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051220ws revised9:00 am 9:15 am 9:45 am 10:15 am 10:45 am 11:00 am 11:15 am 11 :45 am 12:15 am Harnett County Board of Commissioners Work Session Tuesday, May 12, 2020 9:00 am [his rrn:cting will not he open to members of the uhlil' o attend in crson howcn'r. listcnitH! o tinns arc 1ro, ide hL'lo\\ Call to order, Pledge of Allegiance and Invocation Fire Districts & EMS Rescue Budgets, Larry Smith HRW Budget and Smart Metering Project, Steve Ward General Budget Discussion Request from District 1 IA Veterans Treatment Court to Apply for a 3-year, $500,000 grant from the U.S. Department of Justice, Bureau of Justice Assistance, Mark Teachey Proposed revision to the Hamett County Board of Commissioners Rules of Procedures regarding electronic meetings , Thomas Royer County Manager's Report: May 18 , 2020 Regular Meeting Agenda Review and meeting logistics Discuss upcoming Board of Adjustment meetings in June Review applications to serve on Boards and Committees Invitations and upcoming meetings Closed session Adjourn 051220ws HCBOC Page 1 CONDUCT OF THE MAY 12rn MEETING OF THE HARNETT COUNTY BOARD OF COMMISSIONERS The H am ett C ounty Bo ard of C ommiss io ne rs will convene the ir M ay 12 , 2 020 w ork se ss io n u nd er certa in conditi o ns : 1. The H amett Co unty Board of Commissione rs and Co unty government s taff necessary to conduct the m ee ting o r to sp eak on sc hedul ed agend a item s w ill be stati on ed in the m eetin g ch am be rs to mai ntai n t he rec o mmended socia l di s ta ncing of 6 feet. 2. The May 121h wo rk s e ssion will not be open to members of the public to attend in person as we are o bser v in g th e current p rov is ion s o f an y Executive Order s re lated to mass gath e rings and pub li c hea lth g uidan ce regarding socia l d is t a ncin g. The pub lic will have the opportunity to listen to the meeting live on line or by calling into the meeting. 3. The meetin g w ill be stream ed li v e o n Hamett Co unty G overnme nt 's Y o uT ube C hanne l at: https://www.youtube.com/channel/UCU7mTF6fITD65x 98EhAMeMg/featured 4 . If you wis h to call in and liste n to the meeting you m ay dial (910)814-6959. Please re m em be r to mute your phone w hil e l is te ning so a s not to di smpt others li stening . 5. You m ay a lso fo ll ow along on Twitte r @ Hame ttC ounty to get li ve update s during t he meeti ng. T he Board appreci ates the public 's pat ie nc e and unders tandin g as the y seek to en sure the co ntinuity o f co unty ope rat io ns while demo nstratin g compliance w it h State law and prudent public health p rac tices in th ese difficult times. 051220ws HCBOC Page 2 2020/2021 Fire Requested Budgets 2020/2021 2020/2021 REQUESTED CAPITAL CURRENT TAX CURRENT BUDGET NEW REQUESTED TOTAL OUTLAY FIVE YEAR CAPITAL DEPARTMENT RATE REQUEST TAX RATE TAX RATE TAX RATE INCREASE REQUEST OUTLAY REQUEST Angier I s 782,699.00 $ Anderso~ Creek 1 $ 1,340,401.~ Benhaven $ 816,534.00 $ Boone Trail T $ 348,669.00 l_ $ Buies Creek I$ 495,910.00 J $ Coats/Grav~ 467,189.0~ $ ,~ Dunn I $1,339,537.00 $ Erwin -I $ 265,555.00 "-$ Flatbranch $ 433,309.W $ ---j Flatwoods LJ 98,670.~ Northwest I Harnett ~ 688,066.00 $ Spout Springs $ 1,942,683.00 $ Summerville $ 581,354.00 $ Benson~ $ 1_crainsCree~--=---l $ Cypress Pointe I $ 40,104.001 $ Godwin $ 3,287.00 $ West Area $ 43,662.00 $ +--$ ·--l-~ -0.07 0.11 o.10r-0.071 ~--0.10 -+ o.oij° $ 553,617.00 $ Q.291 -i---~; 0.0951 . -0.13 0.12 0.0~ --o._gj___ I -1 0.10 r ---0.10 O.lOL -r 43,991.00 Lt 3,975 ._QQ_j__i_ 0.085 $ 0.10 I s 0.10 0.07 J -__ ____,_ . $ West Johnston +--__ I J 9,687,629.00 r s ---"--601,583.00 $ -$ 511,000.00 $ -$ -J • - -_.j........__._ 67,940.00 $ I $ ~ ~-J $ ---$ 181,000.22.J_S $ -$ -l---'---30,500.QQ_j $ 50,000.00 j $ 600,000.00J $ 30,000.00 $ 0.11 $ - $ i $ -;. $ J__ . --l. $ J $ -; $ -t $ -! $ 0.095 $ o.~ S $ I $ $ -, 1$ $ --L 38,000.00 $ 9,000.001 $ -I s 285,421.00 1--...L $ 79,000.00 . $ -~ $ 37,800.00} $ ! -$ --~ $ -I t-J $ --=--i-s $ -J $ $ J $ j__ j_ -$1,919,667.oo I $ 1,455,000.00 750,000.00 550,000.00 213,200.00 i 1,279,000.00 -j 675,000.00 l 1,950,000.00 J 95,000.00 70,000.00 882,796.00 J 1,870,000.00 -l l 1 9,789,996.00 051220ws HCBOC Page 3 Coats-Grove ----------------- April 7, 2020 Paula K . Stewart Hamett County Manager FIRE AND RESCUE, INC. 91 N MCKINLEY ST, POST OFFICE BOX 835, COATS, NORTH CAROLINA 27521 PHONE (910} 897-7575 • FAX (910} 891-4174 •E-Mail: district6chief@coatsfd.org Ref: Coats-Grove Fire & Rescue Budget Request 2020-2021 Dear Mrs. Stewart, I, Frankie Hobson, was hired on December 16, 2019, as the new Fire Chief of Coats-Grove Fire & Rescue, Inc (CGFR). It has been a quick learning process over a short time frame to prepare our Fire Department 2020- 202 1 budget for final submission. After countless hours of reviewing previous and cunent budget data, accompanied by many conversations with long-term members of our organization, I have confirmed a continued process of dangerously underfunding our Fire and EMS program. Years of limited funding has produced our current situation of survival. Cunently, there is no opportunity for growth and only a limited oppo1tunity for improvement and maintenance of our physical property. I am incredibly concerned about the future and the outcome of this organization if this process continues. With that said, I am requesting an increase of .02 cents (from .09 cents to .11 cents) that will have tremendous impacts on our ability to continue to provide quality services to the citizens of the Coats-Grove Fire District and Harnett County. This slight increase wiJl allow us to meet employee compensation demands and help our community with an increasing Fire and EMS call volume. It will also enable us to replace and imprnve the equipment needed to continue providing professional, quality, fire, and rescue service to our community. The continued practice of utilizing funds from our appropriated fund balance is not sustainable. As you can see on our "Cash and Investments Spreadsheet" within our budget package, our current fund balance is only $35,526, which is only 4.3% of our current overall Fire and EMS budget. This represents a concemingly low fund balance reserve with the ever-present potential to have a piece of uncovered catastrophic equipment failure or 051220ws HCBOC Page 4 building system equipment failure. Allow me to describe the current conditions and my key areas of concern: • Personnel, CGFR has been blessed with the retention of two long te1m employees. One with 20 years of service and one with 15 years. However, in comparison to other fire departments within Harnett County, these are two of the lowest paid, long-term employees at $34,132 and $34,416 annually. Our cunent pay structure has a starting pay for new hires beginning at $28,000 annually . With a low starting pay range and limited room for advancement throughout an employee's career, it is challenging to recruit and retain employees. I was not able to address this issue within this budget request submittal. Our 2-cent increase requested only allows us to maintain cun-ent salaries and other critical current priorities. • Call Volume, our call volume has increased over the past five years from 1279 total Fire and EMS responses in 2015 to 1771 total responses in 2019. Call volumes will continue to increase in the coming years due to growth within the district and surrounding areas. Call volume increases bring ancillary increases in other costs as well. Vehicle maintenance, fuel, tires, and repairs will continue to increase in proportion to the call volume. • Facility, our current station, is 19 years old and it is essentially the same as when construction was completed in 2001. TI1roughout the years, many needed maintenance issues had to be postponed due to the prioritization of limited funding. For example, the station has the same carpeting and flooring that was installed in 2001. HY AC systems are original, as well as all other interior fumishings. Career personnel are sleeping in two open dorm rooms with no separations to provide an appropiiate level of private space. I have submitted in our five-year plan to complete an in-depth station renovation after the final building payment is filed in 2023 . However, many areas need attention immediately. For example, high h·affic areas/rooms/offices need painting. Some exterior trim has fallen off the building, potentially allowing water intrusion, and needs to be replaced. Deteriorated expansion joint material in the concrete needs to be replaced and sealed to prevent water intrusion that will undermine the concrete sub-base. Our 2-cent increase requested will allow p1iority repairs to be completed before the proposed renovation project of 2024 and hopefully prevent further damage. • Fire Equipment, there is no surplus of equipment of any kind currently at CGFR. We have been fortunate to have two new volunteers join our organization in the past few months . However, we do not have the appropriate protective equipment to provide them the equipment necessary to perform the 051220ws HCBOC Page 5 duties of a firefighter. We have ordered six complete sets of firefighting protective equipment that will replace what personnel are currently wearing that is outside of the ten-year lifespan standard of the National Fire Protection Association (NFPA). When this order of gear is received, we will still be in the same current status of having no protective equipment in reserve . Our 2-cent increase requested will allow priority equipment orders to be followed through with as needed. • Fire hose, there is a minimal amount of surplus fire hose at CGFR. We should be able to maintain enough firehose, in reserve, to reload a