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050718mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting May 7, 2018 The Harnett County Board of Commissioners met in regular session on Monday, May 7, 2018, in the Commissioners Meeting Room, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Members present: Gordon Springle, Chairman Howard Penny, Vice Chairman Barbara McKoy, Commissioner Joe Miller, Commissioner Member absent: Abe Elmore, Commissioner Staff present: Paula Stewart, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Springle called the meeting to order at 9:00 am. Commissioner Miller led the Pledge of Allegiance and invocation. Chairman Springle administered the Oath of County Manager to Paula K. Stewart. Chairman Springle called for additions or deletions to the published agenda. Mrs. Stewart requested the addition of Harnett County Emergency Services request for approval of Resolution Designation of Applicant's Agent to designate agents to execute and file applications for the DRA 2017 Grant (Hurricane Matthews) for the purpose of obtaining state financial assistance. Commissioner McKoy moved to approve the agenda as amended. Commissioner Miller seconded the motion that passed 4-0. Commissioner Miller moved to approve the following items listed on the consent agenda. Vice Chairman Penny seconded the motion, which passed 4-0. 1. Minutes: April 16, 2018 Regular Meeting April 10, 2018 Work Session March 19, 2018 Regular Meeting 2. Budget Amendments: 324 Cooperative Extension Code 110-7319-465.11-00 110-7319-46521-00 110-7319-465.21-05 110-7319-465.21-07 110-7319-465.22-00 Salaries — Part time Group Insurance Employee Clinic Dental FICA 5,764 decrease 775 decrease 15 decrease 31 decrease 441 decrease May 7, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 7 324 Cooperative Extension continued Retirement Supplemental Retirement Unemployment Workers Compensation Training & meetings Travel Materials & Supplies Food Revenue Code 110-7319-465.23-00 110-7319-465.23-01 110-7319-465.25-10 110-7319-465.26-08 110-7319-465.58-01 110-7319-465.58-14 110-7319-465.60-33 110-7319-465.60-47 110-0000-331.73-19 332 Aging Department Code 110-7501-441.41-11 110-7501-441.55-12 110-7501-441.58-14 110-7501-441.60-33 110-7501-441.60-47 110-0000-334.75-03 Telephone & Postage Printing Travel Materials & Supplies Food & Provisions Medicare Counseling SHIP 334 Benhaven Elementary School CP 1702 Code 336-8300-480.47-30 General Contractor 336-8300-480.47-62 Contingency 324 Health Department Code 110-7600-441.60-33 Materials & Supplies 110-7600-441.74-74 Capital Outlay 324 Airport Code 301-8300-406.90-03 Airport Reserve 301-0000-389.10-00 Airport Reserve 340 Airport Terminal Building Code 338-8300-406.30-04 Professional Services 338-0000-331.83-11 Jetport Terminal NCDOT 338-0000-389.10-00 Capital Reserve 350 Aging Department Code 110-7501-441.32-13 Special Projects 110-0000-353.75-01 Family Care Donations 351 Aging Department Code 503-9100-431.45-80 Contingency 503-9100-431.45-01 Construction 353 Cooperative Extension Code 110-7324-465.11-00 Salary & Wages 110-7324-465.11-14 Longevity 436 decrease 116 decrease 18 decrease 881 decrease 420 decrease 1,856 decrease 16 decrease 220 decrease 10,989 decrease 144 increase 106 increase 144 increase 3,120 increase 250 increase 3,764 increase 19,376 decrease 19,376 increase 7,000 decrease 7,000 increase 19,180 increase 19,180 increase 191,800 increase 172,620 increase 19,180 increase 280 increase 280 increase 276,300 increase 276,300 decrease 2,721 decrease 265 decrease May 7, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 7 353 Cooperative Extension continued Group Insurance Dental FICA Regular Retirement Supplemental Retirement Unemployment Workers Compensation Telecommunications Training and Meetings Travel Food & Provisions 110-7324-465.21-00 110-7324-465.21-07 110-7324-465.22-00 110-7324-465.23-00 110-7324-465.23-01 110-7324-465.25-10 110-7324-465.26-08 110-7324-465.41-11 110-7324-465.58-01 110-7324-465.58-14 110-7324-465.60-47 360 IT Department Code 