080408r 844
HARNETT COUNTY BOARD OF COMNIISSIONERS
Minutes of Regular Meeting
August 4, 2008
The Harnett County Board of Commissioners met in regular session on Monday, August
4, 2008, in the Commissioners Meeting Room, County Administration Building, 102 East
Front Street, Lillington, North Carolina.
Members present: Teddy J. Byrd, Chairman •
Dan B. Andrews
Tim McNeill
Gary House
Vice Chairman Beatrice B. Hill was absent.
Staff present: Neil Emory, County Manager.
Wm. A. (Tony)Wilder, Assistant County Manager
Dwight W. Snow, County Attorney
Vanessa W. Young, Finance Officer
Kay S. Blanchard, Clerk to the Board
Chairman Byrd called the meeting to order at 9:00 a.m. and Commissioner McNeill led
the pledge of allegiance and prayer.
Commissioner McNeill moved to approve the agenda as published. Commissioner
Andrews seconded the motion and it passed unanimously.
Upon motion by Commissioner McNeill and seconded by Commissioner House, the
Board unanimously approved the following items on the consent agenda:
1. Minutes: Special Meeting, June 27, 2008 •
Regular Meeting, July 21, 2008
2. Budget amendments:
12 EMS (Fund 110-General)
Code 110-5400-420.74-74 Capital Outlay 7,500. increase
110-5400-420.60-33 Materials & Supplies 10,300. increase
110-0000-353.54-02 Bioterrorism-Wake Medical 17,800. increase
13 EMS (Fund 110-General)
Code 110-5400-420.74-74 Capital Outlay 5,200 increase
110-0000-353.54-02 Bioterrorism—Wake Medical 5,200 increase
43 Library(Fund 110-General)
Code 110-8100-450.64-25 Books &Publications 8,000 increase
110-0000-331.81-02 EZ LSTA Grant 8,000 increase
44 Cooperative Extension—Raising A Reader(Fund 110-General)
Code 110-7321-465.11-00 Salaries &Wages 12,948 increase
110-7321-465.22-00 FICA Tax Expense 992 increase
110-7321-465.23-00 Retirement 636 increase
110-7321-465.23-01 Supplemental Retirement 260 increase •
110-7321-465.26-08 Worker's Compensation 196 increase
110-7321-465.21-00 Group Insurance 3,813 increase
110-7321-465.60-33 Materials & Supplies 10,560 increase
110-7321-465.58-14 Travel 4,400 increase
110-7321-465.41-11 Telecommunications &Postage 400 increase
110-7321-465.60-47 Food &Provisions 480 increase
110-7321-465.58-01 Training &Meetings 2,000 increase
110-7321-465.64-25 Books &Publications 240 increase
110-7321-465.35-01 Stipends/Bonuses 1,253 increase
845
110-0000-334.73-21 Raising A Reader 38,178 increase
45 Cooperative Extension-Quality Enhancement (Fund 110-General)
Code 110-7322-465.11-00 Salaries &Wages 83,296 increase
110-7322-465.22-00 FICA Tax Expense 6,374 increase
110-7322-465.23-00 Retirement 4,082 increase
110-7322-465.23-01 Supplemental Retirement 1,492 increase
110-7322-465.26-08 Worker's Compensation 1,252 increase
110-7322-465.21-00 Group Insurance 19,151 increase
110
110-7322-465.60-33 Materials & Supplies 11,572 increase
110-7322-465.58-14 Travel 5,600 increase
110-7322-465.41-11 Telecommunications &Postage 400 increase
110-7322-465.60-47 Food &Provisions 3,600 increase
110-7322-465.58-01 Training &Meetings 7,800 increase
110-7322-465.54-26 Advertising 600 increase
110-7322-465.64-25 Books &Publications 1,000 increase
110-7322-465.32-26 Incentives 1,320 increase
110-7322-465.55-12 Printing&Binding 2,000 increase
110-7322-465.35-01 Stipends/Bonuses 22,380 increase
110-7322-465.33-45 Contracted Services 16,000 increase
110-0000-334.73-22 Quality Enhancement 187,919 increase
46 Parents as Teachers (Fund 110-General)
