100608r 894
HARNETT COUNTY BOARD OF COIVIlVIISSIONERS
Minutes of Regular Meeting
October 6, 2008
The Harnett County Board of Commissioners met in regular session on Monday, October
6, 2008, in the Commissioners Meeting Room, County Administration Building, 102 East
Front Street, Lillington, North Carolina.
Members present: Teddy J. Byrd, Chairman •
Beatrice B. Hill, Vice Chairman
Dan B. Andrews
Tim McNeill
Gary House
Staff present: Neil Emory, County Manager
Wm. A. (Tony) Wilder, Assistant County Manager
Dwight W. Snow, County Attorney
Vanessa W. Young, Finance Officer
Kay S. Blanchard, Clerk to the Board
Chairman Byrd called the meeting to order at 9:00 a.m. and Commissioner Andrews led
the pledge of allegiance and prayer.
Vice Chairman Hill moved to approve the agenda as published with item 4K being
moved to the regular agenda. Commissioner Andrews seconded the motion and it passed
unanimously.
Upon motion by Commissioner McNeill and seconded by Commissioner House, the
Board unanimously approved the following items on the consent agenda:
1. Minutes: Regular Meeting, September 15, 2008 •
Work Session, September 19, 2008
Work Session,November 30, 2007
Special Meeting, December 14, 2007
Reconvened Special Meeting, December 20, 2007
Work Session, January 4, 2008
Board Retreat, January 18-19, 2008
Work Session, February 29, 2008
Special Meeting, March 7, 2008
Work Session, March 14, 2008
Work Session, April 4, 2008
Work Session, May 2, 2008
Budget Work Session, May 7, 2008
Budget Work Session, May 8, 2008
Budget Work Session, May 13, 2008
Budget Work Session, May 23, 2008
Budget Work Session, May 30, 2008
Work Session, June 13, 2008
2. Budget amendments:
83 Automation Enhancement Fund (Fund 230-Automation Enhancement) •
Code 230-4800-410.30-04 Professional Services 18,000 decrease
230-4800-410.74-74 Capital Outlay 35,487 increase
230-0000-399.00-00 Fund Balance Appropriated 17,487 increase
84 Health(Fund 110-General)
Code 110-7600-441.32-26 Incentives 5,500 increase
110-7600-441.33-45 Contracted Services 3,480 increase
110-7600-441.41-13 Utilities 2,500 increase
110-7600-441.43-15 Maintenance &Repair—Building 15,000 increase
895
110-7600-441.43-16 Maintenance&Repair-Equip. 4,250 increase
110-7600-441.44-21 Building&Equipment Rent 5,460 increase
110-7600-441.54-26 Advertising 1,525 increase
110-7600-441.55-12 Printing& Binding 1,000 increase
110-7600-441.58-01 Training 1,200 increase
110-7600-441.58-14 Travel 13,000 increase
110-7600-441.60-33 Materials & Supplies 20,000 increase
110-7600-441.60-45 Drugs 3,994 increase
110-7600-441.64-25 Books &Publications 1,500 increase
• 110-0000-399.00-00 Fund Balance Appropriated 78,409 increase
85 Public Assistance(Fund 110-General)
Code 110-7710-441.89-20 Central Electric Donation 12 increase
110-7710-441.89-30 Fuel Fund Donations 146 increase
110-7710-441.89-40 General Agency Donations 316 increase
110-7710-441.89-50 Elderly Assistance Donations 1,239 increase
110-7710-441.89-60 Foster Care Donations 32 increase
110-7710-441.89-70 Christmas Cheer Donations 522 increase
110-7710-441.88-15 Special Needs Adoptions 85,612 increase
110-0000-399.00-00 Fund Balance Appropriated 87,879 increase
86 Social Services (Fund 110-General)
Code 110-7710-441.80-60 Day Care-Smart Start 480,000 increase
110-0000-330.77-05 Day Care-Smart Start 480,000 increase
110-7710-441.80-50 Day Care-Subsidy 275,833 increase
110-0000-330.77-04 Day Care- Subsidy 275,833 increase
110-7710-441.80-95 Share the Warmth 28 increase
110-7710-441.80-90 Crisis Intervention 72,205 decrease
110-7710-441.80-85 Progress Energy Neighbor 1,056 increase
110-7710-441.80-16 Domestic Violence 5,064 decrease
• 110-7710-441.88-55 Work First Demonstration 16,200 increase
110-0000-330.77-01 Social Services Administration 59,985 decrease
110-7710-441.88-20 Work First Transportation 14,377 increase
110-0000-334.77-04 Work First Transportation 14,377 increase
87 Health (Fund 110-General)
Code 110-7600-441.60-45 Drugs 1,220 increase