909-9809-410.60-24 Computers 909-0000-389.10-00 Interfund Transfers 361 IT Department Code 194-8701-490-9097 194-0000-399.00-00 366 Facility Maintenance Code 110-4700-410.43-15 110-8800-490.32-16 Internal Service Fund Fund Balance Appropriated 1,896 increase 28 increase 891 decrease 194 decrease 6 decrease 128 decrease 208 decrease 16 decrease 2,500 decrease 105 increase 100 decrease 100,000 increase 100,000 increase 100,000 increase 100,000 increase Operating Repair & Maint. - bldg. 100,000 increase Contingency 100,000 decrease 373 Capital Reserve Code 194-8200-450.60-33 Materials & Supplies 194-8200-450.74-74 Capital Outlay 194-8701-490.90-93 Interfund Transfer 376 General Fund Balance Code 110-8701-490.90-05 Interfund Transfer 110-0000-399.00-00 Fund Balance Appropriated 377 Parks and Recreation Code 197-8200-450.74-71 197-0000-389.10-00 378 Capital Reserve Code 196-4700-410.33-45 196-0000-389.10-00 Capital Outlay land Interfund Transfer Contracted Services Interfund Transfer 379 Interfund Transfer Code 110-8701-490.90-05 Interfund Transfer 110-0000-399.00-00 Fund Balance Appropriated 15,000 decrease 284,031 decrease 299,031 increase 555,000 increase 555,000 increase 555,000 increase 555,000 increase 500,000 increase 500,000 increase 500,000 increase 500,000 increase May 7, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 7 380 Capital Reserve Code 197-8200-450.60-33 Materials & Supplies 197-8200-450.74-74 Capital Outlay 198-0000-389.71-00 Interfund Transfer 3. Tax rebates, refunds and releases (Attachment 1) 15,000 increase 284,031 increase 299,031 increase 4. Harnett County Tax Administrator requested approval of the Interlocal Cooperation Agreement for the Collection of Taxes between Harnett County and the Town of Coats. 5. Harnett County Tax Administrator requested approval of the Interlocal Cooperation Agreement for the Collection of Taxes between Harnett County and the Town of Angier. 6. Harnett County Information Technology Department requested approval of the revised Electronic Records and Imaging Policy for Harnett County. 7. Joint Resolution of the Harnett County Board of Commissioners and Harnett County Board of Education Supporting a Statewide Referendum on a Bond Issue for School Facility Needs. (Attachment 2) 8. Harnett County Parks and Recreation requested approval of a Use Agreement with Harnett County Schools for the expansion of Neills Creek Park. The agreement will allow Harnett County Parks and Recreation to utilize the baseball, softball and multiuse fields behind Harnett County Central Middle School. The County will also relocate the high school tennis courts to this property. The County will begin maintaining the facilities. This agreement will allow the County to expand on its recreational offering and give citizens more access to these facilities. 9. Harnett County Health Director requested award of bid in the amount of $168,129 to Affinity Care NC, DBA Affinity Health Services as the vender for the In -Home Aide Program within the Harnett County Division of Aging for the year 2018-2019. No other bids were received. 10. Harnett County Public Utilities requested approval of write-offs for the first quarter of 2018 in the amount of $27,948.43. All of these accounts have been delinquent for more than three years. The facilitation of these write-offs is an important step in a continuing effort to effectively manage collections and bad debt. 11. Harnett County Sheriff's Office requested approval of amendments to the Contract and Agreement between the County of Harnett and Campbell University, Incorporated, to provide law enforcement services within coverage area. 12. Harnett County Sheriff's Office requested approval of a resolution awarding Deputy Michael Kemp with his service weapon upon his retirement. (Attachment 3) May 7, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 7 13. Harnett County General Services requested approval of award of bid to A-1 Salvage and Demolition, Inc. in the amount of $182,400 for the demolition of Old Anderson Creek School Gym/Cafeteria/Classroom at 904 