fire apparatus when a crew returns from a fire incident that requires the hose utilized to be washed and dried. We cmTently maintain approximately half of the needed rese1ve amount of firehose. • Fire apparatus, early in my assessment of the fire apparatus, I became aware that four of our fire trucks were operating on tires that were well past the NFP A seven-year lifespan standard. Some tires were 12, 14 and even 16 years old still in daily operation. This was an extreme safety hazard that had to be corrected immediately. This condition resulted from the continued practice of prioritizing limited funding. The tires still had acceptable tread depth and appeared to be in good condition externally, so they were allowed to remain in service well past the NFPA lifespan standard of seven years. One set of 16-year-old tires has yet to be replaced because they are on our brush ttuck that is 35 years old, and the brush truck will be replaced in the next few weeks with a replacement truck that is on order. Annual maintenance and service requirements for oil changes have also been postponed in past years due to limited funding. These are critical longevity issues that must be corrected to benefit from the investment by the longevity of the apparatus. Without proper maintenance, fire apparatus cannot be expected to perform throughout their expected lifespan. In te1ms of life span, our fleet consists of six frontline fire apparatus-the 35-year-old brnsh trnck mentioned earlier. Two fire apparatus is 30 years old, one is 27 years old, one is I 2, and the newest fire apparatus is 5 years old, which is listed under debt services to be paid off in 2022 . The national average expected lifespan of a fire apparatus is 20 years. With that said, we have two apparatus that need replacing as soon as possible. Our funding request would allow us to replace apparatus in a timelier manner in the future and reduce the time frame of loan schedules to a more acceptable timeframe of 5 years. With current budget projections, we are likely to have apparatus nearing 40 years of age before replacements can be provided. We are currently experiencing difficulty in obtaining the necessary parts to keep our aging fleet in operational readiness. This condition can only be expected to deteriorate over time, without proper funding . I hope this information has provided you with a clear image of our current situation. We are in great need of 051220ws HCBOC Page 6 our requested increase to continue our ability to provide quality service to our citizens as well as providing safe, reliable equipment for our personnel to utilize in the performance of their duties . We truly value our partnership with Harnett County Emergency Services, working together to provide the best, most compassionate, level o f customer service possible. Thanks in advance for your support and assistance. Respectfully submitted, Frankie Hobson Fire Chief Coats-Grove Fire & Rescue, Inc 051220ws HCBOC Page 7 To: From: Date: Subject: Fire Chiefs Larry Smith, Director Harnett County Emergency Services February 20 , 2020 2020-2021 Fire Budgets Attached are the 2020-2021 spreadsheets for the budget process . Please submit to Harnett County Emergency Services the following two (2) required items, Tax Levy Request and Funding Request. We do not require that the Budget Request excel spreadsheet be completed or returned, this is just for your budget planning process. If you would like to return the Budget Request, then please return as the excel spreadsheet and not PDF. The 2020-2021 Fire Budgets are due back to our office no later than close of business on April 7, 2020. Budgets are to be submitted by e-mail to Brenda Stancil, cgodwi n@ barnett .org. If you have any questions, please do not hesitate to contact Calla Godwin, Emergency Services Administrator at 910-893-7580. 051220ws HCBOC Page 8 Date Harnett County Board of Commissioners P.O. Box 759 Lillington, NC 27546 Lady and Gentlemen: respectfully request that the Harnett County Board of Commissioners levy a tax for our district at • I~ per $100 valuation for the Fiscal Year /). D ;;>. 0 772 3 God1.t1~ pt.dUrn,Lt Address Telephone Number 051220ws HCBOC Page 9 Date Harnett County Board of Commissioners P.O. Box 759 Lillington, N.C. 27546 Lady and Gentlemen: The Board of Directors of the bo&w:.,, -F"~ I c I)"' Jo I. <;::': I''"' Fire Department respectfully request that the Harnett County Board of Commissioners provide funding in the amount of !.ll 7 f' for the Fiscal Year .20 2.0 . These funds will be utilized to Go-~w··.., provide Fire response coverage for the FA.\ ( .:>"" district. This funding will be allocated to the following: Personnel: Materials & Supplies: _______ _ Capital Outlay: -------- Other (please specify): ---'------ If you have any questions, please do not hesitate to contact our POC . ii,t-t\ btrM Sig by hairman ofoard 712 3 God~;"' r:.; I e. """' R-~ P.D . ~0¥1-7 Address Telephone Number \~e:~\., M~~fMl> . (h,·"-F q,q. i?io-l·SS'V Cc II 051220ws HCBOC Page 10 Godwin Falcon Fire Department Budget Request Fiscal Vear 2020-2021 2020-2021 Budget Request at Current Description Tax Rate Salaries/Full-time (from salary worksheet} Salaries/Part-time (from salarv worksheet) ""} Q, '7(' u,.::> FICA Expense (Frlnaes from salarv worksheet) - Insurance E,cpense (Frlnaes from salary worksheet) Workers' Compensation (Frlnaes from salary worksheet) Unemplovment Compensation Pension Fund 401K Supplemental Retirement Pay Per Call Volunteer Incentives Professlonal Services Training Travel Office Supplies Advertising Insurance Utilities Vehicle Operation Operational Supplies Uniforms Eaulpment Maintenance Buildin11 Maintenance Equipment Communications Debt Service Capital Outlay Capital Reserve Dues & Subscriptions Bulldlng & Equipment Rent Contracted Services Fire Education Special Event Expense TOTAL ,1.q 7). o0 $0 6/30/2015 2 051220ws HCBOC Page 11 Harnett COUNTY Description Ad-Valorem Tax/ Current Tax and Tags Togethe r DelinquentTax Sales Tax Interest on Investments Donations Other (please list) Total Projected Revenues Appropriated Fund Balance TOTAL PROJECTED REVENUES/APPROP: Assessed Value as of January 30, 2020: One cent will generate: Current Fiscal Year Tax Rate: Requested Ta x Rate: Total Assessed Value: Godwin Falcon Fire Department Budget Request Fiscal Vear 2020 -2021 2020-2021 Budget Request at Current $ $ $ $ $ Tax .lJate • I 0 2,236 400 25 626 $3,287 ($3,287) $0 Real Property 2,246,593 $ 224.66 $ 0.10 $ $ 2,648,763.00 6/30/201 5 2020-2021 Budget Request at Requested Tax Rate 0 0 25 626 $651 ($651) $0 402,170 40.22 0.10 Collectlon rate for Harnett County for the fiscal year ending June, 2018 was 99.53% •• Please note that the Harnett County Board of Commissioners does not approve the Individual fire department budgets. The operating budget for each fiscal yea r is approved at the line Item level b y the respective Fire Department Bo ard. The Harnett County Board of Co m missioners approves the Ad Valorem Current and Delinquent Tax as well as the Sales Tax t hat is budgeted for each Fire District by the Cou nty. The budget for these r evenues is based upon the assessed value of each fire district, the tax rate for that district and the County's collection rate for the prior audited fiscal year. Inquiries regarding each Fire district's complete budget should be directed to the r espective Fire Department. • If' p.,, ... /() C). 051220ws HCBOC Page 12 4-6-2020 Date Harnett County Board of Commissioners P.O. Box 759 Lillington, N .C. 27546 Lady and Gentlemen: The Board of Directors of the Cypress Creek Fire D istrict Fire Department respectfully request that the Harnett County Board of Commissioners provide funding in the amount of _4-'-'3~99;._;1'-----for the Fiscal Year 2020/2021 be uti l ized to provide Fire response coverage fo r the Cypress Creek Fire w ill be allocated to t he follow ing: Pers onn el: __ 4=5 __ 2 .... ,3 ...... 4 __ 7 __ _ Mat erial s & Supplies : ____ 2_7 __ 6 ..... ,9_7 __ 7 __ _ Capital Outlay: --'3a..a5""",4..a..6a..a9 ___ _ Other (plea se sp ecify): 181,025 Mainten ance and Debt Sen1ice . These funds will district. This funding If you have any questions, p lease do not hesitate to co ntact our POC Mike Cameron 910-992- 6190 S igned by Chairman of B oard Add ress Telephone Number 051220ws HCBOC Page 13 Cypress Pointe Fire & Rescue P.O. Box 129 -131 S. Alma Street Vass , Nonh Carolina 28394 Date 4-6-2020 Harnett County Board of Commissioners P.O. Box 759 Lillington, NC 27546 Lady and Gentlemen: The Cypress Creek Fire District -Cypress Pointe Fire/Rescue respectfully request that the Hamett County Board of Commissioners levy a tax for our district at .095 per $100 valuation for the Fiscal Year __ 2_0_2_0_-2_0_2_1 _____ _ Address 910-639-0137 Telephone Number Phon e 910.245.797 ,t F.Lx 9 10.24.5.372:1 051220ws HCBOC Page 14 051220ws HCBOC Page 15 Cypress Pointe Fire & Rescue P.O. Box 129 -131 S. A lma Street \'ass, No11 h C,u·o lina 28394 Harnett County Board of Commissioners P.O. Box 759 Lillington, N .C. 27546 April 7, 2020 Pho ne 910.245.797 -l Fax 9 10.245.3723 I am writing you to request a modest tax increase for our fire district. With the ever-increasing cost of emergency response, we feel that it is necessary to request an increase to maintain our current level of service. Our Harnett County tax rate has been the same for over 10 years. We would like to match our current Moore County Rate of .095 per $100 valuation . Our current response model includes 38 paid staff members and 37 volunteers responding from 3 stations. Do not hesitate to contact me with any questions or concerns . ' 'ke Cameron, Fire Chief 051220ws HCBOC Page 16 Harnett Regional Water Fund Summary FY 18 FY 19 FY 20 FY 