110-0000-331.76-12 Family Planning 1,220 increase
89 Cooperative Extension-Support Our Students (Fund 110-General)
Code 110-7309-465.12-00 Salaries &Wages Part-time 33,764 increase
110-7309-465.22-00 FICA Tax Expense 2,583 increase
110-7309-465.26-08 Worker's Compensation 507 increase
110-7309-465.32-26 Incentives 2,000 increase
110-7309-465.33-45 Contracted Services 4,320 increase
110-7309-465.41-11 Telecommunication &Postage 500 increase
110-7309-465.52-54 Insurance&Bonds 1,600 increase
110-7309-465.58-14 Travel Administration 1,152 increase
110-7309-465.58-01 Training&Meetings 500 increase
110-7309-465.58-15 Travel Services 6,500 increase
110-7309-465.60-33 Materials & Supplies 10,904 increase
110-7309-465.35-01 Stipends/Bonuses 1,000 increase
• 110-7309-465.32-75 Recreational Activities 6,000 increase
110-0000-353.73-09 Support Our Students 71,330 increase
90 Cooperative Extension-The Incredible Years (Fund 110-General)
Code 110-7320-465.12-00 Salaries &Wages Part-time 3,679 decrease
110-7320-465.22-00 FICA Tax Expense 281 decrease
110-7320-465.30-04 Professional Services 21,031 increase
110-7320-465.35-01 Stipends/bonuses 480 increase
110-7320-465.58-01 Training&Meetings 1,100 decrease
110-7320-465.58-14 Travel 1,017 decrease
896
110-7320-465.60-33 Materials & Supplies 406 increase
110-7320-465.60-47 Food &Provisions 5,643 increase
110-7320-465.55-12 Printing&Binding 1,136 increase
110-7320-465.26-08 Worker's Compensation 55 decrease
110-7320-465.60-39 Other Materials & Supplies 960 increase
110-0000-334.73-20 Incredible Years 23,524 increase
92 Health (Fund 110-General)
Code 110-7600-441.33-45 Contracted Services 38,000 increase
110-7600-441.60-45 Drugs 10,000 increase
110-0000-334.76-03 State Aid to County-General 48,000 increase
96 Aging-RSVP (Fund 110-General)
Code 110-7510-441.32-13 RSVP Special Projects 1,100 increase
110-0000-353.15-00 Contributions &Donations-RSVP 1,100 increase
97 Finance (Fund 110-General)
Code 110-4400-410.11-00 Salaries &Wages 16,839 increase
110-4400-410.12-00 Salaries &Wages Part-time 9,950 decrease
110-4400-410.21-00 Group Insurance Expenses 7,315 increase
110-4400-410.22-00 FICA Tax Expense 750 increase
110-4400-410.23-00 Retirement Expense 825 increase
110-4400-410.23-01 Supplemental Retirement 337 increase
110-4400-410.26-08 Worker's Compensation 147 increase
110-0000-399.00-00 Fund Balance Appropriated 16,263 increase
99 Public Utilities (Fund 531-HCDPU)
Code 531-9000-431.74-73 Capital Outlay-Other Improve. 100,000 increase
531-0000-399.00-00 Fund Balance Appropriated 100,000 increase
3. Tax Refunds (Attachment 1)
•
4. Authorization for temporary part-time position in the Finance Office to be changed to
permanent Accounting Clerk position, Grade 59
5. Authorization to create a new position in the Information Technology(IT)
Department. The new position is classified as Information Systems Technician-Public
Safety, grade 70 and the hire date is January 1, 2009. Initially, the primary focus of this
position will be handling the transition to the new Law Enforcement Center.
6. Resolution of support for proposed YMCA of Harnett County(Attachment 2)
7. The Board approved Health Department Schedule of Fees as submitted by the Health
Board in March and Clinical Patient Fees, Eligibility and Bad Debt-Write Off Policy of
the Heath Depaitiirent.
8. Authorization for Health Depai tiirent to submit an application for a Komen Grant in
the amount of$10,000. The funds will be used to increase awareness about the mobile
mammography screening program.
9. Professional design services agreement with Crawford Design Company related to
improvements to be implemented at Barbecue Park. Funds for the project will be
provided by the PARTF Grant. •
10. Adoption of the Anderson Creek Park Master Plan as presented to the Board
September 12, 2008,by W. K. Dickson; and that this plan be an addendum to the
Comprehensive Recreation and Parks System Plan that was adopted November 19, 2007.
