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031708mHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting March 17, 2008 The Harnett County Board of Commissioners met in regular session on Monday, March 17, 2008, in the Commissioner Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Teddy J. Byrd, Chairman Beatrice B. Hill, Vice Chairman Dan B. Andrews Tim McNeill Gary House Staff present: Neil Emory, County Manager Wm. A. (Tony) Wilder, Assistant County Manager Dwight W. Snow, County Attorney Kay S. Blanchard, Clerk to the Board Chairman Byrd called the meeting to order at 7:00 p.m. and Vice Chairman Hill led the pledge of allegiance and prayer. Commissioner Andrews moved to approve the agenda as published with the following changes: delete from the consent agenda item 4. O engineering services agreement; and add to the consent agenda proposal for practice field lights at Triton High School. Commissioner House seconded the motion and it passed unanimously. Upon motion by Commissioner McNeill and seconded by Vice Chairman Hill, the Board unanimously approved the following items on the consent agenda: 1. Minutes: Regular Meeting, February 18, 2008 Work Session, February 1, 2008 Reconvened Special Meeting, December 20, 2007 Special Meeting, December 14, 2007 2. Budget Amendments: 257 Teens as Parents (Fund 110-General) Code 110-7313-465.12-00 Salaries & Wages, p.t. $9,500. increase 110-7313-465.22-00 FICA Tax Expense 727. increase 110-7313-465.21-00 Group Insurance 150. increase 110-7313-465.26-08 Worker’s Compensation 143. increase 110-7313-465.58-14 Travel 940. increase 110-7313-465. 60-33 Materials & Supplies 600. increase 110-7313-465.23-01 Supplemental Retirement 660. decrease 110-7313-465.33-45 Contracted Services 11,400. decrease 259 Fort Bragg Water & Wastewater Supply Project (Fund 568-“PU704”) Code 568-9100-431.33-48 American Water 5,760,000. increase 568-0000-356.91-03 US Government/DFAS 3,340,000. increase 568-0000-356.91-02 PWC 2,420,000. increase 261 Parks & Recreation (Fund 110-General) Code 110-0000-331.82-01 Senior Citizen Outreach 2,237. increase 110-0000-331.82-02 Senior Citizen Operation 6,000. increase 110-0000-399.00-00 Fund Balance Appropriated 8,237. decrease 262 Health (Fund 110-General) Code 110-7600-441.33-45 Contracted Services 10,997. increase 110-0000-334.76-03 Aid to Counties 10,997. increase 263 General Services (Fund 110-General) Code 110-0000-399.00-00 Fund Balance Appropriated 4,500. increase 110-4600-410.60-53 Dues & Subscriptions 4,500. increase 270 Public Utilities (Fund 531-HCDPU) Code 531-9000-431.74-82 Admin/CSR/Meter Services Wellons Capacity Buyout 150,000. decrease 531-9000-431.30-04 Admin/CSR/Meter Services- professional Services 15,000. increase 531-9000-431.34-02 Water Treatment-Chemicals 65,000. increase 531-9020-431.41-10 Wastewater Treatment-Utilities 70,000. increase 272 Board of Elections (Fund 110-General) Code 110-4300-410.60-33 Materials & Supplies 1,744. decrease 110-0000-399.00-00 Fund Balance Appropriated 1,744. decrease 274 Cooperative Extension-Support Our Students (Fund 110-General) Code 110-7309-465.32-82 Return of Unspent Grant Funds 21,870. increase 110-0000-399.00-00 Fund Balance Appropriated 21,870. increase 276 Library (Fund 110-General) Code 110-0000-331.81-01 NC State Aid to Libraries 3,415. decrease 110-8100-450.12-00 Salaries & Wages, p.t. 3,415. decrease 279 Public Utilities –Wastewater (Fund 531-HCDPU) Code 531-9020-431.34-06 Wastewater- Capacity Charges 84,600. increase 531-0000-399.00-00 Fund Balance Appropriated 84,000. increase 286 Board of Elections (Fund 110-General) Code 110-4300-410.30-04 Professional Services 5,458. decrease 110-4300-410.12-00 Salaries & Wages, p.t. 5,000. increase 110-4300-410.22-00 FICA Tax Expense 383. increase 110-4300-410.26-08 Worker’s Compensation 75. increase 110-4300-410.60-57 Miscellaneous Expense 500. decrease 110-4300-410.60-47 Food & Provisions 500. increase 288 EMS (Fund 110-General) Code 110-5400-420.74-74 Capital Outlay 100,000. increase 110-8800-490.32-16 Contingency 100,000. decrease 289 Economic & Physical Development Appropriations (Fund 110-General) Code 110-7099-465.35-09 Lillington ABC Board 1,600. increase 110-0000-399.00-00 Fund Balance Appropriated 1,600. increase 291 Finance (Fund 110-General) Code 110-4400-410.11-00 Salaries & Wages 805. increase 110-4400-410.12-00 Salaries & Wages, p.t. 2,900. increase 110-4400-410.22-00 FICA Tax Expense 284. increase 110-4400-410.23-00 Retirement 1,632. increase 110-8800-490.32-16 Contingency 5,621. decrease 294 Workforce Development/Job Link (Fund 110-General) Code 110-7404-465.32-72 Supportive Services 25,000. increase 110-7404-465.32-73 Training Vouchers 30,687. increase 110-7404-465.33-45 Contracted Services 10,000. increase 110-7404-465.55-12 Printing & Binding 300. increase 110-7404-465.58-01 Training & Meetings 500. increase 110-7404-465.58-14 Travel Admin. 