21 FY 21 FY 21 FY 21 Rec Rec% Actual Actual Rev Bud Total Req Rec Cont Rec Exp Total Rec Variance Inc/Dec Revenues Feder a I I ntergovernmenta I 3,703 3,703 3,703 3,703 3,703 0 3,703 0 0% Services Charges 38,457,691 38,509,286 33,971,500 36,213,500 36,194,081 0 36,194,081 2,222,581 7% Miscellaneous -573,668 5,039,239 705,000 710,000 710,000 0 710,000 5,000 1% Transfers In 4,100,456 0 0 0 0 0 0 0 0% Fund Balance 0 0 5,997,151 0 0 0 0 -5,997,151 -100% Total 41,988,182 43,552,228 40,677,354 36,927,203 36,907,784 0 36,907,784 -3,769,570 -9% Expenses 41,988,182 43,552,228 Salary & Benefits 7,309,007 7,186,513 8,223,832 8,189,060 8,144,869 5,552 8,150,421 -73,411 -1% Professional Services 393,881 165,614 856,500 534,000 534,000 0 534,000 -322,500 -38% Supplies & Materials 2,129,746 3,499,259 4,221,655 4,184,371 4,145,371 0 4,145,371 -76,284 -2% Current Services 5,167,139 8,866,731 10,955,550 10,261,235 10,188,235 0 10,188,235 -767,315 -7% Fixed Charges 26,235,616 14,426,424 2,702,624 2,822,733 3,048,113 0 3,048,113 345,489 13% Capital Outlay 1,422,920 898,374 1,823,646 2,250,485 1,353,897 795,438 2,149,335 325,689 18% Non Capitalized Assets 292,963 132,400 18,795 0 14,000 0 14,000 -4,795 -26% I nterfund/Budgeta ry 6,817,183 0 5,997,151 8,678,309 8,678,309 0 8,678,309 2,681,158 45% Total 49,768,455 35,175,315 40,677,354 36,920,193 36,106,794 800,990 36,907,784 -3,769,570 -9% Harnett County FY 2020-2021 Recommended Budget Page 99 051220ws HCBOC Page 17 Harnett Regional Water Revenue FY 18 FY 19 FY20 FY 21 FY 21 FY 21 Rec Rec% Revenue: Actual Actual Rev Bud Rec Cont Rec Exp Total Rec Variance Inc/Dec Local 3,703 3,703 3,703 3,703 0 3,703 0 0% Service Charges -Invest Earnings 26,770 42,325 15,000 10,581 0 10,581 (4,419) -29% Service Charges -Other Services 517,053 421,029 300,000 350,000 0 350,000 50,000 17% Service Charges -Special Charges 1,692,999 285,688 125,000 250,000 0 250,000 125,000 100% Service Charges -Returned Check 9,583 10,343 6,500 8,500 0 8,500 2,000 31% Service Charges -Penalties 981,433 1,023,188 950,000 975,000 0 975,000 25,000 3% Service Charges -Water 22,294,271 22,998,976 21,000,000 22,500,000 0 22,500,000 1,500,000 7% Service Charges -Sewer 12,257,495 13,055,119 11,000,000 11,500,000 0 11,500,000 500,000 5% Service Charges -Energy 678,085 672,619 575,000 600,000 0 600,000 25,000 4% Sale Of Materials And Scrap 18,889 0 5,000 5,000 0 5,000 0 0% Sale Of Fixed Assets 0 3,526 0 0 0 0 0 0% Capital Outlay Offset (1,342,603) 3,515,930 0 0 0 0 0 0% Contributions And Donations 375,000 390,000 390,000 390,000 0 390,000 0 0% Insurance Settlement 20,677 724,816 0 0 0 0 0 0% Rents 114,169 120,127 110,000 115,000 0 115,000 5,000 5% Other Revenue 240,200 284,840 200,000 200,000 0 200,000 0 0% Transfers From -Capital Projects 4,100,456 0 0 0 0 0 0 0% Fund Balance Appropriated 0 0 5,997,151 0 0 0 (5,997,151) -100% Total Revenue 41,988,182 43,552,228 40,677,354 36,907,784 0 36,907,784 (3,769,570) -9% Harnett County FY 2020-2021 Recommended Budget Page 100 051220ws HCBOC Page 18 Harnett Regional Water -Administration The mission of Harnett Regional Water is to provide the highest quality of water and wastewater services to the citizens of Harnett County and the surrounding region at the most economical cost while promoting conservation and protecting the environment. Budget Summary FY 18 FY 19 FY 20 FY 21 FY 21 FY 21 FY 21 Rec Rec% Actual Actual Rev Bud Total Req Rec Cont Rec Exp Total Rec Variance Inc/Dec Expenses Salary & Benefits 2,189,506 2,056,003 2,440,819 2,295,389 2,283,716 2,059 2,285,775 -155,044 -6% Professional Services 246,026 148,852 300,000 160,000 160,000 0 160,000 -140,000 -47% Supplies & Materials 83,928 195,787 533,950 292,700 292,700 0 292,700 -241,250 -45% Current Services 179,431 267,985 438,785 381,400 308,400 0 308,400 -130,385 -30% Fixed Charges 20,716,709 12,628,939 1,432,960 1,506,094 1,542,694 0 1,542,694 109,734 8% Capital Outlay 837,030 193,039 1,200,146 1,485,485 1,308,897 75,438 1,384,335 184,189 15% Debt Service 0 0 5,877,601 0 0 0 0 -5,877,601 -100% Non Capitalized Assets 292,963 132,045 0 0 0 0 0 0 0% I nterfund/Budgeta ry 6,817,183 0 5,997,151 8,678,309 8,678,309 0 8,678,309 2,681,158 45% Total 31,362,776 15,622,649 18,221,412 14,799,377 14,574,716 77,497 14,652,213 -3,569,199 -20% Net Cost 31,362,776 15,622,649 18,221,412 14,799,377 14,574,716 77,497 14,652,213 -3,569,199 -20% Expansion & Other Notes Fund operating costs for replacement of meter reader vehicles at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for operating expenses to replace three Ford F-150 trucks for meter readers at Harnett Regional Water. The vehicles have 141,269, 211,150 and 172,518 miles. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. Harnett County FY 2020-2021 Recommended Budget To provide this type of service, staff must be provided safe and reliable vehicles. Net Cost: $75,438. Fund various reclassifications. Net Cost: $2,059. Page 101 051220ws HCBOC Page 19 Harnett Regional Water -Sewer Collections Budget Summary FY 18 FY 19 FY 20 Actual Actual Rev Bud Expenses Salary & Benefits 948,835 975,911 1,114,154 Professional Services 45,795 8,573 95,000 Supplies & Materials 284,345 696,979 544,600 Current Services 1,076,009 2,474,709 2,419,050 Fixed Charges 1,461,523 321,921 187,788 Capital Outlay 148,844 382,009 95,000 Non Capitalized Assets 0 177 500 Total 3,965,352 4,860,279 4,456,092 Net Cost 3,965,352 4,860,279 4,456,092 Expansion & Other Notes Fund operating costs for sewer lift station generators to support Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for two 60KW generators to be used at Harnett Regional Water sewer lift station #32. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, equipment is needed to provide onsite generation during power loss at sewer lift stations. Net Cost: $72,000. Harnett County FY 2020-2021 Recommended Budget FY 21 FY 21 FY 21 FY 21 Rec Rec% Total Req Rec Cont Rec Exp Total Rec Variance Inc/Dec 1,146,535 1,149,390 0 1,149,390 35,236 3% 61,500 61,500 0 61,500 -33,500 -35% 755,400 755,400 0 755,400 210,800 39% 2,873,400 2,873,400 0 2,873,400 454,350 19% 182,018 192,888 0 192,888 5,100 3% 280,000 0 280,000 280,000 185,000 195% 0 0 0 0 -500 -100% 5,298,853 5,032,578 280,000 5,312,578 856,486 19% 5,298,853 5,032,578 280,000 5,312,578 856,486 19% Fund operating costs for replacement vehicles at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for operating expenses to replace three vehicles at Harnett Regional Water -Sewer Collections. Vehicle #9152 has 243,840 miles, vehicle #9161 has 192,875 miles, and vehicle #9502 has 142,073 miles. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided safe and reliable vehicles. Net Cost: $208,000. Page 102 051220ws HCBOC Page 20 Harnett Regional Water -South Harnett Wastewater Treatment Plant Budget Summary FY 18 FY 19 FY 20 FY 21 FY 21 FY 21 FY 21 Rec Rec% Actual Actual Rev Bud Total Req Rec Cont Rec Exp Total Rec Variance Inc/Dec Expenses Salary & Benefits 892,159 876,945 1,028,181 1,008,739 995,324 0 995,324 -32,857 -3% Professional Services 28,450 0 112,000 102,500 102,500 0 102,500 -9,500 -8% Supplies & Materials 156,008 262,102 369,950 295,350 295,350 0 295,350 -74,600 -20% Current Services 470,007 1,106,482 1,478,450 1,323,650 1,323,650 0 1,323,650 -154,800 -10% Fixed Charges 823,275 222,121 184,589 188,589 214,789 0 214,789 30,200 16% Capital Outlay 64,537 109,770 0 45,000 45,000 0 45,000 45,000 100% Non Capitalized Assets 0 49 500 0 0 0 0 -500 -100% Total 2,434,437 2,577,469 3,173,670 2,963,828 2,976,613 0 2,976,613 -197,057 -6% Net Cost 2,434,437 2,577,469 3,173,670 2,963,828 2,976,613 0 2,976,613 -197,057 -6% Harnett County FY 2020-2021 Recommended Budget Page 103 051220ws HCBOC Page 21 Harnett Regional Water -Water Distribution Budget Summary FY 18 FY 19 FY 20 Actual Actual Rev Bud Expenses Sa I a ry & Benefits 1,327,906 1,331,979 1,481,696 Professional Services 57,230 204 95,000 Supplies & Materials 117,556 540,715 567,700 Current Services 930,590 1,592,884 2,269,450 Fixed Charges 1,546,609 618,757 323,046 Capital Outlay 231,871 147,452 390,000 Non Capitalized Assets 0 80 2,000 Total 4,211,762 4,232,071 5,128,892 Net Cost 4,211,762 4,232,071 5,128,892 Expansion & Other Notes Fund operating costs for replacement of a dump truck at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for operating expenses to replace a Ford F-750 dump truck at Harnett Regional Water-Distribution. Vehicle #9103 has 159,238 miles. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided safe and reliable vehicles. Net Cost: $90,000. Fund operating costs for replacement vehicles at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for operating expenses to replace three vehicles at Harnett Regional Water-Distribution. Vehicle #9189 has 143,400 miles, vehicle #9141 has 168,853 Harnett County FY 2020-2021 Recommended Budget FY 21 FY 21 FY 21 FY 21 Rec Rec% Total Req Rec Cont Rec Exp Total Rec Variance Inc/Dec 1,522,876 1,518,370 0 1,518,370 36,674 2% 60,000 60,000 0 60,000 -35,000 -37% 604,800 590,800 0 590,800 23,100 4% 2,173,350 2,173,350 0 2,173,350 -96,100 -4% 305,246 354,846 0 354,846 31,800 10% 224,000 0 224,000 224,000 -166,000 -43% 0 14,000 0 14,000 12,000 600% 4,890,272 4,711,366 224,000 4,935,366 -193,526 -4% 4,890,272 4,711,366 224,000 4,935,366 -193,526 -4% miles, and vehicle #9132 has 191,000 miles. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided safe and reliable vehicles. Net Cost: $104,000. Fund operating costs for replacement of a tractor at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for operating expenses to replace a John Deere SOSSE tractor at Harnett Regional Water-Distribution. The current tractor has more than 1,362 equipment hours. