county . d. Mix mulch or chipped clean debris with soil to improve agricultural productivity. e. Reuse/recycle aluminum, plastic and vegetative debris to the extent possible. 20. Administer and monitor contracted services . a. Full-time monitoring is necessary to prevent fraud, maintain records and report progress on debris operations . b. Documentation is critical and should include the following : • Methods for removal and units of measurement • Hours of operation • Equipment and personnel requirements • Regulatory issues • Safety requirements Roles and Responsibilities Appendix A -Summary of Roles and Responsibilities by Agency 73 070620a HCBOC Page 113 County of Harnett Disaster Recovery Plan January 2020 Appendix B -Detailed Roles and Responsibilities by Agency 74 070620a HCBOC Page 114 County of Harn ett Disaster Recove ry Plan January 202 0 5.9 Recovery Function 9: Utility Restoration Primary Agency • Harnett Regional Water Support county Agencies • Harnett County Developmental Services • Inspections • Harnett County Health Department • Harnett County Emergency Services • Harnett County Municipal Governments • Harnett County General Services • Harnett County Manager's Office • Public Information Office Support Municipalities • Angier • Coats • Dunn · • Erwin • Lillington* * These municipalities have their own sewer and water departments . The remainder have water only . 7 5 070620a HCBOC Page 115 County of Harnett Disaster Recovery Plan January 2020 Support State Agencies • North Carolina Department of Environment and Natural Resources • North Carolina Department of Transportation • North Carolina Division of Emergency Management Other Support Agencies and Organizations • Cell Phone Providers • Central Electric Membership • Century Link • Duke Energy Progress • Piedmont Natural Gas • South River Electric Membership Corporation • Spectrum Purpose The purpose of Recovery Function (RF) 9 -Utility Restoration is to provide procedures for restoring utilities to pre-disaster conditions as quickly as possible following a disaster . RF 9 activities include the following : • Conduct a damage assessment. • Develop a plan of action. • Coordinate with state agencies and Harnett County municipalities. • Provide information to the public. • Restore utilities based on pre-determined priorities . Emergency Support Function Reference • Emergency Support Function 12 -Energy 76 070620a HCBOC Page 116 County of Harnett Disaster Recovery Plan Janua ry 2020 Concept of Operations Pre-Event 1. Develop a pre-event restoration plan to restore Harnett County utility services (e .g., sewage, telephone, power , cable) to normal. Post-Event 1. The Harnett County Regional Water will serve as the coordinating agency overseeing utility restoration. Each support agency should keep the Utilities Department abreast of the status of the utilities they are responsible for maintaining . 2. Assess public infrastructure and problems as they relate to utility restoration . a. Request estimates from utility providers about damage impacts and length of service interruption . If estimates range from weeks to months , determine the need for each of the following: • Temporary housing or business sites • Potable water • Portable power generation b. Report findings to county Emergency Operations Center , as appropriate . 3. Coordinate with other utilities to develop an incident action restoration plan based on the pre- event restoration plan to restore county utility services . a. Incorporate service providers in the planning and decision-making process . 4. The following is the priority sequence established for restoring power and communication: a. Damaged transmission system (e .g., poles , lines) b. Damaged electrical substations c. Damaged electrical distribution systems • Priority 1 -Emergency response and recovery facilities (e .g., community emergency operations or command centers, response/recovery centers) with no emergency power or telephone service . • Priority 2 -Water treatment and pumping facilities, special care centers , nursing home facilities with no emergency power, law enforcement and fire stations with no emergency power , staging areas and distribution centers requiring emergency power, and detention centers . • Priority 3 -Wastewater treatment plants and lift stations, general telephone services , solid waste facilities, medical facilities having emergency power, nursing homes having emergency power, law enforcement and fire stations having 77 070620a HCBOC Page 117 County of Harnett Disaster Recovery Plan January 2020 emergency power, public shelters still housing evacuees and the homeless , adult congregate living facilities, facilities serving as disaster application centers for federal disaster relief , and public and private facilities (e .g. government facilities handling emergency purchasing , designated grocery store/restaurant outlets).necessary for resource management and distribution activities . • Priority 4 -Community areas receiving minor damage , and other government facilities . • Priority 5 -Community areas receiving major damage. • Priority 6 -Community areas receiving catastrophic damage . 5. The following is the priority sequence established for restoring water and sewer: a. Priority 1 -All water treatment plants b. Priority 2 -Wastewater treatment plants c. Priority 3 -Pumping stations d. Priority 4 -Elevated tank sites Roles and Responsibilities Appendix A -Summary of Roles and Responsibilities by Agency Appendix B -Detailed Roles and Responsibilities by Agency 78 070620a HCBOC Page 118 County of Harnett Disaster Re covery Pl an Januar y 2020 5.10 Recovery Function 10: Planning and Mitigation Primary Agency • Harnett County Developmental Services Support county Agencies • Harnett County Health Department • Environmental Health Division • Harnett County Economic Development • Harnett County Emergency Services • Harnett County Engineering Department • Harnett County GID/E-911 Addressing • Harnett County Municipal Government • Harnett Regional Water • Harnett County School System Supporting Municipalities • Angier • Coats • Dunn • Erwin • Lillington 79 070620a HCBOC Page 119 County of Harnett Disaster Recovery Plan January 2020 Support State Agencies • North Carolina Department of Environment and Natural Resources • North Carolina Department of Transportation • North Carolina Division of Emergency Management Supporting Federal Agencies • Federal Emergency Management Agency • U.S. Army Corps of Engineers • U.S. Fish and Wildlife Service Other Supporting Agencies and Organizations • Sanford Housing Authority Additional References • Harnett County Hazard Mitigation Plan (HMP) Purpose The purpose of Recovery Function (RF) 10-Planning and Mitigation is to establish an emergency permitting system to be used following a declared disaster . This expedites repair, restoration or rebuilding of habitable structures. This recovery function also provides the regulations for allowing rebuilding and reconstruction of damaged structures in an orderly , safe and timely manner, and assists in the procedures for temporary housing (e.g ., site identification , management) following a disaster. Finally, RF 10 provides the procedures that will facilitate the integration of the existing Harnett County (county) HMP into disaster recovery efforts. RF 10 activities include the following : 1. Expedited Permitting 2. Reduced Fees 80 070620a HCBOC Page 120 County of Harnett Disaster Recovery Plan January 2020 3. Assistance of damage assessment teams 4. Citizen assistance via departmental telephone recourse 5. On call staff activities as needed Emergency Support Function Reference • Emergency Support Function 14 -Long-Term Community Recovery and Mitigation Concept of Operations Pre-Event 1. Obtain and maintain familiarity with federal laws and guidelines outlining the requirements and opportunities for hazard mitigation within the recovery process . 2. Liaise with the state hazard mitigation program . 3. Update or develop the local mitigation strategy (pre-disaster mitigation strategies). Reference hazard mitigation plan for additional information . 4. Establish a local mitigation strategy to include the following : a. Hazard identification b. Existing county mitigation resources (e .g., policies, codes , ordinances, programs) c. Inventory of environmental, structural, social and economic vulnerability to loss d. Hazard mitigation strategies, approaches and techniques e. Intra-governmental and intergovernmental coordination f. Public sector partnerships g. Hazard mitigation opportunities (both structural and non -structural) and priorities h. Establish county and city hazard mitigation coordinators i. Process for plan review and updates 5. The Hazard Mitigation Grant Program (HMGP) is a post-disaster grant program for funding mitigation projects and the Pre-Disaster Mitigation (PDM) is a similar program availab le on an annual basis. The Hazard Mitigation Coordinator works with RF 3 -Public Information and Community Relations to get information to the public about the HMGP and PDM programs . 81 070620a HCBOC Page 121 Cou nty of Harnett Di saster Recovery Plan Janu ary 2020 Post-Event 1. Name a Hazard Mitigation Coordinator following a disaster. The Hazard Mitigation Coordinator is named by the county manager . This person is responsible for following up on the activities proposed in the HMP , grant development, tracking (e .g., handling reimbursement requests) and coordinating post-disaster meetings of the Hazard Mitigation Planning Committee . 2. The Hazard Mitigation Planning Committee meets shortly after a disaster occurs to identify new mitigation measures that the county and/or municipalities can pursue. 3. The Hazard Mitigation Coordinator is responsible for capturing the benefits of previous mitigation projects and creating a presentation of these findings that can be presented at various events . 4. Make recommendations for identified mitigation opportunities to the county Commission . 5. Coordinate the HMP with the State Hazard Mitigation Program. 6. Ensure the HMP includes the following: a. Evaluation of the natural hazards within the disaster area . b. Recommendations of measures to reduce the risks from future disasters to include the following : • Building standards to specify how buildings are constructed. In addition to traditional building codes , building standards can include earthquake-proofing requirements , wind-bracing and anchoring requirements for new construction , and similar requirements for retrofitting existing buildings , which are addressed in the building code. • Development regulations include separate zoning and subdivision ordinances to regulate the location , type and intensity of new development. Development regulations can include overlaying zoning districts that apply additional development standards for sensitive lands , such as wetlands and hillsides. • Capital improvement programs include locating schools , fire stations , and other public buildings, streets , storm sewers and utilities outside of high hazard areas ; incorporating hazard reduction measures into the design or requiring retrofits where economically feasible ; and ensuring that public facilities, particularly new roads and utilities , unless funded by property owners within the area , are not located where they have the potential to encourage growth in high hazard zones . • Retrofitting includes making changes to buildings to make them more resistant to hazards. • Land and property acquisition includes the purchasing of properties in hazard-prone areas with public funds, restricting development to uses that are less vulnerable to disaster-related damages , and/or water dependent or water enhanced uses (e .g., acquisition of undeveloped lands, acquisition of development rights , transfer of development rights to lower-risk areas , relocation of buildings and acquisition of damaged buildings). 82 070620a HCBOC Page 122 County of Harnett Disaster Recovery Plan January 2020 • Consider taxation and fiscal policies to distribute the public costs of private development of high hazard areas more equitably, specifically shifting more of the cost burden directly onto owners of such properties (e .g., employing impact fees to cover the public costs of development in areas of high hazards or providing tax breaks for reducing land use intensities in hazardous areas). • Public awareness through information dissemination on hazards and providing educational materials to the construction industry , homeowners, tenants and businesses. Included in this strategy are hazard disclosure policies for the real estate industry and public information campaigns to increase awareness in all sectors of the community . • Warning systems to aid in the evacuation of people at risk. • Promoting and obtaining hazard and other insurance. Insurance is a means of sharing hazard risk and providing for financial assistance when disasters occur. Roles and Responsibilities Appendix A -Summary of Roles and Responsibilities by Agency Appendix B -Detailed Roles and Responsibilities by Agency 83 070620a HCBOC Page 123 County of Harnett Disaster Recovery Plan January 2020 Page Intentionally Left Blank 84 070620a HCBOC Page 124 5.11 Recovery Function 11: Economic Restoration Primary Agency • Harnett County Economic Development Support county Agencies • Harnett County Developmental Services • Harnett County Municipal Governments • Harnett Regional Water • Harnett County School System • Harnett County Tax Department Support State Agencies • North Carolina Department of Commerce • North Carolina Division of Emergency Management • North Carolina Department of Insurance • North Carolina Department of Transportation Supporting Municipalities • Angier 85 070620a HCBOC Page 125 County of Harnett Di saster Recov ery Plan Janu ary 202 0 • Coats • Dunn • Erwin • Lillington Supporting Federal Agencies • Federal Emergen cy Management Agency • Internal Revenue Service • Small Business Administration • U.S. Department of Agriculture -Rural Department • U.S. Department of Commerce • U.S. Department of Homeland Security • U.S. Department of Housing and Urban Development • U.S. Department of Labor Other Supporting Agencies and Organizations • Institute for Business & Home Safety • Chambers of Commerce • Dunn Tourism Authority Purpose The purpose of Re covery Function (RF) 11 Economi c Restoration is to establish the procedures that will be needed to restore the county 's economy following a disaster. These activities include : • Work with Chambers of Commerce , and other economic development groups , across the county to encourage development of Disaster Recovery Plans that are specific to their organizations . 86 070620a HCBOC Page 126 Cou nty of Harnett Disaster Re covery Plan January 2020 ESF Reference • ESF 23 -Business and Industry Concept of Operations Pre-event 1. Maintain a list of local business associations and points-of-contact. 2. Recognize that short-term survival of the damaged business district is critical to the county 's long-term recovery. Encourage local business and industry to : • Purchase applicable insurance . • Develop business interruption plans. • Protect (backup) business records and documents. • Line up alternate vendors for essential supplies and equipment. • Develop inventory recovery strategies . • Acquire backup equipment and emergency power . • Develop company and site specific emergency plans . • Develop mitigation programs : retrofit vulnerable structures ; work to mm1m1ze vulnerability of content to damages (content damage can be a major source of loss , even absent structural failure). • Develop employee emergency preparedness programs . • Develop emergency response capacity , i.e . response teams , equipment, supplies . • Develop mutual aid agreements . 3. Identify and become familiar with post-disaster relief programs and sources such as FEMA assistance , Small Business Administration (SBA) loan programs, etc . Assign responsibilities in advance for public agency and private sector people to pursue recovery assistance immediately following the disaster. (Prepare to move quickly while the "opportunity window " is widest.) Post-event 1. This Recovery Function coordinates heavily with RF 3: Public Information and Community Relations to help get information on available federal assistance programs for businesses (SBA , etc .). 87 070620a HCBOC Page 127 County of Harnett Disaster Recovery Plan January 2020 2. Determine what additional marketing information the Chambers of Commerce (and other groups) need from RF 3: Public Information and Community Relations. 3. The Economic Development and Chambers of Commerce staff work to re-establish tourism in Harnett County, as well as assist business and industry with recovery and economic revitalization efforts. 4. During the recovery phase, marketing strategies are developed , including advertising and travel to ensure trade groups and others know that the county is open for business . 5. Prepares pre-written press releases for dissemination upon entering into the recovery phase. 6. Establish Business Information Centers (see ESF -23). The center is staffed with representatives from the support agencies . See RF 4: Individual Assistance , for more information on these centers. 7. Resources for Small Business and Nonprofits a. Federal Resources • All businesses seeking disaster assistance should request forms to start the application process for federal disaster loans administered by the SBA. Businesses do not have to go to the SBA disaster recovery centers to apply for assistance. • The U.S . Small Business Administration website contains a wealth of information for businesses seeking loans , grants or general assistance from the SBA. • The U.S. SBA's Disaster Recovery website contains information regarding Disaster Notices, its Disaster Recovery Mission, Disaster Declarations , FAQ's about SBA Disaster Loans, and Loan Information including Home & Property Loans, Physical Disaster Loans, Economic Injury Loans , Military Reservist Loans, and Disaster Loans Approved. • SBA offers Physical Disaster Business Loans to repair or replace any business that is located in a declared disaster area . The SBA makes physical disaster loans of up to $2 million to qualified businesses. • SBA's Economic Injury Loans for Small Businesses provides financial assistance to small businesses that suffered substantial economic injury , regardless of physical damage , and are located in a declared disaster area. • The Department of Homeland Security's Small Business Assistance division centralizes information to provide businesses with information about how to work with the Department of Homeland Security . Designed to assist the business community, the information includes links to contracts, grants, small business opportunities, research and development, and contacts . • The U.S. Department of Commerce has created the Disaster Response Registry (DRC), which provides a central point of reference for businesses , especially minority-owned businesses , women-owned businesses and small-and medium- size enterprises, to register for and become aware of federal contracting opportunities . While the (DRC) does not award contracts, its mission is to ensure that businesses understand the process and are aware when opportunities become available. 88 070620a HCBOC Page 128 County of Harnett Disaster Recovery Plan January 2020 • Vendors wanting to provide products or services in the area affected by disasters should visit www.fbo.gov/. Vendors that are new to federal contracting should start by registering at this site . • The U.S . Department of Agriculture Rural Development offers numerous programs to finance business development programs in rural areas. • The U.S . Department of Labor connects workers needing jobs with employers who want to hire them through the Disaster Recovery National Dislocated Worker Grant. This programs allows funding for local government and non-profits to employee survivors for a period up to 12 months . • Following a disaster, the Internal Revenue Service (IRS) often changes tax laws that benefit small businesses affected by the disaster. The IRS website provides information about the types of tax relief assistance available to areas affected, along with other general information about the IRS and its services. b. State and Local Resources • The North Carolina Department of Commerce is engaged in providing services to businesses and communities within the State . While the agency is best known for its efforts to recruit new businesses to North Carolina, it also provides services to help communities improve their quality of place and helps existing employers identify and meet opportunities and challenges -all with the goal of improving the quality of life and economic wellbeing of North Carolinians . • The Disaster Contractors Network (DCN)'s website is designed to help connect contractors and homeowners/business owners who need repairs after disasters and can serve to connect building contractors with subcontractors and material vendors. • The Mid-Carolina Council of Governments (CFCOG) works to identify and capitalize on the development potential in North Carolina 's central Cape Fear River basin. The COG provides a myriad of resources for businesses and developers looking to do business in the low country of North Carolina. • The North Carolina Department of Insurance provides a wealth of information about the state's insurance climate, and it lists answers to many questions about the logistics of filing insurance claims , complaints against insurance companies and other general questions . • The North Carolina Department of Public Safety's Division of Emergency Management has created the North Carolina Small Business and Technology Development Center to provide resources for minimizing the effects of natural disasters. c. Other Resources • The Federal Home Loan Bank offers the Economic Development Disaster Relief Grant Program (EDRG) that provides working capital to small businesses in officially declared disaster areas to promote economic development , and create or retain jobs . 89 070620a HCBOC Page 129 County of Harnett Di saster Recovery Plan January 2020 • The Institute for Business & Home Safety provides guidance which helps small to mid-sized businesses determine susceptibility to disasters and minimize risks . The guidance also includes materials to help organize the business' critical information and review its essential operations , both of which lead to developing a business continuity plan . d. Nonprofits • A document listing assistance available through nonprofits has been created by FEMA's ESF-14 (Long-Term Recovery). The document includes funding sources available to non-governmental organizations and citizens. • FEMA does provide some assistance for certain not for profits performing an essential government service. • The U.S. Department of Housing and Urban Development offers several programs for nonprofit organizations . • The U.S . Government provides support for faith-based initiatives. Click the following link for a listing of Faith-Based Offices in Federal Agencies. https ://www. n ationalservice. gov /sites/def au lt/files/docu ments/f aith guidance .pdf Roles and Responsibilities Appendix A -Summary of Roles and Responsibilities by Agency Appendix B -Detailed Roles and Responsibilities by Agency 90 070620a HCBOC Page 130 5.12 Recovery Function 12: Environmental Preservation Primary Agencies • Harnett County Health Department • Environmental Health Division • Harnett County Soil and Water Conservation District Support county Agencies • Harnett County Manager 's Office • Harnett County Cooperative Extension • Harnett County Health Department • Harnett County Municipal Governments • Harnett County General Services/Facilities/Solid Waste • Harnett County Parks and Recreation • Harnett County Developmental Services • Harnett Regional Water • Harnett County School System • Harnett County Department of Aging Volunteer Center • Harnett County Developmental Services • Central Permitting 91 070620a HCBOC Page 131 Coun ty of Harnett Di sa ster Re covery Pl an Januar y 2020 Supporting Municipalities • Angier • Coats • Dunn • Erwin • Lillington Support State Agencies • North Carolina Department of Agriculture • North Carolina Department of Environment and Natural Resources • North Carolina Division of Emergency Management Supporting Federal Agencies • Centers for Disease Control • U.S. Department of Labor -Occupational Safety and Health Administration • U.S. Department of Transportation • U.S. Environmental Protection Agency • U.S. Food and Drug Administration • U.S . Nuclear Regulatory Commission 92 070620a HCBOC Page 132 County of Harnett Disaster Recove ry Plan January 2020 Other Supporting Agencies and Organizations Purpose The purpose of Recovery Function (RF) 12 -Environmental Preservation is to establish post- disaster procedures for preserving and restoring environmentally sensitive areas of Harnett County . RF 12 activities include the following : • Check on damaged systems. • Visit waste water facilities , septic systems and wells as needed. Emergency Support Function Reference • Emergency Support Function 14-Long-Term Community Recovery and Mitigation Concept of Operations Pre-Event 1. Identify environmental projects and programs that will protect natural resources and open space, while simultaneously reducing damage from natural disasters . 2. Make information on disasters and environmental characteristics available for use in community comprehensive planning . Post-Event 1. Immediately following a disaster , the Health Director , as empowered by the county manager will identify the Environmental Preservation Coordinator to oversee the activities of this recovery function . Agricultural issues concerning environmental preservation will be dealt with by Soil and Water. 2. Along with supporting agencies, and in coordination with RF 1 -Emergency Management (Damage Assessment), the Environmental Preservation and Restoration Coordinator is responsible for conducting and maintaining an environmental impact assessment that identifies all areas of the county that have suffered environmental degradation as a result of 93 070620a HCBOC Page 133 County of Harnett Disaster Re covery Plan January 2020 the disaster (e.g ., damage to forest areas , water quality and coastal/wetland areas). The environmental damage assessment will also be used to help determine what programs and resources are available to help the county address damages to the environment resulting from the disaster. 3. As a result of the environmental impact assessment , the Environmental Preservation and Restoration Coordinator makes recommendations, upon consultation with supporting agencies, on how to best deal with the impacts of the disaster on the environmentally sensitive areas . 4. Soil and Water, in consultation with NRCS , serves as the county 's liaison between state and federal officials concerned with environmental impacts on agriculture following a disaster. The Health Director serves as the county liaison for health-related environmental preservation issues. 5. The North Carolina Department of Environment and Natural Resources monitors debris management activities to ensure that debris operations are not causing further environmental damage (e .g., air quality issues related to burning) or breaking any environmental regulations . 6. The county manager is responsible for pursuing any relevant post-disaster federal and state programs and/or funds that can be used to implement environmental projects identified by the county . 7. Coordinate with RF 10 -Planning and Mitigation to ensure that any environmental opportunities , projects or programs that arise as a result of the disaster are incorporated into the HMP . 8. Environmental concerns involving hazardous materials should be coordinated with the Harnett County Environmental Health Department. The emergency services department will assist with identification and containment. 9. As the department responsible for public health , the Health Department will be responsible for declaring disaster areas that have debris as a public nuisance , when appropriate . They will also work with the building inspector to conduct mold sampling , as necessary . 10 . Identify environmental projects or programs that make Harnett County vulnerable to future disaster . a. Ensure that each environmental project and program is realistic , technically possible , economically feasible , politically workable and soc ially acceptable . b. Decide on a public involvement process . c. Invite representatives of the public and nonprofit organizations to participate . d. Conduct public meetings and workshops for victims and community representatives . e. Ask for and record comments . f. Incorporate comments into the planning process and plans . g. Establish a regular process for providing information and receiving ideas . 94 070620a HCBOC Page 134 County of Harnett Disaster Recovery Plan Roles and Responsibilities Appendix A -Summary of Roles and Responsibilities by Agency Appendix B -Detailed Roles and Responsibilities by Agency January 2020 95 070620a HCBOC Page 135 County of Harnett Disaster Recovery Plan January 2020 5.13 Recovery Function 13 Finance Primary Agency • Harnett County Finance Office Support county Agencies • Harnett County Manager's Office • Harnett County Legal Services • Harnett County Emergency Services • Harnett County Municipal Governments • Harnett County Tax Department • Harnett County School System Supporting Municipalities • Angier • Coats • Dunn • Erwin • Lillington Support State Agency • North Carolina Division of Emergency Management 96 070620a HCBOC Page 136 County of Harnett Disaster Recove ry Plan January 2020 Supporting Federal Agency • Federal Emergency Management Agency Purpose The purpose of Recovery Function (RF) 13 -Finance is to establish procedures for tracking disaster-related expenditures so that Harnett County can maximize reimbursement of those expenses . RF 13 activities include the following : • Ensure adequate cash flow during the recovery process to provide essential public health and safety services and emergency repairs . • Develop and oversee implementation of standardized emergency resource and financial management policies and procedures . • Review and update the Emergency Purchases section of the Harnett County Purchasing Regulations and Procedures manual. • Continue to seek out sources of disaster recovery funding , including expanded savings, a standby line of credit, FEMA funding for immediate needs and public and private sector funding that would be available to help implement the recovery functions . • Identify all existing Memorandums of Understanding, Memorandums of Agreement and agreements between Harnett County and those agencies/groups that could be involved in recovery efforts in the event of a disaster. Emergency Support Function Reference • Emergency Support Function 7 -Resource Support Concept of Operations Pre-Event 1. Obtain training in the disaster assistance process before the disaster, ideally as part of a regular staff training program for all county staff. 97 070620a HCBOC Page 137 County of Harnett Disaste r Recovery Plan January 2020 2. Be familiar with the authorities , work eligibility, cost eligibility , application procedures and project worksheets under FEMA 's Public Assistance (PA) Program. 3. Design a disaster cost-tracking documentation system based on state and federal requirements . The system should be compatible with the county's normal accounting system and department staff should be trained to implement and use the documentation system . 4. Establish accounting and documentation procedures for recovery activities to include the following : a. Financial donations b. Emergency procurement guidelines c. Recovery accounting and record-keeping system, including personnel time and attendance , contract work, equipment , supplies and other expenditures d. Audit and documentation requirements 5. Identify strategies to cover disaster cost (e.g ., re-budgeting , bonds and taxes). Post-Event 1. The county finance director activates the county 's Emergency Resource and Financial Management Policies and Procedures with the activation of the county Emergency Operations Center (EOC) or at the beginning of the response phase . These policies and procedures remain in effect into the recovery phase . 2. The emergency services staff assists the finance department with preparing applications and claims for state and federal assistance and expresses the importance of tracking expenses made on disaster operations. 3. Coordinate closely with resource support activities to ensure that proper documentation of disaster-related expenses is tracked appropriately. The county emergency services department, with assistance from the finance officer, will ensure that proper paperwork is completed , filed and tracked . 4. Coordinate closely with all county departments to determine which projects will be eligible for PA grants and to ensure that proper financial documentation for those projects is completed . The board of county commissioners, with the recommendation of the finance director, is responsible for identifying the primary and alternate applicant's agents for the county . In appointing agents , the Board considers the recommendation of the finance director." 5. Ensure that emergency purchases are made in accordance with state purchasing guidelines. 6. Follow county procurement procedures. 7. Manage records. a. Identify which records are required for recovery and grant assistance. b. Make personnel assignments for assembly and coordination of records . c. Establish a priority for filling identified gaps in the records . d. Coordinate records with other internal and external agencies . 98 070620a HCBOC Page 138 County of Harnett Disaster Recovery Plan Roles and Responsibilities Appendix A -Summary of Roles and Responsibilities by Agency Appendix B -Detailed Roles and Responsibilities by Agency January 2020 99 070620a HCBOC Page 139 County of Harnett Disaster Re covery Plan 5.14 Recovery Function 14 Housing Primary Agencies • Harnett County Developmental Services • Harnett County Emergency Services • Harnett County Department on Aging • Volunteer Center Support county Agencies • Harnett County Board of Commissioners • Harnett County Developmental Services • Inspections • Harnett County Department of Social Services • Harnett County Municipal Governments • Harnett County Manager's Office • Harnett County Sheriff's Office • Harnett County Health Department • Environmental Health Division Support State Agencies • North Carolina Division of Emergency Management • North Carolina Department of Commerce • Division of Community Assistance January 2020 100 070620a HCBOC Page 140 County of Harnett Disaster Reco ve ry Plan Ja nuary 2020 • North Carolina Department of Health and Human Services • North Carolina Housing Finance Agency Supporting Municipalities • Angier • Coats • Dunn • Erwin • Lillington Support Federal Agencies • Federal Emergency Management Agency • U.S. Small Business Administration • U.S . Department of Agriculture • Department of Housing and Urban Development Other Supporting Agencies and Organizations • American Red Cross of Eastern North Carolina • Catholic Charities USA • North Carolina Community Organizations Active in Disaster • North Carolina Voluntary Organizations Active in Disaster • North Carolina Baptist Men • United Methodist Committee on Relief (Methodist Disaster Team) • Habitat for Humanity • North Carolina Home Builders Association • Sanford Housing Authority • United Way of Harnett County 101 070620a HCBOC Page 141 County of Harnett Disaste r Re covery Plan January 2020 Authorities and References • National Disaster Housing Strategy • North Carolina Disaster Recovery Guide • Harnett County Recovery Plan Purpose The purpose of the Recovery Function 14 Housing is to identify and determine pre-event disaster housing activities as well as establish sheltering , transitional housing and long-term housing opportunities and activities during each phase of an event. The ultimate objective is to assist disaster victims in repairing, rebuilding and returning to their permanent housing as quickly and efficiently as possible after an event. Recovery Function 14 is a guide for the county to assist disaster victims with the following : • Restore victims ' homes to a safe, sanitary and secure position. • Ensure that housing choices meet minimum housing quality standards. • Address the housing needs of individual victims and families. • Help to gu ide the process of rebuilding the local housing infrastructure . • Identify and implement hazard mitigation activities and zoning regulations for rebuilding housing structures (e.g., building codes, changes in zoning, floodplain consideration , etc .). • Identify specific housing recovery programs offered at each level of government as well as by private and non-profit organizations. • Ensure that Harnett County residents are better able to be connected to the recovery programs available. Disaster Housing Priorities • Identify and establish a community-based Disaster Housing Task Force . • Ensure local codes and ordinances allow for temporary housing . • This includes temporary housing structures located on individual properties . • Identify sources of temporary housing stock (e.g., hotels , vacant rental units , etc .). • Identify resources to assist with repairing homes as quickly as possible . 102 070620a HCBOC Page 142 County of Harnett Disaster Recovery Pla n January 2020 • Locate rental stock that allows displaced renters to permanently relocate to another unit and provides homeowners housing while repairs to their primary residence are being made . • Establish locations for temporary mobile home parks as necessary. Pre-Event Activities 1. Develop the Disaster Housing Task Force . It should include representatives from the appropriate state and local agencies identified above . 2. The Disaster Housing Task Force will be used at the time of a disaster to coordinate the housing portion of recovery and work with the identified agencies to ensure each agency understands its roles and responsibilities related to disaster housing (organizations and agencies that do not have a primary role in disaster housing issues may be able to provide assistance as well). a. Determine which Voluntary Organizations Active in Disasters (VOAD) agencies are located within the county and establish relationships with these agencies . Determine which of these agencies supports housing recovery efforts, their level of capability and how to engage them at the time of the disaster . b. Establish local programs, funds and groups that can assist individuals and families with disaster housing issues. 3. The county government should establish guidance , codes , resolutions, and ordinances and permit requirements that apply to temporary disaster housing and can be imp lemented quickly during and after an event. a. Adopt a policy or ordinance to deal with non-conforming uses . b. Consider policies that will allow housing to be restored as quickly as possible . 4. The Disaster Housing Task Force should identify and establish buildings , facilities and areas that could serve as sites for disaster housing opportunities . In identifying possible locations for disaster housing opportunities , conside ration should be given to the unpredictable nature of disaster events. In other words , it is possible that sites identified as potential disaster housing opportunities were damaged by the event. a. Focus on county-owned resources and assets that could be used for disaster housing . b. Develop any contracts or agreements that may be required to establish buildings , facilities and areas as disaster housing locations (particularly when the res ourc e is not county-owned). c. Identify ways that existing housing program s, policies and opp ortunities can be refocused to address disaster housing needs . d. Identify resources that can analyze and evaluate the housing market and market conditions at the time of the disaster to assist in locating available housing stock and assist in relo cation of disaster victims as necessary . 5. The Disaster Housing Task Force should identify and incorporate lessons learned from previous events into relevant pl ans , policies and procedures related to disaster housing . 103 070620a HCBOC Page 143 Cou nty of Harnett Disaster Recovery Plan January 2020 6. The Disaster Housing Task Force should discuss and recommend how disaster housing planning and operations will be funded (e .g., repair , rebuilding, providing temporary and permanent housing , etc .). 7. The Disaster Housing Task Force ensures that disaster housing planning, approaches and policies consider the most vulnerable populations (e .g., elderly, handicapped , non-English speaking, etc.). 8. The Disaster Housing Task force, in coordination with the Public Information Officer, should identify and provide public information concerning resources and assistance programs that can be utilized during and after an event. They should ensure that county residents and property owners review insurance policies, coverage and other relevant documents prior to the occurrence of an event that requires the activation of disaster housing operations. a. Provide public information concerning FEMA , SBA loans , the National Flood Insurance Program (NFIP), as well as any relevant state offered and/or non-profit programs and assistance. Post-Event Activities General/Immediate 1. The Harnett County Emergency Services activates the Disaster Housing Task Force and relevant county and agency plans. a. Develop a disaster specific housing strategy. b. Seek input and coordinate with agencies and organizations that can assist in disaster housing operations (e .g., lenders, realtors , home owners associations , land and housing developers, etc .). c. Assess the VOAD organizations and the level of housing assistance they can provide for this disaster. Note that the level of assistance that VOAD agencies can provide varies based on the number of available volunteers and resources and the level of assistance available through their national organizations . d. Coordinate and communicate with FEMA, NCEM and other critical agencies and organizations. 2. Based on the Damage Assessment conducted by the emergency services department, the Disaster Housing Task Force assesses and evaluates disaster housing needs and current capabilities. a. Evaluate damage assessments and coordinate with FEMA and the state to determine the extent of housing needs. b. Consider that some assets/capabilities may have been affected by the event. c. Consider buildings, facilities and areas identified as possible disaster housing locations that sustained minimal damage and can be repaired and occupied (re-occupied) quickly. • Immediate repairs and re-occupancy should balance the need to provide housing with the importance of conside ring the safety of the structure/area . 104 070620a HCBOC Page 144 County of Harnett Di saste r Recovery Pl an January 2020 d. Prioritize disaster housing recovery activities . This can include prioritizing buildings, facilities and areas that will be repaired first in order to expedite the overall recovery pro cess (e.g ., large structures that can house many people , day care centers or other service providers that can assist in getting people back to work , stadiums, arenas , and other stru ctures that were uninhabited prior to the event and could provide disaster housing , etc.). e. Typically , VOAD will form a long-term recovery committee to assist those who cannot recover on their own . The county should work with the long-term recovery committee to assess the number of cases that they anticipate . 