1,000. increase 110-7404-465.60-33 Materials & Supplies 1,000. increase 110-0000-331.74-04 Workforce Investment Act 68,487. increase 295 Health (Fund 110-General) Code 110-0000-345.18-00 Environmental Health Fees 6,000. decrease 110-0000-345.30-01 Food & Lodging Fees 6,000. increase 296 Health (Fund 110-General) Code 110-7600-441.30-04 Professional Services 700. decrease 110-7600-441.44-21 Building & Equipment Rent 1,300. decrease 110-0000-331.76-21 Local Asthma Efforts 2,000. decrease 298 Health (Fund 110-General) Code 110-7600-441.60-45 Drugs 2,750. increase 110-7600-441.60-46 Medical Supplies 2,750. increase 110-0000-331.76-12 Family Planning 5,500. increase 299 Health (Fund 110-General) Code 110-0000-353.76-09 Susan G. Komen 7,897. increase 110-0000-399.00-00 Fund Balance Appropriated 7,897. decrease 300 Cooperative Extension (Fund 110-General) Code 110-7300-465.32-12 County Fair 4,058. increase 110-0000-399.00-00 Fund Balance Appropriated 4,058. increase 301 South Central Wastewater Project (Fund 553-“PU014B”) Code 553-0000-334.90-12 Clean Water Mgt. Grant II 500,000. increase 553-0000-370.82-05 USDA Loan II 3,000,000. increase 553-0000-314.50-00 Sales Tax Refunds 400,000. increase 553-0000-389.50-00 Interfund Transfer-HCDPU 3,601,577. increase 553-9100-431.45-05 Triangle Grading & Paving 6,185,885. increase 553-9100-431.45-03 TA Loving-Pumping Station 795,000. increase 553-9100-431.45-30 Engineering 40,192. increase 553-9100-431.45-69 Engineering-Plant 700,000. increase 553-9100-431.45-46 Engineering-Preliminary 60,000. increase 553-9100-431.45-51 Developer Reimbursements 400,000. increase 553-9100-431.45-40 Land & Right-of-Way 90,500. increase 553-9100-431.45-70 Interest During Construction 230,000. increase 553-9100-431.45-80 Contingency 1,000,000. decrease 302 Public Utilities (Fund 531-HCDPU Code 531-9000-431.90-60 Interfund Trans.-SCWW Proj. 3,601,577. increase 531-0000-399.00-00 Fund Balance Appropriated 3,601,577. increase 305 Animal Control (Fund 110-General) Code 110-5500-420.43-16 Maintenance & Repair-Equipment 400. decrease 110-5500-420.60-33 Materials & Supplies 1,400. increase 110-0000-322.74-00 Permits & Fees 1,000. increase 307 Finance (Fund 110-General) Code 110-4400-410.41-11 Telecommunications & Postage 10,000. increase 110-0000-399.00-00 Fund Balance Appropriated 10,000. increase 308 Library (Fund 110-General) Code 110-0000-331.81-02 EZ LSTA Grant 15,000. increase 110-8100-450.33-45 Contracted Services 15,000. increase 310 Planning (Fund 110-General) Code 110-7200-465.11-00 Salaries & Wages 45,925. increase 110-7200-465.21-00 Group Insurance Expense 2,951. increase 110-7200-465.22-00 FICA Tax Expense 3,514. increase 110-7200-465.23-00 Regular Retirement 2,250. increase 110-7200-465.23-01 Supplemental Retirement 918. increase 110-7200-465.26-08 Worker’s Compensation 689. increase 110-7200-465.60-53 Dues & Subscriptions 1,000. decrease 110-7200-465.55-12 Printing & Binding 1,000. decrease 110-7200-465.60-36 Uniforms 600. decrease 110-7200-465.43-16 Maintenance & Repair-Equipment 500. decrease 110-0000-399.00-00 Fund Balance Appropriated 53,147. increase 311 Cooperative Extension-Top Notch Teachers (Fund 110-General) Code 110-7317-465.11-00 Salaries & Wages 2,800. decrease 110-7317-465.21-00 Group Insurance 350. decrease 110-7317-465.22-00 FICA Tax Expense 200. decrease 110-7317-465.23-00 Regular Retirement 136. decrease 110-7317-465.23-01 Supplemental Retirement 90. decrease 110-7317-465.41-11 Telecommunications & Postage 500. increase 110-7317-465.58-01 Training & Meetings 60. increase 110-7317-465.58-14 Travel 340. increase 110-7317-465.60-33 Materials & Supplies 500. increase 110-7317-465.35-01 Stipends 32,176. increase 110-0000-334.73-17 Top Notch Teachers 30,000. increase 317 Fort Bragg NTA Housing Project (Fund 561-“PU0601”) Code 561-9100-431.45-80 Contingency 7,978. decrease 561-9100-431.45-01 TA Loving 7,978. increase 318 Tax Collection Agency-Special Districts (Fund 722-DMV Distribution) Code 722-8028-419.82-02 City of Dunn-Delinquent Tax 5,750. increase 722-0000-311.20-00 Prior Year Tax 5,750. increase 319 Special Districts (Fund 242-Special Districts) Code 242-8020-420.82-20 Summerville Fire-Delinquent 1,000. increase 242-0000-311.20-00 Prior Year Taxes 1,000. increase 320 Human Services Appropriations (Fund 110-General) Code 110-7999-441.35-10 Western Harnett Overhills Area PTO Thrift Store 495. increase 110-0000-399.00-00 Fund Balance Appropriated 495. increase 3. Tax Refunds (Attachment 1) 4. Resolutions to add roads in the following subdivisions to state system (Attachment 2) Overhills Creek, Section 5, Part 3 Overhills Creek, Section 6, Part 1 Ballard Woods Anderson Creek Township 5. Service contract with Jones’ Landscaping & Maintenance, Inc. for landscaping and irrigation installation at the new Harnett County Detention Center. The total contract price is $76,000 – landscaping $35,935, irrigation $16,285 and maintenance $24,000. 