Code 110-7310-465.11-00 Salaries &Wages 94,460 increase
110-7310-465.21-00 Group Insurance 15,236 increase
110-7310-465.22-00 FICA Tax Expense 7,226 increase
110-7310-465.23-00 Retirement 4,628 increase
110-7310-465.23-01 Supplemental Retirement 1,889 increase
110-7310-465.26-08 Worker's Compensation 1,416 increase
110-7310-465.41-11 Telecommunication &Postage 463 increase
• 110-7310-465.44-21 Building&Equipment Rent 444 decrease
110-7310-465.52-54 Insurance& Bonds 60 decrease
110-7310-465.58-01 Training &Meetings 140 decrease
110-7310-465.58-14 Travel Administration 3,054 decrease
110-7310-465.60-33 Materials & Supplies 5,720 decrease
110-7310-465.60-47 Food &Provisions 60 increase
110-7310-465.60-53 Dues & Subscriptions 170 decrease
110-7310-465.64-25 Books &Publications 800 increase
110-0000-334.73-10 Parents As Teachers 116,590 increase
48 Automation Enhancement(Fund 230-Automation Enhancement)
Code 230-4800-410.30-04 Professional Services 14,360 decrease
230-4800-410.74-74 Capital Outlay-Equipment 14,360 increase
49 South Central Wastewater Project (Fund 553-"PU014B")
Code 553-9100-431.45-80 Contingency 80,000 decrease
553-9100-431.45-40 Land &Right-of-way 80,000 increase
3. Tax refunds (Attachment 1)
4. Resolution to add Cape Ridge Court to state road system and Resolution to remove SR
• 1287 Elsie Lamm Road from the state road system (Attachment 2)
5. Change Order No. 13 to the contract with Bordeaux Construction Company, Inc. in
the amount of$15,013 for additional costs associated with construction of the Harnett
County Detention Center.
6. Authorization for Library to accept Strengthening Collection Grant.awarded from the
State Library FY 2008-09. This award is for$8,000 and will be used for the purchase of
juvenile titles,both fiction and nonfiction, for preschool and school-aged children in the
Coats branch of the Harnett County Library system.
.846
7. Resolution to confirm certain retirement benefits for the county manager.
(Attachment 3)
8. Emergency Plan for Harnett Regional Jetport. The plan was developed to assist
agencies by pre-planning for incidents and emergencies that could occur at the Harnett
Regional Jetport. This plan will facilitate appropriate responses relating to the Jetport or
the immediate vicinity.
9. Authorization for the Sheriff's Department to transfer a vacant Corporal's position •
from the Sheriff's budget (5100) to the Governor's Highway grant budget (5107) in order
to promote Deputy Charles Galloway; then move the vacant deputy's position(made by
Galloway's promotion) from the Governor's Highway grant budget (5107) to be filled
by a current part-time deputy. The promotion of Galloway will increase the salary and
fringe expenditure lines of the 2008/2009 Governor's highway grant by$622.00. The
2008/2009 Governor's highway Safety grant revenue line will be reduced by$4,759.00 to
reflect the actual amount remaining on this grant which ends September 30, 2008.
10. Renewal of lease agreement between the County and State Employees' Credit Union
for Cash Points ATM site located at 305 Cornelius Harnett Blvd., Lillington. The term of
the lease shall be for three years beginning October 1, 2008 and ending on September 30,
2011.
11. Authorization for Cooperative Extension to accept the continuation grant for Parents
As Teachers program in the amount of$268,656.83. The funds will be used for salaries
of program employees and for materials, telephone costs, postage, travel,training, etc.
