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120108mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting December 1, 2008 The Harnett County Board of Commissioners met in regular session on Monday, December 1, 2008, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Teddy J. Byrd, Chairman Beatrice B. Hill, Vice Chairman Dan B. Andrews Tim McNeill Gary House Staff present: Wm. A. (Tony) Wilder, Interim County Manager Dwight W. Snow, County Attorney Vanessa W. Young, Finance Officer Kay S. Blanchard, Clerk to the Board Chairman Byrd called the meeting to order at 9:00 a.m. and Commissioner House led the pledge of allegiance and prayer. Commissioner McNeill moved to approve the agenda as published with the addition to the consent agenda of a request from Harnett County Juvenile Crime Prevention Council (JCPC) to accept additional funding. Commissioner Andrews seconded the motion and it passed unanimously. Commissioner House requested that item 4J. Rural Center Grant for water and sewer on Brightwater site be moved to the regular agenda for discussion. Upon motion by Commissioner Andrews and seconded by Vice Chairman Hill, the Board unanimously approved the following items on the consent agenda: 1. Minutes: Regular Meeting, November 17, 2008 2. Budget amendments: 129 Public Utilities (Fund 531-HCDPU) Code 531-9000-431.12-00 Admin/CSR/Meter Services Salaries & Wages Part-time 20,000 decrease Admin/CSR/Meter Services Collection Fees 3,500 increase Admin/CSR/Meter Services Maintenance & Repair Equipment 10,000 increase 531-9015-431.12-00 Water Treatment – Salaries & Wages Part-time 20,000 decrease 531-9015-431.34-03 Water Treatment – Bulk Water 9,145 decrease 531-9015-431.34-05 Water Treatment – Operating fees 7,000 increase 531-9020-431.43-19 Wastewater Treatment – Maintenance & Repair System 28,645 increase 135 Retired Seniors Volunteer Program (Fund 110-General) Code 110-7510-441.32-13 Special Projects – RSVP 940 increase 110-0000-353.15-00 Contributions & Donations – RSVP 940 increase 136 Public Buildings (Fund 110-General) Code 110-4700-410.60-33 Materials & Supplies 1,500 increase 110-0000-399.00-00 Fund Balance Appropriated 1,500 increase 137 Special Districts (Fund 242-Special Districts) Code 242-8004-420.82-10 Averasboro Fire District Current 20,333 decrease Averasboro Fire District Banner Fire 25,000 increase 242-8024-420.82-30 Banner Fire – Sales Tax 4,667 decrease 138 Emergency Telephone System (Fund 240-E911) Code 240-5900-420.33-45 Contracted Services 5,000 decrease 240-5900-420.41-11 Telecommunication & Postage 5,000 decrease 240-5900-420.43-16 Maintenance & Repair Equipment 10,000 decrease 240-5900-420.60-33 Materials & Supplies 3,500 decrease 240-5900-420.60-36 Uniforms 300 decrease 240-5900-420.60-57 Miscellaneous Expense 200 decrease 240-5900-420.60-61 Road Sign Materials 2,500 decrease 240-5900-420.74-75 Lease Expense 33,000 decrease 240-5900-420.75-10 Lease-Interest 13,000 decrease 240-5900-420.74-74 Capital Outlay 30,000 increase 240-5900-420.58-01 Training & Meetings 6,550 increase 240-5900-420.44-21 Building & Equipment Rent 5,500 increase 240-5900-420.30-04 Professional Services 30,450 increase 139 GIS (Fund 110-General) Code 110-4910-410.33-45 Materials & Supplies 11,664 increase 110-0000-331.49-23 NC One Map 11,664 increase 141 Law Enforcement & Detention Facility Complex Project (Fund 313 CP0401) Code 313-8300-410.45-01 Construction 22,739 increase 313-8300-410.45-80 Contingency 22,739 decrease 142 Workforce Development/Job Link (Fund 110-General) Code 110-7404-465.32-73 Training Vouchers 25,000 increase 110-7404-465.33-45 Contracted Services 12,421 increase 110-7404-465.32-72 Support Services 26,765 increase 110-0000-331.74-04 WIA Grant Funds 64,186 increase 143 Cooperative Extension – Parents As Parents (Fund 110-General) Code 110-7310-465.11-00 Salaries & Wages 37,977 increase 110-7310-465.21-00 Group Insurance Expense 10,106 increase 110-7310-465.22-00 FICA Tax Expense 2,905 increase 110-7310-465.23-00 Retirement 1,861 increase 110-7310-465.23-01 Supplemental Retirement 760 increase 110-7310-465.26-08 Worker’s Compensation 570 increase 110-7310-465.41-11 Telecommunications & Postage 752 increase 110-7310-465.44-21 Building & Equipment Rent 470 increase 110-7310-465.52-54 Insurance & Bonds 60 increase 110-7310-465.58-01 Training & Meetings 400 increase 110-7310-465.58-14 Travel Administration 25 decrease 110-7310-465.60-33 Materials & Supplies 2,020 increase 110-7310-465.60-47 Food & Provisions 240 increase 110-7310-465.60-53 Dues & Subscriptions 120 increase 110-7310-465.64-25 Books & Publications 200 increase 110-0000-334.73-10 Parents As Teachers 58,416 increase 144 Public Assistance (Fund 110-General) Code 110-7710-441.80-90 Crisis Intervention 233,357 increase Work First Functional Assessments 9,800 increase 110-0000-330.77-01 Social Services Administration 243,157 increase 110-7710-441.88-45 Family Caregivers 2,000 increase 110-0000-331.77-09 Family Caregivers 2,000 increase 145 Public Utilities (Fund 531-HCDPU) 531-9030-431.43-19 Collections – Maintenance & Repair System 75,000 increase 531-0000-356.53-05 Reimbursement – Equipment 75,000 increase 