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072108mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting July 21, 2008 The Harnett County Board of Commissioners met in regular session on Monday, July 21, 2008, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Teddy J. Byrd, Chairman Beatrice B. Hill, Vice Chairman Dan B. Andrews Tim McNeill Gary House Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Kay S. Blanchard, Clerk to the Board Chairman Byrd called the meeting to order at 7:00 p.m. and Vice Chairman Hill led the pledge of allegiance and prayer. Vice Chairman Hill moved to approve the agenda as published with addition to the consent agenda of a budget amendment and a proposed contract with Bass Air Service. Commissioner Andrews seconded the motion and it passed unanimously. Upon motion by Commissioner McNeill and seconded by Commissioner House, the Board unanimously approved the following items on the consent agenda: 1. Minutes: Regular Meeting, July 7, 2008 2. Budget amendments 3 South Central Wastewater Project (Fund 553-“PU014B”) Code 553-9100-431.45-20 Legal & Administrative 8,000. increase 553-9100-431.45-80 Contingency 8,000. decrease 5 Aging (Fund 110-General) Code 110-7500-441.60-39 Other Materials 140 increase 110-0000-399.00-00 Fund Balance Appropriated 140 increase 6 Tax (Fund 110-General) Code 110-4500-410.33-45 Contracted Services 16,750 increase 110-0000-399.00-00 Fund Balance Appropriated 16,750 increase 7 General Services (Fund 110-General) Code 110-4600-410.74-74 Capital Outlay 4,007 increase 110-0000-399.00-00 Fund Balance Appropriated 4,007 increase 8 Transportation (Fund 110-General) Code 110-4650-410.32-70 Capital Assistance – TDP 21,355 increase 110-0000-399.00-00 Fund Balance Appropriated 21,355 increase 9 Public Buildings (Fund 110-General) Code 110-4700-410.43-15 Maintenance & Repair – Building 39,034 increase 110-0000-399.00-00 Fund Balance Appropriated 39,034 increase 10 Sheriff (Fund 110-General) Code 110-5100-420.74-74 Capital Outlay 43,796 increase 110-0000-399.00-00 Fund Balance Appropriated 43,796 increase 11 EMS/EMS Transport (Fund 110-General) Code 110-5400-420.35-07 EMS – Assistance to Firefighters 40,814 increase 110-5401-420.35-07 EMS Transport – Assistance to Firefighters 17,492 increase 110-0000-331.54-03 Assistance to Firefighters 58,306 increase 14 EMS (Fund 110-General) Code 110-5400-420.60-33 Materials & Supplies 5,800 increase 110-5400-420.74-74 Capital Outlay 100,000 increase 110-0000-399.00-00 Fund Balance Appropriated 105,800 increase 15 Animal Control (Fund 110-General) Code 110-5500-420.74-74 Capital Outlay 31,468 increase 110-0000-399.00-00 Fund Balance Appropriated 31,468 increase 16 Health (Fund 110-General) Code 110-7600-441.74-74 Capital Outlay 6,486 increase 110-0000-399.00-00 Fund Balance Appropriated 6,486 increase 17 Veteran’s Services (Fund 110-General) Code 110-7800-441.60-57 Miscellaneous Expense 4,934 increase 110-0000-399.00-00 Fund Balance Appropriated 4,934 increase 18 Emergency Telephone System (Fund 240-E911) Code 240-5900-420.33-45 Contracted Services 60,000 increase 240-0000-399.00-00 Fund Balance Appropriated 60,000 increase 19 Public Utilities – Water Treatment (Fund 531-HCDPU) Code 531-9015-431.43-19 Maintenance & Repair – System 608,560 increase 531-0000-356.30-00 Reimbursement – Insurance Claim 606,060 increase 531-0000-399.00-00 Fund Balance Appropriated 2,500 increase 20 Public Utilities (Fund 531-HCDPU) Code 531-9000-431.74-73 Admin/CSR/Meter Services Capital Outlay–Other Improvements 11,269 increase 531-9000-431.74-74 Capital Outlay 7,032 increase 531-0000-399.00-00 Fund Balance Appropriated 18,301 increase 21 Public Utilities (Fund 531-HCDPU) Code 531-9000-431.30-04 Admin/CSR/Meter Services – Professional Services 10,947 increase 531-9015-431.30-04 Water Treatment – Professional Services 14,661 increase 531-9020-431.30-04 Wastewater Treatment – Professional Services 4,887 increase 531-9025-431.30-04 Distribution – Professional Services 29,322 increase 531-9030-431.30-04 Collections – Professional Services 4,887 increase 531-0000-399.00-00 Fund Balance Appropriated 64,704 increase 22 Interfund Transfer (Fund 110-General) Code 110-8701-490.90-17 Interfund Transfer – Land Acquisition & Runway Safety Project 100,000 increase 110-0000-399.00-00 Fund Balance Appropriated 100,000 increase 23 Economic & Development Appropriation (Fund 110-General) Code 