020408r 661
HARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular meeting
February 4, 2008
The Harnett County Board of Commissioners met in regular session on Monday,
February 4, 2008, in the Commissioners Meeting Room, County Administration
Building, 102 East Front Street, Lillington,North Carolina.
• Members present: Teddy J. Byrd, Chairman
Beatrice B. Hill, Vice Chairman
Dan B. Andrews
Tim McNeill
Gary House
Staff present: Neil Emory, County Manager
Wm. A. "Tony"Wilder, Assistant County Manager
Dwight W. Snow, County Attorney
Kay S. Blanchard, Clerk to the Board
Chairman Byrd called the meeting to order at 9:00 a.m. and Commissioner Andrews led
the pledge of allegiance and prayer.
Vice Chairman Hill moved to approve the agenda as published. Commissioner Andrews
seconded the motion and it passed unanimously.
Upon motion by Commissioner McNeill and seconded by Commissioner House, the
Board unanimously approved the following items on the consent agenda:
1. Minutes: Regular Meeting, January 22, 2008
Reconvened Meeting, January 25, 2008
2. Budget amendments:
2. Budget amendments:
211 Parents As Teachers (Fund 110—General)
Code 110-7310-465.11-00 Salaries &Wages 1,361 decrease
110-0000-334.73-10 Parents As Teachers 1,361 decrease
212 Support Our Students (Fund 110—General)
Code 110-7309-465.32-26 Incentives 378 decrease
110-7309-465.12-00 Salaries &Wages Part-time 351 increase
110-7309-465.22-00 FICA Tax Expense 27 increase
213 Solid Waste Transfer Station Project (Fund 582—"SW0701")
Code 582-6600-461.45-20 Legal &Administrative 39,591 increase
582-6600-461.45-30 Engineering 4,420 decrease
582-6600-461.45-80 Contingency 35,171 decrease
214 Law Enforcement &Detention Facility Capital Project
(Fund 313 —"CP0401")
• Code 313-8300-410.45-80 Contingency 76,717 increase
313-8300-410.90-10 Interfund Transfer—General Fund 529,125 increase
313-0000-314.50-00 Sales Tax Refund 69,747 increase
313-0000-361.10-00 Interest on Investment- Centura 6,970 increase
313-0000-361.90-01 Interest on Investments - Regions 529,125 increase
215 Jail (Fund 110—General)
Code 110-5120-420.32-49 Youth Offenders 35,000 increase
110-0000-399.00-00 Fund Balance Appropriated 35,000 increase
662
217 Health (Fund 110-General)
Code 110-7600-441.30-04 Professional Services 700 increase
110-7600-441.32-26 Incentives 1,065 increase
110-7600-441.44-21 Building&Equipment Rent 1,300 increase
110-7600-441.55-12 Printing&Binding 7,880 increase
110-7600-441.58-14 Travel 2,000 increase
110-7600-441.60-33 Materials & Supplies 1,455 increase
110-7600-441.64-25 Books &Publications 600 increase
110-0000-331.76-21 Local Asthma Efforts 15,000 increase
218 Solid Waste Transfer Station Project(Fund 582-"SW0701") 1111
Code 582-6600-461.45-20 Legal &Administrative 50,211 decrease
582-6600-461.45-80 Contingency 35,630 decrease
582-0000-370.80-00 Bond Premium 85,841 decrease
219 Cape Fear River Trail Capital Project(Fund 384-"CP0705")
Code 384-0000-361.10-00 Interest on Investments 362 increase
384-8300-465.45-80 Contingency 362 increase
220 Airport Runway &Parallel Extension Capital Project
(Fund 377 - "CP0603")
Code 377-0000-314.50-00 Sales Tax Refund 2,294 increase
377-0000-361.10-00 Interest on Investments 13,000 increase
377-8306-465.45-80 Contingency 13,000 increase
377-8306-465.45-01 Construction 2,294 increase -
221 Interfund Transfer(Fund 110-General)
Code 110-8701-490.90-79 Interfund Transfer-Airfield
Improvements 100 100,000 increase
110-0000-399.00-00 Fund Balance Appropriated 100,000 increase
222 Airport-Airfield Improvements 100 Capital Project •
(Fund 389-"CP0801")
Code 389-8360-465.45-01 Construction 3,400 increase
389-8360-465.45-30 Technical 2,000 decrease