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided safe and reliable vehicles. Net Cost: $30,000. Page 104 051220ws HCBOC Page 22 Harnett Regional Water -Water Treatment Plant Budget Summary FY 18 FY 19 FY 20 Actual Actual Rev Bud Expenses Salary & Benefits 1,113,091 1,126,314 1,238,568 Professional Services 16,380 7,876 145,000 Supplies & Materials 1,304,988 1,545,230 1,802,510 Current Services 1,610,412 2,556,088 2,869,935 Fixed Charges 927,675 425,736 383,315 Capital Outlay 48,146 0 111,000 Non Capitalized Assets 0 0 3,990 Total 5,020,692 5,661,244 6,554,318 Net Cost 5,020,692 5,661,244 6,554,318 Expansion & Other Notes Fund operating costs for replacement of a water quality technician vehicle at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for operating expenses to replace one Ford F-150 truck for a water quality technician at Harnett Regional Water. Vehicle #9169 has 150,014 miles. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided safe and reliable vehicles. Net Cost: $26,000. Harnett County FY 2020-2021 Recommended Budget FY 21 FY 21 FY 21 FY 21 TotalReq Rec Cont Rec Exp Total Rec 1,256,597 1,259,808 0 1,259,808 73,000 73,000 0 73,000 1,864,421 1,839,421 0 1,839,421 2,263,985 2,263,985 0 2,263,985 436,040 504,470 0 504,470 26,000 0 26,000 26,000 0 0 0 0 5,920,043 5,940,684 26,000 5,966,684 5,920,043 5,940,684 26,000 5,966,684 Rec Rec% Variance Inc/Dec 21,240 2% -72,000 -50% 36,911 2% -605,950 -21% 121,155 32% -85,000 -77% -3,990 -100% -587,634 -9% -587,634 -9% Page 105 051220ws HCBOC Page 23 Harnett Regional Water-Wastewater Treatment Plant Budget Summary FY 18 FY 19 FY 20 Actual Actual Rev Bud Expenses Sa I a ry & Benefits 837,510 819,360 920,414 Professional Services 0 110 109,500 Supplies & Materials 182,921 258,446 402,945 Current Services 900,689 868,583 1,479,880 Fixed Charges 759,824 208,949 190,926 Capital Outlay 92,493 66,104 27,500 Non Capitalized Assets 0 49 11,805 Total 2,773,436 2,221,602 3,142,970 Net Cost 2,773,436 2,221,602 3,142,970 Expansion & Other Notes Fund operating costs for bio solids loader at North Harnett Wastewater Treatment Plant (NHWWTP): Provide funding for operating expenses purchase a Caterpillar 930 Loader to be used at NHWWTP. The North Harnett Wastewater Treatment Plant upgrade capital project will be completed by July 2020. The bio solids sludge loader will be used to load sludge onto trucks using new shelter and centrifuge equipment. Net Cost: $190,000. Harnett County FY 2020-2021 Recommended Budget FY 21 FY 21 FY 21 FY 21 Total Req Rec Cont Rec Exp Total Rec 958,924 938,261 3,493 941,754 77,000 77,000 0 77,000 371,700 371,700 0 371,700 1,245,450 1,245,450 0 1,245,450 204,746 238,426 0 238,426 190,000 0 190,000 190,000 0 0 0 0 3,047,820 2,870,837 193,493 3,064,330 3,047,820 2,870,837 193,493 3,064,330 Fund various reclassifications. Net Cost: $3,494. Rec Rec% Variance Inc/Dec 21,340 2% -32,500 -30% -31,245 -8% -234,430 -16% 47,500 25% 162,500 591% -11,805 -100% -78,640 -3% -78,640 -3% Page 106 051220ws HCBOC Page 24 Appendix 1: Recommended Fee Changes Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue General Fund Animal Services Increase Rabies Lab Testing  Container Fee 25 50 Per Container Animal Services is charged $22.60 per shipment for time critical and biohazardous specimens and $13.10 for a courier fee bringing the cost to $35.40 per shipment.  This does not include the cost of the boxes required to be used for shipping which cost $5‐$16 depending on size and averages out to be $12 per boxes based on the three sizes we keep in stock.  When you consider the additional cost of officer time to pick up, preparation of the specimen, the supplies to process, drop off at courier, time and mileage we propose a $50 fee. 0 Animal Services New Large Livestock Adoption Fee 0 100 Per Animal Owner surrender livestock are not required to be auctioned and not all animals sell at auction.  A set adoption fee is proposed for such cases 0 Animal Services New  Small Livestock Adoption Fee 0 25 Per Animal Owner surrender livestock are not required to be auctioned and not all animals sell at auction.  A set adoption fee is proposed for such cases 0 Animal Services New Poultry/Fowl Adoption Fee 0 5 Per Animal Owner surrender livestock are not required to be auctioned and not all animals sell at auction.  A set adoption fee is proposed for such cases 0 Development Services Change Commercial Mechanical Permits % of job cost 90.00  Up To Two Units Being Changed Out Adjusted to conform to NCGS changes 0  Development Services Change Commercial Mechanical Permits % of job cost 110.00  More Than Two Units Being Changed Out Adjusted to conform to NCGS changes 0  Emergency Medical Services New Specialty Care N/A 1,279.82 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties.   52,289 051220ws HCBOC Page 25 Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue Emergency Medical Services New Round Trip N/A 829.50 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties.   338,910 Emergency Medical Services Increase ALS 1: Emergency 428.20  748.21  Per Call Recommendation from 3rd party billing company and comparison of surrounding counties.   1,888,059  Emergency Medical Services Increase ALS 1: Non‐Emergency 270.44  472.55  Per Call Recommendation from 3rd party billing company and comparison of surrounding counties.   131,372  Emergency Medical Services Increase ALS 2: Emergency 619.77  1,082.94  Per Call Recommendation from 3rd party billing company and comparison of surrounding counties.   69,476  Emergency Medical Services New ALS Routine Disposable Supplies 0.00  90.00  Per Call Recommendation from 3rd party billing company and comparison of surrounding counties.   544,500  Emergency Medical Services Increase BLS‐ Emergency 360.59  630.07  Per Call Recommendation from 3rd party billing company and comparison of surrounding counties.   565,908  Emergency Medical Services New BLS Routine Disposable Supplies 0.00  75.00  Per Call Recommendation from 3rd party billing company and comparison of surrounding counties.   157,500  Emergency Medical Services Increase BLS  Non‐Emergency 225.37  393.80  Per Call Recommendation from 3rd party billing company and comparison of surrounding counties.   951,630  Emergency Medical Services New Defibrillation 0.00  85.00  Per Call Recommendation from 3rd party billing company and comparison of surrounding counties.   1,955  Emergency Medical Services New Intubation 0.00  125.00  Per Call Recommendation from 3rd party billing company and comparison of surrounding counties.   10,000  Emergency Medical Services New IV Supplies 0.00  25.00  Per Call Recommendation from 3rd party billing company and comparison of surrounding counties.   129,250  051220ws HCBOC Page 26 Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue Emergency Medical Services Increase Loaded Patient Mileage 11.43  13.33  Per Loaded Mile Recommendation from 3rd party billing company and comparison of surrounding counties.   27,550  Emergency Medical Services New Oxygen 0.00  20.00  Per Call Recommendation from 3rd party billing company and comparison of surrounding counties.   7,700  Emergency Services Increase 90 Day Explosive Material 200.00  250.00  Per Site Increase to align with neighboring jurisdictions; increases the permit time allowance as well. 50  Emergency Services Increase Amusement Building 50.00  75.00  Per Site Increase to align with neighboring jurisdictions. 0  Emergency Services Increase Automatic Fire Extinguishing System 35.00  50.00  Per System And $2 Per Head Increase to align with neighboring jurisdictions and to support increase of permits with an increased time involved in the number of devices being inspected as a baseline. 180  Emergency Services Increase Carnivals/Fairs 50.00  75.00  Per Event Increase to align with neighboring jurisdictions; also helps compensate for a decrease in these types of permits due to code changes dealing with tents/canopies. 225  Emergency Services New Change In Liquid Tanks 0.00  75.00  Per Tank Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 75  Emergency Services New Combustible Dust Producing Operations 0.00  75.00  Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 0  Emergency Services Increase Covered Mall Buildings (Not Individual Tenant Space 50.00  75.00  Per Site Increase to align with neighboring jurisdictions. 0  051220ws HCBOC Page 27 Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue Emergency Services Increase Exhibit/Trade Shows/Festivals 50.00  75.00  Per Event Increase to align with neighboring jurisdictions; also helps compensate for a decrease in these types of permits due to code changes dealing with tents/canopies. 300  Emergency Services Increase Fire Alarm Detection System And Related Equipment 35.00  50.00  Per System And $2 Per Head Increase to align with neighboring jurisdictions and to support increase of permits with an increased time involved in the number of devices being inspected as a baseline. 195  Emergency Services Increase Fireworks Display 100.00  150.00  Per Visit Increase to align with neighboring jurisdictions and to support a more involved permit process required by aligning with code and commissioner approval. 