110-7099-465.35-15 Sanford Housing 888,036 increase 110-0000-331.70-01 HUD – Harnett Housing 888,036 increase 27 General Services (Fund 110-General) Code 110-4600-410.43-21 Maintenance & Repair – Vehicle 13,103 increase 110-0000-399.00-00 Fund Balance Appropriated 13,103 increase 29 South Central Wastewater Project (Fund 553-“PU014B”) Code 553-9100-431.45-20 Legal & Administrative 20,000 increase 553-9100-431.45-80 Contingency 20,000 decrease 30 Fort Bragg Water & Wastewater Project (Fund 568-“PU0704”) Code 568-9100-431.45-20 Legal & Administrative 25,000 increase 568-9100-431.45-80 Contingency 25,000 decrease 31 Health (Fund 110-General) Code 110-7600-441.60-33 Materials & Supplies 2,133 increase 110-0000-331.76.06 Bioterrorism Preparedness 2,133 increase 32 Health (Fund 110-General) Code 110-7600-441.60-47 Food & Provisions 325 increase 110-7600-441.60-57 Miscellaneous Expense 75 increase 110-0000-353.76-05 Contributions & Donations 400 increase 33 Health (Fund 110-General) Code 110-7600-441.58-14 Travel 805 decrease 110-7600-441.60-33 Materials & Supplies 163 decrease 110-0000-331.76-18 Summer Food Service Program 968 decrease 35 Aging – Retired Seniors Volunteer Program (Fund 110-General) Code 110-7510-441.32-01 Medicare Counseling SHIIP 227 increase 110-0000-399.00-00 Fund Balance Appropriated 227 increase 36 Aging – Retired Seniors Volunteer Program (Fund 110-General) Code 110-7510-441.32-13 Special Projects – RSVP 861 increase 110-0000-399.00-00 Fund Balance Appropriated 861 increase 38 Administration (Fund 110-General) Code 110-4150-410.11-00 Salaries & Wages 9,180 increase 110-4150-410.11-11 Car Allowance 9,180 decrease 40 Governor’s Highway Safety (Fund 110-General) Code 110-5701-420.11-00 Governor’s Highway Safety – Salaries & Wages 522 increase 110-5107-420.22-00 Governor’s Highway Safety - FICA Tax Expense 40 increase Governor’s Highway Safety – LEO Retirement 25 increase Governor’s Highway Safety – LEO Supplemental Retirement 27 increase Governor’s Highway Safety – Worker’s Compensation 8 increase 110-5100-420.11-00 Sheriff – Salaries & Wages 622 decrease 3. Tax refunds and releases (Attachment 1) 4. Resolutions to add roads to state system (Attachment 2) 5. Authorization to accept Federal Aviation Century of Flight Authorization Act (VISION 100) funds from the NC Department of Transportation, Division of Aviation – Project # 36237 25.10.1 for airfield improvements. The federal funds ($111,240.00) plus local funds ($12,360.00) will be used to reconstruct the shed hangar and construct a taxiway to the hangar at the Harnett Regional Jetport. Remaining funds will go toward installing fencing at the jetport. Local funds will come from in-kind contribution and the general fund. 6. Project Ordinance for Harnett Regional Jetport grant no. 36244.35.4.1 for land acquisition, runway safety area and ILS site preparation. (Attachment 3) 7. Offer to Purchase and Contract from Mr. & Mrs. John E. Hausfeld for property - Lot 35, Block B, Carolina Lakes Subdivision in the amount of $8,000.00. 8. Increase in participation fees for Abandoned Manufactured Home Planning Initiative (AMPI). Fees will increase from $250.00 to $300.00 for a singlewide and from $450.00 to $500.00 for a doublewide manufactured home. 9. Food Services Contract with Compass Group USA., Inc./Bateman Senior Meals to provide meals for the Elderly Nutrition Program. The agreement is for two years (July 1, 2008 through June 30, 2010) with an option to extend for two additional one-year periods. 10. Acknowledgement of name change of Dunn Rescue Squad, Inc. to Dunn Emergency Services, Inc. A certificate of name change has been processed and approved by NC Secretary of State Elaine F. Marshall. Contract renewal is approved under the new name, Dunn Emergency Services, Inc. for fire and rescue services effective July 1, 2008. There are no changes in the types of services provided. 11. Authorization to change a Water Quality Technician position in Public Utilities Department from temporary to full time permanent position. No new funds are needed. 