389-8360-465.45-46 Preliminary Engineering 400 decrease
389-8360-465.45-67 Inspections/Quality Assurance 2,800 decrease
389-8360-465.45-20 Legal &Administrative 1,800 increase
223 Tax (Fund 110-General)
Code 110-0000-370-20.00 Loan Proceeds-Capital Lease 72,345 increase
110-4500-410.74-76 Lease-Other Financing Uses 72,345 increase
224 Overhills Elementary School Capital Project (Fund 388-"CP0708"
Code 388-8300-410.45-80 Contingency 451,137 increase
388-0000-361.10-00 Interest on Investments-Centura 20 increase
388-0000-314.50-00 Sales Tax Refunds 51,766 increase
388-0000-361.90-01 Interest on Investments-Regions 399,351 increase
225 Harnett/Fuquay Wastewater Project(Fund 551 -"PU012B")
Code 551-0000-361.10-00 Interest on Investments 120,127 increase
551-0000-314.50-00 Sales Tax Refunds 35,426 increase
551-9100-431.60-57 Miscellaneous Expense 55,553 increase •
226 Titan Wastewater Extension Project(Fund 554-"PU021B")
Code 554-0000-356.30-00 Insurance Reimbursement 340,000 increase
554-0000-361.10-00 Interest on Investments 5,512 increase
554-9100-431.45-80 Contingency 345,512 increase
227 Fort Bragg NTA Housing Water&Wastewater Extension Project
(Fund 561 -"PU0601")
Code 561-0000-361.10-00 Interest on Investments-Centura 10,000 increase
663
•
561-0000-314.50-00 Sales Tax Refunds 710 increase
561-0000-361.40-00 Interest on Investments-Wachovia 4 increase
561-0000-361.90-01 Interest on Investments-Regions 16 increase
561-9100-431.45-80 Contingency 10,730 increase
228 Lafayette School/HWY 421 Sewer Extensions Project(Fund 565 -"PI0701")
Code 565-9100-431.45-70 Interest During Construction 18,091 increase
565-0000-361.90-01 Interest on Investments-Regions 14,508 increase
565-0000-361.40-00 Interest on Investments-Wachovia 3,383 increase
• 565-0000-361.10-00 Interest on Investments-Centura 200 increase
229 Chatham County Transmission Project(Fund 566-"PU0702")
• Code 566-0000-361.10-00 Interest on Investments 8,223 increase
566-9100-431.45-80 Contingency 8,223 increase
230 Fort Bragg Water Supply&Wastewater Treatment Project
(Fund 568-"PU0704")
Code 568-0000-361.10-00 Interest on Investments 5,976 increase
568-9100-431.45-80 Contingency 5,976 increase
231 Edgerton Water Tank Project(Fund 570-"PU0801")
Code 570-9100-431.45-80 Contingency 9,989 increase
570-0000-361.10-00 Interest on Investments 4,581 increase
570-0000-314.50-00 Sales Tax Refund 5,408 increase
232 Raw Water Intake Upgrade Project(Fund 557-"PU0401")
Code 557-0000-361.10-00 Interest on Investments 1,533 increase
557-9100-431.45-80 Contingency 1,533 increase
233 Coats Elementary School Gym Project (Fund 385 -"CP0706")
4110
Code 385-8300-410.45-80 Contingency 16,377 increase
385-0000-361.10-00 Interest on Investments-Centura 39 increase
385-0000-361.90-01 Interest on Investments-Regions 16,338 increase
234 Aging-Retired Seniors Volunteer Program (Fund 110-General)
Code 110-0000-353.15-00 RSVP-Contributions &Donations 140 increase
110-7510-441.32-13 Special Projects 140 increase
238 Sheriff-Criminal Justice Partnership Program (Fund 110-General)
Code 110-0000-334.51-02 Lee-Harnett Criminal Justice
Partnership Program 6,900 increase
110-5102-420.33-45 Contracted Services 400 increase
110-5102-420.32-75 Recreation Activities 500 increase
110-5102-420.41-11 Telecommunications &Postage 500 increase
110-5102-420.41-32 Utilities 1,000 increase
110-5102-420.60-33 Materials & Supplies 4,500 increase
239 Public Assistance(Fund 110-General)
Code 110-7710-441.80-85 Progress Energy Neighbor 1,332 increase
110-7710-441.80-90 Crisis Intervention 147,045 increase
110-0000-330.77-01 Social Services Administration 148,377 increase
110-0000-353.06-00 Donations- Social Services 4,172 increase