3. The emergency services department and the developmental services department should encourage and facilitate (as possible) the immediate repair and re -occupancy of minimally damaged residential homes. This includes building codes , zoning, permitting , re -entry and other considerations . a. Encourage and facilitate the immediate repair of individual residential homes to help those individuals return to their permanent housing and prevent them from seeking disaster housing assistance . In turn, this frees up hous ing stock for those who require more long-term housing . b. Determine which VOAD agencies can assist with immediate repairs and facilitate their entry into disaste r affected areas , as necessary . 4. The Disaster Housing Task Force presents the disaster-specifi c housing recovery strategy to the county Commission for discussion and approval , as appropriate . Short-Term Disaster Housing Interim housing is defined as housing that disaster victims can occupy in the time between leaving an emergency shelter and returning to their homes (permanent housing). Interim Housing 1. Based on the Damage Assessment conducted by the emergency serv ices department, the Disaster Housing Task Force conducts a detailed assessment of interim housing needs and available resources and assets . a. Identify and assess usable housing units . • Number • Locations • Capabilities (e .g., utilities , security needs , public transportation availability , etc.) b. Identify and assess the number of rental units that may be available for use as interim housing and determine how long they can be used. c. Identify and assess hotels that may be available for us e as int erim housing . • Identify and assess mobile homes an d mobile home parks . 2. Poss ible temporary housing opportunities include : 105 070620a HCBOC Page 145 County of Harnett Disaster Reco very Plan January 2020 a. Vacant Rental Units • Rental homes and beach rentals • Hotel rooms • Condos , townhomes and apartments b. Mobile Homes • FEMA utilizes mobile homes as a last resort for disaster housing. When possible, existing mobile home pads are used . If existing mobile home pads are unavailable, FEMA follows standard procedures for installing the necessary temporary infrastructure. The temporary infrastructure is removed once disaster housing operations have ceased . • The county should consider developing an ordinance that allows for temporary housing structures on individual properties during an emergency event. The ordinance should be specific in determining allowable structures and identifying when temporary housing structures are allowed to be on the property and when they must be removed. • The county will have the primary responsibility for locating space that can be used to house mobile home parks , as needed. 3. Coordinate with local insurance providers and companies that may be providing/funding temporary housing for their clients. Harnett County will need to keep insurance providers informed of overall recovery progress as well as disaster housing activities. Insurance providers will also need to gain entry into the affected community as soon as possible to speed the recovery for county residents . It is also important to determine what types of funding or assistance the insurance providers are approving . This information will affect the overall disaster housing needs and capabilities of the county . 4. Funding Temporary Housing a. During any type of event, whether there is a Presidential Disaster Declaration or not , people with "loss of use " homeowner 's insurance coverage will likely be covered for financing temporary housing . b. Presidential Declaration: During an event resulting in a Presidential Disaster Declaration , there will be a number of different opportunities for disaster housing funding assistance. The county and individual residents should familiarize themselves with the funding and project eligibility requirements for each of the programs offered. • FEMA: All disaster victims should be encouraged to apply for assistance . FEMA provides grants to disaster victims that can be used to assist with housing , relocation , repair, etc . FEMA funding is designed to restore homes only to a safe and sanitary condition; this is the first step that a disaster victim should take in order to get federal assistance. There are a number of FEMA-funded disaster housing programs that can assist disaster victims with housing. FEMA programs are delivered by the State of North Carolina and include Individual Assistance (IA), Individuals and Households Program (IHP), Pre-Disaster Mitigation (PDM) program , Hazard Mitigation ("Buyout") Grant Program (HMGP) and the Flood Mitigation Assistance (FMA) program. 10 6 070620a HCBOC Page 146 County of Harnett Disaster Recovery Plan January 2020 • Small Business Administration (SBA): The SBA provides low interest loans that can be used to cover disaster-related needs including temporary housing . c. Non-Presidential Declaration : Funding options and opportunities for disaster housing during an event not resulting in a Presidential Declaration could prove difficult. In these cases , federal assistance may not be available. Therefore , the county will have to rely on assistance from the state and private/non-profit organizations . The programs highlighted below may also be available during events that result in a Presidential Disaster Declaration . The county and individual residents should familiarize themselves with the funding and project eligibility requirements for each of the programs offered. • American Red Cross: The local American Red Cross Chapter may be able to assist in providing very short-term housing for disaster victims while they find other resources. Assistance is usually provided on a case-by-case basis . • Volunteer and Non-Profit Organizations : Volunteer organizations such as the Salvation Army, the Southern Baptist Church , Habitat for Humanity, Volunteers Active in Disasters, etc ., often can provide assistance with relocations and or repairs. • State Offered Programs: The State of North Carolina may offer a number of programs that can assist disaster victims with housing issues. The North Carolina Housing Finance Agency (NCH FA) offers the Urgent Repair Program (URP), Single- Family Rehabilitation , Disaster Rental Assistance and Rental Production Program. The North Carolina Redevelopment Center also offers a number of different programs that can assist with disaster housing. Programs include Crisis Housing Assistance Funds (CHAF), Multi-family Housing Assistance and Single Family Housing Assistance. 5. The Disaster Housing Task Force , in coordination with the Public Information Officer, provides the public with information related to temporary disaster housing programs and overall recovery assistance. 6. Additional information on the federal , state and non-profiUvolunteer organization programs is available in the North Carolina Disaster Recovery Guide . Long-Term Disaster Housing Long-term disaster housing involves assisting residents with returning to their permanent homes as quickly as possible after an event. This includes assisting residents with finding permanent housing opportunities and/or returning their homes to a safe and sanitary condition. Permanent Housing 1. Based on the Damage Assessment conducted by the emergency services department, the Disaster Housing Task Force conducts a detailed assessment of permanent housing needs and available resources and assets . a. Identify and assess usable housing units . • Number • Locations 107 070620a HCBOC Page 147 County of Harnett Disaster Recovery Plan Janua ry 2020 • Capabilities (e.g ., utilities , security needs , public transportation availability , etc .) b. Identify and assess the number of rental units that may be available for use as permanent housing . c. Identify and assess mobile homes and mobile home parks . 2. Possible permanent housing opportunities include: a. Vacant rental units • Rental homes and beach rentals • Condos , townhomes and apartments • Manufactured housing 3. Funding Permanent Housing a. Presidential Declaration : During an event resulting in a Presidential Disaster Declaration , there will be a number of different opportunities for disaster housing funding assistance. The county and individual residents should familiarize themselves with the funding and project eligibility requirements for each of the programs offered . • FEMA : All disaster victims should be encouraged to apply for assistance. FEMA provides grants to disaster victims that can be used to assist with housing , relocation , repair, etc . FEMA funding is designed to restore homes only to a safe and sanitary condition; this is the first step that a disaster victim shou ld take in order to get federal assistance . There are a number of FE MA-funded disaster housing programs that can assist disaster victims with housing. FEMA programs are delivered by the State or North Caro lina and include ; Individual Assistance (IA), Individuals and Households Program (IHP), Pre-Disaster Mitigation (PDM) program, Hazard Mitigation ("Buyout") Grant Program (HMGP) and the Flood Mitigation Assistance (FMA) program. • Small Business Administration (SBA): The SBA provides low interest loans that can be used to cover disaster-related needs including temporary housing. • Department of Housing and Urban Development (HUD): Provides low-income housing options to existing clients affected by a disaster as well as those who qualify as a result of the disaster event. HUD offers Community Development Block Grants (CDBG) to assist in disaster recovery . • Other state and local programs may be available to assist with permanent housing . The Housing Task Force should seek funding opportunities for its residents and disseminate information on these opportunities . d. Non-Presidential Declaration : Funding options and opportunities for disaster housing during an event not resulting in a Presidential Declaration could prove difficult. In these cases, federal assistance may not be available . Therefore, the county will have to rely on assistance from the state and private/non-profit organizations. The programs highlighted below may also be available during events that result in a Presidential Disaster Declaration . The county and individual residents should familiarize themselves with the funding and project eligibility requirements for each of the programs offered. 108 070620a HCBOC Page 148 County of Harnett Disaste r Recov ery Plan January 2020 • American Red Cross : The lo cal American Red Cross Chapter may be able to assist in providing very short-term housing for disaster victims while they find other resources. Assistance is usually provided on a case-by-case basis . • Volunteer and Non-Profit Organizations : Volunteer organizations such as the Salvation Army , the Southern Baptist Church , Habitat for Humanity, Volunteers Active in Disasters , etc . often can provide assistance with relocations and or repairs . • State Offered Programs: The State of North Carolina offers a number of programs that can assist disaster victims with housing issues . The North Carolina Housing Finance Agency (NCHFA) offers the Urgent Repair Program (URP), Single-Family Rehabilitation , Disaster Rental Assistance and Rental Production Prog ram . The North Carolina Redevelopment Center also offers a number of different programs that can assist with disaster housing . Programs include Crisis Hous ing Assistance Funds (CHAF), Multi-family Housing Assistance and Single Family Housing Assistance . 4. Based on the damage assessment , and information provided by FEMA and gathered from the Department of Social Services and volunteer agencies , the Disaster Housing Task Force determines how many people require assistance with permanent housing . a. Typically , this count includes low-income individuals and families , certain groups of renters and the homeless . 5. The Disaster Housing Task Force identifies and works with volunteer and community-based organizations that can assist in the rebuilding process . 6. The Disaster Housing Task Force, in coordination with the Public Information Officer , provides the public with information related to permanent disaster housing programs and overall recovery assistan ce. 7. Additional information on the federal , state and non-profit/volunteer organization programs is available in the North Carolina Disaster Re covery Guide. Roles and Responsibilities Appendi x A -Summary of Roles and Responsibilities by Agency Appendi x B -Detailed Roles and Responsibilities by Agency 109 070620a HCBOC Page 149 County of Harnett Disaster Recover y Plan January 2020 5.15 Recovery Function 15 Education Primary Agency • Harnett County School System Support county Agencies • Harnett County Developmental Services • Inspections • Harnett County Emergency Services • Harnett County Health Department • Harnett County Municipal Governments • Harnett County General Services/Facilities/Solid Waste • Harnett County Sheriff's Office • Harnett County Department of Social Services Support State Agencies • Harnett County Community College • North Carolina Department of Public Instruction • North Carolina Department of Administration • Division of Non-Public Education • North Carolina Department of Health and Human Services • Division of Child Development • North Carolina Division of Emergency Management 110 070620a HCBOC Page 150 County of Harnett Disaste r Recovery Pla n January 2020 Support Federal Agencies • U.S. Department of Agriculture -Food and Nutrition Service • U.S. Department of Education • Federal Emergency Management Agency Other Supporting Agencies and Organizations • Childcare and Private Schools • Harnett County Partnership for Children Purpose The purpose of Recovery Function (RF) 15 -Education is to provide the specifi c activities to be completed following a disaster should the School District and/or the Harnett County Recovery Task Force choose to activate the function . This recovery function also lays out the initial actions that need to be taken to re-open schools within the county . RF 15 activities include the following : • Reopen school facilities . • Ensure that schools are put back in session as soon as possible . • Provide education and awareness for students, families and teachers. Emergency Support Function Reference • None Concept of Operations Pre-Event 1. Evaluate all school locations to assess resource s and capabilities . 111 070620a HCBOC Page 151 County of Harnett Disaster Recovery Plan January 2020 2. emergency services will work with Harnett County schools to develop a system for notification of schools, and childcare through Rave in times of emergencies 3. Develop a system for communication and coordination . 4. Further identify disaster-specific roles and responsibilities 5. Maintain a disaster recovery plan for the Harnett County School System. Post-Event 1. Sent a representative to the Emergency Operations Center and Joint Information Center, as appropriate 2. The Harnett County School System has adopted a disaster recovery plan that includes all schools in the system. The plan identifies and addresses specific disaster recovery issues and concerns pertaining to the school system . The plan focuses on school system initiation and follows through to recovery actions after any type of event affecting schools and school property. Recovery policies include the following: a. county Re-Entry Procedures • The county will follow the protocol for re-entry through RF 6 -Security and Re-Entry. b. Debris Removal Activities • Coordinate school location specific debris activities to include making sure that debris contractor and debris monitor are in place for debris management activities, or implementing cleanup by school maintenance staff , as appropriate. c. Facility Structural Issues • Each school is evaluated in terms of structural concerns that may arise following an event. d. Safety Issues • A risk assessment of the facilities is included in the plan. • Vulnerable student populations are addressed. e. Insurance Issues • The plan addresses the type and amount of insurance coverage for the various schools within the system. f. Education and Awareness • The plan outlines directives to provide awareness of disaster recovery by faculty, staff and students. g. Shelters • Schools are often used as shelters and the plan identifies which schools can operate in that capacity. 11 2 070620a HCBOC Page 152 Coun ty of Harnett Di saster Recovery Plan Jan uary 2020 • Work with control group responsible for shelter coordination to ensure that disaster victims are placed in transitional shelters and schools are returned to normal operations as soon as possible . h. Security • Coordinate with Sheriff's Office , the lead agency for RF 6 -Security and Re-Entry , regarding security surrounding the schools during re-entry and the return of daily operations. i. Alternate Location • The School System will identify alternate locations as needed to restore education services to the school. Roles and Responsibilities Appendi x A -Summary of Roles and Responsibilities by Agency Appendix B -Detailed Roles and Responsibilities by Agency 113 070620a HCBOC Page 153 County of Harnett Disaster Reco very Plan January 2020 5.16 Recovery Function 16 Ag ri culture Primary Agency • Harnett County Cooperative Extension • Harnett County Soil and Water Conservation District Support county Agencies • Harnett County Health Department • Environmental Health Division • Harnett County Municipal Governments • Harnett County General Services/Facilities/Solid Waste • Harnett County Parks and Recreation Supporting Municipalities • Angier • Coats • Dunn • Erwin • Lillington Support State Agencies • North Carolina Department of Agriculture and Consumer Services 11 4 070620a HCBOC Page 154 County of Harnett Disas ter Re cov ery Pla n January 2020 • North Carolina Department of Environment and Natural Resources • North Carolina State Animal Response T earn Support Federal Agencies • U.S. Army Corps of Engineers • U.S. Department of Agriculture Other Supporting Agencies and Organizations Purpose The purpose of Recovery Function 16 -Agri culture is to identify services that will be provided to assist the agricultural community as they recover from a disaster and determine which agencies will provide those services . RF 16 activities include the following : • Coordinate damage as sessments of agricultural resources post-disaster. • Educate the agri cultural community on available programs . Emergency Support Function Reference • None Concept of Operations Pre-Event 1. Coordinate with state and federal agricultural agen cies to provide information and guidance to the publi c regarding federal programs that may be available in times of disaster. 115 070620a HCBOC Page 155 Coun ty of Harnett Disaster Reco very Plan January 2020 Post-Event 2. Coordinate Agricultural Damage Assessment Teams with the Cooperative Extension, Harnett County Soil and Water, the county Office of NRCS, Rural Development and the county office of the Farm Service Agency . The initial assessment is to be done within 24 hours . Information gathered will then be placed into a flash report that will be provided to the State Farm Services Agency. 3. Assist the Emergency Operations Center (EOC) with identifying and coordinating assistance for agricultural needs within the county . 4. Cooperative Extension staff will provide information to producers and other citizens on various aspects of crop , livestock and agricultural operations management affected by disaster. This includes assisting disaster affected farm owners by providing guidance on assessing damage , as well as working with insurances and available state and federal programs . Available programs will be determined based on the type of federal declaration that has been granted. A list of available programs can be found in the North Carolina Disaster Recovery Guide. 5. In cooperation with their member of the county Animal Response Team , ensure that deceased animals are disposed of in accordance with the state 's animal burial guidelines. 6. Provide information to the Public Information Officer (PIO) to be disseminated through media on available state and federal programs . 7. Disseminate information on available state and federal programs through traditional farming cooperatives and organizations . Roles and Responsibilities Appendix A -Summary of Roles and Responsibilities by Agency Appendix B -Detailed Roles and Responsibilities by Agency 11 6 070620a HCBOC Page 156 County of Harnett Disaster Recovery Plan January 2020 Section 6 APPENDIX A 6.1 Summary of Roles and Responsibilities County Departments Following a disaster event, a number of county departments and divisions may be involved in the recovery process. Table A-1 summarizes the roles and responsibilities of each county department during recovery operations . Representatives from these groups should be contacted regularly so that changes related to or that affect recovery operations are reflected in the plan. In the event of a disaster, some or all of the departments listed below may require daily meetings in order to coordinate , manage, and complete all recovery activities . Table A-1 county Departments Roles and Responsibilities Table Harnett County Animal Services Harnett Area Rural Transit System Harnett County Board of Commissioners Harnett County Cooperative Extension • Houses strays separated from their owners due to the disaster, helps to reunite strays with their owners , provides shelter for owners in community shelters and assists with collection and disposal of dead animals • Assists as necessary in providing transportation services to Harnett County residents, including restoring normal transportation operations as quickly as possible • Responsible for policies , operational guidelines for emergency operations , and key decisions relating to survival and recovery efforts • Assists the Damage Assessment Officer in matters related to farmland , commodities , livestock , structures , and the coordination of Agricultural Damage Assessment teams 11 7 070620a HCBOC Page 157 County of Harnett Disaster Recovery Plan January 2020 Harnett County Department of Social Services Harnett County Developmental Services Harnett County Developmental Services - Central Permitting Harnett County Developmental Services - Inspections Harnett County Economic Development Harnett County Emergency Medical Services Harnett County Emergency Services Harnett County Engineer • The DSS Emergency Assistance program provides assistance to those households with minor children who have a crisis that has resulted from unusual circumstances • Coordinates the FEMA Individual Assistance program for the county and assists in connecting victims to services • Provides information and assists the Board of Commissioners, Planning Board , and Board of Adjustment in land development decisions by giving recommendations and statistical data based on land-use policies and ordinance provisions • Administers zoning ordinance and subdivision ordinance , U.S. Census population data and county maps • Assists in the permitting issuances for property development • Responsible for inspecting buildings as well as the electrical , mechanical , and plumbing systems • Assists in determining that structures are habitable following an event • Assists the county with new business development, business and industry retention , as well as promotion of industrial development • Coordinates the missions of all county and volunteer EMS agencies and checks credentials of outside professionals arriving on scene to render assistance • Coordinates with the hospital disaster coordinator on use of other medical facilities within the county for mass casualty incidents and expansion of the emergency medical system • Provides for the transport of medical supplies, oxygen , etc ., to medical facilities and special needs patients • Determines what is needed and who needs to assist in the recovery process • Determines the need to assess the damage and to make requests of local , state , and federal resources • Route resource requests , including funding requests , from county municipalities , to the state • Assists in assessing public infrastructure to assure that infrastructure is safe for public use 118 070620a HCBOC Page 158 County of Harnett Harnett County Finance Office Harnett County Fire Departments Harnett County Solid Waste Harnett County GIS/E-911 Addressing Harnett County Health Department Harnett County Health Department - Environmental Health Division Harnett County Health Department - Nursing Div ision Harnett County Legal Servi ces Disaster Recovery Plan January 2020 • Issues credit cards for emergency expenditures • Prepares applications and claims for state and federal financial assistance and develops financial accounting record procedures for county /city /town agencies to report their emergency expenses • Assist with damage assessments , clearing roadways , points of distribution and emergency responses • Coordinates debris removal operations post-disaster and takes the lead on ensuring that county-owned buildings are repaired • Provides county maps, orthophotos, orthotopos , cadastral , digital , house numbering , house numbering assignments , street naming , etc. • Restore essential 911 services that support operations and provide services to responders, citizens, and visitors • Overall responsibility for the health and welfare of the public • Authority (granted by the administration and the commission) to provide orders necessary for public safety • Issues on-site wastewater treatment (septic) system permits [part of the Central Permitting process] • Issues well permits • Conducts sanitation inspections and oversees sanitation rules for restaurants, school lunchrooms , meat markets, other food-handling establishments , public swimming pools , child care centers , school building s, tattoo establishments , lodging establishments , bed & breakfast homes , bed & breakfast inn s, hospitals, nursing and rest homes , summer camps, local confinement facilities , and residential care facilities ; • Monitors and enforces drinking water quality ; • Controls stray animals , advises on controlling household pests • Provide s nurse s for ensuring the health and safety shelter attendee's • Supervises the drafting of all ordinances and the preparation of legal documents 11 9 070620a HCBOC Page 159 County of Harnett Disaster Recovery Plan January 2020 Harnett County Manager's Office Harnett County Manager's Office -Public Information Office Harnett County Municipal Governments Municipal Law Enforcement Agencies Harnett County Parks and Recreation Hamett County School System - Administration Harnett County Sheriffs Office Harnett County Soil and Water Conservation District Harnett County Tax Department Harnett County Department on Aging - Volunteer Center Harnett Regional Water • Implements policies and has the overall responsibility for ensuring that disaster recovery operations take place • Ensures that government departments are meeting with the disaster recovery agencies of the county • Responsible for disseminating information and warnings to other departments, agencies , and the public related to recovery phase activities • Coordinates with county officials on disaster-related issues concerning their municipalities • Responsible for safety and security in their jurisdictions after a disaster • Ensures that parks and recreational facilities are safe and restores these facilities • Provides transportation resources, sheltering space and restores school facilities after an event • Secures all entries into the disaster areas until the decision has been made to allow re-entry and provides security for recovery activities • Assesses damages to agriculture and assists the county in obtaining a federal declaration • Administers federal programs which include Forestry Incentives Program , Stewardship Incentives Program, Wetland Reserve Program, Wildlife Incentives Program , Environmental Quality Incentives Program ,and the Emergency Watershed Program • Works with the county administrator and the Harnett County Commission to ensure that revenue- generating services are back online and will provide input regarding disaster-related changes to fees or taxes • Assist in Damage Assessment activities • Coordinates with the state concerning donations (many of the donations go to state warehouses) and other local volunteer centers • Assists people in finding a place to stay, coordinates cash donations and spontaneous volunteers • Works to make sure that sewer services are on-line following a disaster • Works to make sure that water services are on -line following a disaster 120 070620a HCBOC Page 160 County of Harnett Disaster Recovery Plan January 2020 External Agencies Following a disaster event, federal and state external agencies may be involved in the recovery process . Table A-2 summarizes the roles and responsibilities of external agencies during recovery operations . Representatives from these groups should be contacted annually so that the county is aware of any changes as they relate to recovery activities and operations . In the event of a disaster , some or all of the agencies listed below may require weekly or bi-weekly meetings in order to update the agencies on recovery progress . Table A-2 External Agencies Roles and Responsibilities Table Centers for Disease Control Federal Emergency Management Agency (FEMA) Governor's Commission on Volunteerism and Community Service Internal Revenue Service North Carolina Alcohol Law Enforcement North Carolina Department of Administration North Carolina Department of Administration -Division of Non-Public Education • Provides guidance on diseases and health related issues, collects and disseminates data and statistics related to diseases and conditions, emergencies and disasters, environmental health, injury and violence safety, life stages and populations , traveler's and workplace safety • Provides assistance to el igible applicants in debris removal efforts from public and private property following a Presidential disaster declaration • Assist public and private parties in recovering from a disaster through numerous different assistance programs . • Manages the state's volunteers and donations , coordinates all donated funds , goods , and volunteer efforts • Full authority to administer and enforce the internal revenue laws and has the power to create an agency to enforce these laws • Enforce alcohol, tobacco and gambling laws of the state • Assist in general law enforcement activities during a disaster • Acts as the business manager for North Carolina State Government and oversees Government Operations • Serves as the state government liaison office between state government, the private elementary/secondary school community, and the general public 121 070620a HCBOC Page 161 County of Harnett Disaster Recovery Plan January 2020 North Carolina Department of Agriculture and Consumer Services Governor's Commission on Volunteerism and Community Service Internal Revenue Service North Carolina Alcohol Law Enforcement North Carolina Department of Administration North Carolina Department of Administration -Division of Non-Public Education North Carolina Department of Agriculture and Cons umer Services North Carolina Department of Agriculture - Division of Forest Resources North Carolina Department of Commerce - Division of Community Assistance North Carolina Department of Commerce - Division of Employment and Training North Caro lina Department of Corre ctions North Carolina Department of Corrections -Post-Release Supervision and Parole Commission • Evaluates the effect of the disaster on the agricultural animal industry • Prov ides technical guidance and assistance to producers and the agricultural industry in managing mortality or necessary services to prevent further mortality • Manages the state's volunteers and donations, coordinates all donated funds , goods , and volunteer efforts • Full authority to administer and enforce the internal revenue laws and has the power to create an agency to enforce these laws • Enforce alcohol , tobacco and gambling laws of the state • Assist in general law enforcement activities during a disaster • Acts as the business manager for North Carolina State Government and oversees Government Operations • Se rves as the state government liaison office between state government, the private elementary/secondary school community , and the general public • Evaluates the effect of the disaster on the agricultural animal industry • Provides technical guidance and assistance to producers and the agricultural industry in managing mortality or necessary services to prevent further mortality • Assist citizens in forest management and fire control • Provides staffing for various recovery activities • Manages Comm unity Development Block Grants (CDBG) provided by U.S. Housing and Urban Development (HUD) to assist in disaster recovery • Improves the economic well-being and quality of life for all North Carolinians • Promotes public safety by the administration of a fair and humane system which provides reasonable opportunities for adjudicated offenders to develop progressively responsible behavior • Se rves as a resource for security personnel to support security operations 122 070620a HCBOC Page 162 County of Harnett Disaster Recovery Plan January 2020 North Carolina Department of Environment Quality North Carolina Department of Health and Human Services -Division of Social Services North Carolina Department of Health and Human Services -Division of Public Health North Carolina Department of Health and Human Services -Division of Child Development North Carolina Department of Insurance North Carolina Department of Justice North Carolina Department of Public Instruction • Activities range from helping to make sure drinking water is safe to managing state parks and forests for safe and enjoyable outdoor recreation experiences • Provides volunteers (as needed) to participate in disaster recovery assistance centers and to serve on community relations and damage assessment teams, when requested • Conducts rapid community health assessment to identify priority needs of housing, shelter, food , and health care • Conducts public health assessments to address ongoing and long-term effects • Responsible for public health surveillance of the displaced populations and disaster response /recovery workers • Responsible for human health environmental risk assessments such as drinking water, ground water , and structural damage • Conducts epidemiological studies of selected long- term impacts • Assists in coordinating the relocation of children in affected child care settings • Assesses providers' needs, including establishing temporary emergency childcare. Makes referrals to family child care home (FCCH) providers • Assists consumers and other affected licensed parties (agents, adjusters , and insurance companies) with insurance matters that arise due to natural disasters • Provides legal representation to state agencies , assists local law enforcement in fighting crime and prosecuting cases , provides training and standards for law enforcement, and protects North Carolina consumers • Works closely with nine Regional Education Service Alliances /Consortia across the state as well as directly with the state's 115 local education agencies 123 070620a HCBOC Page 163 County of Harnett Disaster Recovery Plan January 2020 North Carolina Department of Transportation (DOT) North Carolina Division of Emergency Management (NCEM) North Carolina Housing Finance Agency North Carolina National Guard North Carolina State Animal Response Team North Carolina State Bureau of Investigation North Carolina State Disaster Recovery Taskforce North Carolina State Highway Patrol North Carolina Utilities Commission North Carolina Wildlife Resources Commission U.S. Army Corps of Engineers • Provides road closure , condition and detour information as changes occur and as required • Evaluates highway damage and determines the effect on traffic movement; • Monitors the travel capacities of the clear and regulated routes • Designates highways as regulated routes within the Strategic Highway Network pursuant to the event • Coordinates with adjoining states to facilitate highway traffic movements ; • Prepares and releases highway information to the public and pertinent governmental agencies Coordinates public infonnation activity with the EOC/SERT Public Information Office to ensure consistency of infonnation/instructions to the public Coordinates with and supports the county, as necessary , and acts as a liaison with the Federal Emergency Management Agency (FEMA) for federal assistance • Creates affordable housing opportunities for North Carolinians whose needs are not met by the market State governor can call the National Guard into action during local or statewide emergencies • Manages the sheltering of displaced pets when their masters' homes are severely damaged or destroyed • Assist local law enforcement with a variety of criminal matters and provides general law enforcement assistance during disasters • Responsible for ensuring that the state delivers a cohesive and coordinated interagency recovery effort • Guides traffic during hurricane evacuations or re - route traffic around hazardous chemical spills • Regulates the rates and services of all public utilities in North Carolina • Responsible for administering programs in North Carolina to ensure the safety of natural gas pipelines • Enforces the game , fish and boating laws to protect the resources of the state and the safety of its citizens • Provides technical assistance with assessment of levels of debris following an incident 124 070620a HCBOC Page 164 County of Harnett Disaster Recovery Plan January 2020 U.S . Department of Agriculture -Farm Service Agency U.S. Department of Agriculture -Food and Nutrition Services U.S. Department of Agriculture -Natural Resource Conservation Service U.S. Department of Agriculture -Rural Development U.S. Department of Commerce U.S. Department of Education U.S . Department of Homeland Security U.S. Department of Housing and Urban Development U.S. Department of Labor U.S . Department of Transportation • Primary federal agency for most agricultural disaster recovery activities • Provides agricultural disaster relief in the form of low interest loans • Coordinates with state , local and voluntary organizations to provide food for shelters and other mass feeding sites , distributes food packages directly to households in need in limited situations and issue emergency Disaster Supplemental Nutrition Assistance Program • Provides assistance to private landowners in the conservation and enhancement of natural resources • Delivers the Emergency Watershed Protection (EWP) program to clear debris and restore waterways after an event • Offers a number of rural business and housing assistance programs for disaster recovery • Provides technical assistance and grants to communities • Provides technical assistance for school systems following disasters and has the ability to provide grants • Oversees activities with other federal , state, local, and private entities as part of a collaborative effort to strengthen our borders , provides for intelligence analysis and infrastructure protection , improves the use of science and technology to counter weapons of mass destruction , and creates a comprehensive response and recovery system • Assists local communities in recovering from a disaster by providing Community Development Block Grants • Ensures that workers remain safe during recovery operations • Ensures that the national infrastructure is safe and maintained 125 070620a HCBOC Page 165 County of Harn ett U.S . Environmental Protection Agency U.S. Fish and Wildlife Service U.S. Food and Drug Adm inistration U.S. Nuclear Regulatory Commission U.S. Small Business Administration Disaster Recovery Pl an January 202 0 • Assists communities with guidance on disaster related debris removal and overall recovery from natural disasters • Provides funding for environmental education , wetlands protection and watershed restoration • Responsible for authorities related to the clean-up of mixed debris (debris with oil or hazardous material) • Responsible for the establishment of standards for proper management of debris • Provides mutual aid to other federal , state and local fire and law management agencies • Responsible fo r ensuring the safety of food • Agency emergency preparedness and incident response interface with the Department of Homeland Security (OHS), Federal Emergency Management Agency (FEMA) and other Federal agencies • Opens one or more Disaster Recovery Centers (DRCs) in the declared counties and staffs them with loan officers to assist disaster victims with their paperwork • Makes federally subsidized loans to repair or replace homes, personal property or businesses that sustained damages not covered by insurance Private and Nonprofit Organizations Following a disaster event , private and nonprofit organizations may be involved in the recovery process . Table A-3 summarizes the roles and responsibilities of private and nonprofit organizations during recovery operations. Representatives from these organizations should be contacted annually so that the county is aware of any changes as they relate to recovery activities and operations . In the event of a disaster, some or all of the organizations listed below may require weekly or bi-weekly meetings in order to update the agencies on recovery progress . Table A-3 Private and Non-profit Organizations Roles and Responsibilities Table Ameri can Red Cross of Eastern North Carolina • Provides mass care and Disaster Welfare Inquiry (DWI) assistance for victims of natural disasters • Provides emergency disaster assistance to victims through Service Centers 126 070620a HCBOC Page 166 County of Harnett Disaster Recovery Plan January 2020 Betsy Johnson Hospital Catholic Charities USA Cell Phone Providers Century Link Central Electric Membership Coop Central Harnett Hospital Childcare and Private Schools Duke Energy Progress Dunn Area Tourism Authority Food Bank of Central and Eastern North Carolina Habitat for Humanity Harnett County Chambers of Commerce Harnett County Emergency Services Peer Support Group • Provides hospital services to Hamett County residents • Provides immediate and long term needs to disaster victims. Also provides case workers • Responsible for restoration of services to their clients • Updates the EOC as to their overall progress as appropriate • Restores wireline and wireless telephone services to their customers • Provides cable services to customers in Hamett County • Responsible for communicating with the EOC to ensure coordination as services are being restored • Provides electrical services to customers in Harnett County • Provides hospital services to Harnett County residents • Works with county to provide resources when needed • Provides electrical services to customers in Harnett County • Disseminates information to tourists • Works to discourage negative perception about hosting visitors • Promotes tourism to Hamett County • Coordinates with other tourism promotion agencies within the state • Provides food to people at risk of hunger • Provides long-term solutions to the housing needs of disaster victims • Coordinates with local businesses and holds informational meetings • Provides information on bridge openings/closings , re-entry status , status of both ferries and general condition information along with assisting with economic recovery of the area by preparing