12. Lease agreement with Bass Air Service, Inc. which provides a contract for daily operations at the Harnett Regional Jetport. The term of this lease shall be five years commencing July 1, 2008 and expiring on June 30, 2013. Commissioner Andrews moved to appoint Gerelene Goodman to the Sandhills Mental Health Center Board for a 3-year term to expire 06/30/2011. Vice Chairman Hill seconded the motion and it passed unanimously. Ms. Goodman was nominated by Commissioner House. Dionne White, Assistant Transportation Manager, noted that a public hearing is required by State and Federal regulations to allow input from Harnett County residents regarding the Rural Operating Assistance Program for FY 2008-2009. Ms. White described the transportation services for the citizens that are made possible by this funding. Allocated funds for Harnett Area Transit System (HARTS) total $249,379.00, with a local match requirement of $13,462. The period of performance for Rural Operating Assistance Program funds is July 1, 2008 through June 30, 2009. The FY 09 individual program totals are listed below. EDTAP/Supplemental $99,467. EMPL/Supplemental $28,753. *RGP/Supplemental $121,159. TOTAL $249,379. Chairman Byrd called to order a public hearing on the matter and opened the meeting for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. No action is required from the Board at this time. Samantha Ficzko, Planner, presented a zoning change request for landowners Peter Mason and Michael Mason. The applicant is Harnett County Planning Department in an effort to bring the site into compliance with the County’s Zoning Ordinance. Currently the majority of the site is zoned Commercial, with a portion along the rear of the property zoned Conservation. Most of the site is either undeveloped or vacant and would be best used for residential development. There is also a manufactured home park and a convenience store on the property. If approved the portion zoned Conservation shall remain as is, as will the Commercial portion along Ray Road containing and adjacent to the convenience store. The portion along Ray Road containing the manufactured home park, as well as the remainder of the site, is proposed to be rezoned to RA-20M. The property contains 100 +/- acres and is located in Anderson Creek Township on SR 1121 (Ray Road). The Planning Board voted unanimously to recommend approval of the request. Chairman Byrd called to order a public hearing on the matter and opened the meeting for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Commissioner House moved to approve the zoning change request as presented. Commissioner McNeill seconded the motion and it passed unanimously. Mark Locklear, Manager, Planning Services, presented a proposed text amendment to the Zoning Ordinance which would create a new Light Industrial Zoning District. Samantha Ficzko, Planner assisted Mr. Locklear and Lee Anne Nance, Director, Economic Development, provided comments endorsing the proposed Light Industrial Zoning District as presented. Chairman Byrd called to order a public hearing on the matter and opened the meeting for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Commissioner McNeill moved to adopt a resolution amending the Harnett County Zoning Ordinance to include a Light Industrial Zoning District. Commissioner Andrews seconded the motion and it passed unanimously. (Attachment 4) Mr. Emory presented for the Board’s consideration two resolutions regarding the Enterprise System Revenue Bonds: Commissioner McNeill moved to adopt a resolution directing the County to submit an application to the Local Government Commission for approval of Enterprise System Revenue Bonds. Vice Chairman Hill seconded the motion and it passed unanimously. (Attachment 5) Commissioner McNeill moved to adopt a resolution authorizing the reimbursement of the County for expenditures incurred in connection with extensions, additions and capital improvements to the Enterprise System. Commissioner Andrews seconded the motion and it passed unanimously. (Attachment 6) Departmental reports were filed with the Board from the Planning Department and the Finance Department. (Attachment 7) Mr. Emory noted that Good Hope Hospital is requesting a Certificate of Need for a sixteen bed, freestanding Psychiatric Hospital, to be located in the current structure at 410 Denim Drive, Erwin. Commissioner Andrews moved to authorize a letter of support for this critically needed facility in Harnett County. Vice Chairman Hill seconded the motion and it passed unanimously. There being no further business, Vice Chairman Hill moved to adjourn. Commissioner Andrews seconded the motion and it passed unanimously. The Harnett County Board of Commissioners regular meeting, July 21, 2008 adjourned at 7:30 p.m.