• 110-7710-441.89-20 Central Electric Membership 2,100 increase
110-7710-441.89-60 Foster Care Donations 1,050 increase
110-7710-441.89-50 Elderly Assistance Donations 775 increase
110-7710-441.89-70 Christmas Cheer 247 increase
110-7710-441.88-45 Family Caregivers 213 increase
110-0000-331.77-09 Family Caregivers 213 increase
241 Sheriff(Fund 110-General)
Code 110-0000-356.30-00 Insurance Reimbursements 4,700 increase
110-5100-420.73-01 Capital Outlay-Equipment Not
664
Capitalized 4,700 increase
242 Law Enforcement&Detention Facility Capital Project(Fund 313 —CP0401j
Code 313-8300-410.45-80 Contingency 60,329 decrease
313-8300-410.45-01 Construction 60,329 increase
243 Overhills Elementary School Capital Project (Fund 388 —"CP0708")
Code 388-0000-314.50-00 Sales Tax Refund 32,221 increase
388-8300-410.45-01 Construction 1,062,879 decrease
388-8300-410.45-20 Legal &Administrative 42,000 decrease •
388-8300-410.45-22 Issuance Cost 1,107 decrease
388-8300-410.45-33 Materials & Supplies 1,121,207 increase
388-8300-410.45-60 Survey 2,000 increase
388-8300-410.45-75 Soil Analysis 35,000 increase
388-8300-410.45-80 Contingency 842,785 decrease
388-8300-410.55-12 Printing&Binding 20,000 decrease
388-8300-410.90-10 General Fund 842,785 increase
244 Public Utilities (Fund 531 —HCDPU)
Code 531-9025-431.23-01 Supplemental Retirement 100 decrease
531-9025-431.74-74 Capital Outlay 100 increase
245 South Central Wastewater Project(Fund 553 —"PU014B")
Code 553-9100-431.45-01 T.A. Loving 4,143,000 decrease
553-9100-431.45-02 Utilities Plus 2,138,431 increase
553-9100-431.45-80 Contingency 2,004,569 increase
3. Tax refunds (Attachment 1)
4. Write-off of delinquent Health Department fees totaling$27,330.75. This is •
approximately 2 years of past due bills and all appropriate attempts have been made to
collect them.
5. Write-off of delinquent Public Utilities accounts for the 4th quarter of 2007. All of
these accounts have been delinquent for more than 3 years and total $13,229.58.
6. Change Order No. 5 for Bordeaux Construction Co., Inc. associated with the Harnett
County Detention Center Project. The change order in the amount of$7,569.00 will
provide for electrical requirements for toilet room hand dryer and revisions to food
service equipment requirements.
7. Harnett County Electronic Records Policy—With implementation of document
imaging in several departments, a local policy is needed to ensure compliance with the
NC Depaittiient of Cultural Resources retention and disposition schedules for counties.
8. Authorization for Emergency Services to submit an application for the 2007
Hazardous Material Emergency Planning Grant on behalf of the Local Emergency
Planning Committee. The amount of the funding request is $5,000 which would finance •
a full scale countywide exercise to test the county's emergency operations plan for its
effectiveness in activating for a hazardous materials event. It will also test the first
responder community in response and recovery efforts in a large scale •
terrorism/environmental incident.
9. Revision to the Vision 100 Capital Project Ordinance—Harnett Regional Jetport
(Attachment 2)
10. Resolutions recognizing Eagle Scouts Christopher Cole.and Charles Braxton
Bradham (Attachment 3)
Informal comments were provided by the following citizens:
665
Jim Burgin and Frances Avery, candidates for county commissioner, discussed concerns
with Harnett Forward Together Committee as it relates to financial matters involving
Brightwater Park. James Ray, Charter Communications,noted that Charter
Communications will open an office in Lillington March 3rd in the Classic Cars facility
located on Highway 421.