Anderson Creek Road, Bunnlevel & the Old Shawtown building at 695 Shawtown Road, Lillington. Four bids were received with A- 1 Salvage and Demolition, Inc. submitting the lowest proposal. General Services also requests that the Board authorize negotiation for contract price of $182,400 as submitted by contractor. (Attachment 4) 14. Harnett County Parks and Recreation requested approval of offer to purchase 28.29 acres off Oakridge River Rd in northwest Harnett County. The offer includes a contingency that conditional use permits are approved. The property will be used for future development and partnership between Parks and Recreation, Solid Waste, and E-911. 15. Emergency Services requested approval of Resolution Designation of Applicant's Agent to designate agents — Primary Agent is Larry Smith and Secondary Agent is Jimmy Riddle, to execute and file applications for the DRA 2017 Grant (Hurricane Matthews) on behalf of the Town of Erwin for the purpose of obtaining state financial assistance. (Attachment 5) Chairman Springle opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. The following citizens addressed the Board: - Jerry Rivas of 364 Twin Ponds Road in Sanford - Cris Nystrom of 391 Senter Lane in Bunnlevel - Penny Christman of Carolina Seasons - Pricilla Adams of Carolina Seasons Commissioner Miller moved to approve the appointments listed below. Commissioner McKoy seconded the motion, which passed 4-0. Harnett County Economic Development Council Barbara McKoy and Frankie Lewis were reappointed for two-year terms starting July 1, 2018 and expiring June 30, 2020. Harnett County Planning Board Cris Nystrom was reappointed to serve on this Board for a term of three years expiring May 31, 2021. Harnett County Public Library Board Gloria Gulledge was reappointed to serve on this Board as the City of Dunn representative for a term of three years expiring June 30, 2021. Triangle South Workforce Development Board Carolyn Blue and Russell Hieb were reappointed to serve on this board for a term of two years expiring June 30, 2020. May 7, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of 7 Victoria Whitt, Executive Director of the Sandhills Center, presented a program update and FY 2018/2019 County general budget request for Harnett County in the amount of $199,679. Mrs. Whitt noted Sandhills Center has not requested an increase in county general funding for the past fourteen years and thanked the Board for the County's contribution and continued support. She noted that all of the funding received is directed in support of Harnett County Behavior Health Urgent Care Centers and other county designated services/programs. Mrs. Whitt thanked Commissioner Miller for his service on the Sandhills Centers Board. She also thanked Tonya Gray, who recently resigned, for representing Harnett County on the Sandhills Centers Board of Directors. Mrs. Whitt stated since beginning the management of Medicaid service dollars in December 2012, Sandhills Center has realized savings and has made a commitment to reinvest those savings in the community. During the past year, Sandhills Center has worked with county and community representatives from each of their nine constituent counties to identify high priority needs and projects at the county level. Mrs. Whitt said Sandhills has been able to reallocate local funds and commit LME/MCO reinvestment savings to numerous projects in each of their nine counties. She said they will continue to meet with the county manager and others to review the use of current county allocations and to identify behavioral health service areas in the county that may have been underserved and identify how available funding could be used to impact those areas. Mrs. Whitt reviewed on-going activities, participation and assistance in the county. She also noted recent conversations with the County Manager to identify Intellectually Developmental Disabilities (IDD) individuals who are in need of services and may be falling through the cracks. Last, Mrs. Whitt shared a "dashboard" highlighting Harnett County