11. Authorization for Public Utilities to accept a federal grant in the amount of
$3,430,000. This grant will be utilized for the construction of a twenty inch water
transmission main from Ray Road to the Fort Bragg/Linden Oaks housing area and will
897
continue on to the new Harnett County water tank currently under construction in the
Cameron Hill area.
12. Award of Public Utilities warehouse construction contract to TA Loving of
Goldsboro,NC in the amount of$299,500. There was one other bid, from Sanford
Metal Building in the amount of$300,394. The construction project will be funded out
of the existing Harnett-Fuquay Wastewater Project and there are sufficient funds in that
project to cover this expense.
• 13. Write-off of delinquent Public Utilities accounts for the third quarter of 2008. The
accounts have been delinquent for more than three years and total $14,760.35.
14. Write-off of delinquent Emergency Medical Services accounts in the amount of
$1,046.07.
15. Architectural Services Agreement with Ramsay Burgin Smith Architects, Inc.,
Salisbury,NC, to design a new 10,850 square foot Harnett County West Branch Library.
Board approved the agreement contingent upon county attorney approval.
After discussion, Commissioner McNeill moved to authorize a letter requesting the NC
Rural Center to re-obligate a$500,000 infrastructure grant originally made on August 20,
2007, for Brightwater Science and Technology Campus. Commissioner Andrews
seconded the motion and it passed unanimously.
Commissioner McNeill moved for the appointments listed below. Vice Chairman Hill
seconded the motion and it passed unanimously.
Adult Care Home Community Advisory Committee
Elaine Miller for a 1 year term to expire 8-31-09
Nominated by Vice Chairman Hill
Town of Erwin Planning/Board of Adjustments-ETJ member
Shirley S. Hairr for a 3 year term to expire 9-4-11
Harnett County Council for Women
Grace McLean Watts for a 3 year term to expire 8-31-11
Chris McGee,District Engineer,NC DOT presented the proposed Harnett County
Secondary Roads Construction Program for FY 2008-2009. Board members asked Mr.
McGee the status for the following roads:
Fuller Drive
Murchison Road
Duke Road
Williams Road
Buffalo Lakes Road—traffic light
Bad Roads Lane
Leanna Lane
Chairman Byrd called to order a public hearing regarding the proposed roads construction
program and opened the meeting for comments from the public. The following citizens
requested information regarding roads.
Sarah McKoy—Fuller Drive
Michael Shean—Gardner Road
• Michelle Langdon—Manor Hills Road
Randall Gregory—McLamb Road
There being no further comments, Chairman Byrd closed the public hearing.
Commissioner McNeill moved to adopt a resolution approving the Secondary Roads
Construction Program for Harnett County as presented. Vice Chairman Hill seconded the
motion and it passed unanimously. (Attachment 3)
Michael S. Koonce, Hydrostructures, presented a Discussion of Bids regarding the Erwin
Wastewater Improvements Project. Commissioner House moved to award the contract to
Ormond Utilities, LLC of Kinston,NC in the amount of$1,812,948, as recommended by
898
the engineer. This award is contingent upon approval by State Funding Agency
supplying a High Unit Cost Grant for this project. Commissioner Andrews seconded the
motion and it passed unanimously. The discussion of bids is copied into these minutes
(Attachment 4).
Betty Smith, Tax Administrator, stated that a public hearing is required on the proposed
Schedule of Values for the 2009 revaluation project. Consideration for adoption of the
Schedule of Values will be placed on the November 3rd agenda. Chairman Byrd called to
order a public hearing and opened the meeting for comments from the public. Jim
Burgin, Angier, asked the Board to keep revenue neutral and to lower taxes if there is a •
revaluation this year. There being no further comments, Chairman Byrd closed the
public hearing.
Mr. Emory,presented a proposed Campbell University Utility Acquisition Agreement for
the Board's consideration. The agreement provides for the county to purchase the
university's water distribution and wastewater collection systems. The county will then
provide water and sewer to the campus. Campbell University has approved and executed
the agreement. Commissioner Andrews moved to approve the agreement as presented.
Commissioner McNeill seconded the motion and it passed unanimously.
The Veteran's Service monthly report was filed with the Board.
Chairman Byrd moved that landfill fees be waived for debris from Grace Chapel Church
clean-up project in the amount of$3,258.22. Commissioner McNeill seconded the
motion and it passed unanimously.
Commissioner McNeill moved to approve a contribution to support the Back Pack
Program administered by Glad Tidings Church for schools in Dunn at the same amount
provided to the schools in the Western area of the county($2,000). Commissioner
Andrews seconded the motion and it passed unanimously.
