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032105m HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting March 21, 2005 The Harnett County Board of Commissioners met in regular session on Monday, March 21, 2005, in Courtroom 6, Harnett County Courthouse, 301 West Cornelius Harnett Boulevard, Lillington, North Carolina. Members present: Teddy J. Byrd, Chairman Beatrice B. Hill, Vice Chairman Dan B. Andrews Walt Titchener Tim McNeill Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Kay S. Blanchard, Clerk to the Board Chairman Byrd called the meeting to order at 7:00 p.m. and Commissioner McNeill led the pledge of allegiance and prayer. Chairman Byrd presented a resolution to Eagle Scout Matthew Pope, honoring Matthew on his attainment of Eagle Scout. The resolution was adopted by the Board at its January 3, 2005 meeting. Commissioner Andrews moved to approve the agenda as published with the following changes: delete: item regarding Nextel cellular phone conversion. This item will be discussed at a work session. add to consent agenda: additional budget amendments resolution regarding water resources add to regular agenda: resolution scheduling public hearing regarding proposed conveyance to real property to Tomsed Commissioner Titchener seconded the motion and it passed unanimously. Upon motion by Commissioner Titchener and seconded by Vice Chairman Hill, the Board unanimously approved the following items on the consent agenda: 1. Minutes: Regular Meeting, February 21, 2005 2. Budget Amendments: 323 Health Department (Fund 110-General) Code 110-7600-441.60-46 Medical Supplies & Drugs 6,344. increase 110-0000-331.76-12 Family Planning 6,344. increase 327 Harnett/Fuquay Wastewater Project (Fund 551-“PU012B) Code 551-9100-431.45-20 Legal & Administrative 60,000. increase 551-9100-431.45-80 Contingency 60,000. decrease 328 Library (Fund 110-General) Code 110-8100-450.64-25 Books & Publications 2,100. increase 110-0000-353.07-00 Contributions & Donations 2,100. increase 331 EMS (Fund 110-General) Code 110-0000-354.01-00 Sale of Other Assets 12,000. increase 110-5400-420.74-74 Capital Outlay Equipment 12,000. increase 333 Sheriff (Fund 110-General) Code 110-0000-356.30-00 Insurance Reimbursement 910. increase 110-5100-420.43-21 Maintenance & Repair 910. increase 334 Sheriff (Fund 110-General) Code 110-0000-356.30-00 Insurance Reimbursement 4,935. increase 110-5100-420.74-74 Capital Outlay-Equipment 4,935. increase 336 Emergency Services (Fund 110-General) Code 110-0000-331.53-01 Emergency Services 15,275. increase 110-0000-399.00-00 Fund Balance Appropriated 15,275. decrease 402 Industrial Parks Capital Project (Fund 314-“CP0402”) Code 314-8300-465.45-01 Construction-WHIP 5,299. increase 314-8305-465.45-06 Construction-E. Edgerton IP 5,299. decrease 346 Administration (Fund 110-General) Code 110-4150-410.44-21 Bldg & Equip Rent/Admin. 171. increase 110-4400-410.44-21 Bldg & Equip Rent/Finance 171. decrease 348 Parents as Teachers (Fund 110-General) Code 110-7310-465.11-00 Salaries & Wages 9,465. decrease 110-7310-465.74-74 Capital Outlay 2,500. increase 110-7310-465.54-26 Advertising 650. increase 110-7310-465.58-01 Training & Meetings 1,625. increase 110-7310-465.60-33 Materials & Supplies 2,650. increase 110-7310-465.60-47 Food & Provisions 100. increase 110-7310-465.64-25 Books & Publications 1,940. increase 349 Cooperative Extension (Fund 110-General) Code 110-7300-465.35-02 Points of Light-M L King 2,500. increase 110-0000-331.73-04 Points of Light-M L King 2,500. increase 350 Cooperative Extension (Fund 110-General) Code 110-7300-465.30-04 Professional Services 27,000. increase 110-7300-465.58-15 Travel Services 2,500. increase 110-7300-465.60-47 Food & Provisions 500. increase 110-0000-334.73-18 Golden Leaf 30,000. increase 351 Public Buildings (Fund 110-General) Code 110-4700-410.43-15 Maint. & Repair Bldg./Pub. Bldg. 1,663. increase 110-5120-420.43-16 Maint. & Repair Equip./Jail 1,663. decrease 352 Public Assistance (Fund 110-General) Code 110-7710-441.80-90 Crisis Intervention 61,657. increase 110-7710-441.80-85 CP&L Project Share 1,304. increase 110-0000-330.77-01 Social Services Administration 62,961. increase 110-7710-441.80-60 Day