146 South Central Wastewater Project (Fund 553-PU014B) 553-9100-431.45-80 Contingency 100,000 decrease 553-9100-431.45-40 Land & Right-of-Way 50,000 increase 553-9100-431.45-51 Developer Reimbursement 50,000 increase 147 Jail (Fund 110-General) 110-5120-420.60-36 Uniforms 12,000 increase 110-0000-399.00-00 Fund Balance Appropriated 12,000 increase 3. Tax refunds (Attachment 1) 4. Project ordinance to accept grant for FY 08 Community Development Program – Scattered Site Housing Project (Attachment 2) 5. Authorization for Sheriff’s Department’s 2007-08 Grant for Gang Resistance Education and Training (GREAT) be rolled over into the 2008-09 budget year. 6. Authorization to create the following new positions in the Sheriff’s Department: 4 Master Control Jailer positions, grade 62 4 Fingerprint ID Technicians, grade 62 1 Registered Nurse, grade 72 3 Security Screening Technicians, grade 58 7. Appointment of Charlotte Edmonds to serve as Interim Director of Workforce Development/Job Link Career Center. 8. Project Ordinance for Barbecue Creek Park renovation project (Attachment 3) 9. Authorization for Cooperative Extension to submit an application for $280,000.00 from the Governor’s Crime Commission for the Teens As Parents Program. Funding will run from July, 2009 through June, 2011. The grant will fund 4 positions: program coordinator, two outreach workers and a part-time social worker. 10. Resolution to Amend Public Utilities Ordinance – resolution and amendment to ordinance is filed in the Clerk to the Board’s office and copied into Ordinance Book 2. 11. Discussion of Bids and Contract award for the Buffalo Lakes Wastewater Extension project (Attachment 4) 12. Authorization for Harnett County Juvenile Crime Prevention Council (JCPC) to accept an additional $9,256.00 which will be used to enhance programming efforts and to support administrative tasks. Commissioner House expressed concerns regarding item on the consent agenda associated with a Rural Center grant for construction of water and sewer on the Brightwater Science and Technology Campus site. The request was to indemnify the Harnett Health System (HHS) from payback penalties associated with submission of a job creation grant agreement that HHS will sign so that Harnett County can obtain a second infrastructure grant. Lee Anne Nance, Economic Development Director, noted the second grant, like the first, will be used for the construction of water and sewer at the Brightwater Science and Technology campus. The request is for Harnett County to guarantee up to 30 jobs in hopes of obtaining a $300,000 award. To obtain the $300,000 award, the grant requires 30 jobs be created within 36 months of grant award. In the unlikely event that the 30 jobs are not created, Harnett County will be responsible for paying $10,000 for each job not created, up to 30. Commissioner Andrews made a motion for the County to guarantee up to 30 jobs as required for grant award. Vice Chairman Hill seconded the motion and it passed 4 to 1 with Commissioner House casting the dissenting vote. During the informal comments period, Commissioner Elect Jim Burgin, indicated he has concerns with the County guaranteeing up to 30 jobs for the Rural Center grant. The grant will provide funds for construction of water and sewer infrastructure for the Brightwater Industrial Park. Chairman Byrd stated that the Board would now consider certain matters sitting as the governing body of South Central Water and Sewer District. Mike Harris, Area Loan Specialist, USDA Rural Development, presented letters of conditions for South Central Wastewater projects phases 1C, Part A and Part B. Commissioner McNeill moved to adopt a resolution authorizing execution of all forms necessary to obtain a loan and grant from the USDA Rural Development, Rural Utility Service. Commissioner Andrews seconded the motion and it passed unanimously. (Attachment 5) Chairman Byrd stated that the Board would come out of session sitting as governing body of South Central Water and Sewer District and return to its regular meeting. Michelle Thompson, CPA, Partner, Cherry, Bekaert & Holland, presented the Report of Independent Certified Public Accountants on Harnett County Financial Statements for Fiscal Year that ended June 30, 2008. Harnett County’s financial records received an unqualified or “clean opinion” which is the highest level of assurance that a certified public accountant can give. Each commissioner praised the Finance Office Staff and thanked Vanessa Young, Finance Officer for keeping the county in good financial condition. Wm. A. (Tony) Wilder, Interim County Manager, noted that a public hearing is required concerning the financing of capital cost of construction and furnishing a new Boone Trail Elementary School, a 24-classroom addition to Harnett Central High School, a 15-classroon addition to Johnsonville Elementary School and a library and a gymnasium at Highland Elementary School, pursuant to an Installment purchase contract in a principal amount not to exceed $45,000,000. Chairman Byrd called to order a public hearing regarding the matter and opened the meeting for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Chairman