Commissioner Andrews moved for the appointments listed below. Commissioner
McNeill seconded the motion and it passed unanimously.
• Board of Equalization and Review
Dennis Boyette
Robert E. Doberstein
Thomas Moore
Howard Penny, Jr.
N. Carnell Robinson
Commissioner Andrews nominated the five board members whose terms will
expire 2-28-09.
Paula Stewart, Director, Information Technology(IT), presented a summary of responses
to the request for proposals for the Color Digital Orthophotography Project. (Attachment
4) Ms. Stewart stated that after the review committee evaluated the proposals, it is
recommended that the bid be awarded to The Sanborn Map Company, Inc.
Commissioner McNeill moved to award the bid to the Sanborn Map Company, Inc., and
that the Staff Attorney and IT Director be authorized to negotiate the contract and for the
County Manager to execute it. Commissioner Andrews seconded the motion and it
passed unanimously.
Departmental reports were filed with the Board from Animal Control, Finance
Department (Attachment 5), and Tax Depth talent for report of Unpaid 2007 Real Estate
Property Taxes in the amount of$4,292,717.48.
111 In the County Manager's Report Mr. Emory reported on the following items.
- Recycling Task Force will present its findings at its meeting this week and present its
report to the Board at the next regular Board of Commissioners meeting.
- There will be a meeting regarding school financing this week to discuss options for
Angier Elementary School.
- Hunting Committee will meet Thursday of this week.
Vice Chairman Hill moved that the Board go into closed session for the following
purposes:
a) To consider and give instructions to the County legal staff concerning the handling or
settlements of certain claims.
b) To discuss matters relating to the location or expansion of industries or other
businesses in Harnett County.
c) To consider and give instructions to the legal staff concerning the proposed settlement
of a claim, namely the workers compensation case of Ricky Bullock vs. Harnett County.
This motion is made pursuant to N.C. General Statute Section 143-318.11 (a) (3) & (4).
Commissioner McNeill seconded the motion and it passed unanimously.
Vice Chairman Hill moved for the Board to come out of closed session. Commissioner
McNeill seconded the motion and it passed unanimously.
• There being no further business, Commissioner McNeill moved to adjourn.
Commissioner House seconded the motion and it passed unanimously. The Harnett
County Board of Commissioners regular meeting, February 4, 2008 adjourned at 10:30
a.m.
O
Teddy J. Byr C irmen Kay Blanchard, Clerk to the Board
666 •
Attachment 1
Approved by the Harnett ---.
County Gourd of Commissioner*
•
Board Re.ort
17410:02AI4?2008 Return
+Iw.oioy
to:HARNETT COUNTY BOARD OF COMMISSIONERS � lf
RE: eWeloilf
CONSIDERATION OF REFUND FOR TAXES,INTEREST AND PENALTIES FOR ALL MUNICIPALITIES �'
No. Name of Tex Pay., t3111! T Intertrat and Total IE.. Refund Stites
1 13AroER JERRY JEROME City;) 15.51 Sbus Cotrection
1040 CLAY HOLE RD 000115t843-2007-2005.000003 17.15 Refund
DUNN, NC. 28334-5435 County 164 •
2 CAMERON.ANTHONY
MAURICE OOD1314tS71- Oty(C105)31.16 Military
304E MOON ST 2037-2007.000000 69.14 Refund Exemption
DUNN. NC. 25334-2718 County 37.98
• 3 DEtAUDER, JAMES EVERETT Military
DELAUDER, KEOLIN MAMMY Cdy 0.00
331 VALLEY FORGE WAY 5 0301412468-2007-2007.DOOOQO 4.99 Refund Exemption
CAMERON, NC, 28326-7075 County 4.99