Care Smart Start 96,240. increase 110-0000-330.77-05 Day Care Smart Start 96,240. increase 110-7710-441.88-15 Special Needs Adoption 30,000. increase 110-0000-334.77-03 Special Need Adoption 30,000. increase 353 South Central Wastewater Project (Fund 553-“PU014B”) Code 553-0000-389.50-00 Interfund Transfer-HCDPU 200,000. increase 553-9100-431.45-40 Land and Right-of-Way 78,000. increase 553-9100-431.45-30 Engineering 122,000. increase 354 Public Utilities (Fund 531-HCDPU) Code 531-9000-431.90-60 Interfund Trans. SC Wastewater Prol. 200,000. increase 531-0000-399.00-00 Fund Balance Appropriated 200,000. increase 355 Health (Fund 110-General) Code 110-7600-441.43-16 Maintenance & Repair-Equipment 1,000. decrease 110-7600-441.54-26 Advertising 900. decrease 110-7600-441.58-01 Training 1,000. decrease 110-7600-441.58-14 Travel 3,000. decrease 110-7600-441.60-36 Uniforms 1,912. decrease 110-7600-441.60-46 Medical Supplies 5,000. decrease 110-7600-441.74-74 Capital Outlay Equipment 589. decrease 110-7600-441.60-33 Materials & Supplies 589. increase rd 110-0000-345.10-15 3 Party Medicaid 5,812. decrease 110-0000-345.19-00 Miscellaneous Patient Fees 7,000. decrease 356 Health (Fund 110-General) Code 110-7600-441.11-00 Salaries & Wages 11,850. decrease 110-7600-441.22-00 FICA Tax Expense 907. decrease 110-7600-441.23-00 Retirement 580. decrease 110-7600-441.23-01 Supplemental Retirement 208. decrease 110-0000-331.76-01 WIC Program 13,545. decrease 357 Raw Water Intake Upgrade Project (Fund 557-“PU0401”) Code 557-0000-314.50-00 Sales Tax 10,500. increase 557-9100-431.45-80 Contingency 10,500. increase 358 Transportation (Fund 110-General) Code 110-4650-410.60-46 Medical Supplies & Drugs 1,500. decrease 110-4650-410.58-01 Training & Meetings 730. increase 110-4650-410.33-45 Contracted Services 21,856. increase 110-4650-410.43-16 Maintenance & Repair Equipment 250. decrease 110-4650-410.55-12 Printing & Binding 218. decrease 110-4650-410.60-53 Dues & Subscriptions 43. decrease 110-4650-410.60-33 Materials & Supplies 800. decrease 110-0000-334.55-03 Transportation Assistance-TDP 19,775. increase 359 Medical Examiner (Fund 110-General) Code 110-5700-420.32-14 Medical Examiner 12,000. increase 110-0000-399.00-00 Fund Balance Appropriated 12,000. increase 366 Governing Body (Fund 110-General) Code 110-4100-410.32-68 Board Meetings 10,000. increase 110-4100-410.31-60 Averasboro Battleground 1,000. increase 110-4100-410.31-98 Adopt a Trail 7,000. increase 110-0000-399.00-00 Fund Balance Appropriated 18,000. increase 370 Solid Waste (Fund 580-Solid Waste) Code 580-6600-461.90-68 Interfund Transfer – Abandoned Manufactured Home 44,531. increase 580-0000-399.00-00 Fund Balance Appropriated 44,531. increase 371 Automaton Enhancement Fund (Fund 230-Automation Enhancement) Code 230-4800-410.90-10 Interfund Transfer-General Fund 5,000. increase 230-0000-399.00-00 Fund Balance Appropriated 5,000. increase 377 MIS (Fund 110-General) Code 110-4900-410.74-74 Capital Outlay-MIS 57,000. increase 110-7600-441.52-54 Insurance & Bonds-Health 15,000. decrease 110-4500-410.74-74 Capital Outlay-Tax 20,000. decrease 110-0000-389.50-00 Interfund Transfer-HCDPU 15,000. increase 110-0000-389.42-00 Interfund Transfer-E911 2,000. increase 110-0000-389.48-01 Interfd. Trans.-Automation Enhancement 5,000. increase 378 Public Utilities (Fund 531-HCDPU) Code 531-9000-431.90-10 Interfund Transfer-General Fund 15,000. increase 531-0000-399.00-00 Fund Balance Appropriated 15,000. increase 379 Emergency Telephone System (Fund 240-E911) Code 240-5900-420.58-01 Training & Meetings 2,000. decrease 240-5900-420.90-10 Interfund Transfer-General Fund 2,000. increase 3. Tax Refunds (Attachment 1) 4. Resolution supporting state assumption of Medicaid (Attachment 2) 5. Reorganization of Emergency Management office staff: move Jimmy Riddle from Deputy Fire Marshal position (pay grade 67) to Assistant Fire Marshal (pay grade 70). This will allow for direct management and supervision in the event of the absence of the Emergency Services Director. 6. Lease agreement with Ralph and Margaret Mangum for Johnsonville Container Site for one year for the rental fee of $1,400. 