businesses prior to an event • Provides mental health assistance through critical incident stress debriefing of emergency personnel and even disaster victims in extraordinary situations 127 070620a HCBOC Page 167 County of Harnett Disaster Recovery Plan January 2020 Harnett County Tourism Development Authority Board Harnett County Partnership for Children Institute for Business & Home Safety League of Municipalities Local Media Medical Reserve Core National Voluntary Organizations Active in Disaster North Carolina Baptist Men North Carolina Community Organizations Active in Disaster North Carolina Home Builders Association North Carolina Voluntary Organi zations Active in Disaster Piedmont Natural Gas Publi c Health Response Team • Disseminates information to tourists • Works to discourage negative perception about hosting visitors • Promotes tourism to Harnett County • Coordinates with other tourism promotion agencies within the state • Works with county to provide resources for children • Reduces the social and economic effects of natural disasters and other property losses by conducting research and advocating improved construction, maintenance , and preparation practices • Provides invaluable coordination and collaboration to ensure disaster recovery countywide • Assists in informing the public of recovery assistance that is available , safety factors, the lifting of evacuations , positive recovery stories and other disaster recovery related issues that the public needs to know about • Improves the health and safety of communities across the country by organizing and utilizing public health , medical and other volunteers • Fosters cooperation, communi cation , coordination , and collaboration at the state and local level • Assists with hot meals, debris removal and the rebuilding of houses following an event • Provides childcare , laundry services , hot showers chaplaincy , international search and res cue , ma ss feeding, and water • Commits re sources to meet the needs of people affected by disaster without discrimination as to race , creed, gender, or age • Contributes to the economic growth of each individual member • Commits resources to meet the needs of people affe cted by disaster without discrimination as to race , creed , gender, or age • Provides natural gas services to customers in Harnett County • As sesses and re stores situations that may affect the health and welfare of Harnett County residents after a disaster 128 070620a HCBOC Page 168 County of Harnett Disaster Recov ery Pl an January 2020 Salvation Army Sanford Housing Authority Sandhills Center South River Electric Membership Coop Spectrum United Methodist Committee on Relief (Me thodist Disaster Team) United Way of Harnett County • Seeks to provide physical , emotional and spiritual comfort in times of disaster • Provides food , clothing , shelter or financial resource to those affected by the event • Assist in providing housing solutions for disaster victims • Provides mental health assistance through critical incident stress debriefing of emergency personnel and disaster victims • Provides electrical services to customers in Harnett County • Provides cable services to customers in Harnett County • Works within a community to address the long-term effects of a disaster and assist people in rebui lding and adjusting to change • Coordinates spontaneous volunteers and donations, provides public service announcements, and assists in coordinating monetary decisions 129 070620a HCBOC Page 169 County of Harnett Disaster Recovery Plan January 2020 Page Intentionally Left Blank 130 070620a HCBOC Page 170 County of Harnett Disaster Recovery Plan 7 .1 Detailed Agency Descriptions Harnett County Animal Services January 2020 Section 7 APPENDIX B The Harnett Animal Response Team will assist in the recovery of animal 's post disaster. They will house strays separated from their owners due to the disaster, help to reunite strays with their owners , provide shelter for owners in community shelters and assist with collection and disposal of dead animals . Harnett Area Rural Transit System This agency provides public transportation for Harnett County. The department will assist as necessary in providing transportation services to Harnett County residents, to include restoring normal transportation operations as quickly as possible. This department may change routes, as necessary to better ensure Harnett County residents access to recovery services (i.e. Disaster Recovery Centers , etc .). Harnett County Board of Commissioners The Harnett County Board of Commissioners is comprised of 5 representatives , who are nominated by district and elected countywide . The commissioners are elected to serve a four- year term. The Board of Commissioners is the chief elected body for the county , making policy and guidance decisions in the best interest of Harnett County citizens. During an event The Chairman of the board of county commissioners is responsible for policies, operational guidelines for emergency operations and key decisions relating to survival and recovery efforts . When appropriate, he issues an emergency proclamation declaring a state of emergency or terminating the state of emergency and an evacuation order . In conjunction with the Director of emergency services, he authorizes the activation of the EOC . Additional roles and responsibilities can be found in the county Emergency Operations Plan (EOP). Harnett County Cooperative Extension The Harnett County Cooperative Extension assists the Damage Assessment Officer in matters related to farmland, commodities, livestock , structures and the coordination of Agricultural Damage Assessment teams . Cooperative Extension also coordinates public information distribution with the Health Department and the PIO. The department engages in debris cleanup of parks and other county owned properties, as well as inspection and repair of facilities and 131 070620a HCBOC Page 171 County of Harnett Disaster Recovery Plan January 2020 equipment. Finally, Cooperative Extension assists in the EOC with identifying and coordinating assistance for agricultural needs within the county. Harnett County Department on Aging • Volunteer Center The Harnett County Volunteer Center is part of the Health Department and acts under the direction of the Health Director. The volunteer center coordinates with the State concerning donations (many of the donations go to state warehouses) and other local Volunteer Centers . The volunteer center also assists people in finding a place to stay, handles cash donations and spontaneous volunteers . The volunteer center relies on churches and Volunteer Organizations Active in Disasters (VOAD) in order to provide services. A Volunteer Reception Center can be opened up at various locations based off the need as well as the area of impact. Harnett County Department of Social Services The overall mission of the Department of Social Services (DSS) Administration is to provide policy guidance and support that ensures an effective and efficient agency that meets and exceeds customer expectations . This occurs internally and externally through cost effective planning, dynamic management, and coordination of services, resources, information and technology. The DSS Emergency Assistance program provides assistance to those households with minor children who have a crisis that has resulted from unusual circumstances . This department also coordinates the FEMA Individual Assistance program for the county and assists in connecting victims to services . The department of Social Services also opens and operates special needs shelters in the county. The department also assists the Red Cross in the operation of public shelters and maintains a list of county nursing homes and domiciliary homes. Along with supporting other agencies and departments, Social Services plans for inspection of food and water in shelters and issues instructions for decontamination, distribution and usage of food and water supplies . Finally , the department provides crisis counseling to disaster victims and emergency workers. The department also assists with federal Public Assistance programs and establishes IA application sites . The department also works with RF 3 -Public Information and Community Relations to provide information on the application sites ; accepts and processes applications for family assistance; and coordinates support with other county , state, federal and municipal agencies. Harnett County Developmental Services The Harnett County Developmental Services Department is charged with implementing and maintaining various regulatory ordinances such as zoning and subdivision as well as providing data, review, research and information related to land development and growth within the unincorporated areas of Harnett County . The department also provides assistance with the development of long-range policies that help guide the county's decisions concerning land development and growth . The department provides information and assists the Board of Commissioners, Planning Board, and Board of Adjustment in land development decisions by giving recommendations and statistical data based on land-use policies and ordinance provisions . 13 2 070620a HCBOC Page 172 County of Harnett Disaster Recovery Plan January 2020 Planning and Community Development also administers zoning ordinance and subdivision ordinance , CAMA permits, U.S. Census population data and county maps . The department is also responsible for gathering demographic information, coordinating with FEMA for geographic information systems data , and assisting with the issuing of permits . In past events, the Planning and Community Development Department served as the administrator of the North Carolina Department of Public Safety Crisis Housing Assistance Fund (CHAF) Hurricane Assistance Program for the county. This grant program funded home repair and replacement for eligible low-income homeowners impacted by storm damage. • Central Permitting Harnett County Central Permitting is responsible for assisting in the permitting issuances for Property Development. Central Permitting provides assistance with information about the permitting process and provides FEMA Flood Zone Data . • Inspections Harnett County Inspections is responsible for inspecting buildings as well as the electrical, mechanical and plumbing systems. The department also determines the suitability of structures in Harnett County. The department coordinates with beach towns concerning condemnation, declares whether structures are habitable, assists the local power company with restoring power, and maintains permitting records . The department also determines whether buildings were damaged beyond repair according to NFIP regulations; if buildings should be elevated or relocated; what repairs are necessary to make buildings habitable; or if an immediate threat to life, public health or public safety exists . Additionally, the department coordinates with utility service providers to restore services to the county . Harnett County Economic Development Harnett County Economic Development assists the county with new business development, business and industry retention as well as promotion of industrial development. Harnett County Emergency Medical Services Harnett County Emergency Medical Services (EMS) is responsible for a variety of services and tasks during an emergency event. The EMS Chief coordinates the missions of all county and volunteer EMS agencies and checks credentials of outside professionals arriving on scene to render assistance. The preferred method will be checking certification cards and picture ID's. If this is not possible , certifications may be checked by the OEMS automated system. EMS also plans and develops procedures for dispatch and coordination of emergency medical/rescue activities, using an Incident Command System (ICS), throughout the county during disasters and mass casualty incidents . Additionally , EMS coordinates with the hospital disaster coordinator on use of other medical facilities within the county for mass casualty incidents and expansion of the emergency medical system . Finally , EMS provides for the initial decontamination and treatment of patients contaminated by hazardous materials , provides for the transport of medical supplies, oxygen, etc . to medical facilities and special needs patients . For additional emergency roles and responsibilities refer to the Harnett County Emergency Operations Plan (EOP). 133 070620a HCBOC Page 173 County of Harn ett Disaster Re covery Plan January 2020 Harnett County Emergency Services The Harnett County Emergency Services (Emergency Management Office) determines what is needed and who needs to assist in the recovery process . The recovery depends on the type of emergency and the type of disaster. The Emergency Management Office is in the best position to determine the needs , to assess the damage , and to make requests of local , state and federal resources . The Harnett County Emergency Services is also responsible for coordinating with the municipalities in drafting Disaster Recovery Plans and assembling damage assessment teams. emergency services is responsible for managing the damage assessment process. emergency services conducts damage assessment meetings to inform the municipalities of the process . These meetings and conference calls occur before and after an event. emergency services also provides windshield surveys for Individual Assistance (IA), conducts a Public Assistance (PA) briefing and provides additional guidance on the PA process . Resource requests , includ ing funding requests, from county municipalities route through emergency services to the State . Additionally , the department coordinates with the individual municipalities to determine continuity locations for local government and government functions. emergency services also works with county Administration to determine damaged facilities and damage assessment activities . The department also coordinates re-entry activities and is responsible for the issuance of re-entry passes. The department sets up a separate conference call for re-entry. The department also coordinates with municipalities and hotel workers to ensure that citizens can return to work . emergency services manages the county Emergency Operations Center (EOC) until a decision is made to deactivate or transition into long term recovery operations for additional information refer to the emergency services Standard Operating Procedures (SOPs). Harnett County Engineer The Harnett County Engineer provides technical support to county Government and manages the county 's major capital improvements projects. After a disaster, county engineers will assist in assessing public infrastructure to assure that structures are safe. Harnett County Finance Office The Harnett County finance department manages the financial matters of Harnett County . The department maintains , controls, and analyzes the fiscal operations of the county government and ensures adequate accounting records to document compliance with local , state, and federal laws and ordinances . The department also works to safeguard assets of the county through implementation or acquisition of adequate internal control mechanisms, investments , and insurance coverage . Finance coordinates all billing and collection of county revenue and maintains the county's general ledger(s), including payroll and related records. Additionally the department maintains all purchasing records , financial statements , and other related records , assists county departments with financial matters, and explains policies and procedures. Included in assisting departments with financial matters , the department also develops and monitors adherence to established procedures for the procurement of material, equipment, and services for the county . Each department has physical copies of contracts they administer, and the clerk to the Board of Commissioners has an electronic file stored on the county server of contracts approved by the Board of Commissioners. The server is backed up by the MIS department. The finance department codes items such as expenses and hours and uses the KRONOS and IFAS 134 070620a HCBOC Page 174 County of Harnett Disaster Reco very Plan January 2020 applications for the payroll system . The department also issues credit cards for emergency expenditures . The department assists the Emergency Management Department in preparing applications and claims for state and federal financial assistance and develops financial accounting record procedures for county/city/town agencies to report their emergency expenses . Finally, the department develops procedures for the procurement and delivery of essential resources and supplies. Harnett County Fire Departments Harnett County is comprised of 19 fire departments who provide fire and rescue services to the citizens of Harnett County . The fire departments assist during and after a disaster by conducting rescues and evacuation , clearing roadways, assessing utilities , conducting damage assessments and providing an area for commodity distribution . Harnett County General Services/Solid Waste/Facilities Harnett County General Services assists all departments in recovering from an event. Operation Services manages debris removal contracts, clears roadways of debris , operates the county landfill (main debris site for the county) and assists with PA. Additionally , Operation Services assists with damage assessmenUwindshield surveys, manages the central shipping and receiving warehouse for the county , and operates the county's Service Center for maintaining and repairing emergency vehicles. Operation Services is unique in the sense that the department provides direct services to county citizens as well as services in support of county agencies . The department provides the following services directly to citizens : solid waste, mosquito control and water management. The department also supports other county departments and agencies with building maintenance , the vehicle service center, housekeeping, the warehouse , construction and grounds . This department coordinates debris removal operations post disaster and takes the lead on ensuring that county-owned businesses are repaired . The department also provides most of the equipment for utility work (e.g ., dumpsters, tractors). For additional information, refer to the Debris Management Annex (includes road priorities). Harnett County GIS/E-911 Addressing The Harnett County Information Technology/Geographic Information Systems (IT/GIS) Department assists county departments and agencies in a variety of tasks before, during , and after a disaster event. The IT Division is responsible for maintaining and restoring systems and data for most Harnett County departments . This includes all hardware, software, data, networks , equipment, and infrastructure associated with computers and telephones. IT must conduct system/data recoveries for priority departments in a disaster event. IT must assist the 911 Center and Harnett County management in determining prioritization . IT must also take a lead role in the planning and implementation of backup facilities and/or temporary operational sites . IT will also post event notifications on the Harnett County website as approved by county management. GIS provides county maps , orthophotos, orthotopos, cadastral , digital, house numbering, house numbering assignments, street naming , etc. The department also handles geographic information systems mapping and information technology for Harnett County. IT also helps the 911 Center locate where the call originated. 135 070620a HCBOC Page 175 County of Harnett Disaster Recovery Plan January 2020 The Technology Division oversees the data and audio systems utilized by the emergency services department. This division ensures the integrity of individual systems whether it is the 911 system , CAD servers/workstations , administrative servers/workstations , all associated software(s) and the physical network itself. In the event of a disaster the division's top priority would be to restore essential services that support operations and provide services to responders, citizens, and visitors. Harnett County Health Department The Harnett County Health Department offers a variety of services to the county, many of which are vital during and just after an emergency event. The Health Department deploys to shelters before a disaster and provides medical services in the shelters . The department has identified evacuation shelters . After an event, the department manages activities to prevent the spread of disease; provides well testing and cleanup; conducts restaurant inspections; and assists in opening restaurants, schools and nursing homes. The department also manages the inspection of food , water and sanitation in public shelters and public eating areas . The Health Department implements emergency health awareness and public information programs through the county PIO . Additionally , the department provides laboratory facilities that can assist with evaluation of potential bacterial contamination of private drinking water wells, assists with recommendations for determining hazardous chemical or radiological exposure levels for emergency workers and the public , provides for exposure-inhibiting or mitigating drugs and vaccines, and coordinates with mental health agencies . The county Health Department coordinates with the emergency services department when activating the Harnett County Family Reception Center to receive family members during a mass casualty/fatality event. • Administration Division This division provides the overall leadership for the county Health Department. The Public Health Director, who resides in this division , has the overall responsibility for the health and welfare of the public . He has the authority (granted by the administration and the commission) to provide orders necessary for public sa fety (i.e. debris cleanup on private property, etc.). • Nursing Division Provides licensing and guidance for nurses . • Environmental Health Division The Harnett County Environmental Health Division has 5 primary functions: The division issues on-site wastewater treatment (septic) system permits [part of the Cent ral Permitting process]; issues well permits; conducts sanitation inspections and oversees sanitation rules for restaurants , school lunchrooms, meat markets , other food -handling establishments , public swimming pools , child care centers, school buildings, tattoo establishments, lodgin g establishments, bed & breakfast homes, bed & breakfast inns, hospitals , nursing and rest homes, summer camps , local confinement facilities and residential care facilities ; monitors and enforces drinking water quality ; and controls stray animals, advises on controlling household pests (rats, cockroaches, flies, mosquitoes , etc .). 136 070620a HCBOC Page 176 County of Harnett Disaster Recovery Plan January 2020 Harnett County Legal Services The Harnett County Attorney's Office mission is to act as in-house legal counsel to the county by providing high-quality , expert legal representation to the Board of Commissioners, the county manager and county departments; and to prosecute the violation of county ordinances with integrity and professionalism . The Office represents the county before judicial and administrative agencies in civil litigation proceedings ; and prosecutes ordinance violations occurring within the jurisdiction of Harnett County . Criminal matters in the county are handled by the District Attorney 's Office. The county Attorney 's Office supervises the drafting of all ordinances and the preparation of legal documents. This Office reviews and consults on numerous contracts regarding county services and provides legal opinions and counseling on a daily basis . Opinions and advice cover a wide range of topics and concerns of Harnett County . It is the goal of the Attorney 's Office to address legal concerns by proactively confronting issues of the county to enhance opportunities , as well as , mitigating liability . When Special Counsel is hired with county Commissioners' consent, for their specific knowledge and expertise in a specific area of law, the Attorney 's Office supervises and manages all matters under its control. The Attorney's Office is responsible for the day-to-day prosecution of local ordinance violations . Harnett County Manager's Office Harnett County Manager's Office major responsibilities include adopting the annual county budget, setting the county property tax rate , and assessing and establishing priorities on the many community needs, especially those related to health , education, welfare, mental health and the environment. The board of commissioners also makes appointments to citizen advisory committees . The county manager's office is responsible for implementing policies established by the BOC . The county manager's office is the agency that implements policies and has the overall responsibility for ensuring that disaster recovery operations take place. They will ensure that government departments are meeting the disaster recovery agencies of the county . Additionally, Harnett County Manager's Office is responsible for ensuring that each department has identified lines of succession for key staff, personnel who can serve on the Emergency Operations Team and signed spending authorization forms. The county manager works closely with the emergency services department to ensure that departmental COOP plans are developed and updated prior to an event. After an event the county manager works with the emergency services department to identify damaged facilities and determine damage assessment activities . The county manager also assists in activities related to moving the county seat if moving the county government is necessary . • Public Information Office The PIO is responsible for disseminating information and warnings to other departments, agencies and the public related to recovery phase activities. The PIO also works to implement rumor control procedures ; establishes a phone bank for providing emergency information, contacts for missing relatives , restricted areas and continued emergency services ; and provides emergency public information materials for the special populations including non -English speaking groups and the visually impaired . The PIO also develops a recovery website and brochure to provide additional information on recovery activities and procedures . The PIO uses resource distribution sites to disseminate information to the publi c. The PIO is also responsible for the re ception of 137 070620a HCBOC Page 177 County of Harnett Disaster Rec overy Plan January 2020 FEMA assistance teams as well as VIP briefings and tours . Additionally , the PIO coordinates activities of the PIO Team to ensure that members are trained , equipped and provided accurate information to dissem inate . Harnett County Municipal Governments The municipalities will work with the county and provide resources and personnel following a disaster to assist with all recovery functions . Depending on the severity and location of the disaster, the county may offer support to the municipalities or the municipalities may offer support to the county. The municipalities will communicate with the recovery function lead to further define their responsibilities . Harnett County Municipal Law Enforcement Agencies Municipal Law Enforcement will be responsible for safety and security in their jurisdictions after a disaster. They can also assist other communities through mutual aid as appropriate . Harnett County Parks and Recreation The Harnett County Parks and Recreation Department goal is to promote quality of life for all by offering safe parks and facilities, creative recreation programs , quality community relations , while fostering a keen stewardship towards the environment. The department also provides Adult Programs (fitness classes , dance classes , softball and tennis, etc .); Youth Program s (football , cheerleading , camps , tennis , basketball , etc.); 55+ Programs (day and overnight trips , Gator Senior Games , etc .); Special Populations Programs (Special Olympics, therapeutic recreation activities , etc .); and Community Events (concerts , Little Pr ince ss Ball , etc.). The department is responsible for 7 district and community parks as well as 5 community build ings . This department will work to ensure that parks and recreational facilities are safe and restore these facilities . The department provides manual labor to remove debris and inspects facilities and equipment before opening the parks. Harnett County School System The Harnett County School System provides transportati on resources , sheltering space and restores school facilities after an event. The Harnett School System offers sheltering capability for up to 1-2 months . Bus drivers participate in annual training in th e event that their support is needed for evacuation and re-entry . School s are partially backup generator ready and available to provide daycare services if they are not being utilized as a shelter . The School System has the ability to supplement shelter operations with child nutrition and maintenance staff. The School System has an MOU with the emergency servic es department for use of the school buses pre- event or post-event for the evacuation of special needs patients in or out of the county . • Administrative Division The Administrative Division includes : CI A, Finan ce, Human Re sources , Operations and Public Information . • Operations Division 138 070620a HCBOC Page 178 County of Harnett Disaster Recovery Plan January 2020 The Operations Division includes : Capital Projects, Child Nutrition , Transportation , Facilities Management and Technology. • Transportation Division School bus transportation in North Carolina is a function of the Local Education Agency (the LEA). The board of education in each county or city school system is responsible for most of the policies associated with your child's school bus ride to and from school. Local boards of education develop, implement and enforce most of these policies. There are a number of state laws and policies to which the LEA must adhere. North Carolina General Statutes (laws) regarding school transportation are found in Article 17 of Chapter 115C, sections 239- 262. Further, state law directs the North Carolina State Board of Education (SBE) to develop and implement policies related to school transportation. These policies are requirements and have the full effect of law. For emergency transportation issues contact: Transportation Director 910-514-5339 • Child Nutrition The Child Nutrition division is responsible for providing meals to school children. During shelter operation food not being utilized as school is out of session can be utilized for feeding shelter victims. They also coordinate the back pack program and can work with social service agencies to make sure that meals get to families in need post disaster when and if this service is made available. Harnett County Sheriff's Office The Harnett County Sheriffs Office secures all entries into the affected areas until the decision has been made to allow re-entry. The Sheriffs Office will coordinate with security agencies to provide security assistance to municipalities that do not have their own law enforcement. Additionally, the Sheriff's Office provides security to shelters , warehouses and distribution sites. Harnett County Soil and Water Conservation District Harnett County Soil and Water Conservation handles Erosion Control, Water Quality, Conservation planning on agricultural lands, technical assistance on drainage problems , soils information to clients and wetland determinations on agricultural lands. This Department in conjunction with other agricultural agencies , accesses damages to agriculture and assist the county in obtaining a federal declaration. The department also administers the North Carolina Agriculture Cost Share Program and also administers federal programs which include Forestry Incentives Program, Stewardship Incentives Program, Wetland Reserve Program, Wildlife Incentives Program, Environmental Quality Incentives Program and the Emergency Watershed Program. Harnett County Tax Department After a disaster, this department will work with the county Administrator and the county Commission to ensure that revenue generating services are back on-line . The department also supports the continuation of government operations by renewing the system of ad valorem taxation . This restores funding for local government operations . The department also re- 139 070620a HCBOC Page 179 County of Harnett Disaster Recovery Plan January 2020 establishes the appraisal and collection system and assists in dollar damage assessments . The department is available to provide information to the Harnett County Emergency Services and used when submitting information to the North Carolina Division of Emergency Management and FEMA. The Harnett County Tax Department oversees the collection of county taxes , motor vehicle taxes (for all towns and the county) and beer and wine permit fees . The department also issues certifications for property taxes, issues mobile home moving permits , researches tax questions and provides information to mortgage companies for escrow accounts . After a disaster, this department will work with the county Administrator and the county Commission to ensure that revenue generating services are back on-line and will provide input regarding disaster related changes to fees or taxes. The department also ensures that revenue collection operations resume within 24-48 hours following an event. The department also arranges for alternate sites for customers and secure location(s) that can accept cash , checks and money orders. Harnett Regional Water Harnett County Regional Water Department operates and maintains the regional water and sewer system throughout the county and surrounding areas. Utilities also processes potable drinking water for the county and operates the county wastewater facilities . This department will work to make sure that water and sewer services are on-line following a disaster. External Centers for Disease Control The Centers for Disease Control (CDC) offers a variety of services that assist state and local communities before , during and after a disaster event. One of the CDC's overarching goals is to prepare people for emerging health threats. The CDC provides guidance on diseases and health related issues , collects and disseminates data and statistics related to diseases and conditions, emergencies and disasters, environmental health , injury and violence safety, life stages and populations, traveler's and workplace safety. To assist communities in preparedness for all hazards the CDC engages in a number of valuable activities and programs . Activities and programs include ; Snap Shots of State Population Data (SNAPS) which provides local-level community profile information nationwide ; Surveillance to include case definitions , illness recognition and detection as well as planning systems ; Training and Education on risk communications, public health and clinical training as well as laboratory training ; Trauma and mental health resources; and Healthcare Facilities . Federal Emergency Management Agency 140 070620a HCBOC Page 180 County of Harnett Disaster Recovery Plan January 2020 FEMA assists state and local governments with a variety of activities related to emergency management during all phases of an event (Preparedness , Mitigation Response and Recovery). FEMA works to reduce the loss of life and property by helping communities prepare for, respond to and recover from a variety of disasters. FEMA has the primary federal responsibility to assess damage in any major disaster. FEMA also administers a myriad of disaster assistance programs offered by the Federal Government , many of which require a disaster declaration by the President of the United States (pursuant to the Stafford Act). A Presidential Disaster Declaration provides the most comprehensive federal assistance to an affected area after an event. This declaration includes full FEMA assistance that covers both Public Assistance (PA) and Individual Assistance (IA). Governor's Commission on Volunteerism and Community Service The Office of the Governor 's Commission on Volunteerism and Community Service manages the State 's volunteers and donations, coordinating all donated funds, goods , and volunteer efforts. This includes the operation of the Governor's Bilingual Emergency Information Hotline and the Governor's Disaster Relief Fund if they are implemented . Internal Revenue Service The Internal Revenue Service (IRS) is organized to carry out the responsibilities of the secretary of the Treasury under section 7801 of the Internal Revenue Code . The secretary has full authority to administer and enforce the internal revenue laws and has the power to create an agency to enforce these laws. The IRS was created based on this legislative grant. The IRS mission is to provide America's taxpayers top quality service by helping them understand and meet their tax responsibilities and by applying the tax law with integrity and fairness to all. In the United States, the Congress passes tax laws and requires taxpayers to comply . The taxpayer's role is to understand and meet his or her tax obligations . The IRS role is to help the large majority of compliant taxpayers with the tax law , while ensuring that the minority who are unwilling to comply pay their fair share . North Carolina Alcohol Law Enforcement In North Carolina, it is illegal to sell alcohol without a permit, to sell to anyone under the age of 21, to have an open container of alcohol in the car, or to sell wine , beer or liquor to anyone who is intoxicated . Alcohol Law Enforcement (ALE) agents enforce these , and many other laws that deal with the sale, purchase, transportation , manufacture, consumption, and possession of alcoholic beverages in the state . ALE, a division of the State Bureau of Investigation under the Department of Public Safety , is also responsible for enforcing the tobacco, controlled substance and gambling laws of the state, taking legal action on nuisance establishments, and housing the Center for Missing Persons. ALE's 109 sworn agents have broad authority as peace officers to arrest and take other investigatory and enforcement actions for any criminal offense . ALE is 141 070620a HCBOC Page 181 County of Harnett Disaster Recovery Plan January 2020 unique in that it is the only law enforcement agency with statewide jurisdiction that has, as its primary mission , enforcement of alcoholic beverage laws. Agents ensure consistent enforcement throughout the state . During disasters , this department serves as a resource for security personnel to support security operations . North Carolina Department of Administration Created in 1957 , the Department of Administration acts as the business manager for North Carolina State Government. The department oversees Government Operations such as building construction , purchasing and contracting for goods and services , managing state vehicles, acquiring and disposing of real property , and operating auxiliary services such as courier mail delivery and the sale of state and federal surplus property . In addition, the department provides Internal Services and Programs . Internal Services include the maintenance of state-owned buildings and grounds , police security for state government facilities in Wake county, and leadership in managing the department's information resources . The department's programs provide advocacy , assistance and services to diverse segments of the state's population that have been traditionally underserved. • Division of Non-public Education The North Carolina Division of Non-Public Education (DNPE) mission impacts non-public schools and the quality of education received by their students. It monitors non-public school compliance to the laws governing those schools in a professional, objective and uniform manner . DNPE also engages in the following activities : maintaining current statistical data on each private elementary/secondary school including the school's name, address , telephone number , chief administrator, range of grades or ages taught , number of students enrolled, number of professional staff, type of school, student body composition, etc.; overseeing the non-public school student driving eligibility certificate program ; and serving as the state government liaison office between state government , the private elementary/secondary school community and the general public . DNPE also communicates unmet needs of disaster survivors who attend non-public educational institutions to the SORT . North Carolina Department of Agriculture and Consumer Services • Emergency Programs Division A. Establishes public -private partnerships between vital government agencies , industry , and volunteers . B. Evaluates the effect of the disaster on the agricultural industry. C. Coordinates teams to assist in local agricultural assessments . D. Coordinates in-state aid (e.g . county to county) and with national NGOs for assistance in management of identified ESF-8 issues including sheltering of animals . 142 070620a HCBOC Page 182 County of Harnett Disaster Recovery Plan January 2020 E. Facilitates information , volunteer, and disaster assistance programs to local agencies. Division of Forest Resources The Division of Forest Resources is mandated and directed by Chapters 77 , 113 and 143 of the North Carolina General Statutes and by Title 15, Chapter 9 of the North Carolina Administrative Code to protect, manage and develop the forest resources of the state. The techniques used to accomplish this mandate involve management of existing resources , development and creation of new and better forests, and protection of these valuable resources. Programs include reforestation services , forest fire prevention and suppression , and insect and disease control. The Division also is involved in the operation of tree seedling nurseries, long range forestry planning and technical development, water quality controls , urban forestry assistance, training , and support to volunteer fire departments and forestry education . Each county signs an agreement with the Division and shares in the cost of the county program . All personnel employed in the counties are state employees; however, the county board of commissioners participates in the selection of the county ranger. Professional assistance in technical areas is provided by foresters and specialists on the district staff who are responsible for managing all programs administered by the counties within that district. North Carolina Department of Commerce The state 's lead economic development organization . A. Division of Employment Security : provides unemployment insurance for unemployed North Carolinians, including those impacted by a disaster. B. Division of Workforce Solutions : administers federal Workforce Innovation and Opportunity Act funds, which provide resources for classroom training , work-based learning opportunities , and other employment-related services for eligible individuals and companies , including those impacted by a disaster. C. Labor and Economic Analysis Division : administers and collects data, conducts research , analyses , and reports and disseminates information on the state 's economy, labor force and workforce-related issues. Also responsible for administering survey of businesses impacted by disaster . D. Rural Development Division: provide resources for planning and support for rural communities and infrastructure , including those impacted by a disaster . 