members served in 2017, most frequent behavioral health services received and highest serving behavioral health providers in 2017. Last, she provided the Sandhills Center's Quarterly Community Report and Annual Community Report December 2017 for review. Buren Fulmer, Harnett County Forest Ranger, presented N.C. Forest Service 2017 Summary of Accomplishments in Harnett County. Mr. Fulmer reported that 310 landowners were assisted by the N.C. Forest Service in 2017 and 173 Forest Management Plans were prepared, placing an additional 6,529 acres under active forest management. Mr. Fulmer said 125 tax plans requested due to the Forestry Present Use Value tax break. He reported 1,272 acres in trees planted in 2017 with cost share funds. Mr. Fulmer reported Harnett County landowner project funding of $79,606 through the Timber Restoration Fund and Forest Development Program in 2017. Mr. Fulmer noted increased logging activity in the County driven by the pulp market. Sixty active logging inspections to make sure they comply with Forest Practice Guidelines where done in Harnett County in 2017. He said the Ips Beetle has become a problem in Harnett County and shared concerns regarding the potential infestation of congongrass. Mr. Fulmer reported 82 fires with 264 acres burned during the 2017 fire season in Harnett County. He noted activities including the 11 th Environmental Field Day held for over 400 fifth graders. May 7, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of 7 Mr. Fulmer stated the N.C. Forest Service's 2018 budget request from Harnett County is $121,519, which is an increase of $6,508. He noted the increase is to cover the increase in the State Health Plan for four employees, proposed 3% pay raise, $2,000 operation cost, and a new employee with 2017 pay raise. Mr. Fulmer said the total cost -share payments for Harnett County landowners was $178,550 in 2017. Mr. Fulmer explained the Forest Service County Budget is 40% County funded, 60% State funded and the County is billed monthly based on previous month's expenses. Last, he said they will receive a new John Deere 700 tractor bulldozer in the fall of 2018 ($275,000 state funded). Dr. Aaron Fleming, Superintendent of Harnett County Schools, presented the 2018-2019 local appropriation fund request for Harnett County Schools including: - Total current expense expansion $ 4,487,166.00 - Total current expansion continuation + expansion $28,874,193.00 - Total capital outlay expansion $70,762,218.14 (Minus $673,640.00 for Western Harnett High and Middle Schools parking lot paving previously funded) Dr. Fleming provided details and responded to questions. He stated it is the School Board's intent to keep about $3 Million in their fund balance. Dr. Fleming said this is a very heavy request this year but our students deserve to be in facilities that are 21st century like their peers in surrounding counties. John Gasiorowski, Harnett County's Independent Benefits Advisor broker, and Human Resources Director Heather Pollard presented the 2018/19 health insurance benefits renewals. The projected renewal for the County's self-funded health plan is a 3% increase in cost. Mrs. Pollard said with our current health coverage we are able to decrease co -pays for employees from $50 to $25 for physical therapy, speech therapy, and mental health & substance abuse visits. She noted there were no changes in the cost for vision or dental plans and the County is not changing vendors in any way. Mrs. Pollard also announced online open enrollment for benefits is now available to employees. Commissioner McKoy requested an update regarding the Employee Benefit Committee. Mrs. Stewart presented the following report: - Veteran Services Activities Report — April 2018 Mrs. Stewart reminded the Board of the upcoming NCACC Annual Conference in Hickory August 23-25, 2018. There was no new business. There was no need for closed session. Commissioner McKoy moved to adjourn the meeting at 10:34 am. Vice Chairman Penny seconded the motion, which passed 4-0. nny, Vice C . irman t Regina = eler, Clerk ay 7, 2018 Regular Meeting Minutes Harnett County Board of Commissioners Page 7 of 7 ATTACHMENT 1 ATTACHMENT 1 00 > 0 0 n 00. 