7. Resolution regarding Overhills Estate (Attachment 3) 8. Resolution to allow New Hanover County to join Southeastern Economic Development Commission (Attachment 4) 9. Budget Ordinance for the Abandoned Mobile Home Planning Initiative (Attachment 5) 10. Work Authorization for Airport Runway Extension project (Attachment 6) 11. Change Order No. 1 for Barnhill Contracting Company regarding Airport project (Attachment 7) 12. Farm Lease Agreement with Ronnie Hall for governmental complex property. Consideration of the lease is $35.00 per acre for the cleared land. 13. Proclamation regarding Campbell University Loyalty Day (Attachment 8) 14. Authorization for Cooperative Extension to purchase new computers that were approved in the FY 2004-05 Budget. 15. Write-off of delinquent Public Utilities accounts for the first quarter of 2005--All of these accounts have been in a delinquent status for more than three years and total $13,382.71. Public Utilities participates in the Local Government Debt-Setoff Program that has been successful in collecting previous written-off debts. 16. Authorization for the Sheriff’s Department to accept a proposal from Starpoint Global Services for the management, storage, and imaging of records belonging to the Harnett County Sheriff’s Department. The cost of this service is $1,200.00 and annual maintenance is $140.00 (after first 15 months free). 17. Special salary adjustment for Gerelene Goodman, Social Worker Supervisor II, in the Department of Social Services. Her current salary is lower than that of another employee with the same title and duties but with fewer years service. Salary will be adjusted to $42,365.00. 18. Authorization for the Sheriff’s Department to submit a grant application to the North Carolina Department of Correction for the Criminal Justice partnership Program. The amount of the proposed grant is $85,246.00. 19. Resolution of Support for Water Resources Management Program and Funding by the State to North Carolina Regional Councils (Attachment 9) In the informal comments portion of the meeting, Ray McArten, Western Harnett area, stated that he applied for a federal firearms license but it was not approved due to zoning where he lives. The Board asked the Planning Department staff to follow up with Mr. McArten. Commissioner Titchener moved for the appointments listed below. Commissioner Andrews seconded the motion and it passed unanimously. Averasboro Township Tourism Development Authority (Attachment 10) Billy Tart and Ricky Johnson reappointed for 1-year terms to expire 12-31-05 and Billy Tart named Authority Chairman nominated by Commissioner Titchener Harnett County Public Facilities Corp. Board of Directors Jesse Alphin, Billy G. Pope, and Wm. A. Wilder for a 1-year term to expire 3-31-06 nominated by Commissioner Andrews Town of Angier Planning Board (extraterritorial jurisdiction) Robert Surles for a 3-year term to expire 12-31-07 nominated by Commissioner Andrews Vice Chairman Hill nominated Commissioner Tim McNeill to replace her on the North Carolina Business Education Technical Alliance. Chairman Byrd stated that the Board would now consider certain matters sitting in its capacity as governing body of the South Central Water & Sewer District and called on Jackie E. McLamb, Area Director, Rural Development, United States Department of Agriculture. Mr. McLamb presented a Letter of Conditions and other documents regarding financing of the proposed wastewater collection project. Commissioner McNeill moved to approve the Letter of Conditions and related documents sitting as the governing body of the District and as the Board of County Commissioners. Commissioner Titchener seconded the motion and it passed unanimously. (Attachment 11) Steve Ward, Assistant Director, Public Utilities, presented three separate agreements between the County and the South Central Water & Sewer District. The documents consist of a Contracting Agency Agreement, an Operations and Maintenance Agreement, and a Capacity Purchase Agreement. These agreements are necessary to prepare for the upcoming start of the South Central Wastewater Project Phase IA. Commissioner Titchener moved to approve all three agreements sitting as the governing body of the District and as the Board of County