143 070620a HCBOC Page 183 County of Harnett Disaster Recovery Pla n January 2020 North Carolina Department of Corrections The mission of the North Carolina Department of Correction is to promote public safety by the administration of a fair and humane system which provides reasonable opportunities for adjudicated offenders to develop progressively responsible behavior. During disasters , this department serves as a resource for security personnel to support security operations. North Carolina Department of Environmental Quality (DEQ) Serves as the lead stewardship agency for the preservation and protection of North Carolina's outstanding natural resources ; offers technical assistance to businesses , farmers, local governments , and the public; and encourages responsible behavior with respect to the environment. • Division of Environmental Assistance and Customer Service The mission of the Division of Environmental Health (DEACS) is to safeguard life, promote human health and protect the environment through the practice of modern environmental health science, the use of technology, rules, public education and above all , dedication to the public trust. The DEACS is comprised of six sections: Environmental Health Services; Public Water Supply ; Public Health Pest Management ; Shellfish Sanitation; On-Site Wastewater and Radiation Protection . The division is also home to the Office of Education and Training, which provides centralized intern training for newly hired environmental health specialists working for the county health departments; certification for public water supply operators; and general training for staff . The office also oversees the authorization of all agents enforcing North Carolina health-related rules . • Division of Water Resources A. Protects and enhances North Carolina 's surface water and groundwater resources through quality monitoring programs, efficient permitting, responsible management, fair and effective enforcement, and excellence in public service. B. Provides centralized intern training for newly hired environmental health specialists working for the county health departments, certification for public water supply operators, and general training for staff . C. Issues pollution control permits, monitors permit compliance, evaluates environmental quality, and carries out enforcement actions for violations of environmental regulations. D. Administers the policies and rules established by the state's Environmental Management Commission . North Carolina Department of Health and Human Services This department contributes to a variety of several assessment and assistance recovery efforts during and following a disaster . The NCDHHS Division of Social Services coordinates the activities of the divisions during a disaster. All affected and responding divisions submit daily 144 070620a HCBOC Page 184 County of Harnett Disaster Recovery Plan January 2020 reports via phone , electronically , and in face-to -face meetings . The Division of Social Services State Emergency Response Team (SERT) Human Services lead uses this information to compile necessary reports to the DHHS secretary and division directors . NCDHHS Division of Social Services serves as the central point of contact for all of the following DHHS. • NCDHHS Division of Child Development and Early Education (OCOEE) A. Supports child care providers and helps provide safe and healthy child care alternatives for families . The division carries out the following functions : 1. Assists in coordinating the relocation of children in affected child care settings; assesses providers ' needs , including establishing temporary emergency child care; and makes referrals to Family Child Care Home (FCCH) providers (private homes that are registered child care facilities). 2. Provides assessments by staff members , partner agencies , and child care providers . 3. Oversees and coordinates the activities of the OCOEE management team , disaster function team leaders, and disaster coordinator , under the direction of the NCDHHS Division of Social Services and the NCDHHS secretary . 4. Activates OCOEE disaster function teams to assess and communicate the division 's capacity to carry out its roles as affected by the disaster and to make provisions for the continuation of core division functions . 5. OCOEE assessment responsibilities include the following : a. Communicating with partner agencies (e .g., the Child Care Resource and Referral Council and local agencies , the North Carolina Partnership for Children and local partnerships, and the NC Head Start Association) to assess their role and functionality as affected by the disaster. Appendix 4 Annex A NC Disaster Recovery Framework 2018 A-4-7 b. Initiating the assessment of child care providers ' damages and needs, with assistance of partner agencies . c. Relocating children off-site to ensure children are safe while they are in child care . d. Approving temporary emergency child care arrangements to improve access to child care . e. Activating special licensing policies to reestablish safe child care . f. Continuing child abuse and neglect investigations involving child care. g. Using subsidy funds to pay for emergency child care . h. Implementing other assistance for specific disaster needs. i. Coordinating communication with the North Carolina DSS about child care facilities and local social service departments. 145 070620a HCBOC Page 185 County of Harnett Disaster Recovery Plan January 2020 j. Ensuring the assessment of child care facilities that primarily serve children with special medical needs. 6. Whether OCOEE carries out an individual disaster function depends on the specific needs at the time and available resources , both human and financial. 7. Ongoing efforts may include evaluation of the following : a. Relocation of children to an off-site location . b. Extension of duration of temporary emergency child care arrangements. c. Allowing special licensing policies . d. Continuation of abuse and neglect investigations in child care . e. Using subsidy funds to pay for emergency child care . • NCDHHS Division of Public Health (DPH) A. Coordinates a follow-on public health assessment to document the health impacts of the disaster. B. The assessment is a joint effort that involves the DPH Environmental Health Section (EHS); the DHHS Office of Emergency Medical Services ; the DHHS Division of Health Service Regulation; the DHHS Division of Mental Health , Developmental Disabilities , and Substance Abuse Services (DMH/DD/SAS); and the federal Uniform Public Health Service to document the impacts . C. Assessment includes extended monitoring of the following: mold abatement , asbestos removal and abatement , contamination from hazardous chemicals, contamination from unknown industrial sites, continuation of notifications to boil water, and collection of geographic information system (GIS) data layers for the spatial mapping of the disaster's impacts on public health. D. In coordination with the DHHS Division of Social Services , the Division of Public Health leads five major public health assessment and surveillance initiatives : 1. Follow-on public health assessments to address ongoing and long-term effects . 2. Public health surveillance of the displaced populations and disaster response/recovery workers. 3. EHS assessment of permanent food establishments, long term care facilities, and lodging. 4. Human health environmental risk assessments such as ground water. 5. Epidemiological studies of selected long-term impacts . 14 6 070620a HCBOC Page 186 Cou nty of Harnett Disaste r Reco very Plan January 2020 • NCDHHS Division of Social Services (DSS) A. DSS is not responsible for making damage assessments, but it provides volunteers (as needed) to participate in disaster recovery assistance centers and to serve on community relations and damage assessment teams , when requested . B. Convenes a communications center in the Albemarle Building in Raleigh to facilitate communications with local departments of social services involved in a disaster . C. Supervises several services that are administered through county departments of social services . Economic benefit programs , particularly applicable in times of disaster recovery, include Work First, Crisis Intervention , and Food Stamps. In addition , child protective services may be required in times of disaster . Other than Food Stamps , the programs operate as usual with no modifications for disaster situations . North Carolina Department of Insurance A. Runs a disaster mediation program . B. Assists individuals who have had insurance claims partially or completely denied during an event. C. Facilitates discussions between insured and insurance companies using mediators North Carolina Department of Justice The North Carolina Department of Justice (DOJ) is led by the North Carolina Attorney General and has four primary functions . The Department of Justice provides legal representation to state agencies ; assists local law enforcement in fighting crime and prosecuting cases ; provides training and standards for law enforcement ; and protects North Carolina consumers . Additionally , The North Carolina Justice Academy, also a part of the DOJ , provides training and technical assistance for law enforcement agencies . Commissions staffed by DOJ employees oversee law enforcement training and standards. North Carolina Department of Public Instruction The North Carolina Department of Public Instruction (DPI) is the agency charged with implementing the State's public school laws and the State Board of Education's policies and procedures governing pre-kindergarten through 12th grade public education . The elected State Superintendent of Public Instruction heads the Department and functions under the policy direction of the State Board of Education . DPI develops the Standard Course of Study which describes the subjects and course content that should be taught in North Carolina public schools 14 7 070620a HCBOC Page 187 County of Harnett Disaster Re cove ry Plan January 2020 and develops the assessments and accountability model used to evaluate school and district success The DPl's primary offices are in Raleigh, NC , with four regional alternative licensing centers in Catawba , Concord , Elm City and Fayetteville . The state agency works closely with nine Regional Education Service Alliances /Consortia across the state as well as directly with the state's 116 local public school districts , 2500+ traditional public schools , 180 charter schools and three res idential schools for students with hearing and visual impairments . North Carolina Department of Transportation Primary state agency overseeing the recovery and restoration of the state 's transportation infrastructure . A. Activating an Emergency Highway Traffic Regulation Plan during an event. NCDOT has developed the Emergency Highway Traffic Regulation Plan to manage traffic and regulate highway use to expedite and facilitate vehicle movement. The plan includes civilian evacuations , military movements , and responsibilities of each partic ipating state and federal department managing the roadways during an emergency . B. Implementing appropriate emergency response plan(s) based on the event ; providing road closure , condition , and detour information as changes occur and as required ; evaluating highway damage and determining the effect on traffic movement ; monito ring the travel capa cities of the clear and regulated routes ; designating highways as regulated routes within the Strategic Highway Network pursuant to the event; coordina ting with adjoining states to facilitate highway traffi c movem ents ; implementing the Ferry Division Emergency Operations Plan ; preparing and releasing highway information to the public and pertinent governmental agencies ; and coordinat ing public information activity with the EOC/SERT Public Information Office to ensure consistency of information /instructions to the public. NCDOT also con tains a number of divisions that assist lo calities during an event. North Carolina Division of Division of Emergency Management NCEM , one of five divisions of the North Carolina Department of Publi c Safety, prepares , responds , re covers from, and mitigates the effects of emergencies and disasters . From the Joint Force Headquarters Building in Ral eigh and three branch offices throughout the state , the Emergency Manag ement Division responds to support local government emergency operations . There are three branch managers and 15 area coordinators tra ined to respond to the scene of an emergency to coordinate the delivery of state assistan ce. The work of the NCEM inc ludes a four- phase approa ch: preparedness , response , recovery , and mitigation . The division also assists the county with the preliminary damage assessment. NCEM coordinates with and supports the coun ty, as necessary , and acts as a liaison with the Federal Emergency Management Agency 14 8 070620a HCBOC Page 188 County of Harnett Disaster Recover y Plan January 202 0 (FEMA) for federal assistance . NCEM ensures that individuals and families have access to the full range of state and federal programs made available in the aftermath of a disaster. NCEM also develops and maintains partnerships with state, federal and voluntary organizations that deliver resources to disaster victims. NCEM develops and maintains programs, policies and partnerships to administer human service programs . For additional information refer to the State 's Standard Operating Procedures (SOPs). North Carolina Housing Finance Agency North Carolina Housing Finance Agency (NCHFA) creates affordable housing opportunities for North Carolinians whose needs are not met by the market. A. NCHFA does not specifically assess damages, rather , it utilizes information about damage provided by other sources (NCEM, local governments , etc .). B. Responds to disasters with resources provided by Congress and the NC General Assembly . C. NCHFA provides , through nonprofits and local governments , loans to homeowners . D. Through urgent repair project nonprofits and local governments apply to the NCHFA for funding to provide urgent repairs and accessibility modifications to households in their service areas. E. Individual households cannot apply to the NCHFA directly ; they must contact their local government or the nonprofit serving their area to inquire whether those organizations have urgent repair projects , some of which are NCH FA funded . F. The NCHFA's current Essential Single-Family Rehabilitation Loan Pool (ESFRLP) Program provides up to $25 ,000 per unit to rehabilitate owner occupied housing. This program works through nonprofits and local governments to make forgivable loans to individual households . Nonprofits and local governments apply to NCHFA for funding to rehabilitate homes in their service areas . Individual households must contact local governments or nonprofits serving their area to inquire whether those organizations have ESFRLP projects . G. NCHFA also provides an Essential Single-Family Rehabilitation Loan Pool -Disaster Recovery (ESFRLP-DR) program for survivors of natural disasters that provides up to $40 ,000 per unit to rehabilitate owner-occupied housing . This program works through nonprofits and local governments to make forgivab le loans to individual households . Nonprofits and local governments apply to NCHFA for funding to rehabilitate homes in their service areas . Individual households must contact local governments or nonprofits serving their area to inquire whether those organizations have ESFRLP-DR project. The Rental Production Program (RPP) provides gap financing for the development or rehabilitation of rental housing affordable to low-income households (earning below 60% of median family income for the area). In the event of a disaster, the NCH FA can provide financing for the development or rehabilitation of rental housing , provided NCH FA receives an appropriate funding source from HUD or the General Assemb ly and provided it receives quality applications for housing in appropriate areas . 149 070620a HCBOC Page 189 County of Harnett Disaster Recovery Plan January 2020 North Carolina National Guard The Army National Guard is an elite group of part-time citizen soldiers who dedicate a portion of their time to serving their nation , state and local community . Every state and territory has its own National Guard as provided by the Constitution of the United States . Guard members have a long and noble history of serving at home and abroad to ensure the safety and freedom of their fellow citizens. They have combated natural disasters , supported active duty Army troops , and when called upon , taken up arms against their nation 's enemies. The National Guard has a unique dual mission that consists of both Federal and State roles. Each state governor can call the National Guard into action during local or statewide emergencies, such as storms, fires , earthquakes or civi l disturbances . In addition , the President of the United States can activate the National Guard for participation in federal missions such as deployment to the Middle East to defend America against Terrorism. North Carolina State Animal Response Team The State Animal Response Team (SART) is an independent 501(c)3 organization that deals primarily with the sheltering of displaced pets when their masters 'ho mes are severely damaged, destroyed or evacuated . SART partners with state and federal agencies to assess the impact of a disaster on animal agriculture and companion animal populations. SART, through its member agencies, supports coun ty and state agencies with trained volunteers in disaster response and recovery phases. The volunteers work on assessment teams; facilitate communicat ions with deployed personnel ; enlist help from additional volunteers , agencies , and states as needed; and provide access to specialists on various topics of animal disaster management and recovery. Other responsibilities of SART member agencies include the following: implementation of a feed assistance program , collaboration with NCDACS and NC CES in hay donations and transportation; establishing and coordinating staffing , as requested through the SERT , of shelters for companion animals in collaboration with the American Red Cross and other organizations responsible for sheltering humans; providing financial and logistical support to VMAT and other animal assistance agencies ; providing management support for donations of animal feed, cages, medical supplies and transportation related to disaster response and recovery ; and serving as a nonprofit fiscal agent in support of state-defined animal needs. The North Carolina State Bureau of Investigation The State Bureau of Investigation (SBI) is a division of the Department of Public Safety under the direction of the Governor. The SBI assists local law enforcement with criminal investigations , working closely with local police and Sheriffs , district attorneys , federal investigators and federal prosecutors. The SBI has statewide jurisdiction and investigates homicides, robberies , property crimes, and other serious cases. Involvement is at the request of the local department that maintains original jurisdiction over the case . The SBI has original jurisdiction in the following areas: Drug Investigations, Arson Investigations, Election Law Violations, Child Sexual Abuse in 150 070620a HCBOC Page 190 County of Harnett Disaster Recovery Plan January 2020 Day Care Centers, Theft and Misuse of State Property , and Computer Crime Investigations that Involve Crimes Against Children. North Carolina State Disaster Recovery Taskforce (SORT) The State Disaster Recovery T earn (SORT) is composed of all necessary organizations involved in the state's disaster recovery efforts . The SORT is responsible for ensuring that the state delivers a cohesive and coordinated interagency effort . It serves as a parallel organization to the State Emergency Response Team (SERT), and both organizations are activated at the same time . While the SERT addresses issues of immediate and emergency health and safety measures, the SORT addresses issues associated with the long-term recovery and rebuilding efforts of returning the affected regions and communities to their pre-disaster conditions. The SORT serves as a resource for all disaster rec overy efforts of the governor and/or general assembly. Its primary goals are listed below . • Coordinating Damage Assessment -Immediately after a disaster, preliminary damage assessments (PDA) reflect the initial needs of public health and safety. However, as the state shifts from immediate response to long-term recovery, all SORT members are responsible for ensuring that effective damage assessments occur and are reported to the SORT. The SORT oversees the compilation and maintenance of a comprehensive damage assessment that includes the effect on business and industry , labor and workforce, agriculture , environment , transportation and infrastructure , public health and welfare , housing , government services and facilities, and other affected areas. • Identifying and Prioritizing All Losses and Needs -The SORT comprehensively assesses the effects of a disaster, and identifies and prioritizes the greatest needs . Information col lected and reported by an SORT serves as a resource in advising the governor and other state leaders in developing a recovery strategy. • Developing a Recovery Strategy -The SORT uses the information regarding losses and needs to determine how best to address the problems . The SORT assists in identifying and pursuing federal assistance, as well as supplying input on where or how the state should provide assistance . • Overseeing Recovery Efforts -As federal, state , and local governments coordinate with private and nonprofit organizations in long-term recovery efforts, the SORT is the state body cha rged with ensuring that all efforts are working in concert and progressing effectively. • Addressing Ongoing Problems and Needs During Recovery -The SORT is charged with identifying and resolving all issues that arise in the weeks, months, or years of the state 's recovery efforts . North Carolina State Highway Patrol The North Carolina State Highway Patrol's primary mission is to reduce collisions and make the highways of North Carolina as safe as possible. Troopers also guide traffic during hurricane evacuations or re-route traffic around hazardous chemical spills . The Patrol stands ready, should 151 070620a HCBOC Page 191 County of Harn ett Disaster Recovery Plan January 2020 any act of terrorism occur , to carry out the directives of the Governor . The Highway Patrol has eight troop locations throughout the state. The Highway Patrol continues to promote highway safety through education and enforcement. North Carolina Utilities Commission Regulates electric , telephone (including payphone service and shared tenant service), natural gas, water, wastewater, water resale, household goods transportation , busses , brokers , and ferryboats. The Commission is also responsible for administering programs in North Carolina to ensure the safety of natural gas pipel ines . North Carolina Wildlife Resources Commission Dedicated to the conservation and management of the state 's fish and wildlife resources. Comprised of a number of divisions that will assist communities during an event. U.S. Army Corps of Engineers Engages in the construction, operation , and maintenance of flood control dams , hydro electrical facilities , navigational locks, and other water control structures . A. Continues to work on new construction and assist communities with flood mitigation activities and levee inspection and repair . B. Engages in floodplain management planning assistance, stream bank and shoreline protection, and aquatic ecosystem restoration . C. Provides techni cal assi stance with assessment of levels of debris following an incident. U.S. Department of Agriculture • Farm Service Agency The USDA Farm Service Agen cy (FSA) is the primary federal agency for most agricultural disaster recovery activities . Several FSA programs may be available , but usually require special funding. The USDA county Emergency Board (CEB) conducts agricultural damage assessments at the county level. The FSA county Executive Director chairs the CEB . The remaining members of the county emergency board are the representatives from the Natural Resources Conservation Service (NRCS) and Rural Developmenr(RD ), with input from the Cooperative Extension Service . The FS A als o provides agricultural disaster relief in the form 152 070620a HCBOC Page 192 County of Harnett Disaster Re covery Pla n January 2020 of low interest loans , called emergency (EM) loans . These loans are intended to enable farmers to return to their normal farming operations as soon as possible after a disaster. The FS A county Offices provide a local point of contact for the state and Harnett County . The FSA may provide programs for crop loss , livestock , farm structures , trees , cropland , waterways , and othe r needs . The state may provide additional assistance to address highly catastrophic losses . • Food and Nutrition Service The USDA Food and Nutrition Service (FNS) coordinates with state , local and voluntary organizations to provide food for shelters and other mass feeding sites, distribute food packages directly to households in need in limited situations and issue emergency Disaster Supplemental Nutrition Assistance Program (D-SNAP). As part of the National Response Framework (NRF), FNS supplies food to disaster relief organizations such as the Red Cross and the Salvation Army for mass feeding or household distribution . State agencies notify USDA of the types and quantities of food that relief organizations need for emergency feed ing operations . FNS also authorizes States to operate a D-SNAP. The FNS also makes available Food Stamps services to help those affected by the disaster to purchase food. • Natural Resource Conservation Service The Natural Resource Conservation Service (NRCS) provides assistance to private landowners in the conservation and enhancement of natural resources. This assistance includes helping citizens with reducing soil erosion , enhancing water supplies, improving water quality , increasing wildlife habitat and reducing damages caused by flooding . NRCS also delivers the Emergency Watershed Protection (EWP) program to clear debris and restore waterways after an event. The NRCS also engages in wetlands assessment , delineation , restoration training and outreach and preservation through a variety of different programs. • Rural Development USDA Rural Development offers a number of disaster assistance programs for a variety of rural applications . The Single Family Housing Assistance program provides loans to construct or repair single family homes in rural designated disaster areas for very low and low-income applicants . The Multifamily Housing Assistance programs are described below . • Disaster Loan/Grant Funding : The purpose of these loans and grants is to provide assistance for constructing or repairing apartment complexes in rural designated disaster areas for very low and low- income tenants , as well as farm laborers . • Disaster Rental Assistance : This program provides rental assistance for vi ctims of natural disasters seeking temporary living quarters in USDA Rural Development financed complexes. USDA may make additional funds available after a disaster to provide assistance in covering rental payments in Rural Development housing. 153 070620a HCBOC Page 193 County of Harnett Disaster Recovery Plan January 20 20 U.S. Department of Commerce The U.S. Department of Commerce has a broad mandate to advance economic growth and jobs and opportunities for the American people . It has cross-cutting responsibilities in the areas of trade , technology , entrepreneurship, economic development , environmental stewardship and statistical research and analysis . After a disaster, the U.S Department of Commerce may provide technical assistance and grants to communities . U.S. Department of Education The U .S Department of Education can provide technical assistance for school systems following disasters . They also have the ability to provide grants . U.S. Department of Homeland Security The Department of Homeland Security leverages resources within federal , state, and local governments , coordinating the transition of multiple agencies and programs into a single , integrated agency focused on protecting the American people and their homeland . More than 87,000 different governmental jurisdictions at the federal, state , and local level have homeland security responsibilities. The comprehensive national strategy seeks to develop a complementary system connecting all levels of government without duplicating effort. Homeland Security is truly a "national mission ." The Office of the Secretary oversees activities with other federa l, state , local , and private entities as part of a collaborative effort to strengthen our borders , provide for intelligence analysis and infrastructure protection , improve the use of science and technology to counter weapons of mass destruction , and to create a comprehensive response and re covery system . The Office of the Secretary include s multipl e offices that contribute to the overall Homeland Security mission. U.S. Department of Housing and Urban Development (HUD) HUD works to help people buy homes, create affordable rental housing , pursue community and economic development and enforce fair housing law s. HUD assists local communities in recovering from a di saster by providing Community Development Block Grants (CDBG). A. Communities may use CDBG fund s is through supplemental appropriation by Congress in response to a natural disaster . B. CDBG supplemental funds are not guaranteed and are not part of a standing program, so the state must apply for them . Program activities and de sign are determined for and specific to each disaster . C. CDBG funds can also be used for disaster response through the North Carolina small cities CDBG program . These funds are allocated to the state annually and can be made available for di saster recovery on a priority basis in two way s: 154 070620a HCBOC Page 194 County of Harnett Disaster Recovery Plan January 2020 1. First , if communities have open CDBG projects with uncommitted funds and want to address hurricane-related activities , they can ask to amend their open projects. 2. Second, if there are uncommitted small cities CDBG funds in other program categories that have not been awarded to local governments , the NCDOC can reallocate them for hurricane efforts through an urgent need award process. U.S. Department of Labor The Department of Labor fosters and promotes the welfare of the job seekers , wage earners , and retirees of the United States by improving their working conditions, advancing their opportunities for profitable employment , protecting their retirement and health care benefits, helping employers find workers , strengthening free collective bargaining, and tracking changes in employment, prices, and other national economic measurements. In carrying out this mission, the Department administers a variety of Federal labor laws including those that guarantee workers' rights to safe and healthful working conditions ; a minimum hourly wage and overtime pay; freedom from employment discrimination; unemployment insurance ; and other income support. U.S. Department of Labor -Occupational Safety and Health Administration A. Assists communities following a disaster event with ensuring that workers remain safe during recovery operations. B. Provides valuable guidance and information related to a variety of issues that may arise during recovery operations . This includes safety information related to aerial lifts , heat and sun, asbestos hazards, spiders, carbon monoxide, chain saws, chippers, 155 070620a HCBOC Page 195 County of Harnett Disaster Recovery Plan January 2020 rescue of animals, lead hazards , crane safety , respirators, electrical safety , West Nile Virus , and various other concerns . C. OSHA also provides Public Service Announcements (PSAs) and training on safety issues that may be present in the community. D. Under the National Response Framework (NRF), OSHA assists communities with : 1. Identifying and assessing worker health and safety hazards . 2. Assessing the resources needed to protect workers . 3. Providing technical expertise in a variety of safety related issues . 4. Managing the creation and implementation of a site-specific health and safety plan (HASP). 5. Providing assistance with Personal Protective Equipment (PPE). 6. Collecting data on accidents and injuries . 7. Coordinating and providing incident-specific response and recovery training . 8. Assisting with the development and distribution of educational materials on preventing and mitigating hazards. U.S. Department of Transportation The U.S. Department of Transportation (DOT) assists state and local governments in a number of capacities during and after a disaster event. The DOT ensures that the national infrastructure is safe and maintained , that motor vehicles , parts, rail cars and other associated equipment comply with performance standards and engages in the inspection of hazardous materials for compliance with labeling, packing and transport . U.S. Environmental Protection Agency The Environmental Protection Agency (EPA) works to develop and enforce environmental regulations enacted by the Congress . This includes providing environmental cleanup services after a disaster. The EPA also assists communities with guidance on disaster related debris removal and overall recovery from natural disasters . Finally , the EPA provides funding for environmental education , wetlands protection and watershed restoration . 156 070620a HCBOC Page 196 County of Harnett Disaster Reco very Plan Janua ry 202 0 U.S. Fish and Wildlife Service The U.S. Fish and Wildlife Service's (USFWS) mission is to conserve , protect, and enhance fish and wildlife and their habitats . The USFWS coordinates with a variety of agency and organizations engaging in cost sharing activities aimed at limiting the negative impacts of flooding on fish and wildlife . The agency also assists with restoration projects and system analysis of floods to limit future damages . The USFWS also manages a Fire Management Program aimed at cost effectively managing fire safety to lower the risk of catastrophic fires. Under this program the agency provides mutual aid to other federal , state and local fire management agencies. Finally , the USFWS provides a number of services and resources regarding animal pathogens , testing of sick and dead birds , sample testing of wild birds and monitoring the testing of sentinel animals. U.S. Food and Drug Administration The U.S. Food and Drug Administration (FDA) is the federal agen cy responsible for ensuring the safety of food . These activities include ensuring that foods are wholesome and sanitary ; monitoring human and veterinary drugs , human biological products , the safety of medical devices and cosmetics ; and electronic products that emit radiation following the relevant guidance . The FDA also ensures that these products are accurately represented to the public . The FDA operates under a mandate authorized by the Federal Food , Drug , and Cosmetic Act (FD&C Act) [21 U.S.C. §§ 321 et seq .] and other public health laws (e .g., section 351 of the Public Health Service Act governing biological products [42 U.S.C . 2621). Finally, the FDA also has authority under the Public Health Service Act to prevent the transmission of communicable diseases [42 U .S .C. 264). U.S. Nuclear Regulatory Commission The U.S. Nuclear Regulatory Commissi on (NRC) formulates policies and regulations governing nuclear reactor and materials safety , issues orders to licensees , and adjudicates legal matters brought before it. The Exe cutive Director for Operations (EDO) carries out the policies and decisions of th e Commission and directs the activities of the program offices . The offices reporting to the EDO ensure that the commercial use of nuclear materials in the United States is safely conducted . As part of the regulatory process, the four regional offices condu ct inspe ction , enforcement, and emergency response programs for licensees within their borders. The Commission also develops emergency preparedness policies , regulations, programs , and guidelines for both currently licensed nuclear reactors and potential new nuclear reactors . NRC provides technical expertise regarding emergency preparedness issues and interpretations , conducts and directs the NRC program for response to incidents , and is the agency emergency preparedness and incident response interface with the Department of Homeland Security (OHS), Federal Emergency Management Agency (FEMA) and other Federal agencies . 157 070620a HCBOC Page 197 County of Harnett Disaster Re cove ry Plan January 2020 U.S. Small Business Administration The SBA provides low interest loans to homeowners , renters , businesses and private nonprofit organizations to assist with recovery activities follow ing an event. In disasters that are not large enough to justify a Presidential Disaster Declaration, the SBA may assess the number of damaged homes and businesses and declare an SBA agency disaster. Under an SBA declaration , the SBA opens one or more Disaster Recovery Centers (DRCs) in the declared counties and staffs them with loan officers to assist disaster victims with their paperwork . The SBA can make federally subsidized loans to repair or replace homes , personal property or businesses that sustained damages not covered by insurance . The SBA can provide three types of disaster loans to qualified homeowners and businesses . • Home disaster loans are for homeowners and renters to repair or replace disaster-related damages to home or personal property. • Business physical disaster loans are for business owners to repair or replace disaster- damaged property , including inventory , and supplies . • Economic injury disaster loans provide capital to small businesses and to small agricultural cooperatives to assist them through the disaster recovery period . The SBA disaster loan program is the primary form of disaster assistance for many individuals. Private and Nonprofit Organizations American Red Cross of Eastern North Carolina The American Red Cross is guided by the Congressional Charter and Fundamental Principals of the International Red Cross Movement to provide relief to victims of disasters and help people to prevent, prepare for, and respond to emergencies . The organization is scalable to respond events ranging from single family fires in the local community to presidentially declared disasters covering multiple states . To fulfill this mission, the American Red Cross is organized into functional areas . Individual Client Services includes the services provided to disaster clients through a casework process. These activities and services may include direct financial assistance for replacement of essential items, counseling services, health-related services , and reunification or welfare information services . The American Red Cross Safe and Well Web site (https ://disastersafe.redcross .org/) provides a method for persons affected by a disaster to enter personal information regarding their general welfare in the "List Myself as safe and well " section of the Web site ; family members and friends can search this site. The functional area of Mass Care provides activities and services on a congregate basis to the community as a whole, such as sheltering, feeding, bulk distribution of items , information about 15 8 070620a HCBOC Page 198 County of Harnett Disaster Re covery Plan January 2020 the availability of services, and resources available for long-term recovery . The American Red Cross works in conjunction with FEMA under ESF-6 to provide sheltering on nationally declared disasters and with state and local governments for local disasters. Shelters may be in government-supplied facilities or arranged through partnership arrangements with churches , community centers , and/or commercially available buildings . Partnership arrangements are in place with other organizations (e .g., Southern Baptist Convention , Seventh Day Adventist Church , local restaurants , food distribution centers) to provide preparation and distribution of food through fixed sites and mobile feeding to disaster victims and relief workers . The American Red Cross distributes free basic items to disaster victims such as personal hygiene items , cleaning supplies (e .g., mops , pails, brooms , etc .) or bottled water . Depending upon the size and scope of the relief effort , the American Red Cross may provide respite centers with a wide range of services to meet the needs of emergency workers responding to the disaster. This site allows them to rest and recuperate while remaining in close proximity to their work location . Emergency aid stations in convenient locations are direct service sites with the goal of taking care of basic emergency needs through providing services and support directly to affected individuals . They are an integrated service delivery method jointly staffed by community programs and mental health and health workers . The Red Cross is mandated by Congress to provide mass care and Disaster Welfare Inquiry (DWI ) assistance for victims of natural disasters . DWI is a victim locator system, which provides information about disaster victims to family members outside the disaster area . The Sandhills Chapter , in conjunction with the EMS Department , opens and operates emergency public shelters. Upon request , the agency also provides canteen services for emergency workers , in addition to answering inquiries from and informing families of the status of displaced , injured or missing individuals . The Red Cross serves as the lead agency for providing shelter and mass care operations and coordinates with the Department of Social Services and the Health Department for staff support. The Red Cross also provides additional personnel to the Department of Social Services to operate special needs shelters. Finally , the Red Cross provides blood through the blood donor program and training of managers and staff for shelter operations . The Red Cross also provides emergency disaster assistance to victims through Service Centers . This include s help with emergency food , rent , minor home repairs, clothing , critical medicines, and other essentials of life. Additionally , the Sandhills Chapter provides and staffs shelters and assists in the relocation of displaced victims . The American Red Cross also provides volunteer support to the Disaster Relocation Centers (DRCs), as well as food and transportation services . Betsy Johnson Hospital Betsy Johnson Hospital provides hospital services to Harnett County residents . They will work to with the Department of Public Health to restore hospital services to th e county as quickly as possible . Catholic Charities USA Catholic Charities is known for its hard work that begins with direct rel ief efforts to meet immediate needs and continues with long term relief efforts that help ind ividuals and families rebuild their lives . Catholic Charities employees ' disaster case workers to assist victims . The regional office is lo cated in Clayton , NC . 