500  Emergency Services New Liq/Gas Fueled Vehicles In Assembly Buildings 0.00  75.00  Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 75  Emergency Services New Liquid Dispensing ‐ AGST/UGST To Vehicles 0.00  75.00  Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 75  Emergency Services New Liquid Dispensing ‐ Tanker To Vehicle 0.00  75.00  Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 75  Emergency Services New Liquid Use/Dispensing/ Storage/ Transportation 0.00  75.00  Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 750  051220ws 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Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue Emergency Services New Manufacture/ Process Liquids 0.00  75.00  Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 75  Emergency Services New Private Fire Hydrants 0.00  75.00  Per Hydrant Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 0  Emergency Services Increase Re‐Inspection (Storage Tank) 50.00  100.00  Per Visit Increase to align with neighboring jurisdictions; also to ensure contractors are properly completing and calling for inspections since the process is critical and involving flammable liquids / hazmat. 50  Emergency Services New Spraying Or Dipping Operations 0.00  75.00  Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 75  Emergency Services Increase Standpipes 50.00  150.00  Per Building Increase to align with neighboring jurisdictions; very few standpipe permits are issued showing and there will be no effect on current businesses. 0  Emergency Services New Vehicles In Assembly Buildings 0.00  75.00  Per Permit Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 0  General Services‐Restitution Increase Juvenile Restitution Service Fee 5.00 7.25 Per Hour The fee is being increased to the Federal Minimum Wage as recommended by the North Carolina Department of Public Safety's Area Consultant. This fee is charged to Solid Waste for the hours juveniles earn maintaining waste pick up on County roads. Also each hour a juvenile decides to pay instead of earn is charged the fee per hour. 2,000 051220ws HCBOC Page 29 Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue Health Increase Flu Vaccine Quad  48.00  55.00  Per Dose Increased due to Medicaid reimbursement rates 0  Health Increase HPV Vaccine (3 Dose) Gardasil 585.00  720.00  Per 3 Doses Increased due to Medicaid reimbursement rates 0  Health Increase Proquad (Mmr & Varicella) 225.00  232.00  Per Dose Cost of vaccine has increased. 0  Health Increase Varicella 133.00  145.00  Per Dose Cost of vaccine has increased. 0  Information Technology Increase Email Hosting For Towns:  Microsoft Exchange Mailbox 100 Users Or More 3.00  6.00  Per User Email Box Per Month This increase is due to additional services being added ‐ Email Archiving. 7,560  Information Technology Increase Email Hosting For Towns:  Microsoft Exchange Mailbox Under 100 Users 4.00  7.00  Per User Email Box Per Month This increase is due to additional services being added ‐ Email Archiving. 10,820  Information Technology New Netmotion VPN License Fee Town Fee 0.00  6.00  Per User Per Month Charging towns and fire departments for VPN usage. 3,600  Parks & Rec New Adult Softball Men's Team Fee (Church League)  550.00  Per Team Related to expansion request. These fees should give the county 100% cost recovery. 9,350  Parks & Rec New Adult Softball Women's Team Fee (Church League)  500.00  Per Team Related to expansion request. These fees should give the county 100% cost recovery. 4,500  Parks & Rec Increase Ballfield Rental: Each Additional Hour 10.00  15.00  Per Hour Renters tell us we have the lowest rental costs for fields by far. Demand exceeds availability and costs for field maintenance continue to increase. Most field renters are reserving the field for only 2 hours and would only increase their cost by $5 for each field rental. 1,500  Parks & Rec Increase Ballfield Rental: Half Day (Up To 5 Hours 50.00  60.00  Per Half Day This increase is related to the increase above. 0  051220ws HCBOC Page 30 Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue Parks & Rec Increase Multipurpose Field Rental: Field Preparation 20.00  30.00  Per Field We received our first request for multipurpose field prep in 2019.  We realized the $20 was not worth the amount of time and materials required to prepare a field. 80  Parks & Rec Increase Senior Golf Tournament Participation Fee 25.00  30.00  Per Participant With the increases of costs of green fees, trophies, and food; an increase is needed for an 85‐100% cost recovery. 200  Enterprise Funds Harnett Regional Water Increase Bulk Sewer Capacity Holders 2.05  2.30  1,000 Gallons Cost of Service 450,000  Harnett Regional Water Increase Bulk Sewer Linden Oaks 2.38  2.60  1,000 Gallons Cost of Service 30,000  Harnett Regional Water Increase Bulk Water 2.38  2.60  1,000 Gallons Cost of Service 175,000  Harnett Regional Water Increase Bulk Water Capacity Holders 1.85  2.05  1,000 Gallons Cost of Service 450,000  Harnett Regional Water Increase Bulk Water Woodlake 2.77  2.90  1,000 Gallons Cost of Service 10,000  Solid Waste Increase Availability Fee 65.00  80.00  Per Household No increase since FY 2013. The department is not able to keep up with post‐closure and capital obligations. 750,000  Solid Waste Increase C & D Landfill Tipping Fee 45.00  48.00  Per Ton No increase in the last 3 years and more in line with surrounding counties 84,000  Solid Waste Increase Collection Hauler Permit 100.00  125.00  Per Permit No increase in the last 3 years / more in line with surrounding counties 2,250  Solid Waste Increase Mattress / Box Spring Small 2.00  5.00  Per Mattress Currently, all mattresses are the same fee and this brings the fee in line with the minimum charge below. 0  Solid Waste New Minimum Charge 0.00  5.00  Per Load Establish a minimum charge. 0  051220ws HCBOC Page 31 Board Meeting Agenda Item MEETING DATE: May 18, 2020 TO : HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: HRW Advanced Metering Infrastructure Project Ordinance R EQUESTED BY: Steve Ward, Director REQUEST: This is a formal request for the Board to approve the project ordinance for the Harnett Regional Water Advanced Metering Infrastructure Project. This project consists of the replacement of all existing water meters in the HRW inventory. HRW currently has approximately 45 ,000 manual and drive by read meters in our system. These replacement meters will be "smart meters" and will utilize advanced metering infrastructure technology to allow HRW and its customers to monitor their water usage multiple times per day through our website portal to quickly discover leaks, usage changes, etc. This project will allow our meter reading personnel to devote their time to customer service and repair issues entirely. This project will be funded entirely from HRW reserves . Please place this item on the agenda at the next available meeting. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: \\hcfil ea\Puu sers\sward\My Docum e nt s\AM J Ph ase I\HRW AMI Project Ordinance Agenda Request 4 -2 7-20.docx Page I of I 051220ws HCBOC Page 32 Harnett Regional Water Advanced Metering Infrastructure Project BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as the governing board of Harnett County. Section I. This project consists of the replacement of all existing meters in the HR W inventory. HRW currently has approximately 45 ,000 manual and drive by read meters in our system. These replacement meters will be "smart meters" and will utili ze advanced metering infrastructure technology to allow HRW and its customers to monitor their water usage multiple times per day through our website portal to quickly discover leaks, usage changes, etc. This project will allow our meter reading personnel to devote their time to customer service and repair issues entirely. Section II. This project will be funded by Harnett Regional Water reserves. Section III. The following amounts are hereby appropriated for this project: Engineering Construction Materials & Supplies Professional Services Legal/ Admin Contingency Total $ 582,945 12 ,500,000 145,000 30,000 5 ,000 625,000 $ 13 ,887,945 Section IV . It is estimated that the following revenue will be available for this capital project: HR W Reserves $ 13,887,945 Duly Adopted this 18th day of May, 2020. Howard Penny, Chairman Harnett County Board of Commissioners ATTEST: Margaret R. Wheeler, Clerk to the Board 051220ws HCBOC Page 33 RULES OF PROCEDURE FOR THE BOARD OF COUNTY COMMISSIONERS OF HARNETT COUNTY, NORTH CAROLINA I. APPLICABILITY Rule 1. Applicability of Rules. These rules apply to all meetings of the Board of Commissioners of Harnett County at which the Board is empowered to exercise any of the executive, quasi-judicial, administrative, or legislative powers conferred on it by law. II. OPEN MEETINGS Rule 2. Meetings to be Open. The public policy of North Carolina and of Harnett County is that the hearings, deliberations, and actions of this Board and its committees be conducted openly. Rule 3. Closed Sessions. (a) It is the policy of Harnett County that closed sessions shall be held only when required to permit the Board of Commissioners to act in the public interest as permitted in this section. The list includes: 1. To prevent the disclosure of information that is privileged or confidential pursuant to the law of this State or of the United States, or not considered a public record within the meaning of Chapter 132 of the General Statutes (The Public Records Law). 2. To prevent the premature disclosure of an honorary degree, scholarship, prize, or similar award. 3. To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board, which privilege is hereby acknowledged. This subdivision prohibits discussion of “general policy matters” in closed session and declares that it shall not be construed to permit a public body to close a meeting that otherwise would be open merely because an attorney employed or retained by the Board is a participant. The subdivision permits the Board to consider and give instructions to an attorney concerning the handling or settlement of a claim, judicial action, or administrative procedure, with terms of any settlement to be made public within a reasonable time. 4. To discuss matters relating to the location or expansion of industries or other businesses in the area served by the Board. 