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050420aHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 420 McKinney Parkway Lillington, North Carolina Regular Meeting May 4, 2020 9:00 am 1. Call to order -Chairman Howard Penny 2. Pledge of Allegiance and Invocation -Commissioner Barbara McKoy 3 . Consider additions and deletions to the published agenda 4 . Consent Agenda A. Minutes B. Budget Amendments 5. Appointments 6. NC Forest Service FY 20/21 Funding Request and Program Update, Buren Fulmer, Hamett County Ranger 7. Presentation of the budget and scope for proposed renovations at Johnsonville Elementary School, County Manager Paula Stewart 8 . Presentation of the Budget Message and proposed 2020/2021 budget, County Manager Paula Stewart 9. County Manager's Report -Paula Stewart, County Manager Harnett County Employee Turnover FY 2016-2020 Sandhills Center FY 19/20 Funding Request and Program Update Johnston-Lee-Harnett Community Action, Inc. grant for Hurricane Florence from the Office of Economic Opportunity. NC Department of State Treasurer, Retirement Systems Division Contribution-Based Benefit Cap Report 10. New Business 11. Closed Session 12. Adjourn Page 1 of 2 050420 HC BOC Page 1 CONDUCT OF THE MAY 4m MEETING OF THE HARNETT COUNTY BOARD OF COMMISSIONERS Balancing the need to continue to conduct the business of the County and the need to comply with the Governor's Executive Order and prudent recommendations from the CDC and the NCDHHS, the Hamett County Board of Commissioners will convene their May 4 . 2020 regular meetings under certain conditions : 1. A quorum of the Hamett County Board of Commissioners and staff will be stationed in the meeting chambers to maintain the recommended social distancing of 6 feet. Some commissioners may also call into the meeting. 2. Only County government staff neces sary to conduct the meeting or to speak on scheduled agenda items will be in attendance . 3. Public hearings are planned to resume during the Board 's regular May l 81h meeting. 4. The May 4t h meeting will not be open to members of the public to attend in person as we are observing the current provisions of any Executive Orders related to mass gatherings and public health guidance regarding social distancing. The public will have the opportunity to listen to the meeting live online or by calling into the meetings. 5. The meeting will be streamed live on Hamett County Government's YouTube Channel at: https://www .youtube.com/channel/UCU7m TF6HTD65x 98EhAMeMg/featured 6. If you wish to call in and listen to the meeting you may dial (910)814-6959. Please remember to mute your phone while listening so as not to disrupt others listening. 7. There is no public comment period scheduled for May 4 , 2020. General Statute dictates that the Board only provide public comment once a month. There will be a public comment period available on May 18 , 2020 . 8. The meeting will be recorded and posted on the website following the meeting as us ual. You may also follow along on Twitter @HamettCounty to get live updates during the meeting . The Board appreciates the public· s patience and understanding as they seek to ensure the continuity of county operations while demonstrating compliance with State law and prudent public health practices in these difficult times . Page 2 of 2 050420 HC BOC Page 2 AGENDA ITEM J./ -A HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting April 20, 2020 The Hamett County Board of Commissioners met in regular session on Monday, April 20, 2020, in the Commissioners Meeting Room , County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Due to COVID-19 this meeting was not open to members of the public to attend in person however, citizens and staff were provided options to listen to the meeting live. Due to the March 16, 2020 Hamett County Declaration of A State of Emergency, and with a quorum of the Board physically present, Commissioner Barbara McKoy was allowed to call in to the meeting and participate remotely. Only County staff necessary to conduct the meeting or to speak on scheduled agenda items were in attendance, allowing at least 6 feet between people and no more than 10 attendees, as the Board demonstrated compliance with State law and prudent public health practices. Members present: Participating remotely: Member ab sent: Staff present: Howard Penny, Jr., Chairman Joe Miller, Vice Chairman Mark B. Johnson , Commissioner Barbara McKoy, Commissioner Gordon Springle, Commissioner Paula Stewart, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, C lerk Chairman Penny called the meeting to order at 6 :00 pm. Commissioner Johnson led the Pledge of Allegiance and invocation. Chairman Penny called for any additions or deletions to the published agenda. Mrs. Stewart requested the addition of the Harnett County Health Department's request for approval to accept COVID-19 funds in the amount of$112,466 allocated from the Division of Public Health. Vice Chairman Miller moved to approve the agenda as amended . Commissioner Johnson seconded the motion that passed 4 -O* April 20, 2020 Regular Meeting Minutes Hamett County Board of Commissioners Page 1 of 5 050420 HC BOC Page 3 Vice Chairman Miller moved to approve the following items on the revised consent agenda. Commissioner McKoy seconded the motion, which passed 4 -O*. 1. Minutes: April 6 , 2020 Regular Meeting April 29, 2019 Special Session March 18 , 2019 Regular Meeting February 12, 2019 Work Session 2. Budget Amendments: 46 Health DeQartment Code 1105110 528010 Athletic & Program 9 ,002 increase 1105110 330310 State 9,002 increase 63 7 Health Department Code 1105110 502010 Salaries & Wages 75,750 increase 1105110 503030 401 K -General 1,515 increase 1105110 505010 FICA WH 5,795 increase 1105110 505050 State Retirement 6,825 increase 1105110 506010 Medical Insurance 13,635 increase 1105110 506020 Dental Insurance 7 5 7 increase 1105110 506040 Life Insurance 114 increase 1105110 507010 lJnemployment Insurance 3 79 increase 1105110 507030 Worker's compensation 757 increase 1105110 507050 Employee Clinic 265 increase 1105110 507070 Other Post Employment 1 7 4 increase 1105110 504010 Expense Allowance 500 increase 1105110 519090 Other 1,000 increase 1105110 523040 Medical Supplies 5,000 increase 1105110 330210 Federal 112.466 increase 13 09 Sheriffs Office Code 2178303 598100 Intrafund trans -General 41,240 increase 2178303 598500 Intrafund trans -Capital Res 2,371 increase 2178303 390990 Fund Balance appropriated 43,611 increase 1310 Sheriffs Office Code 1104310 523030 Public Safety Supplies 41 ,240 increase 1103900 390982 Transfer from special revenue 41 ,240 increase 1311 Sheriffs Office Code 5104310 555000 Capital Outlay 2,371 increase 5103900 390982 Transfer from special revenue 2,371 increase 3. Tax rebates, refunds and releases (Attachment 1) April 20, 2020 Regular Meeting Minutes Hamett County Board of Commissioners Page 2 of 5 050420 HC BOC Page 4 4. Hamett County Emergency Services requested approval of the Designated Agents/State Agreement Grant form. These agents will be responsible for signing numerous state and federal grant documents related to the application, award and execution of this grant. This grant covers all category B Emergency Preparedness Measures for the COVID 19 event. This covers reimbursement for equipment and supplies along with personnel overtime. 5. Hamett County Sheriffs Office requested approval to purchase two new Fingerprint LiveScan workstations for $47,750. The present workstations will no longer be supported by the manufacturer and the NC DPS is upgrading their systems which will require us to upgrade to continue to submit fingerprints directly to the AFIS database. 6. Administration requested approval of the DOT Construction Agreement between Harnett County and North Carolina Department of Transportation to construct a 6 foot wide sidewalk along the south side of U.S. Highway 421/E. Cornelius Harnett Blvd from SR (Pearson Road) TO SR 2000 (Wade Stewart Circle). NC DOT will be responsible for all phases of the work, including planning, design , right of way, construction and contract administration. The County shall participate in 20% of the project cost totaling $120,000. 7 . Harnett County Sheriffs Office requested approval to medically retire Canine Kilo. Sheriff Coats is also requesting approval to sell Kilo to his current handler for $1.00. 8. Hamett County Health Department requested approval to accept COVID-19 funds in the amount of $112,466 allocated from the Division of Public Health to carry out surveillance, infection control , communications and other preparedness and response activities. Chairman Penny opened the meeting for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. Citizens were allowed to call in and provide their public comments verbally or submit their public comments in writing prior to the meeting to be read aloud during the meeting as time allowed. No one spoke and no public comments were provided. Vice Chairman Miller moved to approve the following appointments. Commissioner Springle seconded the motion, which passed unanimously*. Adult Care Home Community Advisory Committee DeAngelo Jackson was re-appointed to serve on this committee for a term of three years expiring April 30, 2023. Susan "Holly" Geiger was appointed to serve on this committee for a term of one year expiring April 30, 2021. April 20, 2020 Regular Meeting Minutes Hamett County Board of Commissioners Page 3 of 5 050420 HC BOC Page 5 Mrs. Stewart presented Good Hope Hospital 's request for approval of a 12-month delay in paying approximately $1,800 in tipping fees at the Harnett County landfill for an estiamted 40 tons of debris . She noted Good Hope originally requested that the fee be waived however she informed them that the County no longer waives fees due to a recent change in practice. Vice Chairman Miller moved to approve giving Good Hope Hospital up to 12-months to pay $1 ,800 in tipping fees at the Harnett County landfill. Commissioner Johnson seconded the motion that passed 4 -O*. Ms. Stewart presented the following reports: Harnett County Veterans Services Activities Reporting -March 2020 Harnett County Public Health Activities Reporting -March 2020 Interdepartmental Budget Amendments Mrs . Stewart reported the following COVID-19 information for Hamett County to date: • Confirmed cases 61 • Recovered cases 46 • Deaths reported 3 • Age range 2-88 years, average age 46 • Gender 52% female and 48% male Hamett County is still following the Public Health Orders that have b een issued to help stop the spread of this disease in our community. Mrs. Stewart reported that staff are performing assessments and making plans on how to best serve the public while protecting citizens and employees when we do reopen. Vice Chairman Miller asked ifwe know where COVID-19 is in the County, mentioning on-going discussions in other counties and states about partial re-openings. Mrs . Stewart responded that there really is no way to know where the v irus is . She said Health Director John Rouse believes we should assume that everyone has been exposed, that no area is safe, because people travel around the county throughout the day coming in contact with other people. There was no new business. Vice Chairman Miller moved that the Board go into closed session for the following purpose : 1) Consultation with the County 's legal counsel in order to preserve the attorney-client privilege concerning the handling of a certain claim and litigation including the following case : Estate of John David Livingston, II , el als vs. Kehagias, et als US District Court, Eastern District ofN.C., Western Division File NO 5 : CV-00906-BO. This motion is made pursuant to N.C. General Statute Section 143-318 .l l(a)(3). Commissioner Johnson seconded the motion that pass ed 4 -O*. Commissioner McKoy did not participate in the closed session. April 20, 2020 Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 5 050420 HC BOC Page 6 Vice Chairman Miller moved that the Board come out of closed session. Commissioner Johnson seconded the motion that passed 3 -O*. Vice Chairman Miller moved to adjourn the meeting at 6 :31 pm. Commissioner Johnson seconded the motion, which passed 3 -O*. Howard Penny, Chairman Margaret Regina Wheeler, Clerk *Commissioner Barbara McKoy was allowed to call in to the regular meeting to participate and vote remotely. April 20, 2020 Regular Meeting Minutes Harnett County Board of Commissioners P age 5 of 5 050420 HC BOC Page 7 ATTACHMENT 1 Date 04/20/2020 To: Harnett County Board of Commissioners Re: Consideration of Refund for Taxes, Interest and Penalities for all Muncipalities -~~,,,c.~~~""·~~__.....,...._,.,..., __ ~,-:"""~ ... -.,_.......__ ~~ Approved HC.(!,DL ~-· J../-·;;J.0-~o . ..,.. __ . --.,.... ---·"""" .. ·--_._,~. -. -.--··...-·----,..1)"7"\.....,. .. ~----.. -. -~ .. ·----~';-""~----,--~~~";"'1""·""1?'1"'·_....--._,,,.-i'--,..--~~-·--· .... -,. .... , . • -·-,n-· •-·~ ----,.....,.."'.""....,_.--:O-,,----.,... Adjustment Reason , ·. . .. ,. . '. Bifl N~m_ber: ..... _· • ":;\.,~ _ Ty~ __ Jt~11ce_d_Aruoun_t ~·-~1.UJld Am9unt , · ,: , Name Adjustment 0002267378-2019-2019-0000-00 IND $ 175.52 $ 36.30 BEASLEY, KIMBERLY EMANUEL William R. Tyson Tax Administrator 050420 HC BOC Page 8 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session March 12, 2019 The Hamett County Board of Commissioners m et in work session on Tuesday, March 12 , 2019, in Conference Room A, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Members present: Gordon Springle, Chairman Staff present: Howard Penny, Vice Chairman Abe Elmore, Commissioner Barbara McKoy, Commissioner Joe Miller, Commissioner Paula Stewart, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Coley Price, Assistant County Manager Brian Haney, Assistant County Manager Allen Coats, Assistant Finance Officer Shannon Eason, Administrative Assistant Chairman Springle called the meeting to order at 9:00 am and led the Pledge of Allegiance and invocation. The following agenda was before the Board: ~ Discuss Project Uplift USA's request to host event in Harnett County over Memorial Day weekend ~ Development Services Updates regarding: • Upcoming Public Hearing: Proposed Zoning Change: Case# PLAN1901- 0001 Landowners/Applicants: TCP Concrete Construction, Inc./Mohler Investments, LLC; 22.95 +/-acres; Pin# 0568-12-7365.000; From Industrial to RA-20R Zoning District; US Hwy 401 South; Lillington Township. • Requested adoption of the proposed new Northwest Area Land Use Plan. The purpose of this small area plan is to provide a framework to guide appropriate development within a high growth area while maintaining the rural character, environmental quality, and enhancing livability of the area. ~ Discuss Harnett Regional Jetport Committee's bylaws and membership ~ Discuss Harnett County's upcoming Reappraisal ~ Discuss Historic Preservation Foundation of NC, Inc. and Old Boone Trail School ~ County Manager's Report: • March 18, 2019 Regular Meeting Agenda Review • Invitations and upcoming meetings ~ Closed session ~ Adjourn March 12, 2019 Work Session Minutes Hamett County Board of Commissioners Page 1 of 3 050420 HC BOC Page 9 Ms. Stewart stated that representatives of Project Uplift now say they would like to do a smaller event this year, and depending on what the Board says, a bigger event the following year. Director of Harnett County Emergency Services Larry Smith shared his concerns about the event. He said Angier Fire and Rescue do not feel like they have the manpower to handle this event. He also said mutual aid would be needed, engines would have to be kept on-site, and he would need to bring in off-duty staff and pay out overtime for the event. Mr. Smith also shared concerns about the location on Hwy 210 having parking issues as well as many people walking along the highway to and from the event. Sheriff Wayne Coats said he doesn 't have the manpower for this event and paying overtime would also be an issue. He believes it would be a big help if the military was involved in this event. Discussions continued. Mrs. Stewart noted that the Harnett Central Middle School venue was approved on by the Harnett County Board of Education. It was the consensus of the Board not to host the event this year but they said they would entertain the possibly of hosting the event the following year given more time and a better location. Staff will follow-up with Project Uplift representatives . Mark Locklear, Director of Harnett County Development Services, briefly reviewed the proposed zoning change: Case# PLANl 901-0001 Landowners/Applicants: TCP Concrete Construction, lnc./Mohler Investments, LLC ; 22 .95 +/-acres ; Pin# 0568-12-7365.000; From Industrial to RA-20R Zoning District; US Hwy 401 South; Lillington Township. Mr. Locklear asked the Board to consider denying this rezoning request to be zoned RA-20 to allow 40-45 new homes on the property. He said the request is in an industrial zone that is located very close to th e Champion Home Manufacturing. He noted that the Harnett County Planning board voted against the rezoning 3-2. Commissioner Penny said he is against the proposal as the County needs to preserve what little industrial sites we have for future growth. Mr. Snow suggested that the Board stick to the recommendations of the Planning Board on the characteristics and factors . Mr. Locklear responded to a question about residential sprinkler requirements in new construction. He explained that new homes called "clustering" must have residential fire alarms because of the fire hazard with these "townhome" type construction being on less than 9,000 square feet lots. Mr. Locklear said fire departments are not close enough to contain this type of fire with structures so close to each other if a home catches on fire. Last, Mr. Locklear noted that over 100 people attended the recent meeting regarding Drake Landing's proposed changes in hours of operation. Mr. Price distributed the bylaws of the Harnett Regional Jetports Committee and membership list for discussion. The Board proposed amending the by-laws (Article 3 membership) to remove a commissioner from the committee and replace it with one Economic Development Council member as a voting member. The group reviewed the proposed Resolution of the Harnett County Board of Commissioners to Postpose Harnett County's Reappraisal Schedule from January 1, 2021 to January 1, 2022 . Harnett County Tax Administrator Keith Faulkner shared concerns about the size and magnitude of the project in such a short time. The reappraisal project is estimated to cost $2 million with the last payment being made in 2022 if postponed. Staff clarified that this reappraisal would be for the full list and full measurement. March 12 , 2019 Work Session Minutes Harnett County Board of Commissioners Page 2 of 3 050420 HC BOC Page 10 Mrs. Stewart said that the Finance Officer would like to do a separate resolution to set up the special reserve fund, if needed, instead of including the special reserve fund procedures within this proposed resolution. It was the consensus of the commissioners to consider approving the revised resolution postponing the reappraisal at their upcoming regular meeting. Mrs. Stewart sought direction from the Board regarding Preservation NC and the preservation of the old Boone Trail School. Staff Attorney Christopher Appel clarified that the County cannot donate the school to the community, only to a nonprofit, and if sold it must be at market value. He said that the County can do a private sale with Preservation NC acting as a broker who would then pay the County once it was sold. The Board directed Hamett County Legal staff to negotiate a proposed agreement with Preservation NC. Mrs. Stewart reviewed the upcoming March 18 , 2019 regular meeting agenda, upcoming meetings and events. She reminded the Board it was time for her performance evaluation and suggested that commissioners follow-up with Heather Pollard in Human Resources. Mrs. Stewart told the Board that the Nonprofit Funding Committee has asked to be able change their regular meetings to allow for more time to review the applications . It was the consensus of the Board to revise the Nonprofit Funding Committee bylaws to give the Committee until March 31 st to make a funding recommendation. There was discussion about the name of the new government building and the group agreed on "Hamett County Resource Building and Library". Commissioner McKoy moved that the Board go into closed session to discuss the following purposes: 1) To discuss matters relating to the location of industries and other businesses in Hamett County; and 2) To instruct the county staff concerning a position to be taken by the county in negotiating a contract in the acquisition of real property; and 3) Consultation with the County's legal staff in order to preserve the attorney-client privilege concerning the handling of a certain claim. This motion is made pursuant to N.C. General Statute Section 143.318.1 l(a)(4)&(5)&(3). Vice Chairman Penny seconded the motion that passed unanimously. Vice Chairman Penny moved that the Board come out of closed session. Commissioner Elmore seconded the motion which passed unanimously. Commissioner Elmore motion to adjourn the meeting. Vice Chairman Penny seconded the motion that passed unanimously. Gordon Springle, Chairman Margaret Regina Wheeler, Clerk March 12, 2019 Work Session Minutes Hamett County Board of Commissioners Page 3 of3 050420 HC BOC Page 11 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Planning Retreat January 28, 2019 The Hamett County Board of Commissioners met in work session on Monday, January 28, 2019, In the CCCC Health Sciences Building Multipurpose Room 101, 51 Red Mulberry Way, Lillington, North Carolina. Members present: Gordon Springle, Chairman Howard Penny, Vice Chairman Barbara McKoy, Commissioner Joe Miller, Commissioner Abe Elmore, Commissioner Staff present: Paula Stewart, County Manager Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Coley Price, Assistant County Manager Brian Haney, Assistant County Manager Ashely Deans , Community Relations Coordinator Allen Coats, Deputy Finance Officer Chairman Springle called the meeting to order at 9:00 am. The Hamett County Board of Education will join commissioners for the morning sessions and lunch. The following agenda was before the Board: ~ Financial Presentation, Davenport & Company ~ NW Harnett Small Area Study, Stewart Engineering ~ Group Discussion ~ Growth Pressures ~ Lunch ~ Recess/break ~ Year in Review ~ Legislative Priorities ~ Budget Kickoff ~ Wrap-up/ Adjourn Chairman Lemons called the Board of Education meeting to order. The following Board of Education members and staff joined commissioners : Jason Lemons, Chairman Don R. Godfey, Vice Chairman Vivian Bennett, Board member Bill Morris, Board member Aaron Fleming, Superintendent Brooks Matthews Deputy Superintendent January 28, 2019 Planning Retreat Minutes Hamett County Board of Commissioners Page 1 of 4 050420 HC BOC Page 12 Tammy McGill, Chief Finance Officer Brookie Ferguson, Assistant Superintendent, Curriculum & Instruction Jermaine White, Interim Assistant Superintendent, Student Support & Services Monica Thompson, Assistant Superintendent, Human Resources Chairman Springle led the Pledge of Allegiance and Chairman Lemons gave the invocation. Mitch Brigulio, Davenport & Company, presented the following discussion materials for Hamett County: • Credit Rating Overview • General Fund Balance • Existing Tax Supported Debt Profile o Key Financial Ratios and Financial Policies o Debt Affordability • Capital Funding Analysis o Key Financial Ratios and Financial Policies o Debt Affordability • Department of Public Utilities Debt and Financial Profile • Solid Waste Debt and Financial Profile Mr. Price addressed the group. Hamett County Development Services Director Mark Locklear presented information about residential and commercial growth in Hamett County. He also shared information about new subdivision proposals in northwest Hamett. Jake Petrosky with Stewart Engineering presented an overview of the Northwest Harnett County Small Area Plan. Staff and Mr. Petrosky responded to questions and discussion continued. Chairman Lemon presented the following Board of Education's Summary of Immediate Facility Needs approved by the Harnett County Board of Education on January 25, 2019: Replacement for Erwin Elementary School Northwest Hamett Elementary School New Middle School South of Lillington New High School South of Lillington The total approximate cost for these immediate needs total $153,273,096.00 in 2019 and $160,936,750.00 in 2020 with approximate 5% increase. Commissioners questioned building a new school in an area where there is no growth. Discussions continued regarding Erwin Elementary, Gentry, capacity in nearby schools, Buies Creek Elementary, Campbell University and the urgent need to purchase land for any new schools . Commissioners asked about a possible year-round school calendar, noting parents need to realize they can raise taxes to build new schools or look at alternatives. Commissioners asked the School Board to think outside of the box ; to look at all possible alternatives, anything that can be done to spend money in a better way. Vice Chairman Godfrey moved that the Erwin elementary school project and the Northwest Hamett elementary school project be the Board of Education 's priorities at this time. Mr. Morris January 28, 2019 Planning Retreat Minutes Hamett County Board of Commissioners Page 2 of 4 050420 HC BOC Page 13 seconded the motion for discussion purposes. Discussion among the Board of Education members continued and the original motion was clarified to include demolition of the old Erwin School and build a new school on its present location. The motion passed. Superintendent Fleming responded that ORAD should be able to recommend the best areas to build new schools in Hamett County in April. He also said the School Board will be seeking additional funding for technology, Hamett County School 's salary study as well as additional funds for their local supplement. The School Board adjourned . The Board of Commissioners recessed their meeting and the two boards ate lunch together before the Board of Education members and staff left the meeting. Administration staff presented a "Year in Review" video . Mr. Haney reviewed Hamett County's 2019-20 Legislative Priorities and sought direction in preparation for the upcoming legislative luncheon. Staff also shared details regarding Governor Cooper's upcoming tomorrow to Hamett County. Mrs. Stewart led the 2019-20 budget kickoff discussion. She noted CIPs had been submitted by departments and staff will start meeting with them in the next month to discuss their requests. She said the first budget work session with commissioners will be on April 9, 2019. Mrs. Stewart mentioned new items in the upcoming budget including CCCC Harnett Promise Program, on-going SRO/SSO Program , the new terminal building at the Jetport, the new Governmental Complex South Building and 2021 Reappraisal. Mrs. Stewart asked if the Board would like to set a funding formula for the Nonprofit Committee. Commissioner Miller said the Nonprofit Committee has already set the funding amount at $50,000 excluding senior centers which are automatically funded in the budget. Regarding the 2021 Reappraisal, Mrs. Stewart said it will cost close to $2 million to outsource the whole reappraisal. She said staff has already done an RFP for the reval and we are currently waiting on a report from David Baker with NCACC. Mrs. Stewart reported that 25 other counties are scheduled to do revals for 2021 and only nine counties are doing revals for 2022. Discussion among commissioners and staff continued resulting in the consensus to delay the reval for another year and to outsource it out to have full accurate re-measurements done of commercial and residential. Mrs. Stewart continued noting additional items in the upcoming budget include: additional costs for security issues and staffing needs for the Board of Elections regarding homeland security; library consolidation costs if the Board decides to move forward with this project; and possible additional employee benefits which could include an increase in the employee pay plan percentage, adding part-time people to the performance pay plan, or considering a one-time bonus. January 28, 2019 Planning Retreat Minutes Harnett County Board of Commissioners Page 3 of 4 050420 HC BOC Page 14 Commissioners asked staff to provide numbers for these additional items and options. Commissioner Miller also asked about the possibility of not charging employees for being transported to the hospital from their place of work. Mrs. Stewart also talked about the possibility of offering bereavement leave to employees for immediate family members, the County donating time to the shared leave pool or allowing floating holidays. Chairman Springle asked about the option of giving a COLA in lieu of increasing the employee pay plan percentage. Mr. Haney clarified that the performance pay plan moves an employee through their paygrade however a COLA will adjust the entire grade table. Staff recommended that the Board consider an occasional COLA to keep the grade table up. Mrs. Stewart responded that every employee has not gotten an annual increase through the performance pay plan. Commissioners shared concerns about department heads and supervisors being adequately trained to perform performance reviews as well as undeserving employees receiving annual pay plan increases. Commissioner Elmore moved to adjourn the meeting at 2:21 pm. Commissioner Miller seconded the motion which passed unanimously. Howard Penny, Jr., Chairman Margaret Regina Wheeler, Clerk January 28, 2019 Planning Retreat Minutes Hamett County Board of Commissioners Page 4 of 4 050420 HC BOC Page 15 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting January 22, 2019 The Hamett County Board of Commissioners met in regular session on Tuesday, January 22, 2019, in the Commissioners Meeting Room, County Administration Building, 420 McKinney Parkway, Lillington, North Carolina. Members present: Member absent: Staff present: Gordon Springle, Chairman Howard Penny, Vice Chairman Barbara McKoy, Commissioner Joe Miller, Commissioner Abe Elmore, Commissioner Paula Stewart, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk Chairman Springle called the meeting to order at 6:00 pm. Vice Chairman Howard Penny led the Pledge of Allegiance and invocation. Chairman Springle called for any additions or deletions to the published agenda. Mrs. Stewart asked to remove from the agenda the request for approval of revisions to the Hamett County Personnel Ordinance. She also said there was no need to hold the public hearing or consider the proposed ordinance ordering demolition for Case# PP-18-02; Landowner: Karton Properties; 0.36 +/-acres; Pin #0514-26-5034.000; 21 E. Tryon Court in the Anderson Creek Township as the property owner has already voluntarily demolished the structure. Commissioner Miller moved to approve the agenda as amended. Vice Chairman Penny seconded the motion, which passed 4-0. Vice Chairman Penny moved to approve items on the consent agenda. Commissioner McKoy seconded the motion that passed 4 -0. 1. Minutes: January 7, 2019 Regular Meeting January 15, 2019 Work Session 2. Budget Amendments: 29 Aging Department Code 1105160 526010 1105160 522010 1105160 330210 Office Supplies Food & Provisions SHIIP Federal Funds 734 increase 300 increase 1,034 increase January 22, 2019 Regular Meeting Minutes Hamett County Board of Commissioners Page 1 of 6 050420 HC BOC Page 16 10 Veterans Treatment Court Code 2504185 539090 Other Cost (conference fees) 2504185 531050 Training & Meetings 2504185 539090 Other Costs (Sandhills) 2504185 330210 BJA Grant Funds 30 Health Department Code 11051 10 544000 1105110 549090 1 105110 523040 1105110 531050 1105110 504010 1105110 531030 1105110 330210 441 Health Department Code 11051 IO 3 80890 l 103800 380840 442 Aging Department Code 1103800 380840 1103800 380840 443 Aging Department Code 1105160 330210 1105110 330210 445 Aging Department Code 1105160 3302 IO 1 1051 IO 3303 IO 446 Aging Department Code 1 105160 519090 1105160 3302 IO 587 Aging Department Code 1 105160 528010 1105160 380540 685 Board of Education Code 4705910 598500 4 705910 599000 Contracted Services Miscellaneous Expense Medical Supplies Training Contract Travel Travel -Employee Child Health-Federal Funds Other Revenue (Precepting Interns) Miscellaneous Revenue Contributions & Donations-Senior Health Contributions & Donations - Miscellaneous Federal Funding-Senior Health Federal Funding-Health Federal Funding-Senior Health State Funding-Health Professional Services General Fund-Senior Health Federal Special Projects Family Care Donations Interfund Trans -Capital Res Contingency 3,085 increase 2,488 increase 5,574 increase 11,147 increase 14,450 increase 2,500 increase 7,965 increase 3 80 increase 125 increase 125 increase 25 ,545 increase 10,000 increase 10,000 decrease 15 ,800 increase 15,800 decrease 570,292 increase 570,292 decrease 247 ,972 increase 247,972 decrease 500 increase 500 increase 455 increase 455 increase 54,045 increase 54,045 decrease January 22 , 2019 Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 6 050420 HC BOC Page 17 688 Board of Education Code 5905910 555000 5903900 390984 925 General Debt Service Code 3009100 577000 3009100 576000 3003900 390981 Capital Outlay Transfers from -Capital Project Installment Purchase Interest Installment Purchase Principal Transfers from General Fund 3. Tax rebates, refunds and releases 54,045 increase 54,045 increase 22,976 increase 625 ,495 increase 648,471 increase 4. Revised Resolution of the Hamett County Board of Commissioners Declaring Its Intent to Close Certain Portions of the Unmaintained Rights-of-Way of Senter Street, Betts Street, and Byrd Street, and changing the called public hearing date to February 18, 2019. (Attachment 1) 5. Proclamation Supporting Hamett Ag Strong Initiative 6. Harnett County Capital Projects Director requested approval of an award of bid in the amount of $519,300 to Bolton Construction and Service, LLC from Raleigh, NC for equipment and installation of a chilled water system replacement for DSS/Commons/Health Department buildings. The existing chiller and tower are beyond feasible repair. (Attachment 2) 7. Hamett County Veterans Services requested approval of a new Veterans Services Officer Position, Pay Grade 20 with a job rate of $47,556 plus benefits. A current Veterans Services Specialist Position within Veterans Services, Pay Grade 17 with a job rate of $41 ,081 plus benefits, will be closed to offset the cost. Contingency funds will be used to cover the additional cost for the remainder of FY 2019 if needed. 8. Hamett County Development Services requested approval of a new Enforcement Code Officer I position, Pay Grade 22, $43,692 plus benefits. Contingency funds will be used to cover the additional cost for the remainder of FY 2019 if needed. Chairman Springle opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. No one spoke. Commissioner Miller moved to approve the appointments listed below. Vice Chairman Penny seconded the motion that passed 4 -0. Adult Care Home Community Advisory Committee Ursela McLean was reappointed to serve on this committee for a term of three years expiring February 28, 2022. January 22, 2019 Regular Meeting Minutes Hamett County Board of Commissioners Page 3 of 6 050420 HC BOC Page 18 Board of Equalization and Review Chuck Robinson and Robert Smith were reappointed to serve on this Board for a term of two years expiring February 28, 202 1. Hamett County Public Facilities Corp. Board of Directors Paula Stewart was reappointed to serve on this Board for a term of one year expiring November 30, 2019. Brian Haney was reappointed to serve on this Board for a term of one year expiring December 31, 2019. Johnson-Lee-Hamett Community Action Board of Directors Ursela McLean was reappointed to serve on thi s Board for a term of two years expiring February 28 , 2021. Town of Coats Planning Board ETJ Members Ed Lauder and Robert Barefoot were appointed to serve as ETJ members on the Town of Coats Planning Board for a term of three years expiring December 31, 2021. Jay Sikes, Manager of Hamett County Planning Services, petitioned the Board for a public hearing regarding Proposed Land Use Map Amendment: Case # 1810-0001, Landowner/Applicant: Bobby & Betty Matthews/ Mark Puryear; 12.6 +/-acres; Pin #0653-29- 8668.000; Land Use Map amendment from Agricultural & Rural Residential to Employment Mixed Use; Baptist Grove Rd; Hector's Creek Township. Mr. Sikes noted that this 34 .5 acres parcel is zoned RA-40, is currently split by the 2 land use classifications, and the current use of the whole parcel is vacant farmland. Surrounding land uses consist of low density single family residences, several residential neighborhoods, with an Industrial facility to the rear. Services available include Hamett County public water and private septic tank. Mr. Sikes stated staffs evaluation as: The IMP ACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of this Land Use Map amendment outweigh any potential inconvenience or harm to the community. REASONING: The requested Land Use classification change to Employment Mixed Use will not have a negative impact on the surrounding properties as the same classification exists for adjacent properties. The requested Land Use classification is COMPATIBLE with the existing Land Use Classification. REASONING: The requested Land Use classification is compatible with the existing Land Use classification as a portion of this property is currently designated as such, as well as it 's the same classification as adjacent properties to the East. The proposal does ENHANCE or maintain the public health, safety and general welfare. REASONING: The requested Employment Mixed Use classification would enhance or January 22, 2019 Regular Meeting Minutes Hamett County Board of Commissioners Page 4 of 6 050420 HC BOC Page 19 maintain the public health, safety and general welfare since the zoning will be maintained as RA-40 & the propose use is for residential. The request is NOT for a SMALL SCALE REZONING and should be evaluated for reasonableness. REASONING: The subject area is immediately adjacent to the designation of Employment Mixed Use and therefore does not need to be evaluated for Small Scale amendment. Suggested Statement-of-Consistency: Staff concludes that the requested Land Use Map amendment is compatible with Hamett County regulatory documents and would not have an unreasonable impact on the surrounding community due to the existing Mixed Employment Use designated on a portion of this property, on the areas adjacent to this property, and along area corridors. It is recommended that this reclassification request be approved . Mr. Sikes stated that on December 3 , 2018, the Hamett County Planning Board voted unanimously ( 4-0) to recommend approval based on adjacent and existing Employment Mixed Use designation as well as compatibility with the County's Land Use Plan. He noted that two citizens spoke in opposition during the meeting with concerns about any future rezoning to a non-residential use, increased residential density and traffic. Mr. Sikes provided clarification for commissioners. Chairman Springle called to order a public hearing on the matter and opened the meeting for comments from the public. Don Curry with Curry Engineering in Fuquay-Varina address the Board and responded the plan is for a single-family residential subdivision. Seeing no one else move, Chairman Springle closed the public hearing. Vice Chairman Penny moved to approve the Land Use Map amendment as it is compatible with Hamett County regulatory documents and would not have an unreasonable impact on the surrounding community due to the existing Employment Mixed Use designation on a portion ofthis property, on the areas adjacent to this property, and along area corridors. Commissioner McKoy seconded the motion that passed 4 -0 . Randy Baker, Problem Properties Administrator, petitioned the Board for a public hearing regarding the proposed Ordinance Ordering Demolition: Case # PP-18-01; Landowners: Tarbit Elem Johnson C/0 Tarbart N. Faulk; 0.58 +/-acres; Pin #0654-51-6833.000; 9018 US 401 North; Hector's Creek Township. Mr. Baker briefly reviewed the condemnation process for this property thus far. Mr. Baker provided the condemnation staff report including property value assessment/tax status, building code assessment, site photos and the following staff evaluation: The single family residential structures that are located on the property have been vacant for several years. Both show signs of structural damage and neglect that render them in a condition that is viewed as unsafe and a danger to the general public. A notice of the dangerous character of the structures have been placed in a conspicuous place on the exterior. Due to the significate amount of damage that the structures have sustained, it is recommended that the condemned structures be demolished. The prolonged presence of the structures is likely to cause or contribute to blight, disease, vagrancy or danger to children. January 22, 2019 Regular Meeting Minutes Hamett County Board of Commissioners Page 5 of 6 050420 HC BOC Page 20 Mr. Baker noted a large amount of junk materials is currently being stored inside one of the structures and the vegetation is currently overgrown and restricts the ability to maneuver the property. Chairman Springle called to order a public hearing on the matter and opened the meeting for comments from the public. Seeing no one move, Chairman Springle closed the public hearing. Commissioner McKoy moved to approve the Ordinance Authorizing Demolition of 9018 US 40 I North (Single-Family Residence & Accessory Structure) and Imposition of Lien to Recover County Costs . Vice Chairman Penny seconded the motion, which passed 4 -0. (Attachment 3) Mrs . Stewart presented the following reports: Harnett County Public Health Activities -December 2018 Harnett County School financials-November & December 2018 Mrs. Stewart also reviewed upcoming meetings and invitations with the Board. There was no new business. Commissioner Miller moved that the Board go into closed session for the following purposes: 1) To instruct the County staff concerning the position to be taken by the County in negotiating a contract for the acquisition of real property; and 2) To discuss certain personnel matters. This motion is made pursuant to N.C. General Statute Section 143-318. l l(a)(5)&(6). Vice Chairman Penny seconded the motion that passed 4 -0. Vice Chairman Penny moved that the Board come out of closed session. Commissioner McKoy Seconded the motion, which passed 4 -0. Vice Chairman Penny moved to adjourn the meeting at 6:50 pm . Commissioner Miller seconded the motion that passed 4 -0. Howard Penny, Jr., Chairman Margaret Regina Wheeler, Clerk January 22 , 2019 Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of 6 050420 HC BOC Page 21 ATTACHMENT 1 A RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS DECLARING ITS INTENT TO CLOSE CERTAIN PORTIONS OF THE UNMAINTAINED RIGHTS-OF-WAY OF SENTER STREET, BETTS STREET, AND BYRD STREET, AND CALLING A PUBLIC HEARING ON THE QUESTION WHEREAS, Hamett County received a request for the closure of certain portions of the following unmaintained rights-of-way: (i) Senter Street between the Northern and Southern Railroad right-of-way and U.S. Highway 401; (ii) Betts Street between the Northern and Southern Railroad right-of-way and U.S. Highway 401; and (iii) Byrd Street between the northern line of the Betts Street right-of-way and the southern line of the Senter Street right-of-way; and WHEREAS , the portions of the unmaintained rights-of-way to be closed are the areas within the diagonal lines shown on Exhlbit A attached hereto and incorporated herein; and WHEREAS, the Harnett County Board of Commissioners (hereinafter referred to as the "Board") is advised that all abutting properties have existing access to and from public streets and closure of the right-of-way sections in question would not deprive any property owner of reasonable means of ingress and egress. WHEREAS, the provisions of North Carolina General Statute §153A-241 require that a resolution be adopted by the Board declaring the intent of the Board to c lose such right-of-way and to call a public hearing to hear all interested persons who appear with respect to whether the closure would be detrimental to the public interest or to any individual property rights. NOW, THEREFORE, BE IT RESOLVED by the Hamett County Board of Commissioners that the Board hereby declares its intent to consider closing certain portions of the following unmaintained rights-of-way: (i) Senter Street between the Northern and Southern Railroad right- of-way and U.S. Highway 401; (ii) Betts Street between the Northern and Southern Railroad right- of-way and U.S. Highway 401; and (iii) Byrd Street between the northern line of the Betts Street right-of-way and the southern line of the Senter Street right-of-way. BE IT FURTHER RESOLVED that the Board calls a Public Hearing at 6:00 pm on Monday, February 18, 2019 in the County Administration Building at 420 McKinney Parkway, Lillington, North Carolina 27546 to hear all interested persons who appear with respect to whether the closure of said rights-of-way would be detrimental to the public interest or to any individual property rights, and hereby authorizes the Harnett County Manager, at the expense of the applicant, to arrange publication, posting, and mailing of notices of the Public Hearing as required by law. This resolution shall be effective upon adoption. Adopted this the 22nd day of January, 201 . Attest: www.harnett.org 050420 HC BOC Page 22 . ,.,. j -t:1 I <L ·---! ----------,, ------------------. ---i ------------rn,T!r" ---------------------------------------------------,,--. ss:s.ss •M'"°'" hu·u-..,., ·~·~~ 00 ,ffi .. ~ __._,.....,,, I -:>.l'l•.110 lliU.&~n,,.)Of. ~no, "l'lltl,,,lrr.• ~ I ~I ! I t i I ~· I ------_____ , ______ _ I I I I I -----------,-· ----· - I I I I' Ii Ii OV0ll1lVlf ~lt]Hmbs oNv Nll3H.UIO!\ -t+H-t++-H ttl 1111111 t-H-t-t H-1 ttH-Ht-H-tH-H+H- --------------------·--·--·------------·--- \ \ 050420 HC BOC Page 23 ATTACHMENT 2 I Dewberry· CERTIFIED BID TAB Owner: Harnett County Engineering Project Name: Harnett County DSS Building -Chilled Water System Replacement Dewberry Project No.: 50105270 · Bid No.: Date: December 20, 2018 Completed Submitted Bid Bidder Name License No. Proposal MBE Forms Bond Form (5%) Baker Mechanical, Inc. 12896 " " " Wilson, NC Sims Mechanical Solutions, Inc 31427 " v v Raleigh, NC Bolton Construction and Service, LLC 22834 v v v Raleigh, NC The apparent low bidder is Bolton Construction and Service, Raleigh, NC. It is our opinion that three (3) bidders presented fully responsible bids. This is a true and accurate tabulation of the bids received on December 20, 2018. Certified: Dewberry Engineers Inc. By: Gregory A. Mills, PE, CEM, LEED AP BD+C Date: December 20, 2018 Dewbeny Engineers Inc. 919.881.9939 2610Wycliff Road. Suite 410 919.881.9923 fax Raleigh, NC 27607 www dewberry.com Alt. No.1: Alt. No. 2: Base Bid($) Standby Pumps Trane Chiller $713,000.00 $55,900.00 $0 $581,940.00 $48,850.00 $0 $519,300.00 $55,000.00 $0 050420 HC BOC Page 24 ATTACHMENT 3 r~ -~ 1 Har nett ~(r COUNT Y _jt~_ .J N~O~R~T~H~C~A~R~OL~I~N-A------------------------------------------------------------- www.harne tt .o rg ORDINANCE AUTHORIZING DEMOLITION OF 9018 US 401 NORTH (SINGLE-FAMILY RESIDENCE & ACCESSORY STRUCTURE) AND IMPOSITION OF LI EN TO RECOVER COUNTY COSTS WHEREAS, the County of Hamett has received complaints about life safety issues and potential code violations on the single-family residence and an accessory structure located at 9018 US 401 North, Fuquay Varina, NC, owned by Tarbit E. Johnson c/o Tarbart N. Faulk through deed recorded in Book 404 , Page 21 , of the Harnett County Registry , and WHEREAS, the concerns identified have included structural deterioration and collapse, water intrusion, and other code violations that present clear life safety issues, and WHEREAS, on February 27, 2018 , the structures located at 9018 US 401 North were posted in a conspicuous place as unsafe and a certified letter was sent to the owner, Tarbit E . Johnson c/o Tarbart N. Faulk on March 1, 2018 to order the structures not to be occupied, and to advise the owner of the opportunity to present evidence concerning the structures at a hearing, wruch was scheduled for March 7, 2018, and WHEREAS, County staff conducted a hearing on March 7, 2018 in accordance with N .C .G .S. 153A-368, and the owners, persons in interest, agents or attorneys did not submit evidence that would dispute the assessment of the structures, and WHEREAS, based on the examination of the structures and the absence of evidence or argument from Tarbart N. Faulk, the agent representing the property located at 9018 US 401 North, a formal order was issued to demolish the structures on March 8, 2018, and a deadline of May 11 , 2018 to demolish the structures was established as required by N .C.G.S. 153A-369, and WHEREAS, Tarbart N. Faulk, the agent representing the property located at 9018 US 401 North, did not appeal the March 8 , 2018 order to the Hamett County Board of Commissioners, and WHEREAS, no significant progress has occurred to demolish the structures, and it remains in a similar condition as noted in February 2018, and WHEREAS, in the interest of the public health, safety, and welfare , and despite the efforts by Harnett County staff to resolve the outstanding life safety concerns, and as a result of the owner having failed to comply with the order to demolish within the prescribe timeframe, the County has determined that it is now necessary for the County to proceed with the demolition of the single-family residence and the accessory structure at 9018 US 401 North, Fuquay Varina, NC, and WHEREAS, the County has solicited bids for the demolition of the structures, and the low bid is the sum of $6,250.00 for the demolition and removal of debris and materials of the single-family re sidence and the accessory structure, and strong root s • new growth 050420 HC BOC Page 25 WHEREAS, the cost incurred by the County shall be a lien against the owner, Tarbit E. Johnson c/o Tarbart N . Faulk, and the real property located at 9018 US 40 I North, Fuquay Varina, NC as conveyed to owner in Book 404, Page 21, Harnett County Registry, and the County shall sell any usable materials and personal property, fixtures, and appurtenances found in or attached to the structure and credit the proceeds of the sale toward the costs and account to the owner, NOW, THEREFORE BE IT ORDAINED by the Harnett County Board of Commissioners that: Section 1. Due to significant life safety concerns and pursuant to N.C .G.S . 153A-372, the demolition of the single-family residential structure and accessory structure at 9018 US 401 North, Fuquay Varina, NC, (PIN 0654-51-6833.000) is hereby authorized, and County staff shall contract for and carry out the demolition and removal of the structures in accordance with the terms of this Ordinance. Section 2. Pursuant to N .C.G.S. 153A-372, and N.C.G.S. l 53A-200, a lien equal to the amount of the County's cost associated with the demolition and removal, less any credits due the owner, shall be imposed against the real property located at 9018 US 401 North, and the costs shall be repaid to the County within 30 days following demolition and removal of the single- family residential structure and accessory structure. If the County does not receive payment for said costs within 30 days, then all costs not paid to the County within 30 days shall accrue interest at a rate of 8% per annum and said interest shall be added to the amount of the lien imposed, and the County is authorized to foreclose its lien and recover all costs associated therewith including attorney's fees and court costs. Section 3. County shall sell the usable materials of the dwelling and credit the proceeds against the cost of demolition and removal. If a surplus remains after the sale of materials and satisfaction of the cost of removal or demolition, County shall deposit the surplus in the Superior Court where it shall be secured and disbursed by the Court to the person found to be entitled thereto by final order or decree of the Court. Section 4. A certified copy of the Resolution and Ordinance be recorded in the Office of the Harnett County Register of Deeds. Section 5. This Ordinance shall become effective upon its adoption. Adopted this the 22nd day of January, 2019. HARNETT COUNTY BOARD OF COMMISSIONERS www.harnett.org 050420 HC BOC Page 26 COUNTY OF HARNEn BUDGET ORDINANCE AMENDMENT AGENDA ITEM L{-f> BE IT ORDAINED by the Governing Board of the County o f Harnett. North Carolina. that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2020. Section 1. To amend the General Fund -Emergency Services Grants, the appropriations are to be changed as follows : EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104411 529090 EMP19 OPERT EMPG OPT AMOUNT Emeraencv Sunnlies $381 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104411 330210 EMP19 FEDERAL NCP02 EMPER Federal $9 ,140 1104411 330310 EMP19 STATE NCP02 EMPER State $9,140 1103900 390990 Fund Balance Annrooriated $17,899 EXPLANATION: To budget the difference of the EMPG supplemental payment from NCEM from the budgeted amount. To correct the budgtlng of revenue and decrese fund balance appropriated for the payment. APPROVALS : Adopted this ___ day of ________ , 20 __ . Margaret Regina Wheeler. Clerk t o the Boord County Manager (date) <-f'..-)J;,JL;, o the Board, and t o the Budget Howard Penny, Jr. Chairman Board of Commissioners 050420 HC BOC Page 27 AGENDA ITEM 5 MAY 4, 2020 APPOINTMENTS NEEDED HARNETT COUNTY BOARD OF ADJUSTMENT There are vacancies for alternate members representing District 3, 4 and 5 on this Board. HARNETT REGIONAL JETPORT COMMITTEE There is a vacancy for District 4 . HOME COMMUNITY CARE BLOCK GRANT COMMITTEE There is ( 1) vacancy to serve on this committee. HISTORIC PROPERTIES COMMISSION There is (I) vacancy for District 3 on this committee. LIBRARY BOARD OF TRUSTEES iRonnie Vinston would like to be rec:ppointed as the District 1 Re resentative on thi s Board. NONPROFIT COMMITTEE There is a District 5 vacancy on this committee. NURSING HOME COMMUNITY ADVISORY COMMITTEE There are (2) vacancies on this committee. SOUTHEASTERN ECONOMIC DEVELOPMENT COMMISSION There is a vacancy on this board for a private sector representative. 