159 070620a HCBOC Page 199 County of Harnett Disaster Re co very Plan January 2020 Cell Phone Providers Will be responsible for restoration of services to their clients , they will also update the EOC as to their overall progress as appropriate. Century Link Century Link provides telephone and DSL services to customers in Harnett County . They will work to restore telephone services to their customers . They will also be responsible for communicating with the EOC to ensure coordination as services are being restored. Central Electric Membership Corporation The Central Electric Membership Corporation assesses and repairs all service equipment and has existing restoration priorities. Central EMC serves the southwestern part of Harnett County and the corporation is proactive in mitigation. The corporation pre-stages personnel that are pulled in from other areas to assist during and after an event. The statewide organization is located in Raleigh and Central EMC's headquarters in Sanford . The corporation also engages in cost savings analysis and has backup for information technology . Central Harnett Hospital Central Harnett Hospital provides hospital services to Harnett County residents. They will work to with the Department of Public Health to restore hospital services to the county as quickly as possible. Childcare and Private Schools Childcare and private schools will work with Harnett County and the Harnett County School system to provide resources and personnel where needed. Childcare and private schools may also provide additional shelters as needed . Duke Energy Progress Duke Energy has established a comprehensive storm response plan that includes four levels of storm response : Area (level 1 ), Operations Center (level 2), Regional (level 3), and System (level 4). Any of these levels may be implemented at any given time depending on the situation. A Duke Energy model storm plan is used for all four levels. Duke has backup Operations Centers located throughout North Carolina, South Carolina , and Florida. The Operations Center storm coordinator or alternate is responsible for authorizing Duke Energy's Storm Implementation Plan and has the responsibility for all aspects involving the planning, preparation , and execution of the Operations Center Storm Plan. Electrical Power restoration priority guides are pre-established and include : Priority 1, feeder with hospitals , municipal water and sewer plants , and emergency shelters ; Priority 2, feeders for other critical infrastructure including nuclear generating plant sirens, food distribution centers , law enforcement and fire/rescue stations, central communications centers, and other services identified as crucial for the welfare of the general public ; Priority 3, all other distribution primary feeders, tap or branch lines, transformers , and services. 160 070620a HCBOC Page 200 County of Harnett Disaster Recovery Plan January 2020 Dunn Area Tourism Authority The Dunn Area Tourism Authority disseminates information to tourists. The department disseminates online marketing campaigns as well as produces informational marketing material. The department works to discourage negative perception about hosting visitors. The department also works to collect valuable travel information . The department can assist the county during an event by disseminating valuable information to Harnett County visitors. Food Bank of Central and Eastern North Carolina The Food Bank of Central & Eastern North Carolina is a non-profit organization that provides food to people at risk of hunger in 34 counties in central and eastern North Carolina . The Food Bank operates 6 branch warehouses : a primary facility in Raleigh and warehouses in Durham, Greenville, New Bern, Wilmington and Southern Pines. The mission of the Food Bank of Central & Eastern North Carolina is to harness and supply resources so that no one goes hungry in central and eastern North Carolina. Strategies to achieve this mission include; efficiently distributing high quality foods and non-food essentials to nonprofit agencies that serve the hungry; strengthening the agencies directly responsible for distributing food and non-food items; extending Food Bank services to underserved communities within the service area; advocating ways to eliminate hunger; and growing agency financial resources in order to achieve the mission. Habitat for Humanity Habitat for Humanity Disaster Response partners with low-income families to build decent , affordable homes . As a builder of affordable housing, Habitat works to provide long-term solutions to the housing needs of disaster victims. Habitat's Disaster Response program works with the global Habitat community in the areas of disaster mitigation , preparedness, shelter and long-term recovery initiatives. Disaster Response focuses on the housing needs that arise from natural disasters and humanitarian emergency conflicts . Habitat's Disaster Response offers consultation in the areas of technical information ; program design and implementation ; and disaster response policies , protocols and procedures . It also provides support and informational resources for disaster mitigation and preparedness for affiliates and national programs located in disaster- prone areas. Harnett County Chambers of Commerce The Harnett County Chamber of Commerce as well as the chambers in Angier, Coats, Dunn , Erwin and Lillington serves those living in Harnett County as well as visitors to the region with information and assistance related to businesses in the county and municipalities . The Chamber coordinates with local businesses and holds informational meetings as needed. Harnett County Emergency Services Peer Support Group The group provides mental health assistance through critical incident stress debriefings of emergency personnel and even disaster victims in extraordinary situations. 161 070620a HCBOC Page 201 County of Harnett Disaster Re covery Plan January 2020 Harnett County Tourism Development Authority Board The Harnett County Tourism Development Authority Board disseminates information to tourists . The board disseminates online marketing campaigns as well as produces informational marketing material , works to discourage negative perception about hosting visitors and works to collect valuable travel information . The board can assist the county during an event by dissem inating valuable information to Harnett County visitors . Harnett County Partnership for Children Smart Start of Harnett County is a non-profit organization committed to ensuring all young children are healthy and ready to succeed. Institute for Business and Home Safety The Institute for Business & Home Safety 's mission is to reduce the social and economic effects of natural disasters and other property losses by conducting research and advocating improved construction , maintenance and preparation practices . League of Municipalities This league serves as a place for coord ination and collaboration for municipal leadership. During disasters they can provide invaluable coordination and collaboration to ensure disaster recovery countywide . Local Media The lo cal media will assi st in informing the public of recovery assistance that is available , safety fa ctors , the lifting of evacuations , positive recovery stories and other disaster recovery related issues that the public needs to know about. Medical Reserve Corps The mission of the Medical Reserve Corps (MRC) is to improve the health and safety of communities across the country by organizing and utilizing publi c health , medical and other volunteers . MRC units are community-based and function as a way to lo cally organize and utilize volunteers who want to donate their time and expertise to prepare for and respond to emergencies and promote healthy living throughout the year . MRC volunteers supplement existing emergency and publi c health resources. MRC volunteers include medical and public health professional s such as physicians, nurses , pharmacists , dentists , veterinarians , and epidemiologists . Many community members ; interpreters , chaplains , office workers, legal advisors and others can fill key support positions . 162 070620a HCBOC Page 202 County of Harnett Disaster Recovery Plan January 202 0 National Voluntary Organizations Active in Disaster National Voluntary Organizations Active in Disaster (VOAD) is a nonprofit membership organization founded in 1970 in response to Hurricane Camille in the Gulf Coast. Members of National VOAD include national nonprofit organizations whose mission includes programs either in disaster preparedness , response and/or recovery. Since the groups ' founding , state and local equivalents of VOAD have emerged to foster cooperation , communication, coordination, and collaboration at the state and local level, the heart of any disaster response . National VOAD has grown to include 100 national member organizations and 59 State and Territory equivalents . Member organizations share knowledge and resources throughout the disaster cycle; preparation, response and recovery, to help disaster survivors and their communities . Members of National VOAD form a coalition of nonprofit organizations that respond to disasters as part of their overall mission . North Carolina Baptist Men The North Carolina Baptist Men (NCBM) assists communities during emergency events with a number of services . NCBM assists with hot meals, debris removal and the rebuilding of houses following an event. Additionally , NCBM also provides childcare , laundry services, hot showers chaplaincy , international search and rescue, mass feeding and water. The NCBM Disaster Relief Ministry provides organization , equipment, and strategy for committed volunteers to help affected individuals/families rebuild their lives and homes . North Carolina Community Organizations Active in Disaster North Carolina Community Organizations Active in Disaster is a network of state voluntary organizations involved in disaster recovery. Members are not-for-profits that are statewide in scope and purpose and have voluntary memberships and constituencies. In addition, these organizations must have a statewide disaster response program and a policy of committing resources to meet the needs of people affected by disaster without discrimination as to race, creed , gender , or age . North Carolina Home Builders Association The North Carolina Home Builders Association (NCHBA) is a dynamic group of builders and associate member firms across the state who pool information and efforts to provide the collective clout and muscle the home building industry needs; for self-protection , for the benefits of its members and for the protection of home buyers . By meeting together, sharing ideas and mobilizing efforts, NCHBA contributes to the economic growth of each individual member. NCHBA plays a key role in helping maintain consistently higher industry standards of conduct , quality and ethics . Membership in NCH BA helps crystallize collective opinions in order to effect change in Congress, the N.C. General Assembly , the courts and regulatory agencies . North Carolina Voluntary Organizations Active in Disaster NCVOAD is a collection of more than thirty state voluntary organizations involved in disaster recovery. Members are not-for-profits that are statewide in scope and purpose and have voluntary 163 070620a HCBOC Page 203 Count y of Harnett Disaster Recovery Plan January 2020 memberships and constituencies. In addition, these organizations must have a statewide disaster response program and a policy of committing resources to meet the needs of people affected by disaster without discrimination as to race , creed, gender , or age . Piedmont Natural Gas Piedmont Natural Gas is a large public company headquartered in Mecklenburg County , The company repairs gas leaks and damage to distribution/transmission lines. Most facilities are located underground and the company has an emergency and hurricane plan. The company has other local offices that provide support and can serve as alternate locations for materials, support and offices . Public Health Response Team The Public Health Response Team will work with the Department of Public Health and other Health Services agencies to assess and restore situations that may affect the health and welfare of Harnett County residents after a disaster. Salvation Army The Salvation Army Emergency Disaster Services program (EDS) seeks to provide physical, emotional and spiritual comfort in times of disaster. Salvation Army disaster volunteers are trained to assist in all kinds of emergencies by providing food , clothing, shelter or financial resource to those affected by the event. The Salvation Army also provides mobile feeding units known as "Canteens" these units assist firemen , policemen , and survivors alike , serving hot and co ld drinks , snacks and complete meals . The Salvation Army works with local emergency management and other community disaster organizations to provide the best possible services to those in need. Sanford Housing Authority Public housing was established to provide decent and safe rental housing for eligible low-income families, the elderly , and persons with disabilities . Public housing comes in all sizes and types, from scattered single family houses to high-rise apartments for elderly families. There are approximately 1.2 million households living in public housing units, managed by some 3,300 HAs. Harnett County Public Housing Agency receives federal aid from the U.S . Department of Housing and Urban Development (HUD) to manage the housing for low-income residents at rents they can afford. HUD supports the local agency by furnishing technical and professional assistance in planning, developing and managing these developments. Sandhills Center The Sandhills Center for Metal Health provides treatment options , support for their provider network and contributes to the overall well-being of the communities they serve. They provide treatment for mental health, substance abuse, and intellectual and developmental disabilities . 164 070620a HCBOC Page 204 County of Harnett Disaster Recovery Plan January 2020 South River Electric Membership Corporation The South River Electric Membership Corporation assesses and repairs all service equipment and has existing restoration priorities . South River EMC serves a larger portion of Harnett County and the corporation is proactive in mitigation . The corporation pre-stages personnel that are pulled in from other areas to assist during and after an event. The statewide organization is located in Raleigh and South River EMC's headquarters in Dunn with a district operation center in Cumberland County that can dispatch if a major event happens in Harnett County . The corporation also engages in cost savings analysis and has backup for information technology . Spectrum Spectrum provides telephone , wireless , and cable services to their customers in Harnett County . They will work to restore telephone , wireless, and cable services to their customers . They will also be responsible for communicating with the EOC to ensure coordination as services are being restored . United Methodist Committee on Relief (Methodist Disaster Team) The United Methodist Committee on Relief (UMCOR) is the not-for-profit global humanitarian aid organization of the United Methodist Church . UMCOR responds to natural or civil disasters that are interruptions of such magnitude that they overwhelm a community's ability to recover on its own . UMCOR provides long -term recovery as well as immediate relief. Recognizing that disasters cause disruptions that can last for years and often create permanent changes in people's lives, UMCOR works within a community to address the long-term effects of a disaster and assist people in rebuilding and adjusting to change . UMCOR provides assistance with training, mentors , case management, volunteers , disaster supplies and finances . United Way of Harnett County The United Way of Harnett County serves a three-county area . The agency coordinates spontaneous volunteers and donations, provides public service announcements , supports the New Hanover county EOC as th e shelter volunteer agency , and assists in coordinating monetary decisions . The agency also works closely with the county Public Information Officer and 211 system (out of Raleigh). During times of crisis the United Way helps coordinate local resources to help those in need . 2-1 -1 is the Highlands area's primary source for community , health and disaster information . During times of disaster , 2-1-1 is the public's source for official , non- emergency disaster information . 2-1-1 is a 24-hour information and referral line that helps peopl e by connecting them efficiently to the service delivery system . 2-1-1 is a multi-lingual service for the residents of our service area: New Hanover, Harnett and Pender counties. During the relief stage , United Way goes to work immediately , joining community partners to identify short-term needs and address any gaps in urgent services such as shelter, transportation , food, water, clothing , and medication . In times of disaster , agencies assisting in recovery experience increased expenses . United Way will be ready to receive and distribute donations in order to 165 070620a HCBOC Page 205 County of Harnett Disaster Recovery Plan January 2020 assist these agencies in meeting recovery needs. The recovery stage begins when communities start developing a common direction . The United Way's role is to help committees produce and implement community plans, use 2-1 -1 to mobilize volunteers and financial resources , and connect social services to specific needs. When first responders leave , the enduring work to put communities back together begins. When the community needs a shift from immediate response to long-term recovery, United Way works closely to help rebuild and re-establish the social services network . Additionally, the agency provides assistance at the DRC and collects and distributes donations to affected victims and organizations . 166 070620a HCBOC Page 206 County of Harnett Disaster Recovery Plan January 202 0 Section 8 APPENDIX C 8.1 Recovery Function Checklist Table C-1 Pre-Event Activities Identify mitigation opportunities and resources Departments and agencies with a role in recovery operations should review and update relevant information annually (MOUs and MOAs, personnel changes , contact information, changes in roles and res onsibilities, lessons learned, etc. Conduct meetings with departments and agencies that have a role in the recovery process Establish uniform policies for effective coordination between departments and agencies involved in disaster recovery Engage in cross -training activities to ensure that alternative personnel will be available to serve on damage assessment team(s), the Recovery Steering Committee , Recovery Task Force, and other criti cal teams and rou s Personnel with a role in recovery operations should be encouraged to participate in relevant trainings and exercises (e.g ., DHS/FEMA online training courses , state , regional , and local exercises , other training opportunities , etc .) Maintain a current inventory of all public buildings and infrastructure Maintain a list of equipment and facilities that may be needed followin a disaster Rev iew and update policies and pro cedures for emergency purchases and procurement All county agencies and de artments All county agencies and departments Harnett County Emergency Services and all applicable county agencies and de artments Harnett County Emergency Services and all applicable county agencies and de artments All county agencies and departments All county agencies and departments Harnett Regional Water, Harnett County Information Technolo Facilities Harnett County Emergency Services Harnett County Board of Commissioners , Harnett Count Finance Office, 167 070620a HCBOC Page 207 Coun ty of Harnett Disaster Re covery Plan Review and update county policies and ordinances related to disaster and recovery operations (e .g., restricting entry , curfew , debris removal , condemnation , zoning , rebuilding, waving permits and permit fees , etc .) Identify MOUs , MOAs , or agreements for services that may be needed following a disaster Pre-identify potential temporary housing sites considering relevant federal, state , and local guidance Each county department and agency should review and update relevant recovery plans and procedures annuall Agencies and departments with a role in recovery operations should be familiar with FEMA reimbursement procedures and understand the importance of tracking activities and documentation Each county department and agency should identify and establish lines of succession and delegations of authori Ensure county employees are familiar with emergency policies and procedures (e .g., payroll , leave policies , Employee Assistance Program(s), employee redeployment, etc.) Develop policies that encourage employees to return to work after a disaster Develop pre-scripted information releases providing public information on general recovery operation s and activities (this includes information for the ublic , visitors , and count em lo ees Hamett County Manager's Office All county agencies and departments Harnett County Emergency Services and all applicable county agencies and de artments Harnett County Emergency Services , Harnett County Developmental Services All county agencies and departments Harnett County Emergency Services , Harnett County Finance Office, and all applicable county agencies and de artments All county agencies and departments Harnett County Manager's Office , Harnett County Human Resources and Risk Management , Harnett Count Finance Office , and all applicable county agencies and de artments All county agencies and de artments Public Information Officer (in coordination with recovery function leads) January 2020 168 070620a HCBOC Page 208 County of Harnett Di saster Recovery Plan Table C-2 Short Term Recovery Activities Conduct initial damage assessment using windshield surveys and enter information into WebEOC Mark a map of the community highlighting damage sites and types of damage Compile a list of damage to public and private structures indicating the level of damage Identify probable public health hazards resulting from a disaster Determine which recovery functions to activate Determine the status of local government operations Implement continuity of government procedures, as necessa Complete and file disaster declaration Request assistance from the North Carolina Division of Emergency Management (NCEM) Ensure agencies and departments are aware of the activated recovery functions and coordinate across those functions Engage in short-term public information and community relations activities (e.g ., disseminate information on re-entry, public health , curfew, disaster assistance , debris removal, shelters, emer enc housin , etc. Publish and maintain list of recovery resources and assistance (e .g., telephone numbers , assistance center(s) locations, debris removal assistance , open businesses , etc . Use the established communication platforms to transmit information about available goods and services , and other disaster related information Activate relevant MOUs , MOAs , and /or agreements Harnett County Emergency Services and Hamett County Fire De artments Harnett County Emergency Services , Harnett County GIS/E-911 Addressin Harnett County Emergency Services , Harnett County GIS/E-911 Addressin Harnett County Emergency Services, Harnett County Health De artment Harnett County Emergency Services (in coordination with recove function leads Hamett County Emergency Services, Harnett County Mana er's Office Harnett County Manager's Office Harnett County Board of Commissioners , Harnett Count Erner enc Services Harnett County Board of Commissioners , Harnett Count Erner enc Services Harnett County Emergency Services and all county a encies and de artments Community Relations Director (in coordination with recovery function leads) Public Information Officer (in coordination with recovery function leads) Public Information Officer, Harnett County Emergen cy Services (in coordination with recove function leads All county agencies and de artments January 2020 169 070620a HCBOC Page 209 Cou nty of Harnett Disaster Re covery Pla n Ensure departments , agenc ies , and personnel are tracking recovery activities and maintaining proper paperwork for FEMA reimbursement Participate in FEMA applicants briefing and other federal programs and assistance meetings Support opening of Disaster Assistance Center(s) and Disaster Recovery Center(s) (DRC), as needed Identify which Harnett County government functions and staff should be represented at the DRCs Identify which community-based organizations should be represented at the DRCs Establish logistics support facilities Set up and operate a volunteer reception center, as needed Coordinate staging and distribution sites and distribute donated goods Distribute re -entry passes Oversee re-entry security operations Oversee infrastructure security for the county Implement a curfew and /or other emergency measures, as necessary Request estimates from utility providers about damage impacts and length of servi ce interruption Coordinate utilities restoration Re -establish criti cal infrastructure needed to drive the recovery phase and rec onstruction Harnett County Manager's Office , Harnett County Finance Office , and all applicable county agencies and de artments Harnett County Emergency Services and all appli cable county agencies and de artments Harnett County Emergency Servi ces and all county a encies and de artments Hamett County Emergency Services Harnett County Emergency Services Harnett County Emergency Services Harnett County Department on Aging Harnett County Emergency Services , Harnett County Department on Aging - Volunteer Center Harnett County Emergency Services Hamett County Sheriffs Office Harnett County Sheriffs Office Harnett County Board of Commissioners , Harnett County Manager's Office , Hamett County Emergen cy Services , Hamett County Sheriffs Office Harnett Regional Water Hamett Regional Water Harnett County Emergency Services, Hamett Regional Water Janu ary 2020 170 070620a HCBOC Page 210 County of Harnett Di saste r Recovery Plan Re-establish critical services to the county (water, food , ice , medical care , continuity of government, etc .) Assist with establishing any temporary facilities /structures needed Activate the Disaster Housing Task Force Assist in addressing the housing needs of individual victims and families Support business industry with re-openings (including temporary service facilities) Engage in more detailed damage and needs assessments (e.g ., door-to-door assessments, detailed dama e assessments , etc . Assist with coordination of residents in need of housing from shelters to transitional shelters Identify sources for disaster recovery funding (e.g., federal assistance programs , state funding assistance , etc .) Begin to remove or adjust restrictions in disaster areas (e .g., curfew , restrictions on travel, re-entry , etc.) All county agencies and departments Hamett County Emergency Services Hamett County Emergency Services Disaster Housing Task Force Municipal Chambers of Commerce, Hamett County Economic Develo ment Hamett County Emergency Services , NGO 's Hamett County Emergency Services , Development Services Hamett County Finance Office. Harnett County Manager's Offices Harnett County Emergency Services , Harnett County Sheriff's Office , Harnett County Board of Commissioners Table C-3 Long Term Recovery Activities Continue debris removal operations Continue to support Disaster Assistance Centers, as necessa Ensure departments , agencies and personnel are tracking recovery activities and maintaining proper paperwork for FEMA reimbursement Implement the county 's Emergency Mosquito Control Plan to control the spread of mosquito -borne diseases followin a disaster Oversee reconstruction and redevelopment activities ensuring that proper codes and ordinances are followed (also consider opportunities to implement lessons learned and mitigation activities) Harnett County Solid Waste All county agencies and de artments Harnett County Finance Office , Harnett County Manager's Office , all county a encies and de artments Harnett County Health Department Harnett County Developmental Services -Inspections Jan uary 202 0 17 1 070620a HCBOC Page 211 County of Harnett Disaster Reco very Pla n Engage in long-term public information and community relations activities (i.e. disseminate information on public health , disaster assistance , debris removal, emergency housing , federal programs and other long-term recovery activities , etc . Establish a system for addressing residents with unmet needs Recognize and assist with environmental preservation and restoration activities Assist in coordinating long-term recovery of the business community Engage in coordination of temporary and long term housin o erations, as necessa Oversee implementation of Public Assistance (PA) and other federal and state programs Continue to engage in employee support activities (i.e . housing , feeding , medical care , day care, elder care, trans ortation , etc . Engage in coordination of any Hazard Mitigation activities i.e . HMGP ro·ects Continue to seek sources of disaster recovery funding Continue to remove or adjust restrictions in disaster areas (i.e. curfew, restrictions on travel , re-entry , etc.) Public Information Officer (in coordination with recovery function leads) Harnett County Emergency Services , Harnett County De artment of Social Services Harnett County Health Department -Environmental Health Division. Harnett County Soil and Water Conservation District Municipal Chambers of Commerce, Harnett County Finance Office , Hamett County Manager's Office , Harnett County Tax De artment Disaster Housing Task Force Harnett County Emergency Services , Harnett County Finance Office All county agencies and departments Harnett County Emergency Services Harnett County Emergency Services Harnett County Emergency Services , Harnett County Sheriff's Office, Harnett County Board of Commissioners January 2020 172 070620a HCBOC Page 212 9.1 Recovery Planning Methodology Section 9 APPENDIX D This plan establishes the procedures and activities used by the county government and departments to return to pre-disaster conditions as quickly and efficiently as possible following an event. The plan should be used as a guiding document during the recovery phase of an event. Response phase activities are identified and outlined in the county 's emergency operations plan (EOP). Due to the cyclical nature of emergency management, there will be some overlap between the response and recovery phase . Recovery is a complex and long-term process that involves a range of activities and many participants . Recovery begins shortly after the disaster event occurs and can continue for many years . It involves short-term restoration of essential community functions and long-term rebuilding. It incorporates mitigation of hazards as restoration and rebuilding take place . This plan addresses how to get financial , organizational , and human resources focused on both short- term and long-term needs based on locally defined priorities . Recovery actions involve : • Analyzing post-disaster conditions and opportunities for restoring the community to pre- disaster condition or better • Identifying needs and priorities in repairing and restoring essential facilities for short-term functioning of the community • Initiating hazard abatement (short-term) and mitigation (long-term) • Initiating housing recovery (temporary and long-term) • Identifying the methodology for local business recovery and temporary business resumption • Providing support for essential economic facility recovery (highways , railways, etc.) • Maximizing available state and federal assistance The State of North Carolina and Harnett County requested documentation of the process for recovery planning . 173 070620a HCBOC Page 213 County of Harnett Disaster Recovery Plan January 2020 KEV Mitigation/Prevention OngtX:,g Of! lopment Activ1ttes Restorati on of Infr astructural Seno1 ic'" Recovery Planning Committees Saving People Providing lmmttdi-ite Anista nce The Recovery Plan Steering Committee is the group that guides the development of the recovery plan . This group also takes ownership of the plan and is responsible updating and maintaining the plan . The Recovery Plan Steering Committee is also responsible for improving the recovery process and setting up quarterly meetings to review the plan . The following is the list of members on the Recovery Plan Steering Committee. Table D-1 Recovery Plan Steering Committee Harnett County Cooperative Extension Harnett County Department on Aging -Volunteer Center Harnett County Department of Social Services Harnett County Developmental Services Harnett County Emergency Services Harnett County Finance Office Harnett County Health Department Harnett County Health Department -Environmental Health Harnett County General Services/Solid Waste/Facilities 174 070620a HCBOC Page 214 County of Harnett Disaster Recovery Plan Jan uary 2020 Harnett County Manager's Office Harnett County Manager 's Office -Public Information Office Harnett County School System Harnett County Sheriff's Office Harnett County Soil and Water Harnett Regional Water North Carolina Emergency Management In order to facilitate productive meetings, the county and the state identified 16 recovery functions to complement this plan. Each recovery function will have a cor responding plan that will describe the roles and responsibilities for both short-term and long-term recovery . Table D-2 Recovery Functions and Task Leads RF1 Emergency Management RF 2 Administration and Continuation of Government RF 3 Public Information and Community Relations RF 4 Individual Assistance RF 5 Volunteers and Donations RF 6 Security and Re-entry RF 7 Health and Human Services RF 8 Public Works RF 9 Utility Restoration RF 10 Planning and Mitigation RF 11 Economic Restoration and Recovery RF 12 Environmental Preservation and Restoration Harnett County Emergency Services Harnett County Manager's Office Harnett County Manager's Office -Public Information Office Harnett County Department of Social Services Harnett County Department on Aging -Volunteer Center Harnett County Sheriff's Office Harnett County Health Department Harnett County General Services/Facilities Harnett Regional Water Harnett County Developmental Services Harnett County Economic Development Harnett County Health Department - Environmental Health Harnett County Soil and Water Conservation District 175 070620a HCBOC Page 215 County of Harnett RF 13 Finance RF 14 Housing Disaster Reco very Plan Harnett County Finance Office Harnett County Developmental Services Harnett County Emergency Services January 2020 Harnett County Department on Aging -Volunteer Center RF 15 Education RF 16 Agriculture Harnett County School System Harnett County Cooperative Extension The Recovery Plan Task Force is a large group that accounts for all the roles and responsibilities in the recovery functions . Therefore , if a department or agency has a role in any recovery function , they should be included in this group. Everyone listed in the task force plays a role in activating the recovery plan. Harnett County Harnett Area Rural Transit System Table D-3 Task Force Harnett County Board of Commissioners Harnett County Cooperative Extension Harnett County Department of Social Services Harnett County Department on Aging -Volunteer Center Harnett County Developmental Services Harnett County Developmental Services -Central Permitting Harnett County Developmental Services -Inspections Harnett County Economic Development Harnett County Emergency Services Harnett County Finance Office Harnett County General Services/Facilities/Solid Waste Harnett County GID/E-911 Addressing Harnett County Health Department Harnett County Legal Services 176 070620a HCBOC Page 216 Count y of Harnett Disaster Recovery Pla n Harnett County Manager's Office Harnett County Manager's Office -Public Information Office Harnett County School System Harnett County Sheriff's Office Harnett County Soil and Water Conservation District Harnett County Tax Department Harnett Regional Water Municipalities City of Dunn & Police Town of Angier & Police Town of Coats & Police Town of Erwin & Police Town of Lillington & Police State of North Carolina North Carolina Department of Transportation North Carolina Division of Emergency Management North Carolina State Highway Patrol Federal Government US Department of Agriculture -Farm Service Agency Non-Governmental Agencies American Red Cross of Eastern North Carolina Betsy Johnson Hospital Catholic Charities USA Century Link Janu ary 2020 177 070620a HCBOC Page 217 County of Harnett Central Electric Central Harnett Hospital Duke Energy Progress Dunn Area Tourism Authority Disaster Recovery Plan Harnett County Chambers of Commerce Harnett County Peer Support Group Harnett County Tourism Development Authority Board Harnett County Partnership for Children North Carol ina Baptist Men North Carolina Voluntary Organizations Active in Disaster Piedmont Natural Gas Salvation Army Sanford Housing Authority Sandhill Center Sou th River Electric Spectrum United Methodist Committee on Relief United Way of Harnett County January 2020 178 070620a HCBOC Page 218 10.1 Laws and Ordinances Section 10 APPENDIX E The documents described in this section provide the legal authority and guidance for local governments to engage in recovery operations and seek reimbursement from the federal government. The county should review each of these documents on an annual basis not only to familiarize themselves with the governing statutes , but also to identify any changes to the regulations and guidelines . Emergency Management Accreditation Program (EMAP) The Emergency Management Accreditation Program , or EMAP , is a voluntary review process for state and local emergency management programs . Accreditation is a means of demonstrating, through self-assessment, documentation and peer review , that a program meets national standards for emergency management programs . A group of national organizations to foster continuous improvement in emergency management capabilities created EMAP . It provides emergency management programs the opportunity to be recognized for compliance with national standards , to demonstrate accountability, and to focus attention on areas and issues where resources are needed . Federal Emergency Management Agency (FEMA) Guidelines Under the current federal system , FEMA coordinates the response and recovery efforts for all presidentially declared disasters . FEMA provides guidan ce documents for local governments to be used for disaster planning and response. Three guidance documents that are generally associated with debris recovery have been summarized below . 179 070620a HCBOC Page 219 County of Harnett Disaster Recovery Plan January 2020 FEMA Public Assistance Program and Policy Guide, April 2018 The Public Assistance (PA) Guide provides a general overview of the FEMA PA Program protocols immediately following a disaster . The PA Program provides the basis for the federal/local cost-sharing program . This document specifically describes the entities eligible for reimbursement under the PA Program, the documentation necessary to ensure reimbursement , and special considerations local governments should be aware of to maximize eligible activities . The Public Assistance Program and Policy Guide, April 2018 is the official guide for local governments considering applying for reimbursement following a disaster through the PA Program. The Applicant Handbook should be used in conjunction with this plan immediately following a debris-generating event. The Applicant Handbook provides the rules, procedures, and sample documents that local governments need as the "applicant" to FEMA. The publication is formatted so that the applicant has a step-by-step guide for each phase of the reimbursement process including what information is critical to ensure reimbursement. The guide is a publication specifically dedicated to the rules, regulations, and policies associated with the debris clean-up process. Familiarity with this publication and any revisions can aid a local government in limiting the amount of non-reimbursable expenses . The Debris Management Guide provides the framework for the debris removal process authorized by the Stafford Act including: • Elimination of immediate threats to lives , public health, and safety • Elimination of immediate threats of significant damage to improved public or private property • Ensuring the economic recovery of the affected community to the benefit of the community- at-large An electronic version of the FEMA Public Assistance Program and Policy Guide, April 2018 is available through the following hyperlink: https ://www.fema.gov/media-library/assets/documents/111781 Disaster Specific Guidance Disaster Specific Guidance (DSG) is a policy statement issued in response to a specific post- event situation or need in a state or region. Each DSG is issued a number and is generally referred to along with its numerical identification . These guidance documents typically relate to the authorization of private property cleanup , cleanup and payment of stumps, or notification of large projects. Staff should be aware of any new DSG statements issued by FEMA following an event. Robert T. Stafford Disaster Relief and Emergency Assistance Act The Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act) provides the authorization of the PA Program . The fundamental provisions of this act are as follows : • Assigns FEMA the authority to administer federal disaster assistance 180 070620a HCBOC Page 220 County of Harnett Disaster Recovery Plan January 2020 • Defines the extent of coverage and eligibility criteria of the major disaster ass istance programs • Authorizes grants to the states • Defines the minimum federal cost-sharing levels . An electronic version of the Stafford Act is available through the following hyperlink : http ://www .fema .gov/about/stafact.shtm Code of Federal Regulations: Title 44 -Emergency Management and Assistance The Code of Federal Regulations -Title 44 Emergency Management and Assistance (44 CFR) provides procedural requirements for the PA Program operations . These regulations are designed to implement a statute based upon FEMA 's interpretation of the Stafford Act. They govern the PA Program and outline program procedures , eligibility, and funding . An electronic version of 44 CFR : Title 44 is available through the following hyperlink: http ://www.access.gpo.gov/nara/cfr/waisidx 03/44cfrv1 03.html National Flood Insurance Program The National Flood Insurance Program (NFIP) was created by Congress in 1968 to reduce the loss of life and property , and the rising disaster relief costs caused by flooding . The program was designed to achieve these goals by 1) requiring that new and future substantially improved buildings be constructed to resist flood damages, 2) guiding future development away from flood hazard areas, and 3) transferring the costs of flood losses from the American taxpayers to floodplain property owners through flood insurance premiums . In recent decades, over 80% of disaster losses nationwide have been caused by floods . The NFIP is a voluntary program based on a mutual agreement between the federal government and the local community. Federally backed flood insurance coverage is available to any property owner in return for mitigation of flood risks by community regulation of floodplain development. Flood insurance and most types of federal financial assistance , such as mortgage loans and grants , are available only in those communities that adopt and enforce a floodplain management ordinance that meets or exceeds the minimum NFIP standards . Harnett County participates in the NFIP . North Carolina Floodplain Mapping Program The North Carolina Floodplain Mapping Program develops Flood Insurance Rate Maps (FIRMs) for all North Carolina communities as part of the National Flood Insurance Program (NFIP). The project includes conducting flood hazard analyses and producing updated , digital FIRMs (DFIRMs). The updated DFIRMs produced through this project will help to protect lives and 18 1 070620a HCBOC Page 221 County of Harnett Disaster Reco very Plan January 2020 property and will contribute to the general well-being of North Carolina citizens . The updated flood hazard data will provide current, accurate information for communities and property owners to make sound siting and design decisions when rebuilding after flooding disasters, when building new structures and infrastructure , and when retrofitting existing structures . Use of the data will dramatically reduce long-term flood losses in the state , alert those at risk of flooding of the need to purchase flood insurance , and facilitate more precise flood risk determinations. In addition , the floodplain maps will be useful for many engineering and planning applications , such as site design , storm water management, transportation planning and design , and spill response . North Carolina General Statute 166A: North Carolina Emergency Management Act The purposes of this Article are to set forth the authority and responsibility of the Governor, State agencies , and local governments in prevention of , preparation for , response to and recovery from natural or man-made disasters or hostile military or paramilitary action and to : • Reduce vulnerability of people and property of this State to damage, injury, and loss of life and property; • Prepare for prompt and efficient rescue , care and treatment of threatened or affected persons ; • Provide for the rapid and orderly rehabilitation of persons and restoration of property ; and • Provide for cooperation and coordination of activities relating to emergency and disaster mitigation, preparedness , response and recovery among agencies and officials of this State and with similar agencies and officials of other states , with local and federal governments , with interstate organizations and with other private and quasi-official organizations. NFPA 1600 "The ANSI/NFPA 1600 establishes a common set of criteria and terminology for disaster management , emergency management, and business continuity programs . This standard provides those with the responsibility for disaster and emergency management and business continuity the specific criteria to assess current programs or to develop , implement , and maintain a program to prevent, mitigate, prepare for , respond to , and recover from disasters and emergencies ." 