5. To establish, or to instruct the Board’s staff or negotiating agents concerning the position to be taken by or on behalf of the Board in negotiating (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease; or (ii) the amount of compensation and other material terms of an employment contract or proposed employment contract. 051220ws HCBOC Page 34 6. To consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee; or to hear or investigate a complaint, charge, or grievance by or against an individual public officer or employee. This subdivision prohibits discussion of “general personnel policy issues” or considerations of the qualifications, competence, performance, character, fitness, appointment, or removal of a member of the Board or another body or consideration of (or filling of) a vacancy among its own membership in closed session. 7. To plan, conduct, or hear reports concerning investigations of alleged criminal misconduct. 8. To discuss and take action regarding plans to protect public safety as it relates to existing or potential terrorist activity and to receive briefings by staff members, legal counsel, or law enforcement or emergency service officials concerning actions take or to be taken to respond to such activity. 9. To view a recording released pursuant to G.S. 132-1.4A (b) The Board may go into closed session only upon motion made and adopted at an open meeting. The motion shall state the permitted purpose of the closed session and if the closed session is to consult with an attorney in order to preserve the attorney-client privilege, the motion must identify the parties in each existing lawsuit which the Board expects to receive advice during the closed session. The motion must be approved by a majority of those Board members present and voting. (c) Minutes shall be kept of all closed sessions of the Board, but may be withheld from public inspection so long as public inspection would frustrate the purpose of the closed session. (d) The County Manager, Assistant County Manager, Finance Officer, and the County Attorney shall attend the closed session, unless expressly excluded in the motion. Other persons shall not attend the closed session unless expressly included in the motion or otherwise called into the session. III. ORGANIZATION OF THE BOARD Rule 4. Organizational Meeting. On the first Monday of December following a general election in which County officers are elected, the Board shall meet at the regular meeting time and place. If new members are elected, the order of business shall be: (a) The Board shall approve the minutes of its prior meeting and other items of business. (b) The newly elected members of the Board shall take and subscribe the oath of office. (c) With the Clerk to the Board presiding, the Board shall elect a Chairman and a Vice Chairman from its members. 051220ws HCBOC Page 35 Rule 5. Election of Chairman and Vice Chairman. The Chairman and Vice Chairman of the Board shall be elected annually for a term of one year and shall not be removed from the office of Chairman or Vice Chairman unless he/she becomes disqualified to serve as a Board member. IV. REGULAR AND SPECIAL MEETINGS Rule 6. Regular and Special Meetings. (a) Regular Meetings: The Board shall hold regular meetings as follows: First Monday of each Month at 9 a.m. Third Monday of each Month at 6 p.m. If a regular meeting day is a holiday on which county offices are closed, the meeting shall be held on the next business day or such succeeding day as may be specified in the motion adjourning the immediately preceding regular meeting. Regular meetings are held in the County Administration Building. The Board may change or cancel the place or time of a particular regular meeting or of all regular meetings within a specified period by resolution adopted, posted, and noticed at least seven days before the change takes effect or as provided by statute or herein. Such a resolution shall be filed with the Clerk to the Board and posted at or near the regular meeting place, and copies shall be sent to all persons who have requested notice of special meetings of the Board. (b) Special Meetings. The Chairman or a majority of board members may at any time call a special meeting of the Board by signing a notice stating the time and place of the meeting and the subjects to be considered. The Clerk shall cause the notice to be posted on the bulletin board in the courthouse, on the door of the meeting room, and delivered to the Chairman and all other Board members or left at the dwelling place of each Board member at least 48 hours before the meeting. In addition, the notice shall be mailed or delivered to individual persons and news organizations that have requested such notice as provided in subsection (e) below. Only items of business specified in the notice may be transacted at a special meeting. (c) Emergency Meetings. The Chairman or a majority of members may call an emergency meeting to deal with an unexpected circumstance requiring immediate consideration. The person or persons calling the emergency meeting shall cause notice of the meeting to be given to the other Board members and the public. Local news organizations, having requested notice of special meetings as provided in subsection (e), below, shall be notified of such emergency meetings by the same method used to notify Board members. Only business connected with the emergency may be discussed at the meeting. 051220ws HCBOC Page 36 (d) Work Sessions, Retreats, and Committee Meetings. The Board may schedule work sessions, retreats, forums, conventions, associations, and committee meetings, or other information meetings of the Board or of a majority of its members at such times and concerning such subjects as may be established by resolution or order of the Board. A schedule of such meetings held regularly shall be filed in the same place and manner as the schedule of regular meetings. Work sessions and other informal official meetings not held regularly are subject to the same notice requirements as special Board meetings. (e) Sunshine List. Any individual and/or newspaper, radio station, and television Station desiring notice of all special and emergency meetings of the Board shall file a written request with the Clerk to the Board of Commissioners. Rule 7. All Meetings Within the County. (a) All meetings shall be held within the boundaries of Harnett County, except as otherwise provided by statute or herein. (a) (b) Remote Meetings. Upon issuance of a declaration of a state of emergency under G.S. 166A-19.20 that includes Harnett County in the area of emergency, the Board may conduct remote meetings or members may participate remotely, in accordance with this section and Article 33C of Chapter 143 of the General Statutes throughout the duration of that declaration of emergency. Business that cannot be handled by remote participation include quasi-judicial hearings and closed sessions. At the start of a remote meeting or meeting where members are participating remotely through a method of simultaneous communication, the Chairman shall announce that there are members who are participating remotely and each member shall identify themselves. (b)(c) A joint meeting with the governing board of any other political subdivision of this or any other state may be held within the boundaries of either subdivision as may be specified in the call of the meeting. At any such joint meeting, this Board reserves the right to vote separately on all matters coming before the joint meeting. (c)(d) A special meeting between the Board of Commissioners and its local legislative delegation during a session of the General Assembly; provided, however, that at any such meeting, the members of the Board of Commissioners may not vote upon or otherwise transact public business except with regard to matters directly relating to legislation proposed to or pending before the General Assembly. (d)(e) A special meeting called in connection with a retreat, forum, or similar gathering may be held solely for the purpose of providing members of the Board with general information relating to the performance of their public duties; provided, however, that the members of the Board shall not vote upon nor otherwise transact public business while in attendance at such a gathering. Formatted: Indent: Left: 0.5", No bullets or Commented [TR1]: Formatted: Indent: Left: 0.5", No bullets or 051220ws HCBOC Page 37 (e)(f) While in attendance at a convention, association meeting, or similar gathering, a special meeting may be held; provided, however, that any such meeting may be held solely to discuss or deliberate on the Board’s position concerning similar issues that are not legally binding upon the Board of Commissioners or its constituents. Rule 8. Broadcasting and Recording of Meetings (a) Except as provided in this rule, any radio or television station may broadcast all or any part of an official Board meeting required to be open to the public. Any person may photograph, film, tape-record, or otherwise reproduce any part of a meeting required to be open. (b) Any radio or television station wishing to broadcast any portion of any portion of an official Board meeting shall so notify the County Manager no later than two business days before the meeting. If the number of requests or the quantity and size of the necessary equipment is such that the meeting cannot be accommodated in the designated meeting room and no suitable alternative site is available, the County Manager may require the news media to either pool equipment and personnel or to secure and pay the costs of an alternative meeting site mutually