050420 HC BOC Page 28 North Caro1ina Forest Service 126 Alexander Drive Lillington, NC 27546 (910) 893-4391 hamett. ncfs@ncagr.gov AGENDA ITEM b ) HARNETT;,\ l ... :;ru. ,. ~i ' ' o-1,;:1 : ,.; 2019 Summary of Accomp1ishments in Harnett County 050420 HC BOC Page 29 2019 NCFS Summary of Accomplishments in Hamett County County Resources Personne1 POSITION NAME YEARS WITH NCFS County Ranger Buren Fulmer 26 Assistant County Ranger Jacob Wheeler 2 Assistant County Ranger Vacant 0 Forest Fire Equipment Operator Jason O'Neal 21 Service Forester* Matthew 3 Haunsperger * Position 100% state funded 1-2 days per week in county. Fa ci1 iti es Headquarters ---leased Harnett County office space Vehi des & Heavy Equipment YEAR 2015 2014 2013 2008 2008 2019 2020 MODEL Ford F350 -Type 6 Engine Ford F350 -Type 6 Engine Ford F3 50 -Type 6 Engine Ford F350 Sterling Truck/Tractor & lowboy trailer John Deere 700 Tractor with fire plow Ford F350 -Type 6 Engine 2 MILES 100,123 77,101 119,123 199,137 37,370 90 tach hours In Service May of 2020 050420 HC BOC Page 30 2019 NCFS Summary of Accomplishments in Harnett County FOREST RESOURCES & ECONOMlC STAT1ST1CS Forest management and reforestation activities added over 5 ,9 million do11ars to the Hamett County economy during 2019 . These efforts also provided seasonal work for site preparation contractors, logging crews, planting crews and pre-commercial thinning crews. Continued management of reforested areas should result in estimated future economic benefits of over 6 mi11ion do11ars. Forest Resources Commercial forest land (Protected by NCFS from wildfire, insects & disease) Privately owned forest land (Eligible for NCFS management assistance) Economic Statistics Value added to County Economy Federal Cost Share (CRP) Rental Payments Federal Cost Share (USFS -CWPP -Anderson Creek Park) Federal Cost Share (USFS -Fire Wise Grant) 215,405 acres 197,968 acres 2019 $60,255 $2,730 $10,000 Total State (FOP + FRF + SPBPP) Cost Share Program monies received by landowners $140,050 Estimated value of timber harvested on private lands T OTAL ADDED TO ECONOMY Future value added to County Economy Estimated value of 2,118 acres new pine plantations in 35 years 3 $5,722,544 $5,935,579 2019 $6,058,264 050420 HC BOC Page 31 20l9 NCFS Summary of Accomplishments in Hamett County FOREST MANAGEMENT In 2019, 216 landowners were assisted by the N.C. Forest Service and 111 Forest Management Plans were prepared, placing an additional 4,637 acres under active forest management. Forest Management Plans include a field visit by a Service Forester and County Forest Service representative. During the field visit an examination of the land is made and written recommendations are made. Recommendations concerning timber harvesting, timber stand improvement and reforestation are given, considering both the goals of the landowner and sound management practices that protect and enhance wildfire and water quality. Based on Forest Service recommendations, 2,118 acres were planted with trees and 1,964 acres of timber were harvested on NCFS projects. Management Plans prepared: Acres in plans: Acres of site preparation: Acres planted (trees): Acres of timber harvested on NCFS projects: Acres of Best Management Practices: Implemented Number of landowners assisted: Water Quality Forest Practice Guidelines inspections: (i n compliance) Acres of Release ( chemica I) Acres of Pr e-Commercial Thinning (SPBPP) 4 Ill 4,637 1,845 2,118 1,964 4,166 216 73 153 100 050420 HC BOC Page 32 2019 NCFS Summary of Accomplishments in Harnett County FOREST MANAGEMENT Hamett County Landowners Planting Trees 2019 Benita Frizzelle General Uti lity Joseph Godfrey Daniel Harrington Droxie Hennings Edward Holder Margaret Holmes Roger Honeycutt J&J Farms Eile en Jones C larence Joyner Latta Family Partnership Mary Ellen Lauder Loe Gear, LLC Bonnie & John Lyczkowski Bobby & Peggy Lynch JeffBvrd Anna Ferrara Brian Orlosky E lain e Tilghman Adams Farms, LLC Bullard Trailer Sales Roy Byrd Family Ltd. Part. Byrd Family Trust David Byrd Robert Chaffin Sharon Dawson Dorman Farms Joyce Morgan Ronald Olive Charles Parker Pritchard Family Karen Reichart Linda Sears Richard Sears Senter Family Realty , LLC Bobby Stewart Benjamin Stout Catherine Tilley Donna Turlington Glen & Otis Wallace Jerry & Faye Bailey Dennis & Casey Heam Drusilla Williams 5 Virgie Anderson Daniel Andrews Jimmy Autry Willie Brinkley John Macomber McCormick Farms, LP Theodore McLamb Stewart McLeod Tim McNeil Barry McNeil Mitchell Forest, LP 050420 HC BOC Page 33 2019 NCFS Summary of Accomplishments in Hamett County FOREST STEWARDSHlP Allen Jones Buren Fulmer Matthew Haunsperger Darrel Harrington Deanna Nobles Brian Parrish The Forest Stewardship Program is a cooperative effort involving several agencies and forestry professionals. lt is designed to encourage landowners to manage their natural resources, to enhance timber, fish and wildlife, water, soils, and aesthetics. Below is a list of Harnett County Forest Stewardship Committee members and the agencies with which they are associated. N.C. Forest Service N.C. Forest Service Natural Resources Conservation Service N.C. Wildlife Resources Commission Co-op Extension Chairman Approved Landowners Workina Towards Certification King Roberts William Bell Joe Harrill Bobby Wellons Ernest Alphin Frank Stump Mike Taylor Bryan Raynor David Ward Dennis Shackelford David Walker Johnny Steves Darin & Carrie Bibbens Elizabeth Grady Kenneth Byrd William J. Senter Miranda Fleming STM Farms Parks Blake George Isbell Steve Hardee Headwaters, LLC Graham Byrd Jeff Swire William Parrish Steve Hardee Dustin Cashwell Dirt Poor Farms, LLC Certified Stewardship Landowners -2019 Roscoe Frizzell e Don Anderson Keith Chatellier Tom Irvin Bill Carter Mike Turner John Ulam Wayne Fortenberry Ann Dougherty Paul Soublet Terry Herndon Gareth Brookhart Buren Fulmer Sue Ross Pat Spearman Larry Weathers Robert Jones David Averette Thomas Blue J E Howard Rick Rodgers Richard Bogan John Bullard Gary Pierce Summervilla Corp. David DuMond Rick & Nancy Rogers Joseph Fancher Don Wellons Heinz & Mary Senign Graham Byrd Joey Strickland Derck Walker John E. Thornton John & Sarah Mankel Darin Burns Tony Hendricks Joe Byrd Dr. Richard Cotton David Whaley Bruce Fortenberry Mike Cardwell Tom Steves Timothy Holder Bill Carter Mark Bullard David Serina Clarence Marks -~J,;,rtil.~J ~-~~~~-~~~~~~~~ 6 050420 HC BOC Page 34 2019 NCFS Summary of Accomplishments in Harnett County lNClDENT RESPONSE In 2019, the NCFS in Hamett County responded to 192 incidents and 68 Fa1se Ca11s, Non-Escaped Lega1 Bums, or Non Escaped 111ega1 Bums that affected 374 acres. 60 warning tickets were issued to burning offenders, a1ong with 4 citations. Fire Contro1 Number of forest fires controlled : Number of False Calls, Non Escaped Legal Bums, and Non Escaped lllegal Bums responded to: Number of acres burned: Law Enforcement Number of warning tickets issued: Number of citations: Fire Prevention 2019 192 68 374 2019 60 4 2019 Number of school programs: 7 Number of exhibits / displays: 10 Acres of hazard reduction and wildlife burning by NCFS 543 & landowners: 7 050420 HC BOC Page 35 2019 NCFS Summary of Accomplishments in Harnett County lNSECT & D1SEASE CONTROL At this time, there are no major forestry insect or disease problems in Hamett County. If informed of Southern pine beetle activity, County Forest Service personnel undertake the following activities: l. The site is located and the affected landowner is informed; 2 . Control measures are communicated to landowner; 3. NCDFR personnel assist landowner with marking infected trees and coordinating harvest of same. • 2 -Aerial Surveys done in 2019 lNFORMATlON & EDUCATlON Accomplishments in 2019 include: Smokey Bear Program Benhaven Family Fun Day Crepe Myrtle Festival Boone Trail F.D. 40th Anniversary Parades Career Fair Triton High School Hamett Central High School Western Hamett High School Overhills High School 8 Erwin Christmas Parade Coats Christmas Parade Coat s Farmer's Day Parade Erwin Denim Day Parade Public Events Carolina Lakes Firewise Day Hamett Environmental Field Day Hamett Ag Strong Workshops Hamett County Leadership -Ag. Day Hamett County 4-H Forestry Program Hamett County Forest Landowner Association 050420 HC BOC Page 36 2019 NCFS Summary of Accompli sh men ts in Hamett County SPEClAL PROJECTS •!• Harnett County Forestry Assoc iation •!• Fire Wise Community USA at Carolina Lakes •!• Sandhill s Longleaf Pine Project •!• Harnett County Ag Strong Program •!• Harnett County 4 -H Forestry Program •!• Harnett County Environmental Field Day -5 t h graders • Johnsonville Elementary School • Benhaven Elementary School • Boone Trail Elementary School CURRENT NEEDS • The NC Forest Service currently needs a shelter to park the new bulldozer and hauling unit under. • We also need a new Type 6 Engine (Truck). 9 050420 HC BOC Page 37 2019 Harnett County Fires (01/01/19 -12/31/19) NC Forest Service Responded to 192 Fire Calls CauseClass ~ Children(9) • Debris Burning(82) .& Miscellaneous(S) * False Call / Non Wildfire Assist(68) ~ Machine Use(2) ? Undetermined(26) 050420 HC BOC Page 38 050420 HC BOC Page 39 050420 HC BOC Page 40 050420 HC BOC Page 41 In 2019-20 planting season, 2,118 acres of trees were planted in Harnett County. That is approximately 1,059,000 seedlings. Toilet Paper for Generations to Come 050420 HC BOC Page 42 Planted with Cost Share Funds in 2019 65 landowners totaling 2,118 acres in trees planted 1,845 acres of site preparation completed by private contractors 050420 HC BOC Page 43 ECONOMIC VALUE OF A PINE TREE IN HARNETT COUNTY Forest Establishment Herbicide Contractors Heavy Equipment Contractors Seedling Nurseries Tree Planting Contractors Pre-Commercial Thinning Contractors Timber Harvesting Landowners Loggers/Buyers/ Consultants Logging Equipment Manufacturer & Maintenance Truckers Mills & Processors Retailers$Since 1997 – 30,520 acres have been established (1,363 tree planting projects)050420 HC BOC Page 44 Cost Share Assistance for Harnett County Landowners Environmental Quality Incentive Program (EQIP): $125,574 Florence Reforestation Fund (FRF): $98,068 Forest Development Program (FDP): $41,982 Cost Share Projects Keeping Forest Rangers out of the woods and at their desk! Totaling $265,624 050420 HC BOC Page 45 43 active logging inspections to make sure they comply with Forest Practice Guidelines (FPG) Logging Inspections 050420 HC BOC Page 46 Critter Time -New To The Scene Spotted Lanternfly Images: L. Barringer, Pennsylvania Dept. of Agriculture, Bugwood.org 050420 HC BOC Page 47 Critter Time –Ips Beetle Salvage Cut western Harnett due to Ips 050420 HC BOC Page 48 Monitoring Critters Beetle Traps to monitor populations and location 050420 HC BOC Page 49 2019 Harnett County Fire Season 189 fires with 374 acres burned Average number of fires, below average acres. 050420 HC BOC Page 50 The Forest Service assisted … Texas Alaska Agencies assisted … BIA BLM State of Te xas State of Alaska US Forest Service 050420 HC BOC Page 51 Special Projects 12th Environment Field Day Benhaven, Boonetrail & Johnsonville Elementary Schools This year over 400 kids attended! 050420 HC BOC Page 52 13 th Environment Field Day Cancelled Does anyone want a T -Shirt! Kids size only. Total cost of $2,200 for T-shirts 050420 HC BOC Page 53 Special Projects Carolina Lakes Firewise Grant $8,000 grant for fuel mitigation 050420 HC BOC Page 54 CWPP Grant Burns $10,500 grant for fuel mitigation Anderson Creek Park Boone Trail (Dumond) 050420 HC BOC Page 55 Anderson Creek Park Duke Energy Grant 050420 HC BOC Page 56 Fire Department Training Program Northwest Harnett Flat Branch Angier Erwin Summerville Bunnlevel Chainsaw Safety Class 050420 HC BOC Page 57 Future Needs New Truck 2020-2021 Replacing 2013 Truck We would love to cover the entire unit! 050420 HC BOC Page 58 WHAT A DEAL ! County Contribution to our budget is $136,272 in 2019 Florence Reforestation Fund $98,068 Forest Development Program $41,982 Carolina Lake Fire Wise Grant $8,000 CWPP $10,500 CRP $60,255 EQIP $125,547 Total Cost-Share payments approved for Harnett County landowners was $344,352 Cost Share Programs for Landowners 050420 HC BOC Page 59 In 2019 we requested $136,272 from the County. In 2020 we are requesting $142,878. That is an increase of $6,606. We are asking for an increase! Why? 050420 HC BOC Page 60 Why the $6,606 increase? New Truck Price Increase $2,000 (40% county share) Health Insurance Increase (4 employees) $905 (40% county share) Proposed 2.5% pay raise (4 employees) $1,607.20 (40% county share) Retirement Rate Increase (4 employees) $2,093.80 (40% county share) 050420 HC BOC Page 61 Forest Service County Budget 40% County Funded 60% State Funded County billed monthly based on previous months expenses 050420 HC BOC Page 62 Thank you for your past and future support! Time to go! ·-050420 HC BOC Page 63 AGENDA ITEM 7 HARNETT COUNTY SCHQQ,LS JOHNSONVILLE ELEMENTARY SCHOOL 18495 NC Hwy 27 West Cameron, NC 28326 Additions and Alterations Projects Phase I, Phase llA, and Phase IIB April 28, 2019 Prep a red for: Dr. Aaron Fleming, Superintendent S HARNETT COUNTY SCHOOLS ARCHITECTS Capital Bank Plaza 333 Fayetteville Street, Suite 225 Raleigh NC 27601 050420 HC BOC Page 64 Additions and Alterations Projects Phase I, Phase IIA and Phase 118 April 28, 2020 PHASE I The proposed Johnson v ille Elementary School Phase I project will be comprised of the following scope of work: 1. Demolish existing cafeteria/kitchen/classroom building and gymnas ium locker room extension w/ repair to gym building 2. Provide for temporary cafeteria/kitchen facility 3. Construct cafeteria/serving/kitchen a. Fire pump/generator required if over 300 occupants -design @ 250 capacity a. Construct toilet rooms to support both cafeteria and classroom additions 1. Masonry load-bearing/spray foam/brick veneer/membrane roof 2. No modifications to the existing vehicular circulation routes/parking for bus/parent loops except rear areas 3. Provide mechanical/electrical/date rooms 4. Provide air conditioning to existing gymnasium a. Seal up existing ventilation and assess existing heating system b. Survey for hazardous materials and remove/encapsulate as necessary c. Window and soffit replacement a. Construct building pad for Phase II, either 6 or 11 classroom addition 1. An allowance is included to upgrade the existing playgrounds The existing cafeteria/serving line/kitchen facility and existing shops/classroom wing will be demolished to make way for the new facilities. A temporary dining serving system will be established, and off-site food preparation will be provided. The north wing of the gymnasium, comprised of unu sed locker rooms (currently serving as miscellaneous storage) will be demolished and the existing gym/stage area repaired to provide closure. The project will con struct a new cafeteria/serving line/kitchen facility, toilet rooms and connector corridors to the existing buildings. The new facilities will be masonry load-bearing construction with spray foam insulation and brick veneer with singly-ply membrane roofing. A boys/girls toilet room will provide facilities for the cafeteria wing. A mechanical/electrical/data room with centralized air handler and conden sing boiler(s) will provide HVAC to all area s. A sprinkler system may be required by NC State Building Code and a fire pump may be necessary depending on flow and pressure of the existing domestic water system . Site work will be limited to areas disrupted by the new construction and the reconfiguration of the rear parking and service lots. Additional parking areas will be configured to add as many staff and service parking spaces as possible . No additional work will be provided to the existing bus and parent drop-off vehicular circulation areas . Air-conditioning will be added to the existing gymnasium facility. This scope will require additional work to seal multiple openings in the building envelope. The windows in the existing gymnasium will be replaced and the existing BARD units will be reinstalled . The existing playground structures and area s will be upgraded . The building pad for the new classroom addition (Phase IIA or Phase 118) will be installed in preparation for the future cla ss ro o m addition. sfrta ARCHITECTS 1 050420 HC BOC Page 65 JOHNSONVILLE ELEMENTARY SCHOOL AERIAL IMAGE Courtesy : Google Maps EXI STING CAFETERIA/SHOP BUILDING ---- BUILDING #1 ---------- GYMNASIUM -----------t!! BUILDING #2 ----------sfrta ARCHITECTS 2 050420 HC BOC Page 66 Harne tt Co u nty Sc hool s J ohnsonvill e Eleme ntary Sc h ool -PHASE I Adctt1om ind AlitntJons Project Demolish ttmuic uifetenl/btchtn/dmroom bul 'dinc lnd buol d new cat.ter11/s.t M'1C/kJtchtn ,n pl ac e St;at-nt of P ~ P rO)td Construction ~t Cost s;i. 0e~~, I s K.,:,:tien deln,y,'w.Hl~~ New ~~...on prc;H ratiof'"! Construction Cost Tempcn,y C3fe:t<U MfV111G ~ o.motton.'remeo.atlOn existng bel,ty C.J'e:.e~1<otc:htn Jldd :,o,, wt tolet ~ Ii.~ :' ExttrQ' o.nng pall() 1.~ ;' Bu.ldng ~ for Mon d .nMOOm Jldo110n A/C ex,stng gyinn;nun inc ~~..,~ Q,000 :' ~ l'Mdowrep;ar Frt pump /Qr ~IH s ~ltm d nJldtql,;a:e W3lff wpply ~~ occ:up.JnCy ,d requn spmllH s~ttm Pb)9t)Und upgr.,o. & eroson conn,I Krt.:h en ~ Construction Cos1 Contingency Administntiw Costs A!EFtfl Pmtr9~~ ~ton /Adv- AddrtMMw Owner E~ Allow.lllOH REQUIRED T OJ)OVJlpluc/Sourmry ~ G.otedvlcJII (m Jltld buldng) SNsc,n;il HI\IT~ T.stng M:r.fNls IHll"!I'~ l~s TllvNCDOl requrfflltn~ (~ by MSTAJNCOOT) Ownt1 cons:ructcn ~ CONTINGENT 01-s:e ro'3Clw;ay ~~ Ph.lse I ESA We:bnds ;1ncl Fbod Pbn de?.enn.n;aton.'del~.)ttC)n ~ wa<..e, & M _. IO the SU Comm,ss,c:ww,g ~J conduetlv-V tiestng Fixture-s , Furniture & Eq uipment Cn W\) outft (Qbles N( l Technology 1------""'~,~H s 1!0000 Is s :co 000 Is s :? 10 /sf s 1~ /sf s :!!0.00) Is s 4! ~sf s 100000 '> s :!.? 0:)) ,: s 1Cv000 Is s 400000 I s subtoUI oons:rvcoon oos t s 3 .875.000 )0~, TotM ProbJli. Construction Cost s $ $ s s s s s s 314 .388 5.000 3.000 10,000 12 000 4 0 ,000 50.000 s s s s s s s s s s s s TBD $ NC DOT w.l rf'fflbur'ff NOT NEEDED $ NOT NEEDED $ NOT NEEDED S 10,000 $ NOT NEEDED 4.28 .2020 300,000 150,000 200,000 1,995,000 225,000 250,000 405,000 100,000 250,000 100,000 400,000 116,250 TOTAL PROBABLE PROJECT CONSTRUCTION DEVELOPMENT cosrs .. 1 s ___ 5..,,1_63_., __ 000_1 TOUI Pro!Nble P'ro;K1 Drnfopment Cost~ noc include costs nsociaied with pto~ bondif\t. cost of isswnc:e, ~nC><My fees, or fin1nc:~ actvtson. sfu-a A R C HIT E CT S 3 050420 HC BOC Page 67 PHASE I PROJECTS BUILDING PAD FOR PHASE 11 CLASSROOM ADDITION PHASE I PLAYGROUND UPGRADES New cafeteria, serving line, and kitchen facility location with outdoor patio area north of the existing gymnasium with connector corridor MECH/ELEC ROOM TOILET ROOMS SERVING LINES (2) CAFETERIA 250 seats sfita Floor plan will be similar to arrangement for the new Erwin ES ARCHITECTS 4 050420 HC BOC Page 68 Phase IIA The proposed Johnsonville Elementary School Phase I project will be comprised ofthe following scope of work: 1. Provide six (6) classroom addition & connector 2. Provide group toilets & teacher workroom/admin AP office 3. Masonry load-bearing/spray foam/brick veneer/membrane roof 4 . Provide mechanical/electrical/date rooms 5. Window and Soffit replacement -Buildings #1 & #2 The Phase IIA option is to construct a six (6) classroom addition with toilet room and teacher workroom/ administrative offices . Connector corridor will be required to the existing buildings. No sprinkler will be required in the addition with compliant rated corridors. Separate mechanical, electrical and plumbing systems will be required and connected to exiting services. The windows and soffit/gutter eaves will be replaced on Buildings #1 and #2 (the original 1954 facilities) to provide aluminum frame, insulated glass, thermally isolated window assemblies . The existing glazing system is single-glazed metal windows that have reached life expectancy. Substantial energy efficiency will be realized by the replacement. The existing BARD units (HVAC) will be reinstalled. New vehicular circulation drives for parent and bus loop drop-offs will be required by NCDOT. New drives will be provided to provide compliant on-site parent loop staging and bus drop-off including staff, service, visitor, and handicap accessibility parking areas. The fire access loop will be reconstructed in association with the classroom addition . Phase IIB The proposed Johnsonville Elementary School Phase I project will be comprised of the following scope of work: 1. Demolish the existing Building #2 classroom building (1954 construction) 2. Provide fifteen (15) classroom addition & connector 3. Provide group toilets & teacher workroom/admin AP office 4. Masonry load-bearing/spray foam/brick veneer/membrane roof 5. Provide mechanical/electrical/date rooms 6. Window and Soffit replacement -Buildings #1 The Phase 118 option is to construct a fifteen (15) classroom addition with toilet room and teacher workroom/ administrative offices that will add 10 classroom s and replace existing 5 classroom addition south of existing gymnasium and adding 10 additional classrooms. The addition will be a two-story addition to keep the classrooms closer to the existing buildings and access to the second floor will be by enclosed stairs at either end of the addition. The windows and soffit/gutter eaves will be replaced on Buildings #1 (the original 1954 facility) to provide aluminum frame, insulated glass, thermally isolated window assemblies. The existing glazing system is single- glazed metal windows that have reached life expectancy. The existing BARD units (HVAC) will be reinstalled. New vehicular circulation drives for parent and bus loop drop-offs will be required by NCDOT. New drives will be provided to provide compliant on-site parent loop staging and bus drop-off including staff, service, visitor, and handicap accessibility parking areas . The fire access loop will be reconstructed in association with the classroom addition. sfu-a ARCHITECTS 5 050420 HC BOC Page 69 H;imett County Schools Johnsonville El ement;iry School -PHASE II A Addrt1ons -,d Alttnuons Proi-ct Const ruct 6 c~u,oom Jddrt•on Revue pJrent and bui loop circulat,on Slatement of Probable Projecl Construc11on Development Cost Site Devel opment [ s 1~0 000 jper ncre Revru p-nt & bu• loop dnve, Construc1t0n Cosl e <:Llnroom .)dd;uon & conr>Ktor Group io.'•ts & te.:icn.r won.room1.adm.., .1p W..,dow .:ind Soffil ,.pbcemtnt · 8Ulldrng1 •1 & •2 Escalal ion (1 year) Construction Cosl Conungency Adnunistrative Costs A/£ Fe,ts Pnn:,ng/RHnbul"l,3bleS Pu~.ation I Advff11S-nt Addillonal Owner Expenses Allowances REQUIRED 7 ,500 s! 3 ,000 s! T090gr.aplue/8oynd.1ry Sun,ey on phase 1 Geote-chn,c"' (Site .and buklong ) S.nonal HWT/lnNtr.ation Testing ~~ten.1!s testn glSpea.>J lnspee'.ions TWNCOOT r-rements (conrtd by MSTA/NCOOT ) 0..-n.r construciion conung.ney COtfllNGENT Off-SM roJ1dw.ay mprov..,,ents Ph.1st I ESA Wetl.:inds .and Flood Pl= de:t!TTl..,a!JO<'\!de~.at>On M.iruetp.>I w.ater & ..-, to !he v .. Comm,ss,on.,g Geothemul cond~IIY testng s s s :'10 /sl :'10 /sf SOO 000 ts 5 Q>,1,) $ $ $ $ $ subtotal conslructJOn cosl S 3 785 .250 30%! $ Tolal Probable Construction Cost TBD s s s s s s s s s s s s s 253,422 5,000 3,000 12,000 40 ,000 50 ,000 NC DOT WIii lffT>bur'se NO TNEEOEO NOTNEEOED NOT NEEDED S 10 ,000 NOT NEEDED f 1x1ures. furniture & Equ ipment Classroom, 3%[:S. 3,,9S .ac~ ]cons1ructJOn cost Adm..,,str.:ibOn / Workroom Technol ogy allowance $ soo I 7 SOO jsf 4.28.2020 900.000 1 ,575,000 630.000 S00.000 180.2SO 113 ,558 TOTAL PROBABLE PR OJEC T co11s1RucT1011 DEVEL OP MEIIT cos1sj._ .;.s __ ..;. .. ;..;••.;.21;.;..oo;.;.;oJI Toal Probabte Project Denlopment Cort does not include cosu alSQC1ated with p,OJKI bondmc, cost ol ,uu.ance, a tto~ fee s, 0< f,nanc,.al .advi10n. sfrta ARC HI T E C T S 6 050420 HC BOC Page 70 Harnett County Schools Johnsonville Elementary School • PHASE II B Add1t,om and Alt«•uons Pro,.ct · Optoon 1 o.mo1,s11 build1r,c #2 .and construct 1S cl assroom .add,non Rn,s. ~rent .and bus loop , .. culation Statement o f Probable Pro,ect Const ruction Develo pment Cost Si te Development re 1!,0 000 ]per a ae Revis. p.ll<ent & bu, loop dnvH Construction Cost 1~ cl•nroom ~i.on & oonnee!Or Group IO<'ets & teacher WOfltroom/admin •P Wr,dc>w .al'>d Soffil repbeem+nt · Buold ,ng •1 Escalation (1 year) Construction Cost Contmgency Administrative Costs AJE FHs P nn:ing•R....,.,bu=t»H Publle.al>On I Adv•M+Ment Add1t1onal Owner Expenses Allowances REQUIRED 17 500 st 3 000 st Topogr.aph1c:J8ound.11ry So.wv+y ,n phase l 0.CtedlNC~ (Jilt .and bul,d,ng) S.uonal H'HT/lnflltrllbon Tesu,g ~1.,._,ls IHling/Spec,ll l ln1pecoon1 TWNCOOT requrem+n11 (cov~ by MSTA/NCDOT) Owner eon,tructon oont,ngency CONTING EIH Off-~ roadw.11y m pro•+m+n ts f>hue I ESA W•!lJlnds ud Flood Pl.Jon ~:e-rminJOt>orl'<allr>+.ation t.."1n,clp.lll w .. 1+r & ,.,..., to lhe v.• Comm,u,on,ng Geothermal oondllCWl!y IHllng s s s .c 10 /s1 ~ 10 /s1 400 000 Is $ s $ $ $ subtotal eonstrucbon cost S 5.885 .250 $ Total Probable Construction Cost TBD s s s s s s s s s s s s s 394 ,017 5000 3.000 12 ,000 40,000 50,000 NC DOT WII remburse NOT NEEDED NOT NEEDED NOT N EEDED S 10,000 NOT NEEDED fu1tures, furniture & EqUtpment ~IJC outf.t +quopmenl C.ale~naa outf1 (t.ab!+s . e:c) O.slt1 1 .. ~, cn.10. e:c Cl.lnrooms 3%[ S 6 0'51808 lcOl\$trucbon cost Adm'"'5trnon I Wort.room P rogr.am 19.acH ne~, Med.a Books M.<!,a Fwnish,ngs Tech n ology illlowance s soo I 17 SC<> jst 4.28.2020 900.000 3,675.000 630,000 400.000 280.2SO 176.SS8 TOTAL PROBABLE PROJECT COUSTRUCTIOII DEVELOPMEIH COSTS 1..l .;..S __ ....;.6_.M....;.S;;..;..oo.;..;..;;o-'1 Tout Prob•ble Project 0.Vriop-nt Cost d<>ti not onclude co.u a uocuoted with p,oj+ct bon<l1nc, cost of iuual'IC4!, anomey fees, « t,n.annat .actv,sors. sflj-a ARCHITECTS 7 050420 HC BOC Page 71 PHASE IIA & PHASE 118 PROJECTS PHASE II VEHICULAR ~") I I I I PHASE II / BUS PARKING LIFT STATION OFF -HOURS GATE Phase IIA provides two alternative location options for a new six (6) classroom addition. • Phase IIA(l) is a six (6) classroom addition combined with the cafeteria/kitchen addition. • Phase IIA(2) is separate six (6) classroom addition adjacent to the 2008 classroom addition. Phase 118 provides a fifteen (15) classroom addition project that includes the demolition of Building #2 (five classrooms) and an additional 10 classrooms to total 15 classrooms . I / sfita ARCHITECTS 8 050420 HC BOC Page 72 PHASE II -ALTERNATIVE LOCATIONS FOR CLASSROOM ADDITIONS ---, I I I I I I I I I I I I I ...... _-.J, PHASE IIA(l) - 6 classroom addition combined with cafeteria/kitchen addition PHASE IIA(2) -6 classroom addition located adjacent to 2008 classroom addition I I ...... _ __,,, PHASE 118 -15 classroom addition (2-story) located in place of demolished Building #2 sfu-a ARCHITECTS 9 050420 HC BOC Page 73 PHASE II -WINDOW/SOFFIT REPLACEMENT AT BUILDINGS #1 AND #2 Window replacement and soffit/gutter at eave replacement due to overlapping construction and deterioration of existing soffit system. sfrta ARCHITECTS 10 050420 HC BOC Page 74 BOARD OF EDUCATION Duncan E. Jaggers, Chairman Don R. Godfrey, Vice-Chairman Vivian \V. Bennett Jason T. Le m on s William 1-1. Morris Charles P. Bu ll ock, Board Attorney April 20, 2020 Mrs. Paula Stewart County Manager Harnett County managers Office 420 McKinney Parkway Lillington, North Carolina 27546 Via: E-mail Dear Mrs. Stewart: S HARNETT COUNTY SCHOOLS Aaron L. Fl emin g , Ed. 0., Superintendent W. Brooks Matthe\\s, Ed. S., Deputy Superint endent Brookie B. Ferguson, Assistant Superintendent Jermaine 1-1. White, Assista nt S ur>erint en d e nt Monica J. Thompson, Assista nt Superintenden t Tammy H . Magill, C hi ef Finan ce Officer P. 0. Box 1029, Lillington, NC 27546 Phone: 910-893-815 1 / Fax: 910-893-4279 During the April 20, 2020 work session of the Hamett County Board of Education, the board approved a plan to renovate Johnsonville Elementary School. This renovation plan consist of two phases, Phase I consists of demolition and build of a new cafeteria/kitchen and renovations to the gymnasium. The approximate cost to complete Phase I is $5.1 million. Phase II would consist of an addition of 6 to 10 classrooms at an estimated cost of $5 to $6 million. Mr. Tom Hughes, the architect for SFL+a is preparing a detailed budget and scope of work for consideration by the Board of Commissioners at your May meeting. I will forward this information as soon as it is complete. Please do not hesitate to contact me if I can provide additional information or if you have any questions. In advance, thank you for your consideration. Sincerely, Aaron L. Fleming, Ed.D. C: Members of the Hamett County Board of Education Ms. Tammy Magill, Chief Finance Officer Hamett County Schools Charlie Bullock, Board Attorney 050420 HC BOC Page 75 r:.._ -~ Harnett ~ (--.. C O U N T V ~ NORTH CAROLINA AGENDA ITEM 8 HARNE1T COUNTY Flscal Year 2021 Recommended Budget 050420 HC BOC Page 76 Harnett County Budget Quick Reference Guide and Table of Contents Your Tax Dollars at Work .......................................................................................................................................................................... Page 1 Provides a graphic representation of how county property tax dollars are allocated between functions. Budget Message ....................................................................................................................................................................................... Page 2 Provides a high‐level overview of the budget, including:  Steps taken to balance the budget  Major goals the county manager used in preparing the budget  Summary of major revenues  Summary of major expenditures  Future issues and concerns General Fund Summary ........................................................................................................................................................................... Page 10 Categorizes total revenues and expenditures. Key elements of the summaries include:  Two prior years of actual revenues and expenditures for easy identification of trends  Percent increase/decrease from the current year budget to next year General Fund Revenues .......................................................................................................................................................................... Page 11  Gives detailed revenue estimates by type of revenue for the major funds  Shows the increase/decrease from the current year budget to next year and the percent change Functional Areas: The budget is grouped by functional areas, as identified in the Comprehensive Annual Financial Report (CAFR). The functional areas and departments are as follows: CULTURE & RECREATION: Includes agencies and county departments that provide library services and recreation. ................................................... Page 12 Culture & Recreation Appropriation ....................................................................................................................................................................................... Page 13 Library Department ................................................................................................................................................................................................................ Page 14 Parks & Recreation Department ............................................................................................................................................................................................. Page 15 ECONOMIC & PHYSICAL DEVELOPMENT: Includes departments that permit and assist various types of development ................................................ Page 17 Abandoned Manufactured Homes Removal .......................................................................................................................................................................... Page 18 Community Development ....................................................................................................................................................................................................... Page 19 Cooperative Extension ............................................................................................................................................................................................................ Page 20 Cooperative Extension – Special Programs ............................................................................................................................................................................. Page 21 Development Services ............................................................................................................................................................................................................ Page 22 Economic Development .......................................................................................................................................................................................................... Page 23 EDUCATION: Includes agencies that provide education. .............................................................................................................................................. Page 24 Central Carolina Community College (CCCC) .......................................................................................................................................................................... Page 25 Harnett County Schools .......................................................................................................................................................................................................... Page 26 ENVIRONMENTAL PROTECTION: Includes agencies that provide services to protect the environment. ........................................................................ Page 27 Environmental Protection Allocation ...................................................................................................................................................................................... Page 28 NC Forestry Program............................................................................................................................................................................................................... Page 29 Soil & Water Conservation District ......................................................................................................................................................................................... Page 30 050420 HC BOC Page 77 GENERAL GOVERNMENT: Includes departments that carry out mandated functions and support the overall governance of the county. ..................... Page 31 Administration ........................................................................................................................................................................................................................ Page 32 Board of Elections ................................................................................................................................................................................................................... Page 33 Clerk of Court .......................................................................................................................................................................................................................... Page 34 Facilities .................................................................................................................................................................................................................................. Page 35 Finance .................................................................................................................................................................................................................................... Page 36 Fleet Maintenance .................................................................................................................................................................................................................. Page 37 General Services ..................................................................................................................................................................................................................... Page 38 Governing Board ..................................................................................................................................................................................................................... Page 39 Human Resources ................................................................................................................................................................................................................... Page 40 Information Technology ......................................................................................................................................................................................................... Page 41 Information Technology‐GIS ................................................................................................................................................................................................... Page 42 Legal Services .......................................................................................................................................................................................................................... Page 43 Register of Deeds .................................................................................................................................................................................................................... Page 44 Retiree Health Insurance ........................................................................................................................................................................................................ Page 45 Tax Department ...................................................................................................................................................................................................................... Page 46 HUMAN SERVICES: Includes departments that provide services, most mandated, to benefit the health and welfare of residents ............................... Page 48 General Services‐Restitution Program .................................................................................................................................................................................... Page 49 Health Department ................................................................................................................................................................................................................. Page 50 Health Department‐Senior Services ....................................................................................................................................................................................... Page 52 Human Services Appropriations ............................................................................................................................................................................................. Page 53 Mental Health ......................................................................................................................................................................................................................... Page 54 Social Services‐Total Department ........................................................................................................................................................................................... Page 55 Social Services‐Administration ................................................................................................................................................................................................ Page 56 Social Services‐Adoptions ....................................................................................................................................................................................................... Page 57 Social Services‐Adult Medicaid ............................................................................................................................................................................................... Page 58 Social Services‐Adult Resources .............................................................................................................................................................................................. Page 59 Social Services‐Child Care Subsidy .......................................................................................................................................................................................... Page 60 Social Services‐Child Protective Services ................................................................................................................................................................................ Page 60 Social Services‐Child Support .................................................................................................................................................................................................. Page 61 Social Services‐Daycare ........................................................................................................................................................................................................... Page 62 Social Services‐Energy Programs ............................................................................................................................................................................................ Page 63 Social Services‐Family & Children’s Medicaid ......................................................................................................................................................................... Page 64 Social Services‐Food Stamps ................................................................................................................................................................................................... Page 65 Social Services‐Foster Care ..................................................................................................................................................................................................... Page 66 Social Services‐Fraud Prevention ............................................................................................................................................................................................ Page 67 Social Services‐Medicaid Transportation ................................................................................................................................................................................ Page 68 Social Services‐Temporary Resources ..................................................................................................................................................................................... Page 69 Social Services‐Work First ....................................................................................................................................................................................................... Page 70 Veterans Services .................................................................................................................................................................................................................... Page 71 NON‐DEPARTMENTAL: Includes appropriations that are not associated with a particular function that support the overall county ............................. Page 72 Contingency ............................................................................................................................................................................................................................ Page 73 Transfers to Debt & Capital Improvements ............................................................................................................................................................................ Page 74 050420 HC BOC Page 78 PUBLIC SAFETY: Includes departments that provide services which enhance the safety of county residents ................................................................ Page 75 Animal Services‐Animal Control ............................................................................................................................................................................................. Page 76 Animal Services‐Animal Shelter .............................................................................................................................................................................................. Page 77 Emergency Services ................................................................................................................................................................................................................ Page 78 Emergency Services‐Emergency Management Grants ........................................................................................................................................................... Page 80 Emergency Services‐Emergency Medical Services (EMS) ....................................................................................................................................................... Page 81 Emergency Services‐Medical Examiner .................................................................................................................................................................................. Page 83 Emergency Services‐Rescue Districts ...................................................................................................................................................................................... Page 84 Sheriff’s Office‐Total ............................................................................................................................................................................................................... Page 85 Sheriff’s Office......................................................................................................................................................................................................................... Page 86 Sheriff’s Office‐Campbell Deputies ......................................................................................................................................................................................... Page 87 Sheriff’s Office‐Child Support Enforcement ............................................................................................................................................................................ Page 88 Sheriff’s Office‐Emergency Communications ......................................................................................................................................................................... Page 89 Sheriff’s Office‐Jail .................................................................................................................................................................................................................. Page 90 Sheriff’s Office‐School Resource Officers ............................................................................................................................................................................... Page 91 TRANSPORTATION: Includes agencies that provide transportation services. ............................................................................................................... Page 92 Harnett Area Rural Transit System (HARTS)‐Administration .................................................................................................................................................. Page 93 Harnett Area Rural Transit System (HARTS)‐Transportation .................................................................................................................................................. Page 95 Harnett Regional Jetport......................................................................................................................................................................................................... Page 97 Enterprise Funds ..................................................................................................................................................................................... Page 98 Enterprise funds are special operating budgets for departments that are run like businesses. The revenues of these funds are expected to cover expenses without General Fund subsidy (or property tax dollars). Harnett Regional Water .......................................................................................................................................................................................................... Page 99 Solid Waste ........................................................................................................................................................................................................................... Page 107 Other Funds ......................................................................................................................................................................................... Page 109 Capital Reserve Funds account for financial resources that are earmarked for future capital needs. Debt Service funds account for the debt obligations of the County’s three major operating funds: General, Harnett Regional Water, and Solid Waste. Internal service funds account for the financing of goods and services provided by one County department to other County departments on a cost‐reimbursement basis. Special revenue funds are used to account for specific revenues that are legally restricted for particular purposes. Capital Reserve Funds ........................................................................................................................................................................................................... Page 110 Debt Service Funds ............................................................................................................................................................................................................... Page 115 Internal Service Funds ........................................................................................................................................................................................................... Page 117 Special Revenue Funds ......................................................................................................................................................................................................... Page 121 Appendices .......................................................................................................................................................................................... Page 129 Appendices include supporting information: Appendix 1: Recommended Fee Changes .......................................................................................................................................................................... Page 130 Appendix 2: Approved 2021‐2027 Capital Improvements Program ................................................................................................................................... Page 137 050420 HC BOC Page 79 This page was intentionally left blank. 050420 HC BOC Page 80 Harnett County FY 2020-2021 Recommended Budget Page 1 Public Safety 20¢ Human Services 8¢ \f:Q Environmental Protection & Transportation 1¢ a 1111 General Government 9¢ Property Taxes 75 ¢ per $l OO pro perty va luatio n •-.