182 070620a HCBOC Page 222 County of Harnett Disaster Recovery Plan January 2020 National Response Framework (NRF) "The National Response Framework presents the guiding principles that enable all response partners to prepare for and provide a unified national response to disasters and emergencies · from the smallest incident to the largest catastrophe. The Framework establishes a comprehensive, national, all-hazards approach to domestic incident response." National Incident Management System (NIMS) and the Incident Command System (ICS) The National Incident Management System (NIMS) is a nationally standardized incident management system , which provides guidelines for common functions and terminology to support clear communication and effective collaboration in an emergency situation . The Incident Command System (ICS) is simply a management system created to enable efficient incident management by integrating equipment , personnel, procedures , and communications operating within a common organizational structure. What makes the Incident Command System useful is that it is a known system . Local , state , and federal emergency management offices know the vocabulary, the organization , and the activities associated with the Incident Command System . Police , fire, and rescue responders will be familiar with it. Key private sector organizations are encouraged to integrate the Incident Command System into their emergency management plans, thereby unifying and strengthening a whole jurisdiction's response and recovery efforts . The Incident Command System is structured to support five major functional areas : command , operations, planning, logistics , and finance/administration . 183 070620a HCBOC Page 223 County of Harnett Disaster Recovery Plan January 2020 Page Intentionally Left Blank 184 070620a HCBOC Page 224 11.1 Definitions Section 11 APPENDIX F Activation -When all or a portion of the recovery plan has been put into motion . Alert -Notification that a disaster situation has occurred and that the organization should stand by for possible activation of the disaster recovery plan . Application Recovery - A component of disaster recovery that applies specifically with the restoration of software system and data , after the processing platform has been restored and replaced . Applicant-State agency , local government, or eligible private nonprofit organization that intends on applying for Federal Emergency Management Agency (FEMA) Public Assistance (PA) grants. Backup Strategies (Recovery Strategies) -Alternative operating method (i.e ., platform location) for facilities and systems operations in the event of a disaster . Code of Federal Regulations -Title 44 -Emergency Management and Assistance -The Code of Federal Regulations -Title 44 Emergency Management and Assistance (44 CFR) provides procedural requirements for the PA Program operations. These regulations are designed to implement a statute based upon FEMA 's interpretation of the Stafford Act. They govern the PA Program and outline program procedures , eligibility , and funding . Code of Federal Regulations -Title 36 -Parks, Forests, and Public Property -The section of the Code of Federal Regulations within Part 800 .12 provides procedural requirements and guidance for the protection of historical properties in an emergency . Communications Failure -An unplanned interruption in electronic communication between a terminal and a computer processor, or between processors , as a result of a failure of any of the hardware , software , or telecommunications components comprising the link (Also refer to Network Outage). Communications Recovery -The component of disaster recovery that deals with the restoration or rerouting of a department's telecommunication network or its components in the event of a loss . Construction and Demolition Debris -FEMA Publication 325 defines construction and demolition (C&D) debris as damaged components of buildings and structures such as lumber and wood, gypsum wallboard, glass , metal, roofing material, tile , carpeting and floor coverings, window coverings, plastic pipe, concrete , fully cured asphalt , heating , ventilation and air conditioning systems and their components , light fixtures, small consumer appliances , equipment, furnishings, and fixtures . Current eligibility criteria include: 185 070620a HCBOC Page 225 County of Harnett Disaster Recovery Plan January 2020 • Debris must be located within a designated disaster area and be removed from an eligible applicant's improved property or right-of-way . • Debris removal must be the legal responsibility of the applicant. • Debris must be a result of the major disaster event. Continuity Locations - A location other than normal facility used to process data and/or conduct critical business functions in the event of a disaster. Damage Assessment-The process of assessing damage to computer hardware, vital records , office facilities, etc . following a disaster and determining what can be salvaged or restored and what must be replaced . Damage Assessment Team(s)-Conducts an initial examination of county assets following an event. The team(s) assesses losses to property and determine the type of repair, replacement , permitting , dollar amount of damage/destruction, etc ., and assists in determining the qualifications for federal and/or state disaster relief assistance. Debris Removal Contractor -Contracted by Harnett County to remove and dispose of debris that is a result of a severe debris-generating event. Delegation of Authorities -Specifies who is authorized to act on behalf of the agency or department head and other key officials for specific purposes . Disaster Recovery Centers (DRCs)-FEMA-established multiagency center(s) for coordinating assistance to disaster victims . Disaster Specific Guidance - A policy statement issued in response to a specific post-event situation or need in a state or region. Each DSG is issued a number and is generally referred to along with its numerical identification . FEMA Public Assistance Program and Policy Guide, April 2018-Provides a general overview of the FEMA PA Program protocol immediately following a disaster. Provides the basis for the federal/local cost-sharing program . Specifically describes the entities eligible for reimbursement under the PA Program , the documentation necessary to ensure reimbursement , and any special considerations that local governments should be aware of to maximize eligible activities. It serves as the official guide for local governments who are considering applying for reimbursement following a disaster through the PA Program . Provides the rules , procedures , and sample documents that local governments need as the "applicant" to FEMA. Formatted so that the applicant has a step-by-step guide for each phase of the reimbursement process and identifies information that is critical to ensure reimbursement. It outlines the rules , regulations , and policies associated with the debris clean-up process . Familiarity with this publication and any revisions can aid a local government to limit the amount of non-reimbursable expenses . Provides the framework for the debris removal process authorized by the Stafford Act including : • Eliminating immediate threats to lives, public health , and safety • Eliminating immediate threats of significant damage to improved public or private property • Ensuring the economic recovery of the affected community to the benefit of the community- at-large 186 070620a HCBOC Page 226 County of Harnett Disaster Recovery Plan January 2020 Hanger - A hazardous limb that poses significant threat to the public . Current eligibility requirements for leaning trees according to Public Assistance Program and Policy Guide , April 2018 are: • The limb must be greater than two inches in diameter . • The limb is still hanging in a tree and threatening a public-use area . • The limb is located on improved public property. Hazard Mitigation Grant Program - A federally managed program that assists local governments and government agencies in developing and implementing long-term hazard mitigation activities following an event. Hazardous Stump-A stump is defined as hazardous and eligible for reimbursement if all of the following criteria are met: • The stump has 50 percent or more of the root ball exposed. • The stump is greater than 24 inches in diameter when measured 24 inches from the ground . • The stump is located on a public right-of-way . • The stump poses an immediate threat to public health and safety . Household Hazardous Waste -The Resource Conservation and Recovery Act (RCRA) defines hazardous wastes as materials that are ignitable , reactive , toxic , or corrosive . Examples of household hazardous waste (HHW) include items such as paints , cleaners, pesticides, etc . Due to the nature of hazardous waste, certified technicians must be used to handle , capture , recycle , reuse , and dispose of hazardous waste. The eligibility criteria for HHW are as follows: • HHW must be located within a designated disaster area and be removed from an eligible applicant's improved property or right-of-way. • HHW removal must be the legal responsibility of the applicant. • HHW must be a result of the major disaster event. Individual Assistance (IA)-A federal disaster program that assists disaster victims with funding for housing and other critical needs following an event. Joint Field Office (JFO) - A FEMA-established center for coordinating response and recovery operations . The center is staffed and managed by representatives from all levels of government dependent on the event. Leaner - A tree is considered hazardous and defined as a "leaner" when the tree 's present state is caused by a disaster, the tree poses a significant threat to the public, and the tree is six inches in diameter or greater as measured two feet from the ground or chest height. The current eligibility requirements for leaning trees according to FEMA Publication 325 are: • The tree has more than 50 percent of the crown damaged or destroyed (requires written documentation from an arborist). • The tree has a split trunk or broken branches that expose the heartwood . • The tree has fallen or been uprooted within a public use area. • The tree is leaning at an angle greater than 30 degrees . 18 7 070620a HCBOC Page 227 County of Harnett Disaster Recovery Plan January 2020 Monitoring Firm -An organization under contract with Harnett County to monitor debris removal operations , ensure the debris removal contractor is working within the scope-of-work contracted by the county , and document debris removal operations . National Flood Insurance Program (NFIP) -The National Flood Insurance Program (NFIP) was created by Congress in 1968 to reduce the loss of life and property, and the rising disaster relief costs caused by flooding . National Response Framework (NRF) - A plan developed by the federal government to coordinate efforts in responding to an emergency event, requiring federal assistance. North Carolina Floodplain Mapping Program -The North Carolina Floodplain Mapping Program develops Flood Insurance Rate Maps (FIRMs) for all North Carolina communities as part of the National Flood Insurance Program (NFIP). Public Assistance Program (PA)-A federally managed grant program that provides assistance to states, local governments, and some nonprofit agencies after an event. FEMA provides supplemental grant assistance for the repair , replacement, and/or restoration of publically owned facilities . The federal share of assistance is no less than 75% of the eligible cost, while the grantee (typically the state) determines how the additional 25% share will be broken up between sub- grantees . Robert T. Stafford Disaster Relief and Emergency Assistance Act -Provides the authorization of the PA Program. The fundamental provisions of this act are as follows: • Assigns FEMA the authority to administer federal disaster assistance • Defines the extent of coverage and eligibility criteria of the major disaster assistance program • Authorizes grants to the states • Defines the minimum federal cost-sharing levels Vegetative Debris -As outlined in Public Assistance Program and Policy Guide , April 2018, vegetative debris consists of whole trees , tree stumps, tree branches, tree trunks , and other leafy material. Vegetative debris will largely consist of mounds of tree limbs and branches piled along the public right-of-way by residents and volunteers. Current eligibility criteria include: • Debris must be located within a designated disaster area and be removed from an eligible applicant's improved property or right-of-way . • Debris removal must be the legal responsibility of the applicant. • Debris must be a result of the major disaster event. White Goods -As outlined in Public Assistance Program and Policy Guide , April 2018, white goods are defined as discarded household appliances such as refrigerators , freezers , air conditioners, heat pumps, ovens , ranges , washing machines , clothes dryers , and water heaters. White goods can contain ozone-depleting refrigerants , mercury or compressor oils that the federal Clean Air Act prohibits refrigerants from being released into the atmosphere. The Clean Air Act specifies that only certified technicians can extract refrigerants from white goods before they can be recycled . The eligibility criteria for white goods are as follows : 188 070620a HCBOC Page 228 County of Harnett Disaster Recovery Plan Janu ary 2020 • White goods must be located within a designated disaster area and be removed from an eligible applicant's improved property or right-of-way . • White goods removal must be the legal responsibility of the applicant. • White goods must be a result of the major disaster event. 189 070620a HCBOC Page 229 County of Harnett Disaster Recovery Plan January 2020 Page Intentionally Left Blank 190 070620a HCBOC Page 230 County of Harnett Disaster Recovery Plan 12.1 Acronyms 36CFR 44CFR AAR CFR county COOP C&D DDIR OHS DRCs DSG EOC EOP EMAP EPA ER FCO FEMA FEMA325 FHWA GIS GPS Handbook HHA HHW HOA HSEEP Title 36 of the Code of Federal Regulations Title 44 of the Code of Federal Regulations After Action Report Code of Federal Regulations Harnett County Continuity of Operations Construction and Demolition Detailed Damaged Inspection Reports Department of Homeland Security Disaster Recovery Centers Disaster Specific Guidance Emergency Operations Center Emergency Operations Plan Emergency Management Accreditation Program U.S. Environmental Protection Agency Emergency Relief Program Federal Coordinating Officer Federal Emergency Management Agency Debris Management Guide -FEMA Publication 325 Federal Highway Administration Geographic Information Systems Global Positioning System FEMA Applicant Handbook Hold Harmless Agreements Household Hazardous Waste Homeowner's Associations Homeland Security Exercise Evaluation Program January 2020 Section 12 APPENDIX G 191 070620a HCBOC Page 231 County of Harnett IA JFO MOA MOU NCEM NCDCM NCDOT NCDRT NFIP NOAA NRCS NRF OSHA PA PAO PDA PIO Plan PO PSA Purchasing PW RCRA RFB RFP ROE ROW SERT SHPO State TDSR Site USACE Disaster Re co very Plan Individual Assistance Joint Field Office Memorandum of Agreement Memorandum of Understanding North Carolina Division of Emergency Management North Carolina Division of Coastal Management North Carolina Department of Transportation North Carolina State Disaster Recovery Team National Flood Insurance Program National Oceanic and Atmospheric Agency Natural Resources Conservation Service National Response Framework Occupational Safety and Health Administration Public Assistance Public Assistance Officer Preliminary Damage Assessments Public Information Officer Recovery Plan Purchase Orders Public Service Announcements Purchasing and Contracts Division Project Worksheets Resource Conservation and Recovery Act Request for Bids Request for Proposals Right-of-Entry Right-of-Way State Emergency Response T earn State Historical Preservation Officer State of North Carolina Temporary Debris Storage and Reduction Site United States Army Corps of Engineers January 2020 192 070620a HCBOC Page 232 County of Harnett Disaster Recovery Plan 13.1 Plan Approva l This plan shall take effect on the __ day of ___ , 20_ Approved by: __________ _ Howard Penny Jr., Chair Harnett County Board of Commissioners January 2020 Section 13 Approva l 193 070620a HCBOC Page 233 Board Meeting Agenda Item AGENDA ITEM J../ -ff MEETING DA TE: July 6, 2020 TO : HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: LST A Grant for RFID Project REQUESTED BY: Angela McCauley, Harnett County Library REQUEST: The Harnett County Public Library respectfully requests permission to accept a LSTA 2020- 21 Project Grant award in the amount of $74,904. This allocation of funds will be used to implement Radio Frequency Identification (RFID) technology at the Harnett County Public Library and Resource Center. Harnett County will be responsible for a 25% match, $24,968. Project plans to implement RFID were approved for funding in the 2021-2027 Harnett County Capital Improvement Plan for FY2021. RFID implementation will benefit all library users in Harnett County by automating the checkout process and thus empowering patrons to self checkout items and enable staff to devote more time to programming and assisting customers. RFID-enabled collection management tools will also improve catalog and inventory accuracy. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: S :\staffd oc\Angela\LibraryDirector\Agenda Form s\20 20-2 1 \agendaform -Accept LSTA grant fun ds for RFID 2 0209.d ocx Page I of I 070620a HCBOC Page 234 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by t he Governing Board of lhe County of Hornell, North Carolina. tha l the following amendment be made to the a nnual budget ordinance for the fiscal year ending June 30 . 2021 . Section 1. To amend the General Fund, Library , the appropriations are to be changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 11 06 170 555000 LSTA CAPITAL OUTLAY-EQUIPMENT $99.872 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE 5006170 555000 LSTA CAPITAL OUTLA Y-EQUIP MENT $24,968 1106 170 330210 LSTA FEDERAL $74.904 EXPLANATION: To allocate LSTA Grant funds awarded for RFID project. APPROVALS : Finance Officer (dote) County Manager (dote) Section 2. Cop ies of this budget amendment shall be furnish ed to the Clerk to the Boord. a n d to the Budget Officer a nd th e Finance Officer for their direction. Adopted this ___ day of _______ . 20 _. Margaret Regina Wheeler, Cle rk to the Board Howard Penny. C hairman Boord of Commiss ioners DECREASE 070620a HCBOC Page 235 DocuSign Envelope ID: CEFA6B3B-4D57-4F8B-B2CA-28222B791263 GRANT AGREEMENT LSTA 2020-2021 Project Grant State Project Code: NC-20-_i!_ . . Hamett County Public Library This 1s an agreement by and between , hereinafter referred to as "the Library," and the State Library of North Carolina, Department of Natural and Cultural Resources, hereinafter referred to as the "State Library." Institution and/or Library Name: Hamett County Public Library Mailing address: PO Box 1149 City, State, ZIP: Lillington , NC 27546 Project manager name/title: Joanna Cox Project manager telephone: 910-814-6344 Project manager email: jrcox@hamett.org DUNS number: 159665603 Federal Employer Identification Number: 56-6000306-J Indirect cost rate for this award: NI A Library fiscal year ending date: June 30 Federal Award Identification Information required by 2 CFR 200.331 Federal Award ID number: LS-246155-0LS-20 Federal Award Date: February 4, 2020 Grant Award Period Start and End Date: July 1, 2020 -June 30, 2021 Amount of Federal Funds Obligated by this Action: $$74,904.00 Federal Award Project Description as required by FFATA: LSTA State Grants Contact information for awarding official: Catherine Prince, Federal Programs Consultant, State Library of North Carolina, 4640 Mail Service Center, Raleigh, NC, 27699-4600, 919-814-6796, catherine.prince@ncdcr.gov. CFDA Name / Number: LST A State Grants/ 45.310 This award is not R&D. The State Library has agreed to fund this grant with federal Library Services and Technology Act (LSTA) funds to be di sbursed through North Carolina Accounting System accounting fund 4 60 11495410145. IN CONSIDERATION OF RECEIVING THE ABOVE REFERENCED GRANT FUNDING, THE LIBRARY HEREBY AGREES TO: 1. Accept and administer an LSTA grant from the State Library in the amount of$ $74,904.00 for costs associated with the project represented in the Library's grant application, grant award letter, and any amendment s thereto. 2. Abide by all Grant Provisions as certified in this document and the grant application; including any certifications submitted with this grant agreement such as Chi ldren 's Internet Protection Act (CIPA) Compliance and Certification Regarding Debarment and Suspension; Lobbying; Federal Debt Status; and Nondiscrimination. 2020-2021 LST A Grant Agreement page I of5 070620a HCBOC Page 236 DocuS ign En velope ID: CEFA6B3B-4D57-4F8B-B2CA-28222B791263 3. Regularly inform the State Library on the progress of project activities as defined in the grant application. 4. Encumber and expend project funds (grant and matching) • only upon or after the effective date of this grant agreement and before its termination; • in accordance with the project budget as submitted with the project application, or as modified in the grant award letter, or as amended and approved by the State Library; and • in accordance with all applicable local, state and federal laws and regulations. 5. Expend project funds in a manner that ensures free and open competition. 6. Submit grant reimbursement requests with appropriate documentation of eligible project expenditures (grant and matching) as defined in the grant application, at least quarterly, on or before October 15 , January 15, and April 15. 7. Submit grant progress reports, briefly describing current and anticipated project expenditures and project activities, as requested by the State Library. 8. On or before April 15, 2021, request a minimum of seventy-five percent (75%) of the award amount and provide documentation for seventy-five percent (75%) of the required match; provide a list of remaining activities with an estimate of remaining grant and matching expenditures as defined in the grant application. 9. Complete all project expenditures (grant and matching) by June 30, 2021 , or by the termination date of this agreement as amended by mutual consent. 10 . On or before July 15, 2021, submit a final request for reimbursement. 11. If eligible, the Library and all subgrantees shall : (a) ask the North Carolina Department of Revenue for a refund of all sale s and use taxes paid by them in the performance of this Contract, pursuant to N.C.G.S. 105-164 .14 ; and (b) exclude all refundable sales and use taxes from all reportable expenditures before the expenses are entered in their reimbursem ent reports. 12. Request prior written approval from the State Library for any equipment with a per unit price above $5,000. List this equipment on the State Library Annual Equipment Tracking Survey, provided each January, for the remainder of its useful life. If fair market va lue at the time of surplus or disposal exceeds $5,000, disposal must be cleared with the State Library. 13 . Acknowledge the Institute of Museum and Library Services in all related publications and activities in conjunction with the use of grant funds as follows: "This publication/activity/program/etc. was supported by grant funds from the Institute of Museum and Library Services under the provisions of the federal Library Services and Technology Act (LST A) as administered by the State Library of North Carolina, a division of the Department of Natural and C ultural Resource s (IMLS grant number LS-246155-0LS-20)." Submit a copy of any publications or materials produced under the grant to the State Library. 14. Provide library services resulting from the grant to all members of the community served, in compliance with all Federal statutes relating to non-di scrimination on the basis of race, color, national origin, sex, handicap, or age. 15 . Request prior written approval from the State Library for any subcontracting or assignment to any subgrantee or assignee. Neither the Library nor any subgrantee or assignee is relieved of the duties and re spons ibilities of this agreement. Subgrantees and assignees agree to abide by the terms of thi s 2 020-20 2 1 LST A Grant Agreement page 2 of5 070620a HCBOC Page 237 DocuSign Envelope ID: CEFA6B3B-4D57-4F8B-B2CA-28222B791263 agreement and must provide all information necessary for the Library to comply with the terms of this agreement. 16. Only approved, awarded expenditures are allowable ; any funds not expended as defined in the grant application wilJ be repurposed by the State Library upon termination of this agreement. 17. Submit a final report to the State Library by August 31 , 2021, providing a description of project expenditures, a narrative of project activities, and other elements required by the funder. 18. Certify upon completion of the grant that grant funds were received, used, and expended for the purposes for which they were granted . 19. Complete the Single Audit Certification as directed and maintain adequate financial records to ensure complete reporting, and retain programmatic, financial , and audit records relating to the grant for a minimum of three years from the due date of the final grant report at the end of the Five Year Plan, or until all audit exceptions have been resolved, whichever is longer. Provide access upon request to the Department of Natural and Cultural Resources, Office of the State Auditor, Institute of Museum and Library Services and the Comptroller General or their designees, to all records and documents related to the award , including audit work papers in possession of any auditor of the Library. 20. Ensure that grant funds are audited in compliance with state and federal audit requirements for local governments and public authorities , institutions of higher education, and non-profit organizations, and, as applicable, according to the standards of 2 CFR 200, Subpart F -Audit Requirements, as supplied by the Executive Office of the President, Office of Management and Budget, Washington, DC. 21 . Comply with the requirements of North Carolina General Statute 143C-6-23: "State grant funds: administration; oversight and reporting requirements" and the corresponding rules of North Carolina Administrative Code, Title 9, Subchapter 03M, "Uniform Administration of State Grants," including submission of required financial reports within six months (or nine months for $500,000 threshold) of the end of the Library's fiscal year(s) in which grant funds are received. 22. The State Auditor and the us ing agency 's internal auditors shall have access to persons and records as a result of all contracts or grants entered into by State agencies or political subdivisions in accordance with General Statute 147-64.7 and Session Law 2010-194, Section 21 (i.e., the State Auditors and internal auditors may audit the records of the contractor during and after the term of the contract to verify accounts and data affecting fees or performance). 23. File with the State Library a copy of the Library's policy addressing conflicts of interest that may arise involving the Library's management employees and members of its board of directors, commissions, or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Library's employees or members of its board, commissions, or other governing body, from the Library's disbursing of grant funds and local matching funds and shall include actions to be taken by the Library or the individual, or both, to avoid conflicts of interest and the appearance of impropriety. (N.C.G .S. 143C-6-23(b)). The policy shall be filed before the State Library may disburse the grant funds , unless the Library is covered by the provisions ofN.C.G.S. 160A-479.l land 14-234. 24. File with the State Library the Library's sworn written statement completed by the Library's board of directors or other governing body stating that, pursuant to N.C.G.S. 143C-6-23(c), the Library does not have any overdue tax debts, as defined by N.C.G.S. I 05-243.1, at the federal, State, or local level. The policy shall be filed before the State Library may disburse the grant funds , unless the Library is covered by the provisions ofG.S. 160A-479.l land 14-234 . 2 020 -2021 L ST A Grant A greement page 3 o f 5 070620a HCBOC Page 238 DocuSign Env elope ID : CEFA683B-4057-4F8B-B2CA-282228791263 THE ST A TE LIBRARY AGREES TO: I. Award LST A grant funds to the Library in the amount and under the terms and conditions stated above, subject to the availability of funds . 2 . Pay LST A grant funds upon receipt of reimbursement requests for approved, awarded expenditures submitted quarterly by the Library. Pay by June 30, 2021 , all approved requests received on or before April 15 , 2021 , and by August 31, 2021 , all approved requests received by July 15, 2021. 3 . Assist the Library as appropriate and necessary with the implementation of this project. Provide monitoring and oversight through a combination of periodic emails, calls, visits, and review of reimbursement requests and reports. 4. Report on this project to the federal funding agency, the Institute of Museum and L ibrary Services, and the North Carolina Office of State Budget and Management in accordance with all applicable federal and state requirements. THIS AGREEMENT is in effect upon signing by all parties. It may b e amended, if necessary, upon the mutual acceptance of a written amendment to this agreement signed and dated by the Library and the State Library. Such amendment(s) shall state any and/or all change(s) to be made . This agreement may be terminated by mutual consent with 60 days ' prior written notice or as otherwise provided by law. Returning signed agreements signifies accepting the grant award; awards not accepted b y September 30, 2021 may be withdrawn. Signature, Library Director Angel a McCauley Printed Name ~ DocuSlgned by: p tWk s h,w o.ri X4C78CS4 11 SC74C4 [Please s ig n b elow.] Signature, Local Government or Instituti on a l Representative Paula Stew art Printed Name Signature, Timothy G . Owens, State Librarian 2020-202 1 LST A Grant A greeme nt 6/10/2020 Date 6/10/2020 Date County Manager Title 6/10/2020 Date page 4 of5 070620a HCBOC Page 239 DocuSign Envelope ID: CEFA6B3B-4D57-4F8B-B2CA-28222B791263 GRANT PROVISIONS The following state and federal provisions apply to the LST A grant program. Libraries awarded grants must agree to comply with these provisions. 1. Grant Agreement and Timing of Expenditures Official notification of the grant award must be received from the State Library and a grant agreement (formal agreement between the grantee and the State Library) signed by both the representatives of the library and the State Librarian before any funds may be encumbered or expended for the project. 2. Allowable and Unallowable Costs Grantees must carry out the grant project according to the approved grant application , and all federal funds must be expended solely for the purpose for which a grant was awarded . The following costs are unallowable and may not be proposed as grant project costs: bad debts, contingencies , contributions and donations, entertainment, fines and penalties, under recovery of costs under grant agreements (excess costs from one grant agreement are not chargeable to another grant agreement). 3. Legal and Regulatory Compliance Grantees must expend grant funds in accordance with all applicable local, state, and federal laws and regulations . 4. Budget Revisions and Programmatic Changes Grantees must not deviate from the approved budget and plan for carrying out the grant project as contained in the approved grant application unless prior approval is obtained from the State Library. 5. Records Retention Grantees must maintain adequate records to ensure complete reporting , and retain programmatic and financial records relating to the grant for a minimum of three years from the due date of the final grant report at the end of the Five Year Plan, or until all audit exceptions have been resolved, whichever is longer. 6. Free and Open Competition Purchases made from grant funds must be carried out to ensure free and open competition to the extent possible. Libraries eligible to purchase under state contract may use this option for grant purchases. 7. Debarment & Suspension Transactions for the purposes of this grant will not knowingly be made with parties who have been debarred or suspended from receiving Federal financial assistance under Federal programs and activities (Debarment and Suspension Certification). See Excluded Parties List System at https ://www.sam.gov . 8. Equipment Purchases and Inventory Equipment with a per unit price above $5,000 requires advance written approval from the State Library. If fair market value at the time of surplus or disposal exceeds $5,000, disposal must be cleared with the State Library. 9. Publicizing & Acknowledging Funds Grantees are required to credit IMLS/LSTA in all related publications and activities in conjunction with the use of grant funds . Grantees should publicize grant-supported activities in available and appropriate media. The following statement must be used when meeting these requirements : "This publication/ activity/program was supported by grant funds from the Institute of Museum and Library Services under the provisions of the federal Library Services and Technology Act as administered by the State Library of North Carolina, a division of the Department of Natural and Cultural Resources ." Copies of any publications or materials produced under the grant must be submitted to the State Library . IMLS logos are available at http ://www.im ls.gov/rec ipients/imls acknowledgement.aspx 10. Lobbying Grantees are prohibited by federal law from using grant funds to pay costs associated with lobbying Congress or the public for purposes of influencing elections, legislation , or the award of any federal funds. Grantees receiving an award of over $100,000 must file a certification regarding lobbying. 11. Non-discrimination All library services provided as a result of federal grant funds must be available without discrimination to all members of the community served . Participation may not be denied on the basis of race , color , national origin, handicap, age, or sex. Relevant legislation includes but is not limited to the following : Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d through 2000d-4); Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 -1683); Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794); The Age Discrimination Act (42 U .S .C . 6101 et. seq); 45 CFR 1110-Nondiscrimination in federally assisted programs ; 45 CFR 1170 -Nondiscrimination on the basis of handicap in federally assisted programs and activities; 45 CFR 1181 -Enforcement of nondiscrimination on the basis of handicap in programs or activities conducted by the Institute of Museum and Library Services. 12. Trafficking in Persons Grantees must comply with 22 U.S .C. § 7104(g) which prohibits engaging in trafficking in persons, procuring a commercial sex act , or using forced labor. 13. Audit and Financial Reporting Requirements LST A grants must be audited in compliance with federal and state audit requirements for local governments and public authorities , institutions of higher education, and non-profit organizations . The following source documents outline the standards and requirements: • United States Office of Management and Budget (0MB) 2 CFR 200, Subpart F -Audit Requirements • North Carolina General Statute 143C-6-23 "State grant funds: administration; oversight and reporting requirements," and the corresponding rules of North Carolina Administrative Code, Title 09, Chapter 03M, "Uniform Administration of State Grants." LEGAL REFERENCES : • 2 CFR 200 Uniform Administrative Requirements , Cost Principles , and Audit Requirements for Federal Awards (address grants and cooperative agreements pertaining to institutions of higher education, states, local governments, Indian tribes, and nonprofit organizations] • 2 CFR Part 3185 -Nonprocurement debarment and suspension • 2 CFR 3186 -Reauirements for drua-free workolace 2020 -202 1 LST A Grant Agreement page 5 of 5 070620a HCBOC Page 240 DocuSign Envelope ID: CEFA6B3B-4D57-4F8B-B2CA-28222B791263 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION; LOBBYING; FEDERAL DEBT STATUS; AND NONDISCRIMINATION 1. DEBARMENT AND SUSPENSION The grantee shall comply with 2 CFR Part 3185. The undersigned, on behalf of the grantee, certifies to the best of his or her lmowledge and belief that neither the grantee nor any of its principals: (a) Are presently excluded or disqualified; (b) Have been convicted within the preceding three years of any of the offenses listed in 2 CFR section 180.800(a) or had a civil judgment rendered against you for one of those offenses within that time period; (c) Are presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses listed in 2 CFR section 180.800(a); or (d) Have had one or more public transactions (Federal, State, or local) terminated within the preceding three years for cause or default. Where the grantee is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this submission. The grantee is required to communicate the requirement to comply with 2 CFR Part 180 Subpart C (Responsibilities of Participants Regarding Transactions Doing Business With Other Persons) to persons at the next lower tier with whom the grantee enters into covered transactions. 