0) a) 0. V (0 O 0) ra C 0) m v Y O C •V1 VI 0) Era C O O O � w N 0.1 O CC m w c ▪ c O U r0 a) o QJ ▪ :C3 C C o((00 0 (L) 2 U 0 1-O K O 0 0 0 0 ¢ a ¢ a ¢ z Z Z ZZ O 0 0 0 0 0 0 0 0 0 w 000w z z z z z « z z z z z acrcscrCr 0 0 0 0 0 N N V O N eJ 6 .-i u) N. 0 r` 3 N 01 00 00 lD N N m m N c z m rn 0 ri 0 M 01 I-1 01 m m o 0o ai t0 0 N r.4 N N V) V) V N V) 00 00 00 00 00 m m m m m 0002257987-2018-2017-0000-00 0002257987-2018-2016-0000-00 0002257987-2018-2015-0000-00 0002257987-2018-2014-0000-00 0002257987-2018-2013-0000-00 O • U (J U u U CC • 01 0) 00) Cu 01 i 0 N N 00)) 0) 0i E -o -o -a -o -0 c c c c c 10 CO CO (0 10 1)) w w w W 0 0 0 0 0 m m m m m S. Keith Faulkner Tax Administrator ATTACHMENT 2 420 McKinney Parkway 1008 S 11`x' Street Lillington, NC 27546 Lillington, NC 27546 JOINT RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS AND HARNETT COUNTY BOARD OF EDUCATION SUPPORTING A STATEWIDE REFERENDUM ON A BOND ISSUE FOR SCHOOL FACILITY NEEDS THAT WHEREAS, based on information from the school districts and counties, the Department of Public Instruction reported in 2016 that North Carolina's public schools need about $8.1 billion to pay for new school facilities, maintenance and renovations; and WHEREAS, the 2016 report, also known as the Statewide Facility Needs Survey, found that 1 1 8 new schools are needed across North Carolina. Fifty schools are needed immediately, and sixty-eight are needed in three to five years; and WHEREAS, besides new construction, 1,560 schools need renovations to comply with safety and building code requirements, and to address deferred maintenance, and 459 schools need additions for new classrooms; and WHEREAS, a priority goal of the North Carolina Association of County Commissioners is to support legislation to provide state assistance to meet school construction needs caused by increased enrollment and mandated reduction in class size, through a statewide referendum on a bond issue; and WHEREAS, the Statewide Facility Needs Survey also showed that construction costs are increasing from a base of $136 per square foot in 2005 to $194 per square foot in 2015, and interest rates and construction costs are still rising; and WHEREAS, deteriorating facilities distract from learning and impact achievement, and we need to ensure public school facilities are conducive to student outcomes; and WHEREAS, counties in both urban and rural areas are faced with high costs for renovations and repairs to update and make old school buildings safe; and WHEREAS, counties have limited options to raise revenue to pay for school construction; and WHEREAS, because counties lack sufficient sources of funding for school facilities, the state has responded in the past by approving statewide school construction bonds to address needs nearly once per decade; and WHEREAS, a statewide bond is urgently needed to help address the staggering shortfall in funding for construction, repairs, and renovations at public school facilities throughout North Carolina; and WHEREAS, Harnett County has school needs estimated by the school system of approximately $240 million; and WHEREAS, the NC School Bond — HB 866/SB542 — would invest $1.9 billion to begin addressing these critical needs across the state; and WHEREAS, it is estimated that Harnett County could receive $50,414,398 to assist in addressing its school capital needs; and NOW THEREFORE BE IT RESOLVED that the Harnett County Board of Commissioners and Harnett County Board of Education join together in urging the North Carolina General Assembly to call for a statewide referendum on the November 2018 ballot which is referred to as the Public School Building Bond Act (HB866/SB542) so that school districts across North Carolina are better able to meet urgent facility needs. AND BE IT FURTHER RESOLVED that copies of this resolution be transmitted to the members of the General Assembly representing Harnett County and to all 100 