050420mHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
May 4, 2020
The Harnett County Board of Commissioners met in regular session on Monday, May 4, 2020, in
the Commissioners Meeting Room, County Administration Building, 420 McKinney Parkway,
Lillington, North Carolina. Due to COVID-19 this meeting was not open to members of the
public to attend in person however, citizens and staff were provided options to listen to the
meeting live. Only County staff necessary to conduct the meeting or to speak on scheduled
agenda items were in attendance, stationed in the meeting chambers to maintain the
recommended social distancing of 6 feet, as the Board demonstrated compliance with State law
and prudent public health practices.
Members present:
Staff present:
Howard Penny, Jr., Chairman
Joe Miller, Vice Chairman
Mark B. Johnson, Commissioner
Gordon Springle, Commissioner
Barbara McKoy, Commissioner
Paula Stewart, County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Margaret Regina Wheeler, Clerk
Chairman Penny called the meeting to order at 9:00 am. Commissioner McKoy led the Pledge
of Allegiance and invocation.
Chairman Penny called for any additions or deletions to the published agenda. Mrs. Stewart
requested to add the Johnsonville Elementary School Renovations Project Ordinance and budget
amendment for $5,100,000 for consideration. Vice Chairman Miller moved to approve the
agenda as amended. Commissioner Springle seconded the motion that passed unanimously.
Commissioner McKoy moved to approve items on the revised consent agenda. Commissioner
Springle seconded the motion, which passed unanimously.
1. Minutes:
April 20, 2020 Regular Meeting
March 12, 2019 Work Session
January 28, 2019 Planning Retreat
January 22, 2019 Regular Meeting
May 4, 2020 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of 3
2. Budget Amendments:
904 Emergency Services
Code 1104411 529090
1104411 330210
1104411 330310
1103900 390990
Emergency Supplies
Federal
State
Fund Balance Appropriated
264 Government Special Revenue Fund (2017 GO Bond proceeds)
Code 2999990 598400 Interfund Trans — Capital
2993900 390990 Fund Balance Appropriated
381 increase
9,140 increase
9,140 increase
17,899 decrease
$5,100,000 increase
$5,100,000 increase
Vice Chairman Miller moved to approve the following appointment. Commissioner McKoy
seconded the motion, which passed unanimously.
LIBRARY BOARD OF TRUSTEES
Ronnie Vinston was reappointed to serve as the as District 1 representative on this Board
for a term of three years expiring March 31, 2023.
Harnett County Ranger Buren Fulmer presented a program update. He also presented NC Forest
Service's FY 20/21 funding request from Harnett County as $142,878; an increase of $6,606.
Mr. Fulmer detailed that the increase includes a new truck price increase as well as health
insurance increase, proposed 2.5% pay increase and retirement rate increase for four employees.
He explained the Forest Service County Budget is 40% County funded, 60% State funded and
the County is billed monthly based on the previous month's expenses. Last, he said they would
like a shelter to park their new equipment under.
Mrs. Stewart presented the budget and scope for Phase 1 of proposed renovations at Johnsonville
Elementary School. She reported that Phase 1 of these renovations could be funded with the
residual equity remaining from the construction of the Benhaven Elementary School; is part of
the 2017 General Obligation School Bond issuance. Mrs. Stewart presented for consideration
the Johnsonville Elementary School Renovations Project Ordinance totaling $5,100,000 and
#264 General Government Special Revenue Fund Budget Amendment budgeting the remaining
proceeds from 2017 GO Bonds. Vice Chairman Miller moved to approve the Johnsonville
Elementary School Renovations Project Ordinance and budget amendment for $5,100,000.
Commissioner McKoy seconded the motion, which passed unanimously. (Attachment 1)
Mrs. Stewart presented the FY 2020/2021 recommended budget and Budget Message.
(Attachment 2) Mrs. Stewart responded to questions and comments by commissioners. Budget
discussions will continue during the upcoming May 12, 2020 work session. Staff will follow-up
with the percentage of employees who meet their goals and receive an annual performance pay.
May 4, 2020 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2 of 3
John Rouse, Harnett County Health Director, provided a COVID-19 update for Harnett County.
Ms. Stewart presented the following reports:
Sandhills Center FY 19/20 Funding Request for $199,679 and Program Update
Johnston -Lee -Harnett Community Action, Inc. grant for Hurricane Florence from the
Office of Economic Opportunity.
NC Department of State Treasurer, Retirement Systems Division Contribution -Based
Benefit Cap Report
Brian Haney, Assistant County Manager participating remotely, briefly reviewed the Harnett
County Employee Turnover FY 2016-2020 information included in the agenda package.