6. Renewal of lease with Ralph and Margaret Mangum for Johnsonville Container site property located on Brooks Mangum Road. This renewal includes an increase of $300.00 making the annual rent amount $1,900.00. 7. Resolution authorizing purchase of real property from Zoner A. Taylor. Harnett County will pay Ms. Taylor $100.00 for the 4.70 acres located near Buies Creek and dissected by US Highway 421. (Attachment 3) 8. Four lease agreements with farmers to use county owned property for agricultural purposes: 1. Marvin Tart, Jr.—17 acres, Harnett County Airport property 2. Max and Harry Matthews—14 acres, Harnett County Airport property 3. R.D. Lee Farms, Inc.—5 acres, Harnett County Airport property 4. Ronnie Hall—20 acres, Governmental Complex Property adjacent to Cape Fear River 9. Write off of delinquent Emergency Medical Services accounts for the month of February, totaling $21,185.90. 10. Frequency Reconfiguration Agreement with Nextel South Corp. to reconfigure the 800 MHz band to minimize harmful interference to public safety radio communications systems in the band. All costs of reconfiguration shall be paid by Nextel. The reconfiguration is made necessary by an order of the Federal Communications Commission. 11. Authorization for Dunn Rescue Squad, Inc. to spend budget fund balance to purchase two 2008 Ford Expedition vehicles. The vehicles will replace two 1999 Chevy Tahoes with 130,000 and 120,000 miles. 12. Final Adjusting Change Order for TA Loving in the amount of $7,977.62 due to additional materials and modifications needed at the pump station associated with the Fort Bragg NTA housing Project. 13. Authorization for the Planning Department to apply for 2008 USDA housing Preservation grant in the amount of $95,000. Matching funds budgeted by the Department of Social Services is $20,000 (in hard costs for World Changers group). 14. Contract amendment increase of $225,000 for Marziano & McGougan in association with the Fort Bragg Northern Training Area Project. This amendment is for the design, bidding and construction phase services for the new water tank to be located in the Cameron Hills Area. 15. Award contracts for six law enforcement vehicles for the Sheriff Department to Capital Ford, Raleigh; and one SUV to Ilderton Dodge, High Point. (Attachment 4) 16. Resolution awarding Sgt Charles Garner his service weapon upon his retirement from the Sheriff’ Department (Attachment 5) 17. Memorandum of Agreement between the North Carolina Department of Transportation and the County of Harnett for removal of debris during a State of Disaster or Imminent Threat of Disaster and/or a State of Emergency declared pursuant to Chapters 14 and 166A of the north Carolina General Statutes. This memorandum of Agreement is renewable on an annual basis. 18. Reimbursement Resolution for the County to reimburse itself for capital expenditures incurred associated with the construction of the new Angier Elementary School; and Initial Resolution for the Angier Elementary School Financing which includes several necessary findings, calls for the public hearing and authorizes application to the LGC. (Attachment 6) 19. Authorization for staff to pursue a sole source lease purchase of lights from Musco Lighting to light a practice field at Triton High School. This improvement will benefit several sports teams at the school and will be available for community use as well. The total project cost is $98,500. This figure includes $25,000. for installation by Walter Holmes electric. The final amount financed will be determined once existing funds within Parks and Recreation have been utilized that could be applied to the project. In the informal comments portion of the meeting, Jim Burgin, candidate for county commissioner, asked the Board to meet with all parties involved to resolve the hospital issue. Commissioner McNeill moved for the appointments listed below. Commissioner Andrews