counties in North Carolina. Adopted this 7th day of May 2018. Gordon Spri Harnett County Board of Commissioners Attest: et Regina County Bo idswg. eeler, Clerk rd of Commissioners Bill Morris, Chairman Harnett County Board of Education Aaron L. Fleming, Secretary/Superintendent Harnett County Board of Education CtJA1?!: • J G is J 11! / ATTACHMENT 3 NORTH CAROLINA HARNETT COUNTY RESOLUTION THAT, WHEREAS, Michael G. Kemp, began his Harnett County Law Enforcement career on March 26th 2003; and WHEREAS, after 15.6 years of distinguished service to Harnett County, Michael G. Kemp will retire; and WHEREAS, according to North Carolina General Statute 14-402 and 14-409.1, proper permits have been obtained (as attached) in order to receive the side arm. NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners that Michael G Kemp be awarded the following service side arm for one dollar ($1.00). Glock Model 22 Serial Number CPT -620. Duly adopted this ATTEST: '74 day of 114 HARNETT COUNTY BOARD OF COMMISSIONERS Clerk tthe Board ATTACHMENT 4 HARNETT COUNTY DEMOLITION SERVICES BID CONTRACTOR TOTAL PRICE A-1 Salvage $393,400* JHS Construction $434,100* Target Contractors, LLC $499,600* 4 Seasons Demolition $490,400* *Total bids received included demolition of three addresses however only two addresses will be demolished at this time. ATTACHMENT 5 RESOLUTION DESIGNATION OF APPLICANT'S AGENT North Carolina Division of Emergency Management Organization Name (hereafter named Organization): Harnett County Disaster Number: 4285 -DR -NC • pplicanfs State Cognizant Agency for Single Audit purposes (If Cognizant Agency is not assigned, please indicate): Applicant's Fiscal Year (FY) Start Month: Day: July 1 Applicant's Federal Employer's Identification Number: 56-6000306 Applicant's Federal Information Processing Standards (FIPS) Number: 085-99085-00 PRIMARY AGENT SECONDARY AGENT Agent's Name Larry Smith • gent's Name Jimmy Riddle Organization Harnett County Emergency Services Organization Harnett County Emergency Services Official Position mergency Management Coordinator Official Position mergency Services Director Mailing Address 'OBox 370 Mailing Address •OBox 370 City, State, Zip Lillington NC 27546 City, State, Zip Lillington NC 27546 Daytime Telephone 910-893-7580 Daytime Telephone 910-893-7580 Facsimile Number 910-893-5025 Facsimile Number 910-893-5025 Pager or Cellular Number 910-984-6297 Pager or Cellular Number 910-984-6295 E IT RESOLVED BY the governing body of the Organization (a public entity duly organized under the laws of the State of North Carolina) that the above-named Primary d Secondary Agents are hereby authorized to execute and file applications for federal and/or state assistance on behalf of the Organization for the purpose of obtaining certain state and federal financial assistance under the Robert T. Stafford Disaster Relief & Emergency Assistance Act, (Public Law 93-288 as amended) or as otherwise vailable. BE IT FURTHER RESOLVED that the above-named agents are authorized to represent and act for the Organization in all dealings with the State of North Carolina d the Federal Emergency Management Agency for all matters pertaining to such disaster assistance required by the grant agreements and the assurances printed on the reverse side hereof. BE IT FINALLY RESOLVED THAT the above-named agents are authorized to act severally. GOVERNING BODY CERTIFYING OFFICIAL ame and Title Gordon Springle, Chairman/Howard Penny Vice Chairman ame argaret Regina Wheeler ame and Title Joe Miller Cornmisioner Official Position Jerk to the Board Name and Title Abe Elmore Commissioner/Barbara McKoy Commissioner Daytime Telephone 910-893-7555 ,: GD�ee Mi /p CERTIFICATIONsr 1, Ofo� fel to vt,0. eIePdulyappointed �'')) i Q j W (Name) PP t^_ I e r k + u 1 t►P I�Oa ry�(Title) of the Governing B. s �• 1 �'i do hereq certify thatthe above is a true and correct copy of a resolution passed and approved by the Governing Body of * i , _ (Organization) on the ( g )17.441 day of 201•. ,1 y ' Ai Date: nick y 7 c) 0 1 g Signature: �.�, '-.,` ` J