Chairman Penny called for any new business. Vice Chairman Miller said he believes the Board
needs to direct staff to come up with a plan to be proactive and ready to set this County back in
gear when the Governor decides to reopen counties. He suggested getting input from citizens
and business owners on how to best open their businesses back up and keep citizens safe.
Commissioner McKoy said she believes the Governor will provide guidelines to follow, which
should not be difficult to implement, when he does give his Executive Order for the State.
Discussions continued. It was the consensus of the Board that commissioners should promote
citizens following the Governor's guidelines.
Vice Chairman Miller moved that the Board go into closed session for the following purposes:
1) Consultation with the County's legal counsel in order to preserve the attorney-client
privilege concerning the handling of a certain claim and litigation including the following
case:
(a) Estate of John David Livingston, II, el als vs. Kehagias, et als
US District Court, Eastern District of N.C., Western Division
File NO 5: CV -00906 -BO, and
(b) Workers Compensation Claim of Elizabeth Garcia
I.C. File No. 19-046458
This motion is made pursuant to N.C. General Statute Section 143-318.11(a)(3). Commissioner
Springle seconded the motion that passed unanimously.
Vice Chairman Miller moved that the Board come out of closed session. Commissioner McKoy
seconded the motion that passed unanimously.
Commissioner McKoy moved to adjourn the meeting at 10:39 am. Commissioner Johnson
seconded the motion which passed unan
Aim
Penny, Jr., Chairm
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t Regina eler, Clerk
May 4, 2020 Regular Meeting Minutes
Harnett County Board of Commissioners
Page 3 of 3
ATTACHMENT 1
Harnett
COUNTY JOHNSONVILLE ELEMENTARY SCHOOL RENOVATIONS
NORTH CAROLINA PROJECT ORDINANCE
www.harnett.org
BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as the governing board for
Harnett County.
Section 1.
This project will consist of the renovations to the existing Johnsonville School. Proposed to be
completed in two phases, this project ordinance will address phase 1 which will include the demolition
of the existing cafeteria/kitchen/classroom building and gymnasium locker room extension with repair
to the gym; construct new cafeteria while allowing for a temporary; construct restrooms to support the
cafeteria and classroom additions; provide mechanical/electrical/data rooms; provide air conditioning to
the gym and upgrades to the existing playground.
Section 2. This portion of the project will be funded with the residual equity remaining from the construction of
the Benhaven Elementary School; part of the 2017 General Obligation School Bond issuance.
Section 3. The following amounts are hereby appropriated for this project:
Construction $ 4,335,000
Engineer/Architectural 510,000
Contingency 255,000
Total $ 5,100,000
Section 4. The following revenues are anticipated to be available to complete this design phase:
Interfund Transfer
Total
5,100,000
$ 5,100, 000
Section 5. The Finance Officer is hereby directed to maintain within the Johnsonville Elementary School Project
Fund, sufficient specific detailed accounting records.
Section 6. Funds may not be advanced from the General Fund for the purpose of making payments as due.
Section 7. The Finance Officer is directed to report, on a quarterly basis, on the financial status of each project
element in Section 3.
Section 8. The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this
capital project in every budget submission made to this Board.
Section 9. Copies of this capital project ordinance shall be furnished to the Clerk to the Governing Board, and to
the Budget Officer and the Finance Officer for direction in carrying out this project.
Duly adopted this 4th day of May, 20
ATTEST:
arc Penny, Chairman
a et i County Board of Commsioners
Mar=aret Regina
Ha . tt County
heeler, Clerk to the Bo
rd of Commissioners
strong roots • new growth
ATTACHMENT 2
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To the Harnett County Board of Commissioners:
The FY 2020-2021 Recommended Budget has been one of the most challenging in recent history.
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Contingency 0 293,250 761,817 10,931
Culture & Recreation 2,341,613 2,881,006 2,747,319 274,717
Economic & Physical Development 3,307,778 3,613,834 2,933,282 0
Education 25,872,499 26,307,581 27,324,109 0
Environmental Protection 286,049 374,459 373,159 0
General Government 13,040,611 15,126,218 14,990,642 48,651
Human Services 23,785,751 26,781,643 25,428,442 7,500
Public Safety 31,276,229 35,844,551 36,251,923 94,723
Transfers 15,188,568 14,835,912 13,790,000 48,893
Transportation 1,852,056 2,431,699 1,972,801 346,949
Total 116,951,154 128,490,153 126,573,494 832,364
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Respectfully submitted,
Paula K.Stewart
County Manager
Harnett County FY 2020-2021 Recommended Budget