12. Authorization for Cooperative Extension to accept the continuation grant for
Adolescent Parenting program in the amount of$43,982. The funds will be used for
salaries of program employees,materials and supplies, travel and other costs associated
with the program.
permits for the re-issuance of expiredin the Plannin •
13. Change to the current policy og
Department: Current County policy provides that permits will expire after 6 months if
work has not be initiated. With this change,permits will not expire until 24 months have
elapsed. However, after 6 months, a re-issuance fee of$150.00 will be assessed.
14. Sale of County owned property in Riverside Community—Kenneth Underwood has
requested to purchase four lots fronting Titan-Roberts Road and Bad Roads Lane for
$1,500.00. As required by statute the first step upon receiving such an offer is for the
Board to determine if the offer is acceptable. Once accepted the offer is then subject to
upset as provided for in GS 160A-269. The staff is directed to proceed with the
appropriate actions outlined in the statute. It should be noted that acceptance of such an
offer in no way represents county approval of future uses of the property by the
prospective purchaser.
15. Approved request from Gregory Hicks to be relieved from tapping onto county sewer
at 1494 Rainey Drive, Spring Lake. Mr. Hicks recently invested in upgrading the septic
tank system on the property even as the County was finalizing plans to install sewer in
the community.
Commissioner McNeill moved to appoint Gary Beasley to the City of Dunn Planning
Board as Extraterritorial Jurisdiction Member. Commissioner Andrews seconded the' •
motion and it passed unanimously. Mr. Beasley was nominated by Commissioner House.
Barry Blevins, Community Development Administrator, presented for the Board's
consideration a Project Ordinance and Grant Agreement for the Housing Preservation
Grant Program. This project will be funded by the USDA Rural Development. The
Housing Preservation Grant Program is a rehabilitation/urgent repair type program
targeted towards very low income owner occupied dwellings. The approved grant is in
the amount of$90,000.00. Local matching funds in the amount of$20,000.00 are
required. Commissioner McNeill moved to adopt the Project Ordinance and authorize
`847
execution of the grant related documents from USDA Rural Development.
Commissioner Andrews seconded the motion and it passed unanimously. (Attachment 4)
Wm. A. (Tony) Wilder, Assistant County Manager, presented a proposed Municipal
Animal Control Ordinance. The proposed ordinance is town specific and will be
enforced only within the town limits of Angier, Coats, Erwin and Lillington. All four
town Boards have adopted the ordinance. Chairman Byrd called to order a public hearing
on the matter and opened the meeting for comments from the public. No comments were
offered and Chairman Byrd closed the public hearing. Commissioner Andrews moved to
• adopt the proposed Municipal Animal Control Ordinance as presented. Commissioner
House seconded the motion and it passed unanimously by the members present. The
Board will consider the Ordinance for final adoption at its next meeting.
Departmental reports were filed with the Board from Veterans Service and Finance
Department(Attachment 5)
In the county manager's report Mr. Emory noted the following:
- Over 50 units have recently been added to the Housing Program
- Estimates have been received on three school facility projects, Harnett Central High,
Boone Trail and Johnsonville.
- Parks and Recreation held a public hearing last week to share results of the county park
study and to obtain input from citizens regarding proposed uses of the Anderson Creek
Park property.
- Mr. Emory met with Mid-Carolina Council of Governments representatives as well as
staff from other counties in the Mid-Carolina region to discuss proposed changes to
programs administered by Mid-Carolina COG.
Commissioner House moved that the Board go into closed session for the following
purposes:
(1) To consider and give instructions to the County's legal staff concerning the
III handling or settlement of certain judicial actions or mediations, namely
a) County of Harnett vs. Wallace Mitchell and others—Harnett County Superior
Court file No. 07 CvS 2066
b) Dennis Sills vs. Harnett County—workers compensation claim I.C. File No.
650024; and
(2) To discuss matters relating to the location or expansion of industries or other
businesses in Harnett County; and .
(3) To instruct the County staff concerning the position to be taken by the County
in negotiating the terms of a proposed contract for the acquisition of real property.