There being no further business, Commissioner House moved to adjourn. Commissioner
Andrews seconded the motion and it passed unanimously. The Harnett County Board of
Com issioners regular meeting, October 6, 2008 adjourned at 10:10 a.m.
Teddy J. Byrd, hairmen Kay Blanchard, Clerk to the Board
Attachment 1
• Approved by the Harnett
Co_rtty 3onrdof CammIScloneas
/J�!� �` ,Girltba D Co I 200
Emzum� I
/�A�id- /yllalL�..Gl �
Data•10(06/2008 Approved By
TO:HARNETT COUNTY BOARD OF COMMISSIONERS
RE:CONSIDERATION OF REFUND FOR TAXES,INTEREST AND PENALTIES FOR ALL MUNICIPALITIES
Total
No..• _New of Tax Payer, BM/ Tax.pMalyp Marmot e� Refund. wt Status menace._
1 GRIFFIN, EUGENE J city 0.00 Military Exemption
60 GAMACNE LN
LILLINGTON,NC 2754E6240 0001131358-2034.2004-000000 5.18 Refund
LfLLINGTO$. NC, 27546- County 5.18
6240
2 LIL1M. JOHN ROBERT City 0.00 Military Exemption
80 CAMDEN CT E 0001394547-2006-2009-1300000 23.24 Rotund 1111
SANFORO NC 273321708 County 23.24
SANFORD NC, 27332-1708
3 SOSAOTO. RAFAEL City 0.00 Wintry Exemption
ANGEL
99 SCOTLAt1D DR 00014015&1_2008-2008-000300 89.81 Re7t1rx1
SPRING LAKE,NC 283901574 County 89.81
SPRING LAKE, NC- 28390-
1674
4 STRAIOIITL1NEFORMS City 0.00 Value Decrease
630 NC ARTEN RD 0001432523-2008-2008.000000 44.83 Refund
LINDEN, NC.28359•0000 County 4463
5 VANN,\YILLIAM COREY Clty(C10 15.83 Value Decrease
351 IA'OODC OR 0001410188-2007-2007-000000 4i 39.37 Refund
ANGIER, NC, 27501-6682
County 23,74
Bally Smith CGy Total 15.133
Revenue Administrator County Total 166.38
Tots]to be 182 DI
Refunded
•
899
Attachment 2
•
RESOLUTION
Ldr
WHEREAS.family activities and overall teen_Hanoi opportunities an a vital t
plat in fostering a healthy sad vibrant community;and
WHEREAS,the YMCA has long prodded programs tkaigireud In is iai citizens in
meeting d,:u.Moak'Within their community;and
410 WHEREAS,an etTort is now underpay in the Town of Angier to bride ahnt3 the
creation of the YMCA of Harnett County;and
WilERLAS,this effort will be dedicated to bring YMCA progruns to not only
the Town of Angler but to cutennunities throughout the county,
NOW.T1IEREFORE,BE IT RESOLVED that the Harnett County Board of
Commissioners dons hereby express its support or these charts to bring about the
creation of a YMCA to w.ne titecitimns of Harnett County.
Adopted this 6"day or October,2008.
'r°h"`t . HARNETT COUNTY BOARD OF CCiSIMESS1ONHRS
brit .4's•�
tr, -DA J: yrd,Ch MUM
Ablest; °"I, _°_
WIA
` 4tr_t.At2.4,
Kay S Ianehnrd,Cleat to the Board
Attachment 3
a.-n
Resolution Approving FY 2008-20O9
Road Construction Program
BE IT RESOLVED that the Harnett County Board of Comtrtissioners does hereby
approve the North Carotin Depamnent of Transportation FY 20013-2000 Secondary
ituad Canvnsctina Program for Barnett County as +eased by ale North Carolina
Department of Transportation.The Construction program is noodled to this resolution as
• "Attachment A".
Daily adopted this.rich day of Ociob r.2008.
•
'}�•------:J I-ARNEFT COUNTY BOARD OF COMMISSIONERS
. rt
Attars: CI -
k �
Kuy S. meters,Clerk to the ours
4111
900
„A chti ea* A"
North Carolina Department of TrensPortatien
Secondary Roads Construction Program
Harnett County
FY 2003r2319 Anticipated Allocation and Funding
Higftway Fund I 1.177.504,66
• Trust Fund $_ 603.389.06
Funds from Profroct Underarm $ 319.A00.00
Total S •
L Paving Unpaved Roads Programmed Paving Goal: 6_52 Mites.