• Education ••• ~~~ 22¢ Jj Culture \:ecreation © Capital Improvement & Debt 12¢ Economic & Physical Development 1¢ 050420 HC BOC Page 81 May 4, 2020 To the Harnett County Board of Commissioners: The FY 2020‐2021 Recommended Budget has been one of the most challenging in recent history. When we presented information to the Board of Commissioners at the February retreat and held our budget kickoff with departments a week later, we were talking about what we could add. Our revenues looked favorable for modest increases in spending. By early March, the COVID‐19 pandemic was raging, and a few weeks later, our national economy entered recession. The speed at which we have had to adjust in preparing this budget is unprecedented. Now we are faced with having to cut spending significantly to balance the budget. We are presenting a $127 million general fund budget that deals with severe revenue challenges in a way that continues moving Harnett County forward and avoids severe impacts on our departments and the agencies we fund. Having said that, we will need to monitor our fiscal situation closely throughout the year and may need to make additional reductions if revenues are below what we have anticipated. Our revenue‐estimation methodology has improved considerably and we should be able to spot any issues early and adjust accordingly. Our hope is that reality will be better than projected and we can add back some of the cuts we have made. Harnett County FY 2020-2021 Recommended BudgetPage 2050420 HC BOC Page 82 It is important to say that we have not projected revenues based on the most dire situation possible. Many economists are predicting declines in the national gross domestic product of 20 to 50% in the second quarter of 2020. Jobless claims are at record levels and some expect the national unemployment rate to reach 20%. How quickly the economy will recover once businesses are reopened is anyone’s guess. We have used guidance from the NC Association of County Commissioners and the NC League of Municipalities, as well as lessons learned from the 2009 recession to project revenues conservatively. Those revenue projections meant that we initially faced a $14.5 million gap that we have worked diligently to close. This is addressed in more detail below. We have made cuts in nearly every area of county government. But we have spared Harnett County Schools (HCS) from reductions and left funding at FY 2020 levels. Our established funding formulas would have resulted in reductions in both operating and capital outlay. Meanwhile, the Board of Education asked for a $4 million or 16% increase in the operating funds and more than $180 million in capital funds for FY 2021. In addition to maintaining the FY 2020 level of capital funding, the Board of Commissioners has approved $51.5 million in funding for the construction of new schools in Erwin and northwest Harnett County. To fully fund the Board of Education’s request, we would have had to make drastic, unsustainable cuts to county departments. We invite HCS to participate in our capital planning process this fall so that we may better plan for large capital needs together. Table 1: General Fund Funding By Category: The variance column shows the difference between FY 2021 and FY 2020 Revised Budget. FY 19 ActualFY 20 Rev BudFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Variance% Inc/DecContingency0 293,250 761,817 10,931 772,748479,498 164%Culture & Recreation 2,341,613 2,881,006 2,747,319 274,717 3,022,036141,030 5%Economic & Physical Development 3,307,778 3,613,834 2,933,282 0 2,933,282‐680,552‐19%Education25,872,499 26,307,581 27,324,109 0 27,324,1091,016,528 4%Environmental Protection 286,049 374,459 373,159 0 373,159‐1,300 0%General Government 13,040,611 15,126,218 14,990,642 48,651 15,039,293‐86,925‐1%Human Services23,785,751 26,781,643 25,428,442 7,500 25,435,942‐1,345,701‐5%Public Safety 31,276,229 35,844,551 36,251,923 94,723 36,346,646502,095 1%Transfers15,188,568 14,835,912 13,790,000 48,893 13,838,893‐997,019‐7%Transportation1,852,056 2,431,699 1,972,801 346,949 2,319,750‐111,949‐5%Total116,951,154 128,490,153 126,573,494 832,364 127,405,858‐1,084,295‐1%*Note: The original contingency appropriation in FY 2020 was $1,591,993. As funds have been transferred out of contingency, the Revised Budget has been reduced. When compared to the FY 2020 original budget, the appropriation for contingency in FY 2021 is $819,245 or 51% less. Harnett County FY 2020-2021 Recommended BudgetPage 3050420 HC BOC Page 83 We also spared our hardworking, dedicated county employees and their benefits. No reductions in force are recommended. Benefits remain at FY 2020 levels. We are recommending a very modest increase in our pay‐for‐performance plan from 1.33% to 1.5% and application of the plan to our part‐time employees. This will be the first increase to the Performance Pay Plan since the pay plan went into effect on July 1, 2017. Together these initiatives cost less than $80,000. In order to balance the budget, however, we had to freeze and unfund 20 vacant positions. Without this step, departments would have faced cuts of 8.5 to 10% in their operating budgets. Smaller departments may not have been able to achieve this without affecting current personnel. We believe the modest pay raise we are proposing is justified in light of the fact that employees will be asked to do more with less. We spent a great deal of time projecting our revenues and expenses more closely. During the retreat, we brought your attention to the historic over‐budgeting of revenue and over‐budgeting of expenditures. It is fair to say that both are budgeted much more closely in the Recommended FY 2021 Budget. Departments were asked to justify any spending over FY 2019 actuals. As a result, general fund departments reduced their requested operating budgets by more than $1 million or about 5%. No doubt, this helped us deliver a balanced budget. We also broke the budget into continuation and expansion funding. Continuation refers to funding needed for ongoing operations, while expansion requests for new programs and positions are separately justified. You will see CONT (continuation) and EXP (expansion) columns in the budget summaries of the document. One of the ways we closed the gap was appropriating $3.3 million from the Article 44 sales tax special revenue fund. These funds were initially set aside and earmarked for improvements to Harnett Regional Jetport. As we determined this past fall, we do not have enough funds accumulated in the reserve to fund terminal improvements. The apron and lighting projects can be paid for from the airport capital reserve, which has a balance of $488,372, and from general capital reserve. This action gives us pause, as it is not consistent with the Board’s newly adopted fiscal policy of not using one‐time revenue for recurring expenses. However, there simply was no way to close the gap without it. Our hope is that the economy will recover by FY 2022, so that we do not have a hole in revenue. If that is not the case, we have simply delayed the severe cuts that will be needed to balance the budget. As the chart shows, since the 2009 recession the county has worked hard to generate budget surpluses each year and add to our fund balance. We are recommending a fund balance appropriation of $2,543,097 in the General Fund. This amount is $374,184 or 13% less than the FY 2020 ‐3,000,000‐2,000,000‐1,000,00001,000,0002,000,0003,000,0004,000,0005,000,0006,000,0007,000,0002010 2011 2012 2013 2014 2015 2016 2017 2018General Fund Operating PerformanceHarnett County FY 2020-2021 Recommended BudgetPage 4050420 HC BOC Page 84 Revised Budget. In addition, we have eliminated $588,835 in “in‐kind” amounts that were budgeted to offset grant‐funded programs. These appropriations were simply fund balance appropriations without being called that. Overall, this results in a reduced fund balance appropriation of almost $1 million. In order to balance the budget and to bring our fees in line with other counties, we are recommending an increase in Emergency Medical Services (EMS) fees. In FY 2020 we moved the responsibility for EMS billing from Finance to the EMS Division of Emergency Management. In reviewing billing practices, EMS contacted a third party billing vendor who reviewed our current fees and recommended the increases. This action generates nearly $3 million and was key in closing the budget gap. The EMS budget also includes funds to contract with the third party for billing to improve the county’s current collection rate of approximately 60%. Detail on the fee increases can be seen in Appendix 1. Another important fee increase was the Solid Waste Household Availability Fee. We are recommending it be increased from $65 to $80. This is the first time the fee has been increased since 2013. We have identified capital projects for Solid Waste that cannot be accomplished without a reliable funding source. All of the proceeds from the increase will fund our post‐closure obligations for the old landfill and a reserve for future capital projects. Several other fees were adjusted to reflect costs. Appendix 1 contains the detail on these changes. I am not recommending any Fire Tax District increases or any increase in funding for the EMS Rescue Districts this fiscal year, primarily due to the current recession. Three of the fire departments requested increases. We have had to increase spending in several areas. Both the Library and Parks & Recreation are opening new facilities in FY 2021 and additional funding is needed to ensure we can deliver promised services. Overall, other increases were minimal and included capital outlay or low‐cost, high‐impact funding. Last fall, we spent much energy improving our Capital Improvements Program (CIP) process and the Board of Commissioners adopted a CIP in December. The improved process and early adoption meant that we were able to focus our time this spring on the operating budget. We are pleased to be able to fund the CIP in large measure. A transfer of $950,000 to capital reserve keeps important projects, such as replacement of VIPER radios, EMS vehicles and elections voting equipment, on track. We did eliminate the $100,000 transfer to the Greenway Capital Reserve and recommend waiting until the Greenway Plan is complete and other funding sources identified. We reduced the transfer to the Fleet Internal Service Fund by $50,000 to $150,000 because fewer replacement vehicles are needed next fiscal year. Even without the revenue challenges of the current recession, Harnett County faces serious future problems in keeping up with service demands. Our population has grown most rapidly in the unincorporated area of the county where we don’t have towns to provide services, even though new residents in these areas often expect these types of public amenities. Harnett County FY 2020-2021 Recommended BudgetPage 5050420 HC BOC Page 85 Meanwhile, as we discussed at the retreat, our revenues are not keeping up. When compared with other NC counties, Harnett has much more residential development, which, again requires more services. In addition, our residential values are among the lowest in the state. We rank 95th out of 100 counties in property values per capita. Compared to the average county our size, we have approximately $200 less per person to provide services. The average new home built in the county does not pay enough in taxes to fund the cost of educating one student in Harnett County, let alone the additional county services required. We do not believe this situation is sustainable. The longest economic expansion in history has just ended and we have not been able to make sufficient progress in increasing funding for schools or keeping up with the market when it comes to paying our county employees. Thanks to our improved CIP process, we are better able to plan for our capital needs, but funding for new initiatives will be difficult until we correct the structural problems with our revenues. This will require increasing economic development and improving residential property values. We are up to the challenge. I would like to highlight a few of the county’s many accomplishments during FY 2020 and mention some ongoing projects.  In the area of Economic Development, infrastructure projects in county‐owned industrial and business parks have been completed to help address the critical need for both industrial and commercial growth within the county. These projects will improve the competitiveness and marketability of property for economic development. Improvements include the final plat designs and storm water master plans of Edgerton Industrial Park II and Brightwater Business Park Phase 3. Also, partially funded by Golden Leaf Foundation, the extension of Brightwater Drive is nearing completion, which opens up Brightwater Business Park Phase 2A for development. Both properties were purchased by the County’s public‐private economic development partner, Harnett County Properties Corporation. ‐ 20,000 40,000 60,000 80,000 100,000 120,0002010 2011 2012 2013 2014 2015 2016 2017 2018Historical Population Growthin Unincorprated Area and MunicipalitiesMunicipalUnincorporatedSource: NC DemographerHarnett County FY 2020-2021 Recommended BudgetPage 6050420 HC BOC Page 86 Going forward, the Harnett County Properties Corporation will execute strategic and targeted marketing efforts of these sites, as well as identify new sites and strategies to grow the county’s commercial and industrial tax base.  Harnett Regional Water (HRW) continued to provide excellent water and wastewater to the County and the Cape Fear Region. Once again, HRW received North Carolina and national accolades for drinking water quality, again affirming its mission to deliver a superior product at a reasonable cost. HRW is committed to expanding its water and wastewater infrastructure in the most cost‐efficient manner possible. An example of this is the recently completed North Harnett Wastewater Treatment Plant Upgrade capital project, which greatly enhanced the plant’s ability to process both water and wastewater bio‐solids. This bio‐solid removal process works in collaboration with the Solid Waste Department as County landfills will receive some of the bio‐solids to use as cover. The project included filter enhancements which will improve treatment capabilities. HRW continues to implement better customer service through software and smart metering upgrades. These projects will give customers more control over their accounts. HRW continues to maintain a very strong financial position during the COVID‐19 crisis. HRW’s strong cash position gives them the ability to continue to provide all of its services to the citizens and customers despite these ongoing economic challenges.  Solid Waste works in conjunction with the Keep Harnett Beautiful team to promote anti‐litter campaigns, education and outreach programs, as well as cleanup events in an effort to involve the citizens so that they become an integral part of our efforts to tackle litter issues within the county. Efforts include fall and spring litter sweep programs and household hazardous waste events. In March, Solid Waste spearheaded a successful shredding event for all county departments. The department is in the process of relocating the convenience site at the Dunn‐Erwin Landfill outside the landfill gate to be more accessible to citizens. This will ease traffic congestion and provide a safer and more user‐friendly setup for citizens to dispose of household waste and recycling. Significant improvements have been made to the Mamers convenience site by increasing the size of the parking area and adding additional compactors to achieve maximum service area for citizens as well as providing a cost savings on collections. The department continues efforts to improve communication with citizens and improve digital communication via its website.  Harnett County received a notification of award from NCDOT/Division of Aviation for construction of a $2.1M Lighting Project to replace all runway/taxiway lights, lighted directional signs and the re‐siting of the Automated Weather Observation System (AWOS) at Harnett Regional Jetport. Work is anticipated to begin in FY 2021. The proposed $2.9M Apron Expansion project is one‐hundred percent (100%) designed and awaiting grant‐funding award from the NCDOT/Division of Aviation, anticipated in FY 2021. The County was notified by the FAA that Harnett Regional Jetport will receive $64,000 in CARES Act funds to offset lost revenue and operating expenses during COVID‐19.  Harnett Area Rural Transit System (HARTS) anticipates an allocation of $340,000 in CARES Act funding to offset lost revenue and operating expenses during COVID‐19. Harnett County FY 2020-2021 Recommended BudgetPage 7050420 HC BOC Page 87  Harnett County EMS has also been notified that the department has been awarded $193,671 in CARES Act funding to be used to prevent, prepare for, and respond to COVID‐19.  Harnett County Parks & Recreation has made considerable progress expanding its programs and facilities. The first phases of Patriots Park (co‐located with a Harnett County Convenience Center off Ponderosa Road) and the currently‐named Government Complex Park (located along the Cape Fear River behind the Harnett County Government Complex in Lillington) will be completed this summer. New tennis courts were constructed at Neills Creek Park behind Harnett Central Middle School and additional lights were added at Neills Creek Park and Barbecue Creek Park. Parks & Recreation is currently working with County Administration and Harnett County Development Services to kick off a Comprehensive Greenway Master Plan for the County, which will provide the framework for development of a greenway system that connects points of interest throughout the county. Additionally, the County has acquired a railroad easement that will allow for the development of a rail trail from Lillington to the outskirts of Raven Rock State Park.  The County made substantial progress this year renovating former school campuses for future use. In August, the Shawtown Community Development Center opened in the north classroom building on the former Shawtown School campus. The renovated facility is home to the new Boys & Girls Club of Central Carolina: Robin Paige Club, ReEntry Family Services, Harnett County Sheriff’s Office, Police Athletic League, the Harnett County Work Readiness Training Center, and space reserved for County and community meetings and events. Future improvements will include park amenities on the campus. The County completed demolition of the former Boone Trail School to make way for a future park that will be added on to the existing Boone Trail Community Center & Library. Plans for the park include a memorial walkway and an outdoor amphitheater where the school’s auditorium once stood. The County also acquired the former Benhaven Elementary School in October and has worked to condition and preserve the space to make way for a large‐scale community center that, in addition to a community center, will include recreational amenities, a satellite library location, and space for additional County services and community partners. Harnett County Schools has also expressed interest in locating an early college on the campus.  The Saleeby Family YMCA opened in January in the former Cagle Furniture Store at 107 Carletta Cagle Drive, Cameron. The YMCA, which was a partnership with Harnett County, has been extremely successful since it opened, and has been wonderful asset along the N.C. 87 corridor. The YMCA includes computer stations; games; a community room for training, meetings and parties; a half‐court basketball gymnasium; massage therapy; child care; exercise classes; a fitness center; and a swimming pool. The facility provides discounts and free memberships to qualifying veterans.  Construction on the new Resource Center & Library project began in the fall. The project includes the construction of the 56,000‐square‐foot Resource Center & Library between the Harnett County Courthouse and Health Department, a 10,000‐square‐foot expansion of the current Department of Social Services, and much needed site improvements to the Harnett County Government Complex, including additional parking, greater connectivity, and a new entrance from McKinney Parkway at Alexander Drive. The Harnett County FY 2020-2021 Recommended BudgetPage 8050420 HC BOC Page 88 Resource Center & Library will include a new home for the Harnett County Public Library, Parks & Recreation, Veterans Services, County administration, and nearly 4,000 square feet of training and event space for County staff and the public. Because of significant growth in population and services, the project is badly needed to keep up with service demand. Many departments (including the Harnett County Public Library and Social Services) are out of room to grow. The project brings the County closer to accomplishing the Master Plan of combining all services within a single campus to improve access and convenience for citizens. Completion of the expansion to Social Services should be completed this summer, while the Resource Center & Library is expected to open in early 2021. • Central Carolina Community College's Harnett Promise program began in Fall 2019 with 210 students enrolled from Harnett County, more than the combined total of lee and Chatham counties. Thirty-three percent of the students were identified as "first-generation" college students. The top three program categories chosen by students were College Transfer (36%), Pre-Health Science (20%) and Public Service Technologies (14%), which made up 70% of all categories selected. • The Board of Commissioners approved funding to construct two new schools and to purchase land requested by the Board of Education for future schools in northwest Harnett County. The Erwin Elementary Schoof project includes demolition of the old school buildings and construction of a new 700-student school that will combine students from Erwin Elementary and Gentry Primary schools. Construction is expected to begin on the new school in FY 2020. The Northwest Harnett Elementary Schoof project consists of the purchase of land for a Northwest Harnett Elementary School that will accommodate up to 1,050 students. Construction is currently expected to begin in the fall. The Board of Commissioners also funded the purchase of land for a future middle school in northwest Harnett County. • Harnett County has worked closely with the U.S. Census Bureau to promote the 2020 Census. With the amount of growth seen across the County during the last decade, the Census is important for us to make sure our community gets fair representation in Congress; receives financial resources for health, schools, and transportation; and can provide leaders with accurate information to plan for the future. To help communicate the importance of the 2020 Census to citizens, the County created promotional handouts specific to our area, promoted the Census on social media and in the focal media, and mailed handouts in water bills and property tax bills. As of April 2020, 45.2% of Harnett County residents had completed their questionnaires. I want to thank Central Carolina Community College, the Fire and EMS Departments, Harnett County Schools and other community partners for their collaboration in developing the FY 2021 budget. County department heads and staff embraced the new budget process and did an exceptional job completing the justification forms and meeting deadlines in order to stay on schedule. I cannot adequately express my gratitude to our internal budget team. We overcame many challenges, including the COVID-19 pandemic, to assemble the document presented to you. Respectfully submitted, Po.-\c-¥.~ Paula K. Stewart County Manager Harnett County FY 2020-2021 Recommended Budget Page 9 050420 HC BOC Page 89 General Fund Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesAd Valorem Taxes63,011,807 66,050,413 66,079,417 66,850,0000 66,850,000 770,583 1%Sales Tax13,085,344 13,612,672 18,265,000 16,600,0000 16,600,000‐1,665,000‐9%Other Taxes1,179,107 1,136,871 572,000 530,0000 530,000‐42,000‐7%Federal Intergovernmental 16,377,517 14,010,628 15,213,909 14,598,785 260,000 14,858,785‐355,124‐2%State Intergovernmental 4,952,775 6,499,702 6,671,487 5,738,655 32,500 5,771,155‐900,332‐13%Services Charges13,513,116 12,867,353 15,877,629 15,527,266 13,850 15,541,116‐336,513‐2%Enterprise Charges63,208 14,001 5,000 3,0000 3,000‐2,000‐40%Miscellaneous2,337,000 2,082,123 2,259,108 1,360,507 4,850 1,365,357‐893,751‐40%In‐Kind00588,835000‐588,835‐100%Proceeds of Debt 00000000%Transfers In2,769,615 3,572,927 41,240 3,343,3480 3,343,348 3,302,108 8007%Fund Balance00 2,917,281 2,543,0970 2,543,097‐374,184‐13%Total117,289,490 119,846,690 128,490,906 127,094,658 311,200 127,405,858‐1,085,048‐1%ExpensesSalary & Benefits51,151,297 51,273,196 59,063,178 58,654,456‐3,949 58,650,507‐412,671‐1%Professional Services554,219 459,193 1,911,295 1,586,570 19,680 1,606,250‐305,045‐16%Supplies & Materials 3,230,242 3,134,288 4,263,766 3,217,816 34,371 3,252,187‐1,011,579‐24%Current Services3,334,394 3,483,680 4,174,648 4,042,606 78,484 4,121,090‐53,558‐1%Fixed Charges12,072,769 12,634,997 12,111,281 13,076,754 231,155 13,307,909 1,196,628 10%Capital Outlay199,8870 48,9990 60,000 60,000 11,001 22%Contracts & Grants800,945 632,002 17,545 5,0000 5,000‐12,545‐72%Debt Service00000000%Non Capitalized Assets303,078 616,013 836,326 238,256 352,799 591,055‐245,271‐29%Interfund/Budgetary 15,102,656 15,188,568 15,129,162 14,551,817 59,824 14,611,641‐517,521‐3%Education25,783,213 25,872,499 26,307,581 27,324,1090 27,324,109 1,016,528 4%DSS Programs5,767,616 3,656,717 4,624,372 3,876,1100 3,876,110‐748,262‐16%P‐Card Encumbrance 002,000000‐2,000‐100%Total118,300,315 116,951,154 128,490,153 126,573,494 832,364 127,405,858‐1,084,295‐1% Harnett County FY 2020-2021 Recommended BudgetPage 10050420 HC BOC Page 90 General Fund RevenueRevenue:FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecAd Valorem Taxes ‐ Real55,641,608 57,864,609 58,346,343 59,000,000 0 59,000,000653,657 1%Ad Valorem Taxes ‐ Motor Vehicles6,949,387 7,588,018 7,333,074 7,400,000 0 7,400,00066,926 1%Ad Valorem Taxes ‐ Real Delinquent318,383 295,569 300,000 250,000 0 250,000(50,000)‐17%Ad Valorem Taxes ‐ Penalties102,429 302,217 100,000 200,000 0 200,000100,000 100%Article 39 Sales Tax5,023,780 5,018,705 6,970,000 6,300,000 0 6,300,000(670,000)‐10%Article 40 Sales Tax5,642,826 6,072,526 6,190,000 5,600,000 0 5,600,000(590,000)‐10%Article 42 Sales Tax2,414,189 2,521,783 605,000 700,000 0 700,00095,000 16%Article 44 Sales Tax4,548 (342) 4,500,000 4,000,000 0 4,000,000(500,000)‐11%Excise Tax590,167 577,423 572,000 530,000 0 530,000(42,000)‐7%Occupancy Tax588,940 559,449 0 0 0 000%Federal16,375,841 14,008,628 15,152,960 14,572,848 260,000 14,832,848(320,112)‐2%State2,146,695 2,844,676 3,371,487 3,518,655 32,500 3,551,155179,668 5%Local1,676 2,000 60,949 25,937 0 25,937(35,012)‐57%Medicaid Hold Harmless2,806,080 3,655,026 3,300,000 2,220,000 0 2,220,000(1,080,000)‐33%Service Charges ‐ Departmental11,336,202 9,964,199 13,315,064 13,716,257 13,850 13,730,107415,043 3%Service Charges ‐ Indirect Cost1,518,543 1,565,823 1,491,065 1,422,070 0 1,422,070(68,995)‐5%Service Charges ‐ Penalties8,894 2,027 9,000 0 0 0(9,000)‐100%Service Charges ‐ Concessions85,730 78,606 62,500 75,000 0 75,00012,500 20%Service Charges ‐ Invest Earnings563,746 1,256,698 1,000,000 313,939 0 313,939(686,061)‐69%Enterprise Charges ‐ Returned Check63,208 14,001 5,000 3,000 0 3,000(2,000)‐40%Contributions And Donations146,879 107,154 24,350 19,600 0 19,600(4,750)‐20%Insurance Settlement292,720 255,152 200,230 0 0 0(200,230)‐100%Rents289,394 331,717 330,494 95,033 3,850 98,883(231,611)‐70%Other Revenue1,608,007 1,380,966 1,704,034 1,245,874 1,000 1,246,874(457,160)‐27%In‐Kind00 588,8350 00(588,835)‐100%Transfers From ‐ Special Revenue2,760,603 3,466,671 41,240 3,343,348 0 3,343,3483,302,108 8007%Transfers From ‐ Capital Reserve9,012 106,256 0 0 0 000%Fund Balance Appropriated0 0 2,917,281 2,543,097 0 2,543,097(374,184)‐13%Total Revenue117,289,490 119,846,690 128,490,906 127,094,658 311,200 127,405,858(1,085,048)‐1%Harnett County FY 2020-2021 Recommended BudgetPage 11050420 HC BOC Page 91 Culture & Recreation Functional Area Harnett County FY 2020-2021 Recommended BudgetPage 12050420 HC BOC Page 92 Cultural & Recreation Appropriation The funding in this budget includes pass‐through amounts for state arts funding to towns and nonprofits in the county and a $150,000 annual appropriation to Campbell University for use of facilities. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesState Intergovernmental 34,014 38,010 69,196 0 34,598 0 34,598‐34,598‐50%Total 34,014 38,010 69,196 0 34,598 0 34,598‐34,598‐50%ExpensesFixed Charges184,014 188,010 219,196 0 184,598 0 184,598‐34,598‐16%Total184,014 188,010 219,196 0 184,598 0 184,598‐34,598‐16%Net Cost150,000 150,000 150,000 0 150,000 0 150,00000% Harnett County FY 2020-2021 Recommended BudgetPage 13050420 HC BOC Page 93 Library The library ‘s mission is to cultivate lifelong learning, empower individuals, and strengthen our community. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 29,078 9,248 1,096 0 0 0 0‐1,096‐100%State Intergovernmental 176,971 173,376 173,376‐173,376 168,100 0 168,100‐5,276‐3%Services Charges 23,342 22,869 24,000 22,869 20,000 0 20,000‐4,000‐17%Miscellaneous 122 592 35,000 452 0 0 0‐35,000‐100%Total 229,513 206,085 233,472‐150,055 188,100 0 188,100‐45,372‐19%ExpensesSalary & Benefits 777,038 812,489 960,868 1,138,766 986,543 150,838 1,137,381 176,513 18%Professional Services 30,925 515 0 0 0 0 0 0 0%Supplies & Materials154,801 155,725 194,910 171,754 162,895 3,239 166,134‐28,776‐15%Current Services38,221 47,758 127,961 59,923 55,584 279 55,863‐72,098‐56%Fixed Charges32,182 47,417 51,320 62,960 55,729 6,631 62,360 11,040 22%Non Capitalized Assets10,000 15,014 0 16,268 750 15,518 16,268 16,268 100%Total1,043,168 1,078,918 1,335,059 1,449,671 1,261,501 176,505 1,438,006102,947 8%Net Cost813,655 872,833 1,101,587 1,599,726 1,073,401 176,505 1,249,906148,319 13% Expansion & Other Notes Fund full and part‐time employees and operating costs to open the new library located at 455 McKinney Parkway, Lillington: Provide funding for one full‐time employee, four part‐time employees, and operating expenses, such as additional computers, copiers, printers, scanners, office supplies and book trucks. The library will be completed in early 2021, and will include an additional circulation desk, more meeting space, a young adult area, and makerspace rooms. The project and operating expenses were approved in the FY 2021‐2027 Capital Improvements Program. Net Cost: $159,643. Fund various reclassifications: Net cost: $16,861. Harnett County FY 2020-2021 Recommended BudgetPage 14050420 HC BOC Page 94 Parks & Recreation Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 0 0 9,600 0 0 0 0‐9,600‐100%Services Charges 0 44,581 56,000 61,325 41,275 13,850 55,125‐875‐2%Miscellaneous 4,913 990 9,400 19,250 14,400 4,850 19,250 9,850 105%Total 4,913 45,571 75,000 80,575 55,675 18,700 74,375‐625‐1%ExpensesSalary & Benefits 609,159 641,985 745,024 860,951 749,297 62,757 812,054 67,030 9%Professional Services 8,813 11,280 9,022 20,580 8,400 12,180 20,580 11,558 128%Supplies & Materials120,820 207,913 133,850 153,005 102,300 9,650 111,950‐21,900‐16%Current Services112,783 85,730 72,817 138,824 77,249 13,425 90,674 17,857 25%Fixed Charges121,764 127,777 362,438 364,174 363,974 200 364,174 1,736 0%Capital Outlay0 0 0 46,286 0 0 0 0 0%Non Capitalized Assets 003,6000000‐3,600‐100%Total973,339 1,074,685 1,326,751 1,583,820 1,301,220 98,212 1,399,43272,681 5%Net Cost968,426 1,029,114 1,251,751 1,503,245 1,245,545 79,512 1,325,05773,306 6% Expansion & Other Notes Fund positions and operating costs to open Government Complex Park located at 350 Alexander Drive, Lillington: Provide funding for a full‐time position, which will be shared with Patriots Park discussed below, a part‐time employee and operating expenses, such as field maintenance and electricity to open the park. The park will be completed by October 2020, and include a large multiuse field, two baseball/softball fields, sand volleyball court, walking trails, water access, and necessary infrastructure. The project and operating expenses were approved in the FY 2021‐2027 Capital Improvements Program. Net Cost: $32,792. Harnett County FY 2020-2021 Recommended BudgetPage 15050420 HC BOC Page 95 Fund positions and operating costs to open Patriots Park located at 721 Ponderosa Road in the Johnsonville Community: Provide funding for a full‐time position, which will be shared with Government Complex Park discussed above, a part‐time employee and operating expenses, such as field maintenance and electricity to open the park. The park will be completed in June 2020, and will include two multiuse fields, walking trails, and necessary infrastructure. The project and operating expenses were approved in the FY 2021‐2027 Capital Improvements Program. Net Cost: $34,859. Fund operating costs for tennis court’s lighting system located at 2533 Harnett Central Road, Angier, and ballfields’ lighting system located at 11139 NC Highway 27 West, Lillington: Provide funding for operating expenses, specifically electricity, for the use of lighting systems at a tennis court and ballfields. The lighting systems were installed in fiscal year 2020. The project and operating expenses were approved in the FY 2021‐2027 Capital Improvements Program. Net Cost: $6,360. Fund operating costs for installation of irrigation tap/meter and new water lines at Barbecue Creek Park located at Western Harnett Middle School, 11139 NC Highway 27 West, Lillington: Provide funding for operating expenses, such as an irrigation meter and water lines. Currently, the average yearly cost of water and sewer at the park is $4,500. By separating the water and irrigation systems, it is estimated the County could save $1,000 per year. Net Cost: $3,000. Fund a part‐time employee and operating costs to oversee the church softball program at Neills Creek Park located at 2533 Harnett Central Road, Angier: Provide funding for a part‐time employee and operating expenses, such as field maintenance, field equipment, umpires, and end of season trophies. Management of the church softball program has been shared between a private citizen and the Parks and Recreation Department for more than 20 years. Parks and Recreation Department will assume sole responsibility for overseeing the program in April 2021. The church softball program has approximately 400 adult participants. Revenue will be generated from team fees and concession sales. Net Cost: $1,086. Fund operating costs for training and professional development opportunities for Parks and Recreation staff: Provide funding for operating expenses, such as registration fees and meals, for training and professional development courses needed by Parks and Recreation staff. As the Parks and Recreation staff continues to grow and their tasks continue to diversify, it is important to keep staff current on safety standards, new techniques, and trends. Training opportunities will improve the department’s efficiency with maintenance practices and parks development. The training opportunities and professional development courses include two lunch and learn meetings, a playground maintenance course, turfgrass course, irrigation training, and a general contractor application exam fee. Net Cost: $1,215. Fund operating costs for color copies generated by the Parks and Recreation Department: Provide funding for operating expenses for color copies of marketing materials distributed by the Parks and Recreation Department. The Parks and Recreation Department’s black and white copier will be replaced with a color copier in fiscal year 2021. Net Cost: $200. Harnett County FY 2020-2021 Recommended BudgetPage 16050420 HC BOC Page 96 Economic & Physical Development Functional Area Harnett County FY 2020-2021 Recommended BudgetPage 17050420 HC BOC Page 97 Abandoned Manufactured Homes Removal Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesState Intergovernmental 0 9,000 1,000 9,000 0 0 0‐1,000‐100%Miscellaneous 0 1,961 0 1,961 0 0 0 0 0%Total 0 10,961 1,000 10,961 0 0 0‐1,000‐100%ExpensesSalary & Benefits 22,899 23,144 24,354 0 0 0 0‐24,354‐100%Fixed Charges 0 12,879 6,500 0 0 0 0‐6,500‐100%Total 22,899 36,023 30,854 0 0 0 0‐30,854‐100%Net Cost 22,899 25,063 29,854‐10,961 0 0 0‐29,854‐100% Expansion & Other Notes Explanation of FY 2021 Funding: In the past, the County has maximized funding from the state to aggressively remove abandoned manufactured homes. The County’s utilization of the program has led the state to suspend funding for at least one year so that other counties can access the funds. Harnett County FY 2020-2021 Recommended BudgetPage 18050420 HC BOC Page 98 Community Development Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits00757575 075 00%Supplies & Materials55 0 174 100 100 0 100‐74‐43%Current Services‐154 65 1,126 750 750 0 750‐376‐33%Total‐100 65 1,375 925 925 0 925‐450‐33%Net Cost‐100 65 1,375 925 925 0 925‐450‐33% Harnett County FY 2020-2021 Recommended BudgetPage 19050420 HC BOC Page 99 Cooperative Extension NC State Extension transforms science into everyday solutions for North Carolinians through programs and partnerships focused on agriculture and food, health and nutrition, and 4‐H youth development. Cooperative Extension at N.C. A&T helps people across the state lead better lives by finding solutions to their problems. We deliver educational programs and technology to enrich the lives, the land and the economy of North Carolina's limited‐resource individuals, families and communities. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges 6,958 270 0 270 270 0 270 270 100%Total 6,958 270 0 270 270 0 270270100%ExpensesSalary & Benefits 90,770 74,997 394,384 459,973 390,014 0 390,014‐4,370‐1%Supplies & Materials 11,093 2,654 5,800 6,300 4,400 0 4,400‐1,400‐24%Current Services 3,219 3,104 6,360 6,880 7,660 0 7,660 1,300 20%Fixed Charges 232,997 221,251 2,580 2,900 2,900 0 2,900 320 12%Capital Outlay 0 0 0 61,000 0 0 0 0 0%Non Capitalized Assets 0 171 0 171 171 0 171 171 100%Total 338,080 302,177 409,124 537,224 405,145 0 405,145‐3,979‐1%Net Cost 331,122 301,907 409,124 536,954 404,875 0 404,875‐4,249‐1% Harnett County FY 2020-2021 Recommended BudgetPage 20050420 HC BOC Page 100 Cooperative Extension – Special Programs Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 95,095 75,941 133,008 0 54,598 0 54,598‐78,410‐59%State Intergovernmental 61,725 55,850 105,505 0 86,500 0 86,500‐19,005‐18%Services Charges 16,372 19,832 36,500 124,161 35,000 0 35,000‐1,500‐4%Total 173,193 151,623 275,013 124,161 176,098 0 176,098‐98,915‐36%ExpensesSalary & Benefits 115,899 91,621 125,943 62,077 60,442 0 60,442‐65,501‐52%Professional Services 0 0 23,349 0 22,937 0 22,937‐412‐2%Supplies & Materials42,854 37,842 41,810 41,000 39,227 0 39,227‐2,583‐6%Current Services20,010 11,291 25,720 22,106 17,370 0 17,370‐8,350‐32%Fixed Charges5,261 11,940 8,391 2,796 2,836 0 2,836‐5,555‐66%Contracts & Grants0 2,054 7,046 2,054 0 0 0‐7,046‐100%Non Capitalized Assets0 0 50,300 1,350 33,850 0 33,850‐16,450‐33%Total184,025 154,748 282,559 131,383 176,662 0 176,662‐105,897‐37%Net Cost10,832 3,125 7,546 7,222 564 0 564‐6,982‐93% Expansion & Other Notes Reduction in revenue and expenditures: The Recommended Budget reflects the loss of the Adolescent Parenting Program federal grant. . Harnett County FY 2020-2021 Recommended BudgetPage 21050420 HC BOC Page 101 Development Services Provide the citizens of Harnett County with exceptional customer service and insure that development takes place in accordance with the goals and vision set forth by our elected officials and in compliance with all local, state, and federal regulations. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesState Intergovernmental 473 0 0 0 0 0 0 0 0%Services Charges77,935 1,390,782 1,384,319 1,390,811 1,083,678 0 1,083,678‐300,641‐22%Total78,408 1,390,782 1,384,319 1,390,811 1,083,678 0 1,083,678‐300,641‐22%ExpensesSalary & Benefits 1,346,973 1,257,138 1,585,168 1,641,883 1,451,834 0 1,451,834‐133,334‐8%Supplies & Materials 24,816 22,972 25,900 25,000 23,000 0 23,000‐2,900‐11%Current Services 20,531 18,498 47,860 31,600 36,900 0 36,900‐10,960‐23%Fixed Charges 90,250 156,399 201,696 226,020 153,660 0 153,660‐48,036‐24%Non Capitalized Assets 000000000%Total 1,482,570 1,455,007 1,860,624 1,924,503 1,665,394 0 1,665,394‐195,230‐10%Net Cost 1,404,162 64,224 476,305 533,692 581,716 0 581,716105,411 22% Harnett County FY 2020-2021 Recommended BudgetPage 22050420 HC BOC Page 102 Economic Development Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesState Intergovernmental 200,000 0 0 0 0 0 0 0 0%Miscellaneous 6,700 1,200 1,200 0 0 0 0‐1,200‐100%Total 206,700 1,200 1,200 0 0 0 0‐1,200‐100%ExpensesSalary & Benefits 314,212 249,098 330,605 352,421 183,846 0 183,846‐146,759‐44%Professional Services 55,477 40,535 97,500 58,000 8,250 0 8,250‐89,250‐92%Supplies & Materials 5,432 2,432 21,175 9,700 2,700 0 2,700‐18,475‐87%Current Services 147,540 71,977 105,999 82,720 74,350 0 74,350‐31,649‐30%Fixed Charges 434,662 377,857 414,019 524,846 416,010 0 416,010 1,991 0%Contracts & Grants 783,782 617,859 0 125,000 0 0 0 0 0%Non Capitalized Assets 0 0 60,000 0 0 0 0‐60,000‐100%Total 1,741,105 1,359,758 1,029,298 1,152,687 685,156 0 685,156‐344,142‐33%Net Cost 1,534,405 1,358,558 1,028,098 1,152,687 685,156 0 685,156‐342,942‐33% Harnett County FY 2020-2021 Recommended BudgetPage 23050420 HC BOC Page 103 Education Functional Area Harnett County FY 2020-2021 Recommended BudgetPage 24050420 HC BOC Page 104 Central Carolina Community College Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesEducation1,109,045 1,162,438 1,626,978 1,727,234 1,621,978 0 1,621,978‐5,000 0%Total1,109,045 1,162,438 1,626,978 1,727,234 1,621,978 0 1,621,978‐5,000 0%Net Cost1,109,045 1,162,438 1,626,978 1,727,234 1,621,978 0 1,621,978‐5,000 0% Expansion & Other Notes Difference between FY 2020 and FY 2021: The Revised FY 2020 budget included capital funding of $260,000. The Recommended FY 2021 budget includes capital funding of $45,000 and a full year’s funding for Harnett Promise of $420,000. Funds for a possible state raise ($15,000) are included in contingency. Harnett County FY 2020-2021 Recommended BudgetPage 25050420 HC BOC Page 105 Harnett County Schools Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesEducation24,674,168 24,710,061 24,680,603 209,366,229 25,702,131 0 25,702,131 1,021,528 4%Total24,674,168 24,710,061 24,680,603 209,366,229 25,702,131 0 25,702,1311,021,528 4%Net Cost24,674,168 24,710,061 24,680,603 209,366,229 25,702,131 0 25,702,1311,021,528 4% Expansion & Other Notes The variance between FY 2020 and FY 2021 reflects the budgeting of capital outlay funds in contingency in FY 2020. The recommended funding:  Holds HCS harmless for the loss of 127 students. Harnett County funds the school system on a per student basis.  Holds HCS harmless for the spending of $2,202,592 in lottery proceeds in FY 2020 for land, as requested by the HCS Board of Education. This land represents future school sites and includes 74.32 acres for a middle school and 40 acres for an elementary school to be located in the northwest portion of the county. The approved capital outlay funding formula provides for 65% of the prior year lottery revenue to be made available for capital outlay. As a result of the land purchase, the funding for FY 2021 would have been reduced to $697,396. So as to not adversely impact the schools, the capital funding is recommended to remain at $1,021,528. Harnett County FY 2020-2021 Recommended BudgetPage 26050420 HC BOC Page 106 Environmental Protection Functional Area Harnett County FY 2020-2021 Recommended BudgetPage 27050420 HC BOC Page 107 Environmental Protection Allocation Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesFixed Charges4,000 4,000 4,000 4,000 4,000 0 4,000 0 0%Total4,000 4,000 4,000 4,000 4,000 0 4,00000%Net Cost4,000 4,000 4,000 4,000 4,000 0 4,00000% Harnett County FY 2020-2021 Recommended BudgetPage 28050420 HC BOC Page 108 NC Forestry Program Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesMiscellaneous80002,0000000‐2,000‐100%Total80002,0000000‐2,000‐100%ExpensesFixed Charges 108,296 107,133 136,272 142,878 138,026 0 138,026 1,754 1%Total 108,296 107,133 136,272 142,878 138,026 0 138,0261,754 1%Net Cost 107,496 107,133 134,272 142,878 138,026 0 138,0263,754 3% Expansion & Other Notes Difference between Requested and Recommended FY 2021 amounts: Consistent with the treatment of other agencies, the Manager is recommending that requested funding ($4,852) for a possible state raise be budgeted in contingency, rather than in the agency budget. Harnett County FY 2020-2021 Recommended BudgetPage 29050420 HC BOC Page 109 Soil & Water Conservation District Mission: To promote voluntary, incentive‐driven natural resources management along with providing conservation education to both youth and adults in order to foster an appreciation of our County’s abundant natural resources and agricultural assets. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges25,169 17,571 25,000‐26,735 24,250 0 24,250‐750‐3%Total25,169 17,571 25,000‐26,735 24,250 0 24,250‐750‐3%ExpensesSalary & Benefits 153,650 166,992 207,737 209,216 211,188 0 211,188 3,451 2%Supplies & Materials 4,277 2,342 8,450 9,300 7,500 0 7,500‐950‐11%Current Services 3,312 2,361 12,600 8,700 8,945 0 8,945‐3,655‐29%Fixed Charges 1,692 1,531 5,400 2,500 2,500 0 2,500‐2,900‐54%Non Capitalized Assets 0 1,691 0 1,000 1,000 0 1,000 1,000 100%Total 162,931 174,916 234,187 230,716 231,133 0 231,133‐3,054‐1%Net Cost 137,763 157,346 209,187 257,451 206,883 0 206,883‐2,304‐1% Harnett County FY 2020-2021 Recommended BudgetPage 30050420 HC BOC Page 110 General Government Functional Area Harnett County FY 2020-2021 Recommended BudgetPage 31050420 HC BOC Page 111 Administration Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges202,017 200,703 202,500 200,703 174,943 0 174,943‐27,557‐14%Miscellaneous0 0 0 0 0 0 0 0 0%Total202,017 200,703 202,500 200,703 174,943 0 174,943‐27,557‐14%ExpensesSalary & Benefits 549,058 657,882 805,619 802,544 796,748 0 796,748‐8,871‐1%Professional Services1,560 26,757 44,500 44,650 44,650 0 44,650 150 0%Supplies & Materials12,549 3,815 16,255 10,400 10,800 0 10,800‐5,455‐34%Current Services14,601 20,331 25,784 33,800 33,800 0 33,800 8,016 31%Fixed Charges6,126 10,259 16,116 22,086 17,700 0 17,700 1,584 10%Non Capitalized Assets0 4,665 0 4,665 4,665 0 4,665 4,665 100%Total583,894 723,709 908,274 918,145 908,363 0 908,36389 0%Net Cost381,877 523,006 705,774 717,442 733,420 0 733,42027,646 4% Harnett County FY 2020-2021 Recommended BudgetPage 32050420 HC BOC Page 112 Board of Elections Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges 6,441330000000%Miscellaneous15,240 2,334 20,000 0 0 0 0‐20,000‐100%Total21,681 2,367 20,000 0 0 0 0‐20,000‐100%ExpensesSalary & Benefits 294,494 333,587 434,623 425,521 417,476 0 417,476‐17,147‐4%Professional Services6,816 3,794 20,000 5,000 5,000 0 5,000‐15,000‐75%Supplies & Materials15,339 6,685 11,000 6,770 6,770 0 6,770‐4,230‐38%Current Services45,236 44,529 68,744 59,348 57,970 0 57,970‐10,774‐16%Fixed Charges26,449 26,334 27,148 27,028 27,028 0 27,028‐120 0%Capital Outlay000000000%Total388,334 414,928 561,515 523,667 514,244 0 514,244‐47,271‐8%Net Cost366,654 412,561 541,515 523,667 514,244 0 514,244‐27,271‐5% Expansion & Other Notes Fund contract employees and operating costs for possible recount of the 2020 General Election to support Board of Elections located at 308 W Duncan St, Lillington: Provide funding for contract election workers’ salary and wages and operating costs, such as meals. After an election, a runner‐up candidate may request a recount if they are within a certain margin of votes. In 2016, Board of Elections staff and election workers had to recount over 46,000 votes, which took two days to complete. For the 2020 General Election, it is estimated voter turnout will be well over 50,000. If a recount is requested, election workers must be present throughout the recount process and cannot leave the ballots or voting machines unattended. Therefore, meals will be provided for those conducting the recount. These funds are included in contingency. Net Cost: $3,900. Harnett County FY 2020-2021 Recommended BudgetPage 33050420 HC BOC Page 113 Clerk of Court Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges326,854 229,477 259,000 229,477 189,000 0 189,000‐70,000‐27%Total326,854 229,477 259,000 229,477 189,000 0 189,000‐70,000‐27%ExpensesSalary & Benefits 1,20001,5000000‐1,500‐100%Supplies & Materials21,201 5,558 16,200 8,000 12,250 0 12,250‐3,950‐24%Current Services18,645 0 20,000 0 2,000 0 2,000‐18,000‐90%Fixed Charges74,418 6,331 10,933 21,083 11,833 0 11,833 900 8%Capital Outlay000000000%Contracts & Grants5,000 0 5,000 5,000 5,000 0 5,000 0 0%Non Capitalized Assets0 557 39,800 0 0 0 0‐39,800‐100%Total120,464 12,446 93,433 34,083 31,083 0 31,083‐62,350‐67%Net Cost‐206,390‐217,031‐165,567‐195,393‐157,917 0‐157,9177,650‐5% Harnett County FY 2020-2021 Recommended BudgetPage 34050420 HC BOC Page 114 Facilities Our mission is to maintain a pleasant and appealing physical appearance of all Harnett County public facilities and fleet vehicles, while keeping them in the best operational condition possible. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges0 450 32,129 450 19,567 0 19,567‐12,562‐39%Miscellaneous0 284,823 0 287,223 63,648 0 63,648 63,648 100%Total0 285,273 32,129 287,673 83,215 0 83,21551,086159%ExpensesSalary & Benefits 612,814 638,650 710,625 750,272 724,240 0 724,240 13,615 2%Professional Services19,922 5,632 43,929 5,632 5,632 0 5,632‐38,297‐87%Supplies & Materials157,317 117,110 201,315 154,471 110,111 21,260 131,371‐69,944‐35%Current Services985,033 1,303,929 1,230,781 1,324,499 1,260,384 53,980 1,314,364 83,583 7%Fixed Charges934,858 816,564 1,158,347 1,316,080 1,335,406 97,874 1,433,280 274,933 24%Non Capitalized Assets15,000 11,443 5,475 12,943 0 1,500 1,500‐3,975‐73%Total2,724,944 2,893,328 3,350,472 3,563,897 3,435,773 174,614 3,610,387259,915 8%Net Cost2,724,944 2,608,054 3,318,343 3,276,224 3,352,558 174,614 3,527,172208,829 6% Expansion & Other Notes Fund increased operating costs to open the new Resource Center and Library located at 455 McKinney Parkway, Lillington: Provide funding for operating expenses, such as janitorial supplies, moving expenses, contracted housekeeping, electricity, water, and gas. The Resource Center and Library will be completed in early 2021, and will include a new location for the Harnett County Public Library, Harnett County Veterans Services, Parks & Recreation, a large training area, Board of Commissioners chambers and the County’s administrative offices (County Manager’s Office, Finance, Human Resources, and Legal). The project and operating expenses were approved in the FY 2021‐2027 Capital Improvements Program. Net Cost: $174,614. Harnett County FY 2020-2021 Recommended BudgetPage 35050420 HC BOC Page 115 Finance Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesState Intergovernmental0 7,390 6,000 7,390 0 0 0‐6,000‐100%Services Charges329,812 330,558 331,047 330,558 286,005 0 286,005‐45,042‐14%Total329,812 337,948 337,047 337,948 286,005 0 286,005‐51,042‐15%ExpensesSalary & Benefits 1,064,093 1,061,187 1,256,451 1,160,238 1,110,909 0 1,110,909‐145,542‐12%Professional Services87,775 103,194 93,000 122,330 122,330 0 122,330 29,330 32%Supplies & Materials18,447 9,815 13,250 8,266 8,266 0 8,266‐4,984‐38%Current Services19,545 36,095 36,313 35,344 31,050 0 31,050‐5,263‐14%Fixed Charges57,432 58,227 107,592 37,719 33,769 0 33,769‐73,823‐69%Non Capitalized Assets5,900 661 0 500 500 0 500 500 100%Total1,253,192 1,269,178 1,506,606 1,364,397 1,306,824 0 1,306,824‐199,782‐13%Net Cost923,380 931,230 1,169,559 1,026,449 1,020,819 0 1,020,819‐148,740‐13% Expansion & Other Notes The large reduction in operating expenses results from moving Emergency Medical Services (EMS) billing to the EMS department. Harnett County FY 2020-2021 Recommended BudgetPage 36050420 HC BOC Page 116 Fleet Maintenance Our mission is to maintain a pleasant and appealing physical appearance of all Harnett County public facilities and fleet vehicles, while keeping them in the best operational condition possible. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges111,565 141,875 155,000 141,875 601,550 0 601,550 446,550 288%Miscellaneous0 29,777 0 125 0 0 0 0 0%Total111,565 171,652 155,000 142,000 601,550 0 601,550446,550288%ExpensesSalary & Benefits 198,866 220,431 240,757 236,230 231,105 0 231,105‐9,652‐4%Professional Services 000000000%Supplies & Materials7,603 165,496 213,050 174,450 209,300 0 209,300‐3,750‐2%Current Services386,417 205,568 195,694 207,675 166,025 0 166,025‐29,669‐15%Fixed Charges10,920 1,852 18,806 12,116 12,108 0 12,108‐6,698‐36%Non Capitalized Assets0 23,994 16,000 10,000 10,000 0 10,000‐6,000‐38%Total603,806 617,341 684,307 640,471 628,538 0 628,538‐55,769‐8%Net Cost492,241 445,689 529,307 498,471 26,988 0 26,988‐502,319‐95% Expansion & Other Notes The reduction in net cost results from charging all departments for fleet services. In the past only Enterprise Funds , grant programs, and HARTS were charged for these services. Harnett County FY 2020-2021 Recommended BudgetPage 37050420 HC BOC Page 117 General Services Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits200,341 211,606 219,681 224,857 223,941 0 223,941 4,260 2%Supplies & Materials176 133 255 100 100 0 100‐155‐61%Current Services1,346 3,045 2,795 634 634 0 634‐2,161‐77%Non Capitalized Assets0 0 0 900 900 0 900 900 100%Total201,863 214,784 222,831 226,491 225,575 0 225,5752,744 1%Net Cost201,863 214,784 222,831 226,491 225,575 0 225,5752,744 1% Harnett County FY 2020-2021 Recommended BudgetPage 38050420 HC BOC Page 118 Governing Board Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges152,517 152,517 163,000 152,517 140,819 0 140,819‐22,181‐14%Total152,517 152,517 163,000 152,517 140,819 0 140,819‐22,181‐14%ExpensesSalary & Benefits 137,499 119,495 99,511 149,561 146,861 0 146,861 47,350 48%Professional Services125,265 105,538 119,000 127,160 127,160 0 127,160 8,160 7%Supplies & Materials15,477 7,109 7,875 10,000 10,000 0 10,000 2,125 27%Current Services5,872 4,601 13,525 7,575 7,950 0 7,950‐5,575‐41%Fixed Charges121,938 183,052 163,691 127,500 126,955 0 126,955‐36,736‐22%Capital Outlay000000000%Non Capitalized Assets 001,5250000‐1,525‐100%P‐Card Encumbrance 000000000%Total406,050 419,795 405,127 421,796 418,926 0 418,92613,799 3%Net Cost253,533 267,278 242,127 269,279 278,107 0 278,10735,980 15% Expansion & Other Notes The increase in Salary & Benefits results from a mistake in the FY 2020 budget in which this expense was not included. Harnett County FY 2020-2021 Recommended BudgetPage 39050420 HC BOC Page 119 Human Resources Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges106,353 105,696 112,836 105,696 97,481 0 97,481‐15,355‐14%Total106,353 105,696 112,836 105,696 97,481 0 97,481‐15,355‐14%ExpensesSalary & Benefits 340,267 348,827 380,651 426,485 409,075 0 409,075 28,424 7%Professional Services11,216 10,974 35,870 45,150 13,100 0 13,100‐22,770‐63%Supplies & Materials19,021 17,490 33,570 29,075 23,575 0 23,575‐9,995‐30%Current Services5,031 6,373 13,260 12,860 12,275 0 12,275‐985‐7%Fixed Charges11,543 13,011 17,100 34,023 16,506 0 16,506‐594‐3%Non Capitalized Assets0 4,486 0 500 0 0 0 0 0%Total387,077 401,160 480,451 548,093 474,531 0 474,531‐5,920‐1%Net Cost280,724 295,464 367,615 442,397 377,050 0 377,0509,435 3% Harnett County FY 2020-2021 Recommended BudgetPage 40050420 HC BOC Page 120 Information Technology Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges272,928 201,448 272,000 287,860 263,689 0 263,689‐8,311‐3%Miscellaneous0 3,000 0 0 0 0 0 0 0%Total272,928 204,448 272,000 287,860 263,689 0 263,689‐8,311‐3%ExpensesSalary & Benefits 1,088,480 1,063,487 1,280,345 1,465,208 1,297,214 0 1,297,214 16,869 1%Professional Services 8,5903,4800000000%Supplies & Materials28,110 11,065 24,100 24,100 23,900 0 23,900‐200‐1%Current Services115,539 138,645 116,004 139,030 118,680 0 118,680 2,676 2%Fixed Charges954,053 882,271 1,083,956 1,038,405 1,038,305 0 1,038,305‐45,651‐4%Non Capitalized Assets146,500 100,594 85,000 110,000 110,000 0 110,000 25,000 29%Total2,341,271 2,199,543 2,589,405 2,776,743 2,588,099 0 2,588,099‐1,306 0%Net Cost2,068,342 1,995,095 2,317,405 2,488,883 2,324,410 0 2,324,4107,005 0% Harnett County FY 2020-2021 Recommended BudgetPage 41050420 HC BOC Page 121 Information Technology‐‐GIS Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges85,749 89,414 91,500‐10,000 76,409 0 76,409‐15,091‐16%Total85,749 89,414 91,500‐10,000 76,409 0 76,409‐15,091‐16%ExpensesSalary & Benefits 602,643 631,551 635,192 636,441 569,534 0 569,534‐65,658‐10%Professional Services407 0 7,500 7,500 5,000 0 5,000‐2,500‐33%Supplies & Materials26,076 34,971 27,324 28,250 26,250 0 26,250‐1,074‐4%Current Services19,151 9,293 13,025 12,975 9,825 0 9,825‐3,200‐25%Fixed Charges44,734 37,860 82,182 85,900 85,900 0 85,900 3,718 5%Non Capitalized Assets12,000 999 0 0 0 0 0 0 0%Total705,011 714,675 765,223 771,066 696,509 0 696,509‐68,714‐9%Net Cost619,262 625,261 673,723 781,066 620,100 0 620,100‐53,623‐8% Harnett County FY 2020-2021 Recommended BudgetPage 42050420 HC BOC Page 122 Legal Services Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges173,140 173,140 193,623 173,140 167,274 0 167,274‐26,349‐14%Total173,140 173,140 193,623 173,140 167,274 0 167,274‐26,349‐14%ExpensesSalary & Benefits 304,676 273,379 322,507 294,351 288,352 0 288,352‐34,155‐11%Professional Services19,445 21,440 14,371 0 10,000 0 10,000‐4,371‐30%Supplies & Materials1,132 902 919 0 1,200 0 1,200 281 31%Current Services4,671 5,481 11,810 2,475 6,231 0 6,231‐5,579‐47%Fixed Charges1,832 3,782 4,735 802 8,657 0 8,657 3,922 83%P‐Card Encumbrance 002,0000000‐2,000‐100%Total331,755 304,984 356,342 297,628 314,440 0 314,440‐41,902‐12%Net Cost158,615 131,844 162,719 124,488 147,166 0 147,166‐15,553‐10% Harnett County FY 2020-2021 Recommended BudgetPage 43050420 HC BOC Page 123 Register Of Deeds Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesOther Taxes0 874,762 572,000 600,000 530,000 0 530,000‐42,000‐7%State Intergovernmental5,568 3,581 5,200 8,000 8,000 0 8,000 2,800 54%Services Charges0 594,427 612,500 550,000 480,000 0 480,000‐132,500‐22%Total5,568 1,472,771 1,189,700 1,158,000 1,018,000 0 1,018,000‐171,700‐14%ExpensesSalary & Benefits 601,094 606,545 629,064 647,087 642,632 0 642,632 13,568 2%Supplies & Materials6,633 6,117 8,156 4,500 4,500 0 4,500‐3,656‐45%Current Services109,950 90,354 130,700 127,000 125,900 0 125,900‐4,800‐4%Fixed Charges83,836 82,420 108,339 113,039 113,039 0 113,039 4,700 4%Non Capitalized Assets0 0 8,137 3,000 3,000 0 3,000‐5,137‐63%Total801,513 785,436 884,396 894,626 889,071 0 889,0714,675 1%Net Cost795,945‐687,335‐305,304‐263,374‐128,929 0‐128,929176,375‐58% Harnett County FY 2020-2021 Recommended BudgetPage 44050420 HC BOC Page 124 Retiree Health Insurance Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits520,000 478,141 571,000 478,141 882,000 0 882,000 311,000 54%Total520,000 478,141 571,000 478,141 882,000 0 882,000311,000 54%Net Cost520,000 478,141 571,000 478,141 882,000 0 882,000311,000 54% Harnett County FY 2020-2021 Recommended BudgetPage 45050420 HC BOC Page 125 Tax Department The mission of the Harnett County Tax Department is to provide fair and equitable appraisal, assessment, billing, and collection of all taxable real, business, and personal property in Harnett County. The Tax Department is committed to excellent customer service and to fair and timely tax administration as guided by the North Carolina General Statutes. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges50,128 50,128 50,611 50,128 128,113 0 128,113 77,502 153%Total50,128 50,128 50,611 50,128 128,113 0 128,11377,502153%ExpensesSalary & Benefits1,303,878 1,320,544 1,380,623 1,169,145 1,352,657‐252,413 1,100,244‐280,379‐20%Professional Services23,425 16,000 37,600 34,750 34,750 0 34,750‐2,850‐8%Supplies & Materials42,245 15,164 17,500 15,123 14,123 0 14,123‐3,377‐19%Current Services51,460 94,971 76,936 99,603 98,235 0 98,235 21,299 28%Fixed Charges188,033 144,040 228,358 306,544 176,458 126,450 302,908 74,550 33%Capital Outlay61,825 0 0 0 0 0 0 0 0%Non Capitalized Assets0 443 5,819 443 443 0 443‐5,376‐92%Total1,670,866 1,591,162 1,746,836 1,625,608 1,676,666‐125,963 1,550,703‐196,133‐11%Net Cost1,620,738 1,541,034 1,696,225 1,575,480 1,548,553‐125,963 1,422,590‐273,635‐16% Expansion & Other Notes Fund operating costs for contracted services for new construction and land appraisals to support the Tax Department located at 305 W Cornelius Harnett Boulevard, Lillington: Provide funding to for contracted services with Vincent Valuations to determine values for land and appraise all new construction which includes single family dwellings, commercial properties, and other residential buildings, such as outbuildings, manufactured and modular homes, and additions. Unexpected retirements and attrition have depleted the Tax Department’s appraisal staff. Recruitment of experienced appraisers is an issue. With the current growth in the county, it is estimated 1,600 new business and residential Harnett County FY 2020-2021 Recommended BudgetPage 46050420 HC BOC Page 126 improvements will be appraised in FY21. Using contracted services for new construction appraisals will enable the Tax Department to solve immediate problems of having only one field appraiser. The contracted services will allow the Tax Department to freeze two vacant positions, which will balance the cost of the contract with Vincent Valuations. Net Cost: $(132,807). Fund various reclassifications. Net Cost: $5,270. Harnett County FY 2020-2021 Recommended BudgetPage 47050420 HC BOC Page 127 Human Services Functional Area Harnett County FY 2020-2021 Recommended BudgetPage 48050420 HC BOC Page 128 General Services—Restitution Program Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesState Intergovernmental 119,837 93,881 88,000‐75,000 75,000 0 75,000‐13,000‐15%Miscellaneous 6,245 15,210 2,500‐2,500 2,500 0 2,500 0 0%Non‐Revenue Receipts 006,0180000‐6,018‐100%Total 126,082 109,091 96,518‐77,500 77,500 0 77,500‐19,018‐20%ExpensesSalary & Benefits 73,705 69,979 81,603 83,509 78,461 0 78,461‐3,142‐4%Professional Services 001507575 075‐75‐50%Supplies & Materials 3,400 3,397 3,631 1,862 1,862 0 1,862‐1,769‐49%Current Services 6,631 2,605 3,388 2,170 3,170 0 3,170‐218‐6%Fixed Charges 2,793 4,361 6,956 2,797 2,797 0 2,797‐4,159‐60%Capital Outlay 26,36600000000%Contracts & Grants 0 7,364 5,499 0 0 0 0‐5,499‐100%Non Capitalized Assets 007900000‐790‐100%Total 112,896 87,706 102,017 90,413 86,365 0 86,365‐15,652‐15%Net Cost‐13,186‐21,385 5,499 167,913 8,865 0 8,8653,366 61% Expansion & Other Notes Increase in net cost: The FY 2020 Revised Budget included “in‐kind” revenue, which essentially was the county’s contribution towards funding. Because of the difference in budget presentation and the goal of budgeting revenues more accurately, these in‐kind amounts have been removed from the budget. Accounting for this, the net cost to the county actually decreased $2,652. Harnett County FY 2020-2021 Recommended BudgetPage 49050420 HC BOC Page 129 Health Department The mission of the Harnett County Health Department is to prevent illness, diseases, and injuries, promote healthy lifestyles, and keep the environment clean, healthy and safe. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 3,506,219 2,657,753 2,581,065 2,519,737 2,519,737 0 2,519,737‐61,328‐2%State Intergovernmental 616,629 640,523 327,454 327,454 327,454 0 327,454 0 0%Services Charges 608,761 682,518 575,650 572,800 572,800 0 572,800‐2,850 0%Miscellaneous 13,238 12,353 10,900 10,500 10,500 0 10,500‐400‐4%Total 4,744,847 3,993,147 3,495,069 3,430,491 3,430,491 0 3,430,491‐64,578‐2%ExpensesSalary & Benefits 4,253,898 4,283,125 4,801,804 4,944,009 4,693,939 0 4,693,939‐107,865‐2%Professional Services 3,175 5,775 696,963 587,357 565,163 7,500 572,663‐124,300‐18%Supplies & Materials 504,825 407,063 646,920 476,419 452,760 0 452,760‐194,160‐30%Current Services 165,590 177,196 167,704 162,095 163,131 0 163,131‐4,573‐3%Fixed Charges 720,806 908,072 179,105 152,440 151,840 0 151,840‐27,265‐15%Capital Outlay 38,58000000000%Non Capitalized Assets 0 3,000 14,880 3,673 3,000 0 3,000‐11,880‐80%Total 5,686,874 5,784,231 6,507,376 6,325,993 6,029,833 7,500 6,037,333‐470,043‐7%Net Cost 942,027 1,791,084 3,012,307 2,895,502 2,599,342 7,500 2,606,842‐405,465‐13% Expansion & Other Notes Provide funding for NC Local Health Department Accreditation program contract position. The NC Local Heath Department Accreditation Program is legislatively mandated, and local health departments must be accredited to receive state and federal funding. This contract position will work with Health Department staff to meet the required accreditation standards of assessments, assurance and policy development, and the ten essential Harnett County FY 2020-2021 Recommended BudgetPage 50050420 HC BOC Page 130 services as detailed in the National Public Health Performance Standards Program. This position will review all required data, policies, and documentation for accreditation benchmarks, as well as work with Health Department staff to ensure all department data/documentation is received, reviewed and completed for site review and visit. Net Cost: $7,500. Harnett County FY 2020-2021 Recommended BudgetPage 51050420 HC BOC Page 131 Health Department – Senior Services Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 0 829,280 873,970 389,078 872,470 0 872,470‐1,500 0%Miscellaneous 0 17,211 16,700 16,700 16,700 0 16,700 0 0%Non‐Revenue Receipts 00502,4730000‐502,473‐100%Total 0 846,491 1,393,143 405,778 889,170 0 889,170‐503,973‐36%ExpensesSalary & Benefits 637,425 652,125 705,646 714,142 707,854 0 707,854 2,208 0%Professional Services 300 415 512,766 508,223 508,223 0 508,223‐4,543‐1%Supplies & Materials 68,848 54,915 61,642 61,007 61,007 0 61,007‐635‐1%Current Services 18,596 21,473 71,781 73,690 73,690 0 73,690 1,909 3%Fixed Charges 550,237 573,775 41,308 41,006 41,006 0 41,006‐302‐1%Total 1,275,406 1,302,703 1,393,143 1,398,068 1,391,780 0 1,391,780‐1,363 0%Net Cost 1,275,406 456,212 0 992,290 502,610 0 502,610502,610 100% Expansion & Other Notes Increase in net cost: The FY 2020 Revised Budget included “in‐kind” revenue, which essentially was the county’s contribution towards funding. Because of the difference in budget presentation and the goal of budgeting revenues more accurately, these in‐kind amounts have been removed from the budget. There is no change in the overall cost to the county for these programs. Harnett County FY 2020-2021 Recommended BudgetPage 52050420 HC BOC Page 132 Human Services Appropriations Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesFixed Charges 31,130 31,326 37,688 0 32,000 0 32,000‐5,688‐15%Total 31,130 31,326 37,688 0 32,000 0 32,000‐5,688‐15%Net Cost 31,130 31,326 37,688 0 32,000 0 32,000‐5,688‐15% Harnett County FY 2020-2021 Recommended BudgetPage 53050420 HC BOC Page 133 Mental Health Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesFixed Charges 605,679 605,679 605,679 0 605,679 0 605,679 0 0%Total 605,679 605,679 605,679 0 605,679 0 605,67900%Net Cost 605,679 605,679 605,679 0 605,679 0 605,67900% Harnett County FY 2020-2021 Recommended BudgetPage 54050420 HC BOC Page 134 Social Services ‐‐ Total The mission of Harnett County Department of Social Services is to provide services to individuals and families to achieve self‐sufficiency, safety, and improve their quality of life. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 12,317,317 9,989,215 10,891,436 9,989,215 10,747,663 0 10,747,663‐143,773‐1%State Intergovernmental 256,595 289,003 485,000 289,003 293,075 0 293,075‐191,925‐40%Services Charges4,022 2,420 2,500 2,420 2,500 0 2,5000 0%Miscellaneous120,880 184,984 93,100 184,984 91,200 0 91,200‐1,900‐2%Total12,698,814 10,465,622 11,472,036 10,465,622 11,134,438 0 11,134,438‐337,598‐3%ExpensesSalary & Benefits 11,359,320 11,133,384 12,385,504 13,095,322 12,393,329 0 12,393,329 7,825 0%Professional Services2,203 354 2,500 2,700 2,300 0 2,300‐200‐8%Supplies & Materials123,859 50,147 73,729 70,712 52,200 0 52,200‐21,529‐29%Current Services150,017 161,368 241,512 182,944 164,400 0 164,400‐77,112‐32%Fixed Charges453,760 428,379 480,646 512,991 469,449 0 469,449‐11,197‐2%Capital Outlay 45,512000000 00%Non Capitalized Assets0 280,263 18,930 282,178 25,000 0 25,000 6,070 32%DSS Programs5,767,616 3,656,717 4,624,372 3,949,628 3,876,110 0 3,876,110‐748,262‐16%Total17,902,285 15,710,614 17,827,193 18,096,475 16,982,788 0 16,982,788‐844,405‐5%Net Cost5,203,472 5,244,991 6,355,157 7,630,853 5,848,350 0 5,848,350‐506,807‐8% Total Social Services Budget: The FY 2021 Recommended Budget makes numerous changes in allocating costs between the divisions of DSS, especially in personnel costs. As a result some divisions show a significant increase in cost, while others show a decrease. A total budget is shown to give perspective on the total difference in funding for Social Services. Harnett County FY 2020-2021 Recommended BudgetPage 55050420 HC BOC Page 135 Social Services – Administration Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 12,317,317 9,640,803 10,891,436 9,640,803 9,800,000 0 9,800,000‐1,091,436‐10%State Intergovernmental 256,595 131,600 485,000 131,600 0 0 0‐485,000‐100%Services Charges4,022 2,420 2,500 2,420 2,500 0 2,5000 0%Miscellaneous120,880 54,659 82,100 54,659 24,100 0 24,100‐58,000‐71%Total12,698,814 9,829,482 11,461,036 9,829,482 9,826,600 0 9,826,600‐1,634,436‐14%ExpensesSalary & Benefits 11,359,320 11,133,384 1,760,058 1,851,461 1,545,565 0 1,545,565‐214,493‐12%Professional Services2,203 354 2,500 2,700 2,300 0 2,300‐200‐8%Supplies & Materials123,859 50,147 73,729 70,712 52,200 0 52,200‐21,529‐29%Current Services150,017 161,368 241,512 181,213 164,400 0 164,400‐77,112‐32%Fixed Charges453,760 428,379 480,646 497,111 469,449 0 469,449‐11,197‐2%Capital Outlay 45,512000000 00%Non Capitalized Assets0 280,263 18,930 279,000 25,000 0 25,000 6,070 32%DSS Programs14,789 16,537 30,000 68,000 41,300 0 41,300 11,300 38%Total12,149,458 12,070,433 2,607,375 2,950,197 2,300,214 0 2,300,214‐307,161‐12%Net Cost‐549,355 2,240,951‐8,853,661‐6,879,285‐7,526,386 0‐7,526,3861,327,275‐15% Expansion & Other Notes Revenue: Most Social Services revenue is shown in the Administration Division. A more accurate picture of the impact of Social Services can be seen in the Total Social Services budget summary. Harnett County FY 2020-2021 Recommended BudgetPage 56050420 HC BOC Page 136 Social Services – Adoptions Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental0 8,287 0 8,287 13,016 0 13,016 13,016 100%State Intergovernmental0 48,000 0 48,000 48,000 0 48,000 48,000 100%Total0 56,287 0 56,287 61,016 0 61,01661,016100%ExpensesSalary & Benefits0 0 22,710 22,938 110,493 0 110,493 87,783 387%DSS Programs281,203 275,757 458,000 309,759 287,354 0 287,354‐170,646‐37%Total281,203 275,757 480,710 332,697 397,847 0 397,847‐82,863‐17%Net Cost281,203 219,470 480,710 276,410 336,831 0 336,831‐143,879‐30% Harnett County FY 2020-2021 Recommended BudgetPage 57050420 HC BOC Page 137 Social Services – Adult Medicaid Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits0 0 1,541,982 1,622,702 1,487,262 0 1,487,262‐54,720‐4%DSS Programs841,697 783,917 955,000 834,795 732,000 0 732,000‐223,000‐23%Total841,697 783,917 2,496,982 2,457,497 2,219,262 0 2,219,262‐277,720‐11%Net Cost841,697 783,917 2,496,982 2,457,497 2,219,262 0 2,219,262‐277,720‐11% Harnett County FY 2020-2021 Recommended BudgetPage 58050420 HC BOC Page 138 Social Services – Adult Resources Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental0 9,748 0 9,748 18,000 0 18,000 18,000 100%State Intergovernmental0 0 0 0 75 0 75 75 100%Miscellaneous0 3,181 0 3,181 0 0 0 0 0%Total0 12,929 0 12,929 18,075 0 18,07518,075100%ExpensesSalary & Benefits 0 0 1,062,002 1,148,914 890,738 0 890,738‐171,264‐16%Current Services00057700000%Fixed Charges0 0 0 3,832 0 0 0 0 0%Non Capitalized Assets0 0 0 1,059 0 0 0 0 0%DSS Programs47,374 53,221 68,458 65,702 58,244 0 58,244‐10,214‐15%Total47,374 53,221 1,130,460 1,220,084 948,982 0 948,982‐181,478‐16%Net Cost47,374 40,291 1,130,460 1,207,155 930,907 0 930,907‐199,553‐18% Harnett County FY 2020-2021 Recommended BudgetPage 59050420 HC BOC Page 139 Social Services – Child Care Subsidy Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits0 0 2,900,405 2,717,758 207,802 0 207,802‐2,692,603‐93%Total0 0 2,900,405 2,717,758 207,802 0 207,802‐2,692,603‐93%Net Cost0 0 2,900,405 2,717,758 207,802 0 207,802‐2,692,603‐93% Social Services – Child Protective Services Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesMiscellaneous0 1,267 0 1,267 0 0 0 0 0%Total0 1,267 0 1,267 0 0 000%ExpensesSalary & Benefits 0 0 0 420,339 2,025,161 0 2,025,161 2,025,161 100%DSS Programs4,397 1,647 59,000 54,748 38,498 0 38,498‐20,502‐35%Total4,397 1,647 59,000 475,087 2,063,659 0 2,063,6592,004,659 3398%Net Cost4,397 379 59,000 473,820 2,063,659 0 2,063,6592,004,659 3398% Harnett County FY 2020-2021 Recommended BudgetPage 60050420 HC BOC Page 140 Social Services – Child Support Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental0 40,644 0 40,644 85,707 0 85,707 85,707 100%Miscellaneous0 95,171 0 95,171 27,100 0 27,100 27,100 100%Total0 135,815 0 135,815 112,807 0 112,807112,807100%ExpensesSalary & Benefits 0 0 1,274,691 1,278,600 1,270,417 0 1,270,417‐4,274 0%DSS Programs35,274 33,584 54,000 59,500 61,000 0 61,000 7,000 13%Total35,274 33,584 1,328,691 1,338,100 1,331,417 0 1,331,4172,726 0%Net Cost35,274‐102,231 1,328,691 1,202,285 1,218,610 0 1,218,610‐110,081‐8% Harnett County FY 2020-2021 Recommended BudgetPage 61050420 HC BOC Page 141 Social Services – Daycare Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits0 0 254,662 240,607 52,315 0 52,315‐202,347‐79%DSS Programs2,129,572 0 0 0 0 0 0 0 0%Total2,129,572 0 254,662 240,607 52,315 0 52,315‐202,347‐79%Net Cost2,129,572 0 254,662 240,607 52,315 0 52,315‐202,347‐79% Harnett County FY 2020-2021 Recommended BudgetPage 62050420 HC BOC Page 142 Social Services – Energy Programs Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits0 0 0 136,245 0 0 0 0 0%Current Services0001,15400000%Fixed Charges0 0 0 12,048 0 0 0 0 0%Non Capitalized Assets0 0 0 2,119 0 0 0 0 0%DSS Programs885,223 1,031,702 1,092,471 1,053,558 1,053,558 0 1,053,558‐38,913‐4%Total885,223 1,031,702 1,092,471 1,205,124 1,053,558 0 1,053,558‐38,913‐4%Net Cost885,223 1,031,702 1,092,471 1,205,124 1,053,558 0 1,053,558‐38,913‐4% Harnett County FY 2020-2021 Recommended BudgetPage 63050420 HC BOC Page 143 Social Services – Family & Children’s Medicaid Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits0 0 1,565,673 1,553,763 1,541,975 0 1,541,975‐23,698‐2%Total0 0 1,565,673 1,553,763 1,541,975 0 1,541,975‐23,698‐2%Net Cost0 0 1,565,673 1,553,763 1,541,975 0 1,541,975‐23,698‐2% Harnett County FY 2020-2021 Recommended BudgetPage 64050420 HC BOC Page 144 Social Services – Food Stamps Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesMiscellaneous0 12,659 0 12,659 15,000 0 15,000 15,000 100%Total0 12,659 0 12,659 15,000 0 15,00015,000100%ExpensesSalary & Benefits 0 0 1,398,059 1,477,542 1,401,272 0 1,401,272 3,213 0%DSS Programs33,144 32,414 61,443 61,232 61,232 0 61,232‐211 0%Total33,144 32,414 1,459,502 1,538,774 1,462,504 0 1,462,5043,002 0%Net Cost33,144 19,755 1,459,502 1,526,115 1,447,504 0 1,447,504‐11,998‐1% Harnett County FY 2020-2021 Recommended BudgetPage 65050420 HC BOC Page 145 Social Services – Foster Care Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental0 223,474 0 223,474 760,940 0 760,940 760,940 100%State Intergovernmental0 109,403 0 109,403 245,000 0 245,000 245,000 100%Total0 332,877 0 332,877 1,005,940 0 1,005,9401,005,940100%ExpensesSalary & Benefits 0 0 0 48,869 1,174,623 0 1,174,623 1,174,623 100%DSS Programs1,090,746 1,299,775 1,695,000 1,311,210 1,446,800 0 1,446,800‐248,200‐15%Total1,090,746 1,299,775 1,695,000 1,360,079 2,621,423 0 2,621,423926,423 55%Net Cost1,090,746 966,898 1,695,000 1,027,202 1,615,483 0 1,615,483‐79,517‐5% Harnett County FY 2020-2021 Recommended BudgetPage 66050420 HC BOC Page 146 Social Services – Fraud Prevention Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesMiscellaneous0 18,048 11,000 18,048 25,000 0 25,000 14,000 127%Total0 18,048 11,000 18,048 25,000 0 25,00014,000127%ExpensesSalary & Benefits 0 0 264,033 231,577 297,397 0 297,397 33,364 13%Total0 0 264,033 231,577 297,397 0 297,39733,364 13%Net Cost0‐18,048 253,033 213,529 272,397 0 272,39719,364 8% Harnett County FY 2020-2021 Recommended BudgetPage 67050420 HC BOC Page 147 Social Services – Medicaid Transportation Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental0 66,258 0 66,258 70,000 0 70,000 70,000 100%Total0 66,258 0 66,258 70,000 0 70,00070,000100%ExpensesSalary & Benefits 0 0 27,593 27,890 141,078 0 141,078 113,485 411%DSS Programs349,001 70,598 120,000 100,000 70,000 0 70,000‐50,000‐42%Total349,001 70,598 147,593 127,890 211,078 0 211,07863,485 43%Net Cost349,001 4,340 147,593 61,632 141,078 0 141,078‐6,515‐4% Harnett County FY 2020-2021 Recommended BudgetPage 68050420 HC BOC Page 148 Social Services – Temporary Resources Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesDSS Programs0 124 0 124 124 0 124 124 100%Total0 124 0 124 124 0 124124 100%Net Cost0 124 0 124 124 0 124124 100% Harnett County FY 2020-2021 Recommended BudgetPage 69050420 HC BOC Page 149 Social Services – Work First Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits0 0 313,636 316,117 247,231 0 247,231‐66,405‐21%DSS Programs55,196 57,443 31,000 31,000 26,000 0 26,000‐5,000‐16%Total55,196 57,443 344,636 347,117 273,231 0 273,231‐71,405‐21%Net Cost55,196 57,443 344,636 347,117 273,231 0 273,231‐71,405‐21% Harnett County FY 2020-2021 Recommended BudgetPage 70050420 HC BOC Page 150 Veteran Services Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesState Intergovernmental2,175 2,216 2,500 2,216 2,000 0 2,000‐500‐20%Total2,175 2,216 2,500 2,216 2,000 0 2,000‐500‐20%ExpensesSalary & Benefits 243,169 244,677 275,845 282,496 280,543 0 280,543 4,698 2%Supplies & Materials 2,877 2,417 3,732 2,666 2,666 0 2,666‐1,066‐29%Current Services9,183 6,898 13,800 8,876 8,446 0 8,446‐5,354‐39%Fixed Charges907 4,725 6,168 8,342 8,342 0 8,342 2,174 35%Contracts & Grants 04,7250000000%Total256,137 263,442 299,545 302,379 299,997 0 299,997452 0%Net Cost253,962 261,226 297,045 300,163 297,997 0 297,997952 0% Harnett County FY 2020-2021 Recommended BudgetPage 71050420 HC BOC Page 151 Non‐Departmental Functional Area Harnett County FY 2020-2021 Recommended BudgetPage 72050420 HC BOC Page 152 Contingency Amounts are budgeted in contingency to avoid inflating department budgets for “what‐if” situations. For example, in the past the Emergency Services budget included $50,000 for a debris removal contract in case a natural disaster occurred requiring this service. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesInterfund/Budgetary 0 0 293,250 10,931 761,817 10,931 772,748 479,498 164%Total 0 0 293,250 10,931 761,817 10,931 772,748479,498 164%Net Cost 0 0 293,250 10,931 761,817 10,931 772,748479,498 164% Expansion & Other Notes Difference between FY 2020 and FY 2021: The FY 2020 Original Budget amount for contingency was $1,591,993. As funds have been moved out of contingency into other departments, the Revised Budget amount has been reduced to reflect these transfers. If the FY 2021 Recommended amount was compared with the original budget, the variance would be ‐$819,245 and the percent decease would be ‐51%. Fund contract employees and operating costs for possible recount of the 2020 General Election to support Board of Elections located at 308 W Duncan St, Lillington: Provide funding for contract election workers’ salary and wages and operating costs, such as meals. After an election, a runner‐up candidate may request a recount if they are within a certain margin of votes. In 2016, Board of Elections staff and election workers had to recount over 46,000 votes, which took two days to complete. For the 2020 General Election, it is estimated voter turnout will be well over 50,000. If a recount is requested, election workers must be present throughout the recount process and cannot leave the ballots or voting machines unattended. Therefore, meals will be provided for those conducting the recount. Net Cost: $3,900. Fund Salaries and Wages for Inspector/Code Enforcement Officer step increases to support Development Services located at 108 E Front Str, Lillington: Provide funding for Inspector/Code Enforcement Officer step increases upon course completion and passing of state examinations. Inspectors are required to achieve and maintain levels of trade certification, per employment agreement. Upon course completion and passing of state examinations, Inspectors will receive a 2% salary increase for each trade certification. Net Cost: $7,031. Harnett County FY 2020-2021 Recommended BudgetPage 73050420 HC BOC Page 153 Transfers to Debt and Capital Improvements Transfers are made to special revenue funds to meet statutory obligations, such as the transfer to the Revaluation Fund, to meet debt obligations and to fund capital needs. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesInterfund/Budgetary 15,102,656 15,188,568 14,835,912 13,988,893 13,790,000 48,893 13,838,893‐997,019‐7%Total 15,102,656 15,188,568 14,835,912 13,988,893 13,790,000 48,893 13,838,893‐997,019‐7%Net Cost 15,102,656 15,188,568 14,835,912 13,988,893 13,790,000 48,893 13,838,893‐997,019‐7% Expansion & Other Notes Transfers were reduced to help balance the budget. The transfer to the Parks Capital Reserve was reduced from $200,000 to $100,000 and the transfer to the Fleet Internal Service Fund was reduced from $200,000 to $150,000. In addition, the transfer to the Greenway Capital Reserve, called for the in the approved 2021‐2027 Capital Improvements Plan, was not recommended. Harnett County FY 2020-2021 Recommended BudgetPage 74050420 HC BOC Page 154 Public Safety Functional Area Harnett County FY 2020-2021 Recommended BudgetPage 75050420 HC BOC Page 155 Animal Services—Animal Control Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesState Intergovernmental 12,9083,3320000000%Services Charges43,350 117,625 70,000 54,800 54,800 0 54,800‐15,200‐22%Miscellaneous759 660 1,500 1,200 1,200 0 1,200‐300‐20%Total57,017 121,617 71,500 56,000 56,000 0 56,000‐15,500‐22%ExpensesSalary & Benefits 399,996 252,174 238,129 258,089 254,922 0 254,922 16,793 7%Professional Services19,131 0 0 0 0 0 0 0 0%Supplies & Materials66,112 18,333 32,595 25,910 26,510 0 26,510‐6,085‐19%Current Services27,986 10,753 18,595 17,900 17,900 0 17,900‐695‐4%Fixed Charges17,284 11,092 22,386 15,844 15,844 0 15,844‐6,542‐29%Non Capitalized Assets1,835 577 11,860 0 0 0 0‐11,860‐100%Total532,344 292,928 323,565 317,743 315,176 0 315,176‐8,389‐3%Net Cost475,326 171,311 252,065 261,743 259,176 0 259,1767,111 3% Harnett County FY 2020-2021 Recommended BudgetPage 76050420 HC BOC Page 156 Animal Services‐‐Shelter Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesState Intergovernmental0 0 1,124 3,000 3,000 0 3,000 1,876 167%Services Charges0 41,921 50,000 62,400 18,000 0 18,000‐32,000‐64%Miscellaneous0 1,284 1,500 3,000 0 0 0‐1,500‐100%Total0 43,205 52,624 68,400 21,000 0 21,000‐31,624‐60%ExpensesSalary & Benefits 0 180,076 186,183 285,435 208,124 22,920 231,044 44,861 24%Professional Services0 2,517 10,000 14,400 15,900 0 15,900 5,900 59%Supplies & Materials0 30,089 77,900 74,024 73,580 222 73,802‐4,098‐5%Current Services0 23,544 47,574 30,460 28,360 300 28,660‐18,914‐40%Fixed Charges0 3,374 5,574 2,338 1,838 0 1,838‐3,736‐67%Non Capitalized Assets 04187000000‐700‐100%Total0 240,018 327,931 406,657 327,802 23,442 351,24423,313 7%Net Cost0 196,813 275,307 338,257 306,802 23,442 330,24454,937 20% Expansion & Other Notes Fund a part‐time employee and operating costs to support Animal Services located at 1100 McKay Place, Lillington: Provide funding for a part‐time Animal Services Attendant position (grade 11) and operating expenses, such as uniforms, training registration fees, and meals. In 2019, animal intake of dogs and cats increased by 18%. Animal Services housed and cared for 540 more animals than in 2018. In order to maintain animal care industry standards, increase public hours, and provide quality customer service, an additional part‐time Animal Services Attendant is needed. In addition to salary and benefits, the position will need training expenses and uniform costs. Net Cost: $23,442. Harnett County FY 2020-2021 Recommended BudgetPage 77050420 HC BOC Page 157 Emergency Services Mission: To protect the citizens and environment of Harnett County from the effects of disasters and emergencies through a unified and comprehensive emergency management program of mitigation, preparedness, response, and recovery by local, State, and Federal partners, private industry and volunteer organizations. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesState Intergovernmental53,979 0 86,740 0 0 0 0‐86,740‐100%Services Charges0 39,573 0 48,000 9,700 0 9,700 9,700 100%Miscellaneous149 55 4,200 0 0 0 0‐4,200‐100%Total54,129 39,628 90,940 48,000 9,700 0 9,700‐81,240‐89%ExpensesSalary & Benefits 686,672 736,257 799,479 926,994 801,893 0 801,893 2,414 0%Professional Services470 705 1,500 2,500 2,500 0 2,500 1,000 67%Supplies & Materials41,727 66,050 96,930 112,505 58,934 0 58,934‐37,996‐39%Current Services29,281 28,748 43,341 82,384 71,841 500 72,341 29,000 67%Fixed Charges104,790 176,146 102,889 96,063 43,677 0 43,677‐59,212‐58%Capital Outlay000000000%Non Capitalized Assets0 5,252 13,950 27,057 11,878 10,781 22,659 8,709 62%Total862,939 1,013,159 1,058,089 1,247,503 990,723 11,281 1,002,004‐56,085‐5%Net Cost808,811 973,531 967,149 1,199,503 981,023 11,281 992,30425,155 3% Harnett County FY 2020-2021 Recommended BudgetPage 78050420 HC BOC Page 158 Expansion & Other Notes Fund operating costs for mobile vehicle repeaters to support adequate communication for Emergency Services located at 1005 Edwards Brothers Drive, Lillington: Provide funding for operating expenses for four mobile vehicle repeaters and installation. Emergency Services utilizes the NC State Highway Patrol VIPER radio network. There are six sites within Harnett County that provide radio signal for two‐way communications; however, there are several areas within the county and school and commercial buildings that have no radio signal, which prevents emergency responders from communicating with other responders. The mobile vehicle repeaters will be installed in Emergency Management and Fire Marshal vehicles and will allow for all fire, EMS and law enforcement partners to communicate in dead zone communication areas, such as within the Harnett County schools, some commercial buildings, and along the Cape Fear River. Net Cost: $8,548. Fund operating costs for a positive pressure ventilation (PPV) fan to protect fire investigators for Emergency Services located at 1005 Edwards Brothers Drive, Lillington: Provide funding for operating expenses for a positive pressure ventilation fan. A fire investigation process includes digging, layering, and sifting of burn debris. During this process, first responders are constantly exposed to toxic gasses and carcinogens. Positive pressure ventilation is the best method to move heat, toxic gases, and carcinogens away from fire investigators. Electric PPV fans provide ventilation without the introduction of poisonous carbon monoxide gas. PPV fans are intrinsically safe and listed for use in these hazardous environments. Net Cost: $2,233.Fund operating costs to remove vehicle identification graphics to repurpose vehicle for Emergency Services located at 1005 Edwards Brothers Drive, Lillington: Provide funding for operating expenses to remove Emergency Management vehicle graphics to repurpose the vehicle to Fire Marshal division. The Fire Marshal division is scheduled to receive a Ford F‐150 from the Emergency Management division. The vehicle will replace the Tahoe currently utilized by part‐time fire investigators. By removing the vehicle graphics, fire investigators will be able to keep a low‐profile during investigation follow‐ups and surveillance. The graphics removal will also reduce future costs if the vehicle is repurposed again. Net Cost: $500. Harnett County FY 2020-2021 Recommended BudgetPage 79050420 HC BOC Page 159 Emergency Services—Emergency Management Grants Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental0 26,450 42,500 53,279 53,279 0 53,279 10,779 25%State Intergovernmental0 34,471 492,470 1,000 1,000 0 1,000‐491,470‐100%Total0 60,921 534,970 54,279 54,279 0 54,279‐480,691‐90%ExpensesSalary & Benefits 000000000%Supplies & Materials48,218 52,683 491,207 54,279 54,279 0 54,279‐436,928‐89%Current Services000000000%Fixed Charges000000000%Capital Outlay0 0 48,999 0 0 0 0‐48,999‐100%Non Capitalized Assets0 0 26,662 0 0 0 0‐26,662‐100%Total48,218 52,683 566,868 54,279 54,279 0 54,279‐512,589‐90%Net Cost48,218‐8,23831,8980000‐31,898‐100% Harnett County FY 2020-2021 Recommended BudgetPage 80050420 HC BOC Page 160 Emergency Services—Emergency Medical Services (EMS) The Harnett County EMS Division’s Mission is to coordinate, develop, improve and maintain a comprehensive and dynamic emergency medical services system to prevent and reduce premature death and disability. This system shall be integrated within the entire health care network. The emergency medical services system will ensure prompt, effective and unimpeded service to all residents and visitors of Harnett County. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges5,797,671 4,779,143 5,550,907 5,125,682 8,100,000 0 8,100,000 2,549,093 46%Miscellaneous200,600 202,038 200,050 195,974 195,974 0 195,974‐4,076‐2%Total5,998,271 4,981,181 5,750,957 5,321,656 8,295,974 0 8,295,9742,545,01744%ExpensesSalary & Benefits 6,063,059 6,269,384 7,209,380 7,453,073 7,296,399 0 7,296,399 87,019 1%Professional Services30,179 27,560 57,100 0 0 0 0‐57,100‐100%Supplies & Materials444,165 440,710 540,978 594,000 558,500 0 558,500 17,522 3%Current Services65,084 57,497 83,531 89,571 134,867 0 134,867 51,336 61%Fixed Charges105,909 95,387 146,176 256,787 734,235 0 734,235 588,059 402%Capital Outlay0 0 0 634,600 0 60,000 60,000 60,000 100%Non Capitalized Assets0 1,173 8,000 33,923 1,172 0 1,172‐6,828‐85%Total6,708,396 6,891,711 8,045,165 9,061,954 8,725,173 60,000 8,785,173740,008 9%Net Cost710,125 1,910,530 2,294,208 3,740,298 429,199 60,000 489,199‐1,805,009‐79% Expansion & Other Notes Fund operating costs for two cardiac monitors at EMS located at 1005 Edwards Brothers Drive, Lillington: Provide funding to replace two Zoll cardiac monitors at Emergency Medical Services (EMS). The current monitors’ internal components are reaching the end of their service life which increases repair costs. The current Zoll cardiac monitors are not compatible with newer technology available, such as software and Harnett County FY 2020-2021 Recommended BudgetPage 81050420 HC BOC Page 161 firmware updates. These replacement cardiac monitors will also include a rhythm simulator that provides comprehensive cardiac rhythm education. The project and operating expenses were approved in the FY 2020‐2026 Capital Improvements Program. Net Cost: $60,000. EMS’s operating expenses have increased due in part to the division taking on EMS billing. Funding to contract with a third party to provide billing services is included in the continuation budget. In addition, the billing company and division have proposed increases in EMS fees to bring Harnett County in line with other counties for which the company provides billing. Harnett County FY 2020-2021 Recommended BudgetPage 82050420 HC BOC Page 162 Emergency Services—Medical Examiner Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesFixed Charges98,350 59,800 125,000 125,000 75,000 0 75,000‐50,000‐40%Total98,350 59,800 125,000 125,000 75,000 0 75,000‐50,000‐40%Net Cost98,350 59,800 125,000 125,000 75,000 0 75,000‐50,000‐40% Expansion & Other Notes In addition to the funding above, $50,000 has been set aside in contingency in case the need for medical examiner services exceeds budget. Harnett County FY 2020-2021 Recommended BudgetPage 83050420 HC BOC Page 163 Emergency Services—Rescue Districts Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesFixed Charges3,462,557 3,636,434 3,673,427 4,096,644 3,673,427 0 3,673,427 0 0%Total3,462,557 3,636,434 3,673,427 4,096,644 3,673,427 0 3,673,42700%Net Cost3,462,557 3,636,434 3,673,427 4,096,644 3,673,427 0 3,673,42700% Harnett County FY 2020-2021 Recommended BudgetPage 84050420 HC BOC Page 164 Total Sheriff Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 47,922 52,096 66,771 52,096 44,000 0 44,000‐22,771‐34%State Intergovernmental 131,563 61,792 45,100 61,792 14,000 0 14,000‐31,100‐69%Services Charges 1,795,768 2,077,823 2,431,307 2,077,823 2,594,229 0 2,594,229 162,922 7%Miscellaneous 306,003 365,342 520,600 365,342 107,000 0 107,000‐413,600‐79%Total 2,281,257 2,557,053 3,063,778 2,557,053 2,759,229 0 2,759,229‐304,549‐10%ExpensesSalary & Benefits 13,497,642 13,553,470 15,971,161 16,971,170 15,739,419 0 15,739,419‐231,742‐1%Professional Services 92,923 60,585 71,875 86,900 80,400 0 80,400 8,525 12%Supplies & Materials 985,503 994,116 1,007,092 1,155,342 888,900 0 888,900‐118,192‐12%Current Services 534,559 577,003 824,200 913,171 923,028 0 923,028 98,828 12%Fixed Charges 1,601,368 2,052,450 1,781,679 2,069,668 2,518,861 0 2,518,861 737,182 41%Capital Outlay 27,60400674,03400000%Non Capitalized Assets 15,483 74,592 68,944 349,689 23,987 0 23,987‐44,957‐65%Total 16,755,082 17,312,216 19,724,951 22,219,973 20,174,595 0 20,174,595449,644 2%Net Cost 14,473,826 14,755,163 16,661,173 19,662,921 17,415,366 0 17,415,366754,193 5% Expansion & Other Notes Difference between FY 2020 and FY 2021: Many changes have been made to the various divisions of the Sheriff’s Office to correct where positions are budgeted and where revenue should be reflected and to simplify how some expenditures are budgeted (all utilities are now budgeted in the Jail Budget). Therefore, some divisions show increases in expenditures, while others show decreases. A summary of the Sheriff’s Office budget is shown to give an overall perspective. Expenditures increased 2% and the net cost increased 5%. Harnett County FY 2020-2021 Recommended BudgetPage 85050420 HC BOC Page 165 Sheriff’s Office Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 47,922 52,096 66,771 52,096 44,000 0 44,000‐22,771‐34%State Intergovernmental86,552 1,413 0 1,413 14,000 0 14,000 14,000 100%Services Charges745,541 960,757 850,000 960,757 310,025 0 310,025‐539,975‐64%Miscellaneous0 1,000 100 1,000 0 0 0‐100‐100%Total880,016 1,015,267 916,871 1,015,267 368,025 0 368,025‐548,846‐60%ExpensesSalary & Benefits 8,920,187 9,125,999 10,174,984 10,606,061 9,780,130 0 9,780,130‐394,854‐4%Professional Services88,230 55,975 61,200 78,900 73,900 0 73,900 12,700 21%Supplies & Materials799,800 797,538 775,490 926,184 781,600 0 781,600 6,110 1%Current Services218,752 203,161 259,000 395,890 476,238 0 476,238 217,238 84%Fixed Charges291,448 307,445 334,571 414,605 259,401 0 259,401‐75,170‐22%Capital Outlay27,604 0 0 428,274 0 0 0 0 0%Non Capitalized Assets15,483 74,592 67,706 349,689 23,987 0 23,987‐43,719‐65%Total10,361,504 10,564,710 11,672,951 13,199,603 11,395,256 0 11,395,256‐277,695‐2%Net Cost9,481,488 9,549,443 10,756,080 12,184,336 11,027,231 0 11,027,231271,151 3% Harnett County FY 2020-2021 Recommended BudgetPage 86050420 HC BOC Page 166 Sheriff’s Office—Campbell Deputies Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges390,906 358,842 521,807 358,842 465,204 0 465,204‐56,603‐11%Miscellaneous10,514 10,459 30,000 10,459 12,000 0 12,000‐18,000‐60%Total401,421 369,301 551,807 369,301 477,204 0 477,204‐74,603‐14%ExpensesSalary & Benefits 458,221 473,241 485,807 460,967 454,204 0 454,204‐31,603‐7%Supplies & Materials9,968 9,402 46,500 12,500 13,500 0 13,500‐33,000‐71%Current Services7,395 289 15,600 11,900 9,500 0 9,500‐6,100‐39%Fixed Charges0 3,600 3,900‐3,600 0 0 0‐3,900‐100%Total475,584 486,532 551,807 481,767 477,204 0 477,204‐74,603‐14%Net Cost74,163 117,230 0 112,465 0 0 000% Harnett County FY 2020-2021 Recommended BudgetPage 87050420 HC BOC Page 167 Sheriff’s Office—Child Support Enforcement Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits70,876 70,737 70,995 67,664 67,836 0 67,836‐3,159‐4%Supplies & Materials2,590 700 12,000 9,000 2,500 0 2,500‐9,500‐79%Current Services0 0 3,500 3,000 1,340 0 1,340‐2,160‐62%Fixed Charges000000000%Total73,466 71,437 86,495 79,664 71,676 0 71,676‐14,819‐17%Net Cost73,466 71,437 86,495 79,664 71,676 0 71,676‐14,819‐17% Harnett County FY 2020-2021 Recommended BudgetPage 88050420 HC BOC Page 168 Sheriff’s Office—Emergency Communications Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits1,566,784 1,532,555 1,730,972 1,774,093 1,716,115 0 1,716,115‐14,857‐1%Professional Services685 6,621 800 12,912 800 0 800 0 0%Supplies & Materials13,645 7,310 12,953 11,810 6,250 0 6,250‐6,703‐52%Current Services35,695 17,634 33,500 39,859 36,880 0 36,880 3,380 10%Fixed Charges204,430 212,220 214,130 151,253 151,263 0 151,263‐62,867‐29%Non Capitalized Assets0 940 7,200 940 940 0 940‐6,260‐87%Total1,821,239 1,777,280 1,999,555 1,990,867 1,912,248 0 1,912,248‐87,307‐4%Net Cost1,821,239 1,777,280 1,999,555 1,990,867 1,912,248 0 1,912,248‐87,307‐4% Harnett County FY 2020-2021 Recommended BudgetPage 89050420 HC BOC Page 169 Sheriff’s Office‐‐Jail Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesState Intergovernmental45,011 60,378 45,100 60,378 0 0 0‐45,100‐100%Services Charges659,320 758,223 475,500 758,223 940,000 0 940,000 464,500 98%Miscellaneous295,489 353,883 490,500 353,883 95,000 0 95,000‐395,500‐81%Total999,820 1,172,485 1,011,100 1,172,485 1,035,000 0 1,035,00023,9002%ExpensesSalary & Benefits 3,304,444 3,122,229 3,876,159 4,309,034 3,921,767 0 3,921,767 45,608 1%Professional Services4,693 4,610 10,675 8,000 6,500 0 6,500‐4,175‐39%Supplies & Materials173,145 186,476 131,862 207,658 91,300 0 91,300‐40,562‐31%Current Services308,411 373,552 546,100 502,381 435,950 0 435,950‐110,150‐20%Fixed Charges1,309,921 1,333,858 1,384,208 1,251,115 1,380,460 0 1,380,460‐3,748 0%Capital Outlay0 0 0 245,760 0 0 0 0 0%Non Capitalized Assets 001,2380000‐1,238‐100%Total5,100,614 5,020,726 5,950,242 6,523,948 5,835,977 0 5,835,977‐114,265‐2%Net Cost4,100,794 3,848,241 4,939,142 5,351,463 4,800,977 0 4,800,977‐138,165‐3% Harnett County FY 2020-2021 Recommended BudgetPage 90050420 HC BOC Page 170 Sheriff’s Office—School Resource Officers Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges0 0 584,000 0 879,000 0 879,000 295,000 51%Total0 0 584,000 0 879,000 0 879,000295,00051%ExpensesSalary & Benefits 743,915 761,263 1,363,216 1,527,444 1,515,482 0 1,515,482 152,266 11%Fixed Charges0 407,548 59,000 407,548 879,000 0 879,000 820,000 1390%Total743,915 1,168,811 1,422,216 1,934,992 2,394,482 0 2,394,482 972,266 68%Net Cost743,915 1,168,811 838,216 1,934,992 1,515,482 0 1,515,482 677,266 81% Harnett County FY 2020-2021 Recommended BudgetPage 91050420 HC BOC Page 171 Transportation Functional Area Harnett County FY 2020-2021 Recommended BudgetPage 92050420 HC BOC Page 172 Harnett Area Rural Transit System (HARTS) ‐‐ Administration Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 268,179 225,907 530,895 483,470 223,470 260,000 483,470‐47,425‐9%State Intergovernmental 28,154 17,139 52,380 46,467 13,967 32,500 46,467‐5,913‐11%Services Charges‐17,84700000000%Non‐Revenue Receipts 0080,34441,901000‐80,344‐100%Total 278,486 243,046 663,619 571,838 237,437 292,500 529,937‐133,682‐20%ExpensesSalary & Benefits 181,309 154,185 193,461 199,006 197,110 0 197,110 3,649 2%Professional Services 949 1,240 2,000 2,000 2,000 0 2,000 0 0%Supplies & Materials 8,955 4,520 6,370 9,301 9,301 0 9,301 2,931 46%Current Services 20,557 18,490 41,418 38,686 38,686 0 38,686‐2,732‐7%Fixed Charges 27,915 44,630 36,370 36,002 42,784 0 42,784 6,414 18%Non Capitalized Assets 77,566 64,111 384,000 325,000 0 325,000 325,000‐59,000‐15%Total 317,251 287,175 663,619 609,995 289,881 325,000 614,881‐48,738‐7%Net Cost 38,765 44,129 0 38,157 52,444 32,500 84,94484,944 100% Expansion & Other Notes Fund grant match to replace transit vehicles at 250 Alexander Drive, Lillington: Provide funding to match CTPCP Grant to replace five transit vehicles with wheelchair lifts. North Carolina Department of Transportation’s best practices indicate light transit vehicles (LTV) that have reached 145,000 accumulated miles are at the end of their lifecycle and should be scheduled for replacement. Harnett County passenger transportation requests for the period July 1, 2019 – Feb 25, 2020 increased 3.8% compared to the same period last year. The current average mileage is 257,231 for van numbers 7935, 7936, 7938, 7940 and 7941. These vans have far exceeded North Carolina Department of Transportation’s recommended lifecycle. Procurement includes the cost of the vehicle, required camera system and installation, radio system and Harnett County FY 2020-2021 Recommended BudgetPage 93050420 HC BOC Page 173 installation, fuel, and maintenance. The taxes and tags have be budgeted in HARTS‐‐Transportation because the State will not cover these expenses. Net Cost: $42,500. Note that $10,000 of this amount is budgeted in the operating (HARTS – Transportation) as the cost of license plates and vehicle taxes cannot be included in the Administration budget. Harnett County FY 2020-2021 Recommended BudgetPage 94050420 HC BOC Page 174 Harnett Area Rural Transit System (HARTS) – Transportation Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 82,661 101,274 83,568 83,568 83,568 0 83,568 0 0%State Intergovernmental230,354 188,372 267,933 267,933 1,267,933 0 1,267,933 1,000,000 373%Services Charges0 104,803 1,095,200 32,964 31,975 0 31,975‐1,063,225‐97%Miscellaneous2000000000%Total313,035 394,449 1,446,701 384,465 1,383,476 0 1,383,476‐63,225‐4%ExpensesSalary & Benefits 938,315 929,028 1,141,604 1,214,408 1,160,265 11,949 1,172,214 30,610 3%Professional Services 486 1,944 1,000 2,000 2,000 0 2,000 1,000 100%Supplies & Materials 172,049 165,337 165,406 179,300 159,800 0 159,800‐5,606‐3%Current Services 75,886 91,735 152,597 157,690 140,390 10,000 150,390‐2,207‐1%Fixed Charges 221,361 118,353 57,943 72,800 22,800 0 22,800‐35,143‐61%Capital Outlay 00066,00000000%Non Capitalized Assets 17,700 7,675 4,754 11,500 1,500 0 1,500‐3,254‐68%Total 1,425,797 1,314,072 1,523,304 1,703,698 1,486,755 21,949 1,508,704‐14,600‐1%Net Cost 1,112,762 919,623 76,603 1,319,233 103,279 21,949 125,22848,625 63% Expansion & Other Notes Fund one full‐time position to support HARTS located at 250 Alexander Drive, Lillington: Provide funding to unfreeze one full‐time Transit Driver position (grade 8). Harnett Area Rural Transit System’s (HARTS) requests for transportation services have increased 3.8% during the current fiscal year. Unfreezing one Transit Driver position allows HARTS the necessary stability to project schedules, juggle daily challenges, and project future deliverables. Hiring the additional full‐time driver will support HARTS efforts to meet the customer service standards set by the Harnett County Board of Commissioners and County Administration. The expenses are part of the continuation budget. Harnett County FY 2020-2021 Recommended BudgetPage 95050420 HC BOC Page 175 Net Cost: $41,793 (these funds are already included in the continuation budget). Fund part‐time transit driver salary increase of $.25 per hour: Provide funding to increase part‐time transit driver hourly rate by $.25 per hour. The average hourly rate for part‐time transportation drivers in surrounding counties is $13.27, while Harnett County’s rate is $10.61. The current rate is not competitive compared to surrounding transit systems. The available pool of part‐time transit applicants is limited, and many do not meet the minimum requirements or pass the screening process. Currently, 18 of 25 part‐time driver positions are filled. For the current fiscal year, five part‐time drivers have been hired but only three are still with the County. A higher starting hourly rate will allow for more competitive salaries and makes it easier to recruit experienced driving professionals. Net Cost: $11,949. Harnett County FY 2020-2021 Recommended BudgetPage 96050420 HC BOC Page 176 Harnett Regional JetportBudget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental31,04543,4650000000%Miscellaneous 900 5,346 9,465 7,385 7,385 0 7,385‐2,080‐22%Total31,945 48,811 9,465 7,385 7,385 0 7,385‐2,080‐22%ExpensesSalary & Benefits0 0 100 100 100 0 100 0 0%Professional Services 4,0832,3409,0005,000000‐9,000‐100%Supplies & Materials10,583 3,892 10,841 11,000 8,000 0 8,000‐2,841‐26%Current Services67,372 84,735 75,893 25,726 24,550 0 24,550‐51,343‐68%Fixed Charges132,202 146,547 148,942 155,881 158,015 0 158,015 9,073 6%Non Capitalized Assets1,095 13,295 0 5,500 5,500 0 5,500 5,500 100%Total215,335 250,809 244,776 203,207 196,165 0 196,165‐48,611‐20%Net Cost183,390 201,998 235,311 195,822 188,780 0 188,780‐46,531‐20%Harnett County FY 2020-2021 Recommended BudgetPage 97050420 HC BOC Page 177 Enterprise Funds Harnett County FY 2020-2021 Recommended BudgetPage 98050420 HC BOC Page 178 Harnett Regional Water Fund Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 3,703 3,703 3,703 3,703 3,703 0 3,703 0 0%Services Charges 38,457,691 38,509,286 33,971,500 36,213,500 36,194,081 0 36,194,081 2,222,581 7%Miscellaneous‐573,668 5,039,239 705,000 710,000 710,000 0 710,000 5,000 1%Transfers In 4,100,456 0 0 0 0 0 0 0 0%Fund Balance 0 0 5,997,151 0 0 0 0‐5,997,151‐100%Total 41,988,182 43,552,228 40,677,354 36,927,203 36,907,784 0 36,907,784‐3,769,570‐9%Expenses41,988,182 43,552,228Salary & Benefits 7,309,007 7,186,513 8,223,832 8,189,060 8,144,869 5,552 8,150,421‐73,411‐1%Professional Services 393,881 165,614 856,500 534,000 534,000 0 534,000‐322,500‐38%Supplies & Materials 2,129,746 3,499,259 4,221,655 4,184,371 4,145,371 0 4,145,371‐76,284‐2%Current Services5,167,139 8,866,731 10,955,550 10,261,235 10,188,235 0 10,188,235‐767,315‐7%Fixed Charges26,235,616 14,426,424 2,702,624 2,822,733 3,048,113 0 3,048,113 345,489 13%Capital Outlay1,422,920 898,374 1,823,646 2,250,485 1,353,897 795,438 2,149,335 325,689 18%Non Capitalized Assets 292,963 132,400 18,795 0 14,000 0 14,000‐4,795‐26%Interfund/Budgetary 6,817,183 0 5,997,151 8,678,309 8,678,309 0 8,678,309 2,681,158 45%Total49,768,455 35,175,315 40,677,354 36,920,193 36,106,794 800,990 36,907,784‐3,769,570‐9% Harnett County FY 2020-2021 Recommended BudgetPage 99050420 HC BOC Page 179 Harnett Regional Water RevenueRevenue:FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecLocal3,703 3,703 3,703 3,703 0 3,70300%Service Charges ‐ Invest Earnings26,770 42,325 15,000 10,581 0 10,581(4,419)‐29%Service Charges ‐ Other Services517,053 421,029 300,000 350,000 0 350,00050,000 17%Service Charges ‐ Special Charges1,692,999 285,688 125,000 250,000 0 250,000125,000 100%Service Charges ‐ Returned Check9,583 10,343 6,500 8,500 0 8,5002,000 31%Service Charges ‐ Penalties981,433 1,023,188 950,000 975,000 0 975,00025,000 3%Service Charges ‐ Water22,294,271 22,998,976 21,000,000 22,500,000 0 22,500,0001,500,000 7%Service Charges ‐ Sewer12,257,495 13,055,119 11,000,000 11,500,000 0 11,500,000500,000 5%Service Charges ‐ Energy678,085 672,619 575,000 600,000 0 600,00025,000 4%Sale Of Materials And Scrap18,889 0 5,000 5,000 0 5,00000%Sale Of Fixed Assets0 3,526 0 0 0 000%Capital Outlay Offset(1,342,603) 3,515,93000 0000%Contributions And Donations375,000 390,000 390,000 390,000 0 390,00000%Insurance Settlement20,677 724,816 0 0 0 000%Rents114,169 120,127 110,000 115,000 0 115,0005,000 5%Other Revenue240,200 284,840 200,000 200,000 0 200,00000%Transfers From ‐ Capital Projects4,100,456 0 0 0 0 000%Fund Balance Appropriated0 0 5,997,151 0 0 0(5,997,151)‐100%Total Revenue41,988,182 43,552,228 40,677,354 36,907,784 0 36,907,784(3,769,570)‐9%Harnett County FY 2020-2021 Recommended BudgetPage 100050420 HC BOC Page 180 Harnett Regional Water – Administration The mission of Harnett Regional Water is to provide the highest quality of water and wastewater services to the citizens of Harnett County and the surrounding region at the most economical cost while promoting conservation and protecting the environment. Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits2,189,506 2,056,003 2,440,819 2,295,389 2,283,716 2,059 2,285,775‐155,044‐6%Professional Services246,026 148,852 300,000 160,000 160,000 0 160,000‐140,000‐47%Supplies & Materials83,928 195,787 533,950 292,700 292,700 0 292,700‐241,250‐45%Current Services179,431 267,985 438,785 381,400 308,400 0 308,400‐130,385‐30%Fixed Charges20,716,709 12,628,939 1,432,960 1,506,094 1,542,694 0 1,542,694 109,734 8%Capital Outlay837,030 193,039 1,200,146 1,485,485 1,308,897 75,438 1,384,335 184,189 15%Debt Service005,877,6010000‐5,877,601‐100%Non Capitalized Assets 292,963132,0450000000%Interfund/Budgetary6,817,183 0 5,997,151 8,678,309 8,678,309 0 8,678,309 2,681,158 45%Total31,362,776 15,622,649 18,221,412 14,799,377 14,574,716 77,497 14,652,213‐3,569,199‐20%Net Cost31,362,776 15,622,649 18,221,412 14,799,377 14,574,716 77,497 14,652,213‐3,569,199‐20% Expansion & Other Notes Fund operating costs for replacement of meter reader vehicles at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for operating expenses to replace three Ford F‐150 trucks for meter readers at Harnett Regional Water. The vehicles have 141,269, 211,150 and 172,518 miles. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided safe and reliable vehicles. Net Cost: $75,438. Fund various reclassifications. Net Cost: $2,059. Harnett County FY 2020-2021 Recommended BudgetPage 101050420 HC BOC Page 181 Harnett Regional Water – Sewer Collections Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits948,835 975,911 1,114,154 1,146,535 1,149,390 0 1,149,390 35,236 3%Professional Services45,795 8,573 95,000 61,500 61,500 0 61,500‐33,500‐35%Supplies & Materials284,345 696,979 544,600 755,400 755,400 0 755,400 210,800 39%Current Services1,076,009 2,474,709 2,419,050 2,873,400 2,873,400 0 2,873,400 454,350 19%Fixed Charges1,461,523 321,921 187,788 182,018 192,888 0 192,888 5,100 3%Capital Outlay148,844 382,009 95,000 280,000 0 280,000 280,000 185,000 195%Non Capitalized Assets 01775000000‐500‐100%Total3,965,352 4,860,279 4,456,092 5,298,853 5,032,578 280,000 5,312,578856,486 19%Net Cost3,965,352 4,860,279 4,456,092 5,298,853 5,032,578 280,000 5,312,578856,486 19% Expansion & Other Notes Fund operating costs for sewer lift station generators to support Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for two 60KW generators to be used at Harnett Regional Water sewer lift station #32. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, equipment is needed to provide onsite generation during power loss at sewer lift stations. Net Cost: $72,000. Fund operating costs for replacement vehicles at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for operating expenses to replace three vehicles at Harnett Regional Water – Sewer Collections. Vehicle #9152 has 243,840 miles, vehicle #9161 has 192,875 miles, and vehicle #9502 has 142,073 miles. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided safe and reliable vehicles. Net Cost: $208,000. Harnett County FY 2020-2021 Recommended BudgetPage 102050420 HC BOC Page 182 Harnett Regional Water – South Harnett Wastewater Treatment Plant Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits892,159 876,945 1,028,181 1,008,739 995,324 0 995,324‐32,857‐3%Professional Services28,450 0 112,000 102,500 102,500 0 102,500‐9,500‐8%Supplies & Materials156,008 262,102 369,950 295,350 295,350 0 295,350‐74,600‐20%Current Services470,007 1,106,482 1,478,450 1,323,650 1,323,650 0 1,323,650‐154,800‐10%Fixed Charges823,275 222,121 184,589 188,589 214,789 0 214,789 30,200 16%Capital Outlay64,537 109,770 0 45,000 45,000 0 45,000 45,000 100%Non Capitalized Assets 0495000000‐500‐100%Total2,434,437 2,577,469 3,173,670 2,963,828 2,976,613 0 2,976,613‐197,057‐6%Net Cost2,434,437 2,577,469 3,173,670 2,963,828 2,976,613 0 2,976,613‐197,057‐6% Harnett County FY 2020-2021 Recommended BudgetPage 103050420 HC BOC Page 183 Harnett Regional Water – Water Distribution Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits1,327,906 1,331,979 1,481,696 1,522,876 1,518,370 0 1,518,370 36,674 2%Professional Services57,230 204 95,000 60,000 60,000 0 60,000‐35,000‐37%Supplies & Materials117,556 540,715 567,700 604,800 590,800 0 590,800 23,100 4%Current Services930,590 1,592,884 2,269,450 2,173,350 2,173,350 0 2,173,350‐96,100‐4%Fixed Charges1,546,609 618,757 323,046 305,246 354,846 0 354,846 31,800 10%Capital Outlay231,871 147,452 390,000 224,000 0 224,000 224,000‐166,000‐43%Non Capitalized Assets0 80 2,000 0 14,000 0 14,000 12,000 600%Total4,211,762 4,232,071 5,128,892 4,890,272 4,711,366 224,000 4,935,366‐193,526‐4%Net Cost4,211,762 4,232,071 5,128,892 4,890,272 4,711,366 224,000 4,935,366‐193,526‐4% Expansion & Other Notes Fund operating costs for replacement of a dump truck at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for operating expenses to replace a Ford F‐750 dump truck at Harnett Regional Water‐Distribution. Vehicle #9103 has 159,238 miles. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided safe and reliable vehicles. Net Cost: $90,000. Fund operating costs for replacement vehicles at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for operating expenses to replace three vehicles at Harnett Regional Water‐Distribution. Vehicle #9189 has 143,400 miles, vehicle #9141 has 168,853 miles, and vehicle #9132 has 191,000 miles. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided safe and reliable vehicles. Net Cost: $104,000. Fund operating costs for replacement of a tractor at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for operating expenses to replace a John Deere 5055E tractor at Harnett Regional Water‐Distribution. The current tractor has more than 1,362 equipment hours. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided safe and reliable vehicles. Net Cost: $30,000. Harnett County FY 2020-2021 Recommended BudgetPage 104050420 HC BOC Page 184 Harnett Regional Water – Water Treatment Plant Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits1,113,091 1,126,314 1,238,568 1,256,597 1,259,808 0 1,259,808 21,240 2%Professional Services16,380 7,876 145,000 73,000 73,000 0 73,000‐72,000‐50%Supplies & Materials1,304,988 1,545,230 1,802,510 1,864,421 1,839,421 0 1,839,421 36,911 2%Current Services1,610,412 2,556,088 2,869,935 2,263,985 2,263,985 0 2,263,985‐605,950‐21%Fixed Charges927,675 425,736 383,315 436,040 504,470 0 504,470 121,155 32%Capital Outlay48,146 0 111,000 26,000 0 26,000 26,000‐85,000‐77%Non Capitalized Assets 003,9900000‐3,990‐100%Total5,020,692 5,661,244 6,554,318 5,920,043 5,940,684 26,000 5,966,684‐587,634‐9%Net Cost5,020,692 5,661,244 6,554,318 5,920,043 5,940,684 26,000 5,966,684‐587,634‐9% Expansion & Other Notes Fund operating costs for replacement of a water quality technician vehicle at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for operating expenses to replace one Ford F‐150 truck for a water quality technician at Harnett Regional Water. Vehicle #9169 has 150,014 miles. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided safe and reliable vehicles. Net Cost: $26,000. Harnett County FY 2020-2021 Recommended BudgetPage 105050420 HC BOC Page 185 Harnett Regional Water – Wastewater Treatment Plant Budget Summary FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecExpensesSalary & Benefits837,510 819,360 920,414 958,924 938,261 3,493 941,754 21,340 2%Professional Services0 110 109,500 77,000 77,000 0 77,000‐32,500‐30%Supplies & Materials182,921 258,446 402,945 371,700 371,700 0 371,700‐31,245‐8%Current Services900,689 868,583 1,479,880 1,245,450 1,245,450 0 1,245,450‐234,430‐16%Fixed Charges759,824 208,949 190,926 204,746 238,426 0 238,426 47,500 25%Capital Outlay92,493 66,104 27,500 190,000 0 190,000 190,000 162,500 591%Non Capitalized Assets 04911,8050000‐11,805‐100%Total2,773,436 2,221,602 3,142,970 3,047,820 2,870,837 193,493 3,064,330‐78,640‐3%Net Cost2,773,436 2,221,602 3,142,970 3,047,820 2,870,837 193,493 3,064,330‐78,640‐3% Expansion & Other Notes Fund operating costs for bio solids loader at North Harnett Wastewater Treatment Plant (NHWWTP): Provide funding for operating expenses purchase a Caterpillar 930 Loader to be used at NHWWTP. The North Harnett Wastewater Treatment Plant upgrade capital project will be completed by July 2020. The bio solids sludge loader will be used to load sludge onto trucks using new shelter and centrifuge equipment. Net Cost: $190,000. Fund various reclassifications. Net Cost: $3,494. Harnett County FY 2020-2021 Recommended BudgetPage 106050420 HC BOC Page 186 Solid Waste Fund It is the mission of the Harnett County Solid Waste Department to be an innovative and responsive organization that aggressively provides environmentally sound and fiscally responsible waste management all while educating the public on responsible long term waste management practices and systems. Budget Summary: FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesAvailability Fee0 3,382,807 3,550,000 3,566,439 4,316,439 0 4,316,439 766,439 22%State Intergovernmental 268,303 282,191 260,000 282,000 282,000 0 282,000 22,000 8%Services Charges5,693,562 2,981,911 1,930,200 1,919,150 1,910,753 0 1,910,753‐19,447‐1%Miscellaneous364,664 486,710 70,200 45,500 45,500 0 45,500‐24,700‐35%Total6,326,529 7,133,619 5,810,400 5,813,089 6,554,692 0 6,554,692744,292 13%ExpensesSalary & Benefits1,051,030 974,822 1,174,435 1,190,107 1,180,715 0 1,180,715 6,280 1%Professional Services189,899 201,828 81,200 65,000 60,000 0 60,000‐21,200‐26%Supplies & Materials125,403 171,510 255,611 232,793 146,793 0 146,793‐108,818‐43%Current Services391,775 394,076 386,926 385,850 404,850 0 404,850 17,924 5%Fixed Charges3,984,588 3,558,754 3,045,985 3,229,616 3,264,816 0 3,264,816 218,831 7%Capital Outlay682,975434,1980 0 0 0 0 0 0%Debt Service524,049 403,852 425,155 0 0 0 0‐425,155‐100%Non Capitalized Assets0 5,1576,000 6,000 6,000 0 6,000 0 0%Interfund/Budgetary0 71,486 435,088 366,983 1,491,518 0 1,491,518 1,056,430 243%Total6,949,717 6,215,682 5,810,400 5,476,349 6,554,692 0 6,554,692744,292 13% Expansion & Other Notes An increase in the Solid Waste Availability Fee from $65 per household to $80 per household is recommended. The increase allows the fund to fully fund its liability for post‐closure costs associated with the old landfill and to build a capital reserve for improvements to Solid Waste Collection Centers and other capital needs, such as replacement of equipment. The fee has not been increased since FY 2013. Harnett County FY 2020-2021 Recommended BudgetPage 107050420 HC BOC Page 187 Solid Waste RevenuesRevenue:FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecSolid Waste Availability Fee0 3,366,368 3,550,000 4,300,000 0 4,300,000750,000 21%Solid Waste Availability Fee ‐ Delinquent0 16,439 0 16,439 0 16,43916,439 100%State268,303 282,191 260,000 282,000 0 282,00022,000 8%Service Charges ‐ Invest Earnings3,224 2,212 0 553 0 553553 100%Service Charges ‐ Other Services2,024,635 2,607,164 1,900,000 1,900,000 0 1,900,00000%Service Charges ‐ Special Charges5,000 10,200 0 10,200 0 10,20010,200 100%Service Charges ‐ Returned Check75 50 2000 00(200)‐100%Service Charges ‐ Penalties21,460 6,714 30,000 0 0 0(30,000)‐100%Service Charges ‐ Solid Waste3,639,167 355,571 0 0 0 000%Sale Of Materials And Scrap86,927 50,738 45,000 45,000 0 45,00000%Gain/Loss On Assets00 25,0000 00(25,000)‐100%Capital Outlay Offset260,848 432,391 0 0 0 000%Contributions And Donations7,000000 0000%Insurance Settlement781 214 0 0 0 000%Other Revenue9,107 3,367 200 500 0 500300 150%Fund Balance Appropriated00000000%Total Revenue6,326,529 7,133,619 5,810,400 6,554,692 0 6,554,692744,292 13%Harnett County FY 2020-2021 Recommended BudgetPage 108050420 HC BOC Page 188 Other Funds Harnett County FY 2020-2021 Recommended BudgetPage 109050420 HC BOC Page 189 Capital Reserve Funds Capital Reserve Funds account for financial resources that are earmarked for future capital needs. Board of Education Capital Reserve This fund accounts for the expenditures and revenues directly associated with the capital purchases of the Harnett County Schools. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesState Intergovernmental00 2,202,59200 00‐2,202,592‐100%Miscellaneous0 1,021,5280 1,021,528 1,021,528 0 1,021,528 1,021,528 100%Transfers In00 1,021,52800 00‐1,021,528‐100%Fund Balance00 55,02300 00‐55,023‐100%Total0 1,021,528 3,279,143 1,021,528 1,021,528 0 1,021,528‐2,257,615‐69%ExpensesCapital Outlay0 1,861,857 1,076,551 1,861,857 1,021,528 0 1,021,528‐55,023‐5%Interfund/Budgetary00 731,90000 00‐731,900‐100%Education00 1,470,69200 00‐1,470,692‐100%Total0 1,861,857 3,279,143 1,861,857 1,021,528 0 1,021,528‐2,257,615‐69% Harnett County FY 2020-2021 Recommended BudgetPage 110050420 HC BOC Page 190 Emergency Services Capital Reserve This fund was historically used to account for the expenditures and revenues directly associated with capital purchases for the Harnett County Emergency Services Department. As of the FY 2020‐2026 Approved Capital Improvements Program, those expenses are now accounted for in the General Capital Reserve. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesMiscellaneous 22,62500000000%Transfers In805,537 400,350 290,937 400,3500 00‐290,937‐100%Total828,162 400,350 290,937 400,3500 00‐290,937‐100%ExpensesProfessional Services0 84,7000 84,7000 00 0 0%Capital Outlay0 574,458 290,937 574,4580 00‐290,937‐100%Total0 659,158 290,937 659,1580 00‐290,937‐100% Harnett County FY 2020-2021 Recommended BudgetPage 111050420 HC BOC Page 191 General Government Capital Reserve This fund accounts for the expenditures and revenues directly associated with capital purchases for various Harnett County departments (unless otherwise noted). Please refer to the Harnett County Approved 2021 – 2027 Capital Improvements Program document approved by the Harnett County Board of Commissioners on December 16, 2019 for further details. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges52,514 48,2640 48,2640 00 0 0%Miscellaneous 6,42100000000%Proceeds of Debt1,902,95300000000%Transfers In1,348,790 1,000,000 209,520 1,000,000 950,000 0 950,000 740,480 353%Fund Balance00 175,00000 00‐175,000‐100%Total3,310,678 1,048,264 384,520 1,048,264 950,000 0 950,000565,480 147%ExpensesProfessional Services10,730 18,9080 18,9080 00 0 0%Supplies & Materials42,42400000000%Current Services5,8100 209,52000 00‐209,520‐100%Fixed Charges6,460 988,6250 988,6250 00 0 0%Capital Outlay3,271,883 426,552 175,000 426,552 726,302 0 726,302 551,302 315%Interfund/Budgetary 1,299,031 106,2560 106,256 223,698 0 223,698 223,698 100%Total4,636,339 1,540,340 384,520 1,540,340 950,000 0 950,000565,480 147% Harnett County FY 2020-2021 Recommended BudgetPage 112050420 HC BOC Page 192 Parks & Recreation Capital Reserve This fund is used to account for the expenditures and revenues directly associated with capital purchases for improvements to the County’s parks and other recreation facilities. Please refer to the Harnett County Approved 2021 – 2027 Capital Improvements Program document approved by the Harnett County Board of Commissioners on December 16, 2019 for further details. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesTransfers In854,031 315,478 200,000 315,478 200,000 0 200,000 0 0%Fund Balance00 442,73000 00‐442,730‐100%Total854,031 315,478 642,730 315,478 200,000 0 200,000‐442,730‐69%ExpensesProfessional Services0 16,645 30,000 16,6450 00‐30,000‐100%Supplies & Materials2,415 6,915 110,000 6,915 100,000 0 100,000‐10,000‐9%Current Services0 9,000 60,000 9,0000 00‐60,000‐100%Fixed Charges00 390,0000 100,000 0 100,000‐290,000‐74%Capital Outlay571,2200 52,73000 00‐52,730‐100%Total573,635 32,560 642,730 32,560 200,000 0 200,000‐442,730‐69% Harnett County FY 2020-2021 Recommended BudgetPage 113050420 HC BOC Page 193 Sheriff’s Capital Reserve This fund is used to account for the expenditures and revenues directly associated with the capital purchases for the Harnett County Sheriff’s. Please refer to the Harnett County Approved 2021 – 2027 Capital Improvements Program document approved by the Harnett County Board of Commissioners on December 16, 2019 for further details. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesMiscellaneous67,498 56,4630 56,4630 00 0 0%Transfers In494,489 450,000 655,603 450,000 450,000 0 450,000‐205,603‐31%Fund Balance 000016,662016,66216,662100%Total561,987 506,463 655,603 506,463 466,662 0 466,662‐188,941‐29%ExpensesCapital Outlay457,101 896,105 655,603 896,105 466,662 0 466,662‐188,941‐29%Total457,101 896,105 655,603 896,105 466,662 0 466,662‐188,941‐29% Solid Waste Post Closure Fund This fund is used to account for any necessary activity associated with maintenance and monitoring functions of the Dunn‐Erwin and Anderson Creek Solid Waste facilities. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesTransfers In000000000%Total000000000%ExpensesProfessional Services 000000000%Total000000000% Harnett County FY 2020-2021 Recommended BudgetPage 114050420 HC BOC Page 194 Debt Service Funds Debt Service funds account for the debt obligations of the County’s three major operating funds: General, Harnett Regional Water, and Solid Waste. General Government Debt Service Fund This fund accounts for the expenditures and revenues directly associated with the debt obligations of the County. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesSales Tax5,904,752 8,682,845 6,933,228 9,310,026 8,000,000 0 8,000,000 1,066,772 15%Services Charges 0001,31400000%Transfers In13,529,968 11,000,000 11,000,000 11,000,000 11,000,000 0 11,000,0000 0%Fund Balance000 498,739 701,829 0 701,829 701,829 100%Total19,434,720 19,682,845 17,933,228 20,810,079 19,701,829 0 19,701,8291,768,601 10%ExpensesDebt Service19,059,742 18,626,098 17,933,228 20,810,079 19,701,829 0 19,701,829 1,768,601 10%Total19,059,742 18,626,098 17,933,228 20,810,079 19,701,829 0 19,701,8291,768,601 10% Harnett Regional Water Debt Service Fund This fund accounts for the expenditures and revenues directly associated with the debt obligations of the Harnett Regional Water System and water and sewer districts. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesTransfers In4,820,5930 6,153,197 4,678,309 4,678,309 0 4,678,309‐1,474,888‐24%Total4,820,5930 6,153,197 4,678,309 4,678,309 0 4,678,309‐1,474,888‐24%ExpensesDebt Service4,510,505 4,777,391 6,153,197 4,678,309 4,678,309 0 4,678,309‐1,474,888‐24%Total4,510,505 4,777,391 6,153,197 4,678,309 4,678,309 0 4,678,309‐1,474,888‐24% Harnett County FY 2020-2021 Recommended BudgetPage 115050420 HC BOC Page 195 Solid Waste Debt Service Fund This fund accounts for the expenditures and revenues directly associated with the debt obligations of the Solid Waste Fund. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesTransfers In000 366,983 366,983 0 366,983 366,983 100%Total000 366,983 366,983 0 366,983366,983 100%ExpensesDebt Service000 366,983 366,983 0 366,983 366,983 100%Total000 366,983 366,983 0 366,983366,983 100% Harnett County FY 2020-2021 Recommended BudgetPage 116050420 HC BOC Page 196 Internal Service Funds Internal service funds account for the financing of goods and services provided by one County department to other County departments on a cost‐reimbursement basis. Dental Insurance Fund This fund is used to account for revenues and expenses of the County’s self‐insured dental coverage for County employees. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges472,087 572,781 450,000 455,000 516,000 0 516,000 66,000 15%Total472,087 572,781 450,000 455,000 516,000 0 516,00066,000 15%ExpensesSalary & Benefits388,154 380,544 400,000 400,000 461,000 0 461,000 61,000 15%Fixed Charges48,419 48,682 50,000 55,000 55,000 0 55,000 5,000 10%Total436,573 429,227 450,000 455,000 516,000 0 516,00066,000 15% Employee Clinic Fund This fund accounts for the revenues and expenses of the Health Clinic operated for County employees. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges160,355 136,634 173,720 136,634 174,690 0 174,690 970 1%Miscellaneous 04,0000000000%Total160,355 140,634 173,720 136,634 174,690 0 174,690970 1%ExpensesSalary & Benefits116,235 118,942 122,881 118,942 125,616 0 125,616 2,735 2%Supplies & Materials28,313 24,315 29,920 24,315 25,300 0 25,300‐4,620‐15%Current Services1,534182 1,250182 1,085 0 1,085‐165‐13%Fixed Charges23,245 22,739 19,669 22,739 22,689 0 22,689 3,020 15%Total169,326 166,177 173,720 166,177 174,690 0 174,690970 1% Harnett County FY 2020-2021 Recommended BudgetPage 117050420 HC BOC Page 197 Fleet Replacement Fund This fund is used to account for the expenditures and revenues directly associated vehicle replacements for General Fund departments FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges0000 89,508 0 89,508 89,508 100%Miscellaneous0 54,6680‐12,000 27,600 0 27,600 27,600 100%Transfers In500,000 200,000 200,000 200,000 150,000 0 150,000‐50,000‐25%Total500,000 254,668 200,000 188,000 267,108 0 267,10867,108 34%ExpensesCurrent Services0 4,4800 5,850 5,850 0 5,850 5,850 100%Capital Outlay181,709 200,894 200,000 200,894 261,258 0 261,258 61,258 31%Total181,709 205,374 200,000 206,744 267,108 0 267,10867,108 34% Health Insurance Fund This fund is used to account for revenues and expenses of the county’s self‐insured medical coverage for County employees. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges9,262,629 8,831,680 8,033,000 9,370,885 9,371,585 0 9,371,585 1,338,585 17%Miscellaneous9,109 11,188 22,000 17,000 17,000 0 17,000‐5,000‐23%Total9,271,738 8,842,868 8,055,000 9,387,885 9,388,585 0 9,388,5851,333,585 17%ExpensesCurrent Services0 6,032 1,0700 3,200 0 3,200 2,130 199%Fixed Charges8,532,560 7,328,853 8,053,930 9,387,885 9,385,385 0 9,385,385 1,331,455 17%Total8,532,560 7,334,886 8,055,000 9,387,885 9,388,585 0 9,388,5851,333,585 17% Harnett County FY 2020-2021 Recommended BudgetPage 118050420 HC BOC Page 198 Information Technology Fund This fund is used to account for the activity associated with the County’s information technology needs. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges950,919 808,960 940,000 861,164 861,164 0 861,164‐78,836‐8%Transfers In1,029,769 350,000 350,000 350,000 350,000 0 350,000 0 0%Total1,980,688 1,158,960 1,290,000 1,211,164 1,211,164 0 1,211,164‐78,836‐6%ExpensesFixed Charges560,488 419,169 533,775 407,000 407,000 0 407,000‐126,775‐24%Non Capitalized Assets 1,023,609 615,915 756,225 804,164 804,164 0 804,164 47,939 6%Total1,584,097 1,035,084 1,290,000 1,211,164 1,211,164 0 1,211,164‐78,836‐6% Retire Health Insurance Fund This fund is used to account for revenues and expenses of the county’s self‐insured medical coverage for eligible County retirees. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges1,142,121 543,106 1,220,000 1,501,000 1,500,000 0 1,500,000 280,000 23%Total1,142,121 543,106 1,220,000 1,501,000 1,500,000 0 1,500,000280,000 23%ExpensesFixed Charges897,843 1,411,811 1,220,000 1,501,000 1,500,000 0 1,500,000 280,000 23%Total897,843 1,411,811 1,220,000 1,501,000 1,500,000 0 1,500,000280,000 23% Harnett County FY 2020-2021 Recommended BudgetPage 119050420 HC BOC Page 199 Unemployment Insurance Fund This fund accounts for funds set aside for unemployment claims against Harnett County processed through the NC Department of Commerce Division of Employment Security. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges186,106 207,126 100,000 207,125 250,000 0 250,000 150,000 150%Total186,106 207,126 100,000 207,125 250,000 0 250,000150,000 150%ExpensesSalary & Benefits39,898 14,002 100,000 207,125 250,000 0 250,000 150,000 150%Total39,898 14,002 100,000 207,125 250,000 0 250,000150,000 150% Workers Compensation Insurance Fund This fund is used to account for revenues and expenses of the county’s self‐insured workers compensation for County employees. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total RecRec VarianceRec % Inc/DecRevenuesServices Charges903,778 2,397,341 1,100,000 1,714,231 1,200,000 0 1,200,000 100,000 9%Miscellaneous186,828 98,190 953,78800 00‐953,788‐100%Total1,090,606 2,495,531 2,053,788 1,714,231 1,200,000 0 1,200,000‐853,788‐42%ExpensesProfessional Services 0020,0000000‐20,000‐100%Fixed Charges808,383 1,038,031 2,033,788 1,714,231 1,200,000 0 1,200,000‐833,788‐41%Interfund/Budgetary455,5370000 00 0 0%Total1,263,920 1,038,031 2,053,788 1,714,231 1,200,000 0 1,200,000‐853,788‐42% Harnett County FY 2020-2021 Recommended BudgetPage 120050420 HC BOC Page 200 Special Revenue Funds Special revenue funds are used to account for specific revenues that are legally restricted for particular purposes. Automation Enhancement & Preservation Fund This fund accounts for 10 percent of fees collected in the Register of Deed’s Office. These funds are required by NC statutes to be set aside and used to finance expenditures to improve automation in the Register of Deed’s Office. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesServices Charges 56,147 43,220 65,000 65,350 65,000 0 65,000 0 0%Fund Balance00 86,500 86,500 86,5000 86,5000 0%Total56,147 43,220 151,500 151,850 151,5000 151,50000%ExpensesProfessional Services51,637 52,479 150,000 150,000 150,0000 150,0000 0%Fixed Charges21,850 22,591 1,500 1,500 1,5000 1,5000 0%Non Capitalized Assets 014,8930000000%Total73,487 89,963 151,500 151,500 151,5000 151,50000% Concealed Weapons Fund This fund accounts for the proceeds of concealed weapon permits issued by the Harnett County Sheriff’s Office. These funds are used by the Harnett County Sheriff for law enforcement activities. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesServices Charges0 102,474 150,000 102,474 150,000 0 150,0000 0%Total0 102,474 150,000 102,474 150,000 0 150,00000%ExpensesCurrent Services0 77,445 150,000 77,445 150,000 0 150,0000 0%Total0 77,445 150,000 77,445 150,000 0 150,00000% Harnett County FY 2020-2021 Recommended BudgetPage 121050420 HC BOC Page 201 Education & Economic Development Fund This fund has historically accounted for the proceeds of the Article 44*524 expanded sales tax and Article 46 sales tax. As of the FY 2020 budget, proceeds of Article 44*524 are being budgeted in the General Fund. For FY 2021, the Manager is recommending that the balance of Article 44*524 be transferred to the General Fund to balance the budget. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesSales Taxes6,384,225 4,365,4440 4,365,4440 000 0%Services Charges53,050 5,3290 4,0210 000 0%Miscellaneous 288,76000000000%Fund Balance0000 3,343,348 0 3,343,348 3,343,348 100%Total341,810 5,3290 4,021 3,343,348 0 3,343,3483,343,348 100%ExpensesCurrent Services 288,76000000000%Interfund/Budgetary 5,268,571 3,466,6710 3,466,671 3,343,348 0 3,343,348 3,343,348 100%Total5,557,331 3,466,6710 3,466,671 3,343,348 0 3,343,3483,343,348 100% Harnett County FY 2020-2021 Recommended BudgetPage 122050420 HC BOC Page 202 Emergency Response Planning Fund This fund accounts for the expenditures and revenues related to the County’s emergency response readiness for the Harris Nuclear Power Plant. Duke Energy provides an annual allocation for these activities. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesMiscellaneous0 75,000 75,000 75,000 75,000 0 75,0000 0%Total0 75,000 75,000 75,000 75,000 0 75,00000%ExpensesSalary & Benefits0 34,759 32,025 32,866 32,866 0 32,866 841 3%Professional Services000 1,877 1,036 0 1,036 1,036 100%Supplies & Materials0 5,776 4,980 9,500 9,500 0 9,500 4,520 91%Current Services0 4,608 11,749 10,210 10,210 0 10,210‐1,539‐13%Fixed Charges0 21,800 21,246 21,388 21,388 0 21,388 142 1%Non Capitalized Assets0 9,032000 000 0%Total0 75,975 75,000 75,841 75,000 0 75,00000% Harnett County FY 2020-2021 Recommended BudgetPage 123050420 HC BOC Page 203 Emergency Telephone Fund This fund accounts for the surcharge billed to telephone customers, the proceeds of which are restricted to expenses related to dispatching emergency (911) calls. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesOther Taxes0 835,813 863,219 893,534 893,534 0 893,534 30,315 4%Fund Balance00 73,061 41,011 46,011 0 46,011‐27,050‐37%Total0 835,813 936,280 934,545 939,545 0 939,5453,265 0%ExpensesSupplies & Materials0 2,818 3,000 4,000 4,000 0 4,000 1,000 33%Current Services0 9,009 427,305 425,305 425,305 0 425,305‐2,000 0%Fixed Charges0 863,596 500,975 487,240 492,240 0 492,240‐8,735‐2%Non Capitalized Assets00 5,000 18,000 18,000 0 18,000 13,000 260%Total0 875,423 936,280 934,545 939,545 0 939,5453,265 0% Fines & Forfeitures Fund This trust fund accounts for the collection and payment of legally restricted fines and forfeitures to the Harnett County Board of Education. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesMiscellaneous0 104,3820 104,382 104,382 0 104,382 104,382 100%Total0 104,3820 104,382 104,382 0 104,382104,382 100%ExpensesCurrent Services0 104,3820 104,382 104,382 0 104,382 104,382 100%Total0 104,3820 104,382 104,382 0 104,382104,382 100% Harnett County FY 2020-2021 Recommended BudgetPage 124050420 HC BOC Page 204 Public Safety Fund Historically, this fund has accounted for the consolidated expenditures and revenues associated with public safety functions. These programs have now been moved to separate funds to more effectively track and report activity. The only remaining program budgeted here is the Governor’s Highway Safety grant, which ends September 30, 2020. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesAd Valorem Taxes7,338,48600000000%Other Taxes793,157 1090 1090 000 0%Federal Intergovernmental 114,0810 50,5630 18,780 0 18,780‐31,783‐63%State Intergovernmental 55,242 26,870 96,500 26,8700 00‐96,500‐100%Services Charges469,512 327,7800 327,7800 000 0%Miscellaneous 2,189,23300000000%Transfers In‐194,0110‐38,56300 00 38,563‐100%Fund Balance00 11,65900 00‐11,659‐100%Total10,765,699 354,758 120,159 354,759 18,780 0 18,780‐101,379‐84%ExpensesSalary & Benefits33,647 63,260 77,126 63,260 18,780 0 18,780‐58,346‐76%Professional Services1,6000 5,50000 00‐5,500‐100%Supplies & Materials25,062 1,984 16,200 1,9840 00‐16,200‐100%Current Services154,309 394 5,800 3940 00‐5,800‐100%Fixed Charges1,189,509 1,498 81,000 1,4980 00‐81,000‐100%Capital Outlay 74,20100000000%Contracts & Grants 8,859,256 49,000 11,659 49,0000 00‐11,659‐100%Interfund/Budgetary22,0000000 000 0%Total10,359,583 116,136 197,285 116,136 18,780 0 18,780‐178,505‐90% Harnett County FY 2020-2021 Recommended BudgetPage 125050420 HC BOC Page 205 Radio System Fund This funds accounts for the revenues charged to towns and emergency response agencies for use of the County’s emergency radio system. Funds are used to operate and maintain the radio system. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesServices Charges0 30,300 357,900 369,000 369,000 0 369,000 11,100 3%Total0 30,300 357,900 369,000 369,000 0 369,00011,100 3%ExpensesProfessional Services0 24,250 50,000 25,000 25,000 0 25,000‐25,000‐50%Supplies & Materials00 5,000 5,000 5,000 0 5,0000 0%Current Services0 73,704 66,295 141,400 141,400 0 141,400 75,105 113%Fixed Charges0 132,376 186,605 197,600 197,600 0 197,600 10,995 6%Capital Outlay0050,0000000‐50,000‐100%Total0 230,331 357,900 369,000 369,000 0 369,00011,100 3% Revaluation Fund By law the county is required to set aside annually a portion of the cost of the reappraisal of real property required by state law. This fund accounts for the transfer from the General Fund and the expenses associated with the reappraisal. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesTransfers In00 690,0000‐690,000 0‐690,000‐1,380,000‐200%Total00 690,0000‐690,000 0‐690,000‐1,380,000‐200%ExpensesProfessional Services00 690,0000 690,000 0 690,0000 0%Total00 690,0000 690,000 0 690,00000% Harnett County FY 2020-2021 Recommended BudgetPage 126050420 HC BOC Page 206 Special Districts Fund This fund accounts for the revenues of the County’s 18 fire and rescue districts and one special school district. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesAd Valorem Taxes0 7,756,333 7,545,972 8,917,368 8,398,696 0 8,398,696 852,724 11%Miscellaneous0 1,519,244 1,393,644 1,682,190 1,598,664 0 1,598,664 205,020 15%Total0 9,275,577 8,939,616 10,599,558 9,997,360 0 9,997,3601,057,744 12%ExpensesContracts & Grants0 8,999,251 8,939,616 10,599,558 9,997,360 0 9,997,360 1,057,744 12%Total0 8,999,251 8,939,616 10,599,558 9,997,360 0 9,997,3601,057,744 12% Veterans Treatment Court Fund This fund accounts for the revenues and expenses of the treatment court for veterans. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 473,678 467,588 361,795 33,923 33,923 0 33,923‐327,872‐91%Miscellaneous00 85,00000 00‐85,000‐100%Transfers In00 50,0000 48,893 0 48,893‐1,107‐2%Fund Balance00048,89300000%Total473,678 467,588 496,795 82,816 82,816 0 82,816‐413,979‐83%ExpensesSalary & Benefits0 5,558 11,963 3,000 3,000 0 3,000‐8,963‐75%Professional Services 103,693 186,904 241,092 41,373 41,373 0 41,373‐199,719‐83%Supplies & Materials21,916 18,847 23,424 2,200 2,200 0 2,200‐21,224‐91%Current Services71,931 78,219 54,556 6,796 6,796 0 6,796‐47,760‐88%Fixed Charges283,081 177,660 165,760 29,447 29,447 0 29,447‐136,313‐82%Capital Outlay 19,50000000000%Total500,121 467,188 496,795 82,816 82,816 0 82,816‐413,979‐83% Harnett County FY 2020-2021 Recommended BudgetPage 127050420 HC BOC Page 207 Workforce Development (WIA) Fund This fund accounts for grant funds used to provide job placement and education opportunities to eligible participants in Harnett and Sampson counties. FY 18 ActualFY 19 ActualFY 20 Rev BudFY 21 Total ReqFY 21 Rec ContFY 21 Rec ExpFY 21 Total Rec Rec VarianceRec % Inc/DecRevenuesFederal Intergovernmental 765,648 683,906 756,392 104,370 787,153 0 787,153 30,761 4%Miscellaneous03203200000%Total765,648 683,938 756,392 104,402 787,153 0 787,15330,761 4%ExpensesSalary & Benefits487,333 395,914 463,231 507,615 498,503 0 498,503 35,272 8%Supplies & Materials4,293 8,193 5,837 14,030 5,837 0 5,8370 0%Current Services251,334 234,565 26,696 260,200 26,135 0 26,135‐561‐2%Fixed Charges22,115 17,859 17,643 26,568 17,643 0 17,6430 0%WIOA Program00 242,985 239,035 239,035 0 239,035‐3,950‐2%Total765,075 656,532 756,392 1,047,449 787,153 0 787,15330,761 4% Harnett County FY 2020-2021 Recommended BudgetPage 128050420 HC BOC Page 208 Appendices Harnett County FY 2020-2021 Recommended BudgetPage 129050420 HC BOC Page 209 Appendix 1: Recommended Fee Changes Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue General Fund Development Services Change Commercial Mechanical Permits % of job cost 90.00 Up To Two Units Being Changed Out Adjusted to conform to NCGS changes 0 Development Services Change Commercial Mechanical Permits % of job cost 110.00 More Than Two Units Being Changed Out Adjusted to conform to NCGS changes 0 Emergency Medical Services New Specialty Care N/A 1,279.82 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 52,289 Emergency Medical Services New Round Trip N/A 829.50 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 338,910 Emergency Medical Services Increase ALS 1: Emergency 428.20 748.21 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 1,888,059 Emergency Medical Services Increase ALS 1: Non‐Emergency 270.44 472.55 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 131,372 Emergency Medical Services Increase ALS 2: Emergency 619.77 1,082.94 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 69,476 Emergency Medical Services New ALS Routine Disposable Supplies 0.00 90.00 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 544,500 Emergency Medical Services Increase BLS‐ Emergency 360.59 630.07 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 565,908 Harnett County FY 2020-2021 Recommended BudgetPage 130050420 HC BOC Page 210 Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue Emergency Medical Services New BLS Routine Disposable Supplies 0.00 75.00 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 157,500 Emergency Medical Services Increase BLS Non‐Emergency 225.37 393.80 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 951,630 Emergency Medical Services New Defibrillation 0.00 85.00 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 1,955 Emergency Medical Services New Intubation 0.00 125.00 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 10,000 Emergency Medical Services New IV Supplies 0.00 25.00 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 129,250 Emergency Medical Services Increase Loaded Patient Mileage 11.43 13.33 Per Loaded Mile Recommendation from 3rd party billing company and comparison of surrounding counties. 27,550 Emergency Medical Services New Oxygen 0.00 20.00 Per Call Recommendation from 3rd party billing company and comparison of surrounding counties. 7,700 Emergency Services Increase 90 Day Explosive Material 200.00 250.00 Per Site Increase to align with neighboring jurisdictions; increases the permit time allowance as well. 50 Emergency Services Increase Amusement Building 50.00 75.00 Per Site Increase to align with neighboring jurisdictions. 0 Emergency Services Increase Automatic Fire Extinguishing System 35.00 50.00 Per System And $2 Per Head Increase to align with neighboring jurisdictions and to support increase of permits with an increased time involved in the number of devices being inspected as a baseline. 180 Harnett County FY 2020-2021 Recommended BudgetPage 131050420 HC BOC Page 211 Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue Emergency Services Increase Carnivals/Fairs 50.00 75.00 Per Event Increase to align with neighboring jurisdictions; also helps compensate for a decrease in these types of permits due to code changes dealing with tents/canopies. 225 Emergency Services New Change In Liquid Tanks 0.00 75.00 Per Tank Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 75 Emergency Services New Combustible Dust Producing Operations 0.00 75.00 Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 0 Emergency Services Increase Covered Mall Buildings (Not Individual Tenant Space 50.00 75.00 Per Site Increase to align with neighboring jurisdictions. 0 Emergency Services Increase Exhibit/Trade Shows/Festivals 50.00 75.00 Per Event Increase to align with neighboring jurisdictions; also helps compensate for a decrease in these types of permits due to code changes dealing with tents/canopies. 300 Emergency Services Increase Fire Alarm Detection System And Related Equipment 35.00 50.00 Per System And $2 Per Head Increase to align with neighboring jurisdictions and to support increase of permits with an increased time involved in the number of devices being inspected as a baseline. 195 Emergency Services Increase Fireworks Display 100.00 150.00 Per Visit Increase to align with neighboring jurisdictions and to support a more involved permit process required by aligning with code and commissioner approval. 500 Emergency Services New Liq/Gas Fueled Vehicles In Assembly Buildings 0.00 75.00 Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within 75 Harnett County FY 2020-2021 Recommended BudgetPage 132050420 HC BOC Page 212 Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue certificate of occupancy with extra inspection time for extra building features. Emergency Services New Liquid Dispensing ‐ AGST/UGST To Vehicles 0.00 75.00 Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 75 Emergency Services New Liquid Dispensing ‐ Tanker To Vehicle 0.00 75.00 Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 75 Emergency Services New Liquid Use/Dispensing/ Storage/ Transportation 0.00 75.00 Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 750 Emergency Services New Manufacture/ Process Liquids 0.00 75.00 Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 75 Emergency Services New Private Fire Hydrants 0.00 75.00 Per Hydrant Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 0 Emergency Services Increase Re‐Inspection (Storage Tank) 50.00 100.00 Per Visit Increase to align with neighboring jurisdictions; also to ensure contractors are properly completing and calling for inspections since the process is critical and involving flammable liquids / hazmat. 50 Harnett County FY 2020-2021 Recommended BudgetPage 133050420 HC BOC Page 213 Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue Emergency Services New Spraying Or Dipping Operations 0.00 75.00 Per Site Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 75 Emergency Services Increase Standpipes 50.00 150.00 Per Building Increase to align with neighboring jurisdictions; very few standpipe permits are issued showing and there will be no affect on current businesses. 0 Emergency Services New Vehicles In Assembly Buildings 0.00 75.00 Per Permit Increase to align with neighboring jurisdictions; currently haven't been charging, however operational permits have been issued within certificate of occupancy with extra inspection time for extra building features. 0 Health Increase Flu Vaccine Quad 48.00 55.00 Per Dose Increased due to Medicaid reimbursement rates 0 Health Increase HPV Vaccine (3 Dose) Gardasil 585.00 720.00 Per 3 Doses Increased due to Medicaid reimbursement rates 0 Health Increase Proquad (Mmr & Varicella) 225.00 232.00 Per Dose Cost of vaccine has increased. 0 Health Increase Varicella 133.00 145.00 Per Dose Cost of vaccine has increased. 0 Information Technology Increase Email Hosting For Towns: Microsoft Exchange Mailbox 100 Users Or More 3.00 6.00 Per User Email Box Per Month This increase is due to additional services being added ‐ Email Archiving. 7,560 Information Technology Increase Email Hosting For Towns: Microsoft Exchange Mailbox Under 100 Users 4.00 7.00 Per User Email Box Per Month This increase is due to additional services being added ‐ Email Archiving. 10,820 Information Technology New Netmotion VPN License Fee Town Fee 0.00 6.00 Per User Per Month Charging towns and fire departments for VPN usage. 3,600 Parks & Rec New Adult Softball Men's Team Fee (Church League)550.00 Per Team Related to expansion request. These fees should give the county 100% cost recovery. 9,350 Harnett County FY 2020-2021 Recommended BudgetPage 134050420 HC BOC Page 214 Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue Parks & Rec New Adult Softball Women's Team Fee (Church League) 500.00 Per Team Related to expansion request. These fees should give the county 100% cost recovery. 4,500 Parks & Rec Increase Ballfield Rental: Each Additional Hour 10.00 15.00 Per Hour Renters tell us we have the lowest rental costs for fields by far. Demand exceeds availability and costs for field maintenance continue to increase. Most field renters are reserving the field for only 2 hours and would only increase their cost by $5 for each field rental. 1,500 Parks & Rec Increase Ballfield Rental: Half Day (Up To 5 Hours 50.00 60.00 Per Half Day This increase is related to the increase above. 0 Parks & Rec Increase Multipurpose Field Rental: Field Preparation 20.00 30.00 Per Field We received our first request for multipurpose field prep in 2019. We realized the $20 was not worth the amount of time and materials required to prepare a field. 80 Parks & Rec Increase Senior Golf Tournament Participation Fee 25.00 30.00 Per Participant With the increases of costs of green fees, trophies, and food; an increase is needed for an 85‐100% cost recovery. 200 Enterprise Funds Harnett Regional Water Increase Bulk Sewer Capacity Holders 2.05 2.30 1,000 Gallons Cost of Service 450,000 Harnett Regional Water Increase Bulk Sewer Linden Oaks 2.38 2.60 1,000 Gallons Cost of Service 30,000 Harnett Regional Water Increase Bulk Water 2.38 2.60 1,000 Gallons Cost of Service 175,000 Harnett Regional Water Increase Bulk Water Capacity Holders 1.85 2.05 1,000 Gallons Cost of Service 450,000 Harnett County FY 2020-2021 Recommended BudgetPage 135050420 HC BOC Page 215 Department New or Increase Fee Name Current Fee Amount Proposed Fee Amount Units Justification Projected Revenue Harnett Regional Water Increase Bulk Water Woodlake 2.77 2.90 1,000 Gallons Cost of Service 10,000 Solid Waste Increase Availability Fee 65.00 80.00 Per Household No increase since FY 2013. The department is not able to keep up with post‐closure and capital obligations. 750,000 Solid Waste Increase C & D Landfill Tipping Fee 45.00 48.00 Per Ton No increase in the last 3 years and more in line with surrounding counties 84,000 Solid Waste Increase Collection Hauler Permit 100.00 125.00 Per Permit No increase in the last 3 years / more in line with surrounding counties 2,250 Solid Waste Increase Mattress / Box Spring Small 2.00 5.00 Per Mattress Currently, all mattresses are the same fee and this brings the fee in line with the minimum charge below. 0 Solid Waste New Minimum Charge 0.00 5.00 Per Load Establish a minimum charge. 0 Harnett County FY 2020-2021 Recommended BudgetPage 136050420 HC BOC Page 216 HARNETT COUNTY Approved 2021-2027 Capital Improvements Program Appendix 2 Harnett County FY 2020-2021 Recommended Budget Page 137 050420 HC BOC Page 217 Table of Contents Readers Guide 1 Action Summary 2 Total Cost of Projects by Year 3 Funding Sources 5 Operating Budget Effects 6 Completed Projects 7 Projects: General Fund 8 Benhaven (former) School Renovation 9 Board of Elections Voting Equipment Replacement 11 Boone Trail School (former) Demolition 12 Emergency (VIPER) Radios Replacement 13 Emergency Medical Services (EMS) Convalescent Transport Unit Replacements 15 Emergency Medical Services (EMS) Emergency Transport Unit Replacements 16 Emergency Medical Services (EMS) Transport Unit Remounts 17 Fleet Management and Replacement System 18 Government Complex Park Development (Current and Future Phases) 19 Greenway Trail Construction Capital Reserve Appropriation 21 Harnett County Resource Center & Library and Department of Social Services (DSS) 23 Harnett County Sheriff’s 911 Dispatching Software Replacement 25 Harnett County Sheriff’s Detention Center Security Intercom Replacement 26Harnett County Sheriff’s Detention Center Video Surveillance System Upgrade27Harnett County Sheriff's Records Software Replacement 28 Harnett Regional Jetport (HRJ) Airfield Lighting Rehabilitation 29 Harnett Regional Jetport (HRJ) Apron Expansion 30 Neills Creek Tennis Courts and Western Harnett Middle School Baseball and Softball Fields Lighting 31 Northwest Harnett Emergency Radio Tower Replacement 33 Parks Capital Reserve Appropriations 33 Patriots Park Development (Current and Future Phases) 34 Public Library Radio Frequency Identification (RFID) Installation 36 Sheriff Capital Reserve 38 Social Services and Commons Area Roof Replacement 39 Tax Reappraisal Fund 40 Solid Waste 41 Solid Waste Bulldozer 42 Future Projects 43Harnett County FY 2020-2021 Recommended BudgetPage 138050420 HC BOC Page 218 THIS PAGE WAS INTENTIONALLY LEFT BLANK Harnett County FY 2020-2021 Recommended BudgetPage 139050420 HC BOC Page 219 Readers Guide Project Status Project Budget: The budget for the project as approved by project ordinance or as approved in the FY 2020-2026 CIP. Project Totals: Totals all expenditures and revenues, even those expended or received in previous years. Totals operating costs, but not those spent prior to FY 2019. Project Element: Expense Funding Source: Revenue Operating Effect: Impact on Operating Budget. Harnett County FY 2020-2021 Recommended BudgetPage 140050420 HC BOC Page 220 Action Summary Below is a summary of the status of projects in the CIP. Those that are shown as "approved" have already been approved by the Board of Commissioners, either in the FY 2020-2026 or by separate action and there is no substantial change in the project. New (has not been in a previous CIP) Benhaven (former) School Renovation Board of Elections Voting Equipment Replacement Emergency (VIPER) Radios Replacement Emergency Medical Services (EMS) Convalescent Transport Unit Replacements Greenway Trail Construction Capital Reserve Appropriation Harnett Regional Jetport (HRJ) Airfield Lighting Rehabilitation Public Library Radio Frequency Identification (RFID) Installation Solid Waste Bulldozer Replacement Approved-No Contracts (approved in a previous CIP; all or part of the main contract has not been executed, but the project may be in design)Emergency Medical Services (EMS) Emergency Transport Unit Replacements Emergency Medical Services (EMS) Transport Unit Remounts Fleet Management and Replacement System Harnett County Sheriff’s 911 Dispatching Software Replacement Harnett County Sheriff’s Detention Center Security Intercom Replacement Harnett County Sheriff’s Detention Video Surveillance System Upgrade Harnett County Sheriff's Records Software Replacement Harnett Regional Jetport (HRJ) Apron Expansion Northwest Harnett Emergency Radio Tower Replacement Parks Capital Reserve Appropriations Sheriff Capital Reserve Social Services and Commons Area Roof Replacement Approved-Contracts Let (approved in a previous CIP; main contract has been executed and project is underway)Government Complex Park Development (Current and Future Phases) Harnett County Resource Center & Library and Department of Social Services (DSS) Addition Neills Creek Tennis Courts and Western Harnett Middle School Baseball and Softball Fields Lighting Patriots Park Development (Current and Future Phases) Tax Reappraisal Fund Completed (wholly complete with no remaining expenses) Boone Trail School (former) Demolition Courthouse HVAC Cooling Towers Replacement Future (the county does not have sufficient data or revenue to schedule the project; the project may be scheduled in future CIP)Anderson Creek Park Development (Future Phases) Boone Trail Park Development Courthouse Shell-Space Upfit Fleet Maintenance Facility Improvement or Replacement Harnett County Sheriff’s Detention Center Housing Unit Addition Harnett County Sheriff’s Detention Center Kitchen and Laundry Equipment Replacement Harnett County Sheriff's Office and Detention Center Generator Purchase and Installation Harnett Regional Jetport (HRJ) New Terminal Construction HVAC Control Upgrades and Standardization in Multiple Locations Neills Creek Park Roadway Construction Northwest Convenience Center Relocation Northwest Harnett Park Development Old Jail Demolition and Relocation of Building Systems for Emergency Services Public Library Mobile Outreach Vehicle Public Library Western Harnett Service Expansion Shawtown Community Park Development Harnett County FY 2020-2021 Recommended BudgetPage 141050420 HC BOC Page 221 Total Cost of Each Project by YearPrior to FY 2020Current Year:FY 2020Year 1:FY 2021Year 2:FY 2022Year 3:FY 2023Year 4:FY 2024Year 5:FY 2025TotalsYear 6:FY 2026Year 7:FY 2027911Harnett County Sheriff’s 911 Dispatching Software Replacement0 497,588 0 0 0 0 0497,588000497,58800000 497,588Total 91100GeneralBenhaven (former) School Renovation0 337,0800 499,375000836,45500Board of Elections Voting Equipment Replacement 0 0 0 334,278 0 0 0334,27800Boone Trail School (former) Demolition 87,500 140,020 0 0 0 0 0227,52000Emergency (VIPER) Radios Replacement 0000002,869,8662,869,86600Emergency Medical Services (EMS) Convalescent Transport Unit Replacements00264,0540000264,05400Emergency Medical Services (EMS) Emergency Transport Unit Replacements0 0 0 242,162 249,426 0 264,3921,300,628544,648 0Emergency Medical Services (EMS) Transport Unit Remounts0 224,512 248,785 128,035 0 135,717 140,099877,14800Fleet Management and Replacement System 0 200,000 200,000 200,000 200,000 200,000 01,000,00000Government Complex Park Development (Current and Future Phases)84,501 610,000 105,499 0 0 0 0800,00000Greenway Trail Construction Capital Reserve Appropriation0 0 100,000 100,000 100,000 100,000 100,0001,000,000250,000 250,000Harnett County Resource Center & Library and Department of Social Services (DSS) Addition1,054,997 16,717,602 8,529,899 0 0 0 026,302,49800Harnett County Sheriff’s Detention Center Security Intercom Replacement00130,6120000130,61200Harnett County Sheriff’s Detention Center Video Surveillance System Upgrade0 58,557 0 296,971 0 0 0355,52800Harnett County Sheriff's Records Software Replacement 0 139,632 0 0 0 0 0139,63200Harnett Regional Jetport (HRJ) Airfield Lighting Rehabilitation02,092,668000002,092,66800Harnett Regional Jetport (HRJ) Apron Expansion 0 296,500 3,423,769 0 0 0 03,720,26900Harnett County FY 2020-2021 Recommended BudgetPage 142050420 HC BOC Page 222 Total Cost of Each Project by YearPrior to FY 2020Current Year:FY 2020Year 1:FY 2021Year 2:FY 2022Year 3:FY 2023Year 4:FY 2024Year 5:FY 2025TotalsYear 6:FY 2026Year 7:FY 2027Neills Creek Tennis Courts and Western Harnett Middle School Baseball and Softball Fields Lighting0 411,00000000411,00000Northwest Harnett Emergency Radio Tower Replacement43,992 875,000 0 0 0 0 0918,99200Parks Capital Reserve Appropriations 750,000 200,000 200,000 200,000 200,000 200,000 200,0002,350,000200,000 200,000Patriots Park Development (Current and Future Phases)0 347,00000000347,00000Public Library Radio Frequency Identification (RFID) Installation00153,8530000153,85300Sheriff Capital Reserve 1,844,489 450,000 450,000 450,000 450,000 450,000 450,0005,444,489450,000 450,000Social Services and Commons Area Roof Replacement 0 0 0 299,880 0 0 0299,88000Tax Reappraisal Fund0 690,000 690,000 690,0000002,070,000003,865,479 23,789,571 14,496,471 3,440,701 1,199,426 1,085,717 4,024,357 54,246,370Total General1,444,648 900,000Solid WasteSolid Waste Bulldozer Replacement0 400,00000000400,000000400,00000000400,000Total Solid Waste00Harnett County FY 2020-2021 Recommended BudgetPage 143050420 HC BOC Page 223 Funding SourcesThe table below shows a summary of the funding sources for CIP projects by year. The major revenue sources are installment and other debt, capital reserves, and grants.Prior to FY 2020Current Year:FY 2020Year 1:FY 2021Year 2:FY 2022Year 3:FY 2023Year 4:FY 2024Year 5:FY 2025TotalsYear 6:FY 2026Year 7:FY 2027911 Fund0 222,67400000222,67400Article 44 Capital Reserve0 220,917 342,3770000563,29400Asset Forfeiture Funds 0 139,632 0 0 0 0 0 139,63200Bond Premium0 3,847,498000003,847,49800Capital Reserves 0 368,084 551,302 1,004,355 249,426 135,717 2,983,685 5,837,217544,6480General Obligation Bond Proceeds0 604,5080 499,3750001,103,88300Grants, Gifts, Etc. 0 2,515,501 3,249,532 0 0 0 0 5,765,03300Installment Debt0 12,615,101 8,529,899000021,145,00000Parks Capital Reserve 84,501 609,750 52,749 0 0 0 0 747,00000Sheriff's Capital Reserve0 58,557 130,612 296,971000486,14000Solid Waste Fund Balance 0 204,262 0 0 0 0 0 204,26200Solid Waste Operating Budget 0 195,738 0 0 0 0 0 195,73800Transfer from General Fund 3,736,986 1,935,023 1,640,000 1,640,000 950,000 950,000 750,000 13,402,009900,000 900,000Transfer from the Radio System (VIPER) Capital 43,992 1,149,9140000 166,6891,360,59500Utility Fund 0 0 0 0 0 0 123,983 123,983003,865,479 24,687,159 14,496,471 3,440,701 1,199,426 1,085,717 4,024,35755,143,958Total 1,444,648 900,000Harnett County FY 2020-2021 Recommended BudgetPage 144050420 HC BOC Page 224 Operating Budget Effects The table below shows the combined effect on the operating budget of the recommended projects for the next seven years. Operating effects include debt service, increased operating costs, decreased operating costs, additional revenues, and appropriation of revenue necessary to fund the project. Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Year 6: FY 2026 Year 7: FY 2027 911 Increased Operating Costs 0 0 0 8,399 8,650 8,910 9,177 9,453 9,736 0 0 0 8,399 8,650 8,910 9,177Total 911 9,453 9,736 General Debt Service 0 457,021 2,000,950 1,958,550 1,916,150 1,868,450 1,815,450 1,762,450 1,709,450 Decreased Costs 0 0 -259,077 -186,189 -186,189 -186,189 -152,260 -124,240 -124,240 Increased Operating Costs 0 33,700 470,070 587,641 615,026 732,976 703,925 744,001 735,995 Increased Revenue 0 -425 -3,850 -3,850 -3,850 -3,850 -3,850 -3,850 -3,850 Transfer from General Fund 837,500 1,454,532 3,191,634 2,496,761 1,304,583 1,221,441 987,511 540,775 450,000 837,500 1,944,828 5,399,727 4,852,913 3,645,720 3,632,828 3,350,776Total General 2,919,136 2,767,355 Solid Waste Decreased Costs 0 0 -18,000 -18,000 0 0 0 0 0 Solid Waste Fund Balance 0 204,262 0 0 0 0 0 0 0 Solid Waste Operating Budget 0 195,738 0 0 0 0 0 0 0 0 400,000 -18,000 -18,000 0 0 0Total Solid Waste 0 0 Harnett County FY 2020-2021 Recommended Budget Page 145 050420 HC BOC Page 225 Completed Projects The following projects were completed as of June 30, 2019. Project Name Brief Description Final Project Budget Final Cost Completion Date Courthouse HVAC Cooling Towers Replacement Replace HVAC cooling towers at the courthouse, 301 W. Cornelius Blvd, Lillington. The existing coolers are outdated and have had extensive repairs. Scheduling the cooling towers for replacement will help ensure they are replaced before catastrophic failure. $114,000 $101,682 06/11/2019 Harnett County FY 2020-2021 Recommended Budget Page 146 050420 HC BOC Page 226 General Fund Projects Harnett County FY 2020-2021 Recommended BudgetPage 147050420 HC BOC Page 227 Benhaven (former) School Renovation New Renovate the former Benhaven Elementary School, located at 2815 Olivia Road, Sanford, in three phases to provide space for county functions, an early college, and community partner organizations. First, focus on stabilizing the roofs and HVAC systems, which have deteriorated since Harnett County Schools moved out of the building. Second, demolish the cafeteria to provide adequate space for required parking. Finally, obtain a more detailed cost estimate for the remaining work. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Construction 0 337,080 0 499,375 0 0 0 836,455000 0 337,080 0 499,375 0 0 0 836,455Total Project Element 0 0 0 Funding Source Capital Reserves 0 143,572 0 0 0 0 0 143,572000 General Obligation Bond Proceeds 0 193,508 0 499,375 0 0 0 692,883000 0 337,080 0 499,375 0 0 0 836,455Total Funding Source 0 0 0 Operating Effect Debt Service 0 0 0 0 0 0 0 0000 Increased Operating Costs 0 30,200 38,121 47,167 48,583 50,041 51,543 373,428053,090 54,683 Transfer from General Fund 0 0 143,572 0 0 0 0 143,572000 0 30,200 181,693 47,167 48,583 50,041 51,543 517,000Total Operating Effect 0 53,090 54,683 Harnett County Schools opened the new Benhaven Elementary School in fall 2018, and the former school has been vacant since that time. During the move, the school system removed many of the window units which heated and cooled the buildings, leaving the buildings unconditioned. Parts were also removed from the boiler in the main school building, leaving that building without heat. Leaking roofs have caused water infiltration, another source of mold growth and building damage. The campus has become overgrown and has been vandalized. The community has expressed interest in saving and repurposing the old school for a community center, while several county departments, including Parks & Recreation and Harnett County Public Library, have expressed interest in having satellite locations in this part of the county. The county engaged Ellington Design Group to evaluate the buildings on the site and determine the scope of work needed to bring the buildings up to code. A space program and feasibility study will need to be done to determine the full cost of the renovations. After negotiations with the Board of Education, the former school was turned over to the county on September 25, 2019. Another tract was conveyed in October, when it was discovered that it was not included in the original deed. The former Benhaven School campus is in an advantageous location to provide additional County and other services to residents living in the unincorporated areas of western Harnett County. Residents in this part of the County have asked for more engagement from the County and members of the Benhaven Community have expressed an interest in seeing the former campus reused. The following buildings are available on the campus: Building 1: The main school building is 24,662 square feet. No specific purpose has been identified for this building, though preserving the auditorium has been identified as a key concern, since this is one of the largest assembly spaces in the county. This would likely be space reserved for County departments and partner organizations to provide satellite services on the campus. Building 2: The shop/media center building is 6,771 square feet. Immediately after the roof and conditioning issues are addressed, Parks & Recreation would Define Problem Harnett County FY 2020-2021 Recommended Budget Page 148 050420 HC BOC Page 228 Benhaven (former) School Renovation New like to move into this building to establish a presence on the campus and to provide space for equipment to maintain the campus. Building 3: The preschool building is 4,670 square feet. Following renovations, which are not yet scheduled in the CIP, the Harnett County Public Library would like to use this space to provide programming, as well as a small collection of materials, much like Boone Trail. Building 4: The cafeteria building is 13,000 square feet and is set to be demolished in FY 2023 so that code-required parking can be provided on the site. The gymnasium building (square footage unknown). Following renovations, which are not yet scheduled in the CIP, Harnett County Schools would like to establish another campus of Harnett Early College. The gym would be shared with Parks and Recreation for use outside school hours. No cost estimate has been obtained for bringing this building up to code or for renovating it. The building is currently not conditioned because the school system removed the HVAC units. Additionally, the site includes athletic fields, which Parks & Recreation would like to use. Improvements to the septic system or connection to county sewer may be needed for future development of the site. Over three phases, develop the site to preserve most of the existing buildings and renovate them for a branch library, parks maintenance shop, and other county and community uses. First, in FY 2020 stabilize the buildings by conditioning them, repairing the shop roof, replacing the library roof, providing a lock system, and establishing a presence by housing a Parks and Recreation crew on the site. In addition to deterring vandalism, the crew will maintain the grounds. Second, in FY 2023 demolish the cafeteria to provide adequate space for parking. Third, in the future, retain the services of an architect to provide a building program and cost estimate for work needed beyond the code updates specified by Ellington Design. Funds for the architect will need to be budgeted when the Board of Commissioners wants to move forward with the third phase. •Do nothing: If nothing is done, the buildings will continue to deteriorate, eventually to the point they cannot be used. The site will become overgrown and vandalism will likely continue, further damaging the buildings. •Demolish all buildings. While this is the most cost-effective solution, it defeats the purpose of the county taking ownership of the site and does nothing to address the community’s interest in preserving and repurposing the buildings or departments’ interest in providing satellite offices. •Move forward with the recommended solution, explained above. Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 149 050420 HC BOC Page 229 Board of Elections Voting Equipment Replacement New Replace 22 voting tabulators and 22 Automark ballot marking devices purchased in 2006, as requested by the Harnett County Board of Elections. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Furnishings & Equipment 0 0 0 334,278 0 0 0 334,278000 0 0 0 334,278 0 0 0 334,278Total Project Element 0 0 0 Funding Source Capital Reserves 0 0 0 334,278 0 0 0 334,278000 0 0 0 334,278 0 0 0 334,278Total Funding Source 0 0 0 Operating Effect Decreased Costs 0 0 0 -25,200 -25,200 -25,200 -25,200 -151,2000-25,200 -25,200 Increased Operating Costs 0 0 0 0 23,405 24,107 24,830 124,259025,575 26,342 Transfer from General Fund 0 0 167,139 167,139 0 0 0 334,278000 0 0 167,139 141,939 -1,795 -1,093 -370 307,337Total Operating Effect 0 375 1,142 In 2006 the Board of Elections used state and federal funds to purchase 22 M100 voting tabulators and 22 Automark ballot marking devices from Elections Systems & Software (ES&S). The machines have a useful life of 10 to 15 years and are nearing the end of this period. While ES&S will continue to service and repair the voting machines, the company has developed new voting machines, which have been certified by the State Board of Elections. Two other companies have been certified as well. As North Carolina counties replace their aging voter equipment, ES&S will likely change its focus to the new products. In the future it may become difficult to service the county’s existing equipment if replacement parts can no longer be obtained. Although, the Elections Office has not had any machine failures yet, ES&S is having to repair more issues such as replacing batteries, clock chips, scanner bars, etc. The current vendor (ES&S) is still willing to maintain as long as replacement parts are available; however, the majority of counties are in the process of upgrading or will be soon. The Board of Elections requests that the county fund the replacement of existing voting equipment before it starts to fail. In order to move forward with purchasing new equipment, the State Board of Elections requires that the county Board of Elections follow this process: 1) view a demonstration of the certified voting equipment at a public meeting; 2) make a preliminary recommendation to the Board of Commissioners; 3) test the equipment in at least one precinct during an election; 4) seek approval by the State Board of Elections after the test; and 5) make a final recommendation to the Board of Commissioners. The Elections Director recommends completing steps 1 and 2 at the beginning of FY 2022 so that the Board of Elections can test the equipment in the October or November 2021 municipal elections. The goal is to complete the process and have it ready for use during the 2022 primary election. While the county can continue to repair existing equipment as long as replacement parts are available, the equipment is nearing the end of its useful life. Because of the five-step process to obtain approval for voting machines explained below, the county should plan the purchase and cannot decide in a short timeframe that it must be replaced. The State Board of Elections has certified three vendors. The local Board of Elections will hold a demonstration from these vendors as a first step in its process to replace the existing equipment. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 150 050420 HC BOC Page 230 Boone Trail School (former) Demolition Completed Demolish the former Boone Trail Elementary School, located at 8500 Old US 421, Lillington, which was destroyed by fire May 4, 2019. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Construction 87,500 132,500 0 0 0 0 0 220,000225,000 0 0 Other Contracted Services 0 7,520 0 0 0 0 0 7,52014,000 0 0 87,500 140,020 0 0 0 0 0 227,520Total Project Element 239,000 0 0 Funding Source Transfer from General Fund 87,500 140,020 0 0 0 0 0 227,520239,000 0 0 87,500 140,020 0 0 0 0 0 227,520Total Funding Source 239,000 0 0 Operating Effect Transfer from General Fund 87,500 140,020 0 0 0 0 0 227,520000 87,500 140,020 0 0 0 0 0 227,520Total Operating Effect 0 0 0 The former Boone Trail School was vacated in 2010. The media center and gymnasium were converted into the Boone Trail Community Center & Library, which opened to the public in 2017, however preservation of the original two-story structure was determined not to be cost effective. The County was working with Preservation NC, which was planning to market the property for restoration and redevelopment by the private sector. The 40,000-square-foot building was destroyed by fire May 4, 2019. The structure was condemned following the fire and demolition was determined to be the only option. The site was secured and estimates were obtained for removal of the unsafe structure. County staff worked with community members who desired to see the front entrance of the structure preserved to serve as a future entrance to a park. The demolition of the school was completed on September 16, 2019 at a cost of $225,150. A portion of the front entrance was preserved and has since been sealed to prevent deterioration. The limestone Boone Trail High School sign, which sat atop the entrance, has been removed and preserved for future use. Define Problem Recommended Solution Harnett County FY 2020-2021 Recommended Budget Page 151 050420 HC BOC Page 231 Emergency (VIPER) Radios Replacement New Replace 298 mobile and 288 portable radios before July 1, 2025 when the state will require the existing radios be upgraded. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Furnishings & Equipment 0 0 0 0 0 0 2,869,866 2,869,866000 0 0 0 0 0 0 2,869,866 2,869,866Total Project Element 0 0 0 Funding Source Capital Reserves 0 0 0 0 0 0 2,579,194 2,579,194000 Transfer from the Radio System (VIPE 0 0 0 0 0 0 166,689 166,689000 Utility Fund 0 0 0 0 0 0 123,983 123,983000 0 0 0 0 0 0 2,869,866 2,869,866Total Funding Source 0 0 0 Operating Effect Transfer from General Fund 0 0 515,839 515,839 515,839 515,839 515,838 2,579,194000 0 0 515,839 515,839 515,839 515,839 515,838 2,579,194Total Operating Effect 0 0 0 Harnett County invested in the VIPER emergency radio system in 2013 and purchased radios for all emergency responders, including fire departments and towns. The radios will be at the end of their useful life in 2025. Motorola has stated it will end support of the radios in 2023, meaning that radios will be repaired only as long as replacement parts can be found. In the meantime, the county was just notified that the state is requiring that all radios on the VIPER network be upgraded by July 1, 2025 to receive time division multiple access (TDMA) programming. TDMA essentially divides each channel on the VIPER system into two separate talk paths and reduces the number of new frequencies that will be needed in the future. None of the radios originally purchased in 2013 comply with this requirement. A few radios have been purchased recently that meet this requirement. The state upgrade is dependent on the General Assembly appropriating funds for the Highway Patrol to upgrade its radios. Fund the replacement of only county government radios, with Harnett Regional Water paying for its own radio replacements. Begin setting aside funds in FY 2021 and continue contributing to capital reserve for the following four years so that radios can be replaced before July 1, 2025. Monitor the state budget to determine if funds have been appropriated for the Highway Patrol. Notify outside agencies of the requirement to upgrade radios and invite them to partner with the county in obtaining the best pricing to replace their radios, if they wish to fund replacement. •Upgrade the radios to be TDMA compliant and postpone replacement of radios to a later date. This option requires the county to spend approximately $300,000 to upgrade radios that will essentially be at the end of their useful life and will need replacement soon after the upgrade. By selecting this option, the county would spend $300,000 to upgrade the radios, then turn around and spend $2.5 million to replace them. •Upgrade or replace radios purchased for outside entities. Even though the county purchased 673 radios initially for outside entities, the responsibility for maintaining and replacing them falls to the outside entities. Otherwise, the county’s costs will be an additional $3 million for replacement and $350,000 for upgrades, a burden the county simply does not have the resources to bear. The county charges these agencies a $25/radio/month fee. However, these funds, Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 152 050420 HC BOC Page 232 Emergency (VIPER) Radios Replacement New which have a balance of approximately $200,000, are to be used to maintain the VIPER and paging systems owned by the county, including towers, VHF equipment, generators, mowing, HVAC repairs, etc. The fees are not collected to maintain or upgrade radios. Therefore, it is the county’s position that the other agencies (towns, fire departments, and rescue agencies) will be responsible for the cost of the upgrade or replacement, not the county. Fire and rescue agencies have been notified of the state’s requirement through Emergency Management. •Replace county-owned radios ahead of the July 1, 2025 deadline. This option ensures the county maintains reliable equipment that is supported and complies with the state’s deadline for compatibility with TDMA programming. It avoids the additional cost of upgrading the radios. Finally, if outside agencies are notified of the county’s intent to purchase replacement radios in this timeframe, those agencies could partner with the county in obtaining the best pricing. Harnett County FY 2020-2021 Recommended Budget Page 153 050420 HC BOC Page 233 Emergency Medical Services (EMS) Convalescent Transport Unit Replacements New Purchase two smaller, transit-van-style vehicles for non-emergency transport and move the existing ambulances to emergency transport in order to save on future emergency vehicle remounts and operating costs. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Vehicle 0 0 264,054 0 0 0 0 264,054000 0 0 264,054 0 0 0 0 264,054Total Project Element 0 0 0 Funding Source Capital Reserves 0 0 264,054 0 0 0 0 264,054000 0 0 264,054 0 0 0 0 264,054Total Funding Source 0 0 0 Operating Effect Decreased Costs 0 0 -186,341 -72,409 -72,409 -72,409 -38,480 -462,9680-10,460 -10,460 Transfer from General Fund 0 0 264,054 0 0 0 0 264,054000 0 0 77,713 -72,409 -72,409 -72,409 -38,480 -198,914Total Operating Effect 0 -10,460 -10,460 The county’s non-emergency transport unit currently runs two ambulance-style vehicles for non-emergency transports and each averages 84,000 miles per year. Transit-style vans would be cheaper to operate and are sufficient for non-emergency transports. By purchasing two vans, the ambulance-style vehicles can be moved to emergency transport. This move will save on future remount costs. The department estimates it will save approximately $1.5 million in today’s dollars by avoiding 12 remounts. The vans only cost $128,291 each in today’s dollars, a savings of $1.2 million. While call volumes in non-emergency transport have been relatively stable, calls in emergency transport have increased from 14,320 in 2016 to 16,967 in 2018.Emergency vehicle miles driven are also increasing from 376,912 miles in 2016 to 559,311 miles in 2018. Purchase two vans for non-emergency transport and move the ambulances to emergency transport. •Do nothing. The county could continue to operate ambulance-style vehicles for non-emergency transport and forego the operational savings and capital savings by avoiding ambulance remounts. •Purchase two transit-style vans for non-emergency transport and move the ambulances to emergency transport to forego 12 future ambulance remounts and save approximately $5,000 per year per vehicle on operating costs. Substantial cost savings can be realized in the ambulance remount project. Over the seven-year CIP, three remounts can be avoided for a cost savings of approximately $390,433. Define Problem Recommended Solution Alternatives Relation to Other Projects Harnett County FY 2020-2021 Recommended Budget Page 154 050420 HC BOC Page 234 Emergency Medical Services (EMS) Emergency Transport Unit Replacements Approved-No Contracts Replace five emergency transport units in accordance with the Emergency Medical Services vehicle replacement policy. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Furnishings & Equipment 0 0 0 75,154 77,407 0 82,052 403,641108,596 169,028 0 Vehicle 0 0 0 167,008 172,019 0 182,340 896,9871,109,338 375,620 0 0 0 0 242,162 249,426 0 264,392 1,300,628Total Project Element 1,217,934 544,648 0 Funding Source Capital Reserves 0 0 0 242,162 249,426 0 264,392 1,300,6281,217,933 544,648 0 0 0 0 242,162 249,426 0 264,392 1,300,628Total Funding Source 1,217,933 544,648 0 Operating Effect Transfer from General Fund 0 0 347,876 347,876 226,795 143,653 143,653 1,300,628090,775 0 0 0 347,876 347,876 226,795 143,653 143,653 1,300,628Total Operating Effect 0 90,775 0 Calls in emergency transport have increased from 14,320 in 2016 to 16,967 in 2018.Emergency vehicle miles driven are also increasing from 376,912 miles in 2016 to 559,311 miles in 2018. The EMS vehicle replacement policy provides that ambulances will be remounted at five years and no more than twice afterwards, up to a maximum of 15 years. Vehicles are replaced at 15 years with almost 700,000 miles. Over the seven-year timeframe of the CIP, five emergency transport vehicles are projected to meet the threshold for replacement. Having safe reliable vehicles is critical to EMS’s operations. Replace one vehicle in FY 2022, one in FY 2023, one in FY 2025 and two in FY 2026, in accordance with the vehicle replacement policy. •Do nothing. Failure to replace vehicles eventually results in unsafe vehicles running emergency calls, which impacts patient care and county liability. •Replace vehicles every 15 years, in accordance with the vehicle replacement policy. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 155 050420 HC BOC Page 235 Emergency Medical Services (EMS) Transport Unit Remounts Approved-No Contracts Remount transport units in accordance with the EMS vehicle replacement policy to extend the useful life of the vehicles. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Contingency 0 18,725 18,540 9,540 0 10,112 10,726 67,64369,082 0 0 Other Contracted Services 0 18,540 44,849 23,097 0 24,483 25,218 136,18799,180 0 0 Vehicle 0 187,247 185,396 95,398 0 101,122 104,155 673,318690,814 0 0 0 224,512 248,785 128,035 0 135,717 140,099 877,148Total Project Element 859,076 0 0 Funding Source Capital Reserves 0 224,512 248,785 128,035 0 135,717 140,099 877,148859,076 0 0 0 224,512 248,785 128,035 0 135,717 140,099 877,148Total Funding Source 859,076 0 0 Operating Effect Transfer from General Fund 0 224,512 374,751 125,967 61,949 61,949 28,020 877,148000 0 224,512 374,751 125,967 61,949 61,949 28,020 877,148Total Operating Effect 0 0 0 Calls in emergency transport have increased from 14,320 in 2016 to 16,967 in 2018.Emergency vehicle miles driven are also increasing from 376,912 miles in 2016 to 559,311 miles in 2018. Completing replacing ambulances is costly at approximately $157,000 in today’s dollars. The EMS vehicle replacement policy provides that ambulances will be remounted at five years and no more than twice afterwards, up to a maximum of 15 years. Currently, vehicles are normally remounted twice, at five years and at 10 years. Vehicles are replaced at 15 years with almost 700,000 miles. Remounting includes replacing the vehicle chassis and renovating the ambulance “box” with new floors, cabinets, etc. Remounting is approximately $115,000 less than replacing a vehicle, so remounting twice over the life of the vehicle saves approximately $230,000. Having safe reliable vehicles is critical to EMS’s operations. Remounting vehicles provides a more cost effective way for ensuring this. Remount two vehicles in FY 2021 and one each in FY 2022, 2024, and 2025. •Do nothing. Failure to replace vehicles eventually results in unsafe vehicles running emergency calls, which impacts patient care and county liability. •Replace vehicles every five years. This is a more costly option that does not take full advantage of the useful life of ambulances. •Remount vehicles in accordance with the vehicle replacement policy. This option provides the most cost effective strategy for ensuring safe, reliable emergency vehicles. If the purchase of transit-style vans for non-emergency transports is approved, three of the planned remounts can be avoided at a cost savings of $390,433. Define Problem Recommended Solution Alternatives Relation to Other Projects Harnett County FY 2020-2021 Recommended Budget Page 156 050420 HC BOC Page 236 Fleet Management and Replacement System Approved-No Contracts Continue a program to replace non-emergency county vehicles in a standardized way that minimizes maintenance costs and maximizes revenue by selling vehicles at the end of the powertrain warranty period (typically, five years and 60,000 miles). Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Transfer to Capital Reserve 0 200,000 200,000 200,000 200,000 200,000 0 1,000,0001,000,000 0 0 0 200,000 200,000 200,000 200,000 200,000 0 1,000,000Total Project Element 1,000,000 0 0 Funding Source Transfer from General Fund 0 200,000 200,000 200,000 200,000 200,000 0 1,000,0001,000,000 0 0 0 200,000 200,000 200,000 200,000 200,000 0 1,000,000Total Funding Source 1,000,000 0 0 Operating Effect Transfer from General Fund 0 200,000 200,000 200,000 200,000 200,000 0 1,000,000000 0 200,000 200,000 200,000 200,000 200,000 0 1,000,000Total Operating Effect 0 0 0 During the recession, the county postponed vehicle purchases except in cases of emergency. Two years ago, before beginning a systematic program to replace its aging fleet, the county owned 53 non-emergency vehicles. The average model of the fleet was 2008 and the average mileage was 114,815. Vehicles were sold traditionally at auction at the end of their useful life and brought in an average of only $2,385. The county had no vehicle standards, so departments were free to purchase any vehicle type within budget without regard for fuel efficiency and the capability of the county garage to service the vehicles. The county is in Year 2 of a self-leasing program. Using a point-based system to decide on the priority of replacements, the county has purchased 16 vehicles and is leasing them back to departments at a total lease rate of $67,081 per year. Efforts to sell vehicles have improved by advertising on GovDeals, which has generated 1,111 bids on county vehicles. To set up the program, $200,000 has been set aside annually for vehicle purchases. Lease rates were determined based on information from other jurisdictions without a full financial model to ensure the program can become self sustaining within five years. Work to develop a financial model for the fleet replacement program is recommended. In the meantime, the county should continue the $200,000 annual contribution. •Do nothing. Failure to replace the fleet will eventually mean more vehicles out of service, staff down-time and impact on customer service. Vehicles will continue to accumulate mileage and will be sold when they essentially have no value. Vehicle replacement decisions will continue to be made ad hoc without regard for fuel efficiency and service capabilities. •Contract for a vehicle leasing program. The county was approached by a company that offers a leasing solution. For a set amount each year, new vehicles will be provided and replaced while the vehicles still have value. While providing a newer fleet of vehicles, the leasing program was very costly and the staff attorney had concerns about how the lease was proposed. •Adopt a “self-leasing” strategy to centralize management of fleet purchases and base replacement decisions on a rational, point-based system. Standardize the types of vehicles being bought so that the garage staff can improve proficiency and achieve economies of scale in purchasing parts. Consider fuel efficiency as a factor in deciding which new vehicles to buy. Lease these new vehicles back to departments at a standard lease rate and use this revenue to sustain the program long term. Aggressively market and sell vehicles before they have exhausted their useful life to maximize resale value. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 157 050420 HC BOC Page 237 Government Complex Park Development (Current and Future Phases)Approved-Contracts Let Develop Phase 1 of the Government Complex Park, located at 350 Alexander Drive, Lillington. Amenities under construction include two multiuse fields, two baseball/softball fields, 1.75 miles of walking trails, canoe/kayak water access, river observation deck, and park infrastructure. Develop Phase 2 as funding allows. Future amenities include a playground, splash pad, additional trails, a picnic shelter, and additional parking. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Construction 0 600,000 43,747 0 0 0 0 643,747643,747 0 0 Contingency 0 0 53,753 0 0 0 0 53,75353,753 0 0 Design, Engineering & Construction Ad 84,501 10,000 7,999 0 0 0 0 102,500102,500 0 0 84,501 610,000 105,499 0 0 0 0 800,000Total Project Element 800,000 0 0 Funding Source Grants, Gifts, Etc.0 347,250 52,750 0 0 0 0 400,000400,000 0 0 Parks Capital Reserve 84,501 262,750 52,749 0 0 0 0 400,000400,000 0 0 84,501 610,000 105,499 0 0 0 0 800,000Total Funding Source 800,000 0 0 Operating Effect Increased Operating Costs 0 0 35,999 47,938 38,512 90,524 69,184 435,979082,224 71,598 Increased Revenue 0 0 -3,000 -3,000 -3,000 -3,000 -3,000 -21,0000-3,000 -3,000 0 0 32,999 44,938 35,512 87,524 66,184 414,979Total Operating Effect 0 79,224 68,598 The 2017 Comprehensive Parks and Recreation Master Plan calls for an additional 1209 acres of parkland throughout Harnett County by 2030. The County is below standards for parkland, programming, and indoor facilities. The plan found it will cost nearly $90 million to get the County up to the recommended standards set by the National Parks and Recreation Association. The additional land will increase the park acreage per Harnett County resident. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the other 99 counties. Harnett County currently ranks 90th in picnic shelters, 79th in athletic courts, 88th in playgrounds, 54th in athletic fields, and 51st in trail miles. This park also begins the connection between the Town of Lillington and the Harnett County Government Complex. It could possibly become part of a greenway system (Harnett County is deficient by 26 miles of greenway trails according to National Standards and benchmarking agencies). The county has limited funding for parks and has been setting aside $200,000 per year to fund park improvements. In order to develop all of the amenities at Government Complex Park, the county applied for a Parks and Recreation Trust Fund Grant and was awarded $400,000 in 2016. A match of $400,000 was required by the county. Funds are being used to the amenities listed above. Hurricane Florence caused damage and flooding in the area where the park is located. The state granted a 12-month extension and the project is scheduled to be completed by October 2020. Define Problem Harnett County FY 2020-2021 Recommended Budget Page 158 050420 HC BOC Page 238 Government Complex Park Development (Current and Future Phases)Approved-Contracts Let Continue construction of Phase 1 of the Government Complex Park and use PARTF grant to leverage county dollars. This Park will increase the amount of established parkland within the County and move us closer the to the recommended national standards. In the future, as funding allows, construct additional amenities including a playground, splash pad, additional trails, a picnic shelter, and additional parking. Do nothing. This is not really an option since the county has already signed the grant agreement and awarded contracts for grading and trail construction. To not move forward with the project would jeopardize the grant funds to offset these costs, as well as hinder the county’s ability to obtain future PARTF grants. Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 159 050420 HC BOC Page 239 Greenway Trail Construction Capital Reserve Appropriation New Annually, set aside funds for greenway construction after a greenway master plan has been developed. Leverage the county’s funds by seeking grant funds to offset costs. Where feasible, ask developers to construct portions of greenways in lieu of the recreation exaction fee. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Transfer to Capital Reserve 0 0 100,000 100,000 100,000 100,000 100,000 1,000,0000250,000 250,000 0 0 100,000 100,000 100,000 100,000 100,000 1,000,000Total Project Element 0 250,000 250,000 Funding Source Transfer from General Fund 0 0 100,000 100,000 100,000 100,000 100,000 1,000,0000250,000 250,000 0 0 100,000 100,000 100,000 100,000 100,000 1,000,000Total Funding Source 0 250,000 250,000 Operating Effect Transfer from General Fund 0 0 100,000 100,000 100,000 100,000 100,000 1,000,0000250,000 250,000 0 0 100,000 100,000 100,000 100,000 100,000 1,000,000Total Operating Effect 0 250,000 250,000 Harnett County's only existing greenway trail is the seven-mile Dunn-Erwin Rail Trail. According to the Parks and Recreation Master Plan, the county is deficient by 26 miles of greenways. With projected population growth, the county will be deficient by 36 miles in 2030. The 2015 Comprehensive Plan and 2017 Parks and Recreation Plan pointed to the need for more county greenways. Greenways are corridors of protected open space that often link nature preserves, parks, schools, and communities together. In 2017 when the Harnett County Parks and Recreation Comprehensive Master Plan was developed, an integrated system of trails and sidewalks was one of the key amenities that continued to be mentioned throughout public meeting. The statistically valid survey that was conducted as part of the Comprehensive Master Plan concluded that a Greenway Trail system was one of the top priorities of the county. The survey also concluded that walking for exercise was the highest program priority for adults and second highest for youth. National standards recommend 0.2 miles of greenway trails per 1,000 residents. Harnett County currently has 0.04 miles of greenway trail per 1,000 residents, which is only one-fifth of the national standard. Greenways are usable by all residents regardless of age, race, gender, or income level and provide direct physical and mental stimulation through physical exertion and engaging nature. Greenways promote healthy living, provide environmental benefits, and preserve nature. Greenways have the opportunity to increase property values and create economic impacts. A housing development in Apex, NC increased the price of the homes adjacent to the greenway by $5,000 and those homes were still the first to sell (Rails to Trails Conservancy: Economic Benefits of Trails and Greenways). Trail networks can also provide alternative transportation links to allow citizens to access parks, schools, and towns/cities without having to drive. A Greenway Master Plan should be the first step in addressing this need. The plan would identify specific greenway corridors. In doing so, it would allow the county to require land reservation or trail construction by developers (in lieu of paying recreation fees). It would also assist the county in determining where greenway connections should go as new developments continue to be built in portions of the County, specifically in northwest Harnett, where greenway connections could be made with Wake County’s greenway system. The Parks and Recreation Director is asking for funds for the master plan and a feasibility study to establish costs. Beginning in FY 2021, he is requesting that a capital reserve be established for accumulating funds that could be used for greenway development. The fund would be used to match grants. He is requesting approximately $150,000 to $200,000 per year. The state has estimated that on average greenways cost $1 million per mile to construct. Define Problem Harnett County FY 2020-2021 Recommended Budget Page 160 050420 HC BOC Page 240 Greenway Trail Construction Capital Reserve Appropriation New Completing the master plan and setting aside funds for greenway development beginning in FY 2021 is recommended. Actual greenway construction will be contingent on the county receiving matching grant funds. •Do nothing. If nothing is done, the County will continue to fall behind national standards for greenway trails, which provide higher quality of life for residents and have the potential to increase tourism. •Complete the master plan for greenway development, but delay setting aside funding. This action would like cause land prices and development costs to increase in the future. Delaying funding also means the county might not be able to move forward with partnerships with developers and neighboring jurisdictions. •Complete the master plan and begin setting aside funds for greenway development. Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 161 050420 HC BOC Page 241 Harnett County Resource Center & Library and Department of Social Services (DSS) Addition Approved-Contracts Let Construct a 57,000-square-foot government resource center and library located at 455 McKinney Parkway, Lillington. The building will include space for a new Harnett County Public Library, 3,822 square feet of training space, veterans services, administration, finance, legal, human resources, parks and recreation, and board of commissioner's meeting rooms. The project will also include a 10,000-square-foot addition to the existing social services building to house the child support enforcement division that is currently located in rental space in Erwin. This project also consists of major site work to include new access roads and parking areas. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Architectural Design & Construction Ad 592,901 808,002 465,434 0 0 0 0 1,866,3371,866,337 0 0 Construction 367,021 15,174,279 6,922,044 0 0 0 0 22,463,34422,463,344 0 0 Contingency 0 200,000 92,552 0 0 0 0 292,552292,552 0 0 Engineering 60,159 60,000 21,785 0 0 0 0 141,944141,944 0 0 Financing Costs 0 390,265 0 0 0 0 0 390,265390,265 0 0 Furnishings & Equipment 0 0 1,000,000 0 0 0 0 1,000,0001,000,000 0 0 Other Contracted Services 34,916 42,000 28,084 0 0 0 0 105,000105,000 0 0 Sewer Development Fees 0 43,056 0 0 0 0 0 43,05643,056 0 0 1,054,997 16,717,602 8,529,899 0 0 0 0 26,302,498Total Project Element 26,302,498 0 0 Funding Source Bond Premium 0 3,847,498 0 0 0 0 0 3,847,4983,847,498 0 0 Installment Debt 0 12,615,101 8,529,899 0 0 0 0 21,145,00021,145,000 0 0 Transfer from General Fund 1,054,997 255,003 0 0 0 0 0 1,310,0001,310,000 0 0 1,054,997 16,717,602 8,529,899 0 0 0 0 26,302,498Total Funding Source 26,302,498 0 0 Operating Effect Debt Service 0 457,021 2,000,950 1,958,550 1,916,150 1,868,450 1,815,450 13,488,47101,762,450 1,709,450 Decreased Costs 0 0 -34,309 -68,580 -68,580 -68,580 -68,580 -445,7890-68,580 -68,580 Increased Operating Costs 0 0 353,771 423,657 444,390 454,769 465,420 3,104,7940476,351 486,436 0 457,021 2,320,412 2,313,627 2,291,960 2,254,639 2,212,290 16,147,476Total Operating Effect 0 2,170,221 2,127,306 Harnett County is one of the fastest growing counties in North Carolina. The County's population has nearly doubled since 1990 and is projected to add another 40,000 residents in the next 20 years. The result is an increased demand for County services and numerous departments are out of space to grow and meet this demand including DSS and the Harnett County Public Library. The County has had to pay to rent space to house certain functions. County departments are also spread out across Lillington and beyond, which makes it inconvenient and frustrating for citizens to navigate and do business with the County. Define Problem Harnett County FY 2020-2021 Recommended Budget Page 162 050420 HC BOC Page 242 Harnett County Resource Center & Library and Department of Social Services (DSS) Addition Approved-Contracts Let Complete this project. This project has been approved for debt-financing through the issuance of Limited Obligation Bonds by the NC Local Government Commission and bonds were sold on September 18, 2019. The building construction was bid in August 2019 and construction of the building is currently underway and expected to be complete in early 2021. The project accomplishes a number of important objectives, including centralizing county functions for improved customer service. •As an alternative to building the Resource Center & Library and expanding the existing DSS facility, the County could do nothing and continue renting space, however this would not address the problems described above, and would put the County even further behind in addressing these issues. •Not allowing departments to grow to accommodate increased service demands is another option, however this would put an unattainable workload on existing employees, leading to greater inefficiency, morale issues for staff, and frustration from citizens. Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 163 050420 HC BOC Page 243 Harnett County Sheriff’s 911 Dispatching Software Replacement Approved-No Contracts Upgrade the County’s 911 Software to the latest version to improve emergency service dispatch, to continue to receive support from the vendor, and to join the statewide emergency services network. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Software & Implementation 0 362,728 0 0 0 0 0 362,728520,000 0 0 Software Maintenance 0 134,860 0 0 0 0 0 134,860000 0 497,588 0 0 0 0 0 497,588Total Project Element 520,000 0 0 Funding Source 911 Fund 0 222,674 0 0 0 0 0 222,67478,397 0 0 Transfer from the Radio System (VIPE 0 274,914 0 0 0 0 0 274,914441,603 0 0 0 497,588 0 0 0 0 0 497,588Total Funding Source 520,000 0 0 Operating Effect Increased Operating Costs 0 0 0 8,399 8,650 8,910 9,177 54,32509,453 9,736 0 0 0 8,399 8,650 8,910 9,177 54,325Total Operating Effect 0 9,453 9,736 The existing computer-aided dispatch (CAD) software is out of date. The software does not allow the 911 center to receive videos and pictures sent by text message. The existing system does not accurately track vehicle locations, so that the closest responder can be dispatched. The vendor is no longer adding features or upgrading the existing software. Meanwhile, the state is implementing a new statewide IP network for emergency services, but the existing CAD software is not compatible with the new network. According to the state’s website on the project, the new network: “routes 911 calls based on the caller’s location, as opposed to the wireless tower that received the 911 calls; delivers text-to-911 in a reliable way with the same priority as a 911 call; delivers video-to- 911; provides for 911 call load sharing among PSAPs during emergencies, so that when a storm overloads one PSAP, a neighboring PSAP can automatically receive overflow calls; and provides accurate, reliable, and timely location information for 911 telecommunicators and field responders, especially for wireless and other nomadic 911 callers.” Upgrade the existing software to the latest version to keep data migration, setup and training as simple as possible. •Do nothing: Failure to upgrade the software will mean the county cannot meet state and national standards for receiving 911 calls and will not be able to join the statewide network. Since the vendor is no longer upgrading this version of the software, future support may not be available. •Replace the existing software with a new CAD product: While a comprehensive evaluation of CAD systems had not been conducted, switching to an entirely new system will require much more training and implementation services, a time-consuming process. The county would like to join the state network as soon as the new software is implemented. •Upgrade the existing software to the latest version. This alternative is recommended. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 164 050420 HC BOC Page 244 Harnett County Sheriff’s Detention Center Security Intercom Replacement Approved-No Contracts Replace the intercom system at the Harnett County Detention Center, located at 175 Bain St, Lillington. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Contingency 0 0 6,220 0 0 0 0 6,220000 Furnishings & Equipment 0 0 124,392 0 0 0 0 124,392133,560 0 0 0 0 130,612 0 0 0 0 130,612Total Project Element 133,560 0 0 Funding Source Sheriff's Capital Reserve 0 0 130,612 0 0 0 0 130,612133,560 0 0 0 0 130,612 0 0 0 0 130,612Total Funding Source 133,560 0 0 The existing system, installed when the jail opened in 2009, is nearing the end of life. The manufacturer was sold and the equipment is no longer being made. Replacement parts are difficult to find, though parts have been obtained to date. The intercom system is critical for the Detention Center, as it allows communication to and from the master control station to detention officers and housing units, which is required by state regulations. Purchase a new intercom system, as requested by the Sheriff’s Office in FY 2021, utilizing funds from the Sheriff’s Capital Reserve. The reserve has a balance of $422,346 currently, before an additional transfer of $450,000 is made in FY 2020. Do nothing. If nothing is done and the system fails, the jail will be without a system critical for its operation. If the Detention Center Housing Unit is approved, this project can be included as part of the equipment cost. It will add approximately $10,000 per year in debt service. Define Problem Recommended Solution Alternatives Relation to Other Projects Harnett County FY 2020-2021 Recommended Budget Page 165 050420 HC BOC Page 245 Harnett County Sheriff’s Detention Center Video Surveillance System Upgrade Approved-No Contracts Replace the DVRs for the video surveillance system immediately, using funds currently allocated for kitchen equipment and upgrade the remainder of the video surveillance system in the Harnett County Detention Center, in FY 2022. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Furnishings & Equipment 0 58,557 0 296,971 0 0 0 355,528316,100 0 0 0 58,557 0 296,971 0 0 0 355,528Total Project Element 316,100 0 0 Funding Source Sheriff's Capital Reserve 0 58,557 0 296,971 0 0 0 355,528316,100 0 0 0 58,557 0 296,971 0 0 0 355,528Total Funding Source 316,100 0 0 The detention opened in 2009 with the existing video surveillance system. As it reaches the end of its useful life, the manufacturer no longer supports the system and replacement parts are difficult to find. The DVRs, which record the video, have been failing to the point that no backups are available. The Sheriff’s Office is requesting that funds previously allocated for kitchen equipment be moved to this project and DVRs purchased in FY 2020. The upgrade of the remainder of the video surveillance system can occur as previously scheduled in FY 2022. Replace the DVRs immediately by diverting funds from the kitchen equipment replacement project and replace the remainder of the video surveillance system in FY 2022 using funds from the Sheriff’s Capital Reserve. The reserve has a balance of $422,346 before an additional transfer of $450,000, which is scheduled for FY 2020. •One alternative is to purchase the DVRs when the entire system is replaced, but this will leave the equipment vulnerable to failure without adequate backups. •Do nothing. Failure to replace the system could result in the video system no longer operating. The system is required by state law and protects the county by providing video in investigating inmate complaints, etc. If the Detention Center Housing Unit is approved, this project can be included as part of the equipment cost. It will add approximately $20,000 per year in debt service. Define Problem Recommended Solution Alternatives Relation to Other Projects Harnett County FY 2020-2021 Recommended Budget Page 166 050420 HC BOC Page 246 Harnett County Sheriff's Records Software Replacement Approved-No Contracts Replace the records management system (RMS) software. The existing software has not been upgraded in the past 20 years. The software includes incident and investigation reports and management of evidence for the Sheriff’s Office. An upgrade will enable deputies to access the software in the field through the use of smart phones and tablets and provide other efficiencies for the office. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Furnishings & Equipment 0 3,937 0 0 0 0 0 3,937000 Software Implementation 0 133,195 0 0 0 0 0 133,195000 Software License 0 2,500 0 0 0 0 0 2,500133,900 0 0 0 139,632 0 0 0 0 0 139,632Total Project Element 133,900 0 0 Funding Source Asset Forfeiture Funds 0 139,632 0 0 0 0 0 139,632133,900 0 0 0 139,632 0 0 0 0 0 139,632Total Funding Source 133,900 0 0 The existing software has not been upgraded or replaced in the past 20 years. The software includes incident and investigation reports and management of evidence for the Sheriff’s Office. An upgrade will enable deputies to access the software in the field through the use of smart phones and tablets and provide other efficiencies for the office. Upgrade the existing software to a new version. The Board of Commissioners has approved a budget amendment for the Sheriff to use asset forfeiture funds to cover the cost of the software. It is scheduled to be upgraded in FY 2020. The Sheriff’s Office has evaluated other software products and determined that remaining with the current vendor is much more cost effective. Aside from the age of the software, it has worked well. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 167 050420 HC BOC Page 247 Harnett Regional Jetport (HRJ) Airfield Lighting Rehabilitation New Rehabilitate the airfield lighting system and relocate the automated weather observing system (AWOS) at HRJ, located at 615 Airport Road, Erwin, by installing conduit and replacing all lighting to ensure flight safety. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Construction 0 1,804,668 0 0 0 0 0 1,804,668000 Contingency 0 108,000 0 0 0 0 0 108,000000 Design, Engineering & Construction Ad 0 180,000 0 0 0 0 0 180,000000 0 2,092,668 0 0 0 0 0 2,092,668Total Project Element 0 0 0 Funding Source Article 44 Capital Reserve 0 191,267 0 0 0 0 0 191,267000 Grants, Gifts, Etc.0 1,901,401 0 0 0 0 0 1,901,401000 0 2,092,668 0 0 0 0 0 2,092,668Total Funding Source 0 0 0 HRJ’s lighting system was installed 25 to 30 years ago. The lighting was laid directly in the ground without being protected by conduit, which is not the standard for how lighting should be installed. This poor construction has caused numerous problems with shorts and open circuits. The lighting system is vulnerable to weather conditions and ant infestations. Systems such as the precision approach path indicator, runway end identifier, signage, and runway and taxiway lamps help ensure safety of aircraft and should be replaced at regular intervals. Over the past year, more than 10 repairs have been performed. While the repairs are not costly, outages impact the safety of the 50,500 flights each year. The Division of Aviation has provided design for the new system at no cost to the county and is willing to fund 90% of the construction cost. As part of this work, DOT is paying to move the AWOS, which also requires additional electrical, radio and fiber infrastructure. Utilizing the Division of Aviation’s design and funding, replace the lighting systems and properly install up-to-date LED lighting that will ensure safe lighting for flights into and out of the airport and be more energy efficient. •Do nothing. Without the lighting rehabilitation project, the county’s airport will be vulnerable to the poor installation of the lighting system and not able to ensure critical safety features functions reliably. •Replace the lighting system using Division of Aviation funding. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 168 050420 HC BOC Page 248 Harnett Regional Jetport (HRJ) Apron Expansion Approved-No Contracts Construct a 144,000-square-foot expansion of the HRJ Apron, located at 615 Airport Road, Erwin to provide adequate space for parking, loading, unloading, and refueling of larger planes used by many businesses. The expansion will allow larger aircraft to land at the jetport and access services safely. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Construction 0 0 2,991,230 0 0 0 0 2,991,2302,800,000 0 0 Contingency 0 0 149,562 0 0 0 0 149,562000 Design, Engineering & Construction Ad 0 296,500 282,977 0 0 0 0 579,477296,500 0 0 0 296,500 3,423,769 0 0 0 0 3,720,269Total Project Element 3,096,500 0 0 Funding Source Article 44 Capital Reserve 0 29,650 342,377 0 0 0 0 372,027309,650 0 0 Grants, Gifts, Etc.0 266,850 3,081,392 0 0 0 0 3,348,2422,786,850 0 0 0 296,500 3,423,769 0 0 0 0 3,720,269Total Funding Source 3,096,500 0 0 Larger aircraft are landing at HRJ and need additional space to move safely between fuel farms, the terminal, maintenance and other airport services. The size and configuration of HRJ’s existing apron (also referred to as ramp or tarmac) prohibits these aircraft from maneuvering safely and efficiently. In some instances, when larger planes park in the apron area, they block other aircraft, including the SBI’s Air Wing Division, from accessing the runway and other airport services. In addition, the apron was not originally designed to accommodate these heavier aircraft. Finally, new Federal Aviation Administration requirements do not allow direct access between the apron and runway, which is currently the situation at HRJ. A 2005 master plan for the airport called for airport improvements, including expanding the apron. An attractive airport that is easy to use can increase flights and might increase the number of aircraft stored in airport hangers, leading to increased tax value. On existing property owned by the county, expand the apron area to 144,000 square feet and strengthen the existing pavement with concrete or stronger asphalt. This creates area for an additional nine parking spaces and better passenger loading and unloading. The project also connects the taxiways to the service area, bringing the county into compliance with FAA requirements, and expand the size of SBI’s parking area. Utilize funding from the Division of Aviation, which provides 90% of design and construction costs. •Do nothing. Failure to expand and strengthen the apron will mean the larger aircraft will continue to have difficult maneuvering in HRJ and traffic issues in and around the apron will continue. •Expand and strengthen the apron. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 169 050420 HC BOC Page 249 Neills Creek Tennis Courts and Western Harnett Middle School Baseball and Softball Fields Lighting Approved-Contracts Let Install lighting at the Neills Creek Park Tennis Courts, located at 2533 Harnett Central Road, Angier, and on the baseball and softball fields at Barbecue Creek Park, located at Western Harnett Middle School, 11139 NC Highway 27 West, Lillington. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Construction 0 411,000 0 0 0 0 0 411,000480,600 0 0 0 411,000 0 0 0 0 0 411,000Total Project Element 480,600 0 0 Funding Source General Obligation Bond Proceeds 0 411,000 0 0 0 0 0 411,000480,600 0 0 0 411,000 0 0 0 0 0 411,000Total Funding Source 480,600 0 0 Operating Effect Increased Operating Costs 0 3,500 7,210 7,426 7,649 7,879 8,115 58,74608,358 8,609 Increased Revenue 0 -425 -850 -850 -850 -850 -850 -6,3750-850 -850 0 3,075 6,360 6,576 6,799 7,029 7,265 52,371Total Operating Effect 0 7,508 7,759 The Western Harnett Youth Recreation (WHYR) program, with which the county contracts to provide youth sports, has to use multiple locations because of the growth in its participants and limited facilities at the county’s Barbecue Creek Park. Having to operate in multiple locations makes it difficult for WHYR to supervise and maintain fields. WHYR serves south and west Harnett and is by far the largest sports provide in the county. The county’s two baseball/softball and multi-purpose fields are already lit. Western Harnett Middle School’s two fields, located are on the same campus as Barbecue Creek Park, are not. The Neills Creek Park Tennis Courts were relocated due to poor sub-base and water damage. The existing lights were unsafe and unreliable. Because of their condition, they could not be relocated to the new tennis courts. Install the sport lights in FY 2020 to give more access to these facilities by WHYR and other groups. With the lighting of the school’s fields, WHYR would have a centralized site from which to run its programs, making its supervision and field maintenance activities more efficient. Because the project provides lighting of school athletic facilities, general obligation bond proceeds can be used to fund them. •Do nothing. If nothing is done, the facilities will be limited to use only during daylight hours. Because the facilities are located on school grounds, it severely limits the hours they can be used by WHYR and other groups. •Install the lights now using leftover school general obligation bond funds. A contract for the lighting and installation was signed in July 2019. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2020-2021 Recommended Budget Page 170 050420 HC BOC Page 250 Northwest Harnett Emergency Radio Tower Replacement Approved-No Contracts Construct a new emergency radio communications tower at 1979 Oakridge River Road Fuquay-Varina in partnership with the NC State Highway Patrol. Remove the existing tower at 130 Oakridge River Road, Fuquay-Varina and restore the land. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Construction 0 475,000 0 0 0 0 0 475,000475,000 0 0 Contingency 0 100,000 0 0 0 0 0 100,000100,000 0 0 Design, Engineering & Construction Ad 0 185,000 0 0 0 0 0 185,000185,000 0 0 Furnishings & Equipment 0 115,000 0 0 0 0 0 115,000115,000 0 0 Land 43,992 0 0 0 0 0 0 43,99243,992 0 0 43,992 875,000 0 0 0 0 0 918,992Total Project Element 918,992 0 0 Funding Source Transfer from the Radio System (VIPE 43,992 875,000 0 0 0 0 0 918,992918,992 0 0 43,992 875,000 0 0 0 0 0 918,992Total Funding Source 918,992 0 0 Operating Effect Decreased Costs 0 0 -20,000 -20,000 -20,000 -20,000 -20,000 -140,0000-20,000 -20,000 0 0 -20,000 -20,000 -20,000 -20,000 -20,000 -140,000Total Operating Effect 0 -20,000 -20,000 The existing radio tower located at 130 Oakridge River Road, Fuquay-Varina, is located on leased land. The tower is old and in poor condition. When the county attempted to renew the land lease, the property owners refused to renew at first, then proposed more than doubling the rent, and then increasing the rent 5% each year. In addition, the property owners wanted to place additional requirements and restrictions on the county’s use of the property, such as removing a light pole from their pasture and run wiring underground, maintaining the area outside of the county’s fenced area, increasing the rent if the county subleased tower space to a third party, and tying the property owner’s electric fence to the county generator. . After attempting to resolve the situations for more than a year, the county decided to move the tower and co-locate it on property purchased for a solid waste convenience site and park, located at 1979 Oakridge River Road. The new property allows the tower to be built at a higher elevation and improves coverage for emergency responders. Construct a 380-foot tower with backup generator at 1979 Oakridge River Road on property owned by Harnett County. Also construct a 228-square-foot building to house the emergency radio equipment and gravel parking area, and fence the site. Demolish the existing tower at 130 Oakridge River Road and restore the property to its previous condition. The county could condemn the property on which the existing tower sits. The condemnation process provides a process that helps determine the fair market value of the property. This alternative does not lead to better coverage or resolve issues with the poor condition of the existing tower. The tower is being designed by NC Highway Patrol, which will also bid the project. The goal is to have the tower constructed prior to June 30, 2020, when the lease for the land ends. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2020-2021 Recommended Budget Page 171 050420 HC BOC Page 251 Parks Capital Reserve Appropriations Approved-No Contracts Continue $200,000 annual appropriations to the Parks Fund. Funds are used for small projects at existing parks and for development of new parks and facilities. The funding allows many projects to be completed by county staff at a lower cost than if contracted. Funding will support the development of Patriots Park, Shawtown Community Park, Northwest Harnett Park, water access sites, and the Benhaven Community Park. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Transfer to Capital Reserve 750,000 200,000 200,000 200,000 200,000 200,000 200,000 2,350,0001,400,000 200,000 200,000 750,000 200,000 200,000 200,000 200,000 200,000 200,000 2,350,000Total Project Element 1,400,000 200,000 200,000 Funding Source Transfer from General Fund 750,000 200,000 200,000 200,000 200,000 200,000 200,000 2,350,0001,400,000 200,000 200,000 750,000 200,000 200,000 200,000 200,000 200,000 200,000 2,350,000Total Funding Source 1,400,000 200,000 200,000 Operating Effect Transfer from General Fund 750,000 200,000 200,000 200,000 200,000 200,000 200,000 2,350,0000200,000 200,000 750,000 200,000 200,000 200,000 200,000 200,000 200,000 2,350,000Total Operating Effect 0 200,000 200,000 Harnett County is deficient in parks and recreation facilities throughout the county. A funding source for the parks listed above is needed. Utilizing the Parks Fund, Parks and Recreation staff is able to complete much of the work in-house at a savings to the county. Continue annual funding of the Parks Fund to allow for small projects throughout the county. •Do nothing. If nothing is done, the parks listed above will not be constructed unless other funding sources are identified. •Seek PARTF and other large grants to build one park at a time. While this option allows one park to be completed every five to seven years, it does not address constructing needed and promised facilities at all of the parks currently owned by Harnett County. In other words, funding will be focused on one park at a time, while others will not be developed in the short-term and must wait their turn for grant funding. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 172 050420 HC BOC Page 252 Patriots Park Development (Current and Future Phases)Approved-Contracts Let Develop Patriots Park, located on Ponderosa Road in the Johnsonville community. The site is adjacent to the Ponderosa Convenience Center, located at 721 Ponderosa Road. Park amenities will include two open ball fields with backstops, and walking trail. A future phase will include a picnic shelter and playground. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Construction 0 325,000 0 0 0 0 0 325,000000 Design, Engineering & Construction Ad 0 10,000 0 0 0 0 0 10,000000 Furnishings & Equipment 0 12,000 0 0 0 0 0 12,000000 0 347,000 0 0 0 0 0 347,000Total Project Element 0 0 0 Funding Source Parks Capital Reserve 0 347,000 0 0 0 0 0 347,000000 0 347,000 0 0 0 0 0 347,000Total Funding Source 0 0 0 Operating Effect Increased Operating Costs 0 0 34,969 46,949 37,548 90,269 68,984 432,311082,079 71,513 0 0 34,969 46,949 37,548 90,269 68,984 432,311Total Operating Effect 0 82,079 71,513 Harnett County owns 18 acres on Ponderosa Road and constructed a convenience center on the property in 2018. During community meetings held to review the convenience center site, residents indicated the strong desire to have a park co-located on the property if the convenience center was constructed. The site is located in the southwestern part of the county where there are no existing parks or recreation facilities. Work is already underway by Parks and Recreation to develop the seven acres that are not in wetlands. An entrance road and ball fields are currently being constructed and will be available to the community for use by the end of 2019. A future phase includes a picnic shelter and playground and will cost approximately $60,000. Both phases will be funded from the Parks Fund. The county did not seek grant funding because of the relatively low cost and the fact an existing PARTF project (Government Complex Park) is being constructed at the same time. Utilizing the Parks Fund, continue development of the park’s entrance road and ball fields, which should be complete by the end of 2019. Construct the picnic shelter and playground when funding permits. •Do nothing. If nothing is done, the county will not fulfill its obligation to the residents in the area to build a park on the convenience center property. The area will continue to be underserved by recreation facilities. •Utilizing the Parks Fund, continue development of the park’s entrance road and ball fields, which should be complete by the end of 2019. Construct the picnic shelter and playground when funding permits. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 173 050420 HC BOC Page 253 Patriots Park Development (Current and Future Phases)Approved-Contracts Let Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Relation to Other Projects Harnett County FY 2020-2021 Recommended Budget Page 174 050420 HC BOC Page 254 Public Library Radio Frequency Identification (RFID) Installation New Install and implement RFID technology and equipment at the newly constructed Harnett County Public Library and Resource Center located at 455 McKinney Parkway, Lillington, to allow patron self-checkout, better theft and inventory control, and better utilization of library staff for increased programming and information needs. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Furnishings & Equipment 0 0 110,712 0 0 0 0 110,712000 Other Contracted Services 0 0 2,572 0 0 0 0 2,572000 Software & Implementation 0 0 26,720 0 0 0 0 26,720000 Supplies 0 0 13,849 0 0 0 0 13,849000 0 0 153,853 0 0 0 0 153,853Total Project Element 0 0 0 Funding Source Capital Reserves 0 0 38,463 0 0 0 0 38,463000 Grants, Gifts, Etc.0 0 115,390 0 0 0 0 115,390000 0 0 153,853 0 0 0 0 153,853Total Funding Source 0 0 0 Operating Effect Decreased Costs 0 0 -18,427 0 0 0 0 -18,427000 Increased Operating Costs 0 0 0 14,504 14,939 15,387 15,849 93,817016,324 16,814 Transfer from General Fund 0 0 38,463 0 0 0 0 38,463000 0 0 20,036 14,504 14,939 15,387 15,849 113,853Total Operating Effect 0 16,324 16,814 During FY 2018-19 the Harnett County Public hosted 887 in-house programs with 10,807 attendees. These figures demonstrate a 19% increase in the number of in-house library programs and a 10% increase in program attendance over FY 2017-18. The changing role of public libraries, coupled with an increased number of residents seeking programming, constitutes a shift in focus from service desk transactions to hands-on training, programming, and other staff- provided learning opportunities. Programs fill up quickly resulting in long wait-lists and the unfortunate practice of denying services. Increasing the number of programs would require additional staff time. Library staff designated to provide programs have reached the limits of their ability to add programs. Often staff members work on scheduled days off and accrue compensatory time beyond what is acceptable. Without additional staff, the library will not be able to keep up with the increasing need and demand for additional programs. The limited number of circulation employees often results in longer wait times for patrons with reference questions or requesting assistance with computer related issues, public office equipment (copier, scanner, fax, etc.), and the print management station. This often leads to customer and staff frustration. Utilizing a Library Services and Technology Act (LSTA) grant available through NC Libraries, purchase and implement RFID and self-check technology. This technology will allow library staff to shift time from checking out materials and managing the collection to meeting the demand for increased programming, solving users' more complex information requests, and assisting with technology-related needs. RFID is recommended over other solutions because of long- term cost-savings. Other benefits of RFID implementation include: Define Problem Recommended Solution Harnett County FY 2020-2021 Recommended Budget Page 175 050420 HC BOC Page 255 Public Library Radio Frequency Identification (RFID) Installation New •Enhanced customer experience and privacy with self-service options •Improved circulation efficiency with the capability to check in and process multiple items at one time •Improved accuracy of inventory through RFID’s inventory control features •Improved security of library materials •Hire an additional full-time Library Program Specialist to meet the demand for additional programming and patron assistance at a cost of $29,573 plus benefits annually. The salary and benefits cost over 10 years is estimated at $493,417. •Hire two additional part-time Library Program Specialists to meet the demand for additional programming and patron assistance at a cost of $42,857 annually. The salary and benefits cost over 10 years is estimated at $552,426. •Implement RFID and self-check technology that will allow staff time to plan and implement additional programs and reduce wait times at the circulation desk to free staff to focus on more complex information and technology needs. •Do nothing and continue to frustrate and disappoint Harnett County residents that are denied participation in library hosted-programs and less-than-optimal customer service. Implementing RFID requires that library materials are tagged with a special sensor encoded with data. As part of the move to the Harnett Resource Center and Library, the existing collection will be weeded, packed and moved. As each item is being handled, it can also be tagged at the same time resulting in staff time saved. Alternatives Relation to Other Projects Harnett County FY 2020-2021 Recommended Budget Page 176 050420 HC BOC Page 256 Sheriff Capital Reserve Approved-No Contracts Continue annual contributions of $450,000 to the capital reserve fund established for the Sheriff. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Transfer to Capital Reserve 1,844,489 450,000 450,000 450,000 450,000 450,000 450,000 5,444,4890450,000 450,000 1,844,489 450,000 450,000 450,000 450,000 450,000 450,000 5,444,489Total Project Element 0 450,000 450,000 Funding Source Transfer from General Fund 1,844,489 450,000 450,000 450,000 450,000 450,000 450,000 5,444,4890450,000 450,000 1,844,489 450,000 450,000 450,000 450,000 450,000 450,000 5,444,489Total Funding Source 0 450,000 450,000 Harnett County FY 2020-2021 Recommended Budget Page 177 050420 HC BOC Page 257 Social Services and Commons Area Roof Replacement Approved-No Contracts Replace roof and repair the supporting structure for the Social Services and Commons buildings, located at 311 W Cornelius Harnett Boulevard, Lillington. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Construction 0 0 0 285,600 0 0 0 285,600000 Contingency 0 0 0 14,280 0 0 0 14,280000 0 0 0 299,880 0 0 0 299,880Total Project Element 0 0 0 Funding Source Capital Reserves 0 0 0 299,880 0 0 0 299,880000 0 0 0 299,880 0 0 0 299,880Total Funding Source 0 0 0 Operating Effect Transfer from General Fund 0 0 149,940 149,940 0 0 0 299,880000 0 0 149,940 149,940 0 0 0 299,880Total Operating Effect 0 0 0 The existing roof is original to the buildings, which opened in 1996. The roof is out of warranty. When the Health Department roof began leaking, the Facilities Department also had the Social Services/Commons roof assessed because it was constructed at the same time. At the time, the roofing contractor estimated that the Social Services/Commons roof had only three to five years of remaining life before it would need to be replaced. The Health Department roof was replaced in FY 2019. Replace the roof, repair the support structure as needed and require a 20-year labor and material warranty from the roofing contractor. •Do nothing. Failing to replace the roof within the recommended timeframe risks the onset of leaks and possible major damage to the interior of the building. •Replace the roof within the timeframe recommended by the roofing contractor. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 178 050420 HC BOC Page 258 Tax Reappraisal Fund Approved-Contracts Let Set aside funds annually for the next revaluation of real property, slated for FY 2022, in accordance with state law. The cost of the reappraisal will be $2,070,000. State law requires that funds be set aside annually to cover the cost, requiring a contribution of $690,000 for three years. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Transfer to Reappraisal Fund 0 690,000 690,000 690,000 0 0 0 2,070,0002,070,000 0 0 0 690,000 690,000 690,000 0 0 0 2,070,000Total Project Element 2,070,000 0 0 Funding Source Transfer from General Fund 0 690,000 690,000 690,000 0 0 0 2,070,0002,070,000 0 0 0 690,000 690,000 690,000 0 0 0 2,070,000Total Funding Source 2,070,000 0 0 Operating Effect Transfer from General Fund 0 690,000 690,000 690,000 0 0 0 2,070,000000 0 690,000 690,000 690,000 0 0 0 2,070,000Total Operating Effect 0 0 0 Harnett County FY 2020-2021 Recommended Budget Page 179 050420 HC BOC Page 259 Solid Waste Fund Projects Harnett County FY 2020-2021 Recommended BudgetPage 180050420 HC BOC Page 260 Solid Waste Bulldozer Replacement New Replace a 2005 medium-sized bulldozer used daily in the Dunn-Erwin landfill located at 449 Daniels Road, Dunn. Project Budget Prior to FY 2020 Current Year: FY 2020 Year 1: FY 2021 Year 2: FY 2022 Year 3: FY 2023 Year 4: FY 2024 Year 5: FY 2025 Project TotalsBudget Year 6: FY 2026 Year 7: FY 2027 Project Element Furnishings & Equipment 0 400,000 0 0 0 0 0 400,000000 0 400,000 0 0 0 0 0 400,000Total Project Element 0 0 0 Funding Source Solid Waste Fund Balance 0 204,262 0 0 0 0 0 204,262000 Solid Waste Operating Budget 0 195,738 0 0 0 0 0 195,738000 0 400,000 0 0 0 0 0 400,000Total Funding Source 0 0 0 Operating Effect Decreased Costs 0 0 -18,000 -18,000 0 0 0 -36,000000 Solid Waste Fund Balance 0 204,262 0 0 0 0 0 204,262000 Solid Waste Operating Budget 0 195,738 0 0 0 0 0 195,738000 0 400,000 -18,000 -18,000 0 0 0 364,000Total Operating Effect 0 0 0 The existing bulldozer is used daily at the landfill for pushing and covering construction and demolition and land clearing and inert debris. The current piece of equipment is 14 years old with more than 11,000 hours on it and is continually breaking down. The industry standard is that equipment be replaced at or before 10 years of use. This equipment is subjected daily to rough conditions and in a harsh environment. Downtime and repair costs are escalating as a result of the equipment’s age and condition. Without the equipment, landfill operations will be impacted, as well as the ability to comply with state regulations. Purchase a new bulldozer in FY 2021 through state contract or from a vendor more competitive than state contract pricing. Do nothing. Not replacing this piece of equipment will mean increasing downtime and repair costs. The county may not be able to comply with state regulations requiring that waste materials be pushed, packed and covered on certain schedule. If equipment is not available or inoperable, staff cannot comply with this required schedule. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 181 050420 HC BOC Page 261 Future Projects Currently, the county lacks sufficient data, revenue, or debt capacity to schedule these projects. If these issues are resolved, these projects may appear in a future CIP. Continue to develop the remaining 800 acres of Anderson Creek Park, located at 1491 Nursery Rd, Lillington, as a large passive recreation park. The remaining elements to be constructed include equestrian trails, additional walking trails, mountain biking trails, additional parking, additional picnic shelters, another playground, interpretive signage, and a staff building. Utilizing a state grant, the county has already developed 200 acres, including a roadway, disc golf, picnic shelter, playground, three miles of walking trails, nature education, and a pond overlook. Anderson Creek Park Development (Future Phases)Future The county purchased this tract from Harnett Forward Together Committee (HFTC) and is paying itself back through recreation fees collected in the area. The deed contained a restriction that part of the tract must be used for a park. Fifty acres of the site has been reserved for a future school site and NC Forestry may locate here as well. The size of the park is conducive to constructing a regional park that will attract visitors from surrounding counties and could be an economic development driver. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the 100 counties. Harnett County currently ranks 90th in picnic shelters, 88th in playgrounds, and 51st in trail miles (this high only because of Raven Rock State Park). The mountain biking trails would be the first in the County except the trails recently opened at Raven Rock State Park. In 2009 a master plan of the park was developed calling for the existing and future amenities. Currently, the county lacks funding to move ahead with the full future phase of the project. Until that is addressed, we should continue to make improvements using the park fund. •Do nothing. If nothing is done, the county will continue to operate the park as is, but it will likely not have the regional draw that would generate economic development. •Fund improvements incrementally through the parks fund. This approach will avoid the necessity of applying for grant funds, but it will take a long time to complete the amenities identified for this park, especially considering the numerous other parks currently in development in the county. •Apply for PARTF funding from the state for a 50% match. The option provides the most resources, but may not be the best use of PARTF, as there are higher priorities for constructing parks (this is 7 out of 10 for the department). Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Define Problem Recommended Solution Alternatives Relation to Other Projects Develop a park at the site of the old Boone Trail School, located at 8500 Old Highway 421, Lillington, that was destroyed by fire in May 2019. An initial concept plan developed with input from the community included a renovated entrance drive, memorial walkway, amphitheater, basketball court, picnic shelter, restroom facility, and walking trail. Boone Trail Park Development Future Harnett County FY 2020-2021 Recommended Budget Page 182 050420 HC BOC Page 262 Harnett County owns 13.5 acres where the old Boone Trail School was located before being destroyed by fire. Of that amount, 6.25 acres have already been developed into the Boone Trail Community Center & Library, and include active park amenities. The community would like the remaining portion of the property developed into a park. The burned building was demolished in September 2019. The additional land will increase the park acreage per citizen of Harnett County. The planned amphitheater will be the first for Harnett County Parks & Recreation. The amphitheater will also increase the programming opportunities within the department. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the 100 counties. Harnett County currently ranks 90th in picnic shelters and 79th in athletic courts. Using Parks Fund to build the park over multiple phases is recommended. Preliminary discussions with the community have taken place and there is interest in community-driven fundraising efforts to offset some of the costs of the park or to provide additional amenities not included in the County’s scope. No cost estimate has been obtained to construct all amenities. •Do nothing. This option fails to address the community’s interest in seeing the old school site repurposed for community needs. •Renovate the old school entrance drive that was preserved during the school renovation and save the park development for future development. Again this fails to address the community’s interest. •Construct the amenities listed above with proceeds from the Parks Fund in phases as funds are available. Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. The park would be adjacent to the Boone Trail Community Center and Library, which opened in the spring of 2017. Define Problem Recommended Solution Alternatives Relation to Other Projects Develop a building program and cost estimate to finish approximately 12,150 square feet of shell space in the Harnett County Courthouse, located at 301 W Cornelius Harnett Blvd, Lillington to meet Clerk of Court and other court-related needs. Courthouse Shell-Space Upfit Future When the courthouse was originally constructed, 12,150 square feet of the third floor was constructed as “shell space,” meaning the space is not finished and could be renovated to accommodate a range of needs. The original plans called for this space to be future courtrooms. Because the county has not systematically assessed the needs, the third alternative is recommended. The General Services Director estimates this study would cost approximately $30,000. •Do nothing: The space could remain as is for the foreseeable future, but this would not address court system needs. •Finish the space for courtrooms: While this meets the original intent for the space, there may be other court needs that have not been presented to the county. •Assess all possible court needs, identify the most critical, and hire an architect to develop a building program and cost estimate. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 183 050420 HC BOC Page 263 Improve or replace the county’s garage, located at 1100 E McNeill St, Lillington, to provide an adequate space for maintaining the county’s increasing fleet, improve wait times for vehicle service, and ensure the safety of garage staff. Fleet Maintenance Facility Improvement or Replacement Future The County’s existing maintenance garage is too small and is inefficiently designed for increased service demands. Three bays limit the number of vehicles that can be serviced at one time. The bays are too small to service some of the county’s larger vehicles. Lift and other equipment have aged beyond the recommended useful life. Some improvements to the facility have been made in house, including improving the office areas and restrooms and moving the used oil collection tank outside. Either work with Harnett County Schools or move forward separately to hire an architect to develop a building scope and cost estimate. •First, the existing facility could be expanded. It has only three bays, which are frequently full. Expanding the facility with additional bays would allow staff to accommodate increased demand for service from County departments, improve efficiency and reduce wait times for departments waiting on vehicle repairs. •Second, there may be opportunities for the County to partner with Harnett County Schools in the future on a new joint Fleet Maintenance Facility, which would allow for greater efficiencies and economies of scale through a collocated facility for both entities. Both of these options would require architectural services to determine scope and cost. •Replace only the lifts and other aging equipment. This option does not address the size of the bays or the need to increase the number of bays to service a growing fleet. •Finally, do nothing. If nothing is done, the none of the concerns mentioned above will be addressed. Define Problem Recommended Solution Alternatives Project Description: Construct a 55-bed, 8,750-square-foot addition and recreation yard at the Harnett County Detention Center, located at 175 Bain St, Lillington, to continue to receive revenue from housing non-local inmates for other entities. Harnett County Sheriff’s Detention Center Housing Unit Addition Future The county’s detention center opened in 2009. The detention center’s core facilities and the building site were master planned to add three housing units in the future. For the last two years, the Harnett County Sheriff’s Office has submitted as a capital project the construction of one of the housing units. The stated intent of building the housing unit now is to provide secure detention for non-county inmates, such as federal and state prisoners, for which the county receives reimbursement at daily rates of $45 per day for state inmates and $60 for federal. The local jail population is increasing and, it is projected that by FY 2030 the county will no longer have capacity for non-county inmates. In the meantime, this funding source will decline each year as non-county inmates are displaced by local inmates. Because this funding source generates substantial revenue for the county--between $429,443 in FY 2016 and $1,205,967 in FY 2013--the Sheriff’s Office has proposed that building the housing unit will help ensure the county continues to receive this revenue. The Sheriff’s Office has also been encouraged by the US Marshal to house federal inmates. The revenue on the existing jail will decline as the county’s local inmates displace beds currently used for outside inmates. This revenue loss is inevitable. Whether the county builds an additional housing unit is a self-contained decision and has no effect on this revenue loss. The question is whether the new housing unit will generate sufficient revenue to pay the operating and capital costs of the new unit. Define Problem Recommended Solution Harnett County FY 2020-2021 Recommended Budget Page 184 050420 HC BOC Page 264 The county is not in the financial position to build a housing unit that will not be needed for more than 10 years. This would tie up debt capacity that is needed for schools and other county needs. The federal government will not give any guarantees about its usage of the housing unit, leaving the county to assume the financial risk for debt and fixed operating costs. Simply, the risk far outweighs the reward. •Do nothing. If nothing is done, the county will need to begin planning a new jail to open in the early 2030s. In the meantime, the county will avoid the operating cost of the new pod, but will not have revenue to offset the capital cost of the pod in 11+ years. •Five scenarios were developed and based on assumptions about the mix of outside inmates and the occupancy rate of the housing unit. The occupancy rate means of the number of beds available to house outside inmates, what percentage of them are actually used. In the past six years, the occupancy rate has been as low as 33% and as high as 95%. Often these rates are tied to federal policy and the relationship the county has with the US Marshal’s Office. During the Obama administration, the occupancy rates were lower than during the Trump administration. With a presidential election occurring in 2020, federal policy could change again, and in fact, could change two more times before the projected revenue is collected. Likewise, the current US Marshal, who has ties to Harnett County, could be replaced with someone with less interest in housing federal inmates here. If the housing unit is constructed, the county will lose (meaning spend more than the revenue generated) between $2.3 million and $7.2 million during the 10 year period, depending on the assumptions made. In the scenario supported by the Sheriff’s Office, the county would spend $3.6 million more than it takes in. •An argument can be made that if revenue covers operating cost, any excess can help offset the capital expense for a housing unit it will need in the future. In two of the scenarios, the housing unit would not cover the operating costs. In the scenario supported by the Sheriff’s Office, the county would generate $594,297 to cover debt service of $4.2M. If the housing unit project is approved, replacement of the intercom system and video surveillance system could be included as equipment costs and the requested generator could also be added to the project. Alternatives Relation to Other Projects Replace kitchen and laundry equipment and water heaters in the Harnett County Detention Center, located at 175 Bain St, Lillington, which are nearing the end of their useful life. Harnett County Sheriff’s Detention Center Kitchen and Laundry Equipment Replacement Future The Harnett County Detention Center opened in 2009 and some equipment is nearing the end of its useful life. The Sheriff’s Office has replaced a kettle and steamer to date. The vendor is not able to cover some of the equipment under its maintenance agreement. As of the development of the CIP, no cost estimate has been obtained for the equipment that needs to be replaced. Departments were notified on August 19 that cost estimates would be required for all funded projects. Once cost estimates have been obtained, schedule the project in a future CIP. Define Problem Recommended Solution Purchase and install a 1,000 KW generator at the Harnett County Sheriff’s Office and Detention Center, located at 175 Bain St, Lillington to provide sufficient backup power to run the building systems, including HVAC. Harnett County Sheriff's Office and Detention Center Generator Purchase and Installation Future Harnett County FY 2020-2021 Recommended Budget Page 185 050420 HC BOC Page 265 The existing 400 KW generator runs only the 911 Center fully. It operates life and safety equipment in the Sheriff’s Office and Detention Center, but does not run the heating and air conditioning systems. When the Detention Center loses power, humidity levels rise in the housing units, sometimes to the point where the fire alarm is activated. After power is restored, it may take several hours to reduce humidity levels. Even if power is off only for a short time, the HVAC systems returns to default systems and maintenance staff has to reset them. The state requires the jail to have a plan for moving inmates to other facilities if the power loss is for a sustained period of time and temperatures dip below 68 degrees in the winter and rise above 85 degrees in the summer. To date, no inmates have been moved for this issue. The Manager recommends evaluating the purchase of the second generator before moving ahead with this project. •Do nothing. If nothing is done, the Detention Center will continue to see problems with the HVAC system not running during periods power is off. Humidity levels and the reset of the HVAC system to default controls will continue to present operational challenges. •Purchase a larger, 1,000 KW generator to run all systems in the Detention Center, Sheriff’s Office, and 911 Center. The Sheriff’s Office has obtained a quote for purchase and installation of the generator, at a cost of $385,960. •Purchase a second, smaller generator. Purchasing a second generator to run the HVAC system would resolve the issue. A second generator would be much less costly and likely less to install. A second generator would also provide redundancy in case one of the generator fails. The only down side would be that maintaining a second generator would be slightly more costly, estimated at around $550 per year. If the housing unit project is approved, the generator could be purchased as part of that project. It would add approximately $30,000 per year in debt service costs. Define Problem Recommended Solution Alternatives Relation to Other Projects Construct a 6,969-square-foot airport terminal at HRJ, located at 615 Airport Road, Erwin, to create a “Gateway to Harnett,” improve jetport services, and provide office space for Economic Development. Harnett Regional Jetport (HRJ) New Terminal Construction Future Built in 1983 the existing 2,200-square-foot terminal is outdated and its waiting area, meeting facilities and pilot spaces are inadequate. Office space for airport staff is also lacking. The terminal’s antiquated design does not portray the county and its economic development efforts in the best light. A 2018 ITRE research study showed the airport has a $176.5 million annual economic impact. Because of its demonstrated connection and potential impact, co-location of the county’s Economic Development offices is desired. Originally, the county planned to use the balance of the Article 44 Capital Reserve for airport projects. The addition of the lighting rehabilitation project (+191,267), an increase in the airport apron project (+62,377), the increase in the terminal project (+824,851), and a misunderstanding about what the state is willing to commit to the project (+293,971) increases the county’s overall cost by $1.4 million to $3.4 million. The increased costs of the airport result from construction costs escalation, unexpected sewer modifications, and fuel filling point relocation. The Article 44 Capital Reserve has a balance of approximately $3 million. The end result is that the county needs to seek additional revenues to fund this project. •Do nothing. If nothing is done, the jetport’s terminal will continue to be outdated and undersized. The limited spaces for meetings, waiting, and pilots makes it less desirable for flights and for use as a meeting space. •Construct a new 6,969-square-foot terminal. The lower level would house two conference rooms, additional office space for airport staff, a pilot lounge with shower area, a larger waiting lounge, and office space for Economic Development. The upper floor, accessible without entering the lower level, would house another meeting space and observation platform, which should be an attractive meeting space for economic development and Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 186 050420 HC BOC Page 266 other needs. A temporary terminal will also be needed during construction, so that the old one can be demolished to make way for the new one. The project would consist of these improvements, along with necessary infrastructure and site improvements. No additional land is needed, as everything would be built on property currently owned by Harnett County. Acquire software to upgrade and standardize all HVAC controls in buildings on the main Lillington campus. HVAC Control Upgrades and Standardization in Multiple Locations Future Existing HVAC controls vary from building to building. Some systems are out-of-date and are not operating on secure platforms. The Facilities Department must maintain the different systems. The construction of the Harnett Resource Center and Library and the replacement of the chiller at the Administrative Building and cooling towers at the courthouse have allowed the purchase of a standard control system for these buildings. With time to evaluate these systems, staff will be in a better position to recommend a standardized system. •Do nothing: Without standardizing controls, systems will continue to be out of date, operate on non-secure platforms, and require Facilities staff knowledge of multiple systems. In some cases, the existing systems do not allow the most efficient control of HVAC systems. In addition to having to learn multiple systems, staff cannot always make changes without going through the vendor. •Standardize the controls of the Harnett Resource Center and Library. Use this as a starting point for how existing buildings can be standardized in the future. Define Problem Recommended Solution Alternatives Construct a new driveway from NC 210 into Neills Creek Park, located at 3885 Neill's Creek Road, Angier. The new driveway would alleviate the need to use the Harnett Central High School driveway. NC Department of Transportation also requires the construction of a turning lane. This driveway and parking lot would connect the high school and Harnett Central Middle School fields and allow for Parks and Recreation to program both areas. Neills Creek Park Roadway Construction Future The existing entrance to Neills Creek Park is through the main entrance to Harnett Central High School. Because of access through school property, the park cannot be used during school hours. In addition, park users have to drive around to the back of the school to enter the park. This driveway leads to a small parking lot located in the foul ball zone for the softball fields. The only parking for the current park is in close proximity of the high school softball field and the men’s softball field. The parking location provides little-to-no protection from foul balls, leaving park users to park at their own risk. Users and spectators can park in the school parking lots but doing so requires a significant walk to the fields. The county recently expanded Neills Creek Park to include the two ballfields, a multiuse field, and relocated tennis courts at the middle school. The existing entrance does not serve these areas. A feasibility study and cost estimate will be required before this project can move forward. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 187 050420 HC BOC Page 267 •Do nothing. If nothing is done, park users will continue to use the existing driveway through school property, which does not give access to the expanded facilities recently constructed by the county and limits usage of the park to non-school hours. •Only install directional signage to inform users of other middle school parking and facilities. This option fails to address the lack of connection between parking and the middle school fields. •Construct a DOT-required turning lane on NC 210, a new entrance into the park, and a parking lot that is more accessible to all park amenities. Relocate the Northwest Convenience Center to 1971 Oakridge River Road, Fuquay-Varina to provide a larger and safer site to serve the growing population in this area. Northwest Convenience Center Relocation Future The existing solid waste convenience center, located at 1260 Cokesbury Road, Fuquay-Varina, is outdated and no longer safely accommodates the needs of residents in this area of the county. The site averages 738 per visitors per week. The county leases the one-acre site for $2,500 per year, but only a small fraction of the property is useable, so expansion is not feasible. The small size and inefficient configuration make it inadequate. Newer convenience centers have a more efficient design that offer more waste disposal options and better traffic flow through the site. The Cokesbury Road site is not large enough to segregate pedestrians from vehicles, and traffic backs up onto Cokesbury Road during peak usage, both of which are safety concerns. The site is also located on a narrow secondary road and the entrance and exit are located in a curve, another concern for traffic safety. Last year the county purchased property on Oakridge River Road, Fuquay-Varina to re-locate this convenience center. This 2.5-acre area reserved for the convenience site provides ample room to provide an expanded center that is safer and configured for better traffic flow within the site. It would also offer additional options for waste disposal, such as used oil, oil filters, scrap tires, white goods, and scrap metal. Last year, the county obtained a conditional use permit to build a convenience center on the Oakridge River Road property. A new Solid Waste Director began service with the county only a couple of months ago. While this site is a high priority, the new director wants to evaluate all Solid Waste concerns before using a large appropriation from the operating reserve for this project. In other words, a complete assessment of the department, its equipment, and its facilities are needed before this is determined to be the highest priority. •Do nothing. If nothing is done, the circulation within the site, its small size, and its location on Cokesbury Road will continue to create safety concerns for the center’s users. •Utilizing the property the county purchased last year, construct a new convenience center that allows for better circulation within the site and safer entrance into and exit from the site. This option also results in savings from no longer having to lease the Cokesbury Road site. Define Problem Recommended Solution Alternatives Develop Northwest Harnett Park, located at 1975 Oakridge River Road, Fuquay-Varina. Facilities would include two ballfields, picnic shelter, playground, walking trail and fitness stations. Northwest Harnett Park Development Future Harnett County purchased this 28-acre tract in northwest Harnett with the stated intent of building a convenience center, park, and emergency communications tower. During a public meeting held as part of the conditional use permit for the convenience center, residents indicated the strong desire for a park to be located on the site if the solid waste facility is constructed. No parks are currently located in this area. Define Problem Recommended Solution Harnett County FY 2020-2021 Recommended Budget Page 188 050420 HC BOC Page 268 Using in-house labor and the Parks Fund, construct park facilities as time and resources allow. Explore construction of joint facilities, such as entrance road and parking, with Solid Waste. Do nothing. If nothing is done, the county will not meet its implied promise to build the park on a site also slated for a solid waste convenience center. Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Alternatives Relation to Other Projects Relocate utilities and building systems routed through the old jail, located at 1005 Edward Brothers Drive, Lillington, and demolish the 18,000-square-foot old jail structure to provide a healthy working environment for Harnett County Emergency Services, NC Highway Patrol and NC Department of Motor Vehicles (DMV). Old Jail Demolition and Relocation of Building Systems for Emergency Services Future The old jail, located at 1005 Edward Brothers Drive, Lillington, was vacated in 2009. In spite of several attempts to repurpose the building, its construction has made other uses too difficult and expensive to realize. In the meantime, the roof and HVAC systems have deteriorated, leading to water infiltration and mold growth. The old jail shares electrical, mechanical and plumbing systems with Emergency Services, Highway Patrol and DMV. Emergency Services is directly connected to the old jail. Mold is evident on the walls in Emergency Services, though the air quality has not been tested. In order to separate these offices from the old jail, all systems have to be moved and a new mechanical room constructed. Because of the complex interconnectedness of the systems and the fact that construction plans are not complete, the exact scope of work to move these systems is unknown. The Facilities Department is proposing to relocate all building systems, build a new mechanical room, demolish the connection between Emergency Services and the old jail, and demolish the old jail building. The project would also involve temporarily relocating Emergency Services, Highway Patrol, and DMV while the work is being completed. Because no cost estimate is available for the work, the county is in the process of hiring an architect or engineer to provide a scope and cost estimate. Because of the immediate need to address indoor air quality concerns, the project will likely be scheduled in the upcoming operating budget when a cost estimate is in hand. •Do nothing. If nothing is done, the old jail will continue to deteriorate, causing more problems with the indoor air quality of Emergency Services, Highway Patrol and DMV. •Repair the old jail’s roof and HVAC, abate the mold, and repurpose the space for another county function. This option has not seriously been explored. Because of the nature of the old jail’s construction other uses are probably limited to storage. Renovation, repair, and mold abatement would be expensive. •Move Emergency Services to another location. The county is directly responsible for the Emergency Services employees. DMV and Highway Patrol are state functions and use the county’s building free of charge. Relocating Emergency Services would be an expensive endeavor, as the department occupies 30,550 square feet. DMV and Highway Patrol occupy 2,600 square feet. Define Problem Recommended Solution Alternatives Relation to Other Projects Harnett County FY 2020-2021 Recommended Budget Page 189 050420 HC BOC Page 269 The project is related to construction of the Harnett Resource Center & Library. The administration building, located at 420 McKinney Parkway, Lillington, will be temporarily vacated once the Resource Center is open, which could allow Emergency Services to temporarily occupy the building during the jail separation project. Purchase a bookmobile to provide library services to underserved areas of Harnett County. Public Library Mobile Outreach Vehicle Future The 2018-23 Harnett County Library Master Plan found that, as of the 2010 Census, 55.9% of the county’s population resides in rural area and 16.4% live below the poverty line. The more recent American Communities Survey shows the poverty rate is 18% and that 81% of the county’s population lives outside a municipality. The county’s population in the unincorporated area continues to grow faster than the population in its municipalities (between 2010 and 2018, the towns’ population grew 8% while the unincorporated area grew 18%). Given these demographics, it is reasonable to assume that transportation to library services may be challenging for many residents. One objective of Harnett Public Libraries is to provide literacy and lifelong learning opportunities to community members of all ages in Harnett County. The department is unable to realize this objective fully without additional facilities or mobile library services. The Public Libraries Director is recommending that more research be done on the size and features of a mobile outreach vehicle before moving forward with requesting the purchase. She plans to form a planning team to study: •Preferred mobile outreach vehicle size, feature configuration, and adaptability based on community need •Targeted audiences and users •Potential partners •Bookmobile routes and stops •Maintenance costs based on bookmobile model and size •Mileage costs based on routes and fuel efficiency •Staffing needs based on routes, expected number of patrons per stop, bookmobile size and capacity •Collection needs and costs based on bookmobile capacity •Technology needs and costs based on bookmobile capacity Her informal study will involve public surveys, GIS spatial analytic research, bookmobile showroom tour, vendor consults, and discussions with library directors running successful bookmobile programs. The Public Libraries Director believes the study can be conducted in-house at no additional cost to the county. •Build public libraries in closer proximity to the more remote areas of Harnett County. Purchasing land and building new library facilities would be a stable, long-term solution to meeting the needs of underserved citizens. This option however will be costly and will require a formal feasibility study and extensive planning. •Purchase self-service library kiosks to be placed in underserved communities to provide library materials. The cost of a kiosk is about $125,000. Buildings would need to be purchased or leased to permanently house the kiosks. Kiosks do not offer a solution to underserved communities’ need for programming or access to public computers. •Provide mobile library services in remote areas. One method for accomplishing this is by purchasing a bookmobile whereby materials, programs, technology, and internet access could be delivered to community members in non-traditional settings who may not be within reasonable driving distance to a public library. •Do nothing and allow residents living in remote areas of Harnett County to continue to be underserved. Define Problem Recommended Solution Alternatives Harnett County FY 2020-2021 Recommended Budget Page 190 050420 HC BOC Page 270 Expand public library services to residents of western Harnett by renovating an existing building owned by the county or constructing a new facility. Public Library Western Harnett Service Expansion Future The 2018-2023 Harnett County Library Master Plan found that the 48,000 residents of western Harnett do not have adequate public library service. Public libraries provide important services that foster economic development, student achievement, and cultural enrichment. Options for addressing this need include renovating an existing 2,000-to-5,000-square-foot building or constructing a new 8,000-to-10,000-square-foot building in an area accessible to western Harnett residents. The county will evaluate these options and, when ready to proceed, conduct a feasibility study to develop reliable cost estimates. Continue to study the needs of Western Harnett. When a possible solution is identified, conduct a feasibility study to determine scope, cost, and possible funding models and options. Define Problem Recommended Solution Develop a park on the former Shawtown School site, located at 645 Shawtown Road, Lillington. Proposed amenities include walking trail, fitness stations, playground, picnic shelter, and community garden. Shawtown Community Park Development Future Harnett County owns the former Shawtown School and gymnasium. When part of the old school was demolished, the county promised the community a park on the site. Based on community input, a plan for the park was developed and called for a community garden, rock garden, memorial garden, playground areas, and a picnic shelter. An outdoor basketball court has already been constructed. The next proposed phase would be a trail with fitness stations. Parking and driveways within the site are not adequate to support the playground and picnic shelter and will have to be upgraded when these facilities are constructed. Parks and Recreation proposes to work with Cooperative Extension to develop the community garden, possibly utilizing grant funds. All other improvements would be funded from the Parks Fund. Using mostly in-house labor, develop the park as time and funding allow from the Parks Fund. This option allows the county to continue to develop multiple facilities at locations throughout the county. •Do nothing. This option does not fulfill the county’s obligation to the community to provide a park on the former school site. •Using mostly in-house labor, develop the park as time and funding allow from the Parks Fund. •Seek additional funding sources to complete development of the entire park. The County completed a substantial renovation of the old north classroom building in June 2019 to bring it up to code for new occupants. In addition to renovating the north classroom building, which was built in 1956, the County demolished the original classroom building and gymnasium, which were built in 1949 and had deteriorated to the point where renovation was no longer considered a viable option. The building’s new occupants include the new Boys & Girls Clubs of Central Carolina: Robin Paige Club, which opened on August 26 and currently has more than 80 participants; ReEntry Family Services, which was relocated from another location in the County; the Harnett County Sheriff’s Office Police Athletic League (PAL), which previously operated out of the gymnasium on campus; and the Harnett County Work Readiness Training Center, which relocated from a building on the other side of the campus. The facility also includes meeting space for organizations and community events, which may be reserved through the Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2020-2021 Recommended Budget Page 191 050420 HC BOC Page 271 County. Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Relation to Other Projects Harnett County FY 2020-2021 Recommended Budget Page 192 050420 HC BOC Page 272 I Fiscal Year 2016-2020 HARNETT COUNTY EMPLOYEE TURNOVER AGENDA ITEM 9 (j) ~~ Harnett ~(~ COUNTY £_ NORTH CAROLINA The following data represents Harnett County's employee turnover from June 2015 through February 20 20. Harnett County implemented a compensation study in April 2017, and the Board approved a new annua l pay plan effective July 1, 20 17. Annual Employee Turnover and Annual Employee Turnover Rate ha ve been calculate d base d on data pro- vided throug h February 2020. Turnover figures do not include retirees, separation allowance retirees, election em- ployees, or WIA workers on t emporary assignme nt. FISCAL YEAR 2016 itti Total County Employees 1,053 FISCAL YEAR 2017 lti Total County Emp loyees 1,057 FISCAL YEAR 2018 ilti Total County Employees 1,079 FISCAL YEAR 2019 Total County Employees 1,075 Annual Average Unemployment Rate 6.15°/o Ann ual Average Unemployment Rate 5.46°/o Annual Average Unemployment Rate 4.84°/o Annua l Average Unemployment Rate 4 . 76°/o FISCAL YEAR 2020 (asofFebruary2020) lti Total County ~ Annual Average Employees Unemp l oyment Rate 1 ,072 4.73°/o i ll i ll I ll i ll I ll Annual Emp l oyee Turnover 180 Annual Employee Turn over 161 Annua l Employee Turnover 127 Annual Employee Turnover 174 July-Feb ruary 2020 Employee Turnover 81 Projected Annual Employee Turnover 150 • Annual Employee Tu rnover Rate Annual Employee Turnover Rate Annual Employee Turnover Rate 11 . 77°/o Annual Employee Turnover Rate 16.19°/o Ju ly -February 2020 Ill' Empl7: ;6% Rate Projected Employee Turnover Rate 13 .99°/o 050420 HC BOC Page 273 Average Annual Unemployment Rate The following chart displays the data for the yearly average annual unemployment rate in Harnett County between July 1, 2015 and June 30 , 2019. Each data point represents the average for the individual fiscal year. The unemployment rate for February 2020 is 4.2%. Average Annual Employee Turnover Rate The following chart display s the data for the yearly average annual employee turnover rate i n Harnett County between July 1, 2015 and June 30, 2019 . Each data point represents the average for the individual fiscal year. 050420 HC BOC Page 274 Annual Employee Turnover-Social Services, Sheriff's Office, Emergency Services The following table displays data that compares the County 's overall Annual Employee Turnover to the Annual Emp loyee Turnover for Socia l Services , Sheriff's Office and Eme rgency Service s Departments. These three departments combine annually for at least 40 % of the employee turnover since Fiscal Year 2016. As of February 2020, the employee turnover for Social Services , Sheriff's Office , and Emergency Services Departments accounted for 41% (33 of 81 employees) of the County 's Annual Employee Turno ver for Fiscal Year 2020 . Total Employee Turnover FY 2016 : • FY 2017 FY 2018 FY 2019 FY 2020 161 127 174 8 1 Social Services Turnover , : 10 15 6 Emergency Services Turnover 35 72 9 Sheriff's Office Turnover 22 35 27 18 Other Departments Turnover 83 47 60 48 Combined% of Total Turnover 52% 48% 63% 66% 4 1% The following chart compares the average percentage of employee turnover from Social Services, Emergency Services, and the Sheriff's Office to the average percentage of all other departments' employee turnover. These t hree departments have accounted for 54% of the employee turnover over the last 5 years for the entire Harnett County Government workforce. 050420 HC BOC Page 275 Annual Employee Turnover-Social Services, Sheriff's Office, Emergency Services 050420 HC BOC Page 276 AGENDA ITEM 9 @ SANDHILLS CENTER Managing Mental Health, Intellectual/Developmental Disabilities and Substance Abuse Services 910-673-9111 (FAX) 910-673 ·6202 www.sandhillscenter.org Victoria Whitt, CEO March 11, 2020 Ms. Paula Stewart Harnett County Manager PO Box759 Lillington, NC 27546 Dear Ms. Stewart: During its March 10th meeting, the Sand hills Center Board of Directors discussed the issue of our County General Budget Request from our nine (9) constituent counties for FY 20 -21. Based on a review of the current fiscal situation that impacts our State and counties, it was decided that the Center would not request an increase in County General Funding from Harnett County. This continues our practice of not requesting an increase for the past 16 years. Importantly, all county funding received is directed in support of local County Behavioral Health Urgent Care Centers and other county designated services/programs. FY 19 -20 Current County General Allocation: FY 20-21 Funding Request • County General Request: • Total FY 20 -21 County General Request: Note: See Attached County General Funding Chart $199,679 $199,679 $199,679 Since beginning the management of Medicaid service dollars in December 2012, Sandhills Center has realized savings and has made a commitment to reinvest those savings in the community. During the past year, Sandhills Center has worked with county and community representatives from each of our nine (9) constituent counties to identify high priority needs and projects at the county level. We have been able to reallocate local funds and commit LME/MCO reinvestment savings to numerous projects in each of our counties. Sandhills Center staff and I will continue to meet with County Managers and others to review the use of current county allocations and to identify behavioral health service areas in the county that may have been underserved and identify how available funding could be used to impact those areas. We will be working with the Clerk to the Board to schedule an opportunity to present a program update and the budget request to your County Commissioners within the next few months. P.O . Box 9, West End, NC 27376 24-Hour Access to Care Line: 1 ·800-256-2452 TTY: 1·866 -518-6778 or 711 Serving Anson, Guilford, Harnett, Hoke, Lee, Montgomery, Moore, Randolph & Richmond counties urac A(C"•HHT•o H••¥\C•• Ce r..., E•OW•• OS..0 1 '2022 urac· uraC' •cc•ao1 ,10 -.ccttconci;, ... _ ~ ..... "' M4'fw71'1, u....-• ._ •••. , ..... ,,. .. 1t,11,,, Mut,Qlll~I C•Prea os,o ,.~22 050420 HC BOC Page 277 Thank you for your continued support of Sandhills Center and the services we manage. The Sandhills Center's Board of Directors and staff are committed to providing the citizens of Harnett County with quality, cost-effective services. We appreciate the County's contribution to behavioral health services and appreciate partnering with you to improve access and availability of quality services in the local community. s7-1y .. ffe- Victona Whitt Chief Executive Officer Attachments cc: Mr. Howard Penny, Harnett County Commissioner Ms . Kimberly Honeycutt, Harnett County Finance Officer P.O . Box 9 , West End, NC 27376 24 -Hour Access to Care Line : l -800-256-2452 TIY: l -866-518-6 778 or 71 l Servi ng Anson , Gu i lford, Harnett, Hoke, Lee, Montgomery, Moore, Randolph & Richmond counties urac •ccttt:OITW'D '1••"' C iM ~•1,wt b1>,.a.-t01'20f' ... urac urac ACCIHDITIO ACc•conco H••*°' M..tln~ Ulllc.tlo'\ 11,.._~, ,1~: .... "~·.,, C,p,n,11)5,,,01 '?0.:: 050420 HC BOC Page 278 COUNTY Anson Guilford Harnett Hoke Lee Montgomery Moore*• Randolph Richmond TOTALS SANDHILLS CENTER COUNTY CONTRIBUTIONS FY 20-21 ACTUAL COUNTY PROPOSED NOV.1, 2019 GENERAL COUNTY PROJECTED• CONTRIBUTION GENERAL POPULATION FY 19-20 CONTRIBUTION FY 20-21 25,289 $ 55,000 $ 55,000 545,348 s 9,674,000 $ 9,674,000 137,358 $ 199,679 $ 199,679 55,802 $ 58,000 $ 58,000 62,429 $ 240,000 $ 240,000 27,712 $ 60,775 $ 60,775 102,950 $ 208,857 $ 197,021 145,807 $ 844,000 $ 844,000 44,993 $ 132,525 $ 132,525 1,147,688 $ 11,472,836 $ 11,461,000 *The Office of State Budget and Management (OSBM) COUNTY GENERAL PER CAPITA CONTRIBUTION FY 20-21 $ 2.17 $ 17.74 $ 1.45 $ 1.04 $ 3.84 $ 2.19 $ 1.91 $ 5.79 $ 2.95 $ 9.99 **Reduction reflects the action of the Moore County Commi ssioners in FY 14/15 phasing out funding for non-profit organ izations. FY 19/20 included the final 20% reduction. Six of these non - profits received this funding as flow through from Sandhills Center . 050420 HC BOC Page 279 Harnett County Members Served May 2020 Members Served by Calendar Year sooo~~~~~~~~~~~~~~~~-4000 -+------3000 2000 1000 0 2014 2015 2016 2017 2018 2019 Highest Serving Behavioral Health Providers Last Year Provider Members (277 providers serving local members) Served Davmark Recovery Services 985 Best Day Psychiatry and Counseling, PC 500 ABC Pediatrics of Dunn, PA 354 TriCare Counseling and Consulting, Inc. 236 Harnett Health System, Inc 210 Coastal Carolina Neuropsychiatric Center 206 Haymount Institute for Psychological Services, PLLC 178 Most Frequent Behavioral Health Services Received Last Year Service I Amount Paid ($21,292,298 total) Innovations Services $6,780,515 Intermediate Care Facilities $3,777,303 Outpatient Services $2,860,310 Inpatient Hos~italization $2,023,328 Psychiatric Residential Treatment Facilities $1,334,973 Behavioral Health Lonq Term Residential $1,089,494 Intensive In-Home Services $750,820 Multi-Sys!emic Therapy $705,195 Members Served Last Calendar Year 11%-...,. 4%~ 4%_,// 1% 38% • Adult Mental Health • Child Mental Health • Adult Intellectual/Developmental Disabilities Child Intellectual/Developmental Disabilities Adult Substance Abuse Child Substance Abuse SANDHILLS CENTER 050420 HC BOC Page 280 SANDHILL·S CEN.T.ER Serving Anson, Guilford, Harnett, Hoke, Lee, Montgomery, Moore, Randolph and Richmond counties in central North Carolina 050420 HC BOC Page 281 ABOUT SA·N'DHl[LS CE.NTER Sandhills Center manages public mental health, intellectual/developmental disabilities and substance abuse services in Anson, Guilford, Harnett, Hoke, Lee, Montgomery, Moore, Randolph and Richmond counties in central North Carolina. As a publicly-funded Local Management Entity-Managed Care Organization (LME-MCO), Sandhills Center does not provide services directly, but acts as an agent of the North Carolina Department of Health and Human Services to manage a network of contracted private providers. We partner with individuals, family members, service providers, policy makers and other community stake-holders to create, manage and support quality behavioral health services that meet the needs of our communities. Sandhills Center's toll-free telephone line can be reached at any hour of the day or night, including weekends and holidays. You can ask questions, talk with a licensed clinician and make appointments with service providers. For more information, call: 1-800-2 56-2452 050420 HC BOC Page 282 OUR REGION Sandhills Center Vaya Health I Partners Behavioral Health Management r, Cardinal Innovations I Alliance Behavioral Healthcare Eastpointe I Trillium Health Resources Anson/ Richmond Map courresy of the Norr/I Carolina Department of Health a11d H11ma11 Services, adapted by Smufhil/s Center. 3 050420 HC BOC Page 283 LEADING THE WAY CHIEF EXECUTIVE OFFICER Victoria Whitt 2019 OFFICERS Chair Thad Ussery Vice Chair Commissioner Kay Cashion Secretary Michele Weatherly 2019 BOARD OF DIRECTORS Anson County Commissioner Ross Streater Priscilla Little Guilford County Commissioner Kay Cashion Gart Evans Dr. Walter Salinger Vacant Harnett County Commissioner Howard Penny Vacant Hoke County Commissioner Harry Southerland Shirley Hart .-,41 ' "':,:\ . -.. ! ·'• Lee County Commissioner Kirk Smith Walter Ferguson ,, . ,. '· .,.4.:r:r/::' / -., .,...; Montgomery County Commissioner Dottie Robinson Carol Whitaker Moore County Commissioner Otis Ritter Matthew Rothbeind Randolph County Commissioner David Allen Mazie Fleetwood ~". :\ ~ \ l.; ·e ' Leann Henkel Richmond County Tha_d Ussery Michele Weatherly Provider Council Representative Jerry Earnhardt '. Hospital Representative Vacant 4 \ -\ I I 050420 HC BOC Page 284 ..., '. A,~~SAGE FROM TAE.