Commissioners. Commissioner Hill seconded the motion and it passed unanimously. (Attachment 12) Chairman Byrd closed the portion of the meeting sitting as the governing body of South Central Water & Sewer District. Mark Locklear, Senior Planner, presented a zoning change request for Pauline Young, from RA-20M to Commercial Zoning, SR 1120-Overhills Road, Anderson Creek Township, 6.58 acres. The Planning Board recommends denial of the request based on unreasonable spot zoning. Chairman Byrd called to order a public hearing and opened the meeting for comments from the public. Comments were received from the following citizens: 1. Pauline Young, applicant, wants to sell the property in question and was told she could sell at a higher price if it was zoned commercial. 2. David Bunn, 5608 Overhills Road, does not want to see storage units or a convenience store built on that property. His main concern is for the safety of children in the neighborhood. No further comments were offered and Chairman Byrd closed the public hearing. Commissioner McNeill moved to deny the zoning change request. Commissioner Byrd seconded the motion and it passed unanimously. Mark Locklear, Senior Planner, presented a proposed text amendment to the Subdivision Ordinance regarding streetscape buffer standards. Chairman Byrd called to order a public hearing and opened the meeting for comments from the public. No comments were offered regarding the proposed amendment and Chairman Byrd closed the public hearing. Commissioner Andrews moved to adopt the Subdivision Ordinance text amendment as presented. Commissioner Hill seconded the motion and it passed unanimously. (Attachment 13) Mark Locklear, Senior Planner, presented a proposed text amendment to the Zoning Ordinance to remove the portion pertaining to buffers for single-family subdivisions as it has been addressed in the above text amendment to the Subdivision Ordinance. Chairman Byrd called to order a public hearing and opened the meeting for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Commissioner McNeill moved to adopt the Zoning Ordinance text amendment as presented. Commissioner Andrews seconded the motion and it passed unanimously. (Attachment 14) Dwight Snow, County Attorney, presented for the Board’s consideration, a proposed resolution to conduct a public hearing on a proposed transfer of a 2.0 acre tract which is located in the County Industrial Park off Highway 401 in Lillington Township. Commissioner McNeill moved to adopt the resolution. Commissioner Titchener seconded the motion and it passed unanimously. (Attachment 15) Departmental reports were filed with the Board from Veteran’s Affairs, Animal Control, Sheriff’s Department, Housing, and General Fund (changes). (Attachment 16). Mr. Emory reported on the following items: - The Hunting Advisory Committee will meet soon to discuss fox issue. - The Department of Transportation’s Spring Litter Sweep Roadside Cleanup is scheduled for April 16-30, 2005. - Harmony Home, a home for 6 adult ladies with developmental disabilities, will open this summer in Dunn. - Emergency Medical Service has been awarded a non-matching bioterrorism grant from Health Resources & Services Administration (HRSA). Commissioner Hill moved that the Board go into closed session for the following purposes: (1) To discuss certain personnel matters; (2) To instruct the County staff in negotiating the terms on a proposed contract for the acquisition of real property; (3) To give instructions to the County Attorney concerning the handling or settlement of a claim. This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(6),(5) & (3). Commissioner Titchener seconded the motion and it passed unanimously. Commissioner McNeill moved for the Board to come out of closed session. Commissioner Andrews seconded the motion and it passed unanimously. There being no further business, Commissioner McNeill moved to adjourn. Commissioner Andrews seconded the motion and it passed unanimously. The Harnett County Board of Commissioners’ regular meeting, March 21, 2005 adjourned at 9:00 p.m. ________________________________ Teddy J. Byrd, Chairman ________________________________ Kay S. Blanchard, Clerk to the Board