This motion is made pursuant to N. C General Statute Section 143-318.11 (a)(3),(4)&(5).
Commissioner Andrews seconded the motion and it passed unanimously.
Commissioner McNeill moved that the Board come out of closed session. Commissioner
House seconded the motion and it passed unanimously.
Commissioner McNeill announced that a Comprehensive Task Force report on how the
expansion of Fort Bragg will affect Harnett County will be presented August 19, from
5—7 p.m. in the Commons Area at the Governmental Complex.
There being no further business, Commissioner McNeill moved to recess the meeting
• until Thursday, August 7, at 1:00 p.m. Commissioner House seconded the motion and it
passed unanimously. The Harnett County Board of Commissioners regular meeting
st 4, 2008 recessed at 10:45 a.m.
Aul ' C ait2-171-L/(1
Kay S. Alanchard, a.:k Y-L 6" J
848
Attachment 1
Approved by the Harnett
Cu'iiity Board of Commissioner'
••1
Dd O
Cle4o
A-
Dale 08104?20e8
Approved By:
TO:HARNETT COUNTY BOARD OF COMMISSIONERS
RE:CONSIDERATION OF REFUND FOR TAXES,INTEREST AND PENALTIES FOR ALL MUNICIPALITIES
No.• Manse i Tea Payer ers Tea,InMtwhhe d Total: Request . ;y •
Prowls= Brunt: stems
1 StLL$, PAUTA Cay(y 11.21 Correction in Sites
FAIRCLOTH 003113351t-2003-2007•003000 11.39 Refund
1533 JONESBORO RD County 0.18
OUNN, NC, 28334-5727
Body Smith City Total 11.21
Revenue Administrator County 0.18
Thew
Total to
be 11.39
Rahrnled
Attachment 2
RESOLUTION
BE IT RESOLVED that the Harnett County Board of Cornlnissionera
does hereby,by proper execution of this document,request that the North Caroline
Department of Transportation add to the State's Secondary Road System the
below listed street.
Cape Few.Ridge Subdivision
Cape Ridge Court •
Adopted this 4th day of August"20U8,
" HARNETT COUNTY BOARD OF COMMISSIONERS
J.B Chairman
Attest: 6
ay S.-Blanc���
Clerk to the Board
RESOLUTION
BE IT RESOLVED that the Harnett County Board of Commissioners
does hereby,by proper execution of this document,request that the North Carolina
Department of Transportation removed from the State's Secondary Road System the
below listed street.
SR 1287-Elsie Lamm Road
from end of pavement at the goardrall to
property line 193'rt/-from the end of the road, O.O4 mile
Adopted this 4th day of August,2008- •
- I-LA.RNETT COUNTY BOARD OF COMMISSIONERS
Te -1 Byrd-t_ha
Attest:
y S_Blanchard -Y'-
Clerk to the Board
849
Attachment 3
NORTH CAROLINA RESOLUTION TO CONFIRM CERTAIN
RETIREMENT BENEFITS FOR
HARNETT COUNTY COUNTY MANAGER
THAT WHEREAS, Neil A. Emory began his service as Harnett County Manager on
February 1, 1993;and
• WHEREAS,upon entering into employment with Harnett County("County")Mr.Emory was
extended the benefits made available to all county employees and was permitted to utilize his past
service in local government in the provision of these benefits;and
WHEREAS,during Mr.Emory's tenure as County Manager,the Board of Commissioners
entered into an employment agreement with Mr_Emory dated November 20,1995(Revised June 25,
1998)that noted these benefits and in addition provided that the County would pay the full cost of
his family health insurance;and,
WHEREAS,the Board of Commissioners wants to confirm certain portions of Mr.Emory's
retirement benefit package regarding the issuance time of his longevity payment, and his health
insurance benefits in order to be consistent with the County Personnel Ordinance, Mr. Emory's
employment agreement and the Board's directives,and the Board desires to do so through this
confirmation resolution_
NOW, THEREFORE, BE IT RESOLVED that in response to Mr. Emory's upcoming
retirement effective October 31,2008,the Board of Commissioners does hereby authorize and direct
that Mr,Emory receive his longevity check for the current fiscal year in the Month of October and
does also'direct that the provisions of the County Personnel Ordinance applying to post retirement
health benefits be extended to Mr. Emory with the caveat that the appropriate pro-rated basis per
said policy be applied to the family health insurance plan he now receives to determine the cost to be
paid by the County.