Byrd turned the meeting over to Vice Chairman Hill. Ms. Hill stated that the County wanted to honor Chairman Byrd on his retirement from the Board. Ms. Hill asked if anyone present wished to make comments. Those who made comments are listed below. All thanked Chairman Byrd for his service to Harnett County and praised his leadership abilities. Marshal Page, Lillington commissioner Jim Burgin, county commissioner elect Neil Emory, former county manager Lee Anne Nance, economic development director Gary Pope, emergency management director Dan Andrews, commissioner Vanessa Young, finance officer Tim McNeill, commissioner Dwight Snow, county attorney Gary House, commissioner Tony Wilder, assistant county manager/interim manager Rodney Tart, public utilities director Vice Chairman Hill read a resolution honoring Teddy J. Byrd. Commissioner McNeill moved to adopt the resolution. Commissioner House seconded the motion and it passed unanimously. (Attachment 6) The Board presented the framed resolution to Chairman Byrd. Chairman Byrd thanked the Board and staff and praised his family for its support which made it possible for him to serve. He stated that of all places in the U.S. and the State of North Carolina, Harnett County is the place to be. At 10:00 a.m. Chairman Byrd recessed the meeting which will reconvene after the Swearing-In Ceremonies at 12:00 noon. Swearing-In Ceremonies Harnett County Board of Commissioners Meeting Room Dwight W. Snow, County Attorney was master of ceremonies for the swearing-in of the elected officials listed below. Rev. Gil Wise, Solid Rock United Methodist Church led the invocation and Franklin F. Lanier, Senior Resident Superior Court Judge, administered the oaths to the following officials: Jim Burgin County Commissioner – District 3 Dan B. Andrews County Commissioner – District 4 Tim McNeill County Commissioner – District 5 Billy Tart Board of Education – District 2 Thomas A. Womble Board of Education – District 4 Kimberly S. Hargrove Register of Deeds Kimberly Hargrove administered the oaths to the Register of Deeds staff. Reverend Gil Wise led the benediction. Mr. Snow announced that the Board of Commissioners would reconvene after a short break. Afternoon Session Board of Commissioners Regular Meeting December 1, 2008 Kay S. Blanchard, Clerk to the Board, reconvened the meeting and stated that N.C. General Statutes requires the Board of Commissioners to reorganize at its first regular meeting in December each year. Ms. Blanchard opened the floor for nominations for chairman. Dan Andrews nominated Tim McNeill. Jim Burgin nominated Dan Andrews. Commissioner Burgin made a motion for question of privilege to discuss the nominations. Commissioner House seconded the motion and it passed unanimously. Commissioner Burgin stated that even though it is legal, he has concerns with Tim McNeill being chairman of the Board of Commissioners while his wife, Donna McNeill is chairman of the Board of Education. Commissioner House stated he has the same concerns. Tim McNeill was elected with the following vote: Tim McNeill: Andrews, Hill and McNeill Dan Andrews: Burgin and House. Ms. Blanchard then asked for nominations for Vice Chairman. Chairman McNeill nominated Beatrice Hill. Commissioner Burgin nominated Gary House. Beatrice Hill was elected Vice Chairman with the following vote: Beatrice Hill: McNeill, Andrews, House and Hill Gary House: Burgin Commissioner House moved that the Board go into closed session for the following purposes: (a) To consider and give instructions to the County staff and attorneys concerning the handling of a claim and a contract matter; and (b) To discuss certain personnel matters. This motion is made pursuant to N.C. General Statute Section 143.318.11 (a)(3)(5)&(6). Vice Chairman Hill seconded the motion and it passed unanimously. Commissioner House moved to come out of closed session. Commissioner Andrews seconded the motion and it passed unanimously. Wm. A. (Tony) Wilder, Interim County Manager, presented for the Board’s consideration a Landlord’s Consent to Encumber, Estopel Certificate, and Nondisturbance Agreement with Branch Banking and Trust Company regarding a new hangar at the Harnett County Jetport. Commissioner House moved to approve the agreement as presented. Commissioner Burgin seconded the motion and it passed unanimously. There being no further business, Chairman McNeill recessed the meeting at 12:45 p.m. to reconvene at 2:00 p.m. in the Commissioners’ Conference Room to hear a presentation from Jeffrey B. Parsons regarding public/private partnership as a proposed option for funding of school construction. The Board reconvened at 2:00 with all five commissioners present, plus Vanessa Young, Finance Officer, Jennifer Slusser, Staff Attorney and Kay Blanchard, Clerk to the Board. Following the presentation by Jeffrey Parsons and Tim Smith, and discussion regarding finance options for school capital needs, Commissioner House moved to adjourn. Commissioner Andrews seconded the motion and it passed unanimously. The Harnett County Board of Commissioners regular meeting December 1, 2008 adjourned at 2:30 p.m.