-CEO. ' ' As we enter our eighth year as a Managed Care Organization (MCO) under the Medicaid 191 5 (b)/(c) waiver, Sandhills Center appreciates this opportunity to reflect on the positive impact we continue to make throughout Anson, Guilford, Harnett, Hoke, Lee, Montgomery, Moore, Randolph and Richmond counties. A predominant theme throughout 2019 was Sandhills Center's responsiveness to our members, providers and our communities. Sandhills Center places significant value on soliciting feedback from individuals and families who receive mental health, substance abuse, and intellectual and developmental disabilities services. We hold in high regard the wisdom that is passed on to us from our providers and community partners. Interpreting and acting on stakeholder sentiment allows Sandhills Center to build on our strengths. It also helps us to plan for the future, leading to the development of valuable new services such as the HYPE program, a youth-focused partnership formed in 2019 between Sandhills Center and one of our network providers. Feedback has guided us toward planning three new Facility-Based Crisis centers that will allow for treatment of individuals from all of the Sandhills Center counties. In 2019, we embarked on a number of new initiatives, including updating Crisis Response Plans for all of our communities. The project involved extensive collabora-tion with local law enforcement. Clearly, it is a team effort that has led us to shape crisis response priorities, strategies and solutions. Sand hills Center also joined the state's LME-MCOs and provider groups to promote #CareForNC, a public awareness campaign that concentrates on the successes of the public behavioral health system in North Carolina. Inspirational stories of success are featured as part of the campaign, including two from the Sandhills Center region. As we look back at 2019, Sandhills Center is proud to have earned national reaccred-itation from URAC through May 2022. We also take pride in having hosted numerous events such as a statewide Consumer and Family Advisory Committee (CFAC) meet-ing, and a full schedule of beneficial provider training programs. Another source of pride for Sandhills Center continues to be our involvement in Crisis Intervention Team (CIT) training for police officers, paramedics and a variety of other first responders who often come in contact with individuals in behav-ioral health crisis through the course of their daily work. Looking to 2020, we will continue to monitor the status of the transition to Medicaid Managed Care. We are engaged in helping members transition to the new system, or become accustomed to any other potential changes, in a seamless manner when the time comes. As we embark on the new year, we want to express our sincere gratitude to Sandhills Center members and their families for their enduring trust and support. We also appreciate our Board of Directors and CFAC for their continued guidance, and we take this opportunity to acknow-ledge our staff for their commitment to embrace new challenges and help Sandhills Center to successfully realize our goals. We look forward to continuing our good work in 2020. KL (;I.{;-Victoria Whitt Chief Executive Officer Sandhills Center 5 050420 HC BOC Page 285 , ' A YEAR OF TRAINING EXCELLENCE t Keeping our network providers up to date on the latest requirements is a priority at a time when North Carolina's public behavioral health system is experiencing significant change. In 2019, Sandhills Center addressed a number of contractual responsibilities as part of our overall Provider Training Plan. As we typically do each year, we coordinated instructive quarterly Provider Forums and an annual Provider Orienta-tion program, as well as a continuing education curriculum for professionals. The forums and orientation sessions serve as a foundation for those who are new to the network, and as a refresher for established providers. The programs also allow for improved communication and relationship building opportunities for Sandhills Center and our network. The forums grant providers opportunities to receive accurate information directly from us. Some of the topics covered during the 2019 forums included: • External and Quality Programs/Network Operations information regarding access, sanctions and disputes, creden-tialing and recredentialing, contracts, clinical practice guidelines and network monitoring. • Care Coordination information applic-able to the housing plan, Medicaid B3 services and the North Carolina Innovations Waiver for individuals with intellectual/developmental disabilities. Sandhills Center ensures that the training topics furnished to providers offer the technical assistance they need. Targeted training plans are developed from multiple internal and external sources. The plans are flexible, and often are adapted to address current and emerging needs. In 2019, providers participated in training that include a variety of subjects, such as Clinical Supervision, Ethics, Cultural Competency, Person-Centered Thinking, Trauma and Social Determinants of Health. In total for 2019, Sandhills Center held 53 training sessions and 1,804 attendees. In November 2019, we hosted a special six-hour workshop that demonstrated a strong commitment to all Sandhills Center members, including those with diverse cultural backgrounds, and those who have limited English proficiency. (continued on page 7) www.SandhillsCenter.org 6 050420 HC BOC Page 286 The workshop was entitled, "Clinical Considerations in Working with Latino/a/x Populations." The training focused on state demographic information, ethical practices, key Latinx cultural values and how they affect Latinx families and treat-ment. Other topics included immigration, discrimination, changing family dynamics, language use, how mental health is mani-fested in Latinx communities, and the use of translators. Dr. Gabriela Livas Stein, a psychologist and associate professor of clinical psych-ology at UNC-Greensboro, conducted the ining.Jhe is highly regarded for her work in the provision of therapeutic services to Latinx families. The need for this type of training was identified during the 2019 Community Needs Assessment Survey of Sandhills Center members, providers and stake-holders. There are five counties within our region where the Latinx or Hispanic population is above the estimated North Carolina average. Sandhills Center will continually address the needs of individ-uals and families who are served in our region, and will look at ways in which we can bring additional culturally-relevant curricula to our staff and providers . ..._.. SANDHILLS CENTER SCORES HIGHEST IN PROVIDER SATISFACTION In 2019, for the third straight year, Sandhills Center scored highest among all seven of North Carolina's LME-MCOs on a variety of measures, according to a network provider survey conducted by NCDHHS. Sandhills Center earned the highest scores on 16 of the 23 survey questions, and we were the only LME-MCO to have more than four questions scored at the top among our peers. We earned a 92.2 percent score for overall satis-faction, which is the highest score of all North Carolina LME·MCOs. Sandhills Center also excelled in a variety of other areas including: • Accessibility of accurate and timely information and referrals. Response time for provider needs. High-quality network provider training. • Authorizations and claims processing. Offering a clear appeals process. 050420 HC BOC Page 287 FACILITY-BASED CRISIS UPDATE In 2019, substantial progress was made to bring Facility-Based Crisis Services to the region in Randolph, Richmond and Guilford counties. Construction and renovation for three Facility-Based Crisis centers has been made possible thanks to state and local funding, and Sandhills Center's pledge to reinvest savings into services. In Randolph County, renovations at the 110 W. Walker Ave. site in Asheboro are nearing completion. Network provider Daymark Recovery Services will offer a 16-bed, nonmedical unit as an alternative to hospitalization for individuals who experience behavioral health crises. It also will have an observation unit for people to be treated and assessed for up to 23 hours. In addition to walk-in crisis services, outpatient services and medica-tion management will be on site. In Richmond County, we benefitted from a $1 million state grant that was awarded in 2018 to purchase land and begin con-struction on a new Facility-Based Crisis center for children and adolescents. In 2019, there was significant momentum in the construction process. The center is scheduled to open in 2020, and will provide a 23-hour observation unit, 16 beds, outpatient services and medication management. In October 2019, Guilford County govern-ment and Cone Health broke ground on an adult Facility-Based Crisis center in Greensboro, where Sandhills Center is planning an adjacent Facility-Based Crisis center for children and adolescents. The partnership between Sandhills Center, Guilford County and Cone Health --with support from state leaders --is creating an enhanced level of integrated health services for individuals in crisis that addresses both mental and physical health care needs. Sandhills Center acknowledges and appreciates that community partnerships factored heavily into the creation of these new Facility-Based Crisis centers. 8 050420 HC BOC Page 288 0\ 050420 HC BOC Page 289 PARTNERSHIPS HELPING TO REACH GOALS All nine counties in the Sandhills Center catchment area are expected to benefit from new Crisis Response Plans that were created in 2019. We are pleased to have collaborated with area sheriff's offices, healthcare providers and magistrates, among others, to develop Community Crisis Service Plans that are specific to each county's available resources and needs. Crisis service plans focus on: • Access to care. • Pre-examination assessments. • Sites for the first examinations and health screenings. • Transportation to treatment facilities. • Training for law enforcement agencies or any person providing alternative transportation. The goal of implementing crisis plans is to redirect individuals who are experiencing crises away from hospital emergency departments so that they can get appro-priate treatment, whenever possible, with local behavioral healthcare providers. The crisis plans went into effect Oct. l, 2019. Anson, Montgomery, Moore and Rich-mond counties have partnered to form a subregion and share a plan. Lee and Harnett counties have paired to form another subregion and plan. Guilford, Hoke and Randolph counties have created their own individual plans. Each county's sheriff's office has developed its own specific transportation plan. We appreciate the relationships we have strengthened with local first responders. Collaborations like these allow Sandhills Center to put plans into action that stream-line behavioral health crisis responses. EXPANDING SERVICES FOR YOUTH Sandhills Center recently expanded service offerings for youth by contracting with Youth Focus, a network provider that has established a program called HYPE--Helping Youth Pursue Excellence. Sandhills Center was encouraged to fill this service need by the Guilford County Juvenile Justice Partnership, a local team that reinforces family-centered services for justice-involved youth who have substance abuse and mental health conditions. HYPE was launched in mid-2019, and Youth Focus also is offering a Substance Abuse Outpatient Program and evidence-based, wraparound services that are specific to youth in Guilford County. For some of the young people, services may include transportation, motivational incentives and family supports. Sandhills Center is grateful for the Juvenile Justice Partnership's guidance, and the innovative approaches our providers take to increase the likelihood of positive out-comes for youth in their care. WEBSITE UPDATES Our comprehensive website --which can be found at www.SandhillsCenter.org --offers ample opportunities to get the latest information from us. Improvements to the website in 2019 included adding a news banner to the mid-section of the home page. We also added color-coded headlines to each major section so that website users can differentiate information intended for specific audiences, such as providers and consumers. Color coding also is used on the 'CALENDAR' pages so that users can quickly distinguish between training targeted to providers, and workshops and support groups that are geared toward families. ---Sandhills Center is proud of our efforts to maintain a user-friendly website. We will continue our quest to keep your experience on the site as simple, yet productive, as possible. 10 050420 HC BOC Page 290 CFAC HOSTS STATEWIDE EVENT Sandhills Center's Consumer and Family Advisory Committee was honored to host a statewide CFAC meeting in April 2019. Eighty-one CFAC representatives from North Carolina's seven LME-MCOs gathered in Guilford County to learn more about an assortment of topics including Medicaid Transformation. Speakers for the event included: Leann Henkel, chairperson of the Sandhills Center CFAC and a member of the Board of Directors; State CFAC Chairperson Benita Purcell; and Victoria Whitt, CEO of Sandhills Center. Keynote addresses were delivered by: Kathy Nichols, Associate Director of Services and Supports for the NC Department of Mental Health, Develop-mental Disabilities and Substance Abuse Services; and Dave Richard, Deputy Secretary for NC Medicaid/DHHS. Policy issues and DHHS recommendations were discussed in small-group sessions. The agenda also allowed for CFAC mem-bers to address barriers and service gaps and other issues, and members advo-cated for improvements in quality of care. CFACs represent people and families who receive behavioral health services by ensuring that the development and delivery of services remains responsive to their needs. Sandhills Center CFAC members expressed confidence that CFAC members from across North Carolina took valuable infor-mation back to their communities. REACCREDITATION EARNED Sandhills Center recently earned three-year reaccreditation from URAC, the nation's largest healthcare accrediting organization. Reaccreditation is in effect from May 1, 2019, through May 1, 2022, and covers three areas: Health Call Center --provides clinical triage services to members in a manner that is timely, confidential and includes medically-appropriate care and treat-ment referral. Health Utilization Management --ensures utilization review, follows a process that is clinically sound and respects individuals' and providers' rights, and operates within reasonable guidelines. Health Network --includes key quality benchmarks for network management, provider credentialing, quality manage-ment and improvement, and consumer protection. URAC standards require health networks to establish self-monitoring practices, emphasizing quality assurance and improvement. URAC is an independent, nonprofit organization that promotes healthcare quality, innovation and evidence-based measures. URAC standards promote industry best practices and place emphasis on continuous improvement and consumer empowerment. (continued on page 12) 11 050420 HC BOC Page 291 Sandhills Center first earned accredit-ation from URAC on May 1, 2010, and previously earned reaccreditation in 2013 and 2016. Earning reaccreditation again in 2019 validates Sandhills Center's commit-ment to accountability, compliance and nationally-recognized standards. "By achieving this status, once again, we continue to demonstrate a comprehensive commitment to quality care, improved processes and better outcomes for the individuals and families who receive services," stated Victoria Whitt, CEO of Sandhills Center. "We are proud of this accomplishment." SANDHILLS CENTER PROMOTES #CAREFORNC Sandhills Center joined a statewide public awareness campaign, aptly named #CareForNC. The campaign is an effort established in 2019 by the Partnership for Community Well-Being, which consists of all LME-MCOs and two large provider groups. Since June 2019, #CareForNC has raised awareness on behalf of the countless people whose lives have been changed and communities that have been strengthened by the services available through the public system of care. North Carolina has pioneered a community-based managed care system that puts people first, and delivers the right services, in the right amount, at the right time. Sandhills Center participated in the development of the #CareForNC brand identity, website, and social media and news content. We also were involved in gathering data that serves as a testament to the tangible impact LME-MCOs and providers make in the lives of individuals and their families in all 1 00 North Carolina counties. The #CareForNC website also contains content that is specific to our region. That includes ways in which Sandhills Center is reinvesting its savings into services and # For initiatives, such as Crisis Intervention Team training for first responders. Sandhills Center is particularly excited about two short videos that were produced to highlight individual successes in our region. Featured are the chairperson of our CFAC, an individual who has received Sandhills Center services, and the CEO of one of our largest providers. Sandhills Center offers thanks to those who participated in the video productions. We know that their personal stories serve as an inspiration to the greater community, and especially to people who are seeking treatment or care. www.CareForNC.org www.facebook.com/CareforNC/ www.twitter.com/ carefornc 12 050420 HC BOC Page 292 CIT THRIVES IN THE SANDHILLS CENTER REGION For 11 years, Sandhills Center has cosponsored Crisis Intervention Team (CIT) training for first responders in the region. In 2019, CIT classes were held at least once in each of the Sandhills Center counties. Participating in 2019 classes were 130 sworn officers, l 5 telecommunicators, 26 emergency medical services (EMS) person-nel, five NC Department of Public Safety officers, and one firefighter. Included among the sworn officers were campus police, airport security and school resource officers. In total for the year, Sandhills Center coordinated 14 classes and grad-uated l 77 participants who represented 36 departments and agencies. CIT is a national program that seeks to prevent arrest and incarceration for "nuisance" or misdemeanor crimes, and to connect people with treatment resources instead of trips to hospital emergency departments. Sandhills Center and our community partners strive to give first responders tools and resources so they can effectively interact with people who have mental illness, their families and providers. CIT is a rigorous 40-hour program (32 hours for EMS personnel) that is taught by subject-matter experts. In addition to classroom training, first responders also participate in simulation and role-playing activities, and engage in meaningful conversations with community residents who have lived experience. CIT in the Sandhills Center region is cosponsored by local community colleges and NAMI chap-ters, as well as various law enforcement agencies and network providers. CIT in Randolph County is coordinated exclu-sively through Randolph Community College with assistance from Sandhills Center. To learn more about CIT in the Sandhills Center region and our graduates, search 'Crisis Intervention Team Training' on our website --www.SandhillsCenter.org. ~,r..RVEN!;/4 ~ NC ~ ts ,nxm~ est 2oo'f> 13 050420 HC BOC Page 293 SAND HILLS CENTER 24/7 CALL CENTER 1-800-256-2452 www.Sand h illsCenter. org www.SandhillsCenterAccess2Care.org urac· urac· ACCREDITED ACCREDITED ACCREDITED H.eitt, Network Heonh Huhh Coll C•nlet E..per11~ 05l01/2022 Utt11z11bon Expw11!1 OSiOl/2022 Monogement Expires OS/0112022 050420 HC BOC Page 294 SAND HILLS CENTER Serving Anson, Guilford, Harnett, Hoke, Lee, Montgomery, Moore , Randolph and Richmond counties in central North Carolina 050420 HC BOC Page 295 SANDHILLS CENTER ~N"!l"l-ntvr.... ~·&&&1.::1.:1.1 Victoria Wh itt Thad Ussery Kay Cashion Commissioner Ross treater Priscilla Little Commissioner Kay Cashion Gart Evans Dr. Alvin Keyes Dr. Walter Salinger Commissioner Howarcl Penny Vacant • • '.:.:li..l&l,V Commissioner Harry Southerland Shirley Hart Commissioner Kirk Smith Walter Ferguson Commissioner Dottle Rol:5inson Carol Whitaker Commissioner Otis Ritter Matthew Rothbeind Commissioner David llen Mazie Fleetwood Leann Henkel Thad Ussery Michele Weatherly Jerry Earnhardt Vacant 050420 HC BOC Page 296 050420 HC BOC Page 297 Sandhills Center's strong partnerships with local law enforcement officials and other first responders are crucial to managing behavioral health crises in our region. We strive to redirect individuals who are experiencing behavioral health crises away from hospital emergency depart- ments, whenever possible, so that they can receive appropriate treatment. Recently, Sandhills Center worked with law enforcement officers, magistrates, local hospitals and contracted crisis providers to develop Community Crisis Service Plans that are relevant to each of the nine counties. The plans were submitted to the North Carolina Department of Health and Human Services (NCDHHS), and became effective Oct. 1, 2019. A plan was created for Anson, Montgom- ery, Moore and Richmond counties to form a subregion of the Sandhills Center service (contin11ed on page S) 050420 HC BOC Page 298 area due to their proximity, available resources and other similarities. Lee and Harnett co nties wer:e brought together as a subregion for similar reasons. Guilford, Hoke and Randolph counties eacn created theiJ own individual plan. Ttle sheriff's offices in each of the counties developed their own specific transporta- tion plans , as well. In all of the counties and subregions, Sandhills Center obtained input and commitments from pertinent stakehold_ers, and worked mpstly with the nine sheriffs' dep_artments. ~ 5 In all areas, the Community Crisis Service Plans were created to focus on the follow- ing elements : • Access to behavioral health care. • Pre-examination assessments. • Sites for the first examination and health screenings. • Transportation to treatment facilities. • Training for law enforcement agencies or any person providing alternative transportation. Crisis Intervention Team (CIT) training was selected as the means of educating potential transporters , and Sandhills Center cosponsors CIT training in each of our nine counties. Along with our partners, we have created a foundation ffor success when it comes to streamlining crisis response. Sandhills Cent~t takes these efforts very seriously, and we look forv.Jard to a sustained collaboration with local lavv enforcement and other community collaborators. I 1 • ,rr-V ,, If "'if 050420 HC BOC Page 299 etwork Sandhills Center is committed to the success of our provider network. We regularly demonstrate that dedication by offering educational sessions and technical assistance. In November 2019, we offered quarterly Provider Forums which largely focused on North Carolina's Medicaid Transformation. It was expected that, in February 2020, many individuals who are served by Sandhills Center and the state's other Local Management Entities-Managed Care Organizations (LME-MCOs) would transition to the Standard Plan option under NC Medicaid Managed Care . Plans have since been put on hold indefinitely. At the time that the Provider Forums were held, Sandhills Center's intention was to concentrate on Medicaid Transformation to prepare providers to better assist members and minimize uncertainty. 1 As part of the forums, Sand hills Center joined the NCDHHS to present an over- view of Crossover, the transitional period between service delivery systems. We also offered information about processes that are designed to support providers as they ensure members' continuity of care through the trans ition to the Standard Plan options. Two identical forums were held --one in Richmond County in the southern portion of the region (Nov. 8), and one in Randolph County in the northern part (Nov . 20). A variety of other topical information was covered , including service definition revisions, NC-TOPPS and a behavioral health update from Victoria Whitt, Sandhills Center's chief executive officer. (continued on page 7) 050420 HC BOC Page 300 050420 HC BOC Page 301 Sandhills Center promotes high-quality service delivery to all of our members including those with diverse cultural and ethnic backgrounds, and those with limited English proficiency. We strive to ensure that individuals and families have access to services provided by a culturally-competent Sandhills Center staff and network of providers . To strengthen services for our growing and diverse populations, Sandhills Center recently cosponsored an evidence-based workshop for our staff and providers that was entitled, "Clinical Considerations in Working with Latino/a/x Populations ." The training focused on working with children and their families . Demo- graphic information was provided about Lantinx and Spanish-speaking people living in North Carolina. The workshop also covered key Latinx cultural values and how they affect Latinx families, with a specific focus on how values intersect with treatment. Also addressed were culturally relevant risk factors includ- ing immigration, acculturative stress, discrimination, changing family dynamics and language use . In addition, the training highlighted how mental health is manifested in Latinx populations and how it differs from culture-bound syndromes . The use of translators, educational and academic issues, ethical practices and other related topics also were discussed. The six-hour workshop was held Nov. 25, 2019, in Randolph County, and was open to staff and providers from throughout the Sandhills Center region. (continued on page 9) 050420 HC BOC Page 302 050420 HC BOC Page 303 REVENUES Medica id Se rvice Contracts 242,127,597 70.7% 7.7 State, r ederal Service Funds and Med1ca d Flow 26,251 ,951 7.7% Cou n ty General and Other Local 11 ,959,3 45 3.5% I/DD Treatment Plann ing Administrat ion and MH /SA T r eatmen t Planning 10,984,685 3 .2% Medicaid Administration General and LME Administration 15,170,478 4.5% 70.7 Medica i d Rese r ve Funds 5,465,017 1.6% Fu nd Bala n(e 30,419,433 8 .8% TOTAL 342,378,506 100% 0.2 EXPENSES Con t racts 305,840,50 1 89.3% Persornel 29,207,559 8.5 % Materials and Supplies 436 ,787 0.2% Curr en t Ob ligatio ns/Serv i ces 5,554,864 1.6% Fixed Charges and Capital 1 ,338,795 0.4% TOTAL 342,378,506 100% 10 050420 HC BOC Page 304 , SAND HILLS CENTER ,,. .. .... ,. ' : urac· ~ urac· , l urac· ACCREDITED ACCREDITED ACCREDITED t-14:!alth Network l'iNrth Me ~lh Cel C111ntvf E.iq,..-051()112022 U'.ikzel!On exp., .. 05/0l '2022 MaN199rr-.ent E,q> ... s ~1H/2022 050420 HC BOC Page 305 Crisis Intervention Team (CIT) Training SANDHILLS CENTER County Collaboratives HARNETT COUNTY 2019-2020 Sandhills Center cosponsored Crisis Intervention Team training in Harnett County the week of June 10, 2019. Eighteen officers representing the Harnett County Sheriffs Office and the Dunn Police Department participated in the 40-hour class. As part of the training, participants met individuals and families with lived experience, and visited a local provider to speak with people who are receiving services. A CIT class was scheduled for the week of March 23, 2020, but was postponed due to the coronavirus outbreak. Lt. Scott Jeffries of the Harnett County Sheriffs Office served as host officer for both classes. In addition to Sandhills Center, CIT in Harnett County is cosponsored by NAMI -Cumberland, Lee & Harnett, Central Carolina Community College, Good Hope Hospital, Daymark, Therapeutic Alternatives, Harnett Health, the Dunn Police Department, and the Harnett County Sheriffs Office. Community Involvement Sandhills Center's Justice Systems Clinical Liaison, who is a licensed clinical mental health counselor, serves as a consultant to Veterans Treatment Court. He attends staffing and court proceedings. Sandhills Center staff serve as a consultant to Truancy Court in Harnett County as well. In addition, Sandhills Center has representation on the following collaborations in Harnett County: • Child Fatality Taskforce/Community Child Protection Team • Children's Collaborative • Community Care of North Carolina Collaborative • Crisis Collaborative • DOJ/RDT Committee Meetings • Juvenile Crime Prevention Council • Local lnteragency Coordinating Council • Region 7 Continuum of Care • School Health Advisory Council • Crisis Solutions Committee, NAMI -Harnett, Lee & Cumberland Community Education Monthly family support group meetings and topic-specific workshops are held in Harnett County throughout the year. Examples of topics are: • Crisis Intervention for Families • QPR Suicide Prevention • Drug Affected Infants for DSS Foster Parent Support Group • Resilience: The Biology of Stress and the Science of Hope • Mental Health & the Benefits of Physical Exercise 050420 HC BOC Page 306 AGENDA ITEM q (j) OA~ii;: ~oqnsfon--~ee--~arneff QlnmmuniflJ ~ion, Jlnr. !4(LPiNG P(OPU . CHAfriCUtG LIVES . MAIN OFFICE Phone 919-934-2145 Fax 919-934-6231 LEE COUNTY OFFICE Phone 919-776-0746 Fax 919-774 -1867 HARNETT COUNTY OFFICE Phone 910-814-8360 Fax 910-814-8362 Post Office Drawer 711 1102 Massey Street Smithfield , NC 27577 Ms. Gina Wheeler, Clerk Harnett County P. 0. Box 759 420 McKinney Parkway Lillington, N. C. 27546 Dear Ms. Wheeler: Post Office Box 1061 225 S. Steele Street Sanford , NC 27330 April 24, 2020 Post Office Box 40 252 Irene Roberts Rd ., Su ite 101 Lillington, NC 27546 Johnston-Lee-Harnett Community Action, Inc., will receive a grant for Hurricane Florence from the Office of Economic Opportunity. Pursuant to Instruction 20 of the August S, 1982 OEO Letter of Instruction and State Administrative Code entitled "Review of Local Agencies Program Year and Community Service Block Grant Anti-Poverty Plan by Public and County Commissioner's, we are pleased to submit this plan for their review. If you need additional information, please don't hesitate to let us know. EMW/ Sincerely, E. Marie Watson Executive Director Attachment: Relief NC Grant AN EQUAL OPPORTUNITY EMPLOYER UNITED WAY AGENCY 050420 HC BOC Page 307 Agency : Agency : Federal 1.0 . DUNS Number: Administrative Office Address : Community Services Block Grant Program Relief NC Application Agency Information Johnston-Lee-Harnett Community Action, Inc . Johnston-Lee-Harnett Community Action , Inc 560859623 153233663 1102 Massey Street , Smithfield, NC 27577-0711 Mailing Address (include the 4-digit zip code Post Office Drawer 711 , Smithfield , NC 27577-0711 extension): Telephone Number: 919-934-2145 Fax Number: 919-934-6231 Relief NC Disaster Proposed Funding: Fund Allocation $92,325 JLHCA , Inc Application Period: I Beginning: TBD I Ending: TBD Board Chairperson : Board Chairperson's Address : Robert W. Atkinson (where communications should be sent) Board Chairperson 's Term of Office (enter 4212 Massey-Holt Road , Princeton, NC 27569 beginning and end dates): Executive Director: 02/2006-02 /2020 Executive Director Email Address : jlhca@jlhcommunitya ction .org Agency Fiscal Officer: Lakisha Nichols Fiscal Officer Email Address : lanichol s@ jlh commun itya ction .org CSBG Program Director: Tina Ray CSBG Program Director Ema il Address : tinarray@jlhcommunityaction .org Counties Served with Relief NC funds: Johnston, Lee and Harnett Agency Operational Fiscal Year: 2019-20 North Carolina Department of Health and Human Services Office of Eco nomic Opportunity - 2420 Mail Service Center/ Raleigh , North Carolina 27699-2420 5 050420 HC BOC Page 308 Relief NC Program Application for Funding Certification and Assurances Public Hearing on the Initial Plan JLH CA, Inc We herein certify that a public hearing as required by 1 OA NCAC 97B .0402 Citizen Participation in the Application Process occurred on 4/23/2020/Facebook live for the planning process for the Relief NC Program and the agency has maintained documentation to confirm the process of the public hearing . For multi-county providers, indicate the date and the county the hearing was held . Date County Date County 4/24/20 Johnston 4/24/20 Lee 4/24/20 Harnett 6 050420 HC BOC Page 309 JLH CA , Inc Board of Directors Approval of the Application I hereby certify that the information contained in the attached application is true and the Board of Directors has reviewed and approved this application for the Relief NC Program . Date of Board Approval : April 16, 2020 Board Chairperson : tf; h . --1/ {Z:3,/Zo ~&dwt: (11/. /JIUVWWT" (Signature) Finance Committee Chairperson: 7 050420 HC BOC Page 310 JLH CA , Inc Relief NC Program Documentation of Submission to County Commissioners Community Action Agencies receiving Relief NC funding must provide a completed copy of the Application for Fund ing to local boards of commission and submit documentation of delivery (return mail receipt, signature of county staff noting receipt, electronic mail acknowledging receipt) to the Office of Economic Opportunity . Agency Name: Johnston-Lee-Harnett Community Action, Inc County: ---=J=o.:....:.:hn=s=to::..:...:n _________ _ Date of Application Submission: _ __,A:....:ip:..:...:ri.:.....:12=-..,4.i..;:, 2=-=0c=.20,c.__ ______ _ _ x _ The agency submitted a complete application for funding to local Board(s) of Commission . _x_ CAA attached documentation confirming local Board(s) of Commission received Relief NC Application for Funding. 8 050420 HC BOC Page 311 JLHCA, Inc Relief NC Program Documentation of Submission to County Commissioners Community Action Agencies receiving Relief NC funding must provide a completed copy of the Application for Funding to local boards of commission and submit documentation of delivery (return mail receipt, signature of county staff noting receipt , electronic mail acknowledging receipt) to the Office of Economic Opportunity . Agency Name : Johnston-Lee-Harnett Community Action, Inc County: ____ L=ee ____________ _ Date of Application Submission: __ A::....:ip=r.:..:....il =-24.:...,.., =20=2=0 _______ _ _ x_ The agency submitted a complete application for funding to local Board(s) of Commission. _x_ CAA attached documentation confirming local Board(s) of Commission received Relief NC Application for Funding. 9 050420 HC BOC Page 312 JLH CA, Inc Relief NC Program Documentation of Submission to County Commissioners Community Action Agencies receiving Relief NC funding must provide a completed copy of the Application for Funding to local boards of commission and submit documentation of delivery (return mail receipt, signature of county staff noting receipt , electronic mail acknowledging receipt) to the Office of Economic Opportunity . Agency Name: Johnston-Lee-Harnett Community Action. Inc County : --.....:.H..:..:a:.:....:.rn=e=tt ________ _ Date of Application Submission : _ __,A-"'p:..:....Cri.:....=12::.....:.4.i....:. 2=0=-20:c.--______ _ _ x_ The agency submitted a complete application for funding to local Board(s) of Commission . _x_ CAA attached documentation confirming local Board(s) of Commission received Relief NC Application for Funding . 10 050420 HC BOC Page 313 JLH CA, Inc Section 1: Community Needs Assessment A community needs assessment is a systematic process for determining and addressing needs, or "gaps" between current conditions and desired conditions or "wants ." From the list below, identify how your agency will determine the unmet needs of your county. (Check one or more of the following methods) D Su rveys of the community(s) -door to door, telephone , etc . D Review of Records -agency intake forms, program participant records, etc. (may be used with at least one other type of needs assessment ; will not meet compliance on its own) D Review of demographical information -U.S. Census, welfare statistics, unemployment statistics, etc. D Discussions/information/testimony provided by individuals and community members - social service professionals, agency staff, program participants , etc . [R] Public meetings to solicit input on community needs [R] Other (Describe) Posted on the agency's website and Facebook page for residents to complete and submit by the specified date Please submit documents to demonstrate how residents participated in the community needs assessment process in your county(s). From the data collected us ing the method(s) identified in Section 1, describe the unmet employment needs identified . N IA I 1 050420 HC BOC Page 314 JLHCA , Inc From the data collected using the method(s) identified in Section 1., describe the unmet education needs identified. NIA From the data collected using the method(s) identified in Section 1., describe the unmet cognitive development needs identified . NIA From the data collected using the method(s) identified in Section 1., describe unmet needs identified . NIA 12 050420 HC BOC Page 315 JLHCA, Inc From the data collected using the method(s) identified in Section 1., describe the unmet housing needs identified. From the data collected using the method(s) identified in Section 1., describe the unmet health and social/behavioral development needs identified. NI A From the data collected using the method(s) identified in Sect ion 1., describe the unmet transportation needs identified. N I A 13 050420 HC BOC Page 316 JLHCA, Inc From the data collected using the method(s) identified in Section 1., describe the unmet home repairs needs identified. We were unable to obta in the data due to the COVID-19 Pandemic which caused a statewide shelter in place . Many of our data sources were unavailable . We used the medium of Facebook and the agency website to reach out to persons in our service area in order to reach the maximum number of people . This too proved to be a challenge as many peop le in our area don 't have access to the Internet From the data collected using the method(s) identified in Section 1., describe the unmet and emergency assistance needs identified. NIA Section 2: Prioritization of Needs Rate the unmet needs using a scale of 1 - 9 whereas 1 represents the greatest need and 9 represents a lesser priority (list rating beside each doma in name). 4. Employment 6. Education 9. Coqnitive Development 7. Infrastructure 2. HousinQ 8. Health & Social/Behavior Development 5. Transportation 1.Home Repair 3.Emergency Assistance 14 050420 HC BOC Page 317 JLHCA , Inc Section 3: Outreach to Local Communities Describe how your agency will conduct outreach opportunities to residents with unmet needs as a result of Hurricane Florence . Our agency will conduct a JLHCA NC Relief Community Needs Assessment to evaluate the urunet needs related to Hurricane Florence persons living in our service area. We will work with Red Cross, County officials, Emergency Management agencies and other entities that were a part of the process. We will post infonnation on our website and Facebook page an effort to publicize the availability of assistance . We will host a Faeebook Live Public Hearing to get input from people affected by Hurricane Florence. We will also share this information with our partners in order to reach the maximum number of people in the community to spread the message. Will your agency provide enhanced outreach to special populations (key an "x" beside appropriate response)? Yes No: X If yes, what are the special populations to be served i.e. senior citizens, undocumented residents, homeless, disabled, etc.). NI A 15 050420 HC BOC Page 318 JLHCA , Inc Describe how enhanced outreach opportunities will be provided to special populations . N I A Section 4: Prioritize Clients Served Describe the process how your agency will prioritize clients to be served. The process should include consideration of clients with the greatest barriers . The agency will prioritize the clients to be served based on the data obtained from the JLHCA NC Relief Community Needs Assessment. We will reach out to the Red Cross, Emergency Management personnel and other first responders in each county in an effort to obtain names and contact information of Hurricane Florence victims. Prioritization will also be based on the severity of the unmet needs of the home . The goal is to ensure that the clients with the greatest unmet needs are addressed and resolved This program will provide fund s to assist the most vulnerable households to address housing conditions that may pose imminent threats to their life and/or safety, It will provide accessibility modifications and other repairs necessary to help Hurricane Florence victims who are still experiencing housing issues. 16 050420 HC BOC Page 319 JLHCA, In c Section 5: Project Identification 1. Project Name : STARS Hurricane Florence Home repair Program 2. Objective Statement: Provide comprehensive home repairs services designed to help at a minimum fifteen (15) homeowners with homes damaged by Hurricane Florence that currently have unmet needs . 3. Relief NC Funds Requested $92 ,325 for this Project: 4. Project Period : TBD I To TBD I 5 Total Number Expected to Be Served : 14 Section 6: One-Year CSBG Program Objective and Activities NPls Identified Service or Activity Outcome (List all Pro bl em Expected NPls Position Title(s) applicable to activity) Identifying 2.2 unmet Monitor and direct 4.1 housing CS BG NC Re lief 10 of 14 6.1 CSBG Director needs due to Program in the 3-6.4 Hurricane co unty service area 6.5 Florence Conduct outreach & recruitment using va rio us media 10 of 14 2.1 Outreach to outlets. referrals, homeowners 2.2 CSBG Director, CSBG NC Relief Intake Cou nselor Homeowners flyers, community enroll in 4.1 partners & program 6.5 advertisement tools . Lack of safe Work write ups 10 of 14 1.2 hous ing due participants to Hurricane comp leted and put maintain 4.1 CSBG Director Florence out for bids housino 6.1 15 of 14 4.1 Lack of Comp lete intakes homeowners 6.1 CSBG NC Re lief Intake Counselor housing apply for services 6.5 10 of the 1 4.1 Unsafe Work audits are participant are 2.1 CS BG Director housing conducted able to live in 2.2 sa fe housing 6.1 Identify and enroll 14 applicants 2.2 Information participants into are enrolled in 4.1 CS BG Director , CSBG NC Relief Inta ke Co un selor NC Relief Proqram proaram 6.5 17 050420 HC BOC Page 320 JLHCA, In c Use the table below to enter your agency's targeted outcome results. The performance measures will be included in the agency's Relief NC contract. CSBG grantees operating Relief NC projects are required to enter program targets in Table 1. Grantees have the flexibility to enter specific program targets based upon the community needs assessment. Table 1 Outcome Measures for Project 1 {enter project name) Expected to Achieve the Measure Outcome in Reporting Period (Target) The number of participant families served. 14 The number of low-income participant families rising N/A above the poverty level. The number of participant families obtaining N/A employment. The number of participant families who are employed N/A and obtain better employment. The number of jobs with medical benefits obtained . N/A The number of participant families completing N/A education/training programs . The number of participant families provided home 9 repairs and no longer pose imminent threats to their life and/or safety. The number of participant families provided emergency N/A assistance . The number of participant families provided N/A employment supports. The number of participant families provided educational N/A supports . The number of homes that are able to be repaired . 9 18 050420 HC BOC Page 321 CONTRACT BUDGET NARRATIVE ST ATE OF NORTH CAROLINA DIVISION OF SOCIAL SERVICES OFFICE OF ECONOMIC OPPORTUNITY Form 6844N Name of Agency : Johnston-Lee-Hamett Community Action, Inc . Section A -Salaries and Wages CSBG Director -$6,434 Intake Worker -$7,800 Section B-Fringe Benefits CSBG Dir-FICA-7.65% x $6,434 -$492 UIB -1% x $6,434-$64 Health -$931 .19 x 10% x 3 months -$279 Wkr's Comp -2.37% x $6,434 -$152 Di sability -1 % x $6,434 -$64 I Retirement -5% x $6,434 -$322 Intake Worker -FICA-7.65% x $7.800-$597 I UI B -1% x $7 ,800 -$78 Health -$93 1.19 x 10% x 3 months -$279 I Wk r's Comp -2.37% x $7,800 -$185 I Disability -1 % x $7,800 -$78 I Re tirement-5% x $7,800 -$390 Section C -Equ ipment Purchases N/A Section 0-Communication Communication : Landline , Telephone/ Fax , Internet Se rv ice $25 x 12 mon ths = $300 Section E -Space costs N/A Section F -Travel/Employee Development Local Mileage -800 mi les x 0.535 cen t per mile -$428 Section G • Supplies and Materials SuQQlies and Mat erials : Copy Costs -$250 -use of cop y mac hi ne for all 3 co unties Postage -$100 -use of metere d pos tage machine and stamps at 2 locatio ns Materials {file fo lders, paper, ink) -$104 for 3 co unties Section H -Contractual Services N/A Section I • Client Services 19 050420 HC BOC Page 322 CONTRACT BUDGET NARRATIVE ST ATE OF NORTH CAROLINA DIVISION OF SOCIAL SERVICES OFFICE OF ECONOMIC OPPORTUNITY Form 6844N Name of Agency: Johnston -Lee-Harnett Community Action, Inc. Section A -Salaries and Wages CSBG Director -$6,434 Intake Worker -$7,800 Section B -Fringe Benefits CSBG Dir -FICA -7.65% x $6,434 -$492 UIB -1%x$6,434-$64 Health -$931 .19 x 10% x 3 months -$279 Wkr's Comp -2.37% x $6,434 -$152 Disability - 1 % x $6,434 -$64 Retirement -5% x $6,434 -$322 Intake Worker -FICA - 7.65% x $7 ,800-$597 UIB -1% x $7 ,800-$78 Health -$931.19 x 10% x 3 months -$279 Wkr 's Comp -2.37% x $7,800 -$18 5 Disability - 1 % x $7,800 -$78 Retirement-5% x $7,800 -$390 Section C -Equipment Purchases N/A Section D -Communication Communication : Landline , Telephone/ Fa x, Internet Service $25 x 12 months = $300 Section E -Space costs N/A Section F -Travel/Employee Development Local Mileage -800 miles x 0.535 cent per mile -$428 Section G -Supplies and Materials SuQQlies and Materials: Copy Costs -$250 -use of copy machine for all 3 counties Postage -$100 -use of metered postage machine and stamps at 2 locations Materials (file folde rs , paper, ink) -$104 for 3 counties Section H -Contractual Services N/A Section I -Client Services 20 050420 HC BOC Page 323 Relief NC Contract Budget State of North Carolina Office of Economic Oooortunitv Agency Sample Budaet Effective Period From 07 /01/19 To 06/30/20 Revenues (1) (2) (3) Amount %of Source of Funds Proaram Costs Funds 1. Ma ximum Federal Funds $92,325 100% % CSBG $0 0% % $0 0%% 2. Maxi mum State Funds $0 0%% 3. Provider Match Funds -Cash $0 0 % % 4. Pro vide r Match Funds -In-Kind $0 0% % 5. State Match Funds -Cash $0 0% % 6. TOTAL PROGRAM COST I $92,3251 •rota! of #1 and #2 Should eq ual Colvmn 2 To tal. ·Line 6 Should equal Column 3 Total. •rota/ of #3, #4 and #5 shovld eq val Column 1 To tal. Estimated Expenditures Column 1 Column 2 Column 3 Object of Expenditures Provid er / Other • Federal/State Tota l (C ash and /or In-Kind) Funds P rogram Costs A. Salaries and Wages $0 $14,234 $14,234 8. Fringes Benefits $0 $2,980 $2,980 C. Equipment Purchases -Tangible Property $0 $0 $0 D. Communication $0 $300 $300 E. Space Costs $0 $0 $0 F. Travel/Employee Development $0 $428 $428 G. Supplies and Materials $0 $454 $454 H. Contractual Services $0 $0 $0 I. Client Services $0 $71 ,400 $71 ,400 J. $0 $0 $0 K. Other $0 $0 $0 L. Indirect Costs $0 $2,529 $2,529 M. Totals $0 $92,325 $92,325 Relief NC Budget 6844S -OEO Page 1 of 7 050420 HC BOC Page 324 Contract Budget Supporting Budget Schedules A. Salary Provider Staff only (excluding Recipient Transportation Salaries) (1) (2) (3) (4) (5) (6) (6a) (7) (8) (9) FT Pay % No. of Annual Mos Match Federal Total or Position or Title Grade FTE .. Months Salary State Cost PT Emp'd FT CSBG Director NA 0 .1000 12 64,336 12 0 6,434 6,434 FT Intake Worker NA 1 0000 12 31 ,200 0 0 7 ,800 7 ,800 0 0 0 0 0 0 0 0 0 0 -0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -0 0 0 0 0 0 0 0 0 0 0 0 -0 0 0 0 0 0 -0 0 0 0 0 0 0 0 0 0 0 0 -0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -0 0 0 0 0 0 0 0 0 0 0 0 -0 0 0 0 0 0 0 0 0 0 0 0 -0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -0 0 0 0 0 0 0 0 0 0 0 0 -0 0 0 0 0 0 -0 0 0 0 0 0 0 0 0 0 0 0 -0 0 0 0 0 0 -0 0 0 0 0 0 -0 0 0 0 0 0 0 0 0 0 0 0 -0 0 0 0 0 0 0 0 0 0 0 0 -0 0 0 0 0 0 Attach a copy of a job description for each position listed above. Total FTE 1.1000 Total -Salaries IAI 0 14.234 14 .234 Re/ref N C Budget 6844S -OEO Page 2a of 7 050420 HC BOC Page 325 B. Fringe Benefits for Provider Staff listed in A. Salary -From Pg. 2a of 7 -(1) (2) (3) (4) (5) FT or PT Position or Title Total Cost Fringe Type Method of Computation (Itemize) Match Federal/ Total (Column 1) (Column 2) (Column 9) (Itemize) State Cost FT CSBG Director 6,434 FICA 7.65% X Salarv 0 492 492 Total Frinae 1,373 UIB 1% X $6,434 0 64 64 Health Insurance $931.19 x .10% x 3 mos 0 279 279 Worker's Comp 2.37 X Salarv 0 152 152 Retirement 5% X salary 0 322 322 Disability $1% X $6,434 0 64 64 FT Intake Worker 7800 FICA 7.65% X Salarv 0 597 597 UIB 1% X $7,800 0 78 78 Health Insurance $931.19 x .10% x 3 mos 0 279 279 Worker's Como 2.37 X Salarv 0 185 185 Retirement 5% X salarv 0 390 390 Disability 1% X $7,800 0 78 78 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -• I ,_ ---·~ 0 0 0 -·-----050420 HC BOC Page 326 B. Fringe Benefits for Provider Staff listed in A. Salary • From Pg. 2a of 7 -(1) (2) (3) (4) (5) FT or PT Position or Title Total Cost Fringe Type Method of Computation (Itemize) Match Federal/ Total (Column 1) (Column 2) (Column 9) (Itemize) State Cost 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -...... -c ...... __ ,.,.,~ ..... -Total· Frinqe Benefits (B) 0 2,980 2,980 050420 HC BOC Page 327 B. Fringe Benefits for Provider Staff listed in A. Salary -From Pg. 2a of 7 -(1) (2) (3) (4) (S) FTorPT I Position or Title I Total Cost Fringe Type Method of Computation (Itemize) Match Federal/ Total (Column 1) (Column2) (Column9) (Itemize) State Cost Relief NC Budget 6844$ -OEO Page 2b of 7 Relief NC Budget 6844S 050420 HC BOC Page 328 C. Equipment Purchases -Tangible Property (1) (2) (3) (4) (5) (6) No. of Item Cost per Match Federal Total Units -oo not I/st Items wllh unit cosr /ess I/Ian ssoo•• Unit State Cost 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total Equioment • Tanaible Prooertv IC. 0 0 0 D. Communication (1) (2) (3) (4) Match Federal Total Item State Cost Landline. Internet Teleohones & Fax= $41 X 3 months 0 300 300 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total -Communication (0.) 0 300 300 E. Space Costs (1) (2) (3) (4) (5) Item Method of Computation Match Federal Total State Cost 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Attach a copy of current lea se if costs are inclu ded for rent. If utilities are included. show method of calculation . Total Space costs (E .) ol ot 0 Rellef NC Budget 6844S -OEO Page 3 of 7 050420 HC BOC Page 329 F. Travel/Staff Dev e lopment (1 ) (2) (3) (4) (5) Match Federal T otal Item Method of Computation State Cost Mileaaa • 800 x $.535 428 428 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 428 428 Relief NC B udget 6844S Page 4 of 7 050420 HC BOC Page 330 G. Supplies and Materials (1) (2) (3) (4) Unit Price Match Federal Item State Coov Costs 0 250 Postacie 0 100 Materials (file fo lders, oaoer, Ink) 0 104 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total -Supplies and Materials (G.) 0 454 H. Contractual Services (1) (2) (3) (4) (5) Item Method of Computation Match Federal Tota State Cos 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Attach a copy of any contracts or agreements that are already lniUated. Total Contractual Services (H.) 0 0 0 I. Client Services (1) (2) 13) (4) (5) Item Method of Computation Match Federal Tota State Cos Housina Reoairs $4 ,700 x 14 homes 0 65,800 Worll Write-ups $400 x 14 hOmes 0 5,600 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total Client Services (I.) 0 7 1400 Relief NC Budget 6844S Page 5 of 7 050420 HC BOC Page 331 K. Other Expense (Each Item listed is an Individual Object to be listed on the DSS-15715 Relmbur,;ement Form, Part K) (1) (2) (3) (4) Match Federal Total Item State Cost 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total -Other Expense (K.) 0 0 0 L. Indirect Cost• Please attach a COPY or your approved Indirect Cost Rate Plan (1) (2) (3) (4) (5) (6) Rate Rat& Appli&d to: (list epp/icab/e line /fems Included Amount Rate Match Federal Total In your lnd/18ct cost rate plan) ADDlled to: (Unrecovered) State Cost 17.77% Salaries and Frinae $14.234 0 2 ,529 2,529 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total Indirect Cost (L.) 0 2,529 2,529 Relief NC Budget 6844 S -OEO Page 6 of 7 050420 HC BOC Page 332 Part V -Allocation By County (1) (2) (3) A. County Actual Budgeted Percent 1 Johnston $17,798.00 19% 2 Lee $11,383.00 12% 3 Harnett $ 63,144.00 64% 4 5 6 7 8 9 10 Part VI -Agency-wide Funding Sources Provider Amount 1 CSBG $640,302.00 2 DSS $68,503.00 3 Weatherization/HARRP $777 ,888.00 4 Duke Energy/Blue Cross $226,000 .00 5 Head Start/Early Head Start $6,193,665.00 6 USDA $635,062.00 7 HUD $33,890.00 8 United Wa~ $160,000.00 g EFSP $19,836.00 10 Local $1 ,554,238.00 Total $10,309,384.00 Reltef NC Budget 6844S -OEO Page 7 of 7 050420 HC BOC Page 333 AGENDA ITEM q (1) North Carolina Total Retirement Plans ~.lf'~~ DALE R. FOLWELL, CPA 3/13/2020 94301 -HARNETT COUNTY ATTN: CHIEF FINANCIAL OFFICER OR BUDGET ADMINISTRATOR PO BOX 778 LILLINGTON, NC 27546 Dear 94301-HARNETT COUNTY: During the 2014 General Assembly session, contribution-based benefit cap legislation was enacted effective January 1, 2015. This legislation was created to control the practice of "pension spiking," in which a member's compensation substantially increases, resulting in a monthly retirement benefit that is significantly greater than the member and employer contributions would fund . The Contribution-Based Benefit Cap (CBBC) approach was created to protect each system for current and future retirees and to prevent all employers in the Retirement Systems from absorbing the additional liabilities caused by compensation decisions made by other employers. This legislation applies to members who retire on and after January 1, 2015, with an average final compensation of $100,000 or higher (adjusted annually for inflation), and will directly impact only a small number of those individuals. It requires the member's last employer to pay the additional contribution require d to fund the member's benefit in excess of the cap. [G.S. 135-5(a3); 135-4(jj); 128-27(a3); and 128-26(y)] In order to assist employing agencies with planning and budgeting to comply with the CBBC provisions, we are required to report monthly to each employer a list of those members for whom the employer made a contribution to the Retirement System in the prece ding month that are most likely to require an additional e mployer contribution should they elect to r etire in the following 12 months. This letter and the attached report serve as our required monthly notification to your agency under this provision. [G.S . 135-8(f)(2)(f) a nd G.S.128-30(g)(2)(b)] The chief financial officer of your agency is required to provide a copy of the attached report to the chief executive of your agency, as well as to the governing body, including any board which exercises financial oversight. Additionally, the chief financial officer of a public school system is required to provide a copy of the report to the local board of education and notify the board of county commissioners of the county in which the local administrative unit is locate d that the report was received and how many employees were listed in the report. [G.S. 115C-436(c); 135- S(j); and 128-30(j)] For the purpose of determining the employees of your agency that are likely to require an additional employer contribution should they e lect to retire in the following 12 months, the Retire ment System modified the criteria use d in the CBBC calculation. This allows for a broad list of potential employees, including those whose compensation average may approach the threshold and attempts to provide your agency with prior notification of a potential cost. The attached report 3200 ATLANTIC AVENUE , RA LE IGH, NORTH CAROLI NA 27604 Telephone (877) 627 -3287 toll-free Fax (919) 855 -5800 www .myn cretirement.com 050420 HC BOC Page 334 l North Carolina k «~ Total Retirement Plans North Carolina Department of State Treasurer Retirement Systems Division 3200 Atlantic Ave, Raleigh, NC 27604 1-877-NCSECURE (1-877-627-3287) toll-free• Fax (919) 855-5800 www.myncretirement.com ~$?~&JI HAU Tl\!ASUI\EII.Of NOIQ'H CAROLINA DALE R. FOLWELL, CPA CONTRIBUTION-BASED BENEFIT CAP REPORT Members Hired Before Jan 1, 2015 94301-HARNETT COUNTY Agency 'PLEASE FORWARD TO YOUR CHIEF FINANCIAL OFFICER OR BUDGET ADMINISTRATOR ORBIT -PensionSpikingReportbyAgency Version# 1 Member ID Name -.--~ -_... -.,___ ----~-·-I 1151077 STEWART, PAULA K 1162854 WARD, STEVEN C 551439 POLINSKI, PAUL D 1207504 HONEYCUTT, KIMBERLY A 1238173 BLEVINS, BARRY A 1290386 COATS, WAYNE A e Page 1 of 1 050420 HC BOC Page 335