4 HAIR, KENNETH RUFF
1384 OVER HILLS RD 0301279942.2007-2007 IX0000 Cly 0.00 74
.32 Refund Double I iSled
LINDEN NC. 28350-9767 County 74.32
5 IfENSON, JOHN DAVID Military
2058 TINGEN RD CIty 0.00
BROADWAY,NC 275055621 0001391993-2002-2007-003000 110,53 Refund Exemption
BROAPNAY, NC, 27505-9821 County 110.53
8 LEE, DAVID ALLEN
203 BEAR ROAD 0001428561.2007-2007-000001 C01'0 36.11 33.99 Refund Silos Correction
BENSON NC. 27504 County D.00
Betty Smith
City TMaI 83.08
Revenant Admini tretor County Tots! 229-46
•
Total to be 312.54
Refunded
Attachment 2
HARNETT REGIONAL JETPORT
VISION 100 Airfield Improvements
• PROJECT ORDINANCE (Revised)
BE IT ORDAINED by the Board of Commissioners of Harnett County:
Section 1: Airfield Improvements •
This Project Ordinance will revise the ordinance previously approved at
the December 3,2007 Board of Commissioners meeting. Harnett County •
has received a 90 o federally funded grant under the Federal Aviation
Century of Flight Authorization Act(VISION 100).Harnett County local
match is a(1 0'%)in-kind contribution. The North Carolina Department of
Transportation Grunt is a reimbursable grant The General Fund will Loan
funds to the project to pay up-front cost and will be reimbursed when
grant funds are received.
Section 2: The following amounts are hereby appropriated to the construction of this
project:
Construction S I I6_000
Engineering 20,000
Preliminary Engineering 4.000
Admin.(Inspect/Qual.Assur.) 10.000
Interfund Transfer 100d10Q
Total Project 5 250.000
Section 3: It is estimated that the following revenues will be available for this
Project:
Grant 36237.25.9.1 S [50.000
General Fund-Interfund Transfer 100,000
Total Revenue S 250.000
Duly-Adoptcd this tf. day of 7-1,71jylt4-.Yt/ 2008.
• HARNETT COUNTY BOARD OF CON/AIISSIONERS
•
0,.dy._Byrd,Chairman
ATTEST,
•
Ko_. .
Kay S lancbard,Clerk to[he Board
•
•
667
Attachment 3
RESOLUTION
t
Christopher Cole
THAT,WHEREAS,the Boy Scouts is an organization which has long helped
shape the lives of young people across America;and
WHEREAS.this organization is dedicated to developing the future leaders of our
communities and our nation;and
WHEREAS,the Boy Scouts recognize their highest achievers by recognizing
S . them as an Engle Scout;and
WHER.E.AS,this award is only presented to those individuals who demonstrate a
commitment to self-improvement as well as service to their community.
NOW,THEREFORE,BE IT RESOLVED that the Ilarnett County Board of
Commissioners does hereby recognize Christopher Cole and congratulate him for
attaining Eagle Scout_
Duly adopted this 4th day of February,2008_
(...---;re a •� .. % HARNETT COUNTY BOARD OF COMMISSIONERS
Y r.
�,¢y�T� t?. Teddy J.Byrd,Chairman
RESOLUTION ti
u
Braxton Bradham
THAT, WHEREAS,the Boy Scouts is an organization which has long helped
shape the lives of young people across America;and
WHEREAS.this organization is dedicated to developing the future leaders ofour
communities and our nation;and
WHEREAS,the Boy Scouts recognize their highest achievers by recognizing
them as an Eagle Scout;and
S WHEREAS,this award is only presented to those individuals who demonstrate a
commitment to self-improvement as well as service to their community.
NOW.THEREFORE,BE IT RESOLVED that the Hatritett County Board of
Commissioners does hereby recognize Braxton Braulham and congratulate him for
attaining Eagle Scout
Duly adopted this 4th day of February,2008.
•
(.....-_-"-...7117).