2.LOBBYING As required by Section 1352, Title 31 of the United States Code, and implemented for persons entering into a grant or cooperative agreement over $100,000, the grantee certifies to the best of his or her lmowledge and belief that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into of a cooperative agreement, or the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement. (b) If any funds other than appropriated Federal funds have been paid or will be paid to any person (other than a regularly employed officer or employee of the grantee) for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall request, complete, and submit Standard Form LLL, "Disclosure of Lobbying Activities," in accordance with its instructions. ( c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, Joans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. page 1 of2 070620a HCBOC Page 241 DocuS ign Envelope ID : CEFA6B3B-4D57-4F8B-B2CA-28222B791263 3. FEDERAL DEBT STATUS The undersigned, on behalf of the grantee, certifies to the best of his or her lmowledge and belief that the grantee is not delinquent in the repayment of any Federal debt. 4. NONDISCRIMINATION As required by the Civil Rights Act of 1964, the Rehabilitation Act of 1973, the Education Amendments of 1972, and the Age Discrimination in Employment Act of 1975, as implemented at 45 C .F.R. Part 1180.44, the undersigned, on behalf of the grantee, certifies that the grantee will comply with the following nondiscrimination statutes and their implementing regulations: (a) Title VI of the Civil Rights Act of 1964, as amended (42 U .S.C. § 2000 et seq.), which provides that no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or otherwise be subject to discrimination under any program or activity receiving Federal financial assistance; (b) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 701 et seq.), which prohibits discrimination on the basis of disability in Federaliy-assisted programs; (c) Title IX of the Education Amendments of 1972, as amended (20 U .S.C. §§ 1681-83, 1685-86), which prohibits discrimination on the basis of sex in education programs and activities receiving Federal financial assistance; (d) The Age Discrimination in Employment Act of 1975, as amended (42 U .S .C . § 6101 et seq.), which prohibits discrimination on the basis of age in Federally-assisted programs; The undersigned further provides assurance that it will include the language of these certifications in an subawards and that aJI subrecipients shall certify and disclose accordingly. As the duly authorized representative of the grantee, I hereby certify that the grantee wilI comply with the above certifications. · Si~filib'~1Xuthorized Certifying Official Paula Stewart County Manager Print Name and Title of Authorized Certifying Official 6/10/2020 Date I have attached my Confli ct of Interest Policy M y Conflict of Interest Policy is on fil e I have attached my LST A Partner Statement(s) X My LSTA Partner Statement(s) are on file or I don't have e ligible partners Certification Regarding Debarment and Suspension; Lobbying; etc. X LSTA Stq//' Cited here f/o/1 o'om111e11/s hove bee11 reaivet! ontl o/l.1ig110/11res !to,e bee11 gol!teretl page 2 of2 070620a HCBOC Page 242 DocuSign Envelope ID: CEFA6B3B-4D57-4F8B-B2CA-28222B791263 CIPA COMPLIANCE CERTIFICATION FORM for Public Libraries As the authorized library representative, I hereby certify that the library is (check only one of the following boxes) A . IR] CIP A Compliant The applicant library has complied with the requirements of Section 9 i 34(t)(l) of the Library Services and Technology Act. OR B. D The CIP A requirements do not apply because no funds made available under the LST A program will be used to purchase electronic equipment capable of accessing the Internet or to pay for direct costs associated with accessing the Internet. Angela McCauley Signature of library director 6 /10/2020 Date CIPA Compliance Certifi cation Fonn State Library of North Carolina 070620a HCBOC Page 243 DocuSign Envelope ID: CEFA6B3B-4D57-4F8B-B2CA-28222B791263 CIPA COMPLIANCE INFORMATION Libraries that are neither public libraries nor public elementary or secondary school libraries are not subject to CIPA and do not have to comply with this law. Overview CTP A is the Children's Internet Protection Act, which applies to public libraries and public elementary and secondary school libraries seeking funds under the federal Universal Service (E -rate) program or the Library Services and Technology Act (LST A) grant programs funded by the Institute of Museum and Library Services (IMLS) and administered by the State Library of North Carolina. Affected Libraries The following types of libraries applying for LST A grants from the State Library of North Carolina must be CIP A compliant and must submit the CIPA Compliance Certification Form with their signed Grant Agreement. • Public libraries • Public school libraries • Consortia with public and/or public school libraries If a library type li sted above is already compliant with CIP A under the rules for receiving E-rate funds, that library is not affected by the rules established for LSTA grant recipients. Accordingly, the compliance information in this document applies only to libraries meeting all three of the following conditions. The library is: 1) a public library or public elementary or secondary school library, 2) NOT required to comply with CTPA through the federal Universal Service (E-rate) program, and 3) seeking LST A funds for the purchase of technology used to access the Internet and/or for the payment of direct costs associated with accessing the Internet. Libraries that are required to comply with CIPA because of the receipt of funds from the Universal Service (E- rate) program must adhere to a different and more stringent set ofrequirements. More information about those requirements may be found at <http://statelibrary.dcr.state.nc.us/hottopic/cipa/cipa.htm>. The compliance information in this document does not apply to libraries that must comply with CIPA under the Universal Service (E-rate) rules . Purchases That Require CIP A Compliance A library that is subject to CIPA under the rules for LST A must comply with the law when either of the following are approved for purchase with LST A funds: • technology used to access the Internet, or • direct costs associated with accessing the Internet (i.e., the costs of connecting to an Internet service provider [ISP]). Requirements for Compliance The policy requires that some form of"technology protection measure" be in use on all computers used to access the Internet. This includes computers that were not purchased with LSTAfunds but that are used to access the Internet. The law provides no other guidance on technology protection measures . According to the CIP A legislation, the technology protection measure may be disabled upon the request of the user for "bona fide research or other lawful purposes." The law as applied to LST A grant recipients does not differentiate between minors and adults when a request is made to disable the technology protection measure or unblock a website. Anyone may make such a request. For purposes ofCIPA, a "minor" is someone under 17 years of age. LST A CIP A Compliance Information State Library of North Carolina Page 1 of2 070620a HCBOC Page 244 DocuSign Envelope ID : CEFA6B3B-4D57-4F8B-B2CA-28222B791263 To receive LST A funds for purchases listed above, the library must have in place a policy of: a) Internet safety for minors that includes the operation of a technology protection measure with respect to any of its computers with Internet access that protects against access through such computers to visual depictions that are (I) obscene; (II) child pornography; or (III) harmful to minors; and is enforcing the operation of such technology protection measure during any use of such computers by minors; and b) Internet safety that includes the operation of a technology protection measure with respect to any of its computers with Internet access that protects against access through such computers to visual depictions that are (I) obscene; (II) child pornography; and is enforcing the operation of such technology protection measure during any use of such computers." Note that the difference between (a) and (b) is that (a) applies to minors and includes the category of "visual depictions" that are "harmful to minors", while (b) applies to adults and does not include the category "harmful to minors". LST A CIP A Compliance Information State Library of North Carolina Page 2 of2 070620a HCBOC Page 245 DocuS ign En ve lope ID : CEFA683B-4057-4F8B-B2CA-282228791263 June 9, 2020 North Carolina Department of Cultural Resources State Library of North Carolina Library Development Section 4640 Mail Service Center Raleigh, NC 27699 Re: 2020-21 Conflicts of Interest Policy Dear Sir or Madam: Please be advised that Harnett County's Conflicts of Interest Policy is addressed in the Harnett County Personnel Ordinance, Article 5, Section 3 as fully set forth below: A. No County employee or elected official shall accept a gift, favor, bribe, service, or other thing of value that may tend or could be perceived to influence that employee or elected official in the discharge of their responsibilities and duties. B. No County employee or elected official shall give, award, or grant, in the discharge of their responsibilities and duties in that position, any improper gift, favor, bribe , service, or other thing of value. Conflicts of Interest are also addressed in the Code of Ethics for the Harnett County Board of Commissioners of the County of Harnett, North Carolina . A copy of the Code of Ethics is enclosed for your ready reference. Local public officers and employees are also subject to North Carolina General Statute 14-234 which prohibits public officers and employees from benefitting from public contracts. Should you have any questions regarding this matter, please do not hesitate to contact me . Sincerely, Angela McCauley, Director Harnett County Public Library 070620a HCBOC Page 246 Board Meeting Agenda Item AGENDA ITEM '1-F MEETING DATE : July 6, 2020 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: NC Cardinal Memorandum of Agreement REQUESTED BY: Harnett County Public Library REQUEST: The Harnett County Public Library respectfully requests to continue our membership of the NC Cardinal consortium. This collaboration with the North Carolina State Library and other member libraries leverages federal and local funds to achieve operational efficiencies and savings for the library while providing more effective use of public resources. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: S:\staffdoc\Angela\LibraryDirector\Agenda Forms\Hamett County Library and NC Cardinal 2020-21 MOA-Agenda Fonn.docx Page I of I 070620a HCBOC Page 247 DocuSign Envelope ID: 7 A 7EOBB5-C8DF-41 D1-8EAD-77 130DE 141 9C State of North Carolina County of Wake Department of Natural and Cultural Resources State Library of North Carolina NC Cardinal Memorandum of Agreement Contract Number 2586 This Agreement is hereby made between the North Carolina Departm'en.t of Natural and Cultural Resources, State Library of North Carolina, 109 East Jones Street, Raleigh, NC (hereinafter referred to as "Department") and the Harnett County Public Library, 601 South Main St, Lillington, NC 27546 (hereinafter referred to as "Library" and together, the "Parties"). WHEREAS, NC Cardinal is a project of the State Library of North Carolina conducted in partnership with North Carolina public libraries; WHEREAS, this collaboration leverages federal and local funds to achieve operational efficiencies and cost savings for public libraries and provide for more effective use of public resources; WHEREAS, the use of a single, shared online catalog expands resource sharing and cooperative services among public libraries and delivers faster access to a greater number and variety of resources for library patrons; NOW, THEREFORE, the Parties hereto, desiring to establish or renew their commitment to NC Cardinal upon the terms set forth below, do hereby agree as follows: I. Terms and Conditions While the Library retains autonomy over its local operations, participation in NC Cardinal requires collaboration in developing common policies and shared decision making. For acceptance into and continuing participation in NC Cardinal, the Library shall abide by the NC Cardinal Bylaws (Attachment A) and adhere to the following terms and conditions : A. General Terms and Conditions 1) Comply with NC Cardinal policies, procedures, and protocols, including regulations approved by the State Library and policies of the NC Cardinal Governance Committee; 2) Connect to the network exclusively with equipment that is compatible with NC Cardinal; 3) Support the development and implementation of electronic and physical delivery of NC Cardinal materials and services to other members of NC Cardinal; 4) Provide in-person services to patrons of all NC Cardinal libraries in the same manner as to the Library's own patrons and local residents; 5) Refrain from making internal policy changes that would adversely affect other NC Ca rdinal libraries; 6) Provide Library representation at NC Cardinal General Membership meetings; 7) Provide Library representation and service to committees, task forces, and forums sponsored by the NC Cardinal Governance Committee; 8) En sure Library personnel participation in appropriate training and continuing education program s; 9) Allow use of the Library's name in NC Cardinal official documents and informational sites; NC Cardinal Memorandum of Agreement 2020-2021 Page 1 070620a HCBOC Page 248 DocuSign Envelope ID: 7A7EOBB5-C8DF-41D1-8EAD-77 130DE1419C 10) Agree to and adhere to the GNU General Public License (GNU GPL) for Evergreen software, a copyleft license which ensures free software rights are preserved when the work is distributed; and 11) Make no changes to the Evergreen software code other than alterations of bibliographic holdings data. B. Data Terms and Conditions 1) Input, maintain, and share bibliographic holdings with all NC Cardinal libraries; 2) Comply with the NC Cardinal cataloging best practices and procedures for item and patron records prior to migrating data into NC Cardinal; 3) Input newly acquired holdings according to the Best Practices standards developed by the NC Cardinal Cataloging Committee and approved by the NC Cardinal Governance Committee; 4) Input, maintain, share, and keep patron records confidential according to applicable federal and State laws, including G.S . § 125-19 of the North Carolina General Statues; 5) Restrict the creation of data records and other cataloging-related activity in NC Cardinal to authorized and NC Cardinal certified personnel; 6) Enter accurate information for all NC Cardinal transactions and statistics; and 7) Adhere to the NC Cardinal membership policies as defined in Appendix A: Bylaws, Section 2, Membership. C. Lending and Resource Sharing Terms and Conditions 1) Lend Library materials to patrons of NC Cardinal libraries in the same manner as to the Library's own patrons and local residents . This does not preclude charging standard Interlibrary Loan (ILL) fees if the loan is transacted through ILL rather than in person; and 2) Begin sharing Library resources with other NC Cardinal libraries through the Resource Sharing within two (2) months of the Library's "Go-Live!" date. II. Governance Committee A. The Governance Committee provides guidance to the State Library of North Carolina in terms of communications, organizational structure, review of NC Cardinal Bylaws and Memoranda of Agreement, and the recommendation of cost sharing and common, consistent policies. B. The State Library has final decision-making authority for all matters pertaining to NC Cardinal and may override a recommendation of the Governance Committee that is determined to be: 1) detrimental to the majority of NC Cardinal libraries; 2) not cost-effective to implement; 3) adversely impacting NC Cardinal project management and support operations; or 4) negatively received by NC Cardinal's hosting vendor or the Evergreen Community at large . Ill . Financial Responsibilities -State Library of North Carolina A. NC Cardinal is a project of the State Library of North Carolina , supported by grant funds from the Institute of Museum and Library Services under the provisions of the Federal Library Services and Technology Act. B. The Department will fund the migration costs associated with migrating from the Library's current Integrated Library System into the NC Cardinal Integrated Library System . The Department will also fund Branch Costs and Shared ILS Costs associated with Base Level Access for the Library's participation in NC Cardinal during the State Fiscal Year (July 1-June 30) of the NC Cardinal Memor andum of Agreement 2020-202 1 Page 2 070620a HCBOC Page 249 DocuSign Envelope ID : 7 A 7EOBB5-C8DF-41 D 1-8 EAD-77 130DE 1419C Library's migration and one (1) additional State Fiscal Year. C. Base Level Access includes access to and use of the NC Cardinal Integrated Library System (ILS) software, hardware maintenance, hardware administration, database administration, Standard Internet Protocol (SIP) services, software upgrades, second-level system support, integral components, and tools related to the statewide resource sharing distribution system. D. The Department will fund and manage project administration for NC Cardinal. Project administration includes project oversight, project schedule development, vendor negotiations and contract administration, budget forecasting, migration management, development and maintenance of communications channels, and coordination of NC Cardinal Committees. E. The Department will fund and manage first-line software support for NC Cardinal. First-line support includes maintaining a help ticket system, providing remote and onsite assistance , training, and facilitating communications with second-level vendor support. F. The Department will fund and manage resource sharing services for NC Cardinal. Resource sharing services include delivery system administration, purchase and distribution of shipping supplies, training, vendor communications, and problem resolution. G. The Department retains final financial decision-making authority for all matters pertaining to the NC Cardinal Integrated Library System (ILS) and its users. H. The Department will not expend more than $1,242,955 in total State Fiscal Year 2020-2021 expenditures for NC Cardinal. IV. Financial Responsibilities -Participating Library A . During the State Fiscal Year (July 1-June 30) of the Library's migration (year one), the incoming Library shall incur no Branch Costs or Shared ILS Costs. The State Library of North Carolina shall cover the Library's portion of Branch Costs and Shared ILS Costs for the first full fiscal year following migration (year two). The Library shall fund its portion of Branch Costs and Shared ILS Costs for Base Level Access to the NC Cardinal ILS beginning with the third fiscal year of participation in NC Cardinal. B. Base Level Access includes access to and use of the NC Cardinal Integrated Library System (ILS) software, hardware maintenance, hardware administration, database administration, Standard Internet Protocol (SIP) services, software upgrades, second-level system support, integral components, and tools related to the statewide resource sharing distribution system. C. The Library's annual cost shall be calculated as described in Attachment B -NC Cardinal Annual Costs by Library. D. Qualifying branches are those that incur an annual outlet fee by meeting the following criteria: 1) Open more than 18 hours per week 2) Store and circulate items to the general public 3) Act as a circulating branch as their primary responsibility E. Non-optional third-party services may be required to support the NC Cardinal ILS and may incur additional annual costs to the Library. Non -optional third party services must be agreed to by a two-thirds majority of all NC Cardinal libraries and approved by the State Library's NC Cardinal NC Cardina l Memorandum of Agreement 2020-2021 Page 3 070620a HCBOC Page 250 DocuSign Envelope ID: 7 A7EOBB5-C8DF-41D1-8EAD-77130DE1419C Program Manager. Written notification of the implementation of non-optional third party services shall be given to all NC Cardinal libraries on or before December 31st. The new service shall become effective July 1 of the following State Fiscal Year . The Library's annual third party service costs shall be calculated based upon the following formula : % of Active Items * Total Annual Service Cost F. The Library shall pay the combined total for its portion of Branch Costs and Shared ILS Costs, and third-party vendor service costs, if any, as detailed in Attachment B for the current State Fiscal Year . G. Optional third-party services that do not directly support NC Cardinal ILS maintenance may be added at the discretion of the Library. The Library shall not adopt optional third party services that may adversely affect other NC Cardinal libraries. H. The Library shall comply with the provisions of subscription agreements made by the Department on behalf of NC Cardinal libraries and shall accept responsibility only for the actions of the Library's own employees related to these agreements . V . Availability of Funds All terms and conditions of this Agreement are dependent upon and subject to the allocation of funds for the purposes set forth and the Agreement shall automatically terminate if funds cease to be available. VI. Withdrawal from NC Cardinal A. The Library shall have the right to discontinue participation in NC Cardinal by giving written notice on or before December 31 to the Department. The withdrawal shall be effective June 30 of the following State Fiscal Year . Upon completion of withdrawal, this Agreement shall be considered terminated. B. Notice shall be made only through written notice to the State Librarian at the following address: State Library of North Carolina 4640 Mail Service Center Raleigh, NC 27699-4600 C. In the event of withdrawal, the Library shall: 1) lose all rights and benefits to NC Cardinal service delivery and governance; 2) have their patrons withdrawn from NC Cardinal resource sharing, delivery systems, and cooperative fine and fee processes; 3) have sole responsibility for replacement of all services provided through NC Cardinal and the Department's subscription agreements; 4) have sole responsibility for notifying third party software vendors of the Library's effective date of withdrawal from NC Cardinal ; 5) pay the cost to remove the Library's complete policy set, circulation rules, hold policies, library settings, staff accounts, item records, and patron records from NC Cardinal at the current rate of its hosting vendor; 6) not be required to return LSTA grant monies so long as the Library is in full compliance of grant requirements; and NC Cardinal Memorandum of Agreement 2020-2021 Page4 070620a HCBOC Page 251 DocuSign En velope ID: 7 A7EOBB5-C8DF-41D1-8EAD-77130DE1419C 7) not receive a refund for any portion of annual Branch Costs and Shared ILS Costs or third- party vendor costs paid by the Library. D. In the event of withdrawal, the Department shall: 1) discontinue NC Cardinal funding and services for the Library on the designated termination date; and 2) provide up to two (2) data export files of the Library's bibliographic, item, patron, and circulation data at no cost to the Library. VII . Default A. A violation of any provision, policy, or requirement that is not corrected by the Library within sixty (60) days after written notice by the Department will constitute default under the terms of this Agreement. B. If default occurs, the Department may terminate the Library's participation in NC Cardinal by sending written notice of termination to the Library. The termination shall be effective on June 30 of the following State Fiscal Year. C. Upon receiving notice of termination from the Department, the Library shall proceed with withdrawal from NC Cardinal pursuant to Section VI above. VIII. Modification/Amendment of Agreement This Agreement may be amended at any time upon written agreement of the Parties . IX. Term and Termination of Agreement A. This Agreement shall be effective upon final signature of the Parties and shall end on June 30th of the next calendar year, unless sooner terminated as set forth in Sections VI or VII above. The Library and the Department may, either by amendment to this Agreement pursuant to Section VIII above or by approval of a new Agreement, extend the term annually by July 1 for each subsequent State Fiscal Year. B. If the term of this Agreement is not extended and no successor agreement is to be executed upon the expiration of the term of this Agreement, the Library shall immediately proceed with withdrawal from NC Cardinal pursuant to Section VI above. Upon completion of withdrawal, this Agreement shall be considered terminated. X. Agreement Documents A. This Agreement shall consist of the following documents in order of precedence : 1) Amendments to this Agreement, if any; 2) This Agre·ement; 3) Attachment A: NC Cardinal Bylaws 4) Attachment B: NC Cardinal Annual Costs by Library B. In the event of a conflict between or among the terms of the Agreement Documents, the term in the Agreement Document with the highest precedence shall prevail. Amendments to the Agreement, if any, shall have the highest precedence, the Agreement shall have the second highest precedence, and Attachments the third highest precedence . These documents shall constitute the entire agreement between the Parties and supersede all other prior oral or written agreements. NC Cardinal Memorandum of Agreement 2020-2021 Page 5 070620a HCBOC Page 252 DocuSign En velope ID : 7 A7EOBB5-C8DF-41D1-8EAD-77130DE1419C XI. Severability If any provision of this Agreement is determined to be invalid, illegal or unenforceable, the remaining provisions of this Agreement remain in full force, if the essential terms and conditions of this Agreement for each party remain valid, binding, and enforceable. XII . Governing Law This Agreement shall be construed in accordance with the laws of the State of North Carolina. XIII. Notices All notices issued under this Agreement shall be reduced to writing and a signed original document shall be sent to the Agreement Administrator. Administrator of the Agreement for the Department: The Agreement Administrators are the persons to whom all required notices shall be given and to whom all matters relating to the administration or interpretation of this Memorandum of Agreement shall be addressed. The Library shall designate a single Agreement Administrator, who shall be the Library's primary contact with the Department for all issues regarding this Contract. The Contractor shall identify its initial Contract Administrator in its proposal and shall confirm the name, title, address, telephone number, facsimile number, and email address of its Contractor Administrator within 5 business days after the Effective Date ofthe Contract. The Library's Contract Administrator shall be available by phone, facsimile, or e-mail, upon 24-hours notice. DNCR's contract administrators are named below. Agreement Administrator for the Library Name (po\ S. N\ 0.. ·, 0 -s+ Street Address k \ \ , o ]j])("\ , NC Z 7S '-/ (., City Zip C\. m c L li\..\.A--\.tJ w. h~ v V\Ctt:. o v--.3 Email (:11 D) i 1 3 ,_ 3 L/ '-/ ~ C ,q I o) 8' '13 -3 00 J Phone Fax NC Ca rdin al Memorandum of Agreement 2020-2021 Page 6 070620a HCBOC Page 253 DocuS ign En velope ID : 7A7EOBB5-C8DF-41D1 -8EAD-77130DE1419C Agreement Administrators for the Department of Natural and Cultural Resources For All Day-To-Day Activities For All Other Agreement Issues Benjamin Murphy Cynthia Armes Manage r, NC Card i nal Program Director of Procurement and Contract (USPS) 4640 Mail Service Center Monitoring Raleigh, NC 27699-4600 NC DNCR, Purchasing Office 109 E. Jones Street (FedEx, UPS) 109 E. Jones Street Raleigh NC 27601 Raleigh, NC 27601 Telephone: (919) 814-6728 Telephone : (919) 814-6797 Facsimile: (919) 733-6993 Facsimile : (919) 733-8748 E-mail : CJ'.nthis .armes@ncdcr.gov E-mail: benjamin .muq~hJ'.@ncdcr .gov XIV . Care of Property The Library agrees that it shall be responsible for the proper custody and care of any property furnished it for use in connection with the performance of this Contract or purchased by it for this Contract and will reimburse the State for loss of damage of such property. XV. Access to Persons and Records The State Auditor and the using agency's internal auditors shall have ac cess to persons and records as a result of all Contracts or grants entered into by State agencie s or political subdivision s in accordance with General Statute 147-64.7 and Session Law 2010-194, Section 21 (i.e ., the State Auditors and internal auditors may audit the records of the Library during and after the term of the Contract to verify accounts and data affecting fees or performance). SIGNATURE PAGE FOLLOWS •--'>i )'• ;: • .J*" •;\1'! J~ ;I ·.{11; .. , .. ;i;) ~,li.f A,J f f.ll' 7-, 1< J.' >; •• , .f ~ •, i:-~~ , :""'·· v,•,;'r l'.I(;.,~ : ~ • NC Card in ~! i(.i·~m;;~rid'~'m .?f .A g reement 2020-202 1 • • • Page 7 •'\I 070620a HCBOC Page 254 DocuSign En velope ID: 7 A7EOBB5-C8DF-41D1-8EAD-77130DE1419C SIGNATURE PAGE IN WITNESS WHEREOF, the Library and the Department have each executed this Agreement in duplicate originals. Harnett County Public Library &.t±.:4~ Library Director Harnett County Board of Commissioners Howard Penny Chairman State Library of North Carolina Timothy Owens State Librarian North Carolina Department of Natural and Cultural Resources Staci T. Meyer Deputy Secreta ry Approved as to the Availability of Funds Budget Co de: 4601 / 535830 / 1495425 Joshua Davis Chief Financial Officer Cynthia Armes Director of Procurement and Contract Monitoring NC Card inal Memorandum of Agreement 2020-2021 Date Date Date Date Date Date TiilS INSllUJMENT tN BEEN PREAUDITEO IN THE IMNNER REQUIRED ~~~ .. ~ 070620a HCBOC Page 255 DocuSign Envelope ID: 7A7EOBB5-C8DF-41D1-8EAD-77130DE1419C Attachment A: NC Cardinal Bylaws August 2018 Table o f Contents Section 1 : Name and Mission ..................................................................................................................... 10 Section 2: Membe rship ............................................................................................................................... 10 Secti o n 2a : Application for Membersh ip ................................................................................................ 10 Qualification s ...................................................................................................................................... 10 Approv al of Application ...................................................................................................................... 10 Section 2b : Membership Activation ........................................................................................................ 11 Section 2c : Member W ithdrawal ............................................................................................................ 11 Section 2d : Effective Da t e o f Withdrawal ............................................................................................... 11 Section 2e: Defau lt .................................................................................................................................. 11 Se ction 2f: Electro nic Balloting ............................................................................................................... 11 Section 3 : Governance Committee ............................................................................................................. 11 Sec tion 3a : Number and Composition .................................................................................................... 11 Sec tion 3b: Nomination .......................................................................................................................... 12 Section 3 c: Election ................................................................................................................................. 12 Section 3d : Term s ................................................................................................................................... 12 Section 3e : Vacancie s .............................................................................................................................. 12 Sec t io n 3f : M eetings o f Governance Committee ................................................................................... 12 Se ctio n 3g : Attendance ........................................................................................................................... 13 Sec t ion 3h : Powe rs and Autho ri ty .......................................................................................................... 13 Secti o n 3i : Voting .................................................................................................................................... 13 Sec tion 3j : Non -voting Members ............................................................................................................ 13 Se ction 3 k: App eal Process ..................................................................................................................... 13 Se ction 31: Removal ................................................................................................................................. 14 Sect ion 4 : Working Committees ................................................................................................................. 14 Sec ti o n 4a : Creat ion o f Working Com m itte es ........................................................................................ 14 Sect ion 5: Ame ndme nt of By law s ............................................................................................................... 14 Sect ion 6: Definitions .................................................................................................................................. 14 NC Cardinal Memorandum of Agreement 2020-2021 Attachment A : NC Cardinal Bylaws Page 1 • • • 070620a HCBOC Page 256 DocuSign En velope ID : 7A7E0BB5-C8DF-41D1-8EAD-77130DE1419C Sect i on 1 : Name and Mission 1. The name of this organization shall be NC Cardinal. NC stands for North Carolina. 2. The purpose of NC Cardinal is to provide North Carolina residents greater access to public resources. NC Cardinal is a partnership between the State Library of North Carolina and North Carolina public library systems. NC Cardinal uses an open-source integrated library system (ILS) to expand resource sharing and cooperative services development through a single, shared on line catalog. Sect ion 2: Membership Members are those eligible organizations that have submitted applications and been approved by the State Library. NC Cardinal is supported by the Library Services & Technology Act (LSTA) grant program which, in turn, supports the implementation of North Carolina 's current LSTA Five -Year Plan. LSTA funds are awarded to the State Library of North Carolina by the Institute of Museum and Library Services (IMLS). NC Cardinal Member Libraries must agree to : 1. participate in NC Cardinal and share their bibliographic and patron databases; 2. participate in NC Cardinal decision making and abide by Governance Committee decisions; 3 . participate in resource sharing and provide in-person services to all patrons of NC Cardinal libraries in the same manner as to their own patrons; and 4 . allow the use of the library name in NC Cardinal official documents and informational sites. Section 2a : Application for Membership Prospective members may join NC Cardinal by submitting an NC Cardinal Grant Application . Applicants should understand the annual State Library of North Carolina's LSTA General Information & Provisions and the Program-Specific Information & Guidelines. Qu alification s To be eligible for participation in NC Cardinal, public libraries must: 1. qualify for grants from the Aid to Public Libraries Fund; and 2. meet basic hardware and network speed requirements. Approval of Application The State Library of North Carolina may review and approve membership based upon funding and resource capacity, may refuse an application for membership, or may postpone consideration of an application for membership. Upon approval, the applicant library must execute the NC Cardinal Memorandum of Agreement and adopt the NC Cardinal Bylaws. Failure to do so will disqualify the applicant from participation in NC Cardinal. The State Library may provide fund s for the library to migrate its automated system data into NC Cardinal, to receive training in using NC Cardinal, to access the NC Cardinal services subscription, and to make other expenditures determined by the State Library to be necessary for a successful migration. NC Ca rd inal Memorandum of Agre ement 2020-2021 Attachment A: NC Ca rd inal Bylaws Page 2 • 070620a HCBOC Page 257 DocuS ign Envelope ID: 7A7E0BB5-C8DF-41D1-8EAD-77130DE1419C In the event that funds or program capacity are not available to support all public libraries that apply, applicants will be selected based on the following criteria: 1. expiration date of the library's automated system contract; 2. scope and complexity of the library's migration requirements; and 3. other circumstances affecting the library as determined by the State Library. Section 2b: Membership Activation Membership is effective on the date the NC Cardinal Memorandum of Ag r eement is fully executed. Section 2c : Member Withdrawal Prior to terminating or taking action to withdraw from NC Cardinal, the Member Library shall discuss their intentions with authorized representatives of the State Library and the NC Cardinal Governance Committee. Critical issues that the Member Library believes justify such withdrawal must be presented in written form . If discussions with the State Library and the NC Cardinal Governance Committee do not reso lve the issues to the Member's reasonable satisfaction, the Member Library shall have the right to discontinue participation in NC Cardinal by giving written notice on or before December 31 to the State Library, subject to the terms and conditions of the Memorandum of Agreement. Section 2d : Effective Date of Withdrawal The membership of a Member Library giving written notice on or before December 31 will cease on June 30 of the following year. Section 2e: Default A violation of any provision, policy, or requirement that is not corrected by the Member Library within sixty (60) days after written notice by the State Library will constitute default under the terms of their NC Cardinal Memorandum of Agreement and these Bylaws, subject to the terms and conditions of the Memorandum of Agreement. Section 2f: Electronic Balloting At the discretion of the State Library or by a consensus vote of the Governance Committee, electronic balloting may be employed. Notice of issues for electronic ballot must be electronically emailed to each member of the Governance Committee no less than one (1) week prior to the designated "ballot start time." Electronic balloting may proceed after approval by the Governance Committee. Section 3 : Governance Committee The Governance Committee provides guidance to the State Library of North Carolina in terms of communications, organizational structure, review of NC Cardinal Bylaws and Memorandum of Agreement, cost sharing policies, and the approval of common, consistent policies . Powers and Authority for this committee are outlined in Section 3h, Powers and Authority. Sect i on 3a: Number and Composition The Governance Committee shall consist of five (5) members from participating NC Cardinal Libraries and two (2) members from the State Library: the NC Cardinal Program Manager and a representative NC Card inal Memorandum of Agree ment 2020-202 1 Attachment A: NC Card inal Bylaws Page 3 070620a HCBOC Page 258 DocuSign En velope ID: 7A7EOBB5-C8DF-41D1-8EAD-77130DE1419C from the Library Development Section . Governance Committee members must be selected from the Senior Management staff of Member Libraries. NC Cardinal Member Library representation on the Governance Committee shall be composed of: 1 . one (1) member from a Municipal library; 2 . one (1) member from a County library; 3 . one (1) member from a Regional library; and 4 . two (2) members at large. Section 3b: Nomination At least sixty (60) days prior to the NC Cardinal General Membership Meeting, the Governance Committee must appoint a Nominations Committee of two (2) or more Members who are not seeking election. The Nominations Committee is required to receive and coordinate nominations for election to the Governance Comm ittee. Section 3c: Election An election of Governance Committee members must be held at an NC Cardinal General Meeting to replace those members whose terms of office have expired or will expire at the end of the meeting. Section 3d: Terms A term of office shall be two (2) years, to commence at the beginning of the next Quarter after the election with the exception of the first year. Following the election, an announcement of the newly elected officers will be sent to the membership promptly. Committee members may serve two (2) consecutive terms with a two-thirds (2/3) majority vote of the membership. Committee appointments shall be staggered to promote consistency as well as to accommodate change . Section 3e: Vacancies Vacancies on the Governance Committee shall be filled by appointment by the Governance Committee until the next election of members. Section 3f: Meetings of Governance Committee The Governance Committee shall hold at least two meetings per year, with other meetings scheduled as needed . At least thirty (30) days in advance, the General Membership shall be notified of Governance Committee meetings. Governance Committee meetings are closed and attendance is limited to Committee members, administrative staff of Member Libraries, and invited guests. Additional meetings may be scheduled: 1. at the request of the State Library; 2. at the request of two Governance Committee members; or 3. upon receipt of a written request signed by at least fifty (SO) percent of the membership. At least one (1) annual meeting will be held for the General Membership. Members will be notified at least thirty (30) days in advance of the annual meeting. Minutes of meetings shall be kept and distributed to the membership. NC Card inal Memorandum of Agreement 2020-2021 Attachment A : NC Cardinal Bylaws Page4 070620a HCBOC Page 259 DocuSig n Envelope ID: 7 A7EOBB5-C8DF-41D1-8EAD-77130DE1419C Section 3g : Attendance It is expected that Governance Committee members will attend all meetings in person. If a Governance Committee member cannot attend a Committee meeting, the member may make advance arrangements with the NC Cardinal Program Manager and the hosting site to participate electronically, by conference call or other technology. Governance Committee members will not send a representative to the meeting as a substitution. If a Governance Committee member cannot actively participate in more than two (2) consecutive meetings, the member may be replaced for the duration of their term by appointment of the other members of the Governance Committee. Section 3h: Powers and Authority The Governance Committee shall provide counsel and support to the State Library of North Carolina and Member Libraries in the operation of NC Cardinal by: 1. recommending policy; 2. monitoring current research and trends to determine the best practices; 3. communicating to the entire membership; and 4. reviewing and discussing recommendations from other NC Cardinal Committees and providing a final recommendation. Topics may cover a wide range of subjects, including information technology, vendor purchases, upgrades, enhancements, support, membership costs, and budget consideration s. NC Cardinal Member Librarie s will act upon recommendations approved by the Governance Committee. Section 3i: Voting Only Governance Committee members may vote at a Governance Committee meeting. Each Governance Committee member has one (1) vote. This vote must be cast in person. Proxy representation and proxy voting are not allowed. If an elected member cannot attend a Committee meeting, the member has the option of making advance arrangements with the NC Cardinal Program Manager to participate via technology, or forfeit the right to vote at the meeting. A two-thirds {2/3) majority vote among Governance Committee members is required to pass a policy or recommendation . Section 3j: Non-voting Members The NC Cardinal Program Manager shall be a non-voting member. Section 3k : Appeal Process A Member Library(ies) may request reconsideration of a decision made by the NC Cardinal Governance Committee. A written request for reconsideration must be submitted within fourteen (14) days of the Committee decision. The appeal must include a justification for submitting the request for reconsideration, with supporting facts, and be signed by the submitting Member Library(ies). Th e Governance Committee will review the request for reconsideration within fourteen {14) days of submission. A written notice of action and/or decision will be distributed by the Governance Committee to the appealing Member Library(ies). NC Cardinal Memorandum of Agreement 2020-2021 Attachment A : NC Cardinal Bylaws Page 5 070620a HCBOC Page 260 DocuSign Envelope ID: 7A7EOBB5-C8DF-41D1-8EAD-77130DE1419C Section 31 : Removal Should it become necessary to dissolve the Governance Committee, a two-thirds {2/3) majority vote of no -confidence from the NC Cardinal membership shall dissolve the Governance Committee. Should the Governance Committee be dissolved , a nominating committee selected from the membership shall propose new candidates. Section 4 : Working Committees Category-specific NC Cardinal task forces/committees, for example Cataloging or Resource Sharing, will submit recommendations for approval to the Governance Committee. These recommendations will be voted upon for implementation. Voting will adhere to the p rocedures as outlined Section 3i of these Bylaws. Se ction 4a : Creation of Working Committees Recommendations for new committees are submitted by NC Cardinal Member Libraries directly to NC Cardinal Program Staff or the NC Cardinal Governance Committee. Requests for project-or category- specific committees will be vetted and approved by the NC Cardinal Governance Committee. Committee member nominations will be solicited from Member Library Directors . Final member selections will be determined by NC Cardinal Program Staff according to the following composition: 1. at least one (1) member from a Municipal library; 2. at least one (1) member from a County library; 3 . at least one (1) member from a Regional library; and 4 . other members by level of expertise in the project-or category-specific area. Section 5: Amendment of Bylaws The NC Cardinal Bylaws may be amended at any time by a two-thirds (2/3) majority of vote of Member Libraries. Thirty {30) days prior written notice shall be given to Member Libra r ies of any proposed amendment. Proposed amendments may originate from the NC Cardinal membership with signatures from one-third (1/3) of the Member Libraries. The Bylaws shall be reviewed every two (2) years by the NC Cardinal Governance Committee at the beginning of new Committee appointments. The Committee shall recommend any modifications and submit the Bylaws for review and renewal to the Member Libraries with thirty (30) days written notice for a vote to extend or rescind the agreement. Section 6: Definitions Library System The organization unit as defined by the Evergreen Software, to be distinguished from branches, book mobiles, etc. Member Library A library system that participates in the NC Cardinal program . NC Cardinal Memorandum of Agreement 2020-2021 Attachment A : NC Cardinal Bylaws Page 6 070620a HCBOC Page 261 DocuSign Envelope ID : 7 A7EOBB5-C8DF-41D1-8EAD-77130DE 1419C Attachment B -NC Cardinal Annual Costs by Library State Fiscal Year 2020-2021 Annual Cost Calculations A. During the State Fiscal Year (July 1-June 30) of the Library's migration (year one), the incoming Library shall incur no Branch Costs or Shared ILS Costs . The State Library of North Carolina shall cover the Library's portion of Branch Costs and Shared ILS Costs for the first full fiscal year following migration (year two). The Library shall fund its portion of Branch Costs and Shared ILS Costs for Base Level Access to the NC Cardinal ILS beginning with year three of participation in NC Cardinal. B. Base Level Access includes access to and use of the NC Cardinal Integrated Library System (ILS) software, hardware maintenance, hardware administration, database admi nistration, Standard Internet Protocol (SIP) services, software upgrades, second-leve l system support, integral components, and tools related to the statewide resource sharing distribution system. C. A member Library's annual costs for membership in NC Cardinal shall be calculated ba sed upon the following formula: Consortia! Shared Costs Calculations: Tota I Branch Costs = 50% of Total Consortia! Shared Costs Shared ILS Costs = 50% ofTotal Consortia! Shared Costs Library System Costs Calculations: Library's Portion of Total Branch Costs + Library's Portion of Shared ILS Costs Total Library Costs ( described in section F ) ( described in section G ) D. Total Consortia! Shared Costs are the program costs shared among members to support and administer the share d ILS softw are and hardware. These fees provide for: 1) maintenance for server administration; 2) implementation of software upgrades; 3) maintenance of database storage performance optimization; 4) upgrade of server configuration; and 5) support of software is sues and problem resolution. E. Total Consortia! Shared Costs are then divided into two equal parts: 1) Total Branch Costs are divided equally among all qualifying lib rary branches in the consortium. 