agreeable to the Board and the media representative. (b)(c) In the event that a state of emergency or disaster is declared, any meeting held remotely by electronic means, including meetings where the Board meets in person but the public is denied access to the meeting due to the state of emergency, shall be made accessible to the public. If the remote meeting is conducted by conference call, the Board must provide the public with an opportunity to dial in or stream the audio live and listen to the remote meeting. V. AGENDA Rule 9. Agenda (a) The County Manager shall prepare the agenda for each regular, special, and emergency meeting. A request to have an item of business placed on the agenda for a regular meeting must be received by Monday noon of the week preceding the regular meeting day. Any Board member may, by a timely request, have an item placed on the agenda. A request to place an item on the agenda from other than a Board member shall be at the discretion of the County Manager and Chairman of the Board. (b) The agenda packet shall include the agenda document, any proposed ordinances or amendments to ordinances, and supporting documentation and background information relevant to items on the agenda. A copy of the agenda packet shall be available to each Board member not later than Wednesday of the week preceding the regular meeting day. (c) The Board may, by unanimous vote of the members present, add or delete an agenda item. Formatted: Indent: Left: 0.5", No bullets or Commented [TR2]: To comply with NCGS 166A- 19.24(b)(9) 051220ws HCBOC Page 38 (d)The County Manager may propose a consent agenda as part of the main agenda. The consent agenda shall contain those routine items of business that do not normally involve debate. The Board may approve all items on the consent agenda by adopting one (1) motion. The Board may transfer an item from the consent agenda to the main agenda upon a majority vote of the members present and voting. A motion to transfer should normally be made at the beginning of the meeting. The consent agenda may include, but is not limited to, the following routine items of business: 1. Approval of minutes from the prior meeting. 2.Budget amendments/revisions. 3. Disposition of surplus personal property to other governmental agencies. 4.Granting to North Carolina Department of Transportation road right-of- way easements on County property. 5. Resolutions of appreciation, support, and recognition. 6. Resolutions requesting road additions to the state highway secondary road system. 7.Tax releases, tax refunds. VI.CONDUCT OF DEBATE Rule 10. Powers of the Chairman. The Chairman shall preside at all Board meetings. In the absence of the Chairman, the Vice Chairman shall preside at Board meetings. If the Vice Chairman is absent, Board members present may appoint someone to chair the meetings. To address the Board, a member must be recognized by the Chairman. The Chairman shall have the following powers: (a)To rule on points of parliamentary procedure, including the right to rule out of order any motion offered for patently obstructive or dilatory purposes; (b)To determine whether a speaker has gone beyond reasonable standards of courtesy in his or her remarks and to entertain and rule on objections from other members on this ground; (c)To call a brief recess at any time; (d)To adjourn in an emergency. Rule 11. Action by the Board. The Board shall proceed by motion. Any member, including the Chairman, may make a motion. During remote meetings or when a member is participating remotely by a method of simultaneous communication where the members cannot be physically seen by the public, prior to making a motion, the moving member shall identify themselves. Rule 12. Second Required. Commented [TR3]: To comply with NCGS 166A- 19.24(b)(2)b. 051220ws HCBOC Page 39 A motion shall require a second. A motion shall be ruled dead by the Chairman if a second is not received within a reasonable period of time. Rule 13. One Motion at a Time. A member may make only one motion at a time. Rule 14. Substantive Motion. A substantive motion is out of order while another substantive motion dealing with another subject matter is pending. Rule 15. Substitute Motion. A substitute motion (an amendment) dealing with the same subject matter as the original substitute motion is in order and shall be acted upon prior to action on the original motion. Rule 16. Debate. The Chairman shall state the motion and then open the floor to debate. During remote meetings or when a member is participating remotely by a method of simultaneous communication where the member cannot be physically seen by the public, prior to participating in debate, the speaking member shall identify themselves. Rule 17. Adoption by Majority Vote. A motion shall be adopted if approved by a majority of the votes cast, unless otherwise required by these rules or North Carolina laws. Rule 18. Procedural Motions. (a)In addition to substantive proposals, the procedural motions listed in subsection (b) of this rule, and no others shall be in order. Unless otherwise noted, each motion is debatable, may be amended, and requires a majority vote for adoption. (b)In order of priority, the procedural motions are: •To adjourn. The motion may be made only at the conclusion of action on a pending matter; it may not interrupt deliberation of a pending matter. •To Recess. •To Call to Follow the Agenda. The motion must be made at the first reasonable opportunity or it is waived. •To Suspend the Rules, the motion requires a two-thirds (2/3) vote of the members present. •To Divide a Complex Motion and Consider it by Paragraph. Commented [TR4]: To comply with 166A-19.24(b)(2)b. 051220ws HCBOC Page 40 •To Defer Consideration. A substantive motion whose consideration has been deferred expires unless a motion to revive consideration is adopted within one hundred (100) days after deferral. •To Postpone to a Certain Time or Day. •To Refer to Committee. Sixty (60) days after a motion has been referred to committee, the introducer may compel consideration of the measure by the entire Board, regardless of whether the committee has reported the matter back to the Board. •To Amend. An amendment to a motion must be germane to the subject of the main motion, but it may not achieve the opposite effect of the main motion. There may be only one amendment to the motion. A motion to amend shall require a second. Any amendment to a proposed ordinance shall be reduced to writing. •To Revive Consideration. The motion is in order at any time within one hundred (100) days of a vote deferring consideration. •To Prevent Reconsideration for Six Months. The motion shall be in order only immediately following the defeat of a substantive motion. It requires a vote equal to a quorum and is valid for six (6) months or until the next regular election of County Commissioners, whichever occurs first. Rule 19. Renewal of Motion. A defeated motion may not be renewed at the same meeting. Rule 20. Withdrawal of Motion. A motion may be withdrawn by the introducer any time before the Chairman puts the motion to a vote. Rule 21. Duty to Vote. (a)It is the duty of each member to vote unless excused by a majority vote according to law. The Board may excuse members from voting on matters involving their own financial interest or official conduct. A member wishing to be excused from voting shall so inform the Chairman, who shall take a vote of the remaining members. A member who fails to vote, not having been excused, shall be recorded as voting in the affirmative. (b)Tie Vote. The effect of a tie vote is that the motion did not carry. (c)Votes of each member of a public body made during a remote meeting under a state of emergency or disaster shall be counted as if the member were physically present only during the period while simultaneous communication is maintained for that member. Prior to taking a vote on any issue, the Chairman shall inquire of the member participating remotely whether he or she has been able to monitor the discussion, including any comments from the public. All votes cast by members during remote meetings shall be taken by roll call. Members participating through remote simultaneous Formatted: Indent: Left: 0.5", No bullets or 051220ws HCBOC Page 41 communication will not be permitted to vote on any quasi-judicial matters coming before the Board. (b) Rule 22. Prohibition of Secret Voting. No vote may be taken by secret ballot. The Clerk shall record the vote of each member in the minutes. Rule 23. Action by Reference. The Board shall not deliberate, vote, or otherwise act on any matter by reference to an agenda, or document number unless copies of the agenda or documents being referenced are available for public inspection at the meeting and are so worded that people at the meeting can understand what is being discussed or acted on. Rule 24. Introduction of Ordinances, Resolutions, and Orders. A proposed ordinance shall be deemed introduced at the first meeting where it is on the agenda, regardless of whether it is actually considered by the Board, and its introduction shall be recorded in the minutes. Rule 25. Adoption, Amendment, or Repeal of Ordinances. To be adopted at the meeting where it is first introduced, an ordinance or an action with the effect of an ordinance, or any ordinance amending or repealing an existing ordinance (except the budget ordinance, a bond order or another ordinance requiring a public hearing before adoption) must be approved by all members of the Board of Commissioners. If the proposed measure is approved by a majority, but not by all the members of the Board, or if the measure is not voted on at that meeting, it shall be considered at the next regular