HARNETT COUNTY BOARD OF COMMISSIONERS
_�
-- C `!;•" Teddy J.Bvrd,Chairman
Attachment 4
Summary of Orthophoto RFP Responses
1.28,08
Surdex _ Surdex Earthdata Earthdata Sanborn Kimball
digital camera film camera digital camera film camera digital Camera film camera
Aerial photography $42,600.00 S42,000.00 530,472.00 $33,481.00 $20,000.00
Ground control FART $5,400.00, $5,400.00 $3,683,00 $6,951.00 $2,500.00_ $13,5 0.00
$14,500.00 $19,000,00 55,085.00 $22,800.00 $11,000.00 S1a,1s0.00
_Prod of ortho r $48.400.00 S28,800.00 549,518.00 $100,383.00 $44,000.00 $94,050.00
Perform bond 5800,00 $685.00 52,245.00 $2,045.00 $850.00
TOTAL $1,960.00
S 5111.000.00 $95, 93.00 $90,003.00 $165,f60.00 $78,350.00 $151,660.00
Option-color infrared $5,000.00 $10,812.OD $7,500 00
•
668
. .
Attachment 5
Changes in Fund Balance-General Fund
.'1•,'.S.,'"--:.-.-,.. Fiscal Year 2007-2008
f... rflett As of January 22.2008
Jury
Original Budgeted Fund Balance Appropriated: S 3,266,00r
Changes to Fund Balance from prior amendments: S 622,40:
Budget AmenN dm e n t np aat 0 Da nt (Mere-264%10
III
Description
To reduce Fund Balance Appropriated to nudger the •
award of the 2007 Assistance to Firefighter grant from
EMS/EMS Homeland Security to cover a portion of unite
191 January 22.2008 Transport $ f35,000)which were approved in the original budget.
To increase Fund Balance Appropriated to budget the
funding of three new detention positions to allow the
Sheriff's Office to establish a transition team to prepare
201 January 22.2008 Sheriff $ 47.226 for the move to the new Detention Center in 2009.
To increase Fund Balance Appropriated to flung •
additional funds needed for the County local match for
Human Services the Rural Transportation Planning Organization for the
203 January 22.2008 Appropriation $ 98 current year
Economic To increase Fund Balance Appropriated to budget tne
Development County's funding of a portion of the Triton High School
205 January 22,2008 Appropriations S 10.000 studer.t's trip to Chine.
Changes In Fund Balance this period: S 22.324
Yoar-to-Dato Fund Balance Appropriated: 5 3,909.727
•
1 •
1 . .
. .-..
2..1. . , •, .4
Infra-Departmental Budget Amendments
-f,:,. .•.',... .3:.. Fiscal Year 2007-2008
Harnett As of January 22,2oaa
r. OUNTY
•
• ...—.—„,..„- ... .
Budget
. - AMendment Department Account Increase
Date Number Department Code Description (Benine se}
AO
1111I
January 11,2008 188 - Health 113-76C0-441,41-11 Telecommunication a Postage 5 107
110-7600-441.5841 Training 1$ (3,1721
. ... -
110-7500-441.60-45 _ Medical Suppling&Drugs 3 1,830-
110-76(10-441.64-25 Books&Publications S 1,175
_ .
January 11,2008 190 ' Legal Services 1:0-4195-420.60-53 Dues 8.Subsetiptions 3 23
110-4155-420.60-33 - 1
Materials&Supplies S 423}
_ . . _
January 14,2C08 192 Health 1/0-7000-441.55-12 Printing&Binding $ 612
110-76C0-441.56-01 Training 5 4612F
110-7600-441.60-33 Materials&Supplies rs 2,030
110-7600-441.60-46 Medical Supplies&Drugs 3 (2,000)
_ .
, 500d Waste
. Transfer Station
January 14,2008 796 Project"SW0761" 582-6603-,461.45-20 Lea?&Administrative ,S _ (1,782)
582-6600-461.45-22 Issuance Cost $ 1,782
.. --
January 14,2008 199 I Animal control 110-5500-420.50-14 Travel S 100
__—
( 1-1o,s500-420.4143 Uillilies 3 (1 031 r _
Hamel Regional
January 14,2008 208 Jetport 110-6500-4C6.00-31 Gas,Oil&Auto Supplies $ • 14,607
110-9500-400.33-49— Contracted Services '3 (14,007)
•
Cooperative
January 14,2008 209 Extension-CCR5R 110-F300-465.58-14 _ Travel 3 (2001
- 110-7306-465.60-47 Food a Provisions $ 2041 .
III
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