seconded the motion and it passed unanimously. Adult Care Home Community Advisory Committee Patricia Ann Benson for a one year term to expire 03/31/09 Nominated by Commissioner McNeill Historic Properties Commission Melanie Collins for a 3-year term to expire 03/31/11 Nominated by Commissioner Andrews Juvenile Crime Prevention Council James Futrell for a 2-year term to expire 03/31/10 John Finger, President, Harnett County Veterans Council, provided an update on the Harnett County Veterans Park and the USS Harnett County Memorial project. Commissioner McNeill moved to approve full funding of Phase I and II of the project as noted below. Vice Chairman Hill seconded the motion and it passed unanimously. USS Harnett County Monument: Base - 4 ‘long X 1’ 2” wide X 8” high Tablet – 3’ long X 8” wide X 5’ high Edgerton Memorials will cut stone, engrave and place monument in Park. Total cost: $2,500.00 Yard Arm: Base – 3’ X 3’ X 3” concrete pad installed by Danny Lee Yard Arm – 25’ fiberglass/brushed aluminum Flags and Pennants Total cost: $2,459.00 Joel Strickland, RPO Coordinator, presented for the Board’s consideration an amended Memorandum of Understanding for Cooperative, Comprehensive and Continuing Transportation Planning and the Establishment of A Rural Transportation Planning Organization for the Counties of Bladen, Cumberland, Harnett, and Sampson, comprising the Regional M Planning Area, and the municipalities contained therein, excluding Fayetteville, Hope Mills and Spring Lake and the North Carolina Department of Transportation. Commissioner Andrews moved to approve as presented. Commissioner McNeill seconded the motion and it passed unanimously. Mike Harris, USDA Rural Development, presented an Amended Letter of Conditions to the South Central Water and Sewer District Phase IA Wastewater Project due to an increase in loan funds provided by USDA. Chairman Byrd stated that the Board would now convene as the South Central Water and Sewer District governing board. Commissioner McNeill moved to adopt a resolution to accept the conditions set forth in the amended Letter of Conditions. Commissioner House seconded the motion and it passed unanimously. Chairman Byrd closed the South Central Water and Sewer District portion of the meeting. (Attachment 7) Mark Locklear, Manager, Planning Services, presented proposed text amendments to the Historic Preservation Ordinance. Chairman Byrd called to order a public hearing regarding the matter and opened the meeting for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Commissioner McNeill moved to adopt a Resolution Amending the Harnett County Historic Preservation Ordinance. Commissioner Andrews seconded the motion and it passed unanimously. (Attachment 8) Mark Locklear, Manager, Planning Services, presented proposed text amendments to the Zoning Ordinance. Chairman Byrd called to order a public hearing regarding the matter and opened the meeting for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Commissioner McNeill moved to adopt a Resolution Amending the Harnett County Zoning Ordinance. Vice Chairman Hill seconded the motion and it passed unanimously. (Attachment 9) Mark Locklear, Manager, Planning Services, presented proposed rewrite of the Communication Tower Ordinance in order to bring current standards into compliance. Chairman Byrd called to order a public hearing regarding the matter and opened the meeting for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Vice Chairman Beatrice Hill moved to adopt a Resolution Rewriting the Harnett County Communications Tower Ordinance. Commissioner House seconded the motion and it passed unanimously. (Attachment 10) Departmental reports were filed with the Board from the Health Department, Animal Control, Planning Department, Veterans Service and Finance Office (Attachment 11) In the County Manager’s report Mr. Emory reminded the commissioners of upcoming events: Litter Sweep Annual Clean-up, April 19th – May 3rd NCACC District Meeting, April 25th Cooperative Extension Annual Report, May 5th Vice Chairman Hill moved for the Board to go into closed session concerning the handling or settlement of a claim. Commissioner McNeill seconded the motion and it passed unanimously. Commissioner McNeill moved to come out of closed session. Commissioner House seconded the motion and it passed unanimously. There being no further business, Commissioner House moved to adjourn. Vice Chairman Hill seconded the motion and it passed unanimously. The Harnett County Board of Commissioners regular meeting, March 17, 2008, adjourned at 8:10 p.m.