meeting of the board. If it then or at any time thereafter within one hundred (100) days of its introduction receives a majority of the votes cast, the measure is adopted. Rule 26. Quorum. A majority of the Board membership shall constitute a quorum. During remote meetings or meetings where remote participation is allowed, the majority of the Board present in person or electronically, shall be included in the calculation for determining quorum. The number required for a quorum is not affected by vacancies. If a member has withdrawn from a meeting without being excused by majority vote of the remaining members, he/she shall be counted as present for the purposes of determining whether a quorum is present. The Board may compel the attendance of an absent member by ordering the Sheriff to take the member into custody. Rule 27. Public Hearing Time Limits. Commented [TR5]: To comply with NCGS 166A- 19.24(b)(5) and NCGS 166A-1924(d) Formatted: Indent: Left: 0.5", No bullets or Formatted: No bullets or numbering Commented [TR6]: To comply with NCGS 166A- 19.24(c) 051220ws HCBOC Page 42 (a)The time limits for speakers at zoning public hearings shall be ten (10) minutes for the proponent and ten (10) minutes for the opponent; the time may be apportioned among speakers for that side. The time limits for speakers at other public hearings shall be three (3) minutes per speaker. (b)The Board of Commissioners reserves the right to limit the length of public hearings. After the Chairman announces the close of a public hearing, no member of the public may address the issue to the board. Rule 28. Quorum at Public Hearings. A quorum of the Board must be present at all public hearings required by law. Rule 29. Public Comment Periods (a)Public comment periods will be limited to a maximum of thirty (30) minutes and each person desiring to speak shall have a maximum of three (3) minutes to make their remarks. A speaker may not speak more than once during the same public comment period. To avoid repetition, groups of individuals who expect to have the same or similar comments are encouraged to select a spokesperson to speak on their behalf. (b)Speakers shall address the Board from the podium and begin their remarks by stating their name and residential address. (c)Public comment is not intended to require the Board to answer any impromptu questions. The Board should refrain from engaging in a dialogue, except to the extent necessary to clarify the speaker’s position. The Board shall not entertain questions from the audience, and discussions between speakers and members of the audience shall be prohibited. (d)Speakers shall maintain proper decorum and shall make their comments in a civil manner. Personal attacks and use of obscene and profane language are prohibited. (e)Speaker comments should be limited to subjects that are within the Board’s jurisdiction. Speakers shall not discuss matters that concern the candidacy of any person seeking public office, including the candidacy of the speaker, closed session matters, those matters which are the subject of public hearings, and any matters intended to promote any individuals’ commercial or pecuniary interest. (f)Action on items brought up during the Public Comment Period will be at the discretion of the Board. Rule 30. Minutes. Minutes shall be kept of all Board meetings. Rule 31. Appointments. 051220ws HCBOC Page 43 The Board shall fill County Commissioner vacancies in accordance with G. S. 153A-27. The Board shall fill a Register of Deeds vacancy in accordance with G. S. 161-5 and a Sheriff vacancy in accordance with G.S. 162-5. The Board shall use the following procedure to make appointments to fill vacancies in other boards, commissions, and committees over which the Board has power of appointment. (a)Any U. S. citizen who is a resident of Harnett County is eligible to serve on appointed boards/commissions/committees of the County where such appointment is not prohibited by state statute. (b)All Board members must maintain residence in Harnett County while serving on said Board. (c)All appointments will be made in accordance to the Statute or Ordinance that created the board/commission/committee. (d)No citizen may serve more than two appointed positions simultaneously. (e)No citizen may serve more than three consecutive terms on any board/committee/commission unless the term is less than three (3) years. No member of any board/committee/commission may serve more than nine (9) consecutive years, unless waived by the Board of Commissioners by a majority vote. Any waiver issued by the Board for a consecutive term over nine (9) consecutive years for an individual is limited to two (2) waivers. Any individual may be reappointed to the same board/committee/commission after remaining off said board/committee/commission for at least one year. (f)If a person is appointed to fill someone’s unexpired term and serves less than half of a full term, he/she is eligible to serve three full terms. (g)If an appointee has unexcused absences which constitute more than 25% of the Board meetings in any calendar year which he or she is required to attend pursuant to his or her appointment, he or she is obligated to resign. Excused absences are defined as absences caused by events beyond one’s control. If the individual refuses to resign, he or she may be dismissed by action of the Board of Commissioners subject to state or local law. A calendar year is to be defined as a 12-month period beginning on the date of appointment. (h)Each Commissioner will have available to him or her a binder containing a list of all county appointments, with the following data provided: •Name of the board, commission, committee, or authority •Brief on the functions •Statute or cause creating board, commission, committee or authority •Number of members and terms of office •Current members and terms of office, including number of terms serviced •Regular meeting day, time, and location, if determined 051220ws HCBOC Page 44 (i)Procedures for filling vacancies for appointed positions: 1.Notification of available appointments A.A list of available positions stating terms of office, requirements for office, and duties of positions will be published in the newspapers of Harnett County thirty (30) days prior to the month of appointments being made. This procedure will be carried out by the Clerk to the Board of Commissioners. B.Thirty (30) days prior to the terms expiring, the Clerk to the Board will mail a notice to each person who is eligible for reappointment requesting information on his or her interest in continuing to serve. If an application is not on file, one will be requested at this time. If an individual is not eligible for reappointment, he or she will be notified and given reason for being ineligible. C.If, because of policy or otherwise, an individual is unable to be reappointed, he or she will be sent a letter of appreciation by the Chairman of the Board of Commissioners at the expiration of his or her term thanking him or her for the past services rendered. 2.Selection Process A.Six (6) days prior to the date a vacancy occurs, all applications for a particular position will be given to the County Manager. The Manager will check each for eligibility. B.A list of all names submitted will be sent to all Commissioners with those who are ineligible noted and the reasons for ineligibility given. C.The Clerk to the Board shall be given a copy of the information to be placed on the agenda as the “Appointments” for action at the next meeting of the Board of Commissioners. 3.Notification of Appointment A.The County Manager shall prepare a letter of notification to the appointee and a copy of the affected board, notifying each of the appointment. This letter will include a congratulation statement, the time, date, and place of the first meeting he or she is to be sworn in, if this is required. B.The County Manager shall require the appointee to certify that he or she has read and understands Rule 30. Appointments section of “Rules of 051220ws HCBOC Page 45 Procedure for the Board of County Commissioners of Harnett County, North Carolina”. This section states policy and procedures for appointments to any County board, commission, committee, or authority. The County Manager shall mail a self-addressed, stamped envelope for the convenience of the appointee in returning the signed affirmation of understanding. 4.Applications All applications received shall be retained for at least two (2) years. Applications shall be kept on file for all active appointees. All the above data shall be maintained as confidential for Board of Commissioners’ use only. Rule 32. Changes to Rules of Procedure. The Board may change these rules of procedure upon a vote by two-thirds (2/3) of the members of the Board. Changes shall be effective at the next regular meeting. These rules shall be effective on October 1, 1994. Amended 2-6-95. To add Finance Officer to attend closed sessions Amended 2-7-05. To increase limit of appointments from 2 to 3 consecutive terms Amended 9-19-11. DELETED Rule 9 (d) agenda shall be published in a newspaper of general circulation . . . Amended 5-2-16. Rule 30 (e) To allow waivers to increase limit of appointments Amended 12-3-18 Rule 3. ADD subsection (a)(8) and (a)(9) Rule 4. ADD If new members are elected, the order …. Rule 5. ADD Vice Chairman to title Rule 6. Regular and Special Meetings Third Monday of each Month at 6 p.m. ADD emergency meetings to subsection (e) Sunshine List Rule 27. DELETE (c) Persons desiring to speak at a public hearing must register with the Clerk to the Board prior to the commencement of the meeting. Rule 29. ADD Public Comment Section F:\USERS\SHIRLEY\BOC\RULESOFP.doc 051220ws HCBOC Page 46