This the 4th day of August,2008.
COON' 'OF HARNETT
• By:
ATTEST: y .B firnart
�_ �a4
Kay S�iS lanchard,Clerk
Attachment 4
PROJECT ORDINANCE
Harnett County Housing Preservation Grant Project(HPGO$)
BE IT ORDAINED by the Board of Commissioners of Harnett County:North Carolina.
sitting as the governing board for Harnett County.
Section I: The County of Harnett desitcs to undertake a housing preservation
rehabilitation project within the County. Eligible households must be very
low income, owner-occupied, and cost effective to be rehabilitated and
have clear real estate title. The cost for the program will be funded by
United States Department of Agriculture, Rural Development_ The
S20,000 local casts match will be provided by I tarnett County_
Section II: The following amounts are hereby appropriated for this project:
Administration S 10,200
Hard Costs AC 20,000
Rehabilitation Activities 73.$0Q
Total 5 110.000
Section III: It is estimated that the following revenues will be available for the
startup of this project:
• United Stales Dcpartmeht of Agriculture 90,000
Rural Development
General Fund Inter-Fund Transfer 20.000
S 1 10,000
Duly adopted this 4th day ofAugus't.2008. •
d'l I
.dy J.Btip hairmnun
Harnett Co Board Of Commissioners
ATTEST:
Kay Blanchard.Clerk to the Board
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098
851
Changes In Fund Balance-Public Utilities
:Y _,l;r` 13 Fiscal Year 2008-2009
Harnett As of July 21.2008
t e u N T Y
Original Budgeted Fund Balance Appropriated: $ 666,225
Changes to Fund Balance from prior amendments: $
Sedgst Amount of
Amendment tnoreaser
L. Number Approval Dalt (Decrease) Fund Description
to increase Fund Balm:* Appropriated to tint the
Cat ity's deal/Mtge for repairs to a 36 inch walerrine and^o
budget insurance ;roceeds These proceeds represent. •
• damEt.7e5 tc5 a 38 inch watarirno, which provides wrier to
Make Carroty.•Mtth was damaged during the Merril an
19 July 21,2v08 $ 2.5C I 531 Jutte 14,2D-.®.
To'Inatome Fund Balancer AFproprreted to budget a prrar
year onoumbrance fee the Citywarks Software Trailing and
20 July 21.2coe 5 18,301 531 tore the e,dcrsron en Re lh11 Church Road.
To increase Fund Balance Arercpnatcd to budget a prior
21 July 21.2X78 S 64,704 531 joar encumbrance ler the Electrical Study.
•
as,Soa
Year-eo-gate Fund Balance Appropriated: $ 751,730
:• ,t' 'e Changes In Fund Balance -Emergency Telephone
Fiscal Year 2008-2009
Harriett As of July 21,2008
4 0 u N T Y
Original eydgetsd Fund Balance Appropriated: S
Changes to Fund Balance from prior arnenumente_
Budget Aanount Of
Aniend merit increaser
Number Approval Cate (decrease) Fund Description
To increase Fund Balance Appropriated to budget a prior
yew encurntmam& for the 2008 Color DI dal
16 7i21ra00a S Fj0.0J0 240 Orthcprhn..raohy Propect.
•
Ch.,90 to Fund Haiance V'ia period s B0
,000
Year-to-bete Fund ttalar ne Approprated• $ 60,000
•