2) Shared ILS Costs are divided among member libraries according to the calculations described in Section G. F. The Library's Portion of Branch Costs is composed of the Cost per Branch multiplied by the number Qualifying Branches in that Library System. 1) The Cost per Branch is the Total Branch Costs divided by the total number of Qualifying Branches throughout the consortium. 2) A Qualifying Branch meets the following criteria: a. Is open more than 18 hours per week; NC Cardinal Memorandum of Agreement 2020-20 21 Attac hment B : NC Cardin al Annu al Costs by Library 070620a HCBOC Page 262 Doc uS ign En velope ID : 7 A7E0BB5-C8DF-41D1-8EAD-77130DE1419C b . Stores and circulates items to the general public; and c. Acts as a circulating branch as their primary responsibility. 3) Library outlets that are not qualifying branches will not incur the annual fee . G. The Library's Portion of Shared ILS Costs is calculated using an income equalization factor in alignment with the formula used to allocate Aid to Public Libraries funds (State Aid). The Per Capita Income of the library's service area (C) is compared to the State's Per Capita Income (B) to generate a ratio of State PCI to service area PCI (D). That ratio is multiplied by the population of the library's service area (A), giving an Adjusted Population Size (E). The Adjusted Population Size of all Cardinal libraries are added up to find the Consortium Adjusted Population (F). The total Shared ILS Costs are divided up amongst the Consortium Adjusted Population, giving a Cost Per Population (H). That amount is then multiplied by the Adjusted Service Area Population for the library to calculate the Library's Portion of Shared ILS Costs (I). These cal culations are based on the most recently available figures for population and PCI. H. The Library will receive an Annual Invoice each fiscal year listing Total Library Costs . I. Total Library Costs FY 2020-2021 for Harnett County Public Library Harnett County Public Library Shared ILS Costs Branch Fees A. 2018 Library Service Area 133869 Cost Per $993.15 Population Branch ($145,000 / 146 branches) 8. 2017 NC PCI 28123 # of Qualifying 7 C. 2017 Library Service Area PCI 22351 Branches D. Ratio Library to NC PCI (C/B) 0.795 Branches Angier Public library, Boone Trail E. Adjusted Service Area Population 106393.56 eligible for fee: Branch, Coats Public library, Dun n (D* A) Public library, Erwin Public Library, F. Consortium Adjusted Population 3,059,888 Harnett County Main Library G. Consortium Shared Costs $145,000 Branches Anderson Creek School Media Center, H. Cost Per Population (F /G) $0.0473874 without fee: Anderson Creek Public Lib rary I. Library's Portion of ILS Costs (H • $5,042.00 J. Branch Costs $5,958 .90 E) Target Cost (I + J) $11,000.90 Target Cos t = library's Portion of ILS Costs (I)+ Branch Costs (J) FY2019-2020 Invoice $9,545.00 Target Cost's Percentage Increase 15.25% As a part of the implementation of a new fee structure in over Last Year FY20-21, no library will ha ve an increase of more than 15% per Target Cost Capped at 15% $10,976.75 year. Fees above the 15% cap will be covered by t he State Library. Final Library I $10,976.75 Costs for FY 20-21 NC Ca rdin al Memorandum of Agreement 2020-202 1 Attachment B: N C Cardinal Annual Cost s by library 070620a HCBOC Page 263 DocuSign Envelope ID: 7 A7EOBB5-C8DF-41D1-8EAD-77130DE1 419C Attachment A: NC Cardinal Bylaws August 2018 Table of Contents Section 1: Name and Mission ..................................................................................................................... 10 Section 2: Membership ............................................................................................................................... 10 Section 2a : Application for Membership ................................................................................................ 10 Qualifications ...................................................................................................................................... 10 Approval of Application ...................................................................................................................... 10 Section 2b : Membership Activation ........................................................................................................ 11 Section 2c: Member Withdrawal ............................................................................................................ 11 Section 2d: Effective Date of Withdrawal ............................................................................................... 11 Section 2e: Default .................................................................................................................................. 11 Section 2f: Electronic Balloting ............................................................................................................... 11 Section 3: Governance Committee ............................................................................................................. 11 Section 3a: Number and Composit ion .................................................................................................... 11 Section 3b : Nomination .......................................................................................................................... 12 Section 3c: Election ................................................................................................................................. 12 Section 3d: Terms ................................................................................................................................... 12 Section 3e : Vacanc ies .............................................................................................................................. 12 Section 3f: Meetings of Governance Committee ................................................................................... 12 Section 3g: Attenda nee ........................................................................................................................... 13 Section 3h: Powers and Authority .......................................................................................................... 13 Section 3i : Voting .................................................................................................................................... 13 Section 3j: Non-voting Members ............................................................................................................ 13 Section 3k: Appeal Process ..................................................................................................................... 13 Section 31: Removal ................................................................................................................................. 14 Section 4: Working Committees ................................................................................................................. 14 Section 4a: Creation of Working Committees ........................................................................................ 14 Sect io n 5 : Amendment of Bylaws ............................................................................................................... 14 Sectio n 6 : Defin itions .................................................................................................................................. 14 NC Cardinal Memorandum of Agreement 2020-2021 Attachment A : NC Cardinal Bylaws Page 1 070620a HCBOC Page 264 DocuSign Envelope ID: 7A7EOBB5-C8DF-41D1-8EAD-77130DE1419C Section 1: Name and Mission 1. The name of this organization shall be NC Cardinal. NC stands for North Carolina. 2. The purpose of NC Cardinal is to provide North Carolina residents greater access to public resources. NC Cardinal is a partnership between the State Library of North Carolina and North Carolina public library systems. NC Cardinal uses an open-source integrated library system {ILS) to expand resource sharing and cooperative services development through a single , shared online catalog. Section 2: Membership Members are those eligible organizations that have submitted applications and been approved by the State Library. NC Cardinal is supported by the Library Services & Technology Act (LSTA) grant program which, in turn, supports the implementation of North Caro lina's current LSTA Five-Year Plan . LSTA funds are awarded to the State Library of North Carolina by the Institute of Museum and Library Services (IMLS). NC Ca rdinal Member Libraries must agree to: 1. participate in NC Cardinal and share their bibliographic and patron databases; 2. participate in NC Cardinal decision making and abide by Governance Committee decisions; 3. participate in resource sharing and provide in-person services to all patrons of NC Cardinal libraries in the same manner as to their own patrons; and 4 . allow the use of the library name in NC Cardinal official documents and informational sites. Section 2a : Applicat ion for Membership Prospective members may join NC Cardinal by submitting an NC Cardinal Grant Application . Applicants should understand the annual State Library of North Carolina's LSTA General Information & Provisions and the Program-Specific Information & Guidelines. Qu alifications To be eligible for participation in NC Cardinal, public libra ri es must: 1. qualify for grants from the Aid to Public Libraries Fund; and 2. meet basic hardware and network speed requirements. Approval of Appl ic ation The State Library of North Carolina may review and approve membership based upon funding and resource capacity, may refuse an application for membership, or may postpone consideration of an application for membership. Upon approval, the applicant library must execute the NC Cardinal Memorandum of Agreement and adopt the NC Cardinal Bylaws. Failure to do so will disqualify the applicant from participation in NC Cardinal. The State Library may provide funds for the library to migrate its automated system data into NC Cardinal, to receive training in using NC Cardinal, to access the NC Cardinal services subscription, and to make other expenditures determined by the State Library to be necessary for a successful migration . NC Ca rd inal Memorandum of Agreement 2020-2021 Attachment A: N C Cardinal By laws Page 2 070620a HCBOC Page 265 DocuSign Envelope ID: 7A7EOBB5-C8DF-41D1-8EAD-77130DE1419C In the event that funds or program capacity are not available to support all public libraries that apply, applicants will be selected based on the following criteria: 1. expiration date of the library's automated system contract; 2. scope and complexity of the library's migration requirements; and 3. other circumstances affecting the library as determined by the State Library. Section 2b: Membership Activation Membership is effective on the date the NC Cardinal Memorandum of Agreement is fully executed. Section 2c: Member Withdrawal Prior to terminating or taking action to withdraw from NC Cardinal, the Member Library shall discuss their intentions with authorized representatives of the State Library and the NC Cardinal Governance Committee. Critical issues that the Member Library believes justify such withdrawal must be presented in written form. If discussions with the State Library and the NC Cardinal Governance Committee do not resolve the issues to the Member's reasonable satisfaction, the Member Library shall have the right to discontinue participation in NC Cardinal by giving written notice on or before December 31 to the State Library, subject to the terms and conditions of the Memorandum of Agreement. Section 2d : Effective Date of Withdrawal The membership of a Member Library giving written notice on or before December 31 will cease on June 30 of the following year. Section 2e: Default A violation of any provision, policy, or requirement that is not corrected by the Member Library within sixty (60) days after written notice by the State Library will constitute default under the terms of their NC Cardinal Memorandum of Agreement and these Bylaws, subject to the terms and conditions of the Memorandum of Agreement. Section 2f: Electronic Balloting At the discretion of the State Library or by a consensus vote of the Governance Committee, electronic balloting may be employed. Notice of issues for electronic ballot must be electronically emailed to each member of the Governance Committee no less than one (1) week prior to the designated "ballot start time." Electronic balloting may proceed after approval by the Governance Committee. Section 3: Governance Committee The Governance Committee provides guidance to the State Library of North Carolina in terms of communications, organizational structure, review of NC Cardinal Bylaws and Memorandum of Agreement, cost sharing policies, and the approval of common, consistent policies. Powers and Authority for this committee are outlined in Section 3h, Powers and Authority. Section 3a : Number and Composition The Governance Committee shall consist of five (5) members from participating NC Cardinal Libraries and two (2) members from the State Library: the NC Cardinal Program Manager and a representative NC Cardinal Memorandum of Agreement 2020-2021 Attachment A : NC Cardinal Bylaws Page 3 070620a HCBOC Page 266 DocuSign Envelope ID: 7A7EOBB5-C8DF-41D1-8EAD-77130DE1419C from the Library Development Section. Governance Committee members must be selected from the Senior Management staff of Member Libraries. NC Cardinal Member library representation on the Governance Committee shall be composed of: 1. one (1) member from a Municipal library; 2. one (1) member from a County library; 3 . one (1) member from a Regional library; and 4. two (2) members at large. Section 3b: Nomination At least sixty (60) days prior to the NC Cardinal General Membership Meeting, the Governance Committee must appoint a Nominations Committee of two (2) or more Members who are not seeking election. The Nominations Committee is required to receive and coordinate nominations for election to the Governance Committee. Section 3c: Election An election of Governance Committee members must be held at an NC Cardinal General Meeting to replace those members whose terms of office have expired or will expire at the end of the meeting. Section 3d : Terms A term of office shall be two (2) years, to commence at the beginning of the next Quarter after the election with the exception of the first year. Following the election, an announcement of the newly elected officers will be sent to the membership promptly. Committee members may serve two (2) consecutive terms with a two-thirds (2/3) majority vote of the membership. Committee appointments shall be staggered to promote consistency as well as to accommodate change. Section 3e: Vacancies Vacancies on the Governance Committee shall be filled by appointment by the Governance Committee until the next election of members. Section 3f: Meetings of Governance Committee The Governance Committee shall hold at least two meetings per year, with other meetings scheduled as needed. At least thirty (30) days in advance, the General Membership shall be notified of Governance Committee meetings. Governance Committee meetings are closed and attendance is limited to Committee members, administrative staff of Member Librarie s, and invited guests. Additional meetings may be scheduled : 1. at the request of the State Library; 2. at the request oftwo Governance Committee members; or 3. upon receipt of a written request signed by at least fifty (50) percent of the membership. At least one (1) annual meeting will be held for the General Membership. Members will be notified at least thirty (30) days in advance of the annual meeting. Minutes of meetings shall be kept and distributed to the membership. NC Cardina l M emorandum of Agreement 2020-2021 Attachment A : NC Cardinal Bylaws Page 4 070620a HCBOC Page 267 DocuSign Envelope ID: 7A7EOBB5-C8DF-4101 -8EAD-77130DE1419C Section 3g : Attendance It is expected that Governance Committee members will attend all meetings in person. If a Governance Committee member cannot attend a Committee meeting, the member may make advance arrangements with the NC Cardinal Program Manager and the hosting site to participate electronically, by conference call or other technology. Governance Committee members will not send a representative to the meeting as a substitution. If a Governance Committee member cannot actively participate in more than two (2) consecutive meetings, the member may be replaced for the duration of their term by appointment of the other members of the Governance Committee. Section 3h : Powers and Authority The Governance Committee shall provide counsel and support to the State Library of North Carolina and Member Libraries in the operation of NC Cardinal by: 1. recommending policy; 2. monitoring current research and trends to determine the best practices; 3. communicating to the entire membership; and 4. reviewing and discussing recommendations from other NC Cardinal Committees and providing a final recommendation. Topics may cover a wide range of subjects, including information technology, vendor purchases, upgrades, enhancements, support, membership costs, and budget considerations. NC Cardinal Member Libraries will act upon recommendations approved by the Governance Committee. Section 3i : Voting Only Governance Committee members may vote at a Governance Committee meeting. Each Governance Committee member has one (1) vote. This vote must be cast in person. Proxy representation and proxy voting are not allowed. If an elected member cannot attend a Committee meeting, the member has the option of making advance arrangements with the NC Cardinal Program Manager to participate via technology, or forfeit the right to vote at the meeting. A two-thirds (2/3) majority vote among Governance Committee members is required to pass a policy or recommendation . Section 3j : Non-voting Members The NC Cardinal Program Manager shall be a non-voting member. Section 3k: Appeal Proces s A Member Library(ies) may request reconsideration of a decision made by the NC Cardinal Governance Committee . A written request for reconsideration must be submitted within fourteen (14) days of the Committee decision. The appeal must include a justification for submitting the request for reconsideration, with supporting facts, and be signed by the submitting Member Library(ies). The Governance Committee will review the request for reconsideration within fourteen (14) days of submission. A written notice of action and/or decision will be distributed by the Governance Committee to the appealing Member Library(ies). NC Cardinal Memorandum of Agreement 2020-2021 Atta chment A: N C Cardinal Bylaws Page 5 070620a HCBOC Page 268 DocuSign Envelope ID: 7A7EOBB5-C8DF-41D1-8EAD-77130DE1419C Section 31 : Removal Should it become necessary to dissolve the Governance Committee, a two-thirds (2/3) majority vote of no-confidence from the NC Cardinal membership shall dissolve the Governance Committee. Should the Governance Committee be dissolved, a nominating committee selected from the membership shall propose new candidates. Section 4: Working Committees Category-specific NC Cardinal task forces/committees, for example Cataloging or Resource Sharing, will submit recommendations for approval to the Governance Committee. These recommendations will be voted upon for implementation. Voting will adhere to the procedures as outlined Section 3i of these Bylaws. Section 4a : Creation of Working Committees Recommendations for new committees are submitted by NC Cardinal Member Libraries directly to NC Cardinal Program Staff or the NC Cardinal Governance Committee. Requests for project-or category- specific committees will be vetted and approved by the NC Cardinal Governance Committee. Committee member nominations will be solicited from Member Library Directors. Final member selections will be determined by NC Cardinal Program Staff according to the following composition: 1. at least one (1) member from a Municipal library; 2. at least one (1) member from a County library; 3. at least one (1) member from a Regional library; and 4. other members by level of expertise in the project-or category-specific area. Section 5: Amendment of Bylaws The NC Cardinal Bylaws may be amended at any time by a two-thirds (2/3) majority of vot e of Member Libraries. Thirty (30) days prior written notice shall be given to Member Libraries of any proposed amendment . Proposed amendments may originate from the NC Cardinal membership with signatures from one-third (1/3) of the Member Libraries. The Bylaws shall be reviewed every two (2) years by the NC Cardinal Governance Committee at the beginning of new Committee appointments. The Committee shall recommend any modifications and submit the Bylaws for review and renewal to the Member Libraries with thirty (30) days written notice for a vote to extend or rescind the agreement. Section 6: Definitions Library System The organization unit as defined by the Evergreen Software, to be distinguished from branches, book mobiles, etc. Member Library A library system that participates in the NC Cardinal program. NC Ca rdin al Memorandum of Agreement 2020-2021 Attachment A : NC Cardinal Bylaws Page 6 070620a HCBOC Page 269 DocuSign Env elope ID: 7 A 7EOBB5-C8DF-41D1 -8 EAD-77130DE 1419C Attachment B -NC Cardinal Annual Costs by Library State Fiscal Year 2020-2021 Annual Cost Calculations A. During the State Fiscal Year (July 1-June 30) of the Library's migration (year one), the incoming Library shall incur no Branch Costs or Shared ILS Costs. The State Library of North Carolina shall cover the Library's portion of Branch Costs and Shared ILS Costs for the first full fiscal year following migration (year two). The Library shall fund its portion of Branch Costs and Shared ILS Costs for Base Level Access to the NC Cardinal ILS beginning with year three of participation in NC Cardinal. B. Base Level Access includes access to and use of the NC Cardinal Integrated Library System (ILS) software, hardware maintenance, hardware administration, database administration, Standard Internet Protocol (SIP) services , software upgrades, second-level system support, integral components, and tools related to the statewide resource sharing distribution system. C. A member Library's annual costs for membership in NC Cardinal shall be calculated based upon the following formula: Consortia! Shared Costs Calculations: Total Branch Costs = J 50% of Total Consortia! Shared Costs Shared ILS Costs = J 50% of Total Consortia! Shared Costs Library System Costs Calculations: Library's Portion ofTotal Branch Costs + Library's Portion of Shared ILS Costs Total Library Costs ( described in section F ) ( described in section G ) D. Total Consortia I Shared Costs are the program costs shared among members to support and administer the shared ILS software and hardware. These fees provide for: 1) maintenance for server administration; 2) implementation of software upgrades; 3) maintenance of database storage performance optimization; 4) upgrade of server configuration; and 5) support of software issues and problem resolution. E. Total Consortia! Shared Costs are then divided into two equal parts: 1) Total Branch Costs are divided equally among all qualifying library branches in the consortium . 2) Shared ILS Costs are divided among member libraries according to the calculations described in Section G. F. The Library's Portion of Branch Costs is composed of the Cost per Branch multiplied by the number Qualifying Branches in that Library System. 1) The Cost per Branch is the Total Branch Costs divided by the total number of Qualifying Branches throughout the consortium . 2) A Qualifying Branch meets the following criteria: a. Is open more than 18 hours per week; NC Cardinal Memorandum of Agreement 2020-2021 Attachment B : NC Cardinal Annual Costs by Library 070620a HCBOC Page 270 DocuSign Envelope ID: 7 A7EOBB5-C8DF-41D1 -8EAD-77130DE1419C b. Stores and circulates items to the general public; and c. Acts as a circulating branch as their primary responsibility. 3) Library outlets that are not qualifying branches will not incur the annual fee. G. The Library's Portion of Shared ILS Costs is calculated using an income equalization factor in alignment with the formula used to allocate Aid to Public Libraries funds (State Aid). The Per Capita Income of the library's service area (C) is compared to the State's Per Capita Income (B) to generate a ratio of State PCI to service area PCI (D). That ratio is multiplied by the population of the library's service area (A), giving an Adjusted Population Size (E). The Adjusted Population Size of all Cardinal libraries are added up to find the Consortium Adjusted Population (F). The total Shared ILS Costs are divided up amongst the Consortium Adjusted Population, giving a Cost Per Population (H). That amount is then multiplied by the Adjusted Service Area Population for the library to calculate the Library's Portion of Shared ILS Costs (I). These calculations are based on the most recently available figures for population and PCI. H. The Library will receive an Annual Invoice each fiscal year listing Total Library Costs. I. Total Library Costs FY 2020-2021 for Harnett County Public Library Harnett County Public Library Sha red I LS Costs Branch Fees A. 2018 Library Service Area 133869 Cost Per $993.15 Population Branch ($145,000 / 146 branches) B. 2017 NC PCI 28123 # of Qualifying 7 C. 2017 Library Service Area PCI 22351 Branches D. Ratio Library to NC PCI (C/ B) 0.795 Branches Angier Public Library, Boone Trail E. Adjusted Service Area Population 106393.56 eligible for fee: Branch, Coats Public Library, Dunn (D * A) Public Library, Erwin Public Library, F. Consortium Adjusted Population 3,059,888 Harnett County Main Library G. Consortium Shared Costs $145,000 Branches Anderson Creek School Media Center, H. Cost Per Population (F /G) $0.0473874 without fee: Anderson Creek Public Library I . Ubrary's Portion of ILS Costs (H * $5,042.00 J. Branch Costs $5,958.90 E) Target Cost (I + J) $11,000.90 Target Cost= Library's Portion of ILS Costs (I) + Branch Costs (J) FY2019·2020 Invoice $9,545.00 Target Cost's Percentage Increase 15.25% As a part of the implementation of a new fee structure in Over Last Year FY20-21, no library will have an increase of more than 15% per Target Cost Capped at 15% $10,976.75 year. Fees above the 15% cap will be covered by the State Library. Final Library I $10,976.75 Costs for FY 20-21 NC Cardinal Memorandum of Agreement 2020-2021 Attachment B: NC Cardinal Annual Costs by Library 070620a HCBOC Page 271 AGENDA ITEM 6 July 6, 2020 APPOINTMENTS NEEDED DISTRICT H TOURISM BOARD f evin Mishra would like reappointment for lodging member on this board. John Privette would like rea ointment for Business Tourism member on this board. HARNETT COUNTY BOARD OF ADJUSTMENT There are vacancies for alternate members representing District 3, 4 and 5 on this Board. HISTORIC PROPERTIES COMMISSION There is one vacancy on this board. HOME COMMUNITY CARE BLOCK GRANT COMMITTEE There is one (1) vacancy on this committee. NONPROFIT COMMITTEE There is a District 5 vacancy on this committee. NURSING HOME COMMUNITY ADVISORY COMMITTEE There are two (2) vacancies on this committee. SOCIAL SERVICES BOARD Johnnie McKinney would like to serve on this board. (Application attached). There is one vacancy to serve on this board SOUTHEASTERN ECONOMIC DEVELOPMENT COMMISSION There is a vacancy on this board for a Private Sector representative. Triangle South Workforce Development Board Carolyn Blue and Russell Hieb re uest reaQpointment to serve on this board for a two year term. 070620a HCBOC Page 272 G.S. 1 OBA-1-11 NOMINEE APPLICATION FOR APPOINTMENT BY THE SOCIAL SERVICES COMMISSION TO THE ~~c-nc:~~ COUNTY BOARD OF SOCIAL SERVICES TERM: ?-/-d'o I 6-3o-J.s8 l ANSWER ALL QUESTIONS TO BE CONSIDERED FOR APPOINTMENT -DO NOT SEND RESUME, EXCEPT AS ATTACHMENT ONLY Street Address: <.::.e '-4. 5 City: y~ Email Address: ('"'6'0 \\..\,5 Home Telephone: ( ) Ethnic Background: D Other (Specify): ('{"'\O. \ \ • 0 Black First Name: , '"'b~~ ~ \.C..a Business Telephone: ( ) White 0 Hispanic Middle Name: C<Q\; County Of Residence: r-~ Cell Telephone: ~~~ ~~,. <.oC\d@ D Native American Sex: Male Female D Nominee's Age: (AGE OF NOMINEE MUST BE INCLUDED ON APPLICATION) Education Background: D High School College D Graduate School Please List All Degrees: P\~~ ~~ ~Q 'O Have you ever been convicted of an offense against the ~her than a minor traffic violation? The offense and how recently you were convicted will be evaluated. D YES e:J" NO (If YES, explain fully on an additional sheet) < ices (Currently Serving): Current Community Interests & Activities (List any awards or recognitions): Is the nominee a current County Social Services Board Member? D YES NO If YES, give dates and county:----------------------------------- If NO, has nominee served previously on a County Social Services Board? D YES ~NO If YES, give dates and county=----------------------------------- Is the nominee currently a County Commissioner. If NO, Do you plan on running for office in the near future? Is the nominee a former employee of the DSS? YES DYES DYES NO If YES, When?=---------------------------------------- Does the nominee have an immediate family member working for the County Department of Social Services in the same county? "Immediate family member'' for the purpose of the appointment is defined as a spouse, parent, sibling, child, grandparent, grandchild, stepparent, stepchi~other-in-law, father-in-law, daughter-in-law, brother-in-law, sister-in-law, aunt, uncle, niece or nephew." D YES ~ NO Briefly explain why yoa ~h to serve on this Board and how you will assist the, work on the Board: :I: UJOU,\ \\~~ ~O ~c. ~ w et'~~£>~ ~t--~~ 0:-'.~~~~. X ~\-:s:,. ~e. ~,~e. ,"~ ~'C'"\.<~~ ~".le-'<'\ JQ.t'\OU.~ e,1.~-to ~~ Q..C-0. ~ ~b\\~ .._ ~ ~ !:). (DSS-SSC-5/ 15/ 18) 2 070620a HCBOC Page 273 NC DEPARTM ENT OF HEALTH AND HUMAN SER V ICES D1v1s ion of Social Services SO CIAL SE RVIC ES COMMISSIO N RO Y COOPER • Governor MANDY COHEN, MD, MPH • Secretary SUSAN G. OSBORNE • Asst. Secretary of County Operations DR EW T . PLEDGER • Chair CONGRATULATIONS ON YOUR NOMINATION FOR APPOINTMENT TO THE -~--ec:: ......... s:x:tc'!-....... _-------COUNTY BOARD OF SOCIAL SERVICES This is one of the most important volunteer appointments to a board the county has to offer and your service will be subjectto the following conditions and requirements: :,.. YOU MUST BE WILLING to serve as an advocate for the interest of the County Department of Social Services, employees of the County Department of Social Services and the clients of the County Department of Social Services ; :,.. YOU MUST BE WILLING to work to increase public understanding, acceptance and support of social services programs by being a liaison between the County Department of Social Services, publ ic officials and the public at large; :,.. YOU MUST BE WILLING to promote closer work ing relationships between the Social Services Board and the County Commissioners; :,.. YOU SHALL BE EXPECTED to be prepared for all Board of Social Services meetings by reading advance materials prior to the board meeting ; ~ YOU SHALL BE EXPECTED to attend educational training related to board member duties and res pon sibilities and to attain a working kn owle dge of th e many servi ces offered by the County Department of Social Services ; ~ YOU SHALL BE EXPECTED to devote the time , attention and effort needed to fulfill board member duties and parti c ipate actively and con structively in the business of the Soci al Servi ces Board ; ~ YOU SHALL BE EXPECTED to attend the Social Servic es Board meetings and other publ ic meetings as necessary in supp ort of the Social Services Bo ard and the County Department of Social Service s; ~ YOU SHALL BE EXPECTED to be inform ed co nce rning facts related to social and economic need s of th e community; ~ YOU SHALL BE EXPECTED to obtain and read a copy of the booklet "Serving on the County Board of Social Services" before you are appointed to th e board . Copi es of th e Nomination Form and the booklet can be downloaded at the following website: http s://www2.n c dhh s .g ov/d ss/sscommi ss ion /nomin ation .htm . Copie s c an also be obtained at the Chamber of Co mmerce, County Commissioner's Office and County Departm ent of Social Services . I UNDERSTAND THE ABOVE CONDITIONS ANO AGREE TO ADHERE TO THE CONDITIONS ANO REQUIREMENTS IF APPOINTED TO SERVE: SIGNATURE OF NOMINEE: ?· C!ft\e, CSV?a~ (DSS-S S C -5 / 15 / 18) 070620a HCBOC Page 274 RESTRICTIONS COUNTY SOCIAL SERVICES BOARD MEMBERSHIP G.S . 108A-3 Residential Qualifications Each member of the county social services board" ... shall be bona fid e residents oft.he county from which they are appointed to serve." G.S.108 A-4 Terms of Appointment "Each member of a county board of social services shall serve for a term of three years. No member may serve more than two consecutive terms. Notwithstanding the previous sentence, th e limitation on consecutive terms does not apply if the member of the soc ial services board was a member of the board of county commissioners at any time dming the first two consecutive terms, and is a member of the board of county commissioners at the time of reappointment." G.S. 108A-6: Member FilJing an Unexpired Term All appointments made to fill vacancies " ... shall be for th e remainder or the former member's term of office and shall not constirute a term for th e pw-poses ofG.S. I 08A-4 ." G.S. 108A-47 State/County Special Assistance for Adults -Limitations on Payments "No payment for assistance ... s hall be made for the care of any person in an adult care home that is owned or operated in whole or in part by ... a member of any county board of social services." G.S. 108A-SS Medical Assistance Program -Payments "No payments shall be made for th e care of any person in a nmsing home or intermediate care home which is owned or operated in whole or in part by a member of ... any county board of social services ... " G.S. J 28-1.1: Dual-Office Holding Allowed Any person who holds an elective or appointive office in State or local government is authorized by the General Assembly, pursuant to Article VI, Sec. 9 of the North Carolina Constitution to hold concurrently one other appointive otlice, place of trnst or profit, in either State or local government. lOA NCAC 68 .0301 Employment of Relatives of County Board Members "No person shall be considered for employment in a county department of social services during the time a member of his immediate family is serving on th e county board or social services or the board of county commissioners in the same county. This regulation in no way effects the status of a person who is already an employee of a county department of social services and of whose immediate family member becomes a candidate for or is appointed or elected to the county board of social services or the board of commissioners of the same county. (emphasis added) 'lnunediate family member,' is fo r purposes of this Regulation defined as a spouse, parent, s ibl ing , child, grandparent, grandchild, stepparent, mother-in-law, fa th er-in-la w, son-in-law, daughte r-in-law, brother-in- law, s ister-in-law, aunt, uncl e, ni ece, or nephew.'· Do You or Your Business Receive Funds of any Type from tbe DSS"? Do You Have a Current Contract for Services with DSS? lf YES, Explain: DYES DYES NO 0 l HAVE READ THE ABOVE RESTRlCTlONS ON SERVING ON A COUNTY BOARD OF SOCIAL SERVICES AND UNDERSTAND THE RESTRICTIONS AND DO NOT BELIEVE MY APPOL'ITMENT WILL VIOLATE ANY OF THE STATUTES OR RULES LISTED ABOVE. I AGREE TO SERVE IF APPOINTED. , r SIGNATURE OF NOMJNEE:_JC~c=..~D.l~-·~~S!!!~~~~,-~·~=----------DATE: c.l'-~(@00 RECOM.MENDEDBY: FirstName: 13t~Ut'e...... LastName: Bvittn+ Organization/Position: 1?.z,5 &.fd (!v\9,J.'( Telephone Number: q /9-v,30 -055'f Address: ----~-n:.~~C_'ll_r_i.J_i)_1a_n_lJ ____ · _f_h/. __ , ~........--+--~_ar_l_M..-__ M_t:_~_?._:5 ___ ~--- IF SUBMITTED BY SOMEONE OTHER THAN NOMINEE, SUBMITTED BY: Note: PLEASE MAIL APPLICATION JO: Division of Social Services Social Services Commission 2444 Mail Service Center Raleigh , North Carnlina 27699-2444 Please vel'ify that Nominee's Signature is affixed to pages l and 3 ofthis application. At time of submission, a lications are considered incom lete if sionatures or a es of a lication are missin . (DSS-SSC-5/ 15 / 18) 3 070620a HCBOC Page 275 AGENDA ITEM g Designation of Voting Delegate to NCACC Annual Conference I , , hereby certify that I am the duly designated voting -----------------· delegate for _____________ County at the 113th Annual Conference of the North Carolina Association of County Commissioners to be held during the virtual* Annual Business Session on August 6, 2020, at 11 a.m. Voting Delegate Name: ________________ _ Title: ----------------- In the event the designated voting delegate is unable to attend, ______________ has been selected as ___________ County's alternate voting delegate. Alternate Voting Delegate Name: ________________ _ Title: ----------------- Article VI, Section 2 of our Constitution provides : "On all questions, including the election of officers, each county represented shall be entitled to one vote, which shall be the majority expression of the delegates of that county. The vote of any county in good standing may be cast by any one of its county commissioners who is present at the time the vote is taken; provided, if no commissioner be present, such vote may be cast by another county official, elected or appointed , who holds elective office or an appointed position in the county whose vote is being cast and who is formally designated by the board of county commissioners. These provisions s hall likewi se govern district meetings of the Association. A county in good standing is defined as one which has paid the current year's dues." Please return this form to Alisa Cobb via email by Monday, August 3, 2020 close of business: Email: alisa.cobb@ ncacc.org *P lease note-due to the COVID-19 pandemic, the 113th NCACC Annual Conference will be held virtually with voting taking place via an electronic platform. 070620a HCBOC Page 276AGENDA ITEM ~ Harnett County DSS Monthly Report Totals 2019-20 July August September October November December Jauary 2019 February March April May June Totals Children's Services CPS Reports Received 112 131 147 178 140 122 146 128 106 IOI 80 Reports Accepted 60 71 85 115 86 71 87 79 70 61 42 Total children in Pie/Custody 159 169 172 191 193 185 183 171 170 169 166 FC Money expended S 122,846.25 $ 115,342.35 s 114,700.21 $ 119,236.19 $ 122,545.11 $ 113,851.80 $ 118,673.58 $ 113,287.66 $ 114,647.86 s 112,856.95 $ 110,308.09 $ 1,278,296.05 Adult Services APS Reports Received 13 18 18 25 9 II 16 12 10 8 8 148 # of trips scheduled 1455 1457 1520 1726 1484 1393 1575 1429 1470 1179 1036 Total Cases 224 228 232 240 235 230 229 225 223 217 236 Work First Energy Expenditures $67,767.28 $68,920.22 $138,180.62 S97,053.67 $94,419.22 $173,831.85 $269,388.32 $88,756.00 $10,200.00 $0.00 $1,469.52 $1,009,986.70 Total cases 129 138 140 140 142 143 144 147 148 152 154 Food & Nutrition Services Apps Approved 498 449 448 477 400 325 528 353 433 712 297 4920 Total Cases (households) 7,698 7670 7709 7,698 7,672 7,582 8,347 7,569 7,519 8,156 8,384 Benefits Issued S 1,934,449.00 $2,219,918.00 $1,950,947.00 $1,913,506.00 $1,910,163.00 Sl,871,064.00 $2,105,662.00 $1,587,936.00 $1,827,463.00 $4,020,047.00 $2,724,337.00 $24,065,492.00 Adult Medicaid Apps Approved 87 IOI 116 63 109 102 64 114 108 68 52 Total Cases 11,293 11,291 11,240 11,125 11,089 11,117 11,117 11095 11090 11022 10988 Family & Children's Medicaid Apps Approved 253 321 343 327 221 165 255 258 240 240 215 Total Cases 17,384 17,293 17,289 17,535 17,567 17,642 17,552 17,846 18,106 18,076 18,127 Fraud Total Collections $12,576.41 $14,028.80 $8,097.53 $8,420.21 $8,684.80 $8,880.04 $9,037.44 $8,240.38 $7,468.50 $68,368.43 $31,328.60 S185,131.14 CWldCare Children Served 941 965 798 788 751 746 703 757 664 673 P-673 Total Expenditures $444,141.00 $420,908.00 $393,901.00 $377.637.00 $371.805.00 $362,570.00 $344,288.00 $347,578.00 $347,578.00 $340,791.00 P -$617759.78 $3,751,197.00 Child Support Total Collections $809,787 $787,563 $770,420 $812,474 $753,805.00 $855,655.00 $789,406.00 $768,445.00 $1,005,604.00 $796,749.00 $920,244.00 $9,070,152.00