A_ Rtzrat Paving Prit3r2ly , •
Priority Length
Number 5R{Q. (Wcrs1 Road Name and Description Est.Cost
• O8 I SR 1123 0,50 Creeksvgle Church Road ST66,060.00
From SR 1142 to End Mainten_a ce
13 I SR 1400 0.50 Hobby Road S160,030.00
From SR 1402 to End Maintenance
19 SR 1248 0.32 Morrison Road $105,000.00
Front SR 1288 to End Maintenance
23 SR 1420 350 Tutor Road $100,000.00
From SR 1403 to End Mwntananco
24 SR 1402 0.60 Auger Hole Road S185.000.00
From SR 1400 to Los County
28 SR 2041 1 0.60 Wfirttinglon Road $250,000.00
From SR 2040 to End Mainionanm
02 SR 1134 025 Murchison Mane 360.06.700
• hold From SR 1133 to End 1Motenance
04 SR 1431 0.30 Bradley Road S105,60000
hold From SR 1432 to End 1iinlonanos
D7 SR 1264 0.30 Moore Union Church Road $105,000,00
had Front SR 1231 to End Maindenance
16. 'SR 2048 ' 0.20 Lasater Read $72, ,00
hold From NC 210 to SR 1125
21 SR 1224 0.2S McNeil Road $80,000,00
hold _ From SR 1215 to Begin Pavement
Total Niles 4.52_ Subtotal S_ 1.402,000_CC
•,R oLEivinn Allomatns _
Priory Length
Number SR No, {Miles) Road Name and Description Est Cost
I None [
l3- aulgfr reirn Prying Priority
Priorityum Length 11110
Number SRNo. (Miea) $va9TNa¢te_stst Desaiotk+n Est.Cost
4 F SR 2170 0.61 Peacock-Mallard Road S225,000,00
From SR 1115 to End Maintcrtarsee
03 SR 1138 0.39 Fuller Road S95,010.00
hold From NC 27 to SR 1133
Total talos 1.00 Subtotal' $ 320,000.03
•$tlidiviian Paving Alternates
Priority Length
Number ,1R No, fanilest Mood Name and Description Est Cast
Nona
•In the ovant that any roads in priority have to be prated on the`Hold Liar'due to unavalable
right of vray or environmental review,or if additional funding becomes available.funds will be
applied to the roads fisted in Monty order in the paving alternate list.
•
0. General Secondary Road Improvements
A. Ny..ed_Road hnora+.5m9ntti
SR No, lorded Geseriplion Est.Cost
Norco
Subtotal b 0.CO
B. Upplwd-f?4ad Spo(1iLI01.9,590e jts 4110
Subtotal S 000
901
M. Trust Fund Safety lrnprovemerits IGS 136r1821
Selig.. Front Les:riettun Est Cost
Subtotal $ 0.ou
• IV. Funds reserved for surveying,right or way acquisition,
road additions,contingencies,overdrafts,and
•paving entrances to certified rim departments,
miscue squads,etc.
SuCtolal $ .31.9 Fn_,,
•
Attachment 4
AWARD RESOLUTION
BOARD OF COMMISSIONERS
COUNTY OF HLARN I I T,NORTH CAROLINA
WHEREAS,The County of Hansen publicly advertised for bids to be received for the
Erwin Sow=Re.habilitulion and Repair project on September 3,20013;and
WHEREAS,This project will be funded from a High Unit Cast Grunt from North
Carolina Department of Environment and Natural Resources in the muted of •
52,000.040. •
WHEREAS,the County of Harnett publicly opened bids on Scptenhxz 3,2003,and the
responsive.low bidder foe the project Ls Ormond Utilities,LLC of Kinston.NC in the
amount efS1,812,948.00,
NOW THEREFORE BE IT RESOLVED,The Courtly of Hamett awards the project In
aecurdencee with the Engineers re onto=uiation to:
11111 Ormond Utilities,LW in the amount of$1,81 t,94$.00, The Engineer's Opinion of
Probably Coat,dated August 15,2007,estimated the consutnr;rrn east us$1.975,941.00.
This autud is subject to appcU al by Stare Funding Agency supplying the loan for this
project
Upon u motion by Commissioner House and second by Commissioner Andrews,
•
This Resolution was adapted by the County of Harnett on October 6,200k al a rem/arty
scheduled Board t ling,in Liilinetun,North Cumlina.
/Q-Ia-D$
T d ,Chairman [?etc
• Harnett County Board of Cprnrnissionsrs .-,,4 Ga,. ;r.,. -
(SEAL) +.
�•